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Library Board Minutes 2023 07-10-23APPROVED W/CORRECTIONS 8/14/23 Page 1 of 3 Yorkville Public Library Board of Trustees Monday, July 10, 2023 7:00pm 902 Game Farm Road – Michelle Pfister Meeting Room The Board of Trustees meeting was called to order at 7:00pm by Vice-President Theron Garcia, roll was called and a quorum was established. Roll Call: Jackie Milschewski-yes, Jason Hedman-yes, Ryan Forristall-yes, Theron Garcia-yes, Rosie Millen-yes, Keri Pesola-yes, Absent: Bret Reifsteck, Tara Schumacher Others Present: Library Director Shelley Augustine, Friends of the Library Co-President Susan Neustrom, Mike Krempski, Molly Krempski, Brynn Krempski, David Guss, Jenny McCann Recognition of Visitors: Ms. Garcia recognized the Library staff and guests. Amendments to the Agenda: None Presentations: None Minutes: June 12, 2023 A motion was made by Ms. Garcia and seconded by Ms. Milschewski to approve the minutes as presented. Roll call: Hedman-yes, Forrristall-yes, Garcia-yes, Millen-yes, Pesola-yes, Milschewski-yes Carried 6-0. Correspondence: None Public Comment: Ms. Molly Krempski acknowledged Pride month and also commented on some of the library books that she felt were inappropriate and feels taxpayer money should not be spent on them. She believes the LGBTQ books are detrimental, counter-productive to family units and to kids as they try to determine “who they are”. Director Augustine said the Yorkville Library does not keep a specific reading list of books pertaining to this subject, though the library does have some of these books. Ms. Krempski said she chooses to not be silent any longer and said it is a right to have common areas free of obscenity. Ms. Garcia said it is the parents' responsibility to determine what books are checked out and it is a choice. Ms. Pesola noted that the Governor has just signed legislation that prohibits libraries from banning these books. Mr. Mike Krempski also spoke and read part of the Constitution. He said the sole purpose of the Board of Trustees, a government body, is to protect the inalienable rights of people. He said their rights are being violated and laws will be challenged. Mr. Krempski said there were too many such books in libraries in general. Ms. Garcia noted that the library is a member of ILA and the Board must abide by the laws of the library. Page 2 of 3 Friends of the Library Report: Ms. Neustrom reported on the Friends' budget and noted that $11,000 will be appropriated for library programs. She said the 501c3 questions have been resolved. It was found the Friends of the Library already has a federal EIN number and a 501c3 application will be submitted soon. The September 2nd used book sale is being organized and volunteers are requested. Staff Comment: None Report of the Treasurer: Financial Statement Treasurer Milschewski said there are some remaining 2023 bills. She also noted a Trico bill for $2,272 for spring maintenance. Payment of Bills Ms. Milschewski made a motion to approve the bill list as follows and it was seconded by Ms. Garcia. $27,285.49 Accounts Payable $37,328.38 Payroll $64,613.87 Total Roll call: Forristall-yes, Garcia-yes, Millen-yes, Pesola-yes, Milschewski-yes, Hedman-yes. Carried 6-0. Report of the Library Director: Ms. Augustine reported the following: 1. This is the first week of summer reading program. 2. Jennette Weiss had 2 programs that had over 100 people attending each. 3. Reptile program on July 22nd. 4. Farmacy Farmstand in Newark hosted 137 people at storytime. 5. Had first Family Fort Night with forts and story time, to be held again in August. 6. Storybook yoga program for kids 7. Owl pellet program with a microscope available for check out. 8. Wood burning kit and loom also available to check out. 9. Ms. Augustine is obtaining quotes for cleaning of gutters/downspouts, spider web removal, window cleaning in & out. 10. Staff member attended ALA conference and received sample books. 11. On July 20th a representative from State Senator Sue Rezin's office will be present and will be here every month. 12. Ms. Augustine will attend 3-day ILA conference in October. 13. At Friends meeting, Mike Curtis highlighted several programs he has set up including cake/cookie decorating, weaving, health/wellness, Hix Brothers to play October 5. Also hosting an open house for ELL (English Language Learners) volunteers--20 students are signed up and staff is reaching out to employers. 14. Included in the packet is a letter from the library attorney, confirming a policy change on the book ban issue. City Council Liaison: None Standing Committees: Personnel Ms. Garcia said the Personnel Committee had met in Executive Session to discuss the Director's annual evaluation and it will be further discussed in Executive Session tonight. Page 3 of 3 Unfinished Business: HVAC Update Ms. Augustine gave an overview last month about some HVAC problems and contaminated refrigerant. A process was done to remove and replace the refrigerant and a control board was also replaced. The costs are described in a report by Ms. Augustine. The system is running well right now, but another circuit needs to have the same process completed. She also said Ted Milschewski went on the roof and cleaned the rooftop unit for the server room because an alarm was activated. The coils were extremely dirty due to dust from the construction of the new baseball field near the library. She said the library is able to save substantial money with Ted doing many of the repairs. A valve affecting the temperature in Ms. Augustine's office was also replaced after becoming stuck. New Business: Election of Officers and Set Committees Nominations for Board officers were made at last month's Board meeting and they are: Theron Garcia President Ryan Forristall Vice -President Jackie Milschewski Treasurer Rosie Millen Secretary The nominations were accepted on a unanimous show of hands for each position and the terms will be effective for one year. President Garcia moved and Ms. Milschewski seconded, to eliminate the Community Relations committee since the library now has Katelyn Gregory to promote the library. Committee assignments were also made as follows and a list will be emailed to each Board member: Facilities: Forristall-chairman, Hedman, Milschewski, Reifsteck Finance: Milschewski-chairman, Hedman, Millen, Reifsteck, Schumacher Personnel: Garcia-chairman, Forristall, Millen, Pesola Policy: Pesola-chairman, Garcia, Schumacher Executive Session: At approximately 7:33pm, President Garcia made a motion to enter into Executive Session and she read the reason: For the appointment , employment, compensation, discipline, performance, or dismissal of specific employees of the public body or legal counsel for the public body, including hearing testimony on a complaint lodged against an employee of the public body, or against legal counsel for the public body to determine its validity. Ms. Milschewski seconded. Roll call: Garcia-yes, Millen-yes, Pesola-yes, Milschewski-yes, Forristall-yes, Hedman-yes. Carried 6-0. The Session concluded at approximately 7:44pm on a motion by Ms. Garcia and second by Ms. Milschewski. Roll call: Millen-yes, Pesola-yes, Milschewski-yes, Forristall-yes, Garcia-yes, Hedman-yes. Carried 6-0. It was noted that more than one Executive Session can be placed on a meeting agenda. New Business cont. All guests returned to the regular Board meeting. A Finance Committee meeting date was set for July 17 at 6:30pm. Adjournment: There was no further business and the meeting adjourned at 7:48pm. Minutes respectfully submitted by Marlys Young, Minute Taker