Resolution 2023-18Illinois Department Resolution for Maintenance
of Transportation Under the Illinois Highway Code
District County Resolution Number Resolution T e Section Number _
Kendall — a0a,3-- IQ Supplemental 00000-00-GM
zg
BE IT RESOLVED, by the Council of the City of
Governing Body Type Local Public Agency Type
Yorkville Illinois that there is hereby appropriated the sum of
Name of Local Public Agency
Two Hundred Five Thousand Dollars( $205,000.00
of Motor Fuel Tax funds for the purpose of maintaining streets and highways under the applicable provisions of Illinois Highway Code from
05/01/23 to 04/30/24
Beginning Date Ending Date
BE IT FURTHER RESOLVED,that only those operations as listed and described on the approved Estimate of Maintenance Costs,
including supplemental or revised estimates approved in connection with this resolution,are eligible for maintenance with Motor Fuel Tax
funds during the period as specified above.
BE IT FURTHER RESOLVED,that City of Yorkville
Local Public Agency Type Name of Local Public Agency
shall submit within three months after the end of the maintenance period as stated above,to the Department of Transportation,on forms
available from the Department,a certified statement showing expenditures and the balances remaining in the funds authorized for
expenditure by the Department under this appropriation,and
BE IT FURTHER RESOLVED, that the Clerk is hereby directed to transmit four(4)certified originals of this resolution to the district office
of the Department of Transportation.
I Jori Behland City Clerk in and for said City
Name of ClerkLocal ublic Agency Type Local Public Agency Type
of Yorkville in the State of Illinois, and keeper of the records and files thereof, as
Name of Local Public Agency
provided by statute, do hereby certify the foregoing to be a true, perfect and complete copy of a resolution adopted by the
Council of Yorkville at a meeting held on 5 30 0?3
Governing Body Type Name of Local Public Age cy Date
IN TESTIMONY WHEREOF, I have hereunto set my hand and seal this 3 day of
Day M nth,Year
SEAL, if required by the LPA)
Clerk Si nature&Date
APPROVED
DMIleRegional Engineer Signature&Date
Department of Transportation
f... .......
Completed05/09/23 BLR14220(Rev 12/13/22)
Instructions for BLR 14220
This form shall be used when a Local Public Agency(LPA)wants to perform maintenance operations using Motor Fuel Tax(MFT)funds.
Refer to Chapter 14 of the Bureau of Local Roads and Streets Manual(BLRS Manual)for more detailed information.This form is to be
used by a Municipality or a County. Road Districts will use BLR 14221. For signature requirements refer to Chapter 2, Section 3.05(b)of
the BLRS Manual.
When filling out this form electronically, once a field is initially completed,fields requiring the same information will be auto-populated.
Resolution Number Insert the resolution number as assigned by the LPA,if applicable.
Resolution Type From the drop down box,choose the type of resolution:
Original would be used when passing a resolution for the first time for this project.
Supplemental would be used when passing a resolution increasing appropriation above
previously passed resolutions.
Amended would be used when a previously passed resolution is being amended.
Section Number Insert the section number of the improvement covered by the resolution.
Governing Body Type From the drop down box choose the type of administrative body. Choose Board for County; Council or
President and Board of Trustees for a City,Village or Town.
LPA Type From the drop down box choose the LPA body type; County, City,Town or Village.
Name of LPA Insert the name of the LPA.
Resolution Amount Insert the dollar value of the resolution for maintenance to be paid for with MFT funds in words,
followed by the same amount in numerical format in the O.
Beginning Date Insert the beginning date of the maintenance period. Maintenance periods must be a 12 or 24 month
consecutive period.
Ending Date Insert the ending date of the maintenance period.
LPA Type From the drop down box choose the LPA body type; County,City,Town or Village.
Name of LPA Insert the name of the LPA.
Name of Clerk Insert the name of the LPA Clerk.
LPA Type From the drop down box choose the LPA body type; County, City,Town or Village
LPA Type From the drop down box choose the LPA body type; County, City,Town or Village.
Name of LPA Insert the name of the LPA.
Governing Body Type From the drop down box choose the type of administrative body. Choose Board for County; Council or
President and Board of Trustees for a City,Village or Town.
Name of LPA Insert the name of the LPA.
Date Insert the date of the meeting.
Day Insert the day the Clerk signed the document.
Month,Year Insert the month and year of the clerk's signature.
Clerk Signature Clerk shall sign here.
Seal The Clerk shall seal the document here, if required. If a seal is required,electronic signatures should
not be used.
Approved The Department of Transportation representative shall sign and date here upon approval.
A minimum of three(3)certified signed originals must be submitted to the Regional Engineer's District office OR email PDF
completed form with electronic signatures to your local District LRS office.
Following IDOT's approval, distribution will be as follows:
Local Public Agency Clerk
Engineer(Municipal, Consultant or County)
Completed 05/09/23 BLR 14220(Rev. 12/13/22)
Illinois Department
of Transportation Local Public Agency General Maintenance
Submittal Type Supplemental Estimate of Maintenance Costs
District Estimate of Cost for
Municipality Maintenance Period
Local Public Agency County Section Number Beginning Ending
City of Yorkville Kendall ^ 0000-00-GM 05/01/23 04(30/24
2-3
Maintenance Items
Material Categories/Total
Point of Delivery or Maintenance
Maintenance Maint Eng Insp. Work Performed by Operation
Operation Category Req. an Outside Contractor Unit Quantity Unit Cost Cost Cost
Snow Removal IIA Bulk Rock Salt Ton 2,160 95 00 205,200.00 205,200.00
Total Operation Cost 205,200.00
Estimate of Maintenance Costs Summary
Maintenance MFT Funds RBI Funds Other Funds Estimated Costs
Local Public Agency Labor
Local Public Agency Equipment
Materials/Contracts(Non Bid Items)
Materials/Deliver& Install/Materials Quotations(Bid Items)
Formal Contract(Bid Items)
Maintenance Total
Estimated Maintenance Eng Costs Summary
Maintenance Engineering MFT Funds RBI Funds Other Funds Total Est Costs
Preliminary Engineering
Engineering Inspection
Material Testing
Advertising
Bridge Inspection Engineering
Maintenance Engineering Total
Total Estimated Maintenance
Remarks
SUBMITTED
Local Pu c Official Signature& Date
Title
n 1 APPROVED
Divice-Ur o Pu WAY ICS Regional Engineer Signature&Date
Countv En Ineer/Su erintendent of Highways Signature&Date Department of Transportation
Completed05/09/23 Page 1 of 1 BLR 14222(Rev. 12113/22)
Air k-11
Instructions for BLR 14222-Page 1 of 4
NOTE: Form instructions should not be included when the form is submitted
This form is used by all Local Public Agencies(LPAs)to submit their maintenance program and also submit their maintenance expenditure
statements.A resolution(BLR 14220)must be submitted and approved by the Illinois Department of Transportation(IDOT) prior to
incurring any expenditures. For items required to be bid the estimate of cost must be submitted prior to submittal of required bidding
documents. Authorizations will be made based on the resolution and/or the approved contract/acceptance/material quotations documents.
The maintenance expenditure statement must be submitted within 3 months of the end of the maintenance period. Maintenance
resolutions and estimates submitted for future maintenance periods after that date will not be processed until the delinquent maintenance
expenditure statement has been submitted. Only one form needs to be completed per maintenance period,combine all operations on one
form.
For additional information refer to the Bureau of Local Roads Manual(BLRS), Chapter 14. For signature requirements refer to Chapter 2,
section 3.05(b)of the BLRS Manual.
For items being completed for the estimate all materials,equipment, labor and contract amounts are considered estimates. For estimates
where LPA equipment is completed, an Equipment Rental Schedule(BLR 12110)must also be submitted for approval.When completing
the form for the Maintenance Expenditure all items must be actual amounts spent.
Maintenance—From the drop down choose which type of document is being submitted. Choose Estimate of Cost if an estimate
is being submitted, choose Maintenance Expenditure Statement if a maintenance expenditure statement is being submitted
Submittal—Choose the type of submittal, if this is the first submittal choose original, if revising a previous submittal choose,
revised. If adding to a previous submittal choose supplemental.
Estimate of Cost For—Select the type of LPA submitting this form from the drop down. Types to choose are County,
Municipality, or Road District/Township.
Local Public Agency—Insert the name of the Local Public Agency.
County—Insert the County in which the Local Public Agency is located.
Maintenance Period
Beginning—Insert the beginning date of the maintenance period.
Ending—Insert the ending date of the maintenance period.
Section—Insert the section number assigned to this project.The letters at the end of the section number will always be
a"GM".
Maintenance Operations—List each maintenance operation separately
Maintenance Eng. Category—From the drop down choose the maintenance engineering category as it applies to the
operation listed to the left.The definitions of the categories can be found in the BLRS Manual Chapter 14,section
14-2.04
Maintenance Engineering Categories are:
Category I—Services purchased without a proposal such as electric energy or materials purchased from Central
Management Services'Joint Purchasing Program or another joint purchasing program that has been approved by the
District BLRS or CBLRS.
Category II-A—Maintenance items that are not included in Maintenance Engineering Category I or do not require
competitive sealed bids according to Section 12-1.02(a)or a local ordinance/resolution.
Category II-B—Routine maintenance items that require competitive sealed bids according to Sectionl2-1.02(a)or a
local ordinance/resolution. Routine maintenance includes all items in the following work categories: snow removal,street
sweeping,lighting and traffic signal maintenance,cleaning ditches or drainage structures,tree trimming or removal,
mowing, crack sealing, pavement marking,shoulder maintenance limited amounts of concrete curb and gutter repair,
scour mitigation, pavement patching,and minor drainage repairs.
Category III—Maintenance items that are not covered by Maintenance Engineering Category I or Category 11-B and
require competitive bidding with a material proposal,a deliver and install proposal or material quotation.
Category IV—Maintenance items that are not covered by Maintenance Engineering Category I or Category II-B and
require competitive bidding with a formal contract proposal.
Completed05/09/23 BLR 14222(Rev. 12/13/22)
Instructions for BLR 14222-Page 2 of 4
The instructions listed below only apply to the maintenance estimate of cost. For LPA's using Local Public Agency Labor and/or Local
Public Agency Equipment Rental,the estimated amounts are only listed on those specific lines and are not to be included with each
operation on the estimate of cost.
Insp Req—From the drop down choose No or Yes as it applies to the maintenance operation listed to the left. Items requiring no
engineering inspection should be no.
Material Categories/Point of Delivery or Work Performed by an Outside Contractor—List the items for each operation on a
separate line,grouping items for the same operation together,for the operation listed to the left. If work being done as a contract
list work by contractor.
Unit—Insert the unit of measure for the material listed to the left, if applicable.
Quantity—Insert the quantity for the material listed to the left, if applicable.
Unit Cost—Insert the unit cost of the material listed to the left, if applicable.
Cost—No entry necessary,this is a calculated field.This is the quantity times the unit cost.
Total Maintenance Operation Cost—Insert the total of the Maintenance Operation Cost,for items done by a contract insert the
estimated contract amount.
Maintenance
Estimate of Maintenance Costs Summary—Under each item listed below, list the amount of estimated MFT funds, Rebuild
Illinois(RBI)funds and local funds to be expended, if applicable.The total Estimated cost is a calculated field.
Local Public Agency Labor—Insert the estimated amount for LPA labor for all maintenance operations, if applicable.
Local Public Agency Equipment Rental—Insert the estimated amount for LPA equipment rental for all maintenance operations, if
applicable.
Materials/Contracts(Non Bid Items)—Insert the estimated amount for materials and/or contracts for items the LPA is not
required to bid, if applicable.
Materials/Deliver&Install, Material Quotations—For the operation listed to the left insert the estimate amount to be expended
using a bidding process for material/deliver&install proposal and/or material quotations,if applicable.
Formal Contracts—Insert the total amount estimated to be expended on formal contracts.This will be for items required to be
bid.
Total Estimated Cost—This is a calculated field and will be automatically filled in for each type,This is the sum of all funding for
the item.
Total Maintenance Operation Cost—This is a calculated field, no entry is necessary. This is the sum of all items estimated to be
expended on this operation,
Total Maintenance Cost—This is a calculated field, no entry is necessary. This is the sum of all maintenance operation costs.
Maintenance Engineering Cost Summary—For each item listed below, list under the funding type what the estimated amount to
be expended for each item.
Preliminary Engineering Fee—Insert the amount of funds estimated to be expended for Preliminary Engineering, if applicable.
Engineering Inspection Fee—Insert the amount of funds estimated to be expended for Engineering Inspection,if applicable.
Material Testing Costs—Insert the dollar amount of funds estimated to be expended on material testing costs,if applicable.
Completed05/09/23 BLR 14222(Rev, 12/13/22)
Instructions for BLR 14222-Page 3 of 4
Advertising Costs—Insert the amount of funds estimated to be expended on advertising costs, if applicable.
Bridge Inspection Costs—Insert the amount of funds estimated to be expended on bridge inspection costs, if applicable.
Total Maintenance Engineering—This is a calculated field, no entry is necessary.This is the sum of all maintenance engineering
costs listed above.
Totals—This is a calculated field. It is the total of the estimated maintenance cost plus the estimated
maintenance engineering cost.
These instructions apply to the Maintenance Expenditure Statement,
Maintenance Operation—Type in the name of the maintenance operation for which the amounts to the right will be completed.
For a form that was completed as an Estimate of Cost and is now being changed to a Maintenance Expenditure Statement, this
field will be completed from the estimate.
Maint Eng Category—From the drop down select the Maintenance Engineering Category that applies to the operation listed to
the left.
LPA Labor—For the operation listed to the left insert the amount expended for LPA labor, if applicable.
LPA Equipment Rental—For the operation listed to the left insert the amount expended on LPA equipment rental if applicable.
Materials/Contracts(Non-Bid)—For the operation listed to the left insert the amount expended for materials and/or contracts that
was not required to be bid, if applicable.
Materials/Deliver&Install/Material Quotations(Bid Items)—Insert the total amount expended on Materials Proposals, Deliver
and Install proposals, Materials Quotations(Bid Items).This will be for items that were required to be bid.
Formal Contract—For the operation listed to the left insert the amount expended for items bid using the formal contract process,
if applicable.
Total Operation Cost—This Is a calculated field, it will sum the amounts expended for the operation listed to the left.
Operation Engineering Inspection Fee—For the operation listed to the left insert the amount of engineering inspection charged
for this operation, if applicable.
Total Maintenance—This is a calculated field, no entry necessary. It is the sum of all maintenance operations.
Maintenance Engineering Cost Summary Preliminary Engineering Fee—Insert the dollar amount of funds spent on preliminary
engineering for this maintenance section.
Engineering Inspection Fee—Insert the amount of funds expended for Engineering Inspection, if applicable.
Material Testing Costs—Insert the dollar amount of funds spent on material testing costs, if applicable.
Advertising Costs—Insert the dollar amount of funds spent on advertising costs, if applicable.
Bridge Inspection Costs—Insert the dollar amount of funds spent on bridge inspection costs, if applicable.
Total Maintenance Engineering—This is a calculated field, no entry is necessary.This is the sum of all maintenance engineering
costs listed above.
Total Maintenance Program Costs—Insert the total cost of the Maintenance and Maint. Engineering. The maintenance amount
will be the amount from the Total Cost from the Maintenance Items table.The Maint. Eng will be the Maintenance Engineering
Total from above.
Completed05/09/23 BLR 14222(Rev.12/13/22)
Instructions for BLR 14222-Page 4 of 4
Contributions, Refunds, Paid with Other Funds—Enter the dollar amount of contributions,refunds or amounts paid with other
funds for this maintenance section, if applicable,for both maintenance and maintenance engineering.
Total Motor Fuel Tax/Rebuild Illinois Portion—These are calculated fields, no entry is necessary.This is the sum of the total cost
minus the amount paid with local funds.
Motor Fuel Tax Portion—Insert the amount of the total cost that was paid for with Motor Fuel Tax funds for Maintenance and
Maint. Engineering,as applicable.
Motor Fuel Tax Funds Authorized—Insert the net amount of Motor Fuel Tax Funds authorized for each type.
Motor Fuel Tax Surplus/Deficit—These are calculated fields, no entry is necessary. This is the sum of the Total Motor Fuel Tax
funds expended minus the amount of Motor Fuel Tax funds authorized.A positive number will result in a credit to the unobliigated
fund of the Motor Fuel Tax fund.A negative number means more funds were spent than authorized. If the negative number has a
resolution to cover the overage, the item(s)that resulted in the overage have been approved by IDOT, and are covered in the
overrun policy,this amount will be authorized. If these conditions are not met you must contact your District office for guidance.
Rebuild Illinois Portion—Insert the amount of the total cost that was paid for with Rebuild Illinois funds for Maintenance and
Maint. Engineering,as applicable.
Rebuild Illinois Funds Authorized— Insert the net amount of Rebuild Illinois Funds authorized for each type.
Rebuild Illinois Surplus/Deficit—These are calculated fields, no entry is necessary.This is the sum of the Total Rebuild Illinois
funds expended minus the amount of Rebuild Illinois funds authorized.A positive number will result in a credit to the unobligated
fund of the Motor Fuel Tax fund.A negative number means more funds were spent than authorized. If the negative number has
a resolution to cover the overage,the item(s)that resulted in the overage have been approved by IDOT, and are covered in the
overrun policy,this amount will be authorized. If these conditions are not met you must contact your District office for guidance.
Difference—No entry necessary,this field is automatically calculated. It is the difference between Total Motor Fuel Tax/Rebuild
Illinois Portion for Maintenance and Maint. Engineering.The fields must equal zero; if not, review the amounts inserted under
Motor Fuel Tax and Rebuild Illinois need to be corrected.
Remarks—Enter remarks as applicable covering the items entered.
Certification—Upon submittal of this form as the maintenance expenditure statement the LPA official shall check this box as
certification.
End of Instructions for Maintenance Expenditure Statement
Submitted
Local Public Agency Official—The proper official shall sign, insert their title and date here. For Estimates of Cost covering a
Township/Road District the road commissioner shall sign and date as Local Public Agency Official. For Municipalities the
municipal official shall sign and date here.
County Engineer/Superintendent of Highways—For County project and/or Township/Road District projects the county engineer/
superintendent of highways shall sign here.
Approved—Upon approval the Regional Engineer shall sign and date here.This approval is subject to change based upon a
documentation review by the Department.
A minimum of three(3)signed originals must be submitted to the Regional Engineer's District office.
Following the Regional Engineer's approval, distribution will be as follows:
Local Public Agency Clerk
Engineer(Consultant or County Engineer)
District File
Completed05/09/23 BLR 14222(Rev. 12/13122)
RECEVVEO
JUL 112023
03 -1-OCAL RCDADS
Illinois Department of Transportation
Office of Highways Project Implementation / Region 2/District 3
700 East Norris Drive/Ottawa, Illinois 61360-1628
July 20, 2023
Ms. Jori Behland, City Clerk
City of Yorkville
800 Game Farm Road
Yorkville, IL 60560
Municipal - MFT
City of Yorkville
Section No. 23-00000-00-GM
Dear Ms. Behland:
The supplemental resolution adopted by the City Council of Yorkville on July 3,
2023 appropriating $205,200.00 of Motor Fuel Tax funds for the maintenance of
streets and highways in the city from May 1, 2023 to April 30, 2024 was
approved on July 20, 2023.
The supplemental Municipal Estimate of Maintenance Costs for $205,200.00
was approved on July 20, 2023. This maintenance program is approved with the
understanding that any claims for labor and equipment for day labor and routine
maintenance will be on file and available for compliance review by Local Roads
and Streets and for audit by the Bureau of Investigations and Compliance.
Authorization to expend an additional $205,200.00 of Motor Fuel Tax funds for
maintenance for this section has been approved and should appear on the city's
next Motor Fuel Tax transaction detail.
Bids are required for purchases of materials if the expenditures exceed $25,000
during any maintenance period either(1) for the same type of materials, or(2)
from any one vendor if the purchase includes the placement or incorporation of
the materials.
If you have any questions, please contact Warren Norris at (815) 433-7088.
Sincerely,
Masood Ahmad, P.E.
Regio Two Engineer
By: Steve C ery, MSCE, P.E.
Local Roads and Streets Engineer
WN Acm/GMAppr-Munic_Yorkville_23-00000-00-GM_Supplem ental