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Public Works Packet 2024 01-16-24 AGENDA PUBLIC WORKS COMMITTEE MEETING Tuesday, January 16, 2024 6:00 p.m. East Conference Room #337 651 Prairie Pointe Drive, Yorkville, IL Citizen Comments: Minutes for Correction/Approval: December 19, 2023 New Business: 1. PW 2024-01 Snow Operations Report 2. PW 2024-02 Capital Improvement Projects Update 3. PW 2024-03 Quarterly Bond and Letter of Credit Reduction Summary 4. PW 2024-04 Grande Reserve Unit 12 – Acceptance 5. PW 2024-05 Grande Reserve Unit 15 - Acceptance 6. PW 2024-06 Grande Reserve Unit 22 – Acceptance 7. PW 2024-07 New Leaf Energy – Plat of Dedication and Grant of Easement 8. PW 2024-08 2024 Road to Better Roads – MFT Resolution and Cost Estimate 9. PW 2024-09 North Central Tank Rehabilitation – Change Order No. 3 (Final Balancing) 10. PW 2024-10 2024 Water Main Replacement Contract B (Fox Industrial Park) – Contract Award 11. PW 2024-11 2024 Water Main Replacement Contract B (Fox Industrial Park) – Construction Engineering Agreement 12. PW 2024-12 Yorkville Public Works Building – Architect Contract with Kluber, Inc. 13. PW 2024-13 Yorkville Public Works Building – Agreement for Professional Services (EEI Contract) Old Business: Additional Business: United City of Yorkville 651 Prairie Pointe Drive Yorkville, Illinois 60560 Telephone: 630-553-4350 www.yorkville.il.us UNITED CITY OF YORKVILLE WORKSHEET PUBLIC WORKS COMMITTEE Tuesday, January 16, 2024 6:00 PM CITY HALL CONFERENCE ROOM --------------------------------------------------------------------------------------------------------------------------------------- CITIZEN COMMENTS: --------------------------------------------------------------------------------------------------------------------------------------- --------------------------------------------------------------------------------------------------------------------------------------- MINUTES FOR CORRECTION/APPROVAL: --------------------------------------------------------------------------------------------------------------------------------------- 1. December 19, 2023 □ Approved __________ □ As presented □ With corrections --------------------------------------------------------------------------------------------------------------------------------------- NEW BUSINESS: --------------------------------------------------------------------------------------------------------------------------------------- 1. PW 2024-01 Snow Operations Report □ Moved forward to CC __________ □ Approved by Committee __________ □ Bring back to Committee __________ □ Informational Item □ Notes ___________________________________________________________________________ _________________________________________________________________________________ _________________________________________________________________________________ --------------------------------------------------------------------------------------------------------------------------------------- 2. PW 2024-02 Capital Improvement Projects Update □ Moved forward to CC __________ □ Approved by Committee __________ □ Bring back to Committee __________ □ Informational Item □ Notes ___________________________________________________________________________ _________________________________________________________________________________ _________________________________________________________________________________ --------------------------------------------------------------------------------------------------------------------------------------- 3. PW 2024-03 Quarterly Bond and Letter of Credit Reduction Summary □ Moved forward to CC __________ □ Approved by Committee __________ □ Bring back to Committee __________ □ Informational Item □ Notes ___________________________________________________________________________ _________________________________________________________________________________ _________________________________________________________________________________ --------------------------------------------------------------------------------------------------------------------------------------- 4. PW 2024-04 Grande Reserve Unit 12 – Acceptance □ Moved forward to CC __________ □ Approved by Committee __________ □ Bring back to Committee __________ □ Informational Item □ Notes ___________________________________________________________________________ _________________________________________________________________________________ _________________________________________________________________________________ --------------------------------------------------------------------------------------------------------------------------------------- 5. PW 2024-05 Grande Reserve Unit 15 – Acceptance □ Moved forward to CC __________ □ Approved by Committee __________ □ Bring back to Committee __________ □ Informational Item □ Notes ___________________________________________________________________________ _________________________________________________________________________________ _________________________________________________________________________________ --------------------------------------------------------------------------------------------------------------------------------------- 6. PW 2024-06 Grande Reserve Unit 22 – Acceptance □ Moved forward to CC __________ □ Approved by Committee __________ □ Bring back to Committee __________ □ Informational Item □ Notes ___________________________________________________________________________ _________________________________________________________________________________ _________________________________________________________________________________ --------------------------------------------------------------------------------------------------------------------------------------- 7. PW 2024-07 New Leaf Energy – Plat of Dedication and Grant of Easement □ Moved forward to CC __________ □ Approved by Committee __________ □ Bring back to Committee __________ □ Informational Item □ Notes ___________________________________________________________________________ _________________________________________________________________________________ _________________________________________________________________________________ --------------------------------------------------------------------------------------------------------------------------------------- 8. PW 2024-08 2024 Road to Better Roads – MFT Resolution and Cost Estimate □ Moved forward to CC __________ □ Approved by Committee __________ □ Bring back to Committee __________ □ Informational Item □ Notes ___________________________________________________________________________ _________________________________________________________________________________ _________________________________________________________________________________ --------------------------------------------------------------------------------------------------------------------------------------- 9. PW 2024-09 North Central Tank Rehabilitation – Changed Order No. 3 (Final Balancing) □ Moved forward to CC __________ □ Approved by Committee __________ □ Bring back to Committee __________ □ Informational Item □ Notes ___________________________________________________________________________ _________________________________________________________________________________ _________________________________________________________________________________ --------------------------------------------------------------------------------------------------------------------------------------- 10. PW 2024-10 2024 Water Main Replacement Contract B (Fox Industrial Park) – Contract Award □ Moved forward to CC __________ □ Approved by Committee __________ □ Bring back to Committee __________ □ Informational Item □ Notes ___________________________________________________________________________ _________________________________________________________________________________ _________________________________________________________________________________ --------------------------------------------------------------------------------------------------------------------------------------- 11. PW 2024-11 2024 Water Main Replacement Contract B (Fox Industrial Park) – Construction Engineering Agreement □ Moved forward to CC __________ □ Approved by Committee __________ □ Bring back to Committee __________ □ Informational Item □ Notes ___________________________________________________________________________ _________________________________________________________________________________ _________________________________________________________________________________ --------------------------------------------------------------------------------------------------------------------------------------- 12. PW 2024-12 Yorkville Public Works Building – Architect Contract with Kluber, Inc. □ Moved forward to CC __________ □ Approved by Committee __________ □ Bring back to Committee __________ □ Informational Item □ Notes ___________________________________________________________________________ _________________________________________________________________________________ _________________________________________________________________________________ --------------------------------------------------------------------------------------------------------------------------------------- 13. PW 2024-13 Yorkville Public Works Building – Agreement for Professional Services (EEI Contract) □ Moved forward to CC __________ □ Approved by Committee __________ □ Bring back to Committee __________ □ Informational Item □ Notes ___________________________________________________________________________ _________________________________________________________________________________ _________________________________________________________________________________ --------------------------------------------------------------------------------------------------------------------------------------- ADDITIONAL BUSINESS: --------------------------------------------------------------------------------------------------------------------------------------- Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Community Development Purchasing Police Public Works Parks and Recreation Agenda Item Number Minutes Tracking Number Minutes of the Public Works Committee – December 19, 2023 Public Works Committee – January 16, 2024 Majority Committee Approval Minute Taker Name Department DRAFT Page 1 of 2 UNITED CITY OF YORKVILLE PUBLIC WORKS COMMITTEE Tuesday, December 19, 2023, 6:00pm Yorkville City Hall, East Conference Room #337 651 Prairie Pointe Drive, Yorkville, IL IN ATTENDANCE: Committee Members Chairman Ken Koch Alderman Craig Soling Alderman Matt Marek Alderman Rusty Corneils Other City Officials City Administrator Bart Olson Assistant City Administrator Erin Willrett Engineer Brad Sanderson, EEI Public Works Director Eric Dhuse Other Guests: None The meeting was called to order at 6:01pm by Chairman Ken Koch. Citizen Comments: None Previous Meeting Minutes: November 21, 2023 The minutes were approved as presented on a unanimous voice vote. New Business: 1. PW 2023-89 Grande Reserve Unit 3 - Acceptance Mr. Sanderson recommended acceptance of the public improvements with a maintenance value of over $98,000. One lot does not have sidewalks or parkway trees yet and if it is not built on after a year, a value would be held on it to cover the work. All infrastructure is complete. This moves forward to the January 9th consent agenda with committee approval. 2. PW 2023-90 Grande Reserve Unit 4 - Acceptance There are 26 lots of 116 lots not yet completed with sidewalks and parkway trees, so money is being held back, said Mr. Sanderson. The value is almost $520,000. All other infrastructure is completed and he recommended acceptance. The committee agreed and this moves forward to the January 9th consent agenda. 3. PW 2023-91 Grande Reserve Unit 8 - Acceptance All infrastructure is done and the bond value is $142,000. The committee approved the acceptance and it will also move to the January 9th consent agenda. 4. PW 2023-92 Grande Reserve Unit 20 - Acceptance Mr. Sanderson said all infrastructure is also done for this unit including sidewalk and trees. Acceptance is recommended and the new bond value is $298,000. This also moves to the consent agenda on January 9th with committee approval. Chairman Koch asked how many phases are left and not started. Mr. Dhuse said there is one north of the school and one by Bristol Ridge Rd. Page 2 of 2 5. PW 2023-93 507 W. Kendall Drive – IDOT Permit and Resolution Mr. Sanderson said the developer has asked EEI to review plans for a right in/right out off Rt. 34 just east of Game Farm Rd. The plans were submitted to the city and both the city and IDOT have approved. When a connection is done, a resolution must be passed and the Municipal Acknowledgment Form must be signed. Mr. Sanderson is recommending approval of the resolution. The committee agreed and it moves forward to the consent agenda. 6. PW 2023-94 Route 47 Water Main Relocation – Water Park Way to Bertram Drive – Agreement for Professional Services Mr. Olson said this was also discussed last month. IDOT will cover the cost by Galena Rd. and Rt. 47 and would like the city to move the section of pipe in this area so they can start work. Staff recommends approval of the agreement with EEI which is $81,414. There is no formal contract with IDOT, but there should be by next month. The committee was OK with this and it moves forward to the January 9th regular agenda. 7. PW 2023-95 Center Street Water Main Extension – Agreement for Professional Services (YBSD) Mr. Olson said this is for design engineering at a cost of $96,990. YBSD has committed to paying for the design engineering and construction which will cover an area from W. Center St. to the YBSD plant. They will draft an Inter-Government Agreement. Staff recommends moving forward with the agreement to meet deadlines, the committee approved and it will move to the regular agenda. 8. PW 2023-96 Lake Michigan Allocation Permit – Engineering Work – Change Order No. 1 This was last discussed in January 2022, said Mr. Olson, and a general engineering contract was approved with EEI to assist the city for the allocation permit. At that time it was approved on an estimated rate and billed out at hourly rates. The time was added up and there were more meetings than originally anticipated resulting in costs that were $18,288 above the $88,000 approved amount. The committee was OK with this and it moves forward to the regular agenda. Old Business: None Additional Business: There was no further business and the meeting adjourned at 6:17pm. Minutes respectfully transcribed by Marlys Young, Minute Taker Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Human Resources Community Development Police Public Works Parks and Recreation Agenda Item Number New Business #1 Tracking Number PW 2024-01 Snow Operations Report Public Works Committee – January 16, 2024 None Informational item An update will be given at the meeting. Eric Dhuse Public Works Name Department Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Community Development Purchasing Police Public Works Parks and Recreation Agenda Item Number New Business #2 Tracking Number PW 2024-02 Capital Project Update Public Works Committee – January 16, 2024 None Informational Status Update Brad Sanderson Engineering Name Department The purpose of this memo is to update the Public Works Committee as to the status of the several projects. A summary on the status of the projects is provided below: Construction Projects 2023 RTBR Program The work is substantially complete. North Central EWST Rehabilitation The work is substantially complete. 2023 Water Main Replacement Program – Contract A The work is substantially complete. 2023 Water Main Replacement Program – Contract B The work is substantially complete. 2023 Sanitary Sewer Lining The work is substantially complete. Planning/Design Projects Downtown Riverwalk Feasibility Study Design engineering has commenced. WIFIA Loan Application Work has begun on the application. Kennedy / Freedom Place Intersection Improvements Design engineering is complete. We are working on land acquisition with the City Attorney. The letting for the project has been pushed to the winter/spring. Construction may occur in 2024. 2024 RTBR Design engineering has commenced. We are targeting a February letting. Van Emmon Street STP Design engineering has commenced. We are targeting a fall letting. Well 10 and Raw Water Main Well No. 10 has been let and are targeting to review at an upcoming PW Committee meeting. Memorandum To: Bart Olson, City Administrator From: Brad Sanderson, EEI CC: Eric Dhuse, Director of Public Works Krysti Barksdale-Noble, Community Dev. Dir. Jori Behland, City Clerk Date: December 31, 2023 Subject: Capital Improvement Projects Update We are anticipating a February letting for the raw water main. Construction will occur during summer 2024. 2024 Water Main Improvements – Contract A Design engineering has commenced. We are anticipating a March letting. 2024 Water Main Improvements – Contract B The project has been let and are targeting to review at an upcoming PW Committee meeting. Construction is expected to commence in March. Well No. 7 Generator Design engineering has commenced. Eldamain Water Main Loop Design engineering has commenced. Easement acquisition is in process. Corneils Sanitary Sewer Design engineering has commenced. Easement acquisition is in process. Southern Sanitary Sewer Connection Design engineering has commenced. Easement acquisition is in process. Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Community Development Purchasing Police Public Works Parks and Recreation Agenda Item Number New Business #3 Tracking Number PW 2024-03 Bond/LOC Reduction Summary Through December 31, 2023 Public Works Committee – January 16, 2024 None Informational Brad Sanderson Engineering Name Department Please see the attached reduction summary through December 31, 2023. If you have any questions, please let me know. Memorandum To: Bart Olson, City Administrator From: Brad Sanderson, EEI CC: Eric Dhuse, Director of Public Works Krysti Barksdale-Noble, Community Dev. Dir. Jori Behland, City Clerk Date: January 2, 2024 Subject: 2023 Bond/LOC Reduction Summary 31-Dec-23 2023 Bond and Letter of Credit Reduction Report Date Development/Project Engineer Concurrence City Administrator Concurrence Mayor Concurrence Reduction Final Release Reduction Value Remaining Balance 2/20/2023 Windett Ridge - Unit 2 X X X 284,534.28$ 862,655.46$ 3/14/2023 Rt 126/Ashley Road X X X 429,138.16$ 161,733.72$ 3/14/2023 Ashley Road X X X 120,766.48$ 48,401.17$ 5/30/2023 Grande Reserve - Unit 13 X X X 87,600.00$ -$ 5/30/2023 Grande Reserve - Unit 14 X X X 125,600.00$ -$ 5/30/2023 Grande Reserve - Unit 23 X X X 520,410.95$ -$ 5/30/2023 Heartland Meadows X X X 121,666.60$ 133,399.30$ 6/12/2023 Timber Ridge Estates X X X 223,317.15$ 2,002,181.85$ 9/7/2023 Windett Ridge - Unit 2 X X 452,120.00$ 410,535.46$ 12/5/2023 Caledonia - Unit 3 X X X 1,777,967.16$ 735,435.23$ Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Community Development Purchasing Police Public Works Parks and Recreation Agenda Item Number New Business #4 Tracking Number PW 2024-04 Grande Reserve – Unit 12 Public Works Committee – January 16, 2024 Majority Consideration of Approval Subdivision Acceptance Consideration Brad Sanderson Engineering Name Department The developer has requested that the City accept the public improvements for ownership and maintenance. All work related to the public improvements, including punch list work has been completed. We recommend that the public improvements (water main, sanitary sewer, storm sewer, paving, sidewalk, street lighting and parkway trees) as described in the attached Bill of Sale be accepted for ownership and maintenance by the City. As required by City Code, the developer will be responsible to provide a performance guarantee to cover the one-year maintenance period. This period starts after the City formally accepts the improvements. Along with final acceptance, there is a bond reduction to 10% of the value of the public improvements (Maintenance Guarantee). The existing bond and new amounts are as follows: Platte River Insurance Co. Bond #41239269 $31,689.00 Platte River Insurance Co. Bond #41239270 $37,374.00 Platte River Insurance Co. Bond #41239272 $60,400.00 Current Total Bond Value $129,463.00 Original Value $493,094.35 Required Value (10% of Original) $49,309.00 Net Allowable Reduction $80,154.00 Upon City Council approval of the acceptance and the receipt of the executed Bill of Sale and new guarantee amount, the existing security may then be released. Memorandum To: Bart Olson, City Administrator From: Brad Sanderson, EEI CC: Eric Dhuse, Director of Public Works Krysti Barksdale-Noble, Community Dev. Dir. Jori Behland, City Clerk Date: December 21, 2023 Subject: Grande Reserve – Unit 12 1 BILL OF SALE Seller, _______________, in consideration of One and 00/100th Dollar ($1.00), receipt hereby acknowledged, does hereby sell, assign, transfer and convey to the Buyer, the United City of Yorkville, an Illinois municipal corporation, at 651 Prairie Pointe Drive, Yorkville, Illinois 60560, the following personal property to wit described in Exhibit A attached hereto for the development know as Grande Reserve – Unit 12 and generally shown on Exhibit B. Seller hereby represents and warrants to Buyer that Seller is the absolute owner of said property, that said property is free and clear of all liens, charges and encumbrances, and that Seller has full right, power, and authority to sell said property and to make this Bill of Sale. IN WITNESS WHEREOF, Seller has signed and sealed this Bill of Sale at ___________________________________, this _____ day of _______________, 20__. _______________________ Signature of Seller Name: Title: Subscribed and Sworn to before me this _____ day of _____________, 20__. _______________________ Notary Public GASB GRANDE RESERVE - UNIT 12 UNITED CITY OF YORKVILLE UNIT QUANTITIY UNIT PRICE COST FOOT 1,081 20.00$ 21,620.00$ FOOT 189 30.00$ 5,670.00$ EACH 11 1,950.00$ 21,450.00$ EACH 20 450.00$ 9,000.00$ EACH 0 1,200.00$ -$ EACH 3 250.00$ 750.00$ FOOT 160 36.50$ 5,840.00$ EACH 1 1,500.00$ 1,500.00$ FOOT 1,270 1.00$ 1,270.00$ FOOT 1,186 21.00$ 24,906.00$ EACH 3 1,000.00$ 3,000.00$ EACH 1 4,000.00$ 4,000.00$ EACH 20 300.00$ 6,000.00$ EACH 0 600.00$ -$ EACH 3 250.00$ 750.00$ EACH 2 1,900.00$ 3,800.00$ EACH 2 1,200.00$ 2,400.00$ EACH 246 17.50$ 4,305.00$ FOOT 640 16.00$ 10,240.00$ FOOT 46 18.00$ 828.00$ FOOT 84 14.00$ 1,176.00$ FOOT 30 17.00$ 510.00$ FOOT 40 19.00$ 760.00$ FOOT 157 21.00$ 3,297.00$ FOOT 24 25.00$ 600.00$ FOOT 144 30.00$ 4,320.00$ FOOT 54 33.00$ 1,782.00$ FOOT 166 38.00$ 6,308.00$ FOOT 129 40.00$ 5,160.00$ FOOT 168 42.00$ 7,056.00$ EACH 3 1,050.00$ 3,150.00$ EACH 10 1,430.00$ 14,300.00$ EACH 3 1,300.00$ 3,900.00$ EACH 1 2,000.00$ 2,000.00$ EACH 4 600.00$ 2,400.00$ EACH 1 1,500.00$ 1,500.00$ EACH 3 250.00$ 750.00$ EACH 2 250.00$ 500.00$ EACH 2 250.00$ 500.00$ FOOT 390 10.00$ 3,900.00$ FOOT 2,357 1.75$ 4,124.75$ 8" X 16" PRESSURE CONNECTION W/60" VAULT 1-1/2" TYPE K COPPER SERVICE, NEAR 1-1/2" TYPE K COPPER SERVICE, FAR 12" RCP SELECT GRANULAR BACKFILL (MAINLINE) 12" RCP W/ASTMC-443 JOINTS UTILITIES SANITARY SEWER CONSTRUCTION 18" RCP 18" RCP W/ASTM C-443 JOINTS 48" CATCH BASIN W/ FRAME & GRATE SIDEWALK STORM SEWER CONSTRUCTION WATER MAIN CONSTRUCTION 8" PLUG FIRE HYDRANT FLUSHING FIRE HYDRANT 8" DUCTILE IRON WATER MAIN 8" PVC SANITARY SEWER (SDR-26) 8" PVC SANITARY SEWER (SDR-21) 15" CMP 60" MANHOLE W/FRAME & LID TELEVISE STORM SEWER 24" INLET TYPE A W/ FRAME & GRATE 24" RCP W/ASTM C-443 JOINTS 27" RCP 30" RCP 30" RCP W/ASTM C-443 JOINTS 36" RCP 36" RCP FLARED END SECTION 12" PLUG 15" PLUG 18" PLUG SELECT GRANULAR BACKFILL (MAINLINE) 48" MANHOLE W/FRAME & LID 60" CATCH BASIN W/ FRAME & GRATE 48" MANHOLE TYPE A W/ FRAME & LID 6" SANITARY SERVICE, COMPLETE - NEAR 6" SANITARY SERVICE, COMPLETE - FAR 8" PLUG SELECT GRANULAR BACKFILL (CA07) CONNECT TO EXISTING MANHOLE TELEVISE MAINS 8" VALVE & BOX 21" RCP 15" RCP GASB GRANDE RESERVE - UNIT 12 UNITED CITY OF YORKVILLE SQ FT 8620 3.75$ 32,325.00$ EACH 3 4,500.00$ 13,500.00$ LSUM 1 43,487.00$ 43,487.00$ LSUM 1 90,536.00$ 90,536.00$ LSUM 1 27,235.00$ 27,235.00$ TOTAL COST 402,405.75$ UNIT QUANTITY UNIT PRICE COST FOOT 275 121.73$ 33,475.66$ FOOT 470 121.73$ 57,212.94$ TOTAL 745 TOTAL COST 90,688.60$ 5' WIDE - 5" PCC SIDEWALK W/ 2" AGGREGATE ROADWAY BIG ROCK BLVD STREET LIGHTING STREET LIGHT 25' STANDARD, COMPLETE INCLUDING WIRE & TRENCHING, ETC MISCELLANEOUS PARKWAY TREES BUFFER & COMMON AREA PARKWAY TREES BERESFORD DRIVE B N S F R R Mat l ockDr B e r r y w o o d L n Shoeger Dr M ill R d Mill Rd Bailey RdBeresford Dr Big RockBlvdKennedy RdKennedy RdShoeger CtLehman CrossingTuscany TrlBissel DrG a le n a R d Engineering Enterprises, Inc. 52 Wheeler RoadSugar Grove, Illinois 60554(630) 466-6700 / www.eeiweb.con GRANDE RESERVELOCATION MAP DATE:DECEMBER 2023United City of Yorkville651 Prairie Pointe Dr.Yorkville, IL 60560(630) 553-4350http://www.yorkville.il.us UNIT 12 UNITED CITY OF YORKVILLEKENDALL COUNTY, ILLINOIS CONSULTING ENGINEERS NO.DATE REVISIONS PROJECT NO.:YO2034 PATH:H:/GIS/PUBLIC/YORKVILLE/2034/FILE: fffää N O R T H Legend Unit 12 Boundary H:\GIS\Public\Yorkville\2020\YO2034\YO2034_ Grande Reserve Unit 12.mxd 600 0 600300 Feet Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Community Development Purchasing Police Public Works Parks and Recreation Agenda Item Number New Business #5 Tracking Number PW 2024-05 Grande Reserve – Unit 15 Public Works Committee – January 16, 2024 Majority Consideration of Approval Subdivision Acceptance Consideration Brad Sanderson Engineering Name Department The developer has requested that the City accept the public improvements for ownership and maintenance. All work related to the public improvements, including punch list work has been completed. We recommend that the public improvements (water main, sanitary sewer, storm sewer, paving, sidewalk, street lighting and parkway trees) as described in the attached Bill of Sale be accepted for ownership and maintenance by the City. As required by City Code, the developer will be responsible to provide a performance guarantee to cover the one-year maintenance period. This period starts after the City formally accepts the improvements. Along with final acceptance, there is a bond reduction to 10% of the value of the public improvements (Maintenance Guarantee). The existing bond and new amounts are as follows: Platte River Insurance Co. Bond #41239278 $98,430.00 Platte River Insurance Co. Bond #41239279 $142,800.00 Current Total Bond Value $241,230.00 Original Value $978,892.05 Required Value (10% of Original) $97,889.00 Net Allowable Reduction $143,341.00 Upon City Council approval of the acceptance and the receipt of the executed Bill of Sale and new guarantee amount, the existing security may then be released. Memorandum To: Bart Olson, City Administrator From: Brad Sanderson, EEI CC: Eric Dhuse, Director of Public Works Krysti Barksdale-Noble, Community Dev. Dir. Jori Behland, City Clerk Date: December 21, 2023 Subject: Grande Reserve – Unit 15 1 BILL OF SALE Seller, _______________, in consideration of One and 00/100th Dollar ($1.00), receipt hereby acknowledged, does hereby sell, assign, transfer and convey to the Buyer, the United City of Yorkville, an Illinois municipal corporation, at 651 Prairie Pointe Drive, Yorkville, Illinois 60560, the following personal property to wit described in Exhibit A attached hereto for the development know as Grande Reserve – Unit 15 and generally shown on Exhibit B. Seller hereby represents and warrants to Buyer that Seller is the absolute owner of said property, that said property is free and clear of all liens, charges and encumbrances, and that Seller has full right, power, and authority to sell said property and to make this Bill of Sale. IN WITNESS WHEREOF, Seller has signed and sealed this Bill of Sale at ___________________________________, this _____ day of _______________, 20__. _______________________ Signature of Seller Name: Title: Subscribed and Sworn to before me this _____ day of _____________, 20__. _______________________ Notary Public EXHIBIT A GRANDE RESERVE - UNIT 15 UNITED CITY OF YORKVILLE UNIT QUANTITIY UNIT QUANTITY FOOT 2,743 FOOT 1,350 EACH 20 FOOT 215 EACH 65 EACH 23 FOOT 342 FOOT 209 EACH 1 FOOT 2,743 FOOT 2,542 EACH 12 EACH 1 EACH 71 EACH 14 EACH 1 EACH 11 FOOT 275 FOOT 474 FOOT 368 FOOT 205 FOOT 347 FOOT 400 EACH 6 EACH 3 EACH 9 EACH 7 EACH 3 EACH 4 FOOT 305 FOOT 1,794 SQ FT 14650 EACH 6 EACH 14 LSUM 1 LSUM 1 LSUM 1 BUFFER & COMMON AREA MISCELLANEOUS SIDEWALK 15" RCP 18" RCP 21" RCP 60" MANHOLE W/ FRAME AND LID CONNECTION TO EXISTING SELECT GRANULAR BACKFILL (MAINLINE) TELEVISE STORM SEWER WATER MAIN CONSTRUCTION STORM SEWER CONSTRUCTION FIRE HYDRANT ASSEMBLY, COMPLETE CONNECTION TO EXISTING SELECT GRANULAR BACKFILL (MAINLINE) 12" RCP 48" CATCH BASINW/ FRAME & GRATE 8" DUCTILE IRON WATER MAIN 8" VALVE & BOX 8" X 16" PRESSURE CONNECTION W/60" VAULT 1" TYPE K COPPER SERVICE, NEAR 1" TYPE K COPPER SERVICE, FAR ROADWAY BAILEY ROAD BERESFORD DRIVE STREET LIGHTING STREET LIGHT 25' STANDARD, COMPLETE PARKWAY TREES MISCELLANEOUS 24" RCP 48" MANHOLE W/ FRAME AND LID 6" SANITARY SERVICE COMPLETE - FAR 5' WIDE - 5" PCC SIDEWALK W/ 2" AGGREGATE 27" RCP FLARED END SECTION W/ GRATE UTILITIES SANITARY SEWER CONSTRUCTION 8" PVC SANITARY SEWER (SDR 26) 48" MANHOLE TYPE A W/ FRAME AND LID 6" SANITARY SERVICE COMPLETE - NEAR SELECT GRANULAR BACKFILL (CA-7) 6" SERVICE RISER CONNECT TO EXISTING MANHOLE TELEVISE MAINS 24" INLET TYPE A W/ FRAME & GRATE STREET TREES B N S F R R Matl ock DrM i l l R d Mill Rd Preston Dr Shoeger DrShoegerCtGalena R d Bailey RdBeresford Dr Big RockBlvdHavenhill CtBrady StKennedy RdKennedy RdTuscany TrlSeeley StLehman CrossingBissel DrB e r r y w o o d L n Engineering Enterprises, Inc. 52 Wheeler RoadSugar Grove, Illinois 60554(630) 466-6700 / www.eeiweb.con GRANDE RESERVELOCATION MAP DATE:NOVEMBER 2023United City of Yorkville651 Prairie Pointe Dr.Yorkville, IL 60560(630) 553-4350http://www.yorkville.il.us UNIT 15 UNITED CITY OF YORKVILLEKENDALL COUNTY, ILLINOIS CONSULTING ENGINEERS NO.DATE REVISIONS PROJECT NO.:YO2034 PATH:H:/GIS/PUBLIC/YORKVILLE/2034/FILE: fffää N O R T H Legend Unit 15 Boundary H:\GIS\Public\Yorkville\2020\YO2034\YO2034_ Grande Reserve Unit 15.mxd 600 0 600300 Feet Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Community Development Purchasing Police Public Works Parks and Recreation Agenda Item Number New Business #6 Tracking Number PW 2024-06 Grande Reserve – Unit 22 Public Works Committee – January 16, 2024 Majority Consideration of Approval Subdivision Acceptance Consideration Brad Sanderson Engineering Name Department The developer has requested that the City accept the public improvements for ownership and maintenance. All work related to the public improvements, including punch list work has been completed. We recommend that the public improvements (water main, sanitary sewer, storm sewer, paving, sidewalk, street lighting and parkway trees) as described in the attached Bill of Sale be accepted for ownership and maintenance by the City. As required by City Code, the developer will be responsible to provide a performance guarantee to cover the one-year maintenance period. This period starts after the City formally accepts the improvements. Along with final acceptance, there is a bond reduction to 10% of the value of the public improvements (Maintenance Guarantee). The existing bond and new amounts are as follows: Platte River Insurance Co. Bond #41239282 $117,200.00 Current Total Bond Value $117,200.00 Original Value $370,387.95 Required Value (10% of Original) $37,038.00 Net Allowable Reduction $80,162.00 Upon City Council approval of the acceptance and the receipt of the executed Bill of Sale and new guarantee amount, the existing security may then be released. Memorandum To: Bart Olson, City Administrator From: Brad Sanderson, EEI CC: Eric Dhuse, Director of Public Works Krysti Barksdale-Noble, Community Dev. Dir. Jori Behland, City Clerk Date: December 21, 2023 Subject: Grande Reserve – Unit 22 1 BILL OF SALE Seller, _______________, in consideration of One and 00/100th Dollar ($1.00), receipt hereby acknowledged, does hereby sell, assign, transfer and convey to the Buyer, the United City of Yorkville, an Illinois municipal corporation, at 651 Prairie Pointe Drive, Yorkville, Illinois 60560, the following personal property to wit described in Exhibit A attached hereto for the development know as Grande Reserve – Unit 22 and generally shown on Exhibit B. Seller hereby represents and warrants to Buyer that Seller is the absolute owner of said property, that said property is free and clear of all liens, charges and encumbrances, and that Seller has full right, power, and authority to sell said property and to make this Bill of Sale. IN WITNESS WHEREOF, Seller has signed and sealed this Bill of Sale at ___________________________________, this _____ day of _______________, 20__. _______________________ Signature of Seller Name: Title: Subscribed and Sworn to before me this _____ day of _____________, 20__. _______________________ Notary Public EXHIBIT A GRANDE RESERVE - UNIT 22 UNITED CITY OF YORKVILLE UNIT QUANTITIY UNIT QUANTITY FOOT 1,730 FOOT 905 EACH 10 EACH 56 FOOT 215 FOOT 38 FOOT 1 FOOT 1,730 FOOT 1,713 EACH 8 EACH 36 EACH 19 EACH 1 EACH 9 EACH FOOT 736 FOOT 155 FOOT 280 FOOT 230 EACH 5 EACH 4 EACH 9 FOOT 100 FOOT 891 SQ FT 9000 EACH 2 LSUM 1 SIDEWALK 12" RCP 15" RCP 15" RCP W/ ASTM C-443 JOINTS 48" CATCH BASIN W/ FRAME & GRATE WATER MAIN CONSTRUCTION STORM SEWER CONSTRUCTION FIRE HYDRANT ASSEMBLY, COMPLETE 4" SUMP PUMP CONNECTION 24" INLET TYPE A W/ FRAME & GRATE 8" DUCTILE IRON WATER MAIN 8" VALVE & BOX 1" TYPE K COPPER SERVICE, NEAR 1" TYPE K COPPER SERVICE, FAR CONNECTION TO EXISTING ROADWAY BISSEL DRIVE STREET LIGHTING STREET LIGHT 25' STANDARD, COMPLETE LANDSCAPING MISCELLANEOUS 18" RCP W/ ASTM C-443 JOINTS 48" MANHOLE W/ FRAME AND LID SELECT GRANULAR BACKFILL (CA-7) 5' WIDE - 5" PCC SIDEWALK W/ 2" AGGREGATE TELEVISE STORM SEWER UTILITIES SANITARY SEWER CONSTRUCTION 8" PVC SANITARY SEWER (SDR 26) 48" MANHOLE TYPE A W/ FRAME AND LID 6" SANITARY SERVICE COMPLETE - NEAR 6" SERVICE RISER CONNECTION TO EXISTING TELEVISE MAINS SELECT GRANULAR BACKFILL (MAINLINE) B N S F R R Matl ock DrB e r r y w o o d L n Shoeger DrShoegerCt Bailey RdM ill R d Mill Rd Beresford Dr Big RockBlvdG a le n a R d Tuscany TrlKennedy RdKennedy RdLehman CrossingBissel DrEngineering Enterprises, Inc. 52 Wheeler RoadSugar Grove, Illinois 60554(630) 466-6700 / www.eeiweb.con GRANDE RESERVELOCATION MAP DATE:NOVEMBER 2023United City of Yorkville651 Prairie Pointe Dr.Yorkville, IL 60560(630) 553-4350http://www.yorkville.il.us UNIT 22 UNITED CITY OF YORKVILLEKENDALL COUNTY, ILLINOIS CONSULTING ENGINEERS NO.DATE REVISIONS PROJECT NO.:YO2034 PATH:H:/GIS/PUBLIC/YORKVILLE/2034/FILE: fffää N O R T H Legend Unit 22 Boundary H:\GIS\Public\Yorkville\2020\YO2034\YO2034_ Grande Reserve Unit 22.mxd 600 0 600300 Feet Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Community Development Purchasing Police Public Works Parks and Recreation Agenda Item Number New Business #7 Tracking Number PW 2024-07 New Leaf Energy – Plat of Dedication and Grant of Easement Public Works Committee – January 16, 2024 Majority Consideration of Approval Plat of Dedication and Grant of Easement Brad Sanderson Engineering Name Department Last spring the City Council approved the annexation and rezoning for the development of the New Leaf Energy project. New Leaf Energy is proceeding with site plan work in preparation for spring 2024 construction. Accordingly, there is right-of-way to be dedicated along Beecher Road as well as easements to be granted to the City. See the attached documents. We have reviewed both documents for compliance with City requirements and are recommending approval and execution. If you have any questions or require additional information, please let us know. Memorandum To: Bart Olson, City Administrator From: Brad Sanderson, EEI CC: Eric Dhuse, Director of Public Works Jori Behland, City Clerk Rob Fredrickson, Finance Director Date: January 2, 2024 Subject: New Leaf Energy – Plat of Dedication and Grant of Easement JOB: S2300001 CHECK:FIM DRAWN:KCH SHEET 1 OF 1 PLAT OF DEDICATIONSTRUCTURALMECHANICALTELECOMMUNICATIONLAND SURVEYCIVILAQUATICACCESSIBILITY CONSULTINGDESIGN & PROGRAM MANAGEMENTPLUMBINGELECTRICALWT GROUPIL. License No: 184.007570-0015 Expires: 04.30.20232675 Pratum Avenue | Hoffman Estates, IL 60192T: 224.293.6333 | F: 224.293.6444wtengineering.comCOPYRIGHT 2023 THE WT GROUP, LLC©ISSUE DATETOBEECHER ROAD, BRISTOLBEECHER SOLAR 1, LLCKENDALL COUNTY, ILLINOISDED-1Engineering with Precision, Pace and Passion.Engineering Ÿ Design Ÿ Consulting11/01/23CLIENT N 11/28/23CLIENT 12/22/23CLIENT PRELIMINARY 12/22/23 JOB: S2300001 CHECK:FIM DRAWN:KCH SHEET 1 OF 1 PLAT OF DEDICATIONSTRUCTURALMECHANICALTELECOMMUNICATIONLAND SURVEYCIVILAQUATICACCESSIBILITY CONSULTINGDESIGN & PROGRAM MANAGEMENTPLUMBINGELECTRICALWT GROUPIL. License No: 184.007570-0015 Expires: 04.30.20232675 Pratum Avenue | Hoffman Estates, IL 60192T: 224.293.6333 | F: 224.293.6444wtengineering.comCOPYRIGHT 2023 THE WT GROUP, LLC©ISSUE DATETOBEECHER ROAD, BRISTOLBEECHER SOLAR 1, LLCKENDALL COUNTY, ILLINOISDED-1Engineering with Precision, Pace and Passion.Engineering Ÿ Design Ÿ Consulting11/01/23CLIENT N “” 11/29/23CLIENT 12/13/23CLIENT“” 12/21/23CLIENT Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Community Development Purchasing Police Public Works Parks and Recreation Agenda Item Number New Business #8 Tracking Number PW 2024-08 2024 Road to Better Roads Program Public Works Committee – January 16, 2024 Majority Consideration of Approval MFT Resolution and Cost Estimate Consideration Brad Sanderson Engineering Name Department In accordance with the planned FY25 budget and Road to Better Roads Program, we are proceeding with design of the 2024 program and submitting the documents to IDOT for review and approval. The overall project is estimated at $1,415,983.55 with $1,000,000 coming from MFT funds. Note that adjustments will be made to the program as necessary after bids are received to match the budgeted funds. Since MFT funds are being utilized to fund the project, IDOT requires the passing of a Resolution to appropriate the funds. Accordingly, please see the attached Resolution for Maintenance Under the Illinois Highway Code in the amount of $1,000,000. Staff is seeking approval of the resolution from the City Council. If you have any questions or require additional information, please let us know. Memorandum To: Bart Olson, City Administrator From: Brad Sanderson, EEI CC: Eric Dhuse, Director of Public Works Rob Fredrickson, Finance Director Jori Behland, City Clerk Date: January 9, 2024 Subject: 2024 Road to Better Roads Program Resolution for Maintenance Under the Illinois Highway Code BLR 14220 (Rev. 12/13/22)Completed12/27/23 District 3 County Kendall Resolution Number Resolution Type Original Section Number 24-00000-00-GM BE IT RESOLVED, by the Governing Body Type Council of the Local Public Agency Type City of Name of Local Public Agency Yorkville Illinois that there is hereby appropriated the sum of DollarsOne Million and 00/100 () $1,000,000.00 of Motor Fuel Tax funds for the purpose of maintaining streets and highways under the applicable provisions of Illinois Highway Code from Beginning Date 05/01/24 to Ending Date 04/30/25 . BE IT FURTHER RESOLVED, that only those operations as listed and described on the approved Estimate of Maintenance Costs, including supplemental or revised estimates approved in connection with this resolution, are eligible for maintenance with Motor Fuel Tax funds during the period as specified above. BE IT FURTHER RESOLVED, that Local Public Agency Type City of Name of Local Public Agency Yorkville shall submit within three months after the end of the maintenance period as stated above, to the Department of Transportation, on forms available from the Department, a certified statement showing expenditures and the balances remaining in the funds authorized for expenditure by the Department under this appropriation, and BE IT FURTHER RESOLVED, that the Clerk is hereby directed to transmit four (4) certified originals of this resolution to the district office of the Department of Transportation. I Name of Clerk Jori Behland Local Public Agency Type City Clerk in and for said Local Public Agency Type City of Name of Local Public Agency Yorkville in the State of Illinois, and keeper of the records and files thereof, as provided by statute, do hereby certify the foregoing to be a true, perfect and complete copy of a resolution adopted by the Governing Body Type Council of Name of Local Public Agency Yorkville at a meeting held on Date 01/23/24 . IN TESTIMONY WHEREOF, I have hereunto set my hand and seal this Day 23rd day of Month, Year January, 2024 . (SEAL, if required by the LPA) Clerk Signature & Date APPROVED Regional Engineer Signature & Date Department of Transportation BLR 14222 (Rev. 05/26/23) Local Public Agency General Maintenance Page 1 of 2Completed12/27/23 Submittal Type Original Estimate of Maintenance Costs District 3 Estimate of Cost For Municipality Maintenance Period Local Public Agency United City of Yorkville County Kendall Section Number 24-00000-00-GM Beginning 05/01/24 Ending 04/30/25 Maintenance Items Maintenance Operation Maint Eng Category Insp. Req. Material Categories/ Point of Delivery or Work Performed by an Outside Contractor Unit Quantity Unit Cost Cost Total Maintenance Operation Cost 1. Roadway Maintenance IV Yes $1,415,983.55 Total Operation Cost $1,415,983.55 Estimate of Maintenance Costs Summary Maintenance MFT Funds RBI Funds Other Funds Estimated Costs Local Public Agency Labor Local Public Agency Equipment Materials/Contracts(Non Bid Items) Materials/Deliver & Install/Materials Quotations (Bid Items) Formal Contract (Bid Items) $1,000,000.00 $415,983.55 $1,415,983.55 Maintenance Total $1,000,000.00 $415,983.55 $1,415,983.55 Estimated Maintenance Eng Costs Summary Maintenance Engineering MFT Funds RBI Funds Other Funds Total Est Costs Preliminary Engineering Engineering Inspection Material Testing Advertising Bridge Inspection Engineering Maintenance Engineering Total Total Estimated Maintenance $1,000,000.00 $415,983.55 $1,415,983.55 Remarks SUBMITTED Local Public Agency Official Signature & Date Title Mayor APPROVED Regional Engineer Signature & Date Department of TransportationCounty Engineer/Superintendent of Highways Signature & Date BLR 14222 (Rev. 05/26/23)Page 2 of 2Completed12/27/23 Estimate of Maintenance Costs Submittal Type Original Local Public Agency United City of Yorkville County Kendall Section 24-00000-00-GM Maintenance Period Beginning 05/01/24 Ending 04/30/25 IDOT Department Use Only Received Location Received Date Additional Location? WMFT Entry By Entry Date Contract Estimate of Cost Page 1 of 2 BLR 11510 (Rev. 10/25/21)Printed 12/27/23 Local Public Agency United City of Yorkville County Kendall Section Number 24-00000-00-GM Route(s)/Street-Road Name Various Local Roads (See Location Map) Project Length 3.43 Miles Project Termini Various Local Roads (See Location Map) Item Number Item Unit of Measure Quantity Unit Price Total Estimated Cost 1.Partial Depth Patching (Special)Sq Yd 280 $35.00 $9,800.00 2.Hot-Mix Asphalt Surface Removal - Butt Joint Sq Yd 140 $15.00 $2,100.00 3.Hot-Mix Asphalt Surface Removal, Variable Depth Sq Yd 39,430 $2.90 $114,347.00 4.Hot-Mix Asphalt Surface Removal, 1.5"Sq Yd 19,555 $2.20 $43,021.00 5.Bituminous Materials (Tack Coat)Pound 31,055 $0.05 $1,552.75 6.Hot-Mix Asphalt Binder Course, IL-9.5, N50 Ton 3,400 $81.00 $275,400.00 7.Hot-Mix Asphalt Surface Course, IL-9.5, Mix "D", N50 Ton 5,090 $81.00 $412,290.00 8.Combination Concrete Curb and Gutter Removal and Replacement Foot 2,056 $44.00 $90,464.00 9.Sidewalk Removal Sq Ft 17,254 $2.25 $38,821.50 10.Portland Cement Concrete Sidewalk, 5 Inch Sq Ft 17,409 $9.50 $165,385.50 11.Detectable Warnings Sq Ft 732 $35.00 $25,620.00 12.Inlets To Be Adjusted Each 45 $450.00 $20,250.00 13.Manholes To Be Adjusted Each 1 $750.00 $750.00 14.Sanitary Manholes To Be Adjusted Each 2 $1,000.00 $2,000.00 15.Type 1 Frame, Open Lid Each 8 $600.00 $4,800.00 16.Type 1 Frame, Closed Lid Each 1 $600.00 $600.00 17.Type 3 Frame and Grate Each 1 $600.00 $600.00 18.Valve Boxes To Be Adjusted Each 3 $250.00 $750.00 19.Domestic Water Service Boxes To Be Adjusted Each 1 $200.00 $200.00 20.Thermoplastic Pavement Markings - Letters & Symbols Sq Ft 477 $6.00 $2,862.00 21.Thermoplastic Pavement Markings - Line 4"Foot 2,050 $1.00 $2,050.00 22.Thermoplastic Pavement Markings - Line 6"Foot 3,244 $2.00 $6,488.00 23.Thermoplastic Pavement Markings - Line 8"Foot 429 $4.00 $1,716.00 24.Thermoplastic Pavement Markings - Line 12"Foot 205 $4.00 $820.00 25.Thermoplastic Pavement Markings - Line 24"Foot 119 $5.00 $595.00 26.Hot-Mix Asphalt Driveway Removal and Replacement Sq Yd 217 $55.00 $11,935.00 27.Remove and Reinstall Brick Pavers Sq Ft 12 $45.00 $540.00 BLR 11510 (Rev. 10/25/21)Page 2 of 2Printed 12/27/23 Section Number 24-00000-00-GM County Kendall Local Public Agency United City of Yorkville Item Number Item Unit of Measure Quantity Unit Price Total Estimated Cost 28.Bike Path Removal Sq Ft 188 $2.25 $423.00 29.Hot-Mix Asphalt Bike Path Removal and Replacement Sq Yd 114 $55.00 $6,270.00 30.Sodding, Special Sq Yd 2,016 $15.00 $30,240.00 31.Supplemental Watering Unit 20 $100.00 $2,000.00 32.Traffic Control and Protection L Sum 1 $20,000.00 $20,000.00 33.Routing and Sealing Cracks Foot 36,188 $0.60 $21,712.80 34.Crack Routing Foot 48,000 $0.01 $480.00 35.Crack Filling Pound 16,000 $1.60 $25,600.00 36.Class D Patches, 2 Inch Sq Yd 2,100 $35.00 $73,500.00 Total Overall Estimated Cost: $1,415,983.55 Prepared By Christopher Ott Date 12/27/23 Signature Date ()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()- ()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()- ()-()-()-()-()-()-()-()-()-()-( )-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-( )-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-( ) - 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Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Community Development Purchasing Police Public Works Parks and Recreation Agenda Item Number New Business #9 Tracking Number PW 2024-09 North Central Tank Rehabilitation Public Works Committee – January 16, 2024 Majority Consideration of Approval Consideration of Change Order No. 3 – Final Balancing Brad Sanderson Engineering Name Department The purpose of this memo is to present Change Order No. 3 – Final Balancing, for the above-referenced project. A Change Order, as defined by in the General Conditions of the Contract Documents, is a written order to the Contractor authorizing an addition, deletion or revision in the work within the general scope of the Contract Documents, or authorizing an adjustment in the Contract Price or Contract Time. Background: The United City of Yorkville and Jetco, ltd. entered into an agreement for a contract value of $630,750 for the above-referenced project. The current contract completion date is November 30, 2023. Questions Presented: Should the City approve Change Order No. 3 - Final Balancing, which would decrease the contract value by $39,639.80? Discussion: This change order balances the contract value to final quantities. Deductions from contract value include:  Item 7 – Weld Repair, Corrosion Pits – not required due to the absence of corrosion pits requiring repairs.  Item 8 – Pit Filling, Applied – quantity reduction to actual value due to minimal required repairs.  Item 9 - Waste Disposal - quantity reduction to actual value.  Item 10 – Hazardous Waste Disposal – not required.  Item 15 – Furnish and Install Flanged Exhaust Hatch – not required.  Item 18 – Roof Pod Removal – not required, completed by T-Mobile.  Item 20 – Remove and Replace Expansion Joint – not required, previously upgraded.  Item 22 – Items Ordered by Engineer – not required. Total deductions from the contract amount to $50,639.80. Please see the attached summary spreadsheet for detailed information. Additionally, the design for the logo was updated, increasing the cost by $11,000. The cost increase is due to the additional cost of paint and labor involved for the more detailed design. Memorandum To: Bart Olson, City Administrator From: Brad Sanderson, EEI CC: Eric Dhuse, Director of Public Works Rob Fredrickson, Finance Director Jori Behland, City Clerk Date: January 10, 2024 Subject: North Central Tank Rehabilitation CHANGE ORDER NO. 3 ‐ FINAL BALANCING UNITED CITY OF YORKVILLE ‐ NORTH CENTRAL ELEVATED TANK REHABILITATION TOTAL BALANCING DEDUCTS Item No. Description Contract Quantity Unit Unit Price Contract Value Actual Completed Quantity Total Completed and Stored To Date Change to Contract Price 7 Weld Repair - Corrosion Pits 100 SQ IN $ 100.00 $ 10,000.00 $0.00 $ 10,000.00 8 Pit Filling, Applied 5 GAL $ 2,000.00 $ 10,000.00 1.00 $2000.00 $ 8,000.00 9 Waste Disposal 125 TON $ 10.00 $ 1,250.00 55.92 $559.20 $ 690.80 10 Hazardous Waste Disposal 50 TON $ 10.00 $ 500.00 $0.00 $ 500.00 15 Furnish and Install Flanged Exhaust Hatch 1 LS $ 100.00 $ 100.00 $0.00 $ 100.00 18 Roof Pod Removal 1 LS $ 10,604.00 $ 10,604.00 $0.00 $ 10,604.00 20 Remove and Replace Expansion Joint 1 LS $ 10,400.00 $ 10,400.00 $0.00 $ 10,400.00 22 Items Ordered by the Engineer 1 LS $ 10,000.00 $ 10,000.00 $0.00 $ 10,000.00 Well Starter backup controls wiring repair $ 345.00 $ 345.00 SUB-TOTAL DEDUCTS $ 52,854.00 $ 2,559.20 $ 50,639.80 TOTAL ADDED C.O. #3 New Logo and Bands Design 1 LS $ 11,000.00 $ 11,000.00 1 $11000.00 $ 11,000.00 SUB-TOTAL CREDITS $ 11,000.00 $11000.00 $ 11,000.00 FINAL BALANCING CHANGE ORDER AMOUNT GRAND TOTAL ($ 39,639.80) Approval of the change will allow for the final closeout of this project. We are recommending approval of the change order. Action Required: Consideration of approval of Change Order No. 3 – Final Balancing. CHANGE ORDER NO. 3 ‐ FINAL BALANCING UNITED CITY OF YORKVILLE ‐ NORTH CENTRAL ELEVATED TANK REHABILITATION TOTAL BALANCING DEDUCTS Item No. Description Contract Quantity Unit Unit Price Contract Value Actual Completed Quantity Total Completed and Stored To Date Change to Contract Price 7 Weld Repair - Corrosion Pits 100 SQ IN $ 100.00 $ 10,000.00 $0.00 $ 10,000.00 8 Pit Filling, Applied 5 GAL $ 2,000.00 $ 10,000.00 1.00 $2000.00 $ 8,000.00 9 Waste Disposal 125 TON $ 10.00 $ 1,250.00 55.92 $559.20 $ 690.80 10 Hazardous Waste Disposal 50 TON $ 10.00 $ 500.00 $0.00 $ 500.00 15 Furnish and Install Flanged Exhaust Hatch 1 LS $ 100.00 $ 100.00 $0.00 $ 100.00 18 Roof Pod Removal 1 LS $ 10,604.00 $ 10,604.00 $0.00 $ 10,604.00 20 Remove and Replace Expansion Joint 1 LS $ 10,400.00 $ 10,400.00 $0.00 $ 10,400.00 22 Items Ordered by the Engineer 1 LS $ 10,000.00 $ 10,000.00 $0.00 $ 10,000.00 Well Starter backup controls wiring repair $ 345.00 $ 345.00 SUB-TOTAL DEDUCTS $ 52,854.00 $ 2,559.20 $ 50,639.80 TOTAL ADDED C.O. #3 New Logo and Bands Design 1 LS $ 11,000.00 $ 11,000.00 1 $11000.00 $ 11,000.00 SUB-TOTAL CREDITS $ 11,000.00 $11000.00 $ 11,000.00 FINAL BALANCING CHANGE ORDER AMOUNT GRAND TOTAL ($ 39,639.80) Approval of the change will allow for the final closeout of this project. We are recommending approval of the change order. Action Required: Consideration of approval of Change Order No. 3 – Final Balancing. CHANGE ORDER Order No. 3 – Final Balancing Date: January 9, 2024 Agreement Date: February 24, 2022 NAME OF PROJECT: North Central Tank Rehabilitation OWNER: United City of Yorkville CONTRACTOR: Jetco, Ltd. The following changes are hereby made to the CONTRACT DOCUMENTS: Change of CONTRACT PRICE: Original CONTRACT PRICE: $630,750.00 Current CONTRACT PRICE adjusted by previous CHANGE ORDER(S): $654,570.00 The CONTRACT PRICE due to this CHANGE ORDER will be decreased by: $39,639.80 The new CONTRACT PRICE including this CHANGE ORDER will be: $614,930.20 Change to CONTRACT TIME: The date for completion of all work will be Justification All items are based on final field quantities. Additions: The design for the logo was updated, increasing the cost by $11,000. The cost increase is the result of the additional cost of paint and labor involved for the more detailed design. Deductions: Balancing Authorization to bring the contract value to final quantities. • Item 7 – Weld Repair, Corrosion Pits – not required due to the absence of corrosion pits requiring repairs. • Item 8 – Pit Filling, Applied – quantity reduction to actual value due to minimal required repairs. • Item 9 - Waste Disposal - quantity reduction to actual value. • Item 10 – Hazardous Waste Disposal – not required. • Item 15 – Furnish and Install Flanged Exhaust Hatch – not required. • Item 18 – Roof Pod Removal – not required, completed by T-Mobile. • Item 20 – Remove and Replace Expansion Joint – not required, previously upgraded. • Item 22 – Items Ordered by Engineer – not required. • Well starter backup controls wiring repair Total deductions from the contract amount to $50,639.80. Approvals Required Requested by: United City of Yorkville Recommended by: Engineering Enterprises, Inc. Accepted by: Jetco. Ltd. Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Community Development Purchasing Police Public Works Parks and Recreation Agenda Item Number New Business #10 Tracking Number PW 2024-10 2024 Water Main Improvements – Contract B Public Works Committee – January 16, 2024 Majority Consideration of Contract Award 2024 Water Main Improvements Contract B – Recommendation to Award Brad Sanderson Engineering Name Department Bids were received, opened and tabulated for work to be done on the 2024 Water Main Improvements – Contract B at 11:00 a.m., January 9, 2024. Representatives of contractors bidding the project and our firm were in attendance. A tabulation of the bids and the engineer’s estimate is attached for your information and record. This project is a combination of water and roadway-related work. Water-related work consists of 92% of the work ($2,524,056.25) and roadway 8% ($210,588). Due potential conflicts with a ComEd transformer and other existing conditions, we recommend the use of directional drilling utilized in Alternate A. The recommended award value will consist of the base bid plus Alternate A. The low bid was below our engineer’s estimate and within the FY2025 budget. We recommend the acceptance of the bid and approval of award be made to the low bidder, Winninger Excavating, Inc., 1211 Deer Street, Yorkville, IL 60560, in the total amount of $2,734,644.25. If you have any questions or require additional information, please let us know. Memorandum To: Bart Olson, City Administrator From: Brad Sanderson, EEI CC: Eric Dhuse, Director of Public Works Jori Behland, City Clerk Rob Fredrickson, Finance Director Date: January 10, 2024 Subject: 2024 Water Main Improvements – Contract B (Fox Industrial Park) Page 1 of 1BID TABULATIONENGINEER'S ESTIMATE H. Linden & Sons Sewer and Water, Inc. Kane County Excavating Performance Const & Eng LLCBIDS RECEIVED 11:00 A.M. 01/09/202452 Wheeler Road 722 E. South St., Unit D PO Box 554 217 W. John StreetSugar Grove, IL 60554 Plano, IL-60545 Hampshire, IL-60140 Plano, IL-60545BASE BID TOTAL$2,851,249.10 $2,853,784.10 $2,804,870.07 $2,985,270.00ALTERNATE A TOTAL$57,350.00 $93,000.00 $75,950.00 $74,400.00ALTERNATE B TOTAL$77,500.00 N/A $46,035.00 $69,750.00BID BOND XXXSIGNED BID XXXADDENDUM NO. 1XXXBID TABULATIONSwallow Construction J. Congdon Sewer Service, Inc. Winninger Excavating, Inc. D. Construction, Inc.BIDS RECEIVED 11:00 A.M. 01/09/2024 490 Topsoil Drive 170-A Alexandra Way 1211 Deer St 1488 S. BroadwayWest Chicago, IL-60185 Carol Stream, IL-60188 Yorkville, IL-60560 Coal City, IL-60416BASE BID TOTAL$3,098,624.90 $3,400,730.70 $2,666,444.25 $3,136,551.65ALTERNATE A TOTAL$77,500.00 $116,250.00 $68,200.00 $93,000.00ALTERNATE B TOTAL$69,750.00 $72,850.00 $53,010.00 $69,130.00BID BOND XX XXSIGNED BID XX XXADDENDNUM NO. 1XX XXBID TABULATIONPirTano Construction Co., Inc. Trine Construction Acqua ContractorsBIDS RECEIVED 11:00 A.M. 01/09/2024 1766 Armitage Court 1041 Trine Ct 551 S IL Route 83Addison, IL-60101 St. Charles, IL-60174 Elmhurst, IL-60126BASE BID TOTAL$2,731,430.94 $4,294,367.21 $3,195,380.00ALTERNATE A TOTAL$59,210.00 $194,270.80 $108,500.00ALTERNATE B TOTAL$34,100.00 $116,715.00 $85,250.00BID BOND XX XSIGNED BID XX XADDENDNUM NO. 1XX XBID SUMMARY2024 WATER MAIN IMPROVEMENTS-CONTRACT BUNITED CITY OF YORKVILLEENGINEERING ENTERPRISES, INC.52 WHEELER ROAD, SUGAR GROVE, ILLINOIS BID TABULATION 2024 WATER MAIN IMPROVEMENTS-CONTRACT BUNITED CITY OF YORKVILLEBIDS RECD 1/9/2024ITEMUNIT UNIT UNIT UNIT UNIT UNIT UNIT UNIT UNIT UNIT UNITNO. DESCRIPTION UNIT QUANTITY PRICE AMOUNT PRICE AMOUNT PRICE AMOUNT PRICE AMOUNT PRICE AMOUNT PRICE AMOUNT PRICE AMOUNT PRICE AMOUNT PRICE AMOUNT PRICE AMOUNT PRICE AMOUNT1 TREE REMOVALEACH 9 200.00$ 1,800.00$ 900.00$ 8,100.00$ 400.00$ 3,600.00$ 500.00$ 4,500.00$ 325.00$ 2,925.00$ 580.00$ 5,220.00$ 1,000.00$ 9,000.00$ 614.55$ 5,530.95$ 580.00$ 5,220.00$ 1,024.00$ 9,216.00$ 35.00$ 315.00$ 2 TREE ROOT PRUNING EACH 2 200.00$ 400.00$ 112.00$ 224.00$ 500.00$ 1,000.00$ 180.00$ 360.00$ 150.00$ 300.00$ 250.00$ 500.00$ 500.00$ 1,000.00$ 211.92$ 423.84$ 200.00$ 400.00$ 128.00$ 256.00$ 500.00$ 1,000.00$ 3 CONNECTION TO EXISTING WATER MAIN, 12-INCH EACH 2 5,300.00$ 10,600.00$ 6,080.00$ 12,160.00$ 6,800.00$ 13,600.00$ 5,000.00$ 10,000.00$ 15,000.00$ 30,000.00$ 12,500.00$ 25,000.00$ 4,000.00$ 8,000.00$ 15,000.00$ 30,000.00$ 6,000.00$ 12,000.00$ 10,500.00$ 21,000.00$ 4,500.00$ 9,000.00$ 4 CONNECTION TO EXISTING WATER MAIN, 8-INCH EACH 3 4,300.00$ 12,900.00$ 5,655.00$ 16,965.00$ 4,900.00$ 14,700.00$ 3,000.00$ 9,000.00$ 12,000.00$ 36,000.00$ 10,500.00$ 31,500.00$ 2,000.00$ 6,000.00$ 12,000.00$ 36,000.00$ 5,000.00$ 15,000.00$ 7,000.00$ 21,000.00$ 3,500.00$ 10,500.00$ 5WATER MAIN, CLASS 52, WITH POLYETHYLENE WRAP, 16-INCH LF 2,220240.00$ 532,800.00$ 202.50$ 449,550.00$ 194.50$ 431,790.00$ 209.00$ 463,980.00$ 250.00$ 555,000.00$ 275.00$ 610,500.00$ 252.00$ 559,440.00$ 300.00$ 666,000.00$ 240.00$ 532,800.00$ 445.90$ 989,898.00$ 215.00$ 477,300.00$ 6WATER MAIN, CLASS 52, WITH POLYETHYLENE WRAP, 12-INCH LF 1,303192.00$ 250,176.00$ 165.00$ 214,995.00$ 161.80$ 210,825.40$ 158.00$ 205,874.00$ 200.00$ 260,600.00$ 225.00$ 293,175.00$ 216.00$ 281,448.00$ 275.00$ 358,325.00$ 190.00$ 247,570.00$ 376.50$ 490,579.50$ 175.00$ 228,025.00$ 7 WATER MAIN, CLASS 52, WITH POLYETHYLENE WRAP, 8-INCH LF 2,038175.00$ 356,650.00$ 145.00$ 295,510.00$ 146.50$ 298,567.00$ 125.00$ 254,750.00$ 150.00$ 305,700.00$ 185.00$ 377,030.00$ 168.00$ 342,384.00$ 235.00$ 478,930.00$ 170.00$ 346,460.00$ 321.50$ 655,217.00$ 125.00$ 254,750.00$ 8 BUTTERFLY VALVE IN 60" VAULT, 16-INCH EACH 6 12,000.00$ 72,000.00$ 10,500.00$ 63,000.00$ 13,800.00$ 82,800.00$ 11,800.00$ 70,800.00$ 15,000.00$ 90,000.00$ 11,500.00$ 69,000.00$ 15,305.00$ 91,830.00$ 13,000.00$ 78,000.00$ 10,000.00$ 60,000.00$ 17,843.84$ 107,063.04$ 10,000.00$ 60,000.00$ 9 GATE VALVE (RESILIENT SEAT) IN 60" VAULT, 12-INCH EACH 4 10,500.00$ 42,000.00$ 7,335.00$ 29,340.00$ 9,300.00$ 37,200.00$ 8,000.00$ 32,000.00$ 12,000.00$ 48,000.00$ 8,000.00$ 32,000.00$ 11,000.00$ 44,000.00$ 9,000.00$ 36,000.00$ 9,000.00$ 36,000.00$ 14,070.20$ 56,280.80$ 7,000.00$ 28,000.00$ 10 GATE VALVE (RESILIENT SEAT) IN 60" VAULT, 8-INCH EACH 6 6,500.00$ 39,000.00$ 5,525.00$ 33,150.00$ 7,500.00$ 45,000.00$ 6,000.00$ 36,000.00$ 10,000.00$ 60,000.00$ 6,000.00$ 36,000.00$ 9,000.00$ 54,000.00$ 7,000.00$ 42,000.00$ 8,000.00$ 48,000.00$ 10,096.78$ 60,580.68$ 5,000.00$ 30,000.00$ 11 GATE VALVE (RESILIENT SEAT) IN VALVE BOX, 12-INCH EACH 1 5,900.00$ 5,900.00$ 5,000.00$ 5,000.00$ 6,550.00$ 6,550.00$ 5,000.00$ 5,000.00$ 8,000.00$ 8,000.00$ 5,500.00$ 5,500.00$ 6,000.00$ 6,000.00$ 6,500.00$ 6,500.00$ 6,000.00$ 6,000.00$ 7,732.96$ 7,732.96$ 3,000.00$ 3,000.00$ 12 GATE VALVE (RESILIENT SEAT) IN VALVE BOX, 8-INCH EACH 2 3,300.00$ 6,600.00$ 2,965.00$ 5,930.00$ 4,750.00$ 9,500.00$ 3,000.00$ 6,000.00$ 6,500.00$ 13,000.00$ 3,500.00$ 7,000.00$ 4,500.00$ 9,000.00$ 4,250.00$ 8,500.00$ 5,000.00$ 10,000.00$ 5,494.18$ 10,988.36$ 2,750.00$ 5,500.00$ 13 GATE VALVE (RESILIENT SEAT) IN VALVE BOX, 6-INCH EACH 2 2,400.00$ 4,800.00$ 2,330.00$ 4,660.00$ 4,750.00$ 9,500.00$ 2,500.00$ 5,000.00$ 6,000.00$ 12,000.00$ 2,800.00$ 5,600.00$ 3,500.00$ 7,000.00$ 4,000.00$ 8,000.00$ 4,000.00$ 8,000.00$ 4,685.70$ 9,371.40$ 2,500.00$ 5,000.00$ 14 FIRE HYDRANT ASSEMBLY, WITH AUXILIARY VALVE, 6-INCH MJ EACH 18 10,500.00$ 189,000.00$ 8,090.00$ 145,620.00$ 6,500.00$ 117,000.00$ 8,000.00$ 144,000.00$ 13,000.00$ 234,000.00$ 12,500.00$ 225,000.00$ 11,170.00$ 201,060.00$ 7,000.00$ 126,000.00$ 10,000.00$ 180,000.00$ 10,789.82$ 194,216.76$ 10,000.00$ 180,000.00$ 15 SERVICE BOX COVER (SPECIAL) EACH 3300.00$ 900.00$ 146.00$ 438.00$ 500.00$ 1,500.00$ 300.00$ 900.00$ 500.00$ 1,500.00$ 500.00$ 1,500.00$ 500.00$ 1,500.00$ 165.00$ 495.00$ 500.00$ 1,500.00$ 714.80$ 2,144.40$ 500.00$ 1,500.00$ 16 FIRE HYDRANT TO BE REMOVED EACH 16 600.00$ 9,600.00$ 699.00$ 11,184.00$ 1,300.00$ 20,800.00$ 250.00$ 4,000.00$ 600.00$ 9,600.00$ 250.00$ 4,000.00$ 3,000.00$ 48,000.00$ 500.00$ 8,000.00$ 500.00$ 8,000.00$ 1,566.75$ 25,068.00$ 500.00$ 8,000.00$ 17 DUCTILE IRON FITTINGS LB 10,155 0.01$ 101.55$ 10.00$ 101,550.00$ 12.40$ 125,922.00$ 7.00$ 71,085.00$ 0.01$ 101.55$ 0.01$ 101.55$ 0.01$ 101.55$ 0.01$ 101.55$ 0.01$ 101.55$ 0.01$ 101.55$ 12.00$ 121,860.00$ 18 WATER MAIN PROTECTION, PVC C-900, 18-INCH LF 231 70.00$ 16,170.00$ 167.00$ 38,577.00$ 75.50$ 17,440.50$ 150.00$ 34,650.00$ 80.00$ 18,480.00$ 200.00$ 46,200.00$ 231.00$ 53,361.00$ 160.00$ 36,960.00$ 50.00$ 11,550.00$ 247.83$ 57,248.73$ 65.00$ 15,015.00$ 19 WATER MAIN PROTECTION, PVC C-900, 24-INCH LF 84 110.00$ 9,240.00$ 223.00$ 18,732.00$ 150.00$ 12,600.00$ 220.00$ 18,480.00$ 130.00$ 10,920.00$ 225.00$ 18,900.00$ 306.00$ 25,704.00$ 220.00$ 18,480.00$ 60.00$ 5,040.00$ 322.99$ 27,131.16$ 85.00$ 7,140.00$ 20 NON-SPECIAL, NON-HAZARDOUS SOIL WASTE DISPOSAL - TYPE 1 TON 50 60.00$ 3,000.00$ 60.00$ 3,000.00$ 75.00$ 3,750.00$ 60.00$ 3,000.00$ 50.00$ 2,500.00$ 1.00$ 50.00$ 100.00$ 5,000.00$ 120.00$ 6,000.00$ 50.00$ 2,500.00$ 25.60$ 1,280.00$ 74.00$ 3,700.00$ 21 NON-SPECIAL, NON-HAZARDOUS SOIL WASTE DISPOSAL - TYPE 2 TON 50 60.00$ 3,000.00$ 60.00$ 3,000.00$ 75.00$ 3,750.00$ 60.00$ 3,000.00$ 50.00$ 2,500.00$ 1.00$ 50.00$ 50.00$ 2,500.00$ 120.00$ 6,000.00$ 50.00$ 2,500.00$ 25.60$ 1,280.00$ 74.00$ 3,700.00$ 22 FOUNDATION MATERIAL CY 100 1.00$ 100.00$ 110.00$ 11,000.00$ 50.00$ 5,000.00$ 1.00$ 100.00$ 40.00$ 4,000.00$ 65.00$ 6,500.00$ 60.00$ 6,000.00$ 45.00$ 4,500.00$ 68.00$ 6,800.00$ 102.40$ 10,240.00$ 50.00$ 5,000.00$ 23 EXPLORATORY EXCAVATION EACH 5500.00$ 2,500.00$ 700.00$ 3,500.00$ 750.00$ 3,750.00$ 450.00$ 2,250.00$ 500.00$ 2,500.00$ 550.00$ 2,750.00$ 1,000.00$ 5,000.00$ 1,000.00$ 5,000.00$ 500.00$ 2,500.00$ 1,312.50$ 6,562.50$ 1,500.00$ 7,500.00$ 24 WATER SERVICE CONNECTION, 6-INCH EACH 2 3,500.00$ 7,000.00$ 3,485.00$ 6,970.00$ 3,600.00$ 7,200.00$ 3,000.00$ 6,000.00$ 8,500.00$ 17,000.00$ 3,350.00$ 6,700.00$ 3,500.00$ 7,000.00$ 9,500.00$ 19,000.00$ 12,000.00$ 24,000.00$ 8,968.93$ 17,937.86$ 3,500.00$ 7,000.00$ 25 WATER SERVICE CONNECTION, 1-INCH EACH 41 2,000.00$ 82,000.00$ 1,225.00$ 50,225.00$ 2,500.00$ 102,500.00$ 3,000.00$ 123,000.00$ 2,500.00$ 102,500.00$ 2,100.00$ 86,100.00$ 2,500.00$ 102,500.00$ 2,000.00$ 82,000.00$ 6,000.00$ 246,000.00$ 3,025.64$ 124,051.24$ 2,600.00$ 106,600.00$ 26 WATER SERVICE PIPE, 6-INCH DIP LF 40 120.00$ 4,800.00$ 49.00$ 1,960.00$ 140.50$ 5,620.00$ 110.00$ 4,400.00$ 175.00$ 7,000.00$ 110.00$ 4,400.00$ 145.00$ 5,800.00$ 300.00$ 12,000.00$ 125.00$ 5,000.00$ 168.84$ 6,753.60$ 115.00$ 4,600.00$ 27 WATER SERVICE PIPE, PEX, 1-INCH LF 1,653 3.00$ 4,959.00$ 46.00$ 76,038.00$ 42.50$ 70,252.50$ 10.00$ 16,530.00$ 25.00$ 41,325.00$ 35.00$ 57,855.00$ 40.00$ 66,120.00$ 2.00$ 3,306.00$ 25.00$ 41,325.00$ 36.54$ 60,400.62$ 5.00$ 8,265.00$ 28 VALVE VAULT TO BE ABANDONED EACH 17 600.00$ 10,200.00$ 495.00$ 8,415.00$ 1,300.00$ 22,100.00$ 300.00$ 5,100.00$ 500.00$ 8,500.00$ 210.00$ 3,570.00$ 1,000.00$ 17,000.00$ 400.00$ 6,800.00$ 500.00$ 8,500.00$ 350.00$ 5,950.00$ 100.00$ 1,700.00$ 29 SANITARY SEWER SERVICE REPAIR, PVC SDR-26, D-2241, 6-INCH EACH 5 600.00$ 3,000.00$ 1,100.00$ 5,500.00$ 2,500.00$ 12,500.00$ 100.00$ 500.00$ 750.00$ 3,750.00$ 3,300.00$ 16,500.00$ 3,500.00$ 17,500.00$ 2,000.00$ 10,000.00$ 500.00$ 2,500.00$ 1,578.10$ 7,890.50$ 1,500.00$ 7,500.00$ 30 EROSION RIPRAP REMOVAL AND REPLACEMENT SF 415 6.00$ 2,490.00$ 8.00$ 3,320.00$ 15.60$ 6,474.00$ 10.00$ 4,150.00$ 25.00$ 10,375.00$ 13.00$ 5,395.00$ 50.00$ 20,750.00$ 10.00$ 4,150.00$ 5.00$ 2,075.00$ 29.74$ 12,342.10$ 25.00$ 10,375.00$ 31 DISCONNECT AND ABANDON EXISTING WATER MAIN EACH 2 4,500.00$ 9,000.00$ 5,660.00$ 11,320.00$ 10,500.00$ 21,000.00$ 3,000.00$ 6,000.00$ 2,500.00$ 5,000.00$ 8,000.00$ 16,000.00$ 5,000.00$ 10,000.00$ 5,000.00$ 10,000.00$ 24,000.00$ 48,000.00$ 5,250.00$ 10,500.00$ 2,500.00$ 5,000.00$ 32 INLET PROTECTIONEACH 30 50.00$ 1,500.00$ 300.00$ 9,000.00$ 130.00$ 3,900.00$ 140.00$ 4,200.00$ 100.00$ 3,000.00$ 210.00$ 6,300.00$ 250.00$ 7,500.00$ 200.00$ 6,000.00$ 50.00$ 1,500.00$ 342.45$ 10,273.50$ 150.00$ 4,500.00$ 33 WATER MAIN TESTING - PRESSURE AND DISINFECTION LS 1 15,000.00$ 15,000.00$ 6,165.00$ 6,165.00$ 7,500.00$ 7,500.00$ 2,000.00$ 2,000.00$ 15,000.00$ 15,000.00$ 26,000.00$ 26,000.00$ 30,000.00$ 30,000.00$ 11,095.00$ 11,095.00$ 25,000.00$ 25,000.00$ 9,386.24$ 9,386.24$ 18,000.00$ 18,000.00$ 34 GEOTECHNICAL FABRIC FOR GROUND STABILIZATION SY 2,124 1.50$ 3,186.00$ 2.75$ 5,841.00$ 4.20$ 8,920.80$ 2.00$ 4,248.00$ 1.50$ 3,186.00$ 5.00$ 10,620.00$ 3.00$ 6,372.00$ 3.00$ 6,372.00$ 1.00$ 2,124.00$ 3.20$ 6,796.80$ 4.00$ 8,496.00$ 35 REMOVAL AND DISPOSAL OF UNSUITABLE MATERIALS CY 708 20.00$ 14,160.00$ 91.00$ 64,428.00$ 22.00$ 15,576.00$ 42.00$ 29,736.00$ 15.00$ 10,620.00$ 33.25$ 23,541.00$ 50.00$ 35,400.00$ 30.00$ 21,240.00$ 58.00$ 41,064.00$ 44.80$ 31,718.40$ 50.00$ 35,400.00$ 36 AGGREGATE SUBGRADE IMPROVEMENT CY 708 30.00$ 21,240.00$ 51.00$ 36,108.00$ 48.50$ 34,338.00$ 38.00$ 26,904.00$ 15.00$ 10,620.00$ 46.00$ 32,568.00$ 50.00$ 35,400.00$ 30.00$ 21,240.00$ 30.00$ 21,240.00$ 19.20$ 13,593.60$ 55.00$ 38,940.00$ 37 HOT-MIX ASPHALT SURFACE REMOVAL, 3" SY 14,163 3.20$ 45,321.60$ 3.50$ 49,570.50$ 3.39$ 48,012.57$ 4.00$ 56,652.00$ 3.05$ 43,197.15$ 3.25$ 46,029.75$ 5.00$ 70,815.00$ 3.25$ 46,029.75$ 3.05$ 43,197.15$ 7.55$ 106,930.65$ 6.00$ 84,978.00$ 38 HOT-MIX ASPHALT PAVEMENT REMOVAL - FULL DEPTH WATER MAIN TRENCH SY 2,942 3.00$ 8,826.00$ 3.00$ 8,826.00$ 12.60$ 37,069.20$ 3.00$ 8,826.00$ 3.50$ 10,297.00$ 3.50$ 10,297.00$ 5.00$ 14,710.00$ 3.10$ 9,120.20$ 2.90$ 8,531.80$ 15.36$ 45,189.12$ 10.00$ 29,420.00$ 39ROADWAY EDGE SEALING LF 9,8521.00$ 9,852.00$ 1.50$ 14,778.00$ 1.60$ 15,763.20$ 1.50$ 14,778.00$ 1.20$ 11,822.40$ 1.25$ 12,315.00$ 5.00$ 49,260.00$ 1.25$ 12,315.00$ 1.20$ 11,822.40$ 4.48$ 44,136.96$ 2.00$ 19,704.00$ 40 BITUMINOUS MATERIALS (TACK COAT) LBS 9,610 0.01$ 96.10$ 0.05$ 480.50$ 0.02$ 192.20$ 0.01$ 96.10$ 0.01$ 96.10$ 0.01$ 96.10$ 0.01$ 96.10$ 0.01$ 96.10$ 0.01$ 96.10$ 0.01$ 96.10$ 0.01$ 96.10$ 41 HOT-MIX ASPHALT BINDER COURSE, IL-9.5, N50, 1.5" TON 1,266100.00$ 126,600.00$ 101.00$ 127,866.00$ 101.50$ 128,499.00$ 99.00$ 125,334.00$ 90.00$ 113,940.00$ 92.00$ 116,472.00$ 80.00$ 101,280.00$ 93.00$ 117,738.00$ 90.00$ 113,940.00$ 121.60$ 153,945.60$ 100.00$ 126,600.00$ 42 HOT-MIX ASPHALT SURFACE COURSE, MIX 'D', N50, 1.5" TON 1,266100.00$ 126,600.00$ 101.00$ 127,866.00$ 101.50$ 128,499.00$ 99.00$ 125,334.00$ 90.00$ 113,940.00$ 92.00$ 116,472.00$ 85.00$ 107,610.00$ 93.00$ 117,738.00$ 90.00$ 113,940.00$ 121.60$ 153,945.60$ 100.00$ 126,600.00$ 43 PARTIAL DEPTH PATCHING, 4" SY 2,737 30.00$ 82,110.00$ 45.00$ 123,165.00$ 52.60$ 143,966.20$ 44.00$ 120,428.00$ 40.50$ 110,848.50$ 40.50$ 110,848.50$ 40.00$ 109,480.00$ 42.00$ 114,954.00$ 40.50$ 110,848.50$ 53.12$ 145,389.44$ 60.00$ 164,220.00$ 44 TEMPORARY PATCHING, 2" SY 2,737 20.00$ 54,740.00$ 32.00$ 87,584.00$ 33.00$ 90,321.00$ 30.00$ 82,110.00$ 10.00$ 27,370.00$ 33.00$ 90,321.00$ 30.00$ 82,110.00$ 29.00$ 79,373.00$ 28.00$ 76,636.00$ 0.01$ 27.37$ 45.00$ 123,165.00$ 45 PCC SIDEWALK REMOVAL AND REPLACEMENT, 5" SF 16 43.00$ 688.00$ 32.00$ 512.00$ 39.50$ 632.00$ 30.00$ 480.00$ 30.00$ 480.00$ 28.00$ 448.00$ 100.00$ 1,600.00$ 35.00$ 560.00$ 30.00$ 480.00$ 41.60$ 665.60$ 12.00$ 192.00$ Coal City, IL-60416Plano, IL-60545 1488 S. Broadway217 W. John Street52 Wheeler RoadSugar Grove, IL 60554Addison, IL-60101Yorkville, IL-60560 Carol Stream, IL-60188 Plano, IL-60545 St. Charles, IL-60174Elmhurst, IL-60126Acqua ContractorsD. Construction, Inc.Performance Const & Eng LLCENGINEER'S ESTIMATE1766 Armitage Court1211 Deer St170-A Alexandra Way722 E. South St., Unit D1041 Trine Ct551 S IL Route 83BID TABULATIONPirTano Construction Co., Inc.Winninger Excavating, Inc.J. Congdon Sewer Service, Inc.H. Linden & Sons Sewer and Water, Inc.Trine ConstructionSwallow Construction490 Topsoil DriveWest Chicago, IL-60185 Kane County ExcavatingPO Box 554Hampshire, IL-60140 ENGINEERING ENTERPRISES, INC.52 WHEELER ROAD, SUGAR GROVE, ILLINOIS BID TABULATION 2024 WATER MAIN IMPROVEMENTS-CONTRACT BUNITED CITY OF YORKVILLEBIDS RECD 1/9/2024ITEMUNIT UNIT UNIT UNIT UNIT UNIT UNIT UNIT UNIT UNIT UNITNO. DESCRIPTION UNIT QUANTITY PRICE AMOUNT PRICE AMOUNT PRICE AMOUNT PRICE AMOUNT PRICE AMOUNT PRICE AMOUNT PRICE AMOUNT PRICE AMOUNT PRICE AMOUNT PRICE AMOUNT PRICE AMOUNTCoal City, IL-60416Plano, IL-60545 1488 S. Broadway217 W. John Street52 Wheeler RoadSugar Grove, IL 60554Addison, IL-60101Yorkville, IL-60560 Carol Stream, IL-60188 Plano, IL-60545 St. Charles, IL-60174Elmhurst, IL-60126Acqua ContractorsD. Construction, Inc.Performance Const & Eng LLCENGINEER'S ESTIMATE1766 Armitage Court1211 Deer St170-A Alexandra Way722 E. South St., Unit D1041 Trine Ct551 S IL Route 83BID TABULATIONPirTano Construction Co., Inc.Winninger Excavating, Inc.J. Congdon Sewer Service, Inc.H. Linden & Sons Sewer and Water, Inc.Trine ConstructionSwallow Construction490 Topsoil DriveWest Chicago, IL-60185 Kane County ExcavatingPO Box 554Hampshire, IL-60140 46 COMBINATION CONCRETE CURB AND GUTTER REMOVAL AND REPLACEMENT LF 3,777 50.00$ 188,850.00$ 48.00$ 181,296.00$ 51.50$ 194,515.50$ 47.00$ 177,519.00$ 45.00$ 169,965.00$ 43.00$ 162,411.00$ 60.00$ 226,620.00$ 50.00$ 188,850.00$ 45.00$ 169,965.00$ 50.88$ 192,173.76$ 50.00$ 188,850.00$ 47 SANITARY MANHOLE TO BE ADJUSTED EACH 10 1,100.00$ 11,000.00$ 809.00$ 8,090.00$ 950.00$ 9,500.00$ 1,500.00$ 15,000.00$ 1,200.00$ 12,000.00$ 825.00$ 8,250.00$ 1,500.00$ 15,000.00$ 1,500.00$ 15,000.00$ 1,100.00$ 11,000.00$ 1,323.00$ 13,230.00$ 1,400.00$ 14,000.00$ 48 MANHOLE TO BE ADJUSTED EACH 2 750.00$ 1,500.00$ 416.00$ 832.00$ 450.00$ 900.00$ 1,000.00$ 2,000.00$ 800.00$ 1,600.00$ 350.00$ 700.00$ 1,000.00$ 2,000.00$ 1,000.00$ 2,000.00$ 920.00$ 1,840.00$ 976.12$ 1,952.24$ 800.00$ 1,600.00$ 49 INLET TO BE ADJUSTED EACH 17 600.00$ 10,200.00$ 416.00$ 7,072.00$ 450.00$ 7,650.00$ 1,000.00$ 17,000.00$ 550.00$ 9,350.00$ 225.00$ 3,825.00$ 800.00$ 13,600.00$ 1,400.00$ 23,800.00$ 890.00$ 15,130.00$ 521.12$ 8,859.04$ 850.00$ 14,450.00$ 50 HOT-MIX ASPHALT DRIVEWAY REMOVAL SY 1,136 10.50$ 11,928.00$ 13.00$ 14,768.00$ 11.50$ 13,064.00$ 10.00$ 11,360.00$ 11.30$ 12,836.80$ 13.00$ 14,768.00$ 15.00$ 17,040.00$ 12.00$ 13,632.00$ 11.30$ 12,836.80$ 15.36$ 17,448.96$ 5.00$ 5,680.00$ 51 HOT-MIX ASPHALT DRIVEWAY 3-INCH SY 1,136 37.00$ 42,032.00$ 35.00$ 39,760.00$ 35.00$ 39,760.00$ 35.00$ 39,760.00$ 31.40$ 35,670.40$ 32.00$ 36,352.00$ 30.00$ 34,080.00$ 43.00$ 48,848.00$ 31.40$ 35,670.40$ 49.92$ 56,709.12$ 40.00$ 45,440.00$ 52 PORTLAND CEMENT CONCRETE DRIVEWAY REMOVAL SY 217 19.00$ 4,123.00$ 16.00$ 3,472.00$ 16.00$ 3,472.00$ 10.00$ 2,170.00$ 14.00$ 3,038.00$ 14.00$ 3,038.00$ 20.00$ 4,340.00$ 15.00$ 3,255.00$ 20.00$ 4,340.00$ 15.36$ 3,333.12$ 24.00$ 5,208.00$ 53 PORTLAND CEMENT CONCRETE DRIVEWAY 6-INCH SY 217 125.00$ 27,125.00$ 112.00$ 24,304.00$ 155.00$ 33,635.00$ 100.00$ 21,700.00$ 100.00$ 21,700.00$ 100.00$ 21,700.00$ 100.00$ 21,700.00$ 110.00$ 23,870.00$ 99.00$ 21,483.00$ 134.40$ 29,164.80$ 105.00$ 22,785.00$ 54 AGGREGATE SHOULDER REMOVAL AND REPLACEMENT SY 92 40.00$ 3,680.00$ 19.00$ 1,748.00$ 16.50$ 1,518.00$ 20.00$ 1,840.00$ 35.00$ 3,220.00$ 43.00$ 3,956.00$ 20.00$ 1,840.00$ 32.00$ 2,944.00$ 12.00$ 1,104.00$ 64.00$ 5,888.00$ 40.00$ 3,680.00$ 55 MAILBOX TO BE REMOVED AND RESET EACH 4200.00$ 800.00$ 648.00$ 2,592.00$ 750.00$ 3,000.00$ 200.00$ 800.00$ 300.00$ 1,200.00$ 200.00$ 800.00$ 500.00$ 2,000.00$ 500.00$ 2,000.00$ 250.00$ 1,000.00$ 525.00$ 2,100.00$ 300.00$ 1,200.00$ 56 SIGN TO BE REMOVED AND RESET EACH 3200.00$ 600.00$ 162.00$ 486.00$ 750.00$ 2,250.00$ 300.00$ 900.00$ 150.00$ 450.00$ 300.00$ 900.00$ 500.00$ 1,500.00$ 300.00$ 900.00$ 300.00$ 900.00$ 684.00$ 2,052.00$ 200.00$ 600.00$ 57 LANDSCAPING TO BE REMOVED AND RESET EACH 6 1,000.00$ 6,000.00$ 3,363.00$ 20,178.00$ 750.00$ 4,500.00$ 2,000.00$ 12,000.00$ 1,200.00$ 7,200.00$ 500.00$ 3,000.00$ 200.00$ 1,200.00$ 1,600.00$ 9,600.00$ 1,200.00$ 7,200.00$ 5,250.00$ 31,500.00$ 100.00$ 600.00$ 58 RESTORATIONSY 3,500 10.00$ 35,000.00$ 17.00$ 59,500.00$ 9.75$ 34,125.00$ 10.00$ 35,000.00$ 13.00$ 45,500.00$ 12.00$ 42,000.00$ 20.00$ 70,000.00$ 12.00$ 42,000.00$ 15.00$ 52,500.00$ 15.36$ 53,760.00$ 20.00$ 70,000.00$ 59 TRAFFIC CONTROL AND PROTECTION LS 1 91,000.00$ 91,000.00$ 36,184.00$ 36,184.00$ 40,000.00$ 40,000.00$ 335,200.00$ 335,200.00$ 254,046.10$ 254,046.10$ 165,000.00$ 165,000.00$ 30,000.00$ 30,000.00$ 111,807.61$ 111,807.61$ 540,000.00$ 540,000.00$ 113,818.43$ 113,818.43$ 50,000.00$ 50,000.00$ 60 ALLOWANCE - ITEMS ORDERED BY THE ENGINEER UNIT 30,000 1.00$ 30,000.00$ 1.00$ 30,000.00$ 1.00$ 30,000.00$ 1.00$ 30,000.00$ 1.00$ 30,000.00$ 1.00$ 30,000.00$ 1.00$ 30,000.00$ 1.00$ 30,000.00$ 1.00$ 30,000.00$ 1.00$ 30,000.00$ 1.00$ 30,000.00$ BASE BID TOTAL2,666,444.25$ 2,731,405.00$ 2,804,870.07$ 2,853,784.10$ 2,985,270.00$ 3,098,624.90$ 3,136,551.65$ 3,195,380.00$ 3,400,730.70$ 4,294,367.21$ 2,851,249.10$ CORRECTED NUMBERS FROM BIDALTERNATE A - DIRECTIONAL DRILL (STA. 85+48 TO 88+58)WATER MAIN, 12-INCH D.I.P, DIRECTIONAL DRILLLF 310 220.00$ 68,200.00$ 191.00$ 59,210.00$ 245.00$ 75,950.00$ 300.00$ 93,000.00$ 240.00$ 74,400.00$ 250.00$ 77,500.00$ 300.00$ 93,000.00$ 350.00$ 108,500.00$ 375.00$ 116,250.00$ 626.68$ 194,270.80$ 185.00$ 57,350.00$ ALTERNATE A TOTAL68,200.00$ 59,210.00$ 75,950.00$ 93,000.00$ 74,400.00$ 77,500.00$ 93,000.00$ 108,500.00$ 116,250.00$ 194,270.80$ 57,350.00$ ALTERNATE B -OPEN CUT (STA. 85+48 TO 88+58)WATER MAIN, 12-INCH D.I.P, OPEN CUTLF 310 171.00$ 53,010.00$ 110.00$ 34,100.00$ 148.50$ 46,035.00$ N/A N/A 225.00$ 69,750.00$ 225.00$ 69,750.00$ 223.00$ 69,130.00$ 275.00$ 85,250.00$ 235.00$ 72,850.00$ 376.50$ 116,715.00$ 250.00$ 77,500.00$ ALTERNATE B TOTAL53,010.00$ 34,100.00$ 46,035.00$ N/A 69,750.00$ 69,750.00$ 69,130.00$ 85,250.00$ 72,850.00$ 116,715.00$ 77,500.00$ BASE BID + ALTERNATE A 2,734,644.25$ 2,790,615.00$ 2,880,820.07$ 2,946,784.10$ 3,059,670.00$ 3,176,124.90$ 3,229,551.65$ 3,303,880.00$ 3,516,980.70$ 4,488,638.01$ 2,908,599.10$ ABOVE/BELOW ENGINEERS ESTIMATE (BASE BID)-6.48% -4.20% -1.63% 0.09% 4.70% 8.68% 10.01% 12.07% 19.27% 50.61%ABOVE/BELOW ENGINEERS ESTIMATE (BASE BID + ALTERNATE A)-5.98% -4.06% -0.96% 1.31% 5.19% 9.20% 11.03% 13.59% 20.92% 54.32%ENGINEERING ENTERPRISES, INC.52 WHEELER ROAD, SUGAR GROVE, ILLINOIS GF GF GF GF GF GF GF GF GF GF GF GF GF GF GF GF GF GF GF GF GF GF GF GF GF GF GF GF GF GF GF GF GF GF GF GF GF GFGF GF GF GF GF GF GF GF GF GF GF GF GF GF GF GF GF GF GF GF GF GFGF GF GF GF GF GF GF GF GF GF GF GFGF GF GF GF GF GF GF GF GF GF GF GF GF GF GF GF GF GF GF GF GF GF GF GF GF GF GFGF GF GF GF GF GF GF !( !( !( !( !( !( !( !( !( !( !( !( !(!( !( !( !( !( !( !( !(!(!( !(!( !( !( !(!(!(!(!( !( !(!(!( !(!( !( !( !( !(!( !( !( !(!( !( !(!( !( !( !( !( !(!(!( !( !( !( !(!( !(!(!( !( !( !(!(!( !( !( !( !( !( !( !( !( !( !( !( !( !( !( !( !( !(!( !( !( !( !( !( !( !(!( !(!( !(!(BridgeMillOrange DeerMainSchoolhouse BeaverStateColonialAdrian WolfBadgerGarden Dolph Green Briar Elizabeth Illini Olsen Wooden BridgeWalterBlaine Benjamin Wood SageBeecher HeustisTomasikTrilliumEngineering Enterprises, Inc.52 Wheeler RoadSugar Grove, Illinois 60554(630) 466-6700 Legend 2024 Water Main Replacement !(VALVE GF HYDRANT Water Main UNKNOWN WATER MAIN Diameter 3" WATER MAIN AND SMALLER 4" WATER MAIN 6" WATER MAN 8" WATER MAIN 10" WATER MAIN 12" WATER MAIN 16" WATER MAIN 2024 WATER MAI N REPLACEME NT - CON TRACT B www.eeiweb.com DATE: PROJECT NO.: FILE: PATH: BY: MAY 2023 YO2315 YO2315_2024 Water Main Replacement Contract B. MXD H:\GIS\PUBLIC\YORKVILLE\2023\ MJT ³ 1,000 0500 Feet Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Community Development Purchasing Police Public Works Parks and Recreation Agenda Item Number New Business #11 Tracking Number PW 2024-11 2024 Water Main Improvements – Contract B (Fox Industrial) – Construction Engineering Public Works Committee – January 16, 2024 Majority Approval Please see the attached memo. Bart Olson Administration Name Department Summary Consideration of a construction engineering agreement with EEI for the 2024 Watermain Improvements Contract B (Fox Industrial) project. Background This item was last discussed in May 2023, when the City Council approved two design engineering contracts (A and B) for the 2024 watermain replacement program. Since then, EEI has completed the design, put the project out to bid, and is recommending awarding the Contract B work to Winninger Excavating. If approved at the January 23rd City Council meeting, work would likely begin in March/April and be complete by mid-August. Accordingly, EEI has submitted a construction engineering contract for the project. The agreement submitted by EEI covers construction engineering services only. The total cost of the contract is estimated at $235,234. Funds for this contract are included in the FY 24 budget and proposed FY 25 budget. Recommendation Staff recommends approval of the construction engineering agreement with EEI for the 2024 Watermain Improvements Contract B (Fox Industrial) project. Memorandum To: City Council From: Bart Olson, City Administrator CC: Date: January 11, 2024 Subject: 2024 Watermain Improvements – Contract B (Fox Industrial) – construction engineering agreement 2024 Water Main Improvements – Contract B (Fox Industrial) United City of Yorkville Professional Services Agreement – Construction Engineering THIS AGREEMENT, by and between the United City of Yorkville, hereinafter referred to as the "City" or “OWNER” and Engineering Enterprises, Inc. hereinafter referred to as the "Contractor" or “ENGINEER” agrees as follows: A. Services: The ENGINEER shall furnish the necessary personnel, materials, equipment and expertise to make the necessary investigations, analysis and calculations along with exhibits, cost estimates and narrative, to complete all necessary engineering services to the City as indicated on the included Attachment A. Construction engineering will be provided for approximately 2,038 linear feet of 8-inch, 1,613 linear feet of 12-inch, and 2,303 linear feet of 16-inch water main improvements, as well as roadway resurfacing and curb and gutter improvements along Beaver Street, Badger Street, Wolf Street, and Deer Street (see Attachment E for project limits). Engineering will be in accordance with all City, Standard Specifications for Water and Sewer Construction in Illinois, Illinois Department of Transportation, and Illinois Environmental Protection Agency requirements. B. Term: Services will be provided beginning on the date of execution of this agreement and continuing, until terminated by either party upon 7 days written notice to the non- terminating party or upon completion of the Services. Upon termination the Contractor shall be compensated for all work performed for the City prior to termination. C. Compensation and maximum amounts due to Contractor: ENGINEER shall receive as compensation for all work and services to be performed herein, an amount based on the Estimate of Level of Effort and Associated Cost included in Attachment C. Construction Engineering will be paid for Hourly (HR) at the actual rates for services to be performed, currently estimated at $221,584. Direct expenses are estimated at $13,650. The hourly rates for this project are shown in the attached 2023 Standard Schedule of Charges (Attachment F). All payments will be made according to the Illinois State Prompt Payment Act and not less than once every thirty days. D. Changes in Rates of Compensation: In the event that this contract is designated in Section B hereof as an Ongoing Contract, ENGINEER, on or before February 1st of any given year, shall provide written notice of any change in the rates specified in Section C hereof (or on any attachments hereto) and said changes shall only be effective on and after May 1st of that same year. 2024 Water Main Improvements – Contract B (Fox Industrial) United City of Yorkville Professional Services Agreement Construction Engineering E. Ownership of Records and Documents: Contractor agrees that all books and records and other recorded information developed specifically in connection with this agreement shall remain the property of the City. Contractor agrees to keep such information confidential and not to disclose or disseminate the information to third parties without the consent of the City. This confidentiality shall not apply to material or information, which would otherwise be subject to public disclosure through the Freedom of Information Act or if already previously disclosed by a third party. Upon termination of this agreement, Contractor agrees to return all such materials to the City. The City agrees not to modify any original documents produced by Contractor without Contractor’s consent. Modifications of any signed duplicate original document not authorized by ENGINEER will be at OWNER’s sole risk and without legal liability to the ENGINEER. Use of any incomplete, unsigned document will, likewise, be at the OWNER’s sole risk and without legal liability to the ENGINEER. F. Governing Law: This contract shall be governed and construed in accordance with the laws of the State of Illinois. Venue shall be in Kendall County, Illinois. G. Independent Contractor: Contractor shall have sole control over the manner and means of providing the work and services performed under this agreement. The City’s relationship to the Contractor under this agreement shall be that of an independent contractor. Contractor will not be considered an employee to the City for any purpose. H. Certifications: Employment Status: The Contractor certifies that if any of its personnel are an employee of the State of Illinois, they have permission from their employer to perform the service. Anti-Bribery: The Contractor certifies it is not barred under 30 Illinois Compiled Statutes 500/50-5(a) - (d) from contracting as a result of a conviction for or admission of bribery or attempted bribery of an officer or employee of the State of Illinois or any other state. Loan Default: If the Contractor is an individual, the Contractor certifies that he/she is not in default for a period of six months or more in an amount of $600 or more on the repayment of any educational loan guaranteed by the Illinois State Scholarship Commission made by an Illinois institution of higher education or any other loan made from public funds for the purpose of financing higher education (5 ILCS 385/3). 2024 Water Main Improvements – Contract B (Fox Industrial) United City of Yorkville Professional Services Agreement Construction Engineering Felony Certification: The Contractor certifies that it is not barred pursuant to 30 Illinois Compiled Statutes 500/50-10 from conducting business with the State of Illinois or any agency as a result of being convicted of a felony. Barred from Contracting: The Contractor certifies that it has not been barred from contracting as a result of a conviction for bid-rigging or bid rotating under 720 Illinois Compiled Statutes 5/33E or similar law of another state. Drug Free Workplace: The Contractor certifies that it is in compliance with the Drug Free Workplace Act (30 Illinois Compiled Statutes 580) as of the effective date of this contract. The Drug Free Workplace Act requires, in part, that Contractors, with 25 or more employees certify and agree to take steps to ensure a drug free workplace by informing employees of the dangers of drug abuse, of the availability of any treatment or assistance program, of prohibited activities and of sanctions that will be imposed for violations; and that individuals with contracts certify that they will not engage in the manufacture, distribution, dispensation, possession, or use of a controlled substance in the performance of the contract. Non-Discrimination, Certification, and Equal Employment Opportunity: The Contractor agrees to comply with applicable provisions of the Illinois Human Rights Act (775 Illinois Compiled Statutes 5), the U.S. Civil Rights Act, the Americans with Disabilities Act, Section 504 of the U.S. Rehabilitation Act and the rules applicable to each. The equal opportunity clause of Section 750.10 of the Illinois Department of Human Rights Rules is specifically incorporated herein. The Contractor shall comply with Executive Order 11246, entitled Equal Employment Opportunity, as amended by Executive Order 11375, and as supplemented by U.S. Department of Labor regulations (41 C.F.R. Chapter 60). The Contractor agrees to incorporate this clause into all subcontracts under this Contract. International Boycott: The Contractor certifies that neither it nor any substantially owned affiliated company is participating or shall participate in an international boycott in violation of the provisions of the U.S. Export Administration Act of 1979 or the regulations of the U.S. Department of Commerce promulgated under that Act (30 ILCS 582). Record Retention and Audits: If 30 Illinois Compiled Statutes 500/20-65 requires the Contractor (and any subcontractors) to maintain, for a period of 3 years after the later of the date of completion of this Contract or the date of final payment under the Contract, all books and records relating to the performance of the Contract and necessary to support amounts charged to the City under the Contract. The Contract and all books and records related to the Contract shall be available for review and audit by the City and the Illinois Auditor General. If this Contract is funded from contract/grant funds provided by the U.S. Government, the Contract, books, and records shall be available for review and audit by the Comptroller General of the U.S. and/or the Inspector General of the federal 2024 Water Main Improvements – Contract B (Fox Industrial) United City of Yorkville Professional Services Agreement Construction Engineering sponsoring agency. The Contractor agrees to cooperate fully with any audit and to provide full access to all relevant materials. United States Resident Certification: (This certification must be included in all contracts involving personal services by non-resident aliens and foreign entities in accordance with requirements imposed by the Internal Revenue Services for withholding and reporting federal income taxes.) The Contractor certifies that he/she is a: x United States Citizen ___ Resident Alien ___ Non-Resident Alien The Internal Revenue Service requires that taxes be withheld on payments made to non-resident aliens for the performance of personal services at the rate of 30%. Tax Payer Certification : Under penalties of perjury, the Contractor certifies that its Federal Tax Payer Identification Number or Social Security Number is (provided separately) and is doing business as a (check one): ___ Individual ___ Real Estate Agent ___ Sole Proprietorship ___ Government Entity ___ Partnership ___ Tax Exempt Organization (IRC 501(a) only) x Corporation ___ Not for Profit Corporation ___ Trust or Estate ___ Medical and Health Care Services Provider Corp. I. Indemnification: Contractor shall indemnify and hold harmless the City and City’s agents, servants, and employees against all loss, damage, and expense which it may sustain or for which it will become liable on account of injury to or death of persons, or on account of damage to or destruction of property resulting from the performance of work under this agreement by Contractor or its Subcontractors, or due to or arising in any manner from the wrongful act or negligence of Contractor or its Subcontractors of any employee of any of them. In the event that the either party shall bring any suit, cause of action or counterclaim against the other party, the non-prevailing party shall pay to the prevailing party the cost and expenses incurred to answer and/or defend such action, including reasonable attorney fees and court costs. In no event shall either party indemnify any other party for the consequences of that party’s negligence, including failure to follow the ENGINEER’s recommendations. J. Insurance: The ENGINEER agrees that it has either attached a copy of all required insurance certificates or that said insurance is not required due to the nature and extent of the types of services rendered hereunder. (Not applicable as having been previously supplied) K. Additional Terms or Modification: The terms of this agreement shall be further modified as provided on the attached Exhibits. Except for those terms included on the Exhibits, no additional terms are included as a part of this agreement. All prior understandings and agreements between the parties are merged into this agreement, and this agreement may not be modified orally 2024 Water Main Improvements – Contract B (Fox Industrial) United City of Yorkville Professional Services Agreement Construction Engineering or in any manner other than by an agreement in writing signed by both parties. In the event that any provisions of this agreement shall be held to be invalid or unenforceable, the remaining provisions shall be valid and binding on the parties. The list of Attachments are as follows: Attachment A: Standard Terms and Conditions Attachment B: Scope of Services Attachment C: Estimate of Level of Effort and Associated Cost Attachment D: Anticipated Project Schedule Attachment E: Location Map Attachment F: 2023 Standard Schedule of Charges L. Notices: All notices required to be given under the terms of this agreement shall be given mail, addressed to the parties as follows: For the City: For the ENGINEER: City Administrator and City Clerk Engineering Enterprises, Inc. United City of Yorkville 52 Wheeler Road 651 Prairie Pointe Drive Sugar Grove Illinois 60554 Yorkville, IL 60560 Either of the parties may designate in writing from time to time substitute addresses or persons in connection with required notices. Agreed to this ___day of _________, 2024. United City of Yorkville: Engineering Enterprises, Inc.: _________________________________ ________________________________ John Purcell Brad Sanderson, P.E. Mayor Chief Operating Officer / President _________________________________ ________________________________ Jori Behland Angie Smith City Clerk Executive Assistant ENGINEERING ENTERPRISES, INC. JUNE 2023 PAGE 1 STANDARD TERMS AND CONDITIONS Agreement: These Standard Terms and Conditions, together with the Professional Services Agreement, constitute the entire integrated agreement between the OWNER and Engineering Enterprises, Inc. (EEI) (hereinafter “Agreement”), and take precedence over any other provisions between the Parties. These terms may be amended, but only if both parties consent in writing. Standard of Care: In providing services under this Agreement, the ENGINEER will endeavor to perform in a matter consistent with that degree of care and skill ordinarily exercised by members of the same profession currently practicing under same circumst ances in the same locality. ENGINEER makes no other warranties, express or implied, written or oral under this Agreement or otherwise, in connection with ENGINEER’S service. Construction Engineering and Inspection: The ENGINEER shall not supervise, direct, control, or have authority over any contractor work, nor have authority over or be responsible for the means, methods, techniques sequences, or procedures of construction selected or used by any contractor, or the safety precautions and programs incident thereto, for security or safety of the site, nor for any failure of a contractor to comply with laws and regulations applicable to such contractor’s furnishing and performing of its work. The ENGINEER neither guarantees the performance of any contractor nor assumes responsibility for contractor’s failure to furn ish and perform the work in accordance with the contract documents. The ENGINEER is not responsible for the acts or omissions of any contractor, subcontractor, or supplies, or any of their agen ts or employees or any other person at the site or otherwise furnishing or performing any work. Shop drawing and submittal review by the ENGINEER shall apply to only the items in the submissions and only for the purpose o f assessing if upon installation or incorporation in the project work they are generally consistent with the construction docum ents.  OWNER agrees that the contractor is solely responsible for the submissions and for compliance with the construction documents .  OWNER further agrees that the ENGINEER’S review and action in relation to these submissions shall not constitute the provision of means, methods, techniques, sequencing or procedures of construction or extend or safety programs or precautions.  The ENGINEER’S consideration of a component does not constitute acceptance of the assembled items. The ENGINEER’S site observation during construction shall be at the times agreed upon in the Project Scope.  Through standard , reasonable means the ENGINEER will become generally familiar with observable completed work.  If the ENGINEER observes completed work that is inconsistent with the construction documents, that information shall be communicated to the contractor and OWNER for them to address. Opinion of Probable Construction Costs: ENGINEER’S opinion of probable construction costs represents ENGINEER’S best and reasonable judgment as a professional engineer. OWNER acknowledges that ENGINEER has no control over construction costs of contractor’s methods of determining pricing, or over competitive bidding by contractors, or of market conditions or changes thereto. ENGINEER cannot and does not guarantee that proposals, bids or actual construction costs will not vary from ENGINEER’S opinio n of probable construction costs. Copies of Documents & Electronic Compatibility: Copies of Documents that may be relied upon by OWNER are limited to the printed copies (also known as hard copies) that are signed or sealed by the ENGINEER. Files in electronic media format of tex t, data, graphics, or of other types that are furnished by ENGINEER to OWNER are only for convenience of OWNER. Any conclusion or information obtained or derived from such electronic files will be at the user's sole risk. When transferring documents in el ectronic media format, ENGINEER makes no representations as to long term compatibility, usability, or readability of documents resulting from the use of software application packages, operating systems, or computer hardware differing from those used by ENGINEER at th e beginning of the project. Changed Conditions: If, during the term of this Agreement, circumstances or conditions that were not originally contemplated by or known to the ENGINEER are revealed, to the extent that they affect the scope of services, compensation, schedule, allocation of risks, or other material terms of this Agreement, the ENGINEER may call for renegotiation of appropriate portions of this Agreement. The ENGINEER shall notify the OWNER of the changed conditions necessitating renegotiation, and the ENGINEER and the OWNER shall promptly and in good faith enter into renegotiation of this Agreement to address the changed conditions. If terms cannot be agreed to, the parties agree that either party has the absolute right to terminate this Agreement, in accordance with the t ermination provision hereof. Hazardous Conditions: OWNER represents to ENGINEER that to the best of its knowledge no Hazardous Conditions (environmental or otherwise) exist on the project site. If a Hazardous Condition is encountered or alleged, ENGINEER shall have the obligation to notify OWNER and, to the extent of applicable Laws and Regulations, appropriate governmental officials. It is acknowledged by both parties that ENGINEER's scope of services does not include any services related to a Hazardous Condition . In the event ENGINEER or any other party encounters a Hazardous Condition, ENGINEER may, at its option and without liability for consequential or any other damages, suspend performance of services on the portion of the project affected thereby until OWNE R: (i) retains appropriate specialist consultant(s) or contractor(s) to identify and, as appropriate, abate, remediate, or remove the Hazardous Condition; and (ii) warrants that the project site is in full compliance with applicable Laws and Regulations. Consequential Damages: Notwithstanding any other provision of this Agreement, and to the fullest extent permitted by law, neither the OWNER nor the ENGINEER, their respective officers, directors, partners, employees, contractors, or subcontractors shall be liable to the other or shall make any claim for any incidental, indirect, or consequential damages arising out of or connected in any way to the Project or to this Agreement. This mutual waiver of consequential damages shall include, but is not limited to, loss of use, loss of ENGINEERING ENTERPRISES, INC. JUNE 2023 PAGE 2 profit, loss of business, loss of income, loss of reputation, or any other consequential damages that either party may have i ncurred from any cause of action including negligence, strict liability, breach of contract, and breach of strict or implied warran ty. Both the OWNER and the ENGINEER shall require similar waivers of consequential damages protecting all the entities or persons named herein in all contracts and subcontracts with others involved in this project. Termination: This Agreement may be terminated for convenience, without cause, upon fourteen (14) days written notice of either party. In the event of termination, the ENGINEER shall prepare a final invoice and be due compensation as set forth in the Professional Services Agreement for all costs incurred through the date of termination. Either party may terminate this Agreement for cause upon giving the other party not less than seven (7) calendar days’ writte n notice for the following reasons: (a) Substantial failure by the other party to comply with or perform in accordance with the terms of the Agreement and through no fault of the terminating party; (b) Assignment of the Agreement or transfer of the project without the prior written consent of the other party; (c) Suspension of the project or the ENGINEER’S services by the OWNER for a period of greater than ninety (90) calendar days, consecutive or in the aggregate. (d) Material changes in the conditions under which this Agreement was entered into, the scope of services or the nature of the project, and the failure of the parties to reach agreement on the compensation and schedule adjustments necessitated by such changes. Payment of Invoices: Invoices are due and payable within 30 days of receipt unless otherwise agreed to in writing. Third Party Beneficiaries: Nothing contained in this Agreement shall create a contractual relationship with or a cause of action in favor of a third party against either the OWNER or the ENGINEER. The ENGINEER’S services under this Agreement are being performed solely and exclusively for the OWNER’S benefit, and no other party or entity shall have any claim against the ENGINEER because of this Agreement or the performance or nonperformance of services hereunder. The OWNER and ENGINEER agree to require a similar provision in all contracts with contractors, subcontractors, vendors and other entities involved in this Project to car ry out the intent of this provision. Force Majeure: Each Party shall be excused from the performance of its obligations under this Agreement to the extent that such performance is prevented by force majeure (defined below) and the nonperforming party promptly provides notice of such prevention to the other party. Such excuse shall be continued so long as the condition constituting force majeure continues. The party affected by such force majeure also shall notify the other party of the anticipated duration of such force majeure, any actions b eing taken to avoid or minimize its effect after such occurrence, and shall take reasonable efforts to remove the condition constituting such force majeure. For purposes of this Agreement, “force majeure” shall include conditions beyond the control of the parties, including an act of God, acts of terrorism, voluntary or involuntary compliance with any regulation, law or order of any government, war, acts of war (whether war be declared or not), labor strike or lock-out, civil commotion, epidemic, failure or default of public utilities or common carriers, destruction of production facilities or materials by fire, earthquake, storm or like catastrophe. The payment of in voices due and owing hereunder shall in no event be delayed by the payer because of a force majeure affecting the payer. Additional Terms or Modification: All prior understandings and agreements between the parties are merged into this Agreement, and this Agreement may not be modified orally or in any manner other than by an Agreement in writing signed by both parties. In the event that any provisions of this Agreement shall be held to be invalid or unenforceable, the remaining provisions shall be valid and binding on the parties. Assignment: Neither party to this Agreement shall transfer or assign any rights or duties under or interest in this Agreement without the prior written consent of the other party. Subcontracting normally contemplated by the ENGINEER shall not be considered an assignment for purposes of this Agreement. Waiver: A party’s waiver of, or the failure or delay in enforcing any provision of this Agreement shall not constitute a waiver of th e provision, nor shall it affect the enforceability of that provision or of the remainder of this Agreement. Attorney’s Fees: In the event of any action or proceeding brought by either party against the other under this Agreement, the prevailing party shall be entitled to recover from the other all costs and expenses including without limitation the reasonab le fees of its attorneys in such action or proceeding, including costs of appeal, if any, in such amount as the Court may adjudge reasonable. Fiduciary Duty: Nothing in this Agreement is intended to create, nor shall it be construed to create, a fiduciary duty owed to either party to the other party. EEI makes no warranty, express or implied, as to its professional services rendered. Headings: The headings used in this Agreement are inserted only as a matter of convenience only, and in no way define, limit, enlarge, modify, explain or define the text thereof nor affect the construction or interpretation of this Agreement. Attachment B – Scope of Services 2024 Water Main Improvements – Contract B (Fox Industrial) United City of Yorkville The United City of Yorkville intends to install approximately 2,038 linear feet of 8-inch, 1,613 linear feet of 12-inch, and 2,303 linear feet of 16-inch water main improvements, as well as roadway resurfacing and curb and gutter improvements along Beaver Street, Badger Street, Wolf Street, and Deer Street. Our proposed cope of services for Construction Engineering will include the following: 3.1 Construction Administration • Prepare for, Attend and Facilitate the Preconstruction Meeting with the Contractor Including Preparation of Meeting Minutes • Shop Drawing Review • Prepare and Handout Construction Notice Flyers to Residents Including Temporary Water Loss Notices • Coordinate with City Services (Garbage, Mail, Etc.) • Review Engineering Plans, Specifications and Prepare Field Book • Prepare Pay Estimates and Change Orders • Gather Invoices and Waivers of Lien • Provide Weekly Updates to City or as Required Based on Onsite Activities 3.2 Construction Layout and Record Drawings • Stake Proposed Water Main • Perform Post Construction Field Survey for Record Drawings • Prepare and Review Record Drawings 3.3 Construction Observation and Documentation • Review Staked Water Main • Take Pre-Construction Videos and Photos of Pre-Existing Conditions • Provide Resident Engineering Services for Construction • Coordinate Any Required Testing on Behalf of the City and Review Test Reports • Provide Quantity Tracking, Documentation and Daily Field Reports • Perform Punch Walks, Prepare Punch List Letters and Provide Follow Up Inspections and Recommend Acceptance When Appropriate (2 Each) • Prepare Project Closeout Paperwork The following scope of services will be provided by EEI’s Subconsultant: • Rubino Engineering – Material Testing for Quality Assurance The above scope for “2024 Water Main Improvements – Contract B (Fox Industrial)” summarizes the work items that will be completed for this contract. Additional work items, including additional meetings beyond the meetings defined in the above scope shall be considered outside the scope of base contract and will be billed in accordance with the Standard Schedule of Charges. ATTACHMENT C: ESTIMATE OF LEVEL OF EFFORT AND ASSOCIATED COSTPROFESSIONAL ENGINEERING SERVICES CLIENT PROJECT NUMBERUnited City of YorkvilleYO2315-PPROJECT TITLEDATE PREPARED BY2024 Water Main Improvements - Contract B (Fox Industrial) 1/10/24ROLE PIC PM PE PT PM SPT2 PE ADMINRATE $239 $204 $162 $146 $204 $167 $162 $70CONSTRUCTION ENGINEERING3.1 Contract Administration 10 48 60 49 - - - 2 169 29,196$ 3.2 Construction Layout and Record Drawings - 6 - 4 9 50 18 - 87 14,910$ 3.3 Observation and Documentation 2 62 44 1,074 - - - 6 1,188 177,478$ Construction Engineering Subtotal: 12 116 104 1,127 9 50 18 8 1,444 221,584$ 12 116 104 1,127 9 50 18 8 1,444 221,584 DIRECT EXPENSESPrinting/Scanning = 150$ Vehicle = 6,500$ Material Testing = 7,000$ Environmental Assessment = -$ DIRECT EXPENSES = 13,650$ LABOR SUMMARYEEI Labor Expenses = 208,482$ Surveying Expenses = 13,102$ Drafting Expenses = -$ TOTAL LABOR EXPENSES221,584$ TOTAL COSTS 235,234$ 52 Wheeler Road, Sugar Grove, IL 60554 Tel: 630.466.6700 Fax: 630.466.6701 www.eeiweb.comPROJECT TOTAL:KDWCOSTTASK NO.TASK DESCRIPTIONHOURS ATTACHMENT D: ESTIMATED SCHEDULECLIENT United City of YorkvillePROJECT TITLE2024 Water Main Improvements - Contract B (Fox Industrial)123412341234123412341234CONSTRUCTION ENGINEERING3.1 Contract Administration3.2 Construction Layout and Record Drawings3.3 Observation and Documentation - Water Main 52 Wheeler Road Sugar Grove, IL 60554 Tel: 630.466.6700 Fax: 630.466.6701 www.eeiweb.comPROJECT NUMBERDATEYO2315-PJuly1/10/2024PREPARED BYKDW2024AugustTASK NO.TASK DESCRIPTIONMarch April May June GF GF GF GF GF GF GF GF GF GF GF GF GF GF GF GF GF GF GF GF GF GF GF GF GF GF GF GF GF GF GF GF GF GF GF GF GF GFGF GF GF GF GF GF GF GF GF GF GF GF GF GF GF GF GF GF GF GF GF GFGF GF GF GF GF GF GF GF GF GF GF GFGF GF GF GF GF GF GF GF GF GF GF GF GF GF GF GF GF GF GF GF GF GF GF GF GF GF GFGF GF GF GF GF GF GF !( !( !( !( !( !( !( !( !( !( !( !( !(!( !( !( !( !( !( !( !(!(!( !(!( !( !( !(!(!(!(!( !( !(!(!( !(!( !( !( !( !(!( !( !( !(!( !( !(!( !( !( !( !( !(!(!( !( !( !( !(!( !(!(!( !( !( !(!(!( !( !( !( !( !( !( !( !( !( !( !( !( !( !( !( !( !(!( !( !( !( !( !( !( !(!( !(!( !(!(BridgeMillOrange DeerMainSch o o l h o u s e BeaverStateColonialAdrian WolfBadgerGarden Dolph Green Briar Elizabeth Illini Olsen Wooden BridgeWalterBlaine Be n j a m i n Wood SageBeecher HeustisTomasikTrilliumEngineering Enterprises, Inc.52 Wheeler RoadSugar Grove, Illinois 60554(630) 466-6700 Legend 2024 Water Main Replacement !(VALVE GF HYDRANT Water Main UNKNOWN WATER MAIN Diameter 3" WATER MAIN AND SMALLER 4" WATER MAIN 6" WATER MAN 8" WATER MAIN 10" WATER MAIN 12" WATER MAIN 16" WATER MAIN 2024 WATER MAIN REPLACEMENT - CONTRACT B ATTACHMENT Ewww.eeiweb.com DATE: PROJECT NO.: FILE: PATH: BY: MAY 2023 YO2315 YO2315_2024 Water Main Replacement Contract B. MXD H:\GIS\PUBLIC\YORKVILLE\2023\ MJT ³ 1,000 0500 Feet EMPLOYEE DESIGNATION CLASSIFICATION HOURLY RATE Senior Principal E-4 $239.00 Principal E-3 $234.00 Senior Project Manager E-2 $227.00 Project Manager E-1 $204.00 Senior Project Engineer/Surveyor II P-6 $192.00 Senior Project Engineer/Surveyor I P-5 $179.00 Project Engineer/Surveyor P-4 $162.00 Senior Engineer/Surveyor P-3 $149.00 Engineer/Surveyor P-2 $135.00 Associate Engineer/Surveyor P-1 $122.00 Senior Project Technician II T-6 $167.00 Senior Project Technician I T-5 $156.00 Project Technician T-4 $146.00 Senior Technician T-3 $135.00 Technician T-2 $122.00 Associate Technician T-1 $107.00 GIS Technician II G-2 $119.00 GIS Technician I G-1 $110.00 Engineering/Land Surveying Intern I-1 $ 79.00 Executive Administrative Assistant A-4 $ 75.00 Administrative Assistant A-3 $ 70.00 VEHICLES. REPROGRAPHICS, DIRECT COSTS, DRONE AND EXPERT TESTIMONY Vehicle for Construction Observation $ 15.00 In-House Scanning and Reproduction $0.25/Sq. Ft. (Black & White) $1.00/Sq. Ft. (Color) Reimbursable Expenses (Direct Costs) Cost Services by Others (Direct Costs) Cost + 10% Unmanned Aircraft System / Unmanned Aerial Vehicle / Drone $ 216.00 Expert Testimony $ 271.00 STANDARD SCHEDULE OF CHARGES ~ JANUARY 1, 2023 ATTACHMENT F Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Community Development Purchasing Police Public Works Parks and Recreation Agenda Item Number New Business #12 Tracking Number PW 2024-12 Public Works Building – Architect Contract with Kluber, Inc. Public Works Committee – January 16, 2024 Majority Approval Bart Olson Administration Name Department lnit. ltAIA Document B133 ® -2019 Standard Form of Agreement Between Owner and Architect, Construction Manager as Constructor Edition AGREEMENT made as of the 10th day of January in the year Two Thousand Twenty-Four (In words, indicate day, month and year.) BETWEEN the Architect's client identified as the Owner: (Name, legal status, address, and other information) United City of Yorkville 651 Prairie Pointe Drive Yorkville, Illinois 60560 and the Architect: (Name, legal status, address, and other ieformation) Kluber, Inc. 41 W. Benton Street Aurora, IL 60506 for the following Project: (Name, location, and detailed description) 1370 -United City of Yorkville -New Public Works Facility The Construction Manager (if known): (Name, legal status, address, and other ieformation) To be determined. Not selected at the time of this Agreement. The Owner and Architect agree as follows. ADDITIONS AND DELETIONS: The author of this document has added information needed for its completion. The author may also have revised the text of the original AIA standard form. An Additions and Deletions Report that notes added information as well as revisions to the standard form text is available from the author and should be reviewed. A vertical line in the left margin of this document indicates where the author has added necessary information and where the author has added to or deleted from the original AIA text. This document has important legal consequences. Consultation with an attorney is encouraged with respect to its completion or modification. This document is intended to be used in conjunction with AIA Documents A201-2017 ™, General Conditions of the Contract for Construction; A133-2019 ™ Standard Form of Agreement Between Owner and Construction Manager as Constructor where the basis of payment is the Cost of the Work Plus a Fee with a Guaranteed Maximum Price; and A134-2019 ™ Standard Form of Agreement Between Owner and Construction Manager as Constructor where the basis of payment is the Cost of the Work Plus a Fee without a Guaranteed Maximum Price. AIA Document A201 ™-2017 is adopted in this document by reference. Do not use with other general conditions unless this document is modified. AJA Document 8133 -2019. Copyright© 2014, and 2019. All rights reserved. "The American Institute of Architects," "American Institute of Architects," "AJA," the AIA Logo, and "AJA Contract Documents" are trademarks of The American Institute of Architects. This document was produced at 14:16:23 ET on 12/21/2023 under 1 Order No.4104245145 which expires on 09/09/2024, is not for resale, is licensed for one-time use only, and may only be used in accordance with the AJA Contract Documents® Terms of Service. To report copyright violations, e-mail docinfo@aiacontracts.com. User Notes: (963988804) lnit. §3.7.6.5 Upon request of the Owner, and prior to the expiration of one year from the date of Substantial Completion, the Architect shall, without additional compensation, conduct a meeting with the Owner to review the facility operations and performance. ARTICLE 4 SUPPLEMENT AL AND ADDITIONAL SERVICES §4.1 Supplemental Services §4.1.1 The services listed below are not included in Basic Services but may be required for the Project. The Architect shall provide the listed Supplemental Services only if specifically designated in the table below as the Architect's responsibility, and the Owner shall compensate the Architect as provided in Section 11.2. Unless otherwise specifically addressed in this Agreement, if neither the Owner nor the Architect is designated, the parties agree that the listed Supplemental Service is not being provided for the Project. (Designate the Architect's Supplemental Services and the Owner's Supplemental Services required for the Project by indicating whether the Architect or Owner shall be responsible for providing the identified Supplemental Service. Insert a description of the Supplemental Services in Section 4.1. 2 below or attach the description of services as an exhibit to this Agreement.) Supplemental Services Responsibility (Architect, Owner, or not provided) §4.1.1.1 Assistance with Selection of Construction Manager (Part of Architect Basic Services) §4.1.1.2 Programming (Completed by Architect)Architect §4.1.1.3 Final Update of Preliminary Designs (Part of Basic Architect Services) §4.1.1.4 Measured drawings Not Provided §4.1.1.5 Existing facilities surveys Not Provided §4.1.1.6 Site evaluation and planning (Completed by Architect)Architect §4.1.1.7 Building Information Model management responsibilities Not Provided §4.1.1.8 Development of Building Information Models for post Not Provided construction use §4.1.1.9 Civil engineering Owner §4.1.1.10 Landscape design Owner §4.1.1.11 Architectural interior design Architect §4.1.1.12 Value analysis Not Provided §4.1.1.13 Cost estimating ( after Schematic Design Phase)Construction Manager §4.1.1.14 On-site project representation Not Provided §4.1.1.15 Conformed documents for construction (Part of Basic Architect Services) §4.1.1.16 As-designed record drawings (Part of Basic Services)Architect §4.1.1.17 As-constructed record drawings Not Provided §4.1.1.18 Post-occupancy evaluation Not Provided §4.1.1.19 Facility support services Not Provided §4.1.1.20 Tenant-related services Not Provided §4.1.1.21 Architect's coordination of the Owner's consultants.Architect Limited to as required for the Architect to prepare its Instruments of Service. AIA Document B133 -2019. Copyright© 2014, and 2019. All rights reserved. "The American Institute of Architects," "American Institute of Architects," "AIA," the AIA Logo, and "AIA Contract Documents" are trademarks of The American Institute of Architects. This document was produced at 14:16:23 ET on 12/21/2023 under 13 Order No.4104245145 which expires on 09/09/2024, is not for resale, is licensed for one-time use only, and may only be used in accordance with the AIA Contract Documents® Terms of Service. To report copyright violations, e-mail docinfo@aiacontracts.com. User Notes: (963988804) lnit. §4.1.1.22 Telecommunications/data design (Limited)Architect §4.1.1.23 Security evaluation and planning Architect §4.1.1.24 Commissioning Architect §4.1.1.25 Sustainable Project Services pursuant to Section 4.1.3 Not Provided � 4.1.1.26 Historic preservation Not Provided � 4.1.1.27 Furniture, furnishings, and equipment design Architect � 4.1.1.28 Other services provided by specialty Consultants Not Provided � 4.1.1.29 Other Supplemental Services Not Provided §4.1.1.30 Audio/Visual Systems Design Owner � 4.1.1.31 Fuel Station Design Architect � 4.1.1.32 Site Storage Bin Design Architect � 4.1.1.33 Salt Dome Design Architect §4.1.2 Description of Supplemental Services §4.1.2.1 A description of each Supplemental Service identified in Section 4.1.1 as the Architect's responsibility is provided below. (Describe in detail the Architect's Supplemental Services idenhfied in Section 4.1.1 or, if set forth in an exhibit, identify the exhibit. The AJA publishes a number of Standard Form of Architect's Services documents that can be included as an exhibit to describe the Architect's Supplemental Services.) §4.1.2.1.1 Programing: Completed by Architect under separate contract. §4.1.2.1.2 Site evaluation and planning: Completed by Architect under separate contract. §4.1.2.1.3 Architectural Interior Design:•Preliminary interior design product selections for interior finishes including color options and recommended building placement to Owner for approval.•Refine interior design selections based upon initial Owner input.•Present final interior design selections to the Owner for formal approval.•Document final interior design color selections on the contract documents prior to bidding.•Note: Built-in casework design is included for the building as part of Basic Services. §4.1.2.1.4 Architect's Coordination of Owner's Consultants: Coordination of Owner's consultants as required to complete Architect's Instruments of Service. Anticipated to be Owner's civil engineer, landscape designer and geotechnical engineer. §4.1.2.1.5 Telecommunications/Data Systems Design: •Design includes interior building communications wiring, jack terminations, patch panels and associated MDF rack design and specifications.•All other "Telecommunications and data equipment" will be provided by others. This includes but is not limited to: routers, servers, switches, UPS units, and phone systems and handsets and desktop/laptop computers. §4.1.2.1.6 Door Control : Security Systems Design:•Meet with the Owner to develop physical security objectives for Site Security, Access Control, and Surveillance and identify security measures to meet the identified objectives.•Design and develop specifications for physical security systems including Door Access Control and Monitoring, Video Surveillance System and other security systems.•Conduct reviews with staff to confirm system performance, parameters, and attributes, along with equipment locations.•The design will include the structural cabling system and hardware to support associated security systems. AIA Document 8133 -2019. Copyright© 2014, and 2019. All rights reserved. "The American Institute of Architects," "American Institute of Architects," "AIA," the AIA Logo, and "AIA Contract Documents" are trademarks of The American Institute of Architects. This document was produced at 14: 16:23 ET on 12/21/2023 under 14 Order No.4104245145 which expires on 09/09/2024, is not for resale, is licensed for one-time use only, and may only be used in accordance with the AIA Contract Documents® Terms of Service. To report copyright violations, e-mail docinfo@aiacontracts.com. User Notes: (963988804) Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Community Development Purchasing Police Public Works Parks and Recreation Agenda Item Number New Business #13 Tracking Number PW 2024-13 Public Works Building – EEI Contract Public Works Committee – January 16, 2024 Majority Approval Bart Olson Administration Name Department UNITED CITY OF YORKVILLE YORKVILLE PUBLIC WORKS BUILDING PAGE 1 Agreement for Professional Services Yorkville Public Works Building THIS AGREEMENT, by and between the United City of Yorkville, hereinafter referred to as the "City" or “OWNER” and Engineering Enterprises, Inc. hereinafter referred to as the "Contractor" or “ENGINEER” agrees as follows: A. Services: The Engineer shall furnish the necessary personnel, materials, equipment and expertise to make the necessary investigations, analysis and calculations along with exhibits, cost estimates and narrative, to complete all necessary engineering services to the City as indicated on the included Attachment B. Services to be provided include survey and engineering services for the proposed public works building and associated site improvements on Lot 4 in the Yorkville Business Center off Boombah Boulevard as indicated on Attachment C and Attachment D in the location shown on Attachment F. Construction Engineering services are not included and would be provided in a separate agreement. All Engineering will be in accordance with all City and Illinois Department of Transportation requirements. B. Term: Services will be provided beginning on the date of execution of this agreement and continuing, until terminated by either party upon 7 days written notice to the non- terminating party or upon completion of the Services. Upon termination the Contractor shall be compensated for all work performed for the City prior to termination. C. Compensation and maximum amounts due to Contractor: ENGINEER shall receive as compensation for all work and services to be performed herein an amount based on the Estimate of Level of Effort and Associated Cost included in Attachment C (Preliminary) and Attachment D (Final). For Attachment C (Preliminary), the Yorkville Public Works Building will be paid for as a Lump Sum in the amount of $63,171, and Direct Expenses are estimated in the amount of $13,050 for a Preliminary Engineering total of $76,221. For Attachment D (Final), the Yorkville Public Works Building will be paid for as a Lump Sum in the amount of $78,215, and Direct Expenses are estimated in the amount of $29,250 for a Final Engineering total of $107,465. The hourly rates for this project are shown in the attached 2023 Standard Schedule of Charges. All payments will be made accordingly to the Illinois State Prompt Payment Act and not less than once every thirty days. UNITED CITY OF YORKVILLE YORKVILLE PUBLIC WORKS BUILDING PAGE 2 D. Changes in Rates of Compensation: In the event that this contract is designated in Section B hereof as an Ongoing Contract, Contractor, on or before February 1 st of any given year, shall provide written notice of any change in the rates specified in Section C hereof (or on any attachments hereto) and said changes shall only be effective on and after May 1 st of that same year. E. Ownership of Records and Documents: Contractor agrees that all books and records and other recorded information developed specifically in connection with this agreement shall remain the property of the City. Contractor agrees to keep such information confidential and not to disclose or disseminate the information to third parties without the consent of the City. This confidentiality shall not apply to material or information, which would otherwise be subject to public disclosure through the freedom of information act or if already previously disclosed by a third party. Upon termination of this agreement, Contractor agrees to return all such materials to the City. The City agrees not to modify any original documents produced by Contractor without contractors consent. Modifications of any signed duplicate original document not authorized by ENGINEER will be at OWNER’s sole risk and without legal liability to the ENGINEER. Use of any incomplete, unsigned document will, likewise, be at the OWNER’s sole risk and without legal liability to the ENGINEER. F. Governing Law: This contract shall be governed and construed in accordance with the laws of the State of Illinois. Venue shall be in Kendall County, Illinois. G. Independent Contractor: Contractor shall have sole control over the manner and means of providing the work and services performed under this agreement. The City’s relationship to the Contractor under this agreement shall be that of an independent contractor. Contractor will not be considered an employee to the City for any purpose. H. Certifications: Employment Status: The Contractor certifies that if any of its personnel are an employee of the State of Illinois, they have permission from their employer to perform the service. Anti-Bribery: The Contractor certifies it is not barred under 30 Illinois Compiled Statutes 500/50-5(a) - (d) from contracting as a result of a conviction for or admission of bribery or attempted bribery of an officer or employee of the State of Illinois or any other state. UNITED CITY OF YORKVILLE YORKVILLE PUBLIC WORKS BUILDING PAGE 3 Loan Default: If the Contractor is an individual, the Contractor certifies that he/she is not in default for a period of six months or more in an amount of $600 or more on the repayment of any educational loan guaranteed by the Illinois State Scholarship Commission made by an Illinois institution of higher education or any other loan made from public funds for the purpose of financing higher education (5 ILCS 385/3). Felony Certification: The Contractor certifies that it is not barred pursuant to 30 Illinois Compiled Statutes 500/50-10 from conducting business with the State of Illinois or any agency as a result of being convicted of a felony. Barred from Contracting: The Contractor certifies that it has not been barred from contracting as a result of a conviction for bid-rigging or bid rotating under 720 Illinois Compiled Statutes 5/33E or similar law of another state. Drug Free Workplace: The Contractor certifies that it is in compliance with the Drug Free Workplace Act (30 Illinois Compiled Statutes 580) as of the effective date of this contract. The Drug Free Workplace Act requires, in part, that Contractors, with 25 or more employees certify and agree to take steps to ensure a drug free workplace by informing employees of the dangers of drug abuse, of the availability of any treatment or assistance program, of prohibited activities and of sanctions that will be imposed for violations; and that individuals with contracts certify that they will not engage in the manufacture, distribution, dispensation, possession, or use of a controlled substance in the performance of the contract. Non-Discrimination, Certification, and Equal Employment Opportunity: The Contractor agrees to comply with applicable provisions of the Illinois Human Rights Act (775 Illinois Compiled Statutes 5), the U.S. Civil Rights Act, the Americans with Disabilities Act, Section 504 of the U.S. Rehabilitation Act and the rules applicable to each. The equal opportunity clause of Section 750.10 of the Illinois Department of Human Rights Rules is specifically incorporated herein. The Contractor shall comply with Executive Order 11246, entitled Equal Employment Opportunity, as amended by Executive Order 11375, and as supplemented by U.S. Department of Labor regulations (41 C.F.R. Chapter 60). The Contractor agrees to incorporate this clause into all subcontracts under this Contract. International Boycott: The Contractor certifies that neither it nor any substantially owned affiliated company is participating or shall participate in an international boycott in violation of the provisions of the U.S. Export Administration Act of 1979 or the regulations of the U.S. Department of Commerce promulgated under that Act (30 ILCS 582). Record Retention and Audits: If 30 Illinois Compiled Statutes 500/20-65 requires the Contractor (and any subcontractors) to maintain, for a period of 3 years after the later of the date of completion of this Contract or the date of final payment UNITED CITY OF YORKVILLE YORKVILLE PUBLIC WORKS BUILDING PAGE 4 under the Contract, all books and records relating to the performance of the Contract and necessary to support amounts charged to the City under the Contract. The Contract and all books and records related to the Contract shall be available for review and audit by the City and the Illinois Auditor General. If this Contract is funded from contract/grant funds provided by the U.S. Government, the Contract, books, and records shall be available for review and audit by the Comptroller General of the U.S. and/or the Inspector General of the federal sponsoring agency. The Contractor agrees to cooperate fully with any audit and to provide full access to all relevant materials. United States Resident Certification: (This certification must be included in all contracts involving personal services by non-resident aliens and foreign entities in accordance with requirements imposed by the Internal Revenue Services for withholding and reporting federal income taxes.) The Contractor certifies that he/she is a: x United States Citizen ___ Resident Alien ___ Non-Resident Alien The Internal Revenue Service requires that taxes be withheld on payments made to non resident aliens for the performance of personal services at the rate of 30%. Tax Payer Certification : Under penalties of perjury, the Contractor certifies that its Federal Tax Payer Identification Number or Social Security Number is (provided separately) and is doing business as a (check one): ___ Individual ___ Real Estate Agent ___ Sole Proprietorship ___ Government Entity ___ Partnership ___ Tax Exempt Organization (IRC 501(a) only) x Corporation ___ Not for Profit Corporation ___ Trust or Estate ___ Medical and Health Care Services Provider Corp. I. Indemnification: Contractor shall indemnify and hold harmless the City and City’s agents, servants, and employees against all loss, damage, and expense which it may sustain or for which it will become liable on account of injury to or death of persons, or on account of damage to or destruction of property resulting from the performance of work under this agreement by Contractor or its Subcontractors, or due to or arising in any manner from the wrongful act or negligence of Contractor or its Subcontractors of any employee of any of them. In the event that the either party shall bring any suit, cause of action or counterclaim against the other party, the non-prevailing party shall pay to the prevailing party the cost and expenses incurred to answer and/or defend such action, including reasonable attorney fees and court costs. In no event shall either party indemnify any other party for the consequences of that party’s negligence, including failure to follow the ENGINEER’s recommendations. J. Insurance: The contractor agrees that it has either attached a copy of all required insurance certificates or that said insurance is not required due to the nature and extent of the types of services rendered hereunder. (Not applicable as having been previously supplied) UNITED CITY OF YORKVILLE YORKVILLE PUBLIC WORKS BUILDING PAGE 5 .K. Additional Terms or Modification: The terms of this agreement shall be further modified as provided on the attached Exhibits. Except for those terms included on the Exhibits, no additional terms are included as a part of this agreement. All prior understandings and agreements between the parties are merged into this agreement, and this agreement may not be modified orally or in any manner other than by an agreement in writing signed by both parties. In the event that any provisions of this agreement shall be held to be invalid or unenforceable, the remaining provisions shall be valid and binding on the parties. The list of Attachments are as follows: Attachment A: Standard Terms and Conditions Attachment B: Scope of Services Attachment C: Estimated Level of Effort and Associated Cost – Preliminary Attachment D: Estimated Level of Effort and Associated Cost - Final Attachment E: Location Map Attachment F: Anticipated Project Schedule Attachment G: 2023 Standard Schedule of Charges L. Notices: All notices required to be given under the terms of this agreement shall be given mail, addressed to the parties as follows: For the City: For the ENGINEER: City Administrator and City Clerk Engineering Enterprises, Inc. United City of Yorkville 52 Wheeler Road 800 Game Farm Road Sugar Grove, Illinois 60554 Yorkville, Illinois 60115 Either of the parties may designate in writing from time to time substitute addresses or persons in connection with required notices. Agreed to this ___day of _________, 20___. United City of Yorkville: Engineering Enterprises, Inc.: _________________________ _______________________ _ John Purcell Bradley P. Sanderson, P.E. Mayor Chief Operating Officer/President _________________________ ____________________________ Jori Behland Curtis P. Dettmann, P.E. City Clerk Senior Project Manager ENGINEERING ENTERPRISES, INC. JUNE 2023 PAGE 1 STANDARD TERMS AND CONDITIONS Agreement: These Standard Terms and Conditions, together with the Professional Services Agreement, constitute the entire integrated agreement between the OWNER and Engineering Enterprises, Inc. (EEI) (hereinafter “Agreement”), and take precedence over any other provisions between the Parties. These terms may be amended, but only if both parties consent in writing. Standard of Care: In providing services under this Agreement, the ENGINEER will endeavor to perform in a matter consistent with that degree of care and skill ordinarily exercised by members of the same profession currently practicing under same circumstances in the same locality. ENGINEER makes no other warranties, express or implied, written or oral under this Agreement or otherwise, in connection with ENGINEER’S service. Construction Engineering and Inspection: The ENGINEER shall not supervise, direct, control, or have authority over any contractor work, nor have authority over or be responsible for the means, methods, techniques sequences, or procedures of construction selected or used by any contractor, or the safety precautions and programs incident thereto, for security or safety of the site, nor for any failure of a contractor to comply with laws and regulations applicable to such contractor’s furnishing and performing of its work. The ENGINEER neither guarantees the performance of any contractor nor assumes responsibility for contractor’s failure to furnish and perform the work in accordance with the contract documents. The ENGINEER is not responsible for the acts or omissions of any contractor, subcontractor, or supplies, or any of their agents or employees or any other person at the site or otherwise furnishing or performing any work. Shop drawing and submittal review by the ENGINEER shall apply to only the items in the submissions and only for the purpose of assessing if upon installation or incorporation in the project work they are generally consistent with the construction documents.  OWNER agrees that the contractor is solely responsible for the submissions and for compliance with the construction documents.  OWNER further agrees that the ENGINEER’S review and action in relation to these submissions shall not constitute the provision of means, methods, techniques, sequencing or procedures of construction or extend or safety programs or precautions.  The ENGINEER’S consideration of a component does not constitute acceptance of the assembled items. The ENGINEER’S site observation during construction shall be at the times agreed upon in the Project Scope.  Through standard, reasonable means the ENGINEER will become generally familiar with observable completed work.  If the ENGINEER observes completed work that is inconsistent with the construction documents, that information shall be communicated to the contractor and OWNER for them to address. Opinion of Probable Construction Costs: ENGINEER’S opinion of probable construction costs represents ENGINEER’S best and reasonable judgment as a professional engineer. OWNER acknowledges that ENGINEER has no control over construction costs of contractor’s methods of determining pricing, or over competitive bidding by contractors, or of market conditions or changes thereto. ENGINEER cannot and does not guarantee that proposals, bids or actual construction costs will not vary from ENGINEER’S opinion of probable construction costs. Copies of Documents & Electronic Compatibility: Copies of Documents that may be relied upon by OWNER are limited to the printed copies (also known as hard copies) that are signed or sealed by the ENGINEER. Files in electronic media format of text, data, graphics, or of other types that are furnished by ENGINEER to OWNER are only for convenience of OWNER. Any conclusion or information obtained or derived from such electronic files will be at the user's sole risk. When transferring documents in electronic media format, ENGINEER makes no representations as to long term compatibility, usability, or readability of documents resulting from the use of software application packages, operating systems, or computer hardware differing from those used by ENGINEER at the beginning of the project. Changed Conditions: If, during the term of this Agreement, circumstances or conditions that were not originally contemplated by or known to the ENGINEER are revealed, to the extent that they affect the scope of services, compensation, schedule, allocation of risks, or other material terms of this Agreement, the ENGINEER may call for renegotiation of appropriate portions of this Agreement. The ENGINEER shall notify the OWNER of the changed conditions necessitating renegotiation, and the ENGINEER and the OWNER shall promptly and in good faith enter into renegotiation of this Agreement to address the changed conditions. If terms cannot be agreed to, the parties agree that either party has the absolute right to terminate this Agreement, in accordance with the termination provision hereof. Hazardous Conditions: OWNER represents to ENGINEER that to the best of its knowledge no Hazardous Conditions (environmental or otherwise) exist on the project site. If a Hazardous Condition is encountered or alleged, ENGINEER shall have the obligation to notify OWNER and, to the extent of applicable Laws and Regulations, appropriate governmental officials. It is acknowledged by both parties that ENGINEER's scope of services does not include any services related to a Hazardous Condition. In the event ENGINEER or any other party encounters a Hazardous Condition, ENGINEER may, at its option and without liability for consequential or any other damages, suspend performance of services on the portion of the project affected thereby until OWNER: (i) retains appropriate specialist consultant(s) or contractor(s) to identify and, as appropriate, abate, remediate, or remove the Hazardous Condition; and (ii) warrants that the project site is in full compliance with applicable Laws and Regulations. Consequential Damages: Notwithstanding any other provision of this Agreement, and to the fullest extent permitted by law, neither the OWNER nor the ENGINEER, their respective officers, directors, partners, employees, contractors, or subcontractors shall be liable to the other or shall make any claim for any incidental, indirect, or consequential damages arising out of or connected in any way to the Project or to this Agreement. This mutual waiver of consequential damages shall include, but is not limited to, loss of use, loss of ENGINEERING ENTERPRISES, INC. JUNE 2023 PAGE 2 profit, loss of business, loss of income, loss of reputation, or any other consequential damages that either party may have incurred from any cause of action including negligence, strict liability, breach of contract, and breach of strict or implied warranty. Both the OWNER and the ENGINEER shall require similar waivers of consequential damages protecting all the entities or persons named herein in all contracts and subcontracts with others involved in this project. Termination: This Agreement may be terminated for convenience, without cause, upon fourteen (14) days written notice of either party. In the event of termination, the ENGINEER shall prepare a final invoice and be due compensation as set forth in the Professional Services Agreement for all costs incurred through the date of termination. Either party may terminate this Agreement for cause upon giving the other party not less than seven (7) calendar days’ written notice for the following reasons: (a) Substantial failure by the other party to comply with or perform in accordance with the terms of the Agreement and through no fault of the terminating party; (b) Assignment of the Agreement or transfer of the project without the prior written consent of the other party; (c) Suspension of the project or the ENGINEER’S services by the OWNER for a period of greater than ninety (90) calendar days, consecutive or in the aggregate. (d) Material changes in the conditions under which this Agreement was entered into, the scope of services or the nature of the project, and the failure of the parties to reach agreement on the compensation and schedule adjustments necessitated by such changes. Payment of Invoices: Invoices are due and payable within 30 days of receipt unless otherwise agreed to in writing. Third Party Beneficiaries: Nothing contained in this Agreement shall create a contractual relationship with or a cause of action in favor of a third party against either the OWNER or the ENGINEER. The ENGINEER’S services under this Agreement are being performed solely and exclusively for the OWNER’S benefit, and no other party or entity shall have any claim against the ENGINEER because of this Agreement or the performance or nonperformance of services hereunder. The OWNER and ENGINEER agree to require a similar provision in all contracts with contractors, subcontractors, vendors and other entities involved in this Project to carry out the intent of this provision. Force Majeure: Each Party shall be excused from the performance of its obligations under this Agreement to the extent that such performance is prevented by force majeure (defined below) and the nonperforming party promptly provides notice of such prevention to the other party. Such excuse shall be continued so long as the condition constituting force majeure continues. The party affected by such force majeure also shall notify the other party of the anticipated duration of such force majeure, any actions being taken to avoid or minimize its effect after such occurrence, and shall take reasonable efforts to remove the condition constituting such force majeure. For purposes of this Agreement, “force majeure” shall include conditions beyond the control of the parties, including an act of God, acts of terrorism, voluntary or involuntary compliance with any regulation, law or order of any government, war, acts of war (whether war be declared or not), labor strike or lock-out, civil commotion, epidemic, failure or default of public utilities or common carriers, destruction of production facilities or materials by fire, earthquake, storm or like catastrophe. The payment of invoices due and owing hereunder shall in no event be delayed by the payer because of a force majeure affecting the payer. Additional Terms or Modification: All prior understandings and agreements between the parties are merged into this Agreement, and this Agreement may not be modified orally or in any manner other than by an Agreement in writing signed by both parties. In the event that any provisions of this Agreement shall be held to be invalid or unenforceable, the remaining provisions shall be valid and binding on the parties. Assignment: Neither party to this Agreement shall transfer or assign any rights or duties under or interest in this Agreement without the prior written consent of the other party. Subcontracting normally contemplated by the ENGINEER shall not be considered an assignment for purposes of this Agreement. Waiver: A party’s waiver of, or the failure or delay in enforcing any provision of this Agreement shall not constitute a waiver of the provision, nor shall it affect the enforceability of that provision or of the remainder of this Agreement. Attorney’s Fees: In the event of any action or proceeding brought by either party against the other under this Agreement, the prevailing party shall be entitled to recover from the other all costs and expenses including without limitation the reasonable fees of its attorneys in such action or proceeding, including costs of appeal, if any, in such amount as the Court may adjudge reasonable. Fiduciary Duty: Nothing in this Agreement is intended to create, nor shall it be construed to create, a fiduciary duty owed to either party to the other party. EEI makes no warranty, express or implied, as to its professional services rendered. Headings: The headings used in this Agreement are inserted only as a matter of convenience only, and in no way define, limit, enlarge, modify, explain or define the text thereof nor affect the construction or interpretation of this Agreement. UNITED CITY OF YORKVILLE, IL YORKVILLE PUBLIC WORKS BUILDING PAGE 1 Yorkville Public Works Building United City of Yorkville, IL Professional Services Agreement - Design Engineering Attachment B – Scope of Services The United City of Yorkville desires to design a new public works building and associated site improvements on Lot 4 of the Yorkville Business Center off Boombah Boulevard. An exhibit depicting the conceptual design of the proposed building and site improvements is attached. The work items to complete the design are as follows: PRELIMINARY DESIGN ENGINEERING – YORKVILLE PUBLIC WORKS BUILDING 1.1 Project Management and Coordination  Budget Tracking  Management of Personnel and the Engineering Contract  Coordination with the City, Architect, and Sub-Consultants 1.2 Project Meetings  Project Kick-Off Meeting Between the City, EEI, Architect, and Sub-Consultants (as needed)  Three (3) Virtual Progress Meetings Between the City, EEI, Architect, and Sub-Consultants (as needed)  Three (3) In-Person Progress Meeting Between the City, EEI, Architect, and Sub-Consultants (as needed) 1.3 Topographic and Boundary Survey  Field Survey of Lot 4 in Yorkville Business Center including adjacent parkway and Boombah Boulevard.  Boundary Survey of Project Limits  Drafting to Create Base File 1.4 Dry Utility Coordination  Design JULIE  Preliminary Plan Submission and Coordinate with Private Utilities 1.5 Preliminary Plans and Estimates  Preparation of Preliminary Engineering Plans  Assist Architect with Design of Material Storage Bins and Salt Dome  Preparation of a Preliminary Storm Water Report  Preparation of a Preliminary Engineer’s Opinion of Probable Construction Cost  Preliminary Plan Submittal to the City DIRECT EXPENSES The following scope of services will be provided by EEI’s subconsultant’s:  Additional Soil Borings and Geotechnical Report – Rubino (Scope in Exhibit A)  Preparation of Preliminary Landscape Architecture Plans – Hey and Associates, Inc. (Scope in Exhibit B) UNITED CITY OF YORKVILLE, IL YORKVILLE PUBLIC WORKS BUILDING PAGE 2 FINAL DESIGN ENGINEERING – YORKVILLE PUBLIC WORKS BUILDING 2.1 Project Management and Coordination  Budget Tracking  Management of Personnel and the Engineering Contract  Coordination with the City, Architect, and Sub-Consultants 2.2 Project Meetings  Three (3) Virtual Progress Meetings Between the City, EEI, Architect, and Sub-Consultants (as needed)  Three (3) In-Person Progress Meetings Between the City, EEI, and Architect 2.3 Dry Utility Coordination  Coordinate Design with Dry Utility Companies including but not limited to AT&T, Nicor, Comcast, and ComEd  Preparation of Drawings and Exhibits 2.4 Final Plans, Specifications, and Estimates  Preparation of 90%, and 100% Engineering Plans  Assist Architect with Design of Material Storage Bins and Salt Dome  Preparation of a Final Storm Water Report  Preparation of Final Engineer’s Opinion of Probable Construction Cost 2.5 Regulatory Agency Coordination and Permitting  Prepare Storm Water Permit Application  Prepare IHPA and IDNR Endangered Species Applications  Prepare IEPA NPDES NOI Construction Permit Application  Prepare IEPA Sanitary and Watermain Permit Applications  Prepare Yorkville - Bristol Sanitary District Permit Application 2.6 Bidding Coordination  Attend Pre-Bid Meeting  Address Bid Questions and Prepare Addenda  Attend Bid Opening DIRECT EXPENSES The following scope of services will be provided by EEI’s subconsultant’s:  Additional Soil Borings and Geotechnical Report – Rubino Engineering (Scope in Exhibit A)  Preparation of Final Landscape Architecture Plans – Hey and Associates, Inc. (Scope in Exhibit B) EXCLUSIONS The above scope of services for the Yorkville Public Works Building excludes the following:  Contract Preparation and Bidding Documents (To be Completed by CM)  Easement Negotiations  Land Acquisition  Environmental Surveys Including but Not Limited to Tree Surveys  Plat of Survey or ALTA Survey  Meetings beyond those shown (can be attended on a per meeting basis)  Wetland delineation, mitigation, or permitting UNITED CITY OF YORKVILLE, IL YORKVILLE PUBLIC WORKS BUILDING PAGE 3  Floodplain study or permitting  Construction Phase Services The above scope for “Yorkville Public Works Building” summarizes the work items that will be completed for this contract. Additional work items, including additional meetings beyond the meetings defined in the above scope shall be considered outside the scope of the base contract and will be billed in accordance with the Standard Schedule of Charges. -931--931-1560 (Fax) December 7, 2023 To: Curtis P. Dettmann, P.E. Senior Project Manager Engineering Enterprises, Inc. 52 Wheeler Road Sugar Grove, Illinois 60554 Re: Proposal - Geotechnical Exploration Proposed Yorkville Public Works Additional Borings Boombah Boulevard Yorkville, Illinois Proposal No. Q23.574g Via email: CDettmann@eeiweb.com Dear Mr. Dettmann, Rubino Engineering, Inc. (Rubino) is pleased to submit the following proposal to provide geotechnical engineering services for the above referenced project. Rubino received a request for proposal from Curtis P. Dettmann of Engineering Enterprises, Inc. (EEI) via phone on December 1, 2023. PROJECT UNDERSTANDING Rubino understands that Engineering Enterprises, Inc. is requesting additional soil borings for the new Yorkville Public Works building. Under Rubino project number G22.179, Rubino previously completed seven (7) soil borings and submitted a preliminary geotechnical report dated September 12, 2022. EEI has requested Rubino provide a scope for one initial mobilization and drilling to furnish information for certain aspects of the site that may not change or alter much in locations, and a secondary mobilization and drilling once site locations are finalized. Information received: RFP phone from Curtis P. Dettmann of Engineering Enterprises, Inc. on December 1, 2023. Project Description - Structural Loads / Pavement Design Criteria received: none; however this proposal is based on the following: Maximum column load estimate: 70 to 120 kips Maximum wall load estimate: 4 to 6 kips per lineal foot (klf) Maximum cut/fill to balance site: 2 feet Light Duty Pavement 18-kip ESALS: 30,000 Heavy Duty Pavement 18-kip ESALS: 60,000 Pavement Life Expectancy: 15 years Storage bins to supported by asphalt or concrete slabs on grade o Weight not exceed 500 psf Proposed Yorkville Public Works Additional Borings in Yorkville, Illinois December 7, 2023 Rubino Proposal No. Q23.574g Page 2 of 10 Rubino Engineering, Inc. Field Services Scope of Services Summary Additional Scope discussion can be found in subsequent pages of this proposal Private Utility Needed Not anticipated Site Access Open site Field Equipment / Soil Sampling Method Track-mounted Geoprobe Drill Rig Boring Location Plan Soil boring locations TBD Soil Sampling SPT 2 ½ ft to 15 feet, 5 ft thereafter Backfill Needs Cuttings, excess spoils remain on site Boring Depths To obtain data to evaluate subsurface conditions within the proposed development/construction areas. Rubino proposes the drilling scope of work as detailed below: NUMBER OF BORINGS DEPTH (FEET BEG*) LOCATION ON SITE SPT SAMPLING INTERVALS SOIL CLASSIFICATION METHOD 10 20 Building (B-01 to B-10) 2 ½ ft 15 ft, 5 ft intervals thereafter USCS 2 25 Salt Dome (S-01 & S-02) 1 20 Fuel Station (F-01) 2 10 Bins Locations (K-01) 14 Total Borings 290 Total Lineal Feet Should any of the information on which this proposal has been based, including as described above, be inconsistent with the planned construction, Rubino requests to be contacted immediately in order to make any necessary changes to this proposal and scope of work. SCOPE OF SERVICES DISCUSSION The following sections outline the scope of services developed based on the information provided by the client and the information listed above in order to provide a geotechnical exploration the planned project. The exploration will be performed in general accordance with both the requested proposal information and Rubino Site Access Based on current site topography, surface conditions, and project discussions, Rubino anticipates that the project site will be accessible to track-mounted Geoprobe drilling equipment. Boring Locations The locations of the additional soil borings have yet to be determined. Rubino recommends that the borings be located and surveyed for elevation by others prior to drilling. If the borings cannot be surveyed, Rubino will locate the borings in the field by measuring distances from known, fixed site features. Proposed Yorkville Public Works Additional Borings in Yorkville, Illinois December 7, 2023 Rubino Proposal No. Q23.574g Page 3 of 10 Rubino Engineering, Inc. SPT - Soil Sampling Soil sampling will include split-barrel samples (ASTM D 1586) or thin-walled tube samples on cohesive soils (ASTM D 1587) at 2 ½ - foot intervals to a depth of 15 feet and 5 - foot intervals thereafter, as applicable. If unsuitable bearing soils are encountered within the borings as proposed herein, the borings will be extended an additional 5 feet to attempt to end the borings in suitable soils. If unsuitable soils persist at the end of an additional 5 feet the client will be contacted prior to demobilizing. Unsuitable soils will be defined by field personnel using the following criteria: Cohesive soils with an N value less than or equal to 4. Granular soils with an N-value less than 6. Black cohesive or silty soil with visible signs of organic matter and / or organic odor and low blow counts as described above. Completion of Borings Upon completion of drilling, the borings will be backfilled with soil cuttings and capped with similar existing material. Some damage to ground surface may result from the drilling operations near the work areas and along ingress/egress pathways. Rubino will attempt to minimize such damage, but no restoration other than backfilling the soil test borings is included. It should be noted that over time, some settlement may occur in the bore hole. If Rubino is requested to return to the site for the purpose of filling any bore holes that may have settled, additional time and material charges may apply. Proposed Yorkville Public Works Additional Borings in Yorkville, Illinois December 7, 2023 Rubino Proposal No. Q23.574g Page 4 of 10 Rubino Engineering, Inc. Geotechnical Laboratory Testing The soil samples obtained during the field exploration program will be transported to the laboratory for classification and a limited number of laboratory tests. The nature and extent of the laboratory testing program is at the discretion of Rubino Engineering, Inc. and will depend upon the subsurface conditions encountered during drilling. Laboratory testing will be performed in accordance with ASTM procedures and may include index properties and relative strength characteristics. Based on the proposed quantity of soil borings, anticipated depths, and project type, a list of the anticipated laboratory tests are summarized below. LABORATORY TEST ESTIMATED QUANTITY SAMPLE TYPE Atterberg Limits 2 Split spoon, bulk, or Shelby Tube Unconfined Compression Test 1 Shelby Tube Consolidation Testing 1 Shelby Tube Natural Moisture Content 98 Cohesive Samples GEO REPORT Upon completion of field and laboratory work, Rubino will prepare a geotechnical engineering report using the collected data. The geo report will include the following: Summary of client-provided project information and report basis Overview of encountered subsurface conditions Overview of field and laboratory tests performed including results Summary report to include boring logs, boring location plan, and a paragraph describing the soils as they relate to the suitability to the support the proposed construction Geotechnical recommendations pertaining to: Subgrade preparation and cut / fill recommendations Final foundations, including suitable foundation type(s), allowable bearing pressure(s), and estimated settlement for the proposed fuel center, salt dome, and building Pavements, including subgrade pavement sections for bituminous and Portland Cement Concrete (PCC) pavements for pavement Utilizing borings from Rubino report number G22.179 dated September 12, 2022 Subgrade stability for support of bin areas Seismic design site classification parameters Construction considerations, including temporary excavation and construction control of water An electronic copy of the report will be provided. The report will be addressed to Engineering Enterprises, Inc.. Proposed Yorkville Public Works Additional Borings in Yorkville, Illinois December 7, 2023 Rubino Proposal No. Q23.574g Page 5 of 10 Rubino Engineering, Inc. PROJECT SCHEDULE Rubino proposes to initiate work on this project within 5 working days after receiving written authorization to proceed and we will follow the schedule below in order to complete the project: Task Number of Working Days Utility clearance and rig mobilization 10 15 Field work including site layout and drilling 5 Laboratory Testing 10 12 Preparation of the Geotechnical Report 10 Project schedules can be affected by weather conditions and changes in scope. If the report needs to be delivered by a specific day, please notify us as soon as possible. Preliminary verbal recommendations can be made to appropriate parties upon completion of the field investigation and laboratory testing. Rubino will need to receive a signed copy of this proposal intact prior to mobilizing the drill rig. UTILITY LOCATE AND OUTSIDE SERVICES - of drilling activities. It privately owned utilities. This proposal is based on privately owned utility locates being coordinated by the owner prior to drill rig mobilization. FEES Rubino proposes to charge the fee for performance of the outlined scope of services on a lump- sum basis. Based on the scope of services outlined above, the lump-sum fee will be: Subsurface Exploration Boring Layout / Utility / PM $ 550.00 Lump sum Initial Drill Rig Mobilization and Drilling (up to 100 feet of drilling) with Summary Report $ 4,500.00 Lump sum Secondary Drill Rig Mobilization and Drilling $ 9,000.00 Lump sum Lab Geotechnical Lab Tests as described above $ 1,950.00 Lump sum Reporting Preparation of the Geotechnical Report $ 4,000.00 Lump sum $20,000.00 Grand Total Please see the attached fee schedule for additional unit rates for services requested after issuing the geotechnical report (drawing / spec review, scope or site layout change, etc.). Scope Limitations Project services do not include a site evaluation to determine the presence or absence of wetlands, hazardous substances, or toxic materials. Rock coring is not included in the scope of this exploration, therefore, the character and continuity of refusal materials, if encountered, can be determined only with a more comprehensive scope of Proposed Yorkville Public Works Additional Borings in Yorkville, Illinois December 7, 2023 Rubino Proposal No. Q23.574g Page 6 of 10 Rubino Engineering, Inc. services. Therefore, the borings will be advanced to the depths referenced above, or to refusal, whichever is shallower. Boring, sampling and testing requirements are a function of the subsurface conditions encountered. The proposed lump-sum fee is based on the use of shallow foundations to support the planned construction and the existence of adequate bearing materials being encountered within the proposed boring depths. Should conditions be encountered which require a deepening of borings or additional investigation, Rubino will notify you to discuss modifying the outlined scope of services. Additional work beyond the lump-sum fee will not be performed without your prior authorization. AUTHORIZATION If this proposal is acceptable to you, Rubino will perform the work in accordance with the attached General Conditions that are incorporated into and made a part of this proposal. Please sign below as notice to proceed and return one copy of this proposal intact to our office. Rubino will proceed with the work upon receipt of authorization. Rubino appreciates the opportunity to offer our services for this project and we look forward to working with your company. Please contact Rubino with questions pertaining to this proposal or requests for additional services. Respectfully submitted, RUBINO ENGINEERING, INC. Michelle A. Lipinski, PE Anthony T. Tomaras President Project Manager MAL/file Attachments: Proposal Acceptance and Data Sheet Schedule of Services and Fees General Conditions **This is an electronic copy. Hard Copies of this proposal are available upon request. RUBINO ENGINEERING,INC.IS: AN AASHTO-ACCREDITED LABORATORY IDOTPREQUALIFIED IDOTDBE-CERTIFIED (100%WOMAN-OWNED) Proposed Yorkville Public Works Additional Borings in Yorkville, Illinois December 7, 2023 Rubino Proposal No. Q23.574g Page 7 of 10 Rubino Engineering, Inc. PROPOSAL ACCEPTANCE: AGREED TO, THIS _________ DAY OF _____________________ , 202__. BY (please print): ___________________________________________________ TITLE: ___________________________________________________ COMPANY: ___________________________________________________ SIGNATURE: ___________________________________________________ PROJECT INFORMATION: 1. Project Name: _____________________________________________________________ 2. Project Location: ___________________________________________________________ 3. Your Job No: _____________________ Purchase Order No.: _____________________ 4. Project Manager: _______________________ Telephone No.:_____________________ 5. Site Contact:___________________________ Telephone No.:_____________________ 6. Number and Distribution of Reports: ( ) Copies To: _________________________ ( ) Copies To: _____________________ _____________________________________ ________________________________ _____________________________________ ________________________________ Attn: _________________________________ Attn: _____________________________ Email: _______________________________ Email: ___________________________ ( ) Copies To: _________________________ ( ) Copies To: _____________________ _____________________________________ ________________________________ _____________________________________ ________________________________ Attn: _________________________________ Attn: _____________________________ Email: _______________________________ Email: ___________________________ 7. Invoicing Address: __________________________________________________________ _________________________________________________________ _________________________________________________________ Attn: _____________________________________________________ Email: ___________________________________________________ 8. Other Pertinent Information Or Previous Subsurface Information Available: _________________________________________________________________________ _________________________________________________________________________ Proposed Yorkville Public Works Additional Borings in Yorkville, Illinois December 7, 2023 Rubino Proposal No. Q23.574g Page 8 of 10 Rubino Engineering, Inc. Rubino Engineering, Inc. 2023 Schedule of Geotechnical Services & Fees ENGINEERING Professional and Technical Services for site evaluation, field supervision, analysis of test data and engineering recommendations and consultation: Principal Engineer Per Hour $ 185.00 Project Engineer/Manager Per Hour $ 135.00 Engineering Field Technician / Field Engineer / Field Geologist Per Hour $ 105.00 SUBSURFACE EXPLORATION Mobilization and moving of truck-mounted drilling equipment and crew (50-mile radius) Per Trip $ 650.00 Hourly Rate Drilling Per Hour $ 475.00 Thin Wall Tubes (ASTM D-1587) Each $ 50.00 LABORATORY TESTING Moisture Content Test / Visual Classification Each $ 7.00 Atterberg Limits Determination (LL, PL) Each $ 65.00 Sieve Analysis (washed) Each $ 85.00 Unconfined Compression Test, with Stress-Strain Curve Each $ 95.00 Organic Content Determination Test (loss on ignition) Each $ 15.00 One-Dimensional Consolidation Test (ASTM D-2435) Each $ 750.00 FEE REMARKS 1) All fees and services are provided in accordance with the attached Rubino General Conditions. 2) Unit prices/rates are in effect for 12 months from the date of this proposal and are subject to change without notice thereafter. 3) Overtime rates are applicable for services performed in excess of 8 hours per day Monday through Friday, before 8:00 AM or after 5:00 PM, and for all hours worked on Saturdays, Sundays and holidays. The overtime rate is 1.5 times the applicable hou rly rate. 4) All rates are billed on a portal-to-portal basis. 5) Standby time due to delays beyond Rubino's control will be charged at the applicable hourly rate. 6) Transportation and per diem are charged at the applicable rates. 7)Rates involving mileage (including transportation, mobilization, vehicle and trip charges) are subject to change based upon increases in the national average gasoline price. 8) A minimum charge of 4 hours applies to field testing and observation services. 9) Scheduling or cancellation of field testing and observation services is required no less than the working day prior to the date the services are to be performed. Services cancelled without advance and/or inadequate notice will be assessed a minimum charge of 4 hours. 10) For all Rubino services, a project management/engineering review charge will be billed for all reports issued for the scheduling/supervision of personnel and the evaluation/review of data and reports. 11) The minimum billing increment for time is a half hour. 12) A project set-up charge of a minimum of two hours applies to all projects. 13) Professional services rates are exclusive of expert deposition or testimony time. 14) Drilling and field service rates are based on OSHA Level D personnel protection. 15) For sites where drilling is to occur that are not readily accessible to a truck mounted drill rig, rates for rig mobility, site clearing, crew stand-by time, etc. will be charged as applicable. 16) If applicable the prevailing wage fees charged under this agreement will be adjusted if there is any change in the applicable prevailing wage rate established by the Illinois Department of Labor. 17) Services and fees not listed on this schedule may be quoted on request. Proposed Yorkville Public Works Additional Borings in Yorkville, Illinois December 7, 2023 Rubino Proposal No. Q23.574g Page 9 of 10 Rubino Engineering, Inc. Proposed Yorkville Public Works Additional Borings in Yorkville, Illinois December 7, 2023 Rubino Proposal No. Q23.574g Page 10 of 10 Rubino Engineering, Inc. GENERAL CONDITIONS 1. PARTIES AND SCOPE OF SERVICES: Rubino Engineering, Inc. shall include said company or its particular division, subsidiary or affiliate performing the servic geotechnical, analytical, testing or other service to be performed by Rubino Engineering, Inc. siness entity ordering the services to be done by Rubino Engineering, Inc. If Client is ordering the services on behalf of another, Client represents and warrants that it is the duly authorized agent of said party for the purpose of ordering and directing said services. Unless otherwise stated in writing, Client assumes sole responsibility for determining whether the quantity and the nature of the services ordered by communicate these General gineering, Inc. shall have no duty or obligation to he oposal and these General Conditions, regardless of the terms of any subsequently issued document. 2. TESTS AND INSPECTIONS: Client shall cause all tests and inspection of the site, materials and work performed by Rubino Engineering, Inc. or others to be timely and properly performed in accordance with the plans, specifications and contract documents and Rubino Engineering, In s recommendations have been followed. Client agrees to indemnify, defend and hold Rubino Engineering, Inc., its officers, employees and agents harmless from any and all claims, suits, losses, costs and expenses, including, but not limited to, court costs cept to the extent that such failure is the result of the negligence, willful or wanton act of omission of Rubino Engineering, Inc., its officers, agents or employees, subject to the limitation contained in paragraph 9. 3. SCHEDULING OF SERVICES: anlike and professional manner by RUBINO ENGINEERING, INC. personnel at the prices quoted. If Rubino Engineering, Inc. is required to delay commencement of the services or if, upon embarking upon its services, Rubino Engineering, Inc. is required to stop or interrupt the progress of its services as a result of changes in the scope of the services requested by Client, to fulfill the requirements of third parties, interruptions in the progress of construction, or other causes beyond the direct reasonable control of Rubino Engineering, Inc., additional charges will be applicable and payable by Client. 4. ACCESS TO SITE: Client will arrange and provide such access to the site as is necessary for Rubino Engineering, Inc. to perform the services. Rubino Engineering, Inc. shall take reasonable measures and precautions to minimize damage to the site and any improvements located thereon as the result of its services or the use of its equipment; however, Rubino Engineering, Inc. has not included in its fee the cost of restoration of damage which may occur. If Client desires or requires Rubino Engineering, Inc. to restore the site to its former condition, upon written request Rubino Engineering, Inc. will perform such additional services as is necessary to do so and Client agrees to pay Rubino Engineering, Inc. for the cost. Client represents and warrants that it has advised Rubino Engineering, Inc. of any known or suspected hazardous materials, utility lines and pollutants at any site at which Rubino Engineering, Inc. is to perform services hereunder, and unless Rubino Engineering, Inc. has assumed in writing the responsibility of locating subsurface objects, structures, lines or conduits. Rubino Engineering, Inc. may use such information in performing its services and is entitled to rely upon the accuracy and completeness thereof. Client agrees to defend, indemnify and save result of personal injury, death or property damage occurring with respect to tructures, lines or conduits where the actual or potential presence and location thereof wer 6. RESPONSIBILITY: , sequences or procedures of construction. Rubino Engineering, Inc. shall not be responsible for evaluating, reporting or affect l not in any way excuse any contractor, subcontractor or supplier from performance of its work in accordance with work. 7. SAMPLE DISPOSAL: Unless otherwise agreed in writing, test specimens or samples will be disposed immediately upon completion of the test. All drilling samples or specimens will be disposed sixty 8. PAYMENT: Client shall be invoiced once each month for services performed during the preceding period. Client agrees to pay each invoice within thirty (30) days of its receipt. Client further agrees to pay interest on all amounts invoiced and not paid or objected to for valid cause in writing with said thirty (30) day period at the rate of eighteen (18) percent per annum (or the maximum interest rate permitted Rubino Engineering, Inc. shall not be bound by any provision or agreement requiring or providing for arbitration or disputes or controversies arising out of this agreement, any provision wherein Rubino eceive payment for its services upon payment to Client by any third party. These General Conditions are notice, where required, that Rubino Engineering, Inc. shall file a lien whenever necessary to collect past due amounts. Release of such lien shall be given only when payment in full has been received for services duly rendered. Failure to make payment within thirty (30) days of invoice shall constitute a release of Rubino Engineering, Inc. from any and all claims which Client may have, whether in tort, contract or otherwise and whether known or unknown at the time. 9. STANDARD OF CARE: PROPOSAL, ING ITS PROFESSIONAL SERVICES, RUBINO ENGINEERING, INC. WILL USE THAT DEGREE OF CARE AND SKILL ORDINARILY EXERCISED UNDER SIMILAR CIRCUMSTANCES BY MEMBERS OF ITS PROFESSION. RUBINO ENGINEERING, INC. MAKES NO WARRANTIES, EITHER EXPRESS THEREOF, AND THESE GENERAL CONDITIONS. STATEMENTS MADE IN RUBINO ENGINEERING, INC. REPORTS ARE OPINIONS BASED UPON ENGINEERING JUDGMENT AND ARE NOT TO BE CONSTRUED AS REPRESENTATIONS OF FACT. SHOULD RUBINO ENGINEERING, INC. OR ANY OF ITS PROFESSIONAL EMPLOYEES BE FOUND TO HAVE BEEN NEGLIGENT IN THE PERFORMANCE OF ITS WORK, OR TO HAVE MADE AND BREACHED ANY EXPRESSED OR IMPLIED WARRANTY, REPRESENTATION OR CONTRACT, CLIENT, ALL PARTIES CLAIMING THROUGH CLIENT AND ALL PARTIES CLAIMING TO HAVE IN EERING, INC., ITS OFFICERS, EMPLOYEES AND AGENTS SHALL BE LIMITED TO $10,000.00 OR THE TOTAL AMOUNT OF THE FEE PAID TO RUBINO ENGINEERING, INC. FOR ITS WORK PERFORMED WITH RESPECT TO THE PROJECT, WHICHEVER AMOUNT IS GREATER. NO ACTION OR CLAIM, WHETHER IN TORT, CONTRACT OR OTHERWISE, MAY BE BROUGHT AGAINST RUBINO ENGINEERING, INC., ARISING FROM OR RELATED TO RUBINO ENGINEERING, R. 10. INDEMNITY: To the fullest extent permitted by law, Client and Rubino Engineering, Inc. each agree to indemnify the other party and the o representatives, from and against losses, damages, and judgments arisi to the extent they are found to be caused by a negligent act, error, or omission of the indemnifying party or any of or subconsultants in the performance of services under this Agreement. If claims, losses, damages, and judgments are found to be caused by the joint or concurrent negligence of Client and Rubino Engineering, Inc., they shall be borne by each party in proportion to its negligence. 11. TERMINATION: ino Engineering, Inc. shall be compensated by Client for all services performed up to and including the termination date, including s files in order and/or protect its professional reputation. Failure of Client to make payments when due shall be cause for suspension of services or, ultimately, termination, unless and until Rubino Engineering Inc. has been paid in full all amounts due for services, expenses and other related changes. 12. DISPUTE RESOLUTION: In the event of a dispute arising out of or relating to this Agreement or the services to be rendered hereunder, the Client and Rubino Engineering, Inc. agree to attempt to resolve such disputes in the following manner: 1) The parties agree to attempt to resolve any and all unsettled claims, counterclaims, disputes and other matters in question through direct negotiations between the appropriate representatives of each party; 2) If such negotiations are not fully successful, the parties agree to submit any and all remaining unsettled claims, counterclaims, disputes and other matters in question to mediation in accordance with the Construction Industry Mediation Rules of the American Arbitration Association, effective as of the date of this Agreement. 13. WITNESS FEES: current fee schedule for Rubino Engineering, Inc. to respond to any subpoena. 14. NO HIRE: ires a Rubino Engineering, Inc. employee, Client shall pay Rubino Engineering, Inc. an amount equal to one-annualized salary, with Rubino Engineering, Inc. waiving other remedies it may have. 15. HAZARDOUS MATERIALS: Nothing contained within this agreement shall be construed or interpreted as requiring Rubino Engineering, Inc. to assume the status of an owner, operator, generator, storer, transporter, treater or disposal facility as those terms appear within RCRA, CERCLA, or within any Federal or State statute or regulation governing the generation, transportation, treatment, storage and disposal of pollutants. Client assumes full responsibility for compliance with the provisions of RCRA, CERCLA, and any other Federal or State statute or regulation governing the handling, treatment, storage and disposal of pollutants. 16. PROVISIONS SEVERABLE: The parties have entered into this agreement in good faith and it is the specific intent of the parties that the terms of the General Conditions be enforced as written. In the event any of the provisions of these General Conditions should be found to be unenforceable, it shall be stricken and the remaining provisions shall be enforceable. 17. ENTIRE AGREEMENT: This agreement constitutes the entire understanding of the parties, and there are no representations, warranties or undertakings made other than as set forth herein. This agreement may be amended, modified or terminated only in writing, signed by each of the parties hereto. - - - - - - ATTACHMENT C: ESTIMATED LEVEL OF EFFORT AND ASSOCIATED COST PROFESSIONAL ENGINEERING SERVICES - PRELIMINARY CLIENT PROJECT NUMBER United City of Yorkville YO2247-C PROJECT TITLE DATE PREPARED BY Yorkville Public Works Building ADMIN ROLE PIC SPM PM SPE II SPM SPT 2 PT SPT2 SPT 1 ADM RATE $239 $227 $204 $192 $227 $167 $146 $167 $156 $70 PRELIMINARY DESIGN ENGINEERING 1.1 6 20 - 12 4 - - - - - 42 9,186$ 1.2 6 14 - 14 - - - - - - 34 7,300$ 1.3 - - - - 16 43 2 - - - 61 11,105$ 1.4 - 2 - 12 - - - - - - 14 2,758$ 1.5 3 32 4 85 - - - 7 41 2 174 32,822$ Design Engineering Subtotal: 15 68 4 123 20 43 2 7 41 2 325 63,171$ 15 68 4 123 20 43 2 7 41 2 325 63,171 DIRECT EXPENSES Printing = 300$ Rubino (Geotech) 4,500$ Landscape Architecture 8,250$ DIRECT EXPENSES = 13,050$ LABOR SUMMARY EEI Engin. Expenses = 43,453$ EEI Survey Expenses = 12,013$ EEI CAD Expenses = 7,565$ EEI Admin. Expenses = 140$ TOTAL LABOR EXPENSES 63,171$ TOTAL COSTS 76,221$ 52 Wheeler Road, Sugar Grove, IL 60554 Tel: 630.466.6700 Fax: 630.466.6701 www.eeiweb.com Preliminary Plans and Estimates PROJECT TOTAL: Project Management and Coordination Project Meetings Topographic and Boundary Survey Dry Utility Coordination TASK NO.TASK DESCRIPTION HOURS COST 12/8/23 CPD ENGINEERING SURVEYING CAD DRAFTING ATTACHMENT D: ESTIMATED LEVEL OF EFFORT AND ASSOCIATED COST PROFESSIONAL ENGINEERING SERVICES - FINAL CLIENT PROJECT NUMBER United City of Yorkville YO2247-C PROJECT TITLE DATE PREPARED BY Yorkville Public Works Building ADMIN ROLE PIC SPM PM SPE II SPM SPT 2 PT 1 SPT2 SPT ADM RATE $239 $227 $204 $192 $227 $167 $146 $167 $156 $70 FINAL DESIGN ENGINEERING 2.1 6 24 - 16 - - - - - - 46 9,954$ 2.2 6 16 - 16 - - - - - - 38 8,138$ 2.3 - 4 - 16 - - - - - - 20 3,980$ 2.4 3 46 8 131 - - - 10 56 - 254 48,349$ 2.5 - 4 - 16 - - - - 4 4 28 4,884$ 2.6 1 5 - 8 - - - - - - 14 2,910$ Design Engineering Subtotal: 16 99 8 203 - - - 10 60 4 400 78,215$ 16 99 8 203 - - - 10 60 4 400 78,215 DIRECT EXPENSES Printing = 500$ Rubino (Geotech & CCDD) 15,500$ Landscape Architecture 13,250$ DIRECT EXPENSES = 29,250$ LABOR SUMMARY EEI Engin. Expenses = 66,905$ EEI Survey Expenses = -$ EEI CAD Expenses = 11,030$ EEI Admin. Expenses = 280$ TOTAL LABOR EXPENSES 78,215$ TOTAL COSTS 107,465$ 52 Wheeler Road, Sugar Grove, IL 60554 Tel: 630.466.6700 Fax: 630.466.6701 www.eeiweb.com TASK NO.TASK DESCRIPTION HOURS Bidding Coordination PROJECT TOTAL: Dry Utility Coordination Final Plans, Specifications, and Estimates Regulatory Agency Coordination and Permitting CPD12/8/23 COST Project Management and Coordination Project Meetings ENGINEERING SURVEYING CAD DRAFTING ATTACHMENT E: ESTIMATED PROJECT SCHEDULE CLIENT PROJECT NUMBER United City of Yorkville YO2247-C PROJECT TITLE DATE PREPARED BY Yorkville Public Works Building CPD 2023 DEC JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC JAN FEB MAR PRELIMINARY DESIGN ENGINEERING 1.1 1.2 1.3 1.4 1.5 FINAL DESIGN ENGINEERING 2.1 2.2 2.3 2.4 2.5 2.6 52 Wheeler Road Sugar Grove, IL 60554 Tel: 630.466.6700 Fax: 630.466.6701 www.eeiweb.com 2024 2025 Construction Preliminary Plans and Estimates 12/8/23 Project Management and Coordination Dry Utility Coordination Project Management and Coordination Project Meetings Dry Utility Coordination Final Plans, Specifications, and Estimates Regulatory Agency Coordination and Permitting Bidding Coordination TASK NO.TASK DESCRIPTION Project Meetings Topographic and Boundary Survey EMPLOYEE DESIGNATION CLASSIFICATION HOURLY RATE Senior Principal E-4 $239.00 Principal E-3 $234.00 Senior Project Manager E-2 $227.00 Project Manager E-1 $204.00 Senior Project Engineer/Surveyor II P-6 $192.00 Senior Project Engineer/Surveyor I P-5 $179.00 Project Engineer/Surveyor P-4 $162.00 Senior Engineer/Surveyor P-3 $149.00 Engineer/Surveyor P-2 $135.00 Associate Engineer/Surveyor P-1 $122.00 Senior Project Technician II T-6 $167.00 Senior Project Technician I T-5 $156.00 Project Technician T-4 $146.00 Senior Technician T-3 $135.00 Technician T-2 $122.00 Associate Technician T-1 $107.00 GIS Technician II G-2 $119.00 GIS Technician I G-1 $110.00 Engineering/Land Surveying Intern I-1 $ 79.00 Executive Administrative Assistant A-4 $ 75.00 Administrative Assistant A-3 $ 70.00 VEHICLES. REPROGRAPHICS, DIRECT COSTS, DRONE AND EXPERT TESTIMONY Vehicle for Construction Observation $ 15.00 In-House Scanning and Reproduction $0.25/Sq. Ft. (Black & White) $1.00/Sq. Ft. (Color) Reimbursable Expenses (Direct Costs) Cost Services by Others (Direct Costs) Cost + 10% Unmanned Aircraft System / Unmanned Aerial Vehicle / Drone $ 216.00 Expert Testimony $ 271.00 STANDARD SCHEDULE OF CHARGES ~ JANUARY 1, 2023