Library Board Packet 2023 10-09-23Agenda
Yorkville Public Library
Board of Trustees Meeting
October 9, 2023, at 7:00 P.M.
Michelle Pfister Meeting Room
902 Game Farm Road
1.Roll Call
2.Recognition of Visitors
3.Amendments to the Agenda
4.Presentations
5.Approval of Minutes
6.Correspondence
7.Public Comment
8.Friends of the Library Report
9.Staff Comment
10.Report of the Treasurer:Financial Statement
Payment of Bills
11.Report of the Library Director
12.City Council Liaison
13.Standing Committees:Policy Personnel
Physical Facilities Finance
14.Unfinished Business:HVAC update
Strategic Planning Discussion/Action
Future Library Planning/Projects Discussion/Action
Approve updated YPL Board ByLaws
15.New Business:Lighting Improvements – Verde Energy Efficiency Experts - Discussion/Action
Approve annual tax levy
Approve 2024 holiday closures and board meeting dates
16. Executive Session: (if needed)
1.For the appointment, employment, compensation, discipline, performance, or dismissal of
specific employees of the public body or legal counsel for the public body, including hearing testimony
on a complaint lodged against an employee of the public body, or against legal counsel for the public
body to determine its validity.
17.New Business (continued)
18.Adjournment
1
DRAFT
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Yorkville Public Library
Board of Trustees
Monday, September 11, 2023 7:00pm
902 Game Farm Road – Michelle Pfister Meeting Room
The Board of Trustees meeting was called to order at 7:00pm by President Theron Garcia, roll was called and a
quorum was established.
Roll Call:
Jackie Milschewski-yes, Ryan Forristall-yes, Theron Garcia-yes, Rosie Millen-yes, Bret Reifsteck-yes, Tara
Schumacher-yes, Jason Hedman-yes, Keri Pesola-yes.
Staff Present:
Library Director Shelley Augustine
Others Present:
Sue Smithmeyer-Friends of the Library, Daniel Chacon, Russ Walter via Zoom, Amanda Standerfer-Fast
Forward Libraries via Zoom, Molly Krempski, Mike Krempski, Brynn Krempski, Rick Koshko-WSPY
Also 2 attendees who signed in as “Good Guy” and “Good Citizen”
Recognition of Visitors:
President Garcia recognized staff and guests.
Amendments to the Agenda:
Ms. Garcia asked to move up the item “Board of Trustees – Oath of Office”, from New Business.
New Business (out of sequence):
Board of Trustees – Oath of Office
Lead by Board Secretary Rosie Millen, the Board members recited an oath to support the Constitutions of the
United States and State of Illinois and to faithfully discharge their duties as trustees for the Yorkville Public
Library. They also signed their oaths.
Presentations:
Ms. Amanda Standerfer of Fast Forward Libraries was present via Zoom and gave a presentation regarding
Strategic Plans. She said Director Augustine had attended her Zoom program regarding Strategic Planning and
gave Ms. Augustine a proposal to present to the Board. She said Strategic Plans are road maps for the future for
dealing with all aspects of the library. Ms. Standerfer said there are 3 phases: Learn phase, Dream phase and Do
phase and she explained the components of each phase. A Vision Statement and Mission Statement will also
result from this project. Ms. Standerfer made the following comments in response to Board members' questions.
1. An estimate for ala carte assistance vs. doing the entire plan will depend on the library's budget and staff
capacity.
2. She has worked with several suburban libraries and others.
3. The deliverables she provides if working with staff, would be notes and whatever the staff requests. If
she reviews the community survey administered by staff, it would be $200 for the review.
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4. If a staff member works with her, Ms. Standerfer would be the resource, however, it becomes expensive
if she coordinates committees. It is better if a staff member takes the lead.
5. A Board member commented that a big part of a Strategic Plan is finding out what we don't know about
trends at other libraries, what is happening there, etc. She would only be able to share minimal
information from other libraries since it is intellectual property and she would need their permission to
share. For smaller libraries, she looks at local censuses, internal data trends and focus groups.
6. Through the survey, Ms. Standerfer said she could bring in fresh ideas after seeing interest levels. It is
during the retreat sessions, that ideas come out, what is working and how to use the data gathered. The
trends will be brought forth by staff and the Board since they know the community the best. Ms.
Standerfer would be the facilitator.
7. Many libraries do 2-year plans, but 3 years is standard. The goals are focused, but changes can be made
in the Activity Plan to respond to changes in the community. After a 3-year period, another survey can
be done or new focus groups can be formed. The Activity Plan is used to do specific things that will
have impact in the community.
Ms. Garcia thanked her for the information and said the Board will be discussing this further.
Minutes: Personnel Committee August 14, 2023; Board of Trustees August 14, 2023; Policy Committee
August 23, 2023; Special Board of Trustees August 28, 2023
Mr. Hedman moved and Ms. Garcia seconded the motion to approve all minutes as presented. Roll call:
Forristall-yes, Garcia-yes, Millen-yes, Reifsteck-yes, Schumacher-yes, Hedman-yes, Pesola-yes,
Milschewski-yes. Carried 8-0.
Correspondence:
Ms. Augustine read a letter of resignation from a part-time library employee who is leaving to assist a family
member.
Public Comment:
Mr. Mike Krempski discussed the oath the Board members took and said they swore to uphold both
Constitutions. He said the people have the authority to give the Board instruction per Article 1, Section 5 of the
Illinois Constitution. Further, he said the Board swore to vote without favor, partiality or prejudice. Mr.
Krempski said failure to carry out the law in good faith is punishable by law. He discussed various maxims of
the law and asked the Board to please study the documents they swore to uphold.
Ms. Molly Krempski thanked the Board for taking the oath and had given each Board member a copy of the
Illinois Constitution. She asked them to pay attention to the Preamble which says that the state was formed for
the purpose of seeking God's blessings. She also referred to the Bill of Rights. Section 20 prohibits
communications that display depravity or lack of virtue. She said there was an article from the ALA President
whose beliefs are different from the constitutional government. She said people may come before the Board that
push the same beliefs and Ms. Krempski is counting on the Board to stand up to the people/groups because the
Board members have an obligation to the oath they took. She said that state funding will be withheld if the
library does not follow the state laws and Ms. Krempski called that extortion. Now that the oath has been taken,
she asked the Board to uphold the Constitution regarding material selections for this library.
Ms. Brynn Krempski read a Q&A regarding depravity, the oath and Constitution. She also asked if materials
should be included in the library, if the majority of the staff or patrons favor the materials, even if they infringe
on the rights of the people that are protected by the Constitutions? She said the Library Trustees, by taking the
oath, have agreed to the terms of the Constitution.
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Friends of the Library Report:
Ms. Smithmeyer said the Friends of the Library did not meet today, but they postponed their meeting to the
following Monday. She said the used book sale made over $8,000 and the remainder of the books were donated
to the public, which was well-received by them. Over 4,000 books were given away.
Staff Comment: None
Report of the Treasurer:
Financial Statement and Payment of Bills
Treasurer Milschewski reported there were no big bills this month, but the final cleaning bill was received from
the former cleaning service. She moved to pay the bills as follows and Ms. Garcia seconded.
Accounts Payable: $16,202.04
Payroll: $39,157.00
Total: $55,359.04
Roll call: Forristall-yes, Garcia-yes, Millen-yes, Reifsteck-yes, Schumacher-yes, Hedman-yes, Pesola-yes,
Milschweski-yes. Carried 8-0.
Report of the Library Director:
Director Augustine noted the following: she listed the special programs coming up, reported there were city-wide
internet issues one day, the new cleaning company has begun and the library hosted the Hometown Days musical
entertainment during one day of the festival. She displayed a book written by staff member Mike Curtis, who
also donated a copy to the library. There are 2 new part-time staff members, however, 2 have also resigned. A
donation of hand sanitizer was received from the Police Department. Ms. Augustine reminded the Board that the
library will be closed on September 29th for PUG day training.
City Council Liaison: None
Standing Committees:
The Policy Committee previously met and Ms. Pesola said policy approvals will be discussed in New Business.
Unfinished Business:
HVAC Update
Director Augustine said Trico and Ted Milschewski will be at the library tomorrow to inspect VAV's and
equipment in the ceiling.
Strategic Planning Discussion/Action
The Board discussed this topic in more detail and questioned if it should be an in-house project or done with Ms.
Standerfer's assistance. It is not budgeted, but there is savings from using a new cleaning company. Ms.
Augustine checked her references and she is highly recommended by other libraries. There was concern that she
does not bring perspectives from other libraries, but is more just a facilitator and if there is value to this. The
timeline of this project would allow for expenses to be spread over more than one FY. It was suggested that a
lead person could be appointed and then bring the consultant in after the project starts.
Other comments were: A community needs assessment is critical to kick off this project. Ms. Augustine had
initiated a community survey to get started. Survey Monkey collects the data, so the value of the consultant
doing the survey for $11,000 was questioned. Another opinion is that the administration of the survey and
getting replies takes time, so there is value in spending money on this phase. On the other hand, if the library is
doing the work on the survey, recording responses, what are we saving? Ms. Standerfer spoke of responses as
being in the single digits. The library has an internal resource in the marketing person. A planning team is
needed, comprised of a staff member, board member and the Director. Another suggestion was to have Ms.
Standerfer do the Learn & Dream phases and the Do phase be done in-house. The scope of this project is
massive, part time employees are not paid enough to do this. A facilitator keeps the “ball rolling”. Ms.
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Standerfer laid out 8 months of time for this Plan.
President Garcia asked each Board member for their input on this matter. Some were supportive of having Ms.
Standerfer do the first phase since it gathers the info that influences everything else. They thought the survey
could be started in-house and bring her in for the last 2 phases. Some felt the entire project should be done by
her since the project stopped when initiated 3 years ago. She only provides templates for the survey and should
this item be re-negotiated? Getting Ms. Augustine's input was recognized as being valuable. It was also
suggested to look at other proposals to better make a decision. Cost must be considered as well since there are
many projects at the library that the library cannot afford now.
President Garcia asked Ms. Augustine to look at 2 other possible consultants and Ms. Augustine noted that Ms.
Standerfer is the only one who does ala carte. Mr. Forristall said that we must have the same scope of work in
order to compare costs.
Future Library Planning Discussion/Action
Ms. Garcia referred to a memo from City Administrator Bart Olson which prioritized the library needs discussed
in a previous meeting with him. The first priority is the electric panel breaker in the older part of the library.
The Facilities Manager Jesus Navarro contacted an electrical contractor for a quote. The cost estimate is $3,693
which is below the Director's staff authorization level so the library can move forward with this. The second
request is for an RFP to be drafted. Mr. Navarro contacted Trico for a quote for specs for the RFP. Mr. Forristall
questioned the fact that Trico would draft the RFP and then possibly do the work, though the price is very
reasonable. Ms. Augustine will clarify that with the city to avoid a conflict of interest.
Regarding the IT room HVAC, Mr. Navarro said the mini-split discussed at the last meeting is feasible for this
project. The mini-split quote is for $10,300. Electrical work is needed prior to that and that quote is $2,068 for
total of $12,368. The scope of work has not been determined yet.
Mr. Navarro is still working on a proposal for the building LED lighting and has a meeting with Verde next
week.
The Board had previously asked for a list of lifespans for building equipment which was provided by Mr.
Navarro. Mr. Hedman noted the exterior wall paint was done about 5 years ago, not the 11 years as indicated on
the report. Ms. Milschewski asked for a list that shows all dates. Ms. Augustine is updating a list that Dixie
DeBord had begun.
New Business:
Disaster Plan Update
This plan was originally created in 2019, updated in 2021 and now. Ms. Augustine added these categories:
purpose, succession and definitions in the policy. She also briefly described the many additions to the policy.
Approve Reference Service Policy
Ms. Pesola said this is a new policy, it was reviewed at a committee level and is brought forward to the Board for
their approval. She moved to approve the policy as written and Ms. Milschewski seconded. Roll call: Garcia-
yes, Millen-yes, Reifsteck-yes, Schumacher-yes, Hedman-yes, Pesola-yes, Milschewski-yes, Forristall-yes.
Carried 8-0.
Approve Updated Public Comment Policy
This revised policy was also reviewed at the committee level. Ms. Pesola entertained a motion for approval as
presented and Ms. Milschewski seconded. Roll call: Millen-yes, Reifsteck-yes, Schumacher-yes, Hedman-yes,
Pesola-yes, Milschewski-yes, Forristall-yes, Garcia-yes. Carried 8-0.
Page 5 of 5
Approve Updated YPL Statements
Ms. Augustine said these statements (Mission/Value/Vision) will be updated with the Strategic Plan. The Library
Bill of Rights had no changes. The American Library Association's of Code of Ethics was previously titled
Code of Ethics. Number 9 was added to “G” Code of Ethics statement. Ms. Schumacher said she struggled
with this particular statement in the committee meeting and said she preferred that the ALA did not dictate
policy. She would rather have local control where the Board can protect the rights of the U.S. and State
constitutions, even if ALA does not. Ms. Pesola moved to approve the Item G—American Library Association's
Code of Ethics. Ms. Milschewski seconded. Roll call: Reifsteck-no, Schumacher-abstain, Hedman-yes, Pesola-
yes, Milschewski-yes, Forristall-yes, Garcia-yes, Millen-yes. Carried: 6-yes, 1-no, 1-abstain.
Ms. Pesola moved to approve item “H” Public Library Trustee Ethics Statement as presented and Ms.
Milschewski seconded the motion. Roll call: Schumacher-yes, Hedman-yes, Pesola-yes, Milschewski-yes,
Forristall-yes, Garcia-yes, Millen-yes, Reifsteck-yes. Carried 8-0.
Approve Updated YPL Board ByLaws
Ms. Augustine said the ByLaws were revised in 2018. There were many changes made to this ByLaws revision.
Mr. Hedman noted that Article VIII requires that notice be given prior to approval of the By-Laws. He said
notice needs to be given at this meeting that the amended ByLaws will be addressed at the next meeting. A
motion was made by Ms. Milschewski and seconded by Ms. Garcia to table the ByLaws until the next meeting.
Ms. Milschewski asked to see old language vs. new language when changes are made, in order to see the
changes.
Additional Business:
Mr. Hedman noted that pdf page 65 (Mission/Values/Vision Statements) in the packet, is the result of the
Strategic Planning begun in 2019.
Adjournment:
There was no further business and the meeting adjourned at 8:39pm on a motion by Ms. Garcia and second by
Ms. Milschewski.
Minutes respectfully submitted by
Marlys Young, Minute Taker
DATE: 09/18/23UNITED CITY OF YORKVILLETIME: 08:40:07MANUAL CHECK REGISTERID: AP225000.WOWCHECK # VENDOR # INVOICE ITEMCHECKINVOICE #DATE# DESCRIPTIONDATE ACCOUNT #ITEM AMT------------------------------------------------------------------------------------------------------------------------------------900138 FNBO FIRST NATIONAL BANK OMAHA 09/25/23092523-J.GALAUNER 08/31/23 03 STTIRE** COMMENT **04 QUICK SCORES-SOFTBALL LEAGUE 79-795-56-00-5606420.0005 QUICK SCORES** COMMENT **06 BSN#922469951-BASEBALL JERSEYS 79-795-56-00-56061,179.5007 BSN#922449922-BASEBALL JERSEYS 79-795-56-00-56061,161.2508 BSN#922449923-BASEBALL JERSEYS 79-795-56-00-56062,158.2509 BSN#922449924-BASEBALL JERSEYS 79-795-56-00-56061,355.7510 BSN#922420550-SOCCER COACHES 79-795-56-00-56061,236.0011 SHIRTS** COMMENT **INVOICE TOTAL:12,470.25 *092523-J.JACKSON 08/31/23 01 MENARDS#080323-ELECTRICAL TAPE 52-520-56-00-562024.4802 MENARDS#082423-MULCH52-520-56-00-56283.3303 MENARDS#080423-BAD STRAINER 52-520-56-00-562011.9604 MENARDS#-EXHAUST FLUID52-520-56-00-5695131.9405 HOME DEPO-HAMMER DRILL52-520-56-00-5630379.0006 WALGREENS-POISON IVY CREAM51-510-56-00-562010.00INVOICE TOTAL:560.71 *092523-J.JENSEN 08/31/23 01 ILACP-SAFE-T ACT TRAILER01-210-54-00-541220.0002 TRAINING REGISTRATION** COMMENT **03 AMAZON-STANDING DESK01-210-56-00-5620229.76INVOICE TOTAL:249.76 *092523-J.NAVARO 08/31/23 01 MENARDS#081023-EXIT LIGHTS24-216-56-00-5656194.9702 ACE#573395-KEYS24-216-56-00-565625.5203 ORKIN-BUG TREATMENTS24-216-54-00-5446650.0005 ILLCO-CLOSET MODULE24-216-56-00-5656376.0006 AMAZON-BINDER TAB DIVIDERS24-216-56-00-565622.2507 SECURITY BUILDERS-KEYS24-216-56-00-565642.5308 GJOVIKS#433324-OIL CHANGE01-410-54-00-549054.1209 AMAZON-RESTROOM SIGNS24-216-56-00-565655.73INVOICE TOTAL:1,421.12 *092523-J.SLEEZER 08/31/23 01 HOME DEPO-GRINDER01-410-56-00-5630348.0002 MENARDS#080423-UTILITY MATS 01-410-56-00-562017.9603 MENARDS#080423-HAND TRUCK01-410-56-00-563089.99INVOICE TOTAL:455.95 *092523-J.WEISS08/31/23 01 DOLLAR TREE-AUG 2023 PROGRAM 82-000-24-00-248037.5002 SUPPLIES** COMMENT **INVOICE TOTAL:37.50 *092523-J.WHEELER 08/31/23 01 DOLLAR TREE-ORNAMENTS79-795-56-00-56063.75INVOICE TOTAL:3.75 *7
DATE: 09/18/23UNITED CITY OF YORKVILLETIME: 08:40:07MANUAL CHECK REGISTERID: AP225000.WOWCHECK # VENDOR # INVOICE ITEMCHECKINVOICE #DATE# DESCRIPTIONDATE ACCOUNT #ITEM AMT------------------------------------------------------------------------------------------------------------------------------------900138 FNBO FIRST NATIONAL BANK OMAHA 09/25/23092523-R.WOOLSEY 08/31/23 71 ARNESON#231342-AUG 2023 GAS01-410-56-00-5695309.8572 ARNESON#231342-AUG 2023 GAS 51-510-56-00-5695309.8573 ARNESON#231342-AUG 2023 GAS52-520-56-00-5695309.86INVOICE TOTAL:14,329.21 *092523-S.AUGUSTINE 08/31/23 01 AMAZON-FILE FOLDERS82-820-56-00-561062.9602 AMAZON-DISH DRYING RACK82-820-56-00-562117.9903 QUILL-TONER82-820-56-00-5610422.6604 TRIBUNE-SUBSCRIPTION RENEWALS82-820-54-00-5460532.3405 AMAZON PRIME MONTHLY FEE82-820-54-00-546014.9906 AMPERAGE#1425835-LAMPS82-820-56-00-562111.7007 THERMOSYSTEMS-AIR COOLER82-820-54-00-54951,610.0008 CHILLER REPAIR** COMMENT **09 SMITHEREEN-AUG 2023 PEST82-820-54-00-546287.0010 CONTROL** COMMENT **11 QUILL-COPY PAPER82-820-56-00-5621229.92INVOICE TOTAL:2,989.56 *092523-S.IWANSKI 08/31/23 01 YORK POST-POSTAGE82-820-54-00-545212.58INVOICE TOTAL:12.58 *092523-S.REDMON 08/31/23 01 AMAZON-NINJA TURTLE PRIZES79-795-56-00-560689.4502 AT&T-7/24-8/23 INTERNET FOR 79-795-54-00-5440104.7003 TOWN SQAURE PARK SIGN** COMMENT **04 SMITHEREEN-JUL 2023 PEST79-790-54-00-549597.0005 CONTROL @ 185 WOLF** COMMENT **06 SMITHEREEN-JUL 2023 PEST79-790-54-00-549555.0007 CONTROL @ BEECHER FIELD** COMMENT **08 GOLD MEDAL-BEECHER CONCESSION 79-795-56-00-56071,264.4809 SUPPLIES** COMMENT **10 GOLD MEDAL-BRIDGE CONCESSION 79-795-56-00-5607344.0811 SUPPLIES** COMMENT **12 AMPERAGE#1426186-GLOBES79-790-56-00-5640529.5413 AMPERAGE#1426186-GLOBES79-790-56-00-5640432.6814 PLUG & PAY-JUL 2023 FEES79-795-54-00-546230.0015 NATIONAL ENTERTAINMENT-FILLED 79-795-56-00-5606945.0016 EGGS FOR HALLOWEEN EGG HUNT** COMMENT **17 RUNCO-STAPLER, SCISSORS,79-795-56-00-561090.3118 MARKERS, DUCK TAPE** COMMENT **19 ARNESON#231397-AUG 2023 DIESEL 79-790-56-00-5695246.0420 ARNESON#231396-AUG 2023 GAS 79-790-56-00-5695759.6121 ARNESON#228352-JUL 2023 GAS 79-790-56-00-56951,381.0922 ARNESON#231344-AUG 2023 GAS 79-790-56-00-5695818.5723 ARNESON#231345-AUG 2023 DIESEL 79-790-56-00-5695502.6324 ARNESON#229987-JUL 2023 GAS 79-790-56-00-5695295.60Total for all Highlighted Library Invoices: $3,039.648
82-820LIBRARYOPERATIONS84-840LIBRARYCAPITALDATE: 10/03/23UNITED CITY OF YORKVILLETIME: 08:00:31CHECK REGISTERPRG ID: AP215000.WOWCHECK DATE: 10/09/23CHECK # VENDOR # INVOICE INVOICE ITEMNUMBER DATE # DESCRIPTIONACCOUNT #ITEM AMT------------------------------------------------------------------------------------------------------------------------------------105370 BAKTAY BAKER & TAYLOR203773728108/23/23 01 BOOKS82-820-56-00-5686671.34INVOICE TOTAL:671.34 *203775403108/30/23 01 BOOKS82-820-56-00-5686850.01INVOICE TOTAL:850.01 *203776974009/07/23 01 BOOKS82-820-56-00-5686738.33INVOICE TOTAL:738.33 *203778364709/13/23 01 BOOKS82-820-56-00-5686441.57INVOICE TOTAL:441.57 *203779266909/21/23 01 BOOKS82-820-56-00-56861,019.18INVOICE TOTAL:1,019.18 *203779599609/21/23 01 BOOKS82-820-56-00-5686475.60INVOICE TOTAL:475.60 *CHECK TOTAL:4,196.03105371 DELAGE DLL FINANCIAL SERVICES INC8096340209/18/23 01 COPY MACHINE LEASE82-820-54-00-5462185.00INVOICE TOTAL:185.00 *CHECK TOTAL:185.00105372 LLWCONSU LLOYD WARBER1055810/01/23 01 SEPT 2023 ONSITE IT SUPPORT 82-820-54-00-5462720.00INVOICE TOTAL:720.00 *CHECK TOTAL:720.00105373 METRONET METRO FIBERNET LLC9
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82-820LIBRARYOPERATIONS84-840LIBRARYCAPITALDATE: 10/03/23UNITED CITY OF YORKVILLETIME: 08:00:31CHECK REGISTERPRG ID: AP215000.WOWCHECK DATE: 10/09/23CHECK # VENDOR # INVOICE INVOICE ITEMNUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT------------------------------------------------------------------------------------------------------------------------------------105377 PRAIRCAT PRAIRIECAT867610/02/23 01 OCT-DEC 2023 PARTICIPATION FEE 82-820-54-00-54685,018.50INVOICE TOTAL:5,018.50 *CHECK TOTAL:5,018.50105378 R0002585 KAREN STERIOTI0000409/12/23 01 SEPT 2023 STORYBOOK YOGA82-820-56-00-567130.00INVOICE TOTAL:30.00 *0000510/02/23 01 OCT 2023 STORYBOOK YOGA82-820-56-00-567130.00INVOICE TOTAL:30.00 *CHECK TOTAL:60.00105379 TRICO TRICO MECHANICAL , INC784108/28/23 01 AC CHILLER REPAIR82-820-54-00-54952,243.00INVOICE TOTAL:2,243.00 *CHECK TOTAL:2,243.00105380 UNIMAX UNI-MAX MANAGEMENT CORP467510/02/23 01 CARPET CLEANING AND BATHROOM 82-820-54-00-54954,000.0002 FLOORS SCRUBBED** COMMENT **INVOICE TOTAL:4,000.00 *CHECK TOTAL:4,000.00105381 YOUNGM MARLYS J. YOUNG091123-LIB09/26/23 01 09/11/23 LIB MEETING MINUTES 82-820-54-00-546285.00INVOICE TOTAL:85.00 *CHECK TOTAL:85.00TOTAL AMOUNT PAID:17,713.0411
REGULAR OVERTIME TOTALIMRFFICA TOTALSADMINISTRATION17,718.43 - 17,718.43 1,162.33 1,307.31 20,188.07 FINANCE13,543.28 - 13,543.28 888.44 999.78 15,431.50 POLICE132,078.49 2,384.60 134,463.09 431.24 9,985.94 144,880.27 COMMUNITY DEV.25,748.64 - 25,748.64 1,708.79 1,915.04 29,372.47 STREETS23,516.40 119.99 23,636.39 1,557.09 1,758.45 26,951.93 BUILDING & GROUNDS5,854.30 - 5,854.30 393.89 450.82 6,699.01 WATER17,348.18 222.50 17,570.68 1,152.64 1,270.29 19,993.61 SEWER9,915.30 118.91 10,034.21 658.25 732.83 11,425.29 PARKS31,027.49 - 31,027.49 1,893.41 2,383.39 35,304.29 RECREATION21,611.03 - 21,611.03 1,334.80 1,885.68 24,831.51 LIBRARY17,358.62 - 17,358.62 726.98 1,297.39 19,382.99 TOTALS315,720.16$ 2,846.00$ 318,566.16$ 11,907.86$ 23,986.92$ 354,460.94$ TOTAL PAYROLL354,460.94$ UNITED CITY OF YORKVILLEPAYROLL SUMMARYSeptember 1, 202312
REGULAR OVERTIME TOTALIMRFFICA TOTALSMAYOR & LIQ. COM.1,583.34$ -$ 1,583.34$ -$ 121.13$ 1,704.47$ ALDERMAN6,066.64 - 6,066.64 - 464.16 6,530.80 ADMINISTRATION18,718.42 - 18,718.42 1,227.93 1,383.80 21,330.15 FINANCE13,709.93 - 13,709.93 899.37 1,012.53 15,621.83 POLICE136,030.80 10,487.24 146,518.04 519.43 10,877.56 157,915.03 COMMUNITY DEV.25,748.64 - 25,748.64 1,689.11 1,892.08 29,329.83 STREETS23,641.46 267.55 23,909.01 1,568.44 1,771.38 27,248.83 BUILDING & GROUNDS5,854.30 - 5,854.30 384.05 439.35 6,677.70 WATER21,031.28 701.22 21,732.50 1,425.65 1,588.56 24,746.71 SEWER10,879.08 - 10,879.08 713.66 797.85 12,390.59 PARKS31,862.94 551.25 32,414.19 1,939.83 2,401.49 36,755.51 RECREATION26,715.36 - 26,715.36 1,353.84 1,996.89 30,066.09 LIBRARY16,674.53 - 16,674.53 720.42 1,237.38 18,632.33 TOTALS338,516.72$ 12,007.26$ 350,523.98$ 12,441.73$ 25,984.16$ 388,949.87$ TOTAL PAYROLL388,949.87$ UNITED CITY OF YORKVILLEPAYROLL SUMMARYSeptember 15, 202313
REGULAR OVERTIME TOTALIMRFFICA TOTALSADMINISTRATION17,718.44 - 17,718.44 1,162.33 1,342.23 20,223.00 FINANCE13,543.26 - 13,543.26 888.44 1,033.72 15,465.42 POLICE135,401.56 2,400.36 137,801.92 462.39 10,493.11 148,757.42 COMMUNITY DEV.25,834.87 - 25,834.87 1,694.77 1,952.40 29,482.04 STREETS23,641.45 - 23,641.45 1,550.89 1,803.76 26,996.10 BUILDING & GROUNDS5,854.29 - 5,854.29 384.04 447.85 6,686.18 WATER19,938.83 320.03 20,258.86 1,328.99 1,534.49 23,122.34 SEWER10,026.47 97.53 10,124.00 664.12 774.45 11,562.57 PARKS32,087.78 181.11 32,268.89 1,957.24 2,462.68 36,688.81 RECREATION25,813.80 - 25,813.80 1,375.09 1,974.76 29,163.65 LIBRARY16,508.52 - 16,508.52 720.42 1,262.90 18,491.84 TOTALS326,369.27$ 2,999.03$ 329,368.30$ 12,188.72$ 25,082.35$ 366,639.37$ TOTAL PAYROLL366,639.37$ UNITED CITY OF YORKVILLEPAYROLL SUMMARYSeptember 29, 202314
Library CC Check Register (Pages 1 ‐ 2)09/25/2023 3,039.64$
Library Check Register (Pages 3 ‐ 5)10/09/2023 17,713.04
Illinois State Police‐Background Checks 09/12/2023 56.50
Ryan Homes‐Cancelled Building Permit 09/12/2023 500.00
Glatfelter ‐ Liability Ins Installment #9 09/12/2023 1,204.17
IPRF ‐ Oct. 2023 Work Comp Ins 09/12/2023 1,025.69
Physicians Immediate Care‐Drug Screening 09/26/2023 55.00
TOTAL BILLS PAID: 23,594.04$
DATE
Bi‐weekly (Page 6)09/01/2023 $19,382.99
Bi‐weekly (Page 7)09/15/2023 18,632.33
Bi‐weekly (Page 8)09/29/2023 18,491.84
TOTAL PAYROLL:$56,507.16
TOTAL DISBURSEMENTS:$80,101.20
PAYROLL
YORKVILLE LIBRARY BOARD
BILL LIST SUMMARY
Monday, October 9, 2023
ACCOUNTS PAYABLE
15
82-820 LIBRARY OPERATIONS84-840 LIBRARY CAPITAL DATE: 10/03/2023UNITED CITY OF YORKVILLEPAGE: 1TIME: 08:23:06GENERAL LEDGER ACTIVITY REPORTID: GL440000.WOWFOR FISCAL YEAR 2024ACTIVITY THROUGH FISCAL PERIOD 05PER. JOURNAL # ENTRY DATE ITEM TRANSACTION DESCRIPTIONVENDORCHECK INVOICEDEBITCREDIT_____________________________________________________________________________________________________________________________________________________82-000-24-00-2480 (L) ESCROW - MEMORIALS & GIFTS_____________________________________________________________________________________________________________________________________________________0105/01/2023 BEGINNING BALANCE56,505.06AP-230525MB 05/30/2023 24 AMAZON-YOGA MATSFIRST NATIONAL BANK 900133 052523-M.CURTIS-B99.6505/30/2023 25 AMAZON-BOOKSFIRST NATIONAL BANK 900133 052523-M.CURTIS-B78.3605/30/2023 26 AMAZON-DISECTION KITSFIRST NATIONAL BANK 900133 052523-S.AUGUSTINE-B12.9905/30/2023 27 AMAZON-BOX BUILDING SETFIRST NATIONAL BANK 900133 052523-S.AUGUSTINE-B40.00_________________________________TOTAL PERIOD 01 ACTIVITY231.00 0.0002 AP-230612B 06/06/2023 01 MAY YOGA & COOKING CLASSES JESSICA YOUHANAIE 105320 202305392.88AP-230625MB 06/23/2023 282 DOLLAR TREE-PROGRAM SUPPLIES FIRST NATIONAL BANK 900135 062523-J.WEISS-B38.7506/23/2023 283 AMAZON-YOGA AIDSFIRST NATIONAL BANK 900135 062523-S.AUGUSTINE-B81.7506/23/2023 284 BRICKS R US-ENGRAVED MEMORIAL FIRST NATIONAL BANK 900135 062523-S.AUGUSTINE-B40.65GJ-230629LB 07/05/2023 05 June 2023 Deposits 100.00_________________________________TOTAL PERIOD 02 ACTIVITY554.03100.0003 AP-230710 07/05/2023 01 LIBRARY GARDENING PROGRAM PEARL CARPENTER 105334 061523150.00AP-230725MB 07/20/2023 395 DOLLARE TREE-KIDS PROGRAMMING FIRST NATIONAL BANK 900136 072523-J.WEISS28.7507/20/2023 396 AMAZON-ACRYLIC SEALER, PAINT FIRST NATIONAL BANK 900136 072523-S.AUGUSTING22.9807/20/2023 397 AMAZON-DONATION BOXFIRST NATIONAL BANK 900136 072523-S.AUGUSTING39.6507/20/2023 398 AMAZON-MOD PODGEFIRST NATIONAL BANK 900136 072523-S.AUGUSTING14.3707/20/2023 399 AMAZON-LEGOS, TABLET DOODLE FIRST NATIONAL BANK 900136 072523-S.AUGUSTING124.18GJ-230730LB 08/02/2023 06 July 2023 Deposits 100.00_________________________________TOTAL PERIOD 03 ACTIVITY379.93100.0004 AP-230814 08/08/2023 01 JUNE CHAIR YOGA AND COOKING JESSICA YOUHANAIE 105352 202306395.00AP-230825M 08/22/2023 302 AMAZON-BOOKSFIRST NATIONAL BANK 900137 082523-S.AUGUSTINE55.2008/22/2023 303 AMAZON-BOOKSFIRST NATIONAL BANK 900137 082523-S.AUGUSTINE20.0008/22/2023 304 AMAZON-BOOKSFIRST NATIONAL BANK 900137 082523-S.AUGUSTINE27.7208/22/2023 305 AMAZON-BOOKS, KEY CHAINS, FIRST NATIONAL BANK 900137 082523-S.AUGUSTINE105.7508/22/2023 306 AMAZON-GIFT TAGSFIRST NATIONAL BANK 900137 082523-S.AUGUSTINE13.77_________________________________TOTAL PERIOD 04 ACTIVITY617.44 0.0005 AP-230911 09/06/2023 01 POLLINATING FLOWERSJESSICA PRESNAK 105365 100150.00AP-230925M 09/18/2023 357 DOLLAR TREE-AUG 2023 PROGRAM FIRST NATIONAL BANK 900138 092523-J.WEISS37.50_________________________________TOTAL PERIOD 05 ACTIVITY187.500.00TOTAL ACCOUNT ACTIVITY1,969.90200.00ENDING BALANCE54,735.16GRAND TOTAL0.0054,735.16TOTAL DIFFERENCE0.0054,735.1616
% of Fiscal Year 8%17%25%33%42%Year-to-Date FISCAL YEAR 2024
ACCOUNT NUMBER DESCRIPTION May-23 June-23 July-23 August-23 September-23 Totals BUDGET % of Budget
LIBRARY OPERATIONS REVENUES
Taxes
82-000-40-00-4000 PROPERTY TAXES 70,444 403,741 12,629 47,399 349,447 883,659 899,043 98.29%
82-000-40-00-4083 PROPERTY TAXES-DEBT SERVICE 67,261 385,503 12,059 45,258 333,662 843,742 864,150 97.64%
Intergovernmental
82-000-41-00-4120 PERSONAL PROPERTY TAX 3,574 -2,890 466 -6,930 17,000 40.76%
82-000-41-00-4170 STATE GRANTS --31,761 --31,761 30,000 105.87%
Fines & Forfeits
82-000-43-00-4330 LIBRARY FINES 209 25 560 118 5 916 1,000 91.61%
Charges for Service
82-000-44-00-4401 LIBRARY SUBSCRIPTION CARDS 2,709 774 3,002 579 934 7,998 3,500 228.53%
82-000-44-00-4422 COPY FEES 277 227 319 1 357 1,180 2,500 47.21%
82-000-44-00-4439 PROGRAM FEES 29 -10 15 17 71 -0.00%
Investment Earnings
82-000-45-00-4500 INVESTMENT EARNINGS 1,385 1,376 2,360 3,627 1,637 10,384 15,000 69.23%
Miscellaneous
82-000-48-00-4820 RENTAL INCOME ------250 0.00%
82-000-48-00-4850 MISCELLANEOUS INCOME 181 792 250 214 116 1,553 3,000 51.77%
Other Financing Sources
82-000-49-00-4901 TRANSFER FROM GENERAL 2,230 2,230 2,230 2,572 2,230 11,492 31,335 36.67%
TOTAL REVENUES: LIBRARY 148,298 794,667 68,070 100,248 688,404 1,799,687 1,866,778 96.41%
LIBRARY OPERATIONS EXPENDITURES
Salaries & Wages
82-820-50-00-5010 SALARIES & WAGES 32,522 21,661 21,661 22,797 32,946 131,587 288,307 45.64%
82-820-50-00-5015 PART-TIME SALARIES 12,630 11,752 11,724 12,246 17,596 65,949 168,000 39.26%
Benefits
82-820-52-00-5212 RETIREMENT PLAN CONTRIBUTION 2,140 1,428 1,428 1,502 2,168 8,665 21,201 40.87%
82-820-52-00-5214 FICA CONTRIBUTION 3,399 2,487 2,485 2,612 3,798 14,782 33,917 43.58%
82-820-52-00-5216 GROUP HEALTH INSURANCE 14,362 7,081 7,924 15,504 3,420 48,290 89,456 53.98%
82-820-52-00-5222 GROUP LIFE INSURANCE 67 42 50 50 50 259 554 46.74%
82-820-52-00-5223 DENTAL INSURANCE 1,178 570 570 (4,854)570 (1,967)6,835 -28.78%
82-820-52-00-5224 VISION INSURANCE 105 73 85 85 85 433 940 46.07%
82-820-52-00-5230 UNEMPLOYMENT INSURANCE ---342 -342 1,250 27.40%
82-820-52-00-5231 LIABILITY INSURANCE 2,230 2,230 2,230 2,230 2,230 11,149 30,085 37.06%
Contractual Services
82-820-54-00-5401 ADMINISTRATIVE CHARGEBACK ------15,000 0.00%
82-820-54-00-5412 TRAINING & CONFERENCES -270 65 300 -635 3,000 21.17%
82-820-54-00-5415 TRAVEL & LODGING -45 -350 -394 1,500 26.28%
82-820-54-00-5426 PUBLISHING & ADVERTISING ------2,500 0.00%
82-820-54-00-5440 TELECOMMUNICATIONS -445 699 125 125 1,394 8,000 17.42%
82-820-54-00-5452 POSTAGE & SHIPPING --23 31 13 66 1,000 6.65%
82-820-54-00-5453 BUILDING & GROUND CHARGEBACK 624 624 624 624 624 3,119 7,486 41.67%
82-820-54-00-5460 DUES & SUBSCRIPTIONS 421 1,030 281 1,015 547 3,294 18,000 18.30%
82-820-54-00-5462 PROFESSIONAL SERVICES 3,088 3,310 1,277 4,056 2,518 14,250 33,500 42.54%
82-820-54-00-5466 LEGAL SERVICES ------3,000 0.00%
82-820-54-00-5468 AUTOMATION --5,463 --5,463 25,000 21.85%
82-820-54-00-5480 UTILITIES -900 -1,775 -2,675 24,719 10.82%
82-820-54-00-5488 OFFICE CLEANING -5,177 5,177 5,177 5,177 20,708 75,000 27.61%
82-820-54-00-5495 OUTSIDE REPAIR & MAINTENANCE --2,272 17,511 2,087 21,870 131,000 16.69%
82-820-54-00-5498 PAYING AGENT FEES -1,689 ---1,689 1,700 99.32%
Supplies
82-820-56-00-5610 OFFICE SUPPLIES -1,359 223 -486 2,068 8,000 25.85%
82-820-56-00-5620 OPERATING SUPPLIES -35 211 11 -257 4,000 6.42%
82-820-56-00-5621 CUSTODIAL SUPPLIES --697 330 260 1,287 7,000 18.39%
82-820-56-00-5635 COMPUTER EQUIPMENT & SOFTWARE ------3,000 0.00%
82-820-56-00-5671 LIBRARY PROGRAMMING --60 30 -90 2,000 4.50%
82-820-56-00-5675 EMPLOYEE RECOGNITION --39 --39 300 13.04%
82-820-56-00-5683 AUDIO BOOKS -116 306 124 635 1,181 3,500 33.74%
82-820-56-00-5684 COMPACT DISCS & OTHER MUSIC -53 ---53 500 10.59%
82-820-56-00-5685 DVD'S -26 85 80 52 244 3,000 8.12%
82-820-56-00-5686 BOOKS -3,469 1,518 6,475 2,041 13,504 20,000 67.52%
YORKVILLE PUBLIC LIBRARY
FISCAL YEAR 2024 BUDGET REPORT
For the Month Ended September 30, 2023
17
% of Fiscal Year 8%17%25%33%42%Year-to-Date FISCAL YEAR 2024
ACCOUNT NUMBER DESCRIPTION May-23 June-23 July-23 August-23 September-23 Totals BUDGET % of Budget
YORKVILLE PUBLIC LIBRARY
FISCAL YEAR 2024 BUDGET REPORT
For the Month Ended September 30, 2023
2006 Bond
82-820-84-00-8000 PRINCIPAL PAYMENT ------100,000 0.00%
82-820-84-00-8050 INTEREST PAYMENT -4,775 ---4,775 9,550 50.00%
2013 Refunding Bond
82-820-99-00-8000 PRINCIPAL PAYMENT ------700,000 0.00%
82-820-99-00-8050 INTEREST PAYMENT -28,600 ---28,600 57,200 50.00%
TOTAL FUND REVENUES 148,298 794,667 68,070 100,248 688,404 1,799,687 1,866,778 96.41%
TOTAL FUND EXPENDITURES 72,765 99,246 67,177 90,529 77,426 407,144 1,909,000 21.33%
FUND SURPLUS (DEFICIT)75,533 695,421 893 9,719 610,977 1,392,543 (42,222)
LIBRARY CAPITAL REVENUES
84-000-42-00-4214 DEVELOPMENT FEES 15,500 18,000 22,000 9,000 14,500 79,000 50,000 158.00%
84-000-45-00-4500 INVESTMENT EARNINGS 21 22 22 25 26 117 150 78.23%
84-000-48-00-4850 MISCELLANEOUS INCOME -22 ---22 -0.00%
TOTAL REVENUES: LIBRARY CAPITAL 15,521 18,044 22,022 9,025 14,526 79,139 50,150 157.80%
LIBRARY CAPITAL EXPENDITURES
84-840-54-00-5460 E-BOOK SUBSCRIPTIONS ------3,500 0.00%
84-840-56-00-5635 COMPUTER EQUIPMENT & SOFTWARE ------25,000 0.00%
84-840-56-00-5686 BOOKS ------30,000 0.00%
84-840-60-00-6020 BUILDING IMPROVEMENTS ------56,000 0.00%
TOTAL FUND REVENUES 15,521 18,044 22,022 9,025 14,526 79,139 50,150 157.80%
TOTAL FUND EXPENDITURES ------114,500 0.00%
FUND SURPLUS (DEFICIT)15,521 18,044 22,022 9,025 14,526 79,139 (64,350)
18
May June July August September October November December January February March April202320232023202320232023202320232024202420242024Library Operations Old Second $ 540,138 $ 862,652 $ 817,202 $ 782,184 $ 1,156,284 Building Development FeesOld Second251,541 258,085 285,107 307,132 315,658 Library Operations Illinois Funds 311,158 312,484 345,779 347,381 348,955 Total: $ 1,102,836 $ 1,433,221 $ 1,448,088 $ 1,436,697 $ 1,820,897 $ - $- $- $- $ - $- $- PAYROLL1ST PAY PERIOD31,324$ $ 18,289 $ 18,852 $ 18,938 $ 19,383 2ND PAY PERIOD19,368 19,039 18,446 20,219 18,632 3RD PAY PERIOD- - - - 18,492 Total50,692$ 37,328$ 37,298$ 39,157$ 56,507$ -$ -$ -$ -$ -$ -$ -$ YORKVILLE PUBLIC LIBRARYCASH STATEMENTAs of September 30, 2023FISCAL YEAR 202419
September YTD % of FY 2024
Actual Actual Budget Budget YTD Actual % Change
LIBRARY OPERATIONS FUND (82)
Revenues
Property Taxes 683,109$ 1,727,402$ 97.97% 1,763,193$ 1,636,671$ 5.54%
Intergovernmental
Personal Property Replacement Tax -$6,930$ 40.76% 17,000$ 7,201$ -3.77%
Federal & State Grants -31,761 105.87% 30,000 33,471 -5.11%
Total Intergovernmental -$38,691$ 82.32% 47,000$ 40,672$ -4.87%
Library Fines 5$ 916$ 91.61%1,000$ 1,665$ -44.96%
Charges for Services
Library Subscription Cards 934$ 7,998$ 228.53%3,500$ 7,127$ 12.23%
Copy Fees 357 1,180 47.21%2,500 1,180 0.02%
Total Charges for Services 1,291$ 9,179$ 152.98%6,000$ 8,307$ 10.50%
Investment Earnings 1,637$ 10,384$ 69.23% 15,000$ 3,742$ 177.54%
Reimbursements/Miscellaneous/Transfers In
Miscellaneous Reimbursements -$-$0.00%-$-$0.00%
Rental Income --0.00%250 -0.00%
Miscellaneous Income 132 1,624 54.13%3,000 1,820 -10.79%
Transfer In 2,230 11,492 36.67% 31,335 15,615 -26.40%
Total Miscellaneous & Transfers 2,362$ 13,116$ 37.92% 34,585$ 17,435$ -24.77%
Total Revenues and Transfers 688,404$ 1,799,687$ 96.41% 1,866,778$ 1,708,491$ 5.34%
Expenditures
Library Operations 77,426$ 407,144$ 21.33%1,909,000$ 404,111$ 0.75%
50 Salaries 50,542 197,536 43.29% 456,307 206,178 -4.19%
52 Benefits 12,320 81,954 44.48% 184,238 95,141 -13.86%
54 Contractual Services 11,091 75,557 21.56% 350,405 47,940 57.61%
56 Supplies 3,474 18,723 36.50% 51,300 6,196 202.17%
99 Debt Service -33,375 3.85% 866,750 48,656 -31.41%
Total Expenditures and Transfers 77,426$ 407,144$ 21.33% 1,909,000$ 404,111$ 0.75%
Surplus(Deficit)610,977$ 1,392,543$ (42,222)$ 1,304,380$
*September represents 42% of fiscal year 2024
YORKVILLE PUBLIC LIBRARY
STATEMENT OF REVENUES, EXPENDITURES AND TRANSFERS
For the Month Ended September 30 , 2023 *
Fiscal Year 2023
For the Month Ended September 30, 2022
20
YPL Director’s Report for October 2023
Upcoming Events/Programs
•Pumpkin Decorating Contest – starting Oct 18, voting Oct 25, winner announced Oct 31
Design and decorate a no-carve pumpkin as a family. Drop off your family’s pumpkin starting
Oct. 18. Voting for the favorite pumpkin begins Oct 25. The pumpkin with the most votes will
win a prize. Winner will be announced October 31.
•Chamber of Commerce Biz Boo Business Trick or Treat – Oct 31 10:00-2:00
•Live Action Role Play (LARP) – School of Wizardry – Sat, Oct 21 6:00-8:00
The library will be transformed into a magical world of Hogwarts. As a family, you will
experience many activities and earn points for your hours. Please register and purchase the non-
refundable $2.00 ticket/per person for entrance on Platform 9 ¾ at King’s Cross Station.
•Solar Eclipse Program – Tue, Oct 10 1:00 -2:00
We will try some experiments, make a craft, and receive a pair of eclipse glasses that you can
use to view the partial eclipse on Sat, Oct 14.
•Psychological Thriller Book Club – Wed, Oct 18 7:00-8:30
Join us for a brand-new book club focused on psychological thrillers, mysteries, and suspenseful
stories. If you love those gripping tales that leave you on the edge of your seat, trying to figure
out whodunnit or how your hero/heroine is going to get themselves out of this jam… then this
might be the book club for you.
•An Evening of Conversation with Congresswoman Lauren Underwood – Tue, Nov 7 7:00-8:00
Join us for an evening of conversation with Congresswoman Underwood, at which the
Congresswoman will speak with the people she represents in Congress. If you want to chat
about jobs, healthcare, transportation, and other needs of our community, stop by to speak
with your representative.
•Storytelling, Self-Publishing, & Sandwiches – Thurs, Nov 9 6:00 – 7:30
Join the library's Adult Services Director, and author of Around the World in 80 Sandwiches, for
this program about Mike's journey to bring the flavors and cultures of the world to his family
through sandwiches. Learn about the world of sandwiches and a bit about how to share your
stories by self-publishing.
•Planning a Trip to Disney – Wed, Nov 15 6:00 – 7:00
Thinking about a trip to Disneyworld, Disneyland, or on a Disney Cruise? Join us for this special
event with travel planner Kirbie Poss to find out all sorts of tips and tricks to make your Disney
planning more efficient and your Disney vacation more fun for the family.
Library Operations
We had our annual fire alarm and panel inspection with Fox Valley Fire & Safety and in coordination
with TK Elevator for the elevator alarm inspection. We also had to have the batteries on the fire panel
replaced – 3 years old.
We closed the library at 4:00 on 9/28 because the Homecoming parade route was changed to run
directly in front of the library. This would give staff time to leave before the parade line up started in the
parking lot behind the library. A representative from our cleaning company was here to do a walk-
21
through of the library and go over a few concerns we have with the quality and amount of time spent to
clean each night.
While the library was closed for our staff in-service day on 9/29, the carpet in the entire building was
deep cleaned and the bathroom floors scrubbed by our cleaning service.
The library will be moving into a group service agreement under the city for our alarm monitoring
services with ADS. The contract will be for 5 years and the price will be locked in for the initial term of
the agreement. We will be saving $16.03 per month from what we are currently paying.
Outreach
We hosted the Chamber of Commerce Business Women Connect monthly meeting with 35 members in
attendance. We will host this meeting again in November.
Y115, Yorkville Education Foundation, and the Yorkville Public Library hosted a Storywalk program at
Heartland Circle for our community. There were over 400 kids in attendance and we had a long line the
entire event to visit our table and spin our wheel for a prize.
Our ELL (English Language Learners) adult classes are up to 30 students. Last month they held an open
house and picked up more students. They are 30 students and 13 volunteer tutors who meet 8 times a
week with 2 classes on Tuesday (am & pm) and one on Saturday. There are Spanish, Romanian, Russian,
and Mongolian language speaking students. They are meeting in the Quiet Reading Room, Staff Lounge,
and Board Room.
We have 5 class tours scheduled with the Y115 Life and Academics program for students with special
needs for the end of October.
There will be 3-4 students and their job coach from the Vocational Education Program with Y115 coming
to the library on a daily basis for volunteer work. We are currently working on a schedule for them.
Staff
Several of our staff members met after work at Flight for a Sunshine Committee get-together.
We had 13 staff members attend the PUG (PrairieCat Users Group) Day conference at Waubonsee
Community College. We treated this day as a staff in-service day.
Other
Boundless is our new e-book platform replacing Axis 360/eRead Illinois. When you open the Axis 360
app, it will prompt you to download the new Boundless app. All reading history should migrate to the
new platform.
For the past few weeks several libraries have been experiencing bomb threats through their online chat
service on their websites. The Illinois State Police and the FBI are now investigating. For some libraries,
this is their 3rd threat they have received. (Poplar Creek, Schaumburg, Addison, Aurora all branches,
Fountaindale, Crystal Lake, Oak Park). I attended a RAILS online discussion with other public library
directors to discuss the recent experiences with bomb threats and ways that RAILS can help our
libraries. There was an opportunity to share advice and best practices.
22
We received a check from Fidelity Charitable Donor-Advised Fund grant from local Family Giving Fund.
The check was for $100 and will be used to purchase items for our Library of Things collection. I will send
a thank you note to the family.
Our local directors’ group met at our library on the 9/28 for our quarterly meeting. When the meeting
ended, I gave the directors a tour of our facility.
Meeting & events attended:
9/2 FOL annual book sale
9/3 FOL annual book sale
9/7 SAIL group meeting in Shorewood
9/11 Board of Trustees meeting
9/12 Baker & Taylor Boundless e-book platform training
9/12 Harry Potter meeting
9/14 Manager’s meeting
9/18 Friends of the Library monthly meeting
9/19 Chamber of Commerce Business Women Connect meeting/hosted
9/20 Y115 & Education Foundation Storywalk community program
9/26 Meeting with cleaning company to discuss service
9/26 Meeting with Jim Gay, Interim Superintendent Y115
9/26 Harry Potter meeting
9/28 Local Director’s Group meeting/hosted
9/29 PUG Day – staff in-service
SEPTEMBER 2024 Programs
Youth Programs:
September 0-5 6-11 12-18 Adult
All
Ages
At
Library
Off
Site
Live
Virtual
Total
Attendance
3D Print -In person 2 x 2
Drop In Storytime (4) x 76
Chalk the Walk 7 2 7 x 16
Paying for College w/o
going broke 28 x 28
Window Art 3 7 4 x 14
Preschool Zone 9 9 x 18
LEGO Kits 6 9 4 x 19
Book Club (1-2 grades) 8 x 8
Book Club (3-5 grades) 4 x 4
Mommy and Me YOGA 16 16 x 32
TAG 1 x 1
Tots and Toddlers (2) 24 22 x 44
Weaving For Kids 29 x 29
Annual Story Walk Event 439+ x 439
Farmacy Farmstand Story
Time 55 x 55
23
785
Total SEP Youth Programs 15
Total Attendance 785
+9 passive programs with 792 attending (Color Pages, Scavenger Hunt, Makerspace, Escape Room,
Virtual 3D Printing, Facebook Spanish Storytime, Literacy Centers, Library Card Holder, Library
Drawing)
SEPTEMBER Adult Programs:
9/1 Roaming Readers 2
9/5 Threads and More 6
9/5 Books and Cooks 9
9/5 Tuesday ELL 3
9/6 Wednesday ELL 3
9/6 Colson Whitehead Zoom 6
9/7 Thursday ELL 3
9/7 Dungeons & Dragons 10
9/7 Chair Yoga 18
9/9 Saturday ELL -
9/9 ELL Open House 22
9/11 Monday ELL 4
9/12 Dabblers AM 9
9/12 Dabblers PM 5
9/12 Tuesday ELL 5
9/13 Lunch Bunch 10
9/13 Wednesday ELL 3
9/13 Your Friend in Health 12
9/14 Thursday ELL 0
9/14 Chair Yoga 23
9/14 Dungeons & Dragons 11
9/15 Roaming Readers -
9/16 Genealogy -
9/16 Weaving 20
9/16 Saturday ELL 3
9/18 Healthy Cooking 22
9/18 Monday ELL -
9/19 Tuesday ELL 10
9/20 Wednesday ELL 2
9/20 Cake Decora�ng 13
9/20 Beekeeping 7
9/21 Thursday ELL -
9/21 Chair Yoga 22
9/21 Dungeons & Dragons 10
9/21 Men’s Book Club 10
9/23 Inspired : Poetry and Art 40
9/23 Saturday ELL 4
9/25 Monday Movie Madness 9
9/25 Horror Book Club 9
9/25 Monday ELL -
9/26 Tuesday ELL 16
9/26 Crea�ve Wri�ng 7
9/27 Computer Basics 4
9/27 Wednesday ELL 2
9/28 Thursday ELL 9
9/28 Chair Yoga 21
9/28 Dungeons & Dragons -
To tal SEP Programs 39
Total Atendance 414
4 passive programs with 60 attending (puzzle, chess, poem of the week, art wall)
Meeting Room Use: rentals- 4, library use- 20, zoom- 4
Board Room Use: community- 0, library- 14
Study Room Use: 61
Museum Pass: 7
Volunteers: Friends of the Library are collecting and sorting books for the sale, maintaining the lobby
book sale, and have been continuing to index the KCR Obits (this month’s volunteer/s: Nancy A.). Mini-
Golf preparations are officially underway.
24
YORKVILLE STATISTICS FOR FY24 PRAIRIECAT
web
renewals web holds
checkouts
+
renewals checkouts renewals
holds
placed
holds
filled checkins
Items
lent to
other
libraries
Items
borrowed
from
other
libraries
Items to
Reciprocal
Borrowers at
Yorkville
Items
added
Patrons
added
MAY 768 1477 5785 5519 266 351 1540 5432 551 1228 369 293 88
JUNE 710 1707 8915 8562 353 341 1798 7038 615 1448 530 277 197
JUL 1082 1928 8289 7951 338 411 1893 8128 635 1514 347 361 119
AUG 929 1697 7313 6947 366 451 1900 7492 655 1525 330 323 124
SEP 674 1622 5585 5274 311 302 1603 5612 691 1230 413 299 95
OCT
NOV
DEC
JAN
FEB
MAR
APR
Totals
CIRCULATION TOTAL ADULT JUV.YA TOTAL Books Videos Audios Mag other Total Circs
ANCESTRY E-READ IL OMNI OCLC
SEARCHES HITS E-BOOK E-AUDIO USERS E-BOOK E-AUDIO USERS VIDEO LENT BORROWED
MAY 84 62 27 103 43 812 717 385 0 18 3
JUN 51 13 18 88 43 777 739 405 0 16 25
JUL 32 27 44 106 44 906 806 443 0 16 31
AUG 609 2717 33 103 44 948 792 408 0 19 22
SEP 236 1495 39 82 47 890 757 396 0 17 20
OCT
NOV
DEC
JAN
FEB
MAR
APR
Totals
25
FY 2023 ATTENDANCE MAY JUN JUL AUG SEP OCT NOV DEC JAN FEB MAR APR TOTALS
PATRON DOOR COUNT 6330 7535 6450 7135 8150
CURBSIDE PATRONS 8 11 5 7 4
HOME DELIVERY 8 9 11 17 15
CARDS ISSUED THROUGH WEBSITE 10 25 16 26 13
CHILDREN'S AGE 0-5 PROGRAMS 10 18 9 11 10
AGE 0-5 ATTENDANCE 240 514 311 348 365
CHILDREN'S AGE 6-11 PROGRAMS 7 22 11 14 9
AGE 6-11 ATTENDANCE 289 587 274 375 330
NUMBER OF CHILDREN'S PASSIVE PROGRAMS 4 6 6 6 7
CHILDREN'S PASSIVE PROGRAM ATTENDANCE 364 550 465 495 728
NUMBER OF YA PROGRAMS 4 6 7 4 4
YA PROGRAM ATTENDANCE 21 44 92 40 37
NUMBER OF YA PASSIVE PROGRAMS 3 1 2 2 2
YA PASSIVE PROGRAM ATTENDANCE 83 40 29 67 64
YOUTH SUMMER/WINTER READING 468 handed out, 217 returned
NUMBER OF ADULT PROGRAMS 46 46 35 41 39
ADULT PROGRAM ATTENDANCE 349 389 226 303 414
NUMBER OF ADULT PASSIVE PROGRAMS 4 4 4 5 4
ADULT PASSIVE PROGRAM ATTENDANCE 45 57 55 126 60
ADULT SUMMER/WINTER READING 65
MEETING RM. RENTAL/COMMUNITY USE 6 3 5 9 4
MEETING ROOM USE:18 29 27 23 20
BOARD ROOM USE 15 14 7 7 14
STUDY ROOM USE 67 57 56 58 61
MUSEUM PASS 11 21 14 15 7
YOUTH COMPUTER SESSIONS 26 28 17 27 19
ADULT COMPUTER SESSIONS 214 228 209 276 210
YOUTH VOLUNTEER HOURS
26
Monthly
Statistics
September 2023
New Cardholders Added
2023: 95
2022: 106
Change: -10.38%
Technology Stats
Events and Programs
2023: 75
2022: 54
Change: +38.89%
Items Added
2023: 299
2022: 317
Change: -5.68%
Events and Program
Attendance
2023: 1,998
2022: 1,215
Change: +64.44%
2023: 1,768
2022: 1,437
Change: +23.03%
Digital
Checkouts
2023: 229
2022: 207
Change: +10.63%
Computer Use
2023: 5,674
2022: 4,995
Change: +13.59%
Website Hits
Checkouts
2023: 6,259
2022: 5,948
Change: +5.23%
Visits
2023: 8,150
2022: 4,747
Change: +71.69%
27
28
Upcoming Special Events
Special Events, Informational Programs, BookClubs, Creative Outlets, & Social Groups
Some of our October Book Clubs Adult Services
upcoming programs
YYoorkville Prkville Public Lublic Libraribraryy
Oct. 2023
For a complete listing of upcoming adult programs and book groups,
check out the Adult Services pages on the library's website.
Yorkville Public Library
902 GAME FARM RD,
YORKVILLE, Illinois 60560
630-553-4354
www.yorkville.lib.il.us/
29
Healthy ProgramsAdult Education
30
10/3/2023
Yorkville Library VAV Report
VAV 101- 3 panel valves, VAV damper actuator and hot water valve opera�onal, readings don’t match
computer, recommend control contractor.
VAV 102- Panel valves, VAV valve and damper actuator opera�onal
VAV 103- Panel valves, VAV valve and damper actuator opera�onal
VAV 104- Panel valves, VAV valve and damper actuator opera�onal
VAV105- VAV valve and damper actuator opera�onal, readings don’t match computer recommend
control/balancer contractor to inves�gate.
VAV 106- VAV valve and damper actuator opera�onal
VAV 107- VAV valve and damper actuator opera�onal, only 87 CFM reading of desired 215, recommend
control/balancing contractor.
VAV 1 08- Hot water valve opera�onal, VAV damper actuator not opera�onal, recommend control
contractor.
VAV 109- VAV valve and damper actuator opera�onal, readings don’t match computer, recommend
control contractor.
VAV 110- VAV valve and damper actuator opera�onal, readings don’t match computer, recommend
control contractor.
31
VAV 111- VAV valve and damper actuator opera�onal
VAV 112- VAV valve and damper actuator opera�onal, readings don’t match computer, recommend
control contractor.
VAV113- VAV valve and damper actuator opera�onal, only 87 CFM reading of desired 215, recommend
control/balancing contractor.
VAV 114- VAV valve and damper actuator opera�onal
VAV 115- Panel valves, VAV valve and damper actuator opera�onal
VAV 116- VAV va lve opera�onal, VAV damper actuator not receiving signal, recommend control
contractor.
VAV 117- Panel valves, VAV valve and damper actuator opera�onal
VAV 118- VAV valve and damper actuator opera�onal
VAV 119- VAV valve and damper actuator opera�onal
VAV 120- - Panel valves, VAV valve and damper actuator opera�onal
VAV121- Panel valves, VAV valve and damper actuator opera�onal
VAV 122- Panel valves, VAV valve and damper actuator opera�onal
VAV 123- VAV damper actuator bad, panel and VAV valves opera�onal
Honeywell ML6161B2024
32
VAV 124- VAV damper actuator bad, panel and VAV valves opera�onal
Honeywell ML6161B2024
VAV 125- VAV damper actuator opera�onal, hot water valve is bad.
Honeywell ML6161B2024
VAV 126- VAV valve and damper actuator opera�onal, readings don’t match computer, recommend
control contractor.
VAV 127- VAV and damper actuator are opera�onal, 2 panel actuators are bad.
Honeywell ML6161B2024
VAV 128- VAV valve and damper actuator opera�onal, readings don’t match computer, recommend
control contractor.
VAV 129- VAV valve and damper actuator opera�onal, readings don’t match computer, recommend
control contractor.
VAV 130- VAV valve and damper actuator opera�onal, readings don’t match computer, recommend
control contractor.
VAV 131- VAV and damper actuator are opera�onal, 1 panel actuators are bad.
Honeywell ML6161B2024
VAV 132- - Panel valves, VAV valve and damper actuator opera�onal
VAV 133- - Panel valves, VAV valve and damper actuator opera�onal
VAV 134- - Panel valves, VAV valve and damper actuator opera�onal
33
CUH 1- Hot water valve ok, needs new motor.
YDK 110/26-4-60H
CUH 2- Unit is opera�onal.
CUH 3- Unit is opera�onal.
CUH 8- Hot water valve and motor are opera�onal , needs control contractor to inves�gate.
FCU 3- Hea�ng valve and motor opera�onal, cooling actuator loud and should be replaced.
Honeywell ML6161B2024
Green - Trico /Staff can make repairs.
Yellow - Other contractors needed/recomended
34
Proposal for:
Yorkville Public Library
Strategic Planning Consulting Services
October 5, 2023
35
COVER LETTER
Shelley Augustine
Yorkville Public Library
902 Game Farm Road
Yorkville, IL 60560
Dear Shelley Augustine,
Library Strategies is pleased to submit the following proposal to facilitate the Yorkville Public Library’s
project to update its strategic plan.
As demonstrated by this proposal, Library Strategies offers unique insights and specialization to support
the Yorkville Public Library for its strategic planning goals. Our team includes distinguished members of
the library community, ready to apply their knowledge and experience to guiding the staff, trustees, and
community in developing an actionable strategic plan for the library. We have been a division of The
Friends of Saint Paul Public Library for seventeen years. During that time, we have facilitated dozens of
strategic plans for libraries of all sizes across the country.
Library Strategies Consulting Group
332 Minnesota Street, Suite W1420
Saint Paul, MN 55101
Primary Contact: Richmond Kinney
Programs & Services Manager
(651)366-6498
richmond@thefriends.org
We look forward to the opportunity to work with the Yorkville Public Library team and stakeholders.
Thank you for your consideration of our attached proposal.
Best regards,
Alayne Hopkins
Programs & Services Director
36
EXECUTIVE SUMMARY
Yorkville Public Library is a valued organization with a dedicated board and staff that serve the growing
population of Yorkville and Kendall County. Like many public libraries across the country, YPL has many
building and service needs, and must prioritize some over the others.
This may be more open hours, increased outreach to targeted
audiences, or reallocating space.
As outlined in our proposal, Library Strategies uses several tools to
engage and incorporate inputs from a wide range of internal and external stakeholders. We can tailor a
plan to fit your budget and timeline.
We propose a four-phase series of services:
1.Preparation, data analysis, trend research, and peer benchmarking (optional)
2.Stakeholder input: community survey and staff survey (optional), one-on-one interviews
(optional), and staff and Board SOAR sessions (optional)
3.Community engagement: Community retreat or focus groups
4.Year 1 implementation planning with administration and staff (optional)
This process results in a tailored, actionable strategic plan, and numerous secondary deliverables
intended to document the process and underscore the needs and priorities identified in the plan:
•Community and staff survey summary reports
•SOAR analyses write-ups and notes
•Focus group/community retreat notes
•Executive summary of key interview takeaways
•Draft strategic plan with prioritized goals
•New mission statement and core values statement
•Finalized strategic plan + tracking dashboard
•Presentation on data and feedback to YPL strategic planning team, administrative team, and
other designated individuals
•Implementation plan with measurable objectives
We believe the resulting strategic plan will set YPL on course to continue its responsiveness to varied
community interests and build a dynamic future for the Library and community.
37
KEY PERSONNEL / PROJECT TEAM
CINDY FESEMYER is a lead consultant with Library Strategies and principal at Fesemyer Consulting LLC.
Fesemyer served as State Library Consultant for the Wisconsin Department of Public Instruction from
2019-21, with an emphasis in adult and community services. Prior to her consulting career, she served
as director of the Columbus (WI) Public Library (2012-19). In addition to consulting, Fesemyer serves as a
trustee for the Madison (WI) Public Library and a continuing education instructor for the prestigious
UW-Madison iSchool.
DAVID KATZ (project manager) is Assistant Director of Programs and Services with Library Strategies. He
manages the firm’s special and ongoing projects, as well as its day-to-day administration. He holds an
MLIS from the University of Wisconsin-Madison. Katz will contribute remotely to the survey research,
benchmark analysis, drafting of reports, and overall project management.
WENDY WERDIN (data synthesis) is the Programs and Services Coordinator at The Friends of Saint Paul
Public Library. In her capacity with Library Strategies she creates, manages, and compiles community
and staff engagement surveys for our clients.
MIKE YANG (graphic design) is the Graphic Design & Marketing Coordinator at The Friends of Saint Paul
Public Libraries. He will design the final report and other materials needed for the project.
This is a tentative assignment of potential key personnel for the project. Final assignments will be
determined based on scheduling for the project activities and availability of individual consultants.
38
CINDY FESEMYER
Madison, WI · 608-443-6362 · FesemyerConsulting@gmail.com
Passionate, collaborative library leader with a knack for big picture thinking and making connections.
LIBRARY EXPERIENCE
FESEMYER CONSULTING LLC—2021-PRESENT
PRINCIPAL
Independent consultant specializing in public library strategic planning, community engagement
training, leadership development, and speaking engagements. Current contracts include Placer
County Public Library, Santa Clara Pubic Library, the American Library Association, Reaching
Across Illinois Library System, and the Iowa State Library. Recent contracts include Michigan and
Arizona State Libraries.
UNIVERSITY OF WISCONSIN-MADISON—2010-PRESENT
CONTINUING EDUCATION INSTRUCTOR
Develop and teach courses in community engagement and strategic planning, 2015-present
ASSOCIATE LECTURER
Develop and teach LIS 855: “Community Partnerships”, a one-credit academic course, 2016-2018
PROJECT ASSISTANT
Research financial literacy efforts in WI, 2010-2011
ALLIED DRIVE COMMUNITY READ
LITERACY PROGRAM 2010-2012
WI DEPARTMENT OF PUBLIC INSTRUCTION —2019-2021
ADULT AND COMMUNITY SERVICES CONSULTANT
Created and administering 36 person, state-wide, 18-month community engagement cohort;
Enterprise Management Development Academy Fellow; professional development activities for
WI library staff; plan and orchestrate LSTA-funded programs & services; statewide outreach
activities.
COLUMBUS PUBLIC LIBRARY, WI—2012-2019
LIBRARY DIRECTOR
Awarded Runner up for Library Journal Best Small Library in America 2017; awarded IMLS
National Leadership grant 2018; 2017 PLA Leadership Fellow; WI Public Library System Redesign
(PLSR) facilitator; awarded ALA Libraries Transforming Communities grant; PLA and ALA
conference and webinar presenter; South Central Library System Foundation President; Level 1
Director Certificate
39
LIBRARY EXPERIENCE
MADISON PUBLIC LIBRARY, WI—2010-PRESENT
BOARD OF TRUSTEES
Vice President, 2021-present, Treasurer/Secretary, 2019-2021, At-large member 2016-presenent
PAGE II, PINNEY BRANCH
Circulation desk, 2011
FRIENDS OF THE HAWTHORNE LIBRARY BRANCH
Community member, 2010-12
AMERICAN LIBRARY ASSOCIATION—2013-PRESENT
AMERICAN LIBRARY ASSOCIATION
Frequent conference and webinar presenter, 2016-present
Public Programming Office
•Libraries Transforming Communities Advisor, 2016-present
•21st Century Libraries Advisor for library programming competencies based on National
Impact of Library Programs Assessment white paper, 2020-present
•Libraries Transforming Communities program participant, 2013-15
PUBLIC LIBRARY ASSOCIATION
Finance Committee, 2021-present
Board member, small/rural seat, 2019-2021
Leadership Academy Fellow
EDUCATION
UNIVERSITY OF WISCONSIN-MADISON
MLS 2012, BA ENGLISH 1990
HUMBOLDT STATE UNIVERSITY, CA
MA LITERATURE & MA TEACHING WRITING 1993
PUBLICATIONS
CHAPTER CONTRIBUTIONS
Ch 4 Partnering for Great Impact and Ch 5 Respect and Compromise Aid School-City
Partnership in M. Davis-Fournier (Ed.) Ask Listen Empower: Grounding Your Library Work
in Community Engagement. Chicago, IL: ALA Publishing, Inc. (2021)
Food for Thought: Feeding Mind & Bodies at Public Libraries in C. Smallwood (Ed.) Social
Justice and Activism in Libraries: Moving Beyond Diversity to Action. Jefferson, NC:
McFarland & Company, Inc. (2019)
40
DAVID KATZ
Areas of Expertise
• Strategic Planning
• Building and Facilities Plans
• Library Management
• Research and Project Management
Experience
2012-present Programs and Services Manager, Library Strategies, St. Paul, MN
Responsibilities include serving as manager of the Minnesota Association of Library
Friends, coordinating the metro-wide Club Book author series, co-coordinating the
Minnesota Book Awards, and research and project management support for Library
Strategies Consulting Group
2011-2017 Research Consultant, Minnesota Historical Society, St. Paul, MN
2012-present Office Manager, Minnesota Assoc. of Library Friends, St. Paul, MN
2008-2011 Communications Assistant, Schreiber Inc., Green Bay, WI
Education
B.A. (Journalism) – University of Minnesota
B.A. (History) – University of Minnesota
MLIS – University of Wisconsin, Madison
41
ABOUT US: QUALIFICATIONS & EXPERIENCE
Library Strategies is a consulting group of The Friends of the Saint
Paul Public Library, the foundation of the Saint Paul Public Library
system in Minnesota. We are the only consulting group in the
country based inside a library support organization. Our
consultants are leaders in the national library community and
outstanding professionals in other fields, who offer a wide range
of practical skills and decades of successful leadership in a variety of areas.
We offer a unique set of services designed specifically to strengthen libraries and their communities.
These services include:
• Strategic Planning (using our Rapid Results Planning™ model)
• Facilities and Space Planning
• Feasibility Studies + Capital Campaign Counsel
• Staff Planning
• Friends and Foundation Assessments/Plans
• Library Operations Audits
• Fundraising and Advocacy Training
• Board and Staff Leadership Training
The Friends of the Saint Paul Public Library formally established Library Strategies in 2006 to provide
insights and hands-on assistance solely to libraries and library support institutions. Our teams have
partnered with organizations in 34 states, Eastern Europe, and the Middle East. Clients range from
small libraries in rural Tennessee and Wisconsin, to national bodies like the American Library
Association (ALA) and Council of State Library Agencies (COSLA).
We strengthen communities, one library at a time.
Libraries are essential. They are centers for community connection, collaboration, and inspiration. To
effectively serve their communities, libraries must continually adapt to evolving needs. We can help.
We believe in libraries. We get libraries. As the only consulting group in the country based
within a library support organization, we understand your mission because it’s our mission.
We also understand the challenges libraries and library organizations face. We bring this
unique library-focused knowledge and experience and tailor it to achieve your goals.
We help you serve your community by engaging your community. We spend time listening
to people across your community, to understand their aspirations and what they hope for
from their library. We help you turn this insight into practical strategies to hone your services
and deepen your community relationships for years to come.
We empower you with tools for meaningful change. Together, we’ll create straightforward,
42
actionable plans based on our proven process and equip your team to be champions for
sustainable change.
We embed equity into every phase and every plan. Your library will thrive when every
person feels welcome to participate and valued for who they are. We bring our commitment
to embracing and celebrating diversity, creating inclusive environments, and producing
equitable outcomes to every project and partnership.
Current and past strategic planning clients include:
Arlington Heights Public Library (IL)
Atlanta-Fulton County Library Foundation
(GA)
Bozeman Public Library (MT)
Brentwood Library (TN) – 2 rounds
Central Arkansas Library System (Little Rock,
AR)
Champaign Public Library (IL)
Chattahoochee Valley Libraries (GA)
Clarksville-Montgomery County Public
Library (TN)
Community Library Network (ID)
Council of State Library Agencies (KY)
Council Bluffs Public Library (IA)
Cromaine District Library (MI)
Crystal Lake Public Library (IL)
Davenport Public Library (IA)
Decatur Public Library (IL)
Dubuque County Library District (IA)
Duluth Public Library (MN)
Evanston Public Library (IL)
Friends of the Bozeman Library (MT)
Jackson County Library District (OR)
Kingsport Public Library (TN)
Kitchigami Regional Library System (MN)
LaCrosse Public Library (WI)
Loudoun County Public Library (VA)
Meridian Library District (ID)
Millburn Public Library (NJ)
Montana State Library – IMLS (MT)
Montclair Public Library Foundation (NJ)
Muskegon Area District Library (MI) – 2
rounds
Newark Public Library (NJ)
Nobles County Public Library (MN)
Normal Public Library (IL)
Nova Southeastern University Libraries (FL)
Palm Springs Public Library (CA)
Robbins Library (Arlington, MA)
Schlow Centre Region Library (State College,
PA)
SELCO/SELS regional system (MN)
St. Charles City-County Library District (MO)
Washington County Library System (PA)
Way Public Library (OH)
White Lake Township Library (MI)
White Plains Public Library (NY) – 2 rounds
Wilsonville Public Library (OR)
Wisconsin Dept. of Public Instruction
43
WORK PLAN
If selected by the Yorkville Public Library, the Library Strategies team will employ a four-phase process
that builds upon itself – moving from data gathering and organizational assessment, to staff and board
input, to community engagement and planning. Rapid Results Planning™ is tailored to yield maximum
community input yet focused results, all on an aggressive timetable, typically 4-6 months from initiation
to completion.
Phase 1: Preparation, Data Analysis, and Benchmarking
Strategic Planning Committee Meeting
Library Strategies recommends forming a Strategic Planning Steering Committee at the outset if one
has not already been organized. This committee will oversee the process, provide local context and
insights, identify key leaders and influencers, and help ensure the final plan is inclusive and
comprehensive. We recommend that the Steering Committee be made up of a selection of members
from the following groups:
• Library leadership
• One or two Library Board members
• Friends of the Library leadership
• City government representatives as deemed appropriate
• Community leaders representing at least two of the following:
o Business
o Philanthropy
o Education
o Arts & Culture
The role of the Strategic Planning Committee is to:
• Provide critical information on the library service area
• Identify key stakeholders to engage in the process
• Assist with invitations/logistics for community engagement activities
• Approve and oversee the work plan and timeline
• Review drafts of the strategic plan
The initial meeting of the Planning Committee with Library Strategies will address the following agenda
items:
• Clarify roles/responsibilities for data gathering, reporting, logistics, etc.
• Agree on the process and steps of the planning process, including expectations for timing of
44
deliverables.
•Identify critical documents and data to inform the planning process (library usage data,
demographic projections, relevant local government documents, etc.).
•Establish initial focus areas for community input. These could include staffing models, specific
communities, technology infrastructure, operational considerations (such as hours of
operation), alternative models for library service delivery, etc.
•Identify individuals who will be invited to participate in the community engagement phase, with
careful attention given to including a broad representation of residents – both library users and
non-users.
Community and Library Assessment
Library Strategies will conduct a data audit and assessment of each Library’s service area demographics,
reports, library services, and resources. This audit will review:
•Census data + trends for each community, including:
Age distribution / Household status
Race and Ethnic background / Special populations
Income / Education
Population/ Geographic distribution
Economic development projections
•Library data (including branch by branch breakdowns, if applicable/available):
Circulation numbers and trends for the past 3-5 years
Library visits / programming attendance
Technology access and usage
Community outreach efforts
Budget and financial sources
Staffing patterns
Board of Trustees structure and governance
Friends/Foundation fundraising model / patterns
Public relations and marketing
As part of an in-person visit, a lead Library Strategies consultant will visit Yorkville Public Library.
Peer Analysis and Benchmarking (optional)
With input from the Library, the Library Strategies consultant will select 2-3 peer libraries to benchmark.
Peers will be identified based on similar community size, community environmental distinctions, library
45
size (staff, collections, usage), etc. Key areas of interest to YPL for benchmarking are likely to include
budgets, funding sources and amounts, staff and volunteer workers, impact of Friends, facilities,
outreach services, collections, and resources. Specific benchmark targets will be agreed between the
Library and the Library Strategies consultant to assure appropriate scope of this activity.
Phase 2: Stakeholder Input
Community Survey
The Library Strategies consultant will design and administer a community survey. This tool will explore
the interests and needs of the Yorkville service area both quantitatively and qualitatively. This may
include (but are not limited to):
• Awareness and perception of the Library
• Satisfaction with Library services
• Barriers to using the Library and its services
• Facilities needs
• Diversity, equity, and inclusion concerns
• Opportunities for outreach
• Future directions for the Library to best meet needs and expectations
Our consultant will present a draft survey to Library leadership and the Steering Committee and make
final revisions as necessary.
The survey will be posted online using SurveyMonkey. Library Strategies can also format the
questionnaire for print; the Library will be responsible for converting print survey responses to an
appropriate electronic format. Library Strategies will assist in identifying the best outlets and a
promotional strategy to encourage broad-based participation in the survey (online and physical outlets
such as local media, churches, schools, businesses, municipalities and townships, partnership
organizations, etc.).
If it is determined to be beneficial during the preliminary Steering Committee meetings, the online survey
form may be translated to facilitate feedback from non-English speaking residents, at an additional cost
as outlined in the Project Budget.
Staff Survey (optional)
An online staff survey will be designed to elicit information from all staff concerning library operations,
programs, services, communication, aspirations, and overall morale. The responses to this survey will
also be collected via SurveyMonkey. A summary of the responses, as well as the raw data, will be made
available to Library leadership. However, respondents will be ensured anonymity to encourage candor
and a high response rate.
Board and Staff SOAR Sessions (optional)
46
These sessions provide an opportunity for internal stakeholders to offer their insights and express
concerns in a collaborative environment, and typically yield insights that complement and build upon the
staff survey (see below).
SOAR exercises share much in common with the better-known SWOT (Strengths, Weaknesses,
Opportunities, Threats) methodology. However, the latter is a deficit-based approach while SOAR is
optimized to uncover and capture the advantages, partners, and other assets that equip the Library to
fulfill its work. This tends to be the more fruitful point of departure.
For the staff session, the consultant advises crafting an invitee roster that cuts across the organizational
chart. Doing so will enfranchise part- as well as full-time employees; intermix frontline and back-of-
house staff in a way that gives extra depth to the conversation; and provide a voice (and literal seat at
the table) to the pages, clerks and assistants who so often feel “unseen” in their library’s decision-
making processes.
Note: These are suggestions rather than requirements core to the integrity of the process.
Group composition can be discussed in greater detail at a later date.
One-on-One Interviews (optional)
In preparation for Phase 3, the Library Strategies consultant will conduct 4-6 confidential phone
interviews with key community members- long-serving Library trustees, Council members, lead
government officials, key community leaders, and similar stakeholders.
The list of interviewees will be developed in consultation with the Library Director and Steering
Committee. Ordinarily, questions focus on interviewees’ perceptions of their community’s most salient
needs, what the Library can do (and is not already doing) to address them, and key challenges the
Library is facing in its mission to enhance residents’ quality of life.
Phase 3: Community Engagement
Depending on preferences of the Library and community, Phase 3 Community Engagement will include
an in-person community retreat, or a series of virtual or in-person community focus groups designed to
maximize opportunities for community members to participate. Library Strategies’ initial
recommendation is to conduct a community retreat or a series of three focus groups (in-person or
virtual) to encourage participation from a wide range of individuals. This recommendation is flexible and
can be adjusted to meet the needs and preferences of the Library.
The Steering Committee should be prepared to help develop the invitation list (usually twice as many
people as you realistically expect to attend) and then personally invite them by mail, phone, or email. In
total, we recommend 30-40 participants for this community engagement phase, whether it is one in-
person community retreat or a series of focus groups.
47
In addition to facilitating the development of strategic goals, brainstorming, and discussions during the
retreat or focus groups will contribute to updating the Mission and Values statements for the Library.
In-Person Community Retreat (Option 3.1)
The retreat gathers a cross-section of users, non-users, diverse populations, and key stakeholders all in
one room. By including many participants from all walks of life, Yorkville Public Library gains valuable
insights while securing early buy-in and future advocates for its vision.
The in-person retreat agenda is usually structured as follows:
A short presentation by the Director on the current state/activities of the Library. This gives all
participants a common baseline understanding of what the Yorkville Public Library currently does – and
how.
A short presentation/discussion on regional and national trends. The Library Strategies team will offer a
short primer on “Libraries 101,” with an emphasis on emerging trends in this dynamic field. Trends
reviewed by the consultant might include technology, makerspaces, literacy programs, partnerships,
community outreach, removal of barriers to service, etc. The two-fold goal is to offer participants a
sense of what might be possible in terms of future directions and to encourage them to think broadly
about the YPL’s role in the community.
A large group, “big picture” visioning session and development of goal areas. This part of the retreat
invites participants to brainstorm broad, strategic visions for the community and consider the Yorkville
Public Library’s role as a contributor to residents’ quality of life. In anticipation of addressing strategic
goals, the group may review and identify potential modifications to the Library’s Mission and Values to
enhance engagement with the strategic goals. Following the Mission and Values discussion, this session
will shift to discussions about strategic “goal areas” where the Library should concentrate its attentions
over the next five years. These areas might pertain to technology, advocacy, marketing and outreach,
collection management, workforce development, cooperative opportunities, etc. Specific “goal areas”
will be identified through and driven by the multiple community inputs to ensure relevance to the
Yorkville Public Library.
Small group strategy sessions. Towards the end of the day, participants will be encouraged to dive
deeper by brainstorming specific strategies likely to move the Library closer to its big, overarching goals.
The consulting team will mediate these smaller discussions and facilitate a share-out at the end of the
retreat.
Focus Groups (Option 3.2; virtual or in-person)
The focus group process also involves representatives from a cross-section of the community: library
users, non-users, diverse populations, and key stakeholders. Library Strategies and the Steering
Committee will discuss options for the composition of the focus group invitees, which may be selected
to bring together groups of similar stakeholders or a diversity of stakeholders, to provide optimal energy
to the discussions. Each focus group typically includes 8-10 participants and lasts 2 hours.
48
Like the community retreat format, focus groups are the culmination of the community engagement
activities. Quantitative and qualitative information gleaned through the data analysis, community
survey, and interviews are used to drive the content of the focus group discussions. This provides a
responsive and localized discussion platform for the focus groups.
As a tool to keep the focus group on track during the two-hour meeting, the facilitator may share a basic
agenda:
1.Introduction to Library Strategies and our role in the process
2.Brief review of the What and Why for this Strategic Planning project
3.Review and group comments related to the Yorkville Public Library Mission and Values
statements
4.3-6 broad goal areas for the group to explore, add onto, modify, and/or discard
Suggested starting goal areas are based on the outcomes of the earlier community engagement
activities and defined during the preparation period.
While each of these options is available, what is “best” will be determined in consultation with Yorkville
Public Library leadership and may include a retreat, virtual focus groups, and/or in-person focus groups.
Phase 4: Crafting Strategic and Implementation Plans
Strategic Plan & Dashboard Tool
Following the community retreat or focus groups, the Library Strategies consultant will draft a short,
concrete Strategic Plan (typically four pages) for review by the Steering Committee. The plan will also
include new or revised Mission and Values statements.
The Steering Committee will determine whether the goals and strategies in the draft plan are realistic,
given finite resources, timetables, and their own evolving understanding of the community’s needs. Our
consultant will then make revisions based on the feedback for final approval.
Ultimately, Yorkville Public Library’s planning document will be translated into an easy-to-interpret
graphic. This illustrative accompaniment can be presented to the full board of trustees, other governing
bodies as applicable, and the community at large.
Library Strategies has found that long-range planning only truly works if it becomes a part of regular, daily
culture. Therefore, Library Strategies will also provide an easy-to-use dashboard measurement tool to
track the progress of the Strategic Plan over time. We recommend that the board review progress on the
Strategic Plan at every regularly scheduled meeting.
Implementation Plan (optional)
To move the plan forward, our process can also include a consultant-facilitated implementation
49
planning step. Using the goals outlined in the approved Strategic Plan, staff collaborate on a detailed
operating work or implementation plan to reach the Plan goal, with a primary focus on year 1 objectives.
Hallmarks of an Implementation Plan include:
•Action steps for reaching the strategic goals
•Resources needed (funding, staffing, strategic partners, etc.)
•Responsibility delegation
•Deadlines for task completion
•Outcomes or measures for each strategy
The Implementation Plan is usually an internal working document and not approved by the Board. In
that way, it remains flexible and most useful to Library administration and staff. This Implementation
Plan should become a regular discussion item at staff meetings and updated by the Library staff at least
annually.
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TIMELINE
The tentative timeline presented here is flexible and represents a typical strategic planning process. The
timeline will be adjusted at the initiation of the project to accommodate key stakeholders of the Library
and the deadline for approval of the strategic plan.
ACTIVITY
Month
1
Month
2
Month
3
Month
4
Month
5
Phase 1: Preparation, Data Analysis & Benchmarking
Initial meeting, finalize work plan X
Collect Library and other background data X
Data analysis, assessment, and trends research X
Phase 2: Stakeholder Input
Create and publish online community and staff
surveys
X
(Optional) Translate and publish community survey
for non-English language audience
X
(Optional) Translate non-English language survey
results for analysis
X
Synthesize and analyze survey results X
Present summary survey report X
(Optional) Staff and Board SOAR Session (same visit
as focus groups, below)
X
Phase 3: Community Engagement
Launch retreat or focus group invitation process X
Facilitate retreat or series of focus groups X
Phase 4: Crafting Strategic and Implementation Plans
Submit draft Strategic Plan X
Revise and present final Strategic Plan X
Create Dashboard Measurement X
(Optional) Develop and finalize Implementation Plan X
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BUDGET
Library Strategies proposes to provide the stated services below for the following fees, plus expenses
reimbursed at actual cost. Fees are based on an hourly rate of $225.00. This rate covers all consultant
and staff time.
CONSULTING ACTIVITY DESCRIPTION
PROPOSAL
COSTS
OPTIONAL
COSTS
Phase 1: Preparation, Data Analysis & Benchmarking
Prep meetings, steering committee kickoff $1,800
Data collection and review $1,800
Optional: Benchmark analysis $4,500
Phase 2: Stakeholder Input
Community survey creation and management $1,800
Staff survey creation and management $900
Translate, post, and manage online non-English language
community survey
$1,800 per
translated survey
Survey analysis and write-ups $1,800
Board and staff SOAR sessions, analyses, and write-ups $2,700
Prep/schedule/conduct 4-6 one-on-one interviews $2,700 More interviews @
$1,800 per 5
Phase 3: Community Engagement
Lead, launch, and oversee invitation process $900
Community Retreat or 3 focus groups $4,500 More focus groups
@ $900/ea.
Phase 4: Crafting Strategic and Implementation Plans
Presentation of data and feedback $2,700
Draft and finalize strategic plan $3,600
Create dashboard measurement tool $900
Partner with staff to develop Implementation Plan $3,600
TOTAL CONSULTING FEES: $22,500
EXPENSE DESCRIPTION ESTIMATED COST
Mileage Madison WI to Yorkville, IL $196.50
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Hotel ($107 – local GSA rate), 2 nights $214.00
Per diem (local GSA rate) meals and incidentals,
3 days
$147.50
Total Estimated Expenses $558.00
Library Strategies does not charge for consultant travel time. Expense estimates are included above, but
actual expenses will be billed.
TOTAL ESTIMATED FEES & EXPENSES: $23,058
The above outline of services and budget are flexible, and the budget would be adjusted based on the
actual services needed by the Library. For instance, if the Library recently has conducted its own
community or staff survey, those services would be an extraneous and the budget could be modified
accordingly. Additionally, if the Library elects to conduct more of the consultant services remotely, travel
expenses would correspondingly be reduced.
EXCLUSIONS OR EXCEPTIONS
There are no exclusions or exceptions.
53
REFERENCES
Library Strategies has worked with hundreds of libraries across the country, offering our unique
approach to planning designed specifically for public libraries. Here are highlights of other planning
processes Library Strategies has conducted in recent years:
Dubuque County Library District (IA)
Dubuque County Library District (DCLD) hired Library Strategies in 2020-21 to
conduct a hybridized strategic planning process – one that incorporated site visits
alongside robust but largely remote community engagement activities. DCLD faces
some fairly unique operational and perception challenges, most stemming from the system’s proximity
and relationship to other libraries: patrons in Dubuque County are also served by independent libraries
operated by and for the cities of Dubuque, Dyersville and Cascade. DCLD services Asbury plus the most
rural subsets of the community – a population of approx. 38,000. Library Strategies’ catered process
reflected these special circumstances. Between remote and in-person community engagement efforts,
consultants ultimately incorporated feedback from nearly 300 community members and staff into an
actionable 2021-2027 roadmap for DCLD.
Contact: Amanda Vazquez, Director - amandav@dubcolib.org, (563) 582-0008
Community Library Network (ID)
Library Strategies provided the Community Library Network with a
comprehensive Strategic Planning RRP™ process in 2022 to help the Library
maintain direction and focus during its upcoming service growth initiatives and
building projects. Services included staff and community surveys, stakeholder interviews, and a
community retreat. Particular attention was paid to both individual library needs and the overarching
goals for the Network.
Contact: Amy Rodda, former Director – arodda07@gmail.com, (303) 658-2640
Wilsonville Public Library (OR)
Library Strategies facilitated the Wilsonville Public Library’s strategic planning
process during 2020-2021. The delivery of our RRP™ process was a hybrid
project, with some of the work being completed virtually during the Covid-19 pandemic and an in-
person implementation planning session to close out the project.
Contact: Shasta Sasser, Library Director – sasser@wilsonvillelibrary.org, (503) 570-1590
54
Summary
Review of the current status of various Library building projects.
Background
This item was last discussed at the August 28th Library Board meeting. At that meeting,
the Board reviewed an informational memo about various Library building capital projects,
including relative priority rankings for each project. Since that meeting, the City and the Library
staff have been working to gather the following information (listed in order of priority):
1. Electrical panel breaker improvement in the old library. Board requested this be done
immediately.
a.Facilities Manager Jesus Navarro has a quote from Marshall Electric for around
$5,000 At time of packet creation, he is still reviewing the quote for proper
scope. Assuming he recommends us to proceed, we would look to get
authorization at a staff level (assuming the Library procurement laws allow it) and
for the work to be done in 3-4 weeks after approval. Finance Director Fredrickson
has reviewed this project and opined that it can be done without a further budget
amendment. Update: Work started Wed, Oct 4 and finishing on Fri, Oct 6 if
needed.
2.Chiller replacement. Board requested that an RFP be drafted immediately and for the
project to go to bid as soon as possible.
a.Mr. Navarro has been in contact with Trico, who has provided a quote to draft the
specs of the RFP for ~$4,000. Staff feels this is a reasonable price for the work
product and we do not think there’s anyone on City staff that can do this work in-
house. Trico has opined that it will take 30 days to draft the RFP. Once this RFP
is complete, it is the staff’s intent to take the project out to bid immediately.
While our current in-house cost estimates for the project are in the $450,000 range
and the Library only has $200,000 budgeted for this project, we think there is
value in testing the market through the RFP and then making a decision on
budgeting after the bids are received. We have been told by Trico that delivery
times for the chiller equipment are around 6 months from actual order date. This
will require a budget amendment when authorized. Update: at the 9/11/23 Library
Board Meeting, the trustees wanted to get a few quotes from other engineering
firms. Shelley sent 2 recommendations she received from discussions she had
Memorandum
To: City Council
From: Bart Olson, City Administrator
CC: Shelley Augustine, Library Director
Date: September 6, 2023
Subject: Library Projects - status
55
with past Facilities Manager to Jesus, current Facilities Manager. A board
member sent Jesus a list of other companies to contact. __________
3.HVAC system replacement in the server room.
a.Mr. Navarro has confirmed with Trico that a mini split is feasible for this project,
at an estimated cost of ~$10,300 and $2,068 for the electrical work for a total of
$12,368. At time of packet creation, he is still reviewing the proposal for proper
scope. Procurement rules and budget amendment determinations are to be
determined. Update: Jesus confirmed to Shelley that the proposal was reviewed
for proper scope. Shelley will confirm at the Oct 9 board meeting if the board
would like to proceed with replacement.
4. LED lighting throughout the building
a.Mr. Navarro has contacted Verde Energy Efficiency Experts for an updated
proposal, and it was provided to our staff late Wednesday afternoon. At time of
packet creation, the proposal was still under review, and a follow up meeting with
a Verde representative is scheduled for next week. Update: Verde Energy has
submitted an updated proposal. This proposal will be discussed at the Oct 9 board
meeting under New Business.
5. The remaining projects on the August 28th Library Board memo are listed below in
priority order as directed by the Board. There have been no updates on these since that
meeting:
a.Fifth priority – Insulation improvements and air balancing
b.Sixth – VAV replacements Update: Trico & Ted conducted a 3day inspection of
all units. The report will be shared at the Oct 9 board meeting.
c.Seventh – Replace the roof Update: Jesus had Olsson Roofing inspected the roof
and it was determined to be in good condition and no replacement is currently
needed.
d.Eighth – carpeting Update: The carpet for the entire building was cleaned on Sept
29, 2023.
e.Ninth – exterior painting
f.Tenth – old library furnaces and hvac
g. Eleventh – operational hours increase
h.Twelfth – outreach service employee
6.Miscellaneous updates
a.The Library Board had asked about the status of the boilers in the building, and
whether those boilers should be on a list to be replaced. At this time, Mr. Navarro
has opined that the boilers are in ok working order and 16 years old, with a
lifespan of 25 years. They would be scheduled be replaced in ~2032.
b. Director Augustine has contacted the current Library IT vendor for a five-year IT
purchasing plan. We expect that plan to be reviewed by the Library Board as part
of the FY 25 budget proposal.
c.Useful lifespan of various pieces of building equipment
56
i.Variable Air Volume (VAV) Units lifespan is 15 years and are currently
16 years old. 32 total
ii.Roof, EPDM Membrane has a lifespan of 20 years and its currently 16
years old. 4,745 Square Feet
iii.Carpet’s lifespan is 10 years and its currently 11 years old. 36,850 Square
Feet
iv. Exterior wall paint has a lifespan of 10 years and its currently 11 years
old. 12,675 Square Feet
v.Old library two (2) Condensing units lifespan is 15 years one is 18years
and the other is 12.
d.The Library Board asked if there were any grants available for cooling center
improvements. Staff has not found any yet.
e.The Library Board asked about the lighting system being on a proprietary system.
This is still being researched.
f.The Library Board asked about the scope of a flagpole light repair. This is still
being researched.
Recommendation
This is an informational item.
57
1980 W. U.S. Hwy 30, Suite 11
SUGAR GROVE IL 60554
Visit us on the web at www.tricomechanicalinc.com
Phone 630-466-3662
Fax 630-466-3664
August 30, 2023
Yorkville Public Library
902 Game Farm Road
Yorkville, IL 60560
Supply and install (1) new Samsung 3 Ton 208/230 volt single phase low ambient heat
pump (-40 degree) mini split, line set and condensate pump for IT room.
Remove and dispose old Liebert system
New electrical to condensing unit not included.
Price for materials...$5,985.00
Price for labor...$4,320.00
Total Price...$10,305.00
Tom Wegman
Trico Mechanical Inc.
(630)818-5730 - cell
58
Proposal
Frank Marshall Electric
Electrical Contractors
1043 Oliver Avenue
Aurora, Illinois 60506
Phone: (630) 892-2942
Submitted to:Job Name and Location:
City of Yorkville Server Room Split Coil
651 Prairie Pointe Drive Yorkville Public Library
Yorkville, IL 60560 902 Game Farm Road
Attn: Mr. Jesus Navarro Yorkville, IL 60560
Architect(s):Addenda Received Date of Plans:Plans:
NONE
NONE 09/06/23 Verbal / Jesus
Items not included in proposal: overtime, permits, fees or removal of existing conduit.
Items included: layout, coordination, lock out tag out, labeling, removal of existing breakers, removal
of existing wire to existing units, disconnection of cables at existing units, removal of disconnect at
condensing unit, removal of liquid tight whip at condensing unit, installation of new 2 pole 3 amp
breaker, new liquid tight whip, new conductors from panel to condensing unit, reinstallation of
disconnect and final terminations to condensing unit.
Materials…...............................................................................$235.00
Labor….......................................................................................$1,833.00
Total Cost Of Project…...................................................................$2,068.00
Payments to be made according to the following terms:Net 30 days from Invoice Date
Retainage to be held as follows:None
Any alterations or deviation from above specifications involving extra costs will be executed only upon written orders, and will become an
extra charge over and above the estimate. All agreements are contingent upon strikes, accidents, delays, or other events beyond our control.
Owner to carry fire, tornado, builder's risk, liability and other necessary insurance.
ACCEPTANCE OF PROPOSAL. We agree to pay for the above work at the above prices.
Specifications and conditions are satisfactory and hereby accepted. Our signature is authorization to
do the work as specified and to make payments according to terms.
Signature__________________________Signature_____________________
Name:Adam Marshall Name________________________
Date:9/7/2023 Date_________________________
Title:Project Manager Title_________________________
59
Articles DRAFT
I.Mission of Library
II. Role of the Library Board
III.Officers, Elections, and Terms
IV.Meetings
V.Order of Business
VI.Committees
VII.Parliamentary Authority
VIII.Amendment
Article I Mission of Library
Nurturing a love of reading and lifelong learning. Providing access to support and resources that
will educate, entertain, inspire, inform, and foster a sense of community in all patrons.
Article II – Role of the Library Board
The Yorkville Public Library Board of Trustees is a governing board, appointed by the Mayor of
the City of Yorkville, with the approval of the City Council of Yorkville. The number of
Trustees comprising the Board of the Yorkville Public Library will be nine in accordance with
Illinois state law. The term in office for a Trustee shall be three years. The Trustees shall take
their oath of office as prescribed in Illinois law.
A.General Administration
1. Recruiting and employing a qualified Director.
2. Maintaining an ongoing performance appraisal process for the Director.
3.Participating in all board and committee meetings.
B.Financial Oversight
1. Seeking adequate funds to carry out library operations.
2. Approving an annual levy in accordance with local laws.
3. Approving an annual budget in accordance with local laws.
C.Policy
1. Identify and adopt written policies to govern the operation of the Library.
D.Strategic Plan
1. Determine the mission of the library in the community and to develop appropriate
goals for service.
2. Ensuring that the Library has a strategic plan with implementation and evaluation
components.
E.Advocacy
1. Promoting the mission of the Library within the community.
2. Advocating for the Library to legislators.
3. Joining state and national library associations as a resource for policies,
operations, and advocacy for Libraries.
60
Article III – Officers, Elections, and Terms
A.The offices shall be:
1.President
The President of the Board shall preside at all meetings, appoint all committees,
authorize calls for special meetings, shall be the ex-officio member of all
committees, signs official documents, functions as the Board spokesperson in
official, public capacities, and generally performs the duties of a presiding
officer.
2.Vice-President
In the absence of the President, the Vice-President shall preside. In the event
that both the President and the Vice-President shall be absent, any other member
of the Board may preside.
3.Secretary
In the absence of an official minute taker, the Secretary has the responsibility
to see that adequate minutes of the Board are taken and maintained as a public
record. The Secretary certifies documents on behalf of the Library Board
including levy requests, grant applications and annual reports. In the absence of
the Secretary, the secretary pro tem will be appointed.
4. Treasurer
The Treasurer shall have charge of the library funds and income and certify levy
requests on behalf of the Library Board to the City. The Treasurer shall serve
on the Finance committee and report the state of funds to the full board at each
regular meeting. In the absence of the Treasurer or when they are unable to
serve, the President or Vice President may perform the duties of the Treasurer.
The signing of all library checks shall be done in the following manner: any two
of the following four people shall be delegated to sign library checks -
President, Vice-President, Secretary and Treasurer. A security bond shall be
taken out to cover the Treasurer and Director, with the sum to be in compliance
with state law.
B.Election Procedures
The Library Board will nominate officers at the regular meeting in June. Election
of officers will take place at the regular meeting in July. Election of an officer
requires an affirmative vote by the majority of the appointed Trustees. Newly
elected officers will assume their responsibilities after the close of the meeting in
which the election was held.
C.Term of Office
The Library Board consists of nine members appointed by the Mayor with the
approval of the City Council. Each trustee shall be a legal resident of the City of
Yorkville. A full term is three years. The terms are staggered so that three terms
expire each year. A Trustee is appointed when a vacancy occurs and serves until
the end of the term. Trustees shall take an oath of office as prescribed in Illinois
law.
The Board shall recognize the service of a retiring Board member by donating a
book (cost not to exceed $50.00) to the library in his/her name.
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D.Participation Requirements
Illinois Complied Statutes, Chapter 75 Section 5/4-4, a vacancy occurs when the
appointed Trustee declines to serve, or is unable to serve, or is absent without cause
from all regular meetings for a period of 12 months.
E.Resignation
If a Trustee wishes to resign from service on the Board, it is requested that a
minimum of two months’ notice be sent to the Mayor, so a new appointment can
be made.
F.Board Borrowing
All Board members of the Yorkville Public Library are eligible for a library card.
Board members are required to pay fees for lost or damaged materials.
Article IV – Meetings
A.Regular Meetings
The regular meeting of the Board of Trustees shall be held at the library the second
Monday of each month at 7:00 P.M. Time and place of meetings shall be published
at the beginning of each calendar year. All board meetings and committee meetings
are open to the public and conducted according to the Illinois Open Meeting Act.
B.Special Meetings
Special meetings may be held at any time at the call of the President, the Secretary,
or any three members of the Board, provided that notice and agenda of the special
meetings be posted at least 48 hours prior to the time of the meeting except in the
case of a bona fide emergency.
C.Quorum
For the transaction of business at any meeting of the full Board, five Trustees who
are present shall constitute a quorum.
D.Public Notice
The Library Director shall issue notice of all meetings to the public in accordance
with current legal requirements. Notice shall include the place, the time, and agenda
of business items to be discussed at the meeting.
E.Agenda and Board Packet
The Library Director shall be responsible for the distribution of the agenda and
information for all regular and special meetings. The board packet will be available
to all Board Members by 12:00 P.M. Friday, before the regular Board Meeting.
Article V – Order of Business
Unless otherwise determined by the Board, the order of business at all meetings of the Board shall
be as follows:
A.Roll Call
B.Recognition of Visitors
C.Amendments to the Agenda
D.Presentations
E.Approval of Minutes
62
F.Correspondence
G.Public Comment
H.Friends of the Library Report
I.Staff Comment
J.Report of the Treasurer and approval of payment of bills
K.Report of the Library Director
L.City Council Liaison
M.Standing Committees report
N.Unfinished Business
O.New Business
P.Executive Sessions (if needed)
Q.Adjournment
Article VI - Committees
A.Finance
This committee shall be responsible for the financial planning of the library in
conjunction with the Director. A budget shall be submitted to the Board for its
action at the meeting preceding the date established by the Yorkville City Council
for its acceptance of the budget.
B.Personnel
This committee shall be responsible for making recommendations to the Board as
to the qualification requirements of the Director, screening applicants and
recommending the individual for this position to the Board. This committee shall
be responsible for annually reviewing the performance of the Director and
recommending salary adjustments to the Board within the constraints of the budget.
C.Library Policy
This committee shall be responsible for making recommendations to the Board
regarding additions or changes to existing policy as well as deleting policies which
are no longer appropriate or of value.
D.Physical Facilities Committee
This committee’s responsibilities include, but are not limited to, conducting an
annual inspection of the Library’s physical facility to identify areas which are in
need of repair and making recommendations to the full Board regarding any and all
repairs which are deemed necessary either as a result of the annual inspection or
throughout the year as the need arises. The committee oversees capital plans for
current and future years for the Library to be used in the budget planning process.
E.Special Committees
Special committees of the Board may be created for specific purposes as the Board
may require from time to time. A Special Committee shall be considered discharged
upon the completion of the purpose for which it was created and after a final report
is made to the Board.
63
Article VII – Parliamentary Authority
A.Parliamentary Authority
The parliamentary authority of the board shall be Robert’s Rules of Order Newly
Revised.
Article VIII – Amendment
A.Amendment
These bylaws may be amended only by a two-thirds vote of the trustees with
notice given at the previous meeting.
64
Yorkville Public Library
902 Game Farm Rd
Yorkville , Illinois
65
66
67
The library still has uorescent lighting and it is time to upgrade to LED. The emergency xtures
were not addressed over the years so most of them have failed. The library is interested in
smart xtures with sensors on the interior and photocells on the exterior.
Phase by phase, we plan to upgrade the library to LED. There will be brand new Philips xtures in
the troffers and can lights and on the exterior, and while the remaining xtures will be retro tted
with a new Philips lamp and driver. The new LEDs will be maintenance free and are set to last
70,000-100,000 hours. The new lighting will be consistent throughout and will transform the
look & feel of the library. There is a 1 year warranty through us with the option to extend it every
year. Every emergency xture in the library has been accounted for in this proposal. We will get
the library back up to code with the emergency lights.
Trim Kit: The can lights will be retro tted with a dimmable LED
can trim kit. This will update the aesthetic of the lighting by
closing the hole in the ceiling. The xture lays ush against the
ceiling, putting more light into the space and permanently
removing maintenance issues with ballasts.
New LED retro t xtures replace existing uorescent lamps,
using the existing housing. This will provide an upgraded
68
aesthetic while improving illumination and light distribution.
These xtures have an optional smart sensor technology
which saves an additional 30% through the occupancy and
daylight harvesting sensors. Evokits are one of our most
popular items, as they both save energy and transform a
space.
The uorescent lights throughout the facility will be retro tted
with Philips tube LEDs and new drivers will be installed to
replace existing ballasts. In addition to a much longer lifetime
of 70,000 hours for the system, the LED tubes are made of
plastic and therefore pose no risk of shattering and releasing
harmful mercury-vapor into the space. The existing lenses will
be left in place.
Incandescent and CFL lamps will be swapped with an LED
equivalent lamp. Verde uses the Philips brand, and can
typically accommodate 2700 - 5000k for most lamp types. We
also offer vintage style LEDs, as well as warm-glow technology,
which dim lights to 2200k for ambient mood lighting in
restaurants.
Wall Mounted Occupancy Sensors: We will be replacing light
switches with occupancy sensors, which turn on and off based
on motion. This will save additional energy by ensuring lights
are not left on when the space is unoccupied.
Vacancy Sensors: Ask us about our vacancy sensors, which
means a light needs to be manually turned out, but will turn off
after a preset time period. These sensors save additional
energy by avoiding false positives, but depend on a client's
69
preference. Often, the same light switch can do both
functions.
Photocells: Photocells control the new exterior LED xtures, so
they only operate when there is insu cient daylight. This
eliminates the issue of needing to manually control a lighting
timer which can’t adapt in real time to changes in annual
sunlight patterns.
New Pole Heads: The exterior pole heads will be replaced with
a new LED pole head. This new xture will eliminate the need
for both the metal halide lamp and ballast. This upgrade will
signi cantly reduce the consumed watts while not
compromising illumination. Optional motion sensors for this
xture can be included, dimming or turning off lights when
possible for advanced energy savings.
WallPack: The exterior wall packs will be replaced with a new
LED xture. This new xture will eliminate the need for both the
metal halide lamp and ballast. This upgrade will signi cantly
reduce the consumed watts while not compromising
illumination. Additionally, this xture can be installed to wall
wash or forward throw lights, mitigating neighbor complaints.
70
Bullet Spot Light: The 30w LED Bullet Flood light provides
energy e cient, directional lighting for landscape, outdoor
signage, and accent lighting. It's IP65 rated, sealed to prevent
dirt, bugs, and moisture, and has shatter-resistant glass.
71
Electricity Savings: 149,994 kWh annually.
Trees Planted: 1,685 trees.
This is the greenhouse gas equivalent of trees planted to
absorb the carbon produced from the blend of electricity in
Illinois. The work we do together is important to future
generations.
Dollars Saved: $16,499 annually.
This amount of energy savings will save your building
operating costs. Additional savings will be captured in both
labor and lamps/ballasts purchased.
72
73
•All materials and installation equipment*
*If specialty lifts are required, any additional cost will be approved by you before moving forward.
•Utility program paperwork processing
•1 year warranty on labor and material, for lighting and lighting controls
•Recycling of existing equipment, where applicable
Phase 1 - Floor 2 (entire 2nd floor
includes stairwells, excludes can
lights)
QTY Price Prevailing Wage Subtotal
T8 4ft 4K 8.9W 1600lm Type A/C
Speci cation Sheet
94 $13.50 27.00%$1,611.63
A19 4K 12.2W 1100lm E26 67 $12.00 27.00%$1,021.08
T5 HO 4ft 4K 24W 3500lm Type C
Speci cation Sheet for Tube
63 $29.00 27.00%$2,320.29
Driver T8 2L
Speci cation Sheet for Driver
46 $30.00 27.00%$1,752.60
EvoKit CLKE 2x4 4K 29W 4200lm
SWZCS P4
Speci cation Sheet
35 $180.00 27.00%$8,001.00
PL VL 3/35/4K 11W 1500lm
G24d/G24q TypeB
Speci cation Sheet
35 $32.00 27.00%$1,422.40
Driver T5 HO 2L
Speci cation Sheet for Driver
24 $37.00 27.00%$1,127.76
74
EvoKit CLKE 2x2 4K 24W 3200lm
SWZCS P4
Speci cation Sheet
12 $180.00 27.00%$2,743.20
H.O. A19 LED w/ Socket Retro t
Speci cation Sheet
10 $27.00 27.00%$342.90
Legrand - Wall Mounted Occ. Sensor
Speci cation Sheet
2 $59.00 27.00%$149.86
MR16 3K 8W 620lm GU5.3 DIM
Speci cation Sheet
2 $24.00 27.00%$60.96
T8 3ft 4K 8.5W 1400lm Type A/C
Speci cation Sheet for Tube
1 $18.00 27.00%$22.86
T8 2ft 4K 7W 1200lm Type A/C
Speci cation Sheet for Tube
1 $15.00 27.00%$19.05
Emergency Driver EvoKit
Speci cation Sheet
9 $190.00 0.00%$1,710.00
Emergency Ballast T8/T5 HE/HO 1L
(B50CT)
Speci cation Sheet
38 $232.00 0.00%$8,816.00
Subtotal Price $31,121.59
Utility Paperwork and Inspection Services $300.00
Delivery and Lift Services $200.00
Recycling and Scrap Pick Up $200.00
Utility Incentives -$6,974.77
Price after Incentive $24,846.82
Phase 2 - Floor 1 recessed troffers
& exterior
QTY Price Prevailing Wage Subtotal
EvoKit CLKE 2x4 4K 29W 4200lm
SWZCS P4
Speci cation Sheet
65 $180.00 27.00%$14,859.00
75
EvoKit CLKE 2x2 4K 24W 3200lm
SWZCS P4
Speci cation Sheet
29 $180.00 27.00%$6,629.40
Emergency Driver EvoKit
Speci cation Sheet
38 $190.00 0.00%$7,220.00
A19 5K 13.5W 1500lm E26 15 $6.00 27.00%$114.30
Retro t Kit 30W 5K 3840lm [Green
Inova]
Speci cation Sheet
9 $199.00 27.00%$2,274.57
Pole Head 100W 5K [Duralec]
Speci cation Sheet
7 $149.00 27.00%$1,324.61
Wall Pack 28/40/60W 3/4/5K 3800-
8100lm
Speci cation Sheet
3 $129.00 27.00%$491.49
Bullet Flood 5K 30W 3800lm [Green
Inova]
Speci cation Sheet
2 $50.00 27.00%$127.00
Photocell Multi-Voltage Pencil Style
Speci cation Sheet
10 $20.00 27.00%$254.00
Subtotal Price $33,294.37
Utility Paperwork and Inspection Services $300.00
Delivery and Lift Services $300.00
Recycling and Scrap Pick Up $200.00
Utility Incentives -$9,126.75
Price after Incentive $24,967.62
Phase 3 - Remaining Floor 1
(excluding can lights)
QTY Price Prevailing Wage Subtotal
A19 4K 12.2W 1100lm E26 144 $12.00 27.00%$2,194.56
76
Legrand - Wall Mounted Occ. Sensor
Speci cation Sheet
5 $59.00 27.00%$374.65
PL VL 3/35/4K 11W 1500lm
G24d/G24q TypeB
Speci cation Sheet
3 $32.00 27.00%$121.92
T8 4ft 4K 8.9W 1600lm Type A/C
Speci cation Sheet
296 $13.50 27.00%$5,074.92
T5 HO 4ft 4K 24W 3500lm Type C
Speci cation Sheet for Tube
80 $29.00 27.00%$2,946.40
Driver T8 2L
Speci cation Sheet for Driver
255 $30.00 27.00%$9,715.50
T8 3ft 4K 8.5W 1400lm Type A/C
Speci cation Sheet for Tube
2 $18.00 27.00%$45.72
T8 2ft 4K 7W 1200lm Type A/C
Speci cation Sheet for Tube
5 $15.00 27.00%$95.25
Emergency Ballast T8/T5 HE/HO 1L
(B50CT)
Speci cation Sheet
36 $240.00 0.00%$8,640.00
A19 5K 13.5W 1500lm E26 6 $6.00 27.00%$45.72
LED Retro t Kit 4"
Speci cation Sheet
10 $135.00 27.00%$1,714.50
BR30 4K 7.2W 650lm E26 12 $12.25 27.00%$186.69
Driver T5 HO 2L - COST WAIVED
Speci cation Sheet for Driver
52 $0.00 27.00%$0.00
Subtotal Price $31,155.83
Utility Paperwork and Inspection Services $300.00
Delivery and Lift Services $300.00
Recycling and Scrap Pick Up $200.00
Utility Incentives -$7,107.64
Price after Incentive $24,848.19
77
Phase 4 - Can Lights Entire
Library Interior Floors 1&2
QTY Price Prevailing Wage Subtotal
Emergency Inverter Trim Kit
Speci cation Sheet
40 $382.00 27.00%$19,405.60
Trim Kit 6in 3/35/4K 7/10/17W 700-
1500lm
Speci cation Sheet
45 $75.00 27.00%$4,286.25
Trim Kit 4in LED 2 $120.00 27.00%$304.80
Subtotal Price $23,996.65
Utility Paperwork and Inspection Services $300.00
Delivery and Lift Services $300.00
Recycling and Scrap Pick Up $200.00
Utility Incentives (no incentives for can lights)$0.00
Price after Incentive $24,796.65
Deposit Request $50% upfront
Final Payment $50% net10 post installation plus est. tax $0
Pricing is valid for 30 days
78
79
Verde Client Service Agreement
This Agreement is made as of09 / 25 / 2023 by and between Verde Sustainable Solutions, L3C,
DBA Verde Energy E ciency Experts, ("Verde") at 5328 N Northwest Hwy Chicago, IL 60630 and
Yorkville Public Library at 902 Game Farm Rd Yorkville , Illinois (the "Client").
1. Services
Verde will perform the Scope of Work for Yorkville Public Library as described in the above
Partnership Agreement provided that the corresponding utility incentive program agreement
with estimated rebates is approved after submission by Verde by the applicable utility program
implementer. Verde will determine the method, details and means of performing services.
2. Site Pre-Conditions
Conditions on the project site must be safe and of a reasonable functional and working
standard to successfully perform each task identi ed in the Scope of Work in a professional
manner. Verde does not run power to xtures unless it is explicitly stated in the Scope of
Work. Client understands and expressly agrees that any project site will comply with OSHA as
well as any other applicable Federal, State, or municipal law or regulation dealing with worksite
safety, and further agrees that Verde and it’s personnel shall have the nal say as to whether a
job site is su ciently safe for Verde to complete any work under this Agreement.
3. Compensation
Verde will be compensated for services provided under this Agreement with an estimated
project fee of X with estimated tax of 0. The Verde estimated project fee includes labor,
materials, delivery, recycling and applicable taxes (on materials). In the situation that the utility
rebate for this project changes, Verde agrees to honor the stated project fee. Verde reserves the
right to charge the material cost for high voltage equipment and/or emergency ballasts or
drivers not included on the Scope of Work. Additions to the Scope of Work beyond emergency
ballasts and drivers will require a change order signed by the Client.
4. Payment Terms
A deposit of 50% upfront, payable by check, ACH, or credit card (3% transaction fee will be
applied to credit card transactions greater than $3,000.00) is due to Verde prior to the
commencement of the installation or NET10 upon receipt. Projects will only be scheduled for
installation after receipt of the deposit. If for any reason the rebate is not approved, the deposit
is refundable to Client. The balance of the nal actual project fee, 50% net10 post installation
with estimated tax of $0, will be billed upon completion of the project and payment is due
80
NET10 upon receipt. All payments by check should be addressed and mailed to: Verde Energy
E ciency Experts at 5328 N Northwest Hwy Chicago, IL 60630.
5. Client Requested Additional Services and Charges
Any service requested by Client and provided by Verde in addition to and above and beyond the
services de ned in the Scope of Work will be presented to the Client as a change order and will
require a signature before proceeding. Verde reserves the right to decline work that was not
stated on the original scope.
6. Client Energy Savings Estimate and Warranties
A) No warranty as to energy/cost savings. Verde has presented estimated energy cost savings
to Client. This information was based upon an on-site assessment of conditions observed at the
project site, information provided by the Client, and industry standard practices and costs for
similar projects. Verde does not guarantee that any speci c level of energy/cost savings will
result from implementing any of the improvements.
B) Limitation on Other Express and Implied Warranties. Client understands that Verde makes
no express or implied warranties as to the equipment installed or work performed under this
Agreement other than as set forth herein:
•Verde warrants that all tasks completed by Verde will be free of defects resulting from
poor workmanship for a period of 1 year , with the exception of HVAC equipment
installations which shall be warranted for a period of 90 days. An additional exception
exists when Client does not choose to change existing ballast to LED driver (i.e. Type A
retro t). The manufacturer's warranty may cover additional time, in which case Verde will
work with Client to assist in making any such warranty claim with the manufacturer.
C) No Emergency Services or Liability for Non-Working Equipment. Client understands that
Verde does not offer emergency services and does not have an emergency or 24-hour call line.
Client agrees that Verde shall not be liable for damages related to economic losses as a result
of malfunctioning equipment or warranty-related claims.
D) Maintenance Requests. Maintenance Requests will be ful lled by Verde within 5 business
days of noti cation as long as Client and Verde's schedules can be coordinated.
7. Time of Performance
Verde will endeavor to perform the services required under this Agreement in accordance with a
reasonable schedule agreed to by both Verde and Client.
81
8. Indemni cation and Limitation of Liability
Verde and Client each indemni es the other from any claim or damages due to the injury or
death of any person, or the loss of or damages to real or personal property resulting from acts
or omissions of the indemnifying party. Neither party (Verde or the Client) will be liable to the
other for any special, indirect, incidental, consequential, or exemplary or punitive damages,
including but not limited to lost pro ts, cost of cover, lost revenue, even if both parties have
knowledge of the possibility of such damages. Verde’s aggregate liability for any and all claims
will not exceed the total amount of compensation paid by Client to Verde under this Agreement.
9. Force Majeure
Verde will not be liable for failure or delay in performing its obligations in this Agreement if such
failure is due to circumstances beyond its reasonable control, including without limitation, re,
ood, interruption of or delay in transportation, inability to obtain power used or equipment
needed to provide the services within this Agreement.
10. Hazardous Materials
Verde will ensure proper removal, disposal and/or recycling of all hazardous and non-hazardous
replaced old equipment from the Client’s site. Other scrap metal and cardboard will be disposed
of on site. Verde is responsible for moderate cleaning of post-installation dust/debris/scraps.
Verde recommends that Client arrange for more thorough cleaning after the installation is
complete.
11. Integration Clause
This Agreement contains the entire agreement between the Parties to this Agreement relating to
the settlement and transactions contemplated hereby, and supersedes any and all prior
agreements, understandings, representations, and statements between the Parties, whether oral
or written, and whether by a Party or such Party's legal counsel. The Parties are entering into
this Agreement based solely on the representations and warranties herein and not based on any
promises, representations, and/or warranties not found herein. No modi cation, waiver,
amendment, discharge, or change of this Agreement shall be valid unless the same is in writing.
12. Applicable Law, Venue, and Attorney’s Fees
This Agreement will be governed by and construed in accordance with the laws of the State of
Illinois. Any claim brought under this Agreement or by either party against the other as a result
of the engagement of Verde by Client under this Agreement shall be brought in the State Court
sitting in the County where the work is to be performed. Each party understands and agrees that
the prevailing party in any lawsuit brought under this Agreement shall pay all court costs as well
as the other par ty’s reasonable attorney’s fees.
82
The Parties have executed this Agreement as of the date rst set forth above.
______________________________________________________________________________________________
Company Name Company Name
______________________________________________________________________________________________
Authorized Representative Signature Authorized Representative Signature
______________________________________________________________________________________________
Authorized Representative Name Authorized Representative Name
______________________________________________________________________________________________
Authorized Representative Title Authorized Representative Title
______________________________________________________________________________________________
Date Date
Verde Energy E ciency Experts
Alisa Hansen
Principal Analyst
09 / 27 / 2023
83
2021 Rate
Setting EAV
% Change over
Prior Yr EAV
2022 Rate
Setting EAV
% Change over
Prior Yr EAV
2023
Estimated EAV
% Change over
Prior Yr EAV $ Change
Farm 3,524,082$ 4.88%Farm 3,936,704$ 11.71%Farm 4,163,860$ 5.77%227,156$
Residential 524,668,429 8.40%Residential 594,475,190 13.30%Residential 687,742,410 15.69%93,267,220
Commercial 79,815,145 0.21%Commercial 80,620,321 1.01%Commercial 86,335,951 7.09%5,715,630
Industrial 15,512,284 -0.48%Industrial 15,925,318 2.66%Industrial 16,557,914 3.97%632,596
State Railroad 77,628 2.33%State Railroad 90,328 16.36%State Railroad 90,328 0.00%-
Total 623,597,568$ 7.02%Total 695,047,861$ 11.46%Total 794,890,463$ 14.36%99,842,602$
2021 2021 2021 2022 2022 2022 2023 2023 % Change over $ Change over
Rate Levy Request Levy Extension Rate Levy Request Levy Extension Rate Levy Request Prior Yr Ext.Prior Yr Ext.
Corporate 0.15791 984,681$ 984,723$ 0.14168 984,723$ 984,744$ 0.12388 984,744$ 0.00%0$
Bonds & Interest 0.00000 - - 0.00000 - - 0.00000 - --
IMRF Pension 0.00000 - - 0.00000 - - 0.00000 - --
Police Protection 0.15963 995,406 995,449 0.16249 1,129,316 1,129,383 0.15800 1,255,925 11.20%126,542
Police Pension 0.21405 1,334,771 1,334,811 0.19839 1,378,837 1,378,905 0.17612 1,400,000 1.53%21,095
Audit 0.00482 30,000 30,057 0.00432 30,000 30,026 0.00377 30,000 -0.09%(26)
Liability Insurance 0.00642 40,000 40,035 0.00576 40,000 40,035 0.00503 40,000 -0.09%(35)
Social Security 0.02406 150,000 150,038 0.02159 150,000 150,061 0.01887 150,000 -0.04%(61)
School Crossing Guard 0.00321 20,000 20,017 0.00288 20,000 20,017 0.00252 20,000 -0.09%(17)
Unemployment Insurance 0.00000 - - 0.00000 - - 0.00000 - 0.00%-
Revenue Recapture 0.00090 - 5,612 0.00060 - 4,170 0.00000 - -(4,170)
Subtotal City 0.57100 3,554,858$ 3,560,742$ 0.53771 3,732,876$ 3,737,342$ 0.48820 3,880,669$ 3.84%143,327
Library Operations 0.13146 934,994$ 819,781$ 0.13032 1,041,921$ 905,786$ 0.15000 1,192,336$ 31.64%286,549$
Library Bonds & Interest 0.13588 847,313 847,344 0.12471 866,750 866,794 0.10869 864,000 -0.32%(2,794)
Revenue Recapture 0.00043 - 2,681 0.00029 - 2,016 0.00000 - -(2,016)
Subtotal Library 0.26777 1,782,307$ 1,669,807$ 0.25532 1,908,671$ 1,774,596$ 0.25869 2,056,336$ 15.88%281,739
Total City (PTELL & Non-PTELL)0.83877 5,337,165$ 5,230,549$ 0.79303 5,641,547$ 5,511,938$ 0.74690 5,937,005$ 7.71%425,067$
less Bonds & Interest / Rev Recapture 0.13721 847,313 855,638 0.12560 866,750 872,980 0.10869 864,000 -1.03%(8,980)
P-TELL Totals 0.70156 4,489,852$ 4,374,911$ 0.66743 4,774,797$ 4,638,958$ 0.63820 5,073,005$ 9.36%434,047$
2023 Tax Levy - Public Hearing
** (Based on new construction EAV estimate of $28,825,072) **
(Limiting Rate Applied to City)
84
2023 % Change over $ Change over
2021 Requested 2021 Extended 2022 Requested 2022 Extended Levy Request Prior Yr Ext.Prior Yr Ext.
City 2,220,087$ 2,225,932$ City 2,354,039$ 2,358,436$ City 2,480,669$ 5.18%122,233$
Library 934,994 822,463 Library 1,041,921 907,802 Library 1,192,336 31.34%284,534
Police Pension 1,334,771 1,334,811 Police Pension 1,378,837 1,378,905 Police Pension 1,400,000 1.53%21,095
City Debt Service - - City Debt Service --City Debt Service ---
Library Debt Service 847,313 847,344 Library Debt Service 866,750 866,794 Library Debt Service 864,000 -0.32%(2,794)
Total 5,337,165$ 5,230,549$ Total 5,641,547$ 5,511,938$ Total 5,937,005$ 7.71%425,067$
less B&I / Rev Recapture 847,313 855,638 less B&I / Rev Recapture 866,750 872,980 less B&I / Rev Recapture 864,000 -1.03%(8,980)
PTELL Subtotal 4,489,852$ 4,374,911$ PTELL Subtotal 4,774,797$ 4,638,958$ PTELL Subtotal 5,073,005$ 9.36%434,047$
City (excluding D/S & Rev Rec)3,554,858$3,555,130$City (excluding D/S & Rev Rec)3,732,876$3,733,172$ City (excluding D/S & Rev Rec)3,880,669$3.95%147,497$
Lib (excluding D/S & Rev Rec)934,994 819,781 Lib (excluding D/S & Rev Rec)1,041,921 905,786 Lib (excluding D/S & Rev Rec)1,192,336 31.64%286,549
(Limiting Rate Applied to City)
2023 Tax Levy - Public Hearing
85
2021 Rate
Setting EAV
% Change over
Prior Yr EAV
2022 Rate
Setting EAV
% Change over
Prior Yr EAV
2023
Estimated EAV
% Change over
Prior Yr EAV $ Change
Farm 3,524,082$ 4.88%Farm 3,936,704$ 11.71%Farm 4,163,860$ 5.77%227,156$
Residential 524,668,429 8.40%Residential 594,475,190 13.30%Residential 687,742,410 15.69%93,267,220
Commercial 79,815,145 0.21%Commercial 80,620,321 1.01%Commercial 86,335,951 7.09%5,715,630
Industrial 15,512,284 -0.48%Industrial 15,925,318 2.66%Industrial 16,557,914 3.97%632,596
State Railroad 77,628 2.33%State Railroad 90,328 16.36%State Railroad 90,328 0.00%-
Total 623,597,568$ 7.02%Total 695,047,861$ 11.46%Total 794,890,463$ 14.36%99,842,602$
2021 2021 2021 2022 2022 2022 2023 2023 % Change over $ Change over
Rate Levy Request Levy Extension Rate Levy Request Levy Extension Rate Levy Request Prior Yr Ext.Prior Yr Ext.
Corporate 0.15791 984,681$ 984,723$ 0.14168 984,723$ 984,744$ 0.12388 984,744$ 0.00%0$
Bonds & Interest 0.00000 - - 0.00000 - - 0.00000 - --
IMRF Pension 0.00000 - - 0.00000 - - 0.00000 - --
Police Protection 0.15963 995,406 995,449 0.16249 1,129,316 1,129,383 0.17974 1,428,703 26.50%299,320
Police Pension 0.21405 1,334,771 1,334,811 0.19839 1,378,837 1,378,905 0.17612 1,400,000 1.53%21,095
Audit 0.00482 30,000 30,057 0.00432 30,000 30,026 0.00377 30,000 -0.09%(26)
Liability Insurance 0.00642 40,000 40,035 0.00576 40,000 40,035 0.00503 40,000 -0.09%(35)
Social Security 0.02406 150,000 150,038 0.02159 150,000 150,061 0.01887 150,000 -0.04%(61)
School Crossing Guard 0.00321 20,000 20,017 0.00288 20,000 20,017 0.00252 20,000 -0.09%(17)
Unemployment Insurance 0.00000 - - 0.00000 - - 0.00000 - 0.00%-
Revenue Recapture 0.00090 - 5,612 0.00060 - 4,170 0.00000 - -(4,170)
Subtotal City 0.57100 3,554,858$ 3,560,742$ 0.53771 3,732,876$ 3,737,342$ 0.50994 4,053,447$ 8.46%316,105
Library Operations 0.13146 934,994$ 819,781$ 0.13032 1,041,921$ 905,786$ 0.12373 983,517$ 8.58%77,731$
Library Bonds & Interest 0.13588 847,313 847,344 0.12471 866,750 866,794 0.10869 864,000 -0.32%(2,794)
Revenue Recapture 0.00043 - 2,681 0.00029 - 2,016 0.00000 - -(2,016)
Subtotal Library 0.26777 1,782,307$ 1,669,807$ 0.25532 1,908,671$ 1,774,596$ 0.23242 1,847,517$ 4.11%72,921
Total City (PTELL & Non-PTELL)0.83877 5,337,165$ 5,230,549$ 0.79303 5,641,547$ 5,511,938$ 0.74236 5,900,964$ 7.06%389,026$
less Bonds & Interest / Rev Recapture 0.13721 847,313 855,638 0.12560 866,750 872,980 0.10869 864,000 -1.03%(8,980)
P-TELL Totals 0.70156 4,489,852$ 4,374,911$ 0.66743 4,774,797$ 4,638,958$ 0.63367 5,036,964$ 8.58%398,006$
2023 Tax Levy - Estimated CPI and New Construction Increments
** (Based on original new construction EAV estimate of $26,204,611 as of August 11, 2023) **
(Limiting Rate Applied to City & Library)
86
2023 % Change over $ Change over
2021 Requested 2021 Extended 2022 Requested 2022 Extended Levy Request Prior Yr Ext.Prior Yr Ext.
City 2,220,087$ 2,225,932$ City 2,354,039$ 2,358,436$ City 2,653,447$ 12.51%295,011$
Library 934,994 822,463 Library 1,041,921 907,802 Library 983,517 8.34%75,715
Police Pension 1,334,771 1,334,811 Police Pension 1,378,837 1,378,905 Police Pension 1,400,000 1.53%21,095
City Debt Service - - City Debt Service --City Debt Service ---
Library Debt Service 847,313 847,344 Library Debt Service 866,750 866,794 Library Debt Service 864,000 -0.32%(2,794)
Total 5,337,165$ 5,230,549$ Total 5,641,547$ 5,511,938$ Total 5,900,964$ 7.06%389,026$
less B&I / Rev Recapture 847,313 855,638 less B&I / Rev Recapture 866,750 872,980 less B&I / Rev Recapture 864,000 -1.03%(8,980)
PTELL Subtotal 4,489,852$ 4,374,911$ PTELL Subtotal 4,774,797$ 4,638,958$ PTELL Subtotal 5,036,964$ 8.58%398,006$
City (excluding D/S & Rev Rec)3,554,858$3,555,130$City (excluding D/S & Rev Rec)3,732,876$3,733,172$ City (excluding D/S & Rev Rec)4,053,447$8.58%320,275$
Lib (excluding D/S & Rev Rec)934,994 819,781 Lib (excluding D/S & Rev Rec)1,041,921 905,786 Lib (excluding D/S & Rev Rec)983,517 8.58%77,731
2023 Tax Levy - Estimated CPI and New Construction Increments
(Limiting Rate Applied to City & Library)
87
2021 Rate
Setting EAV
% Change over
Prior Yr EAV
2022 Rate
Setting EAV
% Change over
Prior Yr EAV
2023
Estimated EAV
% Change over
Prior Yr EAV $ Change
Farm 3,524,082$ 4.88%Farm 3,936,704$ 11.71%Farm 4,163,860$ 5.77%227,156$
Residential 524,668,429 8.40%Residential 594,475,190 13.30%Residential 687,742,410 15.69%93,267,220
Commercial 79,815,145 0.21%Commercial 80,620,321 1.01%Commercial 86,335,951 7.09%5,715,630
Industrial 15,512,284 -0.48%Industrial 15,925,318 2.66%Industrial 16,557,914 3.97%632,596
State Railroad 77,628 2.33%State Railroad 90,328 16.36%State Railroad 90,328 0.00%-
Total 623,597,568$ 7.02%Total 695,047,861$ 11.46%Total 794,890,463$ 14.36%99,842,602$
2021 2021 2021 2022 2022 2022 2023 2023 % Change over $ Change over
Rate Levy Request Levy Extension Rate Levy Request Levy Extension Rate Levy Request Prior Yr Ext.Prior Yr Ext.
Corporate 0.15791 984,681$ 984,723$ 0.14168 984,723$ 984,744$ 0.12388 984,744$ 0.00%0$
Bonds & Interest 0.00000 - - 0.00000 - - 0.00000 - --
IMRF Pension 0.00000 - - 0.00000 - - 0.00000 - --
Police Protection 0.15963 995,406 995,449 0.16249 1,129,316 1,129,383 0.15625 1,242,044 9.98%112,661
Police Pension 0.21405 1,334,771 1,334,811 0.19839 1,378,837 1,378,905 0.17612 1,400,000 1.53%21,095
Audit 0.00482 30,000 30,057 0.00432 30,000 30,026 0.00377 30,000 -0.09%(26)
Liability Insurance 0.00642 40,000 40,035 0.00576 40,000 40,035 0.00503 40,000 -0.09%(35)
Social Security 0.02406 150,000 150,038 0.02159 150,000 150,061 0.01887 150,000 -0.04%(61)
School Crossing Guard 0.00321 20,000 20,017 0.00288 20,000 20,017 0.00252 20,000 -0.09%(17)
Unemployment Insurance 0.00000 - - 0.00000 - - 0.00000 - 0.00%-
Revenue Recapture 0.00090 - 5,612 0.00060 - 4,170 0.00000 - -(4,170)
Subtotal City 0.57100 3,554,858$ 3,560,742$ 0.53771 3,732,876$ 3,737,342$ 0.48646 3,866,788$ 3.46%129,446
Library Operations 0.13146 934,994$ 819,781$ 0.13032 1,041,921$ 905,786$ 0.11803 938,228$ 3.58%32,442$
Library Bonds & Interest 0.13588 847,313 847,344 0.12471 866,750 866,794 0.10869 864,000 -0.32%(2,794)
Revenue Recapture 0.00043 - 2,681 0.00029 - 2,016 0.00000 - -(2,016)
Subtotal Library 0.26777 1,782,307$ 1,669,807$ 0.25532 1,908,671$ 1,774,596$ 0.22673 1,802,228$ 1.56%27,632
Total City (PTELL & Non-PTELL)0.83877 5,337,165$ 5,230,549$ 0.79303 5,641,547$ 5,511,938$ 0.71318 5,669,016$ 2.85%157,078$
less Bonds & Interest / Rev Recapture 0.13721 847,313 855,638 0.12560 866,750 872,980 0.10869 864,000 -1.03%(8,980)
P-TELL Totals 0.70156 4,489,852$ 4,374,911$ 0.66743 4,774,797$ 4,638,958$ 0.60449 4,805,016$ 3.58%166,058$
2023 Tax Levy - Estimated New Construction Increment Only
** (Based on original new construction EAV estimate of $26,204,611 as of August 11, 2023) **
(Limiting Rate Applied to City & Library)
88
2023 % Change over $ Change over
2021 Requested 2021 Extended 2022 Requested 2022 Extended Levy Request Prior Yr Ext.Prior Yr Ext.
City 2,220,087$ 2,225,932$ City 2,354,039$ 2,358,436$ City 2,466,788$ 4.59%108,352$
Library 934,994 822,463 Library 1,041,921 907,802 Library 938,228 3.35%30,426
Police Pension 1,334,771 1,334,811 Police Pension 1,378,837 1,378,905 Police Pension 1,400,000 1.53%21,095
City Debt Service - - City Debt Service --City Debt Service ---
Library Debt Service 847,313 847,344 Library Debt Service 866,750 866,794 Library Debt Service 864,000 -0.32%(2,794)
Total 5,337,165$ 5,230,549$ Total 5,641,547$ 5,511,938$ Total 5,669,016$ 2.85%157,078$
less B&I / Rev Recapture 847,313 855,638 less B&I / Rev Recapture 866,750 872,980 less B&I / Rev Recapture 864,000 -1.03%(8,980)
PTELL Subtotal 4,489,852$ 4,374,911$ PTELL Subtotal 4,774,797$ 4,638,958$ PTELL Subtotal 4,805,016$ 3.58%166,058$
City (excluding D/S & Rev Rec)3,554,858$3,555,130$City (excluding D/S & Rev Rec)3,732,876$3,733,172$ City (excluding D/S & Rev Rec)3,866,788$3.58%133,616$
Lib (excluding D/S & Rev Rec)934,994 819,781 Lib (excluding D/S & Rev Rec)1,041,921 905,786 Lib (excluding D/S & Rev Rec)938,228 3.58%32,442
(Limiting Rate Applied to City & Library)
2023 Tax Levy - Estimated New Construction Increment Only
89
December
Vear CPI-U
1991 137.900
1992 141.900
1993 145.800
1994 149.700
1995 153.500
1996 158.960
1997 161.300
1998 163.900
1999 168.300
2000 174.000
2001 176.700
2002 180.900
2003 184.300
2004 190.300
2005 196.800
2006 201.800
2007 210.036
2008 210.228
2009 215.949
2010 219.179
2011 225.672
2012 229.601
2013 233.049
2014 234.812
2015 236.525
2016 241.432
2017 246.524
2018 251.233
2019 256.974
2020 260.474
2021 278.802
2022 296.797
Illinois Dept. of Revenue
History of CPl's Used for the PTELL
01/12/2023
% Change
From
Previous % Use for
December PTELL Comments levy Year --
2.9% 2.9% 1993
2.7% 2.7% (5 % for Cook) 1994
2.7% 2.7% 1995
2.5% 2.5% 1996
3.6% 3.6% 1997
1.5% 1.5% 1998
1.6% 1.6% 1999
2.7% 2.7% 2000
3.4% 3.4% 2001
1.6% 1.6% 2002
2.4% 2.4% 2003
1.9% 1.9% 2004
3.3% 3.3% 2005
3.4% 3.4% 2006
2.5% 2.5% 2007
4.08% 4.1% 2008
0.1% 0.1% 2009
2.7% 2.7% 2010
1.5% 1.5% 2011
3.0% 3.0% 2012
1.7% 1.7% 2013
1.5% 1.5% 2014
0.8% 0.8% 2015
0.7% 0.7% 2016
2.1% 2.1% 2017
2.1% 2.1% 2018
1.9% 1.9% 2019
2.3% 2.3% 2020
1.4% 1.4% 2021
7.0% 5.0% 2022
6.5% 5.0% 2023
Years Taxes
Paid
1994
1995
1996
1997
1998
1999
2000
2001
2002
2003
2004
2005
2006
2007
2008
2009
2010
2011
2012
2013
2014
2015
2016
2017
2018
2019
2020
2021
2022
2023
2024
CPI History (R-01/23) Printed by the authority of the State of Illinois – web only, 1 copy
90
91
PUBLIC NOTICE
By action of the Yorkville Public Library Board of Trustees, the Library will be closed for the
following holidays for the calendar year 2024.
Holiday Date Day Observed
New Year’s Eve Sun, December 31, 2023 Tue, Jan 2, 2024
New Year’s Day Mon, January 1, 2024 Mon, Jan 1, 2024
President’s Day Mon, February 19, 2024 Mon, Feb 19, 2024
Good Friday Fri, March 29, 2024 Fri, Mar 29, 2024 (Closing at 1 pm)
Memorial Day Mon, May 27, 2024 Mon, May 27, 2024
Independence Day Thurs, July 4, 2024 Thurs, Jul 4, 2024
Labor Day Mon, September 2, 2024 Mon, Sept 2, 2024
Veterans Day Mon, November 11, 2024 Mon, Nov 11, 2024
Thanksgiving Eve Wed, November 27, 2024 Wednesday, Nov. 27, 2024
(Closing at 5 pm)
Thanksgiving Day Thurs, November 28, 2024 Thurs, Nov 28, 2024
Christmas Eve Tue, December 24, 2024 Tue, Dec 24, 2024
Christmas Day Wed, December 25, 2024 Wed, Dec 25, 2024
New Year’s Eve Tue, December 31, 2024 Tue, Dec 31, 2024
New Year’s Day 2025 Wed, Jan 1, 2025 Wed, Jan 1, 2025
92
PUBLIC NOTICE
By action of the Yorkville Public Library Board of Trustees, the Library Board will
meet on the second Monday of each month at 7:00 p.m. at the Library located at
902 Game Farm Road during the 2024 calendar year.
January 8
February 12
March 11
April 8
May 13
June 10
July 8
August 12
September 9
October 14
November 11
December 9
93