Public Works Committee Minutes 2023 02-21-23APPROVED 3/21/23
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UNITED CITY OF YORKVILLE
PUBLIC WORKS COMMITTEE
Tuesday, February 21, 2023, 6:00pm
Yorkville City Hall, Council Chambers
800 Game Farm Road
In accordance with Public Act 101-0640 and Gubernatorial Disaster Proclamation issued by Governor Pritzker
pursuant to the powers vested in the Governor under the Illinois Emergency Management Agency Act, the
United City of Yorkville is encouraging social distancing during the ongoing pandemic by allowing remote
attendance for this meeting.
IN ATTENDANCE:
Committee Members
Chairman Matt Marek
Alderman Ken Koch
Alderman Joe Plocher
Other City Officials
City Administrator Bart Olson Public Works Director Eric Dhuse
Assistant City Administrator Erin Willrett Engineer Brad Sanderson, EEI
Alderman Chris Funkhouser (via Zoom)
Other Guests:
Mike Krempski Cathy ???/Windett Ridge (via Zoom)
David Guss Melissa Valerio/Windett Ridge
Mr. Kyle Lighthiser/Windett Ridge Dave Gaydos/Windett Ridge
Abigail Cooling/Windett Ridge Ken Spranger/Windett Ridge
Richard Fisher/Windett Ridge John Pinion/Windett Ridge
The meeting was called to order at 6:00pm by Chairman Matt Marek.
Citizen Comments:
Old Business: (Moved forward on agenda)
1. 2022-82 Windett Ridge Road Parking Change
Windett Ridge residents were present to speak about the proposed parking change to allow parking on both sides
of Windett Ridge Road. There has been parking only on one side since 2014.
Dave Gaydos: He prefers to keep the parking as it is now for safety reasons. He said parking on both sides will
not reduce speed. Secondly, there is a bus stop on Claremont Court where there are crosswalks and by law, you
are not allowed to park 30 feet from the crosswalk or intersection. He said it was enforced at first, but on the
first day of school his daughter nearly got hit at the bus stop because the car behind the bus could not see when
he and his daughter came out on the crosswalk. If the area is changed to parking on both sides, we need
enforcement for speed and parking and how will the city control that?
Kenneth Spranger: He is a school administrator with 2 daughters. He prefers the road to remain parking on one
side only for safety.
Abby Cooling: She lives on Fairfax which also has parking on only one side and the parking restriction is one
reason why they bought there. She read that part of the reason for the proposal is because the construction is
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done on Windett. However, she said it is not done and construction has just begun at the end of Windett Ridge
and she is wondering why the ban would be reversed now. She believes all residents of Windett Ridge should
have received a letter about the proposal. She said her family often walks on Windett Ridge and the proposal
affects all residents even if they don't live on Windett Ridge. She does not want it reversed and it's safer for the
bus stop on Fairfax She has seen cars and construction vehicles speed down the road and do not respect the
buses.
Alderman Koch asked why only residents of Windett Ridge received a letter and Mr. Olson explained that at the
direction of past City Councils, letters were only sent to residents who live directly adjacent to the parking
restrictions. Mr. Koch said he received feedback from about 70 residents about this.
Kyle Lighthiser: He lives at Windett Ridge and Fairfax Rd. He has a company vehicle that is wide, making it
difficult with parking on both sides. He said the proposal will not stop speeding vehicles. He said the speed
limit is 35 and he suggested maybe the speed should be 25 in this area. Maybe more stop signs will help too. He
bought his house partly due to the parking restrictions in place at that time in 2015. Kids will not be able to see
around cars parking on both sides. There are also fire hydrants on his side. If the parking is kept on one side
only, can we make an exception for handicapped? He wants to keep the parking as is.
Melissa Valerio: She lives on Sutton St. and also supports keeping the ban in place. She lived in Aurora in areas
where there was double-sided parking and got hit numerous times.
Rich Fisher: He moved to Caulfield Point in October and does not support changing the parking. He came from
Aurora where there was parking on both sides and cars got nicked and pets got hit. He said it is a safety concern.
A friend of his works for IDOT and does not know of any studies that support this proposal. Speed restrictions
are only helpful if they are enforced.
John Pinion: He lives on Windett Ridge and has seen a significant increase in traffic-related events such as
mirrors damaged. He does not support the proposed change in an effort to reduce property damage issues. He
would like to see the speed limit sign again as it catches attention and speeds were reduced. Alderman Koch
commented that they worked with the Chief of Police last fall.
Cathy via Zoom: Mr. Olson read comments that she provided. She has counted cars 3x a day on this .8 mile long
street. She does support both side parking.
After informal tallies and the those who spoke tonight, Chairman Marek said the committee would not support
any change to the current parking in Windett Ridge.
Previous Meeting Minutes: January 17, 2023
The minutes were approved as presented.
New Business:
1. PW 2023-12 Snow Operations Report
Mr. Dhuse said the winter has been very mild for Public Works, Minimal salt has been needed and if no more is
used this season, it will save $23,000. There has been one large equipment repair of $6,900 and he is waiting on
parts for another repair.
2. PW 2023-13 Ordinance Approving a First Amendment TL Lease Agreement by and Between the United
City of Yorkville and SprintCom LLC
Mr. Dhuse said the city has had this agreement since 2004. Sprint wants to amend the agreement to move their
cabinet from outside the tower to the south side of the Public Works building. He said his department is in favor
of this since it will give the city more space. Sprint will fence the area and the equipment will not be very
visible. He said Public Works personnel must go there whenever Sprint needs to access their equipment in an
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emergency. They are not asking to change their payment of $3,000 a month and there is an automatic renewal
every 5 years. The committee approved and this moves to the Council consent agenda.
3. PW 2023-14 Baseline Road – Contract Award
Bids were taken on February 13th for patching and resurfacing of Baseline Rd. There were 3 bidders with
Builders Paving being the lowest at $526,888 which Mr. Sanderson recommended for approval. Chairman
Marek said some residents had reached out about the notification process before work starts. EEI will notify the
residents, the city will send letters to the 3 homes on that road and Ms. Willrett will do a social media outreach.
The committee approved the bid and it moves forward to the Council consent agenda.
4. PW 2023-15 Baseline Road - Construction Engineering Agreement
Mr. Olson said this agreement is needed to manage the project on-site. The agreement is for $41,983 based on
last year's rates and is budgeted. Approval was recommended by the committee and it will move forward to the
Council consent agenda where it will require a vote.
5. PW 2023-16 Bristol Ridge Road Resurfacing – Balancing Authorization No. 1
Mr. Sanderson said the project is mostly complete with a couple punchlist items for the spring. This change
order is for $60,000 below the contracted price. He recommended approval and this moves forward to the
Council consent agenda.
6. PW 2023-17 Prairie Pointe Parking Lot Improvements – Change Order No. 1 (Balancing)
This project is nearly complete and Mr. Sanderson said there is a Change Order for $450 below the contract. He
recommended approval and this moves forward to the Council consent agenda.
7. PW 2023-18 Fox Hill – Supplemental Resolution and Request for Expenditure
Mr. Sanderson said paperwork is needed for IDOT in order to close out this project. This needs a resolution
along with a Request for Expenditure form. He recommended approval and this moves forward to the Council
consent agenda.
8. PW 2023-19 2023 Road to Better Roads – MFT Resolution and Cost Estimate
The Road to Better Roads program has been submitted to IDOT for their review. MFT funds have been used in
the past which requires a resolution to be approved by City Council and approval is recommended. The
committee approved this and and it moves forward to the Council regular agenda.
9. PW 2023-20 2023 Water Main Replacement Contract A – Contract Award
Mr. Sanderson said bids were taken on February 14th with many received. Performance Construction and
Engineering of Plano was the low bidder at $1,799,287. This work will begin in early May and is part of the
accelerated water main replacement. With the committee's approval, this moves forward to the regular City
Council agenda.
10. PW 2023-21 2023 Water Main Replacement Contract A – Construction Engineering Agreement
Mr. Olson said engineers are needed to manage the project and EEI has a contract for $185,100. This is an
estimate based on time at the site and it is budgeted. This also moves forward to the regular Council agenda.
11. PW 2023-22 Corneils Road Interceptor – Change Order No. 1
Mr. Sanderson said the city had a contract with Fisher Excavating as of last fall. It was delayed by 90 days due
to funding so the contractor asked for 90 days on the back end if needed. They are making good progress and a
second crew has been brought in to help at the site at Bright Farms. He recommended approval of the time
extension and will give a progress report at the next meeting. This moves to the Council consent agenda with
committee approval.
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12. PW 2023-23 EEI Rate Increase Request
A schedule of new EEI rates was presented and is based on inflationary rates, generally 7% and Mr. Olson
recommended approval. In the original 2012 contract, a retainer rate of $240,000 was set as a minimum. That
value will need to be changed at some point in the future as each rate increase chips away at the retainer. Mr.
Olson also explained some other details relating to the rates. Alderman Funkhouser noted the 3-4% increase last
year. He said the rate increase also affects the city contracts and feels the 7% is significantly higher and adds
ramifications to other projects the city does. This item will move forward to the regular City Council agenda.
Old Business: (Discussed beginning of agenda)
Additional Business:
Alderman Koch asked if work had been done at Sunset and Leisure. Mr. Dhuse said core samples had been
taken and they were filled in today.
Alderman Funkhouser asked if there had been an update regarding the Rt. 47 and Bristol Bay connection. The
design phase is far along and it could be in construction in a time frame that would be similar if the city was
doing it. It is getting ready to be bid and construction will start in 2024. Utility poles and gas mains will be
moved this year, bids will be let in early 2024 and final plans will be available to review this summer. This will
be a 2.5 year project.
There was no further business and the meeting adjourned at 6:43pm.
Minutes respectfully transcribed by
Marlys Young, Minute Taker