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City Council Minutes 2023 11-14-23 MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL OF THE UNITED CITY OF YORKVILLE,KENDALL COUNTY,ILLINOIS, HELD IN THE CITY COUNCIL CHAMBERS, 651 PRAIRIE POINTE ROAD ON TUESDAY,NOVEMBER 14,2023 Mayor Purcell called the meeting to order at 7:00 p.m. and led the Council in the Pledge of Allegiance. ROLL CALL • City Clerk Behland called the roll. Ward I Koch Present Transier Present Ward II Plocher Absent Soling Present Ward III Funkhouser Present Marek Present (electronic attendance) Ward IV Tarulis Present Corneils Present Staff in attendance at City Hall: City Clerk Behland, City Administrator Olson, Chief of Police Jensen, Attorney Orr,Public Works Director Dhuse, Community Development Director Barksdale-Noble, Finance Director Fredrickson, Parks and Recreation Director Evans, Assistant City Administrator Willrett, and EEI Engineer Sanderson. Members of the public were able to attend this meeting in person as well as being able to access the meeting remotely via Zoom which allowed for video, audio, and telephonic participation. A meeting notice was posted on the City's website on the agenda,minutes, and packets webpage with instructions regarding remote meeting access and a link was included for the public to participate in the meeting remotely:https://us02web.zoom.us/j/86566939200?pwd=b21uNHZxNV1HSO40NnJmVGxyVzh2dz09. The Zoom meeting ID was 865 6693 9200. • QUORUM A quorum was established. AMENDMENTS TO THE AGENDA None. PRESENTATIONS None. PUBLIC HEARINGS 2023 Tax Levy Estimate (CC 2023-58) Mayor Purcell opened the public hearing for the tax levy estimate. He asked if anyone wished to comment on the tax levy estimate. Upon hearing no public comments,Mayor Purcell then closed the public hearing. (attached) CITIZEN COMMENTS ON AGENDA ITEMS Molly Krempski,a Yorkville resident, wanted to thank the Council for the meeting she missed where the UDO was discussed. Molly said she was grateful for the Council's actions on the UDO thus far. She thanked the Council for recognizing people's rights and unanimously upholding oaths of office regarding yard signs and definitions within the ordinances. She then said she was proud of Yorkville's alderman representatives today. • CONSENT AGENDA 1. Minutes of the Regular City Council—October 24, 2023 2. Bill Payments for Approval $ 2,672,466.83 (vendors) $ 152,577.17(wire payments) $ 370,503.63 (payroll period ending 10/27/23) $ 3,195,547.63 (total) Mayor Purcell entertained a motion to approve the consent agenda. So moved by Alderman Soling; seconded by Alderman Tarulis. The Minutes of the Regular Meeting of the City Council—November 14,2023—Page 2 of 6 Motion approved by a roll call vote. Ayes-7 Nays-0 Koch-aye, Funkhouser-aye,Tarulis-aye, Transier-aye, Soling-aye,Marek-aye, Corneils-aye REPORTS MAYOR'S REPORT Dallas Ingemunson Mayor Purcell shared he attended the wake of Dallas Ingemunson, former Kendall County State's • Attorney and Kendall County Republican Chairman,today. Mayor Purcell stated he would be greatly missed, and he was one of the main reasons he got into politics. Resolution 2023-29 Approving an Agreement for Disbursement and Use of Kendall County's American Rescue Plan Act Funds (CC 2023-61) Mayor Purcell entertained a motion to approve a Resolution Approving an Agreement for Disbursement and Use of Kendall County's American Rescue Plan Act Funds and authorize the Mayor and City Clerk to execute. So moved by Alderman Koch; seconded by Alderman Transier. Motion approved by a roll call vote. Ayes-7 Nays-0 Funkhouser-aye,Tarulis-aye,Transier-aye, Soling-aye, Marek-aye, Corneils-aye,Koch-aye Resolution 2023-30 Authorizing the Purchase of a Street Sweeper from EJ Equipment,Inc., Manteno,Illinois in an Amount Not to Exceed$345,033 (CC 2023-62) Mayor Purcell entertained a motion to approve a Resolution Authorizing the Purchase of a Street Sweeper from EJ Equipment, Inc.,Manteno, Illinois in an Amount Not to Exceed$345,033 and authorize the Mayor and City Clerk to execute. So moved by Alderman Tarulis; seconded by Alderman Soling. Motion approved by a roll call vote. Ayes-7 Nays-0 Tarulis-aye,Transier-aye, Soling-aye,Marek-aye, • Corneils-aye, Koch-aye, Funkhouser-aye Rob Roy Drainage District (CC 2023-63) a. Bid Approval Mayor Purcell entertained a motion to approve the bid and award contract to Homer Tree of Lockport, IL in an amount not to exceed $180,500 and authorize the Mayor and City Clerk to execute. So moved by Alderman Transier; seconded by Alderman Corneils. Public Works Director Dhuse reported that Kendall County asked the City to assist the drainage district in contracting the tree,brush, and debris removal from along the drainage ditch. Motion approved by a roll call vote. Ayes-6 Nays-1 Transier-aye, Soling-aye,Marek-aye, Corneils-aye, Koch-aye,Funkhouser-nay,Tarulis-aye Resolution 2023-31 b.Approving a Memorandum of Understanding By and Between the United City of Yorkville,Kendall County,Illinois and the Rob Roy Drainage District,Kendall County,Illinois Mayor Purcell entertained a motion to approve a Resolution Approving a Memorandum of Understanding By and Between the United City of Yorkville,Kendall County,Illinois and the Rob Roy Drainage District, Kendall County, Illinois and authorize the Mayor and City Clerk to execute. So moved by Alderman • Transier; seconded by Alderman Soling. Alderman Koch asked what would happen with the leftover funds. If funds remain,they are to be remitted back to Kendall County. City Administrator Olson said the funds can only be used for the drainage district. Motion approved by a roll call vote. Ayes-6 Nays-1 Soling-aye,Marek-aye, Corneils-aye, Koch-aye, Funkhouser-nay,Tarulis-aye,Transier-aye The Minutes of the Regular Meeting of the City Council—November 14,2023—Page 3 of 6 Ordinance 2023-37 c.Authorizing the Fifth Amendment to the Annual Budget of the United City of Yorkville,for the Fiscal Year Commencing on May 1,2023 and Ending on April 30,2024 Mayor Purcell entertained a motion to approve an Ordinance Authorizing the Fifth Amendment to the Annual Budget of the United City of Yorkville, for the Fiscal Year Commencing on May 1, 2023 and Ending on April 30, 2024 and authorize the Mayor and City Clerk to execute. So moved by Alderman Corneils; seconded by Alderman Koch. Motion approved by a roll call vote. Ayes-6 Nays-2 • Marek-aye,Corneils-aye,Koch-aye, Funkhouser-nay, Tarulis-aye,Transier-aye, Soling-nay, Purcell-aye Resolution 2023-32 Approving an Intergovernmental Agreement Between Yorkville Community Unit School District 115 and the United City of Yorkville (CC 2023-64) Mayor Purcell entertained a motion to approve a Resolution Approving an Intergovernmental Agreement Between Yorkville Community School District 115 and the United City of Yorkville and authorize the Mayor and City Clerk to execute. So moved by Alderman Funkhouser; seconded by Alderman Tarulis. Chief Jensen reported that this agreement provides information sharing between the school and the police department. The current agreement has expired,and the School Board has since approved the new one. Alderman Transier shared his concerns about the agreement due to the confidential nature of juvenile offenses and court actions.He stated a paragraph within the agreement applies not only to Yorkville students but also to students who reside and/or attend classes in a Yorkville school. Chief Jensen said they would share information only if the information affected the Yorkville schools somehow. Alderman Transier said he doesn't believe family disputes need to be shared with the schools. Chief stated they would only provide information if it would assist the child.For example, if a child witnesses a domestic case and is at school the following day,the police could share it with one dedicated school representative. They would not share the specifics of the case but more along the lines of asking them to keep an eye on the child and provide social services if needed. • Motion approved by a roll call vote. Ayes-6 Nays-1 Corneils-aye,Koch-aye,Funkhouser-aye, Tarulis-aye, Transier-nay, Soling-aye,Marek-aye Resolution 2023-33 Approving a Memorandum of Understanding By and Between the United City of Yorkville and Bristol Township, Kendall County,Illinois (CC 2023-65) Mayor Purcell entertained a motion to approve a Resolution Approving a Memorandum of Understanding By and Between the United City of Yorkville and Bristol Township, Kendall County, Illinois and authorize the Mayor and City Clerk to execute. So moved by Alderman Transier; seconded by Alderman Funkhouser. Motion approved by a roll call vote. Ayes-7 Nays-0 Koch-aye,Funkhouser-aye,Tarulis-aye,Transier-aye, Soling-aye,Marek-aye, Corneils-aye Ordinance 2023-38 Authorizing the Fourth Amendment to the Annual Budget of the United City of Yorkville,for the Fiscal Year Commencing on May 1,2023 and Ending on April 30,2024 (Community Oriented Policing Services Grant) (CC 2023-66) Mayor Purcell entertained a motion to approve an Ordinance Authorizing the Fourth Amendment to the • Annual Budget of the United City of Yorkville, for the Fiscal Year Commencing on May 1, 2023 and Ending on April 30, 2024 and authorize the Mayor and City Clerk to execute. So moved by Alderman Tarulis; seconded by Alderman Funkhouser. Chief Jensen reported they were awarded the FY23 Law Enforcement Agency De-Escalation Grant from the U.S. Department of Justice. The Yorkville Police Department will use this grant to purchase a VirTra police training simulator. The training simulator will be stored at the Kendall County Court House building, and the Yorkville Police Department will have 24/7 access.Agencies within Kendall County . will also be able to use this simulator. The Minutes of the Regular Meeting of the City Council—November 14,2023—Page 4 of 6 Motion approved by a roll call vote. Ayes-7 Nays-0 Funkhouser-aye,Tarulis-aye,Transier-aye, Soling-aye, Marek-aye,Corneils-aye,Koch-aye Ordinance 2023-39 Amending the Yorkville City Code, Title 10,Chapter 19,Section 10-19-9 (Revised—Solar Permit Fees) (EDC 2023-38) Mayor Purcell entertained a motion to approve an Ordinance Amending the Yorkville City Code, Title • 10, Chapter 19, Section 10-19-9 and authorize the Mayor and City Clerk to execute. So moved by Alderman Funkhouser; seconded by Alderman Corneils. Motion approved by a roll call vote. Ayes-7 Nays-0 Tarulis-aye, Transier-aye, Soling-aye, Marek-aye, Corneils-aye,Koch-aye, Funkhouser-aye PUBLIC WORKS COMMITTEE REPORT No report. ECONOMIC DEVELOPMENT COMMITTEE REPORT No report. PUBLIC SAFETY COMMITTEE REPORT Resolution 2023-34 Authorizing the Purchase of Three Police Interceptor SUVs from Morrow Brothers Ford,Greenfield,Illinois in 2024,in an Amount Not To Exceed$222,600 from the FY25 Budget (PS 2023-19) Alderman Transier made a motion to approve a Resolution Authorizing the Purchase of Three Police Interceptor SUVs from Morrow Brothers Ford,Greenfield, Illinois in 2024, in an Amount Not to Exceed $222,600 from the FY25 Budget and authorize the Mayor and City Clerk to execute; seconded by Alderman Marek. Motion approved by a roll call vote. Ayes-7 Nays-0 • Transier-aye, Soling-aye,Marek-aye, Corneils-aye, Koch-aye, Funkhouser-aye,Tarulis-aye ADMINISTRATION COMMITTEE REPORT No report. PARK BOARD Yorkville Holiday Celebration Weekend Parks and Recreation Director Evans reported the Yorkville Holiday Celebration Weekend starts Friday, November 17th. Events include Santa visits, YPAC Santa Dancers and Elf Jr. Performance, Yorkville High School Madrigal Singers, a parade,tree lighting ceremony, fireworks, Rudolph Run 5K, and Jingle Jog Family Fun Run. PLANNING AND ZONING COMMISSION No report. CITY COUNCIL REPORT No report. CITY CLERK'S REPORT No report. COMMUNITY&LIAISON REPORT Forest Fires • Alderman Soling reported on the forest fires in the area. He has spoken to the fire department, which stated the fire has been burning since Saturday,but they are confident it will burn out. They will continue to monitor it. Alderman Koch asked the Council if they knew why the fire department only put information on their Facebook and not a press release. He shared that a few residents were upset about having to go to Facebook for information regarding the fires. Alderman Koch asked if they maintained that property and if its overgrowth could have caused the fire. Yorkville Bristol Sanitary District Alderman Soling shared that the Yorkville Bristol Sanitary District's current development phase is wrapping up.The new UV system is up and running. They are currently reviewing their IB design for future expansion. The Minutes of the Regular Meeting of the City Council—November 14,2023—Page 5 of 6 Yorkville Public Library Alderman Soling reported that he was at the library board last night.They have quite a few expenses with their boiler and chiller systems. They discussed rebuilding or replacing pumps,and Alderman Soling was able to share his expertise on the subject to help. STAFF REPORT Leaf Pickup City Administrator Olson reported the City is extending leaf pickup. Staff should be finished collecting • leaves on the south side of Yorkville tomorrow. Thursday and Friday, staff is expected to collect on the river's north side. Then again on the south side, November 20th and 21 st. After the 21st,public works staff will switch the equipment to snow removal. You can bag your leaves until the last week of November for the garbage company to take. MAYOR'S REPORT(cont'd) Unified Development Ordinance-Presentation (PZC 2023-09&EDC 2023-36) Community Development Director Barksdale-Noble reported to the Council that staff left off on two outstanding items at the last meeting: accessory dwelling units(ADUs)and connectivity index calculation within the subdivision standards. The packet includes a supplemental document from CMAP(Chicago Metropolitan Area Planning),the Metropolitan Mayor's Caucus, and AARP. This document shares information specifically on older adults and how ADUs can benefit them. This document also shows some great examples of ADUs in communities. Mrs. Barksdale-Noble reported that there is no one-size- fits-all for a community. You can change regulations as you go along. The main components a community needs to review are occupancy,design,parking, and size. Then the last item that needs to be discussed is the street connectivity. Staff also provided a short informational page from Wake Forest, North Carolina,within the packet, as they are currently going through the same UDO process. Alderman Funkhouser shared it is beneficial to codify these to help the City control these requests. He believes that if staff moves forward with the ADUs,making them special uses and owner-occupied within one of the two units is a good compromise. Mayor Purcell brought up the issue: what happens to the other person in the separate unit if the owner passes away?Alderman Soling asked how this works with • utilities. Mrs. Barksdale-Noble stated within the language that there is only one garbage account, water utility account, and mailbox. Alderman Koch asked about the owner passing away and what are our options. Mayor Purcell said our attorney could investigate it and see what language we could add. Alderman Transier shared that if the owner passed away, it would be an issue for the heirs to work out with the current owner, and the City would not have to get involved. After further discussion,Mayor Purcell stated they would move forward with owner-occupied detached with special use. Then, staff will investigate the situation if the owner passes away. Mayor Purcell asked why this was suggested, and Mrs. Barksdale-Noble stated this standard was being used to promote walkable neighborhoods and reduce the number of cul-de-sacs. Regarding the connectivity discussion, Mrs. Barksdale-Noble shared that the standard is that there are three connectivity points in every block,which is what we currently see in the newer developments. The Council agreed to remove the connectivity language due to developments already following the recommended standard. City Buildings Update (CC 2021-04) Alderman Funkhouser asked for an update on the few building items that are still outstanding. City Administrator Olson reported the keys to the back doors have been quoted. The AV equipment has reported they have started to get equipment but do not have a date for when they will receive everything. Water Study Update (CC 2021-38) No update. • ADDITIONAL BUSINESS None. CITIZEN COMMENTS Molly Krempski,a Yorkville resident, shared she was at the library board's meeting last night and believes they need more support regarding decisions on building maintenance and contractors. She thanked Craig for his attendance and expertise in helping the library make decisions on the building maintenance. Mrs. Krempski proposed changing the agenda by opening the meetings with a prayer. EXECUTIVE SESSION None. The Minutes of the Regular Meeting of the City Council—November 14,2023—Page 6 of 6 ADJOURNMENT Mayor Purcell entertained a motion to adjourn the City Council meeting. So moved by Alderman Koch; seconded by Alderman Soling. Motion unanimously approvedby a viva voce vote. Meeting adjourned at 8:12 p.m. • k inutes submitted by: 04 Jo ' Behland, ity Clerk, City of Yorkville, Illinois • • 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 Vitosh Reporting Service 815.993.2832 cms.vitosh@gmail.com Yorkville City Council Public Hearing - November 14, 2023 1 UNITED CITY OF YORKVILLE KENDALL COUNTY, ILLINOIS CITY COUNCIL MEETING PUBLIC HEARING 651 Prairie Pointe Yorkville, Illinois Tuesday, November 14, 2023 7 :00 p .m . 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 Vitosh Reporting Service 815.993.2832 cms.vitosh@gmail.com Yorkville City Council Public Hearing - November 14, 2023 2 PRESENT: (In-person and via Zoom) Mr. John Purcell, Mayor; Mr. Ken Koch, Alderman; Mr. Dan Transier, Alderman; Mr. Craig Soling, Alderman; Mr. Chris Funkhouser, Alderman; Mr. Matt Marek, Alderman; Mr. Seaver Tarulis, Alderman; Mr. Rusty Corneils, Alderman. ALSO PRESENT: Mr. Bart Olson, City Administrator; Ms. Jori Behland, City Clerk; Ms. Erin Willrett, Assistant City Administrator; Ms. Kathleen Field Orr, City Attorney; Mr. Rob Fredrickson, Finance Director; Mr. Eric Dhuse, Public Works Director; Chief James Jensen, Yorkville Police Department; Mr. Tim Evans, Parks and Recreation Director; Ms. Krysti Barksdale-Noble, Community Development Director; Mr. Brad Sanderson, City Engineer. 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 Vitosh Reporting Service 815.993.2832 cms.vitosh@gmail.com Yorkville City Council Public Hearing - November 14, 2023 3 (WHEREUPON, the following proceedings were had in the public hearing portion of the meeting:) MAYOR PURCELL: I will open up the public hearing for the 2023 Tax Levy Estimate payable in 2024. So the public hearing is now open. Are there any members of the public who would like to speak towards the Tax Levy Estimate hearing? (No response.) CHAIRMAN PURCELL: And, Rob, you said the total was $5 .073 million or 5 .08 million, somewhere in that range? MR. FREDRICKSON: 5 .073 million. CHAIRMAN PURCELL: Thank you very much. Seeing no public who wants to speak, I will close the public hearing. (Which were all the proceedings had in the public hearing portion of the meeting.) - - - - - 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 Vitosh Reporting Service 815.993.2832 cms.vitosh@gmail.com Yorkville City Council Public Hearing - November 14, 2023 4 STATE OF ILLINOIS ) ) SS: COUNTY OF LASALLE ) I , CHRISTINE M . VITOSH, a Certified Shorthand Reporter of the State of Illinois, do hereby certify: That previous to the commencement of any testimony heard, the witnesses were duly sworn to testify the whole truth concerning the matters herein; That the foregoing public hearing transcript, Pages 1 through 5 , was reported stenographically by me by means of machine shorthand, was simultaneously reduced to typewriting via computer-aided transcription under my personal direction, and constitutes a true record of the testimony given and the proceedings had; That the said public hearing was taken before me at the time and place specified; That I am not a relative or employee or attorney or counsel, nor a relative or employee of such attorney or counsel for any of the parties hereto, nor interested directly or indirectly in the outcome of this action. 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 Vitosh Reporting Service 815.993.2832 cms.vitosh@gmail.com Yorkville City Council Public Hearing - November 14, 2023 5 I further certify that my certificate attached hereto applies to the original transcript and copies thereof, signed and certified under my hand only. I assume no responsibility for the accuracy of any reproduced copies not made under my control or direction. IN WITNESS WHEREOF, I do hereunto set my hand at Leland, Illinois, this 21st day of November, 2023. __________________________________ CHRISTINE M. VITOSH, C.S.R. 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