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City Council Minutes 2023 06-27-23• r� U • MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL OF THE UNITED CITY OF YORKVILLE, KENDALL COUNTY ILLINOIS HELD IN THE CITY COUNCIL CHAMBERS, 651 PRAIRIE POINTE DRIVE ON TUESDAY, JUNE 27, 2023 Mayor Purcell called the meeting to order at 7:00 p.m. and led the Council in the Pledge of Allegiance. ROLL CALL City Clerk Behland called the roll. Ward I Koch Present Transier Present Ward II Plocher Present Soling Present Ward III Funkhouser Present Marek Present Ward IV Tarulis Present Corneils Present (arrived at 7:04 p.m.) Staff in attendance at City Hall: City Clerk Behland, City Administrator Olson, Chief of Police Jensen, Attorney Lamb, Public Works Director Dhuse, Community Development Director Barksdale -Noble, Finance Director Fredrickson, Parks and Recreation Director Evans, and Assistant City Administrator Willrett. Members of the public were able to attend this meeting in person as well as being able to access the meeting remotely via Zoom which allowed for video, audio, and telephonic participation. A meeting notice was posted on the City's website on the agenda, minutes, and packets webpage with instructions regarding remote meeting access and a link was included for the public to participate in the meeting remotely: h!Ws://us02web.zoom.us/i/88516153855?pwd=QWxXWVhUOGJiVWFrTWpsZGwxQkFxdzO9. The Zoom meeting ID was 885 1615 3855. QUORUM A quorum was established. AMENDMENTS TO THE AGENDA None. PRESENTATIONS None. PUBLIC HEARINGS None. CITIZEN COMMENTS ON AGENDA ITEMS None. CONSENT AGENDA 1. Bill Payments for Approval $ 33,693.77 (vendors — FY 23) $ 603,404.26 (vendors — FY 24) $ 200,000.00 (wire payments) 380,361.50 (payroll period ending 06/09/2023) 1,217,459.53 (total) 2. Resolution 2023-20 Authorizing the Expenditure of Funds — authorize the Mayor and City Clerk to execute (PW 2023-51) 3. E. Main Street Improvements — Balancing Change Order — approve E. Main Street Improvements — Change Order No. 2 (Balancing) and authorize the Mayor to execute (PW 2023-55) 4. Treasurer's Reports for March -May 2023 (ADM 2023-22) 5. FY24 Travel Authorizations — approve travel authorizations for elected officials as presented in packet materials (ADM 2023-28) The Minutes of the Regular Meeting of the City Council — June 27, 2023 — Pa2e 2 of 4 0 • • Mayor Purcell entertained a motion to approve the consent agenda. So moved by Alderman Transier; seconded by Alderman Soling. Motion approved by a roll call vote. Ayes-7 Nays-0 Koch -aye, Funkhouser-aye, Tarulis-aye, Transier-aye, Soling -aye, Marek-aye, Corneils-aye MAYOR'S REPORT Ordinance 2023-21 REPORTS Amending the Yorkville City Code, Title 3, Chapter 2, Section 3-2-10 (Places of Eating Tax) (CC 2023-40) Mayor Purcell entertained a motion to approve an Ordinance Amending the Yorkville City Code, Title 3, Chapter 2, Section 3-2-10 (Places of Eating Tax) and authorize the Mayor and City Clerk to execute. So moved by Alderman Tarulis; seconded by Alderman Koch. Motion approved by a roll call vote. Ayes-7 Nays-1 Plocher-aye, Funkhouser-nay, Tarulis-aye, Transier-aye, Soling -aye, Marek-aye, Corneils-aye, Koch -aye DuPage Water Commission (CC 2023-43) Ordinance 2023-22 a. Authorizing the Third Amendment to the Annual Budget of the United City of Yorkville, for the Fiscal Year Commencing on May 1, 2023 and Ending on April 30, 2024 Mayor Purcell entertained a motion to approve an Ordinance Authorizing the Third Amendment to the Annual Budget of the United City of Yorkville, for the Fiscal Year Commencing on May 1, 2023 and Ending on April 30, 2024 and authorize the Mayor and City Clerk to execute. So moved by Alderman Corneils; seconded by Alderman Transier. Motion approved by a roll call vote. Ayes-8 Nays-0 Funkhouser-aye, Tarulis-aye, Transier-aye, Soling -aye, Marek-aye, Corneils-aye, Koch -aye, Plocher-aye Resolution 2023-21 b. Approving an Amended and Restated Escrow Intergovernmental Agreement By and Among the United City of Yorkville, The Village of Oswego, The Village of Montgomery and the DuPage Water Commission Mayor Purcell entertained a motion to approve a Resolution Approving an Amended and Restated Escrow Intergovernmental Agreement By and Among the United City of Yorkville, The Village of Oswego, The Village of Montgomery and the DuPage Water Commission and authorize the Mayor and City Clerk to execute. So moved by Alderman Funkhouser; seconded by Alderman Marek. Motion approved by a roll call vote. Ayes-8 Nays-0 Tarulis-aye, Transier-aye, Soling -aye, Marek-aye, Corneils-aye, Koch -aye, Plocher-aye, Funkhouser-aye PUBLIC WORKS COMMITTEE REPORT 2023 Water Main Replacement Contract B — Contract Award (PW 2023-53) Alderman Koch made a motion to approve the bid and award contract to Winninger Excavating, Inc. in the amount not to exceed $1,983,518.44 and authorize the Mayor and City Clerk to execute; seconded by Alderman Marek. Motion approved by a roll call vote. Ayes-8 Nays-0 Transier-aye, Soling -aye, Marek-aye, Corneils-aye, Koch -aye, Plocher-aye, Funkhouser-aye, Tarulis-aye The Minutes of the Regular Meeting of the City Council — June 27, 2023 — Paae 3 of 4 • 11 2023 Water Main Replacement Contract B — Construction Engineering Agreement (PW 2023-54) Alderman Koch made a motion to approve the 2023 Water Main Replacement Contract B — Professional Services Agreement — Construction Engineering Agreement and authorize the Mayor and City Clerk to execute; seconded by Alderman Tarulis. Motion approved by a roll call vote. Ayes-8 Nays-0 Soling -aye, Marek-aye, Corneils-aye, Koch -aye, Plocher-aye, Funkhouser-aye, Tarulis-aye, Transier-aye ECONOMIC DEVELOPMENT COMMITTEE REPORT No report. PUBLIC SAFETY COMMITTEE REPORT No report. ADMINISTRATION COMMITTEE REPORT Scanning Proposal Phase 2 — ComDev (ADM 2023-27) Alderman Marek made a motion to approve the Scanning Proposal for Phase 2 with Konica Minolta in the amount not to exceed $108,742 and authorize the Mayor to execute; seconded by Alderman Funkhouser. Motion approved by a roll call vote. Ayes-8 Nays-0 Marek-aye, Corneils-aye, Koch -aye, Plocher-aye, Funkhouser-aye, Tarulis-aye, Transier-aye, Soling -aye Resolution 2023-22 IT Contract (ADM 2023-29) a. Dissolving of the GovITC Consortium Alderman Marek made a motion to approve a Resolution of the United City of Yorkville, Kendall County, Illinois Dissolving of the GovITC Consortium and authorize the Mayor and City Clerk to execute; seconded by Alderman Koch. Motion approved by a roll call vote. Ayes-8 Nays-0 Comeils-aye, Koch -aye, Plocher-aye, Funkhouser-aye, Tarulis-aye, Transier-aye, Soling -aye, Marek-aye b. Approval of IT Contract with InterDev Alderman Marek made a motion to approve the IT Contract with InterDev and authorize the Mayor and City Clerk to execute; seconded by Alderman Soling. Motion approved by a roll call vote. Ayes-8 Nays-0 Koch -aye, Plocher-aye, Funkhouser-aye, Tarulis-aye, Transier-aye, Soling -aye, Marek-aye, Corneils-aye PARK BOARD Independence Day Celebration Parks and Recreation Director Evans reported on the City's Independence Day Celebration that will take place on Tuesday, July 4`h, at the Town Square Park. The parade starts at 9:00 a.m., with Town Square Park activities immediately following. A fireworks display will begin at dusk near the corner of Route 47 and Countryside Parkway (south of Menards). PLANNING AND ZONING COMMISSION Ordinance 2023-23 Approving a Special Use for a Multi -Unit Dwelling Unit Located Above a Commercial Land Use (Little Loaf Bakehouse) (PZC 2023-05) Mayor Purcell entertained a motion to approve an Ordinance Approving a Special Use for a Multi -Unit Dwelling Unit Located Above a Commercial Land Use and authorize the Mayor and City Clerk to execute. So moved by Alderman Koch; seconded by Alderman Funkhouser. Motion approved by a roll call vote. Ayes-8 Nays-0 Plocher-aye, Funkhouser-aye, Tarulis-aye, Transier-aye, Soling -aye, Marek-aye, Corneils-aye, Koch -aye The Minutes of the Regular Meeting of the City Council — June 27 2023 — Pa2e 4 of 4 CITY COUNCIL REPORT No report. CITY CLERK'S REPORT No report. COMMUNITY & LIAISON REPORT No report. STAFF REPORT No report. MAYOR'S REPORT (cont'd) Certificate of Achievement Mayor Purcell shared that the City of Yorkville was awarded for the 12�' time the Certificate of Achievement for Excellence in Financial Reporting. This is for the annual comprehensive financial report for the April 30, 2022 fiscal year. Mayor Purcell thanked Finance Director Rob Fredrickson for his continued outstanding work. No update. No update. ADDITIONAL BUSINESS City Building Updates (CC 2022-04) Water Study Update (CC 2021-38) BrightFarms Status Alderman Funkhouser asked for a status update on the BrightFarms project from City staff. City Administrator Olson stated they still have an active permit. We have received their well request. And our staff believes we have enough material to begin the review, and they hope to have material at the following public works committee meeting. • CITIZEN COMMENTS Barb, a resident from Plano, shared with the Council that the Sound of Freedom movie is showing on the 40' of July which is regarding children being trafficked. She is concerned with age constrictions being removed on drag activity in Yorkville. Molly Krempski discussed the Christian founding of America and the separation of church and state. She stated the primary source of the founding fathers' words is from the Bible. She then discussed the distinction between the founding of Christ vs. man-made religion. EXECUTIVE SESSION 1. Mayor Purcell entertained a motion to go into executive session for litigation. So moved by Alderman Marek seconded by Alderman Koch. Motion approved by a roll call vote. Ayes-8 Nays-0 Funkhouser-aye, Tarulis-aye, Transier-aye, Soling -aye, Marek-aye, Comeils-aye, Koch -aye, Plocher-aye The City Council entered executive session at 7:35 p.m. The City Council returned to regular session at 7:51 p.m. ADJOURNMENT Mayor Purcell entertained a motion to adjourn the City Council meeting. So moved by Alderman Corneils; seconded by Alderman Marek. • Motion unanimously approved by a viva voce vote. Meeting adjourned at 7:52 p.m. inutes submitted by: Jor' �ehland , Ity Clerk, 6 ity of Yorkville, Illinois