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City Council Minutes 2023 05-09-23MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL OF THE UNITED CITY OF YORKVILLE, KENDALL COUNTY, ILLINOIS., HELD IN THE CITY COUNCIL CHAMBERS, 651 PRAIRIE POINTE DRIVE ON TUESDAY, MAY 9, 2023 Mayor Purcell called the meeting to order at 7:04 p.m. and led the Council in the Pledge of Allegiance. ROLL CALL City Clerk Behland called the roll. Ward I Koch Present Transier Present Ward lI Plocher Present Soling Present Ward III Funkhouser Present Marek Present Ward IV Tarulis Present Corneils Present Staff in attendance at City Hall: City Clerk Behland, City Administrator Olson, Chief of Police Jensen, Attorney Lamb, Public Works Director Dhuse, Community Development Director Barksdale -Noble, Finance Director Fredrickson, Parks and Recreation Director Evans, Assistant City Administrator Willrett, and Building Code Official Ratos. Clerk's Nate: Due to COVID-19, in accordance with Public Act 101-0640 and Gubernatorial Disaster Proclamation issued by Governor Pritzker pursuant to the powers vested in the Governor under the Illinois Emergency Management Act, the United City of Yorkville encouraged social distancing by allowing remote attendance to the City Council meeting. Members of the public were able to attend this meeting in person while practicing social distancing as well as being able to access the meeting remotely via Zoom which allowed for video, audio, and telephonic participation. A meeting notice was posted on the City's website on the agenda, minutes, and packets webpage with instructions regarding remote meeting access and a link was included for the public to participate in the meeting remotely: https://us02web.zoom.us/j/84065193983?pwd=eUJ1QHVZZ2WbQVSc0VTRGIOZGwrZz09 The Zoom meeting ID was 840 6519 3983. QUORUM A quorum was established. COMMENTS BY MAYOR OR ALDERMEN Mayor Purcell thanked everyone for the past four years. We accomplished a lot by getting through COVID-19 and helping support the businesses and our staff. There have been a lot of road improvements these past four years. Mayor Purcell also discussed buying the Prairie Pointe building and hosting the health department's COVID clinic. Tonight marks the first meeting at the new city hall building. ADJOURNMENT OF SINE DIE (SESSION) Mayor adjourned the session of the City Council at 7:08 p.m. SWEARING -IN Judge Carlo Colosimo swore in Daniel Transier as Ward I Alderman, Craig Soling as Ward 11 Alderman, Chris Funkhouser as Ward III Alderman; and Rusty Comeils as Ward IV Alderman; all to four-year terms. John Purcell was then sworn in as Mayor by Judge John McAdams for a four-year term of office. ROLL CALL City Clerk Behland called the roll. Ward 1 Koch Present Transier Present Ward I1 Plocher Present Soling Present Ward III Funkhouser Present Marek Present Ward IV Tarulis Present Corneils Present The Minutes of the Regular Meeting of the City Council — May 9, 2023 — Page 2 of 5 AMENDMENTS TO THE AGENDA None. RECESS Mayor Purcell stated that a brief recess would take place for refreshments. PRESENTATIONS Alderman Craig Soling shared with the council that a friend and Bristol Bay resident, Doug Johnson, passed away in a tragic accident on May 5, 2023. The council then held a round of applause in honor of Doug. PUBLIC HEARINGS None. CITIZEN COMMENTS ON AGENDA ITEMS None. CONSENT AGENDA 1. Minutes of the Regular City Council — April 11, 2023 2. Minutes of the Regular City Council —April 25, 2023 3. Bill Payments for Approval 704,900.88 (vendors — FY 23) 43,058.00 (vendors — FY 24) 148,405.87 (wire payments) 407,316.60 (payroll period ending 04/28/2023) $ 1,303,681.35 (total) Mayor Purcell entertained a motion to approve the consent agenda. So moved by Alderman Funkhouser; seconded by Alderman Soling. Motion approved by a roll call vote. Ayes-8 Nays-0 Koch -aye, Plocher-aye, Funkhouser-aye, Tarulis-aye, Transier-aye, Soling -aye, Marek-aye, Corneils-aye REPORTS MAYOR'S REPORT Mayor Purcell said he closed the last meeting by discussing a few accomplishments over the past four years. He wants to open this meeting with his goals for the next four years. We have the water project hook up to Lake Michigan with the DuPage Water Commission. The next large project is to finalize the future public works building. We have big road projects planned in the next few years due to a few subdivisions coming up on their 20-year mark. And continue to work on new businesses and the downtown area. Mayor Purcell would also like to continue the great relationships with other governing boards. Motorcycle Awareness Proclamation (CC 2023-22) Mayor Purcell proclaimed the month of May 2023 as Motorcycle Awareness Month in the United City of Yorkville (see attached). United City of Yorkville and Yorkville School District 115 Intergovernmental Agreements (CC 2023-23) Resolution 2023-13 Approving an Intergovernmental Agreement for Operation of a Preschool By and Between the United City of Yorkville and Yorkville Community School District 115 Mayor Purcell entertained a motion to approve a Resolution Approving an Intergovernmental Agreement for Operation of a Preschool By and Between the United City of Yorkville and Yorkville Community School District 115. So moved by Alderman Transier; seconded by Alderman Plocher. Motion approved by a roll call vote. Ayes-8 Nays-0 Plocher-aye, Funkhouser-aye, Tarulis-aye, Transier-aye, Soling -aye, Marek-aye, Corneils-aye, Koch -aye The Minutes of the Regular Meeting of the City Council — May 9, 2023 — Page 3 of 5 Resolution 2023-14 Approving an Intergovernmental Agreement Between Yorkville Community Unit School District No. 115 and the United City of Yorkville for Pre -Closing Possession of 800 Game Farm Road Mayor Purcell entertained a motion to approve a Resolution Approving an Intergovernmental Between Yorkville Community Unit School District No. 115 and the United City of Yorkville for Pre -closing Possession of 800 Game Farm Road. So moved by Alderman Marek; seconded by Alderman Soling. Motion approved by a roll call vote. Ayes-7 Nays -I Funkhouser-aye, Tarulis-aye, Transier-nay, Soling -aye, Marek-aye, Corneils-aye, Koch -aye, Plocher-aye Selection of Mayor Pro Tern for Fiscal Year 2024 (CC 2023-24) Mayor Purcell requested nominations for Mayor Pro Tern for Fiscal Year 2024, Alderman Marek nominated Alderman Transier. Mayor Purcell entertained a motion to appoint Alderman Transier as Mayor Pro Tem for Fiscal Year 2024. So moved by Alderman Marek; seconded by Alderman Koch. Motion approved by a roll call vote. Ayes-8 Nays-0 Tarulis-aye, Transier-aye, Soling -aye, Marek-aye, Comeils-aye, Koch -aye, Plocher-aye, Funkhouser-aye Appointments to Boards and Commissions (CC 2023-25) No appointments were made at the meeting. Appointments to City Council Committees — Administration, Economic Development, Public Safety and Public Works (CC 2023-26) Mayor Purcell announced that a list of appointments to City Council committees was emailed, and they are at each alderperson's desk. Appointment of Department Heads (CC 2023-27) Mayor Purcell entertained a motion to approve the Mayor's appointments of department heads as follows: City Administrator and Budget Officer --- Bart Olson, four-year appointment; Chief of Police — James Jensen, four-year appointment; City Clerk — Jori Behland, four-year appointment; City Treasurer and Director of Finance — Rob Fredrickson, f6ur-year appointment; Director of Public Works — Eric Dhuse, four-year appointment; Director of Parks and Recreation — Tim Evans, four-year appointment; Building Inspector/Zoning Officer — Pete Ratos, four-year appointment; City Attorney Kathleen Field Orr, four- year appointment; City Engineer — Engineering Enterprises, Inc., four-year appointment. So moved by Alderman Tarulis; seconded by Alderman Marek. Motion approved by a roll call vote. Ayes-8 Nays-0 Soling -aye, Marek-aye, Corneils-aye, Koch -aye, Plocher-aye, Funkhouser-aye, Tarulis-aye, Transier-aye Oath of Office for Department Heads (CC 2023-28) All appointed department heads stood and took an oath of office for their appointed position. City Administrator Employment Contract (CC 2023-29) Mayor Purcell entertained a motion to approve an employment agreement between the United City of Yorkville and Bart Olson and authorize the Mayor and City Clerk to execute. So moved by Alderman Transier; seconded by Aldennan Marek. Motion approved by a roll call vote. Ayes-8 Nays-0 Marek-aye, Corneils-aye, Koch -aye, Plocher-aye, Funkhouser-aye, Tarulis-aye, Transier-aye, Soling -aye Chief of Police Employment Contract (CC 2023-30) Mayor Purcell stated this item was not ready and that it would be back at a future meeting. The Minutes of the Regular Meeting of the City Council—May 9,2023—Page 4 of 5 Appointment of Deputy Clerk (CC 2023-31) Mayor Purcell entertained a motion to appoint Monica Cisija as Deputy Clerk for a four-year appointment. So moved by Soling; seconded by Alderman Marek. Motion approved by a roll call vote. Ayes-8 Nays-0 Corneils-aye, Koch-aye, Plocher-aye, Funkhouser-aye, Tarulis-aye, Transier-aye, Soling-aye, Marek-aye 2023 Bond—Municipal Advisor and Bond Council Engagement Letter (CC 2023-32) Mayor Purcell entertained a motion to approve the engagement letters for Speer Financial,the municipal advisor, with a fee of approximately $26,000, and Saul Ewing,the bond counsel, with a fixed fee of $30,000, and authorize the Mayor to execute. So moved by Tarulis; seconded by Alderman Plocher. Motion approved by a roll call vote. Ayes-8 Nays-0 Koch-aye, Plocher-aye, Funkhouser-aye, Tarulis-aye, Transier-aye, Soling-aye, Marek-aye, Corneils-aye PUBLIC WORKS COMMITTEE REPORT No report. ECONOMIC DEVELOPMENT COMMITTEE REPORT No report. PUBLIC SAFETY COMMITTEE REPORT No report. ADMINISTRATION COMMITTEE REPORT No report. PARK BOARD Summer Events Parks and Recreation Director Evans shared the following upcoming events within the City: May 25`h— Margaritas en Mayo at Downtown Yorkville, May 29`h—Memorial Day Ceremony at Town Square, May 31't—Cruise Night at Riverfront Park, and June 15'h—Fore! Yorkville Golf Outing at Blackberry Oaks Golf Course. PLANNING AND ZONING COMMISSION No report. CITY COUNCIL REPORT No report. CITY CLERK'S REPORT No report. COMMUNITY& LIAISON REPORT No report. STAFF REPORT No report. MAYOR'S REPORT(cont'd) City Building Updates Resolution 2023-15 Approving Change Orders Relating to 651 Prairie Pointe Drive, Yorkville,Illinois (Thirteenth Set of Change Orders) (CC 2021-04) Mayor Purcell entertained a motion to approve a Resolution Approving Change Orders Relating to 651 Prairie Pointe Drive, Yorkville, Illinois(Thirteenth Set of Change Orders)and authorize the Mayor and City Clerk to execute. So moved by Alderman Funkhouser; seconded by Alderman Soling. Motion approved by a roll call vote. Ayes-8 Nays-0 Plocher-aye, Funkhouser-aye, Tarulis-aye, Transier-aye, Soling-aye, Marek-aye, Corneils-aye, Koch-aye Water Study Update (CC 2021-38) No report. The Minutes of the Regular Meetinji of the City Council — May 9, 2023 — Paae 5 of 5 ADDITIONAL BUSINESS None. CITIZEN COMMENTS Barb, a Plano resident, would like the council to move onward and upward for what is truly best for the City in this new building and a new beginning. EXECUTIVE SESSION Mayor Purcell entertained a motion to go into executive session for litigation. So moved by Alderman Transier; seconded by Alderman Funkhouser. Motion approved by a roll call vote. Ayes-8 Nays-0 Funkhouser-aye, Tarulis-aye, Transier-aye, Soling -aye, Marek-aye, Corneils-aye, Koch -aye, Plocher-aye The City Council entered executive session at 8:05 p.m. The City Council returned to regular session at 8:18 p.m. ADJOURNMENT Mayor Purcell entertained a motion to adjourn the City Council meeting. So moved by Alderman Soling; seconded by Alderman Koch. Motion unanimously approved by a viva voce vote. Meeting adjourned at 8:19 p.m. inutes submitted by: Jori Behland, City Clerk, City of Yorkville, Illinois I�`!'4`►'�°=' WHEREAS, safety is the highest priority for the highways and streets of our City and Y g p YY I,a•�; State; and I¢'�P���,�: WHEREAS, the great State of Illinois is proud to be a national leader in motorcycle safety, education and awareness; and j WHEREAS, motorcycles are a common and economical means of transportation that reduces fuel consumption and road wear, and contributes in a significant wa P � g Y to the relief of traffic and parking congestion; and WHEREAS, it is especially meaningful that the citizens of our City and State be aware of AtIL motorcycles on the roadways and recognize the importance of motorcycle safety; and WHEREAS, the members of A.B.A.T.E. of Illinois, Inc. (A Brotherhood Aimed Toward f AA + Education), continually promote motorcycle safety, education and awareness in high a:: % school drivers' education programs and to the general public in our City and State, presenting motorcycle awareness programs to over 120,000 participants in Illinois over 116� �a the past seven years; and WHEREAS, all motorcyclists should join A.B.A.T.E. of Illinois, Inc. in actively promoting the safe operation of motorcycles as well as promoting motorcycle safety, education, awareness and respect of the citizens of our City and State; and WHEREAS, the motorcyclists of Illinois have contributed extensive volunteerism and 1Pt+e� money to national and community charitable organizations; and WHEREAS, during the month of May, all roadway users should unite in the safe sharing {i;•` of the roadways within the United City of Yorkville and throughout the State of Illinois. , NOWTHEREFORE I, John Purcell, Mayor of the United City � Y Y of Yorkville, in the great state of Illinois, in recognition of 36 years of A.B.A.T.E. of Illinois, Inc., and over 11to -.i 352,318 registered motorcyclists statewide, and in recognition of the continued role Illinois serves as a leader in motorcycle safety, education and awareness, do hereby proclaim the Month of May 2023 as Motorcycle Awareness Month in the United City of �11+++•',`= Y k Me and u r e all motorists to Join in an effort to im rove safety and awareness on