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City Council Packet 2023 10-23-23 SpecialCo.y Q United City of Yorkville 1836EST. 651 Prairie Pointe Drive Yorkville, Illinois 60560 o ICI'; =a_Telephone: 630-553-4350 www.yorkville.il.us L< CE Nye• NOTICE I, Mayor John Purcell, call a Special City Council meeting on Monday, October 23, 2023 at 6:00 p.m., pursuant to the Open Meetings Act (5 ILCS 120/). The agenda for this meeting shall include the following: 1. Call to Order 2. Roll Call 3. Establishment of Quorum 4. Citizen Comments 5. Business a. Goal Setting Session 6. Adjournment th Dated this -) day of October, 2023. i 1 Mayor John Purcel AGENDA SPECIAL CITY COUNCIL MEETING Monday, October 23, 2023 6:00 p.m. East Conference Room #337 651 Prairie Pointe Drive, Yorkville, IL 1. Call to Order 2. Roll Call 3. Establishment of Quorum 4. Citizen Comments 5. Business a. Goal Setting Session 6. Adjournment United City of Yorkville 651 Prairie Pointe Drive Yorkville, Illinois 60560 Telephone: 630-553-4350 www.yorkville.il.us MINUTES OF THE SPECIAL MEETING OF THE CITY COUNCIL OF THE UNITED CITY OF YORKVILLE, KENDALL COUNTY, ILLINOIS, HELD IN THE CITY COUNCIL CONFERENCE ROOM, 800 GAME FARM ROAD ON SATURDAY, OCTOBER 19, 2019 Mayor Purcell called the meeting to order at 9:03 a.m. ROLL CALL City Clerk Pickering called the roll. Ward I Koch Present Transier Present Ward II Milschewski Present Plocher Present Ward III Funkhouser Present Frieders Present Ward IV Tarulis Present Peterson Present Also present: City Administrator Olson, City Clerk Pickering, Chief of Police Jensen, Public Works Director Dhuse, Community Development Director Barksdale-Noble, Finance Director Fredrickson, Director of Parks and Recreation Evans, Building Code Official Ratos, and EEI Engineer Sanderson. QUORUM A quorum was established. CITIZEN COMMENTS None. BUSINESS – Goal Setting Session City Administrator Olson said that the goal setting format would be similar to years prior. The elected officials will receive ten votes each to vote on items that they feel are important for the city to focus on. These weighted votes will determine the council’s priorities for the next fiscal year. Administrator Olson also mentioned that the packet included some early budget requests that he wanted to highlight such as an Enterprise Resource Planning (ERP) system to handle citywide functions such as accounting, budgeting, HR, payroll, permitting, citation tracking, etc., a sidewalk program and downtown projects. Goals from 2018 in order of priority were: 1) Staffing (Police and Others) 2) Municipal Building Needs and Planning 3) Road to Better Roads (RTBR) Funding 4) Southside Development 5) Downtown and Riverfront Planning 6) Water Planning 7) Metra Extension 8a) Manufacturing and Industrial 8b) School Safety (Exterior and Traffic) 10) Expand Economic Development Efforts 11a) Automation and Technology 11b) Grant Opportunities and Planning 13) Revenue Growth 14a) Quiet Zones 14b) Special Events Amplification 16) Public Relations and Outreach 17) Entrance Signage 18) Parks and Recreation Programming Building 19) Route 47 Crossings Administrator Olson asked the elected officials what they would like to consider for goals for next year. The following ideas were given: vehicles – leasing vs. buying, municipal building needs and planning, budget performance and planning, water planning, downtown and riverfront planning, Route 47 crossings, pedestrian traffic, automation and technology, Road to Better Roads program funding, shared-use trail maintenance, and parks and recreation capital projects. The Minutes of the Special Meeting of the City Council – October 19, 2019 – Page 2 of 2 Each elected official ranked the goals resulting in the following list of goals in order of priority: 1) Automation and Technology 2) Municipal Building Needs and Planning 3) Road to Better Roads (RTBR) Funding 4) Pedestrian Traffic 5) Water Planning 6a) Vehicles 6b) Budget Performance 8) Downtown and Riverfront Planning 9) Southside Development 10) Metra Extension 11) Manufacturing and Industrial 12) Staffing (Police and Others) 13) Parks and Recreation Capital 14) Route 47 Crossings 15) School Safety (Exterior and Traffic) 16) Revenue Growth 17) Expand Economic Development Efforts 18) Quiet Zones ADJOURNMENT Mayor Purcell adjourned the City Council meeting at 11:11 a.m. Minutes submitted by: Lisa Pickering, City Clerk, City of Yorkville, Illinois Number Goals Score 1 Automation & Technology 68 2 Municipal Building Needs and Planning 67 3 RTBR Funding 53 4 Pedestrian traffic 40 5 Water Planning 36 6 tie Vehicles 31 6 tie Budget Performance 31 8 Downtown and Riverfront Planning 23 9 Southside Development 21 10 Metra Extension 20 11 Manufacturing and Industrial 18 12 Staffing (Police and Others) 17 13 Parks and rec capital 16 14 Route 47 Crossings 14 15 School Safety (Exterior and Traffic) 13 16 Revenue Growth 11 17 Expand Economic Development Efforts 8 18 Quiet Zones 5 City Council Goals, post October 2019 meeting