City Council Minutes 2023 10-24-23MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL
OF THE UNITED CITY OF YORKVILLE,KENDALL COUNTY,ILLINOIS,
HELD IN THE CITY COUNCIL CHAMBERS,
651 PRAIRIE POINTE DRIVE ON
TUESDAY,OCTOBER 24,2023
Mayor Purcell called the meeting to order at 7:01 p.m. and led the Council in the Pledge of Allegiance.
ROLL CALL
Deputy Clerk Cisija called the roll.
Ward I Koch Present
Transier Present
Ward II Plocher Present
Soling Present
Ward III Funkhouser Present
Marek Present
Ward IV Tarulis Present
Corneils Present
Staff in attendance at City Hall: Deputy Clerk Cisija, City Administrator Olson, Chief of Police Jensen,
Attorney On, Public Works Director Dhuse, Community Development Director Barksdale-Noble,
Finance Director Fredrickson, Parks and Recreation Director Evans, and EEI Engineer Sanderson.
Staff in attendance electronically: Assistant City Administrator Willrett
Members of the public were able to attend this meeting in person as well as being able to access the
meeting remotely via Zoom which allowed for video, audio, and telephonic participation.
A meeting notice was posted on the City's website on the agenda,minutes, and packets webpage with
instructions regarding remote meeting access and a link was included for the public to participate in the
meeting remotely:https://us02web.zoom.us/j/82989795891?pwd=QnRVc 1 VGaUtLd3ZHSHdkc2pZZkF6dz09.
The Zoom meeting ID was 829 8979 5891.
QUORUM
A quorum was established.
AMENDMENTS TO THE AGENDA
None.
PRESENTATIONS
Mark Foster—Shaw Local—Recognition
Mayor Purcell presented Mark Foster, of Shaw Local,with a certificate of recognition and a Yorkville-
themed Halloween shirt in honor of his retirement.Mark began writing newspaper stories at the age of 19
years old. He joined The Record Newspapers and KendallCountyNow.com,two of Shaw Local News
Network publications, in January 2022. Mark covered the Yorkville City Council meetings,the Yorkville
School District, and the Kendall County Board.He has won awards from the Illinois Press Association's
Best of the Press Contest, including first-place, for articles written.Mark said it has been a pleasure
working in Yorkville and he has enjoyed working with everyone. We thank Mark for his dedication to the
local news,journalism, and the Yorkville community.
Fiscal Year 2023 Audit Report
Jen Martinson from Lauterbach&Amen, LLP was in attendance and gave an overview of the City's
fiscal year 2023 financial statement audit. She started by thanking Finance Director Fredrickson and the
finance team for all their hard work during the audit process. She shared that an audit is required by state
statute to be completed by an independent auditor. They have issued an unmodified opinion, which is a
clean audit opinion and the highest opinion that can be issued, and it means the financial statements are
materially correct. Jen highlighted key areas for the Council. She also shared the City was once again
awarded a Certificate of Achievement for Excellence in Financial Reporting, issued by the Government
Finance Officers Association, for fiscal year 2022, and she anticipates the City will receive it again for
fiscal year 2023.
Finance Director Fredrickson gave a brief overview of the fiscal year 2023 audit(see attached).
The Minutes of the Regular Meeting of the City Council—October 24,2023—Page 2 of 5
PUBLIC HEARINGS
None.
CITIZEN COMMENTS ON AGENDA ITEMS
None.
CONSENT AGENDA
1. Minutes of the Regular City Council—September 26, 2023
2. Minutes of the Regular City Council—October 10, 2023
3. Bill Payments for Approval
1,442,515.83 (vendors)
368,704.90 (payroll period ending 10/13/23)
1,811,220.73 (total)
4. North Central Tank Rehabilitation—Change Order No. 2—approve North Central Tank
Rehabilitation —Change Order No. 2 and authorize the Mayor to execute(PW 2023-81)
5. Treasurer's Report for September 2023 (ADM 2023-39)
6. Annual Treasurer's Report(ADM 2023-43)
Mayor Purcell entertained a motion to approve the consent agenda. So moved by Alderman Koch;
seconded by Alderman Plocher.
Motion approved by a roll call vote. Ayes-8 Nays-0
Koch-aye, Plocher-aye, Funkhouser-aye,Tarulis-aye,
Transier-aye, Soling-aye,Marek-aye, Corneils-aye
REPORTS
MAYOR'S REPORT
Microsoft Office 365 License Renewal
CC 2023-60)
Mayor Purcell entertained a motion to approve the Microsoft Enterprise Agreement for a 3-year term
26,368.08 annually) for a total of$79,104.24. So moved by Alderman Soling; seconded by Alderman
Tarulis.
Motion approved by a roll call vote. Ayes-8 Nays-0
Plocher-aye,Funkhouser-aye,Tarulis-aye,Transier-aye,
Soling-aye,Marek-aye,Corneils-aye,Koch-aye
PUBLIC WORKS COMMITTEE REPORT
2024 Road to Better Roads—Construction
Engineering Agreement
PW 2023-82)
Alderman Koch made a motion to approve the 2024 Road to Better Roads—Professional Services
Agreement—Construction Engineering and authorize the Mayor and City Clerk to execute; seconded by
Alderman Marek.
Motion approved by a roll call vote. Ayes-8 Nays-0
Funkhouser-aye,Tarulis-aye, Transier-aye, Soling-aye,
Marek-aye, Corneils-aye, Koch-aye, Plocher-aye
ECONOMIC DEVELOPMENT COMMITTEE REPORT
Bright Farms
Mayor Purcell reported that Bright Farms is seeking to start its hiring process in January 2024. City
Administrator stated Bright Farms will be hiring for 75 hourly positions of varying skill set and pay, and
15 to 20 managerial salaried positions. Bright Farms will be holding a job fair in the future and hire local
people.
PUBLIC SAFETY COMMITTEE REPORT
No report.
The Minutes of the Regular Meeting of the City Council—October 24,2023—Page 3 of 5
ADMINISTRATION COMMITTEE REPORT
City Liability Insurance and Workman's
Compensation Insurance Renewal
ADM 2023-44)
Alderman Marek made a motion to proceed with Option 2 and authorize entering into a one year
insurance agreement with the National Union of Pittsburgh PA(AIG) - (Glatfelter) for property/casualty
insurance in an amount not to exceed$282,704; to authorize entering into a one year insurance agreement
with the Illinois Public Risk Fund for worker's compensation insurance in an amount not to exceed
199,099; to authorize entering into a one year agreement with Alliant-Mesirow Insurance Services for
brokerage services in an amount not to exceed$20,000; and to authorize entering into a one year
insurance agreement with Hiscox Insurance Company for cyber insurance in an amount not to exceed
16,667; seconded by Alderman Soling.
Motion approved by a roll call vote. Ayes-8 Nays-0
Tarulis-aye, Transier-aye, Soling-aye,Marek-aye,
Corneils-aye,Koch-aye,Plocher-aye, Funkhouser-aye
PARK BOARD
Flags of Valor
Parks and Recreation Director Evans reported the 2023 Yorkville Flags of Valor are going up on Friday,
October 27t'. If anyone is interested in sponsoring flags for a veteran,they can do so. Flags will be
displayed at Town Square beginning Wednesday, November 1s'through Monday,November 12".
Halloween Updates
Parks and Recreation Director Evans reminded the Council that the City's Halloween trick-or-treating
hours are on Tuesday, October 31 sc from 4 p.m. to 7 p.m.
PLANNING AND ZONING COMMISSION
Ordinance 2023-35 Approving a Special Use for a Gasoline Service
Station With an Accessory Convenience
Store at 107 E. Stagecoach Trail
QuikTrip Corporation)
PZC 2023-08 &EDC 2023-35)
Mayor Purcell entertained a motion to approve an Ordinance Approving a Special Use for a Gasoline
Service Station With an Accessory Convenience Store at 107 E. Stagecoach Trail and authorize the
Mayor and City Clerk to execute. So moved by Alderman Koch; seconded by Alderman Transier.
Motion approved by a roll call vote. Ayes-8 Nays-0
Transier-aye, Soling-aye,Marek-aye, Corneils-aye,
Koch-aye, Plocher-aye,Funkhouser-aye, Tarulis-aye
Ordinance 2023-36 Approving the Final Plat of Subdivision for
Kendall Marketplace Lots 4 and 5
PZC 2023-12&EDC 2023-43)
Mayor Purcell entertained a motion to approve an Ordinance Amending the Zoning Ordinance Identify,
Define and Regulate Energy Industrial Uses and authorize the Mayor and City Clerk to execute. So
moved by Alderman Tarulis; seconded by Alderman Funkhouser.
Motion approved by a roll call vote. Ayes-8 Nays-0
Soling-aye,Marek-aye, Corneils-aye, Koch-aye,
Plocher-aye,Funkhouser-aye,Tarulis-aye, Transier-aye
Kendall County Petition 23-30—1.5 Mile Review
6145 Whitetail Ridge Drive)
PZC 2023-16 & EDC 2023-45)
Mayor Purcell entertained a motion to authorize staff to notify Kendall County that the City Council does
not have any objections to the proposed Plat of Vacation. So moved by Alderman Koch; seconded by
Alderman Soling.
Motion approved by a roll call vote. Ayes-8 Nays-0
Marek-aye, Corneils-aye,Koch-aye,Plocher-aye,
Funkhouser-aye,Tarulis-aye,Transier-aye, Soling-aye
The Minutes of the Regular Meeting of the City Council—October 24,2023—Page 4 of 5
CITY COUNCIL REPORT
No report.
CITY CLERK'S REPORT
No report.
COMMUNITY&LIAISON REPORT
Trivia Night With the Yorkville Educational Foundation
Alderman Marek reported the Yorkville Educational Foundation is hosting a trivia night at Rosati's on
November 2°d from 7 p.m.to 10 p.m. This will be a recruiting event, and anyone wanting more
information or is interested in joining YEF, either as a sponsoring partner or a board member,this event is
the opportunity to do so.
Brewing Up a Brighter Future
Alderman Marek reported the Yorkville Educational Foundation is hosting a"Brewing Up a Brighter
Future"event on December 2'at Flight Tasting Room&Bottle Shoppe, from 1 p.m. to 5 p.m.
STAFF REPORT
No report.
MAYOR'S REPORT(cont'd)
Unified Development Ordinance Discussion
PZC 2023-09& EDC 2023-36)
Community Development Director Barksdale-Noble presented on the Unified Development Ordinance
and the recommendations as staff is seeking discussion and consensus on direction to revise the UDO and
provide it at a later date. Each chapter of the UDO was discussed,and Council members shared their
thoughts and concerns about each:
Chapter 2: Definitions(Unit Name)
All Aldermen expressed they recommend keeping the definition"unit name"as"family".
Chapter 4: Use Standards(ADU)
Alderman Koch wanted examples of each for accessory dwelling units, attached and detached
accessory dwelling units in which Krysti provided examples. City Administrator stated there are a
few examples of these. Alderman Soling stated there is detached example on Somonauk Street. A
unit with an in-law suite would be considered an attached dwelling unit if it has its own separate
kitchen,bathroom, and entrance.Mayor Purcell brought up concerns that if this gets approved,
any single-family property can become a duplex property. Community Development Director
Barksdale-Noble explained that duplexes would have their own driveway, separate entrance,
separate utility hookup and addresses. Alderman Funkhouser explained that the UDO
recommended this to be outright permitted, and he stands by outright permitted or take it as
attached permitted and detached requiring special use.Alderman Plocher, Alderman Koch, and
Alderman Soling all feel everything should be special use.Alderman Transier feels if outright
permitted like the committee recommended,then the addition of owner-occupied makes the most
sense.He further stated to strictly prohibit them as they now need to change and should be
available to people who would be able to make use of them. Community Development Director
Barksdale-Noble stated there has been complaints about homes being divided into two different
living units and nothing on the face of it shows the homes are two different living units. If you
enter the unit,there is an upstairs door and a downstairs door. Her question is if it is owner
occupied, does the owner have to be related to the person utilizing it or does the owner have to be
living in the primary home on the lot, and then rent or lease out to someone living on the
accessory structure?City Administrator Olson stated he read it as the latter. Alderman
Funkhouser stated the owner-occupied criteria may cause some issues,but owner-occupied
criteria should be either living in a primary space or other space. Alderman Soling wants all uses
special use. Alderman Plocher agrees with Alderman Soling. Alderman Marek agrees with
Alderman Transier. Alderman Soling asked if being rented out, can language be added to show
proof of insurance instead of just homeowner's insurance. Community Director stated it could be
incorporated as part of the building permit. Two proposals will be drafted, and this chapter can be
rediscussed at a later date.
Chapter 5: Development Standards (Parking)
Community Development Director Barksdale-Noble stated that right now,two spaces per
dwelling unit is required. Per the ordinance and how it is interpreted,the garage counts as off-
street parking. Alderman Funkhouser stated Planning and Zoning Commission recommendation
is 2.25 parking spaces per townhome. Community Development Director Barksdale-Noble stated
less off-street parking allows for more flexibility. Mayor Purcell feels parking should be left the
The Minutes of the Regular Meeting of the City Council—October 24,2023—Page 5 of 5
same as it is. Alderman Transier stated in Fox Highlands Subdivision,there are townhouses, and,
in the middle,there is a parking island and that is how they got around having more parking.
Alderman Transier has no objections to one car garage,but he will go with the Planning and
Zoning Commission recommendations.
Chapter 6: Signs (Yard Signs)
Aldermen Corneils,Funkhouser Koch,Marek, Plocher, Soling, and Transier do not want to
regulate yard signs.Alderman Seaver deferred to giving an opinion.
Chapter 7: Subdivision Standards(Connectivity Index)
Community Development Director Barksdale-Noble stated right now there are no requirements
for connectivity through developments. Alderman Funkhouser feels that more intersections will
be more issues. This section of Chapter 7 will be revisited.
Chapter 7: Subdivision Standards(Cluster Development)
Alderman Plocher does not want cluster development and should be special use, not outright
permitted. Mayor Purcell is not in favor of higher/bonus density and is fine with it being special
use. Aldermen Corneils,Koch, Marek, Soling, and Tarulis are in favor of special use. Alderman
Transier did not voice an opinion. Alderman Funkhouser supports outright permitted.
Community Development Director Barksdale-Noble also discussed regulating murals and how much of
an area it would be allowed to cover a commercial building. The direction at the July 20th UDO meeting
was that a mural can cover 70 percent of a non-primary facade. As of now, it is not restricted.
City Buildings Update
CC 2021-04)
No Update.
Water Study Update
CC 2021-38)
No Update.
ADDITIONAL BUSINESS
None.
CITIZEN COMMENTS
Mark Foster stated Shaw Media has assigned David Petesch to cover the United City of Yorkville. David
has a lot of experience covering municipal government and has covered the Village of Oswego and the
City of St. Charles.
EXECUTIVE SESSION
None.
ADJOURNMENT
Mayor Purcell entertained a motion to adjourn the City Council meeting. So moved by Alderman
Plocher; seconded by Alderman Soling.
Motion unanimously approved by a viva voce vote.
Meeting adjourned at 8:29 p.m.
Minutes submitted by:
Monica Cisija,
Deputy Clerk, City of Yorkville,Illinois
United City of Yorkville
Audit Overview –Fiscal Year 2023
City Council
October 24, 2023
Another award
12th time
Certificate of Achievement for
Excellence in Financial Reporting Award
by the Government Finance Officers Association
of the US and Canada in FY 22
General Fund
Fund Balance History
-2
0
2
4
6
8
10
12
Millions% Fund Balance 41% 28% 37% 42% 43% 43% 47% 51% 49% 46%
% Fund Balance -Adjusted 36% 24% 32% 38% 40% 34% 32% 36% 36% 34%
General Fund Budget
Surplus(Deficit)
($3)
($2)
($1)
$0
$1
$2
$3
$4
MillionsFund Close
Out Transfers
Revenue Line-Item Budgeted Amount Actual Amount
Property Tax $3,544,194 $3,552,451
Sales Tax (local)$4,553,445 $4,618,030
Sales Tax (non-home rule)$3,543,838 $3,756,857
Utility Tax $1,000,000 $1,295,956
Income Tax $2,848,816 $3,355,846
Use Tax $807,488 $882,974
Building Permits $500,000 $736,146
Video Gaming Tax $230,000 $302,526
Excise (i.e.,Telecom)Tax $183,090 $201,150
Investment Earnings $7,500 $278,853
Revenue performance
Page 113-114 of paper copy (page 120-121 of pdf copy)
Department Budgeted Expenses Actual Expenses
Administration $892,366 $848,594
Finance $599,027 $568,380
Police $6,435,737 $6,177,039
Community Development $1,380,747 $1,312,006
PW -Streets & Sanitation $3,322,350 $3,333,022
Admin Services $4,090,104 $4,031,206
Library Operations $1,057,356 $1,014,370
Parks $1,539,676 $1,531,380
Recreation $1,678,796 $1,446,763
Sewer Operations $5,922,396 $5,169,794
Water Operations $7,693,103 $5,948,207
Controlling costs
Pages 116-121 of paper copy (pages 123-128 of pdf copy) -General Fund
Page 123 (130 pdf) -Library / Pages 126-127 (133-134 pdf) -Parks & Rec
Page 154 (161 pdf) for Sewer / Page 155 (162 pdf) for Water
General Fund Performance
Budgeted Actual Variance
Revenues 22,339,736 24,529,617 2,189,881
Expenditures (16,720,331)(16,270,247)(450,084)
Net Transfers (5,759,405)(7,889,863)2,130,458
Surplus(Deficit)(140,000)369,507 509,507
Items of Note
Fund balance categories and amounts
Paper pages 76-77 (pdf pages 83-84)
Pensions and OPEB(notes & add’l info)
Paper page 81-107 (pdf pages 88-114)
Illinois Municipal Retirement Fund
(IMRF) –pages 97/100-101(pdf 104/107-108)
Total Pension Liability
Increased by $1.4M
From $16.8M to $18.3M
Net Position
Decreased by $1.9M
From $18.7M to $16.8M
Percent Funded
Dec 2018: 84.59%
Dec 2019: 92.82%
Dec 2020: 101.96%
Dec 2021: 111.05%
Dec 2022: 92.06%
Fiscal Year Actuarial Determined
Contribution
Actual
Contribution
Excess (Deficit)Covered Payroll Contribution as
% of Covered
Payroll
2017 308,134 308,134 -2,898,722 10.63%
2018 344,487 344,487 -3,217,682 10.71%
2019 350,666 350,666 -3,506,685 10.00%
2020 365,540 365,540 -3,665,848 9.97%
2021 440,315 440,315 -4,060,573 10.84%
2022 428,230 428,230 -4,128,183 10.37%
2022 371,172 371,172 -4,659,881 7.97%
Police Pension Fund
pages 98/102-103 (pdf 105/109-110)
Total Pension Liability
Increased by $0.8M
From $27.0M to $27.9M
Net Position
Increased by $0.5M
From $14.5M to $15.0M
Percent Funded
Apr 2018: 45.55%
Apr 2019: 47.07%
Apr 2020: 46.17%
Apr 2021: 58.24%
Apr 2022: 53.56%
Apr 2023: 53.85%
Fiscal Year Actuarial
Determined
Contribution
Actual
Contribution
Excess (Deficit)Covered Payroll Contribution as
% of Covered
Payroll
2016 722,940 722,940 -2,294,948 31.50%
2017 825,413 825,413 -2,320,642 35.57%
2018 966,211 966,211 -2,543,266 37.99%
2019 963,361 963,361 -2,449,210 39.33%
2020 1,111,484 1,111,484 -2,631,165 42.24%
2021 1,226,371 1,230,604 4,233 2,744,017 44.85%
2022 1,334,771 1,334,771 -2,694,486 49.54%
2023 1,320,595 1,334,771 14,176 3,016,544 44.25%
Items of note
Long term debt summary on paper
pages 67-74 (pdf pages 74-81)
Debt service schedules on paper pages
157-166 (pdf pages 164-173)
Developer commitment narratives
start on paper page 78 (pdf page 85)
Other items of note
Statistical Section
Pages 170 -208 (pdf pages 177-215)
Historical Trends covering:
City financial trends
Revenue & debt capacity
Demographic & economic information
Operating information
Other items of note
Statistical Section
Paper pages 202-203 (pdf pages 209-210) employee counts
93 full-time employees in 2023
97 full-time employees in 2008
92 full-time employees in 2007
Paper pages 204-208 (pdf pages 211-215) miscellaneous service data
Traffic violations
Permits issued
Streets resurfaced, in miles
Street inventory
New housing starts per year
Management Letter
Recommendations
Funds with deficit equity (prior year)
Countryside & Downtown TIF
Over time development in the TIF Districts
should yield sufficient surpluses to eliminate
negative equity position.
Downtown TIF II finished FY 23 with a fund
balance of +$87,577
Implementation of GASB 87 (prior year)
Accounting for Leases –effective April 30, 2023
-COMPLETED
Management Letter
Recommendations (continued)
Implementation of GASB 94 (new)
Private-Public & Public-Public Partnerships
& Availability Payment Arrangements
Effective April 30, 2024
Implementation of GASB 96 (new)
Subscription-Based Information Technology
Arrangements
Effective April 30, 2024
Management Letter
Recommendations (continued)
Implementation of GASB 100 (new)
Accounting Changes and Corrections
Effective April 30, 2025
Upcoming
2023 Tax Levy discussion
Tax levy estimate approval
October 10th City Council meeting
Public Hearing
November 14th City Council meeting
Discussion and potential vote
November 28th or December 12th
Upcoming
FY 25 Budget rollout
Oct 23-Jan 24 staff planning discussions
Feb 24 budget finalized
Feb 24 City Council presentation
March 12th public hearing
Discussion and potential vote
March 26, 2024 City Council or
April 9, 2024 City Council or
April 23, 2024 City Council