Library Board Minutes 2023 12-11-23APPROVED 1/8/24
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Yorkville Public Library
Board of Trustees Meeting
Monday, December 11, 2023 7:00pm
Michelle Pfister Meeting Room
902 Game Farm Road, Yorkville, IL
The Board of Trustees meeting was called to order at 7:00pm by President Theron Garcia, roll was called and a
quorum was established.
Roll Call:
Tara Schumacher-yes, Jason Hedman-yes, Keri Pesola-yes, Jackie Milschewski-yes, Theron Garcia-yes, Rosie
Millen-yes, Bret Reifsteck-yes
Absent: Ryan Forristall
Staff Present:
Library Director Shelley Augustine
Others Present:
Friends of Library President Kathi Murphy, Alderman/Liaison Craig Soling, Mike Krempski
Recognition of Visitors:
President Garcia recognized staff and guests.
Amendments to the Agenda: None
Presentations: None
Approval of Minutes: November 13, 2023
One correction was noted by Ms. Pesola. On page 2 under Public Comment, Dan Duffy should be Don Duffy.
Moved by Ms. Garcia and seconded by Ms. Milschewski to approve the minutes with that correction. Roll call:
Hedman-yes, Pesola-yes, Milschewski-yes. Garcia-yes, Millen-yes, Reifsteck-yes, Schumacher-yes,
Carried 7-0.
Correspondence:
Ms. Augustine said the Kendall County Administrator had reached out to her seeking a letter of support for a
grant application to bring broadband to the unserved and under-served. A letter was written on their behalf.
Public Comment: None
Friends of the Library Report:
Kathi Murphy said the Friends meeting was held this morning. She provided the names of the new Board of
Directors for the Friends group and said they will meet 3 times a year. The bilaws were approved on November
28th and they are now a 501c3 organization. She commended Judy Somerlot for her hard work on this. In
another matter, the group voted to have the Friends FY match that of the library.
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Staff Comment: None
Report of the Treasurer:
Financial Statement
Treasurer Milschewski said there were no outstanding items to report and she moved to approve the bill list as
follows with a second by Ms. Garcia:
Payment of Bills
Accounts Payable: $43,319.66
Payroll: $37,739.25
Total: $81,058.91
Roll call: Pesola-yes, Milschewski-yes. Garcia-yes, Millen-yes, Reifsteck-yes, Schumacher-yes, Hedman-yes,
Carried 7-0.
Report of the Library Director:
Ms. Augustine reported the following:
1. She listed the recent programs and special events held/upcoming at the library.
2. Half of the library lighting has been replaced with LED lighting since last month.
3. Management staff sat in on on-line meeting regarding on-line program registration software, current one
is no longer supported. The proposed one is highly recommended and easy to navigate. It also does
study room/meeting room reservations.
4. Director registered library for H.R. Services, a program through RAILS. It allows staff to call regarding
H.R. issues and is valid through the FY.
5. Ms. Augustine is now an ex-officio Board member for the Friends of the Library.
6. Library has received a request for reconsideration of material for a juvenile fiction book and Ms.
Augustine will be issuing a response.
7. She noted program/events attendance is up more than 40%.
City Council Liaison: None
Standing Committees: None
Unfinished Business:
HVAC Update
Ms. Augustine said there are exhaust fans to be replaced in the second floor bathroom. Trico sent a quote which
is under the limit she can approve and Ted Milschewski will be replacing the fans which are located on the roof.
Since the engineering consultant was approved at the last meeting, Director Augustine met with Bart Olson, City
Attorney and Library Attorney to review the procurement procedures. The two attorneys will handle the details
of library bidding. Bart Olson requested help from Jesus Navarro and Eric Dhuse to assist with this process.
Strategic Planning Discussion/Action
Last month, Board members asked Ms. Augustine to speak with Amanda Standefer of Fast Forward Libraries
about including library trends etc. in the Strategic Plan proposal. This will result in an additional cost of $1,000
for 10 hours of research. Ms. Garcia made a motion to amend and approve the additional $1,000 which will
result in a total cost of $23,400 for the Strategic Plan process and Ms. Milschewski seconded. Roll call:
Milschewski-yes, Garcia-yes, Millen-yes, Reifsteck-yes, Schumacher-yes, Hedman-yes, Pesola-yes.
Carried 7-0. Ms. Augustine will contact Ms. Standefer.
New Business:
Review Serving Our Public 4.0 Standards for Illinois Public Libraries
(Chapters 7-13) for Annual Capita Grant
Last month, Ms. Augustine reviewed Chapters 1-6 of these standards and she reviewed the remaining chapters at
this meeting. She summarized the standards the library meets and noted those that need improvement. Some
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new policies may also be needed. She noted that the legislature is looking at increasing bid amounts to $30,000
from $25,000. This completes the review of the Public Standards. She said the Appendix looks at staff levels
and hours of service and the number of hours that qualify them for various levels of service. She said the current
staffing levels fall short of the state guidelines which are also based on population. Ms. Augustine said the Per
Capita Grant report is due January 30, 2024 and she will put a copy in the February meeting agenda.
Executive Session: None
Adjournment:
There was no further business and the meeting adjourned at 7:34pm on a motion by Ms. Garcia and second by
Ms. Schumacher.
Minutes respectfully submitted by
Marlys Young, Minute Taker