Public Works Committee Minutes 2023 04-18-23APPROVED 5/16/23
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UNITED CITY OF YORKVILLE
PUBLIC WORKS COMMITTEE
Tuesday, April 18, 2023, 6:00pm
Yorkville City Hall, Council Chambers
800 Game Farm Road
In accordance with Public Act 101-0640 and Gubernatorial Disaster Proclamation issued by Governor Pritzker
pursuant to the powers vested in the Governor under the Illinois Emergency Management Agency Act, the
United City of Yorkville is encouraging social distancing during the ongoing pandemic by allowing remote
attendance for this meeting.
IN ATTENDANCE:
Committee Members
Chairman Matt Marek Alderman Joe Plocher
Alderman Ken Koch Alderman Rusty Corneils
Other City Officials
City Administrator Bart Olson Public Works Director Eric Dhuse
Assistant City Administrator Erin Willrett Engineer Brad Sanderson, EEI
Other Guests:
Mike Krempski John Michael Joyce (via Zoom)
David Guss
The meeting was called to order at 6:00pm by Chairman Matt Marek.
Citizen Comments:
Mr. John Michael Joyce was present via Zoom and commented on the increasing water rates. He understands
the need to raise the funds and alsoconsiders the optics of the politicians who raise the fees. He proposed that
rather than raising the base rate of $24 for every 2 months, the base rate should remain the same and the fees on
the water usage after the base rate could be increased. He said the first 350 cubic feet is a small amount of water
that perhaps a single person would use and raising the base rate is not as impactful as the rates after that.
Regarding the sewer rate, 6,900 cubic feet is the base and he proposed to reduce the number in half, before the
extra charges are incurred. Mr. Dhuse said the 6,900 cubic feet is set by BKFD. Chairman Marek thanked Mr.
Joyce for his input.
Previous Meeting Minutes: March 21, 2023
The minutes were approved as presented.
New Business:
1. PW 2023-33 Water Reports for October 2022 – March 2023
These reports will be sent to the IEPA and Mr. Dhuse said reports for one quarter were inadvertently missed, but
will be sent to the state with no issue. He commented that water usage in January was much lower. These
reports move to the City Council consent agenda for a vote.
2. PW 2023-34 Capital Improvement Projects Update
Mr. Sanderson highlighted some of the projects. He said the all the major infrastructure for the Corneils Rd.
interceptor is complete as of today and on schedule. This sewer runs to the Bright Farm project. The Well #7
inspection is done and below the contract price. The pump and some pipe were replaced, but the motor was
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intact. It should be functional at the end of May. For the watermain replacement contract A, a meeting was held
with the residents and questions were answered. A pre-construction meeting will be held next week with the
project starting just after May 1. A pre-construction meeting for Baseline Rd. will be held tomorrow and the
project should start mid to late May.
3. PW 2023- 35 Quarterly Bond and Letter of Credit Reduction Summary
There was a small amount of activity on a couple different projects, said Mr. Sanderson. No further discussion.
4. PW 2023-36 2023 Road to Better Roads – Contract Award
Bids were taken a few weeks ago and 3 were received. D Construction was the lowest at a cost of about $1.2
million which is below estimate. Mr. Sanderson recommended awarding them the contract and the schedule will
be finalized after a pre-construction meeting. This will move forward to the regular Public Works agenda for
City Council.
5. PW 2023- 37 2023 Road to Better Roads – Construction Engineering Agreement
Mr. Olson said the engineering agreement from EEI is estimated at $85,989 and will need a City Council vote.
It is for supervision work, it is budgeted and he recommends approval. This moves to the regular Public Works
agenda for City Council.
6. PW 2023-38 Fox Hill and Sunflower Estates Maintenance Service
Mr. Dhuse said this is a 3-year contract award. Of the 5 bidders, Cox Landscaping gave the best prices and less
labor costs than others and he recommended awarding it to them. They are a local company and have done the
work the past 6 years. Also, the owner lives in town and is very responsive. Director Dhuse noted the price
doubled partly due to increased costs, but the company also gave a very low price in the past. The proposed
rates were consistent with other companies. The committee was OK with this bid and it moves forward to the
consent agenda.
7. PW 2023-39 Leak Detection Contract with M.E. Simpson
Mr. Dhuse said this will be an annual item. The city has been working with this company the last 3 years and
their proposal is for 156 miles of watermain. He would like to look at a multi-year contract. He said they are a
single-source bid and a super majority is needed. He said this company is very accurate in locating problems.
They use a listening device to pinpoint the problem area and they remain on the site until the area is located.
The committee was OK with this and it moves to the consent agenda.
8. PW 2023-40 Single Axle Dump Truck Price Increase
Mr. Dhuse said this is the fourth increase in price. He said he has been waiting for over 2 years for a truck and
expressed his dismay to the company. He said it is now scheduled for a July build. Mr. Olson noted that
Montgomery also had a fourth increase. Director Dhuse said he is looking at other brands that are in the same
price range. Alderman Corneils asked when delivery can be expected and Mr. Dhuse replied, by the end of the
year. This item moves to the standard agenda.
Old Business: None
Additional Business: None
There was no further business and the meeting adjourned at 6:23pm.
Minutes respectfully transcribed by Marlys Young, Minute Taker