Loading...
Public Works Committee Minutes 2023 07-18-23APPROVED 8/15/23 Page 1 of 3 UNITED CITY OF YORKVILLE PUBLIC WORKS COMMITTEE Tuesday, July 18, 2023, 6:00pm Yorkville City Hall, East Conference Room #337 651 Prairie Pointe Drive, Yorkville, IL IN ATTENDANCE: Committee Members Vice -Chairman Craig Soling Alderman Matt Marek Alderman Rusty Corneils Alderman Ken Koch (arr. 6:03pm) Other City Officials City Administrator Bart Olson Engineer Brad Sanderson, EEI Assistant City Administrator Erin Willrett Other Guests: None The meeting was called to order at 6:00pm by Vice-Chairman Craig Soling. Citizen Comments: None Previous Meeting Minutes: June 20, 2023 The minutes were approved as presented. New Business: 1. PW 2023-57 Capital Improvement Projects Update Mr. Sanderson said the memo highlights some of the projects ongoing in the last quarter. Several are done and others are underway. The watermain project, “Contract A”, is 80-85% done and the completion date is August 4th. The road program is continuing with paving being done by D Construction. The second watermain project, “Contract B” should start early August and be finished by late August/early September. The elevated tank repainting project was delayed due to the rehab of Well No. 7. 2. PW 2023-58 Quarterly Bond and Letter of Credit Reduction Summary This report monitors the bonds and is provided by engineering on a quarterly basis. Mr. Sanderson said there were a few items acted upon in the last quarter. 3. PW 2023-59 BrightFarms – Well Modifications Mr. Sanderson said this item was addressed in previous meetings. In the last couple months BrightFarms requested to move the well location from the NW corner, closer to one of their buildings, to reduce the amount of pipe. They are proposing a change of location only, the depth and capacity are the same and they are monitoring nearby wells. This will require City Council action. Mr. Olson reported he had contacted Cyrus McMains of YBSD regarding discharge and all issues had been handled. It is expected that the discharge will increase from the original 10,000 gallons to 80,000 gallons per day, but the water usage will be the same. Under the Annexation Agreement, the city still has control over the well depth and quantity, but if changes were needed, BrightFarms would need to come back to the city. Alderman Koch asked if there is a possible second well. Mr. Olson said in the agreement, they indicated a second well might be desired in the future. Alderman Corneils asked about some nearby personal wells needing Page 2 of 3 to be deeper. Mr. Olson said BrightFarms will incur the cost of the deeper wells for about 3-4 customers. Mr. Soling said he would not be in favor of moving this to consent. This moves forward to the regular agenda. 4. PW 2023-60 Grande Reserve Stop Sign Recommendations Mr. Sanderson said there were 7 recommendations made and that all detail is in the memo explaining them. The changes are due to the buildout occurring in Grande Reserve. This moves to the consent agenda. 5. PW 2023-61 Garden Street – No Parking Recommendation A parking issue on Garden St. near Rt. 47 resulted in a “no parking” recommendation from staff. Public Works and police have both observed the problem. Parking occurs on both sides in this location, traffic backs up and drivers cannot get through. It also affects the turn lane near Rt. 47. Staff has recommended no parking on the north side of Garden St. This includes no parking/waiting for the school there. Alderman Marek said there was some talk of a second entrance on the Rt. 47 side for the school and wondered about the status, however, there are no plans at this time. This moves to the consent agenda. 6. PW 2023-62 Corneils Road Interceptor – Change Order No. 2 (Balancing) This project has been completed and there is a decrease of $156,000. Mr. Sanderson recommended approval and this moves to the consent agenda. 7. PW 2023-63 2023 Water Main Improvements Contract A – Change Order No. 1 Mr. Sanderson said this is for the contract under construction now. An unforeseen item occurred at Hillside Rehab & Care Center. Watermain had to be rerouted around the building and it was discovered there were 2 water services. They were old steel pipes which had several breaks and had to be replaced. The contractor replaced them resulting in a $28,000 increase. Public Works staff also tried to repair the pipes. Mr. Sanderson recommends approval of this Change Order and said it will likely be decreased slightly. Alderman Corneils asked where the water services go--it is likely they go to a mechanical room in the building. Alderman Koch asked if there are one or two lines into the building now. Mr. Sanderson will follow up with Mr. Dhuse and this moves to the regular agenda. 8. PW 2023-64 2023 Water Main Improvements Contract B – Change Order No. 1 At the last committee meeting the award for this project was recommended and then approved by City Council. Some of the discussion indicated the bid was too high and it was recommended to remove Colton St. from the project which will move to the 2024 budget. This Change Order formally removes the work from this year's contract. The committee was OK with this and it moves to the consent agenda. 9. PW 2023-65 Beaver Street Pump Station Improvements – Change Order No. 1 (Balancing) This project was initiated 2 years ago and many supply chain issues were encountered, but it is now complete. There is an increase of over $8,000 which resulted from a fence added for security. Alderman Corneils commented that the cost is high, however, Alderman Soling said there is a coating on it since it's so close to electrical and it prevents the fence from becoming electrified. This moves to the regular agenda. 10. PW 2023-66 South Central EWST Rehabilitation – Design Engineering Agreement Mr. Olson said a water tower painting is scheduled for next year. In order to bid out next spring, a bid package will go out this winter. A design engineering proposal for $34,926 was received from EEI and is in the FY 2024 budget as long as the construction costs are in FY 2025. Staff recommends approval and this moves to the consent agenda. Old Business: None Additional Business: Alderman Marek asked if there had been inquiries about downed branches after the second recent storm. Mr. Olson said additional branches had been picked up from a few citizens, but only a couple calls were received about the most recent storm. Page 3 of 3 There was no further business and the meeting adjourned at 6:23pm . Minutes respectfully transcribed by Marlys Young, Minute Taker