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Library Board Packet 2023 05-08-23Agenda Yorkville Public Library Board of Trustees Meeting May 8, 2023, at 7:00 P.M. Michelle Pfister Meeting Room 902 Game Farm Road 1. Roll Call 2. Recognition of Visitors 3. Amendments to the Agenda 4. Presentations Certificate of Appreciation to Lisa Macaione 5. Approval of Minutes 6. Correspondence 7. Public Comment 8. Friends of the Library Report 9. Staff Comment 10. Report of the Treasurer: Financial Statement Payment of Bills 11. Report of the Library Director 12. City Council Liaison 13. Standing Committees: Policy Personnel Physical Facilities Finance Community Relations 14. Unfinished Business: Discussion/Approval to adopt regulations waiving the non-resident fee for persons under the age of 18. 15. New Business: - FY24 COLA for staff - Library Director’s #3 Goal: Preliminary 3-yr Strategic Plan - Library Director’s #4 Goal: 10% increase of programs as result of hiring Community Engagement & Marketing Coordinator - Personnel committee: Schedule Directors Evaluation 16. Executive Session: (if needed) 17. New Business (continued) 18. Adjournment 3 This page intentionally left blank. 4 Yorkville Public Library Physical Facilities Committee Meeting Monday, April 10, 2023, 6:00pm 902 Game Farm Road – Michelle Pfister Meeting Room The meeting was called to order at 6:00pm by Chairman Ryan Forristall and roll was called. Roll Call: Jackie Milschewski-yes, Darren Crawford-yes, Ryan Forristall-yes, Bret Reifsteck-yes Others Present: Steve Raasch, Building Facilities Manager, Alderman/Liaison Craig Soling (arr. 6:25pm) Recognition of Visitors: Chairman Forristall recognized the guest. New Business: HVAC Engineering Study The committee discussed the “request for quote” and the “scope of work form” for a chiller replacement. The request for quote would be sent to the mechanical engineers who do a site visit usually within a month. Mr. Raasch provided the names of 2 recommended firms. All agreed there is an immediate need to obtain a proposal and Mr. Raasch added it would take about a year to get the new chiller. The current chiller was turned on today and is working properly at this time. He does not anticipate an emergency, though he said the chiller is at the end of its life. Mr. Reifsteck asked if there is a deposit needed for the engineering. No initial deposit is needed, but a fee ($4,000 to $5,000) may be required when the RFP is done. Most companies do not require full payment until the project is completed. For the RFP, the committee preferred a dollar amount range with a “not to exceed” qualifier. Mr. Raasch recommended allocating money in the budget for engineering this year. The request to the engineers can come from either the Library Director or this committee. The engineer will ask for a set of drawings and BAS information. If the library goes through the city using their Demand Star program for bids, it calculates on the website and a separate email is sent to each bidder. Chairman Forristall made a motion to send out a request for proposal to multiple engineering firms to do the design services for the chiller replacement. Ms. Milschewski seconded and all verbally agreed. There will be more discussion at the next Board meeting to finalize. Capital Improvement Plan Overview: Ms. Augustine and Mr. Raasch each contributed information for the proposed Capital Improvement Plan. Mr. Forristall said this plan is for 10 years and includes major mechanical items. He said the chiller replacement is the most expensive item to consider. In the past years, the Board had discussed replacing the lighting and a $56,000 allocation was put into this plan. This is the quote received from Verde, a company, who previously gave a presentation to the Board about replacing all library lighting. Verde processes all paperwork and also warranties their labor. If the cost is under the quote, no RFP is 5 needed. If the cost is over, a formal RFP is needed. Ms. Augustine can contact Verde to update numbers, said Mr. Raasch. Ms. Milschewski asked if there was a reason why the Board did not go forward with Verde. It was due to the fact that the library lighting was controlled by a California firm, which was unknown at the time of the discussion. The library maintenance person works 12-15 hours per week just replacing light bulbs. New light bulbs should last 10-15 years and Mr. Raasch suggested adding language about the longevity in a proposal. The parking lot lights can also be converted to accept LED bulbs. DISCUSSION OF CAPITAL IMPROVEMENT PLAN / COMMENTS FROM MR. RAASCH: Roof: Roof should be examined every 2-3 years for minor repairs and to extend the life. Advanced Roofing of Yorkville was a recommendation. If solar is approved, the roof should be replaced, however, solar is on hold with the city. Solar units are a 20-year commitment and solar equipment must be sold with a building that is for sale. Gutters and Downspouts: Need to be cleaned every 2 years--the city does not have equipment to reach into the higher areas. Windows: The lifespan of windows is about 15-20 years and it is unknown if the meeting room windows were ever replaced. A more energy-efficient window would cost more and needs to be weighed against the savings. There is no visible damage to them at this time. Parking Lot: New overlay is needed every 15 years and crack sealing should be done before sealcoating. Mechanical Equipment: VAV should be budgeted at $27,000, sections of library must be closed when replacement occurs. Air Handler: Only parts have been replaced, not the entire system. This item should be budgeted. Pumps: The lifespan is 20 years for base mounted and 10 years for pipe mounted. Boiler: Some upgrades have been done and the lifespan of the current one is about 24 years. Servers last about 15 years when on a rooftop and 20 years in a server room. Furnace: Mr. Raasch said there is an18 year lifespan for the meeting room furnace and it may have been replaced a couple times. He added BFD (block flow diagram) for pumps into the Capital Plan and said they last about 15 years. Radiant Heaters: Lifespan of 25 years, have had current ones about 5-7 years. Backup Generator: The sizing needs to be engineered and must be started well in advance. It can either be emergency panels or size the generator to do everything, all of which is labor intensive. (The generator for city hall will pick up all servers and everything in the building). At the library, all equipment is on north side of building. Mr. Forristall asked about the life span of switch gear. Mr. Raasch said he has never replaced one, but an electric assessment should be done on the building every 15 years. A generator can be rented if necessary. He said that connections can be located outside the building, though he does not prefer that. The only advantage is if the library was in a long-term outage. 6 Flooring: Recommended carpet squares for easy replacement. Also recommends vinyl tile where possible, minimal noise. Burglar Alarm: Mr. Raasch said burglar alarms last about 15 years and fire alarms about 8-10 years. Elevator: Must repack seals. Plumbing: Mr. Crawford noted issues in restrooms 2 years ago. Mr. Raasch said the water heater should be replaced every 10-15 years with a commercial grade. The heaters are drained regularly to prevent sediment. The biggest problems are flush valves. Replacing the coffer lights in the restrooms is difficult and the ceiling must be opened. Wallcoverings: Mr. Raasch recommended against wallpaper, he suggested paint instead and limit the number of colors. Sidewalks: Need to be redone, some are cracking, areas around lights are in bad shape, if doing sidewalk, lighting area should be part of package. Chairman Forristall said the flagpole also needs to be lit and it could be put on a timer and run off the building or run by solar. Library Operations Equipment: A recent upgrade was done to the firewall 3-4 years ago. Servers and switches should be replaced every 3-5 years. Automatic Doors: If the doors are replaced, they must be wider. ADA buttons are wired or battery operated. Any changes must meet ADA requirements! Phone System: Library purchased phones about 2 years ago. Oswego and new city hall have a cloud-based lease and get new phones every 3 years, not as much infrastructure needed, cuts down on servers and switches and sends emails to phones. Mr. Raasch said if a new system is purchased, to make sure employees can get it on their phones. In Oswego, it's used to check on snow levels. Director Augustine has the capability now of viewing the library in the event of an alarm. Camera System: Mr. Raasch said Verkada is a reputable camera system. People Counting System: This is installed on front door and door to the meeting room entrance. These numbers must be reported to the Illinois Library Association. Printers: Library currently leases. In the new city hall, there are card readers and they track users. Digital Sign: New one installed about 5 years ago, need to look at any maintenance. Energy: Costs of electricity and gas increasing, need maintenance program for BAS. When the schedule is changed, the boiler shuts down so it runs 24 hours a day now, changes are needed on program. 7 Executive Session: None Adjournment: There was no further business and the meeting was adjourned at 6:51pm on a motion by Mr. Forristall and second by Ms. Milschewski. Minutes respectfully submitted by Marlys Young, Minute Taker 8 Yorkville Public Library Board of Trustees Monday, April 10, 2023 7:00pm 902 Game Farm Road – Michelle Pfister Meeting Room The Board of Trustees meeting was called to order at 7:00pm by President Darren Crawford, roll was called and a quorum was established. Roll Call: Tara Schumacher-yes, Keri Pesola-yes, Jackie Milschewski-yes, Darren Crawford-yes, Ryan Forristall-yes, Theron Garcia-yes, Bret Reifsteck-yes, Rosie Millen (arr. 7:02pm) Absent: Sue Shimp Staff Present: Technical Services Director Dixie DeBord, Circulation Manager Sharyl Iwanski-Goist Others Present: Alderman/Liaison Craig Soling, Susan Neustrom, Daniel Chacon, Molly Krempski, Mike Krempski, Abby & Ryan Vath, Rachael Rees Recognition of Visitors: President Crawford recognized staff and guests. Amendments to the Agenda: None Presentations: Darren Crawford and Theron Garcia presented a certificate of appreciation to Dixie DeBord who will be retiring in May after 23 years of service. Minutes: March 13, 2022 Mr. Crawford noted that the Clarence Goodman presentation should be April 11th rather than 13th. Ms. Milschewski then moved and Ms. Garcia seconded the motion to approve the minutes with the correction. Roll call: Pesola-yes, Milschewski-yes, Crawford-yes, Forristall-yes, Garcia-yes, Millen-yes, Reifsteck-yes, Schumacher-yes. Carried 8-0. Correspondence: None Public Comment: Molly Krempski said she and some of the other guests wished to comment on the agenda item regarding waiving non-resident library card fees for persons under the age of 18. She and the others home-school their children and live in unincorporated Yorkville. She said residents who send their kids to private schools have access to a school library, but the home-schooled do not. They pay taxes to the public schools and pay even more for their home-school curriculum with no access to a library. She asked the Board to consider that fact when they make their decision. Friends of the Library Report: Ms. Neustrom said the Friends met today and she reported their balance of $18,942.23. The group approved the 501c3 and they are looking for a low-cost attorney. It takes 5-6 months to establish the status. They are 9 preparing for their used book sale and one member has volunteered to pick up used books if someone is unable to bring them to the library. Staff Comment: Ms. Iwanski-Goist commented that Ms. DeBord will be missed by the library. Report of the Treasurer: Financial Statement and Payment of Bills Treasurer Milschewski said there was nothing outstanding to report this month and she made a motion to pay the bills as follows, seconded by Mr. Crawford. $28,261.11 Accounts Payable $58,189.48 Payroll $86,450.59 Total Roll call: Pesola-yes, Milschewski-yes, Crawford-yes, Forristall-yes, Garcia-yes, Millen-yes, Reifsteck-yes, Schumacher-yes Carried 8-0. Report of the Library Director: Ms. DeBord presented the report on behalf of Library Director Shelley Augustine. 1. 130 people attended the paranormal program. 2. Library road trip has begun, 17 libraries are participating. 3. Belly of Beast/Martin Luther King program on April 11. 4. English language adult learners open house meeting Saturday. 5. Hired 2 people, conducted 7 interviews. 6. Garden Club disbanded and donated all their items and remaining money to the library. 7. The people counter device failed, so the figure reported is an estimate. A new one has been purchased. City Council Liaison: Alderman Soling said there was more discussion at City Council about the solar panels and he voiced the library's concerns about the library roof and engineering. The matter was tabled, but once the new city hall is functional, discussion will continue. He also said he could set up tours of the new city hall for anyone interested. Standing Committees: Physical Facilities Mr. Forristall reported on the committee meeting held just prior to the regular Board meeting. He said they discussed the chiller replacement and getting engineering proposals for the scope of work for the bid. A new chiller will take about a year to obtain and replace, however, it is working at this time. They also looked at a 10-year plan and other projects and maintenance needed. Requests for proposals for engineering will be sent out and discussed and voted on at the next meeting. There is no charge for engineering quotes. The engineering costs are between $5,000 - $10,000. Ms. Schumacher said the Board should keep in mind the costs when voting and consider expenses coming next year as well. Ms. Milschewski asked if Board approval is needed to go out for RFP or RFQ. Mr. Crawford said approval is not needed to choose a firm and language will be included saying “to not exceed” a certain amount. Unfinished Business: None New Business: Approve Resolution to Adopt Non-Resident Library Card Fee Ms. DeBord read a statement from Director Augustine recommending the Board approve this resolution and to use the tax bill method to calculate on an individual basis. The budget already reflects this item assuming the Board adopts the proposal. President Crawford moved to approve the resolution to adopt the non-resident library card fee and Ms. Milschewski seconded. Roll call: Garcia- yes, Millen-yes, Reifsteck-yes, Schumacher-yes, Pesola-yes, Milschewski-yes, Crawford-yes, Forristall-yes. Carried 8-0. 10 Discussion/Approval to Adopt Regulations Waiving the Non-Resident Fee for Persons under the Age of 18 Mr. Crawford said the state enacted a law so those under age 18 could get a free library card if they live outside the city limits, but it's at the discretion of the Library Board to adopt this. Ms. Schumacher said the library is required to do this for a certain population (based on receiving a free lunch at school) and the question is are we going to do it for the rest of those under 18 who have other circumstances and are non-residents. She said she had not thought of the home-school scenario when considering this. She asked Ms. Krempski if they receive a tax write-off for educational expenses since they still pay to the school district. There is no write-off, said Ms. Krempski, and she has $5,000 of expenses for home-schooling, in addition to the $6,700 she pays to the school district. They are asking for access and ability to check out books to offset their taxes. Ms. Schumacher said that home-schooled students should have access to at least the public school's electronic databases and that should be brought up. Ms. Krempski wondered if there is a way to receive a credit from the school for the taxes paid and it was suggested she bring that up to the school board. Other comments included: 1. Homes just 2-1/2 blocks from library are not in the city limits. 2. How would it be tracked if adopted--perhaps by different color card? 3. Minors could be checking out books for a parent and the card color won't prevent that. 4. If city residents pay taxes, is it fair to non-residents if books are checked out for adults/parents/can't police it? 5.We already are not policing cards held by those due to economic reasons, cards shouldn't be different. 6. Can't single out economically disadvantaged kids. 7.We would want to see how many non-residents are actually using. 8.Library staff was asked about current usage—only one economically disadvantaged family has library card. 9. Potential amount lost from giving these free cards is estimated at $3,500. 10. Home-school issue should be considered. 11. Library gets no benefit from taxes paid by home-schoolers, is the library losing revenue because system is being manipulated? 12. They still have ability to use all materials at the library and have access to some programs. 13. Is this an annual vote? It can be repealed if needed. 14.Would like to hear Library Director's input and discussion could continue next month. 15.When voting on, language could be added to stipulate a 1-year trial basis. 16. If Board decides in favor of allowing the library cards to the home-schoolers, must find a way to track. 17. Do we track age groups of non-residents who have cards? Would like to see report before a decision. Mr. Crawford moved to issue cards for one year, but motion died with no second. He then moved to table this discussion to next month's meeting and Ms. Garcia seconded. Approved unanimously on a voice vote. FY24 Budget Discussion/Approval The Board had to decide if they wanted to approve the budget as is without the decision being made on the cards for home-schooled. It was decided the $3,500 is just an estimate of normally purchased non-resident cards and budget approval could move forward. Discussion continued on the home-schooled receiving library cards and included the following comments: 1. Is it fair to to people who pay taxes that go to the schools, but not library? 2. Not fair to people buying cards. 3.The home-schooled still have access to materials and access to services. 4. No tax breaks are given to residents if no kids under 18. 5. Some elderly people who can't even get to library are paying taxes. 6.There are 2 different issues, we are not denying access, but we have responsibility to library for fairness. 7.Are we hurting residents who pay taxes by allowing the home-schooled free cards, must think of all of them. 8.They made a choice to home-school/live outside the city limits. 11 9.Taxes are almost half in the county as opposed to the city, living there is a choice. 10. If you choose to home-school, Library Board does not have to take that in consideration, we need to consider fiscally for library 11. Home-schooled can use Oswego library too. Ms. Garcia moved and Ms. Pesola seconded to approve the FY24 budget as presented. Roll call: Reifsteck-yes, Schumacher-yes, Pesola-yes, Milschewski-yes, Crawford-yes, Forristall-yes, Garcia-yes, Millen-yes. Carried 8-0. Approve Closing Library for Staff to Attend PUG Conference Friday, September 29, 2023 Ms. DeBord said the PUG (PrairieCat Users Group) meetings are going back to in-person after 3-4 years of Zoom, due to covid. It is an opportunity for staff to meet other PrairieCat staff and they have various workshops. President Crawford moved to approve closing the library for staff to attend this conference. Ms. Garcia seconded. Roll call: Milschewski-yes, Crawford-yes, Forristall-yes, Garcia-yes, Millen-yes, Reifsteck-yes, Schumacher-yes, Pesola-yes. Carried 8-0. Reminder: Statement of Economic Interest Form Due May 1, 2023 to Kendall County Clerk's Office These forms are due on May 1st and a penalty will be incurred for not doing so. Adjournment: There was no further business and the meeting adjourned at 8:03pm. Minutes respectfully submitted by Marlys Young, Minute Taker 12 April 27, 2023 Dear Librarian: It is my honor and privilege to serve you as Illinois Secretary of State and State Librarian. I believe that access to libraries should be as equitable as possible. Libraries are the cornerstones of our communities, and Illinois residents from all backgrounds depend on these critical institutions for the vital daily services they provide. In honor of National Library Week, I want to reiterate my staunch support for our libraries and librarians. You deserve our appreciation and our gratitude, as well as a safe environment in which to work. Librarians should not feel as though they are on the front lines of a culture war when the doors open each day. Yet, certain groups are targeting libraries over collection content. That is why I drafted House Bill 2789, which protects an individual’s fundamental right to read and recognizes that we must honor the decisions made by our state’s public, school, academic and special librarians as they curate library collections that serve the entire community. To help libraries across the state serve their patrons as effectively as possible, my office makes grants available each year. These grants assist libraries by providing additional resources to continue existing programs or to launch new ones as a community’s needs change. Millions of Illinois residents benefit from the programs made possible by these grants. My budget request for fiscal year 2024 includes funding to purchase databases and online educational resources for the benefit of all libraries in Illinois. I will provide additional information about upcoming opportunities as it becomes available. I will continue to do everything I can to protect and support libraries and librarians across our great state. Thank you for all that you do. Sincerely, Alexi Giannoulias Secretary of State and State Librarian AG:isl 13 This page intentionally left blank. 14 DATE: 04/25/23TIME: 11:52:31UNITED CITY OF YORKVILLEMANUAL CHECK REGISTERID: AP222000.WOWCHECK # VENDOR # INVOICE ITEMCHECKINVOICE #DATE# DESCRIPTIONDATE ACCOUNT #ITEM AMT------------------------------------------------------------------------------------------------------------------------------------900131 FNBO FIRST NATIONAL BANK OMAHA 04/25/23042523-A.HERNANDEZ 03/31/23 01 ANTHEM SPORTS-KWIK GOALS 79-790-56-00-5646 458.0802 CONSERV FS-CHALK, TURF 79-790-56-00-5646 6,373.0003 CONSERV FS-TURF 79-790-56-00-5646 5,225.0004 BSN SPORTS-DUGOUT ROOF 79-790-56-00-5646 1,970.0005 WINDSCREENS ** COMMENT **06 GROUND EFFECTS-GRASS SEED79-790-56-00-56461,395.00INVOICE TOTAL:15,421.08 *042523-A.SIMMONS 03/31/23 01 KENDALL PRINTING-AP CHECKS, 01-120-56-00-5610197.3002 SECURITY ENVELOPES** COMMENT **03 AMAZON-TAB DIVIDERS01-120-56-00-561047.6004 COMCAST-2/20-3/19 INTERNET AT 01-110-54-00-544057.0605 651 PRAIRIE POINTE** COMMENT **06 COMCAST-2/20-3/19 INTERNET AT 01-220-54-00-544050.7207 651 PRAIRIE POINTE** COMMENT **08 COMCAST-2/20-3/19 INTERNET AT 01-120-54-00-544025.3609 651 PRAIRIE POINTE** COMMENT **10 COMCAST-2/20-3/19 INTERNET AT 79-790-54-00-544050.7211 651 PRAIRIE POINTE** COMMENT **12 COMCAST-2/20-3/19 INTERNET AT 01-210-54-00-5440253.6313 651 PRAIRIE POINTE** COMMENT **14 COMCAST-2/20-3/19 INTERNET AT 79-795-54-00-544050.7215 651 PRAIRIE POINTE** COMMENT **16 VERITEXT-STATE OF IL/NY EX REL 01-120-54-00-5462329.8717 VS. JPMORGAN CHASE TRANSCRIPT ** COMMENT **18 VERIZON-2/2-3/1 IN CAR UNITS 01-210-54-00-5440612.1719 ADS-APR 2023 ALARM MONITORING 24-216-54-00-5446231.9620 AT 800 GAME FARM RD** COMMENT **21 ADS-MAY-JUN 2023 ALARM24-000-14-00-1400409.9222 MONITORING AT 800 GAME FARM RD ** COMMENT **23 ADS-ELEVATOR ALARM REPAIR AT 82-820-54-00-5495724.5024 AT 902 GAME FARM RD** COMMENT **INVOICE TOTAL:3,041.53 *042523-B.BEHRENS 03/31/23 01 NAPA#335181-FILTERS01-410-56-00-56288.9902 MENARDS#030923-BATTERIES01-410-56-00-56205.4703 MENARDS#031323-NIPPLE01-410-56-00-564016.88INVOICE TOTAL:31.34 *042523-B.OLSON03/31/23 01 SOUTHWEST-ICSC CONFERENCE01-000-14-00-1400464.9602 AIRFARE FOR CITY ATTORNEY** COMMENT **03 ZOOM-2/23-3/22 USER FEES01-110-54-00-5462213.96INVOICE TOTAL:678.92 *042523-B.PFIZENMAIER 03/31/23 01 WALMART-ICE, NAPKINS,01-210-56-00-5650107.8802 CONDIMENTS, SANDWICHES** COMMENT **15 DATE: 04/25/23TIME: 11:52:31UNITED CITY OF YORKVILLEMANUAL CHECK REGISTERID: AP222000.WOWCHECK # VENDOR # INVOICE ITEMCHECKINVOICE #DATE# DESCRIPTIONDATE ACCOUNT #ITEM AMT------------------------------------------------------------------------------------------------------------------------------------900131 FNBO FIRST NATIONAL BANK OMAHA 04/25/23042523-J.JACKSON 03/31/23 04 BRUSH ** COMMENT **05 MENARDS#031423-SANDING PAD, 52-520-56-00-5628 55.3406 CLEANER, POLISH ** COMMENT **INVOICE TOTAL: 107.24 *042523-J.JENSEN 03/31/23 01 DOLLAR TREE-PLATES, BOWLS, 01-210-56-00-5620 133.1102 DISH SOAP, SILVERWEAR, ** COMMENT **03 CLEANING SUPPLIES, DISHCLOTHS, ** COMMENT **04 SOFT SOAP, KITCHEN WARE** COMMENT **05 ILCMA-APR 2023 PROFESSIONAL 01-210-54-00-5412140.0006 DEVELOPMENT EVENT REGISTRATION ** COMMENT **07 MENARDS#032023-CLEANING01-210-56-00-5620142.3508 SUPPLIES** COMMENT **INVOICE TOTAL:415.46 *042523-J.SLEEZER 03/31/23 01 AMAZON-TOW STRAP01-410-56-00-5628169.9902 PLOW PARTS-SEAL KIT01-410-56-00-5628137.97INVOICE TOTAL:307.96 *042523-J.WEISS03/31/23 01 TARGET-GIFT CARDS, JUICE82-000-24-00-248052.9902 DOLLAR TREE-SPRING BREAK82-000-24-00-248018.9203 PROGRAM SUPPLIES** COMMENT **INVOICE TOTAL:71.91 *042523-K.BALOG03/31/23 01 ACCURINT-JAN 2023 SEARCHES01-210-54-00-5462200.0002 AMAZON-LABELS01-210-56-00-5610109.1403 AMAZON-STORAGE CONTAINERS01-210-56-00-5610133.8304 AMAZON-CD/DVD SLEEVES01-210-56-00-561064.8805 AMAZON-SHELF LABEL HOLDERS01-210-56-00-5610242.1806 CD-R DISCS** COMMENT **07 AMAZON-FLASH DRIVES, LABELS, 01-210-56-00-561084.8708 DESK ORGANIZER** COMMENT **09 KENDALL PRINTING-2022 ANNUAL 01-210-54-00-5430446.4010 REPORTS** COMMENT **11 KENDALL PRINTING-ENVELOPES01-210-54-00-543064.4012 COMCAST-02/15-03/14 INTERNET 01-640-54-00-54491,165.3313 NAPA#330382-WIPER BLADES,BULBS 01-210-54-00-549543.0414 NAPA#32932-BULBS01-210-54-00-54957.6415 MENARDS#66678-SCREWS,WASHERS 01-210-56-00-56203.6916 MENARDS#66679-SCREWS,WASHERS 01-210-56-00-56202.8517 MENARDS#66667-SCREWS,WASHERS 01-210-56-00-56205.5818 MENARDS#63770-BULB01-210-56-00-56202.0019 MENARDS#63768-BULB01-210-56-00-56206.9920 AMAZON-MARKERS01-210-56-00-561023.9821 AMAZON-BATTERIES01-210-56-00-561014.9922 COMCAST-03/08-04/07 CABLE01-210-54-00-544021.0816 DATE: 04/25/23TIME: 11:52:31UNITED CITY OF YORKVILLEMANUAL CHECK REGISTERID: AP222000.WOWCHECK # VENDOR # INVOICE ITEMCHECKINVOICE #DATE# DESCRIPTIONDATE ACCOUNT #ITEM AMT------------------------------------------------------------------------------------------------------------------------------------900131 FNBO FIRST NATIONAL BANK OMAHA 04/25/23042523-R.WOOLSEY 03/31/23 10 BEACON-RENEWAL THROUGH 3/21/23 01-110-54-00-5460 22.8011 SHAW-RENEWAL THROUGH 4/30/23 01-110-54-00-5460 26.0012 SHAW-RENEWAL FOR MAY 2023 01-000-14-00-1410 13.0013 FOX RIDGE#7130-GRAVEL 51-510-56-00-5640 65.0014 ARNESON#220395-FEB 2023 DIESEL 01-410-56-00-5695 375.1315 ARNESON#220396-FEB 2023 GAS 01-410-56-00-5695596.1316 APWA-MEMBERSHIP RENEWAL51-000-14-00-1400264.0017 APWA-MEMBERSHIP RENEWAL01-000-14-00-1400250.0018 APWA-MEMBERSHIP RENEWAL52-000-14-00-1400250.0019 ARNESON#220235-FEB 2023 GAS 01-410-56-00-5695778.1020 ARNESON#220236-FEB 2023 DIESEL 01-410-56-00-5695976.2021 AQUAFIX#006063-VITASTIM GREASE 52-520-54-00-54441,057.2222 MINER#341330-FEB 2023 MANAGED 01-410-54-00-5462366.8523 SERVICES RADIO** COMMENT **24 MINER#341330-FEB 2023 MANAGED 51-510-54-00-5462430.6525 SERVICES RADIO** COMMENT **26 MINER#341330-FEB 2023 MANAGED 52-520-54-00-5462287.1027 SERVICES RADIO** COMMENT **28 MINER#341330-FEB 2023 MANAGED 79-790-54-00-5462510.4029 SERVICES RADIO** COMMENT **30 SUPERIOR ASPHALT#20230074-23-230-60-00-60321,617.8831 ASPHALT** COMMENT **32 ARNESON#225019-FEB 2023 GAS 01-410-56-00-5695356.1333 ARNESON#218372-FEB 2023 GAS 01-410-56-00-5695496.7434 ARNESON#220461-FEB 2023 GAS 01-410-56-00-5695607.2935 ARNESON#225018-FEB 2023 DIESEL 01-410-56-00-5695645.6436 ARNESON#220462-FEB 2023 DIESEL 01-410-56-00-5695679.8937 WELDSTAR#2150097-GAS CYLINDER 01-410-54-00-548565.1038 SMITHEREEN#2982967-MAR 2023 24-216-54-00-544697.0039 PEST CONTROL** COMMENT **40 CONTAS-ALARM REPAIR AT 2344 51-510-54-00-5445381.5041 TREMONT** COMMENT **42 AMPERAGE#1383565-BALLAST24-216-56-00-565650.6043 AMPERAGE#1381640-PHOTO CONTROL 23-230-56-00-5642357.8444 HOLIDAY OUTDOOR24-216-56-00-5656557.8145 DECOR#8085-MAGNETIC CLIPS** COMMENT **INVOICE TOTAL:12,666.34 *042523-S.AUGUSTING 03/31/23 01 AMPERAGE#1370024-LAMPS,BALLAST 82-820-56-00-5620395.4902 AMPERAGE#1370507-LAMPS82-820-56-00-562070.2003 AMPERAGE#1372500-LAMPS82-820-56-00-562021.3104 GREAT LAKES-ANNUAL SPRINKLER 82-820-54-00-5462465.0005 INSPECTION** COMMENT **06 AMAZON-INK PADS82-820-56-00-561010.8907 AMAZON-BINGO CARDS82-000-24-00-248017.9808 AMAZON-BOOKS82-000-24-00-248022.3417 DATE: 04/25/23TIME: 11:52:31UNITED CITY OF YORKVILLEMANUAL CHECK REGISTERID: AP222000.WOWCHECK # VENDOR # INVOICE ITEMCHECKINVOICE #DATE# DESCRIPTIONDATE ACCOUNT #ITEM AMT------------------------------------------------------------------------------------------------------------------------------------900131 FNBO FIRST NATIONAL BANK OMAHA 04/25/23042523-S.AUGUSTING 03/31/23 09 AMAZON-INVISIBLE INK PEN, 82-000-24-00-2480 56.9710 LAMINATING POUCHES ** COMMENT **11 AMAZON-BINDER RINGS 82-820-56-00-5671 6.9912 AMAZON-CORRECTION TAPE 82-820-56-00-5610 14.2913 TARGET-GIFT CARDS,PLAY-DOH 82-000-24-00-2480 128.2214 SWANK-COPYRIGHT RENEWAL82-000-14-00-1400421.0015 ZOOM-USER LICENSE RENEWAL82-820-54-00-5460149.9016 AMAZON-BOOKS84-840-56-00-568672.0817 CRAFT'D-GIFT CARD82-000-24-00-248050.0018 AMAZON PRIME MONTHLY USER FEE 82-820-54-00-546014.9919 AMAZON-BALL STUDS82-820-56-00-562110.7520 AMAZON-RETIREMENT PARTY DECOR 82-820-56-00-567635.9821 EIS-ELEVATOR INSPECTION82-820-54-00-546275.0022 KOALA CARE-SHOCK KIT82-820-56-00-562138.7523 QUILL-TAPE, TISSUE, SPOONS82-820-56-00-561075.4724 4 IMPRINT-TISSUE PACKETS82-820-54-00-5426316.5925 4 IMPRINT-ZING RING FLYER82-820-54-00-5426250.0026 AMAZON-GUEST BOOK82-820-56-00-561010.9927 AMAZON-SAND ANT FARM82-000-24-00-248017.5928 AMAZON-OWL PELLET DISSECTION 82-000-24-00-248071.9829 KIT** COMMENT **30 ILA-2023 DIRECTOR REGISTRATION 82-820-54-00-5412150.0031 QUILL-SOAP, WINDEX, HAND82-820-56-00-5621275.2532 SANITIZER** COMMENT **33 QUILL-FOLDERS82-820-56-00-56108.4334 AMAZON-ORIGAMI PAPER82-820-56-00-567112.78INVOICE TOTAL:3,267.21 *042523-S.IWANSKI 03/31/23 01 YORKVILLE POST-POSTAGE82-820-54-00-545225.61INVOICE TOTAL:25.61 *042523-S.RAASCH 03/31/23 01 AMAZON-KEY RINGS24-216-60-00-603014.8802 AMAZON-BATTERIES24-216-60-00-603054.6603 AMAMZON-HANGING FOLDERS,24-216-60-00-6030682.8604 BATTERIES, UTILITY CARTS, DOOR ** COMMENT **05 CHIMES, BADGE HOLDERS, MAGIC** COMMENT **06 ERASERS** COMMENT **07 AMAZON-VACUUM BELTS24-216-60-00-603014.0708 AMAZON-DRY ERASE MARKERS,24-216-60-00-6030256.8209 LABEL MAKER, BULLETIN BOARD,** COMMENT **10 DRY ERASE BOARDS** COMMENT **11 AMAZON-TRASH CANS24-216-60-00-6030387.1612 AMAZON-TRASH CANS24-216-60-00-6030394.0013 HOME DEPO-REFRIGERATOR24-216-54-00-54461,919.8414 AMAZON-ETHERNET CABLES24-216-60-00-603083.9815 AMAZON-DRY ERASE MARKERS,24-216-60-00-60301,172.8018 DATE: 04/25/23TIME: 11:52:31UNITED CITY OF YORKVILLEMANUAL CHECK REGISTERID: AP222000.WOWCHECK # VENDOR # INVOICE ITEMCHECKINVOICE #DATE# DESCRIPTIONDATE ACCOUNT #ITEM AMT------------------------------------------------------------------------------------------------------------------------------------900131 FNBO FIRST NATIONAL BANK OMAHA 04/25/23042523-T.HOULE 03/31/23 14 MENARDS#031623-BOLTS, WASHERS 79-790-56-00-5620 19.4715 GRAINCO-GROWMARK BAGS 79-790-56-00-5646 3,962.0016 CONSERV FS-TURF 79-790-56-00-5646 2,688.5017 AMAZON-TRASH GRABBER 79-790-56-00-5630 99.9818 AMAZON-RECOIL STARTER 79-790-56-00-5640 29.9919 BDK DOOR-ADDITION OF BRUSH79-790-54-00-5495578.0020 SEAL TO THE BOTTOM OF 2 DOORS ** COMMENT **21 BDK DOOR-GATE SYSTEM79-790-54-00-54952,058.9022 INSTALLATION** COMMENT **23 MENARDS#030823-VALVE FLAPPER 79-790-56-00-564012.9824 KIT** COMMENT **INVOICE TOTAL:13,006.44 *042523-T.MILSCHEWSKI 03/31/23 01 MENARDS#022823-DEGREASER,BULBS 24-216-60-00-603027.2602 MENARDS#030723-OUTLET PLATES, 24-216-56-00-565630.3903 GREASE GUN, GREASE, PICK UP** COMMENT **04 TOOL** COMMENT **05 MENARDS#031023-SCREWS, ANCHORS 24-216-60-00-603016.2606 MENARDS#031023-CLR, BATTERIES 24-216-60-00-603058.9807 MENARDS#031423-JOINT WASHERS, 24-216-60-00-603012.3508 SANDING PAD, SLIP JOINT WASHER ** COMMENT **09 MENARDS#031423-SCREWS, PUTTY, 24-216-60-00-603091.3310 NUTS, TEFLON SEAL** COMMENT **11 MENARDS#031623-TOILET SEATS 24-216-60-00-6030572.8112 MENARDS#031723-SCREWS, ANCHORS 24-216-60-00-603029.9413 BOLTS** COMMENT **14 MENARDS#032123-FITERS24-216-56-00-565626.96INVOICE TOTAL:866.28 *042523-T.SCOTT03/31/23 01 MENARDS#030223-DROP CLOTH79-790-56-00-56209.9802 MENARDS#030623-TENSION BANDS, 79-790-56-00-564620.2603 CAPS** COMMENT **INVOICE TOTAL:30.24 *042523-UCOY03/31/23 01 MOS EQUIPMENT-MISSION24-216-56-00-56565,249.0002 DARKNESS BLOCKER LOCKERS** COMMENT **03 PARAGON-IT EQUIPMENT FOR 651 24-216-60-00-603066,443.4804 PRAIRIE POINTE** COMMENT **INVOICE TOTAL:71,692.48 *42523-M.CURTIS03/31/23 01 JEWEL-CUTLERY, BOWLS, TABLE 82-000-24-00-248027.4702 CLOTHS** COMMENT **INVOICE TOTAL:27.47 *CHECK TOTAL:218,549.96TOTAL AMOUNT PAID:218,549.96Total for all Highlighted Library Invoices: $4,116.7019 82-820LIBRARYOPERATIONS84-840LIBRARYCAPITALDATE: 05/02/23UNITED CITY OF YORKVILLETIME: 08:34:10CHECK REGISTERPRG ID: AP215000.WOWCHECK DATE: 05/08/23CHECK # VENDOR # INVOICE INVOICE ITEMNUMBER DATE # DESCRIPTIONACCOUNT #ITEM AMT------------------------------------------------------------------------------------------------------------------------------------105304 AUGUSTIS SHELLY AUGUSTINE041323-reimb04/13/23 01 DIRECTOR UNIVERSITY TRAINING 82-820-54-00-5415226.5302 MILEAGE AND MEAL REIMBURSEMENT ** COMMENT **INVOICE TOTAL:226.53 *042723-REIMB04/27/23 01 PRAIRIECAT DELEGATES ASSEMBLY 82-820-54-00-541583.8402 MEETING MILEAGE REIMBURSEMENT ** COMMENT **INVOICE TOTAL:83.84 *CHECK TOTAL:310.37105305 BAKTAY BAKER & TAYLOR203740824403/29/23 01 BOOKS84-840-56-00-56861,119.77INVOICE TOTAL:1,119.77 *203742353404/05/23 01 BOOKS84-840-56-00-5686495.96INVOICE TOTAL:495.96 *203744020204/14/23 01 BOOKS84-840-56-00-5686687.05INVOICE TOTAL:687.05 *203744399304/14/23 01 BOOKS84-840-56-00-56861,351.48INVOICE TOTAL:1,351.48 *203745942004/17/23 01 BOOKS84-840-56-00-5686661.64INVOICE TOTAL:661.64 *CHECK TOTAL:4,315.90105306 CURTISM MICHAEL CURTIS042823-REIMB04/28/23 01 LIBRARY ROAD TRIP MILEAGE 82-820-54-00-541572.7102 REIMBURSEMENT** COMMENT **INVOICE TOTAL:72.71 *CHECK TOTAL:72.7120 82-820LIBRARYOPERATIONS84-840LIBRARYCAPITALDATE: 05/02/23UNITED CITY OF YORKVILLETIME: 08:34:10CHECK REGISTERPRG ID: AP215000.WOWCHECK DATE: 05/08/23CHECK # VENDOR # INVOICE INVOICE ITEMNUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT------------------------------------------------------------------------------------------------------------------------------------105307 IMPERIAL IMPERIAL SERVICE SYSTEMS, INC16097804/08/23 01 APR 2023 OFFICE CLEANING82-820-54-00-54625,177.00INVOICE TOTAL:5,177.00 *CHECK TOTAL:5,177.00105308 IWANSKIS SHARYL IWANSKI-GOIST042723-REIMB04/27/23 01 LIBRARY ROAD TRIP MILEAGE 82-820-54-00-541550.5702 REIMBURSEMENT** COMMENT **INVOICE TOTAL:50.57 *CHECK TOTAL:50.57105309 METRONET METRO FIBERNET LLC043023-LIB05/01/23 01 MAY 2023 INTERNET82-820-54-00-5440124.97INVOICE TOTAL:124.97 *CHECK TOTAL:124.97105310 MIDWTAPE MIDWEST TAPE LLC50361009604/07/23 01 DVD84-840-56-00-568522.4902 AUDIO BOOKS84-840-56-00-5683159.96INVOICE TOTAL:182.45 *50365951704/17/23 01 AUDIO BOOK84-840-56-00-568339.99INVOICE TOTAL:39.99 *50368707504/24/23 01 DVDS84-840-56-00-568545.73INVOICE TOTAL:45.73 *5063064304/11/23 01 DVD84-840-56-00-568522.49INVOICE TOTAL:22.49 *CHECK TOTAL:290.6621 82-820LIBRARYOPERATIONS84-840LIBRARYCAPITALDATE: 05/02/23UNITED CITY OF YORKVILLETIME: 08:34:10CHECK REGISTERPRG ID: AP215000.WOWCHECK DATE: 05/08/23CHECK # VENDOR # INVOICE INVOICE ITEMNUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT------------------------------------------------------------------------------------------------------------------------------------105311 STEWARTJ JESSICA STEWART-YOUHANAIE2023042704/27/23 01 APR 2023 CHAIR YOGA CLASSES 82-000-24-00-2480399.8302 AND MARCH COOKING CLASS** COMMENT **INVOICE TOTAL:399.83 *CHECK TOTAL:399.83105312 TCGTCG SOLUTIONS, INC23-014304/01/23 01 APR 2023 HOSTED VOIP82-820-54-00-5440445.00INVOICE TOTAL:445.00 *CHECK TOTAL:445.00105313 TRICO TRICO MECHANICAL , INC742404/07/23 01 CHILLER SPRING START UP82-820-54-00-5462213.0002 MAINTENANCE CHECK** COMMENT **INVOICE TOTAL:213.00 *CHECK TOTAL:213.00105314 WEISSJ JENNETTE WEISS042123-REIMB04/21/23 01 LIBRARY ROAD TRIP MILEAGE 82-820-54-00-541544.1502 REIMBURSEMENT** COMMENT **INVOICE TOTAL:44.15 *CHECK TOTAL:44.15105315 YOUNGM MARLYS J. YOUNG041023-LIB BOARD 04/27/23 01 04/10/23 MEETING MINUTES82-820-54-00-546285.00INVOICE TOTAL:85.00 *041023-LIB FACILITIE 04/21/23 01 04/10/23 MEETING MINUTES82-820-54-00-546285.00INVOICE TOTAL:85.00 *CHECK TOTAL:170.00TOTAL AMOUNT PAID:11,614.1622 REGULAR OVERTIME TOTAL IMRF FICA TOTALSADMINISTRATION18,688.36 - 18,688.36 1,225.96 1,374.55 21,288.87 FINANCE12,111.80 - 12,111.80 794.53 895.97 13,802.30 POLICE133,352.93 2,662.78 136,015.71 411.40 10,119.01 146,546.12 COMMUNITY DEV.27,902.23 - 27,902.23 1,859.90 2,096.11 31,858.24 STREETS22,530.28 115.78 22,646.06 1,498.71 1,693.00 25,837.77 BUILDING & GROUNDS2,328.71 43.66 2,372.37 165.47 192.96 2,730.80 WATER19,359.42 400.46 19,759.88 1,296.24 1,429.71 22,485.83 SEWER7,453.67 320.56 7,774.23 509.98 567.02 8,851.23 PARKS25,407.98 50.38 25,458.36 1,646.31 1,887.22 28,991.89 RECREATION20,894.49 - 20,894.49 1,309.03 1,556.24 23,759.76 LIBRARY17,839.52 - 17,839.52 850.57 1,322.97 20,013.06 TOTALS307,869.39$ 3,593.62$ 311,463.01$ 11,568.10$ 23,134.76$ 346,165.87$ TOTAL PAYROLL346,165.87$ UNITED CITY OF YORKVILLEPAYROLL SUMMARYApril 14, 202323 REGULAR OVERTIME TOTAL IMRFFICATOTALSMAYOR & LIQ. COM.908.34$ -$908.34$ -$69.49$ 977.83$ ALDERMAN3,500.00 -3,500.00-267.75 3,767.75 ADMINISTRATION20,716.10 -20,716.10 1,358.97 1,529.68 23,604.75 FINANCE13,616.47 -13,616.47 893.23 1,011.08 15,520.78 POLICE144,613.93 1,641.99 146,255.92 519.13 10,864.14 157,639.19 COMMUNITY DEV.32,027.23 -32,027.23 2,100.98 2,377.26 36,505.47 STREETS26,322.01 -26,322.01 1,726.74 1,958.91 30,007.66 BUILDING & GROUNDS2,828.71 196.48 3,025.19 198.45 231.43 3,455.07 WATER22,830.23 1,625.11 24,455.34 1,604.27 1,788.93 27,848.54 SEWER8,995.34 193.61 9,188.95 602.78 675.24 10,466.97 PARKS35,960.29 37.79 35,998.08 2,273.36 2,682.03 40,953.47 RECREATION31,527.42 -31,527.42 1,871.31 2,358.07 35,756.80 LIBRARY18,595.19 -18,595.19 844.01 1,373.12 20,812.32 TOTALS362,441.26$ 3,694.98$ 366,136.24$ 13,993.23$ 27,187.13$ 407,316.60$ TOTAL PAYROLL407,316.60$ UNITED CITY OF YORKVILLEPAYROLL SUMMARYApril 28, 202324 Library CC Check Register (Pages 1 ‐ 5)04/25/2023 $4,116.70 Library Check Register (Pages 6 ‐ 8)03/08/2023 11,614.16 IPRF ‐ 2022‐2023 Audited Workers Comp 04/11/2023 626.08 TOTAL BILLS PAID: $16,356.94 DATE Bi‐weekly (Page 9)04/14/2023 $20,013.06 Bi‐weekly (Page 10)04/28/2023 20,812.32 TOTAL PAYROLL:$40,825.38 TOTAL DISBURSEMENTS:$57,182.32 PAYROLL YORKVILLE LIBRARY BOARD BILL LIST SUMMARY Monday, May 8, 2023 ACCOUNTS PAYABLE 25 This page intentionally left blank. 26 DATE: 05/02/2023 UNITED CITY OF YORKVILLE PAGE: 1TIME: 11:03:10 GENERAL LEDGER ACTIVITY REPORTID: GL440000.WOW FOR FISCAL YEAR 2023 ACTIVITY THROUGH FISCAL PERIOD 12PER. JOURNAL # ENTRY DATE ITEM TRANSACTION DESCRIPTION VENDOR CHECK INVOICE DEBIT CREDIT_____________________________________________________________________________________________________________________________________________________82-000-24-00-2480 (L) ESCROW - MEMORIALS & GIFTS_____________________________________________________________________________________________________________________________________________________ 01 05/01/2022 BEGINNING BALANCE 55,275.84 AP-220525MB 05/24/2022 21 METERNALLY.COM-DVD & FIRST NATIONAL BANK 900118 052522-G,HIX-B 65.45 GJ-220531LB 06/02/2022 05 May 2022 Deposits 93.00 _________________________________ TOTAL PERIOD 01 ACTIVITY 65.45 93.00 02 AP-220613B 06/06/2022 01 BOOKS BAKER & TAYLOR 105168 2036714384 1,083.04 06/06/2022 02 BOOKS BAKER & TAYLOR 105168 2036721767 378.72 06/06/2022 03 BOOKS BAKER & TAYLOR 105168 2036735616 720.23 AP-220625MB 06/15/2022 157 HOME DEPO-PLANTER FLOWERS FIRST NATIONAL BANK 900120 062522-D.DEBORD-B 131.20 06/15/2022 158 AMAZON-FIRE TABLET FIRST NATIONAL BANK 900120 062522-S.AUGUSTINE-B 99.99 06/15/2022 159 AMAZON-BOOKS FIRST NATIONAL BANK 900120 062522-S.AUGUSTINE-B 18.90 06/15/2022 160 AMAZON-BOOK FIRST NATIONAL BANK 900120 062522-S.AUGUSTINE-B 18.95 _________________________________ TOTAL PERIOD 02 ACTIVITY 2,451.03 0.00 03 AP-220725MB 07/19/2022 243 NCG-SUMMER READING CLUB PRIZE FIRST NATIONAL BANK 900122 072522-G.HIX-B 60.00 07/19/2022 244 GRACE-SUMMER READING CLUB FIRST NATIONAL BANK 900122 072522-G.HIX-B 30.97 07/19/2022 245 FOXY'S-SUMMER READING CLUB FIRST NATIONAL BANK 900122 072522-G.HIX-B 20.00 07/19/2022 246 GROUND EFFECTS-PEBBLES FIRST NATIONAL BANK 900122 072522-J.WEISS-B 6.93 GJ-220731LB 08/01/2022 05 July 2022 Deposits 300.00 _________________________________ TOTAL PERIOD 03 ACTIVITY 117.90 300.00 04 AP-220825M 08/22/2022 202 AMAZON-BOOKS FIRST NATIONAL BANK 900123 082522-D.DEBORD 78.63 08/22/2022 203 GUMROAD-BOOKS FIRST NATIONAL BANK 900123 082522-J.WEISS 24.00 08/22/2022 204 TARGET-CANDY, WATER,GIFT CARDS FIRST NATIONAL BANK 900123 082522-J.WEISS 90.09 08/22/2022 205 TARGET-FRIENDS OF HARRY POTTER FIRST NATIONAL BANK 900123 082522-J.WEISS 123.86 08/22/2022 206 JEWEL-POPCORN, BOWLS FIRST NATIONAL BANK 900123 082522-M.CURTIS 13.85 08/22/2022 207 AMAZON-RAFFLE TICKETS FIRST NATIONAL BANK 900123 082522-S.AUGUSTINE 15.54 08/22/2022 208 AMAZON-CHOCOLATE BALLS FIRST NATIONAL BANK 900123 082522-S.AUGUSTINE 33.96 08/22/2022 209 AMAZON-CONTACT LENS SOLUTION, FIRST NATIONAL BANK 900123 082522-S.AUGUSTINE 225.63 08/22/2022 210 AMAZON-CANDY FIRST NATIONAL BANK 900123 082522-S.AUGUSTINE 120.68 GJ-220831LB 09/01/2022 05 August 2022 Deposits 400.00 _________________________________ TOTAL PERIOD 04 ACTIVITY 726.24 400.00 05 AP-220912 09/06/2022 01 BOOKS BAKER & TAYLOR 105202 2036897861 636.81 AP-220925M 09/22/2022 291 DOLLAR TREE-SUPPLIES FOR HARRY FIRST NATIONAL BANK 900124 092522-J.WEISS 43.75 09/22/2022 292 AMAZON-TABLE COVERS FIRST NATIONAL BANK 900124 092522-S.AUGUSTINE 80.86 09/22/2022 293 AMAZON-TABLE COVER REFUND FIRST NATIONAL BANK 900124 092522-S.AUGUSTINE 32.99 09/22/2022 294 MENARDS#49899-PLANTS, SOIL FIRST NATIONAL BANK 900124 092522-S.AUGUSTINE 22.11 GJ-220930LB 10/04/2022 05 Sept 2022 Deposits 100.00 _________________________________ TOTAL PERIOD 05 ACTIVITY 783.53 132.99 06 AP-221025M 10/18/2022 373 MENARDS#44442-MULCH FIRST NATIONAL BANK 900125 102522-D.DEBORD 26.52 10/18/2022 374 MENARDS#44444-MULCH, GRAVEL FIRST NATIONAL BANK 900125 102522-D.DEBORD 24.90 10/18/2022 375 MENARDS#092222-FALL DECOR FIRST NATIONAL BANK 900125 102522-D.DEBORD 92.37 10/18/2022 376 DOLLAR TREE-FRENDS FIRST NATIONAL BANK 900125 102522-J.WEISS 23.75 10/18/2022 377 AMAZON-BOOKS FIRST NATIONAL BANK 900125 102522-M.CURTIS 97.32 10/18/2022 378 BRICKS R US-2 CONCRETE BRICKS FIRST NATIONAL BANK 900125 102522-S.AUGUSTINE 65.37 GJ-221031LB 11/02/2022 05 Oct 2022 Deposits 471.50 _________________________________ TOTAL PERIOD 06 ACTIVITY 330.23 471.5027 DATE: 05/02/2023 UNITED CITY OF YORKVILLEPAGE: 2TIME: 11:03:11 GENERAL LEDGER ACTIVITY REPORTID: GL440000.WOW FOR FISCAL YEAR 2023ACTIVITY THROUGH FISCAL PERIOD 12PER. JOURNAL # ENTRY DATE ITEM TRANSACTION DESCRIPTIONVENDOR CHECK INVOICE DEBIT CREDIT_____________________________________________________________________________________________________________________________________________________82-000-24-00-2480 (L) ESCROW - MEMORIALS & GIFTS_____________________________________________________________________________________________________________________________________________________ 07 AP-221125M 11/18/2022 418 TARGET-SNACKS, C&R SKETCH FIRST NATIONAL BANK 900126 112522-J.WEISS 32.9611/18/2022 419 MENARDS#102122-STONES, CANDY FIRST NATIONAL BANK 900126 112522-J.WEISS 88.4711/18/2022 420 MENARDS#102122-FABRIC, STONES FIRST NATIONAL BANK 900126 112522-J.WEISS 52.6611/18/2022 421 DOLLAR TREE-FRIENDS FIRST NATIONAL BANK 900126 112522-J.WEISS 31.2511/18/2022 422 BOOK PAGE-ANNUAL RENEWAL FIRST NATIONAL BANK 900126 112522-S.AUGUSTINE 411.5011/18/2022 423 AMAZON-PUZZELS, PAINTER'S FIRST NATIONAL BANK 900126 112522-S.AUGUSTINE 94.5611/18/2022 424 AMAZON-BOOKS FIRST NATIONAL BANK 900126 112522-S.AUGUSTINE45.9811/18/2022 425 AMAZON-BOOK FIRST NATIONAL BANK 900126 112522-S.AUGUSTINE14.49GJ-221130LB 12/01/2022 05 Nov 2022 Deposits 750.00_________________________________TOTAL PERIOD 07 ACTIVITY 771.87 750.00 08 AP-221212 12/06/2022 01 SEPT 2022-JUN 2023 ILLINOIS RAILS 105243 10147 750.00AP-221225M 12/19/2022 359 AMAZON-PUZZEL RETURN CREDIT FIRST NATIONAL BANK 900127 122522-S.AUGUSTINE21.9912/19/2022 360 AMAZON-CRAFT SUPPLIES FIRST NATIONAL BANK 900127 122522-S.AUGUSTINE 125.97GJ-221231LB 01/03/2023 04 Dec 2022 Deposits 1,900.00_________________________________TOTAL PERIOD 08 ACTIVITY 875.97 1,921.99 09 AP-230125M 01/20/2023 285 DOLLAR TREE-POLAR EXPRESS FIRST NATIONAL BANK 900128 012523-J.WEISS 88.0001/20/2023 286 AMAZON-PAPER INDEXFIRST NATIONAL BANK 900128 012523-S.AUGUSTINE 11.7901/20/2023 287 AMAZON-GROCERY STORE FIRST NATIONAL BANK 900128 012523-S.AUGUSTINE 189.99GJ-230131LB 02/02/2023 05 Jan 2023 Deposits 2,000.00_________________________________TOTAL PERIOD 09 ACTIVITY 289.78 2,000.00 10 AP-230225M 02/22/2023 325 TARGET-HORMEL TRAYFIRST NATIONAL BANK 900129 022523-M.CURTIS15.4902/22/2023 326 CRAFT'D-3 GIFT CARDS FIRST NATIONAL BANK 900129 022523-M.CURTIS 40.0002/22/2023 327 JEWEL-REFRESHMENTS,COOKIES FIRST NATIONAL BANK 900129 022523-M.CURTIS 25.56GJ-230227LB 03/02/2023 06 Feb 2023 Deposits 600.00_________________________________TOTAL PERIOD 10 ACTIVITY 81.05 600.00 11 AP-230325M 03/22/2023 322 DOLLAR TREE-FRIENDS PROGRAM FIRST NATIONAL BANK 900130 032523-J.WEISS 21.2503/22/2023 323 AMAZON-DRY ERASE BOARD FIRST NATIONAL BANK 900130 032523-S.AUGUSTINE 139.8903/22/2023 324 AMAZON-DRY ERASE BOARDS FIRST NATIONAL BANK 900130 032523-S.AUGUSTINE 266.0403/22/2023 325 AMAZON-LIVE AQUA DRAGONS FIRST NATIONAL BANK 900130 032523-S.AUGUSTINE 19.99GJ-230330LB 04/03/2023 07 Mar 2023 Deposits 1,073.00_________________________________TOTAL PERIOD 11 ACTIVITY 447.17 1,073.00 12 AP-230425M 04/25/2023 360 TARGET-GIFT CARDS, JUICE FIRST NATIONAL BANK 900131 042523-J.WEISS 52.9904/25/2023 361 DOLLAR TREE-SPRING BREAKFIRST NATIONAL BANK 900131 042523-J.WEISS 18.9204/25/2023 362 AMAZON-BINGO CARDSFIRST NATIONAL BANK 900131 042523-S.AUGUSTING 17.9804/25/2023 363 AMAZON-BOOKS FIRST NATIONAL BANK 900131 042523-S.AUGUSTING22.3404/25/2023 364 AMAZON-INVISIBLE INK PEN, FIRST NATIONAL BANK 900131 042523-S.AUGUSTING 56.9704/25/2023 365 TARGET-GIFT CARDS,PLAY-DOH FIRST NATIONAL BANK 900131 042523-S.AUGUSTING 128.2204/25/2023 366 CRAFT'D-GIFT CARDFIRST NATIONAL BANK 900131 042523-S.AUGUSTING 50.0004/25/2023 367 AMAZON-SAND ANT FARM FIRST NATIONAL BANK 900131 042523-S.AUGUSTING 17.5904/25/2023 368 AMAZON-OWL PELLET DISSECTION FIRST NATIONAL BANK 900131 042523-S.AUGUSTING 71.9804/25/2023 369 JEWEL-CUTLERY, BOWLS, TABLE FIRST NATIONAL BANK 900131 42523-M.CURTIS 27.47GJ-230429LB 05/01/2023 05 Apr 2023 Deposits 1,342.21_________________________________TOTAL PERIOD 12 ACTIVITY 464.46 1,342.21TOTAL ACCOUNT ACTIVITY7,404.689,084.69ENDING BALANCE56,955.8528 % of Fiscal Year8% 17% 25% 33% 42% 50% 58% 67% 75% 83% 92% 100%Year-to-Date FISCAL YEAR 2023 ACCOUNT NUMBER DESCRIPTIONMay-22June-22July-22August-22 September-22 October-22 November-22 December-22 January-23 February-23 March-23April-23Totals BUDGET % of BudgetLIBRARY OPERATIONS REVENUESTaxes82-000-40-00-4000 PROPERTY TAXES 44,628 377,451 15,406 27,464 341,193 7,663 6,708 - - - - - 820,513 822,463 99.76%82-000-40-00-4083 PROPERTY TAXES-DEBT SERVICE 45,978 388,869 15,872 28,295 351,515 7,894 6,911 - - - - - 845,334 844,771 100.07%Intergovernmental82-000-41-00-4120 PERSONAL PROPERTY TAX 3,996 - 2,877 328 - 3,875 - 1,269 2,799 - 1,387 2,203 18,733 8,000 234.16%82-000-41-00-4160 FEDERAL GRANTS 870 - 840 - - - 746 - - - - - 2,456 - 0.00%82-000-41-00-4170 STATE GRANTS - - - 31,761 - - - - - - - - 31,761 21,151 150.16%Fines & Forfeits82-000-43-00-4330 LIBRARY FINES 1,156 38 89 315 67 199 49 99 122 266 12 22 2,433 1,000 243.31%Charges for Service82-000-44-00-4401 LIBRARY SUBSCRIPTION CARDS 2,212 730 569 2,987 628 2,519 206 - 276 719 471 - 11,319 8,500 133.16%82-000-44-00-4422 COPY FEES299 168 210 382 121 163 - 438 7 344 423 291 2,845 3,000 94.84%82-000-44-00-4439 PROGRAM FEES- - - - - - - - - 1 5 - 6 - 0.00%Investment Earnings82-000-45-00-4500 INVESTMENT EARNINGS238 326 447 602 2,130 1,832 1,019 5,056 3,511 1,159 1,551 1,336 19,205 1,000 1920.49%Miscellaneous82-000-48-00-4820 RENTAL INCOME- - - - - - 75 - - - 50 75 200 500 40.00%82-000-48-00-4850 MISCELLANEOUS INCOME306 1,020 200 106 187 191 183 280 1,474 56,251 245 238 60,682 2,750 2206.62%Other Financing Sources82-000-49-00-4901 TRANSFER FROM GENERAL7,245 2,022 2,022 2,022 2,303 2,022 928 1,321 4,696 2,534 1,026 628 28,770 23,638 121.71%TOTAL REVENUES: LIBRARY 106,928 770,624 38,532 94,263 698,144 26,358 16,825 8,463 12,885 61,274 5,169 4,793 1,844,257 1,736,773 106.19%LIBRARY OPERATIONS EXPENDITURESSalaries & Wages82-820-50-00-5010 SALARIES & WAGES21,923 23,457 22,760 22,372 33,558 22,372 22,372 22,372 22,372 22,372 36,582 25,732 298,245 291,111 102.45%82-820-50-00-5015 PART-TIME SALARIES14,775 14,339 14,679 16,333 21,981 11,751 10,941 9,946 9,603 11,488 15,332 10,703 161,872 213,000 76.00%Benefits82-820-52-00-5212 RETIREMENT PLAN CONTRIBUTION1,951 2,098 2,026 1,991 2,987 1,991 1,991 1,991 1,468 1,468 2,402 1,695 24,058 26,240 91.68%82-820-52-00-5214 FICA CONTRIBUTION2,722 2,806 2,777 2,862 4,150 2,512 2,450 2,374 2,347 2,491 3,873 2,696 34,059 37,585 90.62%82-820-52-00-5216 GROUP HEALTH INSURANCE15,608 7,030 4,943 12,073 9,612 8,218 7,764 10,428 8,123 6,950 12,354 (1,191) 101,910 102,663 99.27%82-820-52-00-5222 GROUP LIFE INSURANCE47 47 47 30 69 49 49 49 49 49 49 - 534 586 91.19%82-820-52-00-5223 DENTAL INSURANCE624 595 412 930 646 646 646 646 646 581 581 - 6,952 7,135 97.43%82-820-52-00-5224 VISION INSURANCE85 85 85 58 131 91 91 91 91 91 91 - 992 1,051 94.35%82-820-52-00-5230 UNEMPLOYMENT INSURANCE295 - - - 281 - - 295 - 342 - - 1,213 1,000 121.34%82-820-52-00-5231 LIABILITY INSURANCE6,950 2,022 2,022 2,022 2,022 2,022 928 1,026 5,057 2,191 1,026 626 27,915 22,638 123.31%Contractual Services82-820-54-00-5401 ADMINISTRATIVE CHARGEBACK- - - - - - - - - - - 15,000 15,000 15,000 100.00%82-820-54-00-5412 TRAINING & CONFERENCES320 - - - - - - 35 - - - 150 505 3,000 16.84%82-820-54-00-5415 TRAVEL & LODGING- 83 - 20 - - 73 - - 74 - - 249 1,500 16.62%82-820-54-00-5426 PUBLISHING & ADVERTISING- - - - - - - - - - - 567 567 2,500 22.66%82-820-54-00-5440 TELECOMMUNICATIONS125 695 445 570 125 125 125 125 1,815 540 570 1,015 6,275 8,000 78.43%82-820-54-00-5452 POSTAGE & SHIPPING- 16 116 16 263 18 142 24 37 393 3 26 1,054 750 140.53%82-820-54-00-5453BUILDING & GROUND CHARGEBACK536 536 536 536 536 536 536 536 536 536 536 536 6,428 6,428 100.00%82-820-54-00-5460 DUES & SUBSCRIPTIONS 829 1,262 194 1,379 15 197 194 400 1,556 165 1,882 165 8,240 11,000 74.91%82-820-54-00-5462 PROFESSIONAL SERVICES 1,617 3,570 1,275 1,331 1,864 107 7,912 11,677 7,079 6,362 7,680 5,887 56,361 40,000 140.90%82-820-54-00-5466 LEGAL SERVICES - - - - - - - - - - - - - 3,000 0.00%82-820-54-00-5468 AUTOMATION 2,679 - 4,746 - - 4,791 499 - 4,746 - - 1,452 18,912 21,000 90.06%82-820-54-00-5480 UTILITIES - - 2,026 - 3,326 - 1,143 1,254 1,798 3,392 3,028 2,341 18,307 23,320 78.51%82-820-54-00-5495 OUTSIDE REPAIR & MAINTENANCE - 6,013 2,408 762 5,484 1,088 26,114 5,229 - 66,402 1,503 981 115,983 50,000 231.97%82-820-54-00-5498 PAYING AGENT FEES- 1,689 - - - - - - - - - - 1,689 1,700 99.32%Supplies82-820-56-00-5610 OFFICE SUPPLIES- 448 57 196 1,400 74 303 276 227 188 481 120 3,770 8,000 47.13%82-820-56-00-5620 OPERATING SUPPLIES- 336 - 392 - - - - 1,383 - - 1,510 3,621 4,000 90.54%82-820-56-00-5621 CUSTODIAL SUPPLIES- 440 577 569 223 259 559 339 480 240 339 325 4,350 7,000 62.15%82-820-56-00-5635COMPUTER EQUIPMENT & SOFTWARE- - - - 420 1,650 1,410 - - - - - 3,480 3,000 116.00%82-820-56-00-5671 LIBRARY PROGRAMMING - - - - 89 - - - - 55 15 20 179 2,000 8.93%82-820-56-00-5675 EMPLOYEE RECOGNITION - 63 - - - - - 20 59 - - 36 177 300 59.09%82-820-56-00-5685DVD'S - - - - - - - - - - - - - 500 0.00%82-820-56-00-5686 BOOKS - 599 273 115 - - - - 24 112 - - 1,122 1,500 74.80%YORKVILLE PUBLIC LIBRARYFISCAL YEAR 2023 BUDGET REPORTFor the Month Ended April 30, 202329 % of Fiscal Year8% 17% 25% 33% 42% 50% 58% 67% 75% 83% 92% 100%Year-to-Date FISCAL YEAR 2023 ACCOUNT NUMBER DESCRIPTIONMay-22June-22July-22August-22 September-22 October-22 November-22 December-22 January-23 February-23 March-23April-23Totals BUDGET % of BudgetYORKVILLE PUBLIC LIBRARYFISCAL YEAR 2023 BUDGET REPORTFor the Month Ended April 30, 20232006 Bond82-820-84-00-8000 PRINCIPAL PAYMENT - - - - - - - 75,000 - - - - 75,000 75,000 100.00%82-820-84-00-8050 INTEREST PAYMENT - 6,556 - - - - - 6,556 - - - - 13,113 13,113 100.00%2013 Refunding Bond82-820-99-00-8000 PRINCIPAL PAYMENT - - - - - - - 675,000 - - - - 675,000 675,000 100.00%82-820-99-00-8050 INTEREST PAYMENT - 42,100 - - - - - 42,100 - - - - 84,200 84,200 100.00%TOTAL FUND REVENUES106,928 770,624 38,532 94,263 698,144 26,358 16,825 8,463 12,885 61,274 5,169 4,793 1,844,257 1,736,773 106.19%TOTAL FUND EXPENDITURES 71,085 116,883 62,405 64,557 89,181 58,496 86,243 867,788 69,495 126,484 88,327 70,388 1,771,332 1,763,820 100.43%FUND SURPLUS (DEFICIT) 35,843 653,742 (23,874) 29,706 608,963 (32,138) (69,419) (859,325) (56,610) (65,210) (83,158) (65,596) 72,925 (27,047) LIBRARY CAPITAL REVENUES84-000-42-00-4214 DEVELOPMENT FEES5,650 8,000 4,500 11,150 10,000 27,650 17,500 8,500 5,000 15,000 21,500 6,500 140,950 50,000 281.90%84-000-45-00-4500 INVESTMENT EARNINGS15 15 15 16 16 15 17 19 20 18 21 19 205 350 58.50%84-000-48-00-4850 MISCELLANEOUS INCOME- 26 - - - - - - - - - - 26 - 0.00%TOTAL REVENUES: LIBRARY CAPITAL5,665 8,040 4,515 11,166 10,016 27,665 17,517 8,519 5,020 15,018 21,521 6,519 141,180 50,350 280.40%LIBRARY CAPITAL EXPENDITURES84-840-54-00-5460 E-BOOK SUBSCRIPTIONS- - - - - - - - - 3,000 - - 3,000 3,500 85.71%84-840-56-00-5635COMPUTER EQUIPMENT & SOFTWARE- - 180 - 308 5,000 - - 960 - 936 291 7,675 25,000 30.70%84-840-56-00-5683AUDIO BOOKS - 345 180 105 10 40 180 205 300 40 172 - 1,577 3,500 45.05%84-840-56-00-5684 COMPACT DISCS & OTHER MUSIC - - - - - - - - - - - - - 500 0.00%84-840-56-00-5685DVD'S - 256 637 173 130 196 964 100 120 439 119 314 3,448 3,000 114.92%84-840-56-00-5686 BOOKS - 2,391 1,827 4,728 2,599 5,140 3,664 3,042 2,224 6,310 5,553 6,569 44,047 50,000 88.09%TOTAL FUND REVENUES 5,665 8,040 4,515 11,166 10,016 27,665 17,517 8,519 5,020 15,018 21,521 6,519 141,180 50,350 280.40%TOTAL FUND EXPENDITURES - 2,991 2,824 5,006 3,046 10,376 4,807 3,347 3,604 9,789 6,781 7,174 59,747 85,500 69.88%FUND SURPLUS (DEFICIT)5,665 5,049 1,692 6,160 6,970 17,289 12,709 5,172 1,416 5,228 14,741 (655) 81,434 (35,150) 30 May June July August September October November December January February March April202220222022202220222022202220222023202320232023Library Operations Old Second $ 503,901 $ 797,910 $ 762,781 $ 738,833 $ 1,062,151 $ 1,033,664 $ 966,030 $ 855,887 $ 767,113 $ 646,777 $ 571,944 $ 524,308 Building Development FeesOld Second177,739 179,331 184,522 184,032 192,152 191,291 214,650 228,822 233,738 228,966 237,206 251,551 Library Operations Illinois Funds 283,566 283,827 284,214 316,514 317,169 317,993 318,929 319,994 321,140 322,244 323,529 309,818 Total: $ 965,205 $ 1,261,067 $ 1,231,517 $ 1,239,379 $ 1,571,471 $ 1,542,947 $ 1,499,610 $ 1,404,703 $ 1,321,992 $ 1,197,988 $ 1,132,680 $ 1,085,677 PAYROLL1ST PAY PERIOD20,523$ $ 20,446 $ 21,065 $ 21,830 $ 21,183 $ 19,983 $ 19,983 $ 18,017 $ 17,565 $ 18,801 $ 18,159 $ 20,013 2ND PAY PERIOD20,848 22,254 21,177 21,729 20,040 18,643 18,552 18,666 18,224 19,019 19,866 20,812 3RD PAY PERIOD- - - - 21,454 - - - - - 20,164 - Total41,371$ 42,699$ 42,242$ 43,558$ 62,676$ 38,626$ 38,535$ 36,683$ 35,790$ 37,819$ 58,189$ 40,825$ YORKVILLE PUBLIC LIBRARYCASH STATEMENTAs of April 30, 2023FISCAL YEAR 202331 April YTD % of FY 2023 Actual Actual Budget Budget YTD Actual % Change LIBRARY OPERATIONS FUND (82) Revenues Property Taxes -$1,665,847$ 99.92% 1,667,234$ 1,611,808$ 3.35% Intergovernmental Personal Property Replacement Tax 2,203$ 18,733$ 234.16%8,000$ 14,290$ 31.09% Federal & State Grants -34,217 161.78% 21,151 32,546 5.14% Total Intergovernmental 2,203$ 52,950$ 181.64% 29,151$ 46,836$ 13.05% Library Fines 22$ 2,433$ 243.31%1,000$ 6,576$ -63.00% Charges for Services Library Subscription Cards -$11,319$ 133.16%8,500$ 8,378$ 35.10% Copy Fees 291 2,845 94.83%3,000 2,753 3.35% Total Charges for Services 291$ 14,164$ 123.16% 11,500$ 11,131$ 27.25% Investment Earnings 1,336$ 19,205$ 1920.49%1,000$ 1,340$ 1333.70% Reimbursements/Miscellaneous/Transfers In Miscellaneous Reimbursements -$-$0.00%-$-$0.00% Rental Income 75 200 40.00%500 200 0.00% Miscellaneous Income 238 60,688 2206.85%2,750 2,550 2280.16% Transfer In 628 28,770 121.71% 23,638 24,809 15.97% Total Miscellaneous & Transfers 941$ 89,658$ 333.45% 26,888$ 27,559$ 225.34% Total Revenues and Transfers 4,793$ 1,844,257$ 106.19% 1,736,773$ 1,705,249$ 8.15% Expenditures Library Operations 70,388$ 1,771,333$ 100.43%1,763,820$ 1,590,828$ 11.35% 50 Salaries 36,435 460,117 91.27% 504,111 437,912 5.07% 52 Benefits 3,825 197,634 99.36% 198,898 177,836 11.13% 54 Contractual Services 28,118 249,570 133.32% 187,198 118,215 111.12% 56 Supplies 2,011 16,699 63.50% 26,300 16,639 0.36% 99 Debt Service -847,313 100.00% 847,313 840,225 0.84% Total Expenditures and Transfers 70,388$ 1,771,333$ 100.43% 1,763,820$ 1,590,828$ 11.35% Surplus(Deficit)(65,596)$ 72,925$(27,047)$ 114,422$ *April represents the culmination of fiscal year 2023 YORKVILLE PUBLIC LIBRARY STATEMENT OF REVENUES, EXPENDITURES AND TRANSFERS For the Month Ended April 30, 2023 * Fiscal Year 2022 For the Month Ended April 30, 2022 32 YPL Director’s Report for Apr 2023 Past & Upcoming Events/Programs Our Library Road Trip program ended on April 30. This year there were 17 libraries that participated: Charles B Phillips, Coal City, Fossil Ridge, Joliet, Manhattan-Elwood, Messenger, Morris, Oswego, Plainfield, Plano Sandwich, Seneca, Shorewood-Troy, Somonauk, Three Rivers, Wilmington, and Yorkville. We stamped 434 individual passports, handed out 146, and had 73 returned to enter our drawing for 2 grand prizes sponsored by the Friends of the Library. We received wonderful feedback from our patrons about this program. We are starting to see donations coming in from local businesses to help support our Summer Reading Programs. Kellers Farmstand, Brookfield Zoo, McDonalds, Classic Cinemas 7 – Sandwich, Rosati’s, and The Ice Cream Place all contributed prizes for the program. Planning will begin this week for our fall Harry Potter like LARP program which will be held on Sat, Oct 21 6:00 pm. New month reoccurring program: Branch by Branch: Genealogy Program 5/20/2023 11:00 AM - 12:30 Join genealogy enthusiast David Frazier for our new workshop to explore your roots. Mr. Frazier will relate some of his experiences digging into his own family tree, then show us how to use online resources to find the people from our own pasts - and their stories. We are now offering 6 weekly ELL classes at 3 different levels. We have 14 registered students with 12 volunteers. Library Operations Earth Day Spring Clean Up was held on Sat, April 22 with 25 volunteers assisting to clean up around the library. Our IT person is collecting quotes to replace our server and services to protect our information. At the department head meeting, I learned that the city will be going to RFP for cleaning services for all city buildings. The library will be included in this RFP. I had a meeting with our current cleaning company about the amount of time being spent on cleaning the building. This will be addressed with their staff and more time will be spent on deeper cleaning. 33 The Governor has announced his intention not to renew the COVID-19 disaster declaration beyond April, letting it expire on May 11, 2023. This means that as of May 12, 2023, public bodies will no longer be able to conduct remote meetings under the current "public health" provision contained in section 7(e) of the Open Meetings Act. Individual members of public bodies can still attend meetings electronically under the provisions of 7(a)-(d) of the OMA, so long as the public body has adopted a policy authorizing remote attendance and the member meets the statutory eligibility requirements for attending the meeting electronically. We will need to adopt an electronic meeting policy going forward. Staff Jennette & Sharyl have been working with the Farmacy Farmstand in Newark to create a Seed Library. The farmstand is donating the seeds and we have repurposed a display to be placed by the Circulation Desk. We will be asking our patrons to collect their seeds at the end of the summer/fall and bring them in to replenish our library. Staff evaluations have been completed and goals set. Staff are currently going through our yearly required harassment training. They will be completed by July 31. I will be creating a Sunshine Committee with several part time staff to promote positivity, kindness, and camaraderie by celebrating staff birthdays, hosting foodie days, secret Santa… Other We received a generous check from the Yorkville Garden Club. They have disbanded and have voted to donate their remaining cash fund to the YPL. A photo of the members presenting the library the check was posted in the Kendall County Record. The Director of Operations from the Y115 School District met with me to discuss the construction activity that will be taking place starting in May and continuing through the summer. I attended Director’s University 2.0 in Springfield April 10-13 along with 50 other directors from Illinois. The goal of DU 2.0 is to bring that next level of education and knowledge to the participants to help them continue to build knowledgeable, strong Illinois library directors. Directors University 2.0 is a joint project of the Illinois Heartland Library System, Illinois Library Association, Illinois State Library, and Reaching Across Illinois Library System. Topics included: Diversity Equity Inclusion, Building Strong Relationships, How to Build Board Relationships, Discussing Difficult Issues, Budgeting Best Practices, Capital Improvement Plans, Foundations for Creating Great Employees, Performance Improvement Plans, Succession Training and Transitions, Self-Care and Staff Care. 34 APRIL 2023 Programs Youth Programs: Ages in Attendance: 0- 5 6- 11 12- 18 Adult All Ages total Preschool Zone 16 10 26 Tots and Toddlers (2) 30 28 58 4H Monarchs 3 4 7 Drop In Storytime (4) 112 112 3D Printing – in person 7 7 Window Art 2 7 2 11 TAG 3 3 Artful Beginnings 16 16 LEGO Kits 23 23 Ready Readers 20 20 40 Read with Paws 17 17 Chalk the Walk 11 11 Art of Appeal (live virtual) 6 6 Facebook Storytime (live virtual) 114 114 Harry Potter Book Club 3 3 Total March Youth Programs 15 Total Attendance 454 9 passive programs with 370 attending (Poetry Contest, Makerspace, Escape Room, Coloring Pages, DEAR, 3D Printing Virtual, Scavenger Hunt, Literacy Centers, National Library Week) Adult Programs: 4/4 ELL 7 4/4 Threads 9 4/4 Danny Trejo ILP 25 4/6 Chair Yoga 21 4/6 Dungeons & Dragons 9 4/7 Roaming Readers 6 4/11 ELL 4 4/11 King in Chicago 12 4/12 Lunch Bunch Book Club 11 4/13 Chair Yoga 25 4/13 Dungeons & Dragons 11 4/15 ELL Open House 23 4/17 Healthy Cooking 20 4/18 ELL 4 4/19 Money Smart Re�rement Road 3 4/20 Chair Yoga 19 4/20 Dungeons & Dragons 5 4/20 Men’s Book Club 10 4/21 Roaming Readers 5 4/24 Movie Madness 12 4/24 Horror Book Club 12 4/24 ELL 3 4/25 ELL 9 4/25 Crea�ve Wri�ng 7 4/25 Will Shortz ILP 8 4/26 ELL 5 4/27 ELL 2 4/27 Chair Yoga 22 4/27 Dungeons & Dragons 10 4/29 ELL 7 Total March Programs 30 Total Atendance 333 35 4 passive programs with 51 attending (puzzle, chess, poem of the week, art wall) Meeting Room Use: rentals- 8, library use- 26, zoom- 4 Board Room Use: community- 10, library- 22 Study Room Use: 55 Museum Pass: 5 Volunteers: Friends of the Library are operating the Lobby Book Sale, set up for the Annual Used Book Sale, and have been continuing to index the KCR Obits (this month’s volunteer/s: Nancy A.) 36 YORKVILLE STATISTICS FOR FY23 PRAIRIECAT web renewals web holds checkout s+ renewals checkout s renewals holds placed holds filled checkins Items lent to other libraries Items borrowe d from other libraries Items to Reciproc al Borrower s atYorkvill e Items added Patrons added MAY 460 1308 5269 4982 287 373 1350 5227 574 1041 332 534 78 JUNE 553 1772 8341 7965 376 366 1772 6001 598 1427 388 365 212 JUL 1007 1774 8060 7682 378 311 1786 7759 534 1428 521 362 166 AUG 783 1895 7403 6991 412 389 1770 7660 650 1387 416 317 152 SEP 780 1651 5948 5547 401 435 1793 5737 659 1478 378 317 106 OCT 808 1530 5510 5125 385 337 1530 5516 581 1249 348 443 82 NOV 600 1534 5896 5476 420 367 1554 5413 602 1271 517 304 61 DEC 740 1177 3930 3709 221 246 1124 4585 442 912 348 214 58 JAN 667 1758 6778 6432 346 437 1888 5084 643 1597 473 397 92 FEB 654 1569 5711 5389 322 328 1625 5480 698 1283 390 457 84 MAR 775 1889 7523 7200 323 367 2004 6552 764 1603 594 636 127 APR 837 1607 5607 5245 362 1624 586 1275 435 457 104 Totals 8664 19464 75976 71743 4233 3956 19820 65014 7331 15951 5140 4803 1322 CIRCULATION TOTAL ADULT JUV.YA TOTAL Books Videos Audios magazines other Total circs 33,249 47,850 3,541 84,640 75,164 6,126 2,298 394 658 84,640 ANCESTRY E-READ IL OMNI OCLC SEARCHES HITS E-BOOK E-AUDIO USERS E-BOOK E-AUDIO USERS VIDEO LENT BORROWED MAY 20 9 28 108 31 729 598 317 0 17 3 JUN 18 6 28 81 39 787 661 310 0 10 23 JUL 30 33 24 110 35 728 687 333 0 18 11 AUG 22 78 25 80 34 794 662 333 0 20 20 SEP 11 23 14 92 33 739 592 336 0 18 17 OCT 30 28 26 78 43 748 699 342 0 14 35 NOV 43 24 26 60 34 720 623 335 0 14 4 DEC 2 4 15 72 32 707 592 328 0 8 9 JAN 26 16 17 77 36 844 780 386 0 27 16 FEB 57 17 25 82 35 807 649 354 0 13 13 MAR 31 31 22 86 37 866 702 392 0 16 28 APR 45 10 28 92 38 848 666 388 0 18 35 Totals 335 279 278 1018 427 9317 7911 4154 0 193 214 37 FY 2023 ATTENDANCE MAY JUN JUL AUG SEP OCT NOV DEC JAN FEB MAR APR TOTALS PATRON DOOR COUNT 5630 5954 4970 5441 4747 4159 5250 4504 5328 5682 5500 6240 63405 CURBSIDE PATRONS 16 18 3 8 18 4 6 9 14 4 11 9 120 HOME DELIVERY 2 2 1 2 4 9 7 5 8 3 9 10 62 CARDS ISSUED THROUGH WEBSITE 9 24 13 19 12 4 5 8 12 18 17 17 158 CHILDREN'S AGE 0-5 PROGRAMS 8 18 18 8 7 9 8 8 6 5 8 8 111 AGE 0-5 ATTENDANCE 198 201 135 146 214 202 97 146 119 65 180 143 1846 CHILDREN'S AGE 6-11 PROGRAMS 7 18 15 8 8 8 7 8 9 7 10 6 111 AGE 6-11 ATTENDANCE 126 238 315 143 138 185 78 116 94 73 209 165 1880 NUMBER OF CHILDREN'S PASSIVE PROGRAMS 3 3 4 5 6 6 10 5 7 6 8 7 70 CHILDREN'S PASSIVE PROGRAM ATTENDANCE 332 436 463 525 505 640 493 323 584 444 397 368 5510 NUMBER OF YA PROGRAMS 3 4 10 6 4 5 6 3 7 9 6 4 67 YA PROGRAM ATTENDANCE 53 75 66 45 24 73 30 122 111 102 21 722 NUMBER OF YA PASSIVE PROGRAMS 2 1 2 2 1 3 2 1 1 1 4 20 YA PASSIVE PROGRAM ATTENDANCE 6 1 7 13 15 76 27 55 11 67 158 436 YOUTH SUMMER/WINTER READING 218 60 278 NUMBER OF ADULT PROGRAMS 17 19 17 21 25 25 23 12 28 27 28 30 272 ADULT PROGRAM ATTENDANCE 164 212 177 179 240 213 298 138 273 260 397 333 2884 NUMBER OF ADULT PASSIVE PROGRAMS 1 3 3 4 2 4 4 3 3 3 4 34 ADULT PASSIVE PROGRAM ATTENDANCE 3 52 61 73 53 65 65 79 77 45 51 624 ADULT SUMMER/WINTER READING 43 43 MEETING RM. RENTAL/COMMUNITY USE 2 2 5 12 9 4 10 9 12 8 73 MEETING ROOM USE:24 14 21 15 21 19 15 15 21 23 34 26 248 BOARD ROOM USE 4 6 3 13 16 11 9 4 12 13 22 32 145 STUDY ROOM USE 65 69 41 50 82 92 67 56 62 53 67 55 759 MUSEUM PASS 9 14 22 22 6 12 3 4 4 1 10 5 112 YOUTH COMPUTER SESSIONS 18 37 25 25 16 61 18 11 34 15 23 14 297 ADULT COMPUTER SESSIONS 194 229 218 248 191 192 196 127 223 168 243 183 2412 YOUTH VOLUNTEER HOURS IPLAR NOTES: COUNT LIVE (SYNCRONOUS) VIRTUAL PROGRAMS AS PROGRAM ATTENDANCE COUNT VIEWS OF RECORDED (ASYNCRONOUS) VIRTUAL PROGRAMS AS PASSIVE PROGRAM ATTENDANCE 38 NEW BOOKS RECEIVED FOR FY23 AD-FIC AD-NON AD-LT J-FIC J-NON VALUE OF COLLECTION FY2023 717 703 85 1669 437 ITEM COUNT VALUE AMT. ORDERED & RECEIVED MATERIAL TYPES ADULT 26,066.65$ JUVENILE 25,874.97$ BOOK 63,635 1,321,331.91$ DONATIONS 2,656.54$ LARGE PRINT 3,252 96,799.32$ S&H 2,743.80$ BOARDBOOK 1,054 8,702.05$ TOTAL 57,341.96$ BOOK & DISC 102 2,401.52$ AUDIO BOOK 2,033 73,734.62$ NEW AV RECEIVED FOR FY23 DVD J-DVDAD-AUDIO BKJ-AUDIOBK MUSIC CD PRELOADED 133 7,534.00$ 90 16 43 0 0 DVD 3,018 71,171.64$ AMT. ORDERED & RECIEVED BLU-RAY 129 2,979.00$ ADULT & JUVENILE 4,167.99$ BLU-COMBO 159 3,636.00$ DONATIONS MUSIC CD 1,811 27,790.44$ TOTAL 4,167.99$ SHEET MUSIC/SCORE 1,242 14,109.15$ MAGAZINE 776 4,535.90$ OTHER HOLDINGS INFO.KITS 55 4,212.50$ Magazine titles owned 59 3-D OBJECT 98 5,466.00$ Newspaper titles 3 MAP/ATLAS 33 1,227.45$ Newspaper volumes 454 SOFTWARE 7 179.70$ UNKNOWN 2 41.00$ Juvenile holdings total 33,095 MIXED MAT 1 13.00$ Young Adult holdings total 3,926 BRAILLE 1 22.95$ TOTAL CHILDRENS HOLDINGS 37,021 MUSIC VINYL 1 16.00$ VHS 1 20.95$ PrairieCat E-books 100 OMNI E-bks 79,969 TOTAL 77,543 1,645,925.10$ OMNI Audio bks 11,478 OMNI videos 0 Axis360 E-bks 39,386 Axis360 Audio bks 20,354 TOTAL E-RESOURCES 151,287 PATRON COUNTS Resident non-expired 4691 Nonresident non-expired 97 Nonresident Taxpayer Reciprocal borrower 39 This page intentionally left blank. 40 Monthly Statistics April 2023 New Cardholders Added 2023: 104 2022: 102 Change: +1.96% Technology Stats Events and Programs 2023: 63 2022: 46 Change: +36.96% Items Added 2023: 457 2022: 511 Change: -10.57% Events and Program Attendance 2023: 1,673 2022: 1,283 Change: +30.40% 2023: 1,634 2022: 1,408 Change: +16.05% Digital Checkouts 2023: 197 2022: 261 Change: -24.52% Computer Use 2023: 5,101 2022: 4,944 Change: +3.18% Website Hits Checkouts 2023: 6,444 2022: 6,915 Change: -6.81% Visits 2023: 6,240 2022: 5,216 Change: +19.63% 41 Mon Tue Wed Thu Fri Sat 1 2 3 4 5 6 8 9 10 11 12 13 15 16 17 18 19 20 22 23 24 25 26 27 29 30 31 Sun 7 14 21 28 For more informaƟon on Yorkville Public Library’s Children’s programs or to register, please visit our website at hƩp://www.yorkville.lib.il.us CLOSED DROP IN STORY TIME 10:30 @ YPL DROP IN STORY TIME 10:30 @ YPL DROP IN STORY TIME 10:30 @ YPL T.A.G. @ 2:45 DROP IN STORY TIME 10:30 @ YPL Read With Paws 10:30-11:30 Contact Library for appointment time Window Art (May 1-5) Contact the library for an appointment time Lighthouse Kdg Tour 9:30 LEGO Kits May 15– 19 RegistraƟon Required *SEE WEBSITE CHALK THE WALK 11:00 RegistraƟon Required *SEE WEBSITE LITERACY CENTERS: TUESDAY– FRIDAY *DROP IN* Tots and Toddlers @ 10:30 RegistraƟon Required Preschool Zone 10:30 or 1:30 RegistraƟon Required Harry PoƩer Book Club 4:30‐5:30 RegistraƟon Required *SEE WEBSITE Escape Adventure This Escape Adventure is available the month of May. Drop by or contact the library for a reservation. VIRTUAL 3D PRINTING *SEE WEBSITE* Ready Readers 10:30‐11:00 RegistraƟon Required *SEE WEBSITE Drawing with Jarrett Krosoczka 10:00 am *SEE WEBSITE* 902 GAM E FARM RD YORKVILLE, IL 3D Printing **IN PERSON RegistraƟon Required *SEE WEBSITE Artful Beginnings- (Preschool ) 10:30 RegistraƟon Required Facebook Spanish Story Time May 10 & 24 at 10:00 am YGS Tour 1:00-3:00 42 Upcoming Special Events Special Events, Informational Programs, BookClubs, Creative Outlets, & Social Groups More Special Events AAdult Servicesdult Services upcoming programs YYoorkville Prkville Public Lublic Libraribraryy May 2023 Yorkville Public Library 902 GAME FARM RD, YORKVILLE, Illinois 60560 630-553-4354 www.yorkville.lib.il.us/ 43 May Book ClubsEducational Programs 44 To: Board of Trustees From: Shelley Augustine – Library Director Date: April 10, 2023 Subject: Library Director’s Evaluation Goal #3 Goal #3 “Create a preliminary 3-yr Strategic Plan to be presented at the April 2023 board meeting” Every 3-5 years, the library should undertake a thorough strategic planning process designed to reexamine its mission, vision, values, and strategic priorities. The mission statement should express our purpose or why we exist. The vision statement should express what we want to accomplish. The values statement are values and principles that guide our decisions and actions. Our strategic priorities will show how we will achieve our vision with goals & objectives. Our first step in the planning process will be to develop a planning committee that will consist of Library Director, Board President and 1 trustee, department heads, marketing coordinator, and Friends of the Library officers. This group will meet periodically to develop, evaluate, and modify the strategic plan and report to the full board at each monthly meeting. To help us better understand the current state of the library, we will need to collect information from various members that make up our community. We will conduct small focus group discussions with residents, trustees, library staff, and key stakeholders. We will create a community survey and link to be sent to all Yorkville residents through their water bill with permission from the city. A SWOT analysis to determine our strengths, weaknesses, opportunities, and threats will be used to collect data from our staff, managers, and trustees in creating our strategic directions with goals and objectives. Some items to consider when creating our plan: • Growing our connection to the community • Increasing Library’s visibility • Marketing & Communications • Increasing knowledge & discovery • Equity, Diversity, & Inclusion This is a lengthy and time-consuming process that will develop over the course of several months. Once the information is gathered and vetted, we can begin to develop our strategic plan and create our final report for board approval. The strategic plan will be evaluated on a continual basis to make sure we are meeting our goals and objectives and to adjust if necessary. 45 This page intentionally left blank. 46 To: Board of Trustees From: Shelley Augustine – Library Director Date: May 3, 2023 Subject: Library Director’s Evaluation Goal #4 Goal #4 – A 10% increase of attendance in library programs and services from the addition of the Community Engagement and Marketing Coordinator role. A Monthly report of statistical data to the board once the position is filled. Since the hiring of our shared Community Engagement and Marketing Coordinator in August 2022, we have dramatically increased our social media exposure which has subsequently increased our library program participation across all departments. The following infographic shows a measurable uptick in activity on our social media sites. Our social media posts have also been shared on the City & Parks and Recreation social sites, and we have also shared their information through our sites. Our information has been posted on the digital sign at Hometown Square Park, in the most recent Parks & Rec digital program guide, the City’s bi-weekly Yorkville Minute Newsletter, paper advertisements at the P & R preschool, and in bi-monthly utility bills through the City. This collaborative position has considerably increased exposure of the Library and P&R Departments and has resulted in a substantial increase of sponsorship revenue and in-kind contributions. I believe this position has been a valuable addition to both the Library and the P&R Department. 47 48 49