Public Works Packet 2023 06-20-23
AGENDA
PUBLIC WORKS COMMITTEE MEETING
Tuesday, June 20, 2023
6:00 p.m.
East Conference Room #337
651 Prairie Pointe Drive, Yorkville, IL
Citizen Comments:
Minutes for Correction/Approval: May 16, 2023
New Business:
1. PW 2023-51 Resolution Approving an Agreement By and Between the United City of Yorkville,
Kendall County, Illinois and Illinois Railway, LLC
2. PW 2023-52 Public Works Facility Discussion – Scope and Cost Comparisons
3. PW 2023-53 2023 Water Main Replacement Contract B – Contract Award
4. PW 2023-54 2023 Water Main Replacement Contract B – Construction Engineering Agreement
5. PW 2023-55 E. Main Street Improvements – Balancing Change Order
6. PW 2023-56 Water Connection Fee Analysis and Recommendations
Old Business:
Additional Business:
United City of Yorkville
651 Prairie Pointe Drive
Yorkville, Illinois 60560
Telephone: 630-553-4350
www.yorkville.il.us
UNITED CITY OF YORKVILLE
WORKSHEET
PUBLIC WORKS COMMITTEE
Tuesday, June 20, 2023
6:00 PM
CITY HALL CONFERENCE ROOM
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CITIZEN COMMENTS:
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MINUTES FOR CORRECTION/APPROVAL:
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1. May 16, 2023
□ Approved __________
□ As presented
□ With corrections
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NEW BUSINESS:
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1. PW 2023-51 Resolution Approving an Agreement By and Between the United City of Yorkville,
Kendall County, Illinois and Illinois Railway, LLC
□ Moved forward to CC __________
□ Approved by Committee __________
□ Bring back to Committee __________
□ Informational Item
□ Notes ___________________________________________________________________________
_________________________________________________________________________________
_________________________________________________________________________________
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2. PW 2023-52 Public Works Facility Discussion – Scope and Cost Comparisons
□ Moved forward to CC __________
□ Approved by Committee __________
□ Bring back to Committee __________
□ Informational Item
□ Notes ___________________________________________________________________________
_________________________________________________________________________________
_________________________________________________________________________________
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3. PW 2023-53 2023 Water Main Replacement Contract B – Contract Award
□ Moved forward to CC __________
□ Approved by Committee __________
□ Bring back to Committee __________
□ Informational Item
□ Notes ___________________________________________________________________________
_________________________________________________________________________________
_________________________________________________________________________________
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4. PW 2023-54 2023 Water Main Replacement Contract B – Construction Engineering Agreement
□ Moved forward to CC __________
□ Approved by Committee __________
□ Bring back to Committee __________
□ Informational Item
□ Notes ___________________________________________________________________________
_________________________________________________________________________________
_________________________________________________________________________________
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5. PW 2023-55 E. Main Street Improvements – Balancing Change Order
□ Moved forward to CC __________
□ Approved by Committee __________
□ Bring back to Committee __________
□ Informational Item
□ Notes ___________________________________________________________________________
_________________________________________________________________________________
_________________________________________________________________________________
---------------------------------------------------------------------------------------------------------------------------------------
6. PW 2023-56 Water Connection Fee Analysis and Recommendations
□ Moved forward to CC __________
□ Approved by Committee __________
□ Bring back to Committee __________
□ Informational Item
□ Notes ___________________________________________________________________________
_________________________________________________________________________________
_________________________________________________________________________________
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ADDITIONAL BUSINESS:
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Have a question or comment about this agenda item?
Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville,
tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council
Agenda Item Summary Memo
Title:
Meeting and Date:
Synopsis:
Council Action Previously Taken:
Date of Action: Action Taken:
Item Number:
Type of Vote Required:
Council Action Requested:
Submitted by:
Agenda Item Notes:
Reviewed By:
Legal
Finance
Engineer
City Administrator
Community Development
Purchasing
Police
Public Works
Parks and Recreation
Agenda Item Number
Minutes
Tracking Number
Minutes of the Public Works Committee – May 16, 2023
Public Works Committee – June 20, 2023
Majority
Committee Approval
Minute Taker
Name Department
DRAFT
Page 1 of 2
UNITED CITY OF YORKVILLE
PUBLIC WORKS COMMITTEE
Tuesday, May 16, 2023, 6:00pm
Yorkville City Hall, Conference Room #337
651 Prairie Pointe Drive, Yorkville, IL
IN ATTENDANCE:
Committee Members
Chairman Ken Koch Alderman Rusty Corneils
Alderman Craig Soling Alderman Matt Marek
Other City Officials
City Administrator Bart Olson Public Works Director Eric Dhuse
Assistant City Administrator Erin Willrett Engineer Brad Sanderson, EEI
Other Guests:
Mike Krempski Dave Guss
The meeting was called to order at 6:00pm by Chairman Ken Koch.
Citizen Comments: None
Minutes for Correction/Approval: April 18, 2023
The minutes were approved as presented.
New Business:
1. PW 2023-41 Selection of Committee Liaisons
Alderman Koch volunteered to be the Park Board Liaison and Alderman Soling volunteered to be Liaison for
YBSD and BKFD.
2. PW 2023-42 Easement for Contract A Water Main – 1308 Game Farm Road
Mr. Sanderson said an easement is needed for this water main project since the existing water main runs
underneath the Hillside Rehab & Care Center building at this address. They have already signed off and
executed the agreement and approval is recommended as it moves forth to City Council. The committee
approved this for the consent agenda.
3. PW 2023-43 Heartland Meadows – Consideration of Acceptance
All the necessary punchlist and infrastructure work has been completed. A few sidewalks are not complete while
lots are being constructed, but they should be done at the end of the 1-year maintenance period. If the sidewalks
are not complete at that time, a separate bond will be requested. Mr. Sanderson recommended accepting the
work. Alderman Corneils asked about the consequences if a separate bond is not issued. The existing bond
would not be released in that case. Mr. Sanderson explained the process and said when the city accepts the
improvements, Public Works then takes over. Then the 1-year guarantee begins and the developer would be
responsible for fixing any problems found during an inspection. Mr. Olson said the city does not accept
improvements until at least 70% of homes are complete and then the HOA will also take over. This item moves
to the regular agenda.
4. PW 2023-44 2023 Sanitary Sewer Lining – Design and Construction Engineering Agreement
Mr. Olson reported there is much sanitary sewer line work to do for the budget of $400,000. This agreement
Page 2 of 2
covers the design and bids. The design is $26,000 which includes sewer televising/cleaning and construction
engineering is $17,000. Mr. Dhuse said this work is for the Beecher Park area and includes the old main
collectors from the north side. This agreement is with EEI and approval is recommended. The committee was
OK with this agreement and it moves to the regular agenda.
5. PW 2023-45 2024 Water Main Replacement – Design Engineering Agreements
Mr. Olson said there are 2 agreements and over $5 million of water main to replace next year, a combination of
regular replacement in addition to Lake Michigan work. Staff believes there will be more lucrative bids if this
work is split into 2 contracts. If packaged together, it may exclude smaller contractors from bidding on the jobs.
The proposal is Contract A for $172,070 and Contract B for $168,437. They are for design engineering only
and it would go out to bid in spring and be constructed in 2024. This moves to the regular agenda.
6. PW 2023-46 Grande Reserve Unit 13 – Release of Guarantee
7. PW 2023-47 Grande Reserve Unit 14 – Release of Guarantee
8. PW 2023-48 Grande Reserve Unit 23 – Release of Guarantee
(These 3 items were discussed simultaneously as they are all related).
Mr. Sanderson said the units were accepted a year ago and all punchlist items are now complete. He
recommended release of the final bond security. Some of the sidewalks are not complete and the developer put
up a bond to cover all 3 units. EEI inspected the development and provided an estimate for the bond at $45,000
total. Mr. Sanderson recommended release of the guarantee and these items move to the consent agenda.
9. PW 2023-49 Supplemental MFT Resolution for Bulk Rock Salt
Mr. Dhuse said the resolution will need to be signed to purchase the salt. He said 2,160 tons of salt are needed at
a total cost of $205,200. The amount of salt is more than last year. About 350 tons of salt are left from last year,
100 ton of which will go to the county building and the rest will go to the shop. Alderman Corneils asked how
much is used in a season—Mr. Dhuse replied it is about 1,600 to 2,500 tons. Liquid brine is also used in the
winter. In March, Mr. Dhuse must provide the state with an estimate of the salt needed. Mr. Olson explained
that the state actually bids on the salt and the city pays the state bid amount. Mr. Dhuse said the city is allowed
to take 20% more salt than requested and if more is needed, then another resolution must be authorized. He said
MFT funds are used for salt. This item moves to the regular agenda.
10. PW 2023-50 Purchase and Sale of Vehicles
Public Works Director said it has been difficult finding needed vehicles. They have found a truck they wish to
purchase for the water department, at a West Chicago dealer which will hold it 30 days. Money to purchase this
would be from last year's budget. He also wishes to purchase an F550. The vendor believes it can be ready by
winter. A 2007 truck will be disposed of at Oswego Auto Mart which has a history of getting a good price. This
moves to the regular agenda.
Old Business:
Additional Business:
There was no further business and the meeting adjourned at 6:30 pm.
Minutes respectfully transcribed by
Marlys Young, Minute Taker
Have a question or comment about this agenda item?
Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville,
tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council
Agenda Item Summary Memo
Title:
Meeting and Date:
Synopsis:
Council Action Previously Taken:
Date of Action: Action Taken:
Item Number:
Type of Vote Required:
Council Action Requested:
Submitted by:
Agenda Item Notes:
Reviewed By:
Legal
Finance
Engineer
City Administrator
Community Development
Purchasing
Police
Public Works
Parks and Recreation
Agenda Item Number
New Business #1
Tracking Number
PW 2023-51
Poplar Drive Rail Crossing Updated Cost Estimate
Public Works Committee – June 20, 2023
Majority
Approval
Updated cost from the railroad for the reconstruction of the crossing at Poplar Dr.
Eric Dhuse Public Works
Name Department
Summary
This was last seen by the city council in November of 2022. At that time, an agreement
between the City and Illinois Railnet was approved via Resolution regarding the reconstruction
of the at grade crossing at Poplar Drive in the River’s Edge subdivision. Illinois Railnet is now
ready to move forward with construction but needed to get updated pricing due to the length of
time it has been since this was contemplated, and a change in the plans.
Background
The original agreement with the railroad from 2001 (attached) set forth the terms of
improving the crossing at Poplar Drive. In the agreement, it was clearly stated that the Licensee
(the City) would be responsible for all maintenance and upgrade costs.
In November of 2022, an agreement between the railroad and the city was approved by
resolution outlining the reconstruction of the crossing. At that time, we had already approved
$200,000 as a budget number for the repair. Once the agreement was completed, the railroad
solicited quotes for the repair. The first quote came in at ~$142,000. Unfortunately, the railroad
could not get all the materials needed in a timely fashion and had to account for a temporary
roadbed to allow traffic to get through at all times. The railroad had hoped to construct the
crossing a portion at a time which would allow traffic to use the other parts that were not under
construction. Unfortunately, the tracks must be raised all at once instead of a section at a time.
This means that a temporary roadbed will be constructed on the east side of the crossing to
always allow residents access. The new quote came in at ~$172,000 which is still within our
budget number of $200,000.
If the new cost estimate is approved by the City, the railroad wants to start construction
as soon as possible to make sure the project is completed by the end of the construction season
this year.
Recommendation
Staff recommends approval of the new cost estimate.
Memorandum
To: Public Works Committee
From: Eric Dhuse, Director of Public Works
CC: Bart Olson, City Administrator
Date: June 13, 2023
Subject: Poplar Drive Rail Crossing Updated Cost
Resolution No. 2022-____
Page 1
Resolution No. 2022-_____
RESOLUTION APPROVING AN AGREEMENT BY AND BETWEEN
THE UNITED CITY OF YORKVILLE, KENDALL COUNTY, ILLINOIS
AND ILLINOIS RAILWAY, LLC
WHEREAS, the United City of Yorkville, Kendall County, Illinois (the "City"), is a duly
organized and validly existing municipality of the State of Illinois pursuant to the 1970 Illinois
Constitution and the Illinois Municipal Code, as from time to time amended (the "Municipal
Code") (65 ILCS 5/65-1-1-2, et seq.); and,
WHEREAS, the City has determined that in the interest of public safety, it believes it is
necessary to replace the railroad crossing at Poplar Drive (the “Project”) and has contacted Illinois
Railway, LLC (“IR”) which has the expertise in the development and construction of public
infrastructure serving railroad property to undertake the necessary improvements; and,
WHEREAS, IR has agreed to undertake the Project on behalf of the City pursuant to the
terms and conditions set forth in the Agreement attached hereto.
NOW, THEREFORE, BE IT RESOLVED by the Mayor and City Council of the United
City of Yorkville, Kendall County, Illinois, as follows:
Section 1. The recitals set forth above are incorporated into this Resolution as if fully
restated herein.
Section 2. The Agreement By and Between the United City of Yorkville, Kendall County,
Illinois and Illinois Railway, LLC, for the Roadway Improvements at Popular Drive in the form
attached hereto and made a part hereof is hereby approved and the Mayor and City Clerk are
hereby authorized to execute and deliver said Agreement and to undertake or direct such actions
as necessary to implements its terms.
Resolution No. 2022-____
Page 2
Section 3. That this Resolution shall be in full force and effect upon its passage and
approval as provided by law.
Passed by the City Council of the United City of Yorkville, Kendall County, Illinois this
____ day of __________________, A.D. 2022.
______________________________
CITY CLERK
KEN KOCH _________ DAN TRANSIER _________
ARDEN JOE PLOCHER _________ CRAIG SOLING _________
CHRIS FUNKHOUSER _________ MATT MAREK _________
SEAVER TARULIS _________ JASON PETERSON _________
APPROVED by me, as Mayor of the United City of Yorkville, Kendall County, Illinois
this ____ day of __________________, A.D. 2022.
______________________________
MAYOR
Attest:
______________________________
CITY CLERK
Summary
Consideration of an agreement with Illinois Railway covering improvements to be made
to the Poplar Drive railroad crossing.
Background
This item was last discussed by the City Council during the FY 23 budget proposal. The
City-Wide Capital Fund includes funding and a narrative covering the City’s costs for improving
the Poplar Drive railroad crossing. The railroad has let us know that they intend to improve
portions of their rail line near Poplar Drive this year, and the City is responsible for covering the
costs of the roadway crossing improvements, according to a 1998 crossing agreement (attached).
The cost of the improvements is expected to be around $185,000 and the City has that
amount covered in the FY 23 budget. Even though the project agreement makes reference to the
railroad’s capital budget and a 2022 Q4 timeline, they have already let us know that they do not
expect to begin work until Spring 2023. We anticipate the work will take a few weeks, but the
railroad intends to keep the crossing open to vehicular traffic
which includes appropriate funding within the City-Wide Capital Fund to complete the project
contemplated in the attached agreement.
Recommendation
Memorandum
To: City Council
From: Bart Olson, City Administrator
CC:
Date: November 3, 2022
Subject: Agreement with Illinois Railway for Poplar Drive improvements
BID BID
To: Ruben Camacho C&C BID #:220203-2
PROJECT:
BID Date:4/12/2023
Item Description Units Quantity Unit Price Price
1
Site Excavation: 1. Saw cut both sides of the existing roadway surface,
parallel to rail, on a line that is twenty-five (25) feet off each rail. 2. Remove
the existing roadway and sidewalk surfaces covering track. 3. Remove 80
track feet of track, centered on the roadway centerline. 4. Excavate 80 feet
where the rail has been removed. The excavation will be a minimum of 12'
wide, and to a depth that is approximately 2.5' feet below the existing
Roadway elevation.
Each 1 41,056.40$ 41,056.40$
2
Construct and Install Crossing: 1. Construct 80' track panel and box
anchor every tie. 2. Clean ditches out to ensure proper drainage into and out
of existing culverts. 3. Install 8" of Sub-ballast (CA-6 in 4" lifts, compacting
each lift. 4. Install 8" of ballast (CA-1), in 4" lifts compacting each lift. CA-1
(3") (mimimum 12" ballast under the ties) 5. Install 80' track panel. 6. Raise
track in roadway and 300' each end of crossing 4" above road surface. Run
in and run out not to exceed 1/2" in 39 feet. 7. Install concrete panels per
manufacturers spectifications. 8. Box anchor every tie 195 feet from cuts on
both ends of panel. 9. Make 6 welds as needed. 10. Move materials to and
from site.
Each 1 54,723.24$ 54,723.24$
3 Traffic Control: Put up traffic controls and place public notifications as
needed.Each 1 5,500.00$ 5,500.00$
4 Roadway Approaches: Asphalt roadway surface to meet new crossing
surface per IDOT roadway specifications. Contractor supplies asphalt.Each 1 10,175.00$ 10,175.00$
5 Sidewalks and Curbing: Replace concrete sidewalks on both sides of road
in kind. Adhereing to ADA specifications (approximately 80').Lot 1 9,482.00$ 9,482.00$
6 Site clean up: Clean and dress entire work zone, disposing of all panels,
timber, cross ties, asphalt, debris, etc.Each 1 4,400.00$ 4,400.00$
7 Mobilization/Demobilization: 1 Backhoe, 1 Tamper, 1 Regulator, 1 Roller,
1 Rotary Dump, Excavator.LS 1 16,445.00$ 16,445.00$
8 -$
9 -$
10 -$ -$
11 -$ -$
13 -$ -$
TOTAL 141,781.64$
We look forward to providing excellent results for your project. Cesar R. Hernandez
NOTE: Contractor will supply all weld kits, asphalt and concrete as well as utility locates with exception of
railroad signals. Railroad will supply all other materials but materials will be moved to site from material yard
by contractor. Railroad to locate signal wires and test signals when complete. "D" Construction will be doing all
side walk removal and construction as well as asphalt work and signage. D Construction costs are included in
this bid. NOTE: Since there is no other entrance or exit to the sub division the road will have at least 9' of
roadway open at all times as agreed to by the Contractor, Railroad, and City of Yorkville. City is to provide all
required city permits and public notices. NOTE: Prices are firm for 30 days and upon acceptance of bid by all
parties.
P: (815) 993-8340
F:(848) 210-8594
Email:
cctrackworks@hotmail.com
Illinois Railway
430 West Madison Street Ottawa, Illinois 61350
Address:
BID: To supply labor, supervision, tools, equipment, and taxes and insurance to perform the following work in Yorkville, IL Poplar Drive crossing
rehab.
Street Address: 408 River Avenue
City, State ZIP Code: Streator, IL 61364
BID BID
To: Ruben Camacho C&C BID #:220203-2R
PROJECT:C205888
BID Date:4/12/2023
Item Description Units Quantity Unit Price Price
1
Site Excavation: 1. Saw cut both sides of the existing roadway surface,
parallel to rail, on a line that is twenty-five (25) feet off each rail. 2. Remove
the existing roadway and sidewalk surfaces covering track. 3. Remove 80
track feet of track, centered on the roadway centerline. 4. Excavate 80 feet
where the rail has been removed. The excavation will be a minimum of 12'
wide, and to a depth that is approximately 2.5' feet below the existing
Roadway elevation.
Each 1 41,056.40$ 41,056.40$
2
Construct and Install Crossing: 1. Construct 80' track panel and box
anchor every tie. 2. Clean ditches out to ensure proper drainage into and out
of existing culverts. 3. Install 8" of Sub-ballast (CA-6 in 4" lifts, compacting
each lift. 4. Install 8" of ballast (CA-1), in 4" lifts compacting each lift. CA-1
(3") (mimimum 12" ballast under the ties) 5. Install 80' track panel. 6. Raise
track in roadway and 300' each end of crossing 4" above road surface. Run
in and run out not to exceed 1/2" in 39 feet. 7. Install concrete panels per
manufacturers spectifications. 8. Box anchor every tie 195 feet from cuts on
both ends of panel. 9. Make 6 welds as needed. 10. Move materials to and
from site.
Each 1 54,723.24$ 54,723.24$
3 Traffic Control: Put up traffic controls and place public notifications as
needed.Each 1 5,500.00$ 5,500.00$
4 Roadway Approaches: Asphalt roadway surface to meet new crossing
surface per IDOT roadway specifications. Contractor supplies asphalt.Each 1 10,175.00$ 10,175.00$
5 Sidewalks and Curbing: Replace concrete sidewalks on both sides of road
in kind. Adhereing to ADA specifications (approximately 80').Lot 1 9,482.00$ 9,482.00$
6 Site clean up: Clean and dress entire work zone, disposing of all panels,
timber, cross ties, asphalt, debris, etc.Each 1 4,400.00$ 4,400.00$
7 Mobilization/Demobilization: 1 Backhoe, 1 Tamper, 1 Regulator, 1 Roller,
1 Rotary Dump, Excavator.LS 1 26,840.00$ 26,840.00$
8 Temporary road construction/clean up Lot 1 19,992.00$ 19,992.00$
9 -$
10 -$ -$
11 -$ -$
13 -$ -$
TOTAL 172,168.64$
We look forward to providing excellent results for your project. Cesar R. Hernandez
NOTE: Contractor will supply all weld kits, asphalt and concrete as well as utility locates with exception of
railroad signals. Railroad will supply all other materials but materials will be moved to site from material yard
by contractor. Railroad to locate signal wires and test signals when complete. "D" Construction will be doing all
side walk removal and construction as well as asphalt work and signage. D Construction costs are included in
this bid. NOTE: Since there is no other entrance or exit to the sub division the road will have at least 9' of
roadway open at all times as agreed to by the Contractor, Railroad, and City of Yorkville. City is to provide all
required city permits and public notices. NOTE: Prices are firm for 30 days and upon acceptance of bid by all
parties.
P: (815) 993-8340
F:(848) 210-8594
Email:
cctrackworks@hotmail.com
Illinois Railway
430 West Madison Street Ottawa, Illinois 61350
Address:
BID: To supply labor, supervision, tools, equipment, and taxes and insurance to perform the following work in Yorkville, IL Poplar Drive crossing
rehab.
Street Address: 408 River Avenue
City, State ZIP Code: Streator, IL 61364
Have a question or comment about this agenda item?
Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville,
tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council
Agenda Item Summary Memo
Title:
Meeting and Date:
Synopsis:
Council Action Previously Taken:
Date of Action: Action Taken:
Item Number:
Type of Vote Required:
Council Action Requested:
Submitted by:
Agenda Item Notes:
Reviewed By:
Legal
Finance
Engineer
City Administrator
Community Development
Purchasing
Police
Public Works
Parks and Recreation
Agenda Item Number
New Business #2
Tracking Number
PW 2023-52
Public Works Facility – Scope and Costs Comparisons
Public Works Committee – June 20, 2023
Informational
None
Bart Olson Administration
Name Department
Summary
Review of the current plans for a public maintenance facility, and comparison to other
regional public maintenance facilities.
Background
This item was last discussed by the City Council in December 2022 and the Public Works
Committee in January 2023. At that time, the City Council reviewed a space needs analysis and
cost estimate from Kluber outlining two facilities at the ~$24m (smaller garage, no room for
growth) and ~$30m (larger garage, room for growth). Questions posed by the City Council
indicated a desire to study how Yorkville’s projected costs were different from the facility being
built by Montgomery, among other regional projects.
Chris Hansen of Kluber is expected to be present at the June PW Committee to answer
questions, and he has prepared a mini-analysis of other regional public maintenance facility for
our use. That analysis is attached, and in general shows that the City’s current design is slightly
higher on a per square footage basis than a few other recently constructed facilities. My
conversation with Chris noted a few further points on that discrepancy:
1) We are in early design stage, and we have done no value engineering. Value
engineering would typically occur during detailed design and as we are approaching
the bidding phase. For instance, Montgomery was able to value engineer certain
components of their building and cut out $1.3m in costs.
a. Alderman Funkhouser had questioned whether the long, narrow L shaped
layout of the building made sense operationally and whether it was cost-
efficient to do so. Kluber has begun to look at consolidating the footprint of
the building and thinks we could cut several hundred thousand dollars of cost
out of the project if we consolidated the footprint. This would have to be
studied in further depth during the next design phase in the project to see if
there are any operational compromises.
2) Yorkville’s apples-to-apples cost comparison with the Montgomery cost amounts
publicized in the news articles is the “Item F” in each cost estimate. For instance, the
the “$30m” Yorkville option is all-in (furniture, design, contingencies, architect fees,
etc). The Item F on the Yorkville building option at $30m and 87,000 sf building is
the $22,072,945 to $23,560,134 value and would be compared to Montgomery’s
Memorandum
To: City Council
From: Bart Olson, City Administrator
CC:
Date: June 14, 2023
Subject: Public Works facility – scope and cost comparisons
74,000 square foot building priced at $17,103,252 to $17,787,382. So, Yorkville’s
project is not double the cost of Montgomery’s project.
3) The ~$15.8m Montgomery facility is smaller than Yorkville’s proposed smaller-
option facility by 13,000 square feet. One reason for this reduced footprint is that
Montgomery does not have a Parks Department. To note, the value reflected in the
analysis ($17.7m) takes the Montgomery cost and factors in construction and labor
inflation since the bid was taken.
4) Montgomery has an existing Public Works facility that they are keeping. So, this
74,000 sf facility being constructed is their second public maintenance building.
Montgomery’s first facility already has a salt shed, fuel station, and material storage
bins – so they are not constructing these at their newer facility. We recommend to
build those three items in the new Yorkville facility at an estimated cost of $1.1m. If
we backed those three items out of the Yorkville project, Yorkville’s square footage
cost would be lower than Montgomery’s.
Recommendation
This is an informational item.
United City of Yorkville - Public Works ProjectProject :United City of Yorkville - Public Works StudyOwner:United City of YorkvilleDate:1/27/2023Proj. No.:1370Est. By:CJH, KAS, SKF, RDWProjectSize of Building (SF)YearSite Cost Included in Construction Cost Figures At Right? Y/NConstruction Cost of Work Only. Soft Cost Not IncludedAdjusted Cost for 2023Cost per SFNotesKluber Project NumberLockport Public Works Facility 27,250 2007 Yes 4,483,807.00$ 6,564,764.74$ 241$ Incl. Site Dev., Salt & Materials Storage Bldgs. Does not include fuel island. Kluber Project: 486 South Elgin Public Works & Salt Dome 51,000 2016 Yes 8,216,750.00$ 11,635,480.68$ 228$ Incl. Site Dev., Salt & Materials Storage Bldgs. Does not include fuel island. Kluber Project 988 Fox River Grove Public Works & Salt Dome 15,500 2017 Yes 3,207,596.00$ 4,527,346.67$ 292$ Incl. Salt Storage Bldg. Does not include fuel island. Includes 400K For underground fire suppression tank and complex site retaining wall system. Kluber Project: 978 Pingree Grove Public Works & Village Hall 26,650 2019 Yes 4,324,000.00$ 6,024,821.50$ 226$ Building construction cost only. No salt dome, materials storage or fuel island. Kluber Project: 1166 Montgomery Public Works 74,000 2022 Yes 17,103,252.00$ 17,787,382.08$ 240$ Original bid was $17,103,252 = $231/SF in 2022. Added 4% for Union Increase expected in May 2023 to get to 2023 dollars. CM Value Engineered Project down $1,303,232. Final project total is $15,800,020 per public records + 4% for expected May union rate increase = $16,432,020 = $222/SF. Public records do not indicate if a fuel station, salt dome or material storage bins are included in this number.United City of Yorkville - Proposed Project 87,524 2023 Yes 22,072,945$ 22,072,945$ 252$ Includes site development, fuel station, salt structure and materials storage bins. Also includes vehicle lifts and full lubication systems. Kluber Project: 1370 Historical Public Works Project Cost ComparisonsPage 1 of 1
1370 - Yorkville Maintenance Facility | Schematic Design | December 7, 2022www.kluberinc.com1<RUNYLOOH0DLQWHQDQFH)DFLOLW\SUBMITTED TO:SCHEMATIC DESIGNUnited City of Yorkville800 Game Farm RoadYorkville, Illinois 60560
1370 - Yorkville Maintenance Facility | Schematic Design | December 7, 2022,QGH[EXECUTIVE SUMMARYwww.kluberinc.com2Cover Letter3PRELIMINARY CODE ANALYSISBuilding and Zoning Code56FACILITY DESIGN SCHEMESite Floor PlanEnlarged Plans8910-11BLEND SCHEME (Alternative)Site PlanFloor Plan 1314COSTCost Estimates16-18Initial Study ReviewInitial Study Preliminary Cost4INITIAL STUDY REVIEW
1370 - Yorkville Maintenance Facility | Schematic Design | December 7, 2022www.kluberinc.com3The following document has been grouped into several sections as described below:A preliminary code and zoning analysis and a review of the initial study scheme are included. Design ImagesWe have created floor plans, and site drawings that describe our proposed design solutions. These images include information on the building form, materials, building spaces, and the development of the building site. The facility design concept is based on on the needs outlined in the Space Needs Study, and the ‘Blend’ option features a reduced garage size for upfront cost savings, as requested by the group. Preliminary Opinion of Probable Cost The Kluber team is currently working to formulate the most cost effective construction materials selections and site development approach for the project. Next Steps:Design DevelopmentUpon acceptance of the Schematic Design by the City Council, our team will proceed with the Design Development Phase of the project. This phase includes the development of detailed floor plans, selected interior elevations, exterior elevations, building sections, significant details, site plans, room by room square footage, landscape plans, roof plans, site development plans, etc. This information will include architectural, structural, mechanical, electrical, plumbing, and civil engineering portions of the project. As always, if you have any questions regarding the attached information, please contact us.Sincerely,Christopher Hansen, AIA, NCARBProject Manager chansen@kluberinc.comNovember 14, 2022Mr. Bart OlsonCity AdministratorUnited City of Yorkville800 Game Farm RoadYorkville, Illinois 60560Re: Yorkville Public Works Limited Schematic DesignKluber Project No. 1370The Kluber team has enjoyed the opportunity to work with the representatives from the United City of Yorkville in the development of the design for the new public works facility. The design solution that we are presenting is the result of several months of programming, and design meetings. We truly felt that it has been an engaging process and did our best to ensure that all voices were heard as part of the development of the building design concept. The current project size is 87,485 S.F. if Public Works and Parks are both built out with room for expansion. We also provided an alternative scheme with a reduced garage that brings the overall project down to 70,325 S.F.When completed this facility will include the following spacesMain Entrance LobbyAdministrative Offices and WorkspacesEmployee Support Fleet GarageShops Dry StorageFleet Maintenance Fueling Station
1370 - Yorkville Maintenance Facility | Schematic Design | December 7, 2022$SSOLFDEOH%XLOGLQJ&RGHVThe project will be reviewed by the Authorities Having Jurisdiction and will be designed to meet the requirements of the following building codes. This project site falls within the Yorkville limits and will be permitted through Yorkville. 2018 International Building Code2018 International Mechanical Code2018 International Fuel Gas Code2017 National Electric CodeIllinois State Plumbing Code, Latest Edition2018 International Fire Code2018 International Energy Conservation Code2018 Illinois Accessibility CodeLocal Amendments to above codesThe current site is zoned M-1: Limited Manufacturing District. No rezoning will be required on this parcel for this use and is part of the PUD for the development area. West of the site is the stormwater detention for the PUD off-site on the west parcel. South of the site are the railroad tracks and the ComEd easement, along with R-2: Single Family Traditional Residence District on the other side of the tracks.East of the site is a warehouse facility zoned B-3: General Business District.North of the site is zoned M-1: Limited Manufacturing District. www.kluberinc.com4$SSOLFDEOH=RQLQJ&RGHV
1370 - Yorkville Maintenance Facility | Schematic Design | December 7, 2022,QLWLDO6WXG\5HYLHZwww.kluberinc.com5Original Diagram Concept From Space Needs Study DeliverableThis design solution included Yorkville Public Works, Parks, and Recreation as well as Kendall Area Transit. It was later determined that KAT would not be a part of this project.The building includes a large community meeting room/training space that would hold a hundred people. The site was developed with enough parking to facilitate the staff of all parties, a large training session, and parking for the public soccer fields to the west. This plan also included space for further future expansion to the south end of the building. The original design contemplated 111,933 S.F.for the facility including the Recreation Department as follows:2ULJLQDO6WXG\Public Works – 70,784 SFParks – 36,786 SFRecreation – 4,363 SF*Grand Total – 111,933 SFInitial Combined P.W. & Parks S.F. = 107,570
1370 - Yorkville Maintenance Facility | Schematic Design | December 7, 2022www.kluberinc.com6,QLWLDO6WXG\3UHOLPLQDU\&RVW Const. Cost 24.3 – 26.5MConst. Cost W/Contingency: 26.7 – 29.1MTotal Project Cost W/Contingency: 31.0 – 33.8M
1370 - Yorkville Maintenance Facility | Schematic Design | December 7, 2022)DFLOLW\IRUWKH)XWXUHwww.kluberinc.com7Our alternative approach showing the construction including Public Works and Parks This approach assumes that Parks and Public Works will be fully built together with a 20+ year lifespan.
1370 - Yorkville Maintenance Facility | Schematic Design | December 7, 20223XEOLF:RUNV 3DUNV&RPELQHG 5RRPIRUIXWXUH*URZWK www.kluberinc.com8Highlights:87,524 SF of building, this number does not include dry material storage, Salt dome or Fueling station. Overall building and site layout have been shifted to the East from study location due to feedback from the soils reports. Fuel Station including (2) 2,500 gallon underground diesel & unleaded tanks + 2 pumps and a canopy structure).5,000 TONS Salt Structure.(15) Material Storage Bins.Manual Vehicle Wash Bay. The fleet garage is large enough to accommodate all current Public Works fleet, and Parks fleet with no room for growth. Parks garage includes a ‘pull through’ parking configuration so vehicles with trailers can remain connected while parked.Pavement area has been reduced from original proposal due to KAT being removed from the scheme, as well as for cost savings. Fencing is brought to meet the existing neighboring fence line to the east. Parking and Path to meet Soccer fields to the Northwest has been added as requested. 95 Total Parking spaces shown.Fueling
1370 - Yorkville Maintenance Facility | Schematic Design | December 7, 2022www.kluberinc.com9Public Works GarageParks GaragePublic Works ShopsFleet Maintenance Parks ShopsAdministrationEmployee Support Public Works and Parks: Combined PlanNNote: Garage Plan accounts for 20% vehicle growth for next 20 years. Boxes show existing fleet. Open spaces are room for growth.Phase 2Parks Trailers have easy pull through spots. They can remain connected at all times for getting in and out of garage quickly. Parks/Public Works Fleet Division
1370 - Yorkville Maintenance Facility | Schematic Design | December 7, 2022www.kluberinc.com10Administration and Employee SupportBreak Room (32)Training Room (24)PW Open Office (10)Files RoomConference RoomElectrical RoomMap/PlanCopyLocker Room(64)StairDirector OfficeAssistantDirector OfficeForemanOfficeForemanOfficeForemanOfficeLaundryRoomMDFLobbyNConference RoomMudRoomSuperintendent OfficeMap/PlanThe administrative area includes offices and cubes for Parks and Public Works, as well as other requested spaces, the spaces include: Drop down desks for whole Parks crew.Cubes for all MWII in Public Works, with room for growth.Shared Foreman’s office. Parks Superintendent’s office , Public Works Director Office, and Assistant Director Office.Large Map/Plan room to also include any additional copying and printing needs.Large Conference room for staff meetings or Parks board meetings. Small Conference room for Public Works Supervisor meetings.Training Room for all staff gatherings of Public Works.Employee Support areasLocker room has been expanded for Parks employees. Break room has been expanded to allow for more employees to utilize at once.A mud room is added to the Laundry room to accommodate for additional personnel using the space. Parks Open Office (12)Parks AdminForemanOffice
1370 - Yorkville Maintenance Facility | Schematic Design | December 7, 2022www.kluberinc.com11Shops and Fleet MaintenanceNThe initial build out of the Fleet Maintenance area will be made to accommodate both Public Works and Parks, as this area will be costly to add onto later. 4 Maintenance Bays; 3 with lifts, one open slab for staging and future Parks mower repairs. Mechanic Office and Technicians office to accommodate future hires. Public WorksShops for each department including Electric, Sewer and Water, and a Sign Shop, as well as an open shop and a Public Works specific Tool Room. ParksParks has their own Tool Room and their own Shop directly off of their garage for ease of access.Parks has a Hazardous Material Storage Room for pesticide concentrate and lawn mower maintenance liquids. Mezzanine over all the Shops (shown with the dashed line), with access from the stairs on either end and an elevator. This can be used by Parks, Public works and storage for the city.WaterServiceRoomBulk Fluid StorageTechnicians OfficeMechanicOfficeStairMaintenance BaysTire StorageFleet Maintenance ShopParts StorageSign ShopSewer and Water ShopPW OpenShopElectric ShopPipe and Parts StoragePW Tool RoomStairParks Hazardous StorageParks OpenShopParks Tool Room
1370 - Yorkville Maintenance Facility | Schematic Design | December 7, 2022%/(1'6FKHPHwww.kluberinc.com12Our alternative approach showing NO room for growthThis scheme assumes that the garage could be expanded later.
1370 - Yorkville Maintenance Facility | Schematic Design | December 7, 2022%/(1' 0LQLPL]HG*DUDJH www.kluberinc.com13Highlights:70,325 S.F. of building structure.The fleet garage is large enough to accommodate all current Public Works fleet, and Parks fleet with no room for growth. All Administrative, Employee Support, Fleet Maintenance and Shop spaces remain the sameSimilar to Previous: Fencing is brought to meet the existing neighboring fence line to the east. Parking and Path to meet Soccer fields to the Northwest has been added as requested. 95 Total Parking spaces shown.Fuel Station including (2) 2,500 gallon underground diesel & unleaded tanks + 2 pumps and a canopy structure).5,000 TONS Salt Structure.(15) Material Storage Bins.Manual Vehicle Wash Bay. Fueling
1370 - Yorkville Maintenance Facility | Schematic Design | December 7, 2022www.kluberinc.com14NPublic Works – Overall First FloorPublic Works GaragePublic Works ShopsFleet Maintenance AdministrationEmployee Support Note: Garage Plan accounts for NO vehicle growth. Boxes are existing Fleet only.All other areas are identical to full build out. Parks Trailers would have to pull their vehicles into their spots, then back the trailer into a spot, disconnect, and pull forward, then repeat the process in the morning to reconnect. Parks GarageParks/Public Works Fleet Division
1370 - Yorkville Maintenance Facility | Schematic Design | December 7, 2022&RVWwww.kluberinc.com15Updated cost parameters for each scheme.
1370 - Yorkville Maintenance Facility | Schematic Design | December 7, 20223XEOLF:RUNV 3DUNV)DFLOLW\www.kluberinc.com16Const. Cost 22.1 – 23.6MConst. Cost W/Contingency: 24.3 – 25.9MTotal Project Cost W/Contingency 28.2 – 30.1M
1370 - Yorkville Maintenance Facility | Schematic Design | December 7, 2022%/(1'6FKHPHwww.kluberinc.com17Const. Cost: 18.2 – 19.5MConst. Cost W/Contingency: 20.1 – 21.4MTotal Project Cost W/Contingency: 23.3 – 24.8M
1370 - Yorkville Maintenance Facility | Schematic Design | December 7, 2022&RPELQHG&RPSDULVRQ *DUDJH$GGLWLRQ(VFDODWLRQwww.kluberinc.com18BLEND Total Project Cost: 23.3 – 24.8 MUpdated Total Project Cost: 28.2 – 30.1 MOriginal Total Project Cost: 31.0 – 33.8 MSavings of 3 – 4 MEscalation Factors @ 6.0% per yearTotal Project Cost if waiting to complete Garage Addition in 10 Years
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Agenda Item Summary Memo
Title:
Meeting and Date:
Synopsis:
Council Action Previously Taken:
Date of Action: Action Taken:
Item Number:
Type of Vote Required:
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Submitted by:
Agenda Item Notes:
Reviewed By:
Legal
Finance
Engineer
City Administrator
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Parks and Recreation
Agenda Item Number
New Business #3
Tracking Number
PW 2023-53
2023 Water Main Improvements – Contract B
Public Works Committee – June 20, 2023
Majority
Approval
2023 Water Main Improvements Contract B – Recommendation to Award
Brad Sanderson Engineering
Name Department
Bids were received, opened and tabulated for work to be done on the 2023 Water Main
Improvements – Contract B at 11:00 a.m., June 13, 2023. Representatives of contractors bidding
the project and our firm were in attendance. A tabulation of the bids and the engineer’s estimate
is attached for your information and record. This project is a combination of water and roadway
related work.
The low bid was above our engineer’s estimate and exceeded the FY2024 water main
replacement budget. The intention is to award the contract in full and to process a change order
removing the block of Colton Street from the project to remain within budget. Water related
work consists of 72% of the work and roadway 28%.
We recommend the acceptance of the bid and approval of award be made to the low bidder,
Winninger Excavating, Inc., 1211 Deer Street, Yorkville, IL 60560, in the amount of
$1,823,410.20.
If you have any questions or require additional information, please let us know.
Memorandum
To: Bart Olson, City Administrator
From: Brad Sanderson, EEI
CC: Eric Dhuse, Director of Public Works
Jori Behland, City Clerk
Rob Fredrickson, Finance Director
Date: June 20, 2023
Subject: 2023 Water Main Improvements – Contract B
Page 1 of 1BID TABULATIONENGINEER'S ESTIMATE Winninger Excavating, Inc. Geneva Construction Company Performance Construction & Engineering, LLCBIDS RECEIVED 11:00 A.M. 06/13/2023 52 Wheeler Road 1211 Deer St PO Box 998 217 W. John StreetSugar Grove, IL 60554 Yorkville, IL-60560 Aurora, IL-60507 Plano, IL-60545BID TOTAL$1,823,410.20 $1,983,518.44BID BOND SIGNED BID ADDENDUM NO. 1BID TABULATIONGerardi Sewer & Water Co Holiday Sewer & Water Construction, Inc. Builders Paving, LLC H. Linden & Sons Sewer and Water, Inc.BIDS RECEIVED 11:00 A.M. 06/13/2023 1785 Armitage Ct 1000 N Rand Rd 4401 Roosevelt Rd 722 E. South St., Unit DAddison, IL-60101 Wauconda, IL-60084 Hillside, IL 60162 Plano, IL-60545BID TOTAL$2,305,188.66$2,152,743.16BID BOND SIGNED BID ADDENDUM NO. 1BID TABULATIONConley Excavating, Inc. Kane County Excavating D. Construction, Inc.BIDS RECEIVED 11:00 A.M. 06/13/2023 1555 Gramercy Place PO Box 554 1488 S. Broadway,Morris, IL 60450 Hampshire, IL-60140 Coal City, IL-60416BASE BID TOTAL$2,449,062.96BID BOND SIGNED BID ADDENDNUM NO. 1BID SUMMARY2023 WATER MAIN REPLACEMENT-CONTRACT BUNITED CITY OF YORKVILLEENGINEERING ENTERPRISES, INC.52 WHEELER ROAD, SUGAR GROVE, ILLINOIS
BIDS RECD 6/13/2023ITEMUNIT UNIT UNIT UNIT UNITNO.DESCRIPTIONUNIT QUANTITY PRICE AMOUNT PRICE AMOUNT PRICE AMOUNT PRICE AMOUNT PRICE AMOUNT1 1 TREE ROOT PRUNINGEACH 2700.00$ 1,400.00$ 120.00$ 240.00$ 220.00$ 440.00$ 500.00$ 1,000.00$ 250.00$ 500.00$ 2 2 TREE REMOVAL (6 TO 15 UNITS DIAMETER) UNIT 1035.00$ 350.00$ 25.00$ 250.00$ 55.00$ 550.00$ 1,000.00$ 10,000.00$ 50.00$ 500.00$ 3 3 TREE REMOVAL (>15 UNITS DIAMTER) UNIT 2285.00$ 1,870.00$ 35.00$ 770.00$ 58.00$ 1,276.00$ 1,500.00$ 33,000.00$ 50.00$ 1,100.00$ 4 4 CONNECTION TO EXISTING WATER MAIN, 16-INCH EACH 119,000.00$ 19,000.00$ 10,000.00$ 10,000.00$ 8,500.00$ 8,500.00$ 6,000.00$ 6,000.00$ 8,500.00$ 8,500.00$ 5 5 CONNECTION TO EXISTING WATER MAIN, 12-INCH EACH 34,500.00$ 13,500.00$ 10,000.00$ 30,000.00$ 5,500.00$ 16,500.00$ 4,600.00$ 13,800.00$ 6,500.00$ 19,500.00$ 6 6 CONNECTION TO EXISTING WATER MAIN, 8-INCH EACH 83,500.00$ 28,000.00$ 5,000.00$ 40,000.00$ 4,500.00$ 36,000.00$ 4,100.00$ 32,800.00$ 4,500.00$ 36,000.00$ 7 7 CONNECTION TO EXISTING WATER MAIN, 4-INCH EACH 13,700.00$ 3,700.00$ 3,000.00$ 3,000.00$ 4,000.00$ 4,000.00$ 3,900.00$ 3,900.00$ 4,000.00$ 4,000.00$ 8 8 WATER MAIN, CLASS 52, WITH POLYETHYLENE WRAP, 8-INCH FOOT 2,780182.00$ 505,960.00$ 144.00$ 400,320.00$ 175.00$ 486,500.00$ 215.00$ 597,700.00$ 120.00$ 333,600.00$ 9 9 WATER MAIN, CLASS 52, WITH POLYETHYLENE WRAP, 12-INCH FOOT 101,100.00$ 11,000.00$ 200.00$ 2,000.00$ 200.00$ 2,000.00$ 265.00$ 2,650.00$ 250.00$ 2,500.00$ 10 10 GATE VALVE (RESILIENT SEAT) IN 60" VAULT, 8-INCH EACH 135,500.00$ 71,500.00$ 6,500.00$ 84,500.00$ 6,500.00$ 84,500.00$ 4,000.00$ 52,000.00$ 6,000.00$ 78,000.00$ 11 11 FIRE HYDRANT ASSEMBLY, WITH AUXILIARY VALVE, 6-INCH MJ EACH 1010,000.00$ 100,000.00$ 8,000.00$ 80,000.00$ 9,500.00$ 95,000.00$ 9,400.00$ 94,000.00$ 8,000.00$ 80,000.00$ 12 12 FIRE HYDRANT TO BE REMOVEDEACH 5600.00$ 3,000.00$ 750.00$ 3,750.00$ 750.00$ 3,750.00$ 6,000.00$ 30,000.00$ 500.00$ 2,500.00$ 13 13 DUCTILE IRON FITTINGSLB 3,3080.01$ 33.08$ 11.00$ 36,388.00$ 12.00$ 39,696.00$ 11.00$ 36,388.00$ 10.00$ 33,080.00$ 14 14 WATER MAIN PROTECTION, PVC C-900, 16-INCH FOOT 15465.00$ 10,010.00$ 141.00$ 21,714.00$ 150.00$ 23,100.00$ 300.00$ 46,200.00$ 95.00$ 14,630.00$ 15 15 NON-SPECIAL, NON-HAZARDOUS SOIL WASTE DISPOSAL - TYPE 1 CUYD 2574.00$ 1,850.00$ 80.00$ 2,000.00$ 80.00$ 2,000.00$ 100.00$ 2,500.00$ 75.00$ 1,875.00$ 16 16 NON-SPECIAL, NON-HAZARDOUS SOIL WASTE DISPOSAL - TYPE 2 CUYD 2574.00$ 1,850.00$ 80.00$ 2,000.00$ 80.00$ 2,000.00$ 100.00$ 2,500.00$ 75.00$ 1,875.00$ 17 17 FOUNDATION MATERIALCUYD 3550.00$ 1,750.00$ 1.00$ 35.00$ 40.00$ 1,400.00$ 100.00$ 3,500.00$ 70.00$ 2,450.00$ 18 18 EXPLORATORY EXCAVATION EACH 11,500.00$ 1,500.00$ 1,000.00$ 1,000.00$ 500.00$ 500.00$ 3,500.00$ 3,500.00$ 1,000.00$ 1,000.00$ 19 19 WATER SERVICE CONNECTION, 1-INCH EACH 412,600.00$ 106,600.00$ 2,000.00$ 82,000.00$ 2,200.00$ 90,200.00$ 4,000.00$ 164,000.00$ 2,500.00$ 102,500.00$ 20 20 WATER SERVICE PIPE, 1-INCH PEXFOOT 1,0505.00$ 5,250.00$ 61.00$ 64,050.00$ 20.00$ 21,000.00$ 40.00$ 42,000.00$ 30.00$ 31,500.00$ 21 21 B-BOX FRAME (SPECIAL)EACH 4300.00$ 1,200.00$ 300.00$ 1,200.00$ 175.00$ 700.00$ 1,000.00$ 4,000.00$ 350.00$ 1,400.00$ 22 22 VALVE VAULT TO BE ABANDONEDEACH 10250.00$ 2,500.00$ 300.00$ 3,000.00$ 450.00$ 4,500.00$ 3,500.00$ 35,000.00$ 500.00$ 5,000.00$ 23 23 VALVE BOX TO BE ABANDONEDEACH 3150.00$ 450.00$ 100.00$ 300.00$ 150.00$ 450.00$ 2,500.00$ 7,500.00$ 200.00$ 600.00$ 24 24 SANITARY SEWER SERVICE REPAIR, PVC SDR-26, D-2241, 6-INCH EACH 5850.00$ 4,250.00$ 1,000.00$ 5,000.00$ 500.00$ 2,500.00$ 3,500.00$ 17,500.00$ 275.00$ 1,375.00$ 25 25 DISCONNECT AND ABANDON EXISTING WATER MAIN EACH 131,500.00$ 19,500.00$ 2,400.00$ 31,200.00$ 1,750.00$ 22,750.00$ 5,000.00$ 65,000.00$ 1,500.00$ 19,500.00$ 26 26 INLET PROTECTIONEACH 18150.00$ 2,700.00$ 180.00$ 3,240.00$ 175.00$ 3,150.00$ 220.00$ 3,960.00$ 200.00$ 3,600.00$ 27 27 WATER MAIN TESTING - PRESSURE AND DISINFECTION LSUM 18,000.00$ 8,000.00$ 5,000.00$ 5,000.00$ 10,000.00$ 10,000.00$ 50,000.00$ 50,000.00$ 5,800.00$ 5,800.00$ 28 28 STORM SEWER, RCP, CLASS A, TYPE 2, 12" FOOT 35660.00$ 21,360.00$ 124.00$ 44,144.00$ 120.00$ 42,720.00$ 100.00$ 35,600.00$ 60.00$ 21,360.00$ 29 29 INLET, TYP A, 2' DIA W/ TYPE 6 FRAME AND GRATE EACH 21,800.00$ 3,600.00$ 3,000.00$ 6,000.00$ 2,100.00$ 4,200.00$ 2,705.00$ 5,410.00$ 1,700.00$ 3,400.00$ BID TABULATIONWinninger Excavating, Inc. . Linden & Sons Sewer and Water, IncGerardi Sewer & Water Co D. Construction, Inc.BID TABULATION 2023 WATER MAIN REPLACEMENT-CONTRACT BUNITED CITY OF YORKVILLEENGINEER'S ESTIMATE1211 Deer St 722 E. South St., Unit D 1785 Armitage Ct 1488 S. Broadway, 52 Wheeler RoadSugar Grove, IL 60554Yorkville, IL-60560 Plano, IL-60545 Addison, IL-60101 Coal City, IL-60416ENGINEERING ENTERPRISES, INC.52 WHEELER ROAD, SUGAR GROVE, ILLINOIS
BIDS RECD 6/13/2023ITEMUNIT UNIT UNIT UNIT UNITNO.DESCRIPTIONUNIT QUANTITY PRICE AMOUNT PRICE AMOUNT PRICE AMOUNT PRICE AMOUNT PRICE AMOUNTBID TABULATIONWinninger Excavating, Inc. . Linden & Sons Sewer and Water, IncGerardi Sewer & Water Co D. Construction, Inc.BID TABULATION 2023 WATER MAIN REPLACEMENT-CONTRACT BUNITED CITY OF YORKVILLEENGINEER'S ESTIMATE1211 Deer St 722 E. South St., Unit D 1785 Armitage Ct 1488 S. Broadway, 52 Wheeler RoadSugar Grove, IL 60554Yorkville, IL-60560 Plano, IL-60545 Addison, IL-60101 Coal City, IL-6041630 30 INLET, TYP A, 2' DIA W/ TYPE 11 FRAME AND GRATE EACH 11,900.00$ 1,900.00$ 3,000.00$ 3,000.00$ 2,100.00$ 2,100.00$ 2,705.00$ 2,705.00$ 1,700.00$ 1,700.00$ 31 31 STORM MANHOLE, TYP A, 4' DIA W/ TYPE 6 FRAME AND GRATE EACH 13,600.00$ 3,600.00$ 4,000.00$ 4,000.00$ 3,500.00$ 3,500.00$ 3,300.00$ 3,300.00$ 4,000.00$ 4,000.00$ 32 32 INLET (SPECIAL)EACH 11,800.00$ 1,800.00$ 4,000.00$ 4,000.00$ 1,750.00$ 1,750.00$ 2,705.00$ 2,705.00$ 2,000.00$ 2,000.00$ 33 33 STORM MANHOLE, TYP A , 4' DIA. W/ TYPE 1 FRAME AND LID EACH 23,000.00$ 6,000.00$ 4,000.00$ 8,000.00$ 3,250.00$ 6,500.00$ 3,300.00$ 6,600.00$ 3,200.00$ 6,400.00$ 34 34 PREPARATION OF BASESQYD 1,5841.50$ 2,376.00$ 2.00$ 3,168.00$ 2.25$ 3,564.00$ 2.00$ 3,168.00$ 10.00$ 15,840.00$ 35 35 PARTIAL DEPTH PATCHING (SPECIAL) SQYD 1,48750.00$ 74,350.00$ 51.00$ 75,837.00$ 46.00$ 68,402.00$ 40.00$ 59,480.00$ 40.00$ 59,480.00$ 36 36 GEOTECHNICAL FABRIC FOR GROUND STABILIZATION SQYD 8241.50$ 1,236.00$ 7.00$ 5,768.00$ 2.00$ 1,648.00$ 5.00$ 4,120.00$ 3.00$ 2,472.00$ 37 37 REMOVAL AND DISPOSAL OF UNSUITABLE MATERIALS CUYD 27524.00$ 6,600.00$ 48.00$ 13,200.00$ 75.00$ 20,625.00$ 50.00$ 13,750.00$ 35.00$ 9,625.00$ 38 38 AGGREGATE SUBGRADE IMPROVEMENT CUYD 27550.00$ 13,750.00$ 45.00$ 12,375.00$ 75.00$ 20,625.00$ 50.00$ 13,750.00$ 60.00$ 16,470.00$ 39 39 HOT-MIX ASPHALT SURFACE REMOVAL - BUTT JOINT SQYD 25430.00$ 7,620.00$ 20.00$ 5,080.00$ 30.00$ 7,620.00$ 20.00$ 5,080.00$ 15.00$ 3,810.00$ 40 40 PAVEMENT REMOVALSQYD 30014.00$ 4,200.00$ 10.00$ 3,000.00$ 20.00$ 6,000.00$ 20.00$ 6,000.00$ 10.00$ 3,000.00$ 41 41 HOT-MIX ASPHALT SURFACE REMOVAL, 3" SQYD 13,8286.00$ 82,968.00$ 6.00$ 82,968.00$ 5.75$ 79,511.00$ 4.00$ 55,312.00$ 4.00$ 55,312.00$ 42 42 HOT-MIX ASPHALT PAVEMENT REMOVAL, 4" SQYD 1,5849.00$ 14,256.00$ 12.00$ 19,008.00$ 10.00$ 15,840.00$ 5.50$ 8,712.00$ 6.00$ 9,504.00$ 43 43 HOT-MIX ASPHALT SURFACE REMOVAL - FULL DEPTH WATER MAIN TRENCH SQYD 1,4025.00$ 7,010.00$ 6.00$ 8,412.00$ 8.00$ 11,216.00$ 20.00$ 28,040.00$ 10.00$ 14,020.00$ 44 44 ROADWAY EDGE CRACK SEALINGFOOT 3,2001.20$ 3,840.00$ 2.00$ 6,400.00$ 1.50$ 4,800.00$ 2.00$ 6,400.00$ 1.50$ 4,800.00$ 45 45 BITMINIOUS MATERIALS (PRIME COAT) LBS 34,6730.01$ 346.73$ 0.01$ 346.73$ 0.01$ 346.73$ 0.01$ 346.73$ 0.20$ 6,934.60$ 46 46 BITMINIOUS MATERIALS (TACK COAT) LBS 10,1430.01$ 101.43$ 0.01$ 101.43$ 0.01$ 101.43$ 0.01$ 101.43$ 0.20$ 2,028.60$ 47 47 HOT-MIX ASPHALT SURFACE COURSE, MIX 'D', N50, 1.5" TON 1,31695.00$ 125,020.00$ 110.00$ 144,760.00$ 110.00$ 144,760.00$ 85.00$ 111,860.00$ 95.00$ 125,020.00$ 48 48 HOT-MIX ASPHALT BINDER COURSE, IL-9.5, N50, 1.5" TON 1,10095.00$ 104,500.00$ 110.00$ 121,000.00$ 110.00$ 121,000.00$ 80.00$ 88,000.00$ 95.00$ 104,500.00$ 49 49 HOT-MIX ASPHALT BINDER COURSE, IL-19.0, N50, 2.5" TON 37993.00$ 35,247.00$ 115.00$ 43,585.00$ 110.00$ 41,690.00$ 80.00$ 30,320.00$ 85.00$ 32,215.00$ 50 50 CLASS "C" PATCHSQFT 59340.00$ 23,720.00$ 20.00$ 11,860.00$ 38.50$ 22,830.50$ 30.00$ 17,790.00$ 30.00$ 17,790.00$ 51 51 COMB. CONC. CURB AND GUTTER REMOVAL AND REPLACEMENT FOOT 1,11367.00$ 74,571.00$ 62.00$ 69,006.00$ 75.00$ 83,475.00$ 80.00$ 89,040.00$ 50.00$ 55,650.00$ 52 52 COMBINATION CONCRETE CURB AND GUTTER, M-3.12 FOOT 39560.00$ 23,700.00$ 49.00$ 19,355.00$ 75.00$ 29,625.00$ 40.00$ 15,800.00$ 50.00$ 19,750.00$ 53 53 SIDEWALK REMOVALSQFT 13,0711.20$ 15,685.20$ 3.00$ 39,213.00$ 4.00$ 52,284.00$ 3.00$ 39,213.00$ 3.00$ 39,213.00$ 54 54 PORTLAND CEMENT CONCRETE SIDEWALK 5-INCH SQFT 13,14413.00$ 170,872.00$ 12.00$ 157,728.00$ 12.00$ 157,728.00$ 14.00$ 184,016.00$ 10.00$ 131,440.00$ 55 55 PORTLAND CEMENT CONCRETE PAVEMENT REMOVAL AND REPLACEMENT SQYD 21350.00$ 7,350.00$ 125.00$ 2,625.00$ 350.00$ 7,350.00$ 200.00$ 4,200.00$ 225.00$ 4,725.00$ 56 56 DETECTABLE WARNINGSQFT 17630.00$ 5,280.00$ 42.00$ 7,392.00$ 50.00$ 8,800.00$ 50.00$ 8,800.00$ 55.00$ 9,680.00$ 57 57 SANITARY MANHOLE TO BE ADJUSTED EACH 111,100.00$ 12,100.00$ 2,000.00$ 22,000.00$ 1,000.00$ 11,000.00$ 1,500.00$ 16,500.00$ 1,100.00$ 12,100.00$ 58 58 MANHOLE TO BE ADJUSTEDEACH 27500.00$ 13,500.00$ 1,000.00$ 27,000.00$ 650.00$ 17,550.00$ 800.00$ 21,600.00$ 400.00$ 10,800.00$ ENGINEERING ENTERPRISES, INC.52 WHEELER ROAD, SUGAR GROVE, ILLINOIS
BIDS RECD 6/13/2023ITEMUNIT UNIT UNIT UNIT UNITNO.DESCRIPTIONUNIT QUANTITY PRICE AMOUNT PRICE AMOUNT PRICE AMOUNT PRICE AMOUNT PRICE AMOUNTBID TABULATIONWinninger Excavating, Inc. . Linden & Sons Sewer and Water, IncGerardi Sewer & Water Co D. Construction, Inc.BID TABULATION 2023 WATER MAIN REPLACEMENT-CONTRACT BUNITED CITY OF YORKVILLEENGINEER'S ESTIMATE1211 Deer St 722 E. South St., Unit D 1785 Armitage Ct 1488 S. Broadway, 52 Wheeler RoadSugar Grove, IL 60554Yorkville, IL-60560 Plano, IL-60545 Addison, IL-60101 Coal City, IL-6041659 59 INLET TO BE ADJUSTEDEACH 7500.00$ 3,500.00$ 1,500.00$ 10,500.00$ 525.00$ 3,675.00$ 800.00$ 5,600.00$ 400.00$ 2,800.00$ 60 60 INLET TO BE ADJUSTED W/ NEW TYP 11 FRAME AND GRATE EACH 21,400.00$ 2,800.00$ 2,000.00$ 4,000.00$ 1,250.00$ 2,500.00$ 1,500.00$ 3,000.00$ 600.00$ 1,200.00$ 61 61 CATCH BASIN TO BE REMOVED AND REPLACED EACH 13,800.00$ 3,800.00$ 4,000.00$ 4,000.00$ 3,500.00$ 3,500.00$ 5,000.00$ 5,000.00$ 2,200.00$ 2,200.00$ 62 HOT-MIX ASPHALT DRIVEWAY REMOVAL AND REPLACEMENT SQYD 73240.00$ 29,280.00$ 50.00$ 36,600.00$ 50.00$ 36,600.00$ 50.00$ 36,600.00$ 45.00$ 32,940.00$ 63 HOT-MIX ASPHALT DRIVEWAY 2-INCH SQYD 16030.00$ 4,800.00$ 45.00$ 7,200.00$ 44.00$ 7,040.00$ 40.00$ 6,400.00$ 35.00$ 5,600.00$ 64 PORTLAND CEMENT CONCRETE DRIVEWAY REMOVAL SQYD 18124.00$ 4,344.00$ 15.00$ 2,715.00$ 25.00$ 4,525.00$ 20.00$ 3,620.00$ 10.00$ 1,810.00$ 65 PORTLAND CEMENT CONCRETE DRIVEWAY 6-INCH SQYD 13495.00$ 12,730.00$ 125.00$ 16,750.00$ 100.00$ 13,400.00$ 90.00$ 12,060.00$ 85.00$ 11,390.00$ 66 AGGREGATE DRIVEWAY REMOVAL AND REPLACEMENT SQYD 1750.00$ 850.00$ 21.00$ 357.00$ 20.00$ 340.00$ 50.00$ 850.00$ 25.00$ 425.00$ 67 THERMOPLASTIC PAVEMENT MARKING LINE - 6" FOOT 4266.00$ 2,556.00$ 18.00$ 7,668.00$ 9.00$ 3,834.00$ 9.30$ 3,961.80$ 2.00$ 852.00$ 68 THERMOPLASTIC PAVEMENT MARKING LINE - 24" FOOT 2412.00$ 288.00$ 21.00$ 504.00$ 25.00$ 600.00$ 27.50$ 660.00$ 6.00$ 144.00$ 69 BRICK PAVER REMOVAL AND RESET SQFT 2777.00$ 1,939.00$ 15.00$ 4,155.00$ 18.00$ 4,986.00$ 44.00$ 12,188.00$ 25.00$ 6,925.00$ 70 MAILBOX TO BE REMOVED AND RESET EACH 7200.00$ 1,400.00$ 200.00$ 1,400.00$ 250.00$ 1,750.00$ 500.00$ 3,500.00$ 450.00$ 3,150.00$ 71 SIGN TO BE REMOVED AND RESETEACH 3200.00$ 600.00$ 100.00$ 300.00$ 150.00$ 450.00$ 330.00$ 990.00$ 200.00$ 600.00$ 72 RESTORATIONSQYD 1,29015.00$ 19,350.00$ 20.00$ 25,800.00$ 12.00$ 15,480.00$ 13.20$ 17,028.00$ 15.00$ 19,350.00$ 73 RESTORATION (SPECIAL)SQYD 45036.00$ 16,200.00$ 30.00$ 13,500.00$ 22.00$ 9,900.00$ 13.20$ 5,940.00$ 40.00$ 18,000.00$ 74 TRAFFIC CONTROL AND PROTECTION LSUM 150,000.00$ 50,000.00$ 100,000.00$ 100,000.00$ 200,000.00$ 200,000.00$ 50,000.00$ 50,000.00$ 85,000.00$ 85,000.00$ 75 SILT FENCEFOOT 3515.00$ 525.00$ 3.00$ 105.00$ 5.00$ 175.00$ 10.00$ 350.00$ 5.00$ 175.00$ 76 SIGN PANEL TYP 1 W14-2SQFT 650.00$ 300.00$ 40.00$ 240.00$ 40.00$ 240.00$ 27.50$ 165.00$ 30.00$ 180.00$ 77 SIGN PANEL TYP 1 OM4-1SQFT 14.056.00$ 784.00$ 30.00$ 420.00$ 40.00$ 560.00$ 27.50$ 385.00$ 30.00$ 405.00$ 78 TELESCOPING STEEL SIGN SUPPORT FOOT 11220.00$ 2,240.00$ 20.00$ 2,240.00$ 30.00$ 3,360.00$ 16.50$ 1,848.00$ 20.00$ 2,240.00$ 79 B-BOX TO BE ADJUSTEDEACH 150.00$ 50.00$ 1,000.00$ 1,000.00$ 150.00$ 150.00$ 800.00$ 800.00$ 100.00$ 100.00$ 80 ALLOWANCE - ITEMS ORDERED BY THE ENGINEER UNIT 30,0001.00$ 30,000.00$ 1.00$ 30,000.00$ 1.00$ 30,000.00$ 1.00$ 30,000.00$ 1.00$ 30,000.00$ BASE BID TOTAL1,983,518.44$ 2,152,743.16$ 2,305,188.66$ 2,449,062.96$ 1,823,410.20$ ABOVE/BELOW ENGINEERS ESTIMATE8.78% 18.06% 26.42% 34.31% -ENGINEERING ENTERPRISES, INC.52 WHEELER ROAD, SUGAR GROVE, ILLINOIS
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Engineering Enterprises, Inc.
52 Wheeler Road
Sugar Grove, Illinois 60554
(630) 466-6700
Legend
!(VALVE
GF HYDRANT
Water Main
UNKNOWN WATER MAIN
Diameter
3" WATER MAIN AND SMALLER
4" WATER MAIN
6" WATER MAN
8" WATER MAIN
10" WATER MAIN
12" WATER MAIN
16" WATER MAIN
WATER MAIN REPLACEMENT AND RESURFACING
ROADWAY RESURFACING ONLY
ATTACHMENT E
LOCATION MAP
www.eeiweb.com
DATE:
PROJECT NO.:
FILE:
PATH:
BY:
MAY 2023
YO2256
YO2256_Attachment E 2023.MXD
H:\GIS\PUBLIC\YORKVILLE\2022\
MJT ³
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e GreenfieldCandleberryEXISTING VALVE VAULT
TO BE REMOVED
Have a question or comment about this agenda item?
Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville,
tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council
Agenda Item Summary Memo
Title:
Meeting and Date:
Synopsis:
Council Action Previously Taken:
Date of Action: Action Taken:
Item Number:
Type of Vote Required:
Council Action Requested:
Submitted by:
Agenda Item Notes:
Reviewed By:
Legal
Finance
Engineer
City Administrator
Community Development
Purchasing
Police
Public Works
Parks and Recreation
Agenda Item Number
New Business #4
Tracking Number
PW 2023-54
2023 Water Main Replacement Contract B – Construction Engineering Agreement
Public Works Committee – June 20, 2023
Majority
Approval
Bart Olson Administration
Name Department
Summary
Consideration of a construction engineering agreement with EEI for the 2023 Contract B
watermain replacement contract.
Background
This item was last discussed during the FY 24 budget presentation, when the City
Council reviewed a budget proposal that contains more than $3.8m for watermain replacement in
FY 24. Since then, the project has been bid out and is ready to move into construction phase.
Accordingly, EEI has submitted a construction engineering contract for the project.
The agreement submitted by EEI covers construction engineering services only. The
total cost of the contract is estimated at $198,032 (paid out through hourly rates) which includes
$10,740 in estimated direct expenses. This cost is included in the FY 24 budget. This work is
expected to begin in July 2023 and covers work on King, E and W Main, Liberty, and Center
Streets generally (map attached to the contract).
Recommendation
Staff recommends approval of the construction engineering agreement with EEI for
Contract B of the 2023 watermain replacement program.
Memorandum
To: City Council
From: Bart Olson, City Administrator
CC:
Date: June 14, 2023
Subject: 2023 Watermain Phase B Construction Engineering
2023 Water Main Improvements – Contract B
United City of Yorkville
Professional Services Agreement – Construction Engineering
THIS AGREEMENT, by and between the United City of Yorkville, hereinafter referred
to as the "City" or “OWNER” and Engineering Enterprises, Inc. hereinafter referred to as
the "Contractor" or “ENGINEER” agrees as follows:
A. Services:
The Engineer shall furnish the necessary personnel, materials, equipment and expertise to
make the necessary investigations, analysis and calculations along with exhibits, cost
estimates and narrative, to complete all necessary engineering services to the City as
indicated on the included Attachment A. Construction engineering will be provided for
approximately 2,800 linear feet of 8-inch water main improvements, 360 linear feet of
12-inch storm sewer improvements, and roadway resurfacing improvements along King
Street, Colton Street, Liberty street, Center Street, and Main Street (see Attachment E for
project limits). Engineering will be in accordance with all City, Standard Specifications
for Water and Sewer Construction in Illinois, Illinois Department of Transportation, and
Illinois Environmental Protection Agency requirements.
B. Term:
Services will be provided beginning on the date of execution of this agreement and
continuing, until terminated by either party upon 7 days written notice to the non-
terminating party or upon completion of the Services. Upon termination the Contractor
shall be compensated for all work performed for the City prior to termination.
C. Compensation and maximum amounts due to Contractor:
ENGINEER shall receive as compensation for all work and services to be performed
herein, an amount based on the Estimate of Level of Effort and Associated Cost included
in Attachment C. Construction Engineering will be paid for Hourly (HR) at the actual
rates for services to be performed, currently estimated at $187,292. Direct expenses are
estimated at $10,740. The hourly rates for this project are shown in the attached 2023
Standard Schedule of Charges (Attachment F). All payments will be made according to
the Illinois State Prompt Payment Act and not less than once every thirty days.
D. Changes in Rates of Compensation:
In the event that this contract is designated in Section B hereof as an Ongoing Contract,
ENGINEER, on or before February 1st of any given year, shall provide written notice of
any change in the rates specified in Section C hereof (or on any attachments hereto) and
said changes shall only be effective on and after May 1st of that same year.
2023 Water Main Improvements – Contract B
United City of Yorkville
Professional Services Agreement
Construction Engineering
E. Ownership of Records and Documents:
Contractor agrees that all books and records and other recorded information developed
specifically in connection with this agreement shall remain the property of the City.
Contractor agrees to keep such information confidential and not to disclose or
disseminate the information to third parties without the consent of the City. This
confidentiality shall not apply to material or information, which would otherwise be
subject to public disclosure through the freedom of information act or if already
previously disclosed by a third party. Upon termination of this agreement, Contractor
agrees to return all such materials to the City. The City agrees not to modify any original
documents produced by Contractor without contractors consent. Modifications of any
signed duplicate original document not authorized by ENGINEER will be at OWNER’s
sole risk and without legal liability to the ENGINEER. Use of any incomplete, unsigned
document will, likewise, be at the OWNER’s sole risk and without legal liability to the
ENGINEER.
F. Governing Law:
This contract shall be governed and construed in accordance with the laws of the State of
Illinois. Venue shall be in Kendall County, Illinois.
G. Independent Contractor:
Contractor shall have sole control over the manner and means of providing the work and
services performed under this agreement. The City’s relationship to the Contractor under
this agreement shall be that of an independent contractor. Contractor will not be
considered an employee to the City for any purpose.
H. Certifications:
Employment Status: The Contractor certifies that if any of its personnel are an employee
of the State of Illinois, they have permission from their employer to perform the service.
Anti-Bribery: The Contractor certifies it is not barred under 30 Illinois Compiled Statutes
500/50-5(a) - (d) from contracting as a result of a conviction for or admission of bribery
or attempted bribery of an officer or employee of the State of Illinois or any other state.
Loan Default: If the Contractor is an individual, the Contractor certifies that he/she is not
in default for a period of six months or more in an amount of $600 or more on the
repayment of any educational loan guaranteed by the Illinois State Scholarship
Commission made by an Illinois institution of higher education or any other loan made
from public funds for the purpose of financing higher education (5 ILCS 385/3).
2023 Water Main Improvements – Contract B
United City of Yorkville
Professional Services Agreement
Construction Engineering
Felony Certification: The Contractor certifies that it is not barred pursuant to 30 Illinois
Compiled Statutes 500/50-10 from conducting business with the State of Illinois or any
agency as a result of being convicted of a felony.
Barred from Contracting: The Contractor certifies that it has not been barred from
contracting as a result of a conviction for bid-rigging or bid rotating under 720 Illinois
Compiled Statutes 5/33E or similar law of another state.
Drug Free Workplace: The Contractor certifies that it is in compliance with the Drug
Free Workplace Act (30 Illinois Compiled Statutes 580) as of the effective date of this
contract. The Drug Free Workplace Act requires, in part, that Contractors, with 25 or
more employees certify and agree to take steps to ensure a drug free workplace by
informing employees of the dangers of drug abuse, of the availability of any treatment or
assistance program, of prohibited activities and of sanctions that will be imposed for
violations; and that individuals with contracts certify that they will not engage in the
manufacture, distribution, dispensation, possession, or use of a controlled substance in
the performance of the contract.
Non-Discrimination, Certification, and Equal Employment Opportunity: The Contractor
agrees to comply with applicable provisions of the Illinois Human Rights Act (775
Illinois Compiled Statutes 5), the U.S. Civil Rights Act, the Americans with Disabilities
Act, Section 504 of the U.S. Rehabilitation Act and the rules applicable to each. The
equal opportunity clause of Section 750.10 of the Illinois Department of Human Rights
Rules is specifically incorporated herein. The Contractor shall comply with Executive
Order 11246, entitled Equal Employment Opportunity, as amended by Executive Order
11375, and as supplemented by U.S. Department of Labor regulations (41 C.F.R.
Chapter 60). The Contractor agrees to incorporate this clause into all subcontracts under
this Contract.
International Boycott: The Contractor certifies that neither it nor any substantially owned
affiliated company is participating or shall participate in an international boycott in
violation of the provisions of the U.S. Export Administration Act of 1979 or the
regulations of the U.S. Department of Commerce promulgated under that Act (30 ILCS
582).
Record Retention and Audits: If 30 Illinois Compiled Statutes 500/20-65 requires the
Contractor (and any subcontractors) to maintain, for a period of 3 years after the later of
the date of completion of this Contract or the date of final payment under the Contract, all
books and records relating to the performance of the Contract and necessary to support
amounts charged to the City under the Contract. The Contract and all books and records
related to the Contract shall be available for review and audit by the City and the Illinois
Auditor General. If this Contract is funded from contract/grant funds provided by the
U.S. Government, the Contract, books, and records shall be available for review and
audit by the Comptroller General of the U.S. and/or the Inspector General of the federal
2023 Water Main Improvements – Contract B
United City of Yorkville
Professional Services Agreement
Construction Engineering
sponsoring agency. The Contractor agrees to cooperate fully with any audit and to
provide full access to all relevant materials.
United States Resident Certification: (This certification must be included in all contracts
involving personal services by non-resident aliens and foreign entities in accordance with
requirements imposed by the Internal Revenue Services for withholding and reporting
federal income taxes.) The Contractor certifies that he/she is a: x United States Citizen
___ Resident Alien ___ Non-Resident Alien The Internal Revenue Service requires that
taxes be withheld on payments made to non resident aliens for the performance of
personal services at the rate of 30%.
Tax Payer Certification : Under penalties of perjury, the Contractor certifies that its
Federal Tax Payer Identification Number or Social Security Number is (provided
separately) and is doing business as a (check one): ___ Individual ___ Real Estate
Agent ___ Sole Proprietorship ___ Government Entity ___ Partnership ___ Tax
Exempt Organization (IRC 501(a) only) x Corporation ___ Not for Profit Corporation
___ Trust or Estate ___ Medical and Health Care Services Provider Corp.
I. Indemnification:
Contractor shall indemnify and hold harmless the City and City’s agents, servants, and
employees against all loss, damage, and expense which it may sustain or for which it will
become liable on account of injury to or death of persons, or on account of damage to or
destruction of property resulting from the performance of work under this agreement by
Contractor or its Subcontractors, or due to or arising in any manner from the wrongful
act or negligence of Contractor or its Subcontractors of any employee of any of them. In
the event that the either party shall bring any suit, cause of action or counterclaim against
the other party, the non-prevailing party shall pay to the prevailing party the cost and
expenses incurred to answer and/or defend such action, including reasonable attorney
fees and court costs. In no event shall the either party indemnify any other party for the
consequences of that party’s negligence, including failure to follow the ENGINEER’s
recommendations.
J. Insurance:
The ENGINEER agrees that it has either attached a copy of all required insurance
certificates or that said insurance is not required due to the nature and extent of the types
of services rendered hereunder. (Not applicable as having been previously supplied)
K. Additional Terms or Modification:
The terms of this agreement shall be further modified as provided on the attached
Exhibits. Except for those terms included on the Exhibits, no additional terms are
included as a part of this agreement. All prior understandings and agreements between
the parties are merged into this agreement, and this agreement may not be modified orally
2023 Water Main Improvements – Contract B
United City of Yorkville
Professional Services Agreement
Construction Engineering
or in any manner other than by an agreement in writing signed by both parties. In the
event that any provisions of this agreement shall be held to be invalid or unenforceable,
the remaining provisions shall be valid and binding on the parties. The list of
Attachments are as follows:
Attachment A: Standard Terms and Conditions
Attachment B: Scope of Services
Attachment C: Estimate of Level of Effort and Associated Cost
Attachment D: Anticipated Project Schedule
Attachment E: Location Map
Attachment F: 2023 Standard Schedule of Charges
L. Notices:
All notices required to be given under the terms of this agreement shall be given mail,
addressed to the parties as follows:
For the City: For the ENGINEER:
City Administrator and City Clerk Engineering Enterprises, Inc.
United City of Yorkville 52 Wheeler Road
800 Game Farm Road Sugar Grove Illinois 60554
Yorkville, IL 60560
Either of the parties may designate in writing from time to time substitute addresses or
persons in connection with required notices.
Agreed to this ___day of _________, 2023.
United City of Yorkville: Engineering Enterprises, Inc.:
_________________________________ ________________________________
John Purcell Brad Sanderson, P.E.
Mayor Chief Operating Officer / President
_________________________________ ________________________________
Jori Behland Angie Smith
City Clerk Executive Assistant
STANDARD TERMS AND CONDITIONS
Agreement: These Standard Terms and Conditions, together with the Professional Services
Agreement, constitute the entire integrated agreement between the OWNER and Engineering
Enterprises, Inc. (EEI) (hereinafter “Agreement”), and take precedence over any other provisions
between the Parties. These terms may be amended, but only if both parties consent in writing.
Standard of Care: In providing services under this Agreement, the ENGINEER will
endeavor to perform in a matter consistent with that degree of care and skill ordinarily exercised
by members of the same profession currently practicing under same circumstances in the same
locality. ENGINEER makes no other warranties, express or implied, written or oral under this
Agreement or otherwise, in connection with ENGINEER’S service.
Construction Engineering and Inspection: The ENGINEER shall not supervise, direct,
control, or have authority over any contractor work, nor have authority over or be responsible for
the means, methods, techniques sequences, or procedures of construction selected or used by any
contractor, or the safety precautions and programs incident thereto, for security or safety of the
site, nor for any failure of a contractor to comply with laws and regulations applicable to such
contractor’s furnishing and performing of its work.
The ENGINEER neither guarantees the performance of any contractor nor assumes
responsibility for contractor’s failure to furnish and perform the work in accordance with the
contract documents.
The ENGINEER is not responsible for the acts or omissions of any contractor, subcontractor, or
supplies, or any of their agents or employees or any other person at the site or otherwise
furnishing or performing any work.
Shop drawing and submittal review by the ENGINEER shall apply to only the items in the
submissions and only for the purpose of assessing if upon installation or incorporation in the
project work they are generally consistent with the construction documents. OWNER agrees that
the contractor is solely responsible for the submissions and for compliance with the construction
documents. OWNER further agrees that the ENGINEER’S review and action in relation to these
submissions shall not constitute the provision of means, methods, techniques, sequencing or
procedures of construction or extend or safety programs or precautions. The ENGINEER’S
consideration of a component does not constitute acceptance of the assembled items.
The ENGINEER’S site observation during construction shall be at the times agreed upon in the
Project Scope. Through standard, reasonable means the ENGINEER will become generally
familiar with observable completed work. If the ENGINEER observes completed work that is
inconsistent with the construction documents, that information shall be communicated to the
contractor and OWNER for them to address.
Opinion of Probable Construction Costs: ENGINEER’S opinion of probable construction
costs represents ENGINEER’S best and reasonable judgment as a professional engineer.
OWNER acknowledges that ENGINEER has no control over construction costs of contractor’s
methods of determining pricing, or over competitive bidding by contractors, or of market
conditions or changes thereto. ENGINEER cannot and does not guarantee that proposals, bids or
actual construction costs will not vary from ENGINEER’S opinion of probable construction
costs.
Copies of Documents & Electronic Compatibility: Copies of Documents that may be
relied upon by OWNER are limited to the printed copies (also known as hard copies) that are
signed or sealed by the ENGINEER. Files in electronic media format of text, data, graphics, or of
other types that are furnished by ENGINEER to OWNER are only for convenience of OWNER.
Any conclusion or information obtained or derived from such electronic files will be at the user's
sole risk. When transferring documents in electronic media format, ENGINEER makes no
representations as to long term compatibility, usability, or readability of documents resulting
from the use of software application packages, operating systems, or computer hardware
differing from those used by ENGINEER at the beginning of the project.
Changed Conditions: If, during the term of this Agreement, circumstances or conditions
that were not originally contemplated by or known to the ENGINEER are revealed, to the extent
that they affect the scope of services, compensation, schedule, allocation of risks, or other
material terms of this Agreement, the ENGINEER may call for renegotiation of appropriate
portions of this Agreement. The ENGINEER shall notify the OWNER of the changed conditions
necessitating renegotiation, and the ENGINEER and the OWNER shall promptly and in good
faith enter into renegotiation of this Agreement to address the changed conditions. If terms
cannot be agreed to, the parties agree that either party has the absolute right to terminate this
Agreement, in accordance with the termination provision hereof.
Hazardous Conditions: OWNER represents to ENGINEER that to the best of its
knowledge no Hazardous Conditions (environmental or otherwise) exist on the project site. If a
Hazardous Condition is encountered or alleged, ENGINEER shall have the obligation to notify
OWNER and, to the extent of applicable Laws and Regulations, appropriate governmental
officials. It is acknowledged by both parties that ENGINEER's scope of services does not include
any services related to a Hazardous Condition. In the event ENGINEER or any other party
encounters a Hazardous Condition, ENGINEER may, at its option and without liability for
consequential or any other damages, suspend performance of services on the portion of the
project affected thereby until OWNER: (i) retains appropriate specialist consultant(s) or
contractor(s) to identify and, as appropriate, abate, remediate, or remove the Hazardous
Condition; and (ii) warrants that the project site is in full compliance with applicable Laws and
Regulations.
Consequential Damages: Notwithstanding any other provision of this Agreement, and to the
fullest extent permitted by law, neither the OWNER nor the ENGINEER, their respective
officers, directors, partners, employees, contractors, or subcontractors shall be liable to the other
or shall make any claim for any incidental, indirect, or consequential damages arising out of or
connected in any way to the Project or to this Agreement. This mutual waiver of consequential
damages shall include, but is not limited to, loss of use, loss of profit, loss of business, loss of
income, loss of reputation, or any other consequential damages that either party may have
incurred from any cause of action including negligence, strict liability, breach of contract, and
breach of strict or implied warranty. Both the OWNER and the ENGINEER shall require similar
waivers of consequential damages protecting all the entities or persons named herein in all
contracts and subcontracts with others involved in this project.
Termination: This Agreement may be terminated for convenience, without cause, upon
fourteen (14) days written notice of either party. In the event of termination, the ENGINEER
shall prepare a final invoice and be due compensation as set forth in the Professional Services
Agreement for all costs incurred through the date of termination.
Either party may terminate this Agreement for cause upon giving the other party not less than
seven (7) calendar days’ written notice for the following reasons:
(a) Substantial failure by the other party to comply with or perform in accordance
with the terms of the Agreement and through no fault of the terminating party;
(b) Assignment of the Agreement or transfer of the project without the prior written
consent of the other party;
(c) Suspension of the project or the ENGINEER’S services by the OWNER for a
period of greater than ninety (90) calendar days, consecutive or in the aggregate.
(d) Material changes in the conditions under which this Agreement was entered into,
the scope of services or the nature of the project, and the failure of the parties to
reach agreement on the compensation and schedule adjustments necessitated by
such changes.
Third Party Beneficiaries: Nothing contained in this Agreement shall create a contractual
relationship with or a cause of action in favor of a third party against either the OWNER or the
ENGINEER. The ENGINEER’S services under this Agreement are being performed solely and
exclusively for the OWNER’S benefit, and no other party or entity shall have any claim against
the ENGINEER because of this Agreement or the performance or nonperformance of services
hereunder. The OWNER and ENGINEER agree to require a similar provision in all contracts
with contractors, subcontractors, vendors and other entities involved in this Project to carry out
the intent of this provision.
Force Majeure: Each Party shall be excused from the performance of its obligations under
this Agreement to the extent that such performance is prevented by force majeure (defined
below) and the nonperforming party promptly provides notice of such prevention to the other
party. Such excuse shall be continued so long as the condition constituting force majeure
continues. The party affected by such force majeure also shall notify the other party of the
anticipated duration of such force majeure, any actions being taken to avoid or minimize its
effect after such occurrence, and shall take reasonable efforts to remove the condition
constituting such force majeure. For purposes of this Agreement, “force majeure” shall include
conditions beyond the control of the parties, including an act of God, acts of terrorism, voluntary
or involuntary compliance with any regulation, law or order of any government, war, acts of war
(whether war be declared or not), labor strike or lock-out, civil commotion, epidemic, failure or
default of public utilities or common carriers, destruction of production facilities or materials by
fire, earthquake, storm or like catastrophe. The payment of invoices due and owing hereunder
shall in no event be delayed by the payer because of a force majeure affecting the payer.
Additional Terms or Modification: All prior understandings and agreements between
the parties are merged into this Agreement, and this Agreement may not be modified orally or in
any manner other than by an Agreement in writing signed by both parties. In the event that any
provisions of this Agreement shall be held to be invalid or unenforceable, the remaining
provisions shall be valid and binding on the parties.
Assignment: Neither party to this Agreement shall transfer or assign any rights or duties under
or interest in this Agreement without the prior written consent of the other party. Subcontracting
normally contemplated by the ENGINEER shall not be considered an assignment for purposes of
this Agreement.
Waiver: A party’s waiver of, or the failure or delay in enforcing any provision of this
Agreement shall not constitute a waiver of the provision, nor shall it affect the enforceability of
that provision or of the remainder of this Agreement.
Attorney’s Fees: In the event of any action or proceeding brought by either party against the
other under this Agreement, the prevailing party shall be entitled to recover from the other all
costs and expenses including without limitation the reasonable fees of its attorneys in such action
or proceeding, including costs of appeal, if any, in such amount as the Court may adjudge
reasonable.
Headings: The headings used in this Agreement are inserted only as a matter of convenience
only, and in no way define, limit, enlarge, modify, explain or define the text thereof nor affect
the construction or interpretation of this Agreement.
Attachment B – Scope of Services
2023 Water Main Improvements – Contract B
United City of Yorkville
The United City of Yorkville intends to install approximately 2,800 linear feet of 8-inch water main
improvements, 360 linear feet of 12-inch storm sewer improvements, roadway resurfacing improvements, and
various concrete curb and sidewalk improvements along King Street, Colton Street, Liberty street, Center
Street, and Main Street.
Our proposed cope of services for Construction Engineering will include the following:
3.1 Construction Administration
x Prepare for, Attend and Facilitate the Preconstruction Meeting with the Contractor Including
Preparation of Meeting Minutes
x Shop Drawing Review
x Prepare and Handout Construction Notice Flyers to Residents Including Temporary Water Loss
Notices
x Coordinate with City Services (Garbage, Mail, Etc.)
x Review Engineering Plans, Specifications and Prepare Field Book
x Prepare Pay Estimates and Change Orders
x Gather Invoices and Waivers of Lien
x Provide Weekly Updates to City or as Required Based on Onsite Activities
3.2 Construction Layout and Record Drawings
x Stake Proposed Water Main
x Perform Post Construction Field Survey for Record Drawings
x Prepare and Review Record Drawings
3.3 Construction Observation and Documentation
x Review Staked Water Main
x Take Pre-Construction Videos and Photos of Pre-Existing Conditions
x Provide Resident Engineering Services for Construction
x Coordinate Any Required Testing on Behalf of the City and Review Test Reports
x Provide Quantity Tracking, Documentation and Daily Field Reports
x Perform Punch Walks, Prepare Punch List Letters and Provide Follow Up Inspections and
Recommend Acceptance When Appropriate (2 Each)
x Prepare Project Closeout Paperwork
The following scope of services will be provided by EEI’s Subconsultant:
x Rubino Engineering – Material Testing for Quality Assurance
The above scope for “2023 Water Main Improvements – Contract B” summarizes the work items that will be
completed for this contract. Additional work items, including additional meetings beyond the meetings
defined in the above scope shall be considered outside the scope of base contract and will be billed in
accordance with the Standard Schedule of Charges.
ATTACHMENT C: ESTIMATE OF LEVEL OF EFFORT AND ASSOCIATED COSTPROFESSIONAL ENGINEERING SERVICES CLIENT PROJECT NUMBERUnited City of YorkvilleYO2256-PPROJECT TITLEDATE PREPARED BY2023 Water Main Improvements - Contract %6/13/23ROLE PIC PM PE PT SPM SPT2 INT ADMINRATE $239 $204 $162 $146 $227 $167 $79 $70CONSTRUCTION ENGINEERING3.1 Contract Administration 3 34 41 41 - - - 7 126 20,771$ 3.2 Construction Layout and Record Drawings - 2 - 4 9 88 64 - 167 22,787$ 3.3 Observation and Documentation 2 20 44 828 - - - 6 900 132,994$ Construction Engineering Subtotal: 5 56 85 873 9 88 64 13 1,193 176,552$ 5 56 85 873 9 88 64 13 1,193 176,552 DIRECT EXPENSESPrinting/Scanning = 150$ Vehicle = 5,590$ Material Testing = 5,000$ Environmental Assessment = -$ DIRECT EXPENSES = 10,740$ LABOR SUMMARYEEI Labor Expenses = 154,757$ Surveying Expenses = 21,795$ Drafting Expenses = -$ TOTAL LABOR EXPENSES176,552$ TOTAL COSTS 187,292$ 52 Wheeler Road, Sugar Grove, IL 60554 Tel: 630.466.6700 Fax: 630.466.6701 www.eeiweb.comPROJECT TOTAL:KDWCOSTTASK NO.TASK DESCRIPTIONHOURS
ATTACHMENT D: ESTIMATED SCHEDULECLIENT United City of YorkvillePROJECT TITLE2023 Water Main Improvements - Contract B12341234123412341234CONSTRUCTION ENGINEERING3.1 Contract Administration3.2 Construction Layout and Record Drawings3.3 Observation and Documentation - Water Main 52 Wheeler Road Sugar Grove, IL 60554 Tel: 630.466.6700 Fax: 630.466.6701 www.eeiweb.comTASK NO.TASK DESCRIPTION2023June July August SeptemberPROJECT NUMBERDATE PREPARED BYYO2256-POctoberKDW5/31/2023
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Engineering Enterprises, Inc.
52 Wheeler Road
Sugar Grove, Illinois 60554
(630) 466-6700
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16" WATER MAIN
WATER MAIN REPLACEMENT AND RESURFACING
ROADWAY RESURFACING ONLY
ATTACHMENT E
LOCATION MAP
www.eeiweb.com
DATE:
PROJECT NO.:
FILE:
PATH:
BY:
MAY 2023
YO2256
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EMPLOYEE DESIGNATION CLASSIFICATION HOURLY RATE
Senior Principal E-4 $239.00
Principal E-3 $234.00
Senior Project Manager E-2 $227.00
Project Manager E-1 $204.00
Senior Project Engineer/Surveyor II P-6 $192.00
Senior Project Engineer/Surveyor I P-5 $179.00
Project Engineer/Surveyor P-4 $162.00
Senior Engineer/Surveyor P-3 $149.00
Engineer/Surveyor P-2 $135.00
Associate Engineer/Surveyor P-1 $122.00
Senior Project Technician II T-6 $167.00
Senior Project Technician I T-5 $156.00
Project Technician T-4 $146.00
Senior Technician T-3 $135.00
Technician T-2 $122.00
Associate Technician T-1 $107.00
GIS Technician II G-2 $119.00
GIS Technician I G-1 $110.00
Engineering/Land Surveying Intern I-1 $ 79.00
Executive Administrative Assistant A-4 $ 75.00
Administrative Assistant A-3 $ 70.00
VEHICLES. REPROGRAPHICS, DIRECT COSTS, DRONE AND EXPERT TESTIMONY
Vehicle for Construction Observation $ 15.00
In-House Scanning and Reproduction $0.25/Sq. Ft. (Black & White)
$1.00/Sq. Ft. (Color)
Reimbursable Expenses (Direct Costs) Cost
Services by Others (Direct Costs) Cost + 10%
Unmanned Aircraft System / Unmanned Aerial Vehicle / Drone $ 216.00
Expert Testimony $ 271.00
STANDARD SCHEDULE OF CHARGES ~ JANUARY 1, 2023
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Agenda Item Summary Memo
Title:
Meeting and Date:
Synopsis:
Council Action Previously Taken:
Date of Action: Action Taken:
Item Number:
Type of Vote Required:
Council Action Requested:
Submitted by:
Agenda Item Notes:
Reviewed By:
Legal
Finance
Engineer
City Administrator
Community Development
Purchasing
Police
Public Works
Parks and Recreation
Agenda Item Number
New Business #5
Tracking Number
PW 2023-55
East Main Street Improvements
Public Works Committee – June 20, 2023
Majority
Approval
Consideration of Change Order No. 2 - Balancing
Brad Sanderson Engineering
Name Department
The purpose of this memo is to present Change Order No. 2 - Balancing for the above referenced project.
A Change Order, as defined by in the General Conditions of the Contract Documents, is a written order to
the Contractor authorizing an addition, deletion or revision in the work within the general scope of the
Contract Documents, or authorizing an adjustment in the Contract Price or Contract Time.
Background:
The United City of Yorkville and Holiday Sewer and Water, Inc. entered into an agreement for a contract
value of $1,111,222.33 for the above referenced project.
Questions Presented:
Should the City approve Change Order No. 2 which would increase the contract amount by $24,528.44
Discussion:
Please see the attached summary spreadsheet. Note that $53,443.50 of sidewalk removal and replacement
was added to this project for work in the area. This work was completed within the budgeted amount for
sidewalk replacement.
The change order balances the contract value to final measured quantities.
Approval of the change will allow for final close out of this project.
We are recommending approval of the change order.
Action Required:
Consideration of approval of Change Order No. 2 - Balancing.
Memorandum
To: Bart Olson, City Administrator
From: Brad Sanderson, EEI
CC: Eric Dhuse, Director of Public Works
Erin Willrett, Assistant City Administrator
Rob Fredrickson, Finance Director
Jori Behland, City Clerk
Date: June 13, 2023
Subject: East Main Street Improvements
CHANGE ORDER
Order No. 2 - Balancing
Date: June 27, 2023
Agreement Date: March 22, 2022
NAME OF PROJECT: East Main Street Improvements
OWNER: United City of Yorkville
CONTRACTOR: Holiday Construction, Inc.
The following changes are hereby made to the CONTRACT DOCUMENTS:
Change of CONTRACT PRICE:
Original CONTRACT PRICE: $1,111,222.33
Current CONTRACT PRICE adjusted by previous CHANGE ORDER(S): $1,123,713.03
The CONTRACT PRICE due to this CHANGE ORDER will be (increased) (decreased) by:
$24,528.44
The new CONTRACT PRICE including this CHANGE ORDER will be: $1,148,241.47
Change to CONTRACT TIME:
The CONTRACT TIME will be (increased) (decreased) by 0 calendar days.
The date for completion for all work will be October 14, 2022
Justification
Balancing Authorization to bring the contract value to final measured quantities. Additional sidewalk
items were added as part of the City’s sidewalk replacement program.
Approvals Required
Requested by: United City of Yorkville
Recommended by: Engineering Enterprises, I nc.
Accepted by: Holiday Construction, Inc
ENGINEER'S PAYMENT ESTIMATE NO. 5 AND FINALEAST MAIN STREET IMPROVEMENTSUNITED CITY OF YORKVILLEKENDALL COUNTY, ILLINOISPAYABLE TO: HOLIDAY SEWER & WATER CONSTRUCTION, INC.PAY PERIODADDRESS: 1000 N RAND ROAD SUITE 116FROM: 12/14/2022 TO: 5/24/2023 WAUCONDA, IL 60084ITEM NO. PAY ITEMSAWARDED QTY UNIT AWARDED VALUE ADDED QTYDEDUCTED QTY UNIT PRICECOMPLETED THIS PAY PERIODCOMPLETED VALUE THIS PAY PERIODTOTAL COMPLETED QTYTOTAL COMPLETED VALUE1 TREE REMOVAL, OVER 15 UNIT DIAMETER30UNIT $ 900.00 39.0 30.00$ 0.0 -$ 69.0 2,070.00$ 2 TREE ROOT PRUNING2 EACH $ 60.00 6.0 30.00$ 0.0 -$ 8.0 240.00$ 3 CONNECTION TO EXISTING WATER MAIN, 8-INCH 4 EACH $ 18,000.00 2.0 4,500.00$ 0.0 -$ 6.0 27,000.00$ 4 CONNECTION TO EXISTING WATER MAIN, 6-INCH 1 EACH $ 4,000.00 4,000.00$ 0.0 -$ 1.0 4,000.00$ 5 CONNECTION TO EXISTING WATER MAIN, 4-INCH 1 EACH $ 3,000.00 3,000.00$ 0.0 -$ 1.0 3,000.00$ 6PRESSURE CONNECTION WITH TAPPING SLEEVE AND 8" TAPPING VALVE IN 60" VAULT2 EACH $ 15,000.00 2.0 7,500.00$ 0.0 -$ 0.0 -$ 7 WATER MAIN, CLASS 52, WITH POLYETHYLENE WRAP, 8-INCH 2,313 LF $ 289,125.00 10.0 125.00$ 0.0 -$ 2323.0 290,375.00$ 8 GATE VALVE (RESILIENT SEAT) IN VALVE BOX, 8-INCH 1 EACH $ 3,000.00 3,000.00$ 0.0 -$ 1.0 3,000.00$ 9 GATE VALVE (RESILIENT SEAT) IN 60" VAULT, 8-INCH 5 EACH $ 22,500.00 3.0 4,500.00$ 0.0 -$ 8.0 36,000.00$ 10 WATER MAIN PROTECTION, PVC C-900, 12-INCH 126 LF $ 6,300.00 126.0 50.00$ 0.0 -$ 0.0 -$ 11 LINE STOP, 8-INCH2 EACH $ 8,000.00 2.0 4,000.00$ 0.0 -$ 0.0 -$ 12 LINE STOP, 6-INCH1 EACH $ 3,000.00 1.0 3,000.00$ 0.0 -$ 0.0 -$ 13 LINE STOP, 4-INCH1 EACH $ 2,500.00 1.0 2,500.00$ 0.0 -$ 0.0 -$ 14 FIRE HYDRANT ASSEMBLY, WITH AUXILIARY VALVE, 6-INCH MJ 6 EACH $ 45,000.00 7,500.00$ 0.0 -$ 6.0 45,000.00$ 15 DUCTILE IRON FITTINGS2,120 LB $ 21.20 425.0 0.01$ 0.0 -$ 2545.0 25.45$ 16 WATER SERVICE CONNECTION, 1-INCH 34 EACH $ 102,000.00 3,000.00$ 0.0 -$ 34.0 102,000.00$ 17 WATER SERVICE PIPE, PEX, 1-INCH 950 LF $ 950.00 950.0 1.00$ 0.0 -$ 0.0 -$ 18 WATER MAIN TESTING - PRESSURE AND DISINFECTION 1 LS $ 1,500.00 1,500.00$ 0.0 -$ 1.0 1,500.00$ 19 DISCONNECT AND ABANDON EXISTING WATER MAIN 8 EACH $ 12,000.00 1,500.00$ 0.0 -$ 8.0 12,000.00$ 20 FIRE HYDRANT TO BE REMOVED 6 EACH $ 600.00 100.00$ 0.0 -$ 6.0 600.00$ 21 VALVE VAULT TO BE ABANDONED 3 EACH $ 300.00 100.00$ 0.0 -$ 3.0 300.00$ 22 VALVE BOX TO BE ABANDONED 6 EACH $ 600.00 100.00$ 0.0 -$ 6.0 600.00$ 23 SANITARY SEWER SERVICE REPAIR, PVC SDR-26, D-2241, 6-INCH 22 EACH $ 5,500.00 20.0 250.00$ 0.0 -$ 2.0 500.00$ 24 INLET PROTECTION11 EACH $ 275.00 11.0 25.00$ 0.0 -$ 0.0 -$ 25 NON-SPECIAL, NON-HAZARDOUS SOIL WASTE DISPOSAL - TYPE 1 120 TON $ 600.00 120.0 5.00$ 0.0 -$ 0.0 -$ 26 NON-SPECIAL, NON-HAZARDOUS SOIL WASTE DISPOSAL - TYPE 2 120 TON $ 600.00 120.0 5.00$ 0.0 -$ 0.0 -$ 27 FOUNDATION MATERIAL35 CY $ 875.00 35.0 25.00$ 0.0 -$ 0.0 -$ 28 EXPLORATORY EXCAVATION 4 EACH $ 400.00 2.0 100.00$ 0.0 -$ 2.0 200.00$ 29 PREPARATION OF BASE8,600 SY $ 6,450.00 8,600.0 0.75$ 0.0 -$ 0.0 -$ 30 CLASS D PATCHES, 3-INCH 715 SY $ 17,517.50 559.0 24.50$ 0.0 -$ 156.0 3,822.00$ 31 GEOTECHNICAL FABRIC FOR GROUND STABILIZATION 811SY $ 1,216.50 655.0 1.50$ 0.0 -$ 156.0 234.00$ 32 REMOVAL AND DISPOSAL OF UNSUITABLE MATERIALS 273 CY $ 1,365.00 230.0 5.00$ 0.0 -$ 43.0 215.00$ 33 AGGREGATE SUBGRADE IMPROVEMENT 273 CY $ 1,365.00 230.0 5.00$ 0.0 -$ 43.0 215.00$ 34 HOT-MIX ASPHALT SURFACE REMOVAL - BUTT JOINT 142 SY $ 2,023.50 14.25$ 0.0 -$ 142.0 2,023.50$ 35 HOT-MIX ASPHALT SURFACE REMOVAL, 2-INCH 3,160 SY $ 7,110.00 2.25$ 0.0 -$ 3160.0 7,110.00$ 36 HOT-MIX ASPHALT SURFACE REMOVAL, 4-INCH 6,506 SY $ 26,024.00 4.00$ 0.0 -$ 6506.0 26,024.00$ 37 HOT-MIX ASPHALT SURFACE REMOVAL - FULL DEPTH WATER MAIN TRENCH 2,093 SY $ - 2,093.0 -$ 0.0 -$ 0.0 -$ 38 HOT-MIX ASPHALT SURFACE REMOVAL, VARIABLE DEPTH 2,856 SY $ 7,140.00 2.50$ 0.0 -$ 2856.0 7,140.00$ 39 BITMINOUS MATERIALS (PRIME COAT) 18,590 LBS $ 185.90 18,590.0 0.01$ 0.0 -$ 0.0 -$ 40 BITMINOUS MATERIALS (TACK COAT) 4,515 LBS $ 45.15 4,515.0 0.01$ 0.0 -$ 0.0 -$ 41 HOT-MIX ASPHALT SURFACE COURSE, MIX 'D', N50, 1.5-2-INCH 1,340 TON $ 99,830.00 40.0 74.50$ 0.0 -$ 1380.0 102,810.00$ BASE BIDPage 1 of 2
ENGINEER'S PAYMENT ESTIMATE NO. 5 AND FINALEAST MAIN STREET IMPROVEMENTSUNITED CITY OF YORKVILLEKENDALL COUNTY, ILLINOISPAYABLE TO: HOLIDAY SEWER & WATER CONSTRUCTION, INC.PAY PERIODADDRESS: 1000 N RAND ROAD SUITE 116FROM: 12/14/2022 TO: 5/24/2023 WAUCONDA, IL 60084ITEM NO. PAY ITEMSAWARDED QTY UNIT AWARDED VALUE ADDED QTYDEDUCTED QTY UNIT PRICECOMPLETED THIS PAY PERIODCOMPLETED VALUE THIS PAY PERIODTOTAL COMPLETED QTYTOTAL COMPLETED VALUE42 HOT-MIX ASPHALT BINDER COURSE, IL-9.5, N50, 1.5-INCH 250 TON $ 21,250.00 26.0 85.00$ 0.0 -$ 224.0 19,040.00$ 43 HOT-MIX ASPHALT BINDER COURSE, IL-19.0, N50, 2.5-INCH 1,195 TON $ 84,845.00 90.0 71.00$ 0.0 -$ 1285.0 91,235.00$ 44 COMBINATION CONCRETE CURB AND GUTTER REMOVAL AND REPLACEMENT 381 LF $ 16,287.75 227.0 42.75$ 0.0 -$ 608.0 25,992.00$ 45 SIDEWALK REMOVAL12,776 SF $ 15,970.00 4,311.0 1.25$ 0.0 -$ 8465.0 10,581.25$ 46 PORTLAND CEMENT CONCRETE SIDEWALK 5-INCH 14,348 SF $ 107,610.00 1,629.0 7.50$ 0.0 -$ 12719.0 95,392.50$ 47 DETECTABLE WARNING168 SF $ 4,872.00 11.0 29.00$ 0.0 -$ 179.0 5,191.00$ 48 SANITARY MANHOLE TO BE ADJUSTED 11 EACH $ 10,450.00 1.0 950.00$ 0.0 -$ 10.0 9,500.00$ 49 MANHOLE TO BE ADJUSTED 11 EACH $ 5,500.00 5.0 500.00$ 0.0 -$ 16.0 8,000.00$ 50 INLET TO BE ADJUSTED2 EACH $ 1,000.00 500.00$ 0.0 -$ 2.0 1,000.00$ 51 INLET TO BE RECONSTRUCTED WITH NEW TYPE 1 FRAME AND GRATE 4 EACH $ 4,000.00 4.0 1,000.00$ 0.0 -$ 0.0 -$ 52 HOT-MIX ASPHALT DRIVEWAY REMOVAL AND REPLACEMENT 600 SY $ 28,800.00 34.0 48.00$ 25.0 1,200.00$ 566.0 27,168.00$ 53 PORTLAND CEMENT CONCRETE DRIVEWAY REMOVAL AND REPLACEMENT 44 SY $ 4,290.00 26.0 97.50$ 0.0 -$ 70.0 6,825.00$ 54 AGGREGATE DRIVEWAY REMOVAL AND REPLACEMENT 17 SY $ 425.00 71.0 25.00$ 0.0 -$ 88.0 2,200.00$ 55 THERMOPLASTIC PAVEMENT MARKING LINE - 4" 180 LF $ 2,160.00 12.00$ 0.0 -$ 180.0 2,160.00$ 56 ROADWAY EDGE SEALING 3,482 LF $ 2,611.50 262.0 0.75$ 3744.0 2,808.00$ 3744.0 2,808.00$ 57 MAILBOX TO BE REMOVED AND REPLACED 2 EACH $ 311.00 28.0 155.50$ 0.0 -$ 30.0 4,665.00$ 58 SIGN TO BE REMOVED AND RESET 1 EACH $ 261.33 261.33$ 0.0 -$ 1.0 261.33$ 59 RESTORATION1,900 SY $ 15,200.00 1,414.0 8.00$ 0.0 -$ 3314.0 26,512.00$ 60 TRAFFIC CONTROL AND PROTECTION 1 LS $ 43,500.00 43,500.00$ 0.0 -$ 1.0 43,500.00$ 61 ALLOWANCE - ITEMS ORDERED BE THE ENGINEER 25,000 UNIT $ 25,000.00 9,762.9 1.00$ 0.0 -$ 34762.9 34,762.94$ BID VALUE AWARDED: 1,111,222.33$ 4,008.00$ 1,094,797.97$ ALLOWANCE (PAY ITEM NO. 61)QUANTITYUNITCOMPLETED VALUESUMMARY1 TIME AND MATERIALS NO. 1 - WATER MAIN BREAK 1.00 LSUM 1,700.00$ TOTAL MISCELLANEOUS EXTRAS AND CREDITS 53,443.50$ 2 WATER SERVICE PIPE, TYPE K COPPER, 1-INCH ($9.25/FOOT)986.00 LF 9,120.50$ TOTAL COMPLETED CONSTRUCTION COSTS 1,148,241.47$ 3 REMOVE AND REPLACE INLETS ($3,900/EACH)3 EACH 11,700.00$ DEDUCT RETAINAGE -$ 4 SIDEWALK RE-FRAME ON BRISTOL AVE - GENEVA CONSTRUCTION 1.00 LSUM 545.54$ TOTAL AMOUNT DUE TO CONTRACTOR 1,148,241.47$ 5RESTORATION REPAIR AT DAMAGED LOCATIONS1.00 LSUM 3,892.00$ TOTAL DEBITS 1,134,233.47$ 6 REMOBILIZE AND RELOCATE ALL MAIL BOXES TO POST OFFICE STANDARD - T&M 1.00 LSUM 7,804.90$ NET AMOUNT DUE - THIS PAYMENT 14,008.00$ MISCELLANEOUS EXTRAS AND CREDITSQUANTITYUNITCOMPLETED VALUE1 SIDEWALK PROGRAM SIDEWALK REPLACEMENT BRISTOL AND TERI 5089 SF 40,712.00$ 2 SIDEWALK PROGRAM SIDEWALK REMOVAL BRISTOL AND TERI 2518 SF 3,147.50$ 3 SIDEWALK PROGRAM RESTORATION BRISTOL AND TERI 1198 SY 9,584.00$ DEBITSVALUES1 PAY ESTIMATE NO. 1368,992.00$ 2 PAY ESTIMATE NO. 2222,454.43$ PREPARED BY:3 PAY ESTIMATE NO. 3428,589.69$ 4 PAY ESTIMATE NO. 4114,197.35$ APPROVED BY:ENGINEERING ENTERPRISES, INC.52 WHEELER ROADG:\Public\Yorkville\2021\YO2124-P E. Main Street Improvements\Construction\Eng\Pay Estimates\[pay estimate_yo2124.xls]Pay Estimate #5SUGAR GROVE, ILLINOIS 60554Page 2 of 2
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tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council
Agenda Item Summary Memo
Title:
Meeting and Date:
Synopsis:
Council Action Previously Taken:
Date of Action: Action Taken:
Item Number:
Type of Vote Required:
Council Action Requested:
Submitted by:
Agenda Item Notes:
Reviewed By:
Legal
Finance
Engineer
City Administrator
Community Development
Purchasing
Police
Public Works
Parks and Recreation
Agenda Item Number
New Business #6
Tracking Number
PW 2023-56
Water Connection Fee Analysis and Recommendations
Public Works Committee – June 20, 2023
Informational
None
Krysti J. Barksdale-Noble, AICP Community Development
Name Department
Summary
The Community Development Department staff was asked to provide a summary of how a proposed
water connection fee increase would affect currently entitled (unplatted and platted) residential
developments. Since the mid-2000’s, the City has tracked the buildout of residential subdivisions
which consisted of thirty-five (35) developments in various stages of construction. As of April 2023,
fourteen (14) of the 35 developments are completely built out. Although the remaining 21 residential
subdivisions have lots still available for construction, only twelve (12) remain active with
construction without a lock on building permit and connection fees. This analysis will focus on those
twelve (12) active residential subdivisions, as illustrated below.
Analysis
In the above active residential subdivisions without a fee lock, there are 1,908 entitled lots available
for development. Based upon an estimated water connection fee increase by residence type, as
described in the following chart proposed by EEI, the estimated revenue from the current water
connection rates of these 1,908 undeveloped lots is approximately $9.6M, however, if the proposed
new rates are applied, the revenue estimates range between approximately $19.9M and $29.6M
should these parcels buildout. The charts on the following page illustrate the projected revenue.
Memorandum
To: Public Works Committee
From: Krysti J. Barksdale-Noble, Community Development Director
CC: Bart Olson, City Administrator
Date: June 12, 2023
Subject: Water Connection Fee Analysis and Recommendations
EXISTING CONNECTION FEE TABLE
Residence Type
Current Connection
Fee
$1,587
# of Available Units Est. Total Revenue
Efficiency or Studio Apartment $1,587 0 $0
1 Bedroom Apartment/Condo $2,380 0 $0
2+ Bedroom Apartment/Condo $4,761 272 $1,294,992
1 Bedroom Townhome $2,380 0 $0
2+ Bedroom Townhome $4,761 762 $3,627,882
Duplex Home $4,761 182 $866,502
Single Family Home $5,554 692 $3,843,368
TOTAL 1908 $9,632,744.00
$3,291 CONNECTION FEE TABLE
Residence Type
Potential Connection
Fee
$3,291
# of Available Units Est. Total Revenue
Efficiency or Studio Apartment $3,291 0 $0
1 Bedroom Apartment/Condo $4,937 0 $0
2+ Bedroom Apartment/Condo $9,873 272 $2,685,456
1 Bedroom Townhome $4,937 0 $0
2+ Bedroom Townhome $9,873 762 $7,523,226
Duplex Home $9,873 182 $1,796,886
Single Family Home $11,519 692 $7,971,148
TOTAL 1908 $19,976,716.00
50% 0F CURRENT + INCREASE (OPTION A) CONNECTION FEE TABLE
Residence Type Potential Connection
Fee # of Available Units Est. Total Revenue
Efficiency or Studio Apartment $4,085 0 $0
1 Bedroom Apartment/Condo $5,730 0 $0
2+ Bedroom Apartment/Condo $10,667 272 $2,901,424
1 Bedroom Townhome $5,730 0 $0
2+ Bedroom Townhome $10,667 762 $8,128,254
Duplex Home $10,667 182 $1,941,394
Single Family Home $12,312 692 $8,519,904
TOTAL 1908 $21,490,976.00
100% 0F CURRENT + INCREASE (OPTION B) CONNECTION FEE TABLE
Residence Type Potential Connection
Fee # of Available Units Est. Total Revenue
Efficiency or Studio Apartment $4,878 0 $0
1 Bedroom Apartment/Condo $7,317 0 $0
2+ Bedroom Apartment/Condo $14,634 272 $3,980,448
1 Bedroom Townhome $7,317 0 $0
2+ Bedroom Townhome $14,634 762 $11,151,108
Duplex Home $14,634 182 $2,663,388
Single Family Home $17,073 692 $11,814,516
TOTAL 1908 $29,609,460.00
Note, there is a platted single-family residential development, Williamsport Subdivision, which has
98 lots that is without a fee lock but has remained dormant since 1972. Although not active, staff has
included this development in the above estimates due to recent calls from builders interested in this
development.
Additionally, of the five (5) residential developments that have a fee lock in place, four (4) are
scheduled to expire within the next 5 years. These developments include Caledonia, Prestwick,
Raintree Village and Timber Ridge Estates (former Kendallwood Estates) which consists of 321
entitled undeveloped lots. While Grande Reserve’s 1,437 remaining lots has a fee lock set to expire
in 2041. If the trend of construction for the past decade continues at its current rate (estimating 200
permits per year), a majority of these units will likely be absorbed by the market before their fee
locks expire.
Staff Comments
Based upon the above analysis, staff anticipates the proposed water connection fee will have a
significant impact on the existing entitled residential developments because over half (12 of 21 or
58%) of the residential subdivisions are affected. Further, the projected revenue expected by
the water rate increase from these developments range between ~$20M to ~$30M until the units are
fully built out within the next 3.5 years, as estimated from the trend in construction activity over the
previous decade. This is compared to ~$10M at the current rate until all 1,908 units are built out.
For your reference, please see the attached population projection spreadsheet and chart of
residential building and development fees from which this analysis is based.
Name of Current Development Unit TypeDwelling Units Built (October 2021)Total Platted Dwelling Units% Built of Platted Dwelling UnitsPlatted Dwelling Units RemainingPotential units per yearPopulation per DUAvg. Pop. Growth per year2023 2024 2025 2026 2027 2028 2029 2030Single Family 122 132 92.4% 10 3 2.9 8.78.7 8.7 8.7 2.9Single Family 37 41 90.2% 4 1 2.9 2.92.9 2.9 2.9 2.9Single Family 210 276 76.1% 66 17 2.9 49.349.3 49.3 49.3 43.5Duplex 0 0 #DIV/0! 0 0 2.9 00.0 0.0 0.0 0.0Town Homes 281 460 61.1% 179 60 2.9 174174.0 174.0 174.0Condominiums 352 624 56.4% 272 0 2.0 00.0 0.0 0.0 0.0Single Family 143 206 69.4% 63 22 2.9 63.863.8 63.8 63.8Single Family 122 135 90.4% 13 3 2.9 8.78.78.7 8.7 8.7Single Family 30 33 90.9% 3 0 2.9 00.0 0.0 0.0Single Family 809 1123 72.0% 314 79 2.9 229.1229.1 229.1 229.1 229.1Duplex 62 64 96.9% 2 2 2.9 5.85.8 0.0 0.0Town Homes 225 244 92.2% 19 19 2.9 55.155.1 0.0 0.0Apartments 0 0 #DIV/0! 0 0 2.0 00.0 0.0 0.0Single Family 157 158 99.4%102.900.0 0.0 0.0Single Family 249 262 95.0% 13 3 2.9 8.78.7 8.7 8.7 8.7Single Family 37 46 80.4% 9 4 2.0 88.0 8.0 2.0Single Family 19 28 67.9% 9 3 2.9 8.78.7 8.7 8.7Town Homes 48 120 40.0% 72 24 2.9 69.669.6 69.6 69.6Single Family 120 164 73.2% 44 2 2.9 5.85.8 5.8 5.8 5.8 5.8 5.8 5.8Multi-Family 0 0 #DIV/0! 0 0 2.0 00.0 0.0 0.0Single Family 107 108 99.1%122.95.80.0Single Family 375 402 93.3% 27 27 2.9 78.378.3Duplex 124 124 100.0% 0 0 2.9 0Town Homes 128 128 100.0% 0 0 2.9 0Single Family 156 167 93.4% 11 1 2.9 2.92.9 2.9 2.9 2.9 2.9 2.9 2.9Single Family 222 295 75.3% 73 0 2.9 00.0 0.0 0.0Single Family 94 95 98.9% 1 1 2.9 2.90.0 0.0 0.0Single Family 256 275 93.1% 19 6 2.9 17.417.4 17.4 17.42023 2024 2025 2026 2027 2028 2029 2030TOTAL: 797 658 652Average Dwellings Built: 258 258 258 258Average Resident Per Unit 2.7 2.7 2.7 2.7697 697 697 697TOTALS: 23,737 24,534 25,19125,843 26,539 27,236 27,933 28,629PLATTED UNITSWhispering MeadowsWhite Oak EstatesWindett RidgePrestwick of YorkvilleRaintree VillageRiver's EdgeCountry HillsFox HighlandsBlackberry WoodsKendall MarketplacePrairie MeadowsGrande ReserveGreenbriarHeartland CircleHeartland MeadowsBriarwoodBristol BayCaledonia
Residential Building & Development Fees (As of April 2023) Development Fee Lock Expiration Ord./Res. Number % Platted Lots Build Out Remaining Platted Lots School Transition Fee Building Permit Fees* Water Connection Water Meter Sewer Connection Public Walks Driveway Capital Fees (Development) Land/Cash SFD/SFA Road Contribution Autumn Creek 4/25/2021 2016-33 100% 0 3,000 1,150 2,600 SFD 2,280 SFA 590 SFD 2,000 60 2,800 2,087.09 SFD 1,222.20 SFA 0 Blackberry North 1 N/A 1994-24 100% 0 1,500 1,150 3,700 SFD 435 SFD 2,000 60 1,150 1,960 SFD 0 Blackberry Woods 12/18/2018 2010-2018 92.4% 10 3,000 1,150 5,554 SFD 550 SFD 2,000 60 2,650 5,348.18 SFD 0 Briarwood-Cornerstone 6/11/2021 2013-14 90.2% 4 3,000 1,500 5,554 SFD 550 SFD 200 0 1,200 5,719 SFD 0 Bristol Bay 4/26/2018 2010-32 62.0% 517 3,000 1,150 5,554 SFD/DU 4,761 SFA (2 bed) 2,380 SFA (1 bed) 550 SFD 700 SFA 2,000 60 4,409 2,668.16 SFD 1,678.45 DU 1,562.48 TH 1,380.33 CONDO 2,000 Caledonia 11/25/2023 2016-08 98.6% (Phase 1&2) 0% (Phase 3) 2 (Phase 1&2) 61 (Phase 3) 3,000 1,150 2,660 SFD 550 SFD 2,000 60 2,100 5,398.75 SFD 0 Cannonball Estates 10/28/2004 1999-20 100% 0 3,000 1,150 3,700 SFD 435 SFD 2,000 60 8,009 2,677 SFD 0 Cimarron Ridge Unit 12 10/26/1999 1989-9 98.6% 1 0 1,150 3,700 SFD 435 SFD 2,000 60 4,259 3,161 SFD 1,370 SFA 0 Cimarron Ridge Unit 22 10/26/1999 1989-9 100% 0 0 1,150 3,700 SFD 435 SFD 2,000 60 4,259 0 0 Country Hills Unit 1 1 12/31/2019 Res. 2014-13 100% 0 1,500 1,150 3,700 435 SFD 590 SFA 2,000 60 1,150 1,622/ 738 0 Country Hills Unit 2 1 4 12/31/2019 Res. 2014-13 92.3% 13 3,000 1,150 5,554 550 SFD 2,000 60 4,259 1,622 SFD 0 Fox Highlands 1 3/27/2012 1997-6 100% 0 3,000 1,150 3,700 SFD 3,171 SFA 435 SFD 590 SFA 200 60 4,259 4,768 0 Foxfield II 1 N/A 100% 0 3,000 1,150 2,660 435 SFD 590 SFA 2,000 60 1,150 3,958 0 Fox Hill 1 4/21/2009 1994-14 100% 0 1,500 1,150 3,700 SFD 3,171 SFA (2 bed) 1,586 SFA (1 bed) 435 SFD 590 SFA 2,000 60 4,259 853 SFD 338 DU 214 TH 0 Grande Reserve3 7/21/2041 2021-13 76.6% 335 3,000 2,150 0 550 SFD 590 SFA 500 60 1,500 BKFD 832.70 OFPD 0 2,000 Green Briar 1 N/A 99.4% 1 3,000 1,150 5,554 550 SFD 590 SFA 2,000 60 4,259 1,924 SFD 1,047 DU 0 Heartland 1 12/29/2019 1999-30 100% 0 1,500 1,150 3,700 435 SFD 2,000 60 1,150 1,892 SFD 0 Heartland Circle 11/26/2022 2002-48 95% 13 3,000 1,150 5,554 550 SFD 2,000 60 4,259 0 0 Kylyn’s Ridge 12/11/2007 2002-43 100% 0 3,000 1,150 800 435 SFD 2,000 60 4,259 3,520.50 SFD 0 Prairie Gardens2 7/27/2020 2000-36 100% 0 0 1,150 3,171 (2 bed) 1,586 (1 bed) 590 SFA 2,000 60 1,150 1,647 0 Prairie Meadows Lots 1-18 5/24/2009 2003-46 89% 2 3,000 1,150 5,554 550 SFD 590 SFA 2,000 60 4,259 0 0 Prairie Meadows Lots 19-164 5/24/2009 2003-46 71% 42 3,000 1,150 5,554 550 SFD 700 SFA 2,000 60 4,409 0 0 Prestwick 10/8/2023 2013-56 99.1% 1 3,000 1,150 3,700 475 SFD 2,000 60 2,050 1,792.68 0 Raintree Village 1 4/23/2024 2019-27 95.9 27 1,500 1,150 3,000 550 SFD 0 60 0 0 0 Rivers Edge 3/9/2005 2000-04 93.4% 11 3,000 1,150 5,554 550 SFD 2,000 60 4,259 1,737 0 Sunflower Estates 4/8/2008 99.1% 1 3,000 1,150 5,554 550 SFD 2,000 60 4,259 2,601 0 Timber Ridge Estates (former Kendallwood) 2/17/2027 2022-05 5.7% 66 3,000 1,150 5,554 550 SFD 2,000 60 0 5,349.52 0 Whispering Meadows 8/12/2007 2003-52 75.3% 73 3,000 1,150 5,554 550 SFD 2,000 60 1,650 3,650.64 0
Residential Building & Development Fees (As of April 2023) White Oak Units 1 & 22 8/25/1998 1988-14 100% 0 0 1,150 3,700 435 SFD 2,000 60 1,150 2.079 0 White Oak Unit 32 8/25/1998 1988-14 99% 1 0 1,150 5,554 550 SFD 2,000 60 4,409 3,298 0 White Oak Unit 42 8/25/1998 1988-14 100% 0 0 1,150 3,700 435 SFD 2,000 60 1,150 3,298 0 Wildwood Unit 1 2 4/14/1993 1983-07 100% 0 0 1,150 3,700 435 SFD 2,000 60 4,259 2,066 0 Williamsport Unit 1 N/A 1972-21 0% 98 0 1,150 5,554 550 SFD 2,000 60 0 0 0 Windett Ridge Unit 1 1 12/31/2020 2019-07 98.1% 5 3,000 1,150 5,554 550 SFD 0 60 2,650 0 0 Windett Ridge Unit 2 12/31/2020 2019-07 0% 12 3,000 1,150 5,554 550 SFD 0 60 2,650 0 0 Building Permit Fees: Assumes a 2,500 sq. ft. structure @ $650.00 + 0.20 per square foot Sanitary District Fees: $1,400 per Unit Sprinklers Add $50 per unit School District Fee: $3,000 1School District Fee: $1,500 (Windett Ridge Unit 1 only for 1st 140 permits, then $3,000) 2School District Fee: -0- 3 Grande Reserve Building Permit Fee: Assumes a 2,500 sq. ft. structure @ $1,650 + 0.20 per square foot 4 Country Hills prepaid school transition, water connection, water meter, development fees and land cash for 6 lots prior to fee lock expiration. Fully Built-Out Subdivision Expired Fee Lock with Platted Lots Remaining Lots with Active Fee Lock
Well & Treatment
Capacity Additional Cost Per
(GPM)P.E. ServedDD P.E.
1,000 1 Deep 8,471 $6,668,000 $788
D Based on Reliable Source Capacity (Well operating 18 hours per day to meet the Maximum Day Demand).
D Max:Avg Day Ratio = 1.7
D 75 gpcd was assumed based on 2nd LMAA Submittal
Additional Total Project Cost Per
P.E. Served Cost P.E.
21,064 0.44 $90,520,000 $1,894
21,064 0.44 $8,856,000 $185
21,064 0.44 $4,587,000 $96
21,064 0.44 $5,650,000 $118
21,064 0.44 $4,362,000 $91
21,064 0.44 $5,650,000 $118
$119,625,000 $2,503
Additional P.E. is calculated based on the population increase from 2023 to 2050.
FEE SUMMARY FEE PER P.E.
WATER SUPPLY AND TREATMENT $788
LAKE MICHIGAN CONNECTION $2,503
TOTAL COST $3,291
\\Milkyway\EEI_Storage\Docs\Public\Yorkville\2022\YO2230-P Lake Michigan Connection-Preliminary Engineering\Eng\Water Connection Fee Analysis\[Connection Fee Analysis - YO - V2.xlsx]Exhibit A - Analysis
LM12 - South Receiving Station Ground Storage Tank
(2.0 MG)
LM08 - DWC Buy-In Costs
LM09 - North Delivery Station and Receiving Station
(BPS) and NE EWST Altitude Valve
LM11 - South Delivery Station and Receiving Station
(BPS)
Additional P.E. to 2050
Population RatioImprovement
LM07 - DWC Water Transmission Mains
LM10 - North Receiving Station Ground Storage Tank
(2.0 MG)
United City of Yorkville
Water System Connection Fee Analysis
Exhibit A: Water Works System Improvements Per P.E.
DRILL WELL NO. 6 AND CONNECT TO WELL NO. 4 WATER TREATMENT PLANT PER P.E.
CONNECTING TO LAKE MICHIGAN COSTS - CAPACITY
Total Project
Cost
1 P.E. = 75 gpd based on 2nd LMAA Submittal (for all supply, treatment, and storage improvements)
5/9/2023
Projected Current Flat Fee of Potential Connection Potential Connection Potential ConnectionP.E. Per Connection Fee 2.75 PE Per Unit Fee Increase Fee Total - Option A Fee Total - Option BResidence Type Residence $1,587/PE $3,291/PE $3,291/PE 50% of Current, Plus Increase 100% of Current, Plus IncreaseEfficiency or Studio Apartment 1.00 $1,587 $9,050 $3,291 $4,085 $4,8781 Bedroom Apartment/Condo 1.50 $2,381 $9,050 $4,937 $5,730 $7,3172+ Bedroom Apartment/Condo 3.00 $4,761 $9,050 $9,873 $10,667 $14,6341 Bedroom Townhome 1.50 $2,381 $9,050 $4,937 $5,730 $7,3172+ Bedroom Townhome 3.00 $4,761 $9,050 $9,873 $10,667 $14,634Duplex Home 3.00 $4,761 $9,050 $9,873 $10,667 $14,634Single Family Home 3.50 $5,555 $9,050 $11,519 $12,312 $17,073G:\Public\Yorkville\2023\YO2316-C Connection Fee Analysis\Water Connection Fee Analysis\[Connection Fee Analysis - YO - V3 Rev061523.xlsx]Ex. B - Residential EXHIBIT B: RESIDENTIAL CONNECTION FEEWATER SYSTEM CONNECTION FEE ANALYSISUnited City of Yorkville6/9/2023Note: The existing connection fee was based on water storage, supply and treatment capacities. With the connection to Lake Michigan, water treatment will no longer be necessary. The water treatment portion of the existing connection fee is approximately 50%.
Note: Existing connection fees were based off of theoretical capacities of major system components: Water supply and treatment and water storage. Water treatment will no longer be utilized moving forward with the connection to Lake Michigan. The water treatment costs were approximately 50% of the original fee.
EXHIBIT C: NON-RESIDENTIAL CONNECTION FEE
WATER SYSTEM CONNECTION FEE ANALYSIS
United City of Yorkville
5/9/2023
Water Current Water
Meter Connection
Size Fee
1" $3,700
1 1/2" $4,000
2" $5,000
3" $8,000
4" $15,000
6" TBD
8" TBD
Legend
Non-Residential Land Use shall be considered all
land uses other than those defined in Exhibit A, Page 1
TBD = Connection Fee To Be Determined By City
Council on a Case-By-Case Basis
5/9/2023Bartlett4Naperville1" or Less $1,680 $945 $2,760 $1,705 $1453 x PE $3,000 $2,700 $2,400 $4951-1/2" $1,680$1365 (1-1/4"), $1890 (1-1/2")$3,305 $3,125 $1453 x PE $3,588 $2,700 $2,400 $1,0052" $1,680 $3,024 $4,280 $4,980 $1453 x PE $5,550 $2,700 $4,800 $1,150Bartlett4Naperville2" $5,000 $0.23 / SF $3,024 $4,280 $4,980 $3,500 $5,550 $3,800 $4,800 $1,1503" $8,000 $0.23 / SF $6,048 $4,775 $11,435 $7,500 $10,765 $3,800 $7,200 $2,2104" $15,000 $0.23 / SF $9,450 $5,250 $19,320 $13,000 $20,990 $3,800 $3,7796"TBD2$0.23 / SF $18,900 $6,230 $40,430 $18,500 $35,870 $3,800 $5,9108"TBD2$0.23 / SF $30,240 $62,760 $51,000 $55,975 $3,800Notes5. Water connection fees for Aurora vary based on type of meter (Disc, Turbo, or Compound) for some meter sizes. The highest fees for each meter size are shown above.7. Yorkville residential connection fees are based on residence type. See table in municipal code.#REF!3. Oswego rate for Residential: $2200 connection + $500 meter fee; Commercial $3700 connection + $100 meter fee. 1"-2" assumed to be residential, 2"-8" assumed to be commercial. For multiple-unit residential buildings, $2,200 per unit.Montgomery6Oswego3North Aurora Plano Sugar GroveEXHIBIT D - COMPARISON OF EXISTING CONNECTION FEES BY WATER METER SIZEWATER SYSTEM CONNECTION FEE ANALYSISUnited City of Yorkville2. TBD = Connection fee for meters 6" and larger to be determined by Yorkville City Council on a case by case basis per Ordinance.1. Connection Fees as of February 2023. Note that the rates for some communities are the same regardless of residential vs. non-residential.Residential Connection FeesMontgomery6North AuroraOswego36. Montgomery uses different metrics to calculate residential fees than it does to calculate commercial/industrial fees. Residential connection fees are not based on meter size, but rather on population equivalent per type of dwelling unit. See municipal code for PE ratios. Commercial/industrial fees are listed in a table on the municipal code.PlainfieldAurora5Commercial/Industrial Connection FeesPlano Sugar Grove$1,587-$5,554 EXISTING DWC COMMUNITIESPlainfieldAurora5Water Meter SizeYorkville7EXISTING DWC COMMUNITIESWater Meter Size Yorkville4. All non-residential and apartment buildings in Bartlett require a connection fee of $0.23 / SF. Residential buildings in Bartlett require a connection fee of $1680 "per dwelling unit".