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Public Works Committee Minutes 2023 12-19-23APPROVED 1/16/24 Page 1 of 2 UNITED CITY OF YORKVILLE PUBLIC WORKS COMMITTEE Tuesday, December 19, 2023, 6:00pm Yorkville City Hall, East Conference Room #337 651 Prairie Pointe Drive, Yorkville, IL IN ATTENDANCE: Committee Members Chairman Ken Koch Alderman Craig Soling Alderman Matt Marek Alderman Rusty Corneils Other City Officials City Administrator Bart Olson Assistant City Administrator Erin Willrett Engineer Brad Sanderson, EEI Public Works Director Eric Dhuse Other Guests: None The meeting was called to order at 6:01pm by Chairman Ken Koch. Citizen Comments: None Previous Meeting Minutes: November 21, 2023 The minutes were approved as presented on a unanimous voice vote. New Business: 1. PW 2023-89 Grande Reserve Unit 3 - Acceptance Mr. Sanderson recommended acceptance of the public improvements with a maintenance value of over $98,000. One lot does not have sidewalks or parkway trees yet and if it is not built on after a year, a value would be held on it to cover the work. All infrastructure is complete. This moves forward to the January 9th consent agenda with committee approval. 2. PW 2023-90 Grande Reserve Unit 4 - Acceptance There are 26 lots of 116 lots not yet completed with sidewalks and parkway trees, so money is being held back, said Mr. Sanderson. The value is almost $520,000. All other infrastructure is completed and he recommended acceptance. The committee agreed and this moves forward to the January 9th consent agenda. 3. PW 2023-91 Grande Reserve Unit 8 - Acceptance All infrastructure is done and the bond value is $142,000. The committee approved the acceptance and it will also move to the January 9th consent agenda. 4. PW 2023-92 Grande Reserve Unit 20 - Acceptance Mr. Sanderson said all infrastructure is also done for this unit including sidewalk and trees. Acceptance is recommended and the new bond value is $298,000. This also moves to the consent agenda on January 9th with committee approval. Chairman Koch asked how many phases are left and not started. Mr. Dhuse said there is one north of the school and one by Bristol Ridge Rd. Page 2 of 2 5. PW 2023-93 507 W. Kendall Drive – IDOT Permit and Resolution Mr. Sanderson said the developer has asked EEI to review plans for a right in/right out off Rt. 34 just east of Game Farm Rd. The plans were submitted to the city and both the city and IDOT have approved. When a connection is done, a resolution must be passed and the Municipal Acknowledgment Form must be signed. Mr. Sanderson is recommending approval of the resolution. The committee agreed and it moves forward to the consent agenda. 6. PW 2023-94 Route 47 Water Main Relocation – Water Park Way to Bertram Drive – Agreement for Professional Services Mr. Olson said this was also discussed last month. IDOT will cover the cost by Galena Rd. and Rt. 47 and would like the city to move the section of pipe in this area so they can start work. Staff recommends approval of the agreement with EEI which is $81,414. There is no formal contract with IDOT, but there should be by next month. The committee was OK with this and it moves forward to the January 9th regular agenda. 7. PW 2023-95 Center Street Water Main Extension – Agreement for Professional Services (YBSD) Mr. Olson said this is for design engineering at a cost of $96,990. YBSD has committed to paying for the design engineering and construction which will cover an area from W. Center St. to the YBSD plant. They will draft an Inter-Government Agreement. Staff recommends moving forward with the agreement to meet deadlines, the committee approved and it will move to the regular agenda. 8. PW 2023-96 Lake Michigan Allocation Permit – Engineering Work – Change Order No. 1 This was last discussed in January 2022, said Mr. Olson, and a general engineering contract was approved with EEI to assist the city for the allocation permit. At that time it was approved on an estimated rate and billed out at hourly rates. The time was added up and there were more meetings than originally anticipated resulting in costs that were $18,288 above the $88,000 approved amount. The committee was OK with this and it moves forward to the regular agenda. Old Business: None Additional Business: There was no further business and the meeting adjourned at 6:17pm. Minutes respectfully transcribed by Marlys Young, Minute Taker