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Public Works Packet 2023 04-18-23 AGENDA PUBLIC WORKS COMMITTEE MEETING Tuesday, April 18, 2023 6:00 p.m. City Hall Conference Room 800 Game Farm Road, Yorkville, IL Citizen Comments: Minutes for Correction/Approval: March 21, 2023 New Business: 1. PW 2023-33 Water Reports for October 2022 – March 2023 2. PW 2023-34 Capital Improvement Projects Update 3. PW 2023-35 Quarterly Bond and Letter of Credit Reduction Summary 4. PW 2023-36 2023 Road to Better Roads - Contract Award 5. PW 2023-37 2023 Road to Better Roads - Construction Engineering Agreement 6. PW 2023-38 Fox Hill and Sunflower Estates Maintenance Service 7. PW 2023-39 Leak Detection Contract with M.E. Simpson 8. PW 2023-40 Single Axle Dump Truck Price Increase Old Business: Additional Business: United City of Yorkville 800 Game Farm Road Yorkville, Illinois 60560 Telephone: 630-553-4350 www.yorkville.il.us UNITED CITY OF YORKVILLE WORKSHEET PUBLIC WORKS COMMITTEE Tuesday, April 18, 2023 6:00 PM CITY HALL CONFERENCE ROOM --------------------------------------------------------------------------------------------------------------------------------------- CITIZEN COMMENTS: --------------------------------------------------------------------------------------------------------------------------------------- --------------------------------------------------------------------------------------------------------------------------------------- MINUTES FOR CORRECTION/APPROVAL: --------------------------------------------------------------------------------------------------------------------------------------- 1. March 21, 2023 □ Approved __________ □ As presented □ With corrections --------------------------------------------------------------------------------------------------------------------------------------- NEW BUSINESS: --------------------------------------------------------------------------------------------------------------------------------------- 1. PW 2023-33 Water Reports for October 2022 – March 2023 □ Moved forward to CC __________ □ Approved by Committee __________ □ Bring back to Committee __________ □ Informational Item □ Notes ___________________________________________________________________________ _________________________________________________________________________________ _________________________________________________________________________________ --------------------------------------------------------------------------------------------------------------------------------------- 2. PW 2023-34 Capital Improvement Projects Update □ Moved forward to CC __________ □ Approved by Committee __________ □ Bring back to Committee __________ □ Informational Item □ Notes ___________________________________________________________________________ _________________________________________________________________________________ _________________________________________________________________________________ --------------------------------------------------------------------------------------------------------------------------------------- 3. PW 2023-35 Quarterly Bond and Letter of Credit Reduction Summary □ Moved forward to CC __________ □ Approved by Committee __________ □ Bring back to Committee __________ □ Informational Item □ Notes ___________________________________________________________________________ _________________________________________________________________________________ _________________________________________________________________________________ --------------------------------------------------------------------------------------------------------------------------------------- 4. PW 2023-36 2023 Road to Better Roads – Contract Award □ Moved forward to CC __________ □ Approved by Committee __________ □ Bring back to Committee __________ □ Informational Item □ Notes ___________________________________________________________________________ _________________________________________________________________________________ _________________________________________________________________________________ --------------------------------------------------------------------------------------------------------------------------------------- 5. PW 2023-37 2023 Road to Better Roads – Construction Engineering Agreement □ Moved forward to CC __________ □ Approved by Committee __________ □ Bring back to Committee __________ □ Informational Item □ Notes ___________________________________________________________________________ _________________________________________________________________________________ _________________________________________________________________________________ --------------------------------------------------------------------------------------------------------------------------------------- 6. PW 2023-38 Fox Hill and Sunflower Estates Maintenance Service □ Moved forward to CC __________ □ Approved by Committee __________ □ Bring back to Committee __________ □ Informational Item □ Notes ___________________________________________________________________________ _________________________________________________________________________________ _________________________________________________________________________________ --------------------------------------------------------------------------------------------------------------------------------------- 7. PW 2023-39 Leak Detection Contract with M.E. Simpson □ Moved forward to CC __________ □ Approved by Committee __________ □ Bring back to Committee __________ □ Informational Item □ Notes ___________________________________________________________________________ _________________________________________________________________________________ _________________________________________________________________________________ --------------------------------------------------------------------------------------------------------------------------------------- 8. PW 2023-40 Single Axle Dump Truck Price Increase □ Moved forward to CC __________ □ Approved by Committee __________ □ Bring back to Committee __________ □ Informational Item □ Notes ___________________________________________________________________________ _________________________________________________________________________________ _________________________________________________________________________________ --------------------------------------------------------------------------------------------------------------------------------------- ADDITIONAL BUSINESS: --------------------------------------------------------------------------------------------------------------------------------------- Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Community Development Purchasing Police Public Works Parks and Recreation Agenda Item Number Minutes Tracking Number Minutes of the Public Works Committee – March 21, 2023 Public Works Committee – April 18, 2023 Majority Committee Approval Minute Taker Name Department DRAFT Page 1 of 3 UNITED CITY OF YORKVILLE PUBLIC WORKS COMMITTEE Tuesday, March 21, 2023, 6:00pm Yorkville City Hall, Council Chambers 800 Game Farm Road In accordance with Public Act 101-0640 and Gubernatorial Disaster Proclamation issued by Governor Pritzker pursuant to the powers vested in the Governor under the Illinois Emergency Management Agency Act, the United City of Yorkville is encouraging social distancing during the ongoing pandemic by allowing remote attendance for this meeting. IN ATTENDANCE: Committee Members Chairman Matt Marek Alderman Joe Plocher (via Zoom) Alderman Ken Koch Other City Officials City Administrator Bart Olson Public Works Director Eric Dhuse Assistant City Administrator Erin Willrett Engineer Brad Sanderson, EEI Other Guests: None The meeting was called to order at 6:00pm by Chairman Matt Marek. He recognized staff and acknowledged the remote attendance policy. Citizen Comments: None Previous Meeting Minutes: February 21, 2023 The minutes were approved as presented. New Business: 1. PW 2023-24 Snow Operations Report Mr. Dhuse said salt usage was down this year and about 450 tons remain in storage. He said there are about 1,000 tons at the county which can be stored there as long as necessary since the space was purchased. 2. PW 2023-25 Bristol Bay – Grant of Easement Mr. Sanderson said the developer has requested an easement for drainage and stormwater. He noted that a plat of dedication referenced in the memo actually went to the county. He is seeking approval of the request which the Committee approved and it will move forward to the Council consent agenda. 3. PW 2023-26 Well No. 10 and Raw Water Main Agreement – Design Engineering This is one of the first Lake Michigan water source expenses, said Mr. Olson. Well No. 10 will be located near the high school and will need to be designed. This well is needed to meet capacity before the hookup to Lake Michigan water and will also serve as the backup water source. He recommended approval for the amount of $282,000 which is already budgeted for design work. Alderman Koch asked how the high school location was chosen. Mr. Dhuse replied it is far enough away from the present Tower Lane well to not affect operations of the first well, but close enough to keep costs down. It Page 2 of 3 will be a well-head only with no building and will look like the well at Kennedy and Bristol Ridge Rd. Mr. Sanderson and Mr. Dhuse will meet with the school to discuss the location and this moves forward to the regular Public Works agenda. 4. PW 2023-27 Lake Michigan WIFIA Letter of Interest – Engineering Agreement This is the first phase of the WIFIA loan process, said Mr. Olson. A formal application will come later after an invitation from the EPA and a letter of interest from the city. He is hopeful for an 80% loan. He met with the head underwriter in December and the city was encouraged to immediately apply. The WIFIA process requires many different steps and reports. The cost of this agreement is $30,000 which is budgeted and will cover work with EEI as well as a national firm Stantec who has done work with Joliet on their project. Chairman Marek asked if the city has worked with Stantec before. The city has worked with them on other projects and they have done several WIFIA projects. Stantec will eventually be taking the lead on the application with EEI supporting. Alderman Koch asked if the $140 million will be the final number. It could be tweaked depending on inflation or other factors. This item will move forward to the consent agenda. 5. PW 2023-28 Seal Coat Machine Purchase Director Dhuse said this machine should be very useful with the many trails and parking lots to maintain, all of which could be done on a 5-year rotation. He said the machine was budgeted last year, but was not available. If it is ordered now, sealcoating can be done this summer. This is a sole source bid with Sealmaster which is a nationwide company and there is a 8-week delivery time. Mr. Olson mentioned that Aldermen Funkhouser and Tarulis had some questions about this purchase and whether this maintenance should be done in-house or outsourced. Mr. Dhuse provided a financial analysis for a 5-year period showing in-house vs. outsourcing the work. Sealcoating operations would be determined by area, said Mr. Dhuse, and some of the newer areas may be done first to preserve them. This will move forward to the regular Public Works agenda. 6. PW 2023-29 Compact Wheel Loader Purchase This smaller loader should be very useful for brush pickup/snow removal and make operations more efficient than with the skidsteer, said Mr. Dhuse. He said the skidsteer is still worth money, so the budget impact is not as great. This item is budgeted for FY24, but delivery would not come for 6 months. It is a single source purchase with Bobcat and the skidsteer would be traded, but the attachments kept. He said the Bobcat is much less expensive than other manufacturers. This item moves to the consent agenda. 7. PW 2023-30 Resolution in Support of the “Wyland Mayor's Challenge for Water Conservation” Ms. Willrett said there is a resolution of support and this is the 6th year of participation. In 2018 the city placed 5th in their population category. Residents participate on line at no cost to them or the city and this challenge promotes conservation. There will be a press release on March 31along with social media notifications. This moves to the consent agenda. 8. PW 2023-31 Lake Michigan Capital Improvement Plan- Overview Mr. Olson said this is an overview of the project with explanations of the $142 million cost from Mr. Dhuse and Mr. Sanderson. This plan will show general timing, costs and components of the project. Mr. Sanderson said the IDNR allocation will occur this summer and the city is under contract for preliminary engineering work. This plan also contains the WIFIA application. He said there are certain commitments needed from the city such as annual water audit, annual leak detection, leak areas found last year will have watermain replacement work done this year, meter retrofits, corrosion control, subsequent study, transmission mains and buy-in costs for purchased line capacity at $300,000 per year for 20-30 years after the system is connected. Infrastructure items needed are delivery systems via large pipes and storage tanks by Grande Reserve and Raintree. Mr. Sanderson recommended moving forward with the storage tanks sooner than later to take Page 3 of 3 advantage of possible funding and because there are not many tank manufacturers. He said there is stiff competition for funding. The Joliet area alone is proposing 10-12 tanks. After these improvements are in place, the existing water treatment plant will be decommissioned, but the wells will be kept as backup. Mr. Sanderson also said metering of water is needed to monitor water losses. There will be an emergency backup connection on Galena Rd. to connect with Montgomery in case the pipelines malfunction. Alderman Koch asked that staff provide a chart 2 to 3 times per year, similar to that in the packet, to monitor the costs. He asked when it will be decided when to raise the water rates. Mr. Olson said a bond would likely be issued next year and there will be water rate discussions with a goal to keep the Fund Balance at 25%. If the Fund Balance falls below 25%, the bond rating could be hurt and interest rates could rise. Mr. Koch asked about the time period for the bonds. Mr. Olson said they will vary and he briefly discussed timelines. Mr. Koch also asked if there would be a water rate increase each fiscal year and how Aldermen will be educated on that decision for public relations purposes. Mr. Olson said there will be special meetings or meetings over the summer. There will be fewer estimated reads and residents will see an increase immediately. Mr. Olson said the hardest decision coming up will be the DuPage Water Commission IGA and Memorandum of Understanding to address buy-in costs. They will need a deposit and there will be a study with the three communities splitting the costs. He said Yorkville would likely pay more since the city is farther away. Chairman Marek asked how many storage tanks Montgomery and Oswego will have. There will be at least two for each town and there could be solar panels on the tanks, said Mr. Olson. Mr. Koch commented that the numbers in the chart are at the top end , however, Mr. Sanderson noted there is a large contingency and the numbers have inflation factors built in. 9. PW 2023-32 Water Department Transit Van Purchase Mr. Dhuse said he located a Ford transit van after searching for a year. The meter installer will drive this instead of the large truck which will be used for heavy-duty jobs. This will help with gas mileage as well. The van is a sole source purchase since they cannot find one elsewhere. It is $45,000 and two are actually budgeted. This moves to the consent agenda. Old Business: None Additional Business: None There was no further business and the meeting adjourned at 6:52pm. Minutes respectfully transcribed by Marlys Young, Minute Taker Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Community Development Purchasing Police Public Works Parks and Recreation Agenda Item Number New Business #1 Tracking Number PW 2023-33 Water Reports for October 2022 – March 2023 Public Works Committee – April 18, 2023 Majority Approval Monthly water reports as required by IEPA Eric Dhuse Public Works Name Department United City of Yorkville WATER DEPARTMENT REPORT October 2022 _ MONTH / YEAR WELLS NO WELL DEPTH (FEET) PUMP DEPTH (FEET) WATER ABOVE PUMP (FEET) THIS MONTH’S PUMPAGE (GALLONS) 4 1394 795 370 15,615,000 7 1527 1125 485 14,121,000 8 1384 840 277 14,103,000 9 1368 861 346 11,442,000 TOTAL PUMPED 55,281,000 CURRENT MONTH’S PUMPAGE IS 6,704,000 GALLONS LESS THAN LAST MONTH 12,241,200GALLONS LESS THAN LAST YEAR DAILY AVERAGE PUMPED: _ 1,783,258 ___GALLONS DAILY MAXIMUM PUMPED: __ 2,276,000 GALLONS DAILY AVERAGE PER CAPITA USE: ___ 80.29 __ GALLONS WATER TREATMENT: CHLORINE: 1507 LBS. FED CALCULATED CONCENTRATION: ___3.38__ MG/L FLUORIDE: _ 0 LBS. FED MEASURED CONCENTRATION: _____0.73 __ MG/L POLYPHOSPHATE: 1253 _ LBS. FED CALCULATED CONCENTRATION: ___.98___ MG/L WATER QUALITY: BACTERIOLOGICAL SAMPLES ANALYZED BY ILLINOIS ENVIRONMENTAL PROTECTION AGENCY: __25 SATISFACTORY _____ UNSATISFACTORY (EXPLAIN) ___________________________________________________________________________________________ FLOURIDE: __ 3 __ SAMPLE(S) TAKEN CONCENTRATION: _ 0.73 MG/L MAINTENANCE: NUMBER OF METERS REPLACED: __22 NUMBER OF LEAKS OR BREAKS REPAIRED: _0_ ___ MXU’S: _ 22 BATTERIES REPLACED: _ NEW CUSTOMERS: RESIDENTIAL: __25 COMMERCIAL: ____ INDUSTRIAL/GOVERNMENTAL: ___ ___ COMMENTS: United City of Yorkville WATER DEPARTMENT REPORT November 2022 _ MONTH / YEAR WELLS NO WELL DEPTH (FEET) PUMP DEPTH (FEET) WATER ABOVE PUMP (FEET) THIS MONTH’S PUMPAGE (GALLONS) 4 1394 795 370 13,820,000 7 1527 1125 490 12,269,600 8 1384 840 289 11,853,000 9 1368 861 346 11,201,000 TOTAL PUMPED 49,143,600 CURRENT MONTH’S PUMPAGE IS 6,137,400 GALLONS LESS THAN LAST MONTH 1,914,600GALLONS MORE THAN LAST YEAR DAILY AVERAGE PUMPED: _ 1,638,120 ___GALLONS DAILY MAXIMUM PUMPED: __ 2,014,000 GALLONS DAILY AVERAGE PER CAPITA USE: ___ 73.61 __ GALLONS WATER TREATMENT: CHLORINE: 1351 LBS. FED CALCULATED CONCENTRATION: ___3.41__ MG/L FLUORIDE: _ 0 LBS. FED MEASURED CONCENTRATION: _____0.71 __ MG/L POLYPHOSPHATE: 984 _ LBS. FED CALCULATED CONCENTRATION: ___.87___ MG/L WATER QUALITY: BACTERIOLOGICAL SAMPLES ANALYZED BY ILLINOIS ENVIRONMENTAL PROTECTION AGENCY: __25 SATISFACTORY _____ UNSATISFACTORY (EXPLAIN) ___________________________________________________________________________________________ FLOURIDE: __ 3 __ SAMPLE(S) TAKEN CONCENTRATION: _ 0.71 MG/L MAINTENANCE: NUMBER OF METERS REPLACED: __12 NUMBER OF LEAKS OR BREAKS REPAIRED: _0_ ___ MXU’S: _ BATTERIES REPLACED: _ NEW CUSTOMERS: RESIDENTIAL: __10 COMMERCIAL: ____ INDUSTRIAL/GOVERNMENTAL: ___ ___ COMMENTS: United City of Yorkville WATER DEPARTMENT REPORT December 2022 _ MONTH / YEAR WELLS NO WELL DEPTH (FEET) PUMP DEPTH (FEET) WATER ABOVE PUMP (FEET) THIS MONTH’S PUMPAGE (GALLONS) 4 1394 795 375 11,595,000 7 1527 1125 485 12,295,800 8 1384 840 300 14,377,000 9 1368 861 334 12,123,000 TOTAL PUMPED 50,390,800 CURRENT MONTH’S PUMPAGE IS 1,247,200 GALLONS MORE THAN LAST MONTH 478,700GALLONS MORE THAN LAST YEAR DAILY AVERAGE PUMPED: _ 1,625,510 ___GALLONS DAILY MAXIMUM PUMPED: __ 2,027,000 GALLONS DAILY AVERAGE PER CAPITA USE: ___ 72.30 __ GALLONS WATER TREATMENT: CHLORINE: 1366 LBS. FED CALCULATED CONCENTRATION: ___3.40__ MG/L FLUORIDE: _ 0 LBS. FED MEASURED CONCENTRATION: _____0.71 __ MG/L POLYPHOSPHATE: 914 _ LBS. FED CALCULATED CONCENTRATION: ___.80___ MG/L WATER QUALITY: BACTERIOLOGICAL SAMPLES ANALYZED BY ILLINOIS ENVIRONMENTAL PROTECTION AGENCY: __25 SATISFACTORY _____ UNSATISFACTORY (EXPLAIN) ___________________________________________________________________________________________ FLOURIDE: __ 3 __ SAMPLE(S) TAKEN CONCENTRATION: _ 0.71 MG/L MAINTENANCE: NUMBER OF METERS REPLACED: __19 NUMBER OF LEAKS OR BREAKS REPAIRED: _1_ ___ MXU’S: _3 BATTERIES REPLACED: _ NEW CUSTOMERS: RESIDENTIAL: __18 COMMERCIAL: ___1_ INDUSTRIAL/GOVERNMENTAL: ___ ___ COMMENTS: United City of Yorkville WATER DEPARTMENT REPORT January 2023 _ MONTH / YEAR WELLS NO WELL DEPTH (FEET) PUMP DEPTH (FEET) WATER ABOVE PUMP (FEET) THIS MONTH’S PUMPAGE (GALLONS) 4 1394 795 370 15,147,000 7 1527 1125 508 9,707,700 8 1384 840 300 13,387,000 9 1368 861 346 11,247,000 TOTAL PUMPED 49,488,700 CURRENT MONTH’S PUMPAGE IS 902,100 GALLONS LESS THAN LAST MONTH 1,433,300GALLONS MORE THAN LAST YEAR DAILY AVERAGE PUMPED: _ 1,596,410 ___GALLONS DAILY MAXIMUM PUMPED: __ 2,080,000 GALLONS DAILY AVERAGE PER CAPITA USE: ___ 66.35 __ GALLONS (Population changed from 21,500 to 23,000) WATER TREATMENT: CHLORINE: 1255 LBS. FED CALCULATED CONCENTRATION: ___3.18__ MG/L FLUORIDE: _ 0 LBS. FED MEASURED CONCENTRATION: _____0.71 __ MG/L POLYPHOSPHATE: 950 _ LBS. FED CALCULATED CONCENTRATION: ___.84___ MG/L WATER QUALITY: BACTERIOLOGICAL SAMPLES ANALYZED BY ILLINOIS ENVIRONMENTAL PROTECTION AGENCY: __25 SATISFACTORY _____ UNSATISFACTORY (EXPLAIN) ___________________________________________________________________________________________ FLOURIDE: __ 3 __ SAMPLE(S) TAKEN CONCENTRATION: _ 0.71 MG/L MAINTENANCE: NUMBER OF METERS REPLACED: __73 NUMBER OF LEAKS OR BREAKS REPAIRED: __ ___ MXU’S: _3 BATTERIES REPLACED: _ NEW CUSTOMERS: RESIDENTIAL: __17 COMMERCIAL: ____ INDUSTRIAL/GOVERNMENTAL: ___ ___ COMMENTS: United City of Yorkville WATER DEPARTMENT REPORT February 2023 _ MONTH / YEAR WELLS NO WELL DEPTH (FEET) PUMP DEPTH (FEET) WATER ABOVE PUMP (FEET) THIS MONTH’S PUMPAGE (GALLONS) 4 1394 795 392 14,935,000 7 1527 1125 520 8,138,500 8 1384 840 300 11,606,000 9 1368 861 345 10,682,000 TOTAL PUMPED 45,361,500 CURRENT MONTH’S PUMPAGE IS 4,127,200 GALLONS LESS THAN LAST MONTH 866,900GALLONS LESS THAN LAST YEAR DAILY AVERAGE PUMPED: _ 1,620,054 ___GALLONS DAILY MAXIMUM PUMPED: __ 2,121,000 GALLONS DAILY AVERAGE PER CAPITA USE: ___ 67.13 __ GALLONS (Population 23,000) WATER TREATMENT: CHLORINE: 1109 LBS. FED CALCULATED CONCENTRATION: ___3.08__ MG/L FLUORIDE: _ 0 LBS. FED MEASURED CONCENTRATION: _____0.64 __ MG/L POLYPHOSPHATE: 813 _ LBS. FED CALCULATED CONCENTRATION: ___.79___ MG/L WATER QUALITY: BACTERIOLOGICAL SAMPLES ANALYZED BY ILLINOIS ENVIRONMENTAL PROTECTION AGENCY: __25 SATISFACTORY _____ UNSATISFACTORY (EXPLAIN) ___________________________________________________________________________________________ FLOURIDE: __ 3 __ SAMPLE(S) TAKEN CONCENTRATION: _ 0.71 MG/L MAINTENANCE: NUMBER OF METERS REPLACED: __52 NUMBER OF LEAKS OR BREAKS REPAIRED: __ ___ MXU’S: _1 BATTERIES REPLACED: _ NEW CUSTOMERS: RESIDENTIAL: __23 COMMERCIAL: ____ INDUSTRIAL/GOVERNMENTAL: ___ ___ COMMENTS: United City of Yorkville WATER DEPARTMENT REPORT March 2023 _ MONTH / YEAR WELLS NO WELL DEPTH (FEET) PUMP DEPTH (FEET) WATER ABOVE PUMP (FEET) THIS MONTH’S PUMPAGE (GALLONS) 4 1394 795 392 23,251,000 7 1527 1125 520 0 8 1384 840 288 13,859,000 9 1368 861 346 13,030,000 TOTAL PUMPED 50,140,000 CURRENT MONTH’S PUMPAGE IS 651,300 GALLONS MORE THAN LAST MONTH 1,792,000GALLONS MORE THAN LAST YEAR DAILY AVERAGE PUMPED: _ 1,617,419 ___GALLONS DAILY MAXIMUM PUMPED: __ 2,022,000 GALLONS DAILY AVERAGE PER CAPITA USE: ___ 66.55 __ GALLONS (Population 23,000) WATER TREATMENT: CHLORINE: 1144 LBS. FED CALCULATED CONCENTRATION: ___2.89__ MG/L FLUORIDE: _ 0 LBS. FED MEASURED CONCENTRATION: _____0.62 __ MG/L POLYPHOSPHATE: 1038 _ LBS. FED CALCULATED CONCENTRATION: ___.92___ MG/L WATER QUALITY: BACTERIOLOGICAL SAMPLES ANALYZED BY ILLINOIS ENVIRONMENTAL PROTECTION AGENCY: __30 SATISFACTORY _____ UNSATISFACTORY (EXPLAIN) ___________________________________________________________________________________________ FLOURIDE: __ 3 __ SAMPLE(S) TAKEN CONCENTRATION: _ 0.63 MG/L MAINTENANCE: NUMBER OF METERS REPLACED: __38 NUMBER OF LEAKS OR BREAKS REPAIRED: __ ___ MXU’S: _4 BATTERIES REPLACED: _ NEW CUSTOMERS: RESIDENTIAL: __28 COMMERCIAL: ____ INDUSTRIAL/GOVERNMENTAL: ___ ___ COMMENTS: Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Community Development Purchasing Police Public Works Parks and Recreation Agenda Item Number New Business #2 Tracking Number PW 2023-34 Capital Project Update Public Works Committee – April 18, 2023 None Informational A status update on projects will be given. Brad Sanderson Engineering Name Department The purpose of this memo is to update the Public Works Committee as to the status of the several projects. A summary on the status of the projects is provided below: Construction Projects Beaver Street BPS Generator Work is substantially complete. The contractor is working on punchlist items. 2022 RTBR Program Work is substantially complete. The contractor is working on punchlist items. E. Main Street Improvements Work is substantially complete. The contractor is working on punchlist items. Kennedy and Mill Road Intersection Improvements Work is substantially complete. The contractor is working on punchlist items. North Central EWST Rehabilitation A preconstruction meeting is scheduled for April 4th. Bristol Ridge Road LAFO Work is substantially complete. The contractor is working on punchlist items. Corneils Road Interceptor Work is approximately 75% complete as of the date of the memo. The contractor is beginning to perform restoration. Well No. 7 Rehabilitation The pump and motor, column piping and cable have all been removed. The pump must be replaced but all other equipment appears to be in good shape. The current target for well operation is in mid-May. 2023 Water Main Replacement Program The contract has been awarded and it is expected to begin after May 1. The substantial completion date for the project is August 4th. Baseline Road Improvements The contract has been awarded and it is expected to begin after May 1. The completion date for the project is June 16th. Memorandum To: Bart Olson, City Administrator From: Brad Sanderson, EEI CC: Eric Dhuse, Director of Public Works Krysti Barksdale-Noble, Community Dev. Dir. Jori Behland, City Clerk Date: March 31, 2023 Subject: Capital Improvement Projects Update Planning/Design Projects 2023 RTBR Program The letting was held on March 30th. Work is expected to begin after May 1. The substantial completion date for the project is August 11th. Kennedy / Freedom Place Intersection Improvements Design engineering has commenced. We are anticipating an April letting. 2023 Water Main Improvements – Contract B Design engineering has commenced. We are anticipating a June letting. Well 10 and Raw Water Main Design engineering has commenced. We are anticipating a fall letting for the well and a spring 2024 letting for the raw water main. Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Community Development Purchasing Police Public Works Parks and Recreation Agenda Item Number New Business #3 Tracking Number PW 2023-35 Bond/LOC Reduction Summary Through March 31, 2023 Public Works Committee – April 18, 2023 None Informational Brad Sanderson Engineering Name Department Please see the attached reduction summary through March 31, 2023. If you have any questions, please let me know. Memorandum To: Bart Olson, City Administrator From: Brad Sanderson, EEI CC: Eric Dhuse, Director of Public Works Krysti Barksdale-Noble, Community Dev. Dir. Jori Behland, City Clerk Date: March 31, 2023 Subject: 2023 Bond/LOC Reduction Summary 31-Mar-232023 Bond and Letter of Credit Reduction ReportDate Development/ProjectEngineer ConcurrenceCity Administrator ConcurrenceMayor ConcurrenceReduction Final Release Reduction Value Remaining Balance2/20/2023 Windett Ridge - Unit 2XXX 284,534.28$ 862,655.46$ 3/14/2023 Rt 126/Ashley RoadXXX 429,138.16$ 161,733.72$ 3/14/2023 Ashley RoadXXX 120,766.48$ 48,401.17$ Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Community Development Purchasing Police Public Works Parks and Recreation Agenda Item Number New Business #4 Tracking Number PW 2023-36 2023 Road to Better Roads Program Public Works Committee – April 18, 2023 Majority Approval 2023 Road Program – Recommendation of Award Brad Sanderson Engineering Name Department Bids were received, opened, and tabulated for work to be done on the 2023 Road To Better Roads Program at 10:00 a.m., March 30, 2023. Representatives of contractors bidding the project and our firm were in attendance. A tabulation of the bids and the engineer’s estimate is attached for your information and record. We recommend the acceptance of the Bid and approval of award be made to the low bidder, D. Construction, Inc. 1488 S. Broadway Coal City, IL 60416 in the total amount of $1,197,204.31. If you have any questions or require additional information, please let us know. Memorandum To: Bart Olson, City Administrator From: Brad Sanderson, EEI CC: Eric Dhuse, Director of Public Works Jori Behland, City Clerk Rob Fredrickson, Finance Director Date: March 31, 2023 Subject: 2023 Road to Better Roads Program Page 1 of 1BID TABULATIONENGINEER'S ESTIMATE BUILDERS PAVINGBIDS RECEIVED 10:00 A.M. 3/30/23 52 Wheeler Road 4413 Roosevelt Road Suite 108Sugar Grove, IL 60554 Hillside, IL 60162TOTAL BID$1,204,250.10 $1,228,000.00BID BOND N/AXSIGNED BID N/AXD. CONSTRUCTION GENEVA CONSTRUCTION1488 S. Broadway P.O. Box 998Coal City, IL 60416 Aurora, IL 60507TOTAL BID$1,197,204.31 $1,305,625.76BID BOND XXSIGNED BID XXBID SUMMARY2023 ROAD TO BETTER ROADSUNITED CITY OF YORKVILLESECTION NO. 23-00000-00-GMENGINEERING ENTERPRISES, INC.52 WHEELER ROAD, SUGAR GROVE, ILLINOIS BIDS RECD 3/30/2023ITEMNO.DESCRIPTION1SUPPLEMENTAL WATERING UNIT 10.0220.00$ 2,200.00$ 0.01$ 0.10$ 0.01$ 0.10$ 10.00$ 100.00$ 2BITUMINOUS MATERIALS (TACK COAT) POUND 28946.00.01$ 289.46$ 0.01$ 289.46$ 0.01$ 289.46$ 0.10$ 2,894.60$ 3HOT-MIX ASPHALT SURFACE REMOVAL - BUTT JOINT SQ YD 413.00.01$ 4.13$ 15.00$ 6,195.00$ 18.00$ 7,434.00$ 15.00$ 6,195.00$ 4HOT-MIX ASPHALT BINDER COURSE, IL-9.5, N50 TON 3556.076.00$ 270,256.00$ 89.50$ 318,262.00$ 95.00$ 337,820.00$ 83.00$ 295,148.00$ 5HOT-MIX ASPHALT SURFACE COURSE, IL-9.5, MIX "D", N50 TON 3686.076.50$ 281,979.00$ 93.00$ 342,798.00$ 95.00$ 350,170.00$ 83.00$ 305,938.00$ 6SIDEWALK REMOVAL SQ FT 5500.02.75$ 15,125.00$ 2.50$ 13,750.00$ 2.25$ 12,375.00$ 1.75$ 9,625.00$ 7PORTLAND CEMENT CONCRETE SIDEWALK, 5 INCH SQ FT 5500.09.35$ 51,425.00$ 8.50$ 46,750.00$ 9.50$ 52,250.00$ 8.00$ 44,000.00$ 8DETECTABLE WARNINGS SQ FT 332.035.20$ 11,686.40$ 32.00$ 10,624.00$ 37.00$ 12,284.00$ 35.00$ 11,620.00$ 9COMBINATION CONCRETE CURB AND GUTTER REMOVAL AND REPLACEMENT FOOT 2010.044.00$ 88,440.00$ 40.00$ 80,400.00$ 50.00$ 100,500.00$ 42.00$ 84,420.00$ 10HOT-MIX ASPHALT SURFACE REMOVAL, VARIABLE DEPTH SQ YD 32982.02.50$ 82,455.00$ 2.90$ 95,647.80$ 3.75$ 123,682.50$ 2.65$ 87,402.30$ 11HOT-MIX ASPHALT SURFACE REMOVAL, 3" SQ YD 9306.02.75$ 25,591.50$ 4.00$ 37,224.00$ 3.95$ 36,758.70$ 3.40$ 31,640.40$ 12PARTIAL DEPTH PATCHING (SPECIAL) SQ YD 427.045.00$ 19,215.00$ 25.00$ 10,675.00$ 32.75$ 13,984.25$ 35.00$ 14,945.00$ 13ROUTING AND SEALING CRACKS FOOT 19683.00.64$ 12,597.12$ 0.55$ 10,825.65$ 0.58$ 11,416.14$ 0.50$ 9,841.50$ 14MANHOLES TO BE ADJUSTED EACH 4.0800.00$ 3,200.00$ 725.00$ 2,900.00$ 550.00$ 2,200.00$ 700.00$ 2,800.00$ 15INLETS TO BE ADJUSTED EACH 47.0440.00$ 20,680.00$ 400.00$ 18,800.00$ 355.00$ 16,685.00$ 400.00$ 18,800.00$ 16SANITARY MANHOLES TO BE ADJUSTED EACH 1.0880.00$ 880.00$ 800.00$ 800.00$ 1,300.00$ 1,300.00$ 1,200.00$ 1,200.00$ 17TYPE 1 FRAME, OPEN LID EACH 4.0550.00$ 2,200.00$ 500.00$ 2,000.00$ 500.00$ 2,000.00$ 400.00$ 1,600.00$ 18TYPE 3 FRAME AND GRATE EACH 1.0550.00$ 550.00$ 500.00$ 500.00$ 500.00$ 500.00$ 500.00$ 500.00$ 19THERMOPLASTIC PAVEMENT MARKING - LETTERS & SYMBOLS SQ FT 1307.06.05$ 7,907.35$ 5.50$ 7,188.50$ 5.00$ 6,535.00$ 5.00$ 6,535.00$ 20THERMOPLASTIC PAVEMENT MARKING - LINE 4" FOOT 27168.00.66$ 17,930.88$ 0.60$ 16,300.80$ 0.74$ 20,104.32$ 0.75$ 20,376.00$ 21THERMOPLASTIC PAVEMENT MARKING - LINE 6" FOOT 2266.00.99$ 2,243.34$ 0.90$ 2,039.40$ 1.25$ 2,832.50$ 1.40$ 3,172.40$ 22THERMOPLASTIC PAVEMENT MARKING - LINE 8" FOOT 2988.01.38$ 4,123.44$ 1.25$ 3,735.00$ 1.55$ 4,631.40$ 2.20$ 6,573.60$ 23THERMOPLASTIC PAVEMENT MARKING - LINE 12" FOOT 1093.03.03$ 3,311.79$ 2.75$ 3,005.75$ 2.50$ 2,732.50$ 3.00$ 3,279.00$ 24THERMOPLASTIC PAVEMENT MARKING - LINE 24" FOOT 458.05.50$ 2,519.00$ 5.00$ 2,290.00$ 5.00$ 2,290.00$ 5.00$ 2,290.00$ 25MODIFIED URETHANE PAVEMENT MARKING - LETTERS AND SYMBOLS SQ FT 273.05.94$ 1,621.62$ 5.40$ 1,474.20$ 6.00$ 1,638.00$ 10.00$ 2,730.00$ 26MODIFIED URETHANE PAVEMENT MARKING - LINE 4" FOOT 2792.01.27$ 3,545.84$ 1.15$ 3,210.80$ 0.82$ 2,289.44$ 2.00$ 5,584.00$ 27MODIFIED URETHANE PAVEMENT MARKING - LINE 6" FOOT 4120.01.87$ 7,704.40$ 1.70$ 7,004.00$ 1.50$ 6,180.00$ 3.00$ 12,360.00$ 28MODIFIED URETHANE PAVEMENT MARKING - LINE 12" FOOT 3183.02.97$ 9,453.51$ 2.70$ 8,594.10$ 3.00$ 9,549.00$ 6.00$ 19,098.00$ 29MODIFIED URETHANE PAVEMENT MARKING - LINE 24" FOOT 737.05.94$ 4,377.78$ 5.40$ 3,979.80$ 6.00$ 4,422.00$ 10.00$ 7,370.00$ 30SHORT TERM PAVEMENT MARKINGS FOOT 500.03.00$ 1,500.00$ 1.00$ 500.00$ 1.50$ 750.00$ 1.00$ 500.00$ 31SHORT TERM PAVEMENT MARKING REMOVAL SQ FT 168.05.00$ 840.00$ 3.50$ 588.00$ 2.95$ 495.60$ 3.00$ 504.00$ UNIT PRICE AMOUNT Hillside, IL 60162BID TABULATION 2023 ROAD TO BETTER ROADSUNITED CITY OF YORKVILLE52 Wheeler RoadBID TABULATIONBUILDERS PAVING, LLCSECTION NO. 23-00000-00-GMSugar Grove, IL 60554D CONSTRUCTION, INC.1488 S. Broadway Coal City, IL 604164401 Roosevelt RoadENGINEER'S ESTIMATEGENEVA CONSTRUCTIONP.O. Box 998Aurora, IL 60507UNIT PRICE AMOUNTQUANTITYUNIT UNIT PRICE AMOUNT UNIT PRICE AMOUNTENGINEERING ENTERPRISES, INC.52 WHEELER ROAD, SUGAR GROVE, ILLINOIS BIDS RECD 3/30/2023ITEMNO.DESCRIPTIONUNIT PRICE AMOUNT Hillside, IL 60162BID TABULATION 2023 ROAD TO BETTER ROADSUNITED CITY OF YORKVILLE52 Wheeler RoadBID TABULATIONBUILDERS PAVING, LLCSECTION NO. 23-00000-00-GMSugar Grove, IL 60554D CONSTRUCTION, INC.1488 S. Broadway Coal City, IL 604164401 Roosevelt RoadENGINEER'S ESTIMATEGENEVA CONSTRUCTIONP.O. Box 998Aurora, IL 60507UNIT PRICE AMOUNTQUANTITYUNIT UNIT PRICE AMOUNT UNIT PRICE AMOUNT32AGGREGATE SURFACE REMOVAL, 4" SQ YD 580.010.00$ 5,800.00$ 13.50$ 7,830.00$ 5.30$ 3,074.00$ 10.00$ 5,800.00$ 33PREPARATION OF BASE SQ YD 580.02.00$ 1,160.00$ 2.75$ 1,595.00$ 1.75$ 1,015.00$ 3.00$ 1,740.00$ 34SODDING, SPECIALSQ YD 1151.016.25$ 18,703.75$ 14.75$ 16,977.25$ 14.75$ 16,977.25$ 15.00$ 17,265.00$ 35HOT-MIX ASPHALT DRIVEWAY REMOVAL AND REPLACEMENT SQ YD 117.057.00$ 6,669.00$ 65.00$ 7,605.00$ 44.00$ 5,148.00$ 50.00$ 5,850.00$ 36RECESSED REFLECTIVE PAVEMENT MARKER EACH 90.071.50$ 6,435.00$ 65.00$ 5,850.00$ 17.16$ 1,544.40$ 50.00$ 4,500.00$ 37RAISED REFLECTIVE PAVEMENT MARKER REMOVAL EACH 90.010.00$ 900.00$ 18.00$ 1,620.00$ 8.00$ 720.00$ 15.00$ 1,350.00$ 38TRAFFIC CONTROL AND PROTECTION (SPECIAL) L SUM 1.015,000.00$ 15,000.00$ 12,655.19$ 12,655.19$ 16,932.00$ 16,932.00$ 30,000.00$ 30,000.00$ 39EMULSIFIED MALTENE-BASED REJUVENATOR SQ YD 75742.02.00$ 151,484.00$ 1.10$ 83,316.20$ 1.10$ 83,316.20$ 1.15$ 87,103.30$ 40CRACK ROUTING (PAVEMENT) FOOT 60000.00.03$ 1,800.00$ 0.02$ 1,200.00$ 0.02$ 1,200.00$ 0.01$ 600.00$ 41CRACK FILLINGPOUND 20000.01.67$ 33,400.00$ 1.55$ 31,000.00$ 1.48$ 29,600.00$ 1.55$ 31,000.00$ TOTAL BASE BID (Items 1 - 41) 1,197,204.31$ 1,228,000.00$ 1,305,625.76$ 1,204,250.10$ % BELOW/ABOVE ENGINEER'S ESTIMATE-0.59% 1.97% 8.42%ENGINEERING ENTERPRISES, INC.52 WHEELER ROAD, SUGAR GROVE, ILLINOIS ()-()-()-()-()-()-()-()-()-()-()-(()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()- ()- ()- ()-()-()-()-()-(()-( ) - ( ) -()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-( ) - ()- ()- ()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-(()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()- ()- ()- ()-()-()-()-()-(()-( ) - ( ) -()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-( ) - ()- ()- ()-()-()-()-()-()-()-()-()-()-McHugh Rd W Somonauk StGame Farm RdInde pe n d e nceB l v d Nathan Dr Jo n a tha n DrPu rc e l l St C aledoniaD rDicks o n Ct GroveStWac k erDrCoralDrFaxon Rd Riv e r Rd Oak St Heart l a n d DrTa u sCir C a rl y DrChurch StOverl ookCtE l d e n DrKennedy Rd Ce n t e r P k wy Martin Ave WhitePlainsLn SBridgeStLandmark AveHigh Ridge LnAl anDal eLnRe dbud Dr R iv e r sid e R d Autumn Creek Blvd Sh a dowW ood Dr M cMurtrie W a y EKendallDr ColtonStQuinsey Rd Oak Ln Pleasure Dr OmahaDrFreemontStB l u e s te m D r Ho n e y s u c k l e Ln Hayd e n DrW Main St Sunset AvePrairieLnI roqois Ln W Center St SiennaDrLongviewDrSlateDrCross StPlumStKingStS lateC tW River St E Center StBristol AveClearwaterDr Gawne LnLiberty StHunt St CrimsonLnBoomer LnRidge St VioletCt O rch id S tESp r i n g StStrawberry Ln BruellStMeadowviewLnMarke tplace Dr C a rl y C t E Park St DakotaDrE Somonauk St Arrowhead Dr E Main St WorsleyStS age Ct Yellowstone L n Ruby Dr Boomha h B l v d WKendallD r Tum a R d Aub urnD rBirc h wo od Dr C h risty L n Western Ln DaltonAveWest StCatalpaTrlW C o u n t r y si d e Pkwy South St DivisionStN P arkDrLauren DrHic koryLn Lakevi e wDr Hillcrest Ave North St S P a r k D rOliv e L n La v e n d e rWa y L illi a nL nJackson St Homestead Dr Sw a n s o n L n Kend a llCirc le M idightP lWalnut St WoodworthStEmeraldLn Blackberry Shor e L n NR o y a l OaksD r AcornLn WRo y alOak s Dr John S t PinewoodDrH unterLn T w in l e a f T r l Yor k v i l l e Rd Alice Ave Swit c hgrass L n R i v e r s i d eDrNorthlandLnPrairiePointeDr Kate D rL il a cW a y MarketviewDrW VeteransPkwy Elm St PrairieRoseLnSumac Dr Fai r h a v e nDrD e e r path Dr Georgeanna St WLexing t on CirW K e n da l l D r i ve Leisure St W in t e r b e r r y D rE Countryside Pkwy SCa rly CirNBeecherRd SRoyalOaksDr WildIndigoLnRyanDr Titu s D r PraireGrassLnGolde n r o d D r Grac e Dr E L e x ingto nCirTeriLnConover Ln E Veterans PkwyIsabel DrCanyonT r l Bristol Ridge Rd V a n E m m o n R dCom me rcialDr N Ca rly Cir NBr i dgeStErica Ln Cannonball Trl Corneils Rd Edward Ln WalshEngineering Enterprises, Inc. 52 Wheeler Road Sugar Grove, Illinois 60554 (630) 466-6700 (;+,%,7LOCATION MAP www.eeiweb.com DATE: PROJECT NO.: FILE: PATH: BY: JANUARY 2023 YO2239 YO2239_Road Program 2023 Attachment E.MXD H:\GIS\PUBLIC\YORKVILLE\2022\ MJT United City of Yorkville 800 Game Farm Road Yorkville, IL 60560 630-553-4350 ³ 4,000 02,000 Feet Legend 2023 Road ProgramState StS Main StW Washington St Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Community Development Purchasing Police Public Works Parks and Recreation Agenda Item Number New Business #5 Tracking Number PW 2023-37 2023 Road to Better Roads – Construction Engineering Agreement Public Works Committee – April 18, 2023 None Informational Brad Sanderson Engineering Name Department 2023 Roads to Better Roads Program United City of Yorkville Professional Services Agreement - Construction Engineering THIS AGREEMENT, by and between the United City of Yorkville, hereinafter referred to as the "City" or “OWNER” and Engineering Enterprises, Inc. hereinafter referred to as the "Contractor" or “ENGINEER” agrees as follows: A. Services: ENGINEER agrees to furnish to the City the following services: The ENGINEER shall provide any and all necessary engineering services to the City as indicated on the included Attachment B. Construction Engineering for all roadways indicated on Attachment E will be provided. Engineering will be in accordance with all City and Illinois Department of Transportation requirements. B. Term: Services will be provided beginning on the date of execution of this agreement and continuing, until terminated by either party upon 7 days written notice to the non- terminating party or upon completion of the Services. Upon termination the ENGINEER shall be compensated for all work performed for the City prior to termination. C. Compensation and maximum amounts due to ENGINEER: ENGINEER shall receive as compensation for all work and services to be performed herein, an amount based on the Estimated Level of Effort and Associated Cost included in Attachment C. Construction Engineering will be paid for as an Hourly Rate in the amount of $85,989. The hourly rates for this project are shown in the attached 2023 Standard Schedule of Charges (Attachment F). All payments will be made according to the Illinois State Prompt Payment Act and not less than once every thirty days. D. Changes in Rates of Compensation: In the event that this contract is designated in Section B hereof as an Ongoing Contract, ENGINEER, on or before February 1st of any given year, shall provide written notice of any change in the rates specified in Section C hereof (or on any attachments hereto) and said changes shall only be effective on and after May 1st of that same year. E. Ownership of Records and Documents: ENGINEER agrees that all books and records and other recorded information developed specifically in connection with this agreement shall remain the property of the City. ENGINEER agrees to keep such information confidential and not to disclose or disseminate the information to third parties without the consent of the City. This 2023 Roads to Better Roads Program United City of Yorkville Professional Services Agreement Construction Engineering confidentiality shall not apply to material or information, which would otherwise be subject to public disclosure through the freedom of information act or if already previously disclosed by a third party. Upon termination of this agreement, ENGINEER agrees to return all such materials to the City. The City agrees not to modify any original documents produced by ENGINEER without contractors consent. Modifications of any signed duplicate original document not authorized by ENGINEER will be at OWNER’s sole risk and without legal liability to the ENGINEER. Use of any incomplete, unsigned document will, likewise, be at the OWNER’s sole risk and without legal liability to the ENGINEER. F. Governing Law: This contract shall be governed and construed in accordance with the laws of the State of Illinois. Venue shall be in Kendall County, Illinois. G. Independent Contractor: ENGINEER shall have sole control over the manner and means of providing the work and services performed under this agreement. The City’s relationship to the ENGINEER under this agreement shall be that of an independent contractor. ENGINEER will not be considered an employee to the City for any purpose. H. Certifications: Employment Status: The Contractor certifies that if any of its personnel are an employee of the State of Illinois, they have permission from their employer to perform the service. Anti-Bribery : The Contractor certifies it is not barred under 30 Illinois Compiled Statutes 500/50-5(a) - (d) from contracting as a result of a conviction for or admission of bribery or attempted bribery of an officer or employee of the State of Illinois or any other state. Loan Default: If the Contractor is an individual, the Contractor certifies that he/she is not in default for a period of six months or more in an amount of $600 or more on the repayment of any educational loan guaranteed by the Illinois State Scholarship Commission made by an Illinois institution of higher education or any other loan made from public funds for the purpose of financing higher education (5 ILCS 385/3). Felony Certification: The Contractor certifies that it is not barred pursuant to 30 Illinois Compiled Statutes 500/50-10 from conducting business with the State of Illinois or any agency as a result of being convicted of a felony. Barred from Contracting : The Contractor certifies that it has not been barred from contracting as a result of a conviction for bid-rigging or bid rotating under 720 Illinois Compiled Statutes 5/33E or similar law of another state. 2023 Roads to Better Roads Program United City of Yorkville Professional Services Agreement Construction Engineering Drug Free Workplace: The Contractor certifies that it is in compliance with the Drug Free Workplace Act (30 Illinois Compiled Statutes 580) as of the effective date of this contract. The Drug Free Workplace Act requires, in part, that Contractors, with 25 or more employees certify and agree to take steps to ensure a drug free workplace by informing employees of the dangers of drug abuse, of the availability of any treatment or assistance program, of prohibited activities and of sanctions that will be imposed for violations; and that individuals with contracts certify that they will not engage in the manufacture, distribution, dispensation, possession, or use of a controlled substance in the performance of the contract. Non-Discrimination, Certification, and Equal Employment Opportunity : The Contractor agrees to comply with applicable provisions of the Illinois Human Rights Act (775 Illinois Compiled Statutes 5), the U.S. Civil Rights Act, the Americans with Disabilities Act, Section 504 of the U.S. Rehabilitation Act and the rules applicable to each. The equal opportunity clause of Section 750.10 of the Illinois Department of Human Rights Rules is specifically incorporated herein. The Contractor shall comply with Executive Order 11246, entitled Equal Employment Opportunity, as amended by Executive Order 11375, and as supplemented by U.S. Department of Labor regulations (41 C.F.R. Chapter 60). The Contractor agrees to incorporate this clause into all subcontracts under this Contract. International Boycott: The Contractor certifies that neither it nor any substantially owned affiliated company is participating or shall participate in an international boycott in violation of the provisions of the U.S. Export Administration Act of 1979 or the regulations of the U.S. Department of Commerce promulgated under that Act (30 ILCS 582). Record Retention and Audits: If 30 Illinois Compiled Statutes 500/20-65 requires the Contractor (and any subcontractors) to maintain, for a period of 3 years after the later of the date of completion of this Contract or the date of final payment under the Contract, all books and records relating to the performance of the Contract and necessary to support amounts charged to the City under the Contract. The Contract and all books and records related to the Contract shall be available for review and audit by the City and the Illinois Auditor General. If this Contract is funded from contract/grant funds provided by the U.S. Government, the Contract, books, and records shall be available for review and audit by the Comptroller General of the U.S. and/or the Inspector General of the federal sponsoring agency. The Contractor agrees to cooperate fully with any audit and to provide full access to all relevant materials. United States Resident Certification: (This certification must be included in all contracts involving personal services by non-resident aliens and foreign entities in accordance with requirements imposed by the Internal Revenue Services for withholding and reporting federal income taxes.) The Contractor certifies that he/she is a: x United States Citizen ___ Resident Alien ___ Non-Resident Alien The Internal Revenue Service requires that 2023 Roads to Better Roads Program United City of Yorkville Professional Services Agreement Construction Engineering taxes be withheld on payments made to non resident aliens for the performance of personal services at the rate of 30%. Tax Payer Certification : Under penalties of perjury, the Contractor certifies that its Federal Tax Payer Identification Number or Social Security Number is (provided separately) and is doing business as a (check one): ___ Individual ___ Real Estate Agent ___ Sole Proprietorship ___ Government Entity ___ Partnership ___ Tax Exempt Organization (IRC 501(a) only) x Corporation ___ Not for Profit Corporation ___ Trust or Estate ___ Medical and Health Care Services Provider Corp. I. Indemnification: ENGINEER shall indemnify and hold harmless the City and City’s agents, servants, and employees against all loss, damage, and expense which it may sustain or for which it will become liable on account of injury to or death of persons, or on account of damage to or destruction of property resulting from the performance of work under this agreement by ENGINEER or its Subcontractors, or due to or arising in any manner from the wrongful act or negligence of ENGINEER or its Subcontractors of any employee of any of them. In the event that the either party shall bring any suit, cause of action or counterclaim against the other party, the non-prevailing party shall pay to the prevailing party the cost and expenses incurred to answer and/or defend such action, including reasonable attorney fees and court costs. In no event shall the either party indemnify any other party for the consequences of that party’s negligence, including failure to follow the ENGINEER’s recommendations. J. Insurance: The ENGINEER agrees that it has either attached a copy of all required insurance certificates or that said insurance is not required due to the nature and extent of the types of services rendered hereunder. (Not applicable as having been previously supplied) K. Additional Terms or Modification: The terms of this agreement shall be further modified as provided on the attachments. Except for those terms included on the attachments, no additional terms are included as a part of this agreement. All prior understandings and agreements between the parties are merged into this agreement, and this agreement may not be modified orally or in any manner other than by an agreement in writing signed by both parties. In the event that any provisions of this agreement shall be held to be invalid or unenforceable, the remaining provisions shall be valid and binding on the parties. The list of attachments are as follows: Attachment A: Standard Terms and Conditions Attachment B: Scope of Services Attachment C: Estimated Level of Effort and Associated Cost 2023 Roads to Better Roads Program United City of Yorkville Professional Services Agreement Construction Engineering Attachment D: Anticipated Project Schedule Attachment E: Location Map Attachment F: 2023 Standard Schedule of Charges L. Notices: All notices required to be given under the terms of this agreement shall be given mail, addressed to the parties as follows: For the City: For the ENGINEER: City Administrator and City Clerk Engineering Enterprises, Inc. United City of Yorkville 52 Wheeler Road 800 Game Farm Road Sugar Grove Illinois 60554 Yorkville, IL 60560 Either of the parties may designate in writing from time to time substitute addresses or persons in connection with required notices. Agreed to this _____day of __________________, 2023. United City of Yorkville: Engineering Enterprises, Inc.: _________________________________ ________________________________ John Purcell Brad Sanderson, P.E. Mayor Chief Operating Officer / President _________________________________ ________________________________ Jori Behland Christopher J. Ott, P.E. City Clerk Project Manager 2023 Road to Better Roads Program – Construction Engineering Engineering Agreement Attachment A – Standard Terms & Conditions 2023 Road to Better Roads Program – Construction Engineering United City of Yorkville Attachment A – Standard Terms & Conditions Agreement: These Standard Terms and Conditions, together with the Professional Services Agreement, constitute the entire integrated agreement between the OWNER and Engineering Enterprises, Inc. (EEI) (hereinafter “Agreement”), and take precedence over any other provisions between the Parties. These terms may be amended, but only if both parties consent in writing. Standard of Care: In providing services under this Agreement, the ENGINEER will endeavor to perform in a matter consistent with that degree of care and skill ordinarily exercised by members of the same profession currently practicing under same circumstances in the same locality. ENGINEER makes no other warranties, express or implied, written or oral under this Agreement or otherwise, in connection with ENGINEER’S service. Construction Engineering and Inspection: The ENGINEER shall not supervise, direct, control, or have authority over any contractor work, nor have authority over or be responsible for the means, methods, techniques sequences, or procedures of construction selected or used by any contractor, or the safety precautions and programs incident thereto, for security or safety of the site, nor for any failure of a contractor to comply with laws and regulations applicable to such contractor’s furnishing and performing of its work. The ENGINEER neither guarantees the performance of any contractor nor assumes responsibility for contractor’s failure to furnish and perform the work in accordance with the contract documents. The ENGINEER is not responsible for the acts or omissions of any contractor, subcontractor, or supplies, or any of their agents or employees or any other person at the site or otherwise furnishing or performing any work. Shop drawing and submittal review by the ENGINEER shall apply to only the items in the submissions and only for the purpose of assessing if upon installation or incorporation in the project work they are generally consistent with the construction documents. OWNER agrees that the contractor is solely responsible for the submissions and for compliance with the construction documents. OWNER further agrees that the ENGINEER’S review and action in relation to these submissions shall not constitute the provision of means, methods, techniques, sequencing or procedures of construction or extend or safety programs or precautions. The ENGINEER’S consideration of a component does not constitute acceptance of the assembled items. The ENGINEER’S site observation during construction shall be at the times agreed upon in the Project Scope. Through standard, reasonable means the ENGINEER will become generally familiar with observable completed work. If the ENGINEER observes completed work that is inconsistent with the construction documents, that information shall be communicated to the contractor and OWNER for them to address. 2023 Road to Better Roads Program – Construction Engineering Engineering Agreement Attachment A – Standard Terms & Conditions Opinion of Probable Construction Costs: ENGINEER’S opinion of probable construction costs represents ENGINEER’S best and reasonable judgment as a professional engineer. OWNER acknowledges that ENGINEER has no control over construction costs of contractor’s methods of determining pricing, or over competitive bidding by contractors, or of market conditions or changes thereto. ENGINEER cannot and does not guarantee that proposals, bids or actual construction costs will not vary from ENGINEER’S opinion of probable construction costs. Copies of Documents & Electronic Compatibility: Copies of Documents that may be relied upon by OWNER are limited to the printed copies (also known as hard copies) that are signed or sealed by the ENGINEER. Files in electronic media format of text, data, graphics, or of other types that are furnished by ENGINEER to OWNER are only for convenience of OWNER. Any conclusion or information obtained or derived from such electronic files will be at the user's sole risk. When transferring documents in electronic media format, ENGINEER makes no representations as to long term compatibility, usability, or readability of documents resulting from the use of software application packages, operating systems, or computer hardware differing from those used by ENGINEER at the beginning of the project. Changed Conditions: If, during the term of this Agreement, circumstances or conditions that were not originally contemplated by or known to the ENGINEER are revealed, to the extent that they affect the scope of services, compensation, schedule, allocation of risks, or other material terms of this Agreement, the ENGINEER may call for renegotiation of appropriate portions of this Agreement. The ENGINEER shall notify the OWNER of the changed conditions necessitating renegotiation, and the ENGINEER and the OWNER shall promptly and in good faith enter into renegotiation of this Agreement to address the changed conditions. If terms cannot be agreed to, the parties agree that either party has the absolute right to terminate this Agreement, in accordance with the termination provision hereof. Hazardous Conditions: OWNER represents to ENGINEER that to the best of its knowledge no Hazardous Conditions (environmental or otherwise) exist on the project site. If a Hazardous Condition is encountered or alleged, ENGINEER shall have the obligation to notify OWNER and, to the extent of applicable Laws and Regulations, appropriate governmental officials. It is acknowledged by both parties that ENGINEER's scope of services does not include any services related to a Hazardous Condition. In the event ENGINEER or any other party encounters a Hazardous Condition, ENGINEER may, at its option and without liability for consequential or any other damages, suspend performance of services on the portion of the project affected thereby until OWNER: (i) retains appropriate specialist consultant(s) or contractor(s) to identify and, as appropriate, abate, remediate, or remove the Hazardous Condition; and (ii) warrants that the project site is in full compliance with applicable Laws and Regulations. 2023 Road to Better Roads Program – Construction Engineering Engineering Agreement Attachment A – Standard Terms & Conditions Consequential Damages: Notwithstanding any other provision of this Agreement, and to the fullest extent permitted by law, neither the OWNER nor the ENGINEER, their respective officers, directors, partners, employees, contractors, or subcontractors shall be liable to the other or shall make any claim for any incidental, indirect, or consequential damages arising out of or connected in any way to the Project or to this Agreement. This mutual waiver of consequential damages shall include, but is not limited to, loss of use, loss of profit, loss of business, loss of income, loss of reputation, or any other consequential damages that either party may have incurred from any cause of action including negligence, strict liability, breach of contract, and breach of strict or implied warranty. Both the OWNER and the ENGINEER shall require similar waivers of consequential damages protecting all the entities or persons named herein in all contracts and subcontracts with others involved in this project. Termination: This Agreement may be terminated for convenience, without cause, upon fourteen (14) days written notice of either party. In the event of termination, the ENGINEER shall prepare a final invoice and be due compensation as set forth in the Professional Services Agreement for all costs incurred through the date of termination. Either party may terminate this Agreement for cause upon giving the other party not less than seven (7) calendar days’ written notice for the following reasons: (a) Substantial failure by the other party to comply with or perform in accordance with the terms of the Agreement and through no fault of the terminating party; (b) Assignment of the Agreement or transfer of the project without the prior written consent of the other party; (c) Suspension of the project or the ENGINEER’S services by the OWNER for a period of greater than ninety (90) calendar days, consecutive or in the aggregate. (d) Material changes in the conditions under which this Agreement was entered into, the scope of services or the nature of the project, and the failure of the parties to reach agreement on the compensation and schedule adjustments necessitated by such changes. Payment of Invoices: Invoices are due and payable within 30 days of receipt unless otherwise agreed to in writing. Third Party Beneficiaries: Nothing contained in this Agreement shall create a contractual relationship with or a cause of action in favor of a third party against either the OWNER or the ENGINEER. The ENGINEER’S services under this Agreement are being performed solely and exclusively for the OWNER’S benefit, and no other party or entity shall have any claim against the ENGINEER because of this Agreement or the performance or nonperformance of services hereunder. The OWNER and ENGINEER agree to require a similar provision in all contracts with contractors, subcontractors, vendors and other entities involved in this Project to carry out the intent of this provision. 2023 Road to Better Roads Program – Construction Engineering Engineering Agreement Attachment A – Standard Terms & Conditions Force Majeure: Each Party shall be excused from the performance of its obligations under this Agreement to the extent that such performance is prevented by force majeure (defined below) and the nonperforming party promptly provides notice of such prevention to the other party. Such excuse shall be continued so long as the condition constituting force majeure continues. The party affected by such force majeure also shall notify the other party of the anticipated duration of such force majeure, any actions being taken to avoid or minimize its effect after such occurrence, and shall take reasonable efforts to remove the condition constituting such force majeure. For purposes of this Agreement, “force majeure” shall include conditions beyond the control of the parties, including an act of God, acts of terrorism, voluntary or involuntary compliance with any regulation, law or order of any government, war, acts of war (whether war be declared or not), labor strike or lock-out, civil commotion, epidemic, failure or default of public utilities or common carriers, destruction of production facilities or materials by fire, earthquake, storm or like catastrophe. The payment of invoices due and owing hereunder shall in no event be delayed by the payer because of a force majeure affecting the payer. Additional Terms or Modification: All prior understandings and agreements between the parties are merged into this Agreement, and this Agreement may not be modified orally or in any manner other than by an Agreement in writing signed by both parties. In the event that any provisions of this Agreement shall be held to be invalid or unenforceable, the remaining provisions shall be valid and binding on the parties. Assignment: Neither party to this Agreement shall transfer or assign any rights or duties under or interest in this Agreement without the prior written consent of the other party. Subcontracting normally contemplated by the ENGINEER shall not be considered an assignment for purposes of this Agreement. Waiver: A party’s waiver of, or the failure or delay in enforcing any provision of this Agreement shall not constitute a waiver of the provision, nor shall it affect the enforceability of that provision or of the remainder of this Agreement. Attorney’s Fees: In the event of any action or proceeding brought by either party against the other under this Agreement, the prevailing party shall be entitled to recover from the other all costs and expenses including without limitation the reasonable fees of its attorneys in such action or proceeding, including costs of appeal, if any, in such amount as the Court may adjudge reasonable. Fiduciary Duty: Nothing in this Agreement is intended to create, nor shall it be construed to create, a fiduciary duty owed to either party to the other party. EEI makes no warranty, express or implied, as to its professional services rendered. Headings: The headings used in this Agreement are inserted only as a matter of convenience only, and in no way define, limit, enlarge, modify, explain or define the text thereof nor affect the construction or interpretation of this Agreement. 2023 Roads to Better Roads Program United City of Yorkville Professional Services Agreement - Construction Engineering Attachment B – Scope of Services Construction Engineering: x Attend the Pre-Construction Conference with the Contractor x Provide resident engineering for on-site observation x Daily documentation of work tasks and calculation of installed pay items x Monitor adherence to specifications x Gather material inspection and coordinate any required testing on behalf of the City x Provide guidance to the contractor when questions arise during construction x Prepare/verify payment estimates x Gather certified payrolls and waivers of lien x Provide information to residents as required x Perform punch list inspections, provide follow up inspections and recommend acceptance when appropriate x Communicate activities with City weekly, or as required based on onsite activities x Prepare necessary IDOT closeout paperwork o BLR13230 – Engineer’s Final Payment Estimate o BLR13210 – Request for Approval of Change in Plans o BLR14222 – Municipal Maintenance Expenditure Statement ATTACHMENT C: ESTIMATED LEVEL OF EFFORT AND ASSOCIATED COSTPROFESSIONAL ENGINEERING SERVICES CLIENT PROJECT NUMBERUnited City of YorkvilleYO2239-PPROJECT TITLEDATE PREPARED BY2023 Road to Better Roads Program - Construction EngineeringROLE PIC PM SPE 2 PE SPT 2 SPT 1 ST ADMINPERSONRATE $239 $204 $192 $162 $167 $156 $135 $70DESIGN ENGINERING3.12 10 16 8 2 38 7,026$ 3.22 8 16 26 4,536$ 3.32 4 24 380 2 412 67,602$ Insert Task Subtotal: 4 16 48 404 - - - 4 476 79,164$ 4 16 48 404 - - - 4 476 79,164 EEI STAFFDIRECT EXPENSESPIC Principal In ChargePrinting/Scanning = -$ SPM Senior Project ManagerRubino (Material Testing) = 3,900$ PM Project ManagerVehicle Charge ($65/day) = 2,925$ SPE 2 Senior Project Engineer IIDIRECT EXPENSES = 6,825$ PE Project EngineerSPT 2 Senior Project Technician IILABOR SUMMARYSPT 1 Senior Project Technician IEEI Labor Expenses = 79,164$ ST Senior TechnicianTOTAL LABOR EXPENSES79,164$ ADMIN Adminstrative AssistantTOTAL COSTS 85,989$ 52 Wheeler Road, Sugar Grove, IL 60554 Tel: 630.466.6700 Fax: 630.466.6701 www.eeiweb.comTASK NO.TASK DESCRIPTIONHOURSPROJECT TOTAL:Observation and DocumentationCJO4/4/23COSTContract AdministrationConstruction Layout ATTACHMENT D: ESTIMATED SCHEDULECLIENT PROJECT NUMBERUnited City of YorkvillePROJECT TITLE DATE PREPARED BY2023 Road to Better Roads Program - Construction Engineering CJOAPR MAYJUN JULAUG SEP OCT NOV3.13.23.3 52 Wheeler Road Sugar Grove, IL 60554 Tel: 630.466.6700 Fax: 630.466.6701 www.eeiweb.comYO2239-PTASK NO.TASK DESCRIPTION4/4/23Contract Administration2023Construction LayoutObservation and Documentation ()-()-()-()-()-()-()-()-()-()-()-(()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()- ()- ()- ()-()-()-()-()-(()-( ) - ( ) -()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-( ) - ()- ()- ()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-(()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()- ()- ()- ()-()-()-()-()-(()-( ) - ( ) -()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-( ) - ()- ()- ()-()-()-()-()-()-()-()-()-()-McHugh Rd W Somonauk StGame Farm RdInde pe n d e nceB l v d Nathan Dr Jo n a tha n DrPu rc e l l St C aledoniaD rDicks o n Ct GroveStWac k erDrCoralDrFaxon Rd Riv e r Rd Oak St Heart l a n d DrTa u sCir C a rl y DrChurch StOverl ookCtE l d e n DrKennedy Rd Ce n t e r P k wy Martin Ave WhitePlainsLn SBridgeStLandmark AveHigh Ridge LnAl anDal eLnRe dbud Dr R iv e r sid e R d Autumn Creek Blvd Sh a dowW ood Dr M cMurtrie W a y EKendallDr ColtonStQuinsey Rd Oak Ln Pleasure Dr OmahaDrFreemontStB l u e s te m D r Ho n e y s u c k l e Ln Hayd e n DrW Main St Sunset AvePrairieLnI roqois Ln W Center St SiennaDrLongviewDrSlateDrCross StPlumStKingStS lateC tW River St E Center StBristol AveClearwaterDr Gawne LnLiberty StHunt St CrimsonLnBoomer LnRidge St VioletCt O rch id S tESp r i n g StStrawberry Ln BruellStMeadowviewLnMarke tplace Dr C a rl y C t E Park St DakotaDrE Somonauk St Arrowhead Dr E Main St WorsleyStS age Ct Yellowstone L n Ruby Dr Boomha h B l v d WKendallD r Tum a R d Aub urnD rBirc h wo od Dr C h risty L n Western Ln DaltonAveWest StCatalpaTrlW C o u n t r y si d e Pkwy South St DivisionStN P arkDrLauren DrHic koryLn Lakevi e wDr Hillcrest Ave North St S P a r k D rOliv e L n La v e n d e rWa y L illi a nL nJackson St Homestead Dr Sw a n s o n L n Kend a llCirc le M idightP lWalnut St WoodworthStEmeraldLn Blackberry Shor e L n NR o y a l OaksD r AcornLn WRo y alOak s Dr John S t PinewoodDrH unterLn T w in l e a f T r l Yor k v i l l e Rd Alice Ave Swit c hgrass L n R i v e r s i d eDrNorthlandLnPrairiePointeDr Kate D rL il a cW a y MarketviewDrW VeteransPkwy Elm St PrairieRoseLnSumac Dr Fai r h a v e nDrD e e r path Dr Georgeanna St WLexing t on CirW K e n da l l D r i ve Leisure St W in t e r b e r r y D rE Countryside Pkwy SCa rly CirNBeecherRd SRoyalOaksDr WildIndigoLnRyanDr Titu s D r PraireGrassLnGolde n r o d D r Grac e Dr E L e x ingto nCirTeriLnConover Ln E Veterans PkwyIsabel DrCanyonT r l Bristol Ridge Rd V a n E m m o n R dCom me rcialDr N Ca rly Cir NBr i dgeStErica Ln Cannonball Trl Corneils Rd Edward Ln WalshEngineering Enterprises, Inc. 52 Wheeler Road Sugar Grove, Illinois 60554 (630) 466-6700 $77$&+0(17( 352326('57%5352*5$0 /2&$7,210$3 www.eeiweb.com DATE: PROJECT NO.: FILE: PATH: BY: JANUARY 2023 YO2239 YO2239_Road Program 2023 Attachment E.MXD H:\GIS\PUBLIC\YORKVILLE\2022\ MJT United City of Yorkville 800 Game Farm Road Yorkville, IL 60560 630-553-4350 ³ 4,000 02,000 Feet Legend 2023 Road ProgramState StS Main StW Washington St EMPLOYEE DESIGNATION CLASSIFICATION HOURLY RATE Senior Principal E-4 $239.00 Principal E-3 $234.00 Senior Project Manager E-2 $227.00 Project Manager E-1 $204.00 Senior Project Engineer/Surveyor II P-6 $192.00 Senior Project Engineer/Surveyor I P-5 $179.00 Project Engineer/Surveyor P-4 $162.00 Senior Engineer/Surveyor P-3 $149.00 Engineer/Surveyor P-2 $135.00 Associate Engineer/Surveyor P-1 $122.00 Senior Project Technician II T-6 $167.00 Senior Project Technician I T-5 $156.00 Project Technician T-4 $146.00 Senior Technician T-3 $135.00 Technician T-2 $122.00 Associate Technician T-1 $107.00 GIS Technician II G-2 $119.00 GIS Technician I G-1 $110.00 Engineering/Land Surveying Intern I-1 $ 79.00 Executive Administrative Assistant A-4 $ 75.00 Administrative Assistant A-3 $ 70.00 VEHICLES. REPROGRAPHICS, DIRECT COSTS, DRONE AND EXPERT TESTIMONY Vehicle for Construction Observation $ 15.00 In-House Scanning and Reproduction $0.25/Sq. Ft. (Black & White) $1.00/Sq. Ft. (Color) Reimbursable Expenses (Direct Costs) Cost Services by Others (Direct Costs) Cost + 10% Unmanned Aircraft System / Unmanned Aerial Vehicle / Drone $ 216.00 Expert Testimony $ 271.00 STANDARD SCHEDULE OF CHARGES ~ JANUARY 1, 2023 $77$&+0(17) Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Community Development Purchasing Police Public Works Parks and Recreation Agenda Item Number New Business #6 Tracking Number PW 2023-38 Fox Hill and Sunflower SSA Area Mowing and Maintenance Public Works Committee – April 18, 2023 Majority Approval RFP results for a 3-year contract to maintain SSA areas in Sunflower and Fox Hill Eric Dhuse Public Works Name Department Summary RFP results and a recommendation from staff to award a 3-year contract to Cox Landscaping of Yorkville for the mowing and maintenance of the Fox Hill and Sunflower SSA areas. Background We held a bid opening on April 7th for the mowing and maintenance of the Fox Hill and Sunflower SSA areas. We received five (5) bids, most of which were competitive. From those bids, staff is recommending Cox Landscaping from Yorkville. Cox Landscaping has been our contractor for the past 6 years for the Fox Hill and Sunflower SSA areas and has proven that they are reliable and trustworthy. We have very few complaints each year, and the areas are kept in good shape. They were not low bidder in every category for every year, but they were low bidder for most of the categories and were not that much higher in the few categories that they lost out on. I have attached the bid tabulation form for your review. One significant item of note is the increase in the cost of the services. Costs will be double what we are paying on the current contract for mowing. Staff knew there was going to be an increase, but a 100% increase was not expected. I am working with Finance Director Fredrickson to adjust the budget to reflect this cost increase. This increase will cause the mowing cost to go from approximately $3500-$4000 per year to $7000-$7500 per year. This increase will more than likely result in an increase of each of the levies of these SSA areas. Recommendation Staff recommends awarding the 3-year contract to Cox Landscaping of Yorkville. Memorandum To: Public Works Committee From: Eric Dhuse, Director of Public Works CC: Bart Olson, City Administrator Date: April 11, 2023 Subject: Fox Hill and Sunflower SSA Mowing RFP Results 4/11/2023 EDWorkItem Cost WorkItem Cost WorkItem Cost WorkItem Cost WorkItem CostMowingFoxHill(Acre) MowingFoxHill(Acre) MowingFoxHill(Acre) MowingFoxHill(Acre) MowingFoxHill(Acre)2023Ͳ2024 $79.00 2023Ͳ2024 $125.00 2023Ͳ2024 $65.00 2023Ͳ2024$50.002023Ͳ2024 $50.402024Ͳ2025 $83.00 2024Ͳ2025 $135.00 2024Ͳ2025 $66.00 2024Ͳ2025$50.002024Ͳ2025 $51.922025Ͳ2026 $88.00 2025Ͳ2026 $140.00 2025Ͳ2026 $67.00 2025Ͳ2026 $60.00 2025Ͳ2026$53.48MowingSunflower(Acre) MowingSunflower(Acre) MowingSunflower(Acre) MowingSunflower(Acre) MowingSunflower(Acre)2023Ͳ2024 $79.00 2023Ͳ2024 $130.00 2023Ͳ2024 $65.00 2023Ͳ2024$50.002023Ͳ2024 $50.402024Ͳ2025 $83.00 2024Ͳ2025 $140.00 2024Ͳ2025 $66.00 2024Ͳ2025$50.002024Ͳ2025 $51.922025Ͳ2026 $88.00 2025Ͳ2026 $150.00 2025Ͳ2026 $67.00 2025Ͳ2026 $60.00 2025Ͳ2026$53.48GeneralMaintenance(Hour) GeneralMaintenance(Hour) GeneralMaintenance(Hour) GeneralMaintenance(Hour) GeneralMaintenance(Hour)2023Ͳ2024 $200.00 2023Ͳ2024 $250.00 2023Ͳ2024 $50.00 2023Ͳ2024$45.002023Ͳ2024 $76.002024Ͳ2025 $210.00 2024Ͳ2025 $250.00 2024Ͳ2025 $50.00 2024Ͳ2025$50.002024Ͳ2025 $78.282025Ͳ2026 $220.00 2025Ͳ2026 $250.00 2025Ͳ2026$52.002025Ͳ2026 $55.00 2025Ͳ2026 $80.63DebrisRemoval(Hour) DebrisRemoval(Hour) DebrisRemoval(Hour) DebrisRemoval(Hour) DebrisRemoval(Hour)2023Ͳ2024 $200.00 2023Ͳ2024 $250.00 2023Ͳ2024 $50.00 2023Ͳ2024$45.002023Ͳ2024 $76.002024Ͳ2025 $210.00 2024Ͳ2025 $250.00 2024Ͳ2025 $50.00 2024Ͳ2025$50.002024Ͳ2025 $78.282025Ͳ2026 $220.00 2025Ͳ2026 $250.00 2025Ͳ2026$52.002025Ͳ2026 $55.00 2025Ͳ2026 $80.63Labor(Hour) Labor(Hour) Labor(Hour) Labor(Hour) Labor(Hour)2023Ͳ2024 $200.00 2023Ͳ2024 $65.00 2023Ͳ2024 $50.00 2023Ͳ2024$45.002023Ͳ2024 $76.002024Ͳ2025 $210.00 2024Ͳ2025 $65.00 2024Ͳ2025 $50.00 2024Ͳ2025$50.002024Ͳ2025 $78.282025Ͳ2026 $220.00 2025Ͳ2026 $65.00 2025Ͳ2026$52.002025Ͳ2026 $55.00 2025Ͳ2026 $80.63Mulch(Yard) Mulch(Yard) Mulch(Yard) Mulch(Yard) Mulch(Yard)2023Ͳ2024 $270.00 2023Ͳ2024 $85.00 2023Ͳ2024 $65.00 2023Ͳ2024$55.002023Ͳ2024 $80.002024Ͳ2025 $284.00 2024Ͳ2025 $85.00 2024Ͳ2025 $65.00 2024Ͳ2025$55.002024Ͳ2025 $82.402025Ͳ2026 $300.00 2025Ͳ2026 $85.00 2025Ͳ2026$65.002025Ͳ2026$65.002025Ͳ2026 $84.87LowbidLangstonGroup4510DeanSt.Woodstock,IL60098FoxHillandSunflowerSSAAreaMowingandMaintenanceBidTabulationSheetWestHaulingandLandscaping918KensyCt.Plano,IL60545CoxLandscaping204E.ParkYorkville,IL60560CornerstonePartnersPOBox745St.Charles,IL60174RamiroGuzmanLandscapingInc17146S.LilyCacheRdPlainfield,IL60586 Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Community Development Purchasing Police Public Works Parks and Recreation Agenda Item Number New Business #7 Tracking Number PW 2023-39 Leak Detection Proposal Public Works Committee – April 18, 2023 Supermajority (6 out of 9) Approval Proposal from M.E. Simpson to survey all 156 miles of water mains for leaks Eric Dhuse Public Works Name Department Summary Staff is proposing the approval of a sole source contract from M.E. Simpson Company for a leak detection survey of all water mains in the city. This is part of our commitment to reduce our non-revenue water loss to get under the 10% threshold to receive Lake Michigan water. Background M.E. Simpson has been our water main lead detection contractor for the past 3 years. Their work is very thorough, and their leak detection has been spot on every time. This is very important when you are relying on someone to pinpoint a leak so you can dig it up and repair it with the least amount of damage. We would like to keep using M.E. Simpson for these services, they are reasonably priced, accurate, and perform the work in a timely manner. This proposal is to perform leak detection on all 156 miles of city water main. Going forward, this will be standard practice each year to abide with the guidelines of the IDNR to help stay in compliance with a <10% non-revenue water loss. After this year, I hope to look at multiple year contracts to try and lock in a lower or steady price. This work will hopefully take place through the early summer which will leave us time to perform needed repairs before winter. The proposed cost to perform this work is $37,440 which is $240/mile of water main. This is only a $10/mile or $1560 increase over last years contract. This is approximately a 4% increase which is one of the lowest increases I have seen in a while. Recommendation I recommend the approval of the contract with M.E. Simpson in the amount of $37,440.0 Memorandum To: Public Works Committee From: Eric Dhuse, Director of Public Works CC: Bart Olson, City Administrator Date: April 12, 2023 Subject: Water Main Leak Detection Proposal Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Community Development Purchasing Police Public Works Parks and Recreation Agenda Item Number New Business #8 Tracking Number PW 2023-40 Single Axle Dump Truck Price Increase 4 Public Works Committee – April 18, 2023 Majority Approval Manufacturer is requesting a $1,482 increase in the price of the truck that we have Had on order since March of 2021 Eric Dhuse Public Works Name Department Summary We have had a single axle dump truck on order since March of 2021. The manufacturer of the truck is now asking for the 4th price increase on this yet to be built truck. Background This truck was originally approved on 3/23/21 by the city council as part of a package of vehicles proposed by Public Works. The cost of the chassis at that time was $93,533. Staff brought forward the first price increase in November and it was passed by the City Council on 11/23/21. This was a large price increase of $18,127 that was due to material shortage and supply chain issues. This brought the price of the chassis to $111,660. PACCAR then stated on March 10, 2022 that there was another price increase of $2640 per unit due to excessive price increases in microchip processors, and other materials, labor shortage, surcharges, and production inflation. This increase will bring the price of the chassis to $114,300. As of September 26, 2022, we were notified that the price was increasing yet again. With the extended warranty, doc fee, title, and plate fees the new price of the chassis will be $128,445. This is an increase of $14, 145 from the previous price, and an overall increase of $34,912 from the original purchase price in March of 2021. The manufacturer is now increasing the price yet again another $1482 which will bring the total price of the vehicle to $129,927. The only bright spot is that our truck is scheduled for a July build. I don’t know if I trust that date, but I hope its true. If it is true, we may be able to have this truck by the end of the year. The body builder usually takes about 6 months, but hopefully we can lessen that and get the truck in time for the start of the winter season. Recommendation I recommend the approval of the price increase of $1482 Memorandum To: Public Works Committee From: Eric Dhuse, Director of Public Works CC: Bart Olson, City Administrator Date: April 13, 2023 Subject: Single Axle Dump Truck Price Increase 4