Loading...
Public Works Committee Minutes 2023 02-21-23APPROVED 3/21/23 Page 1 of 4 UNITED CITY OF YORKVILLE PUBLIC WORKS COMMITTEE Tuesday, February 21, 2023, 6:00pm Yorkville City Hall, Council Chambers 800 Game Farm Road In accordance with Public Act 101-0640 and Gubernatorial Disaster Proclamation issued by Governor Pritzker pursuant to the powers vested in the Governor under the Illinois Emergency Management Agency Act, the United City of Yorkville is encouraging social distancing during the ongoing pandemic by allowing remote attendance for this meeting. IN ATTENDANCE: Committee Members Chairman Matt Marek Alderman Ken Koch Alderman Joe Plocher Other City Officials City Administrator Bart Olson Public Works Director Eric Dhuse Assistant City Administrator Erin Willrett Engineer Brad Sanderson, EEI Alderman Chris Funkhouser (via Zoom) Other Guests: Mike Krempski Cathy ???/Windett Ridge (via Zoom) David Guss Melissa Valerio/Windett Ridge Mr. Kyle Lighthiser/Windett Ridge Dave Gaydos/Windett Ridge Abigail Cooling/Windett Ridge Ken Spranger/Windett Ridge Richard Fisher/Windett Ridge John Pinion/Windett Ridge The meeting was called to order at 6:00pm by Chairman Matt Marek. Citizen Comments: Old Business: (Moved forward on agenda) 1. 2022-82 Windett Ridge Road Parking Change Windett Ridge residents were present to speak about the proposed parking change to allow parking on both sides of Windett Ridge Road. There has been parking only on one side since 2014. Dave Gaydos: He prefers to keep the parking as it is now for safety reasons. He said parking on both sides will not reduce speed. Secondly, there is a bus stop on Claremont Court where there are crosswalks and by law, you are not allowed to park 30 feet from the crosswalk or intersection. He said it was enforced at first, but on the first day of school his daughter nearly got hit at the bus stop because the car behind the bus could not see when he and his daughter came out on the crosswalk. If the area is changed to parking on both sides, we need enforcement for speed and parking and how will the city control that? Kenneth Spranger: He is a school administrator with 2 daughters. He prefers the road to remain parking on one side only for safety. Abby Cooling: She lives on Fairfax which also has parking on only one side and the parking restriction is one reason why they bought there. She read that part of the reason for the proposal is because the construction is Page 2 of 4 done on Windett. However, she said it is not done and construction has just begun at the end of Windett Ridge and she is wondering why the ban would be reversed now. She believes all residents of Windett Ridge should have received a letter about the proposal. She said her family often walks on Windett Ridge and the proposal affects all residents even if they don't live on Windett Ridge. She does not want it reversed and it's safer for the bus stop on Fairfax She has seen cars and construction vehicles speed down the road and do not respect the buses. Alderman Koch asked why only residents of Windett Ridge received a letter and Mr. Olson explained that at the direction of past City Councils, letters were only sent to residents who live directly adjacent to the parking restrictions. Mr. Koch said he received feedback from about 70 residents about this. Kyle Lighthiser: He lives at Windett Ridge and Fairfax Rd. He has a company vehicle that is wide, making it difficult with parking on both sides. He said the proposal will not stop speeding vehicles. He said the speed limit is 35 and he suggested maybe the speed should be 25 in this area. Maybe more stop signs will help too. He bought his house partly due to the parking restrictions in place at that time in 2015. Kids will not be able to see around cars parking on both sides. There are also fire hydrants on his side. If the parking is kept on one side only, can we make an exception for handicapped? He wants to keep the parking as is. Melissa Valerio: She lives on Sutton St. and also supports keeping the ban in place. She lived in Aurora in areas where there was double-sided parking and got hit numerous times. Rich Fisher: He moved to Caulfield Point in October and does not support changing the parking. He came from Aurora where there was parking on both sides and cars got nicked and pets got hit. He said it is a safety concern. A friend of his works for IDOT and does not know of any studies that support this proposal. Speed restrictions are only helpful if they are enforced. John Pinion: He lives on Windett Ridge and has seen a significant increase in traffic-related events such as mirrors damaged. He does not support the proposed change in an effort to reduce property damage issues. He would like to see the speed limit sign again as it catches attention and speeds were reduced. Alderman Koch commented that they worked with the Chief of Police last fall. Cathy via Zoom: Mr. Olson read comments that she provided. She has counted cars 3x a day on this .8 mile long street. She does support both side parking. After informal tallies and the those who spoke tonight, Chairman Marek said the committee would not support any change to the current parking in Windett Ridge. Previous Meeting Minutes: January 17, 2023 The minutes were approved as presented. New Business: 1. PW 2023-12 Snow Operations Report Mr. Dhuse said the winter has been very mild for Public Works, Minimal salt has been needed and if no more is used this season, it will save $23,000. There has been one large equipment repair of $6,900 and he is waiting on parts for another repair. 2. PW 2023-13 Ordinance Approving a First Amendment TL Lease Agreement by and Between the United City of Yorkville and SprintCom LLC Mr. Dhuse said the city has had this agreement since 2004. Sprint wants to amend the agreement to move their cabinet from outside the tower to the south side of the Public Works building. He said his department is in favor of this since it will give the city more space. Sprint will fence the area and the equipment will not be very visible. He said Public Works personnel must go there whenever Sprint needs to access their equipment in an Page 3 of 4 emergency. They are not asking to change their payment of $3,000 a month and there is an automatic renewal every 5 years. The committee approved and this moves to the Council consent agenda. 3. PW 2023-14 Baseline Road – Contract Award Bids were taken on February 13th for patching and resurfacing of Baseline Rd. There were 3 bidders with Builders Paving being the lowest at $526,888 which Mr. Sanderson recommended for approval. Chairman Marek said some residents had reached out about the notification process before work starts. EEI will notify the residents, the city will send letters to the 3 homes on that road and Ms. Willrett will do a social media outreach. The committee approved the bid and it moves forward to the Council consent agenda. 4. PW 2023-15 Baseline Road - Construction Engineering Agreement Mr. Olson said this agreement is needed to manage the project on-site. The agreement is for $41,983 based on last year's rates and is budgeted. Approval was recommended by the committee and it will move forward to the Council consent agenda where it will require a vote. 5. PW 2023-16 Bristol Ridge Road Resurfacing – Balancing Authorization No. 1 Mr. Sanderson said the project is mostly complete with a couple punchlist items for the spring. This change order is for $60,000 below the contracted price. He recommended approval and this moves forward to the Council consent agenda. 6. PW 2023-17 Prairie Pointe Parking Lot Improvements – Change Order No. 1 (Balancing) This project is nearly complete and Mr. Sanderson said there is a Change Order for $450 below the contract. He recommended approval and this moves forward to the Council consent agenda. 7. PW 2023-18 Fox Hill – Supplemental Resolution and Request for Expenditure Mr. Sanderson said paperwork is needed for IDOT in order to close out this project. This needs a resolution along with a Request for Expenditure form. He recommended approval and this moves forward to the Council consent agenda. 8. PW 2023-19 2023 Road to Better Roads – MFT Resolution and Cost Estimate The Road to Better Roads program has been submitted to IDOT for their review. MFT funds have been used in the past which requires a resolution to be approved by City Council and approval is recommended. The committee approved this and and it moves forward to the Council regular agenda. 9. PW 2023-20 2023 Water Main Replacement Contract A – Contract Award Mr. Sanderson said bids were taken on February 14th with many received. Performance Construction and Engineering of Plano was the low bidder at $1,799,287. This work will begin in early May and is part of the accelerated water main replacement. With the committee's approval, this moves forward to the regular City Council agenda. 10. PW 2023-21 2023 Water Main Replacement Contract A – Construction Engineering Agreement Mr. Olson said engineers are needed to manage the project and EEI has a contract for $185,100. This is an estimate based on time at the site and it is budgeted. This also moves forward to the regular Council agenda. 11. PW 2023-22 Corneils Road Interceptor – Change Order No. 1 Mr. Sanderson said the city had a contract with Fisher Excavating as of last fall. It was delayed by 90 days due to funding so the contractor asked for 90 days on the back end if needed. They are making good progress and a second crew has been brought in to help at the site at Bright Farms. He recommended approval of the time extension and will give a progress report at the next meeting. This moves to the Council consent agenda with committee approval. Page 4 of 4 12. PW 2023-23 EEI Rate Increase Request A schedule of new EEI rates was presented and is based on inflationary rates, generally 7% and Mr. Olson recommended approval. In the original 2012 contract, a retainer rate of $240,000 was set as a minimum. That value will need to be changed at some point in the future as each rate increase chips away at the retainer. Mr. Olson also explained some other details relating to the rates. Alderman Funkhouser noted the 3-4% increase last year. He said the rate increase also affects the city contracts and feels the 7% is significantly higher and adds ramifications to other projects the city does. This item will move forward to the regular City Council agenda. Old Business: (Discussed beginning of agenda) Additional Business: Alderman Koch asked if work had been done at Sunset and Leisure. Mr. Dhuse said core samples had been taken and they were filled in today. Alderman Funkhouser asked if there had been an update regarding the Rt. 47 and Bristol Bay connection. The design phase is far along and it could be in construction in a time frame that would be similar if the city was doing it. It is getting ready to be bid and construction will start in 2024. Utility poles and gas mains will be moved this year, bids will be let in early 2024 and final plans will be available to review this summer. This will be a 2.5 year project. There was no further business and the meeting adjourned at 6:43pm. Minutes respectfully transcribed by Marlys Young, Minute Taker