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Admin Committee Minutes 1994 08-16-94 ADMINSTRATION MEETING 7:05PM 08/01/94 ATTENDING: PAUL STEPUSIN JOHN WEBER ART PROCHASKA BILL BAIRD KIM KING JIM NANNINGA BOB JOHNSON JIM STAFFORD TONY GRAFF PANDOLFI,TOPOLSKI,WEISS,CO. LTD WENT OVER THE AUDIT. IT WAS EXPLAINED TO US THAT BECAUSE OF NOT GETTING ALL OF THE LOANS THAT WE PLANNED IN THE BEGINNING OF THE BUDGET YEAR WE NOW RUNNING VERY LOW IN THE CASH FLOW DEPARTMENT. WE ALSO WERE TOLD THAT WE SHOULD PUT TOGETHER A FIVE YEAR PLAN ON ALL MAJOR EXPENSES SO WE DO NOT FALL SHORT ON GENERAL FUND FOR YEARS TO COME. THE ADMINISTRATION COMMITTEE ASKED PANDOLFI TO REDO THE MANAGEMENT LETTER AND MAKE STRONGER RECOMMENDATIONS FOR IMPROVEMENT. FIRSTSTAR WAS NOT AT MEETING TO TALK ABOUT BORROWED FUNDS. FLEX HOURS FOR LUANNE ERICKSON WAS DISCUSSED AND WE ASKED JIM NANNINGA TO TAKE CARE OF THIS MATTER. WE ALSO DISCUSSED EMPLOYEE CONTRACTS AND WE ASKED BILL BAIRD TO FINISH AND GIVE A COPY OF THE EMPLOYEE HAND BOOK FOR REVIEW TO DAN KRAMER . ALL OF THE ADMINISTRATION MEMBERS ARE TO READ OVER ALL CONTRACTS AND MAKE THERE RECOMMENDATIONS AND BRING THEM BACK TO THE NEXT ADMINISTRATION MEETING. IT WAS ALSO DECIDED THAT WE ARE GOING TO FORM A TEAM OF MEMBERS THAT WILL WORK WITH THE COMPUTER SOFTWARE UPDATE PROCESS 1. JIM NANNINGA 2. BILL BARID 3. TONY GRAFF 4. KIM KING THE EMPLOYEE MANUAL WAS DISCUSSED MORE AND IT WAS DECIDED WE WILL PASS THE MANUAL AND THE EMPLOYEE CONTRACTS TOGETHER. WE THEN ASKED JIM AND TONY IF THEY CAN GET THE NEW MANAGEMENT LETTER BACK TO US BY TUESDAY FOR FINAL REVIEW. IF THIS CAN BE DONE WE WILL VOTE TO APPROVE AUDIT ON THE AUGUST 25TH CITY COUNCIL MEETING OTHER PLANS WERE TALKED ABOUT FOR HOME TOWN DAYS NO ACTION ON THIS MATER AT THIS TIME. THE MEETING ADJOURNMENT WAS AT 9:45 08/01/94