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City Council Minutes 2023 12-12-23 MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL OF THE UNITED CITY OF YORKVILLE,KENDALL COUNTY,ILLINOIS, HELD IN THE CITY COUNCIL CHAMBERS, 651 PRAIRIE POINTE DRIVE ON TUESDAY,DECEMBER 12,2023 Mayor Purcell called the meeting to order at 7:00 p.m. and led the Council in the Pledge of Allegiance. ROLL CALL • Deputy Clerk Cisija called the roll. Ward I Koch Present Transier Absent Ward II Plocher Present Soling Present Ward III Funkhouser Absent Marek Present Ward IV Tarulis Present Corneils Present Staff in attendance at City Hall: Deputy Clerk Cisija,City Administrator Olson, Chief of Police Jensen, City Attorney Lamb,Public Works Director Dhuse, Community Development Director Barksdale-Noble, Finance Director Fredrickson,Parks and Recreation Director Evans, and EEI Engineer Sanderson. Staff in attendance electronically: Assistant City Administrator Willrett Members of the public were able to attend this meeting in person as well as being able to access the meeting remotely via Zoom which allowed for video, audio, and telephonic participation. A meeting notice was posted on the City's website on the agenda,minutes, and packets webpage with instructions regarding remote meeting access and a link was included for the public to participate in the meeting remotely: https://us02web.zoom.us/i/81487448365`lpwd=LzIONmd4bzZiUmJsdE1WWXRQMnZXUT09. The Zoom meeting ID was 814 8744 8365. • QUORUM A quorum was established. AMENDMENTS TO THE AGENDA None. PRESENTATIONS Swearing-in of Patrol Officer—Leonardo Reyes Mayor Purcell, along with Chief of Police James Jensen, swore in Leonardo Reyes as a patrol officer for the police department. Check Presentations a. Yorkville American Legion Flags of Valor Parks and Recreation Director Evans presented a check to the Yorkville American Legion for donations made on behalf of the public participating in the Flags of Valor at Town Square Park. This year the Flags of Valor event raised$2,000.00. b. Knights of Columbus Holiday Runs Parks and Recreation Director Evans presented a check to the Knights of Columbus for$750.00 from the Rudolph Run Holiday Celebration. Half of the proceeds from the run goes to providing free programs in Yorkville throughout the year and the remaining half of the proceeds will go to the Knights of Columbus • for its Christmas. PUBLIC HEARINGS None. CITIZEN COMMENTS ON AGENDA ITEMS None The Minutes of the Regular Meeting of the City Council—December 12,2023—Page 2 of 4 CONSENT AGENDA 1. Minutes of the Special City Council—October 23, 2023 2. Minutes of the Regular City Council—November 14, 2023 3. Bill Payments for Approval $ 842,040.52(vendors) $ 148,101.91 (wire payment) $ 376,837.53 (payroll period ending 11/22/23) $ 1,366,979.96 (total) • Mayor Purcell entertained a motion to approve the consent agenda. So moved by Alderman Tarulis; seconded by Alderman Koch. Motion approved by a roll call vote. Ayes-6 Nays-0 Koch-aye, Plocher-aye, Tarulis-aye, Soling-aye,Marek-aye, Corneils-aye REPORTS MAYOR'S REPORT Meeting Schedule for 2024 (CC 2023-74) Mayor Purcell entertained a motion to approve the meeting schedule for 2024 as presented. So moved by Alderman Marek; seconded by Alderman Soling. Motion unanimously approved by a viva voce vote. Ordinance 2023-59 Approving a Special Use for a Solar Farm with Freestanding Solar Energy Systems (Revised—New Leaf Energy—Solar Farm) (PZC 2022-24&EDC 2023-05) Mayor Purcell entertained a motion to approve an Ordinance Approving a Special Use for a Solar Farm • with Freestanding Solar Energy Systems and authorize the Mayor and City Clerk to execute. So moved by Alderman Koch; seconded by Alderman Corneils. Community Development Director Barksdale-Noble explained that this ordinance was previously approved by City Council but the legal description covered all three parcels that were annexed and not specifically just the parcel where the solar farm will be located. Therefore,the petitioner asked that the ordinance and the amount be updated to accurately reflect the decommissioning rate of the project. Motion approved by a roll call vote. Ayes-5 Nays-1 Tarulis-nay, Soling-present, Marek-aye, Corneils-aye, Koch-aye, Plocher-aye PUBLIC WORKS COMMITTEE REPORT No report. ECONOMIC DEVELOPMENT COMMITTEE REPORT No report. PUBLIC SAFETY COMMITTEE REPORT No report. ADMINISTRATION COMMITTEE REPORT No report. • PARK BOARD 2023 Illinois Parks and Recreation Association Award Program Parks and Recreation Director Evans informed everyone that the Parks and Recreation staff has won two awards for the 2023 Illinois Parks and Recreation Association Awards Program. The Association guides more than 350 park districts in providing outstanding park and recreation opportunities to residents. The award was given in two categories: outstanding parks and outstanding recreation, in which the Parks and Recreation Department has won both categories. The Minutes of the Regular Meeting of the City Council—December 12,2023—Page 3 of 4 Resolution 2023-37 Authorizing a Contract with BSN Sports for the Purchase of Athletic League Uniforms and Equipment (CC 2023-75) Mayor Purcell entertained a motion to approve a Resolution Authorizing a Contract with BSN Sports for the Purchase of Athletic League Uniforms and Equipment and authorize the Mayor and City Clerk to execute. So moved by Alderman Koch; seconded by Alderman Soling. Parks and Recreation Director Evans stated the sports uniforms and equipment purchase agreement for 2024 allows for the purchase of new sports equipment for various sports throughout the year and will be • from the same company used the last few years. Motion approved by a roll call vote. Ayes-6 Nays-0 Soling-aye, Marek-aye, Corneils-aye, Koch-aye,Plocher-aye, Tarulis-aye Riverfront Licenses Renewal (CC 2023-76) Resolution 2023-38 a.Approving a License Extension Agreement with White Water Ice Cream,Inc. Resolution 2023-39 b.Approving a License Extension Agreement with Ginger& Soul,Inc. Mayor Purcell entertained a motion to approve a Resolution Approving a License Extension Agreement with White Water Ice Cream, Inc. and a Resolution Approving a License Extension Agreement with Ginger& Soul, Inc. So moved by Alderman Marek; seconded by Alderman Tarulis. Motion approved by a roll call vote. Ayes-6 Nays-0 Marek-aye, Corneils-aye,Koch-aye, Plocher-aye,Tarulis-aye, Soling-aye PLANNING AND ZONING COMMISSION No report. • CITY COUNCIL REPORT No report. CITY CLERK'S REPORT No report. COMMUNITY&LIAISON REPORT Yorkville Bristol Sanitary District Alderman Soling shared that he attended the YBSD board meeting, and it is continuing with the phosphorus removal and it is operating within permit level. YBSD expects to be online with new equipment by early Spring(of 2024). STAFF REPORT No report. MAYOR'S REPORT(cont'd) Ordinance 2023-60 Authorizing the Adoption of a New Unified Development Ordinance Within the Yorkville City Code (PZC 2023-09 & EDC 2023-36) Mayor Purcell entertained a motion to approve an Ordinance Authorizing the Adoption of a New Unified Development Ordinance Within the Yorkville City Code and authorize the Mayor and City Clerk to execute. So moved by Alderman Corneils; seconded by Alderman Marek. • Community Development Director Barksdale-Noble briefly explained items incorporated and removed. Motion approved by a roll call vote. Ayes-6 Nays-0 Corneils-aye, Koch-aye, Plocher-aye, Tarulis-aye, Soling-aye, Marek-aye The Minutes of the Regular Meeting of the City Council—December 12,2023—Page 4 of 4 City Buildings Update (CC 2021-04) No report. Water Study Update (CC 2021-38) No report. • ADDITIONAL BUSINESS Yorkville Educational Foundation Alderman Marek shared that the YEF has switched the StoryWalk book and families can head to the YJWC Heartland Park to read along as they enjoy the park. He also shared that a new sled hill has been opened this year as well. Additionally,the YEF had a great fundraiser and surpassed its goal of$5,000, raising$7,712 between the five teams that participated. CITIZEN COMMENTS None. EXECUTIVE SESSION Mayor Purcell entertained a motion to go into executive session for the following: • For litigation,when an action against,affecting,or on behalf of the particular public body has been filed and is pending before a court or administrative tribunal,or when the public body finds that an action is probable or imminent,in which case the basis for the finding shall be recorded and entered into the minutes of the closed meeting. • For the setting of a price for sale or lease of property owned by the public body. • For the purchase or lease of real property for the use of the public body. So moved by Alderman Soling seconded by Alderman Marek. Motion approved by a roll call vote. Ayes-6 Nays-0 Koch-aye, Plocher-aye, Tarulis-aye, • Soling-aye,Marek-aye, Corneils-aye The City Council entered executive session at 7:26 p.m. The City Council returned to regular session at 8:04 p.m. ADJOURNMENT Mayor Purcell entertained a motion to adjourn the City Council meeting. So moved by Alderman Corneils; seconded by Alderman Koch. Motion unanimously approved by a viva voce vote. Meeting adjourned at 8:05 p.m. Minutes submitted by: Monica Cisija Deputy Clerk, City of Yorkville, Illinois •