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Public Works Packet 2023 10-17-23 AGENDA PUBLIC WORKS COMMITTEE MEETING Tuesday, October 17, 2023 6:00 p.m. East Conference Room #337 651 Prairie Pointe Drive, Yorkville, IL Citizen Comments: Minutes for Correction/Approval: September 19, 2023 New Business: 1. PW 2023-79 Capital Improvement Projects Update 2. PW 2023-80 Quarterly Bond and Letter of Credit Reduction Summary 3. PW 2023-81 North Central Tank Rehabilitation – Change Order No. 2 4. PW 2023-82 2024 Road to Better Roads – Design Engineering Agreement 5. PW 2023-83 Kylyns Ridge Subdivision Traffic Sign Analysis Old Business: Additional Business: United City of Yorkville 651 Prairie Pointe Drive Yorkville, Illinois 60560 Telephone: 630-553-4350 www.yorkville.il.us UNITED CITY OF YORKVILLE WORKSHEET PUBLIC WORKS COMMITTEE Tuesday, October 17, 2023 6:00 PM CITY HALL CONFERENCE ROOM --------------------------------------------------------------------------------------------------------------------------------------- CITIZEN COMMENTS: --------------------------------------------------------------------------------------------------------------------------------------- --------------------------------------------------------------------------------------------------------------------------------------- MINUTES FOR CORRECTION/APPROVAL: --------------------------------------------------------------------------------------------------------------------------------------- 1. September 19, 2023 □ Approved __________ □ As presented □ With corrections --------------------------------------------------------------------------------------------------------------------------------------- NEW BUSINESS: --------------------------------------------------------------------------------------------------------------------------------------- 1. PW 2023-79 Capital Improvement Projects Update □ Moved forward to CC __________ □ Approved by Committee __________ □ Bring back to Committee __________ □ Informational Item □ Notes ___________________________________________________________________________ _________________________________________________________________________________ _________________________________________________________________________________ --------------------------------------------------------------------------------------------------------------------------------------- 2. PW 2023-80 Quarterly Bond and Letter of Credit Reduction Summary □ Moved forward to CC __________ □ Approved by Committee __________ □ Bring back to Committee __________ □ Informational Item □ Notes ___________________________________________________________________________ _________________________________________________________________________________ _________________________________________________________________________________ --------------------------------------------------------------------------------------------------------------------------------------- 3. PW 2023-81 North Central Tank Rehabilitation – Change Order No. 2 □ Moved forward to CC __________ □ Approved by Committee __________ □ Bring back to Committee __________ □ Informational Item □ Notes ___________________________________________________________________________ _________________________________________________________________________________ _________________________________________________________________________________ --------------------------------------------------------------------------------------------------------------------------------------- 4. PW 2023-82 2024 Road to Better Roads – Design Engineering Agreement □ Moved forward to CC __________ □ Approved by Committee __________ □ Bring back to Committee __________ □ Informational Item □ Notes ___________________________________________________________________________ _________________________________________________________________________________ _________________________________________________________________________________ --------------------------------------------------------------------------------------------------------------------------------------- 5. PW 2023-83 Kylyns Ridge Subdivision Traffic Sign Analysis □ Moved forward to CC __________ □ Approved by Committee __________ □ Bring back to Committee __________ □ Informational Item □ Notes ___________________________________________________________________________ _________________________________________________________________________________ _________________________________________________________________________________ --------------------------------------------------------------------------------------------------------------------------------------- ADDITIONAL BUSINESS: --------------------------------------------------------------------------------------------------------------------------------------- Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Community Development Purchasing Police Public Works Parks and Recreation Agenda Item Number Minutes Tracking Number Minutes of the Public Works Committee – September 19, 2023 Public Works Committee – October 17, 2023 Majority Committee Approval Minute Taker Name Department DRAFT Page 1 of 2 UNITED CITY OF YORKVILLE PUBLIC WORKS COMMITTEE Tuesday, September 19, 2023, 6:00pm Yorkville City Hall, East Conference Room #337 651 Prairie Pointe Drive, Yorkville, IL IN ATTENDANCE: Committee Members Chairman Ken Koch Alderman Craig Soling Alderman Matt Marek (electronically) Alderman Rusty Corneils (electronically) Other City Officials City Administrator Bart Olson (electronically) Assistant City Administrator Erin Willrett (electronically) Public Works Director Eric Dhuse Engineer Brad Sanderson, EEI Alderman Chris Funkhouser (electronically) Other Guests: None The meeting was called to order at 6:01pm by Chairman Ken Koch. Citizen Comments: None Previous Meeting Minutes: August 15, 2023 The minutes were approved as presented. New Business: 1. PW 2023-72 Briarwood Subdivision Traffic Sign Analysis Mr. Sanderson said Engineering looked at 3 different intersections as requested. Cornerstone Dr./Wood Sage Ave. and Wood Sage Ave./Garden St. do not have signs. They both have low traffic per day with no accident history, so no signage is recommended. Greenbriar Rd./Cornerstone Dr. already has a stop sign and no changes are recommended. Alderman Koch asked about the yield sign there. Mr. Dhuse said it was put there last year at the request of the school. It will be removed now since no complaints were made since the parking lot went in and due to the no parking signs on Garden St. Mr. Koch said the parking has been eliminated on the north side of Garden and it has improved the situation. 2. PW 2023-73 Road to Better Roads 2023 Update Mr. Olson said there are 3 possible scenarios and staff is asking the committee and Council to adopt a 5-year schedule at the existing $1.5 million budget and revisit it after the yearly audit comes back. If more money is available, the schedule can be accelerated. Mr. Sanderson added they try to bring forth a a plan in September so the design process can begin for a January/February bid letting. The 2024 recommendation includes streets in Country Hills plus the area described in item #1 above and streets from the watermain project, many in the older part of town. Additional paving would be required if watermain pipes are placed down the middle of the streets. For the additional years in the plan, the first option is to continue with the $1.6 to $1.7 funding and the second option is to start a higher commitment in 2025. Option 2 elevates the funding to $3.5 million to $4 million for the subsequent 4 years. This would complete most of the streets in the 5-year schedule. The exact amounts will be determined after the audit reports come back and an engineering agreement will be brought to the October meeting. Mr. Olson said Public Works can make a recommendation at the November meeting. He said a revenue increase will likely be needed. Mr. Soling asked about the Colton St. sidewalks delayed from last year--those will be done in this program. He also asked about Georgeanna and Pleasure--the city will work with the township to repave. Patching should start this week and a new surface will be put on next year. This moves forward to the Council to consider. Page 2 of 2 3. PW 2023-74 East Van Emmon STP – Design Engineering Agreement A similar project was done a couple years ago, where the city is on a Grant “B” list for road repaving and is moved up as projects are completed, said Mr. Olson. To participate in the grant project, design engineering work is needed ahead of time and the city cannot accept a grant unless this is done. This design work and preliminary services contract with EEI is about $51,000. Alderman Corneils asked when the grant is anticipated and how long the engineering is good. Mr. Olson said it's planned for 2025/2026 construction and the engineering would still be valid with minor changes if needed. This moves forward to the City Council regular agenda for September 26th. 4. PW 2023-75 Water Audits and Non-Revenue Reduction – Design Engineering Agreement Mr. Olson said this will need to be done each year for the Lake Michigan permit to determine the water reduction loss and make recommendations if over 10%. The first year will require more work determining plans for reduction. The estimated cost for the first year contract is about $40,000; they will do the calculations for the report process and track how close the loss is to the 10%. This could affect the watermain projects each year. This needs City Council approval and it will move forward to the regular agenda. 5. PW 2023-76 Sanitary Sewer Lining – Contract Award Bids were taken at the end of August for sewer lining and several were received. All bids were below estimate and Mr. Sanderson recommended the bid award go to the low bidder, Innovative Underground from Yorkville, at a cost of $264,460. This moves to the City Council regular agenda. 6. 2023-77 Riverwalk Route 47 Crossing – Preliminary Engineering Agreement Mr. Olson said there is a design engineering agreement with EEI for about $29,700. It is for a possible pedestrian overpass over Rt. 47 or for a crossing under the bridge. When the Rt. 47 expansion was done, the crosswalk markings at Rt. 47 and Hydraulic were not added in hopes that pedestrians would not cross there and use the Van Emmon/Rt. 47 crossing instead, which people are not doing. A number of these projects will be proposed in the next years so that the city is ready for grants when they are available, said Mr. Olson. This requires City Council approval. Alderman Funkhouser asked if this topic could be discussed if a goal-setting meeting is set. This moves to the City Council regular agenda. 7. PW 2023-78 Dump Truck Price Increase Mr. Dhuse said this F550 truck was ordered in May. Ford decided to stop making 2023's and start making the 2024's and with that came an increase of $3,870 for a total cost of $124,984. Alderman Corneils asked if this will delay the receiving date. Mr. Dhuse said it will definitely delay it and there is no date as to when they will start the manufacturing. There is a possibility of another increase. Mr. Dhuse said the city could see other price increases and especially if the strike continues. He recommended moving ahead with this purchase to hold the place in line. He has already looked for this product on lots with no success. This moves to the regular agenda for City Council. Old Business: None Additional Business: Mr. Koch asked that the dead tree be removed in the entrance to Sunflower, in the Greenbriar right-of-way. Mr. Dhuse said they will take care of it. Mr. Soling received texts and calls about traffic backing up from Parkview School to Rt. 47. Mr. Dhuse said there are no buses for the school, just parental drop-offs and he will talk with the Chief of Police about a possible staggered start time. Alderman Koch said the problem is exacerbated by school buses not moving into the left turn lane and Mr. Dhuse added that his staff is unable to exit Tower Lane. There was no further business and the meeting adjourned at 6:35pm. Minutes respectfully transcribed by Marlys Young, Minute Taker Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Community Development Purchasing Police Public Works Parks and Recreation Agenda Item Number New Business #1 Tracking Number PW 2023-79 Capital Project Update Public Works Committee – October 17, 2023 None Informational A status update on projects will be given. Brad Sanderson Engineering Name Department The purpose of this memo is to update the Public Works Committee as to the status of the several projects. A summary on the status of the projects is provided below: Construction Projects 2023 RTBR Program The work is substantially complete. North Central EWST Rehabilitation The contractor is actively working on the project. Estimated completion of the project is mid-November. 2023 Water Main Replacement Program – Contract A The project is approximately 95% complete. The contractor is working on restoration items. 2023 Water Main Replacement Program – Contract B The project is approximately 70% complete. The completion date for the project is November 17th. 2023 Sanitary Sewer Lining A preconstruction meeting was held on October 10th. The completion date for the project is December 22nd. Planning/Design Projects Downtown Riverwalk Feasibility Study Design engineering has commenced. WIFIA Loan Application Work has begun on the application. Kennedy / Freedom Place Intersection Improvements Design engineering is complete. We are working on land acquisition with the City Attorney. The letting for the project has been pushed to the winter. Construction will occur in 2024. Well 10 and Raw Water Main Design engineering has commenced. We are anticipating a fall/winter letting for the well and a spring 2024 letting for the raw water main. 2024 Water Main Improvements – Contract A Design engineering has commenced. Memorandum To: Bart Olson, City Administrator From: Brad Sanderson, EEI CC: Eric Dhuse, Director of Public Works Krysti Barksdale-Noble, Community Dev. Dir. Jori Behland, City Clerk Date: September 30, 2023 Subject: Capital Improvement Projects Update 2024 Water Main Improvements – Contract B Design engineering has commenced. Well No. 7 Generator Design engineering has commenced. Eldamain Water Main Loop Design engineering has commenced. Corneils Sanitary Sewer Design engineering has commenced. Southern Sanitary Sewer Connection Design engineering has commenced. Van Emmon Street STP Design engineering has commenced. Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Community Development Purchasing Police Public Works Parks and Recreation Agenda Item Number New Business #2 Tracking Number PW 2023-80 Bond/LOC Reduction Summary Through September 30, 2023 Public Works Committee – October 17, 2023 None Informational Brad Sanderson Engineering Name Department Please see the attached reduction summary through September 30, 2023. If you have any questions, please let me know. Memorandum To: Bart Olson, City Administrator From: Brad Sanderson, EEI CC: Eric Dhuse, Director of Public Works Krysti Barksdale-Noble, Community Dev. Dir. Jori Behland, City Clerk Date: September 30, 2023 Subject: 2023 Bond/LOC Reduction Summary 30-Sep-23 2023 Bond and Letter of Credit Reduction Report Date Development/Project Engineer Concurrence City Administrator Concurrence Mayor Concurrence Reduction Final Release Reduction Value Remaining Balance 2/20/2023 Windett Ridge - Unit 2 X X X 284,534.28$ 862,655.46$ 3/14/2023 Rt 126/Ashley Road X X X 429,138.16$ 161,733.72$ 3/14/2023 Ashley Road X X X 120,766.48$ 48,401.17$ 5/30/2023 Grande Reserve - Unit 13 X X X 87,600.00$ -$ 5/30/2023 Grande Reserve - Unit 14 X X X 125,600.00$ -$ 5/30/2023 Grande Reserve - Unit 23 X X X 520,410.95$ -$ 5/30/2023 Heartland Meadows X X X 121,666.60$ 133,399.30$ 6/12/2023 Timber Ridge Estates X X X 223,317.15$ 2,002,181.85$ 9/7/2023 Windett Ridge - Unit 2 X X 452,120.00$ 410,535.46$ Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Community Development Purchasing Police Public Works Parks and Recreation Agenda Item Number New Business #3 Tracking Number PW 2023-81 North Central Tank Rehabilitation Public Works Committee – October 17, 2023 CC – 02/22/22 Bid awarded and Construction Engineering Agreement approved through consent agenda PW 2022-09 & PW 2022-10 Majority Consideration of Approval Consideration of Change Order No. 2 Brad Sanderson Engineering Name Department The purpose of this memo is to present Change Order No. 2 for the above referenced project. A Change Order, as defined by in the General Conditions of the Contract Documents, is a written order to the Contractor authorizing an addition, deletion or revision in the work within the general scope of the Contract Documents, or authorizing an adjustment in the Contract Price or Contract Time. Background: The United City of Yorkville and Jetco, ltd. entered into an agreement for a contract value of $630,750 for the above referenced project. The current contract completion date is June 1, 2023. Questions Presented: Should the City approve Change Order No. 2 which would change the completion date to November 30, 2023 and increase the contract value by $23,820? Discussion: The contractor was delayed in mobilization for this project due to unexpected delays in the City’s Well 7 rehabilitation project and the inability to take the tank out of service at the same time as the well. By the time the well project was completed the tank would have been taken out of service in the peak of the heat of summer, so after discussion with Public Works, it was decided to delay the project start until September 2023. There is no change in cost for the delay. Additionally, T-Mobile has requested that the City allow modifications to be made to the hardware and mounts welded to the tank allowing the installation of cell equipment to better serve the area. It was determined that the work would be done as a part of the tank rehabilitation rather than risk having to touch up any paint damaged if the modifications were made at a later time. T-Mobile will be reimbursing the City for the full cost of all welding upgrades for the cell equipment ($23,820). Please see the proposed welding upgrades below: Memorandum To: Bart Olson, City Administrator From: Brad Sanderson, EEI CC: Eric Dhuse, Director of Public Works Rob Fredrickson, Finance Director Jori Behland, City Clerk Date: October 9, 2023 Subject: North Central Tank Rehabilitation T-MOBILE IMPROVEMENTS ITEM NO. DESCRIPTION TOTAL 1 1 EACH; J-HOOK BRACKET $ 990.00 2 3 EACH; ROOF COAX MOUNTS $ 2,230.00 3 ANTENNA MOUNTING BRACKETS, U-BOLTS, AND POSTS; 9 LOCATIONS $ 5,790.00 4 COAX BRACKETS MOUNTED TO RAILING; 18 LOCATIONS $ 6,820.00 5 BASE CONE PENETRATIONS $ 7,990.00 TOTAL $ 23,820.00 We are recommending approval of the change order. Action Required: Consideration of approval of Change Order No. 2. CHANGE ORDER Order No. 2 Date: October 9, 2023 Agreement Date: February 24, 2022 NAME OF PROJECT: North Central Tank Rehabilitation OWNER: United City of Yorkville CONTRACTOR: Jetco, Ltd. The following changes are hereby made to the CONTRACT DOCUMENTS: Change of CONTRACT PRICE: Original CONTRACT PRICE: $630,750 Current CONTRACT PRICE adjusted by previous CHANGE ORDER(S): $630,750 The CONTRACT PRICE due to this CHANGE ORDER will be increased by: $23,820 The new CONTRACT PRICE including this CHANGE ORDER will be: $654,570 Change to CONTRACT TIME: The date for completion of all work will be November 30, 2023 Justification TIME - The contractor’s mobilization was delayed due to unexpected challenges with a separate well rehabilitation project. Additionally, after a discussion with Public Works, it was decided to postpone the project until fall to avoid the unnecessary risk of taking the storage tank out of service during peak summer heat. PRICE – T-Mobile has requested that the City allow modifications be made to the hardware and mounts allowing the installation of cell equipment to better serve the area. It was determined that the work would be done as a part of the tank rehabilitation rather than have to touch up any paint damaged if the modifications were made at a later time. T-Mobile will be reimbursing the City for the full cost of all welding upgrades for the cell equipment ($23,820) Approvals Required Requested by: United City of Yorkville Recommended by: Engineering Enterprises, Inc. Accepted by: Jetco. Ltd. Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Community Development Purchasing Police Public Works Parks and Recreation Agenda Item Number New Business #4 Tracking Number PW 2023-82 2024 Road to Better Roads Program – Design Engineering Agreement Public Works Committee – October 17, 2023 Majority Approval Please see the attached memo. Bart Olson Administration Name Department Summary Consideration of a design engineering agreement with EEI for the City’s 2024 Road to Better Roads program. Background This item was last discussed during the September 26th City Council meeting. At that meeting, the City Council reviewed different options for multi-year Road to Better Roads program and adopted a base level program funded at ~$1.5m annually. Since that meeting, EEI has submitted a design engineering agreement to complete this work in anticipation of a Spring 2024 bid. As stated in the Sept 26th City Council meeting, we anticipate having an opportunity to increase the annual Road to Better Roads budget after the FY 23 audit presentation at the October 24th City Council meeting; if we increase the annual budget and project scope, we would anticipate that this design engineering contract would also have to be increased. The agreement submitted by EEI covers design engineering services only. The total cost of the contract is fixed fee amount of $84,990. This agreement’s cost is included in the FY 24 budget. Recommendation Staff recommends approval of the design engineering agreement with EEI for the City’s 2024 Road to Better Roads program. Memorandum To: City Council From: Bart Olson, City Administrator CC: Date: October 12, 2023 Subject: 2024 Road to Better Roads – design engineering UNITED CITY OF YORKVILLE 2024 ROAD TO BETTER ROADS PROGRAM PAGE 1 2024 Road to Better Roads Program United City of Yorkville Professional Services Agreement – Design Engineering THIS AGREEMENT, by and between the United City of Yorkville, hereinafter referred to as the "City" or “OWNER” and Engineering Enterprises, Inc. hereinafter referred to as the "Contractor" or “ENGINEER” agrees as follows: A. Services: ENGINEER agrees to furnish to the City the following services: The ENGINEER shall provide any and all necessary engineering services to the City as indicated on the Scope of Services (Attachment B). Design Engineering for all roadways indicated on Attachment E will be provided. Construction Engineering services are not include and would be provided in a separate agreement. Engineering will be in accordance with all City and Illinois Department of Transportation requirements. B. Term: Services will be provided beginning on the date of execution of this agreement and continuing, until terminated by either party upon 7 days written notice to the non-terminating party or upon completion of the Services. Upon termination the ENGINEER shall be compensated for all work performed for the City prior to termination. C. Compensation and maximum amounts due to ENGINEER: ENGINEER shall receive as compensation for all work and services to be performed herein, an amount based on the Estimated Level of Effort and Associated Cost included in Attachment C. Design Engineering will be paid for as a Fixed Fee (FF) in the amount of $84,990, of which direct expenses are estimated at $6,250. The hourly rates for this project are shown in the attached 2023 Standard Schedule of Charges (Attachment F). All payments will be made according to the Illinois State Prompt Payment Act and not less than once every thirty days. D. Changes in Rates of Compensation: In the event that this contract is designated in Section B hereof as an Ongoing Contract, ENGINEER, on or before February 1st of any given year, shall provide written notice of any change in the rates specified in Section C hereof (or on any UNITED CITY OF YORKVILLE 2024 ROAD TO BETTER ROADS PROGRAM PAGE 2 attachments hereto) and said changes shall only be effective on and after May 1st of that same year. E. Ownership of Records and Documents: ENGINEER agrees that all books and records and other recorded information developed specifically in connection with this agreement shall remain the property of the City. ENGINEER agrees to keep such information confidential and not to disclose or disseminate the information to third parties without the consent of the City. This confidentiality shall not apply to material or information, which would otherwise be subject to public disclosure through the freedom of information act or if already previously disclosed by a third party. Upon termination of this agreement, ENGINEER agrees to return all such materials to the City. The City agrees not to modify any original documents produced by ENGINEER without contractors consent. Modifications of any signed duplicate original document not authorized by ENGINEER will be at OWNER’s sole risk and without legal liability to the ENGINEER. Use of any incomplete, unsigned document will, likewise, be at the OWNER’s sole risk and without legal liability to the ENGINEER. F. Governing Law: This contract shall be governed and construed in accordance with the laws of the State of Illinois. Venue shall be in Kendall County, Illinois. G. Independent Contractor: ENGINEER shall have sole control over the manner and means of providing the work and services performed under this agreement. The City’s relationship to the ENGINEER under this agreement shall be that of an independent contractor. ENGINEER will not be considered an employee to the City for any purpose. H. Certifications: Employment Status: The Contractor certifies that if any of its personnel are an employee of the State of Illinois, they have permission from their employer to perform the service. Anti-Bribery: The Contractor certifies it is not barred under 30 Illinois Compiled Statutes 500/50-5(a) - (d) from contracting as a result of a conviction for or admission of bribery or attempted bribery of an officer or employee of the State of Illinois or any other state. UNITED CITY OF YORKVILLE 2024 ROAD TO BETTER ROADS PROGRAM PAGE 3 Loan Default: If the Contractor is an individual, the Contractor certifies that he/she is not in default for a period of six months or more in an amount of $600 or more on the repayment of any educational loan guaranteed by the Illinois State Scholarship Commission made by an Illinois institution of higher education or any other loan made from public funds for the purpose of financing higher education (5 ILCS 385/3). Felony Certification: The Contractor certifies that it is not barred pursuant to 30 Illinois Compiled Statutes 500/50-10 from conducting business with the State of Illinois or any agency as a result of being convicted of a felony. Barred from Contracting: The Contractor certifies that it has not been barred from contracting as a result of a conviction for bid-rigging or bid rotating under 720 Illinois Compiled Statutes 5/33E or similar law of another state. Drug Free Workplace: The Contractor certifies that it is in compliance with the Drug Free Workplace Act (30 Illinois Compiled Statutes 580) as of the effective date of this contract. The Drug Free Workplace Act requires, in part, that Contractors, with 25 or more employees certify and agree to take steps to ensure a drug free workplace by informing employees of the dangers of drug abuse, of the availability of any treatment or assistance program, of prohibited activities and of sanctions that will be imposed for violations; and that individuals with contracts certify that they will not engage in the manufacture, distribution, dispensation, possession, or use of a controlled substance in the performance of the contract. Non-Discrimination, Certification, and Equal Employment Opportunity: The Contractor agrees to comply with applicable provisions of the Illinois Human Rights Act (775 Illinois Compiled Statutes 5), the U.S. Civil Rights Act, the Americans with Disabilities Act, Section 504 of the U.S. Rehabilitation Act and the rules applicable to each. The equal opportunity clause of Section 750.10 of the Illinois Department of Human Rights Rules is specifically incorporated herein. The Contractor shall comply with Executive Order 11246, entitled Equal Employment Opportunity, as amended by Executive Order 11375, and as supplemented by U.S. Department of Labor regulations (41 C.F.R. Chapter 60). The Contractor agrees to incorporate this clause into all subcontracts under this Contract. International Boycott: The Contractor certifies that neither it nor any substantially owned affiliated company is participating or shall participate in an international boycott in violation of the provisions of the U.S. Export Administration Act of 1979 or the regulations of the U.S. Department of Commerce promulgated under that Act (30 ILCS 582). UNITED CITY OF YORKVILLE 2024 ROAD TO BETTER ROADS PROGRAM PAGE 4 Record Retention and Audits: If 30 Illinois Compiled Statutes 500/20-65 requires the Contractor (and any subcontractors) to maintain, for a period of 3 years after the later of the date of completion of this Contract or the date of final payment under the Contract, all books and records relating to the performance of the Contract and necessary to support amounts charged to the City under the Contract. The Contract and all books and records related to the Contract shall be available for review and audit by the City and the Illinois Auditor General. If this Contract is funded from contract/grant funds provided by the U.S. Government, the Contract, books, and records shall be available for review and audit by the Comptroller General of the U.S. and/or the Inspector General of the federal sponsoring agency. The Contractor agrees to cooperate fully with any audit and to provide full access to all relevant materials. United States Resident Certification: (This certification must be included in all contracts involving personal services by non-resident aliens and foreign entities in accordance with requirements imposed by the Internal Revenue Services for withholding and reporting federal income taxes.) The Contractor certifies that he/she is a: x United States Citizen ___ Resident Alien ___ Non-Resident Alien The Internal Revenue Service requires that taxes be withheld on payments made to non resident aliens for the performance of personal services at the rate of 30%. Tax Payer Certification : Under penalties of perjury, the Contractor certifies that its Federal Tax Payer Identification Number or Social Security Number is (provided separately) and is doing business as a (check one): ___ Individual ___ Real Estate Agent ___ Sole Proprietorship ___ Government Entity ___ Partnership ___ Tax Exempt Organization (IRC 501(a) only) x Corporation ___ Not for Profit Corporation ___ Trust or Estate ___ Medical and Health Care Services Provider Corp. I. Indemnification: ENGINEER shall indemnify and hold harmless the City and City’s agents, servants, and employees against all loss, damage, and expense which it may sustain or for which it will become liable on account of injury to or death of persons, or on account of damage to or destruction of property resulting from the performance of work under this agreement by ENGINEER or its Subcontractors, or due to or arising in any manner from the wrongful act or negligence of ENGINEER or its Subcontractors of any employee of any of them. In the event that the either party shall bring any suit, cause of action or counterclaim against the other party, the non-prevailing party shall pay to the prevailing party the cost and expenses incurred to answer and/or defend such action, including UNITED CITY OF YORKVILLE 2024 ROAD TO BETTER ROADS PROGRAM PAGE 5 reasonable attorney fees and court costs. In no event shall the either party indemnify any other party for the consequences of that party’s negligence, including failure to follow the ENGINEER’s recommendations. J. Insurance: The ENGINEER agrees that it has either attached a copy of all required insurance certificates or that said insurance is not required due to the nature and extent of the types of services rendered hereunder. (Not applicable as having been previously supplied) K. Additional Terms or Modification: The terms of this agreement shall be further modified as provided on the attachments. Except for those terms included on the attachments, no additional terms are included as a part of this agreement. All prior understandings and agreements between the parties are merged into this agreement, and this agreement may not be modified orally or in any manner other than by an agreement in writing signed by both parties. In the event that any provisions of this agreement shall be held to be invalid or unenforceable, the remaining provisions shall be valid and binding on the parties. The list of exhibits is as follows: Attachment A: Standard Terms and Conditions Attachment B: Scope of Services Attachment C: Estimate of Level of Effort and Associated Cost Attachment D: Estimated Schedule Attachment E: Location Map Attachment F: 2023 Standard Schedule of Charges UNITED CITY OF YORKVILLE 2024 ROAD TO BETTER ROADS PROGRAM PAGE 6 L. Notices: All notices required to be given under the terms of this agreement shall be given mail, addressed to the parties as follows: For the City: For the ENGINEER: City Administrator and City Clerk Engineering Enterprises, Inc. United City of Yorkville 52 Wheeler Road 800 Game Farm Road Sugar Grove Illinois 60554 Yorkville, IL 60560 Either of the parties may designate in writing from time to time substitute addresses or persons in connection with required notices. Agreed to this _____day of __________________, 2023. United City of Yorkville: Engineering Enterprises, Inc.: ___________________________ __________________________ John Purcell Brad Sanderson, PE Mayor Chief Operating Officer / President ___________________________ __________________________ Jori Behland Angie Smith City Clerk Executive Assistant ENGINEERING ENTERPRISES, INC. ATTACHMENT A - OCTOBER 2023 PAGE 1 STANDARD TERMS AND CONDITIONS Agreement: These Standard Terms and Conditions, together with the Professional Services Agreement, constitute the entire integrated agreement between the OWNER and Engineering Enterprises, Inc. (EEI) (hereinafter “Agreement”), and take precedence over any other provisions between the Parties. These terms may be amended, but only if both parties consent in writing. Standard of Care: In providing services under this Agreement, the ENGINEER will endeavor to perform in a matter consistent with that degree of care and skill ordinarily exercised by members of the same profession currently practicing under same circumstances in the same locality. ENGINEER makes no other warranties, express or implied, written or oral under this Agreement or otherwise, in connection with ENGINEER’S service. Construction Engineering and Inspection: The ENGINEER shall not supervise, direct, control, or have authority over any contractor work, nor have authority over or be responsible for the means, methods, techniques sequences, or procedures of construction selected or used by any contractor, or the safety precautions and programs incident thereto, for security or safety of the site, nor for any failure of a contractor to comply with laws and regulations applicable to such contractor’s furnishing and performing of its work. The ENGINEER neither guarantees the performance of any contractor nor assumes responsibility for contractor’s failure to furnish and perform the work in accordance with the contract documents. The ENGINEER is not responsible for the acts or omissions of any contractor, subcontractor, or supplies, or any of their agents or employees or any other person at the site or otherwise furnishing or performing any work. Shop drawing and submittal review by the ENGINEER shall apply to only the items in the submissions and only for the purpose of assessing if upon installation or incorporation in the project work they are generally consistent with the construction documents.  OWNER agrees that the contractor is solely responsible for the submissions and for compliance with the construction documents.  OWNER further agrees that the ENGINEER’S review and action in relation to these submissions shall not constitute the provision of means, methods, techniques, sequencing or procedures of construction or extend or safety programs or precautions.  The ENGINEER’S consideration of a component does not constitute acceptance of the assembled items. The ENGINEER’S site observation during construction shall be at the times agreed upon in the Project Scope.  Through standard, reasonable means the ENGINEER will become generally familiar with observable completed work.  If the ENGINEER observes completed work that is inconsistent with the construction documents, that information shall be communicated to the contractor and OWNER for them to address. Opinion of Probable Construction Costs: ENGINEER’S opinion of probable construction costs represents ENGINEER’S best and reasonable judgment as a professional engineer. OWNER acknowledges that ENGINEER has no control over construction costs of contractor’s methods of determining pricing, or over competitive bidding by contractors, or of market conditions or changes thereto. ENGINEER cannot and does not guarantee that proposals, bids or actual construction costs will not vary from ENGINEER’S opinion of probable construction costs. Copies of Documents & Electronic Compatibility: Copies of Documents that may be relied upon by OWNER are limited to the printed copies (also known as hard copies) that are signed or sealed by the ENGINEER. Files in electronic media format of text, data, graphics, or of other types that are furnished by ENGINEER to OWNER are only for convenience of OWNER. Any conclusion or information obtained or derived from such electronic files will be at the user's sole risk. When transferring documents in electronic media format, ENGINEER makes no representations as to long term compatibility, usability, or readability of documents resulting from the use of software application packages, operating systems, or computer hardware differing from those used by ENGINEER at the beginning of the project. Changed Conditions: If, during the term of this Agreement, circumstances or conditions that were not originally contemplated by or known to the ENGINEER are revealed, to the extent that they affect the scope of services, compensation, schedule, allocation of risks, or other material terms of this Agreement, the ENGINEER may call for renegotiation of appropriate portions of this Agreement. The ENGINEER shall notify the OWNER of the changed conditions necessitating renegotiation, and the ENGINEER and the OWNER shall promptly and in good faith enter into renegotiation of this Agreement to address the changed conditions. If terms cannot be agreed to, the parties agree that either party has the absolute right to terminate this Agreement, in accordance with the termination provision hereof. Hazardous Conditions: OWNER represents to ENGINEER that to the best of its knowledge no Hazardous Conditions (environmental or otherwise) exist on the project site. If a Hazardous Condition is encountered or alleged, ENGINEER shall have the obligation to notify OWNER and, to the extent of applicable Laws and Regulations, appropriate governmental officials. It is acknowledged by both parties that ENGINEER's scope of services does not include any services related to a Hazardous Condition. In the event ENGINEER or any other party encounters a Hazardous Condition, ENGINEER may, at its option and without liability for consequential or any other damages, suspend performance of services on the portion of the project affected thereby until OWNER: (i) retains appropriate specialist consultant(s) or contractor(s) to identify and, as appropriate, abate, remediate, or remove the Hazardous Condition; and (ii) warrants that the project site is in full compliance with applicable Laws and Regulations. Consequential Damages: Notwithstanding any other provision of this Agreement, and to the fullest extent permitted by law, neither the OWNER nor the ENGINEER, their respective officers, directors, partners, employees, contractors, or subcontractors shall be liable to the other or shall make any claim for any incidental, indirect, or consequential damages arising out of or connected in any way to the Project or to this Agreement. This mutual waiver of consequential damages shall include, but is not limited to, loss of use, loss of ENGINEERING ENTERPRISES, INC. ATTACHMENT A - OCTOBER 2023 PAGE 2 profit, loss of business, loss of income, loss of reputation, or any other consequential damages that either party may have incurred from any cause of action including negligence, strict liability, breach of contract, and breach of strict or implied warranty. Both the OWNER and the ENGINEER shall require similar waivers of consequential damages protecting all the entities or persons named herein in all contracts and subcontracts with others involved in this project. Termination: This Agreement may be terminated for convenience, without cause, upon fourteen (14) days written notice of either party. In the event of termination, the ENGINEER shall prepare a final invoice and be due compensation as set forth in the Professional Services Agreement for all costs incurred through the date of termination. Either party may terminate this Agreement for cause upon giving the other party not less than seven (7) calendar days’ written notice for the following reasons: (a) Substantial failure by the other party to comply with or perform in accordance with the terms of the Agreement and through no fault of the terminating party; (b) Assignment of the Agreement or transfer of the project without the prior written consent of the other party; (c) Suspension of the project or the ENGINEER’S services by the OWNER for a period of greater than ninety (90) calendar days, consecutive or in the aggregate. (d) Material changes in the conditions under which this Agreement was entered into, the scope of services or the nature of the project, and the failure of the parties to reach agreement on the compensation and schedule adjustments necessitated by such changes. Payment of Invoices: Invoices are due and payable within 30 days of receipt unless otherwise agreed to in writing. Third Party Beneficiaries: Nothing contained in this Agreement shall create a contractual relationship with or a cause of action in favor of a third party against either the OWNER or the ENGINEER. The ENGINEER’S services under this Agreement are being performed solely and exclusively for the OWNER’S benefit, and no other party or entity shall have any claim against the ENGINEER because of this Agreement or the performance or nonperformance of services hereunder. The OWNER and ENGINEER agree to require a similar provision in all contracts with contractors, subcontractors, vendors and other entities involved in this Project to carry out the intent of this provision. Force Majeure: Each Party shall be excused from the performance of its obligations under this Agreement to the extent that such performance is prevented by force majeure (defined below) and the nonperforming party promptly provides notice of such prevention to the other party. Such excuse shall be continued so long as the condition constituting force majeure continues. The party affected by such force majeure also shall notify the other party of the anticipated duration of such force majeure, any actions being taken to avoid or minimize its effect after such occurrence, and shall take reasonable efforts to remove the condition constituting such force majeure. For purposes of this Agreement, “force majeure” shall include conditions beyond the control of the parties, including an act of God, acts of terrorism, voluntary or involuntary compliance with any regulation, law or order of any government, war, acts of war (whether war be declared or not), labor strike or lock-out, civil commotion, epidemic, failure or default of public utilities or common carriers, destruction of production facilities or materials by fire, earthquake, storm or like catastrophe. The payment of invoices due and owing hereunder shall in no event be delayed by the payer because of a force majeure affecting the payer. Additional Terms or Modification: All prior understandings and agreements between the parties are merged into this Agreement, and this Agreement may not be modified orally or in any manner other than by an Agreement in writing signed by both parties. In the event that any provisions of this Agreement shall be held to be invalid or unenforceable, the remaining provisions shall be valid and binding on the parties. Assignment: Neither party to this Agreement shall transfer or assign any rights or duties under or interest in this Agreement without the prior written consent of the other party. Subcontracting normally contemplated by the ENGINEER shall not be considered an assignment for purposes of this Agreement. Waiver: A party’s waiver of, or the failure or delay in enforcing any provision of this Agreement shall not constitute a waiver of the provision, nor shall it affect the enforceability of that provision or of the remainder of this Agreement. Attorney’s Fees: In the event of any action or proceeding brought by either party against the other under this Agreement, the prevailing party shall be entitled to recover from the other all costs and expenses including without limitation the reasonable fees of its attorneys in such action or proceeding, including costs of appeal, if any, in such amount as the Court may adjudge reasonable. Fiduciary Duty: Nothing in this Agreement is intended to create, nor shall it be construed to create, a fiduciary duty owed to either party to the other party. EEI makes no warranty, express or implied, as to its professional services rendered. Headings: The headings used in this Agreement are inserted only as a matter of convenience only, and in no way define, limit, enlarge, modify, explain or define the text thereof nor affect the construction or interpretation of this Agreement. 2024 Roads to Better Roads Program United City of Yorkville Professional Services Agreement - Design Engineering Attachment B – Scope of Services Design Engineering: • Process required documents with the Illinois Department of Transportation for Motor Fuel Tax Projects including: o BLR14220 - Resolution o BLR14222 - Municipal Estimate of Maintenance Costs o BLR11510 - Preliminary Estimate of Cost • Conduct site visit(s) to assess condition of existing pavement, curb and gutter, sidewalk, drainage, structures and identify non-compliant sidewalk curb ramps. • Obtain, review and inventory existing utility, roadway, right-of-way, ownership, soil data, etc. • Obtain utility information to identify potential conflicts, as necessary. • Obtain geotechnical site data, consisting of pavement cores taken every 1000-1500 feet, as necessary. • Coordinate documentation for CCDD Management of soils, as necessary. • Coordinate and develop with City Staff the final scope of improvements • Coordinate City wide striping program • Coordinate City wide sidewalk replacement program • Coordinate City wide pavement rejuvenation program • Confirm pavement design and rehabilitation methodology. • Prepare MFT General Maintenance Section bid package, and ancillary documents, including: o BLR 12200 – Local Public Agency Formal Contract Proposal o BLR 12201 – Schedule of Prices o BLR 12230 – Local Agency Proposal Bid Bond o BLR 12325 - Apprenticeship Certification o BLR 12326 – Affidavit of Illinois Business Office o BC 57 - Affidavit of Availability o Index for Supplemental Specifications and Recurring Special Provisions o Check Sheet for Recurring Special Provisions o BLR 11310 - Special Provisions o District Three Special Provisions o Bureau of Design and Environment Special Provisions/Check sheets o Local Roads Special Provisions o Location Map o Existing/Proposed Typical Sections o Prevailing Wage o Highway Standards o City Standards/Details o Core Report (Provided by Rubino Engineering) o CCDD Documents (Provided by Rubino Engineering) o Quantity Breakdown by Street • Clover Court (Country Hills Drive to East End) • Country Hills Drive (IL Route 71 to Prairie Crossing Drive) • Fawn Ridge Court (Country Hills Drive to East End) • Garden Circle (Garden Street to Garden Street) 2024 Roads to Better Roads Program United City of Yorkville Professional Services Agreement – Design Engineering Attachment B - Scope of Services • Garden Street (Garden Circle to IL Route 47) • Greenfield Turn (Country Hills Drive to Country Hills Drive) • Harvest Trail (Country Hills Drive to East End) • Meadowlark Lane (Greenfield Turn to Greenfield Turn) • Sunny Dell Court (Greenfield Turn to East End) • Sunny Dell Lane (Raintree Road to Greenfield Turn) • City Wide Striping Improvements • City Wide Crack Sealing Improvements • City Wide Sidewalk Replacement Program • City Wide Pavement Rejuvenation Program (2023 Resurfacing Streets) • Coordinate IDOT and City review, including revisions and approval • Prepare preliminary and final cost estimates • Assist in bidding, contractor/bid evaluations, contract preparation and additional contract administration as required; facilitate IDOT approval of Contract • Attend public meetings with Staff to review design progress • Provide all bid packages in 8 ½” x 11½” format • Provide planning/design/construction schedule and frequent updates regarding any potential items affecting the schedule ATTACHMENT C: ESTIMATED LEVEL OF EFFORT AND ASSOCIATED COSTPROFESSIONAL ENGINEERING SERVICES CLIENT PROJECT NUMBERUnited City of YorkvilleYO2337-PPROJECT TITLEDATE PREPARED BY2024 Road to Better Roads Program - Design EngineeringROLE PIC PM SPE 1 PE SPT 2 SPT 1 ST ADMINPERSONRATE $239 $204 $179 $162 $167 $156 $135 $70DESIGN ENGINERING2.16 18 14 4 42 8,260$ 2.24 4 4 6 18 3,460$ 2.32 4 6 1,006$ 2.42 6 8 1,380$ 2.56 24 96 126 21,072$ 2.68 40 120 6 12 6 192 31,916$ 2.72 2 6 10 1,858$ 2.82 4 6 2 14 2,236$ 2.92 4 4 2 4 2 18 3,000$ 2.102 4 6 12 2 26 4,452$ Insert Task Subtotal: 14 48 98 264 8 16 8 4 460 78,640$ 14 48 98 264 8 16 8 4 460 78,640 EEI STAFFDIRECT EXPENSESPIC Principal In ChargePrinting/Scanning = 100$ PM Project ManagerRubino (Cores & CCDD) = 6,250$ SPE 2 Senior Project Engineer IIPE Project EngineerDIRECT EXPENSES = 6,350$ SPT 2 Senior Project Technician IISPT 1 Senior Project Technician ILABOR SUMMARYST Senior TechnicianEEI Labor Expenses = 78,640$ ADMIN Adminstrative AssistantTOTAL LABOR EXPENSES78,640$ TOTAL COSTS 84,990$ 52 Wheeler Road, Sugar Grove, IL 60554 Tel: 630.466.6700 Fax: 630.466.6701 www.eeiweb.comCJO10/3/23COSTProject Management and AdministrationProject MeetingsTASK NO.TASK DESCRIPTIONHOURSBidding and ContractingPROJECT TOTAL:Geotechincal Investigation (Coordination, Field Work, Review Report)Analyze/Finalize Roadway Rehabilitation MethodsSite Review, Identification of Required ImprovementsPrepare Pre-Final Bid Package/Exhibits - 90%Prepare Engineer's Opinion of Probable Construction Cost - 90%Submit Bid Package for IDOT ReviewRevise and Resubmit Bid Package for IDOT Approval/Advertisement ATTACHMENT D: ESTIMATED SCHEDULECLIENT PROJECT NUMBERUnited City of YorkvillePROJECT TITLE DATE PREPARED BY2024 Road to Better Roads Program - Design Engineering CJOOCT NOV DEC JAN FEB MARAPR MAYJUN2.12.22.32.42.52.62.72.82.902.10 52 Wheeler Road Sugar Grove, IL 60554 Tel: 630.466.6700 Fax: 630.466.6701 www.eeiweb.comBidding and ContractingPrepare Engineer's Opinion of Probable Construction Cost - 90%Project MeetingsGeotechinical Investigation (Coordination, Field Work, Review Report)Analyze/Finalize Roadway Rehabilitation MethodsSite Review, Identification of Required ImprovementsPrepare Pre-Final Bid Package/Exhibits - 90%Submit Bid Package for IDOT Review; IDOT ReviewRevise and Resubmit Bid Package for IDOT Approval/AdvertisementYO2337-PTASK NO.TASK DESCRIPTION10/3/23Project Management and Administration2023 2024 ()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()- ()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()- ()-()-()-()-()-()-()-()-()-()-( )-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-( )-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-( ) - 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( ) -()-( ) -()-()-()- ()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()- ()-()-( ) -()-()-()-( ) -()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-( )- ()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-( ) - Wa l sh D r Mill StS Main StSchoolhouse Rd StJoseph'sWayFa irfie ld AveBanburyAv eBenjaminSt FairfaxWayG a r d e n S t W a l sh Cir CandleberryLnS Brid g e St C ornerstone Dr PhelpsCtTommyHughesWa y BatorStCoach RdHearthstone AveWindettRidgeRdMeadowRoseLn WaverlyCirBlaine St C o u n try H i l l s Dr MeadowlarkL n Richmo n dAveHazeltineWayParksideLnManchesterLnHarvestTrlSunnyDell LnKingsmillSt Drayt onCt Greenfi e ldTurnHam pto nLn Illini Dr W interthurGrnRa i n t r e e RdDydynaCtVi l l ageVi ewDr SunnyDellCt FawnRidgeCtWalter St Deer StC lo v e r C tWolf St Walnut D r B e a ve r S t HartfieldAveN a w a k waLnW ytheP lMurfieldCt Bra e more LnBonnie LnKentshire D rWe stw i n d Dr A st e r Dr C o l u m b ineDrClarem ontCt A s h w o r th L nBadgerSt EBar b er ryCirCrookedCreekDrMuirfie ld D rWoo d S ag eAveS ara vano sDrG re e n Bri a r Rd Wes t on Av eWar blerLn IdentaRd S t a g e c o a c h T r l El i z a beth St Sutt o n S t Col o n i a l P k w y Ga r d e n Ci rWooden Bridge Dr S ta g e c o a c h T ra ilL e g io n R d WalshEngineering Enterprises, Inc.52 Wheeler RoadSugar Grove, Illinois 60554(630) 466-6700 ATTACHMENT EPROPOSED 2024 RTBR PROGRAMLOCATION MAP www.eeiweb.com DATE: PROJECT NO.: FILE: PATH: BY: OCTOBER 2023 YO2337 YO2337_Road Program 2023 Attachment E.MXD H:\GIS\PUBLIC\YORKVILLE\2023\ MJT United City of Yorkville800 Game Farm RoadYorkville, IL 60560630-553-4350 ³ 2,000 01,000 Feet Legend 2024 Road Program EMPLOYEE DESIGNATION CLASSIFICATION HOURLY RATE Senior Principal E-4 $239.00 Principal E-3 $234.00 Senior Project Manager E-2 $227.00 Project Manager E-1 $204.00 Senior Project Engineer/Surveyor II P-6 $192.00 Senior Project Engineer/Surveyor I P-5 $179.00 Project Engineer/Surveyor P-4 $162.00 Senior Engineer/Surveyor P-3 $149.00 Engineer/Surveyor P-2 $135.00 Associate Engineer/Surveyor P-1 $122.00 Senior Project Technician II T-6 $167.00 Senior Project Technician I T-5 $156.00 Project Technician T-4 $146.00 Senior Technician T-3 $135.00 Technician T-2 $122.00 Associate Technician T-1 $107.00 GIS Technician II G-2 $119.00 GIS Technician I G-1 $110.00 Engineering/Land Surveying Intern I-1 $ 79.00 Executive Administrative Assistant A-4 $ 75.00 Administrative Assistant A-3 $ 70.00 VEHICLES. REPROGRAPHICS, DIRECT COSTS, DRONE AND EXPERT TESTIMONY Vehicle for Construction Observation $ 15.00 In-House Scanning and Reproduction $0.25/Sq. Ft. (Black & White) $1.00/Sq. Ft. (Color) Reimbursable Expenses (Direct Costs) Cost Services by Others (Direct Costs) Cost + 10% Unmanned Aircraft System / Unmanned Aerial Vehicle / Drone $ 216.00 Expert Testimony $ 271.00 STANDARD SCHEDULE OF CHARGES ~ JANUARY 1, 2023 ATTACHMENT F Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Community Development Purchasing Police Public Works Parks and Recreation Agenda Item Number New Business #5 Tracking Number PW 2023-83 Kylyns Ridge Subdivision Traffic Sign Analysis Public Works Committee – October 17, 2023 None Informational Please see the attached memo. Brad Sanderson Engineering Name Department As requested, we investigated the possible installation of a multi-way stop sign at the following intersections: •Northland Lane and Blackberry Shore Lane •High Ridge Lane and Western Lane •High Ridge Lane and Canyon Trail / Canyon Trail Court We also investigated the possible installation of stop or yield signs at the following intersection: •Northland Lane and Western Lane Finally, a 7-day traffic speed study was conducted on the following streets: •High Ridge Lane •Northland Lane •Blackberry Shore Lane The governing entity on traffic control signage is the Manual on Uniform Traffic Control Devices (MUTCD). The manual states as follows in regards to multi-way stop sign installation: Guidance: The decision to install multi-way stop control should be based on an engineering study. The following criteria should be considered in the engineering study for a multi-way STOP sign installation: A. Where traffic control signals are justified, the multi-way stop is an interim measure that can be installed quickly to control traffic while arrangements are being made for the installation of the traffic control signal. B. Five or more reported crashes in a 12-month period that are susceptible to correction by a multi-way stop installation. Such crashes include right-turn and left-turn collisions as well as right-angle collisions. C. Minimum volumes: 1. The vehicular volume entering the intersection from the major street approaches (total of both approaches) averages at least 300 vehicles per hour for any 8 hours of an average day; and 2. The combined vehicular, pedestrian, and bicycle volume entering the intersection from the minor street approaches (total of both approaches) averages at least 200 units per hour for the same 8 hours, with an average delay to minor-street vehicular traffic of at least 30 seconds per vehicle during the highest hour; but 3. If the 85th-percentile approach speed of the major-street traffic exceeds 40 mph, the minimum vehicular volume warrants are 70 percent of the values provided in Items 1 and 2. Memorandum To: Bart Olson, City Administrator From: Brad Sanderson, EEI CC: Eric Dhuse, Director of Public Works Krysti Barksdale-Noble, Community Dev. Dir. Jori Behland, City Clerk James Jensen, Chief of Police Date: October 10, 2023 Subject: Kylyn’s Ridge Subdivision – Traffic Sign and Speed Analyses 1 D. Where no single criterion is satisfied, but where Criteria B, C.1, and C.2 are all satisfied to 80 percent of the minimum values. Criterion C.3 is excluded from this condition. Option: Other criteria that may be considered in an engineering study include: A.The need to control left-turn conflicts; B.The need to control vehicle/pedestrian conflicts near locations that generate high pedestrian volumes; C. Locations where a road user, after stopping, cannot see conflicting traffic and is not able to negotiate the intersection unless conflicting cross traffic is also required to stop; and D. An intersection of two residential neighborhood collector (through) streets of similar design and operating characteristics where multi-way stop control would improve traffic operational characteristics of the intersection The governing entity on traffic control signage is the Manual on Uniform Traffic Control Devices (MUTCD). The manual states as follows in regard to yield and stop sign installation: Guidance: Engineering judgment should be used to establish intersection control. The following factors should be considered: A.Vehicular, bicycle, and pedestrian traffic volumes on all approaches; B. Number and angle of approaches; C. Approach speeds; D.Sight distance available on each approach; and E.Reported crash experience. YIELD or STOP signs should be used at an intersection if one or more of the following conditions exist: A. An intersection of a less important road with a main road where application of the normal right-of-way rule would not be expected to provide reasonable compliance with the law; B.A street entering a designated through highway or street; and/or C. An unsignalized intersection in a signalized area. In addition, the use of YIELD or STOP signs should be considered at the intersection of two minor streets or local roads where the intersection has more than three approaches and where one or more of the following conditions exist: A. The combined vehicular, bicycle, and pedestrian volume entering the intersection from all approaches averages more than 2,000 units per day; B.The ability to see conflicting traffic on an approach is not sufficient to allow a road user to stop or yield in compliance with the normal right-of-way rule if such stopping or yielding is necessary; and/or C. Crash records indicate that five or more crashes that involve the failure to yield the right-of- way at the intersection under the normal right-of-way rule have been reported within a 3-year period, or that three or more such crashes have been reported within a 2-year period. Yield or Stop signs should not be used for speed control. At unsigned intersections, the application of the normal right-of-way rules would apply. 2 Figure D taken from the Illinois Drivers Manual shows that the minor roadway should yield to traffic on the major roadway at uncontrolled intersections. Our findings were as follows: •Northland Lane and Blackberry Shore Lane (Multi-Way Stop) o Currently, the intersection has a stop sign on the northbound and southbound approaches of Northland Lane. o Parking is not permitted on the westbound lane of Blackberry Shore Lane after the intersection. o There are no sight distance constraints in any direction approaching the intersection. o The Yorkville Police Department had reported no accidents at this intersection in the past three years. o The Blackberry Shore Lane bi-directional vehicle volume entering the intersection during evening commute hours was less than 300 vehicles per hour (approx. 108 vehicles per hour). o The Northland Lane bi-directional vehicular, pedestrian, and bicycle volume entering the intersection during evening commute hours was less than 200 units per hour (approx. 52 units per hour). o The speed limit on all approaches was unmarked, therefore the speed limit was 30 mph. o Left-turn conflicts do not appear to be an issue on any of the intersection approaches. o A park is situated northwest of this intersection; however, no pedestrian traffic was observed approaching the intersection during the study. o This intersection does not appear to be a good candidate for a multi-way stop. o It is our understanding that there may be a concern regarding speed on Blackberry Shore Lane. Since the MUTCD states that yield or stop signs should not be used for speed 3 control, this issue may be more properly addressed with enforcement or traffic calming devices if necessary. •High Ridge Lane and Western Lane (Multi-Way Stop) o Currently, the intersection has a yield sign on the eastbound and westbound approaches of Western Lane. o Parking is permitted on all approaches to the intersection. o There are no sight distance constraints in any direction approaching the intersection. o The Yorkville Police Department had reported one accident at this intersection in the past three years (See attached crash report). In the incident, an eastbound vehicle on Western Lane entered the intersection and struck a vehicle heading northbound on High Ridge Lane. The eastbound driver stated they had not seen the vehicle travelling northbound. The incident was not a turning incident. o The High Ridge Lane bi-directional vehicle volume entering the intersection during evening commute hours was less than 300 vehicles per hour (approx. 52 vehicles per hour). o The Western Lane bi-directional vehicular, pedestrian, and bicycle volume entering the intersection during evening commute hours was less than 200 units per hour (approx. 30 units per hour). o The speed limit on all approaches was unmarked, therefore the speed limit was 30 mph. o Left-turn conflicts do not appear to be an issue on any of the intersection approaches. The reported accident was not an issue of left-turn conflict. o A total of 14 pedestrians were observed approaching the intersection during the study. The area does not appear to need to control vehicle/pedestrian conflicts due to low pedestrian volumes during peak hours. o This intersection does not appear to be a good candidate for a multi-way stop. •High Ridge Lane and Canyon Trail / Canyon Trail Court (Multi-Way Stop) o Currently, the intersection has a yield sign on the eastbound approach of Canyon Trail Court, and the westbound approach of Canyon Trail. o Parking is permitted on all approaches to the intersection. o A bus stop is located at the northeast corner of the intersection. o The Yorkville Police Department had reported no accidents at this intersection in the past three years. o The High Ridge Lane bi-directional vehicle volume entering the intersection during evening commute hours was less than 300 vehicles per hour (approx. 44 vehicles per hour). o The Canyon Trail Court / Canyon Trail bi-directional vehicular, pedestrian, and bicycle volume entering the intersection during evening commute hours was less than 200 units per hour (approx. 29 units per hour). o The speed limit on all approaches was unmarked, therefore the speed limit was 30 mph. o There are no sight distance constraints in any direction approaching the intersection. o Left-turn conflicts do not appear to be an issue on any of the intersection approaches. The reported accident was not an issue of left-turn conflict. o A total of 14 pedestrians were observed approaching the intersection during the study. o This intersection does not appear to be a good candidate for a multi-way stop. 4 •Northland Lane and Western Lane (Stop or Yield Sign) o Currently, there are no traffic signs at the intersection. o Parking is not permitted on the westbound lane of Western Lane or the southbound Lane of Northland Lane after the intersection. o Cannonball Trail Park is directly southwest of the intersection. o There are no sight distance constraints in any direction approaching the intersection. o Neither street has a posted speed limit, therefore the speed limit is 30 mph on both streets. o The traffic volume approaching the intersection appears to be below 2,000 units per day (approx. 1,296 units per day). o The Yorkville Police Department had reported no accidents at this intersection in the past three years. o A total of 0 pedestrians approached the intersection from any direction during the study. o Based on the above criteria, this intersection does not appear to be a good candidate for the stop sign or yield sign. •High Ridge Lane (Traffic Speed Study) o A 7-day, bi-directional, traffic speed study was conducted south of the intersection of High Ridge Lane and Canyon Trail / Canyon Trail Court. A total of 2,894 vehicles were examined. The average speed was 28.8 mph, the 85th percentile speed was 34.0 mph, and the highest recorded speed was 65.0 mph, respectively. Since the MUTCD states that yield or stop signs should not be used for speed control, the perceived speeding issue may be more properly addressed with enforcement or traffic calming devices. However, the traffic speed study does not indicate a speeding issue on High Ridge Lane. •Northland Lane (Traffic Speed Study) o A 7-day, bi-directional, traffic speed study was conducted north of the intersection of Northland Lane and Western Lane. A total of 3,777 vehicles were examined. The average speed was 25.8 mph, the 85th percentile speed was 30.0 mph, and the highest recorded speed was 46.0 mph, respectively. Since the MUTCD states that yield or stop signs should not be used for speed control, the perceived speeding issue may be more properly addressed with enforcement or traffic calming devices. However, the traffic speed study does not indicate a speeding issue on Northland Lane. •Blackberry Shore Lane (Traffic Speed Study) o A 7-day, bi-directional, traffic speed study was conducted west of the intersection of Northland Lane and High Ridge Lane. A total of 7,629 vehicles were examined. The average speed was 30.6 mph, the 85th percentile speed was 36.0 mph, and the highest recorded speed was 59.0 mph, respectively. Since the MUTCD states that yield or stop signs should not be used for speed control, the perceived speeding issue may be more properly addressed with enforcement or traffic calming devices. However, the traffic speed study does not indicate a speeding issue on Blackberry Shore Lane. 5 PART I: INTERSECTION TRAFFIC SIGN ANALYSIS 6 No r t h l a n d Blackberr y S h o r e Western CanyonRed TailAlan DaleCannonballCopyright nearmap 2015 0 100 200 Feet KYLYN'S RIDGE SUBDIVISION TRAFFICSIGN ANALYSES Engineering Enterprises, Inc. 52 Wheeler RoadSugar Grove, Illinois 60554(630) 466-6700www.eeiweb.com DATE: PROJECT NO.: FILE: PATH: BY: OCTOBER 2023 YO1107 YO2107-Stop Sign Northland.mxd H:\GIS\PUBLIC\YORKVILLE\2021\ MJT ³ MULTI-WAYSTOP SIGN ANALYSIS !"$ !"$ YIELD SIGNANALYSIS EXISTING STOPSIGN LOCATIONS 7 WesternHigh RidgeIroquoisBlackberry Shore Canyon White Plains Canyon Trail Copyright nearmap 2015 0 100 200 Feet Engineering Enterprises, Inc.52 Wheeler RoadSugar Grove, Illinois 60554(630) 466-6700 KYLYN'S RIDGE SUBDIVISION TRAFFICSIGN ANALYSESwww.eeiweb.com DATE: PROJECT NO.: FILE: PATH: BY: OCTOBER 2023 YO2107 YO2107-Stop Sign High Ridge.mxd H:\GIS\PUBLIC\YORKVILLE\2021\ MJT ³ MULTI-WAYSTOP SIGN ANALYSIS %&'(%&'( MULTI-WAYSTOP SIGN ANALYSIS %&'(%&'( EXISTING YIELD SIGN LOCATIONS (TYP.) 8 PRELIMINARY ENGINEERING EVALUATION Location: Northland Lane and Blackberry Shore Lane Criteria Met Criteria** Yes Additional Study Required No A. B. C.Minimum Volumes: 1. 2. 3. D. E. F. G. H. Criteria are clearly met recommending installation of a multi-way stop Criteria are not clearly met at this time - no further action recommended Criteria may or may not be met - additional engineering study required By:Gabrieil Braboy Date:9/11/2023 Title By:Date: Title * Based upon Professional Engineer's Review ** Manual on Uniform Traffic Control Devices (MUTCD) If the 85th-percentile approach speed of the major-street traffic exceeds 40 mph, the minimum vehicular volume warrants are 70 percent of the values provided in Items 1 and 2. Where no single criterion is satisfied, but where Criteria B, C.1 and C.2 are all satisfied to 80 percent of the minimum values, criterion C.3 is excluded from this condition. Based on a preliminary review of the criteria for a multi-way stop sign the following action is recommended: The need to control left-turn conflicts; The need to control vehicle/pedestrian conflicts near locations that generate high pedestrian volumes; Locations where a road user, after stopping, cannot see conflicting traffic and is not able to negotiate the intersection unless conflicting cross traffic is also required to stop; and An intersection of two residential neighborhood collector (through) streets of similar design and operating characteristics where multi-way stop control would improve traffic operational characteristics of the intersection. Where traffic control signals are justified, the multi-way stop is an interim measure that can be installed quickly to control traffic while arrangements are being made for the installation of the traffic control signal. Five or more reported crashes in a 12-month period that are susceptible to correction by a multi-way stop installation. Such crashes include right-turn and left-turn collisions as well as right-angle collisions. The vehicular volume entering the intersections from the major street approaches (total of both approaches)averages at least 300 vehicles per hour for any 8 hours of an average day; and The combined vehicular, pedestrian, and bicycle volume entering the intersections from the minor street approaches (total of both approaches) averages at least 200 units per hour for the same 8 hours, with an average delay to minor- street vehicular traffic of at least 30 seconds per vehicle during the highest hour; but MULTI-WAY STOP UNITED CITY OF YORKVILLE Primary Criteria to Consider* X X X X X X X X X X X 9 NORTHLAND LANE – NORTHBOUND APPROACH LOOKING NORTH NORTHLAND LANE – NORTHBOUND APPROACH LOOKING EAST 10 NORTHLAND LANE – NORTHBOUND APPROACH LOOKING WEST NORTHLAND LANE – SOUTHBOUND APPROACH LOOKING SOUTH 11 NORTHLAND LANE – SOUTHBOUND APPROACH LOOKING EAST NORTHLAND LANE – SOUTHBOUND APPROACH LOOKING WEST 12 BLACKBERRY SHORE LANE – EASTBOUND APPROACH LOOKING EAST BLACKBERRY SHORE LANE – EASTBOUND APPROACH LOOKING NORTH 13 BLACKBERRY SHORE LANE – EASTBOUND APPROACH LOOKING SOUTH BLACKBERRY SHORE LANE – WESTBOUND APPROACH LOOKING WEST 14 BLACKBERRY SHORE LANE – WESTBOUND APPROACH LOOKING NORTH BLACKBERRY SHORE LANE – WESTBOUND APPROACH LOOKING SOUTH 15 16 PRELIMINARY ENGINEERING EVALUATION Location: High Ridge Lane and Western Lane Criteria Met Criteria** Yes Additional Study Required No A. B. C.Minimum Volumes: 1. 2. 3. D. E. F. G. H. Criteria are clearly met recommending installation of a multi-way stop Criteria are not clearly met at this time - no further action recommended Criteria may or may not be met - additional engineering study required By:Gabriel Braboy Date:9/11/2023 Title By:Date: Title * Based upon Professional Engineer's Review ** Manual on Uniform Traffic Control Devices (MUTCD) UNITED CITY OF YORKVILLE MULTI-WAY STOP Primary Criteria to Consider* Where traffic control signals are justified, the multi-way stop is an interim measure that can be installed quickly to control traffic while arrangements are being made for the installation of the traffic control signal. Five or more reported crashes in a 12-month period that are susceptible to correction by a multi-way stop installation. Such crashes include right-turn and left-turn collisions as well as right-angle collisions. The vehicular volume entering the intersections from the major street approaches (total of both approaches)averages at least 300 vehicles per hour for any 8 hours of an average day; and An intersection of two residential neighborhood collector (through) streets of similar design and operating characteristics where multi-way stop control would improve traffic operational characteristics of the intersection. Based on a preliminary review of the criteria for a multi-way stop sign the following action is recommended: The combined vehicular, pedestrian, and bicycle volume entering the intersections from the minor street approaches (total of both approaches) averages at least 200 units per hour for the same 8 hours, with an average delay to minor- street vehicular traffic of at least 30 seconds per vehicle during the highest hour; but If the 85th-percentile approach speed of the major-street traffic exceeds 40 mph, the minimum vehicular volume warrants are 70 percent of the values provided in Items 1 and 2. Where no single criterion is satisfied, but where Criteria B, C.1 and C.2 are all satisfied to 80 percent of the minimum values, criterion C.3 is excluded from this condition. The need to control left-turn conflicts; The need to control vehicle/pedestrian conflicts near locations that generate high pedestrian volumes; Locations where a road user, after stopping, cannot see conflicting traffic and is not able to negotiate the intersection unless conflicting cross traffic is also required to stop; and X X X X X X X X X X X 17 HIGH RIDGE LANE – NORTHBOUND APPROACH LOOKING NORTH HIGH RIDGE LANE – NORTHBOUND APPROACH LOOKING EAST 18 HIGH RIDGE LANE – NORTHBOUND APPROACH LOOKING WEST HIGH RIDGE LANE – SOUTHBOUND APPROACH LOOKING SOUTH 19 HIGH RIDGE LANE – SOUTHBOUND APPROACH LOOKING EAST HIGH RIDGE LANE – SOUTHBOUND APPROACH LOOKING WEST 20 WESTERN LANE – EASTBOUND APPROACH LOOKING EAST WESTERN LANE – EASTBOUND APPROACH LOOKING NORTH 21 WESTERN LANE – EASTBOUND APPROACH LOOKING SOUTH WESTERN LANE – WESTBOUND APPROACH LOOKING WEST 22 WESTERN LANE – WESTBOUND APPROACH LOOKING NORTH WESTERN LANE – WESTBOUND APPROACH LOOKING SOUTH 23 24 IY003 * X002608966 * 11 11 4 4 þ o o þ o o 4/23/2022 6:28 1 1 02 99 þ o 11-904 YK0002145 o o 230 Joshua Opp Sam Stroup, 209UNIT 1UNIT 2 1 2 3 1 2 3 (EVNO)(MOST)(EVNT)(LOC)DAMAGED PROPERTY OWNER NAME DAMAGED PROPERTY TIMEPOLICE NOTIFIED PROPERTY OWNERS ADDRESS: STREET, CITY, STATE, ZIP SECONDARYPRIMARY EMS NOTIFIED TIME ARREST NAME CITATIONS ISSUED PENDING SECTION CITATION NO.TIMEEMS ARRIVED ARREST NAME CITATIONS ISSUED PENDING SECTION CITATION NO.ROAD CLEARANCE TIME OFFICER ID.SIGNATURE BEAT / DIST.SUPERVISOR ID.COURT DATE TIME 4/23/2022 6:28 o þ o o o o 4/23/2022 6:28 o þ 5/19/2022 8:30 þ o AM PM AM PM AM PM AM PM AM PM (UNIT)(SEAT)(DOB)(SEX)(SAFT)(AIR)(INJ)(EJCT)(EPTH)PASSENGERS & WITNESSES ONLY (NAME) / (ADDR) / (TEL)(HOSP)(EMS)UNIT 2UNIT 1 HOSPITAL (TAKEN TO) EMS AGENCY OWNER ADDRESS (STREET, CITY, STATE, ZIP)PHONE NUMBER POLICY NO. PHONE NUMBER DRIVER LICENSE NO. VEHICLE OWNER (LAST, FIRST, M.I.) INSURANCE CO.EXPIRED Y N CITY STATE ZIP VIN STREET ADDRESS PLATE NO.STATE YEAR NAME (LAST, FIRST, M) DATE OF BIRTH mo / day / yr MAKE MODEL YEAR AUTOMATION SYSTEM Y NO UNK LEVEL IN VEH. LEVEL ENGAGED AT CRASHoþo0 0 CIRCLE NUMBER(S) FOR DAMAGED AREA(S) 00 - NONE 13 - UNDER CARRIAGE 14 - TOTAL (ALL) 15 - OTHER 99 - UNKNOWN POINT OF FIRST CONTACT TOWED DUE TO CRASH FIRE DISTRACTED Distraction Value* COM VEH Y N IF YES SEE SIDEBAR* HOSPITAL (TAKEN TO) EMS AGENCY OWNER STREET, CITY, STATE, ZIP PHONE NUMBER POLICY NO. PHONE NUMBER DRIVER LICENSE NO. VEHICLE OWNER (LAST, FIRST, M.I.) INSURANCE CO.EXPIRED Y N CITY STATE ZIP VIN STREET ADDRESS PLATE NO.STATE YEAR DATE OF BIRTH mo / day / yr MAKE MODEL YEAR AUTOMATION SYSTEM Y NO UNK LEVEL IN VEH. LEVEL ENGAGED AT CRASHoþo0 0 CIRCLE NUMBER(S) FOR DAMAGED AREA(S) 00 - NONE 13 - UNDER CARRIAGE 14 - TOTAL (ALL) 15 - OTHER 99 - UNKNOWN POINT OF FIRST CONTACT TOWED DUE TO CRASH FIRE DISTRACTED Distraction Value* COM VEH Y N IF YES SEE SIDEBAR* ADDRESS NO.HIGHWAY OR STREET NAME COUNTY City Township (CIRCLE)(CIRCLE) ........................ FT / MI N S E W AT INTERSECTION WITH ______________________________________________________________ (NAME OF INTERSECTION OR ROAD FEATURE) DATE OF CRASH DOORING WITH PEDALCYCLIST? INTERSECTION RELATED Y N PRIVATE PROPERTY Y N HIT & RUN Y N TIME # OF MOTOR VEHICLES INVLD AM PM SECONDARY CRASH o þYES NO FLOW CONDITION SLOW STOPPED FREE FLOW o o þ þoo ON SCENE NOT ON SCENE (DESK REPORT) AMENDED þ o A No Injury / Drive Away B Injury and / or Tow Due to Crash o o þ $500 OR LESS $501 - $1,500 OVER $1,500 DAMAGE TO ANY ONE PERSON'S VEHICLE / PROPERTY INVESTIGATING AGENCY TYPE OF REPORT AGENCY CRASH REPORT NO.YR 1 1 4 4 1 2 1 1 1 1 1 1 15 1 1 DRAC U1 U2 TRFD TRFC WEAT DRVA U2 VIS U1 U2 VEHD U1 U2 LGHT COLL MANV U1 U2 ILLINOIS TRAFFIC CRASH REPORT Sheet ____of ____Sheets TRFW VEHT U1 U2 # LNS U1 U2 ALIGN U1 U2 14 1 1 0 0 1 1 RSUR VEHU U1 U2 SPDR U1 U2 RDEF BAC U1 U2 1 2 2 0 0 1 996 996 # OCCS U1 U2 DIRP U1 U2 SLMT U1 U2 2 1 3 1 30 30 Yorkville Police Department 22 22-00670 WESTERN LN YORKVILLE o þ Y N HIGH RIDGE LN 2KENDALL 1 F 2 4 O 1 0 IL D 0 99 9 o þ SEX SAFT AIR INJ EJCT EPTH STATE CLASS CDL ID PEDV PPA PPL INCIDENTRESPONDER Y N IF "Y" TOYOTA COROLLA 2021 JTDVPMAE8MJ130577 TOYOTA LEASE TRUST J11 8510-D27-13 State Farm o þ 11 F 2 4 O 1 0 IL D 0 99 9 o þ SEX SAFT AIR INJ EJCT EPTH STATE CLASS CDL ID PEDV PPA PPL INCIDENTRESPONDER Y N IF "Y" FORD EXPLORER 2021 1FM5K8GC7MGB20272 939294017 Progressive o þ 1 6 F 13 4 O 1 0 oþ Did crash occur in a Work Zone? Y N o þ If YES check one below: Construction Maintenance Utility Unknown work zone type o o o o Workers present? Y N o þ ¡ ¡ o þ þ o o þ o þo þ DRIVER PARKED DRIVERLESS PED PEDAL EQUES NMV NCV DVþoooooooo o þ o þ o þ o þ DRIVER PARKED DRIVERLESS PED PEDAL EQUES NMV NCV DVþoooooooo o þ o þ o þ o þ 25 UNIT ____ IF MORE THAN ONE CMV IS INVOLVED, USE SR 1050A ADDITIONAL UNITS FORMS. A CMV is defined as any motor vehicle used to transport passengers or property and: 1. Has a weight rating of more than 10,000 pounds (example: truck or truck/trailer combination): or 2. Is used or designed to transport more than 15 passengers including the driver (example: shuttle or charter bus): or 3. Is designed to carry 15 or fewer passengers and operated by a contract carrier transporting employees in the course of their employment (example:employee transporter -usually a van type vehicle or passenger car): or 4. Is used or designed to transport between 9 and 15 passengers, including the driver,for direct compensation (example: large van used for specific purpose): or 5. Is any vehicle used to transport any hazardous material (HAZMAT) that requires placarding (example:placards will be displayed on the vehicle). CARRIER NAME _________________________________________________ ADDRESS _______________________________________________________ _______________________________________________________ CITY/STATE/ZIP ___________________________________________________ MOTOR CARR. ID USDOT NO._________________________ILLCC NO.__________________ Interstate Intrastate Not In Comm./Govt.Not In Comm./Other Source of above Side of Truck Papers Driver Log Book GVWR/GCWR <10,000 10,000 - 26,000 >26,000 Were HAZMAT placards on vehicle?Yes No If yes, name on placard _______________________________________ 4 digit UN NO.___________________1 digit Hazard Class NO._______ Did HAZMAT Spill from vehicle (do NOT consider FUEL from vehicle's own tank)?Yes No Unknown Did HAZMAT Regulations violation contribute to the crash? Yes No Unknown Did Motor Carrier Safety Regulations (MCS)violation contribute to the crash?Yes No Unknown Was a Driver/Vehicle Examination Report form completed? HAZMAT Yes No Unknown Out of Service Yes No MCS Yes No Unknown Out of Service Yes No Form Number _____________________________________________ IDOT PERMIT NO.________________WIDELOAD?Y N TRAILER VIN 1 ___________________________________________ TRAILER VIN 2 ___________________________________________ TRAILER WIDTH(S)0 - 96"97 - 102"> 102" TRAILER 1 TRAILER 2 TRAILER LENGTH(S) 1 __________ ft 2 __________ ft TOTAL VEHICLE LENGTH __________ ft NO. OF AXLES __________ SELECT CODES FROM BACK OF CRASH BOOKLET VEHICLE CONFIG. ______CARGO BODY TYPE ______LOAD TYPE ______ NARRATIVE (refer to vehicle by unit #) LOCAL USE ONLY A Diagram and Narrative are required on all Type B crashes, even if units have been moved prior to the officer's arrival. U1 COLOR U1 TOWED BY / TO : U2 COLOR U2 TOWED BY / TO : U1 Drug 1 U1 Drug 2 U2 Drug 1 U2 Drug 2 U1 TOWED DUE TO o DISABLING DAMAGE o NOT DISABLING DAMAGE DAMAGE EXTENT: U2 TOWED DUE TO o DISABLING DAMAGE o NOT DISABLING DAMAGE DAMAGE EXTENT: LARGE TRUCK,BUS,OR HM VEHICLE UNIT 1 WAS EASTBOUND WESTERN LN AT THE INTERSECTION OF HIGH RIDGE LN. UNIT 2 WAS NORTHBOUND HIGH RIDGE LN AT THE INTERSECTION OF WESTERN LN. BOTH VEHICLES TRAVELED THROUGH THE INTERSECTION AT THE SAME TIME AND THE FRONT PASSENGER SIDE BUMPER OF UNIT 1 STRUCK THE FRONT DRIVER SIDE OF UNIT 2 CAUSING MODERATE DAMAGE. UNIT 1 ADVISED THEY WERE APPROACHING THE INTERSECTION AND SLOWING DOWN TO THE YIELD SIGN. UNIT 1 ADVISED THEY DID NOT SEE UNIT 2 AND DID NOT YIELD TO THEM APPROACHING. UNIT 1 ADVISED THAT AS THEY WENT THROUGH THE INTERSECTION THEY STRUCK UNIT 2. UNIT 2 ADVISED THEY WERE NORTHBOUND ON HIGH RIDGE LN WHEN UNIT 1 o o o o o o o o o o o o o o o o o o o ooo o o o o o o o o o o oo ooo o o o Red Black 000 000 U1 Race:U2 Race:W W X002608966 26 BEGAN TO GO THROUGH THE INTERSECTION AND ULTIMATELY STRUCK THEIR VEHICLE. NO INJURIES REPORTED. NO VEHICLES TOWED. Narrative 27 PRELIMINARY ENGINEERING EVALUATION Location: High Ridge Lane and Canyon Trail / Canyon Trail Court Criteria Met Criteria** Yes Additional Study Required No A. B. C.Minimum Volumes: 1. 2. 3. D. E. F. G. H. Criteria are clearly met recommending installation of a multi-way stop Criteria are not clearly met at this time - no further action recommended Criteria may or may not be met - additional engineering study required By:Gabriel Braboy Date:9/11/2023 Title By:Date: Title * Based upon Professional Engineer's Review ** Manual on Uniform Traffic Control Devices (MUTCD) An intersection of two residential neighborhood collector (through) streets of similar design and operating characteristics where multi-way stop control would improve traffic operational characteristics of the intersection. Based on a preliminary review of the criteria for a multi-way stop sign the following action is recommended: The combined vehicular, pedestrian, and bicycle volume entering the intersections from the minor street approaches (total of both approaches) averages at least 200 units per hour for the same 8 hours, with an average delay to minor- street vehicular traffic of at least 30 seconds per vehicle during the highest hour; but If the 85th-percentile approach speed of the major-street traffic exceeds 40 mph, the minimum vehicular volume warrants are 70 percent of the values provided in Items 1 and 2. Where no single criterion is satisfied, but where Criteria B, C.1 and C.2 are all satisfied to 80 percent of the minimum values, criterion C.3 is excluded from this condition. The need to control left-turn conflicts; The need to control vehicle/pedestrian conflicts near locations that generate high pedestrian volumes; Locations where a road user, after stopping, cannot see conflicting traffic and is not able to negotiate the intersection unless conflicting cross traffic is also required to stop; and UNITED CITY OF YORKVILLE MULTI-WAY STOP Primary Criteria to Consider* Where traffic control signals are justified, the multi-way stop is an interim measure that can be installed quickly to control traffic while arrangements are being made for the installation of the traffic control signal. Five or more reported crashes in a 12-month period that are susceptible to correction by a multi-way stop installation. Such crashes include right-turn and left-turn collisions as well as right-angle collisions. The vehicular volume entering the intersections from the major street approaches (total of both approaches)averages at least 300 vehicles per hour for any 8 hours of an average day; and X X X X X X X X X X X 28 HIGH RIDGE LANE – NORTHBOUND APPROACH LOOKING NORTH HIGH RIDGE LANE – NORTHBOUND APPROACH LOOKING EAST 29 HIGH RIDGE LANE – NORTHBOUND APPROACH LOOKING WEST HIGH RIDGE LANE – SOUTHBOUND APPROACH LOOKING SOUTH 30 HIGH RIDGE LANE – SOUTHBOUND APPROACH LOOKING EAST HIGH RIDGE LANE – SOUTHBOUND APPROACH LOOKING WEST 31 CANYON TRAIL COURT – EASTBOUND APPROACH LOOKING EAST CANYON TRAIL COURT – EASTBOUND APPROACH LOOKING NORTH 32 CANYON TRAIL COURT – EASTBOUND APPROACH LOOKING SOUTH CANYON TRAIL – WESTBOUND APPROACH LOOKING WEST 33 CANYON TRAIL COURT – WESTBOUND APPROACH LOOKING NORTH CANYON TRAIL COURT – WESTBOUND APPROACH LOOKING SOUTH 34 35 PRELIMINARY ENGINEERING EVALUATION Location: Northland Lane and Western Lane Criteria Met Criteria** Yes Additional Study Required No A. B. C.An unsignalized intersection in a signalized area. A. B. C. A.Criteria are clearly met recommending installation of a YIELD or STOP sign (Circle designated sign type) Designate Location: _ B.Criteria are not clearly met at this time - no further action recommended C.Criteria may or may not be met - additional engineering study required By:Gabriel Braboy Date:9/11/2023 PROJECT ENGINEER Title By:Date: Title * Based upon Professional Engineer's Review ** Manual on Uniform Traffic Control Devices (MUTCD) Based on a preliminary review of the criteria for a YIELD or STOP sign the following action is recommended: Crash records indicate that five or more crashes that involve the failure to yield the right-of-way at the intersection under the normal right-of-way rule have been reported within a 3-year period, or that three or more such crashes have been reported within a 2-year period. Guidance: Engineering judgement should be used to establish intersection control. The following factors should be considered: A. Vehicular, bicycle, and pedestrian traffic volumes on all approaches; B. Number and angle of approaches; C. Approach speeds; D. Sight distance available on each approach; and E. Reported crash experience. I. YIELD or STOP signs should be used at an intersection if one or more of the following conditions exist: An intersection of a less important road with a main road where application of the normal right-of-way rule would not be expected to provide reasonable compliance with the law. The combined vehicular, bicycle, and pedestrian volume entering the intersection from all approaches averages more than 2,000 units per day; The ability to see conflicting traffic on an approach is not sufficient to allow a road user to stop or yield in compliance with the normal right-of-way rule if such stopping or yielding is necessary; and/or A street entering a designated through highway or street; and/or II. In addition, the use of YIELD or STOP signs should be considered at the intersection of two minor streets or local roads where the intersection has more than three approaches and where one or more of the following conditions exist: UNITED CITY OF YORKVILLE TWO WAY YIELD OR STOP Evaluation Criteria X X X X X X X 36 NORTHLAND LANE – NORTHBOUND APPROACH LOOKING NORTH NORTHLAND LANE – NORTHBOUND APPROACH LOOKING WEST 37 NORTHLAND LANE – SOUTHBOUND APPROACH LOOKING SOUTH NORTHLAND LANE – SOUTHBOUND APPROACH LOOKING WEST 38 WESTERN LANE – EASTBOUND APPROACH LOOKING EAST WESTERN LANE – EASTBOUND APPROACH LOOKING NORTH 39 WESTERN LANE – EASTBOUND APPROACH LOOKING SOUTH 40 41 PART II: TRAFFIC SPEED STUDY 42 Faxon Western Alice NorthlandHigh RidgeBlackberry Shore Canyon Iroquois White P l a i n s Yellowstone Canyon Trail Denise Copyright nearmap 2015 0 300 600 Feet 7-DAY SPEEDSTUDYLOCATIONS Engineering Enterprises, Inc. 52 Wheeler RoadSugar Grove, Illinois 60554(630)466-6700www.eeiweb.com DATE: PROJECT NO.: FILE: PATH: BY: OCTOBER 2023 YO1107 YO2107-Kylyn Ridge Traffic Collection.mxd H:\GIS\PUBLIC\YORKVILLE\2021\ MJT ³ SPEED STUDY LOCATION SPEED STUDY LOCATION SPEED STUDY LOCATION 43 For Project:High Ridge Lane Project Notes: Location/Name:Merged Report Generated:9/20/2023 8:17:42 AM Speed Intervals 1 MPH Time Intervals Instant Traffic Report From 9/13/2023 6:00:00 PM through 9/20/2023 6:59:59 AM 85th Percentile Speed 34 MPH 85th Percentile Vehicles 2460 Max Speed 65 MPH on 9/16/2023 4:06:48 PM Total Vehicles 2894 AADT:442 Volumes - weekly counts Time 5 Day 7 Day Average Daily 386 404 AM Peak 7:00 AM 29 25 PM Peak 4:00 PM 45 42 Speed Speed Limit:30 85th Percentile Speed:34 50th Percentile Speed:29 10 MPH Pace Interval:23.0 MPH to 33.0 MPH Average Speed:28.82 Monday Tuesday Wednesday Thursday Friday Saturday Sunday Count over limit 173 168 35 179 203 164 161 % over limit 37.8 39.3 29.4 35.9 41.5 31.4 42.5 Avg Speeder 33.9 34.0 34.1 34.3 34.4 34.8 34.1 Avg Speed 28.9 28.7 28.1 28.7 29.3 28.1 29.6 Class Counts Number % VEH_SM 32 1.1 VEH_MED 2781 96.1 VEH_LG 81 2.8 [VEH_SM=motorcycle,VEH_MED = sedan,VEH_LG = truck] 44 Summary of Violators High Ridge Lane from Wed-Sep-13-2023-06-00-PM to Wed-Sep-20-2023-06-59-AM Starting Hour Count Average Speed of all Traffic Violator Counts Average Speed of Violators 00:00:00 27 28.6 8 35.6 01:00:00 7 30.6 4 31.5 02:00:00 13 29.3 6 33.3 03:00:00 6 35.3 5 39.4 04:00:00 22 26.7 6 32.3 05:00:00 31 27.0 6 33.0 06:00:00 105 26.4 27 33.9 07:00:00 141 28.9 52 34.3 08:00:00 154 28.0 52 33.6 09:00:00 131 29.0 52 34.3 10:00:00 141 29.4 50 34.4 11:00:00 146 29.7 71 33.6 12:00:00 183 29.2 79 33.9 13:00:00 181 29.2 75 33.5 14:00:00 187 29.3 78 34.8 15:00:00 238 28.7 86 34.4 16:00:00 254 29.6 100 35.1 17:00:00 219 29.1 91 34.1 18:00:00 229 28.5 73 34.5 19:00:00 177 28.6 64 33.7 20:00:00 145 28.0 46 33.9 21:00:00 85 28.7 29 34.4 22:00:00 47 27.0 11 36.5 23:00:00 25 30.9 12 37.0 45 46 For Project:Northland Lane Project Notes: Location/Name:Merged Report Generated:9/27/2023 7:37:38 AM Speed Intervals 1 MPH Time Intervals Instant Traffic Report From 9/20/2023 4:00:00 PM through 9/27/2023 7:59:59 AM 85th Percentile Speed 30 MPH 85th Percentile Vehicles 3210 Max Speed 46 MPH on 9/21/2023 5:16:51 PM Total Vehicles 3777 AADT:566 Volumes - weekly counts Time 5 Day 7 Day Average Daily 492 521 AM Peak 11:00 AM 32 39 PM Peak 5:00 PM 58 53 Speed Speed Limit:30 85th Percentile Speed:30 50th Percentile Speed:26 10 MPH Pace Interval:21.0 MPH to 31.0 MPH Average Speed:25.82 Monday Tuesday Wednesday Thursday Friday Saturday Sunday Count over limit 61 66 18 67 78 55 56 % over limit 10.3 11.2 7.2 11.7 13.3 8.8 9.9 Avg Speeder 32.5 32.3 34.5 32.5 33.0 33.0 32.4 Avg Speed 25.8 26.1 25.2 26.2 26.4 25.1 25.7 Class Counts Number % VEH_SM 2 0.1 VEH_MED 3707 98.1 VEH_LG 68 1.8 [VEH_SM=motorcycle,VEH_MED = sedan,VEH_LG = truck] 47 Summary of Violators Northland Lane from Wed-Sep-20-2023-04-00-PM to Wed-Sep-27-2023-07-59-AM Starting Hour Count Average Speed of all Traffic Violator Counts Average Speed of Violators 00:00:00 10 26.7 2 35.5 01:00:00 3 20.7 0 0.0 02:00:00 2 27.5 1 31.0 03:00:00 9 26.4 0 0.0 04:00:00 18 27.3 2 35.5 05:00:00 29 24.3 1 32.0 06:00:00 115 26.1 17 32.1 07:00:00 182 26.9 40 32.3 08:00:00 137 26.3 11 32.4 09:00:00 157 26.3 17 32.1 10:00:00 197 26.2 24 32.3 11:00:00 235 25.8 22 32.2 12:00:00 260 26.4 42 32.8 13:00:00 214 25.9 24 32.6 14:00:00 262 25.5 27 32.6 15:00:00 250 25.6 22 32.0 16:00:00 356 26.1 35 32.5 17:00:00 373 25.8 38 33.1 18:00:00 339 25.4 29 33.1 19:00:00 249 25.2 19 33.4 20:00:00 182 24.8 11 33.8 21:00:00 112 25.4 10 34.4 22:00:00 63 25.3 5 34.4 23:00:00 23 25.5 2 35.5 48 49 For Project:Blackberry Shore Ln Project Notes: Location/Name:Merged Report Generated:10/4/2023 3:25:52 PM Speed Intervals 1 MPH Time Intervals Instant Traffic Report From 9/27/2023 4:00:00 PM through 10/4/2023 2:59:59 PM 85th Percentile Speed 36 MPH 85th Percentile Vehicles 6485 Max Speed 59 MPH on 10/2/2023 7:13:12 AM Total Vehicles 7629 AADT:1096 Volumes - weekly counts Time 5 Day 7 Day Average Daily 1035 1023 AM Peak 7:00 AM 69 61 PM Peak 5:00 PM 105 97 Speed Speed Limit:30 85th Percentile Speed:36 50th Percentile Speed:31 10 MPH Pace Interval:26.0 MPH to 36.0 MPH Average Speed:30.55 Monday Tuesday Wednesday Thursday Friday Saturday Sunday Count over limit 560 525 504 713 657 569 502 % over limit 52.5 48.4 53.9 55.3 51.8 51.7 56.8 Avg Speeder 34.7 34.8 34.3 34.8 34.6 34.4 34.8 Avg Speed 30.5 30.2 30.7 30.9 30.4 30.3 31.1 Class Counts Number % VEH_SM 547 7.2 VEH_MED 6816 89.3 VEH_LG 266 3.5 [VEH_SM=motorcycle,VEH_MED = sedan,VEH_LG = truck] 50 Summary of Violators Blackberry Shore Ln from Wed-Sep-27-2023-04-00-PM to Wed-Oct-04-2023-02-59-PM Starting Hour Count Average Speed of all Traffic Violator Counts Average Speed of Violators 00:00:00 69 30.9 39 34.2 01:00:00 21 32.0 14 34.6 02:00:00 8 29.3 3 33.0 03:00:00 16 30.9 10 35.0 04:00:00 46 30.3 26 34.4 05:00:00 81 30.4 45 34.5 06:00:00 234 30.0 113 35.2 07:00:00 405 30.7 211 34.8 08:00:00 397 30.0 200 34.4 09:00:00 350 30.2 170 34.5 10:00:00 432 30.7 226 34.7 11:00:00 426 30.2 218 34.9 12:00:00 500 30.9 287 34.8 13:00:00 406 30.6 214 34.9 14:00:00 447 31.4 263 35.3 15:00:00 551 30.9 301 34.8 16:00:00 623 31.1 364 34.6 17:00:00 683 30.9 366 34.8 18:00:00 562 30.0 291 34.2 19:00:00 473 29.7 226 33.6 20:00:00 369 29.9 168 34.5 21:00:00 245 30.5 118 34.7 22:00:00 173 30.3 91 34.4 23:00:00 112 31.3 66 34.7 51 52