Public Works Committee Minutes 2023 12-19-23APPROVED 1/16/24
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UNITED CITY OF YORKVILLE
PUBLIC WORKS COMMITTEE
Tuesday, December 19, 2023, 6:00pm
Yorkville City Hall, East Conference Room #337
651 Prairie Pointe Drive, Yorkville, IL
IN ATTENDANCE:
Committee Members
Chairman Ken Koch Alderman Craig Soling
Alderman Matt Marek Alderman Rusty Corneils
Other City Officials
City Administrator Bart Olson Assistant City Administrator Erin Willrett
Engineer Brad Sanderson, EEI Public Works Director Eric Dhuse
Other Guests: None
The meeting was called to order at 6:01pm by Chairman Ken Koch.
Citizen Comments: None
Previous Meeting Minutes: November 21, 2023
The minutes were approved as presented on a unanimous voice vote.
New Business:
1. PW 2023-89 Grande Reserve Unit 3 - Acceptance
Mr. Sanderson recommended acceptance of the public improvements with a maintenance value of over $98,000.
One lot does not have sidewalks or parkway trees yet and if it is not built on after a year, a value would be held
on it to cover the work. All infrastructure is complete. This moves forward to the January 9th consent agenda
with committee approval.
2. PW 2023-90 Grande Reserve Unit 4 - Acceptance
There are 26 lots of 116 lots not yet completed with sidewalks and parkway trees, so money is being held back,
said Mr. Sanderson. The value is almost $520,000. All other infrastructure is completed and he recommended
acceptance. The committee agreed and this moves forward to the January 9th consent agenda.
3. PW 2023-91 Grande Reserve Unit 8 - Acceptance
All infrastructure is done and the bond value is $142,000. The committee approved the acceptance and it will
also move to the January 9th consent agenda.
4. PW 2023-92 Grande Reserve Unit 20 - Acceptance
Mr. Sanderson said all infrastructure is also done for this unit including sidewalk and trees. Acceptance is
recommended and the new bond value is $298,000. This also moves to the consent agenda on January 9th with
committee approval. Chairman Koch asked how many phases are left and not started. Mr. Dhuse said there is
one north of the school and one by Bristol Ridge Rd.
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5. PW 2023-93 507 W. Kendall Drive – IDOT Permit and Resolution
Mr. Sanderson said the developer has asked EEI to review plans for a right in/right out off Rt. 34 just east of
Game Farm Rd. The plans were submitted to the city and both the city and IDOT have approved. When a
connection is done, a resolution must be passed and the Municipal Acknowledgment Form must be signed. Mr.
Sanderson is recommending approval of the resolution. The committee agreed and it moves forward to the
consent agenda.
6. PW 2023-94 Route 47 Water Main Relocation – Water Park Way to Bertram Drive –
Agreement for Professional Services
Mr. Olson said this was also discussed last month. IDOT will cover the cost by Galena Rd. and Rt. 47 and
would like the city to move the section of pipe in this area so they can start work. Staff recommends approval of
the agreement with EEI which is $81,414. There is no formal contract with IDOT, but there should be by next
month. The committee was OK with this and it moves forward to the January 9th regular agenda.
7. PW 2023-95 Center Street Water Main Extension – Agreement for Professional Services (YBSD)
Mr. Olson said this is for design engineering at a cost of $96,990. YBSD has committed to paying for the design
engineering and construction which will cover an area from W. Center St. to the YBSD plant. They will draft an
Inter-Government Agreement. Staff recommends moving forward with the agreement to meet deadlines, the
committee approved and it will move to the regular agenda.
8. PW 2023-96 Lake Michigan Allocation Permit – Engineering Work – Change Order No. 1
This was last discussed in January 2022, said Mr. Olson, and a general engineering contract was approved with
EEI to assist the city for the allocation permit. At that time it was approved on an estimated rate and billed out at
hourly rates. The time was added up and there were more meetings than originally anticipated resulting in costs
that were $18,288 above the $88,000 approved amount. The committee was OK with this and it moves forward
to the regular agenda.
Old Business: None
Additional Business:
There was no further business and the meeting adjourned at 6:17pm.
Minutes respectfully transcribed by
Marlys Young, Minute Taker