Admin Committee Minutes 1994 08-16-94 ADMINSTRATION MEETING
7:05PM 08/01/94
ATTENDING:
PAUL STEPUSIN
JOHN WEBER
ART PROCHASKA
BILL BAIRD
KIM KING
JIM NANNINGA
BOB JOHNSON
JIM STAFFORD
TONY GRAFF
PANDOLFI,TOPOLSKI,WEISS,CO. LTD WENT OVER THE AUDIT.
IT WAS EXPLAINED TO US THAT BECAUSE OF NOT GETTING ALL OF
THE LOANS THAT WE PLANNED IN THE BEGINNING OF THE BUDGET YEAR
WE NOW RUNNING VERY LOW IN THE CASH FLOW DEPARTMENT.
WE ALSO WERE TOLD THAT WE SHOULD PUT TOGETHER A FIVE
YEAR PLAN ON ALL MAJOR EXPENSES SO WE DO NOT FALL SHORT ON
GENERAL FUND FOR YEARS TO COME.
THE ADMINISTRATION COMMITTEE ASKED PANDOLFI TO REDO THE
MANAGEMENT LETTER AND MAKE STRONGER RECOMMENDATIONS FOR
IMPROVEMENT.
FIRSTSTAR WAS NOT AT MEETING TO TALK ABOUT BORROWED
FUNDS.
FLEX HOURS FOR LUANNE ERICKSON WAS DISCUSSED AND WE
ASKED JIM NANNINGA TO TAKE CARE OF THIS MATTER.
WE ALSO DISCUSSED EMPLOYEE CONTRACTS AND WE ASKED BILL
BAIRD TO FINISH AND GIVE A COPY OF THE EMPLOYEE HAND BOOK FOR
REVIEW TO DAN KRAMER .
ALL OF THE ADMINISTRATION MEMBERS ARE TO READ OVER ALL
CONTRACTS AND MAKE THERE RECOMMENDATIONS AND BRING THEM
BACK TO THE NEXT ADMINISTRATION MEETING.
IT WAS ALSO DECIDED THAT WE ARE GOING TO FORM A TEAM OF
MEMBERS THAT WILL WORK WITH THE COMPUTER SOFTWARE UPDATE
PROCESS
1. JIM NANNINGA
2. BILL BARID
3. TONY GRAFF
4. KIM KING
THE EMPLOYEE MANUAL WAS DISCUSSED MORE AND IT WAS
DECIDED WE WILL PASS THE MANUAL AND THE EMPLOYEE CONTRACTS
TOGETHER.
WE THEN ASKED JIM AND TONY IF THEY CAN GET THE NEW
MANAGEMENT LETTER BACK TO US BY TUESDAY FOR FINAL REVIEW.
IF THIS CAN BE DONE WE WILL VOTE TO APPROVE AUDIT ON THE
AUGUST 25TH CITY COUNCIL MEETING
OTHER PLANS WERE TALKED ABOUT FOR HOME TOWN DAYS NO
ACTION ON THIS MATER AT THIS TIME.
THE MEETING ADJOURNMENT WAS AT 9:45 08/01/94