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Library Board Packet 2023 06-12-23Agenda Yorkville Public Library Board of Trustees Meeting June 12, 2023, at 7:00 P.M. Michelle Pfister Meeting Room 902 Game Farm Road 1.Roll Call 2.Recognition of Visitors 3.Amendments to the Agenda 4.Presentations 5.Approval of Minutes 6.Correspondence 7.Public Comment 8.Friends of the Library Report 9.Staff Comment 10.Report of the Treasurer:Financial Statement Payment of Bills 11.Report of the Library Director 12.City Council Liaison 13.Standing Committees:Policy Personnel Physical Facilities Finance Community Relations 14.Unfinished Business: 15.New Business:Update/Approve Electronic Meeting Participation Policy Nominations of Board of Trustee Officers 16.Executive Session: (if needed) 1.For the appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body or legal counsel for the public body, including hearing testimony on a complaint lodged against an employee of the public body, or against legal counsel for the public body to determine its validity. 17. New Business (continued) 18. Adjournment 1 This page intentionally left blank. 2 Yorkville Public Library Board of Trustees Monday, May 8, 2023 7:00pm 902 Game Farm Road – Michelle Pfister Meeting Room The Board of Trustees meeting was called to order at 7:00pm by Vice-President Theron Garcia, roll was called and a quorum was established. A Zoom connection was attempted to allow Rosie Millen to attend remotely, but it was unsuccessful. Roll Call: Tara Schumacher-yes, Keri Pesola-yes, Jackie Milschewski-yes, Ryan Forristall-yes, Theron Garcia-yes, Bret Reifsteck-yes Absent: Rosie Millen, Darren Crawford Staff Present: Library Director Shelley Augustine Others Present: Friends of the Library Co-President Susan Neustrom, Russ Walter, Daniel Chacon, Susan Chacon, Mike Krempski, Molly Krempski, Rachael Rees, Abbey Vath, Ryan Vath Recognition of Visitors: Vice -President Garcia welcomed staff and guests. Amendments to the Agenda: None Presentation: Ms. Garcia and Ms. Augustine honored Lisa Macione who has been the facilitator for the creative writing group for the last 8 years. They presented her with a certificate of appreciation for her work with this group. The membership has been growing and some in the group are authors and have had their work published. Approval of Minutes: Physical Facilities April 10, 2023; Library Board of Trustees April 10, 2023 Ms. Milschewski moved to approve both sets of minutes as presented and Ms. Garcia seconded. Roll call: Pesola-yes, Milschewski-yes, Forristall-yes, Garcia-yes, Reifsteck-yes, Schumacher-yes. Carried 6-0 Correspondence: A letter was received from the Secretary of State/State Librarian regarding legislation he drafted that protects an individual's right to read and for librarians to curate collections to serve the entire community. Public funding could be lost if the library does not adhere to state policy. Public Comment: None Friends of the Library Report: Ms. Neustrom reported on behalf of the Friends of the Library. She said they have a current balance of $19,541.78. At their meeting today they approved $8,785 for a wish list for adult services and $3,125 for a children's service wish list. The used book sale meetings will begin next month and the summer-end book sale has not been decided yet. There are ongoing discussions about becoming a 501c3. She said Beth Gambro presented a program about tablescapes as a fundraiser. Companies or organizations decorate tables in elaborate 3 themes and tickets are sold to raise money. Music and refreshments could be provided. Ms. Milschewski also shared information about the Lemont library. They had an excess of cookbooks and held a pop-up sale for 2-3 hours on a Sunday with a profit of $700. Staff Comment: None Report of the Treasurer: Financial Statement Treasurer Milschewski noted a payment for a cooking class and chair yoga for almost $400 which the Friends will reimburse. Outside Repair and Maintenance is over budget by almost 232% due to HVAC and the flood. There is a surplus in the General Fund of $72,925 and the Capital fund had a surplus of $81,434. Those 2 funds had been projected to result in a deficit. Payment of Bills Treasurer Milschewski entertained a motion to pay the bills as follows and Ms. Garcia seconded. $16,356.94 Accounts Payable $40,825.38 Payroll $57,182.32 Total Roll call: Pesola-yes, Milschewski-yes, Forristall-yes, Garcia-yes, Reifsteck-yes, Schumacher-yes. Carried 6-0 Report of the Library Director: Director Augustine reported the following: 1. April 30th was the last day for the “Library Road Trip” which had a good turnout. 2. Mike Curtis is doing a genealogy workshop which is a patron request. 3. English as a Second Language classes are being held 6 times weekly with 14 students registered. 4. 25 people helped with the Earth Day cleanup. 5. The city will include the library for the cleaning service RFP. 6. The Governor has ended the Covid disaster proclamation as of May 11 meaning remote meeting attendance will no longer be allowed except for certain instances and must be specially requested. Ms. Augustine will draft an electronic meeting policy. 7. Staff evaluations are finished and managers are being evaluated now. 8. Harassment training is being held. 9. Director Augustine is creating a Sunshine Committee to promote camaraderie/positivity for staff. 10. Ms. Augustine met with Yorkville School Director of Operations to discuss the construction that will be taking place near the library. 11. Attended Director University last month which was very beneficial. City Council Liaison: None Standing Committees: None Unfinished Business: Discussion/Approval to Adopt Regulations Waiving the Non-Resident Fee for Persons under the Age of 18 This matter was continued from last month since Board members had questions for the Library Director. Discussion points were: 1. Non-residents are charged a card fee based on their property value. How many non-resident cards are issued? The Director provided stats for each year beginning with 2016. The amount of money received from these cards in 2022 was $9,635.38. About $3,500 of that amount had been paid for adult non- resident cards. 2. Fiscal responsibility and economics must be considered when making this decision. 3. Has anyone contacted the school district to determine if the home-schooled children could have access to the school library? No contact was made. 4 4. If the Board approves this change it should be tracked financially and how would that be done? 5. How many cards are issued to persons who receive free and reduced lunches? Only about 2 families received cards under these guidelines. 6. A one-year trial was suggested if this action is approved, however, it could be awkward to rescind if the program did not work. Can the Board reverse this decision if approved initially? The city reversed a decision they had made about senior garbage rates. 7. It is a choice to home-school and also to live in unincorporated areas. The library does not deny access to use materials within the library building. 8. The Library Board is looking at large expenses to keep this building open and if cards are free or at a reduced rate, there is much less money to meet the budget. The Board may have to ask residents for more money and they would not be happy. There was no further discussion and Ms. Garcia moved to adopt regulations waiving non-resident fee for persons under the age of 18. Ms. Milschewski seconded. Roll call: Milschewski-nay, Forristall-nay, Garcia-yes, Reifsteck-nay, Schumacher-nay, Pesola-nay. Motion failed with one yes vote and 5 no votes. New Business: FY24 COLA for Staff Director Augustine said this increase was already included in the budget just approved. It is a 5% increase and matches what the city did. Ms. Milschewski made a motion to approve the FY24 COLA increase of 5% for staff and Ms. Garcia seconded. Roll call: Forristall-yes, Garcia-yes, Reifsteck-yes, Schumacher-nay, Pesola-yes, Milschewski-yes. Motion carried with 5 yes votes and 1 nay. Library Director's #3 Goal: Preliminary 3-Yr. St rategic Plan The third goal for Ms. Augustine was to establish a 3-year strategic plan to be presented at the April meeting. Due to another library commitment in April, she presented the information tonight. She said each 3-5 years a strategic plan should be drafted to determine vision, goals & objectives and update Mission Statement and values. She said the first step is to create a committee and the Plan can be done in-house or a professional consultant can be hired. Focus groups would be needed, a SWOT analysis should be done, conduct community survey, and after data is collected then strategic plan/goals can be made. She said the plan will take several months to create and the Board would be updated as the process unfolds. She listed some of the goals she felt are important which include: grow connections for community, increase visibility through marketing plans, increase knowledge and discovery for how patrons find info, equity, diversity and inclusion. Library Director's #4 Goal. 10% Increase of Programs as Result of Hiring Community Engagement & Marketing Coordinator The Director has been providing monthly stats to show the increased programming over the past year. She said many of the programs are spearheaded by Jennette Weiss and Mike Curtis. Katelyn Gregory has drafted an infographic to show high-exposure programs including the paranormal program and mini-golf. Net profits increased 68% this year for the golf. Ms. Gregory also did graphics regarding Facebook reach and patron visits to the web page. Each month has shown a great increase since she started and her position has created value. Personnel Committee: Schedule Directors Evaluation This will be determined. Executive Session: None Additional Business: None Adjournment: There was no further business and the meeting adjourned at 7:42pm. Minutes respectfully submitted by Marlys Young, Minute Taker 5 This page intentionally left blank. 6 7 This page intentionally left blank. 8 DATE: 05/30/23UNITED CITY OF YORKVILLETIME: 12:22:43MANUAL CHECK REGISTERID: AP225000.WOWCHECK # VENDOR # INVOICE ITEMCHECKINVOICE #DATE# DESCRIPTIONDATE ACCOUNT #ITEM AMT------------------------------------------------------------------------------------------------------------------------------------900132 FNBO FIRST NATIONAL BANK OMAHA 05/25/23042523-S.AUGUSTINE-A 04/30/23 02 AMAZON-REPORT COVERS82-820-56-00-56719.9903 FVFS-ANNUAL EXTINGUISHER CHECK 82-820-54-00-5462115.0004 YORK CHAMBER-DUES RENEWAL82-820-54-00-5460100.0005 AMAZON-PRINTER FILAMENT82-820-56-00-567124.9907 AMAZON-STICKERS82-820-56-00-567118.6108 ADOBE-ACROBAT PRO82-820-54-00-5462575.7609 TRIBUNE-SUBSCRITION THROUGH 82-820-54-00-5460236.8310 5/15/23** COMMENT **11 AMAZON-PRIME MONTHLY FEE82-820-54-00-546014.9912 AMAZON-3 RING BINDERS82-820-56-00-561018.4713 AMAZON-THERMAL PAPER ROLLS82-820-56-00-561059.9914 YORK CHAMBER-APRIL LUNCHEON 82-820-54-00-541250.0015 REMOTE PC-ACCESS RENEWAL82-820-54-00-546049.5016 QUILL-COPY PAPER82-820-56-00-5610186.8117 QUILL-STAINLESS STEEL POLISH, 82-820-56-00-5635610.7418 PAPER TOWEL, TOILET TISSUE** COMMENT **19 TARGET-EARTH DAY SUPPLIES82-820-56-00-567176.30INVOICE TOTAL:2,147.98 *052523-A.HERNANDEZ-A 04/30/23 01 MENARDS#041123-SPRING SNAPS79-790-56-00-562061.0202 RURAL KING-CABLE TIES79-790-56-00-5620103.92INVOICE TOTAL:164.94 *052523-A.SIMMONS-A 04/30/23 01 QUADIENT-APR 2023 POSTAGE01-120-54-00-548553.9902 MACHINE LEASE** COMMENT **03 VERIZON-3/2-4/1 IN CAR UNITS01-210-54-00-5440612.1704 COMCAST-3/20-4/19 INTERNET AT 01-110-54-00-544046.7305 651 PRAIRIE POINTE** COMMENT **06 COMCAST-3/20-4/19 INTERNET AT 01-220-54-00-544041.5407 651 PRAIRIE POINTE** COMMENT **08 COMCAST-3/20-4/19 INTERNET AT 01-120-54-00-544020.7709 651 PRAIRIE POINTE** COMMENT **10 COMCAST-3/20-4/19 INTERNET AT 79-790-54-00-544041.5411 651 PRAIRIE POINTE** COMMENT **12 COMCAST-3/20-4/19 INTERNET AT 01-210-54-00-5440207.6913 651 PRAIRIE POINTE** COMMENT **14 COMCAST-3/20-4/19 INTERNET AT 79-795-54-00-544041.5415 651 PRAIRIE POINTE** COMMENT **16 AMAZON-MONITOR STAND,DESK01-120-56-00-561072.1917 ORGANIZER** COMMENT **18 AMAZON-MONITOR STAND01-110-56-00-561044.4419 CINTAS-ALARM MONITORING AT51-510-54-00-5445267.1220 610 TOWER** COMMENT **21 CINTAS-ALARM MONITORING AT51-510-54-00-5445267.1222 2224 TREMONT** COMMENT **FY 239 DATE: 05/30/23UNITED CITY OF YORKVILLETIME: 12:22:43MANUAL CHECK REGISTERID: AP225000.WOWCHECK # VENDOR # INVOICE ITEMCHECKINVOICE #DATE# DESCRIPTIONDATE ACCOUNT #ITEM AMT------------------------------------------------------------------------------------------------------------------------------------900132 FNBO FIRST NATIONAL BANK OMAHA 05/25/23052523-J.WEISS-A 04/30/23 01 LIFE STUDIES-LIVE ANTS82-000-24-00-24809.96INVOICE TOTAL:9.96 *052523-K.BALOG-A 04/30/23 01 KENDALL PRINT-PAYROLL VOUCHERS 01-210-54-00-5430255.4002 QUILL-COPY PAPER, RUBBER01-210-56-00-5610885.2903 FINGERS** COMMENT **04 AMAZON-IMUSK OEM UPPER SHELL 01-210-56-00-562015.9905 EXPANSION KIT** COMMENT **06 COMCAST-03/15-04/14 INTERNET 01-640-54-00-54491,165.3307 AMAZON-DRAWER ORGANIZERS01-210-56-00-5610215.8608 ROSATIS-KENCOM PIZZAS01-210-56-00-5650209.6309 AMAZON-ID LANYARDS01-210-56-00-562031.7910 AMAZON-CHAIR MATS, MOUSE PADS01-210-56-00-5610704.8711 ROSATIS-MOVING DAY LUNCH01-210-56-00-5650497.3912 COMCAST-04/08-05/07 CABLE AT01-210-54-00-544021.0813 800 GAME FARM RD** COMMENT **14 AMAZON-DRY ERASE BOARDS01-210-56-00-5620169.0015 ACCURINT-MAR 2023 SEARCHES01-210-54-00-5462200.00INVOICE TOTAL:4,371.63 *052523-K.BARKSDALE-A 04/30/23 01 APA NATIONAL CONFERENCE01-220-54-00-54151,586.9202 LODGING AND TRANSPORTATION** COMMENT **03 AMAZON-KEYBOARDS, MOUSE PADS, 01-220-56-00-5620198.2704 AIR PURIFIER, SMALL FAN** COMMENT **INVOICE TOTAL:1,785.19 *052523-K.JONES-A 04/30/23 01 AMAZON-TISSUE01-110-56-00-561029.2002 AMAZON-PENCILS01-110-56-00-56106.4103 AMAZON-NEOPOST BRUSH KIT01-110-56-00-561034.9504 AMAZON-EMPLOYEE RECORD FILE 01-110-56-00-561037.6805 FOLDERS** COMMENT **06 AMAZON-FELT TIP PENS,LEGAL PAD 01-110-56-00-5610269.0507 TAPE, COPY PAPER, CORRECTION** COMMENT **08 TAPE** COMMENT **INVOICE TOTAL:377.29 *052523-M.CARYLE-A 04/30/23 01 ILEAS CONFERENCE LODGING01-210-54-00-5415302.5002 FAA DRONE REGISTRATION01-210-54-00-54625.0003 HOLIDAY INN-CONFERENCE LODGING 01-210-54-00-5415512.4604 GJOVIK#426824-INSTALLED NEW 01-210-54-00-5495834.5905 WATER PUMP AND THERMOSTAT** COMMENT **06 HOUSING** COMMENT **07 GJOVIK#426934-OIL CHANGE,01-210-54-00-5495299.3208 INSTALLED NEW PURGE VALVE** COMMENT **09 GJOVIK#427494-OIL CHANGE01-210-54-00-549545.83FY 2310 DATE: 05/30/23UNITED CITY OF YORKVILLETIME: 12:22:43MANUAL CHECK REGISTERID: AP225000.WOWCHECK # VENDOR # INVOICE ITEMCHECKINVOICE #DATE# DESCRIPTIONDATE ACCOUNT #ITEM AMT------------------------------------------------------------------------------------------------------------------------------------900132 FNBO FIRST NATIONAL BANK OMAHA 05/25/23052523-M.CARYLE-A 04/30/23 10 GJOVIK#427517-OIL CHANGE01-210-54-00-549549.4911 GJOVIK#423740-OVERPAYMENT CR 01-210-54-00-5495-100.7812 MENARDS-KEY TAGS, WEATHER01-210-56-00-562022.9113 STRIPPING** COMMENT **INVOICE TOTAL:1,971.32 *052523-M.CISIJA-A 04/30/23 01 AMAZON-MAILING ENVELOPES,01-110-56-00-561088.6102 CARD STOCK, GOLD SEALS** COMMENT **03 MENARDS#042023-CABLE TIES,01-110-56-00-561023.7904 HEX KEY SET** COMMENT **INVOICE TOTAL:112.40 *052523-M.CURTIS-A 04/30/23 01 MEIJER-FRENCH ROLLS82-820-56-00-567110.58INVOICE TOTAL:10.58 *052523-M.DONOVAN-A 04/30/23 01 AMAZON-WHISTLES, JERSEYS,79-795-56-00-5606103.9502 STOPWATCHES** COMMENT **03 TARGET-BUNS, COFFEE, COCOA79-795-56-00-560789.40INVOICE TOTAL:193.35 *052523-M.MCGREGORY 04/30/23 01 KEYME LOCKSMITH-KEYS51-510-56-00-56207.06INVOICE TOTAL:7.06 *052523-M.NELSON-A04/30/23 01 ARROWHEAD FORENSICS-LARGE01-210-56-00-5620106.7602 WEAPON BOXES** COMMENT **03 SIRCHE-EVIDENCE TAPE01-210-56-00-5620194.9504 MENARDS#040523-MOUNTING STRIPS 01-210-56-00-562024.8605 ARROWHEAD FORENSICS-EVIDENCE01-210-56-00-562097.3206 TUBES** COMMENT **07 FBI LEEDA-3/16/23 SLI TRAINING 01-210-54-00-5412795.0008 AMAZON-DUAL MONITOR MOUNT,01-210-56-00-5620349.9509 FILE TRAY** COMMENT **10 AMAZON-DUAL MONITOR MOUNT01-210-56-00-5620426.9511 MENARDS#042423-ELECTRICAL TAPE 01-210-56-00-562046.8312 MOUNTING STRIPS** COMMENT **INVOICE TOTAL:2,042.62 *052523-M.SENG-A 04/30/23 01 ACE-BOLTS01-410-56-00-562012.0002 HOME DEPO-CEDAR BOARDS01-410-56-00-564011.8803 HOME DEPO-SCREWS01-410-56-00-56209.4704 MENARDS#041123-BYPASS LOPPER 01-410-56-00-563069.9805 MONTGOMERY LANDSCAPE-MULCH01-410-56-00-5640200.00INVOICE TOTAL:303.33 *052523-P.MCMAHON 04/30/23 01 GALLS-GARRISON BELTS01-210-56-00-5600201.58FY 2311 DATE: 05/30/23UNITED CITY OF YORKVILLETIME: 12:22:43MANUAL CHECK REGISTERID: AP225000.WOWCHECK # VENDOR # INVOICE ITEMCHECKINVOICE #DATE# DESCRIPTIONDATE ACCOUNT #ITEM AMT------------------------------------------------------------------------------------------------------------------------------------900132 FNBO FIRST NATIONAL BANK OMAHA 05/25/23052523-R.WOOLSEY-A 04/30/23 65 EXTINGUISHER SERVCE FOR SENIOR ** COMMENT **66 SERVICES** COMMENT **67 POLLARD WATER-CHEMICALS51-510-56-00-56381,999.0068 WELDSTAR-CYLINDER RENTAL01-410-54-00-548558.8069 GJOVIKS#427758-REPLACE01-410-54-00-54901,692.5470 CONVERTER ASSEMBLY** COMMENT **71 TRAFFIC CONTROL-PED CROSSING 23-230-56-00-5619338.1072 SIGN** COMMENT **73 WATER PRODUCTS-CURB BOX,PLUG 51-510-56-00-5640562.5074 AMPERAGE-LAMPS23-230-56-00-564219.8975 AMPERAGE-PHOTOCELLS, PHOTO23-230-56-00-5642510.8476 CONTROL, FUSE HOLDER, LAMPS** COMMENT **77 AMPERAGE-FUSE HOLDERS, FUSES, 23-230-56-00-5642339.8778 INSULATING BOOT** COMMENT **79 ARNESON#227052-MAR 2023 DIESEL 01-410-56-00-5695295.7880 ARNESON#227052-MAR 2023 DIESEL 51-510-56-00-5695295.7981 ARNESON#227052-MAR 2023 DIESEL 52-520-56-00-5695295.7882 SUPERIOR ASPHALT-ASPHALT23-230-56-00-56321,220.5683 TRAFFIC CONTROL-SIGNS23-230-56-00-56191,243.1584 TRAFFIC CONTROL-SIGNS23-230-56-00-56192,146.7085 TRAFFIC CONTROL-POSTS, ANCHORS 01-410-56-00-56402,433.9486 TRAFFIC CONTROL-POSTS, ANCHORS 23-230-56-00-56194,352.5087 DOUBLETREE-LEGISLATIVE01-110-54-00-5415316.9288 DRIVEDOWN LODGING FOR 2** COMMENT **89 ALDERMEN** COMMENT **90 PLANO BP-NEWSPAPERS01-110-54-00-546016.0091 PLEET PRIDE-BRAKE CHAMBER01-410-56-00-562860.90INVOICE TOTAL:29,851.58 *052523-S,IWANSKI-A 04/30/23 01 MENARDS#041323-SPRINGS, PAINT, 82-820-56-00-562140.7502 ANT BAIT** COMMENT **03 YORKVILLE POST-POSTAGE82-820-54-00-545235.19INVOICE TOTAL:75.94 *052523-S.RAASCH-A 04/30/23 01 AMAZON-GARBAGE BAGS24-216-60-00-6030438.1702 SECURITY BUILDERS-KEYS24-216-60-00-60301,520.9603 OMALLEY WELDING-DESIGN SIGN24-216-60-00-60301,160.0004 FOR CITY HALL** COMMENT **05 AMAZON-HAND SOAP DISPENSERS,24-216-60-00-6030296.7906 VISION BOARDS, STRIP LIGHTING, ** COMMENT **07 PAPER TOWEL HOLDERS** COMMENT **08 AMAZON-DRY ERASE BOARDS24-216-60-00-6030777.9709 AMAZON-SURGE PROTECTORS,24-216-60-00-6030463.5610 BATTERIES** COMMENT **11 AMAZON-SOAP DISPENSER, VIDEO 24-216-60-00-6030663.13FY 23Total for all Highlighted Library Invoices:$ 2,244.4612 DATE: 05/30/23UNITED CITY OF YORKVILLETIME: 13:28:37MANUAL CHECK REGISTERID: AP225000.WOWCHECK # VENDOR # INVOICE ITEMCHECKINVOICE #DATE# DESCRIPTIONDATE ACCOUNT #ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 900133 FNBO FIRST NATIONAL BANK OMAHA 05/25/23052523-A.SIMMONS-B 04/30/23 01 MAY-JUN 2023 POSTAGE MACHINE 01-120-54-00-5485107.9802 LEASE** COMMENT **INVOICE TOTAL:107.98 *052523-B.PFIZENMAIER 04/30/23 01 FITNESS FACTORY-TREADMILL01-000-24-00-24202,600.00INVOICE TOTAL:2,600.00 *052523-E.DHUSE-B04/30/23 01 APWA-PWX CONFERENCE01-410-54-00-5412276.3302 REGISTRATION** COMMENT **03 APWA-PWX CONFERENCE51-510-54-00-5412276.3304 REGISTRATION** COMMENT **05 APWA-PWX CONFERENCE52-520-54-00-5412276.3406 REGISTRATION** COMMENT **07 APWA CONFERENCE TRAVEL01-410-54-00-541529.9908 PROTECTION** COMMENT **09 APWA CONFERENCE AIRFAIR01-410-54-00-5415159.9410 APWA CONFERENCE AIRFAIR51-510-54-00-5415159.9311 APWA CONFERENCE AIRFAIR52-520-54-00-5415159.93INVOICE TOTAL:1,338.79 *052523-E.WILLRETT-B 04/30/23 01 ICMA-ANNUAL DUES RENEWAL01-110-54-00-5460877.00INVOICE TOTAL:877.00 *052523-G.NELSON-B04/30/23 01 BFCA-BLUEPRINT READING FOR01-220-54-00-5412195.0002 PERMIT SEMINAR REGISTRATION** COMMENT **INVOICE TOTAL:195.00 *052523-J.ENGBERU-B 04/30/23 01 APA-MEMBERSHIP RENEWAL01-220-54-00-5460575.00INVOICE TOTAL:575.00 *052523-J.JENSEN-B 04/30/23 01 IACP CONFERENCE REGISTRATION01-210-54-00-5412500.00INVOICE TOTAL:500.00 *052523-K.BALOG-B04/30/23 01 LEADS ONLINE-TOTALTRACK01-210-54-00-54622,639.0002 INVESTIGATION STSYEM SERVICE** COMMENT **03 PACKAGE RENEWAL** COMMENT **INVOICE TOTAL:2,639.00 *052523-M.CARYLE 04/30/23 01 IACP CONFERENCE REGISTRATION 01-210-54-00-5412445.00INVOICE TOTAL:445.00 *052523-M.CISIJA-B 04/30/23 01 CASEYS-FRAUD CHARGE IN DISPUTE 01-000-24-00-24403.28INVOICE TOTAL:3.28 *052523-M.CURTIS-B 04/30/23 01 AMAZON-YOGA MATS82-000-24-00-248099.65FY 2413 DATE: 05/30/23UNITED CITY OF YORKVILLETIME: 13:28:37MANUAL CHECK REGISTERID: AP225000.WOWCHECK # VENDOR # INVOICE ITEMCHECKINVOICE #DATE# DESCRIPTIONDATE ACCOUNT #ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 900133 FNBO FIRST NATIONAL BANK OMAHA 05/25/23052523-M.CURTIS-B 04/30/23 02 AMAZON-BOOKS82-000-24-00-248078.36INVOICE TOTAL:178.01 *052523-S.AUGUSTINE-B 04/30/23 01 AMAZON-DISECTION KITS82-000-24-00-248012.9902 AMAZON-BOX BUILDING SET82-000-24-00-248040.00INVOICE TOTAL:52.99 *052523-S.REDMON-B04/30/23 01 COOKNIGHTS-DISPUTED CHARGE01-000-24-00-24406.9902 BMI-EVENT MUSIC LICENSING79-795-56-00-5606421.0003 RENEWAL** COMMENT **INVOICE TOTAL:427.99 *052523-S.REMUS-B04/30/23 01 FOAM PARTY-BEACH PARTY KIDS 79-795-56-00-5606100.0002 ATTRACTION** COMMENT **INVOICE TOTAL:100.00 *CHECK TOTAL:10,040.04TOTAL AMOUNT PAID:10,040.04FY 24Total for all Highlighted Library Invoices: $231.0014 82-820LIBRARYOPERATIONS84-840LIBRARYCAPITALDATE: 06/06/23UNITED CITY OF YORKVILLETIME: 07:41:19CHECK REGISTERPRG ID: AP215000.WOWCHECK DATE: 06/12/23CHECK # VENDOR # INVOICE INVOICE ITEMNUMBER DATE # DESCRIPTIONACCOUNT #ITEM AMT------------------------------------------------------------------------------------------------------------------------------------105316 BAKTAY BAKER & TAYLOR203749412805/03/23 01 BOOKS82-820-56-00-5686532.04INVOICE TOTAL:532.04 *203751088705/15/23 01 BOOKS82-820-56-00-5686538.03INVOICE TOTAL:538.03 *203751464605/19/23 01 BOOKS82-820-56-00-5686853.97INVOICE TOTAL:853.97 *203751954805/18/23 01 BOOKS82-820-56-00-5686761.34INVOICE TOTAL:761.34 *203753435605/25/23 01 BOOKS82-820-56-00-5686679.11INVOICE TOTAL:679.11 *CHECK TOTAL:3,364.49105317 ERATEFUN E-RATE FUND SERVICES, LLC69505/29/23 01 2024 E-RATE CONSULTING SERVICE 82-820-54-00-5462400.00INVOICE TOTAL:400.00 *CHECK TOTAL:400.00105318 IMPERIAL IMPERIAL SERVICE SYSTEMS, INC16166505/08/23 01 MAY 2023 CLEANING SERVCES 82-820-54-00-54885,177.00INVOICE TOTAL:5,177.00 *CHECK TOTAL:5,177.00105319 MIDWTAPE MIDWEST TAPE LLC50382575705/23/23 01 DVDS82-820-56-00-568671.97INVOICE TOTAL:71.97 *FY 2415 82-820LIBRARYOPERATIONS84-840LIBRARYCAPITALDATE: 06/06/23UNITED CITY OF YORKVILLETIME: 07:41:19CHECK REGISTERPRG ID: AP215000.WOWCHECK DATE: 06/12/23CHECK # VENDOR # INVOICE INVOICE ITEMNUMBER DATE # DESCRIPTIONACCOUNT #ITEM AMT------------------------------------------------------------------------------------------------------------------------------------105319 MIDWTAPE MIDWEST TAPE LLC50384108905/30/23 01 COMPACT DISC82-820-56-00-568417.9902 DVDS82-820-56-00-568632.98INVOICE TOTAL:50.97 *50387900606/02/23 01 DVDS82-820-56-00-568526.2402 COMPACT DISCS82-820-56-00-568434.9803 AUDIO BOOKS82-820-56-00-5683115.98INVOICE TOTAL:177.20 *CHECK TOTAL:300.14105320 STEWARTJ JESSICA YOUHANAIE20230505/31/23 01 MAY YOGA & COOKING CLASSES 82-000-24-00-2480392.88INVOICE TOTAL:392.88 *CHECK TOTAL:392.88105321 TCGTCG SOLUTIONS, INC23-017705/01/23 01 HOSTED VOIP - MAY 202382-820-54-00-5440445.00INVOICE TOTAL:445.00 *CHECK TOTAL:445.00105322 TKELEVAT TK ELEVATOR CORPORATION300724967405/01/23 01 MAY-JUL 2023 ELEVATOR82-820-54-00-5462551.2502 MAINTENANCE** COMMENT **INVOICE TOTAL:551.25 *CHECK TOTAL:551.25105323 TODAYS TODAY'S BUSINESS SOLUTIONS INCFY 2416 82-820LIBRARYOPERATIONS84-840LIBRARYCAPITALDATE: 06/06/23UNITED CITY OF YORKVILLETIME: 07:41:19CHECK REGISTERPRG ID: AP215000.WOWCHECK DATE: 06/12/23CHECK # VENDOR # INVOICE INVOICE ITEMNUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT------------------------------------------------------------------------------------------------------------------------------------105323 TODAYS TODAY'S BUSINESS SOLUTIONS INC1479705/15/23 01 ANNUAL 2023-2024 SERVICE82-820-54-00-54621,244.0002 AGREEMENT** COMMENT **INVOICE TOTAL:1,244.00 *CHECK TOTAL:1,244.00105324 UMBRELLA UMBRELLA TECHNOLOGIES135806/01/23 01 ACCESS CONTROL CLOUD HOSTING 82-820-54-00-5462480.00INVOICE TOTAL:480.00 *CHECK TOTAL:480.00105325 WARDM MADISON WARD051023-TRVL05/10/23 01 RAILS PRESENTATION MILEAGE 82-820-54-00-541544.5402 REIMBURSEMENT** COMMENT **INVOICE TOTAL:44.54 *CHECK TOTAL:44.54105326 YOUNGM MARLYS J. YOUNG050823-LIB05/26/23 01 05/08/23 MEETING MINUTES82-820-54-00-546285.00INVOICE TOTAL:85.00 *CHECK TOTAL:85.00TOTAL AMOUNT PAID:12,484.30FY 2417 REGULAR OVERTIME TOTAL IMRF FICA TOTALSADMINISTRATION21,993.29 - 21,993.29 1,442.77 1,629.23 25,065.29 FINANCE12,226.69 - 12,226.69 802.06 904.13 13,932.88 POLICE134,282.24 1,781.15 136,063.39 421.32 10,101.58 146,586.29 COMMUNITY DEV.32,688.47 - 32,688.47 2,173.88 2,461.23 37,323.58 STREETS25,716.88 - 25,716.88 1,693.61 2,261.02 29,671.51 BUILDING & GROUNDS2,360.74 - 2,360.74 164.70 249.46 2,774.90 WATER22,343.91 239.71 22,583.62 1,481.48 1,931.08 25,996.18 SEWER10,370.31 15.28 10,385.59 681.29 881.66 11,948.54 PARKS30,031.58 300.12 30,331.70 1,861.31 2,675.57 34,868.58 RECREATION25,297.57 - 25,297.57 1,371.47 1,894.80 28,563.84 LIBRARY27,789.98 - 27,789.98 1,429.53 2,104.02 31,323.53 TOTALS345,101.66$ 2,336.26$ 347,437.92$ 13,523.42$ 27,093.78$ 388,055.12$ TOTAL PAYROLL388,055.12$ UNITED CITY OF YORKVILLEPAYROLL SUMMARYMay 12, 202318 REGULAR OVERTIME TOTAL IMRFFICA TOTALSMAYOR & LIQ. COM.908.34$ -$908.34$ -$69.49$ 977.83$ ALDERMAN4,000.00 -4,000.00-306.00 4,306.00 ADMINISTRATION18,913.62 -18,913.62 1,240.74 1,393.65 21,548.01 FINANCE12,750.61 -12,750.61 836.44 944.22 14,531.27 POLICE136,051.06 1,646.66 137,697.72 431.24 10,196.02 148,324.98 COMMUNITY DEV.30,606.53 -30,606.53 2,007.79 2,267.54 34,881.86 STREETS23,434.84 -23,434.84 1,537.33 1,735.09 26,707.26 BUILDING & GROUNDS2,392.75 -2,392.75 156.96 183.04 2,732.75 WATER24,660.97 55.63 24,716.60 1,621.41 1,807.38 28,145.39 SEWER7,795.89 -7,795.89 511.40 568.80 8,876.09 PARKS33,970.31 -33,970.31 1,962.37 2,525.45 38,458.13 RECREATION25,405.20 -25,405.20 1,370.38 1,891.61 28,667.19 LIBRARY17,362.56 -17,362.56 710.49 1,295.37 19,368.42 TOTALS338,252.68$ 1,702.29$ 339,954.97$ 12,386.55$ 25,183.66$ 377,525.18$ TOTAL PAYROLL377,525.18$ UNITED CITY OF YORKVILLEPAYROLL SUMMARYMay 26, 202319 Library CC Check Register ‐ FY23 (Pages 1 ‐ 4)06/25/2022 $2,244.46 Library CC Check Register ‐ FY24 (Pages 5 ‐ 6)06/25/2022 231.00 Library Check Register ‐ FY24 (Pages 7 ‐ 9)07/11/2022 12,484.30 Nicor ‐03/03/23‐04/03/23 services 05/30/2023 1,684.21 Impact ‐ 01/15‐04/14 Copy Charges 05/30/2023 459.10 Glatfelter ‐ Liability Ins Installment #5 05/09/2023 1,204.17 Delage ‐ June 2023 Copier Lease 05/09/2023 185.00 IPRF ‐ June 2023 Work Comp Ins 05/30/2023 1,025.69 TOTAL BILLS PAID: $19,517.93 DATE Bi‐weekly (Page 7)05/12/2023 $31,323.53 Bi‐weekly (Page 8)05/26/2023 19,368.42 TOTAL PAYROLL:$50,691.95 TOTAL DISBURSEMENTS:$70,209.88 Fiscal Year 23 Fiscal Year 24 PAYROLL YORKVILLE LIBRARY BOARD BILL LIST SUMMARY Monday, June 12, 2023 ACCOUNTS PAYABLE 20 DATE: 06/06/2023 UNITED CITY OF YORKVILLE PAGE: 1TIME: 10:04:48 GENERAL LEDGER ACTIVITY REPORTID: GL440000.WOW FOR FISCAL YEAR 2024ACTIVITY THROUGH FISCAL PERIOD 01PER. JOURNAL # ENTRY DATE ITEM TRANSACTION DESCRIPTION VENDOR CHECK INVOICE DEBIT CREDIT_____________________________________________________________________________________________________________________________________________________82-000-24-00-2480 (L) ESCROW - MEMORIALS & GIFTS_____________________________________________________________________________________________________________________________________________________01 05/01/2023 BEGINNING BALANCE 56,546.06AP-230525MB 05/30/2023 24 AMAZON-YOGA MATS FIRST NATIONAL BANK 900133 052523-M.CURTIS-B 99.6505/30/2023 25 AMAZON-BOOKS FIRST NATIONAL BANK 900133 052523-M.CURTIS-B 78.3605/30/2023 26 AMAZON-DISECTION KITS FIRST NATIONAL BANK 900133 052523-S.AUGUSTINE-B 12.9905/30/2023 27 AMAZON-BOX BUILDING SET FIRST NATIONAL BANK 900133 052523-S.AUGUSTINE-B 40.00_________________________________TOTAL PERIOD 01 ACTIVITY 231.00 0.00TOTAL ACCOUNT ACTIVITY 231.00 0.00ENDING BALANCE 56,315.06GRAND TOTAL 0.00 56,315.06TOTAL DIFFERENCE 0.00 56,315.0621 This page intentionally left blank. 22 % of Fiscal Year 8%Year-to-Date FISCAL YEAR 2024 ACCOUNT NUMBER DESCRIPTION May-23 Totals BUDGET % of Budget LIBRARY OPERATIONS REVENUES Taxes 82-000-40-00-4000 PROPERTY TAXES 70,444 70,444 899,043 7.84% 82-000-40-00-4083 PROPERTY TAXES-DEBT SERVICE 67,261 67,261 864,150 7.78% Intergovernmental 82-000-41-00-4120 PERSONAL PROPERTY TAX 3,574 3,574 17,000 21.02% 82-000-41-00-4160 FEDERAL GRANTS - - - 0.00% 82-000-41-00-4170 STATE GRANTS - - 30,000 0.00% Fines & Forfeits 82-000-43-00-4330 LIBRARY FINES 209 209 1,000 20.88% Charges for Service 82-000-44-00-4401 LIBRARY SUBSCRIPTION CARDS 2,709 2,709 3,500 77.40% 82-000-44-00-4422 COPY FEES 277 277 2,500 11.08% 82-000-44-00-4439 PROGRAM FEES 29 29 - 0.00% Investment Earnings 82-000-45-00-4500 INVESTMENT EARNINGS 1,385 1,385 15,000 9.23% Miscellaneous 82-000-48-00-4820 RENTAL INCOME - - 250 0.00% 82-000-48-00-4850 MISCELLANEOUS INCOME 181 181 3,000 6.03% Other Financing Sources 82-000-49-00-4901 TRANSFER FROM GENERAL 2,230 2,230 31,335 7.12% TOTAL REVENUES: LIBRARY 148,298 148,298 1,866,778 7.94% LIBRARY OPERATIONS EXPENDITURES Salaries & Wages 82-820-50-00-5010 SALARIES & WAGES 32,522 32,522 288,307 11.28% 82-820-50-00-5015 PART-TIME SALARIES 12,630 12,630 168,000 7.52% Benefits 82-820-52-00-5212 RETIREMENT PLAN CONTRIBUTION 2,140 2,140 21,201 10.09% 82-820-52-00-5214 FICA CONTRIBUTION 3,399 3,399 33,917 10.02% 82-820-52-00-5216 GROUP HEALTH INSURANCE 14,362 14,362 89,456 16.05% 82-820-52-00-5222 GROUP LIFE INSURANCE 67 67 554 12.01% 82-820-52-00-5223 DENTAL INSURANCE 1,178 1,178 6,835 17.23% 82-820-52-00-5224 VISION INSURANCE 105 105 940 11.13% 82-820-52-00-5230 UNEMPLOYMENT INSURANCE - - 1,250 0.00% 82-820-52-00-5231 LIABILITY INSURANCE 2,230 2,230 30,085 7.41% Contractual Services 82-820-54-00-5401 ADMINISTRATIVE CHARGEBACK - - 15,000 0.00% 82-820-54-00-5412 TRAINING & CONFERENCES - - 3,000 0.00% 82-820-54-00-5415 TRAVEL & LODGING - - 1,500 0.00% 82-820-54-00-5426 PUBLISHING & ADVERTISING - - 2,500 0.00% YORKVILLE PUBLIC LIBRARY FISCAL YEAR 2024 BUDGET REPORT For the Month Ended May 31, 2023 23 % of Fiscal Year 8%Year-to-Date FISCAL YEAR 2024 ACCOUNT NUMBER DESCRIPTION May-23 Totals BUDGET % of Budget YORKVILLE PUBLIC LIBRARY FISCAL YEAR 2024 BUDGET REPORT For the Month Ended May 31, 2023 82-820-54-00-5440 TELECOMMUNICATIONS - - 8,000 0.00% 82-820-54-00-5452 POSTAGE & SHIPPING - - 1,000 0.00% 82-820-54-00-5453 BUILDING & GROUND CHARGEBACK 624 624 7,486 8.33% 82-820-54-00-5460 DUES & SUBSCRIPTIONS 421 421 18,000 2.34% 82-820-54-00-5462 PROFESSIONAL SERVICES 3,088 3,088 33,500 9.22% 82-820-54-00-5466 LEGAL SERVICES - - 3,000 0.00% 82-820-54-00-5468 AUTOMATION - - 25,000 0.00% 82-820-54-00-5480 UTILITIES - - 24,719 0.00% 82-820-54-00-5488 OFFICE CLEANING - - 75,000 0.00% 82-820-54-00-5495 OUTSIDE REPAIR & MAINTENANCE - - 131,000 0.00% 82-820-54-00-5498 PAYING AGENT FEES - - 1,700 0.00% Supplies 82-820-56-00-5610 OFFICE SUPPLIES - - 8,000 0.00% 82-820-56-00-5620 OPERATING SUPPLIES - - 4,000 0.00% 82-820-56-00-5621 CUSTODIAL SUPPLIES - - 7,000 0.00% 82-820-56-00-5635 COMPUTER EQUIPMENT & SOFTWARE - - 3,000 0.00% 82-820-56-00-5671 LIBRARY PROGRAMMING - - 2,000 0.00% 82-820-56-00-5675 EMPLOYEE RECOGNITION - - 300 0.00% 82-820-56-00-5683 AUDIO BOOKS - - 3,500 0.00% 82-820-56-00-5684 COMPACT DISCS & OTHER MUSIC - - 500 0.00% 82-820-56-00-5685 DVD'S - - 3,000 0.00% 82-820-56-00-5686 BOOKS - - 20,000 0.00% 2006 Bond 82-820-84-00-8000 PRINCIPAL PAYMENT - - 100,000 0.00% 82-820-84-00-8050 INTEREST PAYMENT - - 9,550 0.00% 2013 Refunding Bond 82-820-99-00-8000 PRINCIPAL PAYMENT - - 700,000 0.00% 82-820-99-00-8050 INTEREST PAYMENT - - 57,200 0.00% TOTAL FUND REVENUES 148,298 148,298 1,866,778 7.94% TOTAL FUND EXPENDITURES 72,765 72,765 1,909,000 3.81% FUND SURPLUS (DEFICIT) 75,533 75,533 (42,222) LIBRARY CAPITAL REVENUES 84-000-42-00-4214 DEVELOPMENT FEES 15,500 15,500 50,000 31.00% 84-000-45-00-4500 INVESTMENT EARNINGS 21 21 150 14.24% 84-000-48-00-4850 MISCELLANEOUS INCOME - - - 0.00% TOTAL REVENUES: LIBRARY CAPITAL 15,521 15,521 50,150 30.95% 24 % of Fiscal Year 8%Year-to-Date FISCAL YEAR 2024 ACCOUNT NUMBER DESCRIPTION May-23 Totals BUDGET % of Budget YORKVILLE PUBLIC LIBRARY FISCAL YEAR 2024 BUDGET REPORT For the Month Ended May 31, 2023 LIBRARY CAPITAL EXPENDITURES 84-840-54-00-5460 E-BOOK SUBSCRIPTIONS - - 3,500 0.00% 84-840-56-00-5635 COMPUTER EQUIPMENT & SOFTWARE - - 25,000 0.00% 84-840-56-00-5683 AUDIO BOOKS - - - 0.00% 84-840-56-00-5685 DVD'S - - - 0.00% 84-840-56-00-5686 BOOKS - - 30,000 0.00% 84-840-60-00-6020 BUILDING IMPROVEMENTS - - 56,000 0.00% TOTAL FUND REVENUES 15,521 15,521 50,150 30.95% TOTAL FUND EXPENDITURES - - 114,500 0.00% FUND SURPLUS (DEFICIT) 15,521 15,521 (64,350) 25 This page intentionally left blank. 26 May June July August September October November December January February March April202320232023202320232023202320232024202420242024Library Operations Old Second $ 540,138 Building Development FeesOld Second251,541 Library Operations Illinois Funds 311,158 Total: $ 1,102,836 $- $- $- $ - $- $- $- $ - $- $- $- PAYROLL1ST PAY PERIOD31,324$ 2ND PAY PERIOD19,368 3RD PAY PERIOD- Total50,692$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ YORKVILLE PUBLIC LIBRARY CASH STATEMENTAs of May 31, 2023FISCAL YEAR 202427 May YTD % of FY 2024 Actual Actual Budget Budget YTD Actual % Change LIBRARY OPERATIONS FUND (82) Revenues Property Taxes 137,705$ 137,705$ 7.81% 1,763,193$ 90,606$ 51.98% Intergovernmental Personal Property Replacement Tax 3,574$ 3,574$ 21.02% 17,000$ 3,996$ -10.55% Federal & State Grants - - 0.00% 30,000 870 -100.00% Total Intergovernmental 3,574$ 3,574$ 7.60% 47,000$ 4,866$ -26.54% Library Fines 209$ 209$ 20.88%1,000$ 1,156$ -81.94% Charges for Services Library Subscription Cards 2,709$ 2,709$ 77.40%3,500$ 2,212$ 22.46% Copy Fees 277 277 11.08%2,500 299 -7.42% Total Charges for Services 2,986$ 2,986$ 49.76%6,000$ 2,511$ 18.90% Investment Earnings 1,385$ 1,385$ 9.23% 15,000$ 238$ 481.62% Reimbursements/Miscellaneous/Transfers In Miscellaneous Reimbursements -$ -$ 0.00%-$ -$ 0.00% Rental Income - - 0.00%250 - 0.00% Miscellaneous Income 210 210 7.00%3,000 306 -31.48% Transfer In 2,230 2,230 7.12% 31,335 7,245 -69.22% Total Miscellaneous & Transfers 2,440$ 2,440$ 7.05% 34,585$ 7,552$ -67.69% Total Revenues and Transfers 148,298$ 148,298$ 7.94% 1,866,778$ 106,928$ 38.69% Expenditures Library Operations 72,765$ 72,765$ 3.81%1,909,000$ 79,271$ -8.21% 50 Salaries 45,153 45,153 9.90% 456,307 36,699 23.04% 52 Benefits 23,480 23,480 12.74% 184,238 36,467 -35.61% 54 Contractual Services 4,133 4,133 1.18% 350,405 6,105 -32.31% 56 Supplies - - 0.00% 51,300 - 0.00% 99 Debt Service - - 0.00% 866,750 - 0.00% Total Expenditures and Transfers 72,765$ 72,765$ 3.81% 1,909,000$ 79,271$ -8.21% Surplus(Deficit)75,533$ 75,533$ (42,222)$ 27,657$ *May represents 8% of fiscal year 2024 YORKVILLE PUBLIC LIBRARY STATEMENT OF REVENUES, EXPENDITURES AND TRANSFERS For the Month Ended May 31, 2023 * Fiscal Year 2023 For the Month Ended May 30, 2022 28 YPL Director’s Report for June 2023 Upcoming Events/Programs Summer Reading Program for all ages “All Together Now” Jun 1 – Jul 31 This summer you can read your way to some fun prizes. For children, for every 16 minutes you read, color in one book on the reading log provided online and at the Youth Service Desk, for total of 400 reading minutes for June and 400 for July. Turn the completed reading log into the Youth Service desk before August 4 to be entered into the raffle. For teens and adults, read six books in June and July, filling out the reading log as you go. Turn in your log to the Adult Services desk at the library before August 4 to be entered into the raffle for a prize. Stop by the Library to be entered into weekly drawings from some of our local sponsors. Farmacy Farmstand-Honey Bee Story Time - Tue, Jun 13 10:30 & 2:30 Join us at 10:30 or 2:30 at the Farmacy for bee themed stories, then Pearl will talk about bees and beekeeping. **We will NOT be near the beehives. **Weather permitting. Dollars and Cents: Guide to Children’s Savings – Wed, Jun 14 10:00 Midland States Bank will host an interactive presentation on Teaching Children to Save Safely. Children will also receive a small bank to take home. Register soon, space is limited. Getting Ready for Kindergarten – Thurs Jun 15 11:00 The Yorkville School District is hosting a variety of engaging literacy-rich experiences for children getting ready for kindergarten. Your future fox can attend one or all four sessions. There is no fee, but registration is required, and group size is limited so register soon for each program you are interested in. • June 15: ABC Day • June 29: Look What I Can Read! • July 13: Favorite Storybook Characters • July 27: Books, Books, Books! Getting the Dirt on Gardening – Thurs Jun 15 7:00 Did you know that June is the best time to plant winter vegetables like pumpkins, acorn squash, spaghetti squash, and butternut squash? Join Pearl from the Farmacy Farmstand to learn about planting, caring for, harvesting, and storing your own fall crops. Magic Show! – Tue Jun 20 1:30 The magician, Rob Thompson, is coming back to the library to amaze you with his magic. Rob twists awe- inspiring magic and his witty sense of comedy into a show that will delight all ages. This show is sponsored by the Friends of the Library. Story Time – Dental Health – Mon Jun 26 10:00 June is Oral Health Month. Join us for Story Time with dental Hygienist, Jen Carter who will be speaking about dental visits, brushing, and flossing. We will also have giveaways for the children. 29 Family Fort Night – Mon Jun 26 7:00 Fort building after hours! Kids, do you like to build forts at home with blankets, pillows, and other supplies? Wouldn't it be extra cool to build that fort inside Yorkville Public Library and then cozy up with a good book? Please bring the supplies you need to build your family fort. Dave DiNaso’s Traveling World of Reptiles – Sat, Jul 22 11:00 Prepare to be entertained and educated about reptiles and amphibians from around the world. You will have an up=close, live, and extremely interactive experience with several different animals. Please register, space is limited. This program is sponsored by the Friends of the Library. Outreach Katelyn and I attended the Chamber of Commerce Business Luncheon which was held at the new City Hall Building where we had a complete tour of the building and boxed lunch provided by Grace. Attended WSPY for our scheduled bi-monthly Reference Desk visit where 4 other libraries join and discuss upcoming events/programs. Library Operations The City is preparing to go to RFP for janitorial contracts for all city facilities which will include the library. I will be having a meeting with a supervisor from Imperial Services about the number of hours being spent cleaning our library. 5/18 – Ted has informed me that our refrigerant is contaminated. It can not be determined when this became contaminated, but it will need to be removed from circuit 2, cleaned, and new refrigerant installed. A McQuay/Daikin technician was on site today to investigate and suggested we test the refrigerant. We still have an issue with high humidity in the library that I’m told has nothing to do with the contaminated refrigerant. 6/2/23 - Rapid Recovery was here in the late morning to evacuate the refrigerant from circuit 2 which was contaminated. Trico will be back on Monday with dryers and filters to vacuum the chamber and Ted will purchase new refrigerant to go back into circuit 2 per McQuaid’s recommendations. Had to call Ted at 3:15 because we had an alarm in the server room that said high water level in pan. He came over right away and took a vacuum to the discharge pipe and removed the water and pan and restarted the unit. Staff I completed the managers annual evaluations and have given them all goals to complete for the following year. I signed up to attend a 3-part series on strategic planning starting in July. This will be virtual sessions. A new Facilities Manager, Jesus Navarro, started on 5/22/23. Ted brought him around and introduced us to him. 30 Other Meetings attended: Chamber of Commerce 5/9 RAILS City/Library Directors Meeting 5/12 Business Women Connect 5/16 PrairieCat Member Update 5/16 Sunshine Committee Meeting 5/22 Creative Writing Group 5/23 StoryWalk to meet with current authors 5/24 RAILS Zoom webinar “Literacy as a political issue” 5/24 Local Directors Group Meeting 5/25 SAILS Directors Networking Group Meeting 6/1 Admin. Meeting at City Hall 6/5 Marketing Meeting at City Hall 6/5 Phone call to Chief Jensen for guidance on a patron issue. Received our Per Capita Grant Award Letter for $31,761.18 from the office of the Secretary of State. Working on the annual IPLAR (Illinois Public Library Report) which is due to the Illinois State Library by June 30, 2023 (60 days after the end of fiscal year). May 2023 Programs Youth Programs: Ages in Attendance: 0- 5 6- 11 12- 18 Adult All Ages total Preschool Zone 16 10 26 Tots and Toddlers (2) 30 28 58 4H Monarchs 3 4 7 Drop In Storytime (4) 112 112 3D Printing – in person 7 7 Window Art 2 7 2 11 TAG 3 3 Artful Beginnings 16 16 LEGO Kits 23 23 Ready Readers 20 20 40 Read with Paws 17 17 Chalk the Walk 11 11 Art of Appeal (live virtual) 6 6 Facebook Storytime (live virtual) 114 114 31 Harry Potter Book Club 3 3 Total March Youth Programs 15 Total Attendance 454 9 passive programs with 370 attending (Poetry Contest, Makerspace, Escape Room, Coloring Pages, DEAR, 3D Printing Virtual, Scavenger Hunt, Literacy Centers, National Library Week) May Adult Programs: 5/1 ELL 5 5/2 Threads 14 5/2 ELL 4 5/2 Books & Cooks 8 5/3 ELL 3 5/3 Medicare 101 9 5/4 Chair Yoga 22 5/4 ELL 2 5/4 Dungeons & Dragons 8 5/5 Roaming Readers - 5/6 Drawing Comics 6 5/6 ELL 5 5/8 ELL 2 5/9 Makerspace AM 11 5/9 ELL 7 5/9 Medicare 101 2 5/9 Makerspace PM 10 5/10 ELL 4 5/10 Lunch Bunch 11 5/11 ELL 3 5/11 Chair Yoga 21 5/11 Dungeons & Dragons 11 5/13 ELL 4 5/15 ELL 1 5/15 Healthy Cooking 14 5/16 ELL 5 5/16 Makerspace AM 9 5/16 Makerspace PM 11 5/17 ELL 2 5/17 Being Fabulous 14 5/17 Senior Art 11 5/18 ELL 2 5/18 Chair Yoga 14 5/18 Dungeons & Dragons 13 5/18 Men’s Book Club 10 5/19 Roaming Readers - 5/20 ELL 3 5/20 Genealogy Workshop 5 5/22 ELL 2 5/22 Horror Book Club 11 5/23 ELL 7 5/23 Crea�ve Wri�ng 14 5/24 ELL 4 5/25 ELL - 5/25 Chair Yoga 22 5/25 Dungeons & Dragons 9 5/27 ELL 6 5/30 ELL 1 Total May Programs 46 Total Atendance 349 32 4 passive programs with 45 attending (puzzle, chess, poem of the week, art wall) Meeting Room Use: rentals- 6, library use- 18, zoom- 4 Board Room Use: community- 13, library- 2 Study Room Use: 67 Museum Pass: 11 Volunteers: Friends of the Library are operating the Lobby Book Sale, set up for the Annual Used Book Sale, and have been continuing to index the KCR Obits (this month’s volunteer/s: Nancy A.) 33 This page intentionally left blank. 34 Upcoming Special Events Special Events, Informational Programs, BookClubs, Creative Outlets, & Social Groups June Book Discussions AAdult Servicesdult Services upcoming programs YYoorkville Prkville Public Lublic Libraribraryy June 2023 Yorkville Public Library 902 GAME FARM RD, YORKVILLE, Illinois 60560 630-553-4354 www.yorkville.lib.il.us/ 35 June Healthy LivingJune Creative Programs 36 Mon Tue Wed Thu Fri Sat 1 2 3 5 6 7 8 9 10 12 13 14 15 16 17 19 20 21 22 23 24 26 27 28 29 30 Sun 4 11 18 25 ESCAPE ADVENTURE: This Escape Adventure is available the entire m on th of Ju n e. Contact the library for an appointm ent. For more informaƟon on Yorkville Public Library’s Children’s programs or to register, please visit our website at hƩp://www.yorkville.lib.il.us DROP IN STORY TIME 10:30 @ YPL DROP IN STORY TIME 10:30 @ YPL ALL TOGETH ER NOW ! SUMMER READING PROGRAM JU N E 1-JULY 31 PICK UP YOUR PAPER READING LOG and READING INCENTIVES T.A.G. @ 3:00 at 11:00 or 2:00 RegistraƟon Required BOOK CLUB (1‐2) 4:00‐4:30 RegistraƟon Required BOOK CLUB (1‐2) 4:00‐4:30 RegistraƟon Required Tots and Toddlers @ 10:30 RegistraƟon Required BOOK CLUB (GRADE 3-5) 4:00-4:30 RegistraƟon Required DROP IN STORY TIME 10:30 @ YPL VIRTUAL 3D PRINTING *SEE WEBSITE* Get Ready Kindergarten 11‐11:45 RegistraƟon Required *SEE WEBSITE* Get Ready Kindergarten 11‐11:45 RegistraƟon Required *SEE WEBSITE* Read With Paws 10:30-11:30 Contact Library for appointment time Library Intern 9:00‐12:00 *SEE WEBSITE DROP IN STORY TIME 10:30 @ YPL Library Intern 9:00‐12:00 *SEE WEBSITE Stories in the Park Town Square @ 11:30 Stories in the Park Junior Women’s Club at Heartland Circle @ 10:30 Farmacy Farmstand StoryƟme and Bee PresentaƟon 10:30 OR 2:30 RegistraƟon Required Preschool Zone 10:30 or 1:30 RegistraƟon Required Window Art (June 5-9) Register for an appointment time online LEGO Kits June 12-16 RegistraƟon Required *SEE WEBSITE Chalk the Walk Story Time 10:30 TEENS! KINDNESS LIBRARY ROCKS @ 2:00 RegistraƟon Required Harry PoƩer Book Club 4:30‐5:30 RegistraƟon Required *SEE WEBSITE MAGIC SHOW AT 1:30 RegistraƟon Required Facebook Spanish Story Time at 10:00 am June 7 and 21 3D Printing **IN PERSON RegistraƟon Required *SEE WEBSITE 902 GAME FARM ROAD YORKVILLE, IL 60560 4‐H Science Explorers JUNE 29 1:00‐1:45 (AGES 5‐7) 2:00‐3:00 (AGES 8‐12) RegistraƟon Required DROP IN STORY TIME 10:30 @ YPL Library Intern 9:00‐12:00 *SEE WEBSITE Dollars and Cents @ 10:00 RegistraƟon Required *SEE WEBSITE Story Time Dental Health @ 10:00 RegistraƟon Required BOOK CLUB (GRADES 3‐5) 4:00‐4:30 RegistraƟon Required Storybook Yoga @ 10:00 RegistraƟon Required *SEE WEBSITE Storybook Yoga @ 10:00 RegistraƟon Required *SEE WEBSITE Library Intern 9:00‐12:00 *SEE WEBSITE 37 Summer Read 2023 Summer Reading 2023 June 1 – July 31 Every 16 minutes you read, color in one book, for total of 400 minutes for July. Turn the completed reading log into the Youth Service desk before August 4 to be entered into the raffle. JUNE 38 YORKVILLE STATISTICS FOR FY24 PRAIRIECAT web renewals web holds checkouts + renewals checkouts renewals holds placed holds filled checkins Items lent to other libraries Items borrowed from other libraries Items to Reciprocal Borrowers at Yorkville Items added Patrons added MAY 768 1477 5785 5519 266 351 1540 5432 551 1228 369 293 88 JUNE JUL AUG SEP OCT NOV DEC JAN FEB MAR APR Totals CIRCULATION TOTAL ADULT JUV.YA TOTAL Books Videos Audios Mag other Total Circs ANCESTRY E-READ IL OMNI OCLC SEARCHES HITS E-BOOK E-AUDIO USERS E-BOOK E-AUDIO USERS VIDEO LENT BORROWED MAY 84 62 27 103 43 812 717 385 0 18 3 JUN JUL AUG SEP OCT NOV DEC JAN FEB MAR APR Totals 39 FY 2023 ATTENDANCE MAY JUN JUL AUG SEP OCT NOV DEC JAN FEB MAR APR TOTALS PATRON DOOR COUNT 6330 CURBSIDE PATRONS 8 HOME DELIVERY 8 CARDS ISSUED THROUGH WEBSITE 10 CHILDREN'S AGE 0-5 PROGRAMS 10 AGE 0-5 ATTENDANCE 240 CHILDREN'S AGE 6-11 PROGRAMS 7 AGE 6-11 ATTENDANCE 289 NUMBER OF CHILDREN'S PASSIVE PROGRAMS 4 CHILDREN'S PASSIVE PROGRAM ATTENDANCE 364 NUMBER OF YA PROGRAMS 4 YA PROGRAM ATTENDANCE 21 NUMBER OF YA PASSIVE PROGRAMS 3 YA PASSIVE PROGRAM ATTENDANCE 83 YOUTH SUMMER/WINTER READING NUMBER OF ADULT PROGRAMS 46 ADULT PROGRAM ATTENDANCE 349 NUMBER OF ADULT PASSIVE PROGRAMS 4 ADULT PASSIVE PROGRAM ATTENDANCE 45 ADULT SUMMER/WINTER READING MEETING RM. RENTAL/COMMUNITY USE 6 MEETING ROOM USE:18 BOARD ROOM USE 15 STUDY ROOM USE 67 MUSEUM PASS 11 YOUTH COMPUTER SESSIONS 26 ADULT COMPUTER SESSIONS 214 YOUTH VOLUNTEER HOURS 40 Yearly Statistics 2022 & 2023 New Cardholders Added 2023: 1,322 2022: 1,081 Change: +22.29% Technology Stats Events and Programs 2023: 654 2022: 467 Change: +40.04% Items Added 2023: 4,803 2022: 4,765 Change: +0.80% Events and Program Attendance 2023: 15,023 2022: 7,377 Change: +103.66% 2023: 18,524 2022: 16,342 Change: +13.35% Digital Checkouts 2023: 2,709 2022: 2,515 Change: +7.71% Computer Use 2023: 62,863 2022: 62,527 Change: +0.54% Website Hits Checkouts 2023: 84,640 2022: 80,775 Change: +4.78% Visits 2023: 63,405 2022: 55,531 Change: +14.18% 41 This page intentionally left blank. 42 Adopted: 6/12/23 YORKVILLE PUBLIC LIBRARY BOARD OF TRUSTEE BYLAWS E.Electronic Participation at Meetings The Yorkville Public Library Board of Trustees believes it is in the best interest of its residents and taxpayers that the fullest participation and attendance in all board meetings be achieved whenever possible; and The use of electronic conferencing for meeting attendance and voting requirements, at least in some governmental meetings, is permissible so long as the meeting is conducted in accordance with the open meetings act; and The open meetings act has been amended to allow attendance at public body meetings through audioconference, videoconference, or by any other electronic conferencing without physical attendance; and The Board in all its regular, special, and committee meetings complies and intends to comply with the provisions of the open meetings act. The Board of Library Trustees, having considered the aforesaid matters, hereby adopts this policy to be used when needed, to make use of the capabilities for conferencing by electronic means or any other type of conferencing for its meetings as more specifically set out in this resolution, and to adopt, establish, and set forth the rules of the board applicable thereto: 1.All pertinent provisions of the open meetings act must be complied with, including specifically the proper notice of any regular or special meeting, the proper record keeping or minutes of each meeting, and the appropriate agenda preparation for each meeting, which in addition shall be posted along with the notice of the meeting; in particular, any use of closed sessions shall be in compliance with the provisions of the act. 2.That sufficient security and identification procedures be employed, either at the outset of any meeting or at any time during the meeting as appropriate, to ensure that all members attending for discussion or voting purposes are in fact an authorized member with the right to speak and vote. 3.Pursuant to the open meetings act, a quorum of members of the board must be physically present at the location of the meeting. Only additional members, i.e., those members not part of the required physically present quorum, may attend by video and/or audio conferencing or by other electronic means. 4. All board members attending meetings by electronic conferencing shall be entitled to vote as if they were personally and physically present at the meeting site so long as a physical quorum is present, but their votes shall be recorded by the secretary as done by electronic attendance. 5.A board member who attends a meeting by video or audio conference must provide notice to the recording secretary or clerk of the board at least 24 hours prior to the meeting unless such advanced noticed is impracticable. 6.A board member may attend a meeting through electronic conferencing if his or her physical presence at the meeting is prevented due to (i) personal illness or disability; (ii) employment purposes or the business of the board; or (iii) a family or other emergency. Adopted: 6/12/23 YORKVILLE PUBLIC LIBRARY BOARD OF TRUSTEE BYLAWS 7.As soon as it becomes apparent to the Board that a meeting will include electronic conferencing, all subsequent notices of the meeting shall indicate that one or more board members will or may be attending by electronic means. In the event that the notice of the meeting has already been disseminated and posted, a follow-up notice indicating the above shall be placed as soon as possible. In the event any news media has filed an annual request for notice of meetings, they shall receive an updated notice in the same manner as given to all members of the board. 8. The meeting minutes shall include, but need not be limited to; (i) the date, time, and place of the meeting; (ii) the members of the board who were either present or absent from the meeting and whether those members in attendance were physically present or present by audio conference, video conference, or by other electronic means; and (iii) a summary of discussion on all matters proposed, deliberated, or decided, and a record of any votes taken. 9.This policy shall not be construed to mean that conferencing by electronic means shall be regularly used or used at every meeting of the board but shall be used only as necessary to allow the participation of board members who are unable to attend in person due to such circumstances listed in provision 6 of this policy. 10.The location of the meeting included on the notice shall be equipped with a suitable transmission system (e.g. A speakerphone) in order that the public audience, the library members in attendance, and any staff will be able to hear any input, vote, or discussion of the conference and that the member attending by electronic means shall have a similar capability of hearing such input, vote, or discussion.