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Library Board Packet 2023 04-10-23
Agenda Yorkville Public Library Board of Trustees Meeting April 10, 2023, at 7:00 P.M. Michelle Pfister Meeting Room 902 Game Farm Road 1. Roll Call 2. Recognition of Visitors 3. Amendments to the Agenda 4. Presentations Certificate of Appreciation to Dixie DeBord 5. Approval of Minutes 6. Correspondence 7. Public Comment 8. Friends of the Library Report 9. Staff Comment 10. Report of the Treasurer: Financial Statement Payment of Bills 11. Report of the Library Director 12. City Council Liaison 13. Standing Committees: Policy Personnel Physical Facilities Finance Community Relations 14. Unfinished Business: 15. New Business: • Approve Resolution to Adopt Non-Resident Library Card Fee • Discussion/Approval to adopt regulations waiving the non-resident fee for persons under the age of 18. • FY24 Budget Discussion/Approval • Approve closing library for staff to attend PUG Conference Friday, Sept 29, 2023 • Reminder: Statement of Economic Interest Form Due May 1, 2023 to Kendall County Clerk’s office 16. Executive Session: (if needed) 17. New Business (continued) 18. Adjournment 1 This page intentionally left blank. 2 Yorkville Public Library Board of Trustees Monday, March 13, 2023 7:00pm 902 Game Farm Road – Michelle Pfister Meeting Room The Board of Trustees meeting was called to order at 7:00pm by President Darren Crawford, roll was called and a quorum was established. Roll Call: Theron Garcia-yes, Rosie Millen-yes, Bret Reifsteck-yes, Keri Pesola-yes, Jackie Milschewski-yes, Darren Crawford-yes, Ryan Forristall-yes Absent: Tara Schumacher, Sue Shimp Others Present: Library Director Shelley Augustine, Friends of the Library Co-President Susan Neustrom, City/Library Liaison Alderman Craig Soling Recognition of Visitors: President Crawford recognized staff and guests. Amendments to the Agenda: None Presentations: None Minutes: Board of Trustees February 13, 2023 and Finance Committee February 27, 2023 A motion was made by Mr. Crawford and seconded by Ms. Garcia to approve both sets of minutes as presented. Roll call: Millen-yes, Reifsteck-yes, Pesola-yes, Milschewski-yes, Crawford-yes, Forristall-yes, Garcia-yes. Carried 7-0. Correspondence: None Public Comment: None Friends of the Library Report: Ms. Neustrom said the group met this morning and they have a balance of $18,556.23. Jennette Weiss gave them a wish list and they gave an additional $700 for her programs. They also voted to pay half of the e-newsletter at a cost of $700 of the $1,300 total. Mike Curtis attended and said there were many volunteers for the ESL program, but not many participants. As a result, he is starting a task force to identify community members and their expertise to offer other types of programming. The group had a discussion of the 501c3 and they will vote on it at the April session. She said the cost of the attorney is about $2,500 and the process will be lengthy. They invite 501c3 concerns or comments from all. Box lunches will be purchased for library employees for National Library Workers Day on April 25th in observance of National Library Week. Staff Comment: None Report of the Treasurer: Financial Statement Treasurer Milschewski said there were no major items to report. She did point out the Miscellaneous Income reported on page 25 of the agenda packet. The amount of $56,251 is for the insurance claim and it's offset in the 3 Repairs. Payment of Bills Ms. Milschewski made a motion to pay the bills as follows and it was seconded by Mr. Crawford. $ 73,053.26 Accounts Payable $ 37,819.37 Payroll $110,872.63 Total Roll call: Reifsteck-yes, Pesola-yes, Milschewski-yes, Crawford-yes, Forristall-yes, Garcia-yes, Millen-yes. Carried 7-0. Report of the Library Director: Ms. Augustine reported the following: 1. Observed National Engineers Week, Jennette had challenges for kids, highlighted STEM kits—she said all kits have been checked out. 2. Sharyl did a Poetry & Art grapevine program, artwork was made based on poetry. 3. Mike will do a military healthcare program. 4. Will participate in Library Road Trip again this year—17 libraries are involved. Friends group donated $500 for handouts and grand prize. 5. Two programs to be presented via Zoom: Illinois Libraries Present featuring Danny Trejo and a New York Times crossword puzzle developer. 6. Paranormal program “Night to Remember” to be presented March 29th. 7. Adult “English as a Second Language” open house to be held on April 15th. 8. On April 14th, Clarence Goodman will present program about Martin Luther King. 9. Not many repairs were needed in the last month. A fire alarm on February 27th was determined to be a defective smoke detector which was replaced at a cost of $725. 10. Annual fire sprinkler inspection was done. 11. Fifteen employees completed the CPR training. 12. A House bill from the Secretary of State was drafted and supports library freedom to acquire materials without external limitations and to be protected against bans to restrict access to books, etc. Libraries are being asked to sign in support of this bill, which Ms. Augustine did. It has passed committee and will go to the House for a vote. To be eligible for state funding, libraries must adhere to the American Library Association Bill of Rights which Yorkville already does and it is included in the policy book. City Council Liaison: Alderman Soling briefly discussed the solar panel proposal for city buildings. He said the Council had not discussed the library yet, but he does not think it will be approved. He was also not sure the library roof could handle the weight. President Crawford said the age of the library roof is a concern and he would want an engineer to evaluate it if the project moves forward. Standing Committees: Finance Committee Ms. Milschewski said Finance Director Rob Fredrickson had met with the Finance Committee. Mr. Fredrickson, Shelley Augustine and Steve Raasch had presented budget suggestions along with the Board suggestions. A $75,000 surplus was projected for this year along with a Fund Balance of nearly a million. A decline is predicted for next year, but overall Mr. Fredrickson said the library is in a good position. The FY 2024 budget will reduce the Fund Balance somewhat. He structured the budget so money can be saved for future repairs and Outside Repair and Maintenance is projected to be $130,000. Ms. Augustine added that Mr. Reifsteck's suggestion of additional cameras be added into the budget. The cost is $6,000 for five cameras. She thinks some of the newer cameras may have a larger reach and fewer cameras might be needed. Mr. Forristall asked if the camera cost could come from the Tech Fund. Ms. Milschewski also said Mr. Raasch had suggested some other items not in the budget such as repairs for elevator, carpet, etc. The proposed budget will move forward for approval on the April agenda. 4 Unfinished Business: HVAC Update Last month Ms. Milschewski requested a breakdown of spending with Trico and Ms. Augustine included a spreadsheet this month on page 39 of the agenda packet. The flood costs of $13,840 are included in this report and all other costs are repairs. New Business: FY24 Budget Discussion Already discussed. Set Physical Facilities Committee Meeting Date Committee Chairman Forristall asked for a meeting on April 10 at 6pm just prior to the regular Board meeting. The purpose is to prioritize and address future repairs. Executive Session: For the discussion of minutes of meetings lawfully closed under the Open Meetings Act, whether for purposes of approval by the body of the minutes or semi-annual review of the minutes as mandated by Section 2.06. President Crawford said there are 2 packets of minutes to review. Packet 1 contains minutes from July 1987 to the present and at a previous meeting the Board decided to keep this packet sealed. He made a motion at 7:31pm to enter into Executive Session. He read the purpose of the Session and Ms. Milschewski seconded the motion. The Board entered into Session at 7:32pm and concluded at 7:37pm at which time the Board moved back into regular session. New Business: A motion was made and seconded by Mr. Crawford and Ms. Garcia, respectively, to release two sets of Executive Session minutes both from July 11, 2022. “Packet 1” will remain closed. Adjournment: There was no further business and the meeting adjourned at 7:38pm. Minutes respectfully submitted by Marlys Young, Minute Taker 5 This page intentionally left blank. 6 DATE: 03/22/23TIME: 14:28:34UNITED CITY OF YORKVILLE CHECK REGISTERID: AP222000.WOWCHECK # VENDOR # INVOICE ITEMCHECKINVOICE #DATE# DESCRIPTIONDATE ACCOUNT #ITEM AMT------------------------------------------------------------------------------------------------------------------------------------900130 FNBO FIRST NATIONAL BANK OMAHA 03/25/23032523-D.BROWN 02/28/23 01 HOME DEPO#021423-U-JOINT 51-510-56-00-5630 24.9702 MENARDS#021523-BUNGEE 51-510-56-00-5620 7.9803 MENARDS#021423-SOCKET, MOUSE 51-510-56-00-5620 10.9704 PAD ** COMMENT **05 MENARDS#022323-CHARGING LAMP, 51-510-56-00-5620 15.2706 LUBRICANT** COMMENT **07 MENARDS#013023-WEATHER51-510-56-00-562016.9408 STRIPPING, PAINT TOOL** COMMENT **09 AMAZON-SURGE PROTECTOR51-510-56-00-5638225.7510 AMAZON-EXPERIMENT BOTTLES51-510-56-00-563817.9811 AMAZON-SPECIMEN BOTTLES51-510-56-00-563822.9812 ILSOS-CDL RENEWAL-BROWN51-510-54-00-546261.3513 AMAZON-RETURNED BOTTLE CREDIT 51-510-56-00-5638-11.99INVOICE TOTAL:392.20 *032523-D.DEBORD 02/28/23 01 MONTHLY AMAZON PRIME FEE82-820-54-00-546014.9902 ABDO PUBLISHING-BOOKS84-840-56-00-56862,423.00INVOICE TOTAL:2,437.99 *032523-D.HENNE02/28/23 01 MENARDS#020723-BUILDING WIRE 23-230-56-00-5642327.0002 MENARDS#021423-BUTT SPLICE23-230-56-00-56428.5803 MENARDS#021023-WIRE DISCONNECT 23-230-56-00-56429.9904 SETS** COMMENT **05 MENARDS#013123-TORCH KIT CR 01-410-56-00-5620-29.9706 MENARDS#013123-TORCH KIT, FUEL 01-410-56-00-562034.9607 MENARDS#020223-BULBS23-230-56-00-564239.9608 MENARDS#013123-O RINGS01-410-56-00-56205.7509 MENARDS#013123-SOLDERING IRON 01-410-56-00-562015.9910 KIT** COMMENT **11 MENARDS#020623-BULBS23-230-56-00-564215.9912 MENARDS#020223-BULBS23-230-56-00-564239.9813 MENARDS#020323-OUTLETS,01-410-56-00-564012.5514 CONNECTORS** COMMENT **INVOICE TOTAL:480.78 *032523-D.SMITH02/28/23 01 NAPA#332932-RING TERMINAL,79-790-56-00-564016.8102 ROCKER** COMMENT **03 RURAL KING-SPOT SPRAYER79-790-56-00-563069.9904 MENARDS#020223-FEBREZE, DRILL 79-790-56-00-564036.4605 BIT, STUDS, LOCKNUTS, SCREWS** COMMENT **06 MENARDS#022123-NAILS79-790-56-00-562069.5907 MENARDS#022223-SHEATING,79-790-56-00-562052.7308 BRACKETS** COMMENT **09 MASTER HALCO-PIPE, POSTS,79-790-56-00-56201,753.8810 BANDS, TENSION BAR, TIES** COMMENT **11 MENARDS#022323-SANDING DISCS 79-790-56-00-562013.987 DATE: 03/22/23TIME: 14:28:34UNITED CITY OF YORKVILLE CHECK REGISTERID: AP222000.WOWCHECK # VENDOR # INVOICE ITEMCHECKINVOICE #DATE# DESCRIPTIONDATE ACCOUNT #ITEM AMT------------------------------------------------------------------------------------------------------------------------------------900130 FNBO FIRST NATIONAL BANK OMAHA 03/25/23032523-J.GALAUNER 02/28/23 01 BSN SPORTS#920494710-SOCCER 79-795-56-00-5606 3,196.0002 JERSEYS ** COMMENT **INVOICE TOTAL: 3,196.00 *032523-J.JACKSON 02/28/23 01 HOME DEPO#021623-PRIMER 52-520-56-00-5628 9.9802 NAPA#332781-FLOOR MAT52-520-56-00-562831.9903 MENARDS#021623-NIPPLES,52-520-56-00-562031.9704 REDUCERS, ICE CHOPPER** COMMENT **05 MENARDS#020123-SPONGES52-520-56-00-56207.78INVOICE TOTAL:81.72 *032523-J.JENSEN 02/28/23 01 ILACP-2023 CONFERRENCE01-210-54-00-5412329.0002 REGISTRATION-JENSEN** COMMENT **03 AMAZON-BOOK01-210-56-00-562029.9704 LEXIPOL-GRANT WRITING FOR01-210-54-00-54623,000.0005 VIRTUAL REALITY SIMULATOR** COMMENT **INVOICE TOTAL:3,358.97 *032523-J.SLEEZER 02/28/23 01 MENARDS#013023-O RINGS01-410-56-00-56285.7502 AMAZON-MINI LASER PHOTO01-410-56-00-5628170.2803 TACHOMETER** COMMENT **04 JEGS-FORD REPLACEMENT RADIO 01-410-56-00-5628319.3405 AMAZON-WORK BOOTS01-410-56-00-5600187.00INVOICE TOTAL:682.37 *032523-J.WEISS02/28/23 01 DOLLAR TREE-FRIENDS PROGRAM 82-000-24-00-248021.2502 SUPPLIES** COMMENT **03 CSL-ALL TOGETHER NOW ONLINE 82-820-56-00-567114.9504 MANUAL** COMMENT **INVOICE TOTAL:36.20 *032523-K.BALOG02/28/23 01 COMCAST-01/15-02/14 INTERNET 01-640-54-00-54491,165.3302 SHREDIT-JAN 2023 ON SITE01-210-54-00-5462240.1303 SHREDDING** COMMENT **04 AMAZON-ENVELOPES,POST-IT NOTES 01-210-56-00-561042.9505 COMCAST-02/08-03/07 CABLE01-210-54-00-544021.08INVOICE TOTAL:1,469.49 *032523-K.BARKSDALE 02/28/23 01 SOUTHWEST-AIR TRANSPORT FOR 01-220-54-00-5415318.9602 NATIONAL APA** COMMENT **03 COFERENCE-BARKSDALE** COMMENT **INVOICE TOTAL:318.96 *032523-K.GREGORY 02/28/23 01 PAYPAL-HAWAIIAN SHIRTS FOR79-795-56-00-56061,317.0002 MARGARITAS EN MAYO** COMMENT **INVOICE TOTAL:1,317.00 *8 DATE: 03/22/23TIME: 14:28:34UNITED CITY OF YORKVILLE CHECK REGISTERID: AP222000.WOWCHECK # VENDOR # INVOICE ITEMCHECKINVOICE #DATE# DESCRIPTIONDATE ACCOUNT #ITEM AMT------------------------------------------------------------------------------------------------------------------------------------900130 FNBO FIRST NATIONAL BANK OMAHA 03/25/23032523-R.WOOLSEY 02/28/23 43 ARNESON#214849-JAN 2023 GAS 01-410-56-00-5695 254.1344 POLLARD#0229541-WATER TESTING 51-510-56-00-5638 350.8245 SUPPLIES ** COMMENT **46 ARNESON#214915-JAN 2023 DIESEL 01-410-56-00-5695 379.5347 ARNESON#214916-JAN 2023 GAS 01-410-56-00-5695 439.2548 ARNESON#214935-JAN 2023 GAS 01-410-56-00-5695690.2549 WELDSTAR-CYLINDER RENTAL01-410-54-00-548559.4050 ARNESON#220319-JAN 2023 GAS 01-410-56-00-56951,078.9151 ARNESON#220318-JAN 2023 DIESEL 01-410-56-00-56951,205.8652 LINDCO#230071P-SHAFT BEARING 01-410-56-00-562871.7953 AMPERAGE#1373894-VINYL TAPE 23-230-56-00-564299.0054 ARNESON#220201-JAN 2023 GAS 01-410-56-00-5695363.9655 ARNESON#633413-HYDRAULIC OIL, 01-410-56-00-5695739.9856 WINDSHIELD WASHER FLUID** COMMENT **57 LAWSON#9310311609-NUTS,BOLTS 01-410-56-00-5620825.9158 LAWSON#9310320007-HEX SCREWS 01-410-56-00-5620229.3859 ARNESON#220200-JAN 2023 DIESEL 01-410-56-00-56951,554.6760 MINER#341994-MAR 2023 MANAGED 01-410-54-00-5462366.8561 SERVICES RADIO** COMMENT **62 MINER#341994-MAR 2023 MANAGED 51-510-54-00-5462430.6563 SERVICES RADIO** COMMENT **64 MINER#341994-MAR 2023 MANAGED 52-520-54-00-5462287.1065 SERVICES RADIO** COMMENT **66 MINER#341994-MAR 2023 MANAGED 79-790-54-00-5462510.4067 SERVICES RADIO** COMMENT **68 AMAZON-TRANSCEIVER01-640-54-00-5450140.00INVOICE TOTAL:25,106.80 *032523-S.AUGUSTINE 02/28/23 01 BEACON-RENEWAL THROUGH 1/17/23 82-820-54-00-5460293.5602 TRIBUNE-RENEWAL THROUGH82-820-54-00-5460236.8103 3/22/23** COMMENT **04 WE COUNT PEOPLE-COUNTER84-840-56-00-5635762.1605 QUILL-TONER, BATTERIES, POST 82-820-56-00-5610326.5606 IT NOTES, STORAGE BOXES** COMMENT **07 QUILL-POST IT NOTES82-820-56-00-56100.9108 DEMCO-APPLICATION CARDS82-820-56-00-561088.4409 MENARDS#020823-MICROWAVE82-820-56-00-561064.9810 AMAZON-DRY ERASE BOARD82-000-24-00-2480139.8911 REMOTE PC-USER ACCESS82-820-54-00-546220.0012 QUILL-TOILET TISSUE, PAPER82-820-56-00-5621319.9013 TOWEL** COMMENT **14 AMAZON-DRY ERASE BOARDS82-000-24-00-2480266.0415 MENARDS#021923-SOAP DISPENSER 82-820-56-00-562118.9916 SMITHEREEN-FEB 2023 PEST82-820-54-00-546287.0017 CONTROL** COMMENT **18 AMAZON-HP COLOR JET FUSER KIT 84-840-56-00-5635173.979 DATE: 03/22/23TIME: 14:28:34UNITED CITY OF YORKVILLE CHECK REGISTERID: AP222000.WOWCHECK # VENDOR # INVOICE ITEMCHECKINVOICE #DATE# DESCRIPTIONDATE ACCOUNT #ITEM AMT------------------------------------------------------------------------------------------------------------------------------------900130 FNBO FIRST NATIONAL BANK OMAHA 03/25/23032523-S.AUGUSTINE 02/28/23 19 AMAZON-LIVE AQUA DRAGONS 82-000-24-00-2480 19.99INVOICE TOTAL: 2,819.20 *032523-S.IWANSKI 02/28/23 01 YORKVILLE POST-POSTAGE 82-820-54-00-5452 3.47INVOICE TOTAL:3.47 *032523-S.RAASCH 02/28/23 01 AMAZON-RECEPTACLES24-216-60-00-6030116.9102 AMAZON-WALL PLATES24-216-60-00-6030238.5003 AMAZON-WASTE CONTAINERS24-216-60-00-6030405.1804 AMAZON-GFCI RECEPTACLES24-216-60-00-6030702.8005 FSG MDC MIDWEST-LAMPS24-216-54-00-5446801.0506 AMAZON-SURGE PROTECTOR24-216-60-00-603071.9907 AMAZON-MATS24-216-60-00-6030199.9008 AMAZON-MINI HAND PALLET24-216-60-00-6030489.8909 AMAZON-TRASH CONTAINER24-216-60-00-603065.6410 AMAZON-LABELS24-216-60-00-603046.6711 AMAZON-LABELS24-216-60-00-603069.1912 AMAZON-FLOOR MATS24-216-60-00-6030265.0013 AMAZON-DUPLEX RECEPTACLE24-216-60-00-603079.6414 AMAZON-KEY BOX24-216-60-00-603099.0015 AMAZON-POWER STRIP, OUTLET24-216-60-00-6030270.0316 TESTER,CIRCUIT BREAKER FINDER, ** COMMENT **17 DOOR STOPPER** COMMENT **INVOICE TOTAL:3,921.39 *032523-S.REDMON 02/28/23 01 AMAZON-BULLETIN BOARD PAPER 79-795-56-00-560620.8102 LOMBARDI COACHING-CLASS79-795-54-00-5462210.0003 INSTRUCTION FOR CHOCOLATE** COMMENT **04 BRIDGES OF HOPE** COMMENT **05 AT&T-01/24-02/25 TOWN SQUARE 79-795-54-00-544089.0006 PARK SIGN INTERNET** COMMENT **07 EASTER EGG-TOY FILLED EGGS79-795-56-00-5606135.0008 RUNCO-TRASH BAGS79-795-56-00-564039.2109 PLUG N PAY-JAN 2023 FEES79-795-54-00-546269.4510 RUNCO-TOILET PAPER, PAPER79-795-56-00-5640113.8911 TOWELS** COMMENT **12 RUNCO-PENS, TAPE, FOLDERS,79-795-56-00-5610127.0413 ENVELOPES** COMMENT **14 RUNCO-ENVELOPES79-795-56-00-561026.4915 ARNESON#221115-JAN 2023 DIESEL 79-790-56-00-569539.6816 SHAW-62 WEEK RENEWAL79-795-54-00-546052.0017 SMITHEREEN-DEC 2022 PEST79-795-54-00-549574.0018 CONTROL** COMMENT **19 SMITHEREEN-JAN 2023 PEST79-795-54-00-549597.0020 CONTROL** COMMENT **21 ARNESON#214851-JAN 2023 GAS 79-790-56-00-5695122.37Total for all Highlighted Library Invoices: $5,296.8610 82-820LIBRARYOPERATIONS84-840LIBRARYCAPITALDATE: 04/03/23UNITED CITY OF YORKVILLETIME: 12:07:28CHECK REGISTERPRG ID: AP215000.WOWCHECK DATE: 04/10/23CHECK # VENDOR # INVOICE INVOICE ITEMNUMBER DATE # DESCRIPTIONACCOUNT #ITEM AMT------------------------------------------------------------------------------------------------------------------------------------105293 BAKTAY BAKER & TAYLOR203733097502/22/23 01 BOOKS84-840-56-00-5686688.96INVOICE TOTAL:688.96 *203734584403/02/23 01 BOOKS84-840-56-00-5686404.19INVOICE TOTAL:404.19 *203736251603/13/23 01 BOOKS84-840-56-00-5686469.07INVOICE TOTAL:469.07 *203736261403/08/23 01 BOOKS84-840-56-00-5686704.22INVOICE TOTAL:704.22 *203736271803/10/23 01 BOOKS84-840-56-00-5686968.27INVOICE TOTAL:968.27 *203737644303/15/23 01 BOOKS84-840-56-00-56861,748.92INVOICE TOTAL:1,748.92 *203737855503/17/23 01 BOOKS84-840-56-00-5686694.99INVOICE TOTAL:694.99 *203739283503/22/23 01 BOOKS84-840-56-00-5686818.76INVOICE TOTAL:818.76 *CHECK TOTAL:6,497.38105294 IMPERIAL IMPERIAL SERVICE SYSTEMS, INC16029903/08/23 01 MAR 2023 CLEANING SERVICES 82-820-54-00-54625,177.00INVOICE TOTAL:5,177.00 *CHECK TOTAL:5,177.00105295 LUCAHOLD LUCAS HOLDINGS, LLC11 82-820LIBRARYOPERATIONS84-840LIBRARYCAPITALDATE: 04/03/23UNITED CITY OF YORKVILLETIME: 12:07:28CHECK REGISTERPRG ID: AP215000.WOWCHECK DATE: 04/10/23CHECK # VENDOR # INVOICE INVOICE ITEMNUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT------------------------------------------------------------------------------------------------------------------------------------105295 LUCAHOLD LUCAS HOLDINGS, LLC6848803/22/23 01 RESIDENT LIBRARY CARDS82-820-56-00-5620793.14INVOICE TOTAL:793.14 *CHECK TOTAL:793.14105296 METRONET METRO FIBERNET LLC1651373-04012304/02/23 01 APR 2023 INTERNET82-820-54-00-5440124.97INVOICE TOTAL:124.97 *CHECK TOTAL:124.97105297 MIDWTAPE MIDWEST TAPE LLC50346625703/07/23 01 DVD84-840-56-00-568514.99INVOICE TOTAL:14.99 *50348138003/09/23 01 DVD84-840-56-00-568523.2402 AUDIO BOOK84-840-56-00-568379.98INVOICE TOTAL:103.22 *50350507203/15/23 01 DVD SECURITY CASE82-820-56-00-5620229.99INVOICE TOTAL:229.99 *50351396103/17/23 01 AUDIO BOOKS84-840-56-00-5683170.9602 DVDS84-840-56-00-5685221.64INVOICE TOTAL:392.60 *50356242203/27/23 01 DVDS84-840-56-00-568534.48INVOICE TOTAL:34.48 *50357431003/30/23 01 AUDIO BOOK84-840-56-00-568339.9902 DVD84-840-56-00-568519.49INVOICE TOTAL:59.48 *CHECK TOTAL:834.7612 82-820LIBRARYOPERATIONS84-840LIBRARYCAPITALDATE: 04/03/23UNITED CITY OF YORKVILLETIME: 12:07:28CHECK REGISTERPRG ID: AP215000.WOWCHECK DATE: 04/10/23CHECK # VENDOR # INVOICE INVOICE ITEMNUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT------------------------------------------------------------------------------------------------------------------------------------105298 NICOR NICOR GAS91-85-68-4012 8-0223 03/06/23 01 02/01-03/03 902 GAME FARM RD 82-820-54-00-54802,340.81INVOICE TOTAL:2,340.81 *CHECK TOTAL:2,340.81105299 PRAIRCAT PRAIRIECAT840504/03/23 01 APR 2023 PRAIRIECAT82-820-54-00-54681,451.5002 PARTICIPATING FEES** COMMENT **03 MAY-JUN 2023 PRAIRIECAT82-000-14-00-14002,903.0004 PARTICIPATING FEES** COMMENT **INVOICE TOTAL:4,354.50 *CHECK TOTAL:4,354.50105300 TCGTCG SOLUTIONS, INC22-105202/01/23 01 FEB 2023 HOSTED VOIP FEES 82-820-54-00-5440445.00INVOICE TOTAL:445.00 *23-010303/01/23 01 MAR 2023 HOSTED VOIP FEES 82-820-54-00-5440445.00INVOICE TOTAL:445.00 *CHECK TOTAL:890.00105301 TRICO TRICO MECHANICAL , INC734602/28/23 01 REPLACE FUSES82-820-54-00-5495171.00INVOICE TOTAL:171.00 *CHECK TOTAL:171.00105302 WALDENS WALDEN'S LOCK SERVICE2301903/08/23 01 BOILER ROOM LOCK REPAIR82-820-54-00-549585.00INVOICE TOTAL:85.00 *CHECK TOTAL:85.0013 82-820LIBRARYOPERATIONS84-840LIBRARYCAPITALDATE: 04/03/23UNITED CITY OF YORKVILLETIME: 12:07:28CHECK REGISTERPRG ID: AP215000.WOWCHECK DATE: 04/10/23CHECK # VENDOR # INVOICE INVOICE ITEMNUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT------------------------------------------------------------------------------------------------------------------------------------105303 YOUNGM MARLYS J. YOUNG022723-LIB FINANCE 03/07/23 01 02/27/23 MEETING MINUTES82-820-54-00-546285.00INVOICE TOTAL:85.00 *031323-LIB03/29/23 01 03/13/23 MEETING MINUTES82-820-54-00-546285.00INVOICE TOTAL:85.00 *CHECK TOTAL:170.00TOTAL AMOUNT PAID:21,438.5614 REGULAR OVERTIME TOTAL IMRF FICA TOTALSADMINISTRATION17,438.34 - 17,438.34 1,143.96 1,278.92 19,861.22 FINANCE11,975.38 - 11,975.38 785.58 885.53 13,646.49 POLICE136,203.79 1,641.65 137,845.44 411.40 10,259.01 148,515.85 COMMUNITY DEV.27,902.25 - 27,902.25 1,859.90 2,096.11 31,858.26 STREETS20,478.16 1,407.85 21,886.01 1,442.30 1,623.71 24,952.02 BUILDING & GROUNDS2,328.71 87.33 2,416.04 168.33 196.30 2,780.67 WATER19,235.53 573.20 19,808.73 1,299.44 1,435.38 22,543.55 SEWER7,453.64 91.71 7,545.35 494.97 549.50 8,589.82 PARKS26,758.13 - 26,758.13 1,738.14 1,995.89 30,492.16 RECREATION23,050.99 - 23,050.99 1,320.83 1,721.18 26,093.00 LIBRARY16,233.01 - 16,233.01 733.80 1,192.42 18,159.23 TOTALS309,057.93$ 3,801.74$ 312,859.67$ 11,398.65$ 23,233.95$ 347,492.27$ TOTAL PAYROLL347,492.27$ UNITED CITY OF YORKVILLEPAYROLL SUMMARYMarch 3, 202315 REGULAR OVERTIME TOTAL IMRFFICA TOTALSMAYOR & LIQ. COM.908.34$ -$ 908.34$ -$ 69.49$ 977.83$ ALDERMAN3,300.00 - 3,300.00 - 252.45 3,552.45 ADMINISTRATION18,466.11 - 18,466.11 1,211.37 1,357.54 21,035.02 FINANCE13,837.96 - 13,837.96 907.76 1,028.02 15,773.74 POLICE133,059.84 3,196.52 136,256.36 411.40 10,099.19 146,766.95 COMMUNITY DEV.29,538.27 - 29,538.27 1,937.71 2,186.86 33,662.84 STREETS23,976.15 115.78 24,091.93 1,580.44 1,788.30 27,460.67 BUILDING & GROUNDS2,328.71 43.66 2,372.37 155.63 181.49 2,709.49 WATER22,199.46 210.85 22,410.31 1,470.12 1,632.48 25,512.91 SEWER8,120.29 - 8,120.29 532.68 593.49 9,246.46 PARKS24,993.99 24,993.99 1,606.01 1,840.23 28,440.23 RECREATION23,430.48 - 23,430.48 1,314.24 1,738.72 26,483.44 LIBRARY17,734.51 - 17,734.51 824.52 1,307.26 19,866.29 TOTALS321,894.11$ 3,566.81$ 325,460.92$ 11,951.88$ 24,075.52$ 361,488.32$ TOTAL PAYROLL361,488.32$ UNITED CITY OF YORKVILLEPAYROLL SUMMARYMarch 17, 202316 REGULAR OVERTIME TOTAL IMRF FICA TOTALSADMINISTRATION17,438.35 - 17,438.35 1,143.96 1,317.33 19,899.64 FINANCE11,975.38 - 11,975.38 785.58 914.51 13,675.47 POLICE127,165.56 1,619.75 128,785.31 411.40 9,803.37 139,000.08 COMMUNITY DEV.27,902.22 - 27,902.22 1,830.38 2,110.55 31,843.15 STREETS22,530.28 - 22,530.28 1,477.99 1,718.14 25,726.41 BUILDING & GROUNDS2,328.71 - 2,328.71 152.76 178.15 2,659.62 WATER19,288.58 643.09 19,931.67 1,307.51 1,510.21 22,749.39 SEWER7,453.68 30.57 7,484.25 490.96 572.51 8,547.72 PARKS25,400.92 25,400.92 1,627.99 1,937.30 28,966.21 RECREATION22,627.98 - 22,627.98 1,318.08 1,727.60 25,673.66 LIBRARY17,947.01 - 17,947.01 844.01 1,372.94 20,163.96 TOTALS302,058.67$ 2,293.41$ 304,352.08$ 11,390.62$ 23,162.61$ 338,905.31$ TOTAL PAYROLL338,905.31$ UNITED CITY OF YORKVILLEPAYROLL SUMMARYMarch 31, 202317 Library CC Check Register (Pages 1 ‐ 4)03/25/2023 $5,296.86 Library Check Register (Pages 5 ‐ 8)04/10/2023 21,438.56 IPRF ‐ Apr 2023 Work Comp Ins 03/14/2023 1,025.69 Nicor ‐01/03/23‐02/01/23 services 03/28/2023 500.00 TOTAL BILLS PAID: $28,261.11 DATE Bi‐weekly (Page 9)03/03/2023 $18,159.23 Bi‐weekly (Page 10)03/17/2023 19,866.29 Bi‐weekly (Page 11)03/31/2023 20,163.96 TOTAL PAYROLL:$58,189.48 TOTAL DISBURSEMENTS:$86,450.59 PAYROLL YORKVILLE LIBRARY BOARD BILL LIST SUMMARY Monday, April 10, 2023 ACCOUNTS PAYABLE 18 82-820 LIBRARY OPERATIONS 83-830 LIBRARY DEBT SERVICE 84-840 LIBRARY CAPITAL DATE: 04/03/2023 UNITED CITY OF YORKVILLE PAGE: 1TIME: 12:51:27 GENERAL LEDGER ACTIVITY REPORTID: GL440000.WOW FOR FISCAL YEAR 2023ACTIVITY THROUGH FISCAL PERIOD 11PER. JOURNAL # ENTRY DATE ITEM TRANSACTION DESCRIPTION VENDOR CHECK INVOICE DEBIT CREDIT_____________________________________________________________________________________________________________________________________________________82-000-24-00-2480 (L) ESCROW - MEMORIALS & GIFTS_____________________________________________________________________________________________________________________________________________________01 05/01/2022 BEGINNING BALANCE 55,275.84AP-220525MB 05/24/2022 21 METERNALLY.COM-DVD & FIRST NATIONAL BANK 900118 052522-G,HIX-B 65.45GJ-220531LB 06/02/2022 05 May 2022 Deposits 93.00_________________________________TOTAL PERIOD 01 ACTIVITY 65.45 93.0002 AP-220613B 06/06/2022 01 BOOKS BAKER & TAYLOR 105168 2036714384 1,083.0406/06/2022 02 BOOKS BAKER & TAYLOR 105168 2036721767 378.7206/06/2022 03 BOOKS BAKER & TAYLOR 105168 2036735616 720.23AP-220625MB 06/15/2022 157 HOME DEPO-PLANTER FLOWERS FIRST NATIONAL BANK 900120 062522-D.DEBORD-B 131.2006/15/2022 158 AMAZON-FIRE TABLET FIRST NATIONAL BANK 900120 062522-S.AUGUSTINE-B 99.9906/15/2022 159 AMAZON-BOOKS FIRST NATIONAL BANK 900120 062522-S.AUGUSTINE-B 18.9006/15/2022 160 AMAZON-BOOK FIRST NATIONAL BANK 900120 062522-S.AUGUSTINE-B 18.95_________________________________TOTAL PERIOD 02 ACTIVITY 2,451.03 0.0003 AP-220725MB 07/19/2022 243 NCG-SUMMER READING CLUB PRIZE FIRST NATIONAL BANK 900122 072522-G.HIX-B 60.0007/19/2022 244 GRACE-SUMMER READING CLUB FIRST NATIONAL BANK 900122 072522-G.HIX-B 30.9707/19/2022 245 FOXY'S-SUMMER READING CLUB FIRST NATIONAL BANK 900122 072522-G.HIX-B 20.0007/19/2022 246 GROUND EFFECTS-PEBBLES FIRST NATIONAL BANK 900122 072522-J.WEISS-B 6.93GJ-220731LB 08/01/2022 05 July 2022 Deposits 300.00_________________________________TOTAL PERIOD 03 ACTIVITY 117.90 300.0004 AP-220825M 08/22/2022 202 AMAZON-BOOKS FIRST NATIONAL BANK 900123 082522-D.DEBORD 78.6308/22/2022 203 GUMROAD-BOOKS FIRST NATIONAL BANK 900123 082522-J.WEISS 24.0008/22/2022 204 TARGET-CANDY, WATER,GIFT CARDS FIRST NATIONAL BANK 900123 082522-J.WEISS 90.0908/22/2022 205 TARGET-FRIENDS OF HARRY POTTER FIRST NATIONAL BANK 900123 082522-J.WEISS 123.8608/22/2022 206 JEWEL-POPCORN, BOWLS FIRST NATIONAL BANK 900123 082522-M.CURTIS 13.8508/22/2022 207 AMAZON-RAFFLE TICKETS FIRST NATIONAL BANK 900123 082522-S.AUGUSTINE 15.5408/22/2022 208 AMAZON-CHOCOLATE BALLS FIRST NATIONAL BANK 900123 082522-S.AUGUSTINE 33.9608/22/2022 209 AMAZON-CONTACT LENS SOLUTION, FIRST NATIONAL BANK 900123 082522-S.AUGUSTINE 225.6308/22/2022 210 AMAZON-CANDY FIRST NATIONAL BANK 900123 082522-S.AUGUSTINE 120.68GJ-220831LB 09/01/2022 05 August 2022 Deposits 400.00_________________________________TOTAL PERIOD 04 ACTIVITY 726.24 400.0005 AP-220912 09/06/2022 01 BOOKS BAKER & TAYLOR 105202 2036897861 636.81AP-220925M 09/22/2022 291 DOLLAR TREE-SUPPLIES FOR HARRY FIRST NATIONAL BANK 900124 092522-J.WEISS 43.7509/22/2022 292 AMAZON-TABLE COVERS FIRST NATIONAL BANK 900124 092522-S.AUGUSTINE 80.8609/22/2022 293 AMAZON-TABLE COVER REFUND FIRST NATIONAL BANK 900124 092522-S.AUGUSTINE 32.9909/22/2022 294 MENARDS#49899-PLANTS, SOIL FIRST NATIONAL BANK 900124 092522-S.AUGUSTINE 22.11GJ-220930LB 10/04/2022 05 Sept 2022 Deposits 100.00_________________________________TOTAL PERIOD 05 ACTIVITY 783.53 132.9906 AP-221025M 10/18/2022 373 MENARDS#44442-MULCH FIRST NATIONAL BANK 900125 102522-D.DEBORD 26.5210/18/2022 374 MENARDS#44444-MULCH, GRAVEL FIRST NATIONAL BANK 900125 102522-D.DEBORD 24.9010/18/2022 375 MENARDS#092222-FALL DECOR FIRST NATIONAL BANK 900125 102522-D.DEBORD 92.3710/18/2022 376 DOLLAR TREE-FRENDS FIRST NATIONAL BANK 900125 102522-J.WEISS 23.7510/18/2022 377 AMAZON-BOOKS FIRST NATIONAL BANK 900125 102522-M.CURTIS 97.3210/18/2022 378 BRICKS R US-2 CONCRETE BRICKS FIRST NATIONAL BANK 900125 102522-S.AUGUSTINE 65.37GJ-221031LB 11/02/2022 05 Oct 2022 Deposits 471.50_________________________________TOTAL PERIOD 06 ACTIVITY 330.23 471.5019 82-820 LIBRARY OPERATIONS 83-830 LIBRARY DEBT SERVICE 84-840 LIBRARY CAPITAL DATE: 04/03/2023 UNITED CITY OF YORKVILLE PAGE: 2TIME: 12:51:27 GENERAL LEDGER ACTIVITY REPORTID: GL440000.WOW FOR FISCAL YEAR 2023ACTIVITY THROUGH FISCAL PERIOD 11PER. JOURNAL # ENTRY DATE ITEM TRANSACTION DESCRIPTION VENDOR CHECK INVOICE DEBIT CREDIT_____________________________________________________________________________________________________________________________________________________82-000-24-00-2480 (L) ESCROW - MEMORIALS & GIFTS_____________________________________________________________________________________________________________________________________________________07 AP-221125M 11/18/2022 418 TARGET-SNACKS, C&R SKETCH FIRST NATIONAL BANK 900126 112522-J.WEISS 32.9611/18/2022 419 MENARDS#102122-STONES, CANDY FIRST NATIONAL BANK 900126 112522-J.WEISS 88.4711/18/2022 420 MENARDS#102122-FABRIC, STONES FIRST NATIONAL BANK 900126 112522-J.WEISS 52.6611/18/2022 421 DOLLAR TREE-FRIENDS FIRST NATIONAL BANK 900126 112522-J.WEISS 31.2511/18/2022 422 BOOK PAGE-ANNUAL RENEWAL FIRST NATIONAL BANK 900126 112522-S.AUGUSTINE 411.5011/18/2022 423 AMAZON-PUZZELS, PAINTER'S FIRST NATIONAL BANK 900126 112522-S.AUGUSTINE 94.5611/18/2022 424 AMAZON-BOOKS FIRST NATIONAL BANK 900126 112522-S.AUGUSTINE 45.9811/18/2022 425 AMAZON-BOOK FIRST NATIONAL BANK 900126 112522-S.AUGUSTINE 14.49GJ-221130LB 12/01/2022 05 Nov 2022 Deposits 750.00_________________________________TOTAL PERIOD 07 ACTIVITY 771.87 750.0008 AP-221212 12/06/2022 01 SEPT 2022-JUN 2023 ILLINOIS RAILS 105243 10147 750.00AP-221225M 12/19/2022 359 AMAZON-PUZZEL RETURN CREDIT FIRST NATIONAL BANK 900127 122522-S.AUGUSTINE 21.9912/19/2022 360 AMAZON-CRAFT SUPPLIES FIRST NATIONAL BANK 900127 122522-S.AUGUSTINE 125.97GJ-221231LB 01/03/2023 04 Dec 2022 Deposits 1,900.00_________________________________TOTAL PERIOD 08 ACTIVITY 875.97 1,921.9909 AP-230125M 01/20/2023 285 DOLLAR TREE-POLAR EXPRESS FIRST NATIONAL BANK 900128 012523-J.WEISS 88.0001/20/2023 286 AMAZON-PAPER INDEX FIRST NATIONAL BANK 900128 012523-S.AUGUSTINE 11.7901/20/2023 287 AMAZON-GROCERY STORE FIRST NATIONAL BANK 900128 012523-S.AUGUSTINE 189.99GJ-230131LB 02/02/2023 05 Jan 2023 Deposits 2,000.00_________________________________TOTAL PERIOD 09 ACTIVITY 289.78 2,000.0010 AP-230225M 02/22/2023 325 TARGET-HORMEL TRAY FIRST NATIONAL BANK 900129 022523-M.CURTIS 15.4902/22/2023 326 CRAFT'D-3 GIFT CARDS FIRST NATIONAL BANK 900129 022523-M.CURTIS 40.0002/22/2023 327 JEWEL-REFRESHMENTS,COOKIES FIRST NATIONAL BANK 900129 022523-M.CURTIS 25.56GJ-230227LB 03/02/2023 06 Feb 2023 Deposits 600.00_________________________________TOTAL PERIOD 10 ACTIVITY 81.05 600.0011 AP-230325M 03/22/2023 322 DOLLAR TREE-FRIENDS PROGRAM FIRST NATIONAL BANK 900130 032523-J.WEISS 21.2503/22/2023 323 AMAZON-DRY ERASE BOARD FIRST NATIONAL BANK 900130 032523-S.AUGUSTINE 139.8903/22/2023 324 AMAZON-DRY ERASE BOARDS FIRST NATIONAL BANK 900130 032523-S.AUGUSTINE 266.0403/22/2023 325 AMAZON-LIVE AQUA DRAGONS FIRST NATIONAL BANK 900130 032523-S.AUGUSTINE 19.99GJ-230330LB 04/03/2023 07 Mar 2023 Deposits 1,073.00_________________________________TOTAL PERIOD 11 ACTIVITY 447.17 1,073.00TOTAL ACCOUNT ACTIVITY 6,940.22 7,742.48ENDING BALANCE 56,078.10GRAND TOTAL 0.00 56,078.10TOTAL DIFFERENCE 0.00 56,078.1020 % of Fiscal Year8% 17% 25% 33% 42% 50% 58% 67% 75% 83% 92%Year-to-Date FISCAL YEAR 2023 ACCOUNT NUMBER DESCRIPTION May-22 June-22 July-22 August-22 September-22 October-22 November-22 December-22 January-23 February-23 March-23Totals BUDGET % of BudgetLIBRARY OPERATIONS REVENUESTaxes82-000-40-00-4000 PROPERTY TAXES 44,628 377,451 15,406 27,464 341,193 7,663 6,708 ----820,513822,46399.76%82-000-40-00-4083 PROPERTY TAXES-DEBT SERVICE45,978 388,869 15,872 28,295 351,515 7,894 6,911 ----845,334844,771100.07%Intergovernmental82-000-41-00-4120 PERSONAL PROPERTY TAX3,996 -2,877 328 -3,875 -1,269 2,799 -1,387 16,5308,000206.63%82-000-41-00-4160 FEDERAL GRANTS870 -840 ---746 ----2,456- 0.00%82-000-41-00-4170 STATE GRANTS---31,761 -------31,76121,151150.16%Fines & Forfeits82-000-43-00-4330 LIBRARY FINES1,156 38 89 315 67 199 49 99 122 266 12 2,4111,000241.11%Charges for Service82-000-44-00-4401 LIBRARY SUBSCRIPTION CARDS2,212 730 569 2,987 628 2,519 206 -276 719 471 11,3198,500133.16%82-000-44-00-4422 COPY FEES299 168 210 382 121 163 -438 7344 423 2,5553,00085.15%82-000-44-00-4439 POGRAM FEES---------156 - 0.00%Investment Earnings82-000-45-00-4500 INVESTMENT EARNINGS238 326 447 602 2,130 1,832 1,019 5,056 3,511 1,159 1,337 17,6551,0001765.54%Miscellaneous82-000-48-00-4820 RENTAL INCOME------75 ---50 12550025.00%82-000-48-00-4850 MISCELLANEOUS INCOME306 1,020 200 106 187 191 183 280 1,474 56,251 245 60,4442,7502197.97%Other Financing Sources82-000-49-00-4901 TRANSFER FROM GENERAL7,245 2,022 2,022 2,022 2,303 2,022 928 1,321 4,696 2,534 1,026 28,14223,638119.05%TOTAL REVENUES: LIBRARY 106,928 770,624 38,532 94,263 698,144 26,358 16,825 8,463 12,885 61,274 4,956 1,839,251 1,736,773 105.90%LIBRARY OPERATIONS EXPENDITURESSalaries & Wages82-820-50-00-5010 SALARIES & WAGES21,923 23,457 22,760 22,372 33,558 22,372 22,372 22,372 22,372 22,372 36,582 272,513291,11193.61%82-820-50-00-5015 PART-TIME SALARIES14,775 14,339 14,679 16,333 21,981 11,751 10,941 9,946 9,603 11,488 15,332 151,169213,00070.97%Benefits82-820-52-00-5212RETIREMENT PLAN CONTRIBUTION1,951 2,098 2,026 1,991 2,987 1,991 1,991 1,991 1,468 1,468 2,402 22,36326,24085.23%82-820-52-00-5214 FICA CONTRIBUTION2,722 2,806 2,777 2,862 4,150 2,512 2,450 2,374 2,347 2,491 3,873 31,36337,58583.45%82-820-52-00-5216 GROUP HEALTH INSURANCE15,608 7,030 4,943 12,073 9,612 8,218 7,764 10,428 8,123 6,950 12,354 103,101102,663100.43%82-820-52-00-5222 GROUP LIFE INSURANCE47 47 47 30 69 49 49 49 49 49 49 53458691.19%82-820-52-00-5223 DENTAL INSURANCE624 595 412 930 646 646 646 646 646 581 581 6,9527,13597.43%82-820-52-00-5224 VISION INSURANCE85 85 85 58 131 91 91 91 91 91 91 9921,05194.35%82-820-52-00-5230 UNEMPLOYMENT INSURANCE295 ---281 --295 -342 -1,2131,000121.34%82-820-52-00-5231 LIABILITY INSURANCE6,950 2,022 2,022 2,022 2,022 2,022 928 1,026 5,057 2,191 1,026 27,28922,638120.55%Contractual Services82-820-54-00-5401 ADMINISTRATIVE CHARGEBACK------------ 15,0000.00%82-820-54-00-5412 TRAINING & CONFERENCES320 ------35 ---3553,00011.84%82-820-54-00-5415TRAVEL & LODGING-83 -20 --73 --74 -2491,50016.62%82-820-54-00-5426 PUBLISHING & ADVERTISING------------ 2,5000.00%82-820-54-00-5440 TELECOMMUNICATIONS125 695 445 570 125 125 125 125 1,815 540 570 5,2608,00065.75%82-820-54-00-5452 POSTAGE & SHIPPING-16 116 16 263 18 142 24 37 393 31,028750137.11%82-820-54-00-5453BUILDING & GROUND CHARGEBACK536 536 536 536 536 536 536 536 536 536 536 5,8926,42891.67%82-820-54-00-5460 DUES & SUBSCRIPTIONS829 1,262 194 1,379 15 197 194 400 1,556 165 1,882 8,07511,00073.41%82-820-54-00-5462 PROFESSIONAL SERVICES1,617 3,570 1,275 1,331 1,864 107 7,912 11,677 7,079 6,362 7,680 50,47440,000126.19%82-820-54-00-5466 LEGAL SERVICES------------ 3,0000.00%82-820-54-00-5468 AUTOMATION2,679 -4,746 --4,791 499 -4,746 --17,46021,00083.14%82-820-54-00-5480 UTILITIES--2,026 -3,326 -1,143 1,254 1,798 3,392 3,028 15,96723,32068.47%82-820-54-00-5495OUTSIDE REPAIR & MAINTENANCE-6,013 2,408 762 5,484 1,088 26,114 5,229 -66,402 1,503 115,00350,000230.01%82-820-54-00-5498 PAYING AGENT FEES-1,689 ---------1,6891,70099.32%Supplies82-820-56-00-5610 OFFICE SUPPLIES-448 57 196 1,438 74 303 276 227 188 481 3,6888,00046.10%82-820-56-00-5620 OPERATING SUPPLIES-336 -392 ----1,383 --2,1114,00052.78%82-820-56-00-5621 CUSTODIAL SUPPLIES-440 577 569 185 259 559 339 480 240 339 3,9887,00056.96%YORKVILLE PUBLIC LIBRARYFISCAL YEAR 2023 BUDGET REPORTFor the Month Ended March 31, 202321 % of Fiscal Year8% 17% 25% 33% 42% 50% 58% 67% 75% 83% 92%Year-to-Date FISCAL YEAR 2023 ACCOUNT NUMBER DESCRIPTION May-22 June-22 July-22 August-22 September-22 October-22 November-22 December-22 January-23 February-23 March-23Totals BUDGET % of BudgetYORKVILLE PUBLIC LIBRARYFISCAL YEAR 2023 BUDGET REPORTFor the Month Ended March 31, 202382-820-56-00-5635COMPUTER EQUIPMENT & SOFTWARE- - - - 420 1,650 1,410 - - - - 3,480 3,000 116.00%82-820-56-00-5671 LIBRARY PROGRAMMING - - - - 89 - - - - 55 15 159 2,000 7.94%82-820-56-00-5675 EMPLOYEE RECOGNITION - 63 - - - - - 20 59 - - 141 300 47.10%82-820-56-00-5685 DVD'S- - - - - - - - - - - - 500 0.00%82-820-56-00-5686 BOOKS- 599 273 115 - - - - 24 112 - 1,122 1,500 74.80%2006 Bond82-820-84-00-8000 PRINCIPAL PAYMENT- - - - - - - 75,000 - - - 75,000 75,000 100.00%82-820-84-00-8050 INTEREST PAYMENT- 6,556 - - - - - 6,556 - - - 13,113 13,113 100.00%2013 Refunding Bond82-820-99-00-8000 PRINCIPAL PAYMENT- - - - - - - 675,000 - - - 675,000 675,000 100.00%82-820-99-00-8050 INTEREST PAYMENT- 42,100 - - - - - 42,100 - - - 84,200 84,200 100.00%TOTAL FUND REVENUES106,928 770,624 38,532 94,263 698,144 26,358 16,825 8,463 12,885 61,274 4,956 1,839,251 1,736,773 105.90%TOTAL FUND EXPENDITURES71,085 116,883 62,405 64,557 89,181 58,496 86,243 867,788 69,495 126,484 88,327 1,700,944 1,763,820 96.44%FUND SURPLUS (DEFICIT)35,843 653,742 (23,874) 29,706 608,963 (32,138) (69,419) (859,325) (56,610) (65,210) (83,372) 138,308 (27,047) LIBRARY CAPITAL REVENUES84-000-42-00-4214 DEVELOPMENT FEES5,650 8,000 4,500 11,150 10,000 27,650 17,500 8,500 5,000 15,000 21,500 134,450 50,000 268.90%84-000-45-00-4500 INVESTMENT EARNINGS15 15 15 16 16 15 17 19 20 18 21 186 350 53.13%84-000-48-00-4850 MISCELLANEOUS INCOME- 26 - - - - - - - - - 26 - 0.00%TOTAL REVENUES: LIBRARY CAPITAL5,665 8,040 4,515 11,166 10,016 27,665 17,517 8,519 5,020 15,018 21,521 134,662 50,350 267.45%LIBRARY CAPITAL EXPENDITURES84-840-54-00-5460 E-BOOK SUBSCRIPTIONS- - - - - - - - - 3,000 - 3,000 3,500 85.71%84-840-56-00-5635COMPUTER EQUIPMENT & SOFTWARE- - 180 - 308 5,000 - - 960 - 936 7,384 25,000 29.54%84-840-56-00-5683 AUDIO BOOKS - 345 180 105 10 40 180 205 300 40 172 1,577 3,500 45.05%84-840-56-00-5684 COMPACT DISCS & OTHER MUSIC - - - - - - - - - - - - 500 0.00%84-840-56-00-5685 DVD'S- 256 637 173 130 196 964 100 120 439 119 3,134 3,000 104.46%84-840-56-00-5686 BOOKS- 2,391 1,827 4,728 2,599 5,140 3,664 3,042 2,224 6,310 5,553 37,478 50,000 74.96%TOTAL FUND REVENUES5,665 8,040 4,515 11,166 10,016 27,665 17,517 8,519 5,020 15,018 21,521 134,662 50,350 267.45%TOTAL FUND EXPENDITURES- 2,991 2,824 5,006 3,046 10,376 4,807 3,347 3,604 9,789 6,781 52,572 85,500 61.49%FUND SURPLUS (DEFICIT)5,665 5,049 1,692 6,160 6,970 17,289 12,709 5,172 1,416 5,228 14,741 82,089 (35,150) 22 May June July August September October November December January February March April202220222022202220222022202220222023202320232023Library Operations Old Second $ 503,901 $ 797,910 $ 762,781 $ 738,833 $ 1,062,151 $ 1,033,664 $ 966,030 $ 855,887 $ 767,113 $ 646,777 $ 571,944 Building Development FeesOld Second 177,739 179,331 184,522 184,032 192,152 191,291 214,650 228,822 233,738 228,966 237,206 Library Operations Illinois Funds 283,566 283,827 284,214 316,514 317,169 317,993 318,929 319,994 321,140 322,244 323,529 Total: $ 965,205 $ 1,261,067 $ 1,231,517 $ 1,239,379 $ 1,571,471 $ 1,542,947 $ 1,499,610 $ 1,404,703 $ 1,321,992 $ 1,197,988 $ 1,132,680 $ - PAYROLL1ST PAY PERIOD20,523$ $ 20,446 $ 21,065 $ 21,830 $ 21,183 $ 19,983 $ 19,983 $ 18,017 $ 17,565 $ 18,801 $ 18,159 2ND PAY PERIOD20,848 22,254 21,177 21,729 20,040 18,643 18,552 18,666 18,224 19,019 19,866 3RD PAY PERIOD - - - - 21,454 - - - - - 20,164 Total41,371$ 42,699$ 42,242$ 43,558$ 62,676$ 38,626$ 38,535$ 36,683$ 35,790$ 37,819$ 58,189$ -$ YORKVILLE PUBLIC LIBRARYCASH STATEMENTAs of March 31, 2023FISCAL YEAR 202323 March YTD % of FY 2023 Actual Actual Budget Budget YTD Actual % Change LIBRARY OPERATIONS FUND (82) Revenues Property Taxes -$ 1,665,847$ 99.92% 1,667,234$ 1,611,808$ 3.35% Intergovernmental Personal Property Replacement Tax 1,387$ 16,530$ 206.63%8,000$ 11,306$ 46.21% Federal & State Grants - 34,217 161.78% 21,151 32,546 5.14% Total Intergovernmental 1,387$ 50,748$ 174.08% 29,151$ 43,852$ 15.73% Library Fines 12$ 2,411$ 241.11%1,000$ 6,229$ -61.29% Charges for Services Library Subscription Cards 471$ 11,319$ 133.16%8,500$ 8,443$ 34.06% Copy Fees 423 2,554 85.14%3,000 2,419 5.58% Total Charges for Services 894$ 13,873$ 120.64% 11,500$ 10,863$ 27.72% Investment Earnings 1,337$ 17,655$ 1765.54%1,000$ 1,186$ 1388.43% Reimbursements/Miscellaneous/Transfers In Miscellaneous Reimbursements -$ -$ 0.00%-$ -$ 0.00% Rental Income 50 125 25.00%500 200 -37.50% Miscellaneous Income 250 60,450 2198.20%2,750 2,253 2582.66% Transfer In 1,026 28,142 119.05% 23,638 24,717 13.86% Total Miscellaneous & Transfers 1,325$ 88,717$ 329.95% 26,888$ 27,170$ 226.52% Total Revenues and Transfers 4,956$ 1,839,251$ 105.90% 1,736,773$ 1,701,107$ 8.12% Expenditures Library Operations 88,327$ 1,700,944$ 96.44%1,763,820$ 1,522,385$ 11.73% 50 Salaries 51,915 423,682 84.05% 504,111 384,633 10.15% 52 Benefits 20,376 193,808 97.44% 198,898 170,446 13.71% 54 Contractual Services 15,202 221,452 118.30% 187,198 112,623 96.63% 56 Supplies 835 14,689 55.85% 26,300 14,458 1.60% 99 Debt Service - 847,313 100.00% 847,313 840,225 0.84% Total Expenditures and Transfers 88,327$ 1,700,944$ 96.44% 1,763,820$ 1,522,385$ 11.73% Surplus(Deficit)(83,372)$ 138,307$ (27,047)$ 178,722$ *March represents 92% of fiscal year 2023 YORKVILLE PUBLIC LIBRARY STATEMENT OF REVENUES, EXPENDITURES AND TRANSFERS For the Month Ended March 31, 2023 * Fiscal Year 2022 For the Month Ended March 31, 2022 24 YPL Director’s Report for Mar 2023 Past & Upcoming Events/Programs •Week of Spring Break March 27-April 1 – We had 21 programs for people of all ages. o 3 book clubs o 2 4-H STEM programs o 2 movies o Family Bingo o Chair & Storybook Yoga o Paranormal program, etc.… •West Suburban Paranormal Investigations program – our biggest program yet!! We had 130 people in attendance. •Library Road Trip March 25-April 30 – 17 participating area libraries Pick up a Library Road Trip passport at any of the participating locations on or after March 25th. Get your passport stamped at each location you visit. When you have completed your road trip, submit your passport to YOUR HOME LIBRARY for chances to win a grand prize from your home library. •Belly of the Beast: King in Chicago – April 11 7:00pm Join historian, musician, and radio personality Clarence Goodman in one of his exciting programs specializing in Chicago's unique past. In his presentation, In the Belly of the Beast, Mr. Goodman guides us through a gripping study of Martin Luther King Jr.’s work in Chicago. From his trio of glorious and inspiring speeches on the University of Chicago campus starting in 1956 to Dr. King 's marches to end slums and improve living conditions for blacks in the city in 1965 and 1966. Dr. King's efforts helped change and shape Chicago, and his impact is still felt today. •English Language Learners Open House Meet & Greet – Sat, April 15 11:00-3:00 New to the community? New to the country? Looking to learn English? The YPL is starting a conversation-based English Language Learners program for adults. Come to our open house to meet our volunteers and find out more about this exciting new program. Library Operations Trico was here to start up the chiller and make sure that things are running properly before it is required to be running all day. The weather report called for upper 60’s on that day. Fox Valley Fire & Safety performed our annual fire extinguisher inspection. We have 17 extinguishers throughout the building. 25 Staff Department managers will be taking a day this month to take a few pt employees to visit some libraries on the LRT program. We have arranged backroom tours so staff can see how each library is set up and view their workrooms. We will treat this as in-service training and pay everyone for their time. I was accepted into the Director’s University 2.0 to be held April 11-13 in Springfield. The registration fee is $150; participants will be responsible for their own travel expenses. Materials, lodging, and meals will be covered by the registration fee and support from the Illinois State Library using funds provided by the U.S. Institute of Museum and Library Services, under the provisions of the Library Services and Technology Act (LSTA). I will be leaving on Monday, April 10, to be ready for a 9:00am start time on April 11. Some of the topics that will be discussed include: Diversity, Equity, and Inclusion, Building Strong Relationships, How to Build Board Relationships, Discussing Difficult Issues, Budgeting – Best Practices and Allocating Funds, Capital Improvement Plans, Grant Realities – Prepping for Additional Funding Options, Foundations for Creating Great Employees, Performance Improvement Plans, Succession Training and Transitions, Building a Leader: Building Your Career, Self-Care and Staff Care. Other Conducted 7 interviews and have hired 2 new pt employees to replace Madisons hours. We received a letter from Lisa Macione that she is resigning as our Creative Writing Facilitator. Her last day will be May 23, 2023. Shel started the group back in 2015. I would like to honor her at the May 2023 board meeting. We will be sending out a letter solicitating donations for our Summer Reading Program to area businesses. The SRP runs from June-July. The Friends of the Library have committed to sponsoring the 3 large kid’s programs for June, July, and August. After the last 3 years online, PrairieCat has announced that this year’s PUG Day will be back in person! PrairieCat does recognize the pros and cons that come with in person and virtual events so PUG Day will alternate each year from in person to virtual. PUG (PrairieCat Users Group) Day 2023 is an IN PERSON continuing education and professional development event for member library staff. This year the conference will be held at Waubonsee Community College in Sugar Grove. House Bill 2789 passed the House on Wednesday, March 22, and will now move to the Senate for consideration. The bill, which is backed by Secretary of State Alexi Giannoulias, requires libraries to adhere to the American Library Association’s Library Bill of Rights and requires libraries to create written policies against the practice of banning books to qualify for state grants. The library already has adopted the ALA Bill of Rights and the Freedom to Read and Freedom to View statements. We received a generous donation from the Yorkville Garden Club. They have disbanded and have decided to donate their remaining cash fund to the YPL to use for programming. A photo was taken and will be sent to the Kendall County Record and posted on Facebook. 26 MARCH 2023 Programs Youth Programs: Ages in Attendance: 0- 5 6- 11 12- 18 Adult All Ages total Preschool Zone 12 12 24 Tots and Toddlers (2) 30 24 54 4H Straw Rockets 2 9 11 Drop In Storytime (5) 116 116 3D Printing 5 5 Window Art 5 6 11 TAG 3 3 Artful Beginnings 15 10 25 LEGO Kits 5 10 6 21 Book Club (1-2 grade) 10 10 Book Club (3-5 grade) 18 18 Ready Readers 20 26 46 Teen Movie 0 0 Read with Paws 3 9 12 Beautiful Oops 15 3 18 YOGA Storytime 20 20 40 Books for BINGO 56 56 4H Junk Drawer STEM (5-7) 5 15 20 4H Junk Drawer STEM (8-12) 20 20 Spy Training 20 20 Interactive Movie 35 35 D&D 14-18 9 9 D&D 11-13 9 9 Harry Potter Book Club 5 5 Total March Youth Programs 24 Total Attendance 588 9 passive programs with 464 attending (Escape Room, Read Across America, Literacy Centers, Amazing Library Race, Coloring Pages, Scavenger Hunt, Makerspace, Facebook Spanish Storytime, Virtual 3D Printing) 27 Adult Programs: 3/1 Computers for Seniors 3 3/1 Mary Roach ILP 9 3/2 Chair yoga 17 3/2 Dungeons & Dragons 11 3/7 Threads & More 8 3/7 ELL 7 3/7 Books & Cooks 8 3/8 Computers for Seniors 2 3/8 Lunch Bunch Book Club 10 3/9 Chair Yoga 20 3/9 Dungeons & Dragons 10 3/14 ELL 6 3/15 Computers for Seniors 2 3/16 Chair Yoga 17 3/16 Dungeons and Dragons 12 3/16 Men’s Book Club 9 3/20 Healthy Cooking 17 3/21 ELL 5 3/21 Military Healthcare 5 3/21 Crea�ve Wri�ng 8 3/22 Computers for Seniors 2 3/23 Chair Yoga 18 3/23 What’s Your Beat? 17 3/23 Dungeons & Dragons 12 3/27 Monday Movie Madness 11 3/27 Horror Book Club 10 3/28 Paranormal Inves�ga�on 131 3/20 Dungeons & Dragons 10 Total March Programs 28 Total Atendance 397 3 passive programs with 45 attending (puzzle, chess, poem of the week) Meeting Room Use: rentals- 8, library use- 26, zoom- 4 Board Room Use: community- 1, library- 21 Study Room Use: 67 Museum Pass: 10 Volunteers: Friends of the Library are operating the Lobby Book Sale, set up for the Annual Used Book Sale, and have been continuing to index the KCR Obits (this month’s volunteer/s: Sharon 28 YORKVILLE STATISTICS FOR FY23 PRAIRIECAT web renewals web holds checkout s+ renewals checkout s renewals holds placed holds filled checkins Items lent to other libraries Items borrowe d from other libraries Items to Reciproc al Borrower s atYorkvill e Items added Patrons added MAY 460 1308 5269 4982 287 373 1350 5227 574 1041 332 534 78 JUNE 553 1772 8341 7965 376 366 1772 6001 598 1427 388 365 212 JUL 1007 1774 8060 7682 378 311 1786 7759 534 1428 521 362 166 AUG 783 1895 7403 6991 412 389 1770 7660 650 1387 416 317 152 SEP 780 1651 5948 5547 401 435 1793 5737 659 1478 378 317 106 OCT 880 1530 5510 5125 385 337 1530 5516 581 1249 348 443 82 NOV 600 1534 5896 5476 420 367 1554 5413 602 1271 517 304 61 DEC 740 1177 3930 3709 221 246 1124 4585 442 912 348 214 58 JAN 667 1758 6778 6432 346 437 1888 5084 643 1597 473 397 92 FEB 654 1569 5711 5389 322 328 1625 5480 698 1283 390 457 84 MAR 775 1889 7523 7200 323 367 2004 6552 764 1603 594 636 127 APR Totals ANCESTRY E-READ IL OMNI OCLC SEARCHES HITS E-BOOK E-AUDIO USERS E-BOOK E-AUDIO USERS VIDEO LENT BORROWED MAY 20 9 28 108 31 729 598 317 0 17 3 JUN 18 6 28 81 39 787 661 310 0 10 23 JUL 30 33 24 110 35 728 687 333 0 18 11 AUG 22 78 25 80 34 794 662 333 0 20 20 SEP 11 23 14 92 33 739 592 336 0 18 17 OCT 30 28 26 78 43 748 699 342 0 14 35 NOV 43 24 26 60 34 720 623 335 0 14 4 DEC 2 4 15 72 32 707 592 328 0 8 9 JAN 26 16 17 77 36 844 780 386 0 27 16 FEB 57 17 25 82 35 807 649 354 0 13 13 MAR 31 31 22 86 37 866 702 392 0 APR Totals 29 FY 2021 ATTENDANCE MAY JUN JUL AUG SEP OCT NOV DEC JAN FEB MAR APR PATRON DOOR COUNT 5630 5954 4970 5441 4747 4159 5250 4504 5328 5682 5500 CURBSIDE PATRONS 16 18 3 8 18 4 6 9 14 4 11 HOME DELIVERY 2 2 1 2 4 9 7 5 8 3 9 CARDS ISSUED THROUGH WEBSITE 9 24 13 19 12 4 5 8 12 18 17 CHILDREN'S AGE 0-5 PROGRAMS 8 18 18 8 7 9 8 8 6 5 8 AGE 0-5 ATTENDANCE 198 201 135 146 214 202 97 146 119 65 180 CHILDREN'S AGE 6-11 PROGRAMS 7 18 15 8 8 8 7 8 9 7 10 AGE 6-11 ATTENDANCE 126 238 315 143 138 185 78 116 94 73 209 NUMBER OF CHILDREN'S PASSIVE PROGRAMS 3 3 4 5 6 6 10 5 7 6 8 CHILDREN'S PASSIVE PROGRAM ATTENDANCE 332 436 463 525 505 640 493 323 584 444 397 NUMBER OF YA PROGRAMS 3 4 10 6 4 5 6 3 7 9 6 YA PROGRAM ATTENDANCE 53 75 66 45 24 73 30 122 111 102 NUMBER OF YA PASSIVE PROGRAMS 2 1 2 2 1 3 2 1 1 1 YA PASSIVE PROGRAM ATTENDANCE 6 1 7 13 15 76 27 55 11 67 YOUTH SUMMER/WINTER READING 218 60 NUMBER OF ADULT PROGRAMS 17 19 17 21 25 25 23 12 28 27 28 ADULT PROGRAM ATTENDANCE 164 212 177 179 240 213 298 138 273 260 397 NUMBER OF ADULT PASSIVE PROGRAMS 1 3 3 4 2 4 4 3 3 3 ADULT PASSIVE PROGRAM ATTENDANCE 3 52 61 73 53 65 65 79 77 45 ADULT SUMMER/WINTER READING 43 MEETING RM. RENTAL/COMMUNITY USE 2 2 5 12 9 4 10 9 12 MEETING ROOM USE:24 14 21 15 21 19 15 15 21 23 34 BOARD ROOM USE 4 6 3 13 16 11 9 4 12 13 22 STUDY ROOM USE 65 69 41 50 82 92 67 56 62 53 67 MUSEUM PASS 9 14 22 22 6 12 3 4 4 1 10 YOUTH COMPUTER SESSIONS 18 37 25 25 16 61 18 11 34 15 23 ADULT COMPUTER SESSIONS 194 229 218 248 191 192 196 127 223 168 243 FRIENDS VOLUNTEER HOURS 39 50 62.5 171 47 41 YOUTH VOLUNTEER HOURS IPLAR NOTES: COUNT LIVE (SYNCRONOUS) VIRTUAL PROGRAMS AS PROGRAM ATTENDANCE COUNT VIEWS OF RECORDED (ASYNCRONOUS) VIRTUAL PROGRAMS AS PASSIVE PROGRAM ATTENDANCE 30 31 Sun POETRY CONTEST For All Ages ubmit poems by April 24 *SEE WEBSITE* 2 9 Mon Tue For more information on Yorkvil.le Public Library's Chil dren's programs or to register, please visit our website at http://www.yorkville.lib.il.us Wed Thu Escape Room This Escape Adventure is available the month of April Drop in or contact the library for a reservation. 3. ots ana I oaaiers @ 10:30 Registration Required Book cl"b {Grctole 3-5) 4:30-5:00 l O Registration Require 4-H Monarchs(ages 5-7) @4:30-5:00 Registration Required T.A.G.@ 2:45 5 Preschool Zone 10:30 or 1:30 Registration Required 6 Window Art (April 3-7)1 Contact the library tori an appointment time 11 LEGO Kits April 10-14 Registration Required *SEE WEBSITE 1 Registration Required *SEE WEBSITE College Planning Series The Art of the Appeal 7pm webinar 13 BOOK CLUB (1-2) 4:30-5:00 Registration Required Fri 7 DROP IN STORY TIME 10:30 @ YPL CLOSINCi AT 1:00 PM Sat 1 3D Printing **IN PERSON Registration Required *SEE WEBSITE 8 VIRTUAL 3D PRINTING *SEE WEBSITE* 14 DROP IN STORY 115 TIME 10:30 @ YPL Read With Paws CHALK THE WALK 10:30-11:30 11,00 Contact Library for Registration Required appointment time *SEE WEBSITE 16 . 117 Facebook Spanish Book Cl"b {Grctole 3-5) 4:30-5:00 18 T.A.G.@ 19 20BOOK CLUB (1-2) I 21 4:30-5:00 22 Story Time at 10:00 am April 12 & 26 Registration Required 24 30 2:45 Registration Required LITERACY CE!NTERS: TUESDAY-IFRIDAY *DROP IN* 25Tots and Toddlers @ 10:30 Registration Required YA Teen Book Club@ 3:00 26 Artful Beginnings- (Preschool ) 10:30 Registration Required 2 7 Harry Potter Book Club 4:30-5:30 Registration Required *SEE WEBSITE 28 DROP IN STORY TIME 10:30 @ YPL DROP IN STORY TIME 10:30@ YPL 29 32 WrnN[�DAY, Arm 11TH@ 1:00 PM RETIREMENT ROADBLOCKS 7 Financial Risks lo Avoid � 1,,r; tu \cc:ln'l obu.it � n;�,; 'ft.I.I need lo M�C��rCf-"'r"C kr Du yc.u h,vc cntul'f' ,;o�? A�:\�,-�� n ���? Du yc.u have o dctolcd pbi? liei,,.-c '(r..J.J c.uv.dcrcd l,c�rc cv.t,;, ,;01:.10I � n..ite,;.. ond fl,c �t of.. folet'; u, ywr ,;ovn.y;? c..crt#-ic-d Fronc.ol � .....,.,nt0rct R=�����U::::-:�;;�r-u.ir 11•pc-r-;ui .--,err.or ·----------Jt,U Yorkville Public Library 902 GAME FARM RD, YORKVILLE, Illinois 60560 630-553-4354 www.yorkville.!ib.iLus/ I1•n1n11I•· ·ornviue 'Public 1!,inra Ma • upconung programs Secrets of th p A <l:01>versa . . h e . 1.1. z z I e J,;, � '" '";' .. , "'"'' z,'l?.f.isf � ri'.:11 Short Shortz, the editor of "The New York 1imes crossword puzzle and the world's only academically accredited 1111;:� puzzle master, will discu sses his career in puzzles. ..,,_-,•�• An exclusive puzz le created for the event will be emailed to all registrants after March 14! I 1.u,.011 Tnls t,er,11, m.li:!1 po,sl�l• Cl/!llinols Ll:if3nu P1u1r.t, ,1 su11· ... ,c, �"::-rf-� coll.itor.iton .1mo11� pu�liC h�UritS o!f1rinqnlo;n-«1.ili11...-1nts Danng Trejo ta Tacos, Hollgwood, & Film and 1Vstar, Danny Trejo has been seen in well over 100 movies, including Heat, Desperado, l¼lchete, Spy Kids, and Breaking Bad. He's also a celebrated author and restauranteur who's had very atypical road to success. Join this very spec· Zoom event to hearTrejo's Tacos, Hollywood, and Re .ThiSIYfl'ltlsmiCfCOSll:llfC'flThn01sL10rann llllNOI, PltHnl l SlltU,J�t ,ou.i:icrallon .1mcn9 l)IJ:llc !·:�::•!: 11:imies0:fMn11ru11n-<;w.lhl/f'lfnlS 33 Need inspiration? Do you have that creative voice. inside. of yoo? Have ideas and don't know 'where. to go with th�? Lool;ing for a friendly community of writers? Join the Yorkville Creative Writing Group Mid spark your creative. energ1c.s.. Meetings on the 4th Tuesday of every month. NEXT MEETING: Tuesda� April 25th © 7:00 PM ffl,�l•u, Get excited and energized about reading with the YPL Men's Book Club, a monthly group that centers on thought provoking and lively discussions about fascinating and diverse books from all different genres. Next Meeting: Thu�ay, April 20th @ 7:00 pm � Discussing: lhe Bully Pulpit Theodore RoosevelL Will/am Howard Taft. and che Golden Age of Journalism b Doris Kearns Goodwin A book club for readers who love to eat ...or is it a book club for eaters who love to read? Cooks book club meetsThe Books & nth to discuss one Tuesday a :S�are some food great books an b ks they've read.inspired by the oo Lunch. Bunch / --rc-·,s1�---,1,;q Book ·club l _//j_t_,1J/j_ Bring your lunch and join fellow ' read ers in your community discussing ,a great new book each month. )._ r-:- Next Meeting: Wed nesday, April 12th @ 12:00 pm Discussing: The Shape of Mercy by Susan Meissner �---c ... r_...,..,_,-,-..:,____J 34 To: Board of Trustees From: Shelley Augustine – Library Director Date: March 23, 2023 Subject: Annual Non-Resident Fee Program Section 3050.20 of the Illinois State Administrative Code requires that each public library make an annual decision whether to participate in the state’s nonresident fee program or not. If a Library participates, it must also set the fee nonresidents will pay for their card. Nonresident cards offer people who live in areas not served by a public library the opportunity to purchase library services. These people must purchase a card from the library closest to their residence. It is my recommendation that the Board once again approves the offering of nonresident services for obtaining library cards. I also recommend that we use the tax bill method, which would be calculated on an individual basis according to the criteria below. • For Home/Property Owners: The library’s tax rate is multiplied with the valuation of the nonresident’s property assessment. The nonresident must bring their most recent tax bill or staff can look up their tax bill with the Kendall County Property Tax Inquiry website. When this method is chosen, each nonresident card sold must be individually recalculated. • For Renters: The library will charge a minimum of 15% of the monthly rent as the annual nonresident fee. A copy of the renter’s current lease must be provided as proof of residence. Cards for Kids K-12 in Non-Serviced Areas As I discussed at the Board Meeting on July 11, 2022 meeting I spoke about the Illinois General Assembly recently enacting Public Act 102-0843 (effective May 13, 2022) to amend both the Local Library Act Illinois General Assembly Compiled Statutes (75 ILCS 16/30-55.60) and the Library District Act to authorize libraries to adopt regulations waiving nonresident library card fees for persons under 18 years old. It was decided at that meeting to wait for Administrative Rules from the state. At the November 11, 2022 board meeting, I presented a report about my Goal #1 to “Explore options for determining library card calculations for non-residents to obtain a library card at a reasonable cost. Findings to be presented at the November board meeting”. At that meeting I talked about speaking with the Director of the Illinois State Library. He told me that the state will not be adopting Administrative Rules and that the process is rather a straightforward option for consideration by library boards in that all other requirements in rule or law remain in place for any individual seeking a library card. The board 35 can simply opt to not charge anyone under the age of 18 a non-resident fee for the ensuing 12 months when they are taking their annual action to offer and set the fee for such services offered to those outside of the library’s service area. At that meeting, the Board asked me to research how other libraries handle this act, and it was tabled until April when the non-resident card cost decision is finalized. I sent an email out to all City Libraries in the RAILS system for confirmation on their handling of the act. Responses below: Do you offer nonresident library cards for kids under 18 at no charge? Naperville Public Library – Dave Della Terza no Sterling Public Library – Jennifer Slaney yes Palos Heights Public Library – Jesse Blazek yes • A non-resident card will be issued at no charge to anyone under the age of 18 who lives in an area unserved by a public library and for whom the Palos Heights Public Library is the nearest public library to their residence. Galesburg Public Library – Noelle Thompson yes Bloomington Public Library – Jeanne Hamilton yes Kankakee Public Library – Allison Beasley yes Ida Public Library, Belvidere, IL – Mindy Long yes • Since we began the program last year, we have issued 517 no fee cards. • I have only a couple complaints from city residents about their tax dollars going toward library services for wealthy county residents who should be able to pay for a card, but I point out census data showing we have the same poverty levels in the city and in the county with the county having more expenditures on social assistance programs. I usually end with "It Takes a Village" or something to that effect. At the April 11, 2022 board meeting, the board must decide if they are going to adopt regulations waiving the nonresident fee for persons under the age of 18. If the board decided to adopt regulations waiving the non-resident fee for persons under the age of 18, this is the wording that we will add to our Circulation Policy and on our website. • Non-Resident Cards for Kids In accordance with the Illinois Cards for Kids, Act, Pre-K through 12th grade students who reside outside of the City of Yorkville limits can obtain a free library card from the Yorkville Public Library if it is the closest public library to them geographically. School aged children under 18 including homeschool students, must have a parent or guardian present to sign the application card. All policies that apply to a standard library card shall apply to the Cards for Kids cards, including the presentation of the required identification at the time of application and rules concerning the use of the card. The library card will expire one year from date of issue and can be renewed if the child is still in the Pre-K through 12th grade. 36 The issued card is to be used for the specific student only and not the entire family. Instead, those persons older than 18 years old will need to pay the established nonresident library card fee in accordance with state law. Shelley Augustine Library Director 37 This page intentionally left blank. 38 RESOLUTION 01-23 ANNUAL RESOLUTION AUTHORIZING NON-RESIDENT LIBRARY CARDS WHEREAS, the Yorkville Public Library (the Library) is a tax-supported public library; and WHEREAS, persons residing within the jurisdictional boundaries of the Library pay taxes to support the Library; and WHEREAS, the Local Library Act (the Act) provides that the Board of Library Trustees (the Board) may allow non-residents to purchase a library card, i.e., the Act provides the Board may extend the privileges and use of the Library, including the borrowing of materials on an individual basis by persons residing outside the Library (75 ILCS 5/4-7(12); and WHERAS, the Act stipulates that “A person residing outside of a public library service area must apply for a non-resident card at the public library located closest to the person’s principal residence”; and WHEREAS, the Board has determined for its fiscal year commencing May 1, 2023 and ending April 30, 2024 to participate in the non-resident reciprocal borrowing program of its regional library system and to issue non-resident library cards. NOW, THEREFORE, be it and it is hereby resolved by the Board as follows: Section 1: Individuals residing beyond the jurisdictional boundaries of the Library and owning no taxable property within the jurisdictional boundaries of the Library may purchase a non-resident fee card for the price calculated according to the “Tax Bill Method” (see 23 Ad. Code 3050.60(b)). Section 2: Individuals residing beyond the jurisdictional boundaries of the Library but owning or leasing property that is taxed for library service (as an individual, a partner, the principal stockholder, or other joint owner) within the jurisdictional boundaries of the Library, or serving as a senior administrative officer of a firm, business or other corporation owning taxable property within the jurisdictional boundaries of the Library may obtain a non-resident library card without payment of the non-resident fee upon presentation of the most recent tax bill upon that taxable property or a copy of the commercial lease 39 of that taxable property. Each non-resident library card issued pursuant to this Section is limited to the exclusive use of the individual whose name appears on its face. Section 3: The Library shall notify the regional library system of this Resolution within 30 days of the adoption of this Resolution. Section 4: A valid non-resident library card issued by the Library pursuant to this Resolution shall afford a non-resident library cardholder all the services which the Library affords its residents, including reciprocal borrowing privileges. Section 5: This Resolution is effective upon its adoption. ADOPTED April 10, 2023 by a roll call vote as follows: AYES: ___________________________________ NAYS: ___________________________________ ABSENT: _________________________________ _______________________________ President Board of Library Trustees Yorkville Public Library ATTEST: _________________________________ Secretary Board of Library Trustees Yorkville Public Library 40 June 9, 2022 Library Nonresident Library Card Guidance The Illinois General Assembly recently enacted Public Act 102-0843 (effective May 13, 2022) to amend both the Local Library Act and the Library District Act to authorize libraries to adopt regulations waiving nonresident library card fees for persons under 18 years old in certain circumstances. The Illinois State Library (ISL) is expected to issue guidance on this new law later this summer and, in the interim, has referred to the ISL’s FAQ addressing current state laws and administrative regulations on nonresident library card requirements which can be accessed here: FAQ. In the interim, the following is some interim guidance to assist RAILS’ members in understanding this new law. How does Public Act 102-0843 change existing library laws? The Public Act amends section 4-7(12) of the Local Library Act (75 ILCS 5/4-7(12)) and Section 30-55.60 of the Library District Act (75 ILCS 16/30-55.60) to authorize library boards of trustees to adopt regulations that waive nonresident fees for persons under the age of 18 years old (“minors”). Does the new law require libraries to waive nonresident fees for minors? No, there is no requirement that a library waive nonresident fees for minors. The new law leaves the choice to each library. It is important to remember that state law requires each library board of trustees to make an annual determination as to whether it wants to issue nonresident library cards during the following 12 months. See 23 Ad. Code 3050.20(a). However, state law does not require a library to participate in the non-resident library card program. 23 Ad. Code 3050.20(e). And, even if a library chooses to participate in a nonresident library card program, the library is not required (but may choose) to adopt regulations to waive nonresident fees for minors. If a library chooses to waive nonresident fees for minors, does the library board of trustees have to annually renew those regulations (as is the case with the library’s participation in the nonresident card program)? The new law does not address this issue and the state has not yet adopted any formal guidance or administrative rules on this question. Practically, since a library is required to make an annual determination on whether to participate in a general nonresident library card program, it might make sense for the library board to make a determination at the same time whether or not the library wants to waive fees for minors at that same time. Does the new law include specific regulations a library must or can adopt if it chooses to waive nonresident fees for minors? 41 No. However, because the new law is limited to waiving nonresident fees for minors, a library may consider adopting reasonable regulations to require applicants to provide documentation to verify a person’s eligibility for a waiver. In addition, a library that chooses to waive fees for nonresident minors should consult the ISL’s FAQ for regulations pertaining to nonresidents as it is likely the ISL’s forthcoming guidance will refer to this FAQ for guidance on the nonresident eligibility component of the new law. Are there administrative rules interpreting the new law? Has the ISL issued guidance interpreting the new law? The answer to both questions is no. The ISL has not issued formal guidance concerning the new law and no administrative regulations have yet been adopted concerning the new law. Does the new law impose any economic eligibility limits for potential recipients of nonresident waivers? No. Unlike the “Cards for Kids” program (which does impose express economic eligibility restrictions), this new law does not impose any economic restrictions on the waiver of nonresident fees for minors. Should libraries await ISL guidance and the issuance of administrative rules before adopting regulations waiving nonresident fees for minors? That is a matter of policy for each library. If a library adopts regulations waiving nonresident fees for minors, can the minor’s family members that are either (1) under 18 years old or (2) 18 or older use that person’s card? Since the new law authorizes the waiver of nonresident fees for persons under 18 years of age, a library card issued to a minor would not be appropriately used by adult family members who do not meet the statutory age eligibility requirement. Instead, those persons older than 18 years old will need to pay the established nonresident library card fee in accordance with state law. Other family members who meet the eligibility requirements (nonresident and a minor) can apply for their own library card under this new law (assuming the library board has chosen to participate). 42 FY 2023 FY 2024 FY 2021 FY 2022 Adopted FY 2023 Proposed FY 2025 FY 2026 FY 2027 FY 2028 Actual Actual Budget Projected Budget Projected Projected Projected Projected Revenues Taxes 1,561,523$ 1,611,808$ 1,667,234$ 1,665,847$ 1,763,193$ 1,805,403$ 981,755$ 1,011,208$ 1,041,544$ Intergovernmental 29,083 48,746 29,151 51,217 47,000 47,000 47,000 47,000 47,000 Fines & Forfeits 3,249 6,576 1,000 2,500 1,000 1,000 1,000 1,000 1,000 Charges for Service 6,081 11,131 11,500 13,500 6,000 6,000 6,000 6,000 6,000 Investment Earnings 1,268 1,342 1,000 20,000 15,000 10,000 10,000 10,000 10,000 Miscellaneous 1,204 2,770 3,250 61,100 3,500 3,500 4,000 4,000 4,000 Total Revenues 1,602,408$ 1,682,373$ 1,713,135$ 1,814,164$ 1,835,693$ 1,872,903$ 1,049,755$ 1,079,208$ 1,109,544$ Other Financing Sources 25,885 24,809 23,638 28,563 31,335 33,140 35,053 37,081 39,231 Total Revenues and Transfers 1,628,293$ 1,707,182$ 1,736,773$ 1,842,727$ 1,867,028$ 1,906,043$ 1,084,808$ 1,116,289$ 1,148,775$ Expenditures Salaries 425,775$ 439,588$ 504,111$ 473,000$ 456,307$ 472,956$ 490,865$ 505,041$ 520,492$ Benefits 169,709 172,081 198,898 202,413 188,034 200,115 213,163 226,765 241,396 Contractual Services 127,366 127,412 187,198 286,177 350,406 303,864 300,285 304,576 309,046 Supplies 18,929 19,011 26,300 22,280 51,300 61,300 71,300 81,300 81,300 Debt Service 827,088 840,225 847,313 847,313 866,750 864,000 - - - Total Expenditures 1,568,867$ 1,598,317$ 1,763,820$ 1,831,183$ 1,912,797$ 1,902,235$ 1,075,613$ 1,117,682$ 1,152,234$ Surplus (Deficit)59,426$ 108,865$ (27,047)$ 11,544$ (45,769)$ 3,808$ 9,195$ (1,393)$ (3,459)$ Ending Fund Balance 638,033$ 746,897$ 663,784$ 758,441$ 712,672$ 716,480$ 725,675$ 724,282$ 720,823$ 40.67%46.73%37.63%41.42%37.26%37.67%67.47%64.80%62.56% Operational Fund Balance %86.01%98.52%72.43%77.09%68.13%69.01%67.47%64.80%62.56% Library Operations Fund (82) The Yorkville Public Library provides the people of the community, from pre-school through maturity, with access to a collection of books and other materials which will serve their educational, cultural and recreational needs. The Library board and staff strive to provide the community an environment that promotes the love of reading. $550 $600 $650 $700 $750 $800 ThousandsFund Balance 43 FY 2021 FY 2022 FY 2023 FY 2023 FY 2024 FY 2025 FY 2026 FY 2027 FY 2028 Account Number Actual Actual Adopted Projected Proposed Projected Projected Projected Projected LIBRARY FUND - 82 82-000-40-00-4000 PROPERTY TAXES - LIBRARY OPS 736,883$ 774,248$ 822,463$ 820,513$ 899,043$ 943,995$ 981,755$ 1,011,208$ 1,041,544$ 82-000-40-00-4083 PROPERTY TAXES - DEBT SERVICE 824,640 837,560 844,771 845,334 864,150 861,408 - - - 82-000-41-00-4120 PERSONAL PROPERTY TAX 7,432 16,201 8,000 17,000 17,000 17,000 17,000 17,000 17,000 82-000-41-00-4160 FEDERAL GRANTS 500 7,587 - 2,456 - - - - - 82-000-41-00-4170 STATE GRANTS 21,151 24,958 21,151 31,761 30,000 30,000 30,000 30,000 30,000 82-000-43-00-4330 LIBRARY FINES 3,249 6,576 1,000 2,500 1,000 1,000 1,000 1,000 1,000 82-000-44-00-4401 LIBRARY SUBSCRIPTION CARDS 4,653 8,378 8,500 11,000 3,500 3,500 3,500 3,500 3,500 82-000-44-00-4422 COPY FEES 1,426 2,702 3,000 2,500 2,500 2,500 2,500 2,500 2,500 82-000-44-00-4439 PROGRAM FEES 2 51 - - - - - - - 82-000-45-00-4500 1,268 1,342 1,000 20,000 15,000 10,000 10,000 10,000 10,000 82-000-48-00-4820 RENTAL INCOME - 200 500 100 500 500 1,000 1,000 1,000 82-000-48-00-4850 MISCELLANEOUS INCOME 1,204 2,570 2,750 61,000 3,000 3,000 3,000 3,000 3,000 1,602,408$ 1,682,373$ 1,713,135$ 1,814,164$ 1,835,693$ 1,872,903$ 1,049,755$ 1,079,208$ 1,109,544$ Over Budget 101,029$ 82-000-49-00-4901 TRANSFER FROM GENERAL 25,885 24,809 23,638 28,563 31,335 33,140 35,053 37,081 39,231 25,885$ 24,809$ 23,638$ 28,563$ 31,335$ 33,140$ 35,053$ 37,081$ 39,231$ Over Budget 4,925$ 1,628,293$ 1,707,182$ 1,736,773$ 1,842,727$ 1,867,028$ 1,906,043$ 1,084,808$ 1,116,289$ 1,148,775$ Over Budget 105,954$ Library Operations Department 82-820-50-00-5010 SALARIES & WAGES 274,146$ 269,386$ 291,111$ 308,000$ 288,307$ 296,956$ 305,865$ 315,041$ 324,492$ 82-820-50-00-5015 PART-TIME SALARIES 151,629 170,202 213,000 165,000 168,000 176,000 185,000 190,000 196,000 82-820-52-00-5212 RETIREMENT PLAN CONTRIBUTION 30,711 27,675 26,240 26,240 21,201 21,411 22,726 24,101 25,570 82-820-52-00-5214 FICA CONTRIBUTION 31,869 32,700 37,585 36,000 33,917 36,181 37,551 38,636 39,818 82-820-52-00-5216 GROUP HEALTH INSURANCE 73,940 79,114 102,663 102,297 93,252 100,712 108,769 117,471 126,869 82-820-52-00-5222 GROUP LIFE INSURANCE 328 532 586 583 554 554 560 566 572 82-820-52-00-5223 DENTAL INSURANCE 5,977 6,336 7,135 7,647 6,835 7,177 7,536 7,913 8,309 82-820-52-00-5224 VISION INSURANCE 999 915 1,051 1,083 940 940 968 997 1,027 82-820-52-00-5230 UNEMPLOYMENT INSURANCE 1,363 645 1,000 1,213 1,250 1,250 1,250 1,250 1,250 82-820-52-00-5231 LIABILITY INSURANCE 24,522 24,164 22,638 27,350 30,085 31,890 33,803 35,831 37,981 82-820-54-00-5401 ADMINISTRATIVE CHARGEBACK - - 15,000 15,000 15,000 15,000 15,000 15,000 15,000 82-820-54-00-5412 TRAINING & CONFERENCES 30 357 3,000 2,000 3,000 3,000 3,000 3,000 3,000 82-820-54-00-5415 TRAVEL & LODGING - 310 1,500 1,000 1,500 1,500 1,500 1,500 1,500 82-820-54-00-5426 PUBLISHING & ADVERTISING 1,104 1,332 2,500 1,500 2,500 2,500 2,500 2,500 2,500 82-820-54-00-5440 TELECOMMUNICATIONS 4,814 7,199 8,000 8,000 8,000 8,000 8,000 8,000 8,000 82-820-54-00-5452 POSTAGE & SHIPPING 491 884 750 1,200 1,000 1,000 1,000 1,000 1,000 82-820-54-00-5453 BUILDING & GROUND CHARGEBACK - - 6,428 6,428 7,487 7,712 7,943 8,181 8,426 82-820-54-00-5460 DUES & SUBSCRIPTIONS 11,974 9,324 11,000 11,000 18,000 18,000 18,000 18,000 18,000 82-820-54-00-5462 PROFESSIONAL SERVICES 41,078 34,322 40,000 30,000 33,500 28,000 28,000 28,000 28,000 Description Library Fund Revenues Library Fund Revenue & Transfers Other Financing Sources INVESTMENT EARNINGS 44 FY 2021 FY 2022 FY 2023 FY 2023 FY 2024 FY 2025 FY 2026 FY 2027 FY 2028 Account Number Actual Actual Adopted Projected Proposed Projected Projected Projected ProjectedDescription 82-820-54-00-5466 LEGAL SERVICES 4,613 4,050 3,000 1,000 3,000 3,000 3,000 3,000 3,000 82-820-54-00-5468 AUTOMATION 16,752 17,461 21,000 18,000 25,000 25,000 25,000 25,000 25,000 82-820-54-00-5480 UTILITIES 13,213 27,568 23,320 23,320 24,719 26,202 27,774 29,440 31,206 82-820-54-00-5488 OFFICE CLEANING - - - 36,040 75,000 77,250 79,568 81,955 84,414 82-820-54-00-5495 OUTSIDE REPAIR & MAINTENANCE 31,608 22,916 50,000 130,000 131,000 86,000 80,000 80,000 80,000 82-820-54-00-5498 PAYING AGENT FEES 1,689 1,689 1,700 1,689 1,700 1,700 - - - 82-820-56-00-5610 OFFICE SUPPLIES 4,773 4,694 8,000 6,000 8,000 8,000 8,000 8,000 8,000 82-820-56-00-5620 LIBRARY OPERATING SUPPLIES 1,559 1,240 4,000 4,000 4,000 4,000 4,000 4,000 4,000 82-820-56-00-5621 CUSTODIAL SUPPLIES 11,132 4,030 7,000 6,000 7,000 7,000 7,000 7,000 7,000 82-820-56-00-5635 COMPUTER EQUIPMENT & SOFTWARE 348 6,916 3,000 3,480 3,000 3,000 3,000 3,000 3,000 82-820-56-00-5671 LIBRARY PROGRAMMING 679 325 2,000 1,000 2,000 2,000 2,000 2,000 2,000 82-820-56-00-5676 EMPLOYEE RECOGNITION 45 171 300 300 300 300 300 300 300 82-820-56-00-5683 AUDIO BOOKS - - - - 3,500 3,500 3,500 3,500 3,500 82-820-56-00-5684 COMPACT DISCS & OTHER MUSIC - - - - 500 500 500 500 500 82-820-56-00-5685 DVD'S - - 500 - 3,000 3,000 3,000 3,000 3,000 82-820-56-00-5686 BOOKS 393 1,635 1,500 1,500 20,000 30,000 40,000 50,000 50,000 Debt Service - 2006 Bond 82-820-84-00-8000 PRINCIPAL PAYMENT 75,000 75,000 75,000 75,000 100,000 100,000 - - - 82-820-84-00-8050 INTEREST PAYMENT 20,238 16,675 13,113 13,113 9,550 4,800 - - - Debt Service - 2013 Refunding Bond 82-820-99-00-8000 PRINCIPAL PAYMENT 610,000 645,000 675,000 675,000 700,000 730,000 - - - 82-820-99-00-8050 INTEREST PAYMENT 121,850 103,550 84,200 84,200 57,200 29,200 - - - 1,568,867$ 1,598,317$ 1,763,820$ 1,831,183$ 1,912,797$ 1,902,235$ 1,075,613$ 1,117,682$ 1,152,234$ Over Budget 67,363$ 25,885$ 24,809$ 23,638$ 28,563$ 31,335$ 33,140$ 35,053$ 37,081$ 39,231$ - - - - - - - - - 25,885$ 24,809$ 23,638$ 28,563$ 31,335$ 33,140$ 35,053$ 37,081$ 39,231$ Surplus(Deficit)59,426$ 108,865$ (27,047)$ 11,544$ (45,769)$ 3,808$ 9,195$ (1,393)$ (3,459)$ Fund Balance 638,033$ 746,897$ 663,784$ 758,441$ 712,672$ 716,480$ 725,675$ 724,282$ 720,823$ 40.67%46.73%37.63%41.42%37.26%37.67%67.47%64.80%62.56% 86.01%98.52%72.43%77.09%68.13%69.01%67.47%64.80%62.56%Operational Fund Balance % Library Fund Net Transfers Transfers In Library Fund Expenditures (Transfers Out) 45 . FY 2023 FY 2024 FY 2021 FY 2022 Adopted FY 2023 Proposed FY 2025 FY 2026 FY 2027 FY 2028 Actual Actual Budget Projected Budget Projected Projected Projected Projected Revenues Licenses & Permits 104,600$ 103,850$ 50,000$ 120,000$ 50,000$ 50,000$ 50,000$ 50,000$ 50,000$ Investment Earnings 182 189 350 185 350 500 750 1,000 1,500 Miscellaneous 31 26 - - - - - - - Total Revenues 104,813$ 104,065$ 50,350$ 120,185$ 50,350$ 50,500$ 50,750$ 51,000$ 51,500$ Expenditures Contractual Services 3,347$ 3,000$ 3,500$ 3,000$ 3,500$ 3,500$ 3,500$ 3,500$ 3,500$ Supplies 55,862 75,541 82,000 56,500 55,000 45,000 35,000 25,000 25,000 Capital Outlay - 18,050 - - 56,000 250,000 - 200,000 - Total Expenditures 59,209$ 96,591$ 85,500$ 59,500$ 114,500$ 298,500$ 38,500$ 228,500$ 28,500$ Surplus (Deficit)45,604$ 7,474$ (35,150)$ 60,685$ (64,150)$ (248,000)$ 12,250$ (177,500)$ 23,000$ Ending Fund Balance 169,188$ 176,662$ 145,712$ 237,347$ 173,197$ (74,803)$ (62,553)$ (240,053)$ (217,053)$ Library Capital Fund (84) The Library Capital Fund derives its revenue from monies collected from building permits. The revenue is used for Library building maintenance and associated capital, contractual and supply purchases. ($400) ($200) $0 $200 $400 ThousandsFund Balance 46 FY 2021 FY 2022 FY 2023 FY 2023 FY 2024 FY 2025 FY 2026 FY 2027 FY 2028 Account Number Actual Actual Adopted Projected Proposed Projected Projected Projected ProjectedDescription LIBRARY CAPITAL FUND - 84 84-000-42-00-4214 DEVELOPMENT FEES 104,600$ 103,850$ 50,000$ 120,000$ 50,000$ 50,000$ 50,000$ 50,000$ 50,000$ 84-000-45-00-4500 182 189 350 185 350 500 750 1,000 1,500 84-000-48-00-4850 MISCELLANEOUS INCOME 31 26 - - - - - - - 104,813$ 104,065$ 50,350$ 120,185$ 50,350$ 50,500$ 50,750$ 51,000$ 51,500$ Over Budget 69,835$ 84-840-54-00-5460 E-BOOKS SUBSCRIPTION 3,347$ 3,000$ 3,500$ 3,000$ 3,500$ 3,500$ 3,500$ 3,500$ 3,500$ 84-840-56-00-5635 COMPUTER EQUIPMENT & SOFTWARE 8,387 19,965 25,000 10,000 25,000 25,000 25,000 25,000 25,000 84-840-56-00-5683 AUDIO BOOKS 2,351 3,029 3,500 3,500 - - - - - 84-840-56-00-5684 COMPACT DISCS & OTHER MUSIC 283 45 500 - - - - - - 84-840-56-00-5685 DVD'S 2,307 2,822 3,000 3,000 - - - - - 84-840-56-00-5686 BOOKS 42,534 49,680 50,000 40,000 30,000 20,000 10,000 - - 84-840-60-00-6020 BUILDING IMPROVEMENTS - 18,050 - - 56,000 250,000 - 200,000 - 59,209$ 96,591$ 85,500$ 59,500$ 114,500$ 298,500$ 38,500$ 228,500$ 28,500$ Under Budget (26,000)$ Surplus(Deficit)45,604 7,474 (35,150) 60,685 (64,150) (248,000) 12,250 (177,500) 23,000 Fund Balance 169,188$ 176,662$ 145,712$ 237,347$ 173,197$ (74,803)$ (62,553)$ (240,053)$ (217,053)$ Library Capital Fund Revenues Library Capital Fund Expenditures INVESTMENT EARNINGS 47 FY 2023 FY 2024 FY 2021 FY 2022 Adopted FY 2023 Proposed FY 2025 FY 2026 FY 2027 FY 2028 Actual Actual Budget Projected Budget Projected Projected Projected Projected Revenues Taxes 1,561,523$ 1,611,808$ 1,667,234$ 1,665,847$ 1,763,193$ 1,805,403$ 981,755$ 1,011,208$ 1,041,544$ Intergovernmental 29,083 48,746 29,151 51,217 47,000 47,000 47,000 47,000 47,000 Licenses & Permits 104,600 103,850 50,000 120,000 50,000 50,000 50,000 50,000 50,000 Fines & Forfeits 3,249 6,576 1,000 2,500 1,000 1,000 1,000 1,000 1,000 Charges for Service 6,081 11,131 11,500 13,500 6,000 6,000 6,000 6,000 6,000 Investment Earnings 1,450 1,531 1,350 20,185 15,350 10,500 10,750 11,000 11,500 Miscellaneous 1,235 2,796 3,250 61,100 3,500 3,500 4,000 4,000 4,000 Total Revenues 1,707,221$ 1,786,438$ 1,763,485$ 1,934,349$ 1,886,043$ 1,923,403$ 1,100,505$ 1,130,208$ 1,161,044$ Other Financing Sources 25,885 24,809 23,638 28,563 31,335 33,140 35,053 37,081 39,231 Total Revenues & Transfers 1,733,106$ 1,811,247$ 1,787,123$ 1,962,912$ 1,917,378$ 1,956,543$ 1,135,558$ 1,167,289$ 1,200,275$ Expenditures Salaries 425,775$ 439,588$ 504,111$ 473,000$ 456,307$ 472,956$ 490,865$ 505,041$ 520,492$ Benefits 169,709 172,081 198,898 202,413 188,034 200,115 213,163 226,765 241,396 Contractual Services 130,713 130,412 190,698 289,177 353,906 307,364 303,785 308,076 312,546 Supplies 74,791 94,552 108,300 78,780 106,300 106,300 106,300 106,300 106,300 Capital Outlay - 18,050 - - 56,000 250,000 - 200,000 - Debt Service 827,088 840,225 847,313 847,313 866,750 864,000 - -- Total Expenditures 1,628,076$ 1,694,908$ 1,849,320$ 1,890,683$ 2,027,297$ 2,200,735$ 1,114,113$ 1,346,182$ 1,180,734$ Surplus (Deficit)105,030$ 116,339$ (62,197)$ 72,229$ (109,919)$ (244,192)$ 21,445$ (178,893)$ 19,541$ Ending Fund Balance 807,221$ 923,559$ 809,496$ 995,788$ 885,869$ 641,677$ 663,122$ 484,229$ 503,770$ 49.58%54.49%43.77%52.67%43.70%29.16%59.52%35.97%42.67% The table and graph below present the Library's funds in aggregate, similar to that of a private business (for illustrative purposes only). All budgeted Library funds are included: Library Operations (82); and Library Capital (84). Yorkville Public Library - Consolidated Budget $0 $500 $1,000 $1,500 ThousandsFund Balance 48 To: Board of Trustees From: Shelley Augustine – Library Director Date: March 28, 2023 Subject: Closing library for staff to attend PUG Day 2023 Conference PrairieCat Users Group Day (PUG Day) is an annual event dedicated to professional development, networking, and continuing education for member library staff. After the last 3 years of this conference being online, PrairieCat has announced that this year’s PUG Day will be back in person! PUG Day sessions are provided on both PrairieCat-specific topics as well as topics of interest to all types of libraries. Any staff from Fully Participating, Basic Online, or Union List PrairieCat member libraries may attend. This year the conference will be held at Waubonsee Community College in Sugar Grove on Friday, September 29, 2023. I’m asking the Board of Trustees to approve the closing of the library on this day for staff to attend this conference as an in-service day of learning. 49