City Council Minutes 2023 08-22-23MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL
OF THE UNITED CITY OF YORKVILLE,KENDALL COUNTY,ILLINOIS,
HELD IN THE CITY COUNCIL CHAMBERS,
651 PRAIRIE POINTE ROAD ON
TUESDAY,AUGUST 22,2023
Mayor Purcell called the meeting to order at 7:02 p.m. and led the Council in the Pledge of Allegiance.
ROLL CALL
City Clerk Behland called the roll.
Ward I Koch Present (electronic attendance)
Transier Present
Ward II Plocher Present (electronic attendance)
Soling Present
Ward III Funkhouser Present
Marek Present
Ward IV Tarulis Present
Corneils Present
Staff in attendance at City Hall: City Clerk Behland,City Administrator Olson, Chief of Police Jensen,
Attorney On,Public Works Director Dhuse,Community Development Director Barksdale-Noble,
Finance Director Fredrickson,Parks and Recreation Director Evans,Assistant City Administrator
Willrett, and EEI Engineer Sanderson.
Members of the public were able to attend this meeting in person as well as being able to access the
meeting remotely via Zoom which allowed for video, audio, and telephonic participation.
A meeting notice was posted on the City's website on the agenda,minutes, and packets webpage with
instructions regarding remote meeting access and a link was included for the public to participate in the
meeting remotely: https://us02web.zoom.us/j/87668068850?pwd=V3RPb1p0VXpuY1NHc2hsTjB1NEJFZz09.
The Zoom meeting ID was 876 6806 8850.
QUORUM
A quorum was established.
AMENDMENTS TO THE AGENDA
None.
PRESENTATIONS
None.
PUBLIC HEARINGS
None.
CITIZEN COMMENTS ON AGENDA ITEMS
None.
CONSENT AGENDA
1. Minutes of the Regular City Council—July 25, 2023
2. Minutes of the Regular City Council—August 8, 2023
3. Bill Payments for Approval
1,925,024.47(vendors)
368,617.41 (payroll period ending 08/04/23)
2,293,641.88 (total)
4. Water Reports for April—June 2023 (PW2023-67)
5. Well No. 7 Rehabilitation—Change Order No. 1 —approve Well No. 7 Rehabilitation—Change
Order No. 1 and authorize the Mayor to execute(PW 2023-69)
Mayor Purcell entertained a motion to approve the consent agenda. So moved by Alderman Tarulis;
seconded by Alderman Soling.
Motion approved by a roll call vote. Ayes-8 Nays-0
Koch-aye, Plocher-aye, Funkhouser-aye,Tarulis-aye,
Transier-aye, Soling-aye,Marek-aye, Corneils-aye
The Minutes of the Regular Meeting of the City Council—August 22,2023—Page 2 of 4
REPORTS
MAYOR'S REPORT
Ordinance 2023-27 Authorizing the Fifth Amendment to the Annual Budget of the
United City of Yorkville,for the Fiscal Year Commencing
on May 1,2022 and Ending on April 30,2023
Library Fund)
CC 2023-51)
Mayor Purcell entertained a motion to approve an Ordinance Authorizing the Fifth Amendment to the
Annual Budget of the United City of Yorkville, for the Fiscal Year Commencing on May 1, 2022 and
Ending on April 30,2023 (Library Fund)and authorize the Mayor and City Clerk to execute. So moved
by Alderman Funkhouser; seconded by Alderman Transier.
Motion approved by a roll call vote. Ayes-8 Nays-0
Plocher-aye,Funkhouser-aye,Tarulis-aye,Transier-aye,
Soling-aye, Marek-aye, Corneils-aye,Koch-aye
Resolution 2023-28 Approving an Updated Pension Funding Policy
CC 2023-52)
Mayor Purcell entertained a motion to approve a Resolution Approving an Updated Pension Funding
Policy and authorize the Mayor and City Clerk to execute. So moved by Alderman Funkhouser;
seconded by Alderman Transier.
Motion approved by a roll call vote. Ayes-8 Nays-0
Funkhouser-aye,Tarulis-aye, Transier-aye, Soling-aye,
Marek-aye, Comeils-aye, Koch-aye,Plocher-aye
2023 Website Redesign—Design Configuration Preview
CC 2023-53)
City Administrator Olson shared that the updated website design is within the packet and asked if anyone
has any questions. There were no questions, and he stated it is set to go live in mid-September.
PUBLIC WORKS COMMITTEE REPORT
Well No. 7 Standby Generator—
Design Engineering Agreement
PW 2023-68)
Alderman Soling made a motion to approve the Well No. 7 Water Treatment Plant Standby Generator—
Professional Services Agreement—Design Engineering and authorize the Mayor to execute; seconded by
Alderman Marek.
Motion approved by a roll call vote. Ayes-8 Nays-0
Tarulis-aye, Transier-aye, Soling-aye,Marek-aye,
Corneils-aye,Koch-aye,Plocher-aye,Funkhouser-aye
Ordinance 2023-28 Amending the Yorkville City Code,Title 7,
Chapter 5, Section 7-5-3A
Water Connection Fee)
PW 2023-70)
Alderman Soling made a motion to approve an Ordinance Amending the Yorkville City Code,Title 7,
Chapter 5, Section 7-5-3A and authorize the Mayor and City Clerk to execute; seconded by Alderman
Transier.
City Administrator Olson stated a proposal is within the packet regarding raising the water connection
fees over the next five years for residential and commercial properties. Alderman Funkhouser had a
previous question asking if staff ever surveyed other communities. City Administrator Olson explained
they surveyed some of the immediate surrounding towns. Staff also reached out to the builders in the area
to see if there were any comments or concerns, and the only question staff received was if they could
prepay their water connection fees.
Motion approved by a roll call vote. Ayes-8 Nays-0
Transier-aye, Soling-aye,Marek-aye, Comeils-aye,
Koch-aye,Plocher-aye,Funkhouser-aye, Tarulis-aye
The Minutes of the Regular Meeting of the City Council—August 22,2023—Page 3 of 4
Tandem Axle Dump Truck Purchase
PW 2023-71)
Alderman Soling made a motion to approve the purchase of a 2024 Western Star 47X tandem axle dump
truck from Lindco Equipment Sales of Merrillville, IN, in an amount not to exceed$290,379; seconded
by Alderman Transier.
Motion approved by a roll call vote. Ayes-8 Nays-0
Soling-aye,Marek-aye, Corneils-aye, Koch-aye,
Plocher-aye,Funkhouser-aye, Tarulis-aye, Transier-aye
ECONOMIC DEVELOPMENT COMMITTEE REPORT
No report.
PUBLIC SAFETY COMMITTEE REPORT
No report.
ADMINISTRATION COMMITTEE REPORT
No report.
PARK BOARD
Countryside Pavilion Park Project
Parks and Recreation Director Evans reported on the Countryside Pavilion Park Project.He stated a lot of
work has gone into the project these past two weeks and recommends everyone stop by.
Yorkville Hometown Days Festival
Parks and Recreation Director Evans reported on the Yorkville Hometown Days Festival. The event is
Thursday,August 31'—Sunday, September 3', at the Beecher Community Park. Some events include the
Ultimate Air Dogs Competition,Baby Contest, Bags Tournament,Big Band&BBQ, Pride and Joy Care
Show,and a lineup of musical entertainment.
PLANNING AND ZONING COMMISSION
Kendall County Petition 23-26(1.5 Mile Review)
PZC 2023-11)
Mayor Purcell entertained a motion to authorize staff to notify Kendall County that the City Council does
not have any objections to the special use authorization. So moved by Alderman Funkhouser; seconded
by Alderman Marek.
Motion approved by a roll call vote. Ayes-8 Nays-0
Marek-aye, Corneils-aye,Koch-aye,Plocher-aye,
Funkhouser-aye,Tarulis-aye,Transier-aye, Soling-aye
CITY COUNCIL REPORT
No report.
CITY CLERK'S REPORT
No report.
COMMUNITY&LIAISON REPORT
No report.
STAFF REPORT
No report.
MAYOR'S REPORT(cont'd)
City Building Updates
CC 2022-04)
a. Budget Analysis
City Administrator Ol son reported on the budget analysis within the packet for the 651 Prairie Pointe
building.The change orders should be finished. We do not have an exact delivery date for the Council
Chambers AV items. City Administrator Olson shared there is an additional list within the packet of post-
closeout purchases,which are signs,key cards, and additional furniture needed. There should be a
presentation in the next few months regarding the exterior signage for the building.
The Minutes of the Regular Meeting of the City Council—August 22,2023—Page 4 of 4
Water Study Update
CC 2021-38)
a. WIFIA LOI Financial Projections
City Administrator Olson gave a presentation on the WIFIA Financial Overview. (see attached)
ADDITIONAL BUSINESS
None.
CITIZEN COMMENTS
Molly Krempski, a resident from Yorkville, shared that she understands the Unified Development
Ordinance Advisory Committee has put a ton of work into the proposed changes to the zoning and
ordinances. But she explained she wanted to share a few things that she disagrees with regarding the
overall approach to law-making in the City. Molly shared she disagrees with changing the term"single-
family home"to"single-unit home." She shared we should support families. Language matters because
people matter; units don't.
Andrea Houdek,a local realtor, spoke to the City Council regarding changing single family to a single
unit. She said she doesn't know why it's essential for the City to change this term.Andrea stated that a
home is still the American dream, and people want to be with their family, not a unit. The word unit is
cold and sterile language. Changing the word doesn't change what it is—it is a family home. The
Environmental Protection Agency's lead flyer labels it as a family.The National Association of Realtors,
Multiple Listing Service, and the Department of Housing and Urban Development are not changing the
wording.
EXECUTIVE SESSION
None.
ADJOURNMENT
Mayor Purcell entertained a motion to adjourn the City Council meeting. So moved by Alderman
Transier; seconded by Alderman Soling.
Motion unanimously approved by a viva voce vote.
Meeting adjourned at 8:09 p.m.
Minutes submitted by:
C
Jo B hland,
Clerk, City of Yorkville, Illinois
WIFIA FINANCIAL OVERVIEWBart OlsonCity AdministratorYorkville City CouncilAugust 22, 2023
OVERVIEW- WIFIA Letter of Interest (LOI) completed by Yorkville staff and submitted to EPA in August 2023- EPA will review the Yorkville LOI over an ~8-week period, giving us insight on eligible costs, timing, and loan terms- If EPA approves Yorkville’s WIFIA LOI, the EPA will then invite Yorkville to apply for a WIFIA loan- WIFIA loan documents will take Yorkville staff weeks to prepare, and EPA review timeframe to review the loan documents is monthsEarliest possible WIFIA loan closing date is Jan/Feb 2024onths.--
WIFIA LOI – ITEMS TO NOTE- Financial assumptions are a best guess, as of August 2023- Assumptions, variables, calculations, and summaries are subject to change between now and WIFIA Loan closing date- Yorkville cost share calculations are currently shown as a worst-case scenarioThese cost estimates do not account for any cost-split methodology discussions currently ongoing between the regional mayors and managers
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PAGE 11 – TOP HALF
PAGE 11, 12, 13, 14 –WIFIA DEBT SERVICE SCHEDULE- Capitalized Interest and WIFIA:- City would make no payments (P or I) until FY 33, for ~$5.2m- City makes first principal payment in FY 34, for ~$7m- WIFIA P+I plateaus at ~$7.2m until 2058, when it increases steadily until FY 64 at ~$9.3m
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WIFIA LOI – ITEMS TO NOTE- Financial assumptions are a best guess, as of August 2023- Assumptions, variables, calculations, and summaries are subject to change between now and WIFIA Loan closing date- Yorkville cost share calculations are currently shown as a worst-case scenarioThese cost estimates do not account for any cost-split methodology discussions currently ongoing between the regional mayors and managers- The bill projections are not a proposal. They are illustrations only.
QUESTIONS?Bart OlsonCity Administratorbolson@yorkville.il.us630-553-4350