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City Council Packet 2023 04-25-23 AGENDA CITY COUNCIL MEETING Tuesday, April 25, 2023 7:00 p.m. City Hall Council Chambers 800 Game Farm Road, Yorkville, IL Call to Order: Pledge of Allegiance: Roll Call by Clerk: WARD I WARD II WARD III WARD IV Ken Koch Arden Joe Plocher Chris Funkhouser Seaver Tarulis Dan Transier Craig Soling Matt Marek Rusty Corneils Establishment of Quorum: Amendments to Agenda: Presentations: 1. Recognition of Yorkville Public Library Staff Member Dixie DeBord 2. Green Door Introduction Public Hearings: Citizen Comments on Agenda Items: Consent Agenda: 1. Bill Payments for Approval $ 814,835.45 (vendors) $ 25.00 (wire payments) $ 346,165.87 (payroll period ending 04/14/23) $ 1,161,026.32 (total) 2. PW 2023-33 Water Reports for October 2022 – March 2023 3. PW 2023-38 Fox Hill and Sunflower Estates Maintenance Service – accept bid and award the contract for the Fox Hill and Sunflower Estates SSA mowing and maintenance to Cox Landscaping of Yorkville for a term of three years. 4. PW 2023-39 Leak Detection Contract with M.E. Simpson – approve contract with M.E. Simpson in the amound not to exceed $37,440 United City of Yorkville 800 Game Farm Road Yorkville, Illinois 60560 Telephone: 630-553-4350 www.yorkville.il.us City Council Agenda April 25, 2023 Page 2 Mayor’s Report: 1. CC 2023-16 Poppy Days Proclamation 2. CC 2023-17 Ordinance Providing for New Sewer Service Rates 3. CC 2023-18 Ordinance of the United City of Yorkville, Kendall County, Illinois Authorizing the Sale of 800 Game Farm Road (Yorkville City Hall) 4. CC 2023-19 Parks and Recreation Lawn Mowers Pre-Order Purchase 5. CC 2023-20 Resolution Expressing Offical Intent Regarding Certain Capital Expenditures to be Reimbursed from Proceeds of Water Revenue and/or General Obligation Alternate Revenue Bonds to be Issued by the United City of Yorkville, Kendall County, Illinois 6. CC 2023-21 Resolution Approving an Escrow Intergovernmental Agreement By and Among the United City of Yorkville, the Village of Oswego, the Village of Montgomery and the DuPage Water Commission Public Works Committee Report: 1. PW 2023-36 2023 Road to Better Roads - Contract Award 2. PW 2023-37 2023 Road to Better Roads - Construction Engineering Agreement 3. PW 2023-40 Single Axle Dump Truck Price Increase Economic Development Committee Report: Public Safety Committee Report: Administration Committee Report: Park Board: Planning and Zoning Commission: 1. PZC 2023-01 Ordinance Approving the Final Plat of Subdivision for Bristol Bay P.U.D. Unit 10 Amendment City Council Report: City Clerk’s Report: Community and Liaison Report: Staff Report: Mayor’s Report (cont’d): 7. CC 2021-04 City Buildings Updates a. Resolution Approving Change Orders Relating to 651 Prairie Pointe Drive, Yorkville, Illinois (Twelfth Set of Change Orders) 8. CC 2021-38 Water Study Update 9. CC 2023-15 Ordinance Approving the 2023-2024 Fiscal Budget for the United City of Yorkville Additional Business: City Council Agenda April 25, 2023 Page 3 Citizen Comments: Executive Session: Adjournment: COMMITTEES, MEMBERS AND RESPONSIBILITIES ADMINISTRATION: May 17, 2023 – 6:00 p.m. – City Hall Conference Room Committee Departments Liaisons Chairman: Alderman Soling Finance Library Vice-Chairman: Alderman Funkhouser Administration Committee: Alderman Transier Committee: Alderman Tarulis ECONOMIC DEVELOPMENT: May 2, 2023 – 6:00 p.m. – City Hall Conference Room Committee Departments Liaisons Chairman: Alderman Koch Community Development Planning & Zoning Commission Vice-Chairman: Alderman Corneils Building Safety & Zoning Kendall Co. Plan Commission Committee: Alderman Plocher Committee: Alderman Funkhouser PUBLIC SAFETY: May 4, 2023 – 6:00 p.m. – City Hall Conference Room Committee Departments Liaisons Chairman: Alderman Transier Police School District Vice-Chairman: Alderman Tarulis Committee: Alderman Soling Committee: Alderman Marek COMMITTEES, MEMBERS AND RESPONSIBILITIES cont’d: PUBLIC WORKS: May 16, 2023 – 6:00 p.m. – City Hall Conference Room Committee Departments Liaisons Chairman: Alderman Marek Public Works Park Board Vice-Chairman: Alderman Plocher Engineering YBSD Committee: Alderman Koch Parks and Recreation Committee: Alderman Corneils UNITED CITY OF YORKVILLE WORKSHEET CITY COUNCIL Tuesday, April 25, 2023 7:00 PM CITY COUNCIL CHAMBERS ---------------------------------------------------------------------------------------------------------------------------------------- AMENDMENTS TO AGENDA: ---------------------------------------------------------------------------------------------------------------------------------------- ----------------------------------------------------------------------------------------------------------------------------------------- PRESENTATIONS: ----------------------------------------------------------------------------------------------------------------------------------------- 1. Recognition of Yorkville Public Library Staff Member Dixie DeBord 2. Green Door Introduction ----------------------------------------------------------------------------------------------------------------------------------------- CITIZEN COMMENTS ON AGENDA ITEMS: ----------------------------------------------------------------------------------------------------------------------------------------- ---------------------------------------------------------------------------------------------------------------------------------------- CONSENT AGENDA: ----------------------------------------------------------------------------------------------------------------------------------------- 1. Bill Payments for Approval □ Approved ________ □ As presented □ As amended □ Notes _____________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ ----------------------------------------------------------------------------------------------------------------------------------------- 2. PW 2023-33 Water Reports for October 2022 – March 2023 □ Approved: Y ______ N ______ □ Subject to __________________________________________ □ Removed ________________________________________________________________________ □ Notes _____________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ ----------------------------------------------------------------------------------------------------------------------------------------- 3. PW 2023-38 Fox Hill and Sunflower Estates Maintenance Service □ Approved: Y ______ N ______ □ Subject to __________________________________________ □ Removed ________________________________________________________________________ □ Notes _____________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ ----------------------------------------------------------------------------------------------------------------------------------------- 4. PW 2023-39 Leak Detection Contract with M.E. Simpson □ Approved: Y ______ N ______ □ Subject to __________________________________________ □ Removed ________________________________________________________________________ □ Notes _____________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ ---------------------------------------------------------------------------------------------------------------------------------------- MAYOR’S REPORT: ----------------------------------------------------------------------------------------------------------------------------------------- 1. CC 2023-16 Poppy Days Proclamation □ Approved: Y ______ N ______ □ Subject to __________________________________________ □ Removed ________________________________________________________________________ □ Notes _____________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ ----------------------------------------------------------------------------------------------------------------------------------------- 2. CC 2023-17 Ordinance Providing for New Sewer Service Rates □ Approved: Y ______ N ______ □ Subject to __________________________________________ □ Removed ________________________________________________________________________ □ Notes _____________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ ----------------------------------------------------------------------------------------------------------------------------------------- 3. CC 2023-18 Ordinance of the United City of Yorkville, Kendall County, Illinois Authorizing the Sale of 800 Game Farm Road (Yorkville City Hall) □ Approved: Y ______ N ______ □ Subject to __________________________________________ □ Removed ________________________________________________________________________ □ Notes _____________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ ----------------------------------------------------------------------------------------------------------------------------------------- 4. CC 2023-19 Parks and Recreation Lawn Mowers Pre-Order Purchase □ Approved: Y ______ N ______ □ Subject to __________________________________________ □ Removed ________________________________________________________________________ □ Notes _____________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ ----------------------------------------------------------------------------------------------------------------------------------------- 5. CC 2023-20 Resolution Expressing Official Intent Regarding Certain Capital Expenditures to be Reimbursed from Proceeds of Water Revenue and/or General Obligation Alternate Revenue Bonds to Be Issued by the United City of Yorkville, Kendall County, Illinois □ Approved: Y ______ N ______ □ Subject to __________________________________________ □ Removed ________________________________________________________________________ □ Notes _____________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ ----------------------------------------------------------------------------------------------------------------------------------------- 6. CC 2023-21 Resolution Approving an Escrow Intergovernmental Agreement By and Among the United City of Yorkville, the Village of Oswego, the Village of Montgomery and the DuPage Water Commission □ Approved: Y ______ N ______ □ Subject to __________________________________________ □ Removed ________________________________________________________________________ □ Notes _____________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ ---------------------------------------------------------------------------------------------------------------------------------------- PUBLIC WORKS COMMITTEE: ----------------------------------------------------------------------------------------------------------------------------------------- 1. PW 2023-36 2023 Road to Better Roads – Contract Award □ Approved: Y ______ N ______ □ Subject to __________________________________________ □ Removed ________________________________________________________________________ □ Notes _____________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ ----------------------------------------------------------------------------------------------------------------------------------------- 2. PW 2023-37 2023 Road to Better Roads – Construction Engineering Agreement □ Approved: Y ______ N ______ □ Subject to __________________________________________ □ Removed ________________________________________________________________________ □ Notes _____________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ ----------------------------------------------------------------------------------------------------------------------------------------- 3. PW 2023-40 Single Axle Dump Truck Price Increase □ Approved: Y ______ N ______ □ Subject to __________________________________________ □ Removed ________________________________________________________________________ □ Notes _____________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ ---------------------------------------------------------------------------------------------------------------------------------------- PLANNING AND ZONING COMMISSION: ----------------------------------------------------------------------------------------------------------------------------------------- 1. PZC 2023-01 Ordinance Approving the Final Plat of Subdivision for Bristol Bay P.U.D. Unit 10 Amendment □ Approved: Y ______ N ______ □ Subject to __________________________________________ □ Removed ________________________________________________________________________ □ Notes _____________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ ----------------------------------------------------------------------------------------------------------------------------------------- MAYOR’S REPORT (CONT’D): ----------------------------------------------------------------------------------------------------------------------------------------- 7. CC 2021-04 City Buildings Updates a. Resolution Approving Change Orders relating to 651 Prairie Point Drive, Yorkville, Illinois (Twelfth Set of Change Orders) □ Approved: Y ______ N ______ □ Subject to __________________________________________ □ Removed ________________________________________________________________________ □ Notes _____________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ ----------------------------------------------------------------------------------------------------------------------------------------- 8. CC 2021-38 Water Study Update □ Approved: Y ______ N ______ □ Subject to __________________________________________ □ Removed ________________________________________________________________________ □ Notes _____________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ ----------------------------------------------------------------------------------------------------------------------------------------- 9. CC 2023-15 Ordinance Approving the 2023-2024 Fiscal Budget for the United City of Yorkville □ Approved: Y ______ N ______ □ Subject to __________________________________________ □ Removed ________________________________________________________________________ □ Notes _____________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ ----------------------------------------------------------------------------------------------------------------------------------------- ADDITIONAL BUSINESS: ----------------------------------------------------------------------------------------------------------------------------------------- ----------------------------------------------------------------------------------------------------------------------------------------- CITIZEN COMMENTS: ----------------------------------------------------------------------------------------------------------------------------------------- Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Community Development Purchasing Police Public Works Parks and Recreation Agenda Item Number Consent Agenda #1 Tracking Number Bills for Payment City Council – April 25, 2023 Majority Approval Amy Simmons Finance Name Department 01-110ADMINISTRATION01-120FINANCE01-210POLICE01-220COMMUNITYDEVELOPMENT01-410STREETSOPERATION01-640ADMINISTRATIVESERVICES01-111FOXHILLSSA01-112SUNFLOWERESTATES15-155MOTORFUELTAX23-216MUNICIPALBUILDING23-230CITY-WIDECAPITAL24-216BUILDING&GROUNDS25-205POLICECAPITAL25-215PUBLICWORKSCAPITAL25-225PARK&RECCAPITAL42-420DEBTSERVICE51-510WATEROPERATIONS52-520SEWEROPERATIONS72-720LANDCASH79-790PARKSDEPARTMENT79-795RECREATIONDEPARTMENT82-820LIBRARYOPERATIONS84-840LIBRARAYCAPITAL87-870COUNTRYSIDETIF88-880DOWNTOWNTIF89-890DOWNTOWNTIFII90-XXXDEVELOPERESCROW950-XXXESCROWDEPOSITDATE: 04/17/23TIME: 14:17:53UNITED CITY OF YORKVILLE CHECK REGISTERID: AP211001.W0WINVOICES DUE ON/BEFORE 04/25/2023CHECK # VENDOR # INVOICE ITEMINVOICE # DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------538346 AACVB AURORA AREA CONVENTION03/23-ALL 04/11/23 01 MAR 2023 ALL SEASON HOTEL TAX 01-640-54-00-5481 37.89INVOICE TOTAL: 37.89 *CHECK TOTAL: 37.89D002921 ANTPLACE ANTHONY PLACE YORKVILLE LPMAY 2023 04/01/23 01 CITY OF YORKVILLE HOUSING 01-000-14-00-1400 946.0002 ASSISTANCE PROGRAM RENT ** COMMENT **03 REIMBURSEMENT FOR THE MONTH OF ** COMMENT **04 MAY 2023 ** COMMENT **INVOICE TOTAL: 946.00 *DIRECT DEPOSIT TOTAL: 946.00538347 ATT AT&T6305536805-0323 03/25/23 01 03/25-04/24 RIVERFRONT PARK 79-795-54-00-5440 121.73INVOICE TOTAL: 121.73 *CHECK TOTAL: 121.73538348 AUTOSMAR AUTOSMART, INC1967 02/23/23 01 STUBBY FOAM CANNON 52-520-56-00-5628 288.00INVOICE TOTAL: 288.00 *CHECK TOTAL: 288.00538349 BATTERYS BATTERY SERVICE CORPORATION0098437 04/03/23 01 BATTERY 01-410-56-00-5628 135.50INVOICE TOTAL: 135.50 *CHECK TOTAL: 135.50Page 1 of 17 01-110ADMINISTRATION01-120FINANCE01-210POLICE01-220COMMUNITYDEVELOPMENT01-410STREETSOPERATION01-640ADMINISTRATIVESERVICES01-111FOXHILLSSA01-112SUNFLOWERESTATES15-155MOTORFUELTAX23-216MUNICIPALBUILDING23-230CITY-WIDECAPITAL24-216BUILDING&GROUNDS25-205POLICECAPITAL25-215PUBLICWORKSCAPITAL25-225PARK&RECCAPITAL42-420DEBTSERVICE51-510WATEROPERATIONS52-520SEWEROPERATIONS72-720LANDCASH79-790PARKSDEPARTMENT79-795RECREATIONDEPARTMENT82-820LIBRARYOPERATIONS84-840LIBRARAYCAPITAL87-870COUNTRYSIDETIF88-880DOWNTOWNTIF89-890DOWNTOWNTIFII90-XXXDEVELOPERESCROW950-XXXESCROWDEPOSITDATE: 04/17/23TIME: 14:17:53UNITED CITY OF YORKVILLE CHECK REGISTERID: AP211001.W0WINVOICES DUE ON/BEFORE 04/25/2023CHECK # VENDOR # INVOICE ITEMINVOICE # DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------538350 CENTRALL CENTRAL LIMESTONE COMPANY, INC32590 03/20/23 01 GRAVEL 01-410-56-00-5640 435.37INVOICE TOTAL: 435.37 *32750 04/03/23 01 GRAVEL 01-410-56-00-5640 715.81INVOICE TOTAL: 715.81 *CHECK TOTAL: 1,151.18538351 COMED COMMONWEALTH EDISON0091033126-0323 03/30/23 01 03/01-03/30 RT34 & AUTUMN CRK 23-230-54-00-5482 253.65INVOICE TOTAL: 253.65 *0435057364-0323 03/27/23 01 02/24-03/27 RT126 & SCHLHS RD 23-230-54-00-5482 154.08INVOICE TOTAL: 154.08 *1647065335-0323 03/30/23 01 03/01-03/30 SARAVANOS PUMP 52-520-54-00-5480 290.56INVOICE TOTAL: 290.56 *2947052031-0323 03/29/23 01 02/28-03/29 RT47 & RIVER 23-230-54-00-5482 420.50INVOICE TOTAL: 420.50 *34670-94018-0123 03/30/23 01 01/10-02/08 NE COR KENNEDY RD 23-230-54-00-5482 101.54INVOICE TOTAL: 101.54 *34670-94018-1222 03/30/23 01 12/07-01/10 NE COR KENNEDY RD 23-230-54-00-5482 101.54INVOICE TOTAL: 101.54 *6819027011-0323 04/04/23 01 02/27-03/29 PR BUILDINGS 79-795-54-00-5480 252.26INVOICE TOTAL: 252.26 *7110074020-0323 03/28/23 01 02/27-03/28 104 E VAN EMMON 01-110-54-00-5480 274.19INVOICE TOTAL: 274.19 *7982120022-0323 03/29/23 01 02/28-03/29 609 N BRIDGE 01-110-54-00-5480 37.85INVOICE TOTAL: 37.85 *CHECK TOTAL: 1,886.17Page 2 of 17 01-110ADMINISTRATION01-120FINANCE01-210POLICE01-220COMMUNITYDEVELOPMENT01-410STREETSOPERATION01-640ADMINISTRATIVESERVICES01-111FOXHILLSSA01-112SUNFLOWERESTATES15-155MOTORFUELTAX23-216MUNICIPALBUILDING23-230CITY-WIDECAPITAL24-216BUILDING&GROUNDS25-205POLICECAPITAL25-215PUBLICWORKSCAPITAL25-225PARK&RECCAPITAL42-420DEBTSERVICE51-510WATEROPERATIONS52-520SEWEROPERATIONS72-720LANDCASH79-790PARKSDEPARTMENT79-795RECREATIONDEPARTMENT82-820LIBRARYOPERATIONS84-840LIBRARAYCAPITAL87-870COUNTRYSIDETIF88-880DOWNTOWNTIF89-890DOWNTOWNTIFII90-XXXDEVELOPERESCROW950-XXXESCROWDEPOSITDATE: 04/17/23TIME: 14:17:53UNITED CITY OF YORKVILLE CHECK REGISTERID: AP211001.W0WINVOICES DUE ON/BEFORE 04/25/2023CHECK # VENDOR # INVOICE ITEMINVOICE # DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------538352 COREMAIN CORE & MAIN LP470069 03/07/23 01 REPROGRAM METER TO 100CF 51-510-56-00-5664 1,332.04INVOICE TOTAL: 1,332.04 *S343666 03/22/23 01 27 510M METERS 51-510-56-00-5664 3,943.57INVOICE TOTAL: 3,943.57 *S490739 03/13/23 01 54 TOUCH PADS 51-510-56-00-5664 560.84INVOICE TOTAL: 560.84 *S494850 03/14/23 01 100 BACKFLOW METERS 51-510-56-00-5664 11,400.00INVOICE TOTAL: 11,400.00 *S532974 03/20/23 01 54 510M METERS & TOUCHPADS 51-510-56-00-5664 8,976.00INVOICE TOTAL: 8,976.00 *S572620 03/29/23 01 40 100CF METERS 51-510-56-00-5664 5,680.00INVOICE TOTAL: 5,680.00 *CHECK TOTAL: 31,892.45538353 DCONST D. CONSTRUCTION, INC.2100101.5F 04/17/23 01 ENGINEERS PAYMENT ESTIMATE 5 23-230-60-00-6025 46,812.0802 AND FINAL FOR FOX HILL ROADWAY ** COMMENT **03 IMPROVEMENTS ** COMMENT **INVOICE TOTAL: 46,812.08 *CHECK TOTAL: 46,812.08538354 DIRENRGY DIRECT ENERGY BUSINESS1704705-230930051382 04/03/23 01 02/27-03/27 KENNEDY & MCHUGH 23-230-54-00-5482 59.08INVOICE TOTAL: 59.08 *1704708-230930051382 04/03/23 01 02/28-03/28 1850 MARKETVIEW 23-230-54-00-5482 71.10INVOICE TOTAL: 71.10 *Page 3 of 17 01-110ADMINISTRATION01-120FINANCE01-210POLICE01-220COMMUNITYDEVELOPMENT01-410STREETSOPERATION01-640ADMINISTRATIVESERVICES01-111FOXHILLSSA01-112SUNFLOWERESTATES15-155MOTORFUELTAX23-216MUNICIPALBUILDING23-230CITY-WIDECAPITAL24-216BUILDING&GROUNDS25-205POLICECAPITAL25-215PUBLICWORKSCAPITAL25-225PARK&RECCAPITAL42-420DEBTSERVICE51-510WATEROPERATIONS52-520SEWEROPERATIONS72-720LANDCASH79-790PARKSDEPARTMENT79-795RECREATIONDEPARTMENT82-820LIBRARYOPERATIONS84-840LIBRARAYCAPITAL87-870COUNTRYSIDETIF88-880DOWNTOWNTIF89-890DOWNTOWNTIFII90-XXXDEVELOPERESCROW950-XXXESCROWDEPOSITDATE: 04/17/23TIME: 14:17:53UNITED CITY OF YORKVILLE CHECK REGISTERID: AP211001.W0WINVOICES DUE ON/BEFORE 04/25/2023CHECK # VENDOR # INVOICE ITEMINVOICE # DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------538354 DIRENRGY DIRECT ENERGY BUSINESS1704709-230930051382 04/03/23 01 02/28-03/28 7 COUNTRYSIDE PKWY 23-230-54-00-5482 118.41INVOICE TOTAL: 118.41 *1704710-230890051359 03/30/23 01 02/27-03/27 VAN EMMON LOT 01-110-54-00-5480 13.52INVOICE TOTAL: 13.52 *1704712-230860051335 03/27/23 01 02/21-03/22 421 POPLAR 23-230-54-00-5482 4,753.78INVOICE TOTAL: 4,753.78 *1704713-230820051308 03/23/23 01 02/20-03/21 FOX & PAVILLION 23-230-54-00-5482 12.25INVOICE TOTAL: 12.25 *1704714-230950051394 04/05/23 01 02/28-03/28 MCHUGH 23-230-54-00-5482 78.96INVOICE TOTAL: 78.96 *1704715-230830051320 03/24/23 01 02/21-03/22 998 WHITE PLAINS 23-230-54-00-5482 8.40INVOICE TOTAL: 8.40 *1704716-230950051394 04/05/23 01 02/28-03/29 1 COUNTRYSIDE PKWY 23-230-54-00-5482 129.82INVOICE TOTAL: 129.82 *1704719-230870051343 03/28/23 01 02/23-03/24 LEASURE & SUNSET 23-230-54-00-5482 106.31INVOICE TOTAL: 106.31 *1704721-230930051382 04/03/23 01 02/28-03/28 610 TOWER WELLS 51-510-54-00-5480 7,205.12INVOICE TOTAL: 7,205.12 *1704722-230940051386 04/04/23 01 03/02-03/29 2921 BRISTOL RDG 51-510-54-00-5480 4,510.72INVOICE TOTAL: 4,510.72 *1704723-230890051359 03/30/23 01 02/27-03/27 2224 TREMONT ST 51-510-54-00-5480 960.22INVOICE TOTAL: 960.22 *CHECK TOTAL: 18,027.69Page 4 of 17 01-110ADMINISTRATION01-120FINANCE01-210POLICE01-220COMMUNITYDEVELOPMENT01-410STREETSOPERATION01-640ADMINISTRATIVESERVICES01-111FOXHILLSSA01-112SUNFLOWERESTATES15-155MOTORFUELTAX23-216MUNICIPALBUILDING23-230CITY-WIDECAPITAL24-216BUILDING&GROUNDS25-205POLICECAPITAL25-215PUBLICWORKSCAPITAL25-225PARK&RECCAPITAL42-420DEBTSERVICE51-510WATEROPERATIONS52-520SEWEROPERATIONS72-720LANDCASH79-790PARKSDEPARTMENT79-795RECREATIONDEPARTMENT82-820LIBRARYOPERATIONS84-840LIBRARAYCAPITAL87-870COUNTRYSIDETIF88-880DOWNTOWNTIF89-890DOWNTOWNTIFII90-XXXDEVELOPERESCROW950-XXXESCROWDEPOSITDATE: 04/17/23TIME: 14:17:53UNITED CITY OF YORKVILLE CHECK REGISTERID: AP211001.W0WINVOICES DUE ON/BEFORE 04/25/2023CHECK # VENDOR # INVOICE ITEMINVOICE # DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------538355 DORNER DORNER PRODUCTS, INC505272 03/29/23 01 CLA-VAL BRINE VALVE 51-510-54-00-5445 1,929.00INVOICE TOTAL: 1,929.00 *505273 03/29/23 01 CLA-VAL REPAIR 51-510-54-00-5445 9,112.00INVOICE TOTAL: 9,112.00 *CHECK TOTAL: 11,041.00538356 DUTEK THOMAS & JULIE FLETCHER1019774 03/23/23 01 HOSE ASSEMBLY 01-410-56-00-5628 62.50INVOICE TOTAL: 62.50 *CHECK TOTAL: 62.50538357 DYNEGY DYNEGY ENERGY SERVICES386643523031 03/30/23 01 01/30-02/27 420 FAIRHAVEN 52-520-54-00-5480 109.7002 01/31-02/28 6780 RT47 51-510-54-00-5480 109.6203 02/27-03/27 456 KENNEDY RD 51-510-54-00-5480 156.4104 02/13-03/13 4600 N BRIDGE 51-510-54-00-5480 75.5905 02/24-03/26 1106 PRAIRIE CR 52-520-54-00-5480 134.2306 02/27-03/27 301 E HYDRAULIC 79-795-54-00-5480 49.2307 02/01-03/01 FOXHILL 7 LIFT 52-520-54-00-5480 77.1208 02/24-03/26 872 PRAIRIE CR 79-795-54-00-5480 74.6009 02/13-03/13 9257 GALENA PARK 79-795-54-00-5480 39.8310 01/30-02/27 101 BRUELL ST 52-520-54-00-5480 346.2311 02/24-03/26 1908 RAINTREE 51-510-54-00-5480 566.6812 02/27-03/27 PRESTWICK LIFT 52-520-54-00-5480 128.2013 02/27-03/27 1991 CANNONBALL TR 51-510-54-00-5480 240.7614 01/30-02/27 610 TOWER 51-510-54-00-5480 231.3415 02/27-03/27 276 WINDHAM LIFT 52-520-54-00-5480 137.4316 02/27-03/27 RIVERFRONT PARK 79-795-54-00-5480 113.4817 01/30-02/27 1975 BRIDGE LIFT 52-520-54-00-5480 454.68INVOICE TOTAL: 3,045.13 *CHECK TOTAL: 3,045.13Page 5 of 17 01-110ADMINISTRATION01-120FINANCE01-210POLICE01-220COMMUNITYDEVELOPMENT01-410STREETSOPERATION01-640ADMINISTRATIVESERVICES01-111FOXHILLSSA01-112SUNFLOWERESTATES15-155MOTORFUELTAX23-216MUNICIPALBUILDING23-230CITY-WIDECAPITAL24-216BUILDING&GROUNDS25-205POLICECAPITAL25-215PUBLICWORKSCAPITAL25-225PARK&RECCAPITAL42-420DEBTSERVICE51-510WATEROPERATIONS52-520SEWEROPERATIONS72-720LANDCASH79-790PARKSDEPARTMENT79-795RECREATIONDEPARTMENT82-820LIBRARYOPERATIONS84-840LIBRARAYCAPITAL87-870COUNTRYSIDETIF88-880DOWNTOWNTIF89-890DOWNTOWNTIFII90-XXXDEVELOPERESCROW950-XXXESCROWDEPOSITDATE: 04/17/23TIME: 14:17:53UNITED CITY OF YORKVILLE CHECK REGISTERID: AP211001.W0WINVOICES DUE ON/BEFORE 04/25/2023CHECK # VENDOR # INVOICE ITEMINVOICE # DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------538358 FIRSTNET AT&T MOBILITY287313454005X0403202 03/25/23 01 02/26-03/25 MOBILE DEVICES 01-220-54-00-5440 42.1502 02/26-03/25 MOBILE DEVICES 01-110-54-00-5440 168.6003 02/26-03/25 MOBILE DEVICES 01-210-54-00-5440 881.23INVOICE TOTAL: 1,091.98 *287313454207X0403202 03/25/23 01 02/26-03/25 MOBILE DEVICES 01-220-54-00-5440 210.7502 02/26-03/25 MOBILE DEVICES 79-790-54-00-5440 36.2403 02/26-03/25 MOBILE DEVICES 79-795-54-00-5440 156.7804 02/26-03/25 MOBILE DEVICES 51-510-54-00-5440 235.1705 02/26-03/25 MOBILE DEVICES 52-520-54-00-5440 72.48INVOICE TOTAL: 711.42 *CHECK TOTAL: 1,803.40538359 FUNONE THE FUN ONES81101 04/06/23 01 SURF BOARD INFLATABLE RENTAL 79-795-56-00-5606 1,544.5002 FOR BEACH BASH EVENT ** COMMENT **INVOICE TOTAL: 1,544.50 *CHECK TOTAL: 1,544.50538360 GARDKOCH GARDINER KOCH & WEISBERGH-2364C-13819 04/11/23 01 KIMBALL HILL I MATTERS 01-640-54-00-5461 3,997.83INVOICE TOTAL: 3,997.83 *H-3181C-13820 04/11/23 01 MISC GENERAL ADMIN MATTERS 01-640-54-00-5461 176.00INVOICE TOTAL: 176.00 *CHECK TOTAL: 4,173.83538361 GOTO GOTO COMMUNICTAIONS INCIN7101873182 04/01/23 01 APR 2023 MONTHLY CHARGES 01-110-54-00-5440 1,426.38INVOICE TOTAL: 1,426.38 *CHECK TOTAL: 1,426.38Page 6 of 17 01-110ADMINISTRATION01-120FINANCE01-210POLICE01-220COMMUNITYDEVELOPMENT01-410STREETSOPERATION01-640ADMINISTRATIVESERVICES01-111FOXHILLSSA01-112SUNFLOWERESTATES15-155MOTORFUELTAX23-216MUNICIPALBUILDING23-230CITY-WIDECAPITAL24-216BUILDING&GROUNDS25-205POLICECAPITAL25-215PUBLICWORKSCAPITAL25-225PARK&RECCAPITAL42-420DEBTSERVICE51-510WATEROPERATIONS52-520SEWEROPERATIONS72-720LANDCASH79-790PARKSDEPARTMENT79-795RECREATIONDEPARTMENT82-820LIBRARYOPERATIONS84-840LIBRARAYCAPITAL87-870COUNTRYSIDETIF88-880DOWNTOWNTIF89-890DOWNTOWNTIFII90-XXXDEVELOPERESCROW950-XXXESCROWDEPOSITDATE: 04/17/23TIME: 14:17:53UNITED CITY OF YORKVILLE CHECK REGISTERID: AP211001.W0WINVOICES DUE ON/BEFORE 04/25/2023CHECK # VENDOR # INVOICE ITEMINVOICE # DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------538362 GSLSPORT BIG DAWG ATHLETICS LLC3 04/06/23 01 ADULT SOFTBALL LEAGUE FEE 79-795-54-00-5462 220.00INVOICE TOTAL: 220.00 *CHECK TOTAL: 220.00538363 HOUSEAL HOUSEAL LAVIGNE ASSOCIATES6191 03/31/23 01 FEB 2023 CONSULTING SERVICES 01-220-54-00-5462 1,125.00INVOICE TOTAL: 1,125.00 *CHECK TOTAL: 1,125.00538364 IMPERINV IMPERIAL INVESTMENTSFEB 2023-REBATE 04/11/23 01 FEB 2023 BUSINESS DIST REBATE 01-000-24-00-2488 859.32INVOICE TOTAL: 859.32 *CHECK TOTAL: 859.32538365 JDEERE JOHN DEERE FINANCIAL11573880 03/23/23 01 HEATER KIT, ANTENNA CABLE 01-410-56-00-5628 316.47INVOICE TOTAL: 316.47 *CHECK TOTAL: 316.47538366 JIMSTRCK JIM'S TRUCK INSPECTION LLC195742 02/06/23 01 TRUCK INSPECTION 01-410-54-00-5490 37.00INVOICE TOTAL: 37.00 *196548 03/24/23 01 TRUCK INSPECTION 01-410-54-00-5490 35.00INVOICE TOTAL: 35.00 *CHECK TOTAL: 72.00Page 7 of 17 01-110ADMINISTRATION01-120FINANCE01-210POLICE01-220COMMUNITYDEVELOPMENT01-410STREETSOPERATION01-640ADMINISTRATIVESERVICES01-111FOXHILLSSA01-112SUNFLOWERESTATES15-155MOTORFUELTAX23-216MUNICIPALBUILDING23-230CITY-WIDECAPITAL24-216BUILDING&GROUNDS25-205POLICECAPITAL25-215PUBLICWORKSCAPITAL25-225PARK&RECCAPITAL42-420DEBTSERVICE51-510WATEROPERATIONS52-520SEWEROPERATIONS72-720LANDCASH79-790PARKSDEPARTMENT79-795RECREATIONDEPARTMENT82-820LIBRARYOPERATIONS84-840LIBRARAYCAPITAL87-870COUNTRYSIDETIF88-880DOWNTOWNTIF89-890DOWNTOWNTIFII90-XXXDEVELOPERESCROW950-XXXESCROWDEPOSITDATE: 04/17/23TIME: 14:17:53UNITED CITY OF YORKVILLE CHECK REGISTERID: AP211001.W0WINVOICES DUE ON/BEFORE 04/25/2023CHECK # VENDOR # INVOICE ITEMINVOICE # DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------538367 KANTORG GARY KANTOR020923 02/09/23 01 02/09/23 MAGIC CLASS 79-795-54-00-5462 165.0002 INSTRUCTION ** COMMENT **INVOICE TOTAL: 165.00 *CHECK TOTAL: 165.00538368 KCSHERIF KENDALL CO. SHERIFF'S OFFICEDUPAGE-MAR 2023 04/05/23 01 DUPAGE COUNTY FTA BOND FEE 01-000-24-00-2412 70.0002 REIMBURSEMENT ** COMMENT **INVOICE TOTAL: 70.00 *CHECK TOTAL: 70.00538369 KENDCROS KENDALL CROSSING, LLCBD REBATE 02/23 04/11/23 01 FEB 2023 BUSINESS DIST REBATE 01-000-24-00-2487 5,034.83INVOICE TOTAL: 5,034.83 *CHECK TOTAL: 5,034.83538370 LITTLEME JC.VEK HOLDINGS LLCYPD001 04/11/23 01 LITTLE DOCTOR SCHOOL SPRING 79-795-54-00-5462 1,815.0002 CLASS INSTRUCTION ** COMMENT **INVOICE TOTAL: 1,815.00 *CHECK TOTAL: 1,815.00538371 MADBOMB MAD BOMBER FIREWORK PRODUCTION2023 MARITAS 04/11/23 01 MARGARITAS EN MAYO FIREWORKS 79-000-14-00-1400 9,000.00INVOICE TOTAL: 9,000.00 *CHECK TOTAL: 9,000.00Page 8 of 17 01-110ADMINISTRATION01-120FINANCE01-210POLICE01-220COMMUNITYDEVELOPMENT01-410STREETSOPERATION01-640ADMINISTRATIVESERVICES01-111FOXHILLSSA01-112SUNFLOWERESTATES15-155MOTORFUELTAX23-216MUNICIPALBUILDING23-230CITY-WIDECAPITAL24-216BUILDING&GROUNDS25-205POLICECAPITAL25-215PUBLICWORKSCAPITAL25-225PARK&RECCAPITAL42-420DEBTSERVICE51-510WATEROPERATIONS52-520SEWEROPERATIONS72-720LANDCASH79-790PARKSDEPARTMENT79-795RECREATIONDEPARTMENT82-820LIBRARYOPERATIONS84-840LIBRARAYCAPITAL87-870COUNTRYSIDETIF88-880DOWNTOWNTIF89-890DOWNTOWNTIFII90-XXXDEVELOPERESCROW950-XXXESCROWDEPOSITDATE: 04/17/23TIME: 14:17:53UNITED CITY OF YORKVILLE CHECK REGISTERID: AP211001.W0WINVOICES DUE ON/BEFORE 04/25/2023CHECK # VENDOR # INVOICE ITEMINVOICE # DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------538372 MEADE MEADE ELECTRIC COMPANY, INC.704331 04/12/23 01 TRAFFIC SIGNAL REPAIR AT US34 01-410-54-00-5435 2,024.0902 AND CENTER PKWY ** COMMENT **INVOICE TOTAL: 2,024.09 *CHECK TOTAL: 2,024.09538373 MENINC MENARDS INC012323-STREBATE 03/27/23 01 NOV 2022-JAN 2023 SALES TAX 01-640-54-00-5492 192,641.6602 REBATE ** COMMENT **INVOICE TOTAL: 192,641.66 *CHECK TOTAL: 192,641.66538374 MIDWSALT MIDWEST SALTP467684 03/29/23 01 BULK ROCK SALT 51-510-56-00-5638 3,065.81INVOICE TOTAL: 3,065.81 *CHECK TOTAL: 3,065.81538375 NICOR NICOR GAS00-41-22-8748 4-0323 04/03/23 01 03/03-04/03 1107 PRAIRIE LN 01-110-54-00-5480 59.62INVOICE TOTAL: 59.62 *12-43-53-5625 3-0323 04/04/23 01 03/06-04/04 609 N BRIDGE 01-110-54-00-5480 101.76INVOICE TOTAL: 101.76 *15-64-61-3532 5-0323 04/03/23 01 03/03-04/03 1991 CANNONBALL TR 01-110-54-00-5480 56.14INVOICE TOTAL: 56.14 *20-52-56-2042 1-0323 03/30/23 01 02/28-03/30 420 FAIRHAVEN 01-110-54-00-5480 161.85INVOICE TOTAL: 161.85 *Page 9 of 17 01-110ADMINISTRATION01-120FINANCE01-210POLICE01-220COMMUNITYDEVELOPMENT01-410STREETSOPERATION01-640ADMINISTRATIVESERVICES01-111FOXHILLSSA01-112SUNFLOWERESTATES15-155MOTORFUELTAX23-216MUNICIPALBUILDING23-230CITY-WIDECAPITAL24-216BUILDING&GROUNDS25-205POLICECAPITAL25-215PUBLICWORKSCAPITAL25-225PARK&RECCAPITAL42-420DEBTSERVICE51-510WATEROPERATIONS52-520SEWEROPERATIONS72-720LANDCASH79-790PARKSDEPARTMENT79-795RECREATIONDEPARTMENT82-820LIBRARYOPERATIONS84-840LIBRARAYCAPITAL87-870COUNTRYSIDETIF88-880DOWNTOWNTIF89-890DOWNTOWNTIFII90-XXXDEVELOPERESCROW950-XXXESCROWDEPOSITDATE: 04/17/23TIME: 14:17:53UNITED CITY OF YORKVILLE CHECK REGISTERID: AP211001.W0WINVOICES DUE ON/BEFORE 04/25/2023CHECK # VENDOR # INVOICE ITEMINVOICE # DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------538375 NICOR NICOR GAS23-45-91-5862 5-0323 04/04/23 01 03/06-04/04 101 BRUELL ST 01-110-54-00-5480 165.32INVOICE TOTAL: 165.32 *40-52-64-8356 1-0323 04/05/23 01 03/08-04/05 102 E VAN EMMON 01-110-54-00-5480 482.52INVOICE TOTAL: 482.52 *61-60-41-1000 9-0323 04/06/23 01 03/06-04/04 610 TOWER LN 01-110-54-00-5480 645.33INVOICE TOTAL: 645.33 *83-80-00-1000 7-0323 04/06/23 01 03/06-04/04 610 TOWER UNIT B 01-110-54-00-5480 263.36INVOICE TOTAL: 263.36 *95-16-10-1000 4-0323 04/04/23 01 03/06-04/04 1 RT47 01-110-54-00-5480 49.83INVOICE TOTAL: 49.83 *CHECK TOTAL: 1,985.73538376 PETITEPA THE PETITE PALETTE040723 04/07/23 01 SPRING BREAK CAMP INSTRUCTION 79-795-54-00-5462 480.00INVOICE TOTAL: 480.00 *CHECK TOTAL: 480.00538377 PITSTOP PIT STOPPS521815 04/06/23 01 03/20-04/06 PORTOLET UPKEEP 79-795-56-00-5620 235.0102 AT TOWN SQUARE PARK ** COMMENT **INVOICE TOTAL: 235.01 *PS521816 04/06/23 01 03/10-04/03 PORTOLET UPKEEP 79-795-56-00-5620 209.1402 AT RIVERFRONT PARK ** COMMENT **INVOICE TOTAL: 209.14 *PS521817 04/06/23 01 04/01-04/06 PORTOLET UPKEEP 79-795-56-00-5620 19.72Page 10 of 17 01-110ADMINISTRATION01-120FINANCE01-210POLICE01-220COMMUNITYDEVELOPMENT01-410STREETSOPERATION01-640ADMINISTRATIVESERVICES01-111FOXHILLSSA01-112SUNFLOWERESTATES15-155MOTORFUELTAX23-216MUNICIPALBUILDING23-230CITY-WIDECAPITAL24-216BUILDING&GROUNDS25-205POLICECAPITAL25-215PUBLICWORKSCAPITAL25-225PARK&RECCAPITAL42-420DEBTSERVICE51-510WATEROPERATIONS52-520SEWEROPERATIONS72-720LANDCASH79-790PARKSDEPARTMENT79-795RECREATIONDEPARTMENT82-820LIBRARYOPERATIONS84-840LIBRARAYCAPITAL87-870COUNTRYSIDETIF88-880DOWNTOWNTIF89-890DOWNTOWNTIFII90-XXXDEVELOPERESCROW950-XXXESCROWDEPOSITDATE: 04/17/23TIME: 14:17:53UNITED CITY OF YORKVILLE CHECK REGISTERID: AP211001.W0WINVOICES DUE ON/BEFORE 04/25/2023CHECK # VENDOR # INVOICE ITEMINVOICE # DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------538377 PITSTOP PIT STOPPS521817 04/06/23 02 AT VAN EMMON PARK ** COMMENT **INVOICE TOTAL: 19.72 *PS521818 04/06/23 01 04/01-04/03 PORTOLET UPKEEP 79-795-56-00-5620 19.7202 AT FOX HILL PARK WEST ** COMMENT **INVOICE TOTAL: 19.72 *PS521819 04/06/23 01 04/01-04/06 PORTOLET UPKEEP 79-795-56-00-5620 19.7202 AT FOX HILL EAST ** COMMENT **INVOICE TOTAL: 19.72 *PS521820 04/06/23 01 03/27-04/06 PORTOLET UPKEEP 79-795-56-00-5620 118.6502 AT BEECHER PARK ** COMMENT **INVOICE TOTAL: 118.65 *PS521821 04/06/23 01 04/01-04/03 PORTOLET UPKEEP 79-795-56-00-5620 62.4202 AT BRIDGE PARK ** COMMENT **INVOICE TOTAL: 62.42 *PS521822 04/06/23 01 03/27-04/06 PORTOLET UPKEEP 79-795-56-00-5620 36.1502 AT RAINTREE PARK B ** COMMENT **INVOICE TOTAL: 36.15 *PS521823 04/06/23 01 04/01-04/03 PORTOLET UPKEEP 79-795-56-00-5620 19.7202 AT CANNONBALL ** COMMENT **INVOICE TOTAL: 19.72 *PS521824 04/06/23 01 04/01-04/03 PORTOLET UPKEEP 79-795-56-00-5620 19.7202 AT GREENS FILLING STATION ** COMMENT **INVOICE TOTAL: 19.72 *PS521826 04/06/23 01 04/01-04/03 PORTOLET UPKEEP 79-795-56-00-5620 39.4302 AT RIEMENSCHNEIGDER PARK ** COMMENT **INVOICE TOTAL: 39.43 *Page 11 of 17 01-110ADMINISTRATION01-120FINANCE01-210POLICE01-220COMMUNITYDEVELOPMENT01-410STREETSOPERATION01-640ADMINISTRATIVESERVICES01-111FOXHILLSSA01-112SUNFLOWERESTATES15-155MOTORFUELTAX23-216MUNICIPALBUILDING23-230CITY-WIDECAPITAL24-216BUILDING&GROUNDS25-205POLICECAPITAL25-215PUBLICWORKSCAPITAL25-225PARK&RECCAPITAL42-420DEBTSERVICE51-510WATEROPERATIONS52-520SEWEROPERATIONS72-720LANDCASH79-790PARKSDEPARTMENT79-795RECREATIONDEPARTMENT82-820LIBRARYOPERATIONS84-840LIBRARAYCAPITAL87-870COUNTRYSIDETIF88-880DOWNTOWNTIF89-890DOWNTOWNTIFII90-XXXDEVELOPERESCROW950-XXXESCROWDEPOSITDATE: 04/17/23TIME: 14:17:53UNITED CITY OF YORKVILLE CHECK REGISTERID: AP211001.W0WINVOICES DUE ON/BEFORE 04/25/2023CHECK # VENDOR # INVOICE ITEMINVOICE # DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------538377 PITSTOP PIT STOPPS521827 04/06/23 01 03/27-04/03 PORTOLET UPKEEP 79-795-56-00-5620 263.6302 AT BRISTOL BAY REGIONAL PARK ** COMMENT **INVOICE TOTAL: 263.63 *PS521829 04/06/23 01 04/01-04/06 PORTOLET UPKEEP 79-795-56-00-5620 19.7202 AT STEPPING STONES PARK ** COMMENT **INVOICE TOTAL: 19.72 *PS521830 04/06/23 01 04/01-04/06 PORTOLET UPKEEP 79-795-56-00-5620 19.7202 AT HIDING SPOT PARK ** COMMENT **INVOICE TOTAL: 19.72 *CHECK TOTAL: 1,102.47538378 PRINTSRC LAMBERT PRINT SOURCE, LLC3273 03/24/23 01 SPORTS FIELD SIGNAGE 79-795-56-00-5606 211.50INVOICE TOTAL: 211.50 *3287 04/04/23 01 SOCCER FIELD SPONSOR BANNER 79-795-56-00-5606 144.00INVOICE TOTAL: 144.00 *CHECK TOTAL: 355.50538379 R0002208 HARI DEVELOPMENT YORKVILLE LLC013123-STREBATE 03/27/23 01 NOV 2022-JAN 2023 SALES TAX 01-640-54-00-5492 1,328.8002 REBATE ** COMMENT **INVOICE TOTAL: 1,328.80 *CHECK TOTAL: 1,328.80538380 R0002573 BRIAN JAFFKE033123-RFND 03/31/23 01 REFUND OVERPAYMENT ON FINAL 01-000-13-00-1371 54.99Page 12 of 17 01-110ADMINISTRATION01-120FINANCE01-210POLICE01-220COMMUNITYDEVELOPMENT01-410STREETSOPERATION01-640ADMINISTRATIVESERVICES01-111FOXHILLSSA01-112SUNFLOWERESTATES15-155MOTORFUELTAX23-216MUNICIPALBUILDING23-230CITY-WIDECAPITAL24-216BUILDING&GROUNDS25-205POLICECAPITAL25-215PUBLICWORKSCAPITAL25-225PARK&RECCAPITAL42-420DEBTSERVICE51-510WATEROPERATIONS52-520SEWEROPERATIONS72-720LANDCASH79-790PARKSDEPARTMENT79-795RECREATIONDEPARTMENT82-820LIBRARYOPERATIONS84-840LIBRARAYCAPITAL87-870COUNTRYSIDETIF88-880DOWNTOWNTIF89-890DOWNTOWNTIFII90-XXXDEVELOPERESCROW950-XXXESCROWDEPOSITDATE: 04/17/23TIME: 14:17:53UNITED CITY OF YORKVILLE CHECK REGISTERID: AP211001.W0WINVOICES DUE ON/BEFORE 04/25/2023CHECK # VENDOR # INVOICE ITEMINVOICE # DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------538380 R0002573 BRIAN JAFFKE033123-RFND 03/31/23 02 BILL FOR ACCT#0105070700-07 ** COMMENT **INVOICE TOTAL: 54.99 *CHECK TOTAL: 54.99538381 R0002574 CHAD & AMY BRELSFOARD033123-RFND 03/31/23 01 REFUND OVERPAYMENT ON FINAL 01-000-13-00-1371 259.8002 BILL FOR ACCT#0100131856-01 ** COMMENT **INVOICE TOTAL: 259.80 *CHECK TOTAL: 259.80538382 RIS RECORD INFORMATION SYSTEMS INC53166 03/30/23 01 52 WEEKS OF ACCESS TO KENDALL 01-000-14-00-1400 575.0002 COUNTY DATABASES ** COMMENT **INVOICE TOTAL: 575.00 *CHECK TOTAL: 575.00538383 SUBURLAB SUBURBAN LABORATORIES INC.212799 03/31/23 01 ROUTINE COLIFORM 51-510-54-00-5429 571.20INVOICE TOTAL: 571.20 *CHECK TOTAL: 571.20538384 UMBBANK UMB BANK013123-STREBATE 03/27/23 01 NOV 2022-JAN 2023 SALES TAX 01-640-54-00-5492 146,978.0702 REBATE ** COMMENT **INVOICE TOTAL: 146,978.07 *CHECK TOTAL: 146,978.07Page 13 of 17 01-110ADMINISTRATION01-120FINANCE01-210POLICE01-220COMMUNITYDEVELOPMENT01-410STREETSOPERATION01-640ADMINISTRATIVESERVICES01-111FOXHILLSSA01-112SUNFLOWERESTATES15-155MOTORFUELTAX23-216MUNICIPALBUILDING23-230CITY-WIDECAPITAL24-216BUILDING&GROUNDS25-205POLICECAPITAL25-215PUBLICWORKSCAPITAL25-225PARK&RECCAPITAL42-420DEBTSERVICE51-510WATEROPERATIONS52-520SEWEROPERATIONS72-720LANDCASH79-790PARKSDEPARTMENT79-795RECREATIONDEPARTMENT82-820LIBRARYOPERATIONS84-840LIBRARAYCAPITAL87-870COUNTRYSIDETIF88-880DOWNTOWNTIF89-890DOWNTOWNTIFII90-XXXDEVELOPERESCROW950-XXXESCROWDEPOSITDATE: 04/17/23TIME: 14:17:53UNITED CITY OF YORKVILLE CHECK REGISTERID: AP211001.W0WINVOICES DUE ON/BEFORE 04/25/2023CHECK # VENDOR # INVOICE ITEMINVOICE # DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------538385 VITOSH CHRISTINE M. VITOSHCMV 2103 03/31/23 01 03/28/23 CITY COUNCIL MEETING 90-196-00-00-0011 80.0002 03/28/23 CITY COUNCIL MEETING 01-110-54-00-5462 80.00INVOICE TOTAL: 160.00 *CHECK TOTAL: 160.00538386 WATERSYS WATER SOLUTIONS UNLIMITED, INC111332 03/28/23 01 CHLORINE 51-510-56-00-5638 3,798.69INVOICE TOTAL: 3,798.69 *CHECK TOTAL: 3,798.69D002922 YBSD YORKVILLE BRISTOL2023.006 04/03/23 01 APR 2023 LANDFILL EXPENSE 51-510-54-00-5445 19,490.67INVOICE TOTAL: 19,490.67 *MAR-23 04/17/23 01 MAR 2023 SANITARY FEES 95-000-24-00-2450 296,647.76INVOICE TOTAL: 296,647.76 *DIRECT DEPOSIT TOTAL: 316,138.43538387 YORKGFPC PETTY CASH041123 04/11/23 01 JEWEL-WATER FOR CITY HALL 01-110-56-00-5610 10.00INVOICE TOTAL: 10.00 *CHECK TOTAL: 10.00538388 YORKPRPC YORKVILLE PARK & REC041123-REPLENISH 04/11/23 01 DOLLAR TREE-SUNCATCHERS 79-795-56-00-5606 20.0002 DOOR FOR SCAVENGER HUNT 79-795-56-00-5606 15.00Page 14 of 17 01-110ADMINISTRATION01-120FINANCE01-210POLICE01-220COMMUNITYDEVELOPMENT01-410STREETSOPERATION01-640ADMINISTRATIVESERVICES01-111FOXHILLSSA01-112SUNFLOWERESTATES15-155MOTORFUELTAX23-216MUNICIPALBUILDING23-230CITY-WIDECAPITAL24-216BUILDING&GROUNDS25-205POLICECAPITAL25-215PUBLICWORKSCAPITAL25-225PARK&RECCAPITAL42-420DEBTSERVICE51-510WATEROPERATIONS52-520SEWEROPERATIONS72-720LANDCASH79-790PARKSDEPARTMENT79-795RECREATIONDEPARTMENT82-820LIBRARYOPERATIONS84-840LIBRARAYCAPITAL87-870COUNTRYSIDETIF88-880DOWNTOWNTIF89-890DOWNTOWNTIFII90-XXXDEVELOPERESCROW950-XXXESCROWDEPOSITDATE: 04/17/23TIME: 14:17:53UNITED CITY OF YORKVILLE CHECK REGISTERID: AP211001.W0WINVOICES DUE ON/BEFORE 04/25/2023CHECK # VENDOR # INVOICE ITEMINVOICE # DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------538388 YORKPRPC YORKVILLE PARK & REC041123-REPLENISH 04/11/23 03 GOOD WILL-SCARECROW SUPPLIES 79-795-56-00-5606 19.0004 DOLLAR TREE-SCARE CROW 79-795-56-00-5606 8.1605 SUPPLIES ** COMMENT **INVOICE TOTAL: 62.16 *CHECK TOTAL: 62.16538389 YOUNGM MARLYS J. YOUNG031523-ADMIN 04/11/23 01 03/15/23 ADMIN MEETING MINUTES 01-110-54-00-5462 85.00INVOICE TOTAL: 85.00 *032123-PW 04/04/23 01 03/21/23 PW MEETING MINUTES 01-110-54-00-5462 85.00INVOICE TOTAL: 85.00 *170.00497,751.02317,084.43 TOTAL CHECKS PAID:TOTAL DIRECT DEPOSITS PAID: TOTAL AMOUNT PAID:814,835.45Page 15 of 17 REGULAR OVERTIME TOTAL IMRF FICA TOTALSADMINISTRATION18,688.36 - 18,688.36 1,225.96 1,374.55 21,288.87 FINANCE12,111.80 - 12,111.80 794.53 895.97 13,802.30 POLICE133,352.93 2,662.78 136,015.71 411.40 10,119.01 146,546.12 COMMUNITY DEV.27,902.23 - 27,902.23 1,859.90 2,096.11 31,858.24 STREETS22,530.28 115.78 22,646.06 1,498.71 1,693.00 25,837.77 BUILDING & GROUNDS2,328.71 43.66 2,372.37 165.47 192.96 2,730.80 WATER19,359.42 400.46 19,759.88 1,296.24 1,429.71 22,485.83 SEWER7,453.67 320.56 7,774.23 509.98 567.02 8,851.23 PARKS25,407.98 50.38 25,458.36 1,646.31 1,887.22 28,991.89 RECREATION20,894.49 - 20,894.49 1,309.03 1,556.24 23,759.76 LIBRARY17,839.52 - 17,839.52 850.57 1,322.97 20,013.06 TOTALS307,869.39$ 3,593.62$ 311,463.01$ 11,568.10$ 23,134.76$ 346,165.87$ TOTAL PAYROLL 346,165.87$ UNITED CITY OF YORKVILLEPAYROLL SUMMARYApril 14, 2023Page 16 of 17 ACCOUNTS PAYABLE DATE City Check Register (Pages 1 - 15)04/25/2023 814,835.45$ SUB-TOTAL: $814,835.45 ACH/WIRE PAYMENTS Margaritas en Mayo - Liquor License 04/14/2023 25.00$ TOTAL PAYMENTS: $25.00 Bi - Weekly (Page 16)04/14/2023 346,165.87$ SUB-TOTAL: 346,165.87$ TOTAL DISBURSEMENTS: 1,161,026.32$ UNITED CITY OF YORKVILLE BILL LIST SUMMARY Tuesday, April 25, 2023 PAYROLL Page 17 of 17 Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Community Development Purchasing Police Public Works Parks and Recreation Agenda Item Number Consent Agenda #2 Tracking Number PW 2023-33 Water Reports for October 2022 – March 2023 City Council – April 25, 2023 PW – 4/18/23 Moved forward to CC consent agenda. PW 2023-33 Majority Approval Monthly water reports as required by IEPA Eric Dhuse Public Works Name Department United City of Yorkville WATER DEPARTMENT REPORT October 2022 _ MONTH / YEAR WELLS NO WELL DEPTH (FEET) PUMP DEPTH (FEET) WATER ABOVE PUMP (FEET) THIS MONTH’S PUMPAGE (GALLONS) 4 1394 795 370 15,615,000 7 1527 1125 485 14,121,000 8 1384 840 277 14,103,000 9 1368 861 346 11,442,000 TOTAL PUMPED 55,281,000 CURRENT MONTH’S PUMPAGE IS 6,704,000 GALLONS LESS THAN LAST MONTH 12,241,200GALLONS LESS THAN LAST YEAR DAILY AVERAGE PUMPED: _ 1,783,258 ___GALLONS DAILY MAXIMUM PUMPED: __ 2,276,000 GALLONS DAILY AVERAGE PER CAPITA USE: ___ 80.29 __ GALLONS WATER TREATMENT: CHLORINE: 1507 LBS. FED CALCULATED CONCENTRATION: ___3.38__ MG/L FLUORIDE: _ 0 LBS. FED MEASURED CONCENTRATION: _____0.73 __ MG/L POLYPHOSPHATE: 1253 _ LBS. FED CALCULATED CONCENTRATION: ___.98___ MG/L WATER QUALITY: BACTERIOLOGICAL SAMPLES ANALYZED BY ILLINOIS ENVIRONMENTAL PROTECTION AGENCY: __25 SATISFACTORY _____ UNSATISFACTORY (EXPLAIN) ___________________________________________________________________________________________ FLOURIDE: __ 3 __ SAMPLE(S) TAKEN CONCENTRATION: _ 0.73 MG/L MAINTENANCE: NUMBER OF METERS REPLACED: __22 NUMBER OF LEAKS OR BREAKS REPAIRED: _0_ ___ MXU’S: _ 22 BATTERIES REPLACED: _ NEW CUSTOMERS: RESIDENTIAL: __25 COMMERCIAL: ____ INDUSTRIAL/GOVERNMENTAL: ___ ___ COMMENTS: United City of Yorkville WATER DEPARTMENT REPORT November 2022 _ MONTH / YEAR WELLS NO WELL DEPTH (FEET) PUMP DEPTH (FEET) WATER ABOVE PUMP (FEET) THIS MONTH’S PUMPAGE (GALLONS) 4 1394 795 370 13,820,000 7 1527 1125 490 12,269,600 8 1384 840 289 11,853,000 9 1368 861 346 11,201,000 TOTAL PUMPED 49,143,600 CURRENT MONTH’S PUMPAGE IS 6,137,400 GALLONS LESS THAN LAST MONTH 1,914,600GALLONS MORE THAN LAST YEAR DAILY AVERAGE PUMPED: _ 1,638,120 ___GALLONS DAILY MAXIMUM PUMPED: __ 2,014,000 GALLONS DAILY AVERAGE PER CAPITA USE: ___ 73.61 __ GALLONS WATER TREATMENT: CHLORINE: 1351 LBS. FED CALCULATED CONCENTRATION: ___3.41__ MG/L FLUORIDE: _ 0 LBS. FED MEASURED CONCENTRATION: _____0.71 __ MG/L POLYPHOSPHATE: 984 _ LBS. FED CALCULATED CONCENTRATION: ___.87___ MG/L WATER QUALITY: BACTERIOLOGICAL SAMPLES ANALYZED BY ILLINOIS ENVIRONMENTAL PROTECTION AGENCY: __25 SATISFACTORY _____ UNSATISFACTORY (EXPLAIN) ___________________________________________________________________________________________ FLOURIDE: __ 3 __ SAMPLE(S) TAKEN CONCENTRATION: _ 0.71 MG/L MAINTENANCE: NUMBER OF METERS REPLACED: __12 NUMBER OF LEAKS OR BREAKS REPAIRED: _0_ ___ MXU’S: _ BATTERIES REPLACED: _ NEW CUSTOMERS: RESIDENTIAL: __10 COMMERCIAL: ____ INDUSTRIAL/GOVERNMENTAL: ___ ___ COMMENTS: United City of Yorkville WATER DEPARTMENT REPORT December 2022 _ MONTH / YEAR WELLS NO WELL DEPTH (FEET) PUMP DEPTH (FEET) WATER ABOVE PUMP (FEET) THIS MONTH’S PUMPAGE (GALLONS) 4 1394 795 375 11,595,000 7 1527 1125 485 12,295,800 8 1384 840 300 14,377,000 9 1368 861 334 12,123,000 TOTAL PUMPED 50,390,800 CURRENT MONTH’S PUMPAGE IS 1,247,200 GALLONS MORE THAN LAST MONTH 478,700GALLONS MORE THAN LAST YEAR DAILY AVERAGE PUMPED: _ 1,625,510 ___GALLONS DAILY MAXIMUM PUMPED: __ 2,027,000 GALLONS DAILY AVERAGE PER CAPITA USE: ___ 72.30 __ GALLONS WATER TREATMENT: CHLORINE: 1366 LBS. FED CALCULATED CONCENTRATION: ___3.40__ MG/L FLUORIDE: _ 0 LBS. FED MEASURED CONCENTRATION: _____0.71 __ MG/L POLYPHOSPHATE: 914 _ LBS. FED CALCULATED CONCENTRATION: ___.80___ MG/L WATER QUALITY: BACTERIOLOGICAL SAMPLES ANALYZED BY ILLINOIS ENVIRONMENTAL PROTECTION AGENCY: __25 SATISFACTORY _____ UNSATISFACTORY (EXPLAIN) ___________________________________________________________________________________________ FLOURIDE: __ 3 __ SAMPLE(S) TAKEN CONCENTRATION: _ 0.71 MG/L MAINTENANCE: NUMBER OF METERS REPLACED: __19 NUMBER OF LEAKS OR BREAKS REPAIRED: _1_ ___ MXU’S: _3 BATTERIES REPLACED: _ NEW CUSTOMERS: RESIDENTIAL: __18 COMMERCIAL: ___1_ INDUSTRIAL/GOVERNMENTAL: ___ ___ COMMENTS: United City of Yorkville WATER DEPARTMENT REPORT January 2023 _ MONTH / YEAR WELLS NO WELL DEPTH (FEET) PUMP DEPTH (FEET) WATER ABOVE PUMP (FEET) THIS MONTH’S PUMPAGE (GALLONS) 4 1394 795 370 15,147,000 7 1527 1125 508 9,707,700 8 1384 840 300 13,387,000 9 1368 861 346 11,247,000 TOTAL PUMPED 49,488,700 CURRENT MONTH’S PUMPAGE IS 902,100 GALLONS LESS THAN LAST MONTH 1,433,300GALLONS MORE THAN LAST YEAR DAILY AVERAGE PUMPED: _ 1,596,410 ___GALLONS DAILY MAXIMUM PUMPED: __ 2,080,000 GALLONS DAILY AVERAGE PER CAPITA USE: ___ 66.35 __ GALLONS (Population changed from 21,500 to 23,000) WATER TREATMENT: CHLORINE: 1255 LBS. FED CALCULATED CONCENTRATION: ___3.18__ MG/L FLUORIDE: _ 0 LBS. FED MEASURED CONCENTRATION: _____0.71 __ MG/L POLYPHOSPHATE: 950 _ LBS. FED CALCULATED CONCENTRATION: ___.84___ MG/L WATER QUALITY: BACTERIOLOGICAL SAMPLES ANALYZED BY ILLINOIS ENVIRONMENTAL PROTECTION AGENCY: __25 SATISFACTORY _____ UNSATISFACTORY (EXPLAIN) ___________________________________________________________________________________________ FLOURIDE: __ 3 __ SAMPLE(S) TAKEN CONCENTRATION: _ 0.71 MG/L MAINTENANCE: NUMBER OF METERS REPLACED: __73 NUMBER OF LEAKS OR BREAKS REPAIRED: __ ___ MXU’S: _3 BATTERIES REPLACED: _ NEW CUSTOMERS: RESIDENTIAL: __17 COMMERCIAL: ____ INDUSTRIAL/GOVERNMENTAL: ___ ___ COMMENTS: United City of Yorkville WATER DEPARTMENT REPORT February 2023 _ MONTH / YEAR WELLS NO WELL DEPTH (FEET) PUMP DEPTH (FEET) WATER ABOVE PUMP (FEET) THIS MONTH’S PUMPAGE (GALLONS) 4 1394 795 392 14,935,000 7 1527 1125 520 8,138,500 8 1384 840 300 11,606,000 9 1368 861 345 10,682,000 TOTAL PUMPED 45,361,500 CURRENT MONTH’S PUMPAGE IS 4,127,200 GALLONS LESS THAN LAST MONTH 866,900GALLONS LESS THAN LAST YEAR DAILY AVERAGE PUMPED: _ 1,620,054 ___GALLONS DAILY MAXIMUM PUMPED: __ 2,121,000 GALLONS DAILY AVERAGE PER CAPITA USE: ___ 67.13 __ GALLONS (Population 23,000) WATER TREATMENT: CHLORINE: 1109 LBS. FED CALCULATED CONCENTRATION: ___3.08__ MG/L FLUORIDE: _ 0 LBS. FED MEASURED CONCENTRATION: _____0.64 __ MG/L POLYPHOSPHATE: 813 _ LBS. FED CALCULATED CONCENTRATION: ___.79___ MG/L WATER QUALITY: BACTERIOLOGICAL SAMPLES ANALYZED BY ILLINOIS ENVIRONMENTAL PROTECTION AGENCY: __25 SATISFACTORY _____ UNSATISFACTORY (EXPLAIN) ___________________________________________________________________________________________ FLOURIDE: __ 3 __ SAMPLE(S) TAKEN CONCENTRATION: _ 0.71 MG/L MAINTENANCE: NUMBER OF METERS REPLACED: __52 NUMBER OF LEAKS OR BREAKS REPAIRED: __ ___ MXU’S: _1 BATTERIES REPLACED: _ NEW CUSTOMERS: RESIDENTIAL: __23 COMMERCIAL: ____ INDUSTRIAL/GOVERNMENTAL: ___ ___ COMMENTS: United City of Yorkville WATER DEPARTMENT REPORT March 2023 _ MONTH / YEAR WELLS NO WELL DEPTH (FEET) PUMP DEPTH (FEET) WATER ABOVE PUMP (FEET) THIS MONTH’S PUMPAGE (GALLONS) 4 1394 795 392 23,251,000 7 1527 1125 520 0 8 1384 840 288 13,859,000 9 1368 861 346 13,030,000 TOTAL PUMPED 50,140,000 CURRENT MONTH’S PUMPAGE IS 651,300 GALLONS MORE THAN LAST MONTH 1,792,000GALLONS MORE THAN LAST YEAR DAILY AVERAGE PUMPED: _ 1,617,419 ___GALLONS DAILY MAXIMUM PUMPED: __ 2,022,000 GALLONS DAILY AVERAGE PER CAPITA USE: ___ 66.55 __ GALLONS (Population 23,000) WATER TREATMENT: CHLORINE: 1144 LBS. FED CALCULATED CONCENTRATION: ___2.89__ MG/L FLUORIDE: _ 0 LBS. FED MEASURED CONCENTRATION: _____0.62 __ MG/L POLYPHOSPHATE: 1038 _ LBS. FED CALCULATED CONCENTRATION: ___.92___ MG/L WATER QUALITY: BACTERIOLOGICAL SAMPLES ANALYZED BY ILLINOIS ENVIRONMENTAL PROTECTION AGENCY: __30 SATISFACTORY _____ UNSATISFACTORY (EXPLAIN) ___________________________________________________________________________________________ FLOURIDE: __ 3 __ SAMPLE(S) TAKEN CONCENTRATION: _ 0.63 MG/L MAINTENANCE: NUMBER OF METERS REPLACED: __38 NUMBER OF LEAKS OR BREAKS REPAIRED: __ ___ MXU’S: _4 BATTERIES REPLACED: _ NEW CUSTOMERS: RESIDENTIAL: __28 COMMERCIAL: ____ INDUSTRIAL/GOVERNMENTAL: ___ ___ COMMENTS: Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Community Development Purchasing Police Public Works Parks and Recreation Agenda Item Number Consent Agenda #3 Tracking Number PW 2023-38 Fox Hill and Sunflower SSA Area Mowing and Maintenance City Council – April 25, 2023 PW – 4/18/23 Moved forward to CC consent agenda. PW 2023-38 Majority Approval RFP results for a 3-year contract to maintain SSA areas in Sunflower and Fox Hill Eric Dhuse Public Works Name Department Summary RFP results and a recommendation from staff to award a 3-year contract to Cox Landscaping of Yorkville for the mowing and maintenance of the Fox Hill and Sunflower SSA areas. Background We held a bid opening on April 7th for the mowing and maintenance of the Fox Hill and Sunflower SSA areas. We received five (5) bids, most of which were competitive. From those bids, staff is recommending Cox Landscaping from Yorkville. Cox Landscaping has been our contractor for the past 6 years for the Fox Hill and Sunflower SSA areas and has proven that they are reliable and trustworthy. We have very few complaints each year, and the areas are kept in good shape. They were not low bidder in every category for every year, but they were low bidder for most of the categories and were not that much higher in the few categories that they lost out on. I have attached the bid tabulation form for your review. One significant item of note is the increase in the cost of the services. Costs will be double what we are paying on the current contract for mowing. Staff knew there was going to be an increase, but a 100% increase was not expected. I am working with Finance Director Fredrickson to adjust the budget to reflect this cost increase. This increase will cause the mowing cost to go from approximately $3500-$4000 per year to $7000-$7500 per year. This increase will more than likely result in an increase of each of the levies of these SSA areas. Recommendation Staff recommends awarding the 3-year contract to Cox Landscaping of Yorkville. Memorandum To: Public Works Committee From: Eric Dhuse, Director of Public Works CC: Bart Olson, City Administrator Date: April 11, 2023 Subject: Fox Hill and Sunflower SSA Mowing RFP Results 4/11/2023 EDWorkItem Cost WorkItem Cost WorkItem Cost WorkItem Cost WorkItem CostMowingFoxHill(Acre) MowingFoxHill(Acre) MowingFoxHill(Acre) MowingFoxHill(Acre) MowingFoxHill(Acre)2023Ͳ2024 $79.00 2023Ͳ2024 $125.00 2023Ͳ2024 $65.00 2023Ͳ2024$50.002023Ͳ2024 $50.402024Ͳ2025 $83.00 2024Ͳ2025 $135.00 2024Ͳ2025 $66.00 2024Ͳ2025$50.002024Ͳ2025 $51.922025Ͳ2026 $88.00 2025Ͳ2026 $140.00 2025Ͳ2026 $67.00 2025Ͳ2026 $60.00 2025Ͳ2026$53.48MowingSunflower(Acre) MowingSunflower(Acre) MowingSunflower(Acre) MowingSunflower(Acre) MowingSunflower(Acre)2023Ͳ2024 $79.00 2023Ͳ2024 $130.00 2023Ͳ2024 $65.00 2023Ͳ2024$50.002023Ͳ2024 $50.402024Ͳ2025 $83.00 2024Ͳ2025 $140.00 2024Ͳ2025 $66.00 2024Ͳ2025$50.002024Ͳ2025 $51.922025Ͳ2026 $88.00 2025Ͳ2026 $150.00 2025Ͳ2026 $67.00 2025Ͳ2026 $60.00 2025Ͳ2026$53.48GeneralMaintenance(Hour) GeneralMaintenance(Hour) GeneralMaintenance(Hour) GeneralMaintenance(Hour) GeneralMaintenance(Hour)2023Ͳ2024 $200.00 2023Ͳ2024 $250.00 2023Ͳ2024 $50.00 2023Ͳ2024$45.002023Ͳ2024 $76.002024Ͳ2025 $210.00 2024Ͳ2025 $250.00 2024Ͳ2025 $50.00 2024Ͳ2025$50.002024Ͳ2025 $78.282025Ͳ2026 $220.00 2025Ͳ2026 $250.00 2025Ͳ2026$52.002025Ͳ2026 $55.00 2025Ͳ2026 $80.63DebrisRemoval(Hour) DebrisRemoval(Hour) DebrisRemoval(Hour) DebrisRemoval(Hour) DebrisRemoval(Hour)2023Ͳ2024 $200.00 2023Ͳ2024 $250.00 2023Ͳ2024 $50.00 2023Ͳ2024$45.002023Ͳ2024 $76.002024Ͳ2025 $210.00 2024Ͳ2025 $250.00 2024Ͳ2025 $50.00 2024Ͳ2025$50.002024Ͳ2025 $78.282025Ͳ2026 $220.00 2025Ͳ2026 $250.00 2025Ͳ2026$52.002025Ͳ2026 $55.00 2025Ͳ2026 $80.63Labor(Hour) Labor(Hour) Labor(Hour) Labor(Hour) Labor(Hour)2023Ͳ2024 $200.00 2023Ͳ2024 $65.00 2023Ͳ2024 $50.00 2023Ͳ2024$45.002023Ͳ2024 $76.002024Ͳ2025 $210.00 2024Ͳ2025 $65.00 2024Ͳ2025 $50.00 2024Ͳ2025$50.002024Ͳ2025 $78.282025Ͳ2026 $220.00 2025Ͳ2026 $65.00 2025Ͳ2026$52.002025Ͳ2026 $55.00 2025Ͳ2026 $80.63Mulch(Yard) Mulch(Yard) Mulch(Yard) Mulch(Yard) Mulch(Yard)2023Ͳ2024 $270.00 2023Ͳ2024 $85.00 2023Ͳ2024 $65.00 2023Ͳ2024$55.002023Ͳ2024 $80.002024Ͳ2025 $284.00 2024Ͳ2025 $85.00 2024Ͳ2025 $65.00 2024Ͳ2025$55.002024Ͳ2025 $82.402025Ͳ2026 $300.00 2025Ͳ2026 $85.00 2025Ͳ2026$65.002025Ͳ2026$65.002025Ͳ2026 $84.87LowbidLangstonGroup4510DeanSt.Woodstock,IL60098FoxHillandSunflowerSSAAreaMowingandMaintenanceBidTabulationSheetWestHaulingandLandscaping918KensyCt.Plano,IL60545CoxLandscaping204E.ParkYorkville,IL60560CornerstonePartnersPOBox745St.Charles,IL60174RamiroGuzmanLandscapingInc17146S.LilyCacheRdPlainfield,IL60586 Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Community Development Purchasing Police Public Works Parks and Recreation Agenda Item Number Consent Agenda #4 Tracking Number PW 2023-39 Leak Detection Proposal City Council – April 25, 2023 PW – 4/18/23 Moved forward to CC consent agenda. PW 2023-39 Supermajority (6 out of 9) Approval Proposal from M.E. Simpson to survey all 156 miles of water mains for leaks Eric Dhuse Public Works Name Department Summary Staff is proposing the approval of a sole source contract from M.E. Simpson Company for a leak detection survey of all water mains in the city. This is part of our commitment to reduce our non-revenue water loss to get under the 10% threshold to receive Lake Michigan water. Background M.E. Simpson has been our water main lead detection contractor for the past 3 years. Their work is very thorough, and their leak detection has been spot on every time. This is very important when you are relying on someone to pinpoint a leak so you can dig it up and repair it with the least amount of damage. We would like to keep using M.E. Simpson for these services, they are reasonably priced, accurate, and perform the work in a timely manner. This proposal is to perform leak detection on all 156 miles of city water main. Going forward, this will be standard practice each year to abide with the guidelines of the IDNR to help stay in compliance with a <10% non-revenue water loss. After this year, I hope to look at multiple year contracts to try and lock in a lower or steady price. This work will hopefully take place through the early summer which will leave us time to perform needed repairs before winter. The proposed cost to perform this work is $37,440 which is $240/mile of water main. This is only a $10/mile or $1560 increase over last years contract. This is approximately a 4% increase which is one of the lowest increases I have seen in a while. Recommendation I recommend the approval of the contract with M.E. Simpson in the amount of $37,440.0 Memorandum To: Public Works Committee From: Eric Dhuse, Director of Public Works CC: Bart Olson, City Administrator Date: April 12, 2023 Subject: Water Main Leak Detection Proposal Agenda Item Number Mayor’s Report #1 Tracking Number CC 2023-16 Title: Agenda Item Summary Memo Poppy Days Proclamation Meeting and Date: Synopsis: City Council – April 25, 2023 Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: None Council Action Requested: Submitted by: Mayor John Purcell Name Department Agenda Item Notes: Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council Reviewed By: Legal Finance Engineer City Administrator Community Development Purchasing Police Public Works Parks and Recreation UNITED CITY OF YORKVILLE Proclamation Whereas, America is the land of freedom, preserved and protected willingly and freely by citizen soldiers; Whereas, millions who have answered the call to arms have died on the field of battle; Whereas, a nation of peace must be reminded of the price of war and the debt owed to those who have died in war; Whereas, the red poppy has been designated as a symbol of sacrifice of lives in all wars; Whereas, the America Legion Post 489 and America Legion Auxiliary Unit 489 have pledged to remind America annually of this debt through the distribution of the memorial flower, so that May 8 - 14, 2023 may serve as “Poppy Awareness Days”. Therefore, I, John Purcell, Mayor of the United City of Yorkville, do hereby proclaim “Poppy Awareness Days” in the United City of Yorkville, and request all citizens to observe these days by wearing a Poppy and making contributions for this worthy cause. Dated this 25th day of April, 2023, A.D. ____________________________ John Purcell, Mayor Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Community Development Purchasing Police Public Works Parks and Recreation Agenda Item Number Mayor’s Report #2 Tracking Number CC 2023-17 Proposed Sewer Maintenance Fee Increase FY 2024 City Council – April 25, 2023 Majority Approval Rob Fredrickson Finance Name Department Summary Approval of sewer maintenance fee increase, as proposed in the Fiscal Year 2024 budget document. Background This item was last discussed at the March 14th City Council meeting in conjunction with the FY 24 budget presentation. As presented in the FY 24 budget, Staff is proposing a nominal increase in the bi-monthly sewer maintenance fee of $0.65 (+3% or $3.90 a year), from $21.50 to $22.15. Staff believes that this marginal increase in the sewer maintenance fee is necessary to help offset recent inflationary operational cost increases, finance future capital expenditures, debt service, developer commitments and to maintain Sewer Fund reserves at the City’s minimum policy benchmark of 25% of total expenses and transfers. The current sewer maintenance fee of $21.50 went into effect May 1, 2022 (FY 2023). Prior to that that fee was set at $20.87 since May 1, 2018 (FY 19 – per Ord 2014-16). Recommendation Staff recommends approval of the attached ordinance. Memorandum To: City Council From: Rob Fredrickson, Finance Director Date: April 17, 2023 Subject: Sewer Maintenance Fee Increase Ordinance No. 2023-____ Page 1 Ordinance No. 2023-_____ AN ORDINANCE OF THE UNITED CITY OF YORKVILLE, KENDALL COUNTY, ILLINOIS, PROVIDING FOR NEW SEWER SERVICE RATES WHEREAS, the United City of Yorkville (the “City”) is a duly organized and validly existing non home-rule municipality created in accordance with the Constitution of the State of Illinois of 1970 and the laws of the State; and, WHEREAS, expenses to be paid by the City’s sewer fund include operational expenses and expenses incurred in expansion of the sewer system, namely repayment of bonds; and, WHEREAS, in order to maintain adequate sewer fund reserves, the City now desires to increase the sewer service rates; and, WHEREAS, Mayor and City Council have determined that the fees established by this ordinance are reasonable to pay for the cost of such services. NOW, THEREFORE, BE IT ORDAINED by the Mayor and City Council of the United City of Yorkville, Kendall County, Illinois, as follows: Section 1. That Title 7, Chapter 6, Section 6-3 of the United City of Yorkville Code of Ordinances is hereby amended by deleting this section in its entirety and replacing it with the following: A. Sanitary Sewer Service rates shall be as follows: 1. Effective May 1, 2023, the sewer rates shall be: $22.15 bi-monthly Section 2. Notwithstanding the rates hereinabove set forth, the City Council retains its right at any time to change, increase, decrease, add or eliminate charges so long as such action is taken in accordance with all applicable law. Section 3. This Ordinance shall be in full force and effect on upon its passage, approval, and publication as provided by law. Passed by the City Council of the United City of Yorkville, Kendall County, Illinois this ____ day of __________________, A.D. 2023. ______________________________ CITY CLERK Ordinance No. 2023-____ Page 2 KEN KOCH _________ DAN TRANSIER _________ ARDEN JOE PLOCHER _________ CRAIG SOLING _________ CHRIS FUNKHOUSER _________ MATT MAREK _________ SEAVER TARULIS _________ RUSTY CORNEILS _________ APPROVED by me, as Mayor of the United City of Yorkville, Kendall County, Illinois this ____ day of __________________, A.D. 2023. ______________________________ MAYOR Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Community Development Purchasing Police Public Works Parks and Recreation Agenda Item Number Mayor’s Report #3 Tracking Number CC 2023-18 Sale of 800 Game Farm Road City Council – April 25, 2023 Supermajority (6 out of 9) Approval Bart Olson Administration Name Department Summary Consideration of an intergovernmental agreement for sale of 800 Game Farm Rd to the Yorkville School District. Background The Yorkville City Hall and Police Station was constructed in 1999 and has operated as the City’s main public building since then. With the acquisition, renovation, and move-in to 651 Prairie Pointe this week, the City Council has confirmed that the Game Farm Road building is no longer necessary to keep. Given the property’s proximity to the School District buildings, the School District has expressed varying levels of interest in the property over the years. In the past couple weeks, that interest has resulted in high level discussions about sale of the building, which have culminated in a tentative agreement to sell the building to the School District for $700,000. Accordingly, Attorney Orr and the School District’s attorney have drafted a purchase/sale/intergovernmental agreement for our consideration. In general, the City can agree to sell the property to the School District at any price with one City Council vote via the Local Government Property Transfer Act. The agreement drafted stipulates the building will be sold as is, and the closing will occur by the end of May. Additionally, both entities agree to make an effort to clear the building by early May so that the School District can begin some mutually agreeable improvements to the building with an aim to get the building operational by the start of the school year. Recommendation Staff recommends approval of the intergovernmental agreement for sale of 800 Game Farm Rd to the Yorkville School District Memorandum To: City Council From: Bart Olson, City Administrator CC: Date: April 20, 2023 Subject: Sale of 800 Game Farm Rd to the Yorkville School District Ordinance No. 2023-____ Page 1 Ordinance No. 2023-________ AN ORDINANCE OF THE UNITED CITY OF YORKVILLE, KENDALL COUNTY, ILLINOIS AUTHORIZING THE SALE OF 800 GAME FARM ROAD (Yorkville City Hall) WHEREAS, the United City of Yorkville, Kendall County, Illinois (the “City”) is a duly organized and validly existing non-home-rule municipality created in accordance with the Constitution of the State of Illinois of 1970 and the laws of the State; and, WHEREAS, the City holds title to the parcel of real estate located at 800 Game Farm Road, City of Yorkville, Kendall County, Illinois, and identified as a part of PIN 02-29-427-001 (said real estate, together with all improvements, fixtures, easements, appurtenances, and benefits pertaining thereto, being hereafter referred to as the “Real Estate”); and, WHEREAS, Yorkville Community Unit School District, Kendall County, Illinois (the “District”), desires to purchase the Real Estate from the City, and the City desires to sell the Real Estate to the District, upon the terms and conditions hereinafter set forth; and, WHEREAS, the District has the authority to acquire the Real Estate pursuant to Section 10- 22.35A of the School Code (105 ILCS 5/10-22.35A); and, WHEREAS, pursuant to Section 2 of the Local Government Property Transfer Act (50 ILCS 605/2) the City has the authority to transfer title of the Real Estate to the District upon such terms as may be agreed upon by the parties; and, WHEREAS, the City and the District are further authorized to enter into this Agreement pursuant to Article VII, Section 10 of the Illinois Constitution and the Intergovernmental Cooperation Act (5 ILCS 220/1 et seq.); and, Ordinance No. 2023-____ Page 2 WHEREAS, the City and District desire to utilize the powers granted them under Article VII, Section 10 of the Illinois Constitution and the Intergovernmental Cooperation Act (5 ILCS 220/1 et seq.) to enter into a Real Estate Purchase Agreement as hereinafter provided. NOW, THEREFORE, BE IT ORDAINED by the Mayor and City Council of the United City of Yorkville, Kendall County, Illinois, as follows: Section 1. The foregoing recitals are hereby incorporated in this Ordinance as the findings of the Mayor and City Council. Section 2. The Real Estate Purchase Agreement in the form attached hereto is hereby approved and the Mayor and City Clerk are hereby authorized to execute said Agreement and to take any and all action as may be required to implement its terms. Section 3: This Ordinance shall be in full force and effect after its passage, publication, and approval as provided by law. Passed by the City Council of the United City of Yorkville, Kendall County, Illinois this ____ day of __________________, A.D. 2023. ______________________________ CITY CLERK KEN KOCH _________ DAN TRANSIER _________ ARDEN JOE PLOCHER _________ CRAIG SOLING _________ CHRIS FUNKHOUSER _________ MATT MAREK _________ SEAVER TARULIS _________ RUSTY CORNEILS _________ Ordinance No. 2023-____ Page 3 Approved by me, as Mayor of the United City of Yorkville, Kendall County, Illinois, this ______ day of _______________, 2023. ______________________________ Mayor Attest: ___________________________ City Clerk Page 1 of 12 REAL ESTATE PURCHASE AGREEMENT THIS AGREEMENT is made and entered into this 25th day of April, 2023, by and between the United City of Yorkville (“Seller”), and the Board of Education of Yorkville Community Unit School District No. 115, Kendall County, Illinois (“Purchaser”) (Seller and Purchaser may be collectively referred to as the “Parties”). WITNESSETH: WHEREAS, Seller currently holds title to the parcel of real estate located at 800 Game Farm Road, City of Yorkville, Kendall County, and further identified as P.I.N. 02-29-427-001, legally described on Exhibit “A” attached hereto and made a part hereof (said real estate, together with all improvements, fixtures, easements, appurtenances, and benefits pertaining thereto, being hereinafter referred to as the “Seller’s Property”); and WHEREAS, Purchaser desires to purchase a portion of Seller’s Property (said portion of the real estate, together with all improvements, fixtures, easements, appurtenances, and benefits pertaining thereto, being hereinafter referred to as the “Real Estate”), which is depicted on Exhibit A hereto; WHEREAS, Real Estate from Seller, and Seller desires to sell the Real Estate to Purchaser, upon the terms and conditions hereinafter set forth; and WHEREAS, Purchaser has the authority to acquire the Real Estate pursuant to Section 10- 22.35A of the School Code (105 ILCS 5/10-22.35A); and WHEREAS, pursuant to Section 5-22 of the School Code (105 ILCS 5/5-22) and Section 2 of the Local Government Property Transfer Act (50 ILCS 605/2), Seller has the authority to transfer title of the Real Estate to Purchaser upon such terms as may be agreed upon by the parties; and WHEREAS, the Seller and Purchaser are further authorized to enter into this Agreement pursuant to Article VII, Section 10 of the Illinois Constitution and the Intergovernmental Cooperation Act (5 ILCS 220/1 et seq.); and WHEREAS, the Seller and Purchaser desire to utilize the powers granted them under Article VII, Section 10 of the Illinois Constitution and the Intergovernmental Cooperation Act (5 ILCS 220/1 et seq.) to enter into this Agreement. NOW, THEREFORE, in consideration of the mutual covenants and promises of Seller and Purchaser, and other good and valuable consideration, the receipt and sufficiency of which are hereby expressly acknowledged, Seller and Purchaser hereby covenant and agree as follows: 1. Sale and Purchase. Seller agrees to sell and Purchaser agrees to purchase the Real Estate on the terms and conditions herein set forth at a price of Seven Hundred Thousand Dollars Page 2 of 12 ($700,000.00) (“Purchase Price”), plus or minus prorations at the time of Closing (defined in Paragraph 5 below). 2. Conveyance. At the Closing, Seller shall convey or cause to be conveyed to Purchaser or Purchaser’s nominee by recordable warranty deed (the “Deed”), the Real Estate “As Is”, Where Is”, “With All Faults” condition as of the date of this Agreement and of Closing subject to title Permitted Title Exceptions and Seller hereby disclaims any warrant of merchantability of fitness for a particular purpose, express or implied. 3. Survey. Seller will obtain a survey of the Real Estate prepared by an Illinois registered land surveyor in accordance with the current minimum standard detail requirements for ALTA/NSPS land title surveys (“Survey”), showing all corners staked and no encroachments, measurements of all lot lines, and showing all easements, building line setbacks, fences, and any improvements on the Real Estate and distances thereof to all lot lines. If requested, Seller agrees to provide at the Closing an affidavit verifying that no changes in improvements have been made since the date of the Survey. If the Survey shows other than Permitted Exceptions or encroachments from adjacent property, then these shall be considered defects in the title to the Real Estate. After receipt of the Survey, the parties will agree upon a legal description for the Real Estate. 4. Evidence of Title. Seller shall deliver, or cause to be delivered, to Purchaser within ten (10) days from the date of the last party to execute this Agreement, a current title commitment from Chicago Title Insurance Company (or such other title insurance company acceptable to Purchaser) (“Title Company”) for a current ALTA owner’s title insurance policy, (“Title Commitment”) providing extended coverage by deletion of the general exceptions that would otherwise be included in such title insurance policy, as well as a legal description equivalency endorsement insuring that the legal description of the Real Estate in Exhibit A is legally the same as that in the title commitment and the Survey, should the legal description in either the title or the Survey not be identical to that in Exhibit A, in the amount of the Purchase Price, together with copies of all instruments containing or creating covenants, conditions, easements, and restrictions affecting the Real Estate. Purchaser shall have the right to review the Title Commitment and all exceptions to title referenced in the Title Commitment and Survey and object to any matters reflected on the Title Commitment or the Survey, by delivering written notice thereof to Seller on or before the date that is five (5) days from receipt of the Title Commitment and Survey, respectively. Except for Mandatory Cure Items, Seller may, but shall have no obligation to, have an exception to title referenced in the Title Commitment and so objected to by Purchaser or any exceptions to the Survey so objected to by Purchaser, removed from the Title Commitment or the Survey or insured or endorsed over by the Title Company. Notwithstanding anything contained in this Agreement to the contrary, it is agreed that any Mandatory Cure Items disclosed on the Title Commitment shall be automatically deemed unpermitted exceptions, and Seller shall cause all such Mandatory Cure Items disclosed in the Title Commitment to be removed therefrom or insured or endorsed over by the Title Company on or before the Closing Date. If Seller fails to cause the Title Company to have all exceptions to the Title Commitment or the Survey so objected to by Purchaser removed (or committed to be removed to be insured or endorsed over by the Title Company) in a manner reasonably acceptable to Purchaser, on or before the Title Approval Date, Purchaser may elect, by written notice delivered to Seller on or before the expiration of the Title Page 3 of 12 Review Period, as its sole and exclusive recourse, to either (i) terminate this Agreement, in which event all obligations of the parties hereunder shall terminate, and this Agreement shall otherwise have no further force and effect, or (ii) accept title to the Real Estate subject to all exceptions that the Title Company has not so removed (or committed to be removed) or committed to insure or endorse over or that were not so removed from the Survey, all of which shall thereafter be deemed “Permitted Title Exceptions”, hereunder; provided, however, that with respect to any Mandatory Cure Items disclosed on the Title Commitment, Seller shall not be obligated to have the Title Company remove (or commit to remove) or commit to insure or endorse over same prior to the conclusion of the Due Diligence Period and, instead, Seller shall be required to have same removed or insured or endorsed over by the Title Company on or prior to the Closing Date at no additional cost to Purchaser. Purchaser’s failure to make either election on or before the expiration of the Due Diligence Period shall be deemed an election under clause (ii) above, Purchaser shall have the right, at any time prior to Closing, to cause the Title Company to issue such endorsements (“Purchaser Endorsements”) to the Title Policy as Purchaser shall deem necessary (including, without limitation so-called “extended coverage”, if available in the jurisdiction where the Property is located), at Purchaser’s sole cost and expense, Seller shall have no obligation to obtain such Purchaser Endorsements, to incur any additional costs or liabilities in connection with procuring such Purchaser Endorsements or to obtain any consents, approvals or estoppel certificates from third parties in connection with procuring such Purchaser Endorsements, and Purchaser’s ability or inability to obtain such Purchaser Endorsements shall not constitute a condition precedent to Purchaser’s obligations under this Agreement. Any matter of title that is not otherwise a Permitted Title Exception hereunder and that is timely objected to by Purchaser in accordance with this Section shall be herein collectively referred to as the “Title Objections”. For purposes of this Agreement, Mandatory Cure Items shall mean any delinquent real property taxes or special assessments with respect to the Real Estate, any undisputed judgment liens against Seller encumbering the Real Estate, and any voluntary monetary liens (i.e., deeds of trust or mortgages or mechanic’s liens affecting the Real Estate and arising out of the acts of Seller), all to the extent disclosed in the Title Commitment or any update thereto (collectively, “Mandatory Cure Items”). The Seller shall provide to Purchaser a title policy at Closing in accordance with this Paragraph. All costs of obtaining the aforesaid commitment and title policy shall be paid by Seller. 5. Closing. The Closing of the transaction herein described (the “Closing”) but only upon satisfaction of the Conditions of Closing as stated in paragraph 7 below, shall be on May 30, 2023, or as mutually agreed at the offices of the Title Company or at such other location as the Parties hereto mutually agree, through a New York Style closing; provided, however, that title is delivered in accordance with Paragraph 2 hereof. The transaction herein contemplated may, upon election of either party, be closed through an escrow with the Title Company, in accordance with the general provisions of the usual form of New York Style Escrow Agreement then in use by said company, with such special provisions inserted in the escrow agreement as may be required to conform with this Agreement. Upon the creation of such an escrow, anything herein to the contrary notwithstanding, payment of the consideration and delivery of the Deed shall be made through the escrow and the cost of said escrow shall be equally divided between Seller and Purchaser. 6. Delivery of Possession. Seller shall deliver possession and control of the Real Estate on the day of the Closing. Page 4 of 12 7. Conditions of Closing. A. Closing of the transaction is contingent upon the execution of an agreement (the “Preschool Agreement”) providing for the use of a portion of the sports building behind the Yorkville High Academy (the “Sports Building”) for no charge or rental fee for the operation of the Seller’s Preschool Program or such other location with equivalent space to support no less than two (2) classrooms, access to a larger preschool space, playground and open space for a period of term of time as agreed by the parties nd such other terms as mutually agreeable to the parties. It is further understood that said Preschool Agreement shall provide for the Seller and Purchaser to continue to coordinate the Seller’s Preschool Program with the Purchaser’s Educator Pathways Program and the Family and Consumer Science class pursuant to such terms as mutually agreeable to the parties. B. Purchaser shall accept in an “As Is” condition all furniture and furnishings found in the Real Estate at the Closing. 8. Covenants, Representations, and Warranties. To induce Purchaser to enter into this Agreement, Seller hereby covenants, represents, and warrants to Purchaser as of the date hereof and as of the date of Closing that: A. Authority of Seller. Seller has full power to execute, seal, acknowledge, and deliver this Agreement, and to consummate each and all of the transactions contemplated hereby, including, but not limited to, conveying good and marketable fee simple title to the Real Estate and that Seller owns all personal property being transferred to Purchaser free and clear of any liens. B. Violation of Laws and Restrictions. Seller has not received any notice relating to any violations of applicable laws, ordinances, statutes, rules, regulations, and restrictions pertaining to or affecting the Real Estate. C. Notice of Legal Proceedings. Seller has not received any notice relating to any legal actions, suits, or other legal or administrative proceedings, including pending assessments, condemnation, eminent domain, or quiet title cases, pending or threatened, against the Real Estate. D. Leases, Tenancies, and Encumbrances. There are no contracts, covenants, financing statements, leases, tenancies, or other agreements that affect the Real Estate and which will survive the Closing. Seller shall be fully responsible for payment and satisfaction of any and all obligations, liabilities, expenses, and accruals relating to or affecting the Real Estate which were incurred or accrued or where the underlying act or omission giving rise to any claim or cause of action occurred prior to the date of the Closing. E. Compliance with Laws. Other than acts of Purchaser, there are no conditions existing with respect to the Real Estate which violate any law, rule, ordinance, regulation, agreement, covenant, or private restriction applicable to the Real Estate, including, but Page 5 of 12 not limited to, regulations relating to building, zoning, safety, or health codes or regulations. F. Hazardous Materials. Neither Seller nor, to the best of Seller’s knowledge, any other person has ever caused or permitted any “Hazardous Material,” as hereinafter defined, to be placed, held, located, or disposed of, on, under, or at the Real Estate, or any part thereof or into the atmosphere or any watercourse, body of water, or wetlands that are part of the Real Estate or run through the Real Estate, nor has the Real Estate ever been used as a treatment, storage, or disposal (whether permanent or temporary) site for any Hazardous Material. Seller further represents that no underground or aboveground storage tanks have been located on the Real Estate, the Real Estate has never been used as a dump for any waste material, the Real Estate and its prior uses comply with, and at all times have complied with, any applicable governmental law, regulation, or requirement relating to environmental and occupational health and safety matters and Hazardous Materials. Seller’s representations shall be deemed to survive the Closing. For purposes of this Agreement, “Hazardous Material” means and includes any hazardous substance, waste, gas, particulate matter, or any pollutant or contaminant defined as such in (or for purposes of) the Comprehensive Environmental Response, Compensation and Liability Act, any so-called “Superfund” or “Superlien” law, the Toxic Substances Control Act, or any other federal, state or local statute, laws, ordinance, code, rule, regulation, order or decree regulating, relating to, or imposing liability or standards of conduct concerning any hazardous, toxic or dangerous waste, substance or material, as now or at any time hereafter in effect (collectively, the “Statutes”), or any other hazardous, toxic or dangerous waste, substance, or material. G. Foreign Status of Seller. Section 1445 of the Internal Revenue Code (the “Code”) does not apply to this transaction in that Seller is not a nonresident alien, foreign corporation, foreign partnership, foreign trust, or foreign estate (as those terms are defined in the Code and Income Tax Regulations). On or before the date of the Closing Seller shall provide Purchaser with an affidavit of compliance with Section 1445, as set forth in the Code and applicable Regulations. If Seller fails to provide the necessary affidavit and/or documentation of exemption on or before the date of Closing, or if Purchaser has reason to believe such affidavit is false or incorrect, Purchaser shall have the right to proceed with the withholding provisions as set forth in Section 1445 of the Code. H. Notice of Action. From the date hereof through the Closing, Seller shall promptly comply with and forthwith give notice to Purchaser of all notices received by Seller relating to the Real Estate given pursuant to any threatened or actual litigation or any state, city, or municipal law, ordinance, regulation, or order, and shall comply with the requirements of any authority, state, city, or municipal department or other governmental entity having jurisdiction over the Real Estate or the use thereof. I. Prohibition on Encumbrances. Between the date of this Agreement and the Closing Seller shall not: (i) create, incur, or suffer to exist any mortgage, lien, pledge, or other Page 6 of 12 encumbrance in any way affecting the Real Estate; or (ii) enter into any contracts or agreements pertaining to the Real Estate without first obtaining the written consent of Purchaser. J. Encroachments. No building or other improvement encroaches onto the Real Estate, nor does any building or improvement which is part of the Real Estate encroach upon any adjacent property or easements of others, or on any public right of way. 9. Provisions with Respect to the Closing. At the Closing, Seller shall deliver (in addition to the Deed referred to in Paragraph 2 above) to the Purchaser the following fully executed documents (“Closing Documents”), all in form and substance reasonably satisfactory to Purchaser: A. A non-foreign affidavit in accordance with Section 1445 of the Internal Revenue Code; B. An ALTA statement in customary form; C. Affidavit of Title in customary form; D. Closing Statement executed by the Parties; E. Applicable Real Estate Transfer Declarations; F. Warranty Deed in customary form conveying the Real Estate to Purchaser subject only to the Permitted Exceptions; G. A Seller’s Certificate reaffirming the representations and warranties Seller has made in Paragraph 8 hereof; H. Personal Gap undertaking; I. Bill of Sale transferring title of all fixtures, furniture, equipment, and all other personal property on the Real Estate as of the date of this Agreement to Purchaser free and clear of all liens; and J. All such further conveyances, assignments, confirmations, satisfactions, releases, powers of attorney, instruments of further assurance, approvals, consents, and any and all such further instruments and documents as are reasonably necessary, expedient, or proper to complete any and all conveyances, transfers, sales, and assignments herein provided relating to the Real Estate. 10. Conditions to Purchaser’s Obligations to Close. Purchaser shall have no obligation to consummate the transaction provided for by this Agreement (but Purchaser shall be entitled to consummate the transaction provided hereby) unless each and every one of the following conditions shall have been satisfied: Page 7 of 12 A. The continued validity in all respects of the aforesaid representations of Paragraph 8 shall be a condition precedent to Purchaser’s obligation to close the transaction contemplated hereby. If any of said covenants shall not be valid and correct at any time during the period from the date hereof through the date of the Closing, then Purchaser may, at Purchaser’s option, terminate this Agreement and receive a refund of the Earnest Money described herein, together with interest accrued, and there shall thereafter be no further liability on the part of Purchaser hereunder, or, Purchaser may elect to close the transaction without any waiver or limitation of the remedies available to Purchaser hereunder or under law. All representations made by Seller under this Agreement shall survive the Closing. B. This Agreement shall not have been previously terminated pursuant to any other provision hereof. C. The Seller shall be prepared to deliver to Purchaser all instruments and documents to be delivered to Purchaser at the Closing pursuant to the terms and provisions hereof. D. No eminent domain or condemnation proceeding shall have been initiated which might result in the taking of any part of the Real Estate. Seller shall immediately notify Purchaser in writing of the occurrence of any eminent domain proceedings, or the receipt of a written notice stating that such an action is contemplated. E. There shall have been no material change in, damage to, or casualty suffered by the Real Estate. In the event of any casualty the provisions of the Uniform Vendor and Purchaser Risk Act of the State of Illinois shall be applicable to this Agreement. F. Title and Survey shall have been delivered in satisfactory condition in accordance with the terms of Paragraphs 3 and 4 above. In the event that any of the conditions above set forth have not been satisfied, then, at the election of Purchaser, and subject to the provisions of this Paragraph 10, this Agreement shall terminate, and Purchaser shall be relieved of all further rights, duties, and obligations under this Agreement, and shall be entitled to pursue any and all legal and equitable remedies available to it against Seller. 11. Due Diligence – Purchaser’s Right to Terminate. A. Anything in this Agreement to the contrary notwithstanding, the Purchaser shall have until May 25, 2023 (“Due Diligence Period”), to conduct such reasonable tests, studies, and examinations as it may deem necessary or appropriate to determine, in its sole and absolute judgment, the acceptability of the Real Estate for purchase by the Purchaser, as well as to obtain any and all governmental approvals, specifically including, but not limited to, zoning approvals, to allow Purchaser to utilize the Real Estate for Purchaser’s intended purpose (the “Due Diligence”). The Purchaser and its agents shall have the right to enter upon the Real Estate for the purpose of inspecting the Real Estate in accordance with this Paragraph. Page 8 of 12 B. The Purchaser understands and agrees that all such inspections and reviews shall be conducted in a manner so as to provide a minimum of disturbance to the Real Estate. C. If, after undertaking such efforts, the Purchaser, in its sole discretion, determines that for any reason it shall not proceed with the acquisition of the Real Estate, the Purchaser may, by written notice to the Seller given not later than the expiration of the Due Diligence Period, notify the Seller of the Purchaser’s inability to satisfy itself with respect to the Real Estate and its election to declare this Agreement cancelled and null and void. D. In the event that the Purchaser does not notify the Seller that the Purchaser has elected to declare this Agreement cancelled and null and void in the manner and within the time period set forth in this Section, this Agreement shall remain in full force and effect, except that the Purchaser’s option to satisfy itself as to the above matters or to declare this Agreement cancelled and null and void shall be terminated and be of no force and effect. E. The Purchaser’s satisfaction of itself of the matters set forth in this Section shall be done for the Purchaser’s own account and not as a representative or agent of the Seller. 12. Notices. Any notices and communications required to be given under this Agreement shall be in writing and, except as otherwise expressly provided, shall be either (i) mailed by U.S. registered or certified mail, return receipt requested, postage prepaid, (ii) sent by nationally recognized overnight delivery service with proof of delivery, or (iii) personally delivered by hand against receipt therefor to the Parties at the address set forth below, or such other address as any party may designate to the others by notice hereunder. All such notices shall be deemed to have been received on the date of personal delivery, or, if mailed, on date of deposit with the U.S. Postal Service or a nationally recognized overnight delivery service. If to Seller: United City of Yorkville 651 Prairie Road Yorkville, Illinois 60560 Attn: Bart Olson with a copy to: Kathleen Field Orr City Attorney 2024 Hickory Road, Suite 205 Homewood, Illinois 60430 If to Purchaser: Dr. Tim Shimp Yorkville Community Unit School District No. 115 602 Center Parkway Yorkville, Illinois 60560 with a copy to: Kerry B. Pipal Page 9 of 12 Hodges, Loizzi, Eisenhammer, Rodick & Kohn LLP 500 Park Blvd., Suite 1000 Itasca, IL 60143 13. Time. Time is of the essence of this Agreement. 14. Governing Law and Interpretation. This Agreement shall be governed by the laws of the State of Illinois, notwithstanding its choice of law provisions. The terms “hereby,” “hereof,” “hereto,” “herein,” “hereunder,” and any similar terms shall refer to this Agreement, and the term “hereafter” shall mean after, and the term “heretofore” shall mean before, the date of this Agreement. Words of the masculine, feminine, or neuter gender shall mean and include the correlative words of other genders, and the words importing the singular number shall mean and include the plural number and vice versa. Words importing persons shall include firms, associations, partnerships (including limited partnerships), trusts, corporations, joint ventures, and other legal entities, including public bodies, as well as natural persons. The terms “include,” “including” and similar terms shall be construed as if followed by the phrase “without being limited to.” 15. Business Days. If the date for Closing or performance of an obligation falls on a Saturday, Sunday, or holiday, the date shall be deferred until the first business day following. This Agreement contains the entire agreement between the Parties hereto relative to the sale of the Real Estate and all prior and contemporaneous understandings and agreements heretofore entered into relating to such sale are merged in this Agreement, which alone fully and completely expresses the agreement of the Parties. No amendments, modifications, or changes shall be binding upon a party unless set forth in a duly executed document. 16. Broker. Seller hereby represents to Purchaser that Seller has not had any dealings with respect to the Real Estate and this Agreement with any broker or real estate dealer. Seller agrees to indemnify, defend, and hold Purchaser harmless against any brokerage claim asserted contrary to the foregoing representation with respect to the subject transaction. 17. Waiver. Purchaser reserves the right to waive any of the conditions precedent to its obligations hereunder. No such waiver, and no modification, amendment, discharge, or change of this Agreement, except as otherwise provided herein, shall be valid unless the same is in writing and signed by the party against which the enforcement of such waiver, modification, amendment, discharge, or change is sought. 18. Binding Effect and Survival. This Agreement shall be binding upon and shall inure to the benefit of the Parties hereto and their respective heirs, executors, administrators, legal representatives, successors, and assigns. Any covenant, representation, or agreement by a party hereunder which by its terms or by implication imposes an obligation to be performed after the Closing shall survive the Closing. 19. Captions. The captions of this Agreement are inserted for convenience of reference only and in no way define, describe, or limit the scope or intent of this Agreement or any of the provisions hereof. Page 10 of 12 20. Survival. In addition to those covenants, representations, and warranties expressly stated herein to survive the Closing, all covenants, representations, and warranties of all Parties hereto which are not fully performed at or prior to the Closing shall survive the Closing. 21. Counterparts. This Agreement may be executed in several counterparts, and all so executed shall constitute one agreement, binding upon all of the Parties hereto, notwithstanding that all of the Parties are not signatories to the original or the same counterpart; provided, however, that this Agreement shall not be binding upon any party or signatory hereto until each person or entity which is to execute this Agreement has so executed a counterpart thereof. 22. Entire Agreement. This Agreement represents the entire Agreement between the Parties to the subject matter hereof and supersedes any prior negotiations between the Parties. 23. Amendment. This Agreement may only be amended by written agreement of both Parties. 24. Pre-Closing Possession. The Parties agree to negotiate in good faith on an agreement to allow Purchaser access to the Real Estate prior to Closing to begin conducting alterations. [SIGNATURE PAGE FOLLOWS] Page 11 of 12 IN WITNESS WHEREOF, the Parties hereto have executed this Real Estate Purchase Agreement as of the day first above written. SELLER: PURCHASER: UNITED CITY OF YORKVILLE BOARD OF EDUCATION OF YORKVILLE COMMUNITY UNIT SCHOOL DISTRICT NO. 115 KENDALL COUNTY, ILLINOIS By: _____________________________ By: ____________________________________ Its: _____________________________ Its: President Dated: ___________________________ Dated: __________________________________ ATTEST: ATTEST: By: _____________________________ By: _____________________________________ Its: Its: Secretary Dated: __________________________ Dated: __________________________________ 1169133_1 Page 12 of 12 EXHIBIT A DEPICTION OF THE REAL ESTATE Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Human Resources Community Development Police Public Works Parks and Recreation Agenda Item Number Mayor’s Report #4 Tracking Number CC 2023-19 Parks and Recreation Lawn Mowers Pre-Order Purchase City Council – April 25, 2023 Majority Approval Tim Evans Parks and Recreation Name Department Subject Parks & Recreation Lawn Mowers Pre-Order Purchase Approval Background As part of the of the presented FY 24 City budget, the City designated $50,000 in Parks & Recreation capital funds for new P&R lawn mowers. Recently, Russo Power Equipment informed P&R staff that two lawn mowers are available to purchase. Staff also reached out to McCullough Implement Company, for a second quote, to ensure the City is getting the best purchase price. Both quotes are attached. Please note the third 60” Lazer E mower, on the McCullough quote is not the type of heavy-duty lawn mower that would be able to handle the amount of open green space the P&R dept. mows on a daily basis. Due to the Russo quote being slightly less expensive, staff recommends the City purchase the following: 1) LZX980EKC96RW0EXM SO-Ride / 96" Lazer Z / 38Hp Kohefi/ in the amount of $33,199.00 2) LZX801GKA606A1EXM Ride /60" Lazer Z /25.5Hp Kaw / XSer in the amount of $13,359.00 The 60" Lazer Z mower will be replacing a 2015 Kubota 60” zero-turn mower. Staff plans to work with AutoSmart in Oswego, a used equipment consignment business that P&R has worked with in past, to assist in selling the 2015 Kubota mower. Due to the amount of green space the department mows, the 96" Lazer Z mower will be added to the current lawn mower equipment list and used by staff to mow the City’s larger green space areas such as the Bristol Bay soccer complex. Recommendation Staff seeks City Council approval to pre-order two (2) Parks & Recreation lawn mowers from Russo Power Equipment in the total amount of $46,558. Mowers will be ordered in FY 23 and paid for when delivered, in FY 24. Memorandum To: Yorkville City Council From: Tim Evans, Director of Parks and Recreation CC: Bart Olson, City Administrator Date: April 19, 2023 Subject: Parks & Recreation Lawn Mowers Pre-Order Purchase Approval Item No.Description Qty List Price Unit Price Line Amount LZX980EKC96RW0EXM SO-Ride / 96" Lazer Z / 38Hp Kohefi/ Red,Susp Seat 1 46,064.00 33,199.00 33,199.00 SETUP-RIDE Set-Up Ride Mower 1 100.00 0.00 0.00 LZX801GKA606A1EXM Ride /60" Lazer Z /25.5Hp Kaw / X- Ser /Susp Seat 1 18,536.00 13,359.00 13,359.00 SETUP-RIDE Set-Up Ride Mower 1 100.00 0.00 0.00 Bill-to Ship-to Sales Quote Details City of Yorkville Scott Sleezer 800 Game Farm Road City of Yorkville Scott Sleezer 800 Game Farm Road Nathan Jernigan 3/28/2023Yorkville, IL 60560 Yorkville, IL 60560 Net 25 EOM Sales Rep Document Date Shipment Method Terms Customer ID 1039079 Customer PO United States United States Subtotal 46,558.00 Tax 0.00 Total 46,558.00 Signature : Bring toughness to turf with Bobcat's industry-leading Stand-On & Zero-Turn mowers! Deliver a perfect cut every time thanks to their innovative decks, agile designs, and relentless durability. Prices reflected on this quote are valid for 7 days SQ20013984 Sales Quote Page 1 of 1 1636 North Aurora Road Naperville, IL 60563 630-219-2440 RussoPower.com Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Human Resources Community Development Police Public Works Parks and Recreation Agenda Item Number Mayor’s Report #5 Tracking Number CC 2023-20 Reimbursement Resolution for Proposed 2023 Water Bond City Council – April 25, 2023 Majority Approval Please see attached. Rob Fredrickson Finance Name Department Summary Approval of a resolution declaring the City’s intent to issue bonds for the purposes of reimbursing the City for costs related to the 2023 water main replacement program and the Well #10 (formerly Well #6) / raw water main and treatment plant project. Background This item was last discussed at the March 14th City Council meeting, as part of the FY 2024 Budget presentation. As noted in Proposed Budget, the City is anticipating the issuance of a ~$10 million bond in order to finance the upcoming 2023 water main replacement program ($3.875 million) and Well#10/Main and Treatment Plant project ($3.53 million in FY 24 and $3.11 million in FY 25). In order to reimburse the (51) Water Fund for anticipated costs associated with the 2023 water main replacement program (which is slated to begin on May 1st – FY 24) and the Well #10 project (slated for this Fall), the City must first approve the attached reimbursement resolution. This resolution serves two primary purposes: (1) it allows the City to reimburse itself with future bond proceeds on any project related costs incurred 60-days prior to the passage of the reimbursement resolution; and (2) allows the City to issue a bond at any point over the next 18-months (thru October 2024) from the resolutions date of passage. Please note that this reimbursement resolution does not commit the City to conduct a bond sale and has no other legal impacts. As currently drafted, the reimbursement resolution shows a proposed principal amount of $10 million, which would substantially cover the estimated $10.52 million in construction costs for these two projects. However, the bonds can always be issued at a lower amount of principal should the scope of the project change at a later date. As noted on the first page of the resolution, bond proceeds could be spent on any water related capital project(s) deemed by the City “as an enhancement to its water delivery system”. Attached are two preliminary debt service schedules (prepared by Speer Financial), which show estimated annual debt service amounts fluctuating between ~$632,000 to ~$680,000, depending on the timeframe (30-year or 25-year – Exhibits A & B) chosen to finance the project. Staff is currently recommending a 30-year time frame (as presented in the FY 24 Proposed Budget draft) in order to minimize cash outflows in anticipation of significant future borrowings related to the DWC/Lake Michigan water sourcing project. A preliminary timetable has also been attached (Exhibit C) outlining the issuance process, with a tentative closing date in mid-July. Recommendation Staff recommends approval of the attached reimbursement resolution. Memorandum To: City Council From: Rob Fredrickson, Finance Director Date: April 18, 2023 Subject: Reimbursement Resolution for Proposed 2023 Water Bond EXTRACT OF MINUTES of a regular public meeting of the City Council of the United City of Yorkville, Kendall County, Illinois, held in the City Hall, 800 Game Farm Road, Yorkville, Illinois, at 7:00 o’clock P.M., on the 25th day of April, 2023. The Mayor called the meeting to order and directed the City Clerk to call the roll. Upon the roll being called, John Purcell, the Mayor, and the following Aldermen were physically present at said location: ________________________________________________ _____________________________ _____________________________________________________________________________. The following Aldermen were allowed by a majority of the Aldermen of the City Council in accordance with and to the extent allowed by the laws of the State of Illinois and the rules adopted by the City Council to attend the meeting by video or audio conference: _____________ ______________________________________________________________________________ No Alderman was not permitted to attend the meeting by video or audio conference. The following Aldermen were absent and did not participate in the meeting in any manner or to any extent whatsoever: _______________________________________________________ ______________________________________________________________________________ The Mayor announced that the City has developed a list of capital projects for which it reasonably expects to reimburse itself for the expenditures related thereto with the proceeds of its water revenue and/or general obligation alternate revenue bonds and that the City Council would consider the adoption of a resolution expressing its official intent to reimburse such expenditures with the issuance of its water revenue and/or general obligation alternate revenue bonds. Whereupon Alderman ____________________ presented and the City Clerk read by title a resolution as follows, a copy of which was provided to each Alderman prior to said meeting and to everyone in attendance at said meeting who requested a copy: A RESOLUTION expressing official intent regarding certain capital expenditures to be reimbursed from proceeds of water revenue and/or general obligation alternate revenue bonds to be issued by the United City of Yorkville, Kendall County, Illinois. WHEREAS, the United City of Yorkville, Kendall County, Illinois (the “City”), is a duly organized and existing municipality incorporated and existing under the provisions of the laws of the State of Illinois, and is now operating under the provisions of Illinois Municipal Code, as amended, and all laws amendatory thereof and supplementary thereto, including without limitation the Local Government Debt Reform Act of the State of Illinois, as amended; and WHEREAS, the City Council of the City (the “City Council”) has developed a list of capital projects with respect to the enhancement of its water delivery system (the “Project”); and WHEREAS, all or a portion of the expenditures relating to the Project (the “Expenditures”) (i) have been paid within the sixty (60) days prior to the passage of this Resolution, or (ii) will be paid on or after the passage of this Resolution; and WHEREAS, the City reasonably expects to reimburse itself for the Expenditures with the proceeds of its water revenue and/or general obligation alternate revenue bonds. NOW, THEREFORE, Be It and It Is Hereby Resolved by the City Council of the United City of Yorkville, Kendall County, Illinois, as follows: Section 1. Incorporation of Preambles. The City Council hereby finds that all of the recitals contained in the preambles to this Resolution are full, true and correct and does incorporate them into this Resolution by this reference. Section 2. Intent to Reimburse. The City reasonably expects to reimburse the Expenditures with the proceeds of an obligation in the form of its water revenue and/or general obligation alternate revenue bonds (in any event, the “Bonds”). All original Expenditures to be reimbursed will be capital expenditures (as defined in Treas. Reg. Sec. 1.150-1(b)) and other 2 amounts permitted to be reimbursed pursuant to Treas. Reg. Sec. 1.150-2(d)(3) and (f). The description of the type and use of the property for which the original Expenditures to be fully or partially reimbursed is to be paid are the costs relating to the Project as defined in the recitals to this Resolution. Section 3. Maximum Amount. The maximum aggregate principal amount of the Bonds expected to be issued to reimburse the costs of the Project paid prior to their issuance and to complete the Project is $10,000,000, not including the costs of issuance of the Bonds. Section 4. Ratification. All actions of the officers, agents and employees of the City that are in conformity with the purposes and intent of this Resolution, whether taken before or after the adoption thereof, are hereby ratified, confirmed and approved. Section 5. Authorization. This Resolution is made pursuant to Treasury Regulations Section 1.150-2. The City intends this Resolution to satisfy the requirements of the Internal Revenue Code of 1986, as amended and the regulations promulgated thereunder, and specifically Treasury Regulation Section 1.150-2(d), regarding the declaration by the City of its official intent to issue its Bonds for the purpose of reimbursing original expenditures (as that term is defined in Treasury Regulation Section 1.150-2(c)) incurred with respect to the Project within 60 days preceding the adoption of this Resolution. Section 6. Severability. If any section, paragraph, clause or provision of this Resolution shall be held to be invalid or unenforceable for any reason, the invalidity or unenforceability of such section, paragraph, clause or provision shall not affect any of the remaining provisions of this Resolution. 3 Section 7. Repeal. All resolutions and parts of resolutions in conflict herewith be and the same are hereby repealed and that this Resolution be in full force and effect forthwith upon its adoption. Adopted April 25, 2023. ____________________________________ Mayor ____________________________________ City Clerk Alderman _______________________ moved and Alderman ________________________ seconded the motion that said resolution as presented and read by title be adopted. After a full and complete discussion thereof, the Mayor directed the City Clerk to call the roll for a vote upon the motion to adopt said resolution. Upon the roll being called, the following Aldermen voted AYE: ____________________ _____________________________________________________________________________. The following Aldermen voted NAY: __________________________________________ Whereupon the Mayor declared the motion carried and said resolution adopted, and in open meeting approved and signed said resolution and directed the City Clerk to record the same in full in the records of the City Council of the United City of Yorkville, Kendall County, Illinois, which was done. Other business not pertinent to the adoption of said resolution was duly transacted at said meeting. Upon motion duly made, seconded and carried, the meeting was adjourned. ____________________________________ City Clerk STATE OF ILLINOIS ) ) SS COUNTY OF COOK ) CERTIFICATION OF MINUTES AND RESOLUTION I, the undersigned, do hereby certify that I am the duly qualified and acting City Clerk of the United City of Yorkville, Kendall County, Illinois (the “City”), and that as such official I am the keeper of the records and files of the City and of the City Council thereof (the “City Council”). I do further certify that the foregoing constitutes a full, true and complete transcript of the minutes of the meeting of the City Council held on the 25th day of April, 2023, insofar as same relates to the adoption of a resolution entitled: A RESOLUTION expressing official intent regarding certain capital expenditures to be reimbursed from proceeds of water revenue and/or general obligation alternate revenue bonds to be issued by the United City of Yorkville, Kendall County, Illinois. a true, correct and complete copy of which said resolution as adopted at said meeting appears in the foregoing transcript of the minutes of said meeting. I do further certify that the deliberations of the City Council on the adoption of said resolution were conducted openly, that the vote on the adoption of said resolution was taken openly, that said meeting was held at a specified time and place convenient to the public, that notice of said meeting was duly given to all of the news media requesting such notice, that an agenda for said meeting was posted at the location where said meeting was held and at the principal office of the City Council at least 96 hours in advance of the holding of said meeting and on a day that was not a Saturday, Sunday or legal holiday in the State of Illinois, that a true, correct and complete copy of said agenda as so posted is attached hereto as Exhibit A, that said meeting was called and held in strict compliance with the provisions of the Open Meetings Act of the State of Illinois, as amended, and the Illinois Municipal Code, as amended, and that the City Council has complied with all of the provisions of said Acts and with all of the procedural rules of the City Council in the conduct of said meeting and in the adoption of said resolution. IN WITNESS WHEREOF, I hereunto affix my official signature, this 25th day of April, 2023. ____________________________________ City Clerk United City of Yorkville, Kendall County, Illinois General Obligation Bonds (ARS), Series 2023 Dated: June 21, 2023 $10M / 30 Year / Preliminary Table of Contents Report Sources & Uses 1 Debt Service Schedule 2 Net Debt Service Schedule 3 Pricing Summary 4 Proof of D/S for Arbitrage Purposes 5 Proof of Bond Yield @ 4.1697441%6 2023 Bonds PRLM 30 Year 2 | SINGLE PURPOSE | 2/28/2023 | 7:06 PM Speer Financial, Inc. Preliminary, as of February 28, 2023 United City of Yorkville, Kendall County, Illinois General Obligation Bonds (ARS), Series 2023 Dated: June 21, 2023 $10M / 30 Year / Preliminary Sources & Uses Dated 06/21/2023 | Delivered 06/21/2023 Sources Of Funds Par Amount of Bonds $9,265,000.00 Reoffering Premium 892,825.05 Total Sources $10,157,825.05 Uses Of Funds Total Underwriter's Discount (0.800%)74,120.00 Costs of Issuance 80,000.00 Deposit to Project Construction Fund 10,000,000.00 Rounding Amount 3,705.05 Total Uses $10,157,825.05 2023 Bonds PRLM 30 Year 2 | SINGLE PURPOSE | 2/28/2023 | 7:06 PM Speer Financial, Inc. PPage 1 Preliminary, as of February 28, 2023 United City of Yorkville, Kendall County, Illinois General Obligation Bonds (ARS), Series 2023 Dated: June 21, 2023 $10M / 30 Year / Preliminary Debt Service Schedule Date Principal Coupon Interest Total P+I Fiscal Total 06/21/2023 ----- 12/30/2023 --260,918.44 260,918.44 260,918.44 06/30/2024 --248,493.75 248,493.75 - 12/30/2024 135,000.00 5.000%248,493.75 383,493.75 631,987.50 06/30/2025 --245,118.75 245,118.75 - 12/30/2025 140,000.00 5.000%245,118.75 385,118.75 630,237.50 06/30/2026 --241,618.75 241,618.75 - 12/30/2026 150,000.00 5.000%241,618.75 391,618.75 633,237.50 06/30/2027 --237,868.75 237,868.75 - 12/30/2027 155,000.00 5.000%237,868.75 392,868.75 630,737.50 06/30/2028 --233,993.75 233,993.75 - 12/30/2028 165,000.00 5.000%233,993.75 398,993.75 632,987.50 06/30/2029 --229,868.75 229,868.75 - 12/30/2029 170,000.00 5.000%229,868.75 399,868.75 629,737.50 06/30/2030 --225,618.75 225,618.75 - 12/30/2030 180,000.00 5.000%225,618.75 405,618.75 631,237.50 06/30/2031 --221,118.75 221,118.75 - 12/30/2031 190,000.00 5.000%221,118.75 411,118.75 632,237.50 06/30/2032 --216,368.75 216,368.75 - 12/30/2032 200,000.00 5.000%216,368.75 416,368.75 632,737.50 06/30/2033 --211,368.75 211,368.75 - 12/30/2033 210,000.00 5.000%211,368.75 421,368.75 632,737.50 06/30/2034 --206,118.75 206,118.75 - 12/30/2034 220,000.00 5.000%206,118.75 426,118.75 632,237.50 06/30/2035 --200,618.75 200,618.75 - 12/30/2035 230,000.00 5.000%200,618.75 430,618.75 631,237.50 06/30/2036 --194,868.75 194,868.75 - 12/30/2036 245,000.00 5.000%194,868.75 439,868.75 634,737.50 06/30/2037 --188,743.75 188,743.75 - 12/30/2037 255,000.00 5.250%188,743.75 443,743.75 632,487.50 06/30/2038 --182,050.00 182,050.00 - 12/30/2038 270,000.00 5.500%182,050.00 452,050.00 634,100.00 06/30/2039 --174,625.00 174,625.00 - 12/30/2039 285,000.00 5.500%174,625.00 459,625.00 634,250.00 06/30/2040 --166,787.50 166,787.50 - 12/30/2040 300,000.00 5.500%166,787.50 466,787.50 633,575.00 06/30/2041 --158,537.50 158,537.50 - 12/30/2041 315,000.00 5.500%158,537.50 473,537.50 632,075.00 06/30/2042 --149,875.00 149,875.00 - 12/30/2042 330,000.00 5.500%149,875.00 479,875.00 629,750.00 06/30/2043 --140,800.00 140,800.00 - 12/30/2043 350,000.00 5.500%140,800.00 490,800.00 631,600.00 06/30/2044 --131,175.00 131,175.00 - 12/30/2044 370,000.00 5.500%131,175.00 501,175.00 632,350.00 06/30/2045 --121,000.00 121,000.00 - 12/30/2045 390,000.00 5.500%121,000.00 511,000.00 632,000.00 06/30/2046 --110,275.00 110,275.00 - 12/30/2046 410,000.00 5.500%110,275.00 520,275.00 630,550.00 06/30/2047 --99,000.00 99,000.00 - 12/30/2047 435,000.00 5.500%99,000.00 534,000.00 633,000.00 06/30/2048 --87,037.50 87,037.50 - 12/30/2048 460,000.00 5.500%87,037.50 547,037.50 634,075.00 06/30/2049 --74,387.50 74,387.50 - 12/30/2049 485,000.00 5.500%74,387.50 559,387.50 633,775.00 06/30/2050 --61,050.00 61,050.00 - 12/30/2050 510,000.00 5.500%61,050.00 571,050.00 632,100.00 06/30/2051 --47,025.00 47,025.00 - 12/30/2051 540,000.00 5.500%47,025.00 587,025.00 634,050.00 06/30/2052 --32,175.00 32,175.00 - 12/30/2052 570,000.00 5.500%32,175.00 602,175.00 634,350.00 06/30/2053 --16,500.00 16,500.00 - 12/30/2053 600,000.00 5.500%16,500.00 616,500.00 633,000.00 Total $9,265,000.00 -$9,969,093.44 $19,234,093.44 - Yield Statistics Bond Year Dollars $183,209.13 Average Life 19.774 Years Average Coupon 5.4413739% Net Interest Cost (NIC)4.9945047% True Interest Cost (TIC)4.6951017% Bond Yield for Arbitrage Purposes 4.1697441% All Inclusive Cost (AIC)4.7621059% IRS Form 8038 Net Interest Cost 4.5191815% Weighted Average Maturity 19.772 Years 2023 Bonds PRLM 30 Year 2 | SINGLE PURPOSE | 2/28/2023 | 7:06 PM Speer Financial, Inc. PPage 2 Preliminary, as of February 28, 2023 United City of Yorkville, Kendall County, Illinois General Obligation Bonds (ARS), Series 2023 Dated: June 21, 2023 $10M / 30 Year / Preliminary Net Debt Service Schedule Date Principal Coupon Interest Total P+I Net New D/S 12/30/2023 --260,918.44 260,918.44 260,918.44 12/30/2024 135,000.00 5.000%496,987.50 631,987.50 631,987.50 12/30/2025 140,000.00 5.000%490,237.50 630,237.50 630,237.50 12/30/2026 150,000.00 5.000%483,237.50 633,237.50 633,237.50 12/30/2027 155,000.00 5.000%475,737.50 630,737.50 630,737.50 12/30/2028 165,000.00 5.000%467,987.50 632,987.50 632,987.50 12/30/2029 170,000.00 5.000%459,737.50 629,737.50 629,737.50 12/30/2030 180,000.00 5.000%451,237.50 631,237.50 631,237.50 12/30/2031 190,000.00 5.000%442,237.50 632,237.50 632,237.50 12/30/2032 200,000.00 5.000%432,737.50 632,737.50 632,737.50 12/30/2033 210,000.00 5.000%422,737.50 632,737.50 632,737.50 12/30/2034 220,000.00 5.000%412,237.50 632,237.50 632,237.50 12/30/2035 230,000.00 5.000%401,237.50 631,237.50 631,237.50 12/30/2036 245,000.00 5.000%389,737.50 634,737.50 634,737.50 12/30/2037 255,000.00 5.250%377,487.50 632,487.50 632,487.50 12/30/2038 270,000.00 5.500%364,100.00 634,100.00 634,100.00 12/30/2039 285,000.00 5.500%349,250.00 634,250.00 634,250.00 12/30/2040 300,000.00 5.500%333,575.00 633,575.00 633,575.00 12/30/2041 315,000.00 5.500%317,075.00 632,075.00 632,075.00 12/30/2042 330,000.00 5.500%299,750.00 629,750.00 629,750.00 12/30/2043 350,000.00 5.500%281,600.00 631,600.00 631,600.00 12/30/2044 370,000.00 5.500%262,350.00 632,350.00 632,350.00 12/30/2045 390,000.00 5.500%242,000.00 632,000.00 632,000.00 12/30/2046 410,000.00 5.500%220,550.00 630,550.00 630,550.00 12/30/2047 435,000.00 5.500%198,000.00 633,000.00 633,000.00 12/30/2048 460,000.00 5.500%174,075.00 634,075.00 634,075.00 12/30/2049 485,000.00 5.500%148,775.00 633,775.00 633,775.00 12/30/2050 510,000.00 5.500%122,100.00 632,100.00 632,100.00 12/30/2051 540,000.00 5.500%94,050.00 634,050.00 634,050.00 12/30/2052 570,000.00 5.500%64,350.00 634,350.00 634,350.00 12/30/2053 600,000.00 5.500%33,000.00 633,000.00 633,000.00 Total $9,265,000.00 -$9,969,093.44 $19,234,093.44 $19,234,093.44 2023 Bonds PRLM 30 Year 2 | SINGLE PURPOSE | 2/28/2023 | 7:06 PM Speer Financial, Inc. PPage 3 Preliminary, as of February 28, 2023 United City of Yorkville, Kendall County, Illinois General Obligation Bonds (ARS), Series 2023 Dated: June 21, 2023 $10M / 30 Year / Preliminary Pricing Summary Maturity Type of Bond Coupon Yield Maturity Value Price YTM Call Date Call Price Dollar Price 12/30/2024 Serial Coupon 5.000%3.410%135,000.00 102.342% ---138,161.70 12/30/2025 Serial Coupon 5.000%3.330%140,000.00 104.011% ---145,615.40 12/30/2026 Serial Coupon 5.000%3.340%150,000.00 105.476% ---158,214.00 12/30/2027 Serial Coupon 5.000%3.360%155,000.00 106.830% ---165,586.50 12/30/2028 Serial Coupon 5.000%3.360%165,000.00 108.206% ---178,539.90 12/30/2029 Serial Coupon 5.000%3.340%170,000.00 109.659% ---186,420.30 12/30/2030 Serial Coupon 5.000%3.350%180,000.00 110.893% ---199,607.40 12/30/2031 Serial Coupon 5.000%3.360%190,000.00 112.068% ---212,929.20 12/30/2032 Serial Coupon 5.000%3.420%200,000.00 112.751% ---225,502.00 12/30/2033 Serial Coupon 5.000%3.470%210,000.00 113.393% ---238,125.30 12/30/2034 Serial Coupon 5.000%3.650%220,000.00 111.709%c 3.740%12/30/2033 100.000%245,759.80 12/30/2035 Serial Coupon 5.000%3.790%230,000.00 110.420%c 3.938%12/30/2033 100.000%253,966.00 12/30/2036 Serial Coupon 5.000%3.900%245,000.00 109.420%c 4.086%12/30/2033 100.000%268,079.00 12/30/2037 Serial Coupon 5.250%4.020%255,000.00 110.470%c 4.275%12/30/2033 100.000%281,698.50 12/30/2038 Serial Coupon 5.500%4.080%270,000.00 112.051%c 4.419%12/30/2033 100.000%302,537.70 12/30/2039 Serial Coupon 5.500%4.100%285,000.00 111.869%c 4.476%12/30/2033 100.000%318,826.65 12/30/2040 Serial Coupon 5.500%4.130%300,000.00 111.597%c 4.534%12/30/2033 100.000%334,791.00 12/30/2041 Serial Coupon 5.500%4.170%315,000.00 111.236%c 4.593%12/30/2033 100.000%350,393.40 12/30/2042 Serial Coupon 5.500%4.190%330,000.00 111.056%c 4.633%12/30/2033 100.000%366,484.80 12/30/2043 Serial Coupon 5.500%4.250%350,000.00 110.517%c 4.696%12/30/2033 100.000%386,809.50 12/30/2053 Term 1 Coupon 5.500%4.420%4,770,000.00 109.010%c 4.926%12/30/2033 100.000%5,199,777.00 Total ---$9,265,000.00 -----$10,157,825.05 Bid Information Par Amount of Bonds $9,265,000.00 Reoffering Premium or (Discount)892,825.05 Gross Production $10,157,825.05 Total Underwriter's Discount (0.800%)$(74,120.00) Bid (108.837%)10,083,705.05 Total Purchase Price $10,083,705.05 Bond Year Dollars $183,209.13 Average Life 19.774 Years Average Coupon 5.4413739% Net Interest Cost (NIC)4.9945047% True Interest Cost (TIC)4.6951017% 2023 Bonds PRLM 30 Year 2 | SINGLE PURPOSE | 2/28/2023 | 7:06 PM Speer Financial, Inc. PPage 4 Preliminary, as of February 28, 2023 United City of Yorkville, Kendall County, Illinois General Obligation Bonds (ARS), Series 2023 Dated: June 21, 2023 $10M / 30 Year / Preliminary Proof of D/S for Arbitrage Purposes Date Principal Interest Total 06/21/2023 --- 12/30/2023 -260,918.44 260,918.44 06/30/2024 -248,493.75 248,493.75 12/30/2024 135,000.00 248,493.75 383,493.75 06/30/2025 -245,118.75 245,118.75 12/30/2025 140,000.00 245,118.75 385,118.75 06/30/2026 -241,618.75 241,618.75 12/30/2026 150,000.00 241,618.75 391,618.75 06/30/2027 -237,868.75 237,868.75 12/30/2027 155,000.00 237,868.75 392,868.75 06/30/2028 -233,993.75 233,993.75 12/30/2028 165,000.00 233,993.75 398,993.75 06/30/2029 -229,868.75 229,868.75 12/30/2029 170,000.00 229,868.75 399,868.75 06/30/2030 -225,618.75 225,618.75 12/30/2030 180,000.00 225,618.75 405,618.75 06/30/2031 -221,118.75 221,118.75 12/30/2031 190,000.00 221,118.75 411,118.75 06/30/2032 -216,368.75 216,368.75 12/30/2032 200,000.00 216,368.75 416,368.75 06/30/2033 -211,368.75 211,368.75 12/30/2033 7,780,000.00 211,368.75 7,991,368.75 Total $9,265,000.00 $4,883,793.44 $14,148,793.44 2023 Bonds PRLM 30 Year 2 | SINGLE PURPOSE | 2/28/2023 | 7:06 PM Speer Financial, Inc. PPage 5 Preliminary, as of February 28, 2023 United City of Yorkville, Kendall County, Illinois General Obligation Bonds (ARS), Series 2023 Dated: June 21, 2023 $10M / 30 Year / Preliminary Proof of Bond Yield @ 4.1697441% Date Cashflow PV Factor Present Value Cumulative PV 06/21/2023 -1.0000000x -- 12/30/2023 260,918.44 0.9785669x 255,326.16 255,326.16 06/30/2024 248,493.75 0.9585817x 238,201.57 493,527.73 12/30/2024 383,493.75 0.9390047x 360,102.43 853,630.16 06/30/2025 245,118.75 0.9198275x 225,466.96 1,079,097.12 12/30/2025 385,118.75 0.9010419x 347,008.13 1,426,105.25 06/30/2026 241,618.75 0.8826400x 213,262.37 1,639,367.62 12/30/2026 391,618.75 0.8646139x 338,599.01 1,977,966.64 06/30/2027 237,868.75 0.8469559x 201,464.35 2,179,430.99 12/30/2027 392,868.75 0.8296586x 325,946.95 2,505,377.93 06/30/2028 233,993.75 0.8127146x 190,170.13 2,695,548.06 12/30/2028 398,993.75 0.7961166x 317,645.53 3,013,193.59 06/30/2029 229,868.75 0.7798575x 179,264.87 3,192,458.47 12/30/2029 399,868.75 0.7639305x 305,471.95 3,497,930.42 06/30/2030 225,618.75 0.7483288x 168,837.02 3,666,767.44 12/30/2030 405,618.75 0.7330458x 297,337.11 3,964,104.55 06/30/2031 221,118.75 0.7180748x 158,779.81 4,122,884.36 12/30/2031 411,118.75 0.7034096x 289,184.90 4,412,069.26 06/30/2032 216,368.75 0.6890440x 149,087.58 4,561,156.84 12/30/2032 416,368.75 0.6749717x 281,037.11 4,842,193.95 06/30/2033 211,368.75 0.6611868x 139,754.22 4,981,948.17 12/30/2033 7,991,368.75 0.6476834x 5,175,876.88 10,157,825.05 Total $14,148,793.44 -$10,157,825.05 - Derivation Of Target Amount Par Amount of Bonds $9,265,000.00 Reoffering Premium or (Discount)892,825.05 Original Issue Proceeds $10,157,825.05 2023 Bonds PRLM 30 Year 2 | SINGLE PURPOSE | 2/28/2023 | 7:06 PM Speer Financial, Inc. PPage 6 United City of Yorkville, Kendall County, Illinois General Obligation Bonds (ARS), Series 2023 Dated: June 21, 2023 $10M / 25 Year / Preliminary Table of Contents Report Sources & Uses 1 Debt Service Schedule 2 Net Debt Service Schedule 3 Pricing Summary 4 Proof of D/S for Arbitrage Purposes 5 Proof of Bond Yield @ 4.0267067%6 2023 Bonds PRLM 25 Year 2 | SINGLE PURPOSE | 2/28/2023 | 7:06 PM Speer Financial, Inc. Preliminary, as of February 28, 2023 United City of Yorkville, Kendall County, Illinois General Obligation Bonds (ARS), Series 2023 Dated: June 21, 2023 $10M / 25 Year / Preliminary Sources & Uses Dated 06/21/2023 | Delivered 06/21/2023 Sources Of Funds Par Amount of Bonds $9,220,000.00 Reoffering Premium 935,023.05 Total Sources $10,155,023.05 Uses Of Funds Total Underwriter's Discount (0.800%)73,760.00 Costs of Issuance 80,000.00 Deposit to Project Construction Fund 10,000,000.00 Rounding Amount 1,263.05 Total Uses $10,155,023.05 2023 Bonds PRLM 25 Year 2 | SINGLE PURPOSE | 2/28/2023 | 7:06 PM Speer Financial, Inc. PPage 1 Preliminary, as of February 28, 2023 United City of Yorkville, Kendall County, Illinois General Obligation Bonds (ARS), Series 2023 Dated: June 21, 2023 $10M / 25 Year / Preliminary Debt Service Schedule Date Principal Coupon Interest Total P+I Fiscal Total 06/21/2023 ----- 12/30/2023 --256,935.00 256,935.00 256,935.00 06/30/2024 --244,700.00 244,700.00 - 12/30/2024 190,000.00 5.000%244,700.00 434,700.00 679,400.00 06/30/2025 --239,950.00 239,950.00 - 12/30/2025 200,000.00 5.000%239,950.00 439,950.00 679,900.00 06/30/2026 --234,950.00 234,950.00 - 12/30/2026 210,000.00 5.000%234,950.00 444,950.00 679,900.00 06/30/2027 --229,700.00 229,700.00 - 12/30/2027 220,000.00 5.000%229,700.00 449,700.00 679,400.00 06/30/2028 --224,200.00 224,200.00 - 12/30/2028 230,000.00 5.000%224,200.00 454,200.00 678,400.00 06/30/2029 --218,450.00 218,450.00 - 12/30/2029 240,000.00 5.000%218,450.00 458,450.00 676,900.00 06/30/2030 --212,450.00 212,450.00 - 12/30/2030 255,000.00 5.000%212,450.00 467,450.00 679,900.00 06/30/2031 --206,075.00 206,075.00 - 12/30/2031 265,000.00 5.000%206,075.00 471,075.00 677,150.00 06/30/2032 --199,450.00 199,450.00 - 12/30/2032 280,000.00 5.000%199,450.00 479,450.00 678,900.00 06/30/2033 --192,450.00 192,450.00 - 12/30/2033 295,000.00 5.000%192,450.00 487,450.00 679,900.00 06/30/2034 --185,075.00 185,075.00 - 12/30/2034 310,000.00 5.000%185,075.00 495,075.00 680,150.00 06/30/2035 --177,325.00 177,325.00 - 12/30/2035 325,000.00 5.000%177,325.00 502,325.00 679,650.00 06/30/2036 --169,200.00 169,200.00 - 12/30/2036 340,000.00 5.000%169,200.00 509,200.00 678,400.00 06/30/2037 --160,700.00 160,700.00 - 12/30/2037 360,000.00 5.250%160,700.00 520,700.00 681,400.00 06/30/2038 --151,250.00 151,250.00 - 12/30/2038 375,000.00 5.500%151,250.00 526,250.00 677,500.00 06/30/2039 --140,937.50 140,937.50 - 12/30/2039 400,000.00 5.500%140,937.50 540,937.50 681,875.00 06/30/2040 --129,937.50 129,937.50 - 12/30/2040 420,000.00 5.500%129,937.50 549,937.50 679,875.00 06/30/2041 --118,387.50 118,387.50 - 12/30/2041 440,000.00 5.500%118,387.50 558,387.50 676,775.00 06/30/2042 --106,287.50 106,287.50 - 12/30/2042 465,000.00 5.500%106,287.50 571,287.50 677,575.00 06/30/2043 --93,500.00 93,500.00 - 12/30/2043 495,000.00 5.500%93,500.00 588,500.00 682,000.00 06/30/2044 --79,887.50 79,887.50 - 12/30/2044 520,000.00 5.500%79,887.50 599,887.50 679,775.00 06/30/2045 --65,587.50 65,587.50 - 12/30/2045 550,000.00 5.500%65,587.50 615,587.50 681,175.00 06/30/2046 --50,462.50 50,462.50 - 12/30/2046 580,000.00 5.500%50,462.50 630,462.50 680,925.00 06/30/2047 --34,512.50 34,512.50 - 12/30/2047 610,000.00 5.500%34,512.50 644,512.50 679,025.00 06/30/2048 --17,737.50 17,737.50 - 12/30/2048 645,000.00 5.500%17,737.50 662,737.50 680,475.00 Total $9,220,000.00 -$8,023,260.00 $17,243,260.00 - Yield Statistics Bond Year Dollars $148,620.50 Average Life 16.119 Years Average Coupon 5.3984881% Net Interest Cost (NIC)4.8189832% True Interest Cost (TIC)4.5154012% Bond Yield for Arbitrage Purposes 4.0267067% All Inclusive Cost (AIC)4.5906748% IRS Form 8038 Net Interest Cost 4.3186371% Weighted Average Maturity 16.163 Years 2023 Bonds PRLM 25 Year 2 | SINGLE PURPOSE | 2/28/2023 | 7:06 PM Speer Financial, Inc. PPage 2 Preliminary, as of February 28, 2023 United City of Yorkville, Kendall County, Illinois General Obligation Bonds (ARS), Series 2023 Dated: June 21, 2023 $10M / 25 Year / Preliminary Net Debt Service Schedule Date Principal Coupon Interest Total P+I Net New D/S 12/30/2023 --256,935.00 256,935.00 256,935.00 12/30/2024 190,000.00 5.000%489,400.00 679,400.00 679,400.00 12/30/2025 200,000.00 5.000%479,900.00 679,900.00 679,900.00 12/30/2026 210,000.00 5.000%469,900.00 679,900.00 679,900.00 12/30/2027 220,000.00 5.000%459,400.00 679,400.00 679,400.00 12/30/2028 230,000.00 5.000%448,400.00 678,400.00 678,400.00 12/30/2029 240,000.00 5.000%436,900.00 676,900.00 676,900.00 12/30/2030 255,000.00 5.000%424,900.00 679,900.00 679,900.00 12/30/2031 265,000.00 5.000%412,150.00 677,150.00 677,150.00 12/30/2032 280,000.00 5.000%398,900.00 678,900.00 678,900.00 12/30/2033 295,000.00 5.000%384,900.00 679,900.00 679,900.00 12/30/2034 310,000.00 5.000%370,150.00 680,150.00 680,150.00 12/30/2035 325,000.00 5.000%354,650.00 679,650.00 679,650.00 12/30/2036 340,000.00 5.000%338,400.00 678,400.00 678,400.00 12/30/2037 360,000.00 5.250%321,400.00 681,400.00 681,400.00 12/30/2038 375,000.00 5.500%302,500.00 677,500.00 677,500.00 12/30/2039 400,000.00 5.500%281,875.00 681,875.00 681,875.00 12/30/2040 420,000.00 5.500%259,875.00 679,875.00 679,875.00 12/30/2041 440,000.00 5.500%236,775.00 676,775.00 676,775.00 12/30/2042 465,000.00 5.500%212,575.00 677,575.00 677,575.00 12/30/2043 495,000.00 5.500%187,000.00 682,000.00 682,000.00 12/30/2044 520,000.00 5.500%159,775.00 679,775.00 679,775.00 12/30/2045 550,000.00 5.500%131,175.00 681,175.00 681,175.00 12/30/2046 580,000.00 5.500%100,925.00 680,925.00 680,925.00 12/30/2047 610,000.00 5.500%69,025.00 679,025.00 679,025.00 12/30/2048 645,000.00 5.500%35,475.00 680,475.00 680,475.00 Total $9,220,000.00 -$8,023,260.00 $17,243,260.00 $17,243,260.00 2023 Bonds PRLM 25 Year 2 | SINGLE PURPOSE | 2/28/2023 | 7:06 PM Speer Financial, Inc. PPage 3 Preliminary, as of February 28, 2023 United City of Yorkville, Kendall County, Illinois General Obligation Bonds (ARS), Series 2023 Dated: June 21, 2023 $10M / 25 Year / Preliminary Pricing Summary Maturity Type of Bond Coupon Yield Maturity Value Price YTM Call Date Call Price Dollar Price 12/30/2024 Serial Coupon 5.000%3.410%190,000.00 102.342% ---194,449.80 12/30/2025 Serial Coupon 5.000%3.330%200,000.00 104.011% ---208,022.00 12/30/2026 Serial Coupon 5.000%3.340%210,000.00 105.476% ---221,499.60 12/30/2027 Serial Coupon 5.000%3.360%220,000.00 106.830% ---235,026.00 12/30/2028 Serial Coupon 5.000%3.360%230,000.00 108.206% ---248,873.80 12/30/2029 Serial Coupon 5.000%3.340%240,000.00 109.659% ---263,181.60 12/30/2030 Serial Coupon 5.000%3.350%255,000.00 110.893% ---282,777.15 12/30/2031 Serial Coupon 5.000%3.360%265,000.00 112.068% ---296,980.20 12/30/2032 Serial Coupon 5.000%3.420%280,000.00 112.751% ---315,702.80 12/30/2033 Serial Coupon 5.000%3.470%295,000.00 113.393% ---334,509.35 12/30/2034 Serial Coupon 5.000%3.650%310,000.00 111.709%c 3.740%12/30/2033 100.000%346,297.90 12/30/2035 Serial Coupon 5.000%3.790%325,000.00 110.420%c 3.938%12/30/2033 100.000%358,865.00 12/30/2036 Serial Coupon 5.000%3.900%340,000.00 109.420%c 4.086%12/30/2033 100.000%372,028.00 12/30/2037 Serial Coupon 5.250%4.020%360,000.00 110.470%c 4.275%12/30/2033 100.000%397,692.00 12/30/2038 Serial Coupon 5.500%4.080%375,000.00 112.051%c 4.419%12/30/2033 100.000%420,191.25 12/30/2039 Serial Coupon 5.500%4.100%400,000.00 111.869%c 4.476%12/30/2033 100.000%447,476.00 12/30/2040 Serial Coupon 5.500%4.130%420,000.00 111.597%c 4.534%12/30/2033 100.000%468,707.40 12/30/2041 Serial Coupon 5.500%4.170%440,000.00 111.236%c 4.593%12/30/2033 100.000%489,438.40 12/30/2042 Serial Coupon 5.500%4.190%465,000.00 111.056%c 4.633%12/30/2033 100.000%516,410.40 12/30/2043 Serial Coupon 5.500%4.250%495,000.00 110.517%c 4.696%12/30/2033 100.000%547,059.15 12/30/2048 Term 1 Coupon 5.500%4.330%2,905,000.00 109.805%c 4.828%12/30/2033 100.000%3,189,835.25 Total ---$9,220,000.00 -----$10,155,023.05 Bid Information Par Amount of Bonds $9,220,000.00 Reoffering Premium or (Discount)935,023.05 Gross Production $10,155,023.05 Total Underwriter's Discount (0.800%)$(73,760.00) Bid (109.341%)10,081,263.05 Total Purchase Price $10,081,263.05 Bond Year Dollars $148,620.50 Average Life 16.119 Years Average Coupon 5.3984881% Net Interest Cost (NIC)4.8189832% True Interest Cost (TIC)4.5154012% 2023 Bonds PRLM 25 Year 2 | SINGLE PURPOSE | 2/28/2023 | 7:06 PM Speer Financial, Inc. PPage 4 Preliminary, as of February 28, 2023 United City of Yorkville, Kendall County, Illinois General Obligation Bonds (ARS), Series 2023 Dated: June 21, 2023 $10M / 25 Year / Preliminary Proof of D/S for Arbitrage Purposes Date Principal Interest Total 06/21/2023 --- 12/30/2023 -256,935.00 256,935.00 06/30/2024 -244,700.00 244,700.00 12/30/2024 190,000.00 244,700.00 434,700.00 06/30/2025 -239,950.00 239,950.00 12/30/2025 200,000.00 239,950.00 439,950.00 06/30/2026 -234,950.00 234,950.00 12/30/2026 210,000.00 234,950.00 444,950.00 06/30/2027 -229,700.00 229,700.00 12/30/2027 220,000.00 229,700.00 449,700.00 06/30/2028 -224,200.00 224,200.00 12/30/2028 230,000.00 224,200.00 454,200.00 06/30/2029 -218,450.00 218,450.00 12/30/2029 240,000.00 218,450.00 458,450.00 06/30/2030 -212,450.00 212,450.00 12/30/2030 255,000.00 212,450.00 467,450.00 06/30/2031 -206,075.00 206,075.00 12/30/2031 265,000.00 206,075.00 471,075.00 06/30/2032 -199,450.00 199,450.00 12/30/2032 280,000.00 199,450.00 479,450.00 06/30/2033 -192,450.00 192,450.00 12/30/2033 7,130,000.00 192,450.00 7,322,450.00 Total $9,220,000.00 $4,661,685.00 $13,881,685.00 2023 Bonds PRLM 25 Year 2 | SINGLE PURPOSE | 2/28/2023 | 7:06 PM Speer Financial, Inc. PPage 5 Preliminary, as of February 28, 2023 United City of Yorkville, Kendall County, Illinois General Obligation Bonds (ARS), Series 2023 Dated: June 21, 2023 $10M / 25 Year / Preliminary Proof of Bond Yield @ 4.0267067% Date Cashflow PV Factor Present Value Cumulative PV 06/21/2023 -1.0000000x -- 12/30/2023 256,935.00 0.9792873x 251,613.18 251,613.18 06/30/2024 244,700.00 0.9599599x 234,902.19 486,515.38 12/30/2024 434,700.00 0.9410140x 409,058.78 895,574.16 06/30/2025 239,950.00 0.9224420x 221,339.95 1,116,914.11 12/30/2025 439,950.00 0.9042365x 397,818.84 1,514,732.95 06/30/2026 234,950.00 0.8863903x 208,257.41 1,722,990.36 12/30/2026 444,950.00 0.8688964x 386,615.44 2,109,605.80 06/30/2027 229,700.00 0.8517477x 195,646.44 2,305,252.24 12/30/2027 449,700.00 0.8349374x 375,471.37 2,680,723.60 06/30/2028 224,200.00 0.8184590x 183,498.50 2,864,222.10 12/30/2028 454,200.00 0.8023057x 364,407.26 3,228,629.36 06/30/2029 218,450.00 0.7864713x 171,804.65 3,400,434.01 12/30/2029 458,450.00 0.7709493x 353,441.72 3,753,875.73 06/30/2030 212,450.00 0.7557337x 160,555.63 3,914,431.37 12/30/2030 467,450.00 0.7408185x 346,295.59 4,260,726.95 06/30/2031 206,075.00 0.7261975x 149,651.16 4,410,378.11 12/30/2031 471,075.00 0.7118652x 335,341.88 4,745,720.00 06/30/2032 199,450.00 0.6978157x 139,179.34 4,884,899.33 12/30/2032 479,450.00 0.6840435x 327,964.64 5,212,863.97 06/30/2033 192,450.00 0.6705431x 129,046.01 5,341,909.98 12/30/2033 7,322,450.00 0.6573091x 4,813,113.07 10,155,023.05 Total $13,881,685.00 -$10,155,023.05 - Derivation Of Target Amount Par Amount of Bonds $9,220,000.00 Reoffering Premium or (Discount)935,023.05 Original Issue Proceeds $10,155,023.05 2023 Bonds PRLM 25 Year 2 | SINGLE PURPOSE | 2/28/2023 | 7:06 PM Speer Financial, Inc. PPage 6 Speer Financial, Inc. INDEPENDENT MUNICIPAL ADVISORS ESTABLISHED 1954 UNITED CITY OF YORKVILLE, ILLINOIS GENERAL OBLIGATION (ALTERNATE REVENUE SOURCE) BONDS, SERIES 2023A / WATER REVENUE BONDS, SERIES 2023A PRELIMINARY TIMETABLE (AS OF APRIL 18, 2023) TASK PARTY/FIRM RESPONSIBLE DATE Distribute Underwriter Request for Proposal (RFP) Speer Week of April 18 Receive Underwriter RFP Responses Speer and City Week of May 1 Adoption of Authorizing Ordinance City May 9 Publish Authorizing Ordinance and Notice of BINA Hearing City Between May 10 and May 19 Distribute Draft Preliminary Official Statement (POS) Speer Week of May 15 Distribute Rating Package Speer Week of May 15 BINA Hearing City May 23 Comments Due on POS All Parties Week of May 29 Distribute Second Draft of POS Speer Week of June 5 Rating Agency Call/Meeting City and Speer Week of June 5 Receive Bond Rating City and Speer By June 15 Finalize and Post POS Speer Week of June 19 Adoption of Bond Ordinance City June 27 Bond Sale All Between June 27 and June 29 Bond Closing All Parties July 19 All City Council Actions are Highlighted in BLUE Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Community Development Purchasing Police Public Works Parks and Recreation Agenda Item Number Mayor’s Report #6 Tracking Number CC 2023-21 Lake Michigan Engineering Escrow Agreement City Council – April 25, 2023 Majority Approval Bart Olson Administration Name Department Summary Consideration of an intergovernmental agreement for design engineering costs for the first and second phase of the Lake Michigan water source project. Background This item was last discussed in March 2023 during the FY 24 budget presentation and at the March 2023 Public Works Committee meeting. At those meetings, the groups viewed documents that had preliminary capital improvement plans for the Lake Michigan water source project. One component of those plans is the phase 1 and phase 2 engineering for the project that DuPage Water Commission (DWC) will undertake. DWC has opened an RFP for an engineering contract for this first phase of the project, and intends to move forward with the selection of a firm in early Summer. Accordingly, DWC has asked the three Waterlink communities to deposit $200,000 each in escrow for this cost. Yorkville’s contribution is included in the FY 24 budget proposal. The attached escrow and intergovernmental agreement provides for this $200,000 per community deposit, which is expected to cover several months of engineering work on the phase 1 and phase 2 contract. The exact cost of the engineering contract will not be known until June, when DWC approves a formal contract with a firm. The agreement provides for equal, subsequent deposits at a later date as the escrow is depleted. However, we anticipate that once the engineering costs are known and the communities continue their own planning efforts over the next few months, that a full member and funding agreement will be approved with DWC before a subsequent deposit will be required. This full member and funding agreement would be Yorkville’s entry into DWC and would contain more details on how the ultimate construction costs will be split between the three communities. Recommendation Staff recommends approval of the intergovernmental agreement covering phase 1 and phase 2 engineering costs for the Lake Michigan water supply project. Memorandum To: City Council From: Bart Olson, City Administrator CC: Date: April 18, 2023 Subject: Lake Michigan engineering escrow agreement Resolution No. 2023-____ Page 1 Resolution No. 2023-_____ RESOLUTION APPROVING AN ESCROW INTERGOVERNMENTAL AGREEMENT BY AND AMONG THE UNITED CITY OF YORKVILLE, THE VILLAGE OF OSWEGO, THE VILLAGE OF MONTGOMERY AND THE DUPAGE WATER COMMISSION WHEREAS, the United City of Yorkville, Kendall County, Illinois (the "City"), the Village of Oswego (“Oswego”) and the Village of Montgomery (“Montgomery’) are duly organized units of government of the State of Illinois within the meaning of Article VII, Section 10 of the 1970 Illinois Constitution (collectively, the “Municipalities”); and, WHEREAS, the Constitution of the State of Illinois of 1970, Article VII, Section 10, and the Intergovernmental Cooperation Act, 5 ILCS 220/1 et seq., authorize units of local government to contract or otherwise associate among themselves to obtain or share services and to exercise, combine, or transfer any power or function in any manner not prohibited by law; and, WHEREAS, the Municipalities and the DuPage Water Commission (the “Commission”) is a county water commission and public corporation under Division 15 of Article 11 of the Illinois Municipal Code, 65 ILCS 5/11-135-1 et seq. and the Water Commission Act of 1985, 70 ILCS 3720/0.01 et seq.; and, WHEREAS, the Municipalities and the Commission are in the process of negotiating contracts for the sale of Lake Michigan water to the Municipalities from the Commission’s Waterworks System; and, WHEREAS, the Commission will design, construct, own, operate and maintain the water main (the “Project”) required to transmit the water. WHEREAS, the Commission will incur expenses for the design and construction of the Project and the eventual connections to serve the Municipal System, costs which will include but not be limited to engineering, property acquisition, and easement acquisitions (the “Commission Expenses”); and, Resolution No. 2023-____ Page 2 WHEREAS, the Municipalities and Commission mutually agree and desire to commence the preliminary engineering design of the main and connections prior to the execution of the water purchase and sale contracts and construction contract in order to accelerate the schedule for the delivery of Lake Michigan water to the Municipalities; and, WHEREAS, the Commission requires the Municipalities to establish an escrow fund with the Commission as stated herein to provide a funding source for the design engineering portion of the Commission Expenses pursuant to the terms as stated in the attached Escrow Intergovernmental Agreement. NOW, THEREFORE, BE IT RESOLVED by the Mayor and City Council of the United City of Yorkville, Kendall County, Illinois, as follows: Section 1. The recitals set forth above are incorporated into this Resolution as if fully restated herein. Section 2. Escrow Intergovernmental Agreement Among the United City of Yorkville, Village of Oswego, Village of Montgomery and the DuPage Water System, in the form attached hereto and made a part hereof, is hereby approved; and, the Mayor and City Clerk are hereby authorized to execute said Agreement. Section 3. That this Resolution shall be in full force and effect from and after its passage and approval as provided by law. Resolution No. 2023-____ Page 3 Passed by the City Council of the United City of Yorkville, Kendall County, Illinois this ____ day of __________________, A.D. 2023. ______________________________ CITY CLERK KEN KOCH _________ DAN TRANSIER _________ ARDEN JOE PLOCHER _________ CRAIG SOLING _________ CHRIS FUNKHOUSER _________ MATT MAREK _________ SEAVER TARULIS _________ RUSTY CORNEILS _________ APPROVED by me, as Mayor of the United City of Yorkville, Kendall County, Illinois this ____ day of __________________, A.D. 2023. ______________________________ MAYOR Attest: ______________________________ CITY CLERK ESCROW INTERGOVERNMENTAL AGREEMENT Page 1 of 8 Exhibit A ESCROW INTERGOVERNMENTAL AGREEMENT This Escrow Intergovernmental Agreement (the “Escrow Agreement”) is dated the ________day of ______________, 2023 between the Village of Montgomery (“Montgomery”), the Village of Oswego (“Oswego”) and the United City of Yorkville (“Yorkville”) (Oswego, Montgomery and Yorkville are collectively referred to herein as the “Municipalities”) and the DuPage Water Commission, (the “Commission”) a county water commission and public corporation under Division 135 of Article 11 of the Illinois Municipal Code, 65 ILCS 5/11-135-1 et seq., and the Water Commission Act of 1985, 70 ILCS 3720/0.01 et seq. (the “Acts”). WITNESSETH: WHEREAS, the Commission has been organized under the Acts to supply water within its territorial limits; and WHEREAS, the Municipalities currently own and operate municipal drinking water systems served by wells which extract source water from the Ironton-Galesville aquifer; and WHEREAS, the Municipalities are within the territorial limits of the Commission; and WHEREAS, the Municipalities intend to change from the Ironton-Galesville groundwater source to Lake Michigan source water, through a future water purchase agreement (the “Customer Agreement”) with the DuPage Water Commission, and have applied to the State of Illinois Department of Natural Resources, Office of Water Resources (“IDNR”), for a Lake Michigan Water Allocation Permit (“Permit”); and WHEREAS, the Municipalities have conducted extensive study and have concluded that the most sustainable alternative water source to serve the Municipalities through the municipal waterworks systems currently serving the Municipalities, as well as any extensions or improvements of those systems (collectively the “Municipal Systems”) is Lake Michigan water from the Commission; and WHEREAS, the Commission owns and maintains a waterworks system as a supplier of ESCROW INTERGOVERNMENTAL AGREEMENT Page 2 of 8 Lake Michigan water to member customers that contract for such service (“Commission’s Waterworks System”); and WHEREAS, Oswego seeks to connect to Lake Michigan water through the Commission in 2027, Yorkville in 2027, and Montgomery in 2032; and WHEREAS, Pending a Permit from the IDNR, the Municipalities seek to connect to Lake Michigan through the DWC; and WHEREAS, the Commission has entered into a water supply contract with the City of Chicago to purchase Lake Michigan water sufficient to meet the water supply needs of the Commission and its customers; and WHEREAS, the Commission’s water supply contract with the City of Chicago is set to expire in 2024 and the Commission is 1) exploring an alternative solution to obtaining Lake Michigan water and at the same time, 2) in discussions and negotiations with the City of Chicago for a new water supply agreement; and WHEREAS, the Municipalities and the Commission are in the process of negotiating Water Purchase and Sale Contracts for the sale of Lake Michigan water to the Municipalities from the Commission’s Waterworks System; and WHEREAS, the Municipalities and the Commission are in the process of negotiating a Construction Contract for the construction of a transmission line and be directly connected to the Commission’s Waterworks System (the “Direct Connection”), through the construction and extension of the Commission’s water transmission infrastructure as preliminarily described in Exhibit A (the “Transmission Main”), such that the Municipal Systems will connect through the Transmission Main to the Commission’s Waterworks System facilities directly; and WHEREAS, the Commission will design, construct, own, operate, and maintain the Transmission Main (the “Project”), and; WHEREAS, the Commission will incur expenses for the design and construction of the Project and the eventual Direct Connections to serve the Municipal Systems, costs which will ESCROW INTERGOVERNMENTAL AGREEMENT Page 3 of 8 include but not be limited to engineering, property acquisition, and easement acquisitions (the “Commission Expenses”); and WHEREAS, the Municipalities and Commission mutually agree and desire to commence the preliminary engineering design of the Transmission Main and Direct Connections prior to the execution of the Water Purchase and Sale Contracts and Construction Contract in order to accelerate the schedule for the delivery of Lake Michigan water to the Municipalities, and; WHEREAS, the Commission requires the Municipalities to establish an escrow fund with the Commission as stated herein to provide a funding source for the design engineering portion of the Commission Expenses; and WHEREAS, pursuant to Article VII, Section 10 of the Illinois Constitution of 1970, and the Intergovernmental Cooperation Act, 5 ILCS 220/1 et seq., the Commission and the Municipalities are authorized to enter into this Escrow Agreement; NOW, THEREFORE, in consideration of the foregoing recitals and of the mutual covenants and agreements herein contained, the Municipalities and the Commission hereby agree as follows: AGREEMENT 1. The recitals contained in the Preamble above will become a part of this Escrow Agreement as if fully set forth herein. 2. Escrow Account. Montgomery, Oswego, and Yorkville will each pay the Commission, within thirty (30) days of execution of this Escrow Agreement, Two Hundred Thousand Dollars and No Cents ($200,000.00) for a total of Six Hundred Thousand Dollars and No Cents ($600,000.00) in the form of cash to be held by the Commission in escrow (“Escrow Account”). a. The Commission will establish a segregated Escrow Account for the sole purpose of funding the Commission Expenses. The Commission will draw from the Escrow Account to pay for or reimburse the design engineering costs of Commission Expenses. ESCROW INTERGOVERNMENTAL AGREEMENT Page 4 of 8 b. The Escrow Account will be insured and interest bearing, and the Commission will provide the Municipalities with Quarterly Statements: 1) showing the starting and ending balances for that quarter in the Escrow Account; 2) detailing the design engineering costs of Commission Expenses incurred for that quarter including any amounts received or paid from the Escrow Account. The Municipalities will have the right to conduct audits for three years after the termination of this Escrow Agreement relative to the Escrow Account. c. The Commission will keep a record of all pay requests from the Escrow Account for reimbursement of Commission Expenses incurred (the “Pay Request”) and sufficient documentation of the Commission Expenses incurred in support of the Pay Request. The documentation will be retained for review by the Municipalities upon request and included within the Quarterly Statements issued by the Commission. d. The Municipalities and the Commission will resolve any Escrow Account disputes using the dispute resolution procedure in Paragraph 6. 3. Termination and Return of Escrow. This Escrow Agreement will terminate, and any monies not paid or incurred for Commission Expenses, including any interest therein will be returned to the Municipalities, unless mutually extended by the Municipalities and the Commission, upon the earlier of: a. Two years from the date of this Escrow Agreement; b. Upon the signing of Water Purchase and Sale Agreements between the Commission and the Municipalities for the purchase of water from the Commission; or c. Upon the Municipalities’ written notification to the Commission that they are no longer pursuing Water Purchase and Sale Agreements with the Commission for the purchase of water from the Commission. Except for a reason other than the denial of a Permit from the IDNR, any withdrawing Municipality will be responsible for any Commission Expenses associated with engineering design incurred to modify engineering designs for the remaining Municipalities. 4. Replenishment of Escrow. If at any time during the term of this Escrow Agreement, the ESCROW INTERGOVERNMENTAL AGREEMENT Page 5 of 8 balance in the Escrow Account is less than Two Hundred Thousand Dollars ($200,000.00), the Commission will notify the Municipalities. Within thirty (30) days of the Commission notifying the Municipalities under this Paragraph 4, Montgomery, Oswego, and Yorkville will each pay the Commission its proportionate or equal share of the request but not to exceed One Hundred Thousand Dollars ($100,000.00) for deposit into the Escrow Account. 5. Progress Review: The DWC will follow generally accepted engineering principles and regularly conduct Project progress meetings with the Municipalities to review and seek consensus of the progress of the Project and at each engineering design milestone such as 30, 50, 90% completion. 6. Dispute Resolution. All claims, disputes, and other matters in question among the Municipalities and the Commission arising out of, or relating to, this Agreement shall be decided by arbitration, in accordance with the Arbitration Rules of the American Arbitration Association, unless the Municipalities and the Commission mutually agree otherwise. The award rendered by the arbitrator shall be final, and judgment may be entered on it in accordance with applicable law in the Eighteenth Judicial Circuit, DuPage County, Illinois. Demand for arbitration shall be made in accordance with the notice provisions contained in Paragraph 9 below, with copies sent to the American Arbitration Association. 7. Default. If any Municipality or the Commission defaults in the full and timely performance of any of its obligations hereunder, the non-breaching entity or entities, after first providing written notice to the breaching entity of the event of default and providing the breaching entity ten (10) days to cure the same, will be entitled to invoke its legal rights and remedies as a result thereof, including, but not limited to, its equitable remedy of specific performance. THE FOREGOING NOTWITHSTANDING, NO ENTITY WILL BE LIABLE TO ANOTHER ENTITY OR ANY OF ITS AFFILIATES, AGENTS, EMPLOYEES OR CONTRACTORS FOR SPECIAL, INDIRECT, EXEMPLARY, INCIDENTAL, PUNITIVE, OR CONSEQUENTIAL DAMAGES. 8. No Third-Party Beneficiaries. There are no third party beneficiaries of this Agreement and nothing in this Agreement, express or implied, is intended to confer on any person other than the Parties hereto (and their respective successors, heirs and permitted assigns), any rights, ESCROW INTERGOVERNMENTAL AGREEMENT Page 6 of 8 remedies, obligations or liabilities. 9. Notices. Any notices under this Escrow Agreement will be personally delivered, delivered by the deposit thereof in the U. S. Postal Service, postage prepaid, registered, or certified, return receipt requested, or by overnight courier service to the Party at the address listed below or at another address hereafter designated by notice or by email transmission. Any such notice will be deemed to have been delivered and given upon personal delivery or delivery by a nationally recognized overnight courier service, or deposit with the United States Postal Service or upon receipt of written confirmation that facsimile or email transmission has been successfully completed: If to the Commission: Paul D. May, P.E., General Manager DuPage Water Commission 600 E. Butterfield Road Elmhurst, IL 60126 Email: may@dpwc.org With a copy to: Phillip A. Luetkehans Luetkehans, Brady, Garner & Armstrong 105 E. Irving Park Road Itasca, IL 60143 Email: pal@lbgalaw.com If to the Municipalities: Village Administrator Village of Oswego 100 Parkers Mill Oswego, IL 60543 Village Administrator Village of Montgomery 200 N River Street Montgomery, IL 60538 ESCROW INTERGOVERNMENTAL AGREEMENT Page 7 of 8 City Administrator United City of Yorkville 800 Game Farm Road Yorkville, IL 60560 With a copy to: Irene Schild Caminer Caminer Law, LLC 2612 W. Sunnyside Ave. Chicago, IL 60625 10. Miscellaneous. a. Except as provided herein, the Municipalities and the Commission will assign this Escrow Agreement or any right or privilege any Municipalities and the Commission may have under this Escrow Agreement without the prior written consent of all Parties hereto, not to be unreasonably withheld conditioned or delayed. b. This Escrow Agreement will be governed by the internal laws of the State of Illinois. c. The person(s) executing this Escrow Agreement on behalf of the Parties hereto warrant that: (i) such each Municipality and the Commission are duly organized and existing; (ii) the individual signing is duly authorized to execute and deliver this Escrow Agreement on behalf of said Municipality or the Commission; (iii) by so executing this Escrow Agreement, such Municipality and the Commission are formally bound to the provisions and conditions contained in this Escrow Agreement; and (iv) the entering into this Escrow Agreement by a Municipality and the Commission does not violate any provision of any other agreement to which said Municipality and the Commission is bound. d. Each Municipality and the Commission acknowledge that it may be necessary to execute documents other than those specifically referred to herein in order to complete the objectives and requirements that are set forth in this Escrow Agreement. Each Municipality and the Commission hereby agree to cooperate with each other by executing such other documents or taking such other actions as may be reasonably necessary to complete the objectives and requirements set forth herein in accordance with the intent of each Municipality and the Commission as evidenced by this Escrow Agreement. ESCROW INTERGOVERNMENTAL AGREEMENT Page 8 of 8 e. This Escrow Agreement is the entire agreement between the Municipalities and the Commission regarding its subject matter and may not be changed or amended except pursuant to a written instrument signed by each Municipality and the Commission. f. This Escrow Agreement may be executed in any number of identical counterparts each of which will be considered an original but which together will constitute one and the same Agreement. IN WITNESS WHEREOF, each Municipality and the Commission hereto have caused their respective corporate names to be subscribed hereto and their respective corporate seals to be affixed hereto and attested by their duly authorized officers, all on the date set opposite their respective corporate names. ATTEST: DuPage Water Commission _________________________ BY: ________________________ ATTEST: Village of Montgomery _________________________ BY: ________________________ ATTEST: Village of Oswego _________________________ BY: ________________________ ATTEST; United City of Yorkville _________________________ BY: ________________________ Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Community Development Purchasing Police Public Works Parks and Recreation Agenda Item Number Public Works Committee #1 Tracking Number PW 2023-36 2023 Road to Better Roads Program City Council – April 25, 2023 PW – 4/18/23 Moved forward to City Council agenda. PW 2023-36 Majority Approval 2023 Road Program – Recommendation of Award Brad Sanderson Engineering Name Department Bids were received, opened, and tabulated for work to be done on the 2023 Road To Better Roads Program at 10:00 a.m., March 30, 2023. Representatives of contractors bidding the project and our firm were in attendance. A tabulation of the bids and the engineer’s estimate is attached for your information and record. We recommend the acceptance of the Bid and approval of award be made to the low bidder, D. Construction, Inc. 1488 S. Broadway Coal City, IL 60416 in the total amount of $1,197,204.31. If you have any questions or require additional information, please let us know. Memorandum To: Bart Olson, City Administrator From: Brad Sanderson, EEI CC: Eric Dhuse, Director of Public Works Jori Behland, City Clerk Rob Fredrickson, Finance Director Date: March 31, 2023 Subject: 2023 Road to Better Roads Program Page 1 of 1BID TABULATIONENGINEER'S ESTIMATE BUILDERS PAVINGBIDS RECEIVED 10:00 A.M. 3/30/23 52 Wheeler Road 4413 Roosevelt Road Suite 108Sugar Grove, IL 60554 Hillside, IL 60162TOTAL BID$1,204,250.10 $1,228,000.00BID BOND N/AXSIGNED BID N/AXD. CONSTRUCTION GENEVA CONSTRUCTION1488 S. Broadway P.O. Box 998Coal City, IL 60416 Aurora, IL 60507TOTAL BID$1,197,204.31 $1,305,625.76BID BOND XXSIGNED BID XXBID SUMMARY2023 ROAD TO BETTER ROADSUNITED CITY OF YORKVILLESECTION NO. 23-00000-00-GMENGINEERING ENTERPRISES, INC.52 WHEELER ROAD, SUGAR GROVE, ILLINOIS BIDS RECD 3/30/2023ITEMNO.DESCRIPTION1SUPPLEMENTAL WATERING UNIT 10.0220.00$ 2,200.00$ 0.01$ 0.10$ 0.01$ 0.10$ 10.00$ 100.00$ 2BITUMINOUS MATERIALS (TACK COAT) POUND 28946.00.01$ 289.46$ 0.01$ 289.46$ 0.01$ 289.46$ 0.10$ 2,894.60$ 3HOT-MIX ASPHALT SURFACE REMOVAL - BUTT JOINT SQ YD 413.00.01$ 4.13$ 15.00$ 6,195.00$ 18.00$ 7,434.00$ 15.00$ 6,195.00$ 4HOT-MIX ASPHALT BINDER COURSE, IL-9.5, N50 TON 3556.076.00$ 270,256.00$ 89.50$ 318,262.00$ 95.00$ 337,820.00$ 83.00$ 295,148.00$ 5HOT-MIX ASPHALT SURFACE COURSE, IL-9.5, MIX "D", N50 TON 3686.076.50$ 281,979.00$ 93.00$ 342,798.00$ 95.00$ 350,170.00$ 83.00$ 305,938.00$ 6SIDEWALK REMOVAL SQ FT 5500.02.75$ 15,125.00$ 2.50$ 13,750.00$ 2.25$ 12,375.00$ 1.75$ 9,625.00$ 7PORTLAND CEMENT CONCRETE SIDEWALK, 5 INCH SQ FT 5500.09.35$ 51,425.00$ 8.50$ 46,750.00$ 9.50$ 52,250.00$ 8.00$ 44,000.00$ 8DETECTABLE WARNINGS SQ FT 332.035.20$ 11,686.40$ 32.00$ 10,624.00$ 37.00$ 12,284.00$ 35.00$ 11,620.00$ 9COMBINATION CONCRETE CURB AND GUTTER REMOVAL AND REPLACEMENT FOOT 2010.044.00$ 88,440.00$ 40.00$ 80,400.00$ 50.00$ 100,500.00$ 42.00$ 84,420.00$ 10HOT-MIX ASPHALT SURFACE REMOVAL, VARIABLE DEPTH SQ YD 32982.02.50$ 82,455.00$ 2.90$ 95,647.80$ 3.75$ 123,682.50$ 2.65$ 87,402.30$ 11HOT-MIX ASPHALT SURFACE REMOVAL, 3" SQ YD 9306.02.75$ 25,591.50$ 4.00$ 37,224.00$ 3.95$ 36,758.70$ 3.40$ 31,640.40$ 12PARTIAL DEPTH PATCHING (SPECIAL) SQ YD 427.045.00$ 19,215.00$ 25.00$ 10,675.00$ 32.75$ 13,984.25$ 35.00$ 14,945.00$ 13ROUTING AND SEALING CRACKS FOOT 19683.00.64$ 12,597.12$ 0.55$ 10,825.65$ 0.58$ 11,416.14$ 0.50$ 9,841.50$ 14MANHOLES TO BE ADJUSTED EACH 4.0800.00$ 3,200.00$ 725.00$ 2,900.00$ 550.00$ 2,200.00$ 700.00$ 2,800.00$ 15INLETS TO BE ADJUSTED EACH 47.0440.00$ 20,680.00$ 400.00$ 18,800.00$ 355.00$ 16,685.00$ 400.00$ 18,800.00$ 16SANITARY MANHOLES TO BE ADJUSTED EACH 1.0880.00$ 880.00$ 800.00$ 800.00$ 1,300.00$ 1,300.00$ 1,200.00$ 1,200.00$ 17TYPE 1 FRAME, OPEN LID EACH 4.0550.00$ 2,200.00$ 500.00$ 2,000.00$ 500.00$ 2,000.00$ 400.00$ 1,600.00$ 18TYPE 3 FRAME AND GRATE EACH 1.0550.00$ 550.00$ 500.00$ 500.00$ 500.00$ 500.00$ 500.00$ 500.00$ 19THERMOPLASTIC PAVEMENT MARKING - LETTERS & SYMBOLS SQ FT 1307.06.05$ 7,907.35$ 5.50$ 7,188.50$ 5.00$ 6,535.00$ 5.00$ 6,535.00$ 20THERMOPLASTIC PAVEMENT MARKING - LINE 4" FOOT 27168.00.66$ 17,930.88$ 0.60$ 16,300.80$ 0.74$ 20,104.32$ 0.75$ 20,376.00$ 21THERMOPLASTIC PAVEMENT MARKING - LINE 6" FOOT 2266.00.99$ 2,243.34$ 0.90$ 2,039.40$ 1.25$ 2,832.50$ 1.40$ 3,172.40$ 22THERMOPLASTIC PAVEMENT MARKING - LINE 8" FOOT 2988.01.38$ 4,123.44$ 1.25$ 3,735.00$ 1.55$ 4,631.40$ 2.20$ 6,573.60$ 23THERMOPLASTIC PAVEMENT MARKING - LINE 12" FOOT 1093.03.03$ 3,311.79$ 2.75$ 3,005.75$ 2.50$ 2,732.50$ 3.00$ 3,279.00$ 24THERMOPLASTIC PAVEMENT MARKING - LINE 24" FOOT 458.05.50$ 2,519.00$ 5.00$ 2,290.00$ 5.00$ 2,290.00$ 5.00$ 2,290.00$ 25MODIFIED URETHANE PAVEMENT MARKING - LETTERS AND SYMBOLS SQ FT 273.05.94$ 1,621.62$ 5.40$ 1,474.20$ 6.00$ 1,638.00$ 10.00$ 2,730.00$ 26MODIFIED URETHANE PAVEMENT MARKING - LINE 4" FOOT 2792.01.27$ 3,545.84$ 1.15$ 3,210.80$ 0.82$ 2,289.44$ 2.00$ 5,584.00$ 27MODIFIED URETHANE PAVEMENT MARKING - LINE 6" FOOT 4120.01.87$ 7,704.40$ 1.70$ 7,004.00$ 1.50$ 6,180.00$ 3.00$ 12,360.00$ 28MODIFIED URETHANE PAVEMENT MARKING - LINE 12" FOOT 3183.02.97$ 9,453.51$ 2.70$ 8,594.10$ 3.00$ 9,549.00$ 6.00$ 19,098.00$ 29MODIFIED URETHANE PAVEMENT MARKING - LINE 24" FOOT 737.05.94$ 4,377.78$ 5.40$ 3,979.80$ 6.00$ 4,422.00$ 10.00$ 7,370.00$ 30SHORT TERM PAVEMENT MARKINGS FOOT 500.03.00$ 1,500.00$ 1.00$ 500.00$ 1.50$ 750.00$ 1.00$ 500.00$ 31SHORT TERM PAVEMENT MARKING REMOVAL SQ FT 168.05.00$ 840.00$ 3.50$ 588.00$ 2.95$ 495.60$ 3.00$ 504.00$ UNIT PRICE AMOUNT Hillside, IL 60162BID TABULATION 2023 ROAD TO BETTER ROADSUNITED CITY OF YORKVILLE52 Wheeler RoadBID TABULATIONBUILDERS PAVING, LLCSECTION NO. 23-00000-00-GMSugar Grove, IL 60554D CONSTRUCTION, INC.1488 S. Broadway Coal City, IL 604164401 Roosevelt RoadENGINEER'S ESTIMATEGENEVA CONSTRUCTIONP.O. Box 998Aurora, IL 60507UNIT PRICE AMOUNTQUANTITYUNIT UNIT PRICE AMOUNT UNIT PRICE AMOUNTENGINEERING ENTERPRISES, INC.52 WHEELER ROAD, SUGAR GROVE, ILLINOIS BIDS RECD 3/30/2023ITEMNO.DESCRIPTIONUNIT PRICE AMOUNT Hillside, IL 60162BID TABULATION 2023 ROAD TO BETTER ROADSUNITED CITY OF YORKVILLE52 Wheeler RoadBID TABULATIONBUILDERS PAVING, LLCSECTION NO. 23-00000-00-GMSugar Grove, IL 60554D CONSTRUCTION, INC.1488 S. Broadway Coal City, IL 604164401 Roosevelt RoadENGINEER'S ESTIMATEGENEVA CONSTRUCTIONP.O. Box 998Aurora, IL 60507UNIT PRICE AMOUNTQUANTITYUNIT UNIT PRICE AMOUNT UNIT PRICE AMOUNT32AGGREGATE SURFACE REMOVAL, 4" SQ YD 580.010.00$ 5,800.00$ 13.50$ 7,830.00$ 5.30$ 3,074.00$ 10.00$ 5,800.00$ 33PREPARATION OF BASE SQ YD 580.02.00$ 1,160.00$ 2.75$ 1,595.00$ 1.75$ 1,015.00$ 3.00$ 1,740.00$ 34SODDING, SPECIALSQ YD 1151.016.25$ 18,703.75$ 14.75$ 16,977.25$ 14.75$ 16,977.25$ 15.00$ 17,265.00$ 35HOT-MIX ASPHALT DRIVEWAY REMOVAL AND REPLACEMENT SQ YD 117.057.00$ 6,669.00$ 65.00$ 7,605.00$ 44.00$ 5,148.00$ 50.00$ 5,850.00$ 36RECESSED REFLECTIVE PAVEMENT MARKER EACH 90.071.50$ 6,435.00$ 65.00$ 5,850.00$ 17.16$ 1,544.40$ 50.00$ 4,500.00$ 37RAISED REFLECTIVE PAVEMENT MARKER REMOVAL EACH 90.010.00$ 900.00$ 18.00$ 1,620.00$ 8.00$ 720.00$ 15.00$ 1,350.00$ 38TRAFFIC CONTROL AND PROTECTION (SPECIAL) L SUM 1.015,000.00$ 15,000.00$ 12,655.19$ 12,655.19$ 16,932.00$ 16,932.00$ 30,000.00$ 30,000.00$ 39EMULSIFIED MALTENE-BASED REJUVENATOR SQ YD 75742.02.00$ 151,484.00$ 1.10$ 83,316.20$ 1.10$ 83,316.20$ 1.15$ 87,103.30$ 40CRACK ROUTING (PAVEMENT) FOOT 60000.00.03$ 1,800.00$ 0.02$ 1,200.00$ 0.02$ 1,200.00$ 0.01$ 600.00$ 41CRACK FILLINGPOUND 20000.01.67$ 33,400.00$ 1.55$ 31,000.00$ 1.48$ 29,600.00$ 1.55$ 31,000.00$ TOTAL BASE BID (Items 1 - 41) 1,197,204.31$ 1,228,000.00$ 1,305,625.76$ 1,204,250.10$ % BELOW/ABOVE ENGINEER'S ESTIMATE-0.59% 1.97% 8.42%ENGINEERING ENTERPRISES, INC.52 WHEELER ROAD, SUGAR GROVE, ILLINOIS ()-()-()-()-()-()-()-()-()-()-()-(()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()- ()- ()- ()-()-()-()-()-(()-( ) - ( ) -()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-( ) - ()- ()- ()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-(()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()- ()- ()- ()-()-()-()-()-(()-( ) - ( ) -()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-( ) - ()- ()- ()-()-()-()-()-()-()-()-()-()-McHugh Rd W Somonauk StGame Farm RdInde pe n d e nceB l v d Nathan Dr Jo n a tha n DrPu rc e l l St C aledoniaD rDicks o n Ct GroveStWac k erDrCoralDrFaxon Rd Riv e r Rd Oak St Heart l a n d DrTa u sCir C a rl y DrChurch StOverl ookCtE l d e n DrKennedy Rd Ce n t e r P k wy Martin Ave WhitePlainsLn SBridgeStLandmark AveHigh Ridge LnAl anDal eLnRe dbud Dr R iv e r sid e R d Autumn Creek Blvd Sh a dowW ood Dr M cMurtrie W a y EKendallDr ColtonStQuinsey Rd Oak Ln Pleasure Dr OmahaDrFreemontStB l u e s te m D r Ho n e y s u c k l e Ln Hayd e n DrW Main St Sunset AvePrairieLnI roqois Ln W Center St SiennaDrLongviewDrSlateDrCross StPlumStKingStS lateC tW River St E Center StBristol AveClearwaterDr Gawne LnLiberty StHunt St CrimsonLnBoomer LnRidge St VioletCt O rch id S tESp r i n g StStrawberry Ln BruellStMeadowviewLnMarke tplace Dr C a rl y C t E Park St DakotaDrE Somonauk St Arrowhead Dr E Main St WorsleyStS age Ct Yellowstone L n Ruby Dr Boomha h B l v d WKendallD r Tum a R d Aub urnD rBirc h wo od Dr C h risty L n Western Ln DaltonAveWest StCatalpaTrlW C o u n t r y si d e Pkwy South St DivisionStN P arkDrLauren DrHic koryLn Lakevi e wDr Hillcrest Ave North St S P a r k D rOliv e L n La v e n d e rWa y L illi a nL nJackson St Homestead Dr Sw a n s o n L n Kend a llCirc le M idightP lWalnut St WoodworthStEmeraldLn Blackberry Shor e L n NR o y a l OaksD r AcornLn WRo y alOak s Dr John S t PinewoodDrH unterLn T w in l e a f T r l Yor k v i l l e Rd Alice Ave Swit c hgrass L n R i v e r s i d eDrNorthlandLnPrairiePointeDr Kate D rL il a cW a y MarketviewDrW VeteransPkwy Elm St PrairieRoseLnSumac Dr Fai r h a v e nDrD e e r path Dr Georgeanna St WLexing t on CirW K e n da l l D r i ve Leisure St W in t e r b e r r y D rE Countryside Pkwy SCa rly CirNBeecherRd SRoyalOaksDr WildIndigoLnRyanDr Titu s D r PraireGrassLnGolde n r o d D r Grac e Dr E L e x ingto nCirTeriLnConover Ln E Veterans PkwyIsabel DrCanyonT r l Bristol Ridge Rd V a n E m m o n R dCom me rcialDr N Ca rly Cir NBr i dgeStErica Ln Cannonball Trl Corneils Rd Edward Ln WalshEngineering Enterprises, Inc. 52 Wheeler Road Sugar Grove, Illinois 60554 (630) 466-6700 (;+,%,7LOCATION MAP www.eeiweb.com DATE: PROJECT NO.: FILE: PATH: BY: JANUARY 2023 YO2239 YO2239_Road Program 2023 Attachment E.MXD H:\GIS\PUBLIC\YORKVILLE\2022\ MJT United City of Yorkville 800 Game Farm Road Yorkville, IL 60560 630-553-4350 ³ 4,000 02,000 Feet Legend 2023 Road ProgramState StS Main StW Washington St Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Community Development Purchasing Police Public Works Parks and Recreation Agenda Item Number Public Works Committee #2 Tracking Number PW 2023-37 2023 Road to Better Roads – Construction Engineering Agreement City Council – April 25, 2023 PW – 4/18/23 Moved forward to City Council agenda. PW 2023-37 None Informational Brad Sanderson Engineering Name Department 2023 Roads to Better Roads Program United City of Yorkville Professional Services Agreement - Construction Engineering THIS AGREEMENT, by and between the United City of Yorkville, hereinafter referred to as the "City" or “OWNER” and Engineering Enterprises, Inc. hereinafter referred to as the "Contractor" or “ENGINEER” agrees as follows: A. Services: ENGINEER agrees to furnish to the City the following services: The ENGINEER shall provide any and all necessary engineering services to the City as indicated on the included Attachment B. Construction Engineering for all roadways indicated on Attachment E will be provided. Engineering will be in accordance with all City and Illinois Department of Transportation requirements. B. Term: Services will be provided beginning on the date of execution of this agreement and continuing, until terminated by either party upon 7 days written notice to the non- terminating party or upon completion of the Services. Upon termination the ENGINEER shall be compensated for all work performed for the City prior to termination. C. Compensation and maximum amounts due to ENGINEER: ENGINEER shall receive as compensation for all work and services to be performed herein, an amount based on the Estimated Level of Effort and Associated Cost included in Attachment C. Construction Engineering will be paid for as an Hourly Rate in the amount of $85,989. The hourly rates for this project are shown in the attached 2023 Standard Schedule of Charges (Attachment F). All payments will be made according to the Illinois State Prompt Payment Act and not less than once every thirty days. D. Changes in Rates of Compensation: In the event that this contract is designated in Section B hereof as an Ongoing Contract, ENGINEER, on or before February 1st of any given year, shall provide written notice of any change in the rates specified in Section C hereof (or on any attachments hereto) and said changes shall only be effective on and after May 1st of that same year. E. Ownership of Records and Documents: ENGINEER agrees that all books and records and other recorded information developed specifically in connection with this agreement shall remain the property of the City. ENGINEER agrees to keep such information confidential and not to disclose or disseminate the information to third parties without the consent of the City. This 2023 Roads to Better Roads Program United City of Yorkville Professional Services Agreement Construction Engineering confidentiality shall not apply to material or information, which would otherwise be subject to public disclosure through the freedom of information act or if already previously disclosed by a third party. Upon termination of this agreement, ENGINEER agrees to return all such materials to the City. The City agrees not to modify any original documents produced by ENGINEER without contractors consent. Modifications of any signed duplicate original document not authorized by ENGINEER will be at OWNER’s sole risk and without legal liability to the ENGINEER. Use of any incomplete, unsigned document will, likewise, be at the OWNER’s sole risk and without legal liability to the ENGINEER. F. Governing Law: This contract shall be governed and construed in accordance with the laws of the State of Illinois. Venue shall be in Kendall County, Illinois. G. Independent Contractor: ENGINEER shall have sole control over the manner and means of providing the work and services performed under this agreement. The City’s relationship to the ENGINEER under this agreement shall be that of an independent contractor. ENGINEER will not be considered an employee to the City for any purpose. H. Certifications: Employment Status: The Contractor certifies that if any of its personnel are an employee of the State of Illinois, they have permission from their employer to perform the service. Anti-Bribery : The Contractor certifies it is not barred under 30 Illinois Compiled Statutes 500/50-5(a) - (d) from contracting as a result of a conviction for or admission of bribery or attempted bribery of an officer or employee of the State of Illinois or any other state. Loan Default: If the Contractor is an individual, the Contractor certifies that he/she is not in default for a period of six months or more in an amount of $600 or more on the repayment of any educational loan guaranteed by the Illinois State Scholarship Commission made by an Illinois institution of higher education or any other loan made from public funds for the purpose of financing higher education (5 ILCS 385/3). Felony Certification: The Contractor certifies that it is not barred pursuant to 30 Illinois Compiled Statutes 500/50-10 from conducting business with the State of Illinois or any agency as a result of being convicted of a felony. Barred from Contracting : The Contractor certifies that it has not been barred from contracting as a result of a conviction for bid-rigging or bid rotating under 720 Illinois Compiled Statutes 5/33E or similar law of another state. 2023 Roads to Better Roads Program United City of Yorkville Professional Services Agreement Construction Engineering Drug Free Workplace: The Contractor certifies that it is in compliance with the Drug Free Workplace Act (30 Illinois Compiled Statutes 580) as of the effective date of this contract. The Drug Free Workplace Act requires, in part, that Contractors, with 25 or more employees certify and agree to take steps to ensure a drug free workplace by informing employees of the dangers of drug abuse, of the availability of any treatment or assistance program, of prohibited activities and of sanctions that will be imposed for violations; and that individuals with contracts certify that they will not engage in the manufacture, distribution, dispensation, possession, or use of a controlled substance in the performance of the contract. Non-Discrimination, Certification, and Equal Employment Opportunity : The Contractor agrees to comply with applicable provisions of the Illinois Human Rights Act (775 Illinois Compiled Statutes 5), the U.S. Civil Rights Act, the Americans with Disabilities Act, Section 504 of the U.S. Rehabilitation Act and the rules applicable to each. The equal opportunity clause of Section 750.10 of the Illinois Department of Human Rights Rules is specifically incorporated herein. The Contractor shall comply with Executive Order 11246, entitled Equal Employment Opportunity, as amended by Executive Order 11375, and as supplemented by U.S. Department of Labor regulations (41 C.F.R. Chapter 60). The Contractor agrees to incorporate this clause into all subcontracts under this Contract. International Boycott: The Contractor certifies that neither it nor any substantially owned affiliated company is participating or shall participate in an international boycott in violation of the provisions of the U.S. Export Administration Act of 1979 or the regulations of the U.S. Department of Commerce promulgated under that Act (30 ILCS 582). Record Retention and Audits: If 30 Illinois Compiled Statutes 500/20-65 requires the Contractor (and any subcontractors) to maintain, for a period of 3 years after the later of the date of completion of this Contract or the date of final payment under the Contract, all books and records relating to the performance of the Contract and necessary to support amounts charged to the City under the Contract. The Contract and all books and records related to the Contract shall be available for review and audit by the City and the Illinois Auditor General. If this Contract is funded from contract/grant funds provided by the U.S. Government, the Contract, books, and records shall be available for review and audit by the Comptroller General of the U.S. and/or the Inspector General of the federal sponsoring agency. The Contractor agrees to cooperate fully with any audit and to provide full access to all relevant materials. United States Resident Certification: (This certification must be included in all contracts involving personal services by non-resident aliens and foreign entities in accordance with requirements imposed by the Internal Revenue Services for withholding and reporting federal income taxes.) The Contractor certifies that he/she is a: x United States Citizen ___ Resident Alien ___ Non-Resident Alien The Internal Revenue Service requires that 2023 Roads to Better Roads Program United City of Yorkville Professional Services Agreement Construction Engineering taxes be withheld on payments made to non resident aliens for the performance of personal services at the rate of 30%. Tax Payer Certification : Under penalties of perjury, the Contractor certifies that its Federal Tax Payer Identification Number or Social Security Number is (provided separately) and is doing business as a (check one): ___ Individual ___ Real Estate Agent ___ Sole Proprietorship ___ Government Entity ___ Partnership ___ Tax Exempt Organization (IRC 501(a) only) x Corporation ___ Not for Profit Corporation ___ Trust or Estate ___ Medical and Health Care Services Provider Corp. I. Indemnification: ENGINEER shall indemnify and hold harmless the City and City’s agents, servants, and employees against all loss, damage, and expense which it may sustain or for which it will become liable on account of injury to or death of persons, or on account of damage to or destruction of property resulting from the performance of work under this agreement by ENGINEER or its Subcontractors, or due to or arising in any manner from the wrongful act or negligence of ENGINEER or its Subcontractors of any employee of any of them. In the event that the either party shall bring any suit, cause of action or counterclaim against the other party, the non-prevailing party shall pay to the prevailing party the cost and expenses incurred to answer and/or defend such action, including reasonable attorney fees and court costs. In no event shall the either party indemnify any other party for the consequences of that party’s negligence, including failure to follow the ENGINEER’s recommendations. J. Insurance: The ENGINEER agrees that it has either attached a copy of all required insurance certificates or that said insurance is not required due to the nature and extent of the types of services rendered hereunder. (Not applicable as having been previously supplied) K. Additional Terms or Modification: The terms of this agreement shall be further modified as provided on the attachments. Except for those terms included on the attachments, no additional terms are included as a part of this agreement. All prior understandings and agreements between the parties are merged into this agreement, and this agreement may not be modified orally or in any manner other than by an agreement in writing signed by both parties. In the event that any provisions of this agreement shall be held to be invalid or unenforceable, the remaining provisions shall be valid and binding on the parties. The list of attachments are as follows: Attachment A: Standard Terms and Conditions Attachment B: Scope of Services Attachment C: Estimated Level of Effort and Associated Cost 2023 Roads to Better Roads Program United City of Yorkville Professional Services Agreement Construction Engineering Attachment D: Anticipated Project Schedule Attachment E: Location Map Attachment F: 2023 Standard Schedule of Charges L. Notices: All notices required to be given under the terms of this agreement shall be given mail, addressed to the parties as follows: For the City: For the ENGINEER: City Administrator and City Clerk Engineering Enterprises, Inc. United City of Yorkville 52 Wheeler Road 800 Game Farm Road Sugar Grove Illinois 60554 Yorkville, IL 60560 Either of the parties may designate in writing from time to time substitute addresses or persons in connection with required notices. Agreed to this _____day of __________________, 2023. United City of Yorkville: Engineering Enterprises, Inc.: _________________________________ ________________________________ John Purcell Brad Sanderson, P.E. Mayor Chief Operating Officer / President _________________________________ ________________________________ Jori Behland Christopher J. Ott, P.E. City Clerk Project Manager 2023 Road to Better Roads Program – Construction Engineering Engineering Agreement Attachment A – Standard Terms & Conditions 2023 Road to Better Roads Program – Construction Engineering United City of Yorkville Attachment A – Standard Terms & Conditions Agreement: These Standard Terms and Conditions, together with the Professional Services Agreement, constitute the entire integrated agreement between the OWNER and Engineering Enterprises, Inc. (EEI) (hereinafter “Agreement”), and take precedence over any other provisions between the Parties. These terms may be amended, but only if both parties consent in writing. Standard of Care: In providing services under this Agreement, the ENGINEER will endeavor to perform in a matter consistent with that degree of care and skill ordinarily exercised by members of the same profession currently practicing under same circumstances in the same locality. ENGINEER makes no other warranties, express or implied, written or oral under this Agreement or otherwise, in connection with ENGINEER’S service. Construction Engineering and Inspection: The ENGINEER shall not supervise, direct, control, or have authority over any contractor work, nor have authority over or be responsible for the means, methods, techniques sequences, or procedures of construction selected or used by any contractor, or the safety precautions and programs incident thereto, for security or safety of the site, nor for any failure of a contractor to comply with laws and regulations applicable to such contractor’s furnishing and performing of its work. The ENGINEER neither guarantees the performance of any contractor nor assumes responsibility for contractor’s failure to furnish and perform the work in accordance with the contract documents. The ENGINEER is not responsible for the acts or omissions of any contractor, subcontractor, or supplies, or any of their agents or employees or any other person at the site or otherwise furnishing or performing any work. Shop drawing and submittal review by the ENGINEER shall apply to only the items in the submissions and only for the purpose of assessing if upon installation or incorporation in the project work they are generally consistent with the construction documents. OWNER agrees that the contractor is solely responsible for the submissions and for compliance with the construction documents. OWNER further agrees that the ENGINEER’S review and action in relation to these submissions shall not constitute the provision of means, methods, techniques, sequencing or procedures of construction or extend or safety programs or precautions. The ENGINEER’S consideration of a component does not constitute acceptance of the assembled items. The ENGINEER’S site observation during construction shall be at the times agreed upon in the Project Scope. Through standard, reasonable means the ENGINEER will become generally familiar with observable completed work. If the ENGINEER observes completed work that is inconsistent with the construction documents, that information shall be communicated to the contractor and OWNER for them to address. 2023 Road to Better Roads Program – Construction Engineering Engineering Agreement Attachment A – Standard Terms & Conditions Opinion of Probable Construction Costs: ENGINEER’S opinion of probable construction costs represents ENGINEER’S best and reasonable judgment as a professional engineer. OWNER acknowledges that ENGINEER has no control over construction costs of contractor’s methods of determining pricing, or over competitive bidding by contractors, or of market conditions or changes thereto. ENGINEER cannot and does not guarantee that proposals, bids or actual construction costs will not vary from ENGINEER’S opinion of probable construction costs. Copies of Documents & Electronic Compatibility: Copies of Documents that may be relied upon by OWNER are limited to the printed copies (also known as hard copies) that are signed or sealed by the ENGINEER. Files in electronic media format of text, data, graphics, or of other types that are furnished by ENGINEER to OWNER are only for convenience of OWNER. Any conclusion or information obtained or derived from such electronic files will be at the user's sole risk. When transferring documents in electronic media format, ENGINEER makes no representations as to long term compatibility, usability, or readability of documents resulting from the use of software application packages, operating systems, or computer hardware differing from those used by ENGINEER at the beginning of the project. Changed Conditions: If, during the term of this Agreement, circumstances or conditions that were not originally contemplated by or known to the ENGINEER are revealed, to the extent that they affect the scope of services, compensation, schedule, allocation of risks, or other material terms of this Agreement, the ENGINEER may call for renegotiation of appropriate portions of this Agreement. The ENGINEER shall notify the OWNER of the changed conditions necessitating renegotiation, and the ENGINEER and the OWNER shall promptly and in good faith enter into renegotiation of this Agreement to address the changed conditions. If terms cannot be agreed to, the parties agree that either party has the absolute right to terminate this Agreement, in accordance with the termination provision hereof. Hazardous Conditions: OWNER represents to ENGINEER that to the best of its knowledge no Hazardous Conditions (environmental or otherwise) exist on the project site. If a Hazardous Condition is encountered or alleged, ENGINEER shall have the obligation to notify OWNER and, to the extent of applicable Laws and Regulations, appropriate governmental officials. It is acknowledged by both parties that ENGINEER's scope of services does not include any services related to a Hazardous Condition. In the event ENGINEER or any other party encounters a Hazardous Condition, ENGINEER may, at its option and without liability for consequential or any other damages, suspend performance of services on the portion of the project affected thereby until OWNER: (i) retains appropriate specialist consultant(s) or contractor(s) to identify and, as appropriate, abate, remediate, or remove the Hazardous Condition; and (ii) warrants that the project site is in full compliance with applicable Laws and Regulations. 2023 Road to Better Roads Program – Construction Engineering Engineering Agreement Attachment A – Standard Terms & Conditions Consequential Damages: Notwithstanding any other provision of this Agreement, and to the fullest extent permitted by law, neither the OWNER nor the ENGINEER, their respective officers, directors, partners, employees, contractors, or subcontractors shall be liable to the other or shall make any claim for any incidental, indirect, or consequential damages arising out of or connected in any way to the Project or to this Agreement. This mutual waiver of consequential damages shall include, but is not limited to, loss of use, loss of profit, loss of business, loss of income, loss of reputation, or any other consequential damages that either party may have incurred from any cause of action including negligence, strict liability, breach of contract, and breach of strict or implied warranty. Both the OWNER and the ENGINEER shall require similar waivers of consequential damages protecting all the entities or persons named herein in all contracts and subcontracts with others involved in this project. Termination: This Agreement may be terminated for convenience, without cause, upon fourteen (14) days written notice of either party. In the event of termination, the ENGINEER shall prepare a final invoice and be due compensation as set forth in the Professional Services Agreement for all costs incurred through the date of termination. Either party may terminate this Agreement for cause upon giving the other party not less than seven (7) calendar days’ written notice for the following reasons: (a) Substantial failure by the other party to comply with or perform in accordance with the terms of the Agreement and through no fault of the terminating party; (b) Assignment of the Agreement or transfer of the project without the prior written consent of the other party; (c) Suspension of the project or the ENGINEER’S services by the OWNER for a period of greater than ninety (90) calendar days, consecutive or in the aggregate. (d) Material changes in the conditions under which this Agreement was entered into, the scope of services or the nature of the project, and the failure of the parties to reach agreement on the compensation and schedule adjustments necessitated by such changes. Payment of Invoices: Invoices are due and payable within 30 days of receipt unless otherwise agreed to in writing. Third Party Beneficiaries: Nothing contained in this Agreement shall create a contractual relationship with or a cause of action in favor of a third party against either the OWNER or the ENGINEER. The ENGINEER’S services under this Agreement are being performed solely and exclusively for the OWNER’S benefit, and no other party or entity shall have any claim against the ENGINEER because of this Agreement or the performance or nonperformance of services hereunder. The OWNER and ENGINEER agree to require a similar provision in all contracts with contractors, subcontractors, vendors and other entities involved in this Project to carry out the intent of this provision. 2023 Road to Better Roads Program – Construction Engineering Engineering Agreement Attachment A – Standard Terms & Conditions Force Majeure: Each Party shall be excused from the performance of its obligations under this Agreement to the extent that such performance is prevented by force majeure (defined below) and the nonperforming party promptly provides notice of such prevention to the other party. Such excuse shall be continued so long as the condition constituting force majeure continues. The party affected by such force majeure also shall notify the other party of the anticipated duration of such force majeure, any actions being taken to avoid or minimize its effect after such occurrence, and shall take reasonable efforts to remove the condition constituting such force majeure. For purposes of this Agreement, “force majeure” shall include conditions beyond the control of the parties, including an act of God, acts of terrorism, voluntary or involuntary compliance with any regulation, law or order of any government, war, acts of war (whether war be declared or not), labor strike or lock-out, civil commotion, epidemic, failure or default of public utilities or common carriers, destruction of production facilities or materials by fire, earthquake, storm or like catastrophe. The payment of invoices due and owing hereunder shall in no event be delayed by the payer because of a force majeure affecting the payer. Additional Terms or Modification: All prior understandings and agreements between the parties are merged into this Agreement, and this Agreement may not be modified orally or in any manner other than by an Agreement in writing signed by both parties. In the event that any provisions of this Agreement shall be held to be invalid or unenforceable, the remaining provisions shall be valid and binding on the parties. Assignment: Neither party to this Agreement shall transfer or assign any rights or duties under or interest in this Agreement without the prior written consent of the other party. Subcontracting normally contemplated by the ENGINEER shall not be considered an assignment for purposes of this Agreement. Waiver: A party’s waiver of, or the failure or delay in enforcing any provision of this Agreement shall not constitute a waiver of the provision, nor shall it affect the enforceability of that provision or of the remainder of this Agreement. Attorney’s Fees: In the event of any action or proceeding brought by either party against the other under this Agreement, the prevailing party shall be entitled to recover from the other all costs and expenses including without limitation the reasonable fees of its attorneys in such action or proceeding, including costs of appeal, if any, in such amount as the Court may adjudge reasonable. Fiduciary Duty: Nothing in this Agreement is intended to create, nor shall it be construed to create, a fiduciary duty owed to either party to the other party. EEI makes no warranty, express or implied, as to its professional services rendered. Headings: The headings used in this Agreement are inserted only as a matter of convenience only, and in no way define, limit, enlarge, modify, explain or define the text thereof nor affect the construction or interpretation of this Agreement. 2023 Roads to Better Roads Program United City of Yorkville Professional Services Agreement - Construction Engineering Attachment B – Scope of Services Construction Engineering: x Attend the Pre-Construction Conference with the Contractor x Provide resident engineering for on-site observation x Daily documentation of work tasks and calculation of installed pay items x Monitor adherence to specifications x Gather material inspection and coordinate any required testing on behalf of the City x Provide guidance to the contractor when questions arise during construction x Prepare/verify payment estimates x Gather certified payrolls and waivers of lien x Provide information to residents as required x Perform punch list inspections, provide follow up inspections and recommend acceptance when appropriate x Communicate activities with City weekly, or as required based on onsite activities x Prepare necessary IDOT closeout paperwork o BLR13230 – Engineer’s Final Payment Estimate o BLR13210 – Request for Approval of Change in Plans o BLR14222 – Municipal Maintenance Expenditure Statement ATTACHMENT C: ESTIMATED LEVEL OF EFFORT AND ASSOCIATED COSTPROFESSIONAL ENGINEERING SERVICES CLIENT PROJECT NUMBERUnited City of YorkvilleYO2239-PPROJECT TITLEDATE PREPARED BY2023 Road to Better Roads Program - Construction EngineeringROLE PIC PM SPE 2 PE SPT 2 SPT 1 ST ADMINPERSONRATE $239 $204 $192 $162 $167 $156 $135 $70DESIGN ENGINERING3.12 10 16 8 2 38 7,026$ 3.22 8 16 26 4,536$ 3.32 4 24 380 2 412 67,602$ Insert Task Subtotal: 4 16 48 404 - - - 4 476 79,164$ 4 16 48 404 - - - 4 476 79,164 EEI STAFFDIRECT EXPENSESPIC Principal In ChargePrinting/Scanning = -$ SPM Senior Project ManagerRubino (Material Testing) = 3,900$ PM Project ManagerVehicle Charge ($65/day) = 2,925$ SPE 2 Senior Project Engineer IIDIRECT EXPENSES = 6,825$ PE Project EngineerSPT 2 Senior Project Technician IILABOR SUMMARYSPT 1 Senior Project Technician IEEI Labor Expenses = 79,164$ ST Senior TechnicianTOTAL LABOR EXPENSES79,164$ ADMIN Adminstrative AssistantTOTAL COSTS 85,989$ 52 Wheeler Road, Sugar Grove, IL 60554 Tel: 630.466.6700 Fax: 630.466.6701 www.eeiweb.comTASK NO.TASK DESCRIPTIONHOURSPROJECT TOTAL:Observation and DocumentationCJO4/4/23COSTContract AdministrationConstruction Layout ATTACHMENT D: ESTIMATED SCHEDULECLIENT PROJECT NUMBERUnited City of YorkvillePROJECT TITLE DATE PREPARED BY2023 Road to Better Roads Program - Construction Engineering CJOAPR MAYJUN JULAUG SEP OCT NOV3.13.23.3 52 Wheeler Road Sugar Grove, IL 60554 Tel: 630.466.6700 Fax: 630.466.6701 www.eeiweb.comYO2239-PTASK NO.TASK DESCRIPTION4/4/23Contract Administration2023Construction LayoutObservation and Documentation ()-()-()-()-()-()-()-()-()-()-()-(()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()- ()- ()- ()-()-()-()-()-(()-( ) - ( ) -()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-( ) - ()- ()- ()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-(()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()- ()- ()- ()-()-()-()-()-(()-( ) - ( ) -()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-( ) - ()- ()- ()-()-()-()-()-()-()-()-()-()-McHugh Rd W Somonauk StGame Farm RdInde pe n d e nceB l v d Nathan Dr Jo n a tha n DrPu rc e l l St C aledoniaD rDicks o n Ct GroveStWac k erDrCoralDrFaxon Rd Riv e r Rd Oak St Heart l a n d DrTa u sCir C a rl y DrChurch StOverl ookCtE l d e n DrKennedy Rd Ce n t e r P k wy Martin Ave WhitePlainsLn SBridgeStLandmark AveHigh Ridge LnAl anDal eLnRe dbud Dr R iv e r sid e R d Autumn Creek Blvd Sh a dowW ood Dr M cMurtrie W a y EKendallDr ColtonStQuinsey Rd Oak Ln Pleasure Dr OmahaDrFreemontStB l u e s te m D r Ho n e y s u c k l e Ln Hayd e n DrW Main St Sunset AvePrairieLnI roqois Ln W Center St SiennaDrLongviewDrSlateDrCross StPlumStKingStS lateC tW River St E Center StBristol AveClearwaterDr Gawne LnLiberty StHunt St CrimsonLnBoomer LnRidge St VioletCt O rch id S tESp r i n g StStrawberry Ln BruellStMeadowviewLnMarke tplace Dr C a rl y C t E Park St DakotaDrE Somonauk St Arrowhead Dr E Main St WorsleyStS age Ct Yellowstone L n Ruby Dr Boomha h B l v d WKendallD r Tum a R d Aub urnD rBirc h wo od Dr C h risty L n Western Ln DaltonAveWest StCatalpaTrlW C o u n t r y si d e Pkwy South St DivisionStN P arkDrLauren DrHic koryLn Lakevi e wDr Hillcrest Ave North St S P a r k D rOliv e L n La v e n d e rWa y L illi a nL nJackson St Homestead Dr Sw a n s o n L n Kend a llCirc le M idightP lWalnut St WoodworthStEmeraldLn Blackberry Shor e L n NR o y a l OaksD r AcornLn WRo y alOak s Dr John S t PinewoodDrH unterLn T w in l e a f T r l Yor k v i l l e Rd Alice Ave Swit c hgrass L n R i v e r s i d eDrNorthlandLnPrairiePointeDr Kate D rL il a cW a y MarketviewDrW VeteransPkwy Elm St PrairieRoseLnSumac Dr Fai r h a v e nDrD e e r path Dr Georgeanna St WLexing t on CirW K e n da l l D r i ve Leisure St W in t e r b e r r y D rE Countryside Pkwy SCa rly CirNBeecherRd SRoyalOaksDr WildIndigoLnRyanDr Titu s D r PraireGrassLnGolde n r o d D r Grac e Dr E L e x ingto nCirTeriLnConover Ln E Veterans PkwyIsabel DrCanyonT r l Bristol Ridge Rd V a n E m m o n R dCom me rcialDr N Ca rly Cir NBr i dgeStErica Ln Cannonball Trl Corneils Rd Edward Ln WalshEngineering Enterprises, Inc. 52 Wheeler Road Sugar Grove, Illinois 60554 (630) 466-6700 $77$&+0(17( 352326('57%5352*5$0 /2&$7,210$3 www.eeiweb.com DATE: PROJECT NO.: FILE: PATH: BY: JANUARY 2023 YO2239 YO2239_Road Program 2023 Attachment E.MXD H:\GIS\PUBLIC\YORKVILLE\2022\ MJT United City of Yorkville 800 Game Farm Road Yorkville, IL 60560 630-553-4350 ³ 4,000 02,000 Feet Legend 2023 Road ProgramState StS Main StW Washington St EMPLOYEE DESIGNATION CLASSIFICATION HOURLY RATE Senior Principal E-4 $239.00 Principal E-3 $234.00 Senior Project Manager E-2 $227.00 Project Manager E-1 $204.00 Senior Project Engineer/Surveyor II P-6 $192.00 Senior Project Engineer/Surveyor I P-5 $179.00 Project Engineer/Surveyor P-4 $162.00 Senior Engineer/Surveyor P-3 $149.00 Engineer/Surveyor P-2 $135.00 Associate Engineer/Surveyor P-1 $122.00 Senior Project Technician II T-6 $167.00 Senior Project Technician I T-5 $156.00 Project Technician T-4 $146.00 Senior Technician T-3 $135.00 Technician T-2 $122.00 Associate Technician T-1 $107.00 GIS Technician II G-2 $119.00 GIS Technician I G-1 $110.00 Engineering/Land Surveying Intern I-1 $ 79.00 Executive Administrative Assistant A-4 $ 75.00 Administrative Assistant A-3 $ 70.00 VEHICLES. REPROGRAPHICS, DIRECT COSTS, DRONE AND EXPERT TESTIMONY Vehicle for Construction Observation $ 15.00 In-House Scanning and Reproduction $0.25/Sq. Ft. (Black & White) $1.00/Sq. Ft. (Color) Reimbursable Expenses (Direct Costs) Cost Services by Others (Direct Costs) Cost + 10% Unmanned Aircraft System / Unmanned Aerial Vehicle / Drone $ 216.00 Expert Testimony $ 271.00 STANDARD SCHEDULE OF CHARGES ~ JANUARY 1, 2023 $77$&+0(17) Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Community Development Purchasing Police Public Works Parks and Recreation Agenda Item Number Public Works Committee #3 Tracking Number PW 2023-40 Single Axle Dump Truck Price Increase 4 City Council – April 25, 2023 PW – 4/18/23 Moved forward to City Council agenda. PW 2023-40 Majority Approval Manufacturer is requesting a $1,482 increase in the price of the truck that we have Had on order since March of 2021 Eric Dhuse Public Works Name Department Summary We have had a single axle dump truck on order since March of 2021. The manufacturer of the truck is now asking for the 4th price increase on this yet to be built truck. Background This truck was originally approved on 3/23/21 by the city council as part of a package of vehicles proposed by Public Works. The cost of the chassis at that time was $93,533. Staff brought forward the first price increase in November and it was passed by the City Council on 11/23/21. This was a large price increase of $18,127 that was due to material shortage and supply chain issues. This brought the price of the chassis to $111,660. PACCAR then stated on March 10, 2022 that there was another price increase of $2640 per unit due to excessive price increases in microchip processors, and other materials, labor shortage, surcharges, and production inflation. This increase will bring the price of the chassis to $114,300. As of September 26, 2022, we were notified that the price was increasing yet again. With the extended warranty, doc fee, title, and plate fees the new price of the chassis will be $128,445. This is an increase of $14, 145 from the previous price, and an overall increase of $34,912 from the original purchase price in March of 2021. The manufacturer is now increasing the price yet again another $1482 which will bring the total price of the vehicle to $129,927. The only bright spot is that our truck is scheduled for a July build. I don’t know if I trust that date, but I hope its true. If it is true, we may be able to have this truck by the end of the year. The body builder usually takes about 6 months, but hopefully we can lessen that and get the truck in time for the start of the winter season. Recommendation I recommend the approval of the price increase of $1482 Memorandum To: Public Works Committee From: Eric Dhuse, Director of Public Works CC: Bart Olson, City Administrator Date: April 13, 2023 Subject: Single Axle Dump Truck Price Increase 4 Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: See attached memorandum. Reviewed By: Legal Finance Engineer City Administrator Community Development Purchasing Police Public Works Parks and Recreation Agenda Item Number Planning and Zoning Commission #1 Tracking Number PZC 2023-01 Bristol Bay – Unit 10 (Final Plat Amendment) City Council – April 25, 2023 PZC – 07/13/22 Approved PZC 2022-12 & EDC 2022-45 Majority Approval Proposed Amended Final Plat of Subdivision of Unit 10 in the Bristol Bay P.U.D. Krysti J. Barksdale-Noble, AICP Community Development Name Department 1 Proposed Request: The petitioner, Troy Mertz, on behalf of Bristol Bay Yorkville, LLC, is seeking to amend the recently approved Final Plat in Unit 10 of the Bristol Bay residential subdivision to address an approximately twelve (12) foot shift northwest of a townhome building to avoid a storm sewer line. The shift resulted in certain parcel lot lines being adjusted from the previously approved final plat layout. There are no changes proposed to the previously approved number of total lots, areas of building lots, total area of open space or setback distances. Bristol Bay Unit 10 is generally located at the northwest intersection of Galena Road and Rosenwinkel Street and is planned for 119 townhome units. Note, this matter was scheduled for the April 5th Economic Development Committee meeting, however, that meeting was cancelled due to lack of a quorum. Per Section 6, paragraph A of the annexation agreement for Bristol Bay (Ord. 2005-34), the City must act upon any final plat and final engineering or resubmitted final plat and final engineering within sixty (60) days of receipt. While the initial receipt of the completed application was on January 30, 2023, the petitioner has agreed to a final approval date of April 25, 2023. In order to keep this approval timeline, no EDC review is scheduled. Planning & Zoning Commission Action: The Planning and Zoning Commission reviewed the request for final plat amendment approval at a meeting held on April 12, 2023 and made the following action on the motion below: In consideration of the proposed Final Plat of Subdivision for Bristol Bay P.U.D. Unit 10, Amended, the Planning and Zoning Commission recommends approval of the plat to the City Council as prepared by HR Green dated last revised 1/24/23. Action: Olson – aye; Williams – aye; Goins – aye; Horaz – aye; 4 ayes; 0 no. Attachments: 1. Staff memo to the Planning and Zoning Commission (PZC) dated April 6, 2023 2. Draft Ordinance 3. Copy of Petitioner’s Applications 4. Recorded Final Plat of Subdivision Bristol Bay PUD Unit 10 prepared by HR Green dated 07/19/2022 5. Final Plat of Subdivision Bristol Bay PUD Unit 10, Amended, prepared by HR Green date last revised 1/24/2023 6. EEI Letter to the City dated March 9, 2023 Memorandum To: City Council From: Krysti J. Barksdale-Noble, Community Development Director CC: Bart Olson, City Administrator Brad Sanderson, EEI, City Engineer Date: April 20, 2023 Subject: PZC 2023-01 Bristol Bay – Unit 10 (Final Plat Amendment) Proposed Amendment to Final Plat Unit for Multi-Family Townhomes 1 Request Summary: The petitioner, Troy Mertz, on behalf of Bristol Bay Yorkville, LLC, is seeking to amend the recently approved Final Plat in Unit 10 of the Bristol Bay residential subdivision to address an approximately twelve (12) foot shift northwest of a townhome building to avoid a storm sewer line. The shift resulted in certain parcel lot lines being adjusted from the previously approved final plat layout. There are no changes proposed to the previously approved number of total lots, areas of building lots, total area of open space or setback distances. Bristol Bay Unit 10 is generally located at the northwest intersection of Galena Road and Rosenwinkel Street and is planned for 119 townhome units. Proposed Unit 10 Final Plat Amendment: As the Economic Development Committee may recall, the Final Plat of Subdivision for Bristol Bay P.U.D. Unit 10 was approved on July, 26, 2022 and recorded with the Kendall County Recorder’s Office as Document No. 202300000253. However, during the process of the petitioner’s engineer preparing plats for building permits, it was realized that the location of the property lines for several lots were platted inconsistently with the approved final engineering plans. Memorandum To: Planning and Zoning Commission From: Krysti J. Barksdale-Noble, Community Development Director CC: Bart Olson, City Administrator Brad Sanderson, EEI, City Engineer Date: April 6, 2023 Subject: PZC 2023-01 Bristol Bay – Unit 10 (Final Plat Amendment) Proposed Amendment to Final Plat Unit for Multi-Family Townhomes 2 The specific lots affected are Lots 189 through 194, this is due to the adjustment of the 6-unit townhome building being shifted approximately twelve feet (12’) to the northwest to avoid encroaching upon a storm sewer line. As mentioned previously, the proposed final plat amendment will not affect the previously approved number of total lots, areas of building lots, total area of open space or setback distances The changes proposed as part of this amended plat area as follows: LOT(S) PROPOSED CHANGE Lots 189-194 Common Lot Line between Lot 21 and Lot 22 shifted northwest 12 feet. Lot 22 and Lot 23 Common Lot Line between lots is shifted northwest 6 feet. Lots 22, 23 and 25 Common Corner between lots was shifted north to accommodate the shifted common lot line between Lots 22 and 23. Lots 22 and 25, Lots 23 and 25 Common Lot Lines were adjusted to accommodate of common corner Lots 21, 22, 23, and 25 Adjustments in lot areas Lot 21 – 11,288 sq. ft to 10,016 sq. ft. Lot 22 – 11,160 sq. ft. to 11,474 sq. ft. Lot 23 - 17,417 sq. ft. to 18,265 sq. ft. Lot 25 – 13,556 sq. ft. to 13,656 sq. ft. Below is a copy of the previously approved and recorded Bristol Bay P.U.D. Unit 10 Final Plat and the proposed amended Bristol Bay P.U.D. Unit 10 Final Plat, both prepared by HR Green, for comparison. 3 Staff Comments: The proposed Final Plat of Subdivision Bristol Bay P.U.D. Unit 10, Amended has been reviewed by the City’s engineering consultant, Engineering Enterprises Inc. (EEI), for compliance with the Subdivision Control Ordinance’s Standards for Specification. A plan review conducted by the City Engineer, dated March 9, 2023, has determined the amended Final Plat of Subdivision for Bristol Bay Unit 10 is in compliance with local ordinances, specifically the Subdivision Control Ordinance. Therefore, staff supports approval of the proposed final plat amendment. Per Section 6, paragraph A of the annexation agreement for Bristol Bay (Ord. 2005-34), the City shall act upon any final plat and final engineering or resubmitted final plat and final engineering within sixty (60) days of receipt. Initial receipt of the completed application was on January 30, 2023. Based upon the required City meeting schedule, the final approval of the requested Final Plat Amendment is proposed for April 25, 2023. The petitioner has agreed to this timeline. Should you have any questions regarding this matter; staff will be available at Tuesday night’s meeting. Proposed Motion: In consideration of the proposed Final Plat of Subdivision for Bristol Bay P.U.D. Unit 10, Amended, the Planning and Zoning Commission recommends approval of the plat to the City Council as prepared by HR Green dated last revised 1/24/23, and subject to {insert any additional conditions of the Planning and Zoning Commission} … 4 Attachments: 1. Copy of Petitioner’s Application 2. Recorded Final Plat of Subdivision Bristol Bay PUD Unit 10 prepared by HR Green dated 07/19/2022 3. Final Plat of Subdivision Bristol Bay PUD Unit 10, Amended, prepared by HR Green date last revised 1/24/2023 4. EEI Letter to the City dated March 9, 2023 APPLICATION FOR FINAL PLAT/REPLAT United City of Yorkville 800 Game Farm Road Yorkville, Illinois, 60560 Telephone: 630-553-4350 Fax: 630-553-7575 We bsite: www.yorkville.il.us INTENT AND PURPOSE The purpose of this application is to allow land to be divided and distributed in a way that conforms to the City of Yorkville’s VWDQGDUGV7KHSURFHVVIRUDSSO\LQJIRUDÀQDOSODWRUUHSODWDOORZVIRUWKHUHYLHZRIDSURSRVHGOD\RXWRIGLYLGHGORWVDQGHVWDEOLVKHV VWDQGDUGGHVLJQVSHFLÀFDWLRQWRHQVXUHDGHTXDWHURDGZD\VIRUVDIHDQGH੕FLHQWWUD੕FFLUFXODWLRQLVSURYLGHGVDIHJXDUGDJDLQVW ÁRRGGDPDJHSURPRWHVDFFHVVDQGDYDLODELOLW\RIXWLOLWLHVDQGUHTXLUHVWKHSURYLVLRQRIRWKHUQHFHVVDU\SXEOLFLPSURYHPHQWV This packet explains the process to successfully submit and complete an Application for Final Plat/Replat. It includes a detailed GHVFULSWLRQRIWKHSURFHVVRXWOLQHVUHTXLUHGVXEPLWWDOPDWHULDOVDQGFRQWDLQVWKHDSSOLFDWLRQ )RUDFRPSOHWHH[SODQDWLRQRIZKDWLVOHJDOO\UHTXLUHGWKURXJKRXWWKHSURFHVVSOHDVHUHIHUWR´7LWOH6XEGLYLVLRQ&RQWUROµRIWKH Yorkville, Illinois City Code. APPLICATION PROCEDURE STEP1 APPLICATION SUBMITTAL SUBMIT APPLICATION, FEES, AND PLANS TO THE COMMUNITY DEVELOPMENT DEPT. The following must be submitted: 2QHRULJLQDOVLJQHGDQGQRWDUL]HGDSSOLFDWLRQ Legal description of the property in Microsoft Word. 7KUHHFRSLHVHDFKRIWKHH[KLELWVDQGSURSRVHGGUDZLQJV$OOH[KLELWVDQGSODQVPXVWEHDQ DSSURSULDWHVL]HIRUDOOGHWDLOVDQGGHVFULSWLRQVWREHOHJLEOH $SSURSULDWHDSSOLFDWLRQDQGÀOLQJIHH&KHFNVPD\EHZULWWHQWRWKH8QLWHG&LW\RI<RUNYLOOH 6LJQHG$SSOLFDQW'HSRVLW$FFRXQW$FNQRZOHGJPHQWRI)LQDQFLDO5HVSRQVLELOLW\IRUP 2QHHOHFWURQLFFRS\3')RIDOOPDWHULDOVVXEPLWWHGLQFOXGLQJDSSOLFDWLRQDQGH[KLELWV :LWKLQ RQH ZHHN RI VXEPLWWDO WKH &RPPXQLW\ 'HYHORSPHQW 'HSDUWPHQW ZLOO GHWHUPLQH LI WKH application is complete or if additional information is needed. An incomplete submittal could delay the scheduling of the project. The petitioner is responsible for payment of recording fees and outside consultant costs (i.e. legal review, HQJLQHHULQJUHYLHZHWF7KHSHWLWLRQHUZLOOEHUHTXLUHGWRHVWDEOLVKDGHSRVLWDFFRXQWZLWKWKH&LW\WR cover these fees. 2QFH VXEPLWWHG DQG FRPSOHWH &RPPXQLW\ 'HYHORSPHQW VWD੔ ZLOO SURYLGH D WHQWDWLYH VFKHGXOH RI meetings as well as all the needed documents for the process. 7KHSHWLWLRQHUPXVWSUHVHQWWKHSURSRVHGUHTXHVWWRWKH3ODQ&RXQFLO7KHPHPEHUVRIWKH&RXQFLO LQFOXGH WKH &RPPXQLW\ 'HYHORSPHQW 'LUHFWRU &LW\ (QJLQHHU WKH%XLOGLQJ 'HSDUWPHQW 2੕FLDO WKH 3XEOLF:RUNV'LUHFWRUWKH'LUHFWRURI3DUNVDQG5HFUHDWLRQD)LUH'HSDUWPHQW5HSUHVHQWDWLYHDQGD 3ROLFH'HSDUWPHQW5HSUHVHQWDWLYH7KLVPHHWLQJLVKHOGWRSURYLGHWKHSHWLWLRQHUZLWKJXLGDQFHIURP DOO&LW\VWD੔GHSDUWPHQWVWRHQVXUHWKHSHWLWLRQHULVDZDUHRIDOOUHTXLUHPHQWVDQGUHJXODWLRQVIRUWKHLU GHYHORSPHQW8SRQUHFRPPHQGDWLRQE\WKH3ODQ&RXQFLOWKHSHWLWLRQHUZLOOPRYHIRUZDUGWRWKH (FRQRPLF'HYHORSPHQW&RPPLWWHH STEP2 PLAN COUNCIL MEETS ON THE 2ND & 4TH THURSDAY OF THE MONTH 7KLVVWHSLVGHSHQGHQWRQWKHFRPSOH[LW\RIWKHUHTXHVWDQGPD\EHVNLSSHGDWWKHGLVFUHWLRQRIVWDଉ APPLICATION FOR FINAL PLAT/REPLAT United City of Yorkville 800 Game Farm Road Yorkville, Illinois, 60560 Telephone: 630-553-4350 Fax: 630-553-7575 We bsite: www.yorkville.il.us 7KHSHWLWLRQHUPXVWSUHVHQWWKHSURSRVHGSODWWRWKH(FRQRPLF'HYHORSPHQW&RPPLWWHH7KHFRPPLWWHH FRQVLVWVRIIRXUDOGHUPDQZKRZLOOSURYLGHIHHGEDFNWRWKHSHWLWLRQHUUHJDUGLQJWKHLUUHTXHVW7KLV feedback allows the petitioner to gather comments and concerns prior to full City Council considerations. ,WDOVRDOORZVWKH&LW\&RXQFLOPHPEHUVWRUHYLHZWKHUHTXHVWSULRUWRLWVDUULYDODW&LW\&RXQFLO STEP3 ECONOMIC DEVELOPMENT COMMITTEE MEETS ON THE 1ST TUESDAY OF THE MONTH The petitioner will attend and present their plat to the Planning and Zoning Commission. The Planning DQG=RQLQJ&RPPLVVLRQZLOOGLVFXVVWKHUHTXHVWDQGPDNHDUHFRPPHQGDWLRQWR&LW\&RXQFLO STEP4 PLANNING & ZONING COMMISSION MEETS ON THE 2ND WEDNESDAY OF THE MONTH The petitioner will attend the City Council meeting where the recommendation of the plat will be FRQVLGHUHG&LW\&RXQFLOZLOOPDNHWKHÀQDODSSURYDORIWKHSODW,IDSSURYHG&LW\VWD੔ZLOOKDYHDGUDIWHG ordinance to be signed by the Council and must be recorded with the County Clerk before any further steps may be taken by the petitioner. STEP5 CITY COUNCIL MEETS ON THE 2ND & 4TH TUESDAY OF THE MONTH SAMPLE MEETING SCHEDULE MONTH 1 MONTH 2 MONTH 3 MONTH 4 Su M Tu W Th F Sa 12 3456789 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 Su M Tu W Th F Sa 1234567 8 9 1011121314 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 Su M Tu W Th F Sa 1234567 8 9 1011121314 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 Su M Tu W Th F Sa 12345 6789101112 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 City CouncilPlanning & Zoning CommissionEconomic Development CommitteePlan Council Meeting 7KLVLVDVDPSOHRIZKDWDVFKHGXOHPD\ORRNOLNHDIWHUVXEPLVVLRQ7KH6WHS6XEPLVVLRQPXVWEHFRPSOHWHGEHIRUHWKH3ODQ Council Meeting can be scheduled. This timeline represents an ideal schedule. Throughout the review process, there may be UHTXHVWVRUFKDQJHVWRWKHVXEPLVVLRQUHTXHVWHGE\WKHFRPPLWWHHVZKLFKPD\GHOD\WKHPHHWLQJVFKHGXOH$VLOOXVWUDWHGWKHUH LVDVPDOODPRXQWRIWLPHEHWZHHQPHHWLQJGDWHVDQGWKHGHDGOLQHIRUXSGDWHGPDWHULDOVWREHVXEPLWWHGIRUUHYLHZ'HSHQGLQJ RQWKHFRPSOH[LW\DQGQDWXUHRIWKHUHTXHVWWKLVWLPHOLQHPD\EHH[WHQGHGWRJLYHWKHSHWLWLRQHUDQGVWD੔HQRXJKWLPHWRUHYLHZ UHTXHVWHGXSGDWHVWRWKHVXEPLVVLRQ Meeting Date Updated Materials Submitted for Meeting APPLICATION FOR FINAL PLAT/REPLAT United City of Yorkville 800 Game Farm Road Yorkville, Illinois, 60560 Telephone: 630-553-4350 Fax: 630-553-7575 Website: www.yorkville.il.us DORMANT APPLICATIONS 7KH&RPPXQLW\'HYHORSPHQW'LUHFWRUVKDOOGHWHUPLQHLIDQDSSOLFDWLRQPHHWVRUIDLOVWRPHHWWKHVXEPLVVLRQUHTXLUHPHQWV,IWKH 'LUHFWRUGHWHUPLQHVWKDWWKHDSSOLFDWLRQLVLQFRPSOHWHLWZLOOEHFRPHGRUPDQWXQGHUWKHVHFLUFXPVWDQFHV •7KHDSSOLFDQWKDVEHHQQRWLÀHGRIVXFKGHÀFLHQFLHVDQGKDVQRWUHVSRQGHGRUSURYLGHGDWLPHOLQHIRUFRPSOHWLQJWKH DSSOLFDWLRQZLWKLQQLQHW\GD\VIURPWKHWLPHRIQRWLÀFDWLRQ •7KHDSSOLFDQWKDVQRWUHVSRQGHGLQZULWLQJWRDUHTXHVWIRULQIRUPDWLRQRUGRFXPHQWDWLRQIURPWKHLQLWLDOSODQQLQJDQG ]RQLQJFRPPLVVLRQUHYLHZZLWKLQVL[PRQWKVIURPWKHGDWHRIWKDWUHTXHVW •7KHDSSOLFDQWKDVQRWUHVSRQGHGWRDUHTXHVWIRUOHJDORUHQJLQHHULQJGHSRVLWUHSOHQLVKPHQWIRUFLW\LQFXUUHGFRVWVDQGIHHV ZLWKLQQLQHW\GD\VIURPWKHGDWHRIWKHUHTXHVW ,IWKH&RPPXQLW\'HYHORSPHQW'LUHFWRUKDVVHQWWKHUHTXLUHGQRWLFHDQGWKHDSSOLFDQWKDVQRWZLWKGUDZQWKHLUDSSOLFDWLRQ or brought it into compliance, then the director shall terminate the application. After termination, the application shall not be UHFRQVLGHUHGH[FHSWDIWHUWKHÀOLQJRIDFRPSOHWHO\QHZDSSOLFDWLRQ :LWKGUDZDORUWHUPLQDWLRQRIDQDSSOLFDWLRQVKDOOQRWD੔HFWWKHDSSOLFDQW·VUHVSRQVLELOLW\IRUSD\PHQWRIDQ\FRVWVDQGIHHVRUDQ\ other outstanding debt owed to the city. The balance of any funds deposited with the city that is not needed to pay for costs and IHHVVKDOOEHUHWXUQHGWRWKHDSSOLFDQW2UG APPLICATION FOR FINAL PLAT/REPLAT United City of Yorkville 800 Game Farm Road Yorkville, Illinois, 60560 Telephone: 630-553-4350 Fax: 630-553-7575 We bsite: www.yorkville.il.us REQUIRED MATERIALS FOR FINAL PLAT OR SUBDIVISION PLAT 7KHIROORZLQJLQIRUPDWLRQPXVWEHVKRZQRQDOOÀQDOSODWVDQGÀQDOSODWVRIUHVXEGLYLVLRQ /HJDO'HVFULSWLRQ Monuments ([WHULRU%RXQGDU\/LQHV Widths Lot Lines 6HWEDFN/LQHV Consecutive Numbering & Lettering Lot Angles Circular Curves 6WUHHW1DPHV Abutment 'HGLFDWHG/DQGV LOT AREAS LOT # 1 2 101 102 103 104 105 106 107 108 109 110 111 112 113 114 115 116 117 118 119 120 121 122 123 SQ.FT. 164,918± 899,104± 1,800± 1,500± 1,500± 1,500± 1,500± 1,800± 1,800± 1,500± 1,500± 1,500± 1,500± 1,800± 1,800± 1,500± 1,500± 1,500± 1,500± 1,800± 1,800± 1,500± 1,500± 1,500± 1,500± ACRES 3.786± 20.641± 0.041± 0.034± 0.034± 0.034± 0.034± 0.041± 0.041± 0.034± 0.034± 0.034± 0.034± 0.041± 0.041± 0.034± 0.034± 0.034± 0.034± 0.041± 0.041± 0.034± 0.034± 0.034± 0.034± LOT AREAS LOT # 124 125 126 127 128 129 130 131 132 133 134 135 136 137 138 139 140 141 142 143 144 145 146 147 148 SQ.FT. 1,800± 1,800± 1,500± 1,500± 1,500± 1,500± 1,800± 1,800± 1,500± 1,500± 1,500± 1,500± 1,800± 1,800± 1,500± 1,500± 1,500± 1,500± 1,800± 1,800± 1,500± 1,500± 1,500± 1,500± 1,800± ACRES 0.041± 0.041± 0.034± 0.034± 0.034± 0.034± 0.041± 0.041± 0.034± 0.034± 0.034± 0.034± 0.041± 0.041± 0.034± 0.034± 0.034± 0.034± 0.041± 0.041± 0.034± 0.034± 0.034± 0.034± 0.041±Illinois Professional Design Firm # 184-0013222363 Sequoia Drive, Suite 101,Aurora, Illinois 60506t. 630.553.7560 f. 630.553.7646www.hrgreen.com2) PINs: 02-19-481-001 02-20-353-010 02-20-353-011 LOT 1(SEE SHEET 2 FO R L O T 1 & L O T 1 0 1 - 1 4 8 D E T A I L S ) LOT 51 KENDALL MARKETPLACE DOC. 200700014779 REC. 05/07/2007BLACKBERRY S H O R E L A N E (66' R.O.W. HERET O F O R E D E D I C A T E D P E R D O C . 2 0 0 7 0 0 0 1 4 7 7 9 )GILLESPIE LANE(80' R.O.W. HERET OF ORE DEDICATED PER D OC. 200700014779) LOT 50 LOT 49 LOT 48 LOT 47 LOT 46 LOT 45 LOT 44 LOT 43 LOT 42 LOT 41 LOT 40 LOT 39 LOT 38 LOT 37 LOT 36 LOT 35 LOT 34 LOT 33 LOT 31 LOT 30 LOT 29 LOT 28 LOT 27 LOT 26 LOT 25 LOT 24 LOT 23 FUTURE BEECHER ROAD KENDALL MARKETPLACE DOC. 200700014779 REC. 05/07/2007 KENDALL MARKETPLACE DOC. 200700014779 REC. 05/07/2007 LOT 16 LOT 17 LOT 19 L O T 5 5 KENDALL MARKETPLACE DOC. 200700014779 REC. 05/07/2007 L O T 5 5 KENDALL MARKETPLACE DOC. 200700014779 REC. 05/07/2007 LOT 57HIGH RIDGELANEU N S U B D I V I D E D L A N D S LOT 2 101 102 103 104 105 106 107 108 109 110 111 112 113 114 115 116 117 118 148 147 146 145 144 143 142 141 140 139 138 137 136 135 134 133 132 131 120 119 121 122 123 124 130 129 128 127 126 125LOT 32 TOTAL LAND AREA: 1,141,501± SQ.FT. OR 26.205± ACRES KENDALL MARKETPLACE DOC. 200700014779 REC. 05/07/2007 LOT 52 :DWHUFRXUVHVDQG'UDLQDJH $FFHVVWR/DNHRU6WUHDPVQRWVKRZQ 6XUYH\ &HUWLÀFDWHVRI$SSURYDOQRWVKRZQ A B C D E F G H I J K L M N O P FINAL PLAT OF RESUBDIVISION EXAMPLE A B B C C D D E F F G G H I J JK L M O APPLICATION FOR FINAL PLAT/REPLAT United City of Yorkville 800 Game Farm Road Yorkville, Illinois, 60560 Telephone: 630-553-4350 Fax: 630-553-7575 We bsite: www.yorkville.il.us INVOICE & WORKSHEET PETITION APPLICATION CONCEPT PLAN REVIEW Engineering Plan Review deposit $500.00 Total: $ AMENDMENT Annexation Plan Plat P.U.D. $500.00 $500.00 $500.00 $500.00 Total: $ ANNEXATION $250.00 + $10 per acre for each acre over 5 acres Total: $ ____________ - 5 = ____________ x $10 = ____________ + $250 = $ ____________ # of Acres Acres over 5 Amount for Extra Acres Total Amount REZONING $200.00 + $10 per acre for each acre over 5 acres Total: $ If annexing and rezoning, charge only 1 per acre fee; if rezoning to a PUD, charge PUD Development Fee - not Rezoning Fee ____________ - 5 = ____________ x $10 = ____________ + $200 = $ ____________ # of Acres Acres over 5 Amount for Extra Acres Total Amount SPECIAL USE $250.00 + $10 per acre for each acre over 5 acres Total: $ ____________ - 5 = ____________ x $10 = ____________ + $250 = $ ____________ # of Acres Acres over 5 Amount for Extra Acres Total Amount ZONING VARIANCE $85.00 + $500.00 outside consultants deposit Total: $ PRELIMINARY PLAN FEE $500.00 Total: $ PUD FEE $500.00 Total: $ FINAL PLAT FEE $500.00 Total: $ ENGINEERING PLAN REVIEW DEPOSIT Less than 1 acre Over 1 acre, less than 10 acres Over 10 acres, less than 40 acres Over 40 acres, less than 100 acres Over 100 acres $5,000.00 $10,000.00 $15,000.00 $20,000.00 $25,000.00 Total: $ OUTSIDE CONSULTANTS DEPOSIT Legal, land planner, zoning coordinator, environmental services Total: $ For Annexation, Subdivision, Rezoning, and Special Use: Less than 2 acres Over 2 acres, less than 10 acres Over 10 acres $1,000.00 $2,500.00 $5,000.00 TOTAL AMOUNT DUE: APPLICATION FOR FINAL PLAT/REPLAT United City of Yorkville 800 Game Farm Road Yorkville, Illinois, 60560 Telephone: 630-553-4350 Fax: 630-553-7575 We bsite: www.yorkville.il.us DATE: PZC NUMBER: DEVELOPMENT NAME: PETITIONER INFORMATION NAME: COMPANY: MAILING ADDRESS: CITY, STATE, ZIP: TELEPHONE: HOME BUSINESS EMAIL: FAX: PROPERTY INFORMATION NAME OF HOLDER OF LEGAL TITLE: IF LEGAL TITLE IS HELD BY A LAND TRUST, LIST THE NAMES OF ALL HOLDERS OF ANY BENEFICIAL INTEREST THEREIN: PROPERTY STREET ADDRESS: DESCRIPTION OF PROPERTY’S PHYSICAL LOCATION: CURRENT ZONING CLASSIFICATION: TOTAL LOT ACREAGE: TOTAL NUMBER OF LOTS TO BE CREATED: PROPOSED LOT AREAS AND DIMENSIONS LOT NUMBER LOT DIMENSIONS (W x L, IN FEET) LOT AREA (IN SQUARE FEET) Troy Mertz Yorkville Moda I 1834 Walden Square, Unit 300 Schaumburg, IL 60173 (630) 834-0722 troymertz@gmail.com ● Yorkville Moda I Bristol Bay Subdivision - Unit 10 North of Galena Rd. and west of Rosenwinkel Street and south of Unit 11 and Unit 9. Town-home lots in Unit 10 in Bristol Bay Subdivision have been previously platted and at this time this application will revise/adjust four (4) lots that were incorrect. Bristol Bay PUD 1.446+/- acres (amened lots)No New Lots - REPLAT See attached Plat(s) for Unit 10 - Amended Lot 21 Irregular - Approx 160' x 106' 10,016+/- sq.ft Lot 22 (Lots 189-194) Irregular - Approx 185' x 106' 21,022+/- sq.ft. Lot 23 Irregular - Approx 215' x 150' 18,265+/- sq.ft. Lot 25 Irregular - Approx 170' x 130' 13,665+/- sq.ft. APPLICATION FOR FINAL PLAT/REPLAT United City of Yorkville 800 Game Farm Road Yorkville, Illinois, 60560 Telephone: 630-553-4350 Fax: 630-553-7575 We bsite: www.yorkville.il.us ATTORNEY INFORMATION NAME: COMPANY: MAILING ADDRESS: CITY, STATE, ZIP: TELEPHONE: EMAIL: FAX: ENGINEER INFORMATION NAME: COMPANY: MAILING ADDRESS: CITY, STATE, ZIP: TELEPHONE: EMAIL: FAX: LAND PLANNER/SURVEYOR INFORMATION NAME: COMPANY: MAILING ADDRESS: CITY, STATE, ZIP: TELEPHONE: EMAIL: FAX: ATTACHMENTS Petitioner must attach a legal description of the property to this application and title it as “Exhibit A”. AGREEMENT I VERIFY THAT ALL THE INFORMATION IN THIS APPLICATION IS TRUE TO THE BEST OF MY KNOWLEDGE. I UNDERSTAND AND ACCEPT ALL REQUIREMENTS AND FEES AS OUTLINED AS WELL AS ANY INCURRED ADMINISTRATIVE AND PLANNING CONSULTANT FEES WHICH MUST BE CURRENT BEFORE THIS PROJECT CAN PROCEED TO THE NEXT SCHEDULED COMMITTEE MEETING. I UNDERSTAND ALL OF THE INFORMATION PRESENTED IN THIS DOCUMENT AND UNDERSTAND THAT IF AN APPLICATION BECOMES DORMANT IT IS THROUGH MY OWN FAULT AND I MUST THEREFORE FOLLOW THE REQUIREMENTS OUTLINED ABOVE. OWNER HEREBY AUTHORIZES THE PETITIONER TO PURSUE THE APPROPRIATE ENTITLEMENTS ON THE PROPERTY. PETITIONER SIGNATURE OWNER SIGNATURE TITIONER SIGIGIGIGIGGIGIGGIGIGIGGGGGGGGIGGGGGGGGIGGIGGGGGGGGGGGGGGGGGIGGIGIGGIGGGGGGGGGGGGGGGGGGGGGGGGGIGIGGIGGGGGGGIGGGIGGGIIGGIGGNANNNNNNNNNNNNNNNNNANANANNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNTURE EREBY AUTHORIZES THTHTHTHTHTHTTE PETITIONER TO PUR GNAT URE Thomas R. Burney Law Office of Thomas R. Burney, LLC 40 Brink Street Crystal Lake, IL 60014 (815) 459-8800 tburney@zcwlaw.com (815) 459-8429 David Schultz HR GREEN INC. 2363 Sequoia Drive | Suite 101 Aurora, IL 60506 (630) 708-5002 dschultz@hrgreen.com Bernie Bauer HR GREEN iINC. 2363 Sequoia Drive | Suite 101 Aurora, IL 60506 (630) 708-5033 bbauer@hrgreen.com 01/25/2023 01/25/2023 APPLICANT DEPOSIT ACCOUNT/ ACKNOWLEDGMENT OF FINANCIAL RESPONSIBILITY United City of Yorkville 800 Game Farm Road Yorkville, Illinois, 60560 Telephone: 630-553-4350 Fax: 630-553-7575 We bsite: www.yorkville.il.us PRINT NAME SIGNATURE* TITLE DATE PROJECT NAME: FUND ACCOUNT NUMBER: PROPERTY ADDRESS: PETITIONER DEPOSIT ACCOUNT FUND: It is the policy of the United City of Yorkville to require any petitioner seeking approval on a project or entitlement request to establish a Petitioner Deposit Account Fund to cover all actual expenses occurred as a result of processing such applications and requests. Typical requests requiring the establishment of a Petitioner Deposit Account Fund include, but are not limited to, plan review of development approvals/engineering permits. Deposit account funds may also be used to cover costs for services related to legal fees, engineering and other plan reviews, processing of other governmental applications, recording fees and other outside coordination and consulting fees. Each fund account is established with an initial deposit based upon the estimated cost for services provided in the INVOICE & WORKSHEET PETITION APPLICATION. This initial deposit is drawn against to pay for these services related to the project or request. Periodically throughout the project review/approval process, the Financially Responsible Party will receive an invoice reflecting the charges made against the account. At any time the balance of the fund account fall below ten percent (10%) of the original deposit amount, the Financially Responsible Party will receive an invoice requesting additional funds equal to one-hundred percent (100%) of the initial deposit if subsequent reviews/fees related to the project are required. In the event that a deposit account is not immediately replenished, review by the administrative staff, consultants, boards and commissions may be suspended until the account is fully replenished. If additional funds remain in the deposit account at the completion of the project, the city will refund the balance to the Financially Responsible Party. A written request must be submitted by the Financially Responsible Party to the city by the 15th of the month in order for the refund check to be processed and distributed by the 15th of the following month. All refund checks will be made payable to the Financially Responsible Party and mailed to the address provided when the account was established. ACKNOWLEDGMENT OF FINANCIAL RESPONSIBILITY NAME: COMPANY: MAILING ADDRESS: CITY, STATE, ZIP: TELEPHONE: EMAIL: FAX: FINANCIALLY RESPONSIBLE PARTY: I acknowledge and understand that as the Financially Responsible Party, expenses may exceed the estimated initial deposit and, when requested by the United City of Yorkville, I will provide additional funds to maintain the required account balance. Further, the sale or other disposition of the property does not relieve the individual or Company/Corporation of their obligation to maintain a positive balance in the fund account, unless the United City of Yorkville approves a Change of Responsible Party and transfer of funds. Should the account go into deficit, all City work may stop until the requested replenishment deposit is received. *The name of the individual and the person who signs this declaration must be the same. If a corporation is listed, a corporate officer must sign the declaration (President, Vice- President, Chairman, Secretary or Treasurer) INITIAL ENGINEERING/LEGAL DEPOSIT TOTALS ENGINEERING DEPOSITS: Up to one (1) acre Over one (1) acre, but less than ten (10) acres Over ten (10) acres, but less than forty (40) acres Over forty (40) acres, but less than one hundred (100) In excess of one hundred (100.00) acres $5,000 $10,000 $15,000 $20,000 $25,000 LEGAL DEPOSITS: Less than two (2) acres Over two (2) acres, but less than ten (10) acres Over ten (10) acres $1,000 $2,500 $5,000 AT URE* Bristol Bay Subdivision - Unit 10 Troy Mertz Yorkville Moda I 1834 Walden Square, Unit 300 Schaumburg, IL 60173 (630) 834-0722 troymertz@gmail.com Troy Mertz President 01/25/2023 X 2363 Sequoia Drive | Suite 101 Aurora, IL 60506 Main 630.553.7560 + Fax 713.965.0044 X HRGREEN.COM The Final Plat of Bristol Bay P.U.D. Unit 10 was approved by the United City of Yorkville as part of the Bristol Bay P.U.D. approval process and subsequently recorded with the Kendall County Recorder of Deeds on January 6th, 2023 as document 202300000253. During the process of preparing Building Permit Plats, it has come to the attention of the Design Engineer and Subdividing Surveyor that the location of the lot lines for several lots were platted incorrectly. The proposed townhome building located upon Lots 189 through 194, inclusive was shifted 12 feet to the northwest to resolve the conflict, due to a conflict of a building with as storm line. This change was made within the approved engineering plans, but was not reflected upon the Final Subdivision Plat. As such, the Final Plat requires an amendment to correct the erroneous lot lines. The changes contained within the amended plat are as follows: x Lots 189 through 194, inclusive, and the common line between Lot 21 and Lot 22 were shifted northwest 12 feet. x Common lot line between Lots 22 and 23 was shifted northwest 6 feet. x Common Corner between Lot 22, 23 and 25 was shifted north to accommodate the shifted common lot line between Lots 22 and 23. x Common Lot lines between Lot 22 and 25 & Lots 23 and 25 were adjusted to accommodate no location of common corner. x Updates to the land areas of Lots 21, 22, 23, and 25 It should be noted that there were no changes to the previously approved number of total lots, areas of building lots, total area of open space or setback distances. \\hrgreen.com\HRG\Data\2022\220051\Survey\Dwg\PDF\2023-01-25-Submittal#1(Unit10_Amended)\narr-012523- Bristol_Bay_Unit_10_Amended.docx X 2363 Sequoia Drive | Suite 101 Aurora, IL 60506 Main 630.553.7560 + Fax 713.965.0044 X HRGREEN.COM BRISTOL BAY UNIT 10 – LEGAL DESCRIPTION THAT PART OF THE SOUTH HALF OF SECTION 4 AND PART OF THE NORTH HALF OF SECTION 9, BOTH IN TOWNSHIP 37 NORTH, RANGE 7 EAST OF THE THIRD PRINCIPAL MERIDIAN DESCRIBED AS FOLLOWS: BEGINNING AT THE SOUTHEAST CORNER OF THE RESUBDIVISION OF BRISTOL BAY LOT 2048 - UNIT 9 AND LOT 2049 - UNIT 11, ACCORDING TO THE PLAT THEREOF RECORDED MARCH 16, 2018 AS DOCUMENT 201800003507, SAID POINT OF BEGINNING ALSO BEING ON THE WESTERLY RIGHT-OF-WAY LINE OF ROSENWINKLE STREET, PER BRISTOL BAY UNIT 1, ACCORDING TO THE PLAT THEREOF, RECORDED DECEMBER 21, 2005 AS DOCUMENT 200500039532; THENCE SOUTH 21 DEGREES 48 MINUTES 57 SECONDS EAST, ALONG SAID WESTERLY RIGHT-OF WAY LINE, 428.69 FEET; THENCE SOUTHERLY ALONG SAID WESTERLY RIGHT-OF-WAY LINE, 381.81 FEET, BEING A TANGENTIAL CURVE TO THE RIGHT, SAID CURVE HAVING A RADIUS OF 600.00 FEET, A CHORD THAT BEARS SOUTH 03 DEGREES 35 MINUTES 08 SECONDS EAST AND A CHORD OF 375.40 FEET; THENCE SOUTH 14 DEGREES 38 MINUTES 41 SECONDS WEST, ALONG SAID WESTERLY RIGHT-OF-WAY LINE AND TANGENT TO LAST DESCRIBED CURVE, 23.35 FEET TO THE NORTHEASTERLY CORNER OF THE LANDS DESCRIBED IN QUIT CLAIM DEED, RECORDED AS DOCUMENT 201000008480; THENCE ALONG THE FOLLOWING SEVEN (7) COURSES BEING ALONG THE NORTHERLY, AND WESTERLY LINES OF SAID LANDS; (1) NORTH 75 DEGREES 21 MINUTES 19 SECONDS WEST, PERPENDICULAR TO THE SAID RIGHT-OF-WAY LINE, 10.00 FEET; (2) SOUTH 28 DEGREES 31 MINUTES 19 SECONDS WEST, 83.00 FEET; (3) SOUTH 55 DEGREES 40 MINUTES 19 SECONDS WEST, 25.88 FEET; (4) NORTH 75 DEGREES 13 MINUTES 39 SECONDS WEST, PARALLEL WITH THE NORTHERLY RIGHT-OF-WAY LINE OF GALENA ROAD, PER DOCUMENT 145193 IN BOOK 163, PAGE 160, 198.37 FEET; (5) NORTH 18 DEGREES 55 MINUTES 03 SECONDS WEST, 18.03 FEET; (6) NORTH 75 DEGREES 13 MINUTES 39 SECONDS WEST, PARALLEL TO SAID NORTHERLY RIGHT-OF-WAY LINE, 30.00 FEET; (7) SOUTH 14 DEGREES 46 MINUTES 21 SECONDS WEST, PERPENDICULAR TO SAID NORTHERLY RIGHT-OF-WAY LINE, 80.00 FEET TO SAID NORTHERLY RIGHT-OF-WAY LINE; THENCE NORTH 75 DEGREES 13 MINUTES 39 SECONDS WEST, ALONG SAID NORTHERLY RIGHT-OF-WAY LINE, 302.71 FEET TO THE WEST LINE OF THE NORTHEAST QUARTER OF SAID SECTION 9, BEING A WESTERLY LINE OF THE LANDS DESCRIBED IN QUIT CLAIM DEED RECORDED APRIL 21, 2021 AS DOCUMENT 202100010276; THENCE NORTH 00 DEGREES 01 MINUTES 41 SECONDS WEST, ALONG SAID WEST LINE, 330.99 FEET TO A CORNER OF SAID LANDS; THENCE SOUTH 89 DEGREES 58 MINUTES 19 SECONDS WEST, ALONG A SOUTHERLY LINE OF SAID LANDS, 295.50 FEET; THENCE NORTH 00 DEGREES 10 MINUTES 51 SECONDS EAST, 106.00 FEET; THENCE NORTH 89 DEGREES 49 MINUTES 09 SECONDS WEST, PERPENDICULAR TO LAST DESCRIBED LINE, 12.74 FEET; THENCE NORTH 00 DEGREES 10 MINUTES 51 SECONDS EAST, PERPENDICULAR TO LAST DESCRIBED LINE, 26.00 FEET; THENCE NORTHEASTERLY, 46.90 FEET ALONG A CURVE TO THE LEFT, SAID CURVE HAVING A RADIUS OF 30.00 FEET, A CHORD THAT BEARS NORTH 45 DEGREES 23 MINUTES 45 SECONDS EAST AND A CHORD OF 42.27 FEET; THENCE NORTH 00 DEGREES 36 MINUTES 39 SECONDS EAST, TANGENT TO LAST DESCRIBED CURVE, 20.43 FEET; THENCE NORTHERLY, 42.63 FEET, ALONG A TANGENTIAL CURVE TO THE RIGHT, SAID CURVE HAVING A RADIUS OF 188.00 FEET, A CHORD THAT BEARS NORTH 07 DEGREES 06 MINUTES 25 SECONDS EAST AND A CHORD OF 42.54 FEET TO A POINT OF REVERSE CURVATURE; THENCE NORTHWESTERLY, 7.69 FEET ALONG A TANGENTIAL CURVE TO THE LEFT, SAID CURVE HAVING A RADIUS OF 5.00 FEET, A CHORD THAT BEARS NORTH 30 DEGREES 25 MINUTES 55 SECONDS WEST AND A CHORD OF 6.95 FEET; THENCE NORTH 74 DEGREES 28 MINUTES 01 SECONDS WEST, TANGENT TO LAST DESCRIBED CURVE, 15.10 FEET; THENCE NORTHERLY, 51.13 FEET ALONG A CURVE TO THE RIGHT, SAID CURVE HAVING A RADIUS OF 208.00 FEET, A CHORD THAT BEARS NORTH 22 DEGREES 09 MINUTES 42 SECONDS EAST AND A CHORD OF 51.00 FEET; THENCE SOUTH 61 DEGREES 12 MINUTES 35 X Addressee Name Page 2 of 2 Date SECONDS EAST, 14.42 FEET; THENCE EASTERLY, 8.93 FEET ALONG A TANGENTIAL CURVE TO THE LEFT, SAID CURVE HAVING A RADIUS OF 5.00 FEET, A CHORD THAT BEARS NORTH 67 DEGREES 37 MINUTES 23 SECONDS EAST AND A CHORD OF 7.79 FEET TO A POINT OF COMPOUND CURVATURE; THENCE NORTHWESTERLY, 34.55 FEET ALONG A TANGENTIAL CURVE TO THE LEFT, SAID CURVE HAVING A RADIUS OF 30.00 FEET AND A CHORD THAT BEARS NORTH 16 DEGREES 32 MINUTES 11 SECONDS WEST AND A CHORD OF 32.67 FEET; THENCE NORTH 40 DEGREES 28 MINUTES 16 SECONDS EAST, 26.00 FEET; THENCE SOUTHEASTERLY, 16.69 FEET ALONG A CURVE TO THE RIGHT, SAID CURVE HAVING A RADIUS OF 30.00 FEET, A CHORD THAT BEARS SOUTH 65 DEGREES 28 MINUTES 02 SECONDS EAST AND A CHORD OF 16.48 FEET; THENCE NORTH 01 DEGREES 12 MINUTES 01 SECONDS EAST, 166.22 FEET TO THE SOUTHERLY LINE OF SAID RESUBDIVISION OF BRISTOL BAY LOT 2048 - UNIT 9 AND LOT 2049 - UNIT 11; THENCE SOUTH 88 DEGREES 47 MINUTES 59 SECONDS EAST, ALONG SAID SOUTHERLY LINE, 659.06 FEET TO SAID POINT OF BEGINNING, IN KENDALL COUNTY, ILLINOIS. NOTE: THE LANDS DESCRIBED ABOVE ARE A PORTION OF THE LANDS DESCRIBED AS PARCEL 1-I IN QUIT CLAIM DEED RECORDED APRIL 21, 2021 AS DOCUMENT 202100010276. PREPARED BY: ________________________________ BERNARD J. BAUER, P.L.S. ILLINOIS PROFESSIONAL LAND SURVEYOR #3799 J:\2022\220051\Survey\Legal\220051-BRISTOL BAY UNIT 10_LEGAL_REV3.docx X 2363 Sequoia Drive | Suite 101 Aurora, IL 60506 Main 630.553.7560 + Fax 713.965.0044 X HRGREEN.COM The Final Plat of Bristol Bay P.U.D. Unit 10 was approved by the United City of Yorkville as part of the Bristol Bay P.U.D. approval process and subsequently recorded with the Kendall County Recorder of Deeds on January 6th, 2023 as document 202300000253. During the process of preparing Building Permit Plats, it has come to the attention of the Design Engineer and Subdividing Surveyor that the location of the lot lines for several lots were platted incorrectly. The proposed townhome building located upon Lots 189 through 194, inclusive was shifted 12 feet to the northwest to resolve the conflict, due to a conflict of a building with as storm line. This change was made within the approved engineering plans, but was not reflected upon the Final Subdivision Plat. As such, the Final Plat requires an amendment to correct the erroneous lot lines. The changes contained within the amended plat are as follows: x Lots 189 through 194, inclusive, and the common line between Lot 21 and Lot 22 were shifted northwest 12 feet. x Common lot line between Lots 22 and 23 was shifted northwest 6 feet. x Common Corner between Lot 22, 23 and 25 was shifted north to accommodate the shifted common lot line between Lots 22 and 23. x Common Lot lines between Lot 22 and 25 & Lots 23 and 25 were adjusted to accommodate no location of common corner. x Updates to the land areas of Lots 21, 22, 23, and 25 It should be noted that there were no changes to the previously approved number of total lots, areas of building lots, total area of open space or setback distances. \\hrgreen.com\HRG\Data\2022\220051\Survey\Dwg\PDF\2023-01-25-Submittal#1(Unit10_Amended)\narr-012523- Bristol_Bay_Unit_10_Amended.docx Ordinance No. 2023-____ Page 1 STATE OF ILLINOIS ) ) ss. COUNTY OF KENDALL ) Ordinance No. 2023-_____ AN ORDINANCE OF THE UNITED CITY OF YORKVILLE, KENDALL COUNTY, ILLINOIS, APPROVING THE FINAL PLAT OF SUBDIVISION FOR BRISTOL BAY P.U.D. UNIT 10 AMENDMENT WHEREAS, the United City of Yorkville (the “City”) is a duly organized and validly existing non home-rule municipality created in accordance with the Constitution of the State of Illinois of 1970 and the laws of the State; and, WHEREAS, Troy Mertz, on behalf of Bristol Bay Yorkville, LLC, (the “Developer”) has filed an application and petition for approval of the Final Plat of Subdivision for Unit 10 Amended of the Bristol Bay Planned Unit Development (the “Bristol Bay P.U.D.”), generally located north of Galena Road and west of Rosenwinkel Street in the far northeast quadrant of the City of Yorkville, for a total of 119 new multi-family townhome residential lots on approximately 12-acres; and, WHEREAS, the Planning and Zoning Commission convened and held a public meeting on April 12, 2023, to consider the Final Plat of Subdivision for Bristol Bay P.U.D. Unit 10 Amended; and, WHEREAS, the Planning and Zoning Commission reviewed the standards set forth in Chapter 3 and 4 of Title 11 of the Yorkville Subdivision Control Ordinance and made a recommendation to the Mayor and City Council (“the Corporate Authorities”) for approval of the Final Plat of Subdivision for Bristol Bay P.U.D. Units 10 Amended. NOW, THEREFORE, BE IT ORDAINED by the Mayor and City Council of the United City of Yorkville, Kendall County, Illinois, as follows: Section 1. The above recitals are incorporated herein and made a part of this Ordinance. Section 2. That the Corporate Authorities hereby approve the Final Plat of Subdivision for Bristol Bay P.U.D. Unit 10 Amended as prepared by HR Green, LTD, Aurora, Illinois, dated last revised January 24, 2023 attached hereto and made a part hereof as Exhibit A, and authorize the Mayor, City Clerk, City Administrator and City Engineer to execute said Plat. Section 3. That the City Clerk is hereby authorized pursuant to Section 11-2-3.H of the Yorkville Subdivision Control Ordinance to record this ordinance and the Final Plat of Subdivision for Bristol Bay P.U.D. Unit 10 Amended with the Kendall County Recorder of Deeds. Section 4. This Ordinance shall be in full force and effect upon its passage, approval, and publication as provided by law. Ordinance No. 2023-____ Page 2 Passed by the City Council of the United City of Yorkville, Kendall County, Illinois this ____ day of __________________, A.D. 2023. ______________________________ CITY CLERK KEN KOCH _________ DAN TRANSIER _________ ARDEN JOE PLOCHER _________ CRAIG SOLING _________ CHRIS FUNKHOUSER _________ MATT MAREK _________ SEAVER TARULIS _________ RUSTY CORNEILS _________ APPROVED by me, as Mayor of the United City of Yorkville, Kendall County, Illinois this ____ day of __________________, A.D. 2023. ______________________________ MAYOR Ordinance No. 2023-____ Page 3 EXHIBIT A Final Plat Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Community Development Purchasing Police Public Works Parks and Recreation Agenda Item Number Mayor’s Report #7 Tracking Number CC 2021-04 City Buildings Updates – Prairie Pointe Change Orders City Council – April 25, 2023 Supermajority (6 out of 9) Approval Bart Olson Administration Name Department Summary Prairie Pointe construction improvements and twelfth round of change orders. Background The City Council was last presented a Prairie Pointe budget recap in September 2022. At that time, the City Council reviewed a line-item for “Owner Contingency” in the amount of $367,590 which included all known change orders at the time plus a $40,000 buffer for unknown change orders. The City Council last approved change orders at the April 11, 2023 City Council meeting, when the City Council approved Change Orders 49R1, 50, 51, 52, and 53. After that approval, the amount of the change orders approved to date was $322,878. The request for approval of eleventh set of change orders includes: 1) Change Order 54 - $1,692 Replacing one old exit sign with a new exit sign, and adding one new exit sign on the third floor of the building to properly sign paths of exit, per final inspections from the code official and fire inspector. 2) Change Order 55 – $11,773 Necessary components of the City Council Chamber AV system will not be delivered to the City until Q3 of 2023. This change order will include work and equipment to temporarily rig the new City Council Chamber for public meetings. The work includes running new cables and wires, providing microphones and other necessary equipment for an AV system which will have basic capabilities (on/off, no volume control). We expect to have 9 wired, in-place microphones at the dais and 2 wireless microphones that can be placed throughout the room. If approved, the contractor has stated the work should be complete in time for a City Council meeting on May 9th; but updates will be provided later. If the Council were to approve the five change orders listed above, this would account for $13,465 in use of the contingency fund, bringing the total amount authorized to $336,343 out of the contingency fund budget, including the credit for Change Order 26 listed below. The following items show cost avoidances that have been noted for this project. Memorandum To: City Council From: Bart Olson, City Administrator CC: Date: April 18, 2023 Subject: Prairie Pointe Change orders x Change Order 21 – The full amount of $5,511 will be reimbursed by CCA/Larson Engineering. x Change Order 22 – Cordogan Clark will reimburse the City a portion ($2,166) of the total amount. x Change Order 24 – The change order was denied, to replace 250 standard and 30 GFI existing to remain, ivory-colored outlets and covers with white to match all new fixtures. $29,120. The work will be completed by Yorkville staff, at a much lower cost. x Change Order 26 – $1,861 Credit for the ceiling modifications of Council Chambers. There may be additional costs to move conduits, that were just noticed, and would be exposed in the new decision. x The original specifications stated that the city would purchase all television monitors and mounting hardware. The Audio/Visual included this in their cost. The city had included a budget estimate of $30,000 for these items. x Com Ed has approved $30,728 in incentives for the LED lighting and sensor controls that are being installed. This funding is dependent on a third-party audit at the end of the project. x Change Order 34 - $3,000 Credit for spray insulation in storage, server, electrical, janitorial and elevator equipment rooms. Recommendation Staff recommends that the City Council approve Change Orders 54 and 55. These are the last known change orders at this time, but the construction punchlist is still being completed at time of this memo. Resolution No. 2023-____ Page 1 Resolution No. 2023-______ A RESOLUTION APPROVING CHANGE ORDERS RELATING TO 651 PRAIRIE POINTE DRIVE, YORKVILLE, ILLINOIS (Twelfth Set of Change Orders) WHEREAS, the United City of Yorkville, Kendall County, Illinois (the “City”) is a duly organized and validly existing non-home rule municipality created in accordance with the Constitution of the State of Illinois of 1970 and the laws of the State; and, WHEREAS, the City has acquired the building and property commonly known as 651 Prairie Pointe Drive (the “New City Hall”) for the purpose of rehabilitating the building and repurposing it as the new Yorkville City Hall and the headquarters of the Yorkville Police Department (the “Project”); and, WHEREAS, the City issued a Request for Proposals to construct the Project and after review and evaluation of submittals from several firms, the City entered into a contract with Lite Construction of Montgomery, Illinois (the “Contract”); and, WHEREAS, the Contract, as approved by the City with Lite Construction, provided a line item for unforeseen contingencies due to the fact that the New City Hall was constructed in 2007 and change orders were guaranteed to come as demolition of existing walls and ceilings occurred; and, WHEREAS, Lite Construction has submitted two (2) change orders to the original Contract, as itemized on the list attached hereto, modifications to the original work design as mandated to conform to current code standards resulting in an additional costs totaling $13,465; and, WHEREAS, the City has reviewed the change orders as submitted by Lite Construction and acknowledges that the work covered by these change orders was unforeseen but is necessary Resolution No. 2023-____ Page 2 and in the best interest of the City; therefore, the City is prepared to approve the Change Order as hereinafter provided. NOW, THEREFORE, BE IT RESOLVED by the Mayor and City Council of the United City of Yorkville, Kendall County, Illinois, as follows: Section 1. The foregoing preambles are hereby adopted as if fully restated in this Section 1. Section 2. That the change orders as itemized on the list attached hereto as submitted by Lite Construction resulting in total additional costs of $13,465 are hereby approved. Section 3. That this Resolution shall be in full force and effect upon its passage and approval as provided by law. Passed by the City Council of the United City of Yorkville, Kendall County, Illinois this ____ day of __________________, A.D. 2023. ______________________________ CITY CLERK KEN KOCH _________ DAN TRANSIER _________ ARDEN JOE PLOCHER _________ CRAIG SOLING _________ CHRIS FUNKHOUSER _________ MATT MAREK _________ SEAVER TARULIS _________ RUSTY CORNEILS _________ APPROVED by me, as Mayor of the United City of Yorkville, Kendall County, Illinois this ____ day of __________________, A.D. 2023. ______________________________ MAYOR Attest: ______________________________ CITY CLERK Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: If new information is available at the time of the meeting, then a discussion will be held. Reviewed By: Legal Finance Engineer City Administrator Community Development Purchasing Police Public Works Parks and Recreation Agenda Item Number Mayor’s Report #8 Tracking Number CC 2021-38 Water Study Update City Council – April 25, 2023 None Informational Bart Olson Administration Name Department Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: FY 24 Proposed Budget Link - https://www.yorkville.il.us/ArchiveCenter/ViewFile/Item/5053 Reviewed By: Legal Finance Engineer City Administrator Community Development Purchasing Police Public Works Parks and Recreation Agenda Item Number Mayor’s Report #9 Tracking Number CC 2023-15 Fiscal Year 2024 Draft Budget Revisions City Council – April 25, 2023 CC – 04/11/23 A discussion took place and this item was tabled to the City Council 4/25/23 meeting. CC 2023-15 Majority Approval Rob Fredrickson Finance Name Department Summary Review of proposed changes to the Fiscal Year 2024 draft budget, as itemized on Exhibit A (attached), and corresponding budget ordinance. Background This item was last discussed at the April 11th City Council meeting. Since that meeting, Staff has made two revisions to Budget Adjustments #12 and #14, resulting from employee insurance changes during the annual open enrollment process. In total there are (14) fourteen suggested amendments to the Proposed FY 24 budget, as identified below: Budget Adjustments #1 and #2 The Mosquito Control line item (Budget Adjustment #1) in the Streets Department has been nominally reduced by approximately $400 annually over the next five fiscal years. Staff has recently been informed by the City's mosquito control vendor (Clarke Environmental Mosquito Management, Inc.) that the 2023 seasons cost will be held at the 2022 level and that subsequent season’s increases will not exceed the Consumer Price Index (CPI). Budget Amendment #2 increases the Dues & Subscriptions expenditure line item in the Administration Department by $3,200 to account for an increase in annual dues to Metro West Council of Government. The net effect of these two budget adjustments over the five-year budget horizon is an approximate reduction of $14,000 in fund balance for the (01) General Fund. Budget Adjustment #3 Starting in FY 2024 the City is no longer eligible to receive in-car camera grant proceeds ($9,500 for each new squad purchased) due to new requirements pertaining to video retention. The State now requires that video footage from in-car cameras be retained for two years. The City, while compliant with State law, only retains both in-car and body camera video footage for 90 days and is unable to separate the two recordings. Staff will continue to monitor this grant and will apply for future grant proceeds should the video retention requirements change. Police Capital fund balance within the (25) Vehicle & Equipment Fund will remain unaffected by this change, as any reduction in State Grant proceeds will be offset by an increase in the Vehicle & Equipment Chargeback from the General Fund, resulting in a projected $19,000 reduction in fund balance for FY 24. Budget Adjustments #4 and #5 Salary and benefit line items have been updated in the (82) Library Fund to reflect the hiring of a new Technical Services Director, who is currently being trained by the current Technical Services Director (retiring in early May 2023). Budget Adjustment #4 also includes other FY 23 budgeted line item estimates have been updated based on actual fiscal year-to-date activity. Future fiscal year Library liability insurance amounts, and the corresponding Memorandum To: City Council From: Rob Fredrickson, Finance Director Date: April 18, 2023 Subject: Fiscal Year 2024 Budget Revisions General Fund transfers, have been adjusted accordingly based on FY 23 revisions (base year) for this line item. In addition, Office Cleaning expenditures have been revised to reflect an annual 3% inflationary increase. Per the direction of the Library Board, Budget Adjustment #5 increases the Library Outside Repair & Maintenance line item by $12,000 over the next two fiscal years for the purposes of acquiring new security cameras. Budget Adjustments #6 and #7 The Bristol Bay Subdivision line item in the (23) City-Wide Capital Fund has been adjusted to incorporate recently revised engineering cost estimates for Bristol Bay Drive and Bertram Drive (Budget Adjustment #6) projects, which will connect both roadways to IL Route 47 in conjunction with IDOT's Route 47 North improvements. For the Bristol Bay Drive connection, the City is expected to incur $6,500 in design engineering costs in FY 25, followed by $74,000 in construction/construction engineering costs in FY 26. Expenditures for the Bertram Drive connection are estimated at $43,000 (design engineering) in FY 28 and $518,000 (construction/construction engineering) in FY 29. Expenditures for both projects will be partially offset by a $171,600 developer contribution, currently held on account by the City. Budget Adjustment #7 is only a line item name change for account 51-51-60-00-6029 (informational only) – as the IEPA is now requiring that Well #6 be reconstituted as Well #10. Budget Adjustments #8 / #9 / #10 / #11 Based on the 2022 tax levy computation reports recently received from Kendall County, staff recommends several budgetary adjustments related to Road & Bridge Tax in the General Fund and Property Taxes in the (87) Countryside TIF Fund, the (88) Downtown TIF Fund and the (89) Downtown TIF II Fund, as detailed below: Budget Adjustment #8 increases Road & Bridge tax revenues in the General Fund by $5,000, from $115,000 to $120,000 per year, which will increase budgeted fund balance by $5,000 per year. After peaking at $250,366 in FY 22, as Holiday Inn Express was added to the tax rolls for the first time, incremental property taxes for the Countryside TIF fell by 7% in FY 23. The TIF will fare better in FY 24, as property taxes are expected to decline by only 2%. Budget Adjustment #9 reduces the budgeted property tax line item from $238,000 to $228,000. This reduction in incremental property tax is projected to result in Countryside TIF fund balance declining by approximately $10,000 per annum through FY 28, in comparison to what was originally budgeted. In contrast to the Countryside TIF, Budget Adjustments #10 and #11 focus on the two Downtown TIF’s, which generated better than expected incremental property tax revenues. Downtown TIF property tax revenues have been increased by ~$18,500 for FY 24, from $103,500 to $122,000; and Downtown TIF II property tax revenues have increased by ~$46,000, from $100,000 to $146,000. This increase in incremental property taxes is projected to result in enhanced annual fund balance amounts through FY 28 for the Downtown and Downtown II TIF’s of approximately $20,000 and $48,000, respectively, in comparison to what was originally budgeted. Budget Adjustments #12 / #13 / #14 (Budget Adjustments #12 and #14 – revised) Originally budgeted at 8%, the FY 24 health insurance renewal resulted in only a ~2.7% increase, thus resulting in budgetary savings of over $70,000 City-wide, and $46,000 for the General Fund, as shown in Budget Adjustment #12. Taken in aggregate through FY 28, estimated health insurance expenditures have decreased by over $400,000 in comparison to what was originally budgeted. ** Revised ** - As noted on Exhibit A (orange highlights), overall budgeted General Fund insurance savings have decreased from ~$46,000 to ~$21,000; as several employees have either enhanced their coverage (e.g., added dependents, moved from HMO to PPO plans, etc.) or opted-in to the City’s insurance program during the annual open enrollment process. Furthermore, as shown in Budget Adjustments #13 and #14, these budgetary health insurance savings will allow the General Fund to reduce its operational transfer to the (79) Parks & Recreation Fund (while still maintaining a zero fund balance in Fund 79, which has been the City past practice over the last several budgetary cycles) and augment its transfer to the City-Wide Capital to finance future roadway projects. ** Revised ** - Budget Adjustment #14 has been amended to reflect a reduction in the General Fund transfer to the City-Wide Capital Fund in order to offset the increase in budgeted insurance expenditures resulting from open enrollment. Budget Adjustment #15 – added on April 11, 2023 This revision amends two items within the IT Services line item within Administrative Services: 1) The FY 24 budget memo and line-item comments will be changed to reflect that the FY 24 column will include expenditures for both a portion of the ERP system (described below), and a facilities maintenance program/system. This facilities maintenance system will be chosen by the incoming Facilities Manager, and may or may not be part of the ERP purchase (i.e., it could be integrated or stand-alone). We propose that $25,000 of the line-item in FY 24 be designated for the facilities maintenance program/system. There is no budgetary impact, as we think we can fit the ERP system and the facilities management program within the proposed FY 24 expenditure amount. 2) A change in the FY 25 expenditures in the amount of $157,500 (70% of $225,000) to cover the second year of an ERP system implementation. This was accidentally omitted from the original proposed FY 24 budget document. This increase in expenditures will be offset by a reduction in the transfer to the City- Wide Capital Fund in FY 25; thus, maintaining a break-even budget for the General Fund and reducing City-Wide Capital fund balance by $157,500. Recommendation Staff recommends that the adjustments presented above (as itemized on Exhibit A), be incorporated into the FY 24 proposed budget. Additionally, a budget ordinance, incorporating these changes, has also been included for your review and consideration. Fiscal YearFundDepartmentAccount NumberDescriptionOriginal AmountRevised AmountEffect on Fund BalanceNotesBudget Adjustment # 120247,774 7,404 370 Proposed by Management370$ 20258,163 7,774 389 389$ 20268,571 8,163 408 408$ 20279,000 8,571 429 429$ 20289,450 9,000 450 450$ 2,046$ Budget Adjustment # 2202423,000 26,200 (3,200) Proposed by Management(3,200)$ 202523,000 26,200 (3,200) (3,200)$ 202623,000 26,200 (3,200) (3,200)$ 202723,000 26,200 (3,200) (3,200)$ 202823,000 26,200 (3,200) (3,200)$ (16,000)$ Budget Adjustment # 3Pol Capital Revenues 25-000-41-00-4170 State Grants 19,000 - (19,000) Proposed by ManagementPolice Capital 25-000-44-00-4420 Police Chargeback 110,173 129,173 19,000 General Police Capital 01-210-54-00-5422 Vehicle & Equip Chargeback 110,173 129,173 (19,000) (19,000)$ Pol Capital Revenues 25-000-41-00-4170 State Grants 19,000 - (19,000) Police Capital 25-000-44-00-4420 Police Chargeback 196,350 215,350 19,000 General Police Capital 01-210-54-00-5422 Vehicle & Equip Chargeback 196,350 215,350 (19,000) (19,000)$ Pol Capital Revenues 25-000-41-00-4170 State Grants 28,500 - (28,500) Police Capital 25-000-44-00-4420 Police Chargeback 196,406 224,906 28,500 General Police Capital 01-210-54-00-5422 Vehicle & Equip Chargeback 196,406 224,906 (28,500) (28,500)$ Overall Net Effect on Fund BalanceFiscal Year SubtotalFiscal Year SubtotalGeneral Streets 01-410-54-00-5455 Mosquito ControlFiscal Year SubtotalFiscal Year SubtotalFiscal Year SubtotalFiscal Year SubtotalFiscal Year SubtotalGeneral Administration 01-110-54-00-5460 Dues & SubscriptionsFiscal Year SubtotalFiscal Year SubtotalFiscal Year SubtotalFiscal Year SubtotalFiscal Year SubtotalOverall Net Effect on Fund BalanceStarting in FY 2024 the City is no longer eligible to receive in-car camera grant proceeds ($9,500 for each new squad purchased) due to new requirements pertaining to video retention. The State now requires that video footage from in-car cameras be retained for two years. The City, while compliant with State law, only retains both in-car and body camera video footage for 90 days and is unable to separate the two recordings. 20242025Vehicle & EquipFiscal Year Subtotal2026Vehicle & EquipVehicle & EquipThe City's mosquito control vendor (Clarke Environmental Mosquito Management, Inc.) has informed staff that the 2023 seasons cost will be held at the 2022 level. Subsequent seasons cost will not exceed the Consumer Price Index (CPI).Additional $3,200 per annum to account for increase in Metro West dues.1 Fiscal YearFundDepartmentAccount NumberDescriptionOriginal AmountRevised AmountEffect on Fund BalanceNotesPol Capital Revenues 25-000-41-00-4170 State Grants 19,000 - (19,000) Police Capital 25-000-44-00-4420 Police Chargeback 137,692 156,692 19,000 General Police Capital 01-210-54-00-5422 Vehicle & Equip Chargeback 137,692 156,692 (19,000) (19,000)$ Pol Capital Revenues 25-000-41-00-4170 State Grants 19,000 - (19,000) Police Capital 25-000-44-00-4420 Police Chargeback 195,697 214,697 19,000 General Police Capital 01-210-54-00-5422 Vehicle & Equip Chargeback 195,697 214,697 (19,000) (19,000)$ (104,500)$ Budget Adjustment # 482-820-50-00-5010 Salaries & Wages 293,500 308,000 (14,500) Proposed by Management82-820-52-00-5212 FICA Contribution 37,585 36,000 1,585 82-820-52-00-5216 Group Health Insurance 110,791 102,297 8,494 82-820-52-00-5231 Liability Insurance 28,617 27,350 1,267 82-820-54-00-5412 Training & Conferences 3,000 2,000 1,000 82-820-54-00-5415 Travel & Lodging 1,500 1,000 500 82-820-54-00-5426 Publishing & Advertising 2,500 1,500 1,000 82-820-54-00-5452 Postage & Shipping 1,000 1,200 (200) 82-820-54-00-5462 Professional Services 35,000 30,000 5,000 82-820-54-00-5468 Automation 19,000 18,000 1,000 82-820-56-00-5610 Office Supplies 8,000 6,000 2,000 Library Revenues 82-000-49-00-4901 Transfer from General 29,830 28,563 (1,267) General Admin Services 01-640-99-00-9982 Transfer to Library Operations 29,830 28,563 1,267 7,146$ 82-820-52-00-5231 Liability Insurance 31,479 30,085 1,394 82-820-54-00-5488 Office Cleaning 73,000 75,000 (2,000) Library Revenues 82-000-49-00-4901 Transfer from General 32,729 31,335 (1,394) General Admin Services 01-640-99-00-9982 Transfer to Library Operations 32,729 31,335 1,394 (606)$ 82-820-52-00-5231 Liability Insurance 33,368 31,890 1,478 82-820-54-00-5488 Office Cleaning 73,000 77,250 (4,250) Library Revenues 82-000-49-00-4901 Transfer from General 34,618 33,140 (1,478) General Admin Services 01-640-99-00-9982 Transfer to Library Operations 34,618 33,140 1,478 (2,772)$ Fiscal Year Subtotal2027Vehicle & EquipFiscal Year Subtotal2028Vehicle & EquipFiscal Year SubtotalFiscal Year SubtotalLibrary OperationsLibrary OperationsLibrary Operations2023Library2024LibraryFiscal Year Subtotal2025LibraryOverall Net Effect on Fund BalanceStarting in FY 2024 the City is no longer eligible to receive in-car camera grant proceeds ($9,500 for each new squad purchased) due to new requirements pertaining to video retention. The State now requires that video footage from in-car cameras be retained for two years. The City, while compliant with State law, only retains both in-car and body camera video footage for 90 days and is unable to separate the two recordings. Salary and benefit line items have been updated to reflect the hiring of a new Library Technical Services Director, who is currently being trained by the current Technical Services Director, before the current employee retirees in early May 2023. Other budgeted line item estimates have been updated based on actual fiscal year-to-date activity.2 Fiscal YearFundDepartmentAccount NumberDescriptionOriginal AmountRevised AmountEffect on Fund BalanceNotes82-820-52-00-5231 Liability Insurance 35,370 33,803 1,567 82-820-54-00-5488 Office Cleaning 73,000 79,568 (6,568) Library Revenues 82-000-49-00-4901 Transfer from General 36,620 35,053 (1,567) General Admin Services 01-640-99-00-9982 Transfer to Library Operations 36,620 35,053 1,567 (5,001)$ 82-820-52-00-5231 Liability Insurance 37,492 35,831 1,661 82-820-54-00-5488 Office Cleaning 73,000 81,955 (8,955) Library Revenues 82-000-49-00-4901 Transfer from General 38,742 37,081 (1,661) General Admin Services 01-640-99-00-9982 Transfer to Library Operations 38,742 37,081 1,661 (7,294)$ 82-820-52-00-5231 Liability Insurance 39,742 37,981 1,761 82-820-54-00-5488 Office Cleaning 73,000 84,414 (11,414) Library Revenues 82-000-49-00-4901 Transfer from General 40,992 39,231 (1,761) General Admin Services 01-640-99-00-9982 Transfer to Library Operations 40,992 39,231 1,761 (9,653)$ (18,180)$ Budget Adjustment # 52024 Library Library Operations 82-820-54-00-5495 Outside Repair & Maintenance 125,000 131,000 (6,000) Proposed by Library Board(6,000)$ 2025 Library Library Operations 82-820-54-00-5495 Outside Repair & Maintenance 80,000 86,000 (6,000) (6,000)$ (12,000)$ Budget Adjustment # 6City-Wide Capital 23-230-60-00-6098 Bristol Bay Subdivision - 6,500 (6,500) Proposed by ManagementCW Cap Revenues 23-000-46-00-4618 Reimb - Bristol Bay Annex - 6,500 6,500 -$ City-Wide Capital 23-230-60-00-6098 Bristol Bay Subdivision 250,000 74,000 176,000 CW Cap Revenues 23-000-46-00-4618 Reimb - Bristol Bay Annex 171,600 74,000 (97,600) 78,400$ City-Wide Capital 23-230-60-00-6098 Bristol Bay Subdivision - 43,000 (43,000) CW Cap Revenues 23-000-46-00-4618 Reimb - Bristol Bay Annex - 43,000 43,000 -$ 78,400$ Overall Net Effect on Fund BalanceOverall Net Effect on Fund BalanceFiscal Year SubtotalOverall Net Effect on Fund BalanceOutside Repair & Maintenance line item increased by $6,000 to buy new security cameras for the Library in FY 24 and FY 25.Line items updated based on revised engineering cost estimates for Bristol Bay Drive and Bertram Drive, which will connect both roadways to IL Route 47 in conjunction with IDOT's Route 47 North improvements. Costs for these projects will be partially offset by a $171,600 developer contribution, currently held by the City in escrow.Fiscal Year SubtotalFiscal Year SubtotalLibrary Operations2026Library2027LibraryFiscal Year Subtotal2028LibraryFiscal Year SubtotalLibrary OperationsLibrary OperationsFiscal Year SubtotalFiscal Year Subtotal2025 City-Wide Capital2026 City-Wide CapitalFiscal Year Subtotal2028 City-Wide CapitalLibrary liability insurance amounts, and the corresponding General Fund transfer, have been adjusted based on the revisions made to FY 2023 projected (base year) expenditures for this line item. Office cleaning amounts have been revised to reflect an annual 3% inflationary increase.3 Fiscal YearFundDepartmentAccount NumberDescriptionOriginal AmountRevised AmountEffect on Fund BalanceNotesBudget Adjustment # 7Proposed by Management-$ Budget Adjustment # 82024115,000 120,000 5,000 Proposed by Management5,000$ 2025115,000 120,000 5,000 5,000$ 2026115,000 120,000 5,000 5,000$ 2027115,000 120,000 5,000 5,000$ 2028115,000 120,000 5,000 5,000$ 25,000$ Budget Adjustment # 92024237,927 228,000 (9,927) Proposed by Management(9,927)$ 2025243,875 233,700 (10,175) (10,175)$ 2026249,972 239,543 (10,429) (10,429)$ 2027256,221 245,532 (10,689) (10,689)$ 2028262,627 251,670 (10,957) (10,957)$ (52,177)$ Fiscal Year SubtotalAdjust Countryside TIF incremental property tax revenues, based on 2022 levy computation report received from Kendall County.Overall Net Effect on Fund BalanceFiscal Year SubtotalOverall Net Effect on Fund BalanceGeneral General Revenues 01-000-41-00-4110 Road & Bridge TaxFiscal Year SubtotalOverall Net Effect on Fund BalanceFiscal Year SubtotalFiscal Year SubtotalFiscal Year SubtotalFiscal Year SubtotalWater Water Operations 51-510-60-00-6029Well #10 (#6) /Main & Treatment Plant2023 - 2025n/ainformationalCountryside TIFCountryside TIF Revenues87-000-40-00-4000 Property TaxesFiscal Year SubtotalFiscal Year SubtotalFiscal Year SubtotalInformational only. Well #6 has been renamed Well #10, per the direction of the Illinois EPA.Adjust Road & Bridge tax revenues, based on 2022 levy computation report received from Kendall County.4 Fiscal YearFundDepartmentAccount NumberDescriptionOriginal AmountRevised AmountEffect on Fund BalanceNotesBudget Adjustment # 102024103,455 122,000 18,545 Proposed by Management18,545$ 2025106,041 125,050 19,009 19,009$ 2026108,692 128,176 19,484 19,484$ 2027111,409 131,380 19,971 19,971$ 2028114,194 134,665 20,471 20,471$ 97,480$ Budget Adjustment # 112024100,013 146,000 45,987 Proposed by Management45,987$ 2025102,513 149,650 47,137 47,137$ 2026105,076 153,391 48,315 48,315$ 2027107,703 157,226 49,523 49,523$ 2028110,396 161,157 50,761 50,761$ 241,723$ Budget Adjustment # 12Administration 01-110-52-00-5216 92,849 89,114 3,735 Proposed by ManagementFinance 01-120-52-00-5216 81,752 78,709 3,043 Police 01-210-52-00-5216 678,380 660,847 17,533 01-220-52-00-5216 147,655 150,781 (3,126) 01-220-52-00-5222 Group Life Insurance 1,042 1,071 (29) 01-220-52-00-5223 Dental Insurance 12,816 13,477 (661) 01-220-52-00-5224 Vision Insurance 1,775 1,855 (80) 2024Adjust Downtown TIF incremental property tax revenues, based on 2022 levy computation report received from Kendall County.Adjust Downtown TIF II incremental property tax revenues, based on 2022 levy computation report received from Kendall County.Departmental Group Health Insurance line items adjusted based on the results of the 2023 renewal. Originally budgeted with an 8% increase; actual increase will be ~2.7%. Orange highlighted cells have been updated to reflect employee changes in coverage from 2023 open enrollment period.89-000-40-00-4000Fiscal Year SubtotalFiscal Year SubtotalGeneralFiscal Year SubtotalFiscal Year SubtotalFiscal Year SubtotalFiscal Year SubtotalFiscal Year SubtotalDowntown TIFDowntown TIF Revenues88-000-40-00-4000 Property TaxesProperty TaxesOverall Net Effect on Fund BalanceFiscal Year SubtotalFiscal Year SubtotalFiscal Year SubtotalOverall Net Effect on Fund BalanceDowntown TIF IIDowntown TIF II RevenuesComm DvlpGroup Health Insurance5 Fiscal YearFundDepartmentAccount NumberDescriptionOriginal AmountRevised AmountEffect on Fund BalanceNotesStreets 01-410-52-00-5216 135,043 134,167 876 Water Water Operations 51-510-52-00-5216 182,273 174,548 7,725 Sewer Sewer Operations 52-520-52-00-5216 95,630 91,588 4,042 Parks 79-790-52-00-5216 198,667 190,686 7,981 Recreation 79-795-52-00-5216 118,307 114,604 3,703 Library Library Operations 82-820-52-00-5216 93,252 89,456 3,796 48,538$ Administration 01-110-52-00-5216 100,277 96,243 4,034 Finance 01-120-52-00-5216 88,292 85,006 3,286 Police 01-210-52-00-5216 745,122 726,187 18,935 01-220-52-00-5216 159,467 162,843 (3,376) 01-220-52-00-5222 Group Life Insurance 1,042 1,071 (29) 01-220-52-00-5223 Dental Insurance 13,457 14,151 (694) 01-220-52-00-5224 Vision Insurance 1,775 1,855 (80) Streets 01-410-52-00-5216 145,846 144,900 946 Water Water Operations 51-510-52-00-5216 196,855 188,512 8,343 Sewer Sewer Operations 52-520-52-00-5216 103,280 98,915 4,365 Parks 79-790-52-00-5216 214,560 205,941 8,619 Recreation 79-795-52-00-5216 127,772 123,772 4,000 Library Library Operations 82-820-52-00-5216 100,712 96,612 4,100 52,449$ Administration 01-110-52-00-5216 108,299 103,942 4,357 Finance 01-120-52-00-5216 95,355 91,806 3,549 Police 01-210-52-00-5216 863,490 843,040 20,450 01-220-52-00-5216 172,224 175,870 (3,646) 01-220-52-00-5222 Group Life Insurance 1,052 1,082 (30) 01-220-52-00-5223 Dental Insurance 14,130 14,859 (729) 01-220-52-00-5224 Vision Insurance 1,828 1,911 (83) Streets 01-410-52-00-5216 157,514 156,492 1,022 Water Water Operations 51-510-52-00-5216 212,603 203,593 9,010 Sewer Sewer Operations 52-520-52-00-5216 111,542 106,828 4,714 Parks 79-790-52-00-5216 231,725 222,416 9,309 Recreation 79-795-52-00-5216 137,994 133,674 4,320 Library Library Operations 82-820-52-00-5216 108,769 104,341 4,428 56,671$ 2024Departmental Group Health Insurance line items adjusted based on the results of the 2023 renewal. Originally budgeted with an 8% increase; actual increase will be ~2.7%. Orange highlighted cells have been updated to reflect employee changes in coverage from 2023 open enrollment period.Group Health InsuranceParks & RecreationFiscal Year Subtotal2025GeneralParks & RecreationFiscal Year Subtotal2026GeneralParks & RecreationFiscal Year SubtotalGroup Health InsuranceGroup Health InsuranceGroup Health InsuranceComm DvlpComm DvlpGroup Health Insurance6 Fiscal YearFundDepartmentAccount NumberDescriptionOriginal AmountRevised AmountEffect on Fund BalanceNotesAdministration 01-110-52-00-5216 116,963 112,257 4,706 Finance 01-120-52-00-5216 102,983 99,150 3,833 Police 01-210-52-00-5216 972,618 950,532 22,086 01-220-52-00-5216 186,002 189,940 (3,938) 01-220-52-00-5222 Group Life Insurance 1,063 1,093 (30) 01-220-52-00-5223 Dental Insurance 14,837 15,602 (765) 01-220-52-00-5224 Vision Insurance 1,883 1,968 (85) Streets 01-410-52-00-5216 170,115 169,011 1,104 Water Water Operations 51-510-52-00-5216 229,611 219,880 9,731 Sewer Sewer Operations 52-520-52-00-5216 120,465 115,374 5,091 Parks 79-790-52-00-5216 250,263 240,209 10,054 Recreation 79-795-52-00-5216 149,034 144,368 4,666 Library Library Operations 82-820-52-00-5216 117,471 112,688 4,783 61,236$ Administration 01-110-52-00-5216 126,320 121,238 5,082 Finance 01-120-52-00-5216 111,222 107,082 4,140 Police 01-210-52-00-5216 1,105,955 1,082,102 23,853 01-220-52-00-5216 200,882 205,135 (4,253) 01-220-52-00-5222 Group Life Insurance 1,074 1,104 (30) 01-220-52-00-5223 Dental Insurance 15,579 16,382 (803) 01-220-52-00-5224 Vision Insurance 1,939 2,027 (88) Streets 01-410-52-00-5216 183,724 182,532 1,192 Water Water Operations 51-510-52-00-5216 247,980 237,470 10,510 Sewer Sewer Operations 52-520-52-00-5216 130,102 124,604 5,498 Parks 79-790-52-00-5216 270,284 259,426 10,858 Recreation 79-795-52-00-5216 160,957 155,917 5,040 Library Library Operations 82-820-52-00-5216 126,869 121,703 5,166 66,165$ 285,059$ Group Health InsuranceGroup Health InsuranceDepartmental Group Health Insurance line items adjusted based on the results of the 2023 renewal. Originally budgeted with an 8% increase; actual increase will be ~2.7%. Orange highlighted cells have been updated to reflect employee changes in coverage from 2023 open enrollment period.Group Health InsuranceGroup Health InsuranceOverall Net Effect on Fund BalanceFiscal Year SubtotalFiscal Year Subtotal2027GeneralParks & RecreationComm DvlpComm Dvlp2028GeneralParks & Recreation7 Fiscal YearFundDepartmentAccount NumberDescriptionOriginal AmountRevised AmountEffect on Fund BalanceNotesBudget Adjustment # 13Parks & Recreation Park & Rec Revenues 79-000-49-00-4901 Transfer from General 2,452,528 2,440,844 (11,684) Proposed by ManagementGeneral Admin Services 01-640-99-00-9979 Transfer to Parks & Recreation 2,452,528 2,440,844 11,684 -$ Parks & Recreation Park & Rec Revenues 79-000-49-00-4901 Transfer from General 2,674,012 2,661,393 (12,619) General Admin Services 01-640-99-00-9979 Transfer to Parks & Recreation 2,674,012 2,661,393 12,619 -$ Parks & Recreation Park & Rec Revenues 79-000-49-00-4901 Transfer from General 2,753,561 2,739,932 (13,629) General Admin Services 01-640-99-00-9979 Transfer to Parks & Recreation 2,753,561 2,739,932 13,629 -$ Parks & Recreation Park & Rec Revenues 79-000-49-00-4901 Transfer from General 2,805,615 2,790,895 (14,720) General Admin Services 01-640-99-00-9979 Transfer to Parks & Recreation 2,805,615 2,790,895 14,720 -$ Parks & Recreation Park & Rec Revenues 79-000-49-00-4901 Transfer from General 2,949,625 2,933,727 (15,898) General Admin Services 01-640-99-00-9979 Transfer to Parks & Recreation 2,949,625 2,933,727 15,898 -$ -$ Budget Adjustment # 14City-Wide Capital CW Capital Revenues 23-000-49-00-4901 Transfer from General 2,900,960 2,902,227 1,267 Proposed by ManagementGeneral Admin Services 01-640-99-00-9923 Transfer to City-Wide Capital 2,900,960 2,902,227 (1,267) -$ City-Wide Capital CW Capital Revenues 23-000-49-00-4901 Transfer from General 585,473 603,012 17,539 General Admin Services 01-640-99-00-9923 Transfer to City-Wide Capital 585,473 603,012 (17,539) -$ City-Wide Capital CW Capital Revenues 23-000-49-00-4901 Transfer from General 332,259 352,567 20,308 General Admin Services 01-640-99-00-9923 Transfer to City-Wide Capital 332,259 352,567 (20,308) -$ City-Wide Capital CW Capital Revenues 23-000-49-00-4901 Transfer from General - 13,794 13,794 General Admin Services 01-640-99-00-9923 Transfer to City-Wide Capital - 13,794 (13,794) -$ City-Wide Capital CW Capital Revenues 23-000-49-00-4901 Transfer from General 732,200 758,721 26,521 General Admin Services 01-640-99-00-9923 Transfer to City-Wide Capital 732,200 758,721 (26,521) -$ City-Wide Capital CW Capital Revenues 23-000-49-00-4901 Transfer from General 724,472 754,474 30,002 General Admin Services 01-640-99-00-9923 Transfer to City-Wide Capital 724,472 754,474 (30,002) -$ -$ Overall Net Effect on Fund BalanceFiscal Year Subtotal2027Fiscal Year Subtotal20282024Fiscal Year Subtotal2025Fiscal Year Subtotal2026Fiscal Year Subtotal2027Fiscal Year Subtotal2028Fiscal Year SubtotalOverall Net Effect on Fund Balance20242025Fiscal Year Subtotal2026Fiscal Year SubtotalFiscal Year Subtotal2023Fiscal Year SubtotalAdjust interfund transfer from General to Parks & Recreation; target zero fund balance for Parks & Recreation Fund, per City's budgetary practice.Transfer General Fund surplus to City-Wide Capital to fund future roadway projects (e.g., subdivision cluster beginning in FY 2025). Transfer amounts (highlighted in orange) adjusted from April 11th meeting, to offset insurance increases from open enrollment changes.8 Fiscal YearFundDepartmentAccount NumberDescriptionOriginal AmountRevised AmountEffect on Fund BalanceNotesBudget Adjustment # 15General Admin Services 01-640-54-00-5450 Informational Technology Services 225,000 382,500 (157,500) Proposed by ManagementGeneral Admin Services 01-640-99-00-9923 Transfer to City-Wide Capital 378,889 221,389 157,500 City-Wide Capital CW Capital Revenues 23-000-49-00-4901 Transfer from General 378,889 221,389 (157,500) (157,500)$ 2025Overall Net Effect on Fund BalanceAdjusted to include the Admin Services portion of ERP cost of $157,500 (70% of $225,000) in FY 2025. Transfer to City-Wide Capital adjusted to offset the increase. 9 FY 2023 FY 2024 FY 2025 FY 2026 FY 2027 FY 2028ProjectedProposedProjectedProjectedProjectedProjectedGeneral -$ -$ -$ -$ -$ -$ Fox Hill SSASunflower SSAMotor Fuel TaxCity-Wide Capital 2,433,735(1,323,199) (709,953) (759,823)183,288 350,376Buildings & Grounds(8,830,182)28,556,714(25,015,530) (4,453,313) (259,946)- Vehicle & Equipment(223,138) (867,511) (230,000)- - - Water(595,712)890,303 2,147,579(7,392,607)2,331,422(3,360,305)Sewer 1,371,562 191,719(629,937) (806,108)34,478 167,547Parks & Recreation 39,263(39,263)- - - - Library 11,544(42,222)7,659 7,874 (2,359) (4,042) Library CapitalCountryside TIF 6,372 564 6,675(144,163) (133,540) (128,855)Downtown TIF 24,874 40,143 40,243 40,290 40,281 40,213Downtown TIF II 70,574 135,000 132,650 137,287 140,598 144,157Entity-Wide Total(5,691,108)$ 27,542,248$ (24,250,614)$ (13,370,563)$ 2,334,222$ (2,790,909)$ Overall Effect of Proposed Budget Adjustments on Fund Balance/Fund Balance Equivalent10 FY 2023 FY 2024 FY 2025 FY 2026 FY 2027 FY 2028ProjectedProposedProjectedProjectedProjectedProjectedGeneral 10,627,100$ 10,627,100$ 10,627,100$ 10,627,100$ 10,627,100$ 10,627,100$ Fox Hill SSA 33,077(3,563)6,797 17,157 25,789 34,421Sunflower SSA 8,386 10,746 13,106 15,466 16,098 16,730Motor Fuel Tax 244,583 3,983 1,682 8,646 3,097 - City-Wide Capital 4,599,336 3,276,137 2,566,184 1,806,361 1,989,649 2,340,025Buildings & Grounds 1,172,075 29,728,789 4,713,259 259,946 - - Vehicle & Equipment 1,168,484 300,973 70,973 70,973 70,973 70,973Water 3,195,487 4,085,790 6,233,369(1,159,238)1,172,184(2,188,121)Sewer 2,373,052 2,564,771 1,934,834 1,128,726 1,163,204 1,330,751Park & Recreation 39,263 - - - - - Countryside TIF(1,176,443) (1,175,879) (1,169,204) (1,313,367) (1,446,907) (1,575,762)Downtown TIF (1,615,054) (1,574,911) (1,534,668) (1,494,378) (1,454,097) (1,413,884)Downtown TIF II63,949198,949331,599468,886609,484753,641Adjusted City-Wide Total20,733,295$ 48,042,885$ 23,795,031$ 10,436,278$ 12,776,574$ 9,995,874$City Fund Balance/Fund Balance Equivalent - Adjusted11 FY 2023 FY 2024 FY 2025 FY 2026 FY 2027 FY 2028ProjectedProposedProjectedProjectedProjectedProjectedLibrary 758,441$ 716,219$ 723,878$ 731,752$ 729,393$725,351$Library Capital234,847170,497(77,853)(66,203) (244,553) (222,903) Adjusted Entity-Wide Total993,288$ 886,716$ 646,025$ 665,549$ 484,840$502,448$Library Fund Balance - Adjusted12 Ordinance No. 2023-____ Page 1 ORDINANCE NO. 2023-_____ ORDINANCE APPROVING THE 2023-2024 FISCAL BUDGET FOR THE UNITED CITY OF YORKVILLE WHEREAS, the Mayor and City Council of the UNITED CITY OF YORKVILLE have duly held all Public Hearings, allowed public input, and have duly considered formation of a budget for the 2023-2024 Fiscal Year; and WHEREAS, a tentative budget was duly announced and available for examination at the City offices of the UNITED CITY OF YORKVILLE; and WHEREAS, the Mayor and City Council of the UNITED CITY OF YORKVILLE deem it in the best interest of the City for the orderly operation thereof to pass and approve the 2023-2024 Fiscal Year Budget being submitted on April 25, 2023 at its regular City Council Meeting: NOW, THEREFORE, BE IT ORDAINED, by the Mayor and City Council of the United City of Yorkville, Kendall County, Illinois that the 2023-2024 Budget totaling $60,003,053 including the amounts of $23,017,965 General Fund, $1,240,000 Motor Fuel Tax Fund, $2,678,788 Vehicle & Equipment Fund, $2,845,033 Sewer Fund, $15,373,998 Water Fund, $4,396,994 City-Wide Capital Fund, $4,617,909 Buildings & Grounds Fund, $3,409,293 Parks & Recreation Fund, $1,909,000 Library Operations Fund, $114,500 Library Capital Fund, $227,436 Countryside TIF Fund, $81,857 Downtown TIF Fund, $11,000 Downtown TIF II Fund, $18,640 Sunflower SSA Fund, and $60,640 Fox Hill SSA Fund is hereby adopted for the 2023-2024 Fiscal Year, as presented. Passed by the City Council of the United City of Yorkville, Kendall County, Illinois this ____ day of __________________, A.D. 2023. ______________________________ CITY CLERK Ordinance No. 2023-____ Page 2 KEN KOCH _________ DAN TRANSIER _________ ARDEN JOE PLOCHER _________ CRAIG SOLING _________ CHRIS FUNKHOUSER _________ MATT MAREK _________ SEAVER TARULIS _________ RUSTY CORNEILS _________ APPROVED by me, as Mayor of the United City of Yorkville, Kendall County, Illinois this ____ day of __________________, A.D. 2023. ______________________________ MAYOR