Public Works Packet 2023 09-19-23
AGENDA
PUBLIC WORKS COMMITTEE MEETING
Tuesday, September 19, 2023
6:00 p.m.
East Conference Room #337
651 Prairie Pointe Drive, Yorkville, IL
Citizen Comments:
Minutes for Correction/Approval: August 15, 2023
New Business:
1. PW 2023-72 Briarwood Subdivision Traffic Sign Analysis
2. PW 2023-73 Road to Better Roads 2023 Update
3. PW 2023-74 East Van Emmon STP – Design Engineering Agreement
4. PW 2023-75 Water Audits and Non-Revenue Reduction – Design Engineering Agreement
5. PW 2023-76 2023 Sanitary Sewer Lining – Contract Award
6. PW 2023-77 Riverwalk Route 47 Crossing – Preliminary Engineering Agreement
7. PW 2023-78 Dump Truck Price Increase
Old Business:
Additional Business:
United City of Yorkville
651 Prairie Pointe Drive
Yorkville, Illinois 60560
Telephone: 630-553-4350
www.yorkville.il.us
UNITED CITY OF YORKVILLE
WORKSHEET
PUBLIC WORKS COMMITTEE
Tuesday, September 19, 2023
6:00 PM
CITY HALL CONFERENCE ROOM
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CITIZEN COMMENTS:
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MINUTES FOR CORRECTION/APPROVAL:
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1. August 15, 2023
□ Approved __________
□ As presented
□ With corrections
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NEW BUSINESS:
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1. PW 2023-72 Briarwood Subdivision Traffic Sign Analysis
□ Moved forward to CC __________
□ Approved by Committee __________
□ Bring back to Committee __________
□ Informational Item
□ Notes ___________________________________________________________________________
_________________________________________________________________________________
_________________________________________________________________________________
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2. PW 2023-73 Road to Better Roads 2023 Update
□ Moved forward to CC __________
□ Approved by Committee __________
□ Bring back to Committee __________
□ Informational Item
□ Notes ___________________________________________________________________________
_________________________________________________________________________________
_________________________________________________________________________________
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3. PW 2023-74 East Van Emmon STP – Design Engineering Agreement
□ Moved forward to CC __________
□ Approved by Committee __________
□ Bring back to Committee __________
□ Informational Item
□ Notes ___________________________________________________________________________
_________________________________________________________________________________
_________________________________________________________________________________
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4. PW 2023-75 Water Audits and Non-Revenue Reduction – Design Engineering Agreement
□ Moved forward to CC __________
□ Approved by Committee __________
□ Bring back to Committee __________
□ Informational Item
□ Notes ___________________________________________________________________________
_________________________________________________________________________________
_________________________________________________________________________________
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5. PW 2023-76 2023 Sanitary Sewer Lining – Contract Award
□ Moved forward to CC __________
□ Approved by Committee __________
□ Bring back to Committee __________
□ Informational Item
□ Notes ___________________________________________________________________________
_________________________________________________________________________________
_________________________________________________________________________________
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6. PW 2023-77 Riverwalk Route 47 Crossing – Preliminary Engineering Agreement
□ Moved forward to CC __________
□ Approved by Committee __________
□ Bring back to Committee __________
□ Informational Item
□ Notes ___________________________________________________________________________
_________________________________________________________________________________
_________________________________________________________________________________
---------------------------------------------------------------------------------------------------------------------------------------
7. PW 2023-78 Dump Truck Price Increase
□ Moved forward to CC __________
□ Approved by Committee __________
□ Bring back to Committee __________
□ Informational Item
□ Notes ___________________________________________________________________________
_________________________________________________________________________________
_________________________________________________________________________________
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ADDITIONAL BUSINESS:
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Have a question or comment about this agenda item?
Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville,
tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council
Agenda Item Summary Memo
Title:
Meeting and Date:
Synopsis:
Council Action Previously Taken:
Date of Action: Action Taken:
Item Number:
Type of Vote Required:
Council Action Requested:
Submitted by:
Agenda Item Notes:
Reviewed By:
Legal
Finance
Engineer
City Administrator
Community Development
Purchasing
Police
Public Works
Parks and Recreation
Agenda Item Number
Minutes
Tracking Number
Minutes of the Public Works Committee – August 15, 2023
Public Works Committee – September 19, 2023
Majority
Committee Approval
Minute Taker
Name Department
DRAFT
Page 1 of 2
UNITED CITY OF YORKVILLE
PUBLIC WORKS COMMITTEE
Tuesday, August 15, 2023, 6:00pm
Yorkville City Hall, East Conference Room #337
651 Prairie Pointe Drive, Yorkville, IL
IN ATTENDANCE:
Committee Members
Chairman Ken Koch Alderman Craig Soling
Alderman Matt Marek Alderman Rusty Corneils via Zoom (6:04pm)
Other City Officials
City Administrator Bart Olson Assistant City Administrator Erin Willrett via Zoom
Public Works Director Eric Dhuse Engineer Brad Sanderson, EEI
Other Guests: None
The meeting was called to order at 6:00pm by Chairman Ken Koch.
Citizen Comments: None
Previous Meeting Minutes: July 18, 2023
The minutes were approved as presented.
New Business:
1. PW 2023-67 Water Reports for April – June 2023
Mr. Dhuse noted the many new customers each month. Alderman Soling mentioned the big increase in water
usage as the weather warmed up and Mr. Dhuse replied that it is for pools, watering sod and Raging Waves
which uses one million gallons. Flushing water mains also uses about 800,000 gallons. These reports move to
the City Council consent agenda for approval and then are forwarded to the IEPA.
2. PW 2023-68 Well No. 7 Standby Generator – Design Engineering Agreement
Mr. Olson said this is the big standby generator that is funded in the budget. The city attempted to do this 4-5
years ago and was lacking some needed switch gears. Now the project has increased to $1.2 million. This
equipment will protect against water outages and will allow staff to transfer water between different areas of
town during long-term power outages. It will be bid next year and and EEI has estimated $52,000 for a design
engineering agreement with a slightly changed scope. Mr. Olson said the cost is a bit more than expected but
there is savings from other projects. Alderman Soling asked if this equipment will still be useful when Lake
Michigan water is used. Mr. Duse replied yes, that the equipment is sized for use with the lake water. This
moves forward to the regular agenda.
3. PW 2023-69 Well No. 7 Rehabilitation – Change Order No. 1
The rehab of this well is complete and this is the balancing Change Order which reflects a decrease of $20,000
from the contract. Mr. Sanderson recommended approval and this moves to the consent agenda.
4. PW 2023-70 Ordinance Amending the Yorkville City Code, Title 7, Chapter 5, Section 7-5-3A
This item was also discussed a couple months ago, said Mr. Olson. There are updated charts and figures and
information regarding competitive impact fees.
Rather than move to a flat-based fee system, the city decided to keep the PE method which is a population
Page 2 of 2
equivalency based system. The current connection fees are $1,500 to $5,500. Calculations had been done to
justify the legal limits of what was thought could be charged. In the calculations, staff took the total costs of all
components of the Lake Michigan project and divided it by the number of people it would serve for a per person
amount. The question arose--should new residents pay into the costs of water projects started many years ago,
considering they benefit from it. Staff arrived at a cost of $6,500 to $10,500 for water connection fees. The
information has been sent to builders and developers with no responses from them as of yet. In the past, there
was a moderate response to increases, but most understood the need. They are more concerned about impact
fees.
For commercial or non-residential, the same calculations were used, with a $5,000 increase spread out over 5
years. He also noted that Ms. Barksdale Noble did an analysis and said that some subdivisions have fee locks
and Grande Reserve has their own water system. He also mentioned a few of the other subdivisions and their
status. Mr. Olson said staff is prepared to move forward with this recommendation to generate additional
revenue.
Alderman Koch asked about fee locks if development stalled. Mr. Olson explained that when the fee lock
expires, a notification is given and staff has a conversation with the builder to ask their plans. The builder
usually pays in advance and at the lower amount and they may prepay for others they will build in the near
future. Alderman Marek asked if some builders may pay in advance, then request a fee lock. Mr. Olson said
developers or owners might ask for fee reductions. The current rates have been in place since 2017.
The committee briefly discussed Bristol Bay and the development there. They do not have fee locks and there is
mixed ownership. Alderman Marek asked how many spaces are available on the north side and Mr. Olson will
research.
This moves to the regular agenda.
5. PW 2023-71 Tandem Axle Dump Truck Purchase
Mr. Dhuse said this is a scheduled replacement for a truck that had been rehabbed. An additional 7 years was
gained from that truck. He said they switched brands to Western Star since the County Highway Department
switched to them with standing orders every year. This truck will save $60,000 in the budget, but the
manufacturers are reluctant to give a time frame. When the new truck is received, a trade-in estimate will be
obtained, but Mr. Dhuse said he may keep the old truck. This moves to the regular agenda.
Old Business: None
Additional Business:
Mr. Dhuse said stop signs have been placed in Grande Reserve and the police have put up a message board.
Alderman Soling asked about the hydrant in the middle of the road—Mr. Dhuse said it is now removed.
There was no further business and the meeting adjourned at 6:27pm.
Minutes respectfully transcribed by
Marlys Young, Minute Taker
Have a question or comment about this agenda item?
Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville,
tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council
Agenda Item Summary Memo
Title:
Meeting and Date:
Synopsis:
Council Action Previously Taken:
Date of Action: Action Taken:
Item Number:
Type of Vote Required:
Council Action Requested:
Submitted by:
Agenda Item Notes:
Reviewed By:
Legal
Finance
Engineer
City Administrator
Community Development
Purchasing
Police
Public Works
Parks and Recreation
Agenda Item Number
New Business #1
Tracking Number
PW 2023-72
Briarwood Subdivision Traffic Sign Analysis
Public Works Committee – September 19, 2023
None
Informational
Please see the attached memo.
Brad Sanderson Engineering
Name Department
As requested, we investigated the possible installation of stop or yield signs at the following intersections:
x Cornerstone Drive and Wood Sage Avenue
x Wood Sage Avenue and Garden Street
x Greenbriar Road and Cornerstone Drive
The governing entity on traffic control signage is the Manual on Uniform Traffic Control Devices
(MUTCD). The manual states as follows in regard to yield and stop sign installation:
Guidance:
Engineering judgment should be used to establish intersection control. The following factors
should be considered:
A. Vehicular, bicycle, and pedestrian traffic volumes on all approaches;
B. Number and angle of approaches;
C. Approach speeds;
D. Sight distance available on each approach; and
E. Reported crash experience.
YIELD or STOP signs should be used at an intersection if one or more of the following conditions
exist:
A. An intersection of a less important road with a main road where application of the normal
right-of-way rule would not be expected to provide reasonable compliance with the law;
B. A street entering a designated through highway or street; and/or
C. An unsignalized intersection in a signalized area.
In addition, the use of YIELD or STOP signs should be considered at the intersection of two
minor streets or local roads where the intersection has more than three approaches and where
one or more of the following conditions exist:
A. The combined vehicular, bicycle, and pedestrian volume entering the intersection from all
approaches averages more than 2,000 units per day;
B. The ability to see conflicting traffic on an approach is not sufficient to allow a road user to
stop or yield in compliance with the normal right-of-way rule if such stopping or yielding is
necessary; and/or
C. Crash records indicate that five or more crashes that involve the failure to yield the right-of-
way at the intersection under the normal right-of-way rule have been reported within a 3-year
period, or that three or more such crashes have been reported within a 2-year period.
Yield or Stop signs should not be used for speed control.
Memorandum
To: Bart Olson, City Administrator
From: Brad Sanderson, EEI
CC: Eric Dhuse, Director of Public Works
Krysti Barksdale-Noble, Community Dev. Dir.
Jori Behland, City Clerk
James Jensen, Chief of Police
Date: September , 2023
Subject: Briarwood Subdivision – Traffic Sign Analysis
At unsigned intersections, the application of the normal right-of-way rules would apply.
Figure D taken from the Illinois Drivers Manual shows that the minor roadway should yield to traffic on
the major roadway at uncontrolled intersections.
Our findings were as follows:
x Cornerstone Drive and Wood Sage Avenue
o Currently, there is an unauthorized yield sign on a construction barricade at the northwest
corner of Wood Sage Avenue and Cornerstone Drive.
o Vehicles were parked along northbound Cornerstone Drive approaching the intersection.
o Neither street has a posted speed limit, therefore the speed limit is 30 mph on both streets.
o The traffic volume appears to be below 2,000 units per day (approx. 192 units per day).
o There are no sight distance constraints in any direction approaching the intersection.
o The Yorkville Police Department had reported no accidents at this intersection in the past
three years.
o This intersection does not appear to be a good candidate for a yield or stop sign based on
the above criteria. The unauthorized yield sign should be removed.
o School pickup and drop-off traffic did not appear to be using this intersection as a cut
through when the study was conducted during morning commute hours.
x Wood Sage Avenue and Garden Street
o Currently, there is no signage control at the intersection.
o No parking is permitted on the north side of Garden Street.
o Garden Street has a school zone speed limit of 20 mph, while Wood Sage Avenue has no
posted speed limit signage. Therefore, the speed limit on Wood Sage Avenue is 30 mph.
o The traffic volume appears to be below 2,000 units per day (approx. 576 units per day).
o There are no sight distance constraints in any direction approaching the intersection.
o The Yorkville Police Department had reported no accidents at this intersection in the past
three years.
o This intersection does not appear to be a good candidate for a yield or stop sign based on
the above criteria.
o School pickup and drop-off traffic did not appear to be using this intersection as a cut
through when the study was conducted during morning commute hours.
x Greenbriar Road and Cornerstone Drive
o Currently, there is a stop sign on at the northwest corner of Greenbriar Road and
Cornerstone Drive.
o Neither street has a posted speed limit, therefore the speed limit is 30 mph on both streets.
o School bus traffic was observed using Greenbriar Road during the study.
o The traffic volume appears to be above 2,000 units per day (approx. 2184 units per day).
o There are no sight distance constraints in any direction approaching the intersection.
o The Yorkville Police Department had reported no accidents at this intersection in the past
three years.
o Based on the above criteria, this intersection does appear to be a good candidate for the
stop sign currently in place.
o School pickup and drop-off traffic did not appear to be using this intersection as a cut
through when the study was conducted during morning commute hours.
Green BriarWalsh Garden
Wood SageCornerstoneWestwind
Sunflower
0 100 200
Feet
Engineering Enterprises
52 Wheeler Road
Sugar Grove, Illinois 60554
(630) 466-6700
BRIARWOOD SUBDIVISION
TRAFFIC SIGN ANALYSIS
www.eeiweb.com
DATE:
PROJECT NO.:
FILE:
PATH:
BY:
SEPTEMBER 2023
YO1107
YO1107-Location of Yield Sign.mxd
H:\GIS\PUBLIC\YORKVILLE\2011\
MJT ³
STOP SIGN
ANALYSIS
YIELD SIGN
ANALYSIS
YIELD SIGN
ANALYSIS
PRELIMINARY ENGINEERING EVALUATION
Location: Cornerstone Drive and Wood Sage Avenue
Criteria Met Criteria**
Yes
Additional
Study
Required No
A.
B.
C. An unsignalized intersection in a signalized area.
A.
B.
C.
A. Criteria are clearly met recommending installation of a YIELD or STOP sign (Circle designated sign type)
Designate Location:
B. Criteria are not clearly met at this time - no further action recommended
C. Criteria may or may not be met - additional engineering study required
By: Gabriel Braboy Date: 9/6/2023
PROJECT ENGINEER
Title
By: Date:
Title
* Based upon Professional Engineer's Review
** Manual on Uniform Traffic Control Devices (MUTCD)
A street entering a designated through highway or street; and/or
UNITED CITY OF YORKVILLE
TWO WAY YIELD OR STOP
Evaluation Criteria
Guidance: Engineering judgement should be used to establish intersection control. The following factors should be considered:
A. Vehicular, bicycle, and pedestrian traffic volumes on all approaches;
B. Number and angle of approaches;
II. In addition, the use of YIELD or STOP signs should be considered at the intersection of two minor streets or local
roads where the intersection has more than three approaches and where one or more of the following conditions
exist:
The combined vehicular, bicycle, and pedestrian volume entering the intersection from all approaches averages more than
2,000 units per day;
The ability to see conflicting traffic on an approach is not sufficient to allow a road user to stop or yield in compliance with
the normal right-of-way rule if such stopping or yielding is necessary; and/or
Crash records indicate that five or more crashes that involve the failure to yield the right-of-way at the intersection under
the normal right-of-way rule have been reported within a 3-year period, or that three or more such crashes have been
reported within a 2-year period.
Based on a preliminary review of the criteria for a YIELD or STOP sign the following action is recommended:
C. Approach speeds;
D. Sight distance available on each approach; and
E. Reported crash experience.
I. YIELD or STOP signs should be used at an intersection if one or more of the following conditions exist:
An intersection of a less important road with a main road where application of the normal right-of-way rule would not be
expected to provide reasonable compliance with the law.X
X
X
X
X
X
X
Engineering Enterprises, Inc.
INTERSECTION
CORNERSTONE DRIVE – WESTBOUND
APPROACH
LOOKING WEST
CORNERSTONE DRIVE – WESTBOUND
APPROACH
LOOKING NORTH
Engineering Enterprises, Inc.
INTERSECTION
CORNERSTONE DRIVE – EASTBOUND
APPROACH
LOOKING EAST
CORNERSTONE DRIVE – EASTBOUND
APPROACH
LOOKING NORTH
Engineering Enterprises, Inc.
INTERSECTION
WOOD SAGE AVENUE –
SOUTHBOUND APPROACH
LOOKING SOUTH
WOOD SAGE AVENUE –
SOUTHBOUND APPROACH
LOOKING WEST
Engineering Enterprises, Inc.
INTERSECTION
WOOD SAGE AVENUE –
SOUTHBOUND APPROACH
LOOKING EAST
PRELIMINARY ENGINEERING EVALUATION
Location: Wood Sage Avenue and Garden Street
Criteria Met Criteria**
Yes
Additional
Study
Required No
A.
B.
C. An unsignalized intersection in a signalized area.
A.
B.
C.
A. Criteria are clearly met recommending installation of a YIELD or STOP sign (Circle designated sign type)
Designate Location:
B. Criteria are not clearly met at this time - no further action recommended
C. Criteria may or may not be met - additional engineering study required
By: Gabriel Braboy Date: 9/6/2023
PROJECT ENGINEER
Title
By: Date:
Title
* Based upon Professional Engineer's Review
** Manual on Uniform Traffic Control Devices (MUTCD)
A street entering a designated through highway or street; and/or
UNITED CITY OF YORKVILLE
TWO WAY YIELD OR STOP
Evaluation Criteria
Guidance: Engineering judgement should be used to establish intersection control. The following factors should be considered:
A. Vehicular, bicycle, and pedestrian traffic volumes on all approaches;
B. Number and angle of approaches;
II. In addition, the use of YIELD or STOP signs should be considered at the intersection of two minor streets or local
roads where the intersection has more than three approaches and where one or more of the following conditions
exist:
The combined vehicular, bicycle, and pedestrian volume entering the intersection from all approaches averages more than
2,000 units per day;
The ability to see conflicting traffic on an approach is not sufficient to allow a road user to stop or yield in compliance with
the normal right-of-way rule if such stopping or yielding is necessary; and/or
Crash records indicate that five or more crashes that involve the failure to yield the right-of-way at the intersection under
the normal right-of-way rule have been reported within a 3-year period, or that three or more such crashes have been
reported within a 2-year period.
Based on a preliminary review of the criteria for a YIELD or STOP sign the following action is recommended:
C. Approach speeds;
D. Sight distance available on each approach; and
E. Reported crash experience.
I. YIELD or STOP signs should be used at an intersection if one or more of the following conditions exist:
An intersection of a less important road with a main road where application of the normal right-of-way rule would not be
expected to provide reasonable compliance with the law.X
X
X
X
X
X
X
Engineering Enterprises, Inc.
INTERSECTION
GARDEN STREET – EASTBOUND
APPROACH
LOOKING EAST
GARDEN STREET – EASTBOUND
APPROACH
LOOKING SOUTH
Engineering Enterprises, Inc.
INTERSECTION
GARDEN STREET – EASTBOUND
APPROACH
LOOKING WEST
GARDEN STREET – WESTBOUND
APPROACH
LOOKING SOUTH
Engineering Enterprises, Inc.
INTERSECTION
WOOD SAGE AVENUE –
NORTHBOUND APPROACH
LOOKING NORTH
WOOD SAGE AVENUE –
NORTHBOUND APPROACH
LOOKING WEST
Engineering Enterprises, Inc.
INTERSECTION
WOOD SAGE AVENUE –
NORTHBOUND APPROACH
LOOKING EAST
PRELIMINARY ENGINEERING EVALUATION
Location: Greenbriar Road and Cornerstone Drive
Criteria Met Criteria**
Yes
Additional
Study
Required No
A.
B.
C. An unsignalized intersection in a signalized area.
A.
B.
C.
A. Criteria are clearly met recommending installation of a YIELD or STOP sign (Circle designated sign type)
Designate Location: Stop Sign to Remain at Cornerstone Drive. Northwest Corner.
B. Criteria are not clearly met at this time - no further action recommended
C. Criteria may or may not be met - additional engineering study required
By: Gabriel Braboy Date: 9/6/2023
PROJECT ENGINEER
Title
By: Date:
Title
* Based upon Professional Engineer's Review
** Manual on Uniform Traffic Control Devices (MUTCD)
The combined vehicular, bicycle, and pedestrian volume entering the intersection from all approaches averages more than
2,000 units per day;
TWO WAY YIELD OR STOP
C. Approach speeds;
D. Sight distance available on each approach; and
E. Reported crash experience.
II. In addition, the use of YIELD or STOP signs should be considered at the intersection of two minor streets or local
roads where the intersection has more than three approaches and where one or more of the following conditions
exist:
I. YIELD or STOP signs should be used at an intersection if one or more of the following conditions exist:
UNITED CITY OF YORKVILLE
Evaluation Criteria
Guidance: Engineering judgement should be used to establish intersection control. The following factors should be considered:
A. Vehicular, bicycle, and pedestrian traffic volumes on all approaches;
B. Number and angle of approaches;
Based on a preliminary review of the criteria for a YIELD or STOP sign the following action is recommended:
The ability to see conflicting traffic on an approach is not sufficient to allow a road user to stop or yield in compliance with
the normal right-of-way rule if such stopping or yielding is necessary; and/or
Crash records indicate that five or more crashes that involve the failure to yield the right-of-way at the intersection under
the normal right-of-way rule have been reported within a 3-year period, or that three or more such crashes have been
reported within a 2-year period.
An intersection of a less important road with a main road where application of the normal right-of-way rule would not be
expected to provide reasonable compliance with the law.
A street entering a designated through highway or street; and/or
X
X
X
X
X
X
X
Engineering Enterprises, Inc.
INTERSECTION
CORNERSTONE DRIVE –
SOUTHBOUND APPROACH
LOOKING SOUTH
CORNERSTONE DRIVE –
SOUTHBOUND APPROACH
LOOKING WEST
Engineering Enterprises, Inc.
INTERSECTION
CORNERSTONE DRIVE –
SOUTHBOUND APPROACH
LOOKING EAST
GREENBRIAR ROAD – EASTBOUND
APPROACH
LOOKING EAST
Engineering Enterprises, Inc.
INTERSECTION
GREENBRIAR ROAD – EASTBOUND
APPROACH
LOOKING NORTH
GREENBRIAR ROAD – WESTBOUND
APPROACH
LOOKING WEST
Engineering Enterprises, Inc.
INTERSECTION
GREENBRIAR ROAD – WESTBOUND
APPROACH
LOOKING NORTH
Have a question or comment about this agenda item?
Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville,
tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council
Agenda Item Summary Memo
Title:
Meeting and Date:
Synopsis:
Council Action Previously Taken:
Date of Action: Action Taken:
Item Number:
Type of Vote Required:
Council Action Requested:
Submitted by:
Agenda Item Notes:
Reviewed By:
Legal
Finance
Engineer
City Administrator
Community Development
Purchasing
Police
Public Works
Parks and Recreation
Agenda Item Number
New Business #2
Tracking Number
PW 2023-73
Pavement Management Program Update
Public Works Committee – September 19, 2023
Majority
Approval
Consideration of 5-Year Plan
Brad Sanderson Engineering
Name Department
p
Background
In the recent past, the City has selected streets for its upcoming RTBR program in the
September timeframe. The timing allows us to move forward with the design in the fall and
to receive IDOT approvals in early winter. We are then able to take advantage of bidding in
February/March, which has historically been a prime bidding environment.
Discussion
A brief presentation has been prepared to provide an overview of the Pavement Management
Plan. The presentation also provides recommendations and presents two 5-year plan options.
Option 1 assumes a budget of approximately $1,600,000 per year.
Option 2 assumes the completion of the major subdivision work by the end of 2028.
Action Requested:
General concurrence from City Council on the proposed 2024 RTBR program.
Memorandum
To: Bart Olson, City Administrator
From: Brad Sanderson, EEI
CC: Eric Dhuse, Director of Public Works
Rob Fredrickson, Finance Director
Jori Behland, City Clerk
Date: September 13, 2023
Subject: Pavement Management Update/Road to Better Roads Program
PAVEMENT MANAGEMENT PROGRAM UPDATEUnited City of Yorkville / September 19, 2023
1. Recap 2018 Pavement Management Report2. Paving History Review3. Recommendations and Draft 5-Year Plan4. QuestionsAgenda
RECAP 2018 PAVEMENT MANAGEMENT REPORT
Pavement Management Project Goals• Assign a Rating to Each Roadway and Inventory Each Street in the City• Develop Maintenance Strategies and Costs• Review Budget Needs and Impacts• Apply Budget and Develop 5-Year Plan
What is a Pavement Management Program?• It is a decision-making process that helps municipalities make cost-effective decisions concerning the maintenance and rehabilitation of their jurisdiction’s pavements
What is a Pavement Management Program?Overall Pavement ConditionAge (Years)Example Deterioration Curve
Roadway InspectionsOverall Pavement Condition Index (PCI)Quality RankSurface Distress Index (SDI)Roughness Index (RI)Structural Index (SI)Road Surface TesterSubsurface Tester
•Pros• Cons• Estimated CostRoadway InspectionsCannonball Trail il- -Very GoodAlice Avenue e- -PoorHeartland Drive e-e -GoodMcHugh Road d- -ExcellentBaseline Road d- -Very PoorFairhaven Drive e- -Fair
Roadway Inspections• 113.5 Miles of Roadway in the City were Tested• 7.5 Miles of Roadway are Binder Only (Not-Accepted)• Overall Surface Rating of 76• 74% of Roadways “Good or Better”, 26% “Fair or Worse”6.6%35.7%32.1%17.3%7.3%1.0%Surface ConditionEXCELLENTVERY GOODGOODFAIRPOORVERY POOR% of Total System Mileage
2013 & 2018 COMPARISON2013201818.0%32.0%25.3%10.3%13.8%0.6%Surface ConditionEXCELLENTVERY GOODGOODFAIRPOORVERY POOR% of Total System Mileage25% Fair or Worse6.6%35.7%32.1%17.3%7.3%1.0%Surface ConditionEXCELLENTVERY GOODGOODFAIRPOORVERY POOR% of Total System Mileage26% Fair or Worse
Report Recommendations• 2018 Pavement Management Report recommended spending $2.1M per year to maintain the City’s streets• This would result in resurfacing your streets approximately every 20 years• Spending $1.0M per year would result in the City streets being resurfaced approximately every 40 years
PAVING HISTORY AND IMPROVEMENTS REVIEW
• Total of 74.51 Miles of resurfacing or 6.21 Miles/Year• 29.7 Miles from Developers for completion of Subdivision Streets• 25.6 Miles from RTBR• 3.4 Miles from Bonds (Countryside)• 3.4 Miles from Federal Grants• 12.5 Miles from Other Sources (ComEd, County, Rebuild & Water)ROADWAY IMPROVEMENTS RECAP (2013-2023)
•Pros• Cons• Estimated Cost*Includes REBUILD Illinois Roadways1.82 1.92 3.81 2.97 4.38 1.14 2.11 2.37 7.87 4.87 4.78 - 1.00 2.00 3.00 4.00 5.00 6.00 7.00 8.00 9.002013 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023Miles of PavingYearUnited City of Yorkville Road To Better Roads Paving History
RECOMMENDATIONS AND DRAFT 5-YEAR PLAN
• Recommend new Pavement Management Study in 2025• Industry Practice is to Inspect the Streets every 5-7 years• First inspection completed in 2012• Second inspection completed in 2018• Next inspection targeted for 2025• Proposed Schedule• Roadway Inspection and Processing - 2025• Analysis and Draft Program - Winter 2025/2026• Council Presentation/Approval - Spring 2026Pavement Management Next Steps
• Need to adopt a new plan for 2024-2028• Staff reviewed different funding levels• Option 1 – Maintain current spending of $1.6M• Option 2 – Finish major subdivision paving by 2028• Plans are re-evaluated every September for upcoming year• Other considerations• Resurfacing of watermain replacement streets• Patching on concrete roadways• Pavement rejuvenation• Future federally funded projects• Proposed Schedule• Approval of 5-Year Plan – September 26, 2023 • Engineering Agreement Approvals (2024 Streets) – October 24, 2023• Bidding/Letting – February 2024• Construction Begins – May 2024Plan Considerations
•Pros• Cons• Estimated CostOPTION 1
•Pros• Cons• Estimated CostOPTION 1
•Pros• Cons• Estimated CostOPTION 1
DRAFT 5-YEAR PLANOPTION 2
•Pros• Cons• Estimated CostOPTION 2
•Pros• Cons• Estimated CostOPTION 2
•Pros• Cons• Estimated CostOPTION 2
•Pros• Cons• Estimated Cost2.682.472.742.532.902.686.416.267.156.281.971.771.030.920.001.002.003.004.005.006.007.008.002024 2025 2026 2027 2028Miles of PavingYearRoad To Better Roads Option 1 vs Option 2 ComparisonOption 1Option 2Water Fund
Questions or Comments?
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PRIVATE DRIVEPAVING HISTORY 2012-2023
DATE:
PROJECT NO.:
FILE:
BY:
SEPTEMBER 2023
YO2338
YO2338 PAVING HISTORY 2012-2023.MXD
MJT
PAVEMENT MANAGEMENT
SYSTEM UPDATE 2023
UNITED CITY OF YORKVILLE, ILLINOIS
Engineering Enterprises, Inc.
52 Wheeler Road
Sugar Grove, Illinois 60554
(630) 466-6700
www.eeiweb.com
PATH:H:\GIS\PUBLIC\YORKVILLE\2022\YO2338
United City of Yorkville
651 Prairie Pointe Dr,
Yorkville, IL 60560
NORTH
°
Legend
Year of Improvement
2012
2013
2014
2015
2016
2017
2018
2019
2020
2021
2022
2023
Illin o is R a ilw a y R R
B N S F R R
Rob Roy CreekRob Roy CreekF o x Ri v e r Rob Roy CreekRob Roy CreekRob Roy CreekBlackberry CreekBlackberry CreekFox River
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PRIVATE DRIVEDRAFT 5-YEAR PLAN
OPTION 1
DATE:
PROJECT NO.:
FILE:
BY:
SEPTEMBER 2023
YO2338
MJT
PAVEMENT MANAGEMENT
SYSTEM UPDATE 2023
UNITED CITY OF YORKVILLE, ILLINOIS
Engineering Enterprises, Inc.
52 Wheeler Road
Sugar Grove, Illinois 60554
(630) 466-6700
www.eeiweb.com
PATH:H:\GIS\PUBLIC\YORKVILLE\2022\YO2338
United City of Yorkville
651 Prairie Pointe Dr,
Yorkville, IL 60560
NORTH
°
YO2338 Paving 5-year Plan Option 1
Legend
Year of Improvement
2024
2025
2026
2027
2028
WATER MAIN
REPLACEMENT
LIMITS
RTBR PROGRAM UPDATEUnited City of YorkvilleSEPTEMBER 2023PROPOSED RTBR PROGRAM FUNDINGSTREET FROM TO STRATEGY LENGTH AREADEFLECTION CONDITIONDYNAMIC CONDITIONSURFACE CONDITIONCURRENT RANKCOSTCLOVER COURT COUNTRY HILLS DRIVE DEAD ENDVARIABLE DEPTH MILL, OVERLAY 3"666 2,120 100 82 69 82 60,950$ COUNTRY HILLS DRIVE IL ROUTE 71 HAMPTON LANEVARIABLE DEPTH MILL, OVERLAY 3"2,020 6,960 100 93 68 84 200,100$ COUNTRY HILLS DRIVE HAMPTON LANE PRAIRIE CROSSING DRIVEVARIABLE DEPTH MILL, OVERLAY 3"659 1,977 100 82 65 83 56,839$ FAWN RIDGE COURT COUNTRY HILLS DRIVE DEAD ENDVARIABLE DEPTH MILL, OVERLAY 3"505 2,340 100 87 71 84 67,275$ GARDEN CIRCLE GARDEN STREET GARDEN STREETVARIABLE DEPTH MILL, OVERLAY 3"1,573 5,350 100 89 66 84 153,813$ GARDEN STREET IL ROUTE 47 GARDEN CIRCLEVARIABLE DEPTH MILL, OVERLAY 3"935 3,365 100 94 66 85 96,744$ GREENFIELD TURN COUNTRY HILLS DRIVE COUNTRY HILLS DRIVEVARIABLE DEPTH MILL, OVERLAY 3"3,195 9,175 100 87 68 81 263,781$ HARVEST TRAIL COUNTRY HILLS DRIVE DEAD ENDVARIABLE DEPTH MILL, OVERLAY 3"330 1,180 100 96 69 87 33,925$ MEADOWLARK COURT MEADOWLARK LANE DEAD ENDVARIABLE DEPTH MILL, OVERLAY 3"161 1,010 100 66 73 78 29,038$ MEADOWLARK LANE GREENFIELD TURN GREENFIELD TURNVARIABLE DEPTH MILL, OVERLAY 3"1,306 4,280 100 80 65 84 123,050$ PRAIRIE LANE LEISURE STREET HILLCREST AVENUEMILL 1.5", OVERLAY 1.5"380 1,013 100 98 88 86 16,208$ SUNNY DELL COURT GREENFIELD TURN DEAD ENDVARIABLE DEPTH MILL, OVERLAY 3"564 2,125 100 90 66 84 61,094$ SUNNY DELL LANE GREENFIELD TURN RAINTREE ROADVARIABLE DEPTH MILL, OVERLAY 3"290 920 100 84 66 80 26,450$ SUNSET AVENUE HILLCREST AVENUE SOUTH ENDMILL 1.5", OVERLAY 1.5"1,565 4,086 100 91 80 82 65,376$ N/A N/A N/A N/A N/A N/A 40,000$ N/A N/A N/A N/A N/A N/A 75,000$ N/A N/A N/A N/A N/A N/A 150,000$ N/A N/A N/A N/A N/A N/A 50,000$ N/A N/A N/A N/A N/A N/A 102,000$ 2.68 45,901 1,671,642$ TOTAL:TOTAL COST:2024 (FY25) STREET REHABILITATION LISTPAVEMENT REJUVENATION (2023 RESURFACING & WATER STREETS)MISCELLANEOUS CITY WIDE CRACK SEALINGMISCELLANEOUS CITY WIDE STRIPINGMISCELLANEOUS CITY WIDE CONCRETE PATCHINGWATER IMPROVEMENT STREETS COST
RTBR PROGRAM UPDATEUnited City of YorkvilleSEPTEMBER 2023PROPOSED RTBR PROGRAM FUNDINGSTREET FROM TO STRATEGY LENGTH AREADEFLECTION CONDITIONDYNAMIC CONDITIONSURFACE CONDITIONCURRENT RANKCOSTALAN DALE LANE ALICE AVE RED TAIL COURTVARIABLE DEPTH MILL, OVERLAY 3"1,013 3,130 100 86 65 81 92,687$ ANDREA COURT OVERLOOK COURT EAST ENDVARIABLE DEPTH MILL, OVERLAY 3"587 2,300 100 91 72 86 68,109$ BOOMER LANE CANNONBALL TRAIL SOUTH ENDVARIABLE DEPTH MILL, OVERLAY 3"950 2,125 100 91 68 83 52,530$ CHESHIRE COURT FAIRHAVEN DRIVE WEST ENDVARIABLE DEPTH MILL, OVERLAY 3"305 1,310 100 87 64 82 38,792$ DENISE COURT ALAN DALE LANE WEST ENDVARIABLE DEPTH MILL, OVERLAY 3"400 1,640 100 88 73 85 48,565$ DOVER COURT (N) NORTH END FAIRHAVEN DRIVEVARIABLE DEPTH MILL, OVERLAY 3"384 1,660 100 81 66 80 49,157$ DOVER COURT (S) FAIRHAVEN DRIVE SOUTH ENDVARIABLE DEPTH MILL, OVERLAY 3"213 1,120 100 68 66 73 33,166$ ESSEX COURT FAIRHAVEN DRIVE NORTH ENDVARIABLE DEPTH MILL, OVERLAY 3"279 1,250 100 80 69 81 37,016$ FAIRHAVEN DRIVE BOOMER LANE CANNONBALL TRAILVARIABLE DEPTH MILL, OVERLAY 3"2,752 7,460 100 87 66 83 207,463$ MEADOWVIEW LANE YELLOWSTONE LANE RED TAIL LANEVARIABLE DEPTH MILL, OVERLAY 3"879 2,980 100 80 61 78 88,245$ NEWBURY COURT FAIRHAVEN DRIVE NORTH ENDVARIABLE DEPTH MILL, OVERLAY 3"292 1,280 100 75 71 80 37,904$ NORTHLAND LANE BLACKBERRY SHORE LANE YELLOWSTONE LANEVARIABLE DEPTH MILL, OVERLAY 3"1,992 6,310 100 79 70 78 175,481$ NORTON LANE MEADOWVIEW LANE CANNONBALL TRAILVARIABLE DEPTH MILL, OVERLAY 3"312 760 100 88 69 84 22,506$ OVERLOOK COURT CANNONBALL TRAIL SOUTH ENDVARIABLE DEPTH MILL, OVERLAY 3"669 2,630 100 79 72 82 77,881$ RED TAIL COURT ALAN DALE LANE WEST ENDVARIABLE DEPTH MILL, OVERLAY 3"282 1,470 100 78 71 81 43,530$ RED TAIL LANE RED TAIL COURT MEADOWVIEW LANEVARIABLE DEPTH MILL, OVERLAY 3"407 1,550 100 75 61 75 45,899$ YELLOWSTONE LANE NORTHLAND LANE MEADOWVIEW LANEVARIABLE DEPTH MILL, OVERLAY 3"1,312 3,910 100 71 66 76 115,785$ N/A N/A N/A N/A N/A N/A 40,000$ N/A N/A N/A N/A N/A N/A 75,000$ N/A N/A N/A N/A N/A N/A 150,000$ N/A N/A N/A N/A N/A N/A 50,000$ N/A N/A N/A N/A N/A N/A 85,000$ 2.47 42,885 1,634,715$ 2025 (FY26) STREET REHABILITATION LISTPAVEMENT REJUVENTATION (2024 RESURFACING & WATER STREETS)MISCELLANEOUS CITY WIDE CRACK SEALING MISCELLANEOUS CITY WIDE STRIPINGWATER IMPROVEMENT STREETS COSTMISCELLANEOUS CITY WIDE CONCRETE PATCHINGTOTAL:TOTAL COST:
RTBR PROGRAM UPDATEUnited City of YorkvilleSEPTEMBER 2023PROPOSED RTBR PROGRAM FUNDINGSTREET FROM TO STRATEGY LENGTH AREADEFLECTION CONDITIONDYNAMIC CONDITIONSURFACE CONDITIONCURRENT RANKCOSTBELL STREET E FOX STREET NORTH ENDVARIABLE DEPTH MILL, OVERLAY 3"188 585 100 93 36 71 17,843$ BLUEBIRD LANE HAMPTON LANE PRAIRIE CROSSING DRIVEVARIABLE DEPTH MILL, OVERLAY 3"798 2,400 100 83 64 80 73,202$ CANARY AVENUE BLUEBIRD LANE HAMPTON LANEVARIABLE DEPTH MILL, OVERLAY 3"725 2,095 100 85 77 85 63,899$ DEERPOINT LANE HAMPTON LANE PRAIRIE CROSSING DRIVEVARIABLE DEPTH MILL, OVERLAY 3"945 2,800 100 82 68 81 85,402$ HAMPTON LANE COUNTRY HILLS DRIVE PRAIRIE CROSSING DRIVEVARIABLE DEPTH MILL, OVERLAY 3"2,773 8,100 100 90 71 84 232,019$ ILLINI DRIVE WALTER STREET MILL STREETVARIABLE DEPTH MILL, OVERLAY 3"843 2,600 100 65 62 75 74,475$ ILLINI COURT ILLINI DRIVE ILLINI DRIVEVARIABLE DEPTH MILL, OVERLAY 3"292 900 100 61 54 71 25,780$ INGEMUNSON LANE PRAIRIE CROSSING DRIVE HAMPTON LANEVARIABLE DEPTH MILL, OVERLAY 3"932 2,900 100 93 66 84 88,453$ MILL STREET E VAN EMMON STREET E HYDRAULIC AVENUEVARIABLE DEPTH MILL, OVERLAY 3"367 800 100 92 69 85 20,369$ PARKSIDE LANE DEERPOINT LANE RAINTREE ROADVARIABLE DEPTH MILL, OVERLAY 3"3,128 9,730 100 88 69 81 278,709$ PRAIRIE CROSSING DRIVE COUNTRY HILLS DRIVE IL ROUTE 126VARIABLE DEPTH MILL, OVERLAY 3"3,468 12,250 100 94 72 85 350,893$ N/A N/A N/A N/A N/A N/A 40,000$ N/A N/A N/A N/A N/A N/A 75,000$ N/A N/A N/A N/A N/A N/A 150,000$ N/A N/A N/A N/A N/A N/A 50,000$ N/A N/A N/A N/A N/A N/A 85,000$ 2.74 45,160 1,711,044$ TOTAL:TOTAL COST;2026 (FY27) STREET REHABILITATION LISTMISCELLANEOUS CITY WIDE CRACK SEALING MISCELLANEOUS CITY WIDE STRIPINGPAVEMENT REJUVENTATION (2025 RESURFACING & WATER STREETS)WATER IMPROVEMENT STREETS COSTMISCELLANEOUS CITY WIDE CONCRETE PATCHING
RTBR PROGRAM UPDATEUnited City of YorkvilleSEPTEMBER 2023PROPOSED RTBR PROGRAM FUNDINGSTREET FROM TO STRATEGY LENGTH AREADEFLECTION CONDITIONDYNAMIC CONDITIONSURFACE CONDITIONCURRENT RANKCOSTARROWHEAD DRIVE HEARTLAND DRIVE HOMESTEAD DRIVEVARIABLE DEPTH MILL, OVERLAY 3"1,413 4,620 100 87 69 84 136,307$ BALTRUSOL COURT KINGSMILL STREET DEAD ENDVARIABLE DEPTH MILL, OVERLAY 3"177 590 100 94 74 87 18,535$ BANBURY AVENUE HAZELTINE WAY KINGSMILL STREETVARIABLE DEPTH MILL, OVERLAY 3"1,195 3,570 100 97 72 87 112,155$ FARMSTEAD DRIVE MCHUGH ROAD HEARTLAND DRIVEVARIABLE DEPTH MILL, OVERLAY 3"443 1,480 100 94 71 87 46,496$ HAZELTINE WAY KINGSMILL STREET RAINTREE ROADVARIABLE DEPTH MILL, OVERLAY 3"1,312 4,010 100 97 68 86 125,978$ HEARTLAND DRIVE FARMSTEAD DRIVE ARROWHEAD DRIVEVARIABLE DEPTH MILL, OVERLAY 3"1,018 3,100 100 88 69 84 97,389$ HERITAGE DRIVE MCHUGH ROAD HEARTLAND DRIVEVARIABLE DEPTH MILL, OVERLAY 3"223 695 100 100 76 88 21,834$ KINGSMILL COURT KINGSMILL STREET DEAD ENDVARIABLE DEPTH MILL, OVERLAY 3"256 820 100 85 74 85 25,761$ KINGSMILL STREET HAZELTINE WAY RAINTREE ROADVARIABLE DEPTH MILL, OVERLAY 3"2,429 7,560 100 89 67 84 223,047$ RAINTREE ROAD IL ROUTE 71 PARKSIDE LANEVARIABLE DEPTH MILL, OVERLAY 3"2,152 6,695 100 99 74 88 197,527$ STILLWATER COURT ARROWHEAD DRIVE DEAD ENDVARIABLE DEPTH MILL, OVERLAY 3"354 1,130 100 77 74 82 35,500$ VILLAGE VIEW DRIVE IL ROUTE 71 KINGSMILL STREETVARIABLE DEPTH MILL, OVERLAY 3"1,276 3,970 100 86 70 83 117,129$ WESTON AVENUE HAZELTINE WAY KINGSMILL STREETVARIABLE DEPTH MILL, OVERLAY 3"1,136 3,530 100 91 67 84 110,898$ N/A N/A N/A N/A N/A N/A 40,000$ N/A N/A N/A N/A N/A N/A 75,000$ N/A N/A N/A N/A N/A N/A 150,000$ N/A N/A N/A N/A N/A N/A 50,000$ N/A N/A N/A N/A N/A N/A 80,000$ 2.53 41,770 1,663,556$ TOTAL:TOTAL COST:2027 (FY28) STREET REHABILITATION LISTMISCELLANEOUS CITY WIDE CRACK SEALING MISCELLANEOUS CITY WIDE STRIPINGPAVEMENT REJUVENTATION (2026 RESURFACING & WATER STREETS)MISCELLANEOUS CITY WIDE CONCRETE PATCHINGWATER IMPROVEMENT STREETS COST
RTBR PROGRAM UPDATEUnited City of YorkvilleSEPTEMBER 2023PROPOSED RTBR PROGRAM FUNDINGSTREET FROM TO STRATEGY LENGTH AREADEFLECTION CONDITIONDYNAMIC CONDITIONSURFACE CONDITIONCURRENT RANKCOSTBERTRAM DRIVE WEST END ROSENWINKEL STREETVARIABLE DEPTH MILL, OVERLAY 3"1,323 4,095 100 83 71 81 124,442$ BRISTOL BAY DRIVE WEST END ROSENWINKEL STREETVARIABLE DEPTH MILL, OVERLAY 3"1,958 6,400 100 85 69 82 194,488$ BURNETT STREET BRISTOL BAY DRIVE MARQUETTE STREETVARIABLE DEPTH MILL, OVERLAY 3"1,175 3,185 100 68 72 78 103,061$ DAKOTA DRIVE TUMA ROAD HEARTLAND DRIVEVARIABLE DEPTH MILL, OVERLAY 3"453 1,510 100 93 70 86 48,861$ HALEY COURT HOMESTEAD DRIVE DEAD ENDVARIABLE DEPTH MILL, OVERLAY 3"272 840 100 69 74 79 27,181$ HEARTLAND DRIVE HOMESTEAD DRIVE FARMSTEAD DRIVEVARIABLE DEPTH MILL, OVERLAY 3"2,505 7,550 100 88 69 84 244,306$ HOMESTEAD DRIVE ARROWHEAD DRIVE HEARTLAND DRIVEVARIABLE DEPTH MILL, OVERLAY 3"2,671 8,920 100 89 69 83 288,637$ MARQUETTE STREET BERTRAM DRIVE BURNETT STREETVARIABLE DEPTH MILL, OVERLAY 3"1,159 3,090 100 80 74 80 99,987$ MISTWOOD COURT HEARTLAND DRIVE DEAD ENDVARIABLE DEPTH MILL, OVERLAY 3"518 1,780 100 97 72 87 57,598$ OMAHA DRIVE HOMESTEAD DRIVE CLEARWATER DRIVEVARIABLE DEPTH MILL, OVERLAY 3"561 1,620 100 93 75 87 52,421$ PLYMOUTH AVENUE ROSENWINKEL STREET BRISTOL BAY DRIVEVARIABLE DEPTH MILL, OVERLAY 3"1,500 4,200 100 80 74 82 135,905$ TIMBALIER STREET PLYMOUTH AVENUE PLYMOUTH AVENUEVARIABLE DEPTH MILL, OVERLAY 3"980 2,620 100 69 70 78 84,779$ WHEATLAND COURT HOMESTEAD DRIVE DEAD ENDVARIABLE DEPTH MILL, OVERLAY 3"236 700 100 81 68 81 22,651$ N/A N/A N/A N/A N/A N/A 40,000$ N/A N/A N/A N/A N/A N/A 75,000$ N/A N/A N/A N/A N/A N/A 50,000$ N/A N/A N/A N/A N/A N/A 75,000$ 2.90 46,510 1,724,317$ PROPOSED FEDARALLY FUNDED PROJECTSE. VAN EMMON STREET IL ROUTE 47 CITY LIMITSVARIABLE DEPTH MILL, OVERLAY 3"2,611 10,160 100 92 67 81 562,910$ TOTAL:TOTAL COST:2028 (FY29) STREET REHABILITATION LISTMISCELLANEOUS CITY WIDE CRACK SEALING MISCELLANEOUS CITY WIDE STRIPINGPAVEMENT REJUVENTATION (2027 RESURFACING & WATER STREETS)MISCELLANEOUS CITY WIDE CONCRETE PATCHING
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P A R K
MILLDRIVEWAY
DRIVEWAY
ROUTE 34
RIDGE
WALNUT DRIVEWAYDRIVEWAYDRIVEW
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BERTRAM
CENTER
D R I VEWAY
VETE R A N S
D R I VE WAY
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DRIVEWAY DRIVEWAYROUTE 71HYDRAULICPRIVATE DRIVEDRIVEWAY
PRIVATE DRIVEDRI
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B
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TROON
PARKRO UTE 71
DRIVEWAY
STAGECOACHDRIVEWAYDRIVEWAY K AT E
DRIVEWAY
DRIVEWAY
DRIVEWAY
BEECHERPRIVATE DRIVEPR
IVA
TE
DRIV
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DRIVEWAY
P R IV A TE D R IV ESUNSET DRIVE
WAYR
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SI
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PRIVATE DRIVE
PRIVATE DRIVE
ROUTE 34 ROUTE
4
7 PRIVATE DRIVEPINECOLEDRIVEWAYPRIVATE DRIVECALEDONIADRIVEWAY
B
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M A PL E
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PRIVATE DRIVEDRIVEWAYJOHN PARKPRIVATE DRIVEDRIVEWAY
PRIVATE
DR
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DRIVEWAYBRIDGEPRIVATE DRIVE
PRIVATE DRIVE
DRIVEWAY
ANDREW BRIDGEMAINSOMONAUKSCHMIDT CANYONROUTE 126
DRIVEWAYBRIDGEDRIVEWAY
PRIVATE DRIVEASHLEY D
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P
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R O U T E 71DRIVEWAYDRIVEWAYPRIVATE DRIVEELDAMAINTIMBERBUDD PRIVATE DRIVEHYDRAULIC
PRIVATE DRIVE
BEECHER
HARTFIELDREB EC C A
DRIVEWAY
M APLE WILLOWDE ERWESTDRIVEWAY
PRIVATE DRIVE
BEECHER
FAXON
PRI
VATE DRIVEDRIVEWAY
ROUTE 47LEWIS
DRIVEWAYDR IVEWAYPRIVATE DRIVE
DRIVEWAYDRI
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PRIVATE DRIVEDRAFT 5-YEAR PLAN
OPTION 2
DATE:
PROJECT NO.:
FILE:
BY:
SEPTEMBER 2023
YO2338
MJT
PAVEMENT MANAGEMENT
SYSTEM UPDATE 2023
UNITED CITY OF YORKVILLE, ILLINOIS
Engineering Enterprises, Inc.
52 Wheeler Road
Sugar Grove, Illinois 60554
(630) 466-6700
www.eeiweb.com
PATH:H:\GIS\PUBLIC\YORKVILLE\2022\YO2338
United City of Yorkville
651 Prairie Pointe Dr,
Yorkville, IL 60560
NORTH
°
YO2338 Paving 5-year Plan Option 2
Legend
Year of Improvement
2024
2025
2026
2027
2028
WATER MAIN
REPLACEMENT
LIMITS
RTBR PROGRAM UPDATEUnited City of YorkvilleSEPTEMBER 2023PROPOSED RTBR PROGRAM FUNDINGSTREET FROM TO STRATEGY LENGTH AREADEFLECTION CONDITIONDYNAMIC CONDITIONSURFACE CONDITIONCURRENT RANKCOSTCLOVER COURT COUNTRY HILLS DRIVE DEAD ENDVARIABLE DEPTH MILL, OVERLAY 3"666 2,120 100 82 69 82 60,950$ COUNTRY HILLS DRIVE IL ROUTE 71 HAMPTON LANEVARIABLE DEPTH MILL, OVERLAY 3"2,020 6,960 100 93 68 84 200,100$ COUNTRY HILLS DRIVE HAMPTON LANE PRAIRIE CROSSING DRIVEVARIABLE DEPTH MILL, OVERLAY 3"659 1,977 100 82 65 83 56,839$ FAWN RIDGE COURT COUNTRY HILLS DRIVE DEAD ENDVARIABLE DEPTH MILL, OVERLAY 3"505 2,340 100 87 71 84 67,275$ GARDEN CIRCLE GARDEN STREET GARDEN STREETVARIABLE DEPTH MILL, OVERLAY 3"1,573 5,350 100 89 66 84 153,813$ GARDEN STREET IL ROUTE 47 GARDEN CIRCLEVARIABLE DEPTH MILL, OVERLAY 3"935 3,365 100 94 66 85 96,744$ GREENFIELD TURN COUNTRY HILLS DRIVE COUNTRY HILLS DRIVEVARIABLE DEPTH MILL, OVERLAY 3"3,195 9,175 100 87 68 81 263,781$ HARVEST TRAIL COUNTRY HILLS DRIVE DEAD ENDVARIABLE DEPTH MILL, OVERLAY 3"330 1,180 100 96 69 87 33,925$ MEADOWLARK COURT MEADOWLARK LANE DEAD ENDVARIABLE DEPTH MILL, OVERLAY 3"161 1,010 100 66 73 78 29,038$ MEADOWLARK LANE GREENFIELD TURN GREENFIELD TURNVARIABLE DEPTH MILL, OVERLAY 3"1,306 4,280 100 80 65 84 123,050$ PRAIRIE LANE LEISURE STREET HILLCREST AVENUEMILL 1.5", OVERLAY 1.5"380 1,013 100 98 88 86 16,208$ SUNNY DELL COURT GREENFIELD TURN DEAD ENDVARIABLE DEPTH MILL, OVERLAY 3"564 2,125 100 90 66 84 61,094$ SUNNY DELL LANE GREENFIELD TURN RAINTREE ROADVARIABLE DEPTH MILL, OVERLAY 3"290 920 100 84 66 80 26,450$ SUNSET AVENUE HILLCREST AVENUE SOUTH ENDMILL 1.5", OVERLAY 1.5"1,565 4,086 100 91 80 82 65,376$ N/A N/A N/A N/A N/A N/A 40,000$ N/A N/A N/A N/A N/A N/A 75,000$ N/A N/A N/A N/A N/A N/A 150,000$ N/A N/A N/A N/A N/A N/A 50,000$ N/A N/A N/A N/A N/A N/A 102,000$ 2.68 45,901 1,671,642$ TOTAL:TOTAL COST:2024 (FY25) STREET REHABILITATION LISTMISCELLANEOUS CITY WIDE CRACK SEALINGMISCELLANEOUS CITY WIDE CONCRETE PATCHINGWATER IMPROVEMENT STREETS COSTMISCELLANEOUS CITY WIDE STRIPINGPAVEMENT REJUVENATION (2023 RESURFACING & WATER STREETS)
RTBR PROGRAM UPDATEUnited City of YorkvilleSEPTEMBER 2023PROPOSED RTBR PROGRAM FUNDINGSTREET FROM TO STRATEGY LENGTH AREADEFLECTION CONDITIONDYNAMIC CONDITIONSURFACE CONDITIONCURRENT RANKCOSTALAN DALE LANE ALICE AVE RED TAIL COURTVARIABLE DEPTH MILL, OVERLAY 3"1,013 3,130 100 86 65 81 92,687$ ANDREA COURT OVERLOOK COURT EAST ENDVARIABLE DEPTH MILL, OVERLAY 3"587 2,300 100 91 72 86 68,109$ ARROWHEAD DRIVE HEARTLAND DRIVE HOMESTEAD DRIVEVARIABLE DEPTH MILL, OVERLAY 3"1,413 4,620 100 87 69 84 136,810$ BLACKBERRY SHORE LANE NORTHLAND LANE CANNONBALL TRAILMILL 3", OVERLAY 3"863 4,790 100 95 72 87 133,210$ BLUESTEM DRIVE MCHUGH ROAD HAYDEN DRIVEVARIABLE DEPTH MILL, OVERLAY 3"1,721 5,390 100 88 65 82 149,896$ BOOMER LANE CANNONBALL TRAIL SOUTH ENDVARIABLE DEPTH MILL, OVERLAY 3"950 2,125 100 91 68 83 52,530$ CHESHIRE COURT FAIRHAVEN DRIVE WEST ENDVARIABLE DEPTH MILL, OVERLAY 3"305 1,310 100 87 64 82 38,792$ CONEFLOWER COURT HAYDEN DRIVE DEAD ENDVARIABLE DEPTH MILL, OVERLAY 3"656 1,990 100 93 65 84 58,929$ DAKOTA DRIVE TUMA ROAD HEARTLAND DRIVEVARIABLE DEPTH MILL, OVERLAY 3"453 1,510 100 93 70 86 44,715$ DENISE COURT ALAN DALE LANE WEST ENDVARIABLE DEPTH MILL, OVERLAY 3"400 1,640 100 88 73 85 48,565$ DOVER COURT (N) NORTH END FAIRHAVEN DRIVEVARIABLE DEPTH MILL, OVERLAY 3"384 1,660 100 81 66 80 49,157$ DOVER COURT (S) FAIRHAVEN DRIVE SOUTH ENDVARIABLE DEPTH MILL, OVERLAY 3"213 1,120 100 68 66 73 33,166$ ESSEX COURT FAIRHAVEN DRIVE NORTH ENDVARIABLE DEPTH MILL, OVERLAY 3"279 1,250 100 80 69 81 37,016$ FAIRHAVEN DRIVE BOOMER LANE CANNONBALL TRAILVARIABLE DEPTH MILL, OVERLAY 3"2,752 7,460 100 87 66 83 207,463$ FARMSTEAD DRIVE MCHUGH ROAD HEARTLAND DRIVEVARIABLE DEPTH MILL, OVERLAY 3"443 1,480 100 94 71 87 43,827$ HALEY COURT HOMESTEAD DRIVE DEAD ENDVARIABLE DEPTH MILL, OVERLAY 3"272 840 100 69 74 79 24,875$ HAYDEN DRIVE MCHUGH ROAD BLUESTEM DRIVEVARIABLE DEPTH MILL, OVERLAY 3"3,221 9,305 100 86 68 82 258,772$ HEARTLAND DRIVE HOMESTEAD DRIVE ARROWHEAD DRIVEVARIABLE DEPTH MILL, OVERLAY 3"3,523 10,650 100 88 69 84 315,373$ HERITAGE DRIVE MCHUGH ROAD HEARTLAND DRIVEVARIABLE DEPTH MILL, OVERLAY 3"223 695 100 100 76 88 20,581$ HOMESTEAD DRIVE ARROWHEAD DRIVE HEARTLAND DRIVEVARIABLE DEPTH MILL, OVERLAY 3"2,671 8,920 100 89 69 83 264,144$ MEADOWVIEW LANE YELLOWSTONE LANE RED TAIL LANEVARIABLE DEPTH MILL, OVERLAY 3"879 2,980 100 80 61 78 88,245$ 2025 (FY26) STREET REHABILITATION LIST
RTBR PROGRAM UPDATEUnited City of YorkvilleSEPTEMBER 2023MISTWOOD COURT HEARTLAND DRIVE DEAD ENDVARIABLE DEPTH MILL, OVERLAY 3"518 1,780 100 97 72 87 52,710$ NEWBURY COURT FAIRHAVEN DRIVE NORTH ENDVARIABLE DEPTH MILL, OVERLAY 3"292 1,280 100 75 71 80 37,904$ NORTHLAND LANE BLACKBERRY SHORE LANE YELLOWSTONE LANEVARIABLE DEPTH MILL, OVERLAY 3"1,992 6,310 100 79 70 78 175,481$ NORTON LANE MEADOWVIEW LANE CANNONBALL TRAILVARIABLE DEPTH MILL, OVERLAY 3"312 760 100 88 69 84 22,506$ PRAIRIE MEADOWS DRIVE KENNEDY ROAD BLUESTEM DRIVEVARIABLE DEPTH MILL, OVERLAY 3"282 815 100 81 66 80 24,134$ PRAIRIE ROSE LANE BLUSTEM DRIVE HAYDEN DRIVEVARIABLE DEPTH MILL, OVERLAY 3"1,119 3,230 100 86 69 84 95,648$ OMAHA DRIVE HOMESTEAD DRIVE CLEARWATER DRIVEVARIABLE DEPTH MILL, OVERLAY 3"561 1,620 100 93 75 87 47,972$ OVERLOOK COURT CANNONBALL TRAIL SOUTH ENDVARIABLE DEPTH MILL, OVERLAY 3"669 2,630 100 79 72 82 77,881$ RED TAIL COURT ALAN DALE LANE WEST ENDVARIABLE DEPTH MILL, OVERLAY 3"282 1,470 100 78 71 81 43,530$ RED TAIL LANE RED TAIL COURT MEADOWVIEW LANEVARIABLE DEPTH MILL, OVERLAY 3"407 1,550 100 75 61 75 45,899$ STILLWATER COURT ARROWHEAD DRIVE DEAD ENDVARIABLE DEPTH MILL, OVERLAY 3"354 1,130 100 77 74 82 33,462$ SWITCH GRASS LANE BLUSTEM DRIVE HAYDEN DRIVEVARIABLE DEPTH MILL, OVERLAY 3"994 2,870 100 83 68 82 84,988$ WHEATLAND COURT HOMESTEAD DRIVE DEAD ENDVARIABLE DEPTH MILL, OVERLAY 3"236 700 100 81 68 81 20,729$ WILD INDIGO LANE BLUSTEM DRIVE HAYDEN DRIVEVARIABLE DEPTH MILL, OVERLAY 3"1,315 3,800 100 93 68 86 105,678$ YELLOWSTONE LANE NORTHLAND LANE MEADOWVIEW LANEVARIABLE DEPTH MILL, OVERLAY 3"1,312 3,910 100 71 66 76 115,785$ N/A N/A N/A N/A N/A N/A 40,000$ N/A N/A N/A N/A N/A N/A 75,000$ N/A N/A N/A N/A N/A N/A 150,000$ N/A N/A N/A N/A N/A N/A 50,000$ N/A N/A N/A N/A N/A N/A 85,000$ 6.41 109,020 3,551,167$ TOTAL:TOTAL COST:MISCELLANEOUS CITY WIDE CRACK SEALING MISCELLANEOUS CITY WIDE CONCRETE PATCHINGWATER IMPROVEMENT STREETS COSTMISCELLANEOUS CITY WIDE STRIPINGPAVEMENT REJUVENTATION (2024 RESURFACING & WATER STREETS)
RTBR PROGRAM UPDATEUnited City of YorkvilleSEPTEMBER 2023PROPOSED RTBR PROGRAM FUNDINGSTREET FROM TO STRATEGY LENGTH AREADEFLECTION CONDITIONDYNAMIC CONDITIONSURFACE CONDITIONCURRENT RANKCOSTBALTRUSOL COURT KINGSMILL STREET DEAD ENDVARIABLE DEPTH MILL, OVERLAY 3"177 590 100 94 74 87 17,996$ BANBURY AVENUE HAZELTINE WAY KINGSMILL STREETVARIABLE DEPTH MILL, OVERLAY 3"1,195 3,570 100 97 72 87 108,888$ BELL STREET E FOX STREET NORTH ENDVARIABLE DEPTH MILL, OVERLAY 3"188 585 100 93 36 71 17,843$ BLUEBIRD LANE HAMPTON LANE PRAIRIE CROSSING DRIVEVARIABLE DEPTH MILL, OVERLAY 3"798 2,400 100 83 64 80 73,202$ CANARY AVENUE BLUEBIRD LANE HAMPTON LANEVARIABLE DEPTH MILL, OVERLAY 3"725 2,095 100 85 77 85 63,899$ CANYON TRAIL COURT HIGH RIDGE LANE DEAD ENDVARIABLE DEPTH MILL, OVERLAY 3"456 1,520 100 95 69 86 46,361$ CANYON TRAIL HIGH RIDGE LANE WESTERN LANEVARIABLE DEPTH MILL, OVERLAY 3"1,454 4,200 100 75 72 78 120,306$ DEERPOINT LANE HAMPTON LANE PRAIRIE CROSSING DRIVEVARIABLE DEPTH MILL, OVERLAY 3"945 2,800 100 82 68 81 85,402$ HAMPTON LANE COUNTRY HILLS DRIVE PRAIRIE CROSSING DRIVEVARIABLE DEPTH MILL, OVERLAY 3"2,773 8,100 100 90 71 84 232,019$ HAZELTINE WAY KINGSMILL STREET RAINTREE ROADVARIABLE DEPTH MILL, OVERLAY 3"1,312 4,010 100 97 68 86 122,309$ HIGH RIDGE LANE FAXON ROAD BLACKBERRY SHORE LANEVARIABLE DEPTH MILL, OVERLAY 3"1,800 5,200 100 97 73 87 148,950$ ILLINI DRIVE WALTER STREET MILL STREETVARIABLE DEPTH MILL, OVERLAY 3"843 2,600 100 65 62 75 79,302$ ILLINI COURT ILLINI DRIVE ILLINI DRIVEVARIABLE DEPTH MILL, OVERLAY 3"292 900 100 61 54 71 27,451$ INGEMUNSON LANE PRAIRIE CROSSING DRIVE HAMPTON LANEVARIABLE DEPTH MILL, OVERLAY 3"932 2,900 100 93 66 84 88,453$ IROQUOIS LANE WESTERN LANE HIGH RIDGE LANEVARIABLE DEPTH MILL, OVERLAY 3"1,924 5,410 100 91 73 87 154,966$ KINGSMILL COURT KINGSMILL STREET DEAD ENDVARIABLE DEPTH MILL, OVERLAY 3"256 820 100 85 74 85 25,011$ KINGSMILL STREET HAZELTINE WAY RAINTREE ROADVARIABLE DEPTH MILL, OVERLAY 3"2,429 7,560 100 89 67 84 216,551$ MILL STREET E VAN EMMON STREET E HYDRAULIC AVENUEVARIABLE DEPTH MILL, OVERLAY 3"367 800 100 92 69 85 24,401$ PARKSIDE LANE DEERPOINT LANE RAINTREE ROADVARIABLE DEPTH MILL, OVERLAY 3"3,128 9,730 100 88 69 81 278,709$ PRAIRIE CROSSING DRIVE COUNTRY HILLS DRIVE IL ROUTE 126VARIABLE DEPTH MILL, OVERLAY 3"3,468 12,250 100 94 72 85 350,893$ RAINTREE ROAD IL ROUTE 71 PARKSIDE LANEVARIABLE DEPTH MILL, OVERLAY 3"2,152 6,700 100 99 74 88 191,917$ 2026 (FY27) STREET REHABILITATION LIST
RTBR PROGRAM UPDATEUnited City of YorkvilleSEPTEMBER 2023VILLAGE VIEW DRIVE IL ROUTE 71 KINGSMILL STREETVARIABLE DEPTH MILL, OVERLAY 3"1,276 3,970 100 86 70 83 113,718$ WESTON AVENUE HAZELTINE WAY KINGSMILL STREETVARIABLE DEPTH MILL, OVERLAY 3"1,136 3,530 100 91 67 84 101,114$ WESTERN LANE IROQUOIS LANE NORTHLAND LANEVARIABLE DEPTH MILL, OVERLAY 3"2,031 6,050 100 87 73 84 173,298$ WHITE PLAINS LANE WEST END HIGH RIDGE LANEVARIABLE DEPTH MILL, OVERLAY 3"987 2,850 100 98 73 87 86,927$ N/A N/A N/A N/A N/A N/A 40,000$ N/A N/A N/A N/A N/A N/A 75,000$ N/A N/A N/A N/A N/A N/A 150,000$ N/A N/A N/A N/A N/A N/A 50,000$ N/A N/A N/A N/A N/A N/A 160,000$ 6.26 101,140 3,424,885$ TOTAL:TOTAL COST;MISCELLANEOUS CITY WIDE CRACK SEALING MISCELLANEOUS CITY WIDE CONCRETE PATCHINGWATER IMPROVEMENT STREETS COSTMISCELLANEOUS CITY WIDE STRIPINGPAVEMENT REJUVENTATION (2025 RESURFACING & WATER STREETS)
RTBR PROGRAM UPDATEUnited City of YorkvilleSEPTEMBER 2023PROPOSED RTBR PROGRAM FUNDINGSTREET FROM TO STRATEGY LENGTH AREADEFLECTION CONDITIONDYNAMIC CONDITIONSURFACE CONDITIONCURRENT RANKCOSTAUBURN DRIVE OMAHA DRIVE SPRING STREETVARIABLE DEPTH MILL, OVERLAY 3"666 1,930 100 87 76 86 60,633$ BERTRAM DRIVE WEST END BRISTOL BAY DRIVEVARIABLE DEPTH MILL, OVERLAY 3"3,534 10,200 100 83 71 81 300,937$ BIRCHWOOD DRIVE SPRING STREET SPRING STREETVARIABLE DEPTH MILL, OVERLAY 3"1,674 4,980 100 80 72 81 146,928$ BISCAYNE LANE PENSACOLA STREET SOUTH ENDVARIABLE DEPTH MILL, OVERLAY 3"180 480 100 85 78 86 15,080$ BLUEJAY DRIVE BIRCHWOOD DRIVE TAUS CIRVARIABLE DEPTH MILL, OVERLAY 3"361 1,040 100 96 75 87 32,673$ BRISTOL BAY DRIVE WEST END EAST ENDVARIABLE DEPTH MILL, OVERLAY 3"4,120 12,950 100 85 69 82 382,072$ BURNETT STREET BRISTOL BAY DRIVE MARQUETTE STREETVARIABLE DEPTH MILL, OVERLAY 3"1,175 3,185 100 68 72 78 100,060$ CLEARWATER DRIVE OMAHA DRIVE SPRING STREETVARIABLE DEPTH MILL, OVERLAY 3"1,598 4,970 100 78 74 80 146,633$ DEERPATH DRIVE CLEARWATER DRIVE SPRING STREETVARIABLE DEPTH MILL, OVERLAY 3"1,145 3,300 100 83 75 84 103,672$ E. SPRING STREET TERI LANE CLEARWATER DRIVEVARIABLE DEPTH MILL, OVERLAY 3"4,152 12,180 100 86 75 84 359,354$ GARDINER AVENUE BERTRAM DRIVE BERTRAM DRIVEVARIABLE DEPTH MILL, OVERLAY 3"1,391 3,710 100 73 71 80 109,458$ GRACE DRIVE OMAHA DRIVE SPRING STREETVARIABLE DEPTH MILL, OVERLAY 3"1,447 4,180 100 87 72 85 123,325$ HARRISON STREET GARDINER AVENUE BERTRAM DRIVEVARIABLE DEPTH MILL, OVERLAY 3"797 2,300 100 79 85 85 72,257$ KATE DRIVE CLEARWATER DRIVE OMAHA DRIVEVARIABLE DEPTH MILL, OVERLAY 3"1,054 3,350 100 84 72 84 98,837$ MARQUETTE STREET BERTRAM DRIVE BURNETT STREETVARIABLE DEPTH MILL, OVERLAY 3"1,159 3,090 100 80 74 80 97,075$ OMAHA DRIVE CLEARWATER DRIVE SPRING STREETVARIABLE DEPTH MILL, OVERLAY 3"1,952 5,960 100 93 76 85 175,842$ PENSACOLA STREET TAMPA DRIVE SARASOTA AVENUEVARIABLE DEPTH MILL, OVERLAY 3"1,105 3,080 100 85 74 84 96,761$ PIERPONT LANE ROSENWINKEL STREET GARDINER AVENUEVARIABLE DEPTH MILL, OVERLAY 3"485 1,400 100 87 69 84 43,982$ PLEASANT COURT PENSACOLA STREET SOUTH ENDVARIABLE DEPTH MILL, OVERLAY 3"315 930 100 85 73 84 29,217$ PLYMOUTH AVENUE ROSENWINKEL STREET BRISTOL BAY DRIVEVARIABLE DEPTH MILL, OVERLAY 3"1,500 4,200 100 80 74 82 123,915$ REDWOOD DRIVE OMAHA DRIVE TAUS CIRVARIABLE DEPTH MILL, OVERLAY 3"587 1,830 100 86 76 85 57,491$ 2027 (FY28) STREET REHABILITATION LIST
RTBR PROGRAM UPDATEUnited City of YorkvilleSEPTEMBER 2023ROSENWINKEL STREET GALENA ROAD NORTH ENDVARIABLE DEPTH MILL, OVERLAY 3"3,758 11,775 100 91 66 84 347,405$ SARASOTA AVENUE BERTRAM DRIVE PENSACOLA STREETVARIABLE DEPTH MILL, OVERLAY 3"331 880 100 73 85 84 27,646$ TAMPA DRIVE BERTRAM DRIVE PENSACOLA STREETVARIABLE DEPTH MILL, OVERLAY 3"390 1,040 100 100 75 88 32,673$ TAUS CIRCLE REDWOOD DRIVE REDWOOD DRIVEVARIABLE DEPTH MILL, OVERLAY 3"1,873 5,400 100 85 75 86 159,320$ TIMBALIER STREET PLYMOUTH AVENUE PLYMOUTH AVENUEVARIABLE DEPTH MILL, OVERLAY 3"980 2,620 100 69 70 78 82,310$ N/A N/A N/A N/A N/A N/A 40,000$ N/A N/A N/A N/A N/A N/A 75,000$ N/A N/A N/A N/A N/A N/A 150,000$ N/A N/A N/A N/A N/A N/A 50,000$ N/A N/A N/A N/A N/A N/A 150,000$ 7.15 110,960 3,790,555$ TOTAL:TOTAL COST:MISCELLANEOUS CITY WIDE CRACK SEALING MISCELLANEOUS CITY WIDE CONCRETE PATCHINGWATER IMPROVEMENT STREETS COSTMISCELLANEOUS CITY WIDE STRIPINGPAVEMENT REJUVENTATION (2026 RESURFACING & WATER STREETS)
RTBR PROGRAM UPDATEUnited City of YorkvilleSEPTEMBER 2023PROPOSED RTBR PROGRAM FUNDINGSTREET FROM TO STRATEGY LENGTH AREADEFLECTION CONDITIONDYNAMIC CONDITIONSURFACE CONDITIONCURRENT RANKCOSTAUTUMN CREEK BLVD LAVENDAR WAY KENNEDY ROADVARIABLE DEPTH MILL, OVERLAY 3"3,842 11,010 100 91 77 86 334,580$ COBALT DRIVE EMERALD LANE NORTH ENDVARIABLE DEPTH MILL, OVERLAY 3"253 700 100 94 70 86 22,664$ CORAL DRIVEAUTUMN CREEK BOULEVARDNORTH ENDVARIABLE DEPTH MILL, OVERLAY 3"1,447 4,180 100 91 73 86 135,258$ CRISMON LANE SOUTH END EMERALD LANEVARIABLE DEPTH MILL, OVERLAY 3"2,401 6,940 100 90 81 87 210,898$ EMERALD LANE KENNEDY ROAD SOUTH ENDVARIABLE DEPTH MILL, OVERLAY 3"3,751 11,390 100 87 65 82 346,128$ FLINT CREEK LANE POPLAR DRIVE REDHORSE LANEVARIABLE DEPTH MILL, OVERLAY 3"374 1,080 100 85 78 86 34,947$ KELLY AVENUE EAST END POPLAR DRIVEVARIABLE DEPTH MILL, OVERLAY 3"1,989 6,080 100 82 74 84 184,764$ KELLY COURT KELLY AVENUE DEAD ENDVARIABLE DEPTH MILL, OVERLAY 3"223 640 100 91 68 84 20,709$ LAVENDAR WAYAUTUMN CREEK BOULEVARDORCHID STREETVARIABLE DEPTH MILL, OVERLAY 3"1,743 5,035 100 82 76 84 153,007$ MADDEN COURT EMERALD LANE NORTH ENDVARIABLE DEPTH MILL, OVERLAY 3"436 1,280 100 90 70 85 41,419$ MIDNIGHT PLACE OLIVE LANEAUTUMN CREEK BOULEVARDVARIABLE DEPTH MILL, OVERLAY 3"804 2,500 100 91 85 88 80,896$ OLIVE LANE PRAIRIE GRASS LANE NORTH ENDVARIABLE DEPTH MILL, OVERLAY 3"856 2,800 100 86 84 87 90,603$ ORCHID STREET EMERALD LANE CRIMSON LANEVARIABLE DEPTH MILL, OVERLAY 3"2,139 6,800 100 93 73 86 206,643$ POPLAR DRIVE FOX STREET WINDHAM CIRCLEVARIABLE DEPTH MILL, OVERLAY 3"3,743 11,180 100 91 71 84 339,746$ PRAIRIE GRASS LANEAUTUMN CREEK BOULEVARDHAYDREN DRIVEVARIABLE DEPTH MILL, OVERLAY 3"1,378 4,010 100 81 74 83 129,757$ REDHORSE LANE KELLY AVENUE DEAD ENDVARIABLE DEPTH MILL, OVERLAY 3"1,141 3,560 100 86 75 85 108,184$ SAGE COURT CRIMSON LANE WEST ENDVARIABLE DEPTH MILL, OVERLAY 3"800 2,430 100 90 84 88 78,631$ SIENNA DRIVE EMERALD LANEAUTUMN CREEK BOULEVARDVARIABLE DEPTH MILL, OVERLAY 3"1,036 2,995 100 89 69 84 96,913$ STONY CREEK LANE WINDHAM CIRCLE WINDHAM CIRCLEVARIABLE DEPTH MILL, OVERLAY 3"764 2,380 100 96 72 87 77,013$ TITUS DRIVEAUTUMN CREEK BOULEVARDAUTUMN CREEK BOULEVARDVARIABLE DEPTH MILL, OVERLAY 3"1,323 4,740 100 95 85 89 153,379$ TYLER CREEK COURT POPLAR DRIVE DEAD ENDVARIABLE DEPTH MILL, OVERLAY 3"479 1,540 100 83 71 84 49,832$ 2028 (FY29) STREET REHABILITATION LIST
RTBR PROGRAM UPDATEUnited City of YorkvilleSEPTEMBER 2023WINDHAM CIRCLE POPLAR DRIVE POPLAR DRIVEVARIABLE DEPTH MILL, OVERLAY 3"1,939 5,940 100 91 68 85 180,509$ WINDHAM COURT WINDHAM CIRCLE DEAD ENDVARIABLE DEPTH MILL, OVERLAY 3"289 835 100 87 61 81 27,019$ N/A N/A N/A N/A N/A N/A 40,000$ N/A N/A N/A N/A N/A N/A 75,000$ N/A N/A N/A N/A N/A N/A 50,000$ N/A N/A N/A N/A N/A N/A 165,000$ 6.28 100,045 3,433,499$ PROPOSED FEDARALLY FUNDED PROJECTSE. VAN EMMON STREET IL ROUTE 47 CITY LIMITSVARIABLE DEPTH MILL, OVERLAY 3"2,611 10,160 100 92 67 81 562,910$ TOTAL:TOTAL COST:MISCELLANEOUS CITY WIDE CRACK SEALING MISCELLANEOUS CITY WIDE CONCRETE PATCHINGMISCELLANEOUS CITY WIDE STRIPINGPAVEMENT REJUVENTATION (2027 RESURFACING & WATER STREETS)
Illin o is R a ilw a y R R
B N S F R R
Rob Roy CreekRob Roy CreekF o x R i v e r Rob Roy CreekRob Roy CreekRob Roy CreekB lackberry C reekBlackberry CreekFox River
Mid
dle A
u
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able Creek Rob Roy CreekB lackbe r r y C reek
B la c k b e r r y C re e k
Fox RiverB lac k b e r r y C re ek
Blackberry Creek
F ox R iverBig Rock CreekB ig R o c k C re e kBlackberry CreekM o rg an C reekMiddle Aux Sable Cree
Fo x R i v e r Fox RiverBridgeFox
Galena
River
Veterans
AmentEldamainCorneils
Kennedy
AshleyMill
MinklerLegion
Baseline
Van Emmon
BlockConcord
Spring DicksonHighpointMain
Cannonball
FieldsGordon
Popl
ar
Tuma
McHughImmanuelPav
illi
o
n
Faxon
Troon
MitchelGra
n
d
e
SundownBudd AsheSchoolhouseBeecherJohnKlatt
Bristol Ridge
Gates
Hoffman
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CURRENT SURFACE CONDITION
DATE:
PROJECT NO.:
FILE:
BY:
OCTOBER 2018
YO1815-C
YO1815 CURRENT SURFACE RANK.MXD
CJO
PAVEMENT MANAGEMENT
SYSTEM UPDATE 2018
UNITED CITY OF YORKVILLE, ILLINOIS
Engineering Enterprises, Inc.
52 Wheeler Road
Sugar Grove, Illinois 60554
(630) 466-6700
www.eeiweb.com PATH:H:\GIS\PUBLIC\YORKVILLE\2018\YO1815
United City of Yorkville
800 Game Farm Road
Yorkville, IL 60560
NORTH
°
Legend
SURFACE CONDITION
Gravel Road
Binder Only
10-39 Very Poor
40-59 Poor
60-69 Fair
70-79 Good
80-89 Very Good
90-100 Excellent
Hollenback Creek
Hol
l
enback CreekMi
l
l
br
ookSleepy HollowWalker
HelmarStagecoach
HollenbackWalker Walker
Have a question or comment about this agenda item?
Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville,
tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council
Agenda Item Summary Memo
Title:
Meeting and Date:
Synopsis:
Council Action Previously Taken:
Date of Action: Action Taken:
Item Number:
Type of Vote Required:
Council Action Requested:
Submitted by:
Agenda Item Notes:
Reviewed By:
Legal
Finance
Engineer
City Administrator
Community Development
Purchasing
Police
Public Works
Parks and Recreation
Agenda Item Number
New Business #3
Tracking Number
PW 2023-74
East Van Emmon Resurfacing, KKCOM Grant – Design Engineering Agreement
Public Works Committee – September 19, 2023
Majority
Approval
Please see the attached memo.
Bart Olson Administration
Name Department
Summary
Consideration of a preliminary and design engineering agreement with EEI for
resurfacing of East Van Emmon Street under an anticipated Kane Kendall Council of Mayors
(KKCOM) grant program.
Background
This item was last discussed during the FY 24 budget discussions, when the City Council
reviewed the budget memo which includes a complete preliminary and design engineering for a
future East Van Emmon Road resurfacing project. The Kane Kendall Council of Mayors has
two annual grant programs for road resurfacing projects, under which the City applied for East
Van Emmon improvements a few years back. The City was not chosen for funding in the grant
program, but was instead placed on a backup project list that could be funded in the future as
other projects are completed or are delayed. The East Van Emmon project has slowly moved up
the backup project list over the years, and could be a selected for a grant anytime in the next few
years. In order to proceed with this grant program, the City needs to complete preliminary and
design engineering for the roadway in advance of the grant selection. Accordingly, EEI has
submitted a preliminary and design engineering agreement for our consideration.
The agreement as submitted covers preliminary and design engineering services only.
The total cost of the contract is a fixed fee amount of $51,952. This cost is included in the FY 24
budget. As with previous anticipated-grant projects, we anticipate that the design engineering
will be valid for several years after it is completed.
Recommendation
Staff recommends approval of a preliminary and design engineering agreement with EEI
for resurfacing of East Van Emmon Street under an anticipated Kane Kendall Council of Mayors
(KKCOM) grant program.
Memorandum
To: City Council
From: Bart Olson, City Administrator
CC:
Date: September 13, 2023
Subject: East Van Emmon resurfacing, KKCOM grant – design
engineering
FFY 2023 - 2027 STP - L Contingency Program Status Report: July 2023TARGET AUTH / LET.RankScore TIP IDProjectSponsor Phases 2023 2024 2025 2026 2027 Phase Total Project Total DateStatusStatus DateStatusStatus Date1 22.1 CFP09-22-0058Douglas Road Reconstruction from Raddant Rd to Kirk Rd Batavia Eng 2150,000$ 300,000$ 3,040,000$ 1/2026Project Scoping7/20/2023Project Scoping4/20/20232 CFP09-22-0058Douglas Road Reconstruction from Raddant Rd to Kirk Rd Batavia Const./E31,680,000$ 2,400,000$ 3,040,000$ 1/2026Project Scoping7/20/2023Project Scoping4/20/20233 19.9 CFP09-22-0056Hubbard Avenue Reconstruction from Kirk Road to Pearson AvenueBatavia Eng 289,500$ 380,000$ 3,834,000$ 3/2027Project Scoping7/20/2023Project Scoping4/20/2023CFP09-22-0056Hubbard Avenue Reconstruction from Kirk Road to Pearson AvenueBatavia Const./E32,275,500$ 3,034,000$ 3,834,000$ 3/2027Project Scoping7/20/2023Project Scoping4/20/20234 17.2CFP09-22-0021 Spring Street/Cleveland Avenue Roadway Improvements Carpentersville Const./E31,760,000$ 2,200,000$ 2,345,000$ Q1/2027Project Scoping7/20/2023Project Scoping4/20/20235 15.5 CFP09-22-0028Main Street between Center Street and Knights Road Sandwich Const.1,627,889$ 3,870,000$ 4,680,000$ Q3/2025Project Scoping7/20/2023Project Scoping4/20/20236 14.3 CFP09-22-0055McKee Road Reconstruction- Rt 31 to Van Nortwick Avenue Batavia Eng 2186,200$ 266,000$ 2,747,000$ 3/2027Project Scoping7/20/2023Project Scoping4/20/202314.3 CFP09-22-0055McKee Road Reconstruction- Rt 31 to Van Nortwick Avenue Batavia Const./E31,522,500$ 2,175,000$ 2,747,000$ 3/2027Project Scoping7/20/2023Project Scoping4/20/2023TARGET AUTH / LET.Rank Score CFP IDProjectSponsor Phases 2023 2024 2025 2026 2027 Phase Total Project Total DateStatusStatus DateStatusStatus Date1 46 CFP09-22-0035Indian Trail Resurfacing (Highland Av to IL Route 31) Aurora Const./E3723,750$ 965,000$ 1,133,000$ Q1/2025P1 KO held 6/13/20237/20/2023Project Scoping4/20/20232 36.3 CFP09-22-0041Liberty Street Resurfacing (Eola Rd to Commons Dr) Aurora Const./E3607,500$ 810,000$ 865,000$ Q1/2026Project Scoping7/20/2023Project Scoping4/20/20233 35.1 CFP09-22-0040Sullivan Road Resurfacing (Highland Av to Mitchell Rd) Aurora Const./E3651,750$ 869,000$ 927,000$ Q1/2027Project Scoping7/20/2023Project Scoping4/20/20234 32.5 CFP09-22-0036Ashland Avenue Resurfacing (IL Route 25 to Union St) Aurora Const./E3750,000$ 1,044,000$ 1,111,000$ Q1/2025Project Scoping7/20/2023Project Scoping4/20/20235 31.1 CFP09-22-0048E. Van Emmon Street Resurfacing (IL Route 47 to City Limits) Yorkville Const./E3387,578$ 516,771$ 562,911$ Q2/2025Project Scoping7/20/2023Project Scoping4/20/20236 30.5 CFP09-22-0026National Street Concrete Reconstruction Elgin Const./E3471,200$ 589,000$ 691,000$ Q3/2025Project Scoping7/20/2023Project Scoping4/20/20237 30.4 CFP09-22-0054Gordon Road Resurfacing (US Route 30 to Concord Drive) Montgomery Const./E3694,575$ 926,100$ 992,850$ Q1/2026Project Scoping7/20/2023Project Scoping4/20/20238 30.1 CFP09-22-0011Washington Street Resurfacing Carpentersville Const.750,000$ 1,100,000$ 1,170,000$ Q1/2027Project Scoping7/20/2023Project Scoping4/20/20239 28.3 CFP09-22-0020Barrington Avenue Resurfacing East Dundee Const./E3371,250$ 495,000$ 549,000$ 4/2025Project Scoping7/20/2023Project Scoping4/20/202310 28.2 CFP09-22-0060Van Nortwick Resurfacing from Fabyan Parkway and Main Street Batavia Const./E3 417,000$ 556,000$ 556,000$ 1/2025Project Scoping7/20/2023Project Scoping4/20/202311 27.7 CFP09-22-0039Prairie Street Resurfacing (West City Limits to Randall Rd) Aurora Const. 750,000$ 1,446,000$ 1,535,000$ Q1/2026Project Scoping7/20/2023Project Scoping4/20/202312 27.2 CFP09-22-0014East Main Street Improvements - Gilbert Street to IL Route 25 South Elgin Const./E3 704,178$ 938,904$ 1,066,944$ 3/2025Project Scoping7/20/2023Project Scoping4/20/202313 26.1 CFP09-22-0032Merrill Road Resurfacing (Village Limits to Bliss Road) Sugar Grove Const./E3 456,825$ 609,100$ 663,500$ Q1/2026Project Scoping7/20/2023Project Scoping4/20/202314 25.6 CFP09-22-0059Pine Street Resurfacing from Kirk Road to Raddant Road Batavia Const./E3 248,250$ 331,000$ 331,000$ 1/2025Project Scoping7/20/2023Project Scoping4/20/202315 24.4 CFP09-22-0050E. Pleasant Avenue Resurfacing (N. Main Street to Latham Street) Sandwich Const./E3 292,800$ 390,400$ 431,200$ Q1/2027Project Scoping7/20/2023Project Scoping4/20/202316 24.1 CFP09-22-0030Hankes Road Resurfacing (Village Limits to Village Limits) Sugar Grove Const./E3 504,600$ 672,800$ 721,300$ Q1/2027Project Scoping7/20/2023Project Scoping4/20/202317 23.6 CFP09-22-0015South Elgin Boulevard Improvements - East Main Street to Village Limits South Elgin Const. 750,000$ . 1,541,287$ 1,751,477$ 3/2025Project Scoping7/20/2023Project Scoping4/20/202318 21.1 CFP09-22-0047Wheeler Road Resurfacing (Dugan Road to Esker Drive) Sugar Grove Const./E3 383,250$ 511,000$ 556,700$ Q1 / 2025Project Scoping7/20/2023Project Scoping4/20/202319 21 CFP09-22-0010Campton Hills Road - Town Hall Road to LaFox Road Campton Hills Const./E3 682,125$ 910,000$ 977,000$ 1/2026Project Scoping7/20/2023Consultant selected by Board 12/20/20224/20/202320 20 CFP09-22-0049State Street Resurfacing (Unnamed Creek to Duchess Lane) Hampshire Const./E3 500,000$ 905,080$ 985,890$ Q1/2027Project Scoping7/20/2023Project Scoping4/20/202321 16.2 CFP09-22-00121st Street Roadway Improvements - IL Route 72 to Dunning Avenue West Dundee Const./E3 596,595$ 795,460$ 881,460$ 3/2025Project Scoping7/20/2023Project Scoping4/20/202322 11.9 CFP09-22-0029E. Prairie Street Resurfacing (IL Route 47 to Gordon Road) Sugar Grove Const./E3 688,350$ 917,800$ 984,000$ Q1/2027Project Scoping7/20/2023Project Scoping4/20/2023PROJECT INFORMATIONREQUESTED FUNDINGCURRENT STATUS PRIOR STATUSRoadways and Intersections PROJECT INFORMATIONREQUESTED FUNDINGCURRENT STATUS PRIOR STATUSAsset Management
UNITED CITY OF YORKVILLE E. VAN EMMON STREET RESURFACING
PAGE 1
E.Van Emmon Street Resurfacing
Surface Transportation Program
United City of Yorkville
Professional Services Agreement – Preliminary 'HVLJQEngineering
THIS AGREEMENT, by and between the United City of Yorkville, hereinafter
referred to as the "City" or “OWNER” and Engineering Enterprises, Inc.
hereinafter referred to as the "Contractor" or “ENGINEER” agrees as follows:
A.Services:
ENGINEER agrees to furnish to the City the following services: The ENGINEER
shall provide any and all necessary engineering services to the City as indicated
on the Scope of Services (Attachment B). Preliminary and Design Engineering
for all roadways indicated on Attachment E will be provided. Construction
Engineering services are not include and would be provided in a separate
agreement. Engineering will be in accordance with all City and Illinois
Department of Transportation requirements.
B.Term:
Services will be provided beginning on the date of execution of this agreement
and continuing, until terminated by either party upon 7 days written notice to the
non-terminating party or upon completion of the Services. Upon termination the
ENGINEER shall be compensated for all work performed for the City prior to
termination.
C.Compensation and maximum amounts due to ENGINEER:
ENGINEER shall receive as compensation for all work and services to be
performed herein, an amount based on the Estimate of Level of Effort and
Associated Cost included in Attachment C. Preliminary and Design Engineering
will be paid for as a Fixed Fee (FF) in the amount of $51,952, of which direct
expenses are estimated at $5,300. The hourly rates for this project are shown in
the attached 2023 Standard Schedule of Charges (Attachment F). All payments
will be made according to the Illinois State Prompt Payment Act and not less than
once every thirty days.
D.Changes in Rates of Compensation:
In the event that this contract is designated in Section B hereof as an Ongoing
Contract, ENGINEER, on or before February 1st of any given year, shall provide
UNITED CITY OF YORKVILLE E. VAN EMMON STREET RESURFACING
PAGE 2
written notice of any change in the rates specified in Section C hereof (or on any
attachments hereto) and said changes shall only be effective on and after May
1st of that same year.
E. Ownership of Records and Documents:
ENGINEER agrees that all books and records and other recorded information
developed specifically in connection with this agreement shall remain the
property of the City. ENGINEER agrees to keep such information confidential
and not to disclose or disseminate the information to third parties without the
consent of the City. This confidentiality shall not apply to material or information,
which would otherwise be subject to public disclosure through the freedom of
information act or if already previously disclosed by a third party. Upon
termination of this agreement, ENGINEER agrees to return all such materials to
the City. The City agrees not to modify any original documents produced by
ENGINEER without contractors consent. Modifications of any signed duplicate
original document not authorized by ENGINEER will be at OWNER’s sole risk
and without legal liability to the ENGINEER. Use of any incomplete, unsigned
document will, likewise, be at the OWNER’s sole risk and without legal liability to
the ENGINEER.
F. Governing Law:
This contract shall be governed and construed in accordance with the laws of the
State of Illinois. Venue shall be in Kendall County, Illinois.
G. Independent Contractor:
ENGINEER shall have sole control over the manner and means of providing the
work and services performed under this agreement. The City’s relationship to the
ENGINEER under this agreement shall be that of an independent contractor.
ENGINEER will not be considered an employee to the City for any purpose.
H. Certifications:
Employment Status: The Contractor certifies that if any of its personnel are an
employee of the State of Illinois, they have permission from their employer to
perform the service.
Anti-Bribery: The Contractor certifies it is not barred under 30 Illinois Compiled
Statutes 500/50-5(a) - (d) from contracting as a result of a conviction for or
admission of bribery or attempted bribery of an officer or employee of the State of
Illinois or any other state.
UNITED CITY OF YORKVILLE E. VAN EMMON STREET RESURFACING
PAGE 3
Loan Default: If the Contractor is an individual, the Contractor certifies that
he/she is not in default for a period of six months or more in an amount of $600
or more on the repayment of any educational loan guaranteed by the Illinois
State Scholarship Commission made by an Illinois institution of higher education
or any other loan made from public funds for the purpose of financing higher
education (5 ILCS 385/3).
Felony Certification: The Contractor certifies that it is not barred pursuant to 30
Illinois Compiled Statutes 500/50-10 from conducting business with the State of
Illinois or any agency as a result of being convicted of a felony.
Barred from Contracting: The Contractor certifies that it has not been barred
from contracting as a result of a conviction for bid-rigging or bid rotating under
720 Illinois Compiled Statutes 5/33E or similar law of another state.
Drug Free Workplace: The Contractor certifies that it is in compliance with the
Drug Free Workplace Act (30 Illinois Compiled Statutes 580) as of the effective
date of this contract. The Drug Free Workplace Act requires, in part, that
Contractors, with 25 or more employees certify and agree to take steps to
ensure a drug free workplace by informing employees of the dangers of drug
abuse, of the availability of any treatment or assistance program, of prohibited
activities and of sanctions that will be imposed for violations; and that individuals
with contracts certify that they will not engage in the manufacture, distribution,
dispensation, possession, or use of a controlled substance in the performance of
the contract.
Non-Discrimination, Certification, and Equal Employment Opportunity: The
Contractor agrees to comply with applicable provisions of the Illinois Human
Rights Act (775 Illinois Compiled Statutes 5), the U.S. Civil Rights Act, the
Americans with Disabilities Act, Section 504 of the U.S. Rehabilitation Act and
the rules applicable to each. The equal opportunity clause of Section 750.10 of
the Illinois Department of Human Rights Rules is specifically incorporated herein.
The Contractor shall comply with Executive Order 11246, entitled Equal
Employment Opportunity, as amended by Executive Order 11375, and as
supplemented by U.S. Department of Labor regulations (41 C.F.R. Chapter 60).
The Contractor agrees to incorporate this clause into all subcontracts under this
Contract.
International Boycott: The Contractor certifies that neither it nor any substantially
owned affiliated company is participating or shall participate in an international
boycott in violation of the provisions of the U.S. Export Administration Act of 1979
UNITED CITY OF YORKVILLE E. VAN EMMON STREET RESURFACING
PAGE 4
or the regulations of the U.S. Department of Commerce promulgated under that
Act (30 ILCS 582).
Record Retention and Audits: If 30 Illinois Compiled Statutes 500/20-65 requires
the Contractor (and any subcontractors) to maintain, for a period of 3 years after
the later of the date of completion of this Contract or the date of final payment
under the Contract, all books and records relating to the performance of the
Contract and necessary to support amounts charged to the City under the
Contract. The Contract and all books and records related to the Contract shall be
available for review and audit by the City and the Illinois Auditor General. If this
Contract is funded from contract/grant funds provided by the U.S. Government,
the Contract, books, and records shall be available for review and audit by the
Comptroller General of the U.S. and/or the Inspector General of the federal
sponsoring agency. The Contractor agrees to cooperate fully with any audit and
to provide full access to all relevant materials.
United States Resident Certification: (This certification must be included in all
contracts involving personal services by non-resident aliens and foreign entities
in accordance with requirements imposed by the Internal Revenue Services for
withholding and reporting federal income taxes.) The Contractor certifies that
he/she is a: x United States Citizen ___ Resident Alien ___ Non-Resident
Alien The Internal Revenue Service requires that taxes be withheld on payments
made to non resident aliens for the performance of personal services at the rate
of 30%.
Tax Payer Certification : Under penalties of perjury, the Contractor certifies that
its Federal Tax Payer Identification Number or Social Security Number is
(provided separately) and is doing business as a (check one): ___ Individual
___ Real Estate Agent ___ Sole Proprietorship ___ Government Entity ___
Partnership ___ Tax Exempt Organization (IRC 501(a) only) x Corporation
___ Not for Profit Corporation ___ Trust or Estate ___ Medical and Health Care
Services Provider Corp.
I. Indemnification:
ENGINEER shall indemnify and hold harmless the City and City’s agents,
servants, and employees against all loss, damage, and expense which it may
sustain or for which it will become liable on account of injury to or death of
persons, or on account of damage to or destruction of property resulting from the
performance of work under this agreement by ENGINEER or its Subcontractors,
or due to or arising in any manner from the wrongful act or negligence of
ENGINEER or its Subcontractors of any employee of any of them. In the event
that the either party shall bring any suit, cause of action or counterclaim against
UNITED CITY OF YORKVILLE E. VAN EMMON STREET RESURFACING
PAGE 5
the other party, the non-prevailing party shall pay to the prevailing party the cost
and expenses incurred to answer and/or defend such action, including
reasonable attorney fees and court costs. In no event shall the either party
indemnify any other party for the consequences of that party’s negligence,
including failure to follow the ENGINEER’s recommendations.
J. Insurance:
The ENGINEER agrees that it has either attached a copy of all required
insurance certificates or that said insurance is not required due to the nature and
extent of the types of services rendered hereunder. (Not applicable as having
been previously supplied)
K. Additional Terms or Modification:
The terms of this agreement shall be further modified as provided on the
attachments. Except for those terms included on the attachments, no additional
terms are included as a part of this agreement. All prior understandings and
agreements between the parties are merged into this agreement, and this
agreement may not be modified orally or in any manner other than by an
agreement in writing signed by both parties. In the event that any provisions of
this agreement shall be held to be invalid or unenforceable, the remaining
provisions shall be valid and binding on the parties. The list of exhibits is as
follows:
Attachment A: Standard Terms and Conditions
Attachment B: Scope of Services
Attachment C: Estimate of Level of Effort and Associated Cost
Attachment D: Estimated Schedule
Attachment E: Location Map
Attachment F: 2023 Standard Schedule of Charges
UNITED CITY OF YORKVILLE E. VAN EMMON STREET RESURFACING
PAGE 6
L. Notices:
All notices required to be given under the terms of this agreement shall be given
mail, addressed to the parties as follows:
For the City: For the ENGINEER:
City Administrator and City Clerk Engineering Enterprises, Inc.
United City of Yorkville 52 Wheeler Road
800 Game Farm Road Sugar Grove Illinois 60554
Yorkville, IL 60560
Either of the parties may designate in writing from time to time substitute
addresses or persons in connection with required notices.
Agreed to this _____day of __________________, 2023.
United City of Yorkville: Engineering Enterprises, Inc.:
___________________________ __________________________
John Purcell Brad Sanderson, PE
Mayor Chief Operating Officer / President
___________________________ __________________________
Jori Behland Angie Smith
City Clerk Executive Assistant
ENGINEERING ENTERPRISES, INC. ATTACHMENT A - SEPTEMBER 2023
PAGE 1
STANDARD TERMS AND CONDITIONS
Agreement: These Standard Terms and Conditions, together with the Professional Services Agreement, constitute the entire
integrated agreement between the OWNER and Engineering Enterprises, Inc. (EEI) (hereinafter “Agreement”), and take precedence
over any other provisions between the Parties. These terms may be amended, but only if both parties consent in writing.
Standard of Care: In providing services under this Agreement, the ENGINEER will endeavor to perform in a matter consistent with
that degree of care and skill ordinarily exercised by members of the same profession currently practicing under same circumstances
in the same locality. ENGINEER makes no other warranties, express or implied, written or oral under this Agreement or otherwise, in
connection with ENGINEER’S service.
Construction Engineering and Inspection: The ENGINEER shall not supervise, direct, control, or have authority over any
contractor work, nor have authority over or be responsible for the means, methods, techniques sequences, or procedures of
construction selected or used by any contractor, or the safety precautions and programs incident thereto, for security or safety of the
site, nor for any failure of a contractor to comply with laws and regulations applicable to such contractor’s furnishing and performing
of its work.
The ENGINEER neither guarantees the performance of any contractor nor assumes responsibility for contractor’s failure to furnish
and perform the work in accordance with the contract documents.
The ENGINEER is not responsible for the acts or omissions of any contractor, subcontractor, or supplies, or any of their agents or
employees or any other person at the site or otherwise furnishing or performing any work.
Shop drawing and submittal review by the ENGINEER shall apply to only the items in the submissions and only for the purpose of
assessing if upon installation or incorporation in the project work they are generally consistent with the construction documentsௗ
OWNER agrees that the contractor is solely responsible for the submissions and for compliance with the construction documentsௗ
OWNER further agrees that the ENGINEER’S review and action in relation to these submissions shall not constitute the provision of
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ENGINEER’S consideration of a component does not constitute acceptance of the assembled items.
7KH(1*,1((5¶6VLWHREVHUYDWLRQGXULQJFRQVWUXFWLRQVKDOOEHDWWKHWLPHVDJUHHGXSRQLQWKH3URMHFW6FRSHௗ7KURXJKVWDQGDUG,
UHDVRQDEOHPHDQVWKH(1*,1((5ZLOOEHFRPHJHQHUDOO\IDPLOLDUZLWKREVHUYDEOHFRPSOHWHGZRUNௗ,IWKH(1*,1((5REVHUYHV
completed work that is inconsistent with the construction documents, that information shall be communicated to the contractor
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Opinion of Probable Construction Costs: ENGINEER’S opinion of probable construction costs represents ENGINEER’S best and
reasonable judgment as a professional engineer. OWNER acknowledges that ENGINEER has no control over construction costs of
contractor’s methods of determining pricing, or over competitive bidding by contractors, or of market conditions or changes thereto.
ENGINEER cannot and does not guarantee that proposals, bids or actual construction costs will not vary from ENGINEER’S opinion
of probable construction costs.
Copies of Documents & Electronic Compatibility: Copies of Documents that may be relied upon by OWNER are limited to the
printed copies (also known as hard copies) that are signed or sealed by the ENGINEER. Files in electronic media format of text, data,
graphics, or of other types that are furnished by ENGINEER to OWNER are only for convenience of OWNER. Any conclusion or
information obtained or derived from such electronic files will be at the user's sole risk. When transferring documents in electronic
media format, ENGINEER makes no representations as to long term compatibility, usability, or readability of documents resulting from
the use of software application packages, operating systems, or computer hardware differing from those used by ENGINEER at the
beginning of the project.
Changed Conditions: If, during the term of this Agreement, circumstances or conditions that were not originally contemplated by or
known to the ENGINEER are revealed, to the extent that they affect the scope of services, compensation, schedule, allocation of
risks, or other material terms of this Agreement, the ENGINEER may call for renegotiation of appropriate portions of this Agreement.
The ENGINEER shall notify the OWNER of the changed conditions necessitating renegotiation, and the ENGINEER and the OWNER
shall promptly and in good faith enter into renegotiation of this Agreement to address the changed conditions. If terms cannot be
agreed to, the parties agree that either party has the absolute right to terminate this Agreement, in accordance with the termination
provision hereof.
Hazardous Conditions: OWNER represents to ENGINEER that to the best of its knowledge no Hazardous Conditions
(environmental or otherwise) exist on the project site. If a Hazardous Condition is encountered or alleged, ENGINEER shall have the
obligation to notify OWNER and, to the extent of applicable Laws and Regulations, appropriate governmental officials. It is
acknowledged by both parties that ENGINEER's scope of services does not include any services related to a Hazardous Condition.
In the event ENGINEER or any other party encounters a Hazardous Condition, ENGINEER may, at its option and without liability for
consequential or any other damages, suspend performance of services on the portion of the project affected thereby until OWNER:
(i) retains appropriate specialist consultant(s) or contractor(s) to identify and, as appropriate, abate, remediate, or remove the
Hazardous Condition; and (ii) warrants that the project site is in full compliance with applicable Laws and Regulations.
Consequential Damages: Notwithstanding any other provision of this Agreement, and to the fullest extent permitted by law, neither
the OWNER nor the ENGINEER, their respective officers, directors, partners, employees, contractors, or subcontractors shall be liable
to the other or shall make any claim for any incidental, indirect, or consequential damages arising out of or connected in any way to
the Project or to this Agreement. This mutual waiver of consequential damages shall include, but is not limited to, loss of use, loss of
ENGINEERING ENTERPRISES, INC. ATTACHMENT A - SEPTEMBER 2023
PAGE 2
profit, loss of business, loss of income, loss of reputation, or any other consequential damages that either party may have incurred
from any cause of action including negligence, strict liability, breach of contract, and breach of strict or implied warranty. Both the
OWNER and the ENGINEER shall require similar waivers of consequential damages protecting all the entities or persons named
herein in all contracts and subcontracts with others involved in this project.
Termination: This Agreement may be terminated for convenience, without cause, upon fourteen (14) days written notice of either
party. In the event of termination, the ENGINEER shall prepare a final invoice and be due compensation as set forth in the Professional
Services Agreement for all costs incurred through the date of termination.
Either party may terminate this Agreement for cause upon giving the other party not less than seven (7) calendar days’ written notice
for the following reasons:
(a) Substantial failure by the other party to comply with or perform in accordance with the terms of the Agreement
and through no fault of the terminating party;
(b) Assignment of the Agreement or transfer of the project without the prior written consent of the other party;
(c) Suspension of the project or the ENGINEER’S services by the OWNER for a period of greater than ninety (90)
calendar days, consecutive or in the aggregate.
(d) Material changes in the conditions under which this Agreement was entered into, the scope of services or the
nature of the project, and the failure of the parties to reach agreement on the compensation and schedule
adjustments necessitated by such changes.
Payment of Invoices: Invoices are due and payable within 30 days of receipt unless otherwise agreed to in writing.
Third Party Beneficiaries: Nothing contained in this Agreement shall create a contractual relationship with or a cause of action in
favor of a third party against either the OWNER or the ENGINEER. The ENGINEER’S services under this Agreement are being
performed solely and exclusively for the OWNER’S benefit, and no other party or entity shall have any claim against the ENGINEER
because of this Agreement or the performance or nonperformance of services hereunder. The OWNER and ENGINEER agree to
require a similar provision in all contracts with contractors, subcontractors, vendors and other entities involved in this Project to carry
out the intent of this provision.
Force Majeure: Each Party shall be excused from the performance of its obligations under this Agreement to the extent that such
performance is prevented by force majeure (defined below) and the nonperforming party promptly provides notice of such prevention
to the other party. Such excuse shall be continued so long as the condition constituting force majeure continues. The party affected
by such force majeure also shall notify the other party of the anticipated duration of such force majeure, any actions being taken to
avoid or minimize its effect after such occurrence, and shall take reasonable efforts to remove the condition constituting such force
majeure. For purposes of this Agreement, “force majeure” shall include conditions beyond the control of the parties, including an act
of God, acts of terrorism, voluntary or involuntary compliance with any regulation, law or order of any government, war, acts of war
(whether war be declared or not), labor strike or lock-out, civil commotion, epidemic, failure or default of public utilities or common
carriers, destruction of production facilities or materials by fire, earthquake, storm or like catastrophe. The payment of invoices due
and owing hereunder shall in no event be delayed by the payer because of a force majeure affecting the payer.
Additional Terms or Modification: All prior understandings and agreements between the parties are merged into this Agreement,
and this Agreement may not be modified orally or in any manner other than by an Agreement in writing signed by both parties. In the
event that any provisions of this Agreement shall be held to be invalid or unenforceable, the remaining provisions shall be valid and
binding on the parties.
Assignment: Neither party to this Agreement shall transfer or assign any rights or duties under or interest in this Agreement without
the prior written consent of the other party. Subcontracting normally contemplated by the ENGINEER shall not be considered an
assignment for purposes of this Agreement.
Waiver: A party’s waiver of, or the failure or delay in enforcing any provision of this Agreement shall not constitute a waiver of the
provision, nor shall it affect the enforceability of that provision or of the remainder of this Agreement.
Attorney’s Fees: In the event of any action or proceeding brought by either party against the other under this Agreement, the
prevailing party shall be entitled to recover from the other all costs and expenses including without limitation the reasonable fees of
its attorneys in such action or proceeding, including costs of appeal, if any, in such amount as the Court may adjudge reasonable.
Fiduciary Duty: Nothing in this Agreement is intended to create, nor shall it be construed to create, a fiduciary duty owed to either
party to the other party. EEI makes no warranty, express or implied, as to its professional services rendered.
Headings: The headings used in this Agreement are inserted only as a matter of convenience only, and in no way define, limit,
enlarge, modify, explain or define the text thereof nor affect the construction or interpretation of this Agreement.
UNITED CITY OF YORKVILLE, IL E. VAN EMMON STREET RESURFACING
PAGE 1
E. Van Emmon Street Resurfacing
Surface Transportation Program
United City of Yorkville
Professional Services Agreement - Preliminary & Design Engineering
Attachment B – Scope of Services
Preliminary Engineering
x Preliminary IDOT Coordination and Phase I Processing
o Section Number, Job Number, Project Number & Contract Number Request
o Local Agency Pavement Preservation of Functional Overlay Approval (BLR46300)
o Location Map
o Geotechnical Subsurface Exploration (Pavement Cores)
o Preliminary Typical Sections - Existing and Proposed
o Prepare Maintenance History Letter & Evaluate Crash History
Design Engineering
x Site Visit/Review of Existing Conditions
o Conduct site visit(s) to assess condition of existing pavement, curb and gutter,
sidewalk, driveways, culverts and drainage structures.
o Obtain, review and inventory existing utility, roadway, right-of way, ownership, soil
data, etc.
o Coordinate documentation for CCDD management of soils, as necessary
o Confirm pavement design and rehabilitation methodology
x Prepare Final Plans
o Prepare Base Plan Set, IDOT Format
o General Notes, Legend, List of Highway Standards
o Summary of Quantities
o Typical Sections
o Plan Sheets (CAD Sheets, Developed from GIS Database and Aerials/Field Notes)
o Project Details
x Prepare Specifications
o Project Specific Special Provisions
o Bureau of Design and Environment Provisions
o District Three Special Provisions
o Bureau of Local Roads and Streets Special Provisions
x IDOT Processing
o Estimate of Cost
o Estimate of Time
o Lump Sum Item Breakdown
o Revisions with Disposition of Comments
o Coordination of Local Agency Agreement for Federal Participation
o Prepare Construction Engineering Agreement
ATTACHMENT C: ESTIMATED LEVEL OF EFFORT AND ASSOCIATED COSTPROFESSIONAL ENGINEERING SERVICES CLIENT PROJECT NUMBERUnited City of YorkvilleYO2336-PPROJECT TITLEDATE PREPARED BYE. Van Emmon Street Resurfacing - Preliminary & Design EngineeringROLE PIC SPM PM SPE 1 PE SPT 2 SPT 1 ST ADMINPERSONRATE $239 $227 $204 $192 $162 $167 $156 $135 $70PRELIMINARY ENGINEERING1.12 2 8 2 14 2,704$ 1.24 4 4 4 16 3,188$ 1.32 6 8 1,380$ 1.42 4 6 1,176$ 1.52 6 12 2 4 4 30 5,002$ Preliminary Engineering Subtotal: 6 2 18 14 22 2 4 4 2 74 13,450$ DESIGN ENGINEERING2.12 4 10 16 3,426$ 2.22 6 12 20 3,504$ 2.32 8 2 4 12 28 4,258$ 2.42 8 24 4 16 24 78 12,236$ 2.52 6 8 4 20 3,480$ 2.62 8 8 2 8 28 4,654$ 2.72 2 4 8 1,654$ Design Engineering Subtotal: 4 4 20 34 60 8 24 44 - 198 33,212$ 10 6 38 48 82 10 28 48 2 272 46,662 EEI STAFFDIRECT EXPENSESPIC Principal In ChargePrinting/Scanning = 200$ SPM Senior Project ManagerPavement Cores (Rubino) = 5,100$ PM Project ManagerSPE 1 Senior Project Engineer IDIRECT EXPENSES = 5,300$ PE Project EngineerSPT 2 Senior Project Technician IILABOR SUMMARYSPT 1 Senior Project Technician IEEI Labor Expenses = 46,662$ ST Senior TechnicianTOTAL LABOR EXPENSES46,662$ ADMIN Administrative AssistantTOTAL COSTS 51,962$ 52 Wheeler Road, Sugar Grove, IL 60554 Tel: 630.466.6700 Fax: 630.466.6701 www.eeiweb.comTASK NO.TASK DESCRIPTIONPROJECT TOTAL:Pavement and Crash AnalysisPreliminary IDOT CoordinationProcess Documents for LAFO Design ApprovalDesign Project Management & CoordinationSite Review & Identification of Required ImprovementsPrepare Existing Condition Plan SheetsPrepare & Submit Pre-Final Plans, Specifications and EstimatesSubmit Final Plans, Specifications and EstimatesIDOT Processing - Local Agency Agreement & Construction EngineeringRevisions and Disposition of CommentsCJO/BPS9/13/23COSTPreliminary Project Management & CoordinationProject MeetingsHOURS
ATTACHMENT D: ESTIMATED SCHEDULECLIENT PROJECT NUMBERUnited City of YorkvilleYO2336-PPROJECT TITLEDATE PREPARED BYE. Van Emmon Street Resurfacing - Preliminary & Design Engineering CJOSEPT OCT NOV DEC JAN FEB MAR APR MAYJUNE JULYAUG SEPT OCT NOV DEC1.11.21.31.41.52.12.22.32.42.52.62.7 52 Wheeler Road Sugar Grove, IL 60554 Tel: 630.466.6700 Fax: 630.466.6701 www.eeiweb.comRevisions and Disposition of CommentsIDOT Processing - Local Agency Agreement & Construction EngineeringSubmit Final Plans, Specifications and EstimatesDESIGN ENGINEERINGDesign Project Management & CoordinationSite Review & Identification of Required ImprovementsPrepare Existing Condition Plan SheetsPrepare & Submit Pre-Final Plans, Specifications and Estimates9/13/232024TASK NO.TASK DESCRIPTIONPRELIMINARY ENGINEERING Preliminary Project Management & CoordinationPreliminary IDOT CoordinationProject MeetingsPavement and Crash AnalysisProcess Documents for LAFO Design Approval
W VanEmmon StW Fox StE Fox StS Bridge StW HydraulicAveVan Emmon RdBell StE Hydraulic AveE Van Emmon StHeustis StMill StE Ridge StBenjamin StLegendProject Limits Engineering Enterprises, Inc.52 Wheeler RoadSugar Grove, Illinois 60554(630) 466-6700$77$&+0(17(E.VAN EMMON STREETLOCATION MAPwww.eeiweb.comDATEDATE:PROJECT NO.:FILE:PATH:BY:FEBRUARY 2022YO2204YO2204 VanEmmon Street Location MapH:\GIS\PUBLIC\YORKVILLE\2022\MJTNO.REVISIONS³United City of Yorkville800 Game Farm RoadYorkville, IL 60560630-553-4350www.yorkville.il.us200 0 200100 Feet
EMPLOYEE DESIGNATION CLASSIFICATION HOURLY RATE
Senior Principal E-4 $239.00
Principal E-3 $234.00
Senior Project Manager E-2 $227.00
Project Manager E-1 $204.00
Senior Project Engineer/Surveyor II P-6 $192.00
Senior Project Engineer/Surveyor I P-5 $179.00
Project Engineer/Surveyor P-4 $162.00
Senior Engineer/Surveyor P-3 $149.00
Engineer/Surveyor P-2 $135.00
Associate Engineer/Surveyor P-1 $122.00
Senior Project Technician II T-6 $167.00
Senior Project Technician I T-5 $156.00
Project Technician T-4 $146.00
Senior Technician T-3 $135.00
Technician T-2 $122.00
Associate Technician T-1 $107.00
GIS Technician II G-2 $119.00
GIS Technician I G-1 $110.00
Engineering/Land Surveying Intern I-1 $ 79.00
Executive Administrative Assistant A-4 $ 75.00
Administrative Assistant A-3 $ 70.00
VEHICLES. REPROGRAPHICS, DIRECT COSTS, DRONE AND EXPERT TESTIMONY
Vehicle for Construction Observation $ 15.00
In-House Scanning and Reproduction $0.25/Sq. Ft. (Black & White)
$1.00/Sq. Ft. (Color)
Reimbursable Expenses (Direct Costs) Cost
Services by Others (Direct Costs) Cost + 10%
Unmanned Aircraft System / Unmanned Aerial Vehicle / Drone $ 216.00
Expert Testimony $ 271.00
STANDARD SCHEDULE OF CHARGES ~ JANUARY 1, 2023
$77$&+0(17)
Have a question or comment about this agenda item?
Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville,
tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council
Agenda Item Summary Memo
Title:
Meeting and Date:
Synopsis:
Council Action Previously Taken:
Date of Action: Action Taken:
Item Number:
Type of Vote Required:
Council Action Requested:
Submitted by:
Agenda Item Notes:
Reviewed By:
Legal
Finance
Engineer
City Administrator
Community Development
Purchasing
Police
Public Works
Parks and Recreation
Agenda Item Number
New Business #4
Tracking Number
PW 2023-75
Water Audits and Non-Revenue Reduction – Design Engineering Agreement
Public Works Committee – September 19, 2023
Majority
Approval
Please see the attached memo.
Bart Olson Administration
Name Department
Summary
Consideration of a design engineering agreement with EEI for the City’s annual water
audit and non-revenue reduction consultation.
Background
This item was last discussed during the August 2023 City Council meeting, during the
WIFIA letter of interest presentation. One of the components of our Lake Michigan water
supply project will be an annual audit of the City’s water system to determine whether the City is
under a 10% non-revenue water loss rate. Once that annual audit is completed, the City needs to
file the appropriate reports with the Illinois Department of Natural Resources (IDNR) and make
recommendations for system improvements to reduce water loss. Accordingly, EEI has
submitted a design engineering agreement to complete this work on behalf of the City for water
years 2022 (October 1, 2021 through September 30, 2022) and 2023 (October 1, 2022 through
September 30, 2023), and to make recommendations for water system improvements post-audit.
The agreement submitted by EEI covers design engineering services only. The total cost
of the contract is an estimated value of $40,000, to be paid out at hourly rates. This project is
included in the FY 24 budget. The study is expected to begin in mid-October, and wrap up by
the end of 2023. Recommendations for reducing water loss will be made throughout the
remainder of FY 24.
Recommendation
Staff recommends approval of the design engineering agreement with EEI for the City’s
annual water audit and non-revenue reduction consultations.
Memorandum
To: City Council
From: Bart Olson, City Administrator
CC:
Date: September 13, 2023
Subject: Water audits and non-revenue reduction – design engineering
UNITED CITY OF YORKVILLE WATER AUDITS AND NON-REVENUE REDUCTION CONSULTATION
PAGE 1
Water Audits and Non-Revenue Reduction Consultation
United City of Yorkville
Professional Services Agreement – Design Engineering
THIS AGREEMENT, by and between the United City of Yorkville, hereinafter referred to
as the "City" or “OWNER” and Engineering Enterprises, Inc. hereinafter referred to as the
"Contractor" or “ENGINEER” agrees as follows:
A.Services:
The ENGINEER shall furnish the necessary personnel, materials, equipment, and
expertise to make the necessary investigations, analysis, and calculations along with
exhibits, cost estimates, and narrative, to complete all necessary engineering services to
the City as indicated on the included Attachment B. Services to be provided include
professional engineering services for the preparation of the Water Audit (WY22 & WY23)
and on-going Non-Revenue Water reduction efforts.
B.Term:
Services will be provided beginning on the date of execution of this agreement and
continuing, until terminated by either party upon 7 days written notice to the non-
terminating party or upon completion of the Services. Upon termination the ENGINEER
shall be compensated for all work performed for the City prior to termination.
C.Compensation and maximum amounts due to ENGINEER:
ENGINEER shall receive as compensation for all work and services to be performed
herein, an amount based on the Estimate of Level of Effort and Associated Cost included
in Attachment C. Design Engineering will be paid for on an hourly basis in an estimated
amount of $40,000.00. The hourly rates for this project are shown in the attached 2023
Standard Schedule of Charges (Attachment E). All payments will be made according to
the Illinois State Prompt Payment Act and not less than once every thirty days.
D.Changes in Rates of Compensation:
In the event that this contract is designated in Section B hereof as an Ongoing Contract,
ENGINEER, on or before February 1st of any given year, shall provide written notice of
any change in the rates specified in Section C hereof (or on any attachments hereto) and
said changes shall only be effective on and after May 1st of that same year.
E.Ownership of Records and Documents:
ENGINEER agrees that all books and records and other recorded information developed
specifically in connection with this agreement shall remain the property of the City.
ENGINEER agrees to keep such information confidential and not to disclose or
disseminate the information to third parties without the consent of the City. This
UNITED CITY OF YORKVILLE WATER AUDITS AND NON-REVENUE REDUCTION CONSULTATION
PAGE 2
confidentiality shall not apply to material or information, which would otherwise be subject
to public disclosure through the freedom of information act or if already previously
disclosed by a third party. Upon termination of this agreement, ENGINEER agrees to
return all such materials to the City. The City agrees not to modify any original documents
produced by ENGINEER without contractors consent. Modifications of any signed
duplicate original document not authorized by ENGINEER will be at OWNER’s sole risk
and without legal liability to the ENGINEER. Use of any incomplete, unsigned document
will, likewise, be at the OWNER’s sole risk and without legal liability to the ENGINEER.
F. Governing Law:
This contract shall be governed and construed in accordance with the laws of the State of
Illinois. Venue shall be in Kendall County, Illinois.
G. Independent Contractor:
ENGINEER shall have sole control over the manner and means of providing the work and
services performed under this agreement. The City’s relationship to the ENGINEER under
this agreement shall be that of an independent contractor. ENGINEER will not be
considered an employee to the City for any purpose.
H. Certifications:
Employment Status: The Contractor certifies that if any of its personnel are an employee
of the State of Illinois, they have permission from their employer to perform the service.
Anti-Bribery : The Contractor certifies it is not barred under 30 Illinois Compiled Statutes
500/50-5(a) - (d) from contracting as a result of a conviction for or admission of bribery or
attempted bribery of an officer or employee of the State of Illinois or any other state.
Loan Default: If the Contractor is an individual, the Contractor certifies that he/she is not in
default for a period of six months or more in an amount of $600 or more on the repayment
of any educational loan guaranteed by the Illinois State Scholarship Commission made by
an Illinois institution of higher education or any other loan made from public funds for the
purpose of financing higher education (5 ILCS 385/3).
Felony Certification: The Contractor certifies that it is not barred pursuant to 30 Illinois
Compiled Statutes 500/50-10 from conducting business with the State of Illinois or any
agency as a result of being convicted of a felony.
Barred from Contracting : The Contractor certifies that it has not been barred from
contracting as a result of a conviction for bid-rigging or bid rotating under 720 Illinois
Compiled Statutes 5/33E or similar law of another state.
Drug Free Workplace: The Contractor certifies that it is in compliance with the Drug Free
Workplace Act (30 Illinois Compiled Statutes 580) as of the effective date of this contract.
The Drug Free Workplace Act requires, in part, that Contractors, with 25 or more
employees certify and agree to take steps to ensure a drug free workplace by informing
UNITED CITY OF YORKVILLE WATER AUDITS AND NON-REVENUE REDUCTION CONSULTATION
PAGE 3
employees of the dangers of drug abuse, of the availability of any treatment or assistance
program, of prohibited activities and of sanctions that will be imposed for violations; and
that individuals with contracts certify that they will not engage in the manufacture,
distribution, dispensation, possession, or use of a controlled substance in the
performance of the contract.
Non-Discrimination, Certification, and Equal Employment Opportunity : The Contractor
agrees to comply with applicable provisions of the Illinois Human Rights Act (775 Illinois
Compiled Statutes 5), the U.S. Civil Rights Act, the Americans with Disabilities Act,
Section 504 of the U.S. Rehabilitation Act and the rules applicable to each. The equal
opportunity clause of Section 750.10 of the Illinois Department of Human Rights Rules is
specifically incorporated herein. The Contractor shall comply with Executive Order 11246,
entitled Equal Employment Opportunity, as amended by Executive Order 11375, and as
supplemented by U.S. Department of Labor regulations (41 C.F.R. Chapter 60). The
Contractor agrees to incorporate this clause into all subcontracts under this Contract.
International Boycott: The Contractor certifies that neither it nor any substantially owned
affiliated company is participating or shall participate in an international boycott in violation
of the provisions of the U.S. Export Administration Act of 1979 or the regulations of the
U.S. Department of Commerce promulgated under that Act (30 ILCS 582).
Record Retention and Audits: If 30 Illinois Compiled Statutes 500/20-65 requires the
Contractor (and any subcontractors) to maintain, for a period of 3 years after the later of
the date of completion of this Contract or the date of final payment under the Contract, all
books and records relating to the performance of the Contract and necessary to support
amounts charged to the City under the Contract. The Contract and all books and records
related to the Contract shall be available for review and audit by the City and the Illinois
Auditor General. If this Contract is funded from contract/grant funds provided by the U.S.
Government, the Contract, books, and records shall be available for review and audit by
the Comptroller General of the U.S. and/or the Inspector General of the federal sponsoring
agency. The Contractor agrees to cooperate fully with any audit and to provide full access
to all relevant materials.
United States Resident Certification: (This certification must be included in all contracts
involving personal services by non-resident aliens and foreign entities in accordance with
requirements imposed by the Internal Revenue Services for withholding and reporting
federal income taxes.) The Contractor certifies that he/she is a: x United States Citizen
___ Resident Alien ___ Non-Resident Alien The Internal Revenue Service requires that
taxes be withheld on payments made to non resident aliens for the performance of
personal services at the rate of 30%.
Tax Payer Certification : Under penalties of perjury, the Contractor certifies that its
Federal Tax Payer Identification Number or Social Security Number is (provided
separately) and is doing business as a (check one): ___ Individual ___ Real Estate
Agent ___ Sole Proprietorship ___ Government Entity ___ Partnership ___ Tax
Exempt Organization (IRC 501(a) only) x Corporation ___ Not for Profit Corporation
___ Trust or Estate ___ Medical and Health Care Services Provider Corp.
UNITED CITY OF YORKVILLE WATER AUDITS AND NON-REVENUE REDUCTION CONSULTATION
PAGE 4
I. Indemnification:
ENGINEER shall indemnify and hold harmless the City and City’s agents, servants, and
employees against all loss, damage, and expense which it may sustain or for which it will
become liable on account of injury to or death of persons, or on account of damage to or
destruction of property resulting from the performance of work under this agreement by
ENGINEER or its Subcontractors, or due to or arising in any manner from the wrongful
act or negligence of ENGINEER or its Subcontractors of any employee of any of them. In
the event that the either party shall bring any suit, cause of action or counterclaim against
the other party, the non-prevailing party shall pay to the prevailing party the cost and
expenses incurred to answer and/or defend such action, including reasonable attorney
fees and court costs. In no event shall the either party indemnify any other party for the
consequences of that party’s negligence, including failure to follow the ENGINEER’s
recommendations.
J. Insurance:
The ENGINEER agrees that it has either attached a copy of all required insurance
certificates or that said insurance is not required due to the nature and extent of the types
of services rendered hereunder. (Not applicable as having been previously supplied)
K. Additional Terms or Modification:
The terms of this agreement shall be further modified as provided on the attachments.
Except for those terms included on the attachments, no additional terms are included as a
part of this agreement. All prior understandings and agreements between the parties are
merged into this agreement, and this agreement may not be modified orally or in any
manner other than by an agreement in writing signed by both parties. In the event that
any provisions of this agreement shall be held to be invalid or unenforceable, the
remaining provisions shall be valid and binding on the parties. The list of attachments are
as follows:
Attachment A: Standard Terms and Conditions
Attachment B: Scope of Services
Attachment C: Estimated Level of Effort and Associated Cost
Attachment D: Anticipated Project Schedule
Attachment E: 2023 Standard Schedule of Charges
L. Notices:
All notices required to be given under the terms of this agreement shall be given mail,
addressed to the parties as follows:
UNITED CITY OF YORKVILLE WATER AUDITS AND NON-REVENUE REDUCTION CONSULTATION
PAGE 5
For the City: For the ENGINEER:
City Administrator and City Clerk Engineering Enterprises, Inc.
United City of Yorkville 52 Wheeler Road
800 Game Farm Road Sugar Grove Illinois 60554
Yorkville, IL 60560
Either of the parties may designate in writing from time-to-time substitute addresses or
persons in connection with required notices.
Agreed to this _____day of __________________, 2023.
United City of Yorkville: Engineering Enterprises, Inc.:
_________________________________ ________________________________
John Purcell Brad Sanderson, PE
Mayor Chief Operating Officer / President
_________________________________ ________________________________
Jori Behland Michele Piotrowski, PE, LEED AP
City Clerk Vice President
________________________________________________________
Michhele Piotrowski PE LEED AP
UNITED CITY OF YORKVILLE WATER AUDITS AND NON-REVENUE WATER REDUCTION CONSULTATION
PAGE 6
STANDARD TERMS AND CONDITIONS
Attachment A
Agreement: These Standard Terms and Conditions, together with the Professional Services Agreement, constitute the entire
integrated agreement between the OWNER and Engineering Enterprises, Inc. (EEI) (hereinafter “Agreement”), and take precedence
over any other provisions between the Parties. These terms may be amended, but only if both parties consent in writing.
Standard of Care: In providing services under this Agreement, the ENGINEER will endeavor to perform in a matter consistent with
that degree of care and skill ordinarily exercised by members of the same profession currently practicing under same circumstances in
the same locality. ENGINEER makes no other warranties, express or implied, written or oral under this Agreement or otherwise, in
connection with ENGINEER’S service.
Construction Engineering and Inspection: The ENGINEER shall not supervise, direct, control, or have authority over any contractor
work, nor have authority over or be responsible for the means, methods, techniques sequences, or procedures of construction selected
or used by any contractor, or the safety precautions and programs incident thereto, for security or safety of the site, nor for any failure of
a contractor to comply with laws and regulations applicable to such contractor’s furnishing and performing of its work.
The ENGINEER neither guarantees the performance of any contractor nor assumes responsibility for contractor’s failure to furnish and
perform the work in accordance with the contract documents.
The ENGINEER is not responsible for the acts or omissions of any contractor, subcontractor, or supplies, or any of their agents or
employees or any other person at the site or otherwise furnishing or performing any work.
Shop drawing and submittal review by the ENGINEER shall apply to only the items in the submissions and only for the purpose of
assessing if upon installation or incorporation in the project work they are generally consistent with the construction documentsௗ
OWNER agrees that the contractor is solely responsible for the submissions and for compliance with the construction documentsௗ
OWNER further agrees that the ENGINEER’S review and action in relation to these submissions shall not constitute the provision of
PHDQV PHWKRGV WHFKQLTXHV VHTXHQFLQJ RU SURFHGXUHV RI FRQVWUXFWLRQ RU H[WHQG RU VDIHW\ SURJUDPV RU SUHFDXWLRQV ௗ7KH
ENGINEER’S consideration of a component does not constitute acceptance of the assembled items.
The ENGINEER’S site observation duriQJFRQVWUXFWLRQVKDOOEHDWWKHWLPHVDJUHHGXSRQLQWKH3URMHFW6FRSHௗ7KURXJKVWDQGDUG
UHDVRQDEOH PHDQV WKH (1*,1((5 ZLOO EHFRPH JHQHUDOO\ IDPLOLDU ZLWK REVHUYDEOH FRPSOHWHG ZRUNௗ ,I WKH (1*,1((5 REVHUYHV
completed work that is inconsistent with the construction documents, that information shall be communicated to the contractor
DQGௗ2:1(5IRUWKHPWRDGGUHVV
Opinion of Probable Construction Costs: ENGINEER’S opinion of probable construction costs represents ENGINEER’S best and
reasonable judgment as a professional engineer. OWNER acknowledges that ENGINEER has no control over construction costs of
contractor’s methods of determining pricing, or over competitive bidding by contractors, or of market conditions or changes thereto.
ENGINEER cannot and does not guarantee that proposals, bids or actual construction costs will not vary from ENGINEER’S opinion of
probable construction costs.
Copies of Documents & Electronic Compatibility: Copies of Documents that may be relied upon by OWNER are limited to the
printed copies (also known as hard copies) that are signed or sealed by the ENGINEER. Files in electronic media format of text, data,
graphics, or of other types that are furnished by ENGINEER to OWNER are only for convenience of OWNER. Any conclusion or
information obtained or derived from such electronic files will be at the user's sole risk. When transferring documents in electronic
media format, ENGINEER makes no representations as to long term compatibility, usability, or readability of documents resulting from
the use of software application packages, operating systems, or computer hardware differing from those used by ENGINEER at the
beginning of the project.
Changed Conditions: If, during the term of this Agreement, circumstances or conditions that were not originally contemplated by or
known to the ENGINEER are revealed, to the extent that they affect the scope of services, compensation, schedule, allocation of risks,
or other material terms of this Agreement, the ENGINEER may call for renegotiation of appropriate portions of this Agreement. The
ENGINEER shall notify the OWNER of the changed conditions necessitating renegotiation, and the ENGINEER and the OWNER shall
promptly and in good faith enter into renegotiation of this Agreement to address the changed conditions. If terms cannot be agreed to,
the parties agree that either party has the absolute right to terminate this Agreement, in accordance with the termination provision
hereof.
Hazardous Conditions: OWNER represents to ENGINEER that to the best of its knowledge no Hazardous Conditions (environmental
or otherwise) exist on the project site. If a Hazardous Condition is encountered or alleged, ENGINEER shall have the obligation to notify
OWNER and, to the extent of applicable Laws and Regulations, appropriate governmental officials. It is acknowledged by both parties
that ENGINEER's scope of services does not include any services related to a Hazardous Condition. In the event ENGINEER or any
other party encounters a Hazardous Condition, ENGINEER may, at its option and without liability for consequential or any other
damages, suspend performance of services on the portion of the project affected thereby until OWNER: (i) retains appropriate specialist
consultant(s) or contractor(s) to identify and, as appropriate, abate, remediate, or remove the Hazardous Condition; and (ii) warrants
that the project site is in full compliance with applicable Laws and Regulations.
Consequential Damages: Notwithstanding any other provision of this Agreement, and to the fullest extent permitted by law, neither
the OWNER nor the ENGINEER, their respective officers, directors, partners, employees, contractors, or subcontractors shall be liable
to the other or shall make any claim for any incidental, indirect, or consequential damages arising out of or connected in any way to the
Project or to this Agreement. This mutual waiver of consequential damages shall include, but is not limited to, loss of use, loss of profit,
loss of business, loss of income, loss of reputation, or any other consequential damages that either party may have incurred from any
cause of action including negligence, strict liability, breach of contract, and breach of strict or implied warranty. Both the OWNER and
UNITED CITY OF YORKVILLE WATER AUDITS AND NON-REVENUE WATER REDUCTION CONSULTATION
PAGE 7
the ENGINEER shall require similar waivers of consequential damages protecting all the entities or persons named herein in all
contracts and subcontracts with others involved in this project.
Termination: This Agreement may be terminated for convenience, without cause, upon fourteen (14) days written notice of either
party. In the event of termination, the ENGINEER shall prepare a final invoice and be due compensation as set forth in the Professional
Services Agreement for all costs incurred through the date of termination.
Either party may terminate this Agreement for cause upon giving the other party not less than seven (7) calendar days’ written notice for
the following reasons:
(a) Substantial failure by the other party to comply with or perform in accordance with the terms of the Agreement and
through no fault of the terminating party;
(b) Assignment of the Agreement or transfer of the project without the prior written consent of the other party;
(c) Suspension of the project or the ENGINEER’S services by the OWNER for a period of greater than ninety (90)
calendar days, consecutive or in the aggregate.
(d) Material changes in the conditions under which this Agreement was entered into, the scope of services or the
nature of the project, and the failure of the parties to reach agreement on the compensation and schedule
adjustments necessitated by such changes.
Payment of Invoices: Invoices are due and payable within 30 days of receipt unless otherwise agreed to in writing.
Third Party Beneficiaries: Nothing contained in this Agreement shall create a contractual relationship with or a cause of action in
favor of a third party against either the OWNER or the ENGINEER. The ENGINEER’S services under this Agreement are being
performed solely and exclusively for the OWNER’S benefit, and no other party or entity shall have any claim against the ENGINEER
because of this Agreement or the performance or nonperformance of services hereunder. The OWNER and ENGINEER agree to
require a similar provision in all contracts with contractors, subcontractors, vendors and other entities involved in this Project to carry
out the intent of this provision.
Force Majeure: Each Party shall be excused from the performance of its obligations under this Agreement to the extent that such
performance is prevented by force majeure (defined below) and the nonperforming party promptly provides notice of such prevention to
the other party. Such excuse shall be continued so long as the condition constituting force majeure continues. The party affected by
such force majeure also shall notify the other party of the anticipated duration of such force majeure, any actions being taken to avoid
or minimize its effect after such occurrence, and shall take reasonable efforts to remove the condition constituting such force majeure.
For purposes of this Agreement, “force majeure” shall include conditions beyond the control of the parties, including an act of God, acts
of terrorism, voluntary or involuntary compliance with any regulation, law or order of any government, war, acts of war (whether war be
declared or not), labor strike or lock-out, civil commotion, epidemic, failure or default of public utilities or common carriers, destruction of
production facilities or materials by fire, earthquake, storm or like catastrophe. The payment of invoices due and owing hereunder shall
in no event be delayed by the payer because of a force majeure affecting the payer.
Additional Terms or Modification: All prior understandings and agreements between the parties are merged into this Agreement,
and this Agreement may not be modified orally or in any manner other than by an Agreement in writing signed by both parties. In the
event that any provisions of this Agreement shall be held to be invalid or unenforceable, the remaining provisions shall be valid and
binding on the parties.
Assignment: Neither party to this Agreement shall transfer or assign any rights or duties under or interest in this Agreement without
the prior written consent of the other party. Subcontracting normally contemplated by the ENGINEER shall not be considered an
assignment for purposes of this Agreement.
Waiver: A party’s waiver of, or the failure or delay in enforcing any provision of this Agreement shall not constitute a waiver of the
provision, nor shall it affect the enforceability of that provision or of the remainder of this Agreement.
Attorney’s Fees: In the event of any action or proceeding brought by either party against the other under this Agreement, the
prevailing party shall be entitled to recover from the other all costs and expenses including without limitation the reasonable fees of its
attorneys in such action or proceeding, including costs of appeal, if any, in such amount as the Court may adjudge reasonable.
Fiduciary Duty: Nothing in this Agreement is intended to create, nor shall it be construed to create, a fiduciary duty owed to either
party to the other party. EEI makes no warranty, express or implied, as to its professional services rendered.
Headings: The headings used in this Agreement are inserted only as a matter of convenience only, and in no way define, limit,
enlarge, modify, explain or define the text thereof nor affect the construction or interpretation of this Agreement.
UNITED CITY OF YORKVILLE WATER AUDITS AND NON-REVENUE WATER REDUCTION CONSULTATION
PAGE 8
Water Audits (WY22 & WY23) and Non-Revenue
Water Reduction Consultation
United City of Yorkville, IL
Professional Services Agreement - Design
Attachment B – Scope of Services
BACKGROUND
The United City of Yorkville is seeking a Lake Michigan Water Allocation Permit. As part
of the future permit requirements, the City will need to prepare and submit to the Illinois
Department of Natural Resources (IDNR) an annual water audit based on the American
Water Works Association (AWWA) M36 Manual and the associated Free Water Audit
Software (FWAS). Although the City’s Non-Revenue Water (NRW) is anticipated to be
greater than 10% which would then involve preparation of a revised Water System
Improvement Plan (WSIP) indicating the City’s progress and any need to pivot from the
previous submittal, the WSIP is not anticipated to be required until WY2024 due to the
anticipated timing of the Lake Michigan Water Allocation Permit. Therefore, the WSIP is
not included in this scope of work.
SCOPE OF SERVICES
Engineering Enterprises, Inc. (EEI) will provide the necessary professional consulting and
engineering services to prepare the water audit based on the AWWA M36 Manual and
FWAS for both WY2022 and WY2023 and then perform on-going NRW reduction tasks as
needed. Below outlines the professional consulting and engineering services to assist the
City in completing these work items:
WY2022 AND WY2023 WATER AUDITS
1 Prepare and coordinate the RFI
2 Meet with the City to review data questions
3 Perform lag-time corrections for Volume from Own Sources
4 Perform lag-time corrections for Billed Metered water
5 Complete AWWA based water audit form with comments
6 Prepare summary graphs for NRW components
7 Update historical table/graph to view trends
8 On-going coordination with City to refine data
9 Meet with City to review the completed water audit
10 Complete LMO-2 for WY2023 only
ON-GOING NON-REVENUE WATER REDUCTION EFFORTS
11 Research/Review of viability of new technologies for NRW Reduction
12 Water Loss Task Force Meeting (Quarterly)
13 Responding to on-going questions regarding the NRW reduction progress
The above scope summarizes the work items that will be completed for this contract. All
work items are not known at this time and will only be completed upon direction from City
staff when necessary. Additional work items, shall be considered outside the scope of
the base contract and will be billed in accordance with the Standard Schedule of Charges
(Attachment D).
UNITED CITY OF YORKVILLE WATER AUDITS AND NON-REVENUE WATER REDUCTION CONSULTATION
PAGE 9
Exclusions
Items specifically excluded from the base scope of services are:
- Preparation of the LMO-2 form (The audit will be completed, but it is not anticipated that a
formal submittal will be required because the permitting process is in progress.)
- Water System Improvement Plan preparation for WY2022 and WY2023.
- A resubmittal to IDNR for the WSIP
- Additional meetings beyond the meetings identified within the base scope of services
- Attendance at Board or Committee meeting
- Meter testing and/or analysis
ATTACHMENT C: ESTIMATE OF LEVEL OF EFFORT AND ASSOCIATED COST
PROFESSIONAL ENGINEERING SERVICES
CLIENT PROJECT NUMBER
United City of Yorkville YO2252-C
PROJECT TITLE DATE PREPARED BY
Water Audits and Non-Revenue Water Reduction Consultation
ROLE PIC PRINCIPAL PRJ ENG GIS Analyst ADMIN
PERSON BPS MLP KA/SNS MJT DRA
RATE $239 $234 $162 $119 $70
WY2022 AND WY2023 WATER AUDITS
1 4 6 2 12 2,048$
2 2 6 6 14 2,854$
3 2 8 10 1,764$
4 Perform lag-time corrections for Billed Metered water 4 20 24 4,176$
5 Complete AWWA based water audit form with comments 12 24 36 6,696$
6 Prepare summary graphs for NRW components 2 4 6 1,116$
7 Update historical table/graph to view trends 2 4 6 1,116$
8 On-going coordination with City to refine data 2 4 8 14 2,710$
9 Meet with City to review the completed water audit 2 4 4 10 2,062$
10 1 2 3 558$
ON-GOING NON-REVENUE WATER REDUCTION EFFORTS
11 8 2 12 22 4,324$
12 4 16 16 36 7,292$
13 Responding to questions regarding the NRW reduction progress 8 8 1 17 3,238$
18 67 122 - 3 210 39,954
EEI STAFF DIRECT EXPENSES
BPS Bradley P. Sanderson, PE
MLP Michele L. Piotrowski, PE, LEED AP Printing/Scanning = 50$
KA Kamelia Afshinnia, PhD, EI Mileage =
SNS Sydney N. Shaffer, EI, CFM DIRECT EXPENSES = 50$
MJT Matthew J. Taylor
DRA Deborah R. Anderson LABOR SUMMARY
EEI Labor Expenses = 39,954$
TOTAL LABOR EXPENSES 39,954$
TOTAL COSTS 40,004$
PROJECT TOTAL:
MLP8/17/23
COSTTASK
NO.TASK DESCRIPTION HOURS
Prepare and coordinate the RFI
Meet with the City to review data questions
Perform lag-time corrections for Volume from Own Sources
Complete LMO-2 for WY2023 only
Water Loss Task Force Meeting (Quarterly)
Research/Review viability of new technologies for NRW Reduction
ATTACHMENT D: ESTIMATED SCHEDULECLIENT United City of YorkvillePROJECT TITLEPREPARED BYWater Audits and Non-Revenue Water Reduction ConsultationMLP12On-going Non-Revenue Water (NRW) Reduction Efforts52 Wheeler Road, Sugar Grove, IL 60554 Tel: 630.466.6700 Fax: 630.466.6701 www.eeiweb.comWY2022 and WY2023 Water AuditsSEPTASK NO.TASK DESCRIPTIONMAR2023 2024DEC JAN FEB APROCT NOV
EMPLOYEE DESIGNATION CLASSIFICATION HOURLY RATE
Senior Principal E-4 $239.00
Principal E-3 $234.00
Senior Project Manager E-2 $227.00
Project Manager E-1 $204.00
Senior Project Engineer/Surveyor II P-6 $192.00
Senior Project Engineer/Surveyor I P-5 $179.00
Project Engineer/Surveyor P-4 $162.00
Senior Engineer/Surveyor P-3 $149.00
Engineer/Surveyor P-2 $135.00
Associate Engineer/Surveyor P-1 $122.00
Senior Project Technician II T-6 $167.00
Senior Project Technician I T-5 $156.00
Project Technician T-4 $146.00
Senior Technician T-3 $135.00
Technician T-2 $122.00
Associate Technician T-1 $107.00
GIS Technician II G-2 $119.00
GIS Technician I G-1 $110.00
Engineering/Land Surveying Intern I-1 $ 79.00
Executive Administrative Assistant A-4 $ 75.00
Administrative Assistant A-3 $ 70.00
VEHICLES. REPROGRAPHICS, DIRECT COSTS, DRONE AND EXPERT TESTIMONY
Vehicle for Construction Observation $ 15.00
In-House Scanning and Reproduction $0.25/Sq. Ft. (Black & White)
$1.00/Sq. Ft. (Color)
Reimbursable Expenses (Direct Costs) Cost
Services by Others (Direct Costs) Cost + 10%
Unmanned Aircraft System / Unmanned Aerial Vehicle / Drone $ 216.00
Expert Testimony $ 271.00
$77$&+0(17(STANDARD SCHEDULE OF CHARGES ~ JANUARY 1, 2023
Have a question or comment about this agenda item?
Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville,
tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council
Agenda Item Summary Memo
Title:
Meeting and Date:
Synopsis:
Council Action Previously Taken:
Date of Action: Action Taken:
Item Number:
Type of Vote Required:
Council Action Requested:
Submitted by:
Agenda Item Notes:
Reviewed By:
Legal
Finance
Engineer
City Administrator
Community Development
Purchasing
Police
Public Works
Parks and Recreation
Agenda Item Number
New Business #5
Tracking Number
PW 2023-76
2023 Sanitary Sewer Lining Improvements
Public Works Committee – September 19, 2023
Majority
Approval
2023 Sanitary Sewer Lining Improvements – Recommendation to Award
Brad Sanderson Engineering
Name Department
Bids were received, opened, and tabulated for work to be done on the 2023 Sanitary Sewer
Lining Improvements at 10:00 a.m., August 31, 2023. Representatives of contractors bidding the
project and our firm were in attendance. A tabulation of the bids and the engineer’s estimate is
attached for your information and record. The low bid was below our engineer’s estimate and
within the FY24 budget.
EEI has worked with this contractor on a previous project and there were no concerns raised.
We recommend the acceptance of the Bid and approval of award be made to the low bidder,
Innovative Underground, P.O. Box 329, Yorkville, IL 60560 in the total amount of $264,460.00.
This project will be coded out of the Sewer Main Replacement Program (52-520-60-00-6025) in
the Sewer Fund, which is currently budgeted at $440,000.
If you have any questions or require additional information, please let us know.
Memorandum
To: Bart Olson, City Administrator
From: Brad Sanderson, EEI
CC: Eric Dhuse, Director of Public Works
Jori Behland, City Clerk
Rob Fredrickson, Finance Director
Date: September 19, 2023
Subject: 2023 Sanitary Sewer Lining Improvements
Page 1 of 1BID TABULATIONEngineer's Estimate Insituform Technologies USA, LLCVisu-SewerHoerr Construction, Inc.BIDS RECEIVED 10:00 A.M. 8/31/2023 52 Wheeler Road 11948 Longmont Dr. W230 N4855 Betker Drive PO Box 65Sugar Grove, IL 60554 Maryland Heights, MO-63043 Pewaukee, WI-53072 Goodfield, IL-61742BID TOTAL$271,254.60 $324,885.75 $292,960.00BID BOND N/A X X XSIGNED BID N/A X X XADDENDUM NO. 1N/AXXXBID TABULATIONNational Power Rodding Corp Performance Pipelining, Inc Benchmark Construction SAK Construction, LLCBIDS RECEIVED 11:00 A.M. 10/04/2022 2500 W. Arthington Street 1551 W Norris Dr 2260 Southwind Blvd 864 Hoff RoadChicago, IL-60612-4108 Ottawa, IL 61350 Bartlett, IL-60103 O'Fallon, MO 63366BID TOTAL$280,825.00 $305,000.00 N/A N/ABID BOND XXSIGNED BID XXADDENDUM NO. 1XXBID TABULATIONInnovative UndergroundBIDS RECEIVED 11:00 A.M. 10/04/2022 PO Box 329Yorkville, IL 60560BID TOTAL$264,460.00BID BOND XSIGNED BID XADDENDUM NO. 1XBID SUMMARY2023 SANITARY SEWER LINING IMPROVEMENTSUNITED CITY OF YORKVILLEENGINEERING ENTERPRISES, INC.52 WHEELER ROAD, SUGAR GROVE, ILLINOIS
BIDS RECD 8/31/2023ITEMUNIT UNIT UNIT UNIT UNIT UNIT UNITNO.DESCRIPTIONUNIT QUANTITY PRICE AMOUNT PRICE AMOUNT PRICE AMOUNT PRICE AMOUNT PRICE AMOUNT PRICE AMOUNT PRICE AMOUNT1 CURED-IN-PLACE-HEAT CURED PIPE LINING, 8" LF 1,03043.84$ 45,155.20$ 50.00$ 51,500.00$ 35.00$ 36,050.00$ 42.20$ 43,466.00$ 43.00$ 44,290.00$ 40.00$ 41,200.00$ 65.00$ 66,950.00$ 2 CURED-IN-PLACE-HEAT CURED PIPE LINING, 10" LF 2,10544.76$ 94,219.80$ 49.00$ 103,145.00$ 45.00$ 94,725.00$ 42.20$ 88,831.00$ 50.00$ 105,250.00$ 42.00$ 88,410.00$ 70.00$ 147,350.00$ 3 CURED-IN-PLACE-HEAT CURED PIPE LINING, 12" LF 80549.76$ 40,056.80$ 59.00$ 47,495.00$ 50.00$ 40,250.00$ 69.75$ 56,148.75$ 60.00$ 48,300.00$ 52.00$ 41,860.00$ 75.00$ 60,375.00$ 4 CURED-IN-PLACE-HEAT CURED PIPE LINING, 15" LF 92061.59$ 56,662.80$ 71.00$ 65,320.00$ 65.00$ 59,800.00$ 94.50$ 86,940.00$ 72.00$ 66,240.00$ 72.00$ 66,240.00$ 80.00$ 73,600.00$ 5 GROUT JOINTS EACH 51,100.00$ 5,500.00$ 100.00$ 500.00$ 800.00$ 4,000.00$ 1,650.00$ 8,250.00$ 1.00$ 5.00$ 350.00$ 1,750.00$ 500.00$ 2,500.00$ 6 HEAVY CLEANING LF 50010.00$ 5,000.00$ 8.00$ 4,000.00$ 2.00$ 1,000.00$ 2.50$ 1,250.00$ 10.00$ 5,000.00$ 8.00$ 4,000.00$ 25.00$ 12,500.00$ 7 BYPASS PUMPING LSUM 13,110.00$ 3,110.00$ 4,000.00$ 4,000.00$ 20,000.00$ 20,000.00$ 5,000.00$ 5,000.00$ 18,915.00$ 18,915.00$ 3,500.00$ 3,500.00$ 15,000.00$ 15,000.00$ 8 TRAFFIC CONTROL AND PROTECTION LSUM 16,550.00$ 6,550.00$ 2,000.00$ 2,000.00$ 10,000.00$ 10,000.00$ 20,000.00$ 20,000.00$ 2,000.00$ 2,000.00$ 2,500.00$ 2,500.00$ 10,000.00$ 10,000.00$ 9 ALLOWANCE - ITEMS ORDERED BY THE ENGINEER UNIT 15,0001.00$ 15,000.00$ 1.00$ 15,000.00$ 1.00$ 15,000.00$ 1.00$ 15,000.00$ 1.00$ 15,000.00$ 1.00$ 15,000.00$ 1.00$ 15,000.00$ BASE BID TOTAL 271,254.60$ 292,960.00$ 280,825.00$ 324,885.75$ 305,000.00$ 264,460.00$ 403,275.00$ ABOVE/BELOW ENGINEERS ESTIMATE-32.74% -27.35% -30.36% -19.44% -24.37% -34.42% -CORRECTED NUMBERS FROM BIDPewaukee, WI-53072 Ottawa, IL 61350 Yorkville, IL 60560 Visu-Sewer Performance Pipelining, Inc Innovative UndergroundW230 N4855 Betker Drive 1551 W Norris Dr PO Box 329 52 Wheeler RoadSugar Grove, IL 60554Maryland Heights, MO-63043 Goodfield, IL-61742 Chicago, IL-60612-410811948 Longmont Dr. PO Box 65 2500 W. Arthington StreetBID TABULATIONInsituform Technologies USA, LLC Hoerr Construction, Inc. National Power Rodding CorpENGINEER'S ESTIMATEBID TABULATION 2023 SANITARY SEWER LINING IMPROVMEMENTSUNITED CITY OF YORKVILLEENGINEERING ENTERPRISES, INC.52 WHEELER ROAD, SUGAR GROVE, ILLINOIS
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Appletree
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W Spring St
W Center St
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E Main StWest StJackson St
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8
"
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8"8"10"8"
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Copyright nearmap 2015
WalshEngineering Enterprises, Inc.
52 Wheeler Road
Sugar Grove, Illinois 60554
(630) 466-6700
2023 SANITARY SEWER LINING
LOCATION MAP
www.eeiweb.com
DATE:
PROJECT NO.:
FILE:
PATH:
BY:
APRIL 2023
YO2306
YO2218_Sanitary Lining Center-King.MXD
H:\GIS\PUBLIC\YORKVILLE\2023\
MJT
United City of Yorkville
800 Game Farm Road
Yorkville, IL 60560
630-553-4350 ³
400 0 400200 Feet
Old
SANITARY SEWER LINING
390 LF, 8"
SANITARY SEWER LINING
920 LF, 15"
SANITARY SEWER LINING
395 LF 12"
SANITARY SEWER LINING
410 LF 12"
SANITARY SEWER LINING
2,105 LF 10"
Legend
Sanitary Sewer Lining
SANITARY SEWER LINING
345 LF, 8"
SANITARY SEWER LINING
295 LF, 8"
MH-1
MH-2
Grease
MH-4
MH-6
MH-8Anot connected to mainline
in this structure. connects at
MH-8
MH-7
MH-3
MH-8
MH-10
MH-11 3"-4" of gravel grease
MH-13MH-12MH-14
MH-15
MH-16 6" of grit and gravel
in these 2 lines
MH-17
Needed heavy cleaning
very high flows
MH-18
MH-19MH-20
MH-22
MH-23
MH-24
MH-21
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Agenda Item Summary Memo
Title:
Meeting and Date:
Synopsis:
Council Action Previously Taken:
Date of Action: Action Taken:
Item Number:
Type of Vote Required:
Council Action Requested:
Submitted by:
Agenda Item Notes:
Reviewed By:
Legal
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Public Works
Parks and Recreation
Agenda Item Number
New Business #6
Tracking Number
PW 2023-77
Riverwalk / Route 47 Crossing - Preliminary Engineering
Public Works Committee – September 19, 2023
Majority
Approval
Please see the attached memo.
Bart Olson Administration
Name Department
Summary
Consideration of a preliminary engineering agreement with EEI for a new Route 47
crossing near Hydraulic Ave or a riverwalk.
Background
In the past several years, the City has seen an uptick in nightlife patrons in the City’s
downtown area. These patrons frequently choose to cross Route 47 at the unsignalized,
unstriped area near Hydraulic Avenue. This area was specifically excluded for a crosswalk by
IDOT during the Route 47 expansion design since it is unsignalized, close to the railroad tracks,
and near the signalized intersection of Van Emmon St. IDOT planned for and encourages
patrons throughout the downtown area to cross at the signalized intersections.
The Mayor has asked the staff to look at different options to provide another, separated
pedestrian crossing near Route 47 and Hydraulic. This could take the form of our briefly
discussed Riverwalk under the Fox River Bridge, or it could be a pedestrian overpass. These
concepts have been floated by staff and residents over the years during various downtown
planning initiatives but have never made it beyond brainstorming. To properly understand the
feasibility of these options, the City needs various technical experts to discuss concepts with
different entities:
1) Riverwalk
a. Would require coordination with the IDNR (putting improvements within the
footprint of the river), Army Corps of Engineers (same), IDOT (coordinating the
improvements around the existing bridge structure), and maybe the IEPA
(depending on brownfield impacts).
2) Pedestrian bridge over Route 47
a. Would require coordination with IDOT (proper clearance over Route 47), the
railroad company (proper separation from the railroad tracks), and maybe the
IEPA (depending on brownfield impacts).
Accordingly, EEI has submitted a preliminary engineering agreement proposal to the City for a
fixed fee of $29,700. This work is unbudgeted but can be authorized by the City Council
without a budget amendment due to project deferrals within the City-Wide Capital Fund. The
work would start in October and conclude in March 2024 with concept drawings and cost
estimates for different options.
Memorandum
To: City Council
From: Bart Olson, City Administrator
CC:
Date: September 13, 2023
Subject: Riverwalk / Route 47 crossing – preliminary engineering
Recommendation
Staff recommends approval of the preliminary engineering agreement with EEI for a new
Route 47 crossing near Hydraulic Ave or a riverwalk.
UNITED CITY OF YORKVILLE DOWNTOWN RIVERWALK / ROUTE 47 CROSSING
PAGE 1
Downtown Riverwalk / Route 47 Crossing
United City of Yorkville
Professional Services Agreement – Preliminary Engineering
THIS AGREEMENT, by and between the United City of Yorkville, hereinafter
referred to as the "City" or “OWNER” and Engineering Enterprises, Inc.
hereinafter referred to as the "Contractor" or “ENGINEER” agrees as follows:
A. Services:
ENGINEER agrees to furnish to the City the following services: The ENGINEER
shall provide any and all necessary engineering services to the City as indicated
on the Scope of Services (Attachment B). Preliminary Engineering will be
provided for the investigation of crossing Route 47 near Hydraulic Street via a
bridge structure and extensions of sidewalk. Engineering will be in accordance
with all City, Standard Specifications for Water and Sewer Construction in Illinois,
Illinois Department of Transportation, and Illinois Environmental Protection
Agency requirements.
B. Term:
Services will be provided beginning on the date of execution of this agreement
and continuing, until terminated by either party upon 7 days written notice to the
non-terminating party or upon completion of the Services. Upon termination the
ENGINEER shall be compensated for all work performed for the City prior to
termination.
C. Compensation and maximum amounts due to ENGINEER:
ENGINEER shall receive as compensation for all work and services to be
performed herein, an amount based on the Estimate of Level of Effort and
Associated Cost included in Attachment C. Preliminary Engineering will be paid
for as a Fixed Fee (FF) in the amount of $29,700, of which direct expenses are
estimated at $9,600. The hourly rates for this project are shown in the attached
2023 Standard Schedule of Charges (Attachment E). All payments will be made
according to the Illinois State Prompt Payment Act and not less than once every
thirty days.
D. Changes in Rates of Compensation:
In the event that this contract is designated in Section B hereof as an Ongoing
Contract, ENGINEER, on or before February 1st of any given year, shall provide
UNITED CITY OF YORKVILLE DOWNTOWN RIVERWALK / ROUTE 47 CROSSING
PAGE 2
written notice of any change in the rates specified in Section C hereof (or on any
attachments hereto) and said changes shall only be effective on and after May
1st of that same year.
E. Ownership of Records and Documents:
ENGINEER agrees that all books and records and other recorded information
developed specifically in connection with this agreement shall remain the
property of the City. ENGINEER agrees to keep such information confidential
and not to disclose or disseminate the information to third parties without the
consent of the City. This confidentiality shall not apply to material or information,
which would otherwise be subject to public disclosure through the freedom of
information act or if already previously disclosed by a third party. Upon
termination of this agreement, ENGINEER agrees to return all such materials to
the City. The City agrees not to modify any original documents produced by
ENGINEER without contractors consent. Modifications of any signed duplicate
original document not authorized by ENGINEER will be at OWNER’s sole risk
and without legal liability to the ENGINEER. Use of any incomplete, unsigned
document will, likewise, be at the OWNER’s sole risk and without legal liability to
the ENGINEER.
F. Governing Law:
This contract shall be governed and construed in accordance with the laws of the
State of Illinois. Venue shall be in Kendall County, Illinois.
G. Independent Contractor:
ENGINEER shall have sole control over the manner and means of providing the
work and services performed under this agreement. The City’s relationship to the
ENGINEER under this agreement shall be that of an independent contractor.
ENGINEER will not be considered an employee to the City for any purpose.
H. Certifications:
Employment Status: The Contractor certifies that if any of its personnel are an
employee of the State of Illinois, they have permission from their employer to
perform the service.
Anti-Bribery: The Contractor certifies it is not barred under 30 Illinois Compiled
Statutes 500/50-5(a) - (d) from contracting as a result of a conviction for or
admission of bribery or attempted bribery of an officer or employee of the State of
Illinois or any other state.
UNITED CITY OF YORKVILLE DOWNTOWN RIVERWALK / ROUTE 47 CROSSING
PAGE 3
Loan Default: If the Contractor is an individual, the Contractor certifies that
he/she is not in default for a period of six months or more in an amount of $600
or more on the repayment of any educational loan guaranteed by the Illinois
State Scholarship Commission made by an Illinois institution of higher education
or any other loan made from public funds for the purpose of financing higher
education (5 ILCS 385/3).
Felony Certification: The Contractor certifies that it is not barred pursuant to 30
Illinois Compiled Statutes 500/50-10 from conducting business with the State of
Illinois or any agency as a result of being convicted of a felony.
Barred from Contracting: The Contractor certifies that it has not been barred
from contracting as a result of a conviction for bid-rigging or bid rotating under
720 Illinois Compiled Statutes 5/33E or similar law of another state.
Drug Free Workplace: The Contractor certifies that it is in compliance with the
Drug Free Workplace Act (30 Illinois Compiled Statutes 580) as of the effective
date of this contract. The Drug Free Workplace Act requires, in part, that
Contractors, with 25 or more employees certify and agree to take steps to
ensure a drug free workplace by informing employees of the dangers of drug
abuse, of the availability of any treatment or assistance program, of prohibited
activities and of sanctions that will be imposed for violations; and that individuals
with contracts certify that they will not engage in the manufacture, distribution,
dispensation, possession, or use of a controlled substance in the performance of
the contract.
Non-Discrimination, Certification, and Equal Employment Opportunity: The
Contractor agrees to comply with applicable provisions of the Illinois Human
Rights Act (775 Illinois Compiled Statutes 5), the U.S. Civil Rights Act, the
Americans with Disabilities Act, Section 504 of the U.S. Rehabilitation Act and
the rules applicable to each. The equal opportunity clause of Section 750.10 of
the Illinois Department of Human Rights Rules is specifically incorporated herein.
The Contractor shall comply with Executive Order 11246, entitled Equal
Employment Opportunity, as amended by Executive Order 11375, and as
supplemented by U.S. Department of Labor regulations (41 C.F.R. Chapter 60).
The Contractor agrees to incorporate this clause into all subcontracts under this
Contract.
International Boycott: The Contractor certifies that neither it nor any substantially
owned affiliated company is participating or shall participate in an international
boycott in violation of the provisions of the U.S. Export Administration Act of 1979
UNITED CITY OF YORKVILLE DOWNTOWN RIVERWALK / ROUTE 47 CROSSING
PAGE 4
or the regulations of the U.S. Department of Commerce promulgated under that
Act (30 ILCS 582).
Record Retention and Audits: If 30 Illinois Compiled Statutes 500/20-65 requires
the Contractor (and any subcontractors) to maintain, for a period of 3 years after
the later of the date of completion of this Contract or the date of final payment
under the Contract, all books and records relating to the performance of the
Contract and necessary to support amounts charged to the City under the
Contract. The Contract and all books and records related to the Contract shall be
available for review and audit by the City and the Illinois Auditor General. If this
Contract is funded from contract/grant funds provided by the U.S. Government,
the Contract, books, and records shall be available for review and audit by the
Comptroller General of the U.S. and/or the Inspector General of the federal
sponsoring agency. The Contractor agrees to cooperate fully with any audit and
to provide full access to all relevant materials.
United States Resident Certification: (This certification must be included in all
contracts involving personal services by non-resident aliens and foreign entities
in accordance with requirements imposed by the Internal Revenue Services for
withholding and reporting federal income taxes.) The Contractor certifies that
he/she is a: x United States Citizen ___ Resident Alien ___ Non-Resident
Alien The Internal Revenue Service requires that taxes be withheld on payments
made to non resident aliens for the performance of personal services at the rate
of 30%.
Tax Payer Certification : Under penalties of perjury, the Contractor certifies that
its Federal Tax Payer Identification Number or Social Security Number is
(provided separately) and is doing business as a (check one): ___ Individual
___ Real Estate Agent ___ Sole Proprietorship ___ Government Entity ___
Partnership ___ Tax Exempt Organization (IRC 501(a) only) x Corporation
___ Not for Profit Corporation ___ Trust or Estate ___ Medical and Health Care
Services Provider Corp.
I. Indemnification:
ENGINEER shall indemnify and hold harmless the City and City’s agents,
servants, and employees against all loss, damage, and expense which it may
sustain or for which it will become liable on account of injury to or death of
persons, or on account of damage to or destruction of property resulting from the
performance of work under this agreement by ENGINEER or its Subcontractors,
or due to or arising in any manner from the wrongful act or negligence of
ENGINEER or its Subcontractors of any employee of any of them. In the event
that the either party shall bring any suit, cause of action or counterclaim against
UNITED CITY OF YORKVILLE DOWNTOWN RIVERWALK / ROUTE 47 CROSSING
PAGE 5
the other party, the non-prevailing party shall pay to the prevailing party the cost
and expenses incurred to answer and/or defend such action, including
reasonable attorney fees and court costs. In no event shall the either party
indemnify any other party for the consequences of that party’s negligence,
including failure to follow the ENGINEER’s recommendations.
J. Insurance:
The ENGINEER agrees that it has either attached a copy of all required
insurance certificates or that said insurance is not required due to the nature and
extent of the types of services rendered hereunder. (Not applicable as having
been previously supplied)
K. Additional Terms or Modification:
The terms of this agreement shall be further modified as provided on the
attachments. Except for those terms included on the attachments, no additional
terms are included as a part of this agreement. All prior understandings and
agreements between the parties are merged into this agreement, and this
agreement may not be modified orally or in any manner other than by an
agreement in writing signed by both parties. In the event that any provisions of
this agreement shall be held to be invalid or unenforceable, the remaining
provisions shall be valid and binding on the parties. The list of exhibits is as
follows:
Attachment A: Standard Terms and Conditions
Attachment B: Scope of Services
Attachment C: Estimate of Level of Effort and Associated Cost
Attachment D: Estimated Schedule
Attachment E: 2023 Standard Schedule of Charges
UNITED CITY OF YORKVILLE DOWNTOWN RIVERWALK / ROUTE 47 CROSSING
PAGE 6
L. Notices:
All notices required to be given under the terms of this agreement shall be given
mail, addressed to the parties as follows:
For the City: For the ENGINEER:
City Administrator and City Clerk Engineering Enterprises, Inc.
United City of Yorkville 52 Wheeler Road
800 Game Farm Road Sugar Grove Illinois 60554
Yorkville, IL 60560
Either of the parties may designate in writing from time to time substitute
addresses or persons in connection with required notices.
Agreed to this _____day of __________________, 2023.
United City of Yorkville: Engineering Enterprises, Inc.:
___________________________ __________________________
John Purcell Brad Sanderson, PE
Mayor Chief Operating Officer / President
___________________________ __________________________
Jori Behland Angie Smith
City Clerk Executive Assistant
ENGINEERING ENTERPRISES, INC. JUNE 2023
PAGE 1
STANDARD TERMS AND CONDITIONS
Agreement: These Standard Terms and Conditions, together with the Professional Services Agreement, constitute the entire
integrated agreement between the OWNER and Engineering Enterprises, Inc. (EEI) (hereinafter “Agreement”), and take precedence
over any other provisions between the Parties. These terms may be amended, but only if both parties consent in writing.
Standard of Care: In providing services under this Agreement, the ENGINEER will endeavor to perform in a matter consistent with
that degree of care and skill ordinarily exercised by members of the same profession currently practicing under same circumstances
in the same locality. ENGINEER makes no other warranties, express or implied, written or oral under this Agreement or otherwise, in
connection with ENGINEER’S service.
Construction Engineering and Inspection: The ENGINEER shall not supervise, direct, control, or have authority over any
contractor work, nor have authority over or be responsible for the means, methods, techniques sequences, or procedures of
construction selected or used by any contractor, or the safety precautions and programs incident thereto, for security or safety of the
site, nor for any failure of a contractor to comply with laws and regulations applicable to such contractor’s furnishing and performing
of its work.
The ENGINEER neither guarantees the performance of any contractor nor assumes responsibility for contractor’s failure to furnish
and perform the work in accordance with the contract documents.
The ENGINEER is not responsible for the acts or omissions of any contractor, subcontractor, or supplies, or any of their agents or
employees or any other person at the site or otherwise furnishing or performing any work.
Shop drawing and submittal review by the ENGINEER shall apply to only the items in the submissions and only for the purpose of
assessing if upon installation or incorporation in the project work they are generally consistent with the construction documentsௗ
OWNER agrees that the contractor is solely responsible for the submissions and for compliance with the construction documentsௗ
OWNER further agrees that the ENGINEER’S review and action in relation to these submissions shall not constitute the provision of
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ENGINEER’S consideration of a component does not constitute acceptance of the assembled items.
7KH(1*,1((5¶6VLWHREVHUYDWLRQGXULQJFRQVWUXFWLRQVKDOOEHDWWKHWLPHVDJUHHGXSRQLQWKH3URMHFW6FRSHௗ7KURXJKVWDQGDUG,
UHDVRQDEOHPHDQVWKH(1*,1((5ZLOOEHFRPHJHQHUDOO\IDPLOLDUZLWKREVHUYDEOHFRPSOHWHGZRUNௗ,IWKH(1*,1((5REVHUYHV
completed work that is inconsistent with the construction documents, that information shall be communicated to the contractor
DQGௗ2:1(5IRUWKHPWRDGGUHVV
Opinion of Probable Construction Costs: ENGINEER’S opinion of probable construction costs represents ENGINEER’S best and
reasonable judgment as a professional engineer. OWNER acknowledges that ENGINEER has no control over construction costs of
contractor’s methods of determining pricing, or over competitive bidding by contractors, or of market conditions or changes thereto.
ENGINEER cannot and does not guarantee that proposals, bids or actual construction costs will not vary from ENGINEER’S opinion
of probable construction costs.
Copies of Documents & Electronic Compatibility: Copies of Documents that may be relied upon by OWNER are limited to the
printed copies (also known as hard copies) that are signed or sealed by the ENGINEER. Files in electronic media format of text, data,
graphics, or of other types that are furnished by ENGINEER to OWNER are only for convenience of OWNER. Any conclusion or
information obtained or derived from such electronic files will be at the user's sole risk. When transferring documents in electronic
media format, ENGINEER makes no representations as to long term compatibility, usability, or readability of documents resulting from
the use of software application packages, operating systems, or computer hardware differing from those used by ENGINEER at the
beginning of the project.
Changed Conditions: If, during the term of this Agreement, circumstances or conditions that were not originally contemplated by or
known to the ENGINEER are revealed, to the extent that they affect the scope of services, compensation, schedule, allocation of
risks, or other material terms of this Agreement, the ENGINEER may call for renegotiation of appropriate portions of this Agreement.
The ENGINEER shall notify the OWNER of the changed conditions necessitating renegotiation, and the ENGINEER and the OWNER
shall promptly and in good faith enter into renegotiation of this Agreement to address the changed conditions. If terms cannot be
agreed to, the parties agree that either party has the absolute right to terminate this Agreement, in accordance with the termination
provision hereof.
Hazardous Conditions: OWNER represents to ENGINEER that to the best of its knowledge no Hazardous Conditions
(environmental or otherwise) exist on the project site. If a Hazardous Condition is encountered or alleged, ENGINEER shall have the
obligation to notify OWNER and, to the extent of applicable Laws and Regulations, appropriate governmental officials. It is
acknowledged by both parties that ENGINEER's scope of services does not include any services related to a Hazardous Condition.
In the event ENGINEER or any other party encounters a Hazardous Condition, ENGINEER may, at its option and without liability for
consequential or any other damages, suspend performance of services on the portion of the project affected thereby until OWNER:
(i) retains appropriate specialist consultant(s) or contractor(s) to identify and, as appropriate, abate, remediate, or remove the
Hazardous Condition; and (ii) warrants that the project site is in full compliance with applicable Laws and Regulations.
Consequential Damages: Notwithstanding any other provision of this Agreement, and to the fullest extent permitted by law, neither
the OWNER nor the ENGINEER, their respective officers, directors, partners, employees, contractors, or subcontractors shall be liable
to the other or shall make any claim for any incidental, indirect, or consequential damages arising out of or connected in any way to
the Project or to this Agreement. This mutual waiver of consequential damages shall include, but is not limited to, loss of use, loss of
ENGINEERING ENTERPRISES, INC. JUNE 2023
PAGE 2
profit, loss of business, loss of income, loss of reputation, or any other consequential damages that either party may have incurred
from any cause of action including negligence, strict liability, breach of contract, and breach of strict or implied warranty. Both the
OWNER and the ENGINEER shall require similar waivers of consequential damages protecting all the entities or persons named
herein in all contracts and subcontracts with others involved in this project.
Termination: This Agreement may be terminated for convenience, without cause, upon fourteen (14) days written notice of either
party. In the event of termination, the ENGINEER shall prepare a final invoice and be due compensation as set forth in the Professional
Services Agreement for all costs incurred through the date of termination.
Either party may terminate this Agreement for cause upon giving the other party not less than seven (7) calendar days’ written notice
for the following reasons:
(a) Substantial failure by the other party to comply with or perform in accordance with the terms of the Agreement
and through no fault of the terminating party;
(b) Assignment of the Agreement or transfer of the project without the prior written consent of the other party;
(c) Suspension of the project or the ENGINEER’S services by the OWNER for a period of greater than ninety (90)
calendar days, consecutive or in the aggregate.
(d) Material changes in the conditions under which this Agreement was entered into, the scope of services or the
nature of the project, and the failure of the parties to reach agreement on the compensation and schedule
adjustments necessitated by such changes.
Payment of Invoices: Invoices are due and payable within 30 days of receipt unless otherwise agreed to in writing.
Third Party Beneficiaries: Nothing contained in this Agreement shall create a contractual relationship with or a cause of action in
favor of a third party against either the OWNER or the ENGINEER. The ENGINEER’S services under this Agreement are being
performed solely and exclusively for the OWNER’S benefit, and no other party or entity shall have any claim against the ENGINEER
because of this Agreement or the performance or nonperformance of services hereunder. The OWNER and ENGINEER agree to
require a similar provision in all contracts with contractors, subcontractors, vendors and other entities involved in this Project to carry
out the intent of this provision.
Force Majeure: Each Party shall be excused from the performance of its obligations under this Agreement to the extent that such
performance is prevented by force majeure (defined below) and the nonperforming party promptly provides notice of such prevention
to the other party. Such excuse shall be continued so long as the condition constituting force majeure continues. The party affected
by such force majeure also shall notify the other party of the anticipated duration of such force majeure, any actions being taken to
avoid or minimize its effect after such occurrence, and shall take reasonable efforts to remove the condition constituting such force
majeure. For purposes of this Agreement, “force majeure” shall include conditions beyond the control of the parties, including an act
of God, acts of terrorism, voluntary or involuntary compliance with any regulation, law or order of any government, war, acts of war
(whether war be declared or not), labor strike or lock-out, civil commotion, epidemic, failure or default of public utilities or common
carriers, destruction of production facilities or materials by fire, earthquake, storm or like catastrophe. The payment of invoices due
and owing hereunder shall in no event be delayed by the payer because of a force majeure affecting the payer.
Additional Terms or Modification: All prior understandings and agreements between the parties are merged into this Agreement,
and this Agreement may not be modified orally or in any manner other than by an Agreement in writing signed by both parties. In the
event that any provisions of this Agreement shall be held to be invalid or unenforceable, the remaining provisions shall be valid and
binding on the parties.
Assignment: Neither party to this Agreement shall transfer or assign any rights or duties under or interest in this Agreement without
the prior written consent of the other party. Subcontracting normally contemplated by the ENGINEER shall not be considered an
assignment for purposes of this Agreement.
Waiver: A party’s waiver of, or the failure or delay in enforcing any provision of this Agreement shall not constitute a waiver of the
provision, nor shall it affect the enforceability of that provision or of the remainder of this Agreement.
Attorney’s Fees: In the event of any action or proceeding brought by either party against the other under this Agreement, the
prevailing party shall be entitled to recover from the other all costs and expenses including without limitation the reasonable fees of
its attorneys in such action or proceeding, including costs of appeal, if any, in such amount as the Court may adjudge reasonable.
Fiduciary Duty: Nothing in this Agreement is intended to create, nor shall it be construed to create, a fiduciary duty owed to either
party to the other party. EEI makes no warranty, express or implied, as to its professional services rendered.
Headings: The headings used in this Agreement are inserted only as a matter of convenience only, and in no way define, limit,
enlarge, modify, explain or define the text thereof nor affect the construction or interpretation of this Agreement.
UNITED CITY OF YORKVILLE, IL DOWNTOWN RIVERWALK / ROUTE 47 CROSSING
PAGE 1
Downtown Riverwalk / Route 47 Crossing
United City of Yorkville
Professional Services Agreement - Preliminary Engineering
Attachment B – Scope of Services
Preliminary Engineering:
1.1 Project Management and Coordination
x Management of Personnel and the Engineering Contract
x Coordination with IDOT, Army Corps & Sub-Consultants
1.2 Project Meetings
x Project Kick-Off Meeting and One Conceptual Design Progress Meeting between the City,
EEI and Bridge Consultant
1.3 Site Investigation
x Conduct site investigation to determine riverwalk alternatives
1.4 Topographic Survey
x Field survey of area surrounding proposed Riverwalk
x Boundary Survey to establish right-of-way
x Drafting to Create Base File
1.5 Conceptual Drawings and Plans
x Preparation of Conceptual Engineering Exhibits for Riverwalk Alternatives
1.6 Preliminary Cost Estimate
x Preparation of Conceptual Engineer’s Opinion of Probably Construction Cost
Exclusions:
x No Plat of Survey or ALTA survey
x No permit submittals
x No landscape or lighting design
x No detailed plans or bidding documents
x No wetland delineation, mitigation, or permitting
x No floodplain study or permitting
x No construction services
x No CCDD soils analysis or material testing
ATTACHMENT C: ESTIMATED LEVEL OF EFFORT AND ASSOCIATED COSTPROFESSIONAL ENGINEERING SERVICES CLIENT PROJECT NUMBERUnited City of YorkvilleYO2331-PPROJECT TITLEDATE PREPARED BYDowntown Riverwalk / Route 47 Crossing - Preliminary EngineeringROLE PIC SPM PM SPE 2 PE SPT 2 SPT 1 ST ADMINPERSONRATE $239 $227 $204 $192 $162 $167 $156 $135 $70PRELIMINARY ENGINEERING1.11 12 13 2,687$ 1.22 6 8 1,702$ 1.38 4 12 2,280$ 1.48 4 8 8 28 5,216$ 1.54 12 8 8 32 5,088$ 1.68 8 16 3,168$ Insert Task Subtotal: 3 8 42 8 16 8 16 8 - 109 20,141$ 3 8 42 8 16 8 16 8 - 109 20,141 EEI STAFFDIRECT EXPENSESPIC Principal In ChargePrinting/Scanning = 100$ SPM Senior Project ManagerBenesch (Structural Engineering) = 9,500$ PM Project ManagerSPE 2 Senior Project Engineer IIDIRECT EXPENSES = 9,600$ PE Project EngineerSPT 2 Senior Project Technician IILABOR SUMMARYSPT 1 Senior Project Technician IEEI Labor Expenses = 20,141$ ST Senior TechnicianTOTAL LABOR EXPENSES20,141$ ADMIN Administrative AssistantTOTAL COSTS 29,741$ 52 Wheeler Road, Sugar Grove, IL 60554 Tel: 630.466.6700 Fax: 630.466.6701 www.eeiweb.comTASK NO.TASK DESCRIPTIONPROJECT TOTAL:Site InvestigationTopographic SurveyConceptual Drawings and PlansPreliminary Cost EstimateCJO/BPS9/1/23COSTProject Management and CoordinationProject MeetingsHOURS
ATTACHMENT D: ESTIMATED SCHEDULECLIENT PROJECT NUMBERUnited City of YorkvilleYO2331-PPROJECT TITLEDATE PREPARED BYDowntown Riverwalk / Route 47 Crossing CJOJUNE JULYAUG SEPT OCT NOV DEC JAN FEB MARAPR MAY JUNE JULYAUG SEPT OCT NOV DEC1.11.21.31.41.51.6 52 Wheeler Road Sugar Grove, IL 60554 Tel: 630.466.6700 Fax: 630.466.6701 www.eeiweb.comPRELIMINARY ENGINEERING Project Management and CoordinationTopographic SurveyPreliminary Cost EstimateProject MeetingsSite InvestigationConceptual Drawings and Plans9/1/232023 2024TASK NO.TASK DESCRIPTION
EMPLOYEE DESIGNATION CLASSIFICATION HOURLY RATE
Senior Principal E-4 $239.00
Principal E-3 $234.00
Senior Project Manager E-2 $227.00
Project Manager E-1 $204.00
Senior Project Engineer/Surveyor II P-6 $192.00
Senior Project Engineer/Surveyor I P-5 $179.00
Project Engineer/Surveyor P-4 $162.00
Senior Engineer/Surveyor P-3 $149.00
Engineer/Surveyor P-2 $135.00
Associate Engineer/Surveyor P-1 $122.00
Senior Project Technician II T-6 $167.00
Senior Project Technician I T-5 $156.00
Project Technician T-4 $146.00
Senior Technician T-3 $135.00
Technician T-2 $122.00
Associate Technician T-1 $107.00
GIS Technician II G-2 $119.00
GIS Technician I G-1 $110.00
Engineering/Land Surveying Intern I-1 $ 79.00
Executive Administrative Assistant A-4 $ 75.00
Administrative Assistant A-3 $ 70.00
VEHICLES. REPROGRAPHICS, DIRECT COSTS, DRONE AND EXPERT TESTIMONY
Vehicle for Construction Observation $ 15.00
In-House Scanning and Reproduction $0.25/Sq. Ft. (Black & White)
$1.00/Sq. Ft. (Color)
Reimbursable Expenses (Direct Costs) Cost
Services by Others (Direct Costs) Cost + 10%
Unmanned Aircraft System / Unmanned Aerial Vehicle / Drone $ 216.00
Expert Testimony $ 271.00
STANDARD SCHEDULE OF CHARGES ~ JANUARY 1, 2023
Have a question or comment about this agenda item?
Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville,
tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council
Agenda Item Summary Memo
Title:
Meeting and Date:
Synopsis:
Council Action Previously Taken:
Date of Action: Action Taken:
Item Number:
Type of Vote Required:
Council Action Requested:
Submitted by:
Agenda Item Notes:
Reviewed By:
Legal
Finance
Engineer
City Administrator
Community Development
Purchasing
Police
Public Works
Parks and Recreation
Agenda Item Number
New Business #7
Tracking Number
PW 2023-78
Small Dump Truck Price Increase
Public Works Committee – September 19, 2023
Majority
Approval
Proposed price increase due to manufacturer switching from 2023 model to
2024 model.
Eric Dhuse Public Works
Name Department
Summary
Proposed price increase of $3870 for a Ford F550 dump truck with plow and spreader
that was approved by council on May 30th, 2023.
Background
The Mayor and Council voted to approve the purchase of a new Ford F550 dump truck
on May 30, 2023. That vote approved the purchase of a 2023 model at a price of $121,114
including the body. The chassis price was $54,378. Since that time, Ford has stopped making
2023 models and is now making only 2024 models. Unfortunately, this comes with a price
increase of $3870 for the new model. Our vendor has no control over this, and is holding their
price for the fabrication and building of the body, plow, spreader, etc. The total new price will
be $124,984.
I understand and share in your frustration regarding these increases, trust me, nobody is
more frustrated than I am. Not only is this costing us more money, but it is also delaying our
build while they set up for the 2024 model builds at the auto manufacturing plants.
At this point we are already ordering trucks 18 month in advance of expected delivery.
Adding more time to seems to just add insult to injury.
I have looked at other manufacturers to see if there is any availability for a quicker
delivery, but there is not. Dodge and GMC do not make a heavy duty truck like this, and Chevy
does not seem to be any more available. In addition, The Chevy I did find for sale was a new
2022 model for $62,997. Even with our price increase, the Ford is two years newer and $4750
less expensive. Lastly, our entire fleet of pickups are Fords, we have the parts, supplies, and
knowledge of the Fords versus the Chevy.
This increase will not have an impact on the PW capital budget. Originally the F550
purchase was proposed to be 2 smaller dump trucks at a budgeted amount of $140,000. With the
price increase to $124,984 we are still well under the originally budgeted number.
Recommendation
I recommend approving the price increase of $3870 proposed by Lindco Equipment to
order a 2024 model Ford F550 instead of a 2023 model. I have attached the new quote for your
review.
Memorandum
To: Public Works Committee
From: Eric Dhuse, Director of Public Works
CC: Bart Olson, City Administrator
Date: September 6, 2023
Subject: Truck Price Increase
SALES ORDER
Sales Rep Name
Payment Terms
Best Way
PO Number
Ship To:
Voice: (219)795-1448
Fax: (219)736-0892
Sales Order Number: 230620C-SWL
Sales Order Date: Jun 23, 2023
Page:
To:
City of Yorkville
610 Tower Lane
Yorkville, IL 60560
USA
Yorkville Public Works
610 Tower Lane
Yorkville, IL 60560
USA
CustomerID
Customer Contact Shipping Method
Yorkville-01
John Sleezer
1
Daryl W. Lindesmith
Net 30 Days
Quantity Item Description Unit Price Amount
_________________________________
SOURCEWELL CONTRACT:
_________________________________
CONTRACT HOLDER: Viking-Cives
CONTRACT NUMBER: 062222-VCM
CONTRACT MATURITY DATE: 08/15/2026
CONTRACT NUMBERS: NJ2500, SW-TK0556,
SW-TK0554
_________________________________
SOURCEWELL MEMBER:
_________________________________
MEMBER NUMBER: 99259
MEMBER: City of Yorkville
CONTACT: John Sleezer
TITLE: Street Department Foreman
PHONE: (630)553-4370
E-MAIL: jsleezer@yorkville.il.us
_________________________________
TERMS OF QUOTE:
_________________________________
***Due to the supply chain issues the following
Sales Tax
Continued
Freight Continued
ContinuedTOTAL ORDER AMOUNT
Continued
Subtotal
Ship By: Jun 23, 2023
Lindco Cives
2168 East 88th Drive
Merrillville, IN 46410
USA
SALES ORDER
Sales Rep Name
Payment Terms
Best Way
PO Number
Ship To:
Voice: (219)795-1448
Fax: (219)736-0892
Sales Order Number: 230620C-SWL
Sales Order Date: Jun 23, 2023
Page:
To:
City of Yorkville
610 Tower Lane
Yorkville, IL 60560
USA
Yorkville Public Works
610 Tower Lane
Yorkville, IL 60560
USA
CustomerID
Customer Contact Shipping Method
Yorkville-01
John Sleezer
2
Daryl W. Lindesmith
Net 30 Days
Quantity Item Description Unit Price Amount
applies.***
* All quotes are only valid for thirty (30) days from
date of quote.
_________________________________
CHASSIS PAYMENT TERMS:
_________________________________
* Ordered chassis must be paid for within 30 days of
delivery to Lindco.
* In stock chassis must be paid for within 30 days of
receiving your purchase order.
* All chassis are subject to price increases up until
time of delivery to Lindco.
_________________________________
ESTIMATED DELIVERY TIME FRAME:
_________________________________
* Allow approximately 300-400 days for chassis to be
in stock at Lindco after receiving your purchase order.
***Based on supply chain issues all of the above
estimated time frames are subject to change.***
_________________________________
SUMMARY OF QUOTE:
Sales Tax
Continued
Freight Continued
ContinuedTOTAL ORDER AMOUNT
Continued
Subtotal
Ship By: Jun 23, 2023
Lindco Cives
2168 East 88th Drive
Merrillville, IN 46410
USA
SALES ORDER
Sales Rep Name
Payment Terms
Best Way
PO Number
Ship To:
Voice: (219)795-1448
Fax: (219)736-0892
Sales Order Number: 230620C-SWL
Sales Order Date: Jun 23, 2023
Page:
To:
City of Yorkville
610 Tower Lane
Yorkville, IL 60560
USA
Yorkville Public Works
610 Tower Lane
Yorkville, IL 60560
USA
CustomerID
Customer Contact Shipping Method
Yorkville-01
John Sleezer
3
Daryl W. Lindesmith
Net 30 Days
Quantity Item Description Unit Price Amount
_________________________________
*********************************
SOURCEWELL TOTAL PRICE:
*********************************
_________________________________
SOURCEWELL CHASSIS:
_________________________________
1.00 2024 Ford F550 Regular Cab 58,248.00 58,248.00
* 4 x 4
* 145" Wheelbase
* 60" CA
* DRW
* 99N 7.3L Gas engine
* 473 Snow plow prep package
* 52B Trailer brake controller
* 531 Trailer Tow Package
* 62R PTO provision
* 90 Power equipment group
* 43C 100v/400w outlet
* Lindco Stock Truck currently on order
Sales Tax
58,248.00
Freight 0.00
58,248.00TOTAL ORDER AMOUNT
Subtotal
Ship By: Jun 23, 2023
Lindco Cives
2168 East 88th Drive
Merrillville, IN 46410
USA