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City Council Packet 2024 02-13-24 AGENDA CITY COUNCIL MEETING Tuesday, February 13, 2024 7:00 p.m. City Hall Council Chambers 651 Prairie Pointe Drive, Yorkville, IL Call to Order: Pledge of Allegiance: Roll Call by Clerk: WARD I WARD II WARD III WARD IV Ken Koch Arden Joe Plocher Chris Funkhouser Seaver Tarulis Dan Transier Craig Soling Matt Marek Rusty Corneils Establishment of Quorum: Amendments to Agenda: Presentations: Public Hearings: Citizen Comments on Agenda Items: Consent Agenda: 1. Minutes of the Regular City Council – January 9, 2024 2. Minutes of the Regular City Council – January 23, 2024 3. Bill Payments for Approval $ 2,061,557.25 (vendors) $ 133,983.39 (wire payments) $ 805,034.02 (payroll period ending 01/19/24 & 02/02/24) $ 3,000,574.66 (total) Mayor’s Report: 1. CC 2024-07 Bond Counsel Engagement Letter (Raintree SSA I & II) 2. CC 2024-08 Proposed WIFIA Loan – Municipal Advisor and Bond Counsel Engagement Letters United City of Yorkville 651 Prairie Pointe Drive Yorkville, Illinois 60560 Telephone: 630-553-4350 www.yorkville.il.us City Council Agenda February 13, 2024 Page 2 Mayor’s Report (cont’d): 3. CC 2024-09 Fireworks Display Contract a. Resolution Authorizing a Contract with Mad Bomber Fireworks Productions for the Purchase of Fireworks for Two City-Sponsored Fireworks Displays b. Ordinance Authorizing the Sixth Amendment to the Annual Budget of the United City of Yorkville, for the Fiscal Year Commencing on May 1, 2023 and Ending on April 30, 2024 4. CC 2024-10 VirTra Police Training Simulator a. Resolution Authorizing the Purchase of a VirTra V-300 LE-1 Police Training Simulator b. Resolution Approving an Intergovernmental Agreement Among the United City of Yorkville, The Village of Oswego, The Village of Montgomery, The City of Plano, The County of Kendall and Yorkville School District #115 5. CC 2024-11 Public Works Dump Truck Purchases a. Resolution Authorizing the Purchase of Four Dump Trucks from Lind Co Equipment Sales b. Ordinance Authorizing the Seventh Amendment to the Annual Budget of the United City of Yorkville, for the Fiscal Year Commencing on May 1, 2023 and Ending on April 30, 2024 6. CC 2024-12 Kendall County Comprehensive Land Use Plan – Amendment (Route 47 and Eldamain Road) Public Works Committee Report: 1. PW 2024-12 Resolution Approving an Agreement with Kluber, Inc. for the Design of a Public Works Facility 2. PW 2024-13 Yorkville Public Works Building – Agreement for Professional Services (EEI Contract) Economic Development Committee Report: 1. EDC 2024-13 Resolution Approving an Intergovernmental Agreement for Reciprocal Inspection Services Between the United City of Yorkville and Kendall County Public Safety Committee Report: Administration Committee Report: Park Board: 1. CC 2024-13 Resolution Authorizing the Donation of Certain Used Playground Equipment to Kids Around the World, a Not-For-Profit Entity Planning and Zoning Commission: City Council Report: City Clerk’s Report: Community and Liaison Report: Staff Report: City Council Agenda February 13, 2024 Page 3 Mayor’s Report (cont’d): 7. CC 2021-04 City Buildings Updates 8. CC 2021-38 Water Study Update Additional Business: Citizen Comments: Executive Session: Adjournment: COMMITTEES, MEMBERS AND RESPONSIBILITIES ADMINISTRATION: February 21, 2024 – 6:00 p.m. – East Conference Room #337 Committee Departments Liaisons Chairman: Alderman Marek Finance Library Vice-Chairman: Alderman Plocher Administration Committee: Alderman Koch Committee: Alderman Corneils ECONOMIC DEVELOPMENT: March 5, 2024 – 6:00 p.m. – East Conference Room #337 Committee Departments Liaisons Chairman: Alderman Plocher Community Development Planning & Zoning Commission Vice-Chairman: Alderman Funkhouser Building Safety & Zoning Kendall Co. Plan Commission Committee: Alderman Transier Committee: Alderman Tarulis PUBLIC SAFETY: March 7, 2024 – 6:00 p.m. – East Conference Room #337 Committee Departments Liaisons Chairman: Alderman Transier Police School District Vice-Chairman: Alderman Tarulis Committee: Alderman Soling Committee: Alderman Funkhouser PUBLIC WORKS: February 20, 2024 – 6:00 p.m. – East Conference Room #337 Committee Departments Liaisons Chairman: Alderman Koch Public Works Park Board Vice-Chairman: Alderman Soling Engineering YBSD Committee: Alderman Marek Parks and Recreation Committee: Alderman Corneils UNITED CITY OF YORKVILLE WORKSHEET CITY COUNCIL Tuesday, February 13, 2024 7:00 PM CITY COUNCIL CHAMBERS ---------------------------------------------------------------------------------------------------------------------------------------- AMENDMENTS TO AGENDA: ---------------------------------------------------------------------------------------------------------------------------------------- ----------------------------------------------------------------------------------------------------------------------------------------- CITIZEN COMMENTS ON AGENDA ITEMS: ----------------------------------------------------------------------------------------------------------------------------------------- ---------------------------------------------------------------------------------------------------------------------------------------- CONSENT AGENDA: ----------------------------------------------------------------------------------------------------------------------------------------- 1. Minutes of the Regular City Council – January 9, 2024 □ Approved: Y ______ N ______ □ Subject to __________________________________________ □ Removed ________________________________________________________________________ □ Notes _____________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ ----------------------------------------------------------------------------------------------------------------------------------------- 2. Minutes of the Regular City Council – January 23, 2024 □ Approved: Y ______ N ______ □ Subject to __________________________________________ □ Removed ________________________________________________________________________ □ Notes _____________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ ----------------------------------------------------------------------------------------------------------------------------------------- 3. Bill Payments for Approval □ Approved ________ □ As presented □ As amended □ Notes _____________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ ---------------------------------------------------------------------------------------------------------------------------------------- MAYOR’S REPORT: ----------------------------------------------------------------------------------------------------------------------------------------- 1. CC 2024-07 Bond Counsel Engagement Letter (Raintree SSA I & II) □ Approved: Y ______ N ______ □ Subject to __________________________________________ □ Removed ________________________________________________________________________ □ Notes _____________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ ----------------------------------------------------------------------------------------------------------------------------------------- 2. CC 2024-08 Proposed WIFIA Loan – Municipal Advisor and Bond Counsel Engagement Letters □ Approved: Y ______ N ______ □ Subject to __________________________________________ □ Removed ________________________________________________________________________ □ Notes _____________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ ----------------------------------------------------------------------------------------------------------------------------------------- 3. CC 2024-09 Fireworks Display Contract a. Resolution Authorizing a Contract with Mad Bomber Fireworks Productions for the Purchase of Fireworks for Two City-Sponsored Fireworks Displays b. Ordinance Authorizing the Sixth Amendment to the Annual Budget of the United City of Yorkville, for the Fiscal Year Commencing on May 1, 2023 and Ending on April 30, 2024 □ Approved: Y ______ N ______ □ Subject to __________________________________________ □ Removed ________________________________________________________________________ □ Notes _____________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ ----------------------------------------------------------------------------------------------------------------------------------------- 4. CC 2024-10 VirTra Police Training Simulator a. Resolution Authorizing the Purchase of a VirTra V-300 LE-1 Police Training Simulator b. Resolution Approving an Intergovernmental Agreement Among the United City of Yorkville, The Village of Oswego, The Village of Montgomery, The City of Plano, The County of Kendall and Yorkville School District #115 □ Approved: Y ______ N ______ □ Subject to __________________________________________ □ Removed ________________________________________________________________________ □ Notes _____________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ ----------------------------------------------------------------------------------------------------------------------------------------- 5. CC 2024-11 Public Works Dump Truck Purchases a. Resolution Authorizing the Purchase of Four Dump Trucks From Linco Equipment Sales b. Ordinance Authorizing the Seventh Amendment to the Annual Budget of the United City of Yorkville, for the Fiscal Year Commencing on May 1, 2023 and Ending on April 30, 2024 □ Approved: Y ______ N ______ □ Subject to __________________________________________ □ Removed ________________________________________________________________________ □ Notes _____________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ ----------------------------------------------------------------------------------------------------------------------------------------- 6. CC 2024-12 Kendall County Comprehensive Land Use Plan – Amendment (Route 47 and Eldamain Road) □ Approved: Y ______ N ______ □ Subject to __________________________________________ □ Removed ________________________________________________________________________ □ Notes _____________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ ---------------------------------------------------------------------------------------------------------------------------------------- PUBLIC WORKS COMMITTEE REPORT: ----------------------------------------------------------------------------------------------------------------------------------------- 1. PW 2024-12 Resolution Approving an Agreement with Kluber, Inc. for the Design of a Public Works Facility □ Approved: Y ______ N ______ □ Subject to __________________________________________ □ Removed ________________________________________________________________________ □ Notes _____________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ ----------------------------------------------------------------------------------------------------------------------------------------- 2. PW 2024-13 Yorkville Public Works Building – Agreement for Professional Services (EEI Contract) □ Approved: Y ______ N ______ □ Subject to __________________________________________ □ Removed ________________________________________________________________________ □ Notes _____________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ ----------------------------------------------------------------------------------------------------------------------------------------- ECONOMIC DEVELOPMENT COMMITTEE REPORT: ----------------------------------------------------------------------------------------------------------------------------------------- 1. EDC 2024-13 Resolution Approving an Intergovernmental Agreement for Reciprocal Inspection Services Between the United City of Yorkville and Kendall County □ Approved: Y ______ N ______ □ Subject to __________________________________________ □ Removed ________________________________________________________________________ □ Notes _____________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ ----------------------------------------------------------------------------------------------------------------------------------------- PARK BOARD: ----------------------------------------------------------------------------------------------------------------------------------------- 1. CC 2024-13 Resolution Authorizing the Donation of Certain Used Playground Equipment to Kids Around the World, a Not-For-Profit Entity □ Approved: Y ______ N ______ □ Subject to __________________________________________ □ Removed ________________________________________________________________________ □ Notes _____________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ ----------------------------------------------------------------------------------------------------------------------------------------- MAYOR’S REPORT (CONT’D): ----------------------------------------------------------------------------------------------------------------------------------------- 7. CC 2021-04 City Building Updates □ Approved: Y ______ N ______ □ Subject to __________________________________________ □ Removed ________________________________________________________________________ □ Notes _____________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ ----------------------------------------------------------------------------------------------------------------------------------------- 8. CC 2021-38 Water Study Update □ Approved: Y ______ N ______ □ Subject to __________________________________________ □ Removed ________________________________________________________________________ □ Notes _____________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ ----------------------------------------------------------------------------------------------------------------------------------------- ADDITIONAL BUSINESS: ----------------------------------------------------------------------------------------------------------------------------------------- ----------------------------------------------------------------------------------------------------------------------------------------- CITIZEN COMMENTS: ----------------------------------------------------------------------------------------------------------------------------------------- Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Community Development Purchasing Police Public Works Parks and Recreation Agenda Item Number Consent Agenda #1 Tracking Number Minutes of the Regular City Council – January 9, 2024 City Council – February 13, 2024 Majority Approval Approval of Minutes Jori Behland Administration Name Department DRAFT MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL OF THE UNITED CITY OF YORKVILLE, KENDALL COUNTY, ILLINOIS, HELD IN THE CITY COUNCIL CHAMBERS, 651 PRAIRIE POINTE DRIVE ON TUESDAY, JANUARY 09, 2024 Mayor Purcell called the meeting to order at 7:00 p.m. and led the Council in the Pledge of Allegiance. ROLL CALL City Clerk Behland called the roll. Ward I Koch Present Transier Present Ward II Plocher Present Soling Present Ward III Funkhouser Present Marek Present Ward IV Tarulis Present Corneils Present Staff in attendance at City Hall: City Administrator Olson, City Clerk Behland, Chief of Police Jensen, Attorney Lamb, Public Works Director Dhuse, Community Development Director Barksdale-Noble, Finance Director Fredrickson, Parks and Recreation Director Evans, and EEI Engineer Sanderson. Staff in attendance electronically: Assistant City Administrator Willrett Members of the public were able to attend this meeting in person as well as being able to access the meeting remotely via Zoom which allowed for video, audio, and telephonic participation. A meeting notice was posted on the City’s website on the agenda, minutes, and packets webpage with instructions regarding remote meeting access and a link was included for the public to participate in the meeting remotely: https://us02web.zoom.us/j/82582298711?pwd=NVN1ODhjYXZ6cC9yNVZOSUVURmw2Zz09. The Zoom meeting ID was 825 8229 8711. QUORUM A quorum was established. AMENDMENTS TO THE AGENDA None. PRESENTATIONS None. PUBLIC HEARINGS None. CITIZEN COMMENTS ON AGENDA ITEMS Mike Krempski, a Yorkville resident, shared his thoughts on the Mayor’s Report #1 agenda item, Ordinance Amending the Regulations or Liquor Control, regarding cocktails to-go. Mr. Krempski passed out and read portions of an investigative summary report from the Illinois Liquor Control Commission, which he states was established from a complaint in 2022 involving Mayor Purcell distributing alcohol and cocktails at Hometown Days. In the portion of the report Mr. Krempski read, he discussed the conversation he had with Mayor Purcell and the capacity in which Mayor Purcell distributed alcohol. Mr. Krempski also read the conclusion of the investigative report. He stated that the Illinois Liquor Control Commission concluded that no violations were identified because Mayor Purcell was acting as a private citizen. Molly Krempski, a Yorkville resident, shared her thoughts on the Mayor’s Report #1 agenda item, Ordinance Amending the Regulations or Liquor Control, regarding cocktails to-go. Mrs. Krempski wanted to share a video of Mayor Purcell pouring and distributing alcohol at Hometown Days in 2022; however, she was informed that sharing the video would not be possible at this time. Mrs. Krempski stated she is not against expanded liquor sales. Mrs. Krempski stated there was lawlessness concerning the drag shows. Mrs. Krempski referenced the Illinois Liquor Control Commission’s report. She stated the day of reckoning is upon us. The Minutes of the Regular Meeting of the City Council – January 9, 2024 – Page 2 of 5 CONSENT AGENDA 1. Minutes of the Regular City Council – November 28, 2023 2. Minutes of the Regular City Council – December 12, 2023 3. Bill Payments for Approval $ 2,945,225.28 (vendors) $ 2,330,775.24 (wire payments) $ 378,192.59 (payroll period ending 12/08/23) $ 375,572.41 (payroll period ending 12/22/23) $ 6,029,765.52 (total) 4. Grande Reserve – Unit 3 Acceptance – accept the public improvements of water main, sanitary sewer, storm sewer, paving, sidewalk, street lighting and parkway trees as described in the Bill of Sale for ownership and maintenance by the City, subject to receipt of a maintenance guarantee in the amount of $98,055.00, subject to verification that the developer has no outstanding debt owed to the City for this project and subject to receipt of a signed Bill of Sale (PW 2023-89) 5. Grande Reserve – Unit 4 Acceptance – accept the public improvements of water main, sanitary sewer, storm sewer, paving, sidewalk, street lighting and parkway trees as described in the Bill of Sale for ownership and maintenance by the City, subject to receipt of a maintenance guarantee in the amount of $519,892.00, subject to verification that the developer has no outstanding debt owed to the City for this project and subject to receipt of a signed Bill of Sale (PW 2023-90) 6. Grande Reserve – Unit 8 Acceptance – accept the public improvements of water main, sanitary sewer, storm sewer, paving, sidewalk, street lighting and parkway trees as described in the Bill of Sale for ownership and maintenance by the City, subject to receipt of a maintenance guarantee in the amount of $142,665.00, subject to verification that the developer has no outstanding debt owed to the City for this project and subject to receipt of a signed Bill of Sale (PW 2023-91) 7. Grande Reserve – Unit 20 Acceptance – accept the public improvements of water main, sanitary sewer, storm sewer, paving, sidewalk, street lighting and parkway trees as described in the Bill of Sale for ownership and maintenance by the City, subject to receipt of a maintenance guarantee in the amount of $298,582.10, subject to verification that the developer has no outstanding debt owed to the City for this project and subject to receipt of a signed Bill of Sale (PW 2023-92) 8. 507 W. Kendall Drive – IDOT Permit and Resolution – authorize the Mayor and City Clerk to Execute (PW 2023-93) 9. Treasurer’s Report for November 2023 (ADM 2023-46) Mayor Purcell entertained a motion to approve the consent agenda. So moved by Alderman Corneils; seconded by Alderman Marek. Motion approved by a roll call vote. Ayes-7 Nays-1 Koch-aye, Plocher-aye, Funkhouser-aye, Tarulis-nay, Transier-aye, Soling-aye, Marek-aye, Corneils-aye REPORTS MAYOR’S REPORT Proclamation for the Yorkville Library Mini Golf FUN Raiser Day (CC 2024-01) Mayor Purcell proclaimed February 4, 2023, as the Yorkville Library Mini Golf FUN Raiser Day in the United City of Yorkville (see attached). Rob Roy Drainage Ditch – Additional Work (CC 2024-02) Mayor Purcell entertained a motion to approve a quote from Homer Tree Service, Inc. in an amount not to exceed $58,000 for additional work on the Rob Roy Drainage Ditch and authorize the Mayor to execute. So moved by Alderman Koch; seconded by Alderman Plocher. Public Works Director Dhuse explained this was an omission in the first request for proposal (RFP) in which a small branch north of Corneils Road was not included. It was caught and is now being included. Motion approved by a roll call vote. Ayes-6 Nays-2 Plocher-aye, Funkhouser-nay, Tarulis-aye, Transier-aye, Soling-nay, Marek-aye, Corneils-aye, Koch-aye The Minutes of the Regular Meeting of the City Council – January 9, 2024 – Page 3 of 5 Ordinance 2024-01 Amending the Regulations for Liquor Licenses (CC 2024-03) Mayor Purcell entertained a motion to approve an Ordinance Amending the Regulations for Liquor Licenses. So moved by Alderman Marek; seconded by Alderman Plocher. Alderman Funkhouser asked how compliance would be enforced and if we would do anything to spot- check if the labeling was correct. Chief of Police Jensen stated that if it violates the ordinances, a citation would be issued, and it would go in front of the Liquor Commission. There would be spot-checks when alcohol compliance checks are performed throughout the year. Motion approved by a roll call vote. Ayes-8 Nays-0 Funkhouser-aye, Tarulis-aye, Transier-aye, Soling-aye, Marek-aye, Corneils-aye, Koch-aye, Plocher-aye Resolution Declaring Certain Property as Surplus Property and Authorizing Its Sale (CC 2024-04) Mayor Purcell explained this is the eight acres out by Home Depot that the City owns. The City has a contract proposal from Heartland Meadows LLC to purchase the property. There are twenty home sites and four commercial sites. City Administrator Olson shared the timeframe for this project. Heartland Meadows LLC has five months to walk away from the project with their earnest money. After the five months expire, they have thirty days to submit a plan to the City. Then, the City has one hundred and eighty days to approve it. If the City denies the plan, they can walk away from the agreement with their earnest money. City Administrator Olson then shared the information from his memo with the Council. Mayor Purcell stated the contract is for $405,000, which aligns with the appraisal price. Mayor Purcell shared that he spoke to them today and that they would not want to continue with the proposal if they were not allowed to have the commercial sites. Alderman Transier asked for clarification on the earnest money. He asked if they could walk away with their earnest money anytime, for any reason, within the five-month timeframe. City Administrator Olson said yes. Alderman Transier asked if this was standard practice. City Administrator Olson shared that this was negotiated between Attorney Orr and Heartland Meadows LLC’s attorney. Alderman Soling asked about the four commercial sites and wanted clarification on whether they would be allowed to have high- noise businesses. Mayor Purcell shared they were looking for more professional companies, such as doctors' offices, beauty salons, and business offices. Alderman Koch asked why the fee lock was part of the contract, as he thought the City was stepping away from it. City Administrator Olson shared that the developer specifically requested the fee lock and noted it is only on the sewer connection and water fees. Alderman Funkhouser shared that a six-year fee lock seems too long, and he would be more comfortable with a three-year fee lock from the final plat approval. Mayor Purcell shared that the City has had no interest in this property other than townhomes over the last three years. Alderman Funkhouser shared he does have concerns about the commercial sites but does not want to lose the proposal if they are unwilling to move forward without them. He also discussed the lot sizes and would like the developer to widen the lots to fit in better with the community. Then he brought up the parking concerns due to the ballpark nearby. He would like to see if they would be willing to have people park there after hours for overflow parking for the ballpark. The internal streets may need parking restrictions and have parking on one side of the street. Alderman Marek shared he has the same concerns about parking as Alderman Funkhouser said. Alderman Transier said he would like not to allow earnest money to be taken back for no reason in future real estate deals. He also shared a concern with the commercial sites due to the current vacant commercial buildings in the City, but it’s not a deal breaker. Mayor Purcell shared that they are removing the motion and will not vote on the contract proposal tonight. They will bring this item back to the next meeting. PUBLIC WORKS COMMITTEE REPORT Route 47 Water Main Relocation – Water Park Way to Bertram Drive – Agreement for Professional Services (PW 2023-94) Alderman Koch made a motion to approve the Route 47 Water Main Relocation – Water Park Way to Bertram Drive – Agreement for Professional Services and authorize the Mayor and City Clerk to execute; seconded by Alderman Plocher. Motion approved by a roll call vote. Ayes-8 Nays-0 Transier-aye, Soling-aye, Marek-aye, Corneils-aye, Koch-aye, Plocher-aye, Funkhouser-aye, Tarulis-aye The Minutes of the Regular Meeting of the City Council – January 9, 2024 – Page 4 of 5 Center Street Water Main Extension – Agreement for Professional Services (YBSD) (PW 2023-95) Alderman Koch made a motion to approve the Center Street Water Main Extension – Agreement for Professional Services and authorize the Mayor and City Clerk to execute; seconded by Alderman Transier. Motion approved by a roll call vote. Ayes-8 Nays-0 Soling-aye, Marek-aye, Corneils-aye, Koch-aye, Plocher-aye, Funkhouser-aye, Tarulis-aye, Transier-aye Lake Michigan Allocation Permit – Engineering Work – Change Order No. 1 (PW 2023-96) Alderman Koch made a motion to approve the Lake Michigan Allocation Permit – Engineering Work – Change Order No. 1 and authorize the Mayor and City Clerk to execute; seconded by Alderman Tarulis. Motion approved by a roll call vote. Ayes-8 Nays-0 Marek-aye, Corneils-aye, Koch-aye, Plocher-aye, Funkhouser-aye, Tarulis-aye, Transier-aye, Soling-aye ECONOMIC DEVELOPMENT COMMITTEE REPORT No report. PUBLIC SAFETY COMMITTEE REPORT No report. ADMINISTRATION COMMITTEE REPORT Ordinance 2024-02 Approving a Master Power Supply Agreement with MC Squared Energy Services (ADM 2023-50) Alderman Marek made a motion to approve an Ordinance Approving a Master Power Supply Agreement with MC Squared Energy Services and authorize the Mayor and City Clerk to execute; seconded by Alderman Soling. City Administrator Olson stated this would not impact residents, and they would see no real change in their electric bills. If approved, it would be implemented on May 1st. Letters will go out to residents in March and April, informing them of the change. Alderman Marek asked if there had been many resident inquiries. City Administrator Olson stated resident calls with basic questions can be directed to call City Hall. Any questions beyond basic questions will be deferred to MC Squared Energy Services. Motion approved by a roll call vote. Ayes-8 Nays-0 Corneils-aye, Koch-aye, Plocher-aye, Funkhouser-aye, Tarulis-aye, Transier-aye, Soling-aye, Marek-aye PARK BOARD No report. PLANNING AND ZONING COMMISSION No report. CITY COUNCIL REPORT No report. CITY CLERK’S REPORT No report. COMMUNITY & LIAISON REPORT Aurora Area Convention & Visitor Bureau Alderman Funkhouser reported he attended the annual luncheon with the AACVB. He stated they received an additional grant from the COVID relief funds for $700,000. This money is to be used for marketing as a whole, which will have some impact on the City. Their funding is now back up to where they used to be. The Minutes of the Regular Meeting of the City Council – January 9, 2024 – Page 5 of 5 STAFF REPORT Public Works Director Dhuse wanted to give recognition to the Public Works and Parks crews for the great job they did snow plowing. They were out at 3:00 a.m. and did not stop plowing until 6:00 a.m. They will be out again at 3:00 a.m. the following day. MAYOR’S REPORT (cont’d) City Buildings Updates (CC 2021-04) No report. Water Study Update (CC 2021-38) No report. ADDITIONAL BUSINESS None. CITIZEN COMMENTS None. EXECUTIVE SESSION None. ADJOURNMENT Mayor Purcell entertained a motion to adjourn the City Council meeting. So moved by Alderman Soling; seconded by Alderman Plocher. Motion unanimously approved by a viva voce vote. Meeting adjourned at 8:02 p.m. Minutes submitted by: Jori Behland, City Clerk, City of Yorkville, Illinois UNITED CITY OF YORKVILLE Ywdxanation WHEREAS, libraries provide access to information and also serve as community centers; and x WHEREAS, the Friends of the Yorkville Public Library is a support group for the library; and WHEREAS, the Friends of the Yorkville Public Library strive to focus attention on library services and needs and also help to strengthen and expand library services; and WHEREAS, the Friends of the Yorkville Public Library participates in fundraising for library projects, programs, and the purchase of special equipment; and WHEREAS, the Friends of the Yorkville Public Library, in partnership with the Yorkville Public Library, are hosting a Mini Golf FUN Raiser on Sunday, February 4, 2024, from 10:00 a.m. to 4:00 P.M. in the Yorkville Public Library. NOW, T11EREFORE, 1, John Purcell, Mayor of the United City of Yorkville, do hereby proclaim Sunday, February 4, 2024, as the Yorkville Library Mini Golf FUN Raiser Day" in the United City of Yorkville and encourage all residents to support the Yorkville Public Library by participating in this FUN raiser day. Dated this 9t' day of January, 2024, A.D. John Purcell, Mayer a Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Community Development Purchasing Police Public Works Parks and Recreation Agenda Item Number Consent Agenda #2 Tracking Number Minutes of the Regular City Council – January 23, 2024 City Council – February 13, 2024 Majority Approval Approval of Minutes Jori Behland Administration Name Department DRAFT MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL OF THE UNITED CITY OF YORKVILLE, KENDALL COUNTY, ILLINOIS, HELD IN THE CITY COUNCIL CHAMBERS, 651 PRAIRIE POINTE DRIVE ON TUESDAY, JANUARY 23, 2024 Mayor Purcell called the meeting to order at 7:00 p.m. and led the Council in the Pledge of Allegiance. ROLL CALL City Clerk Behland called the roll. Ward I Koch Present Transier Present Ward II Plocher Present Soling Present Ward III Funkhouser Absent Marek Present Ward IV Tarulis Present Corneils Present Staff in attendance at City Hall: City Clerk Behland, Chief of Police Jensen, City Attorney Orr, Public Works Director Dhuse, Community Development Director Barksdale-Noble, Finance Director Fredrickson, Parks and Recreation Director Evans, Assistant City Administrator Willrett, and EEI Engineer Sanderson. Staff in attendance electronically: Mayor Purcell Members of the public were able to attend this meeting in person as well as being able to access the meeting remotely via Zoom which allowed for video, audio, and telephonic participation. A meeting notice was posted on the City’s website on the agenda, minutes, and packets webpage with instructions regarding remote meeting access and a link was included for the public to participate in the meeting remotely: https://us02web.zoom.us/j/83254650858?pwd=Z0hoem5sQllwZ2YxVjVQSGdLWEVxZz09. The Zoom meeting ID was 832 5465 0858. QUORUM A quorum was established. AMENDMENTS TO THE AGENDA None. PRESENTATIONS None. PUBLIC HEARINGS None. CITIZEN COMMENTS ON AGENDA ITEMS Todd Milliron, a Yorkville resident, shared his thoughts on the Mayor’s Report #1a agenda item, Resolution Declaring Certain Property as Surplus Property and Authorizing Its Sale, and Mayor’s Report #1b agenda item, Approval of the Commercial Purchase and Sale Agreement. Mr. Milliron stated he has concerns about the state statute cited. He said he is not opposed to Mr. Marker purchasing the property; he is just concerned if lawful procedures are being followed. Mr. Milliron stated there is supposed to be an appraisal for public inspection, and the one the City currently has is too old. He stated he is concerned that there is a predetermined buyer and someone else might be interested in the property. CONSENT AGENDA 1. Bill Payments for Approval $ 1,330.960.36 (vendors) $ 371,437.39 (payroll period ending 01/05/24) $ 1,702,397.75 (total) 2. Grande Reserve – Unit 12 Acceptance – accept the public improvements of water main, sanitary sewer, storm sewer, paving, sidewalk, street lighting and parkway trees as described in the Bill of Sale for ownership and maintenance by the City, subject to receipt of a maintenance guarantee in the amount of $49,309.00, subject to verification that the developer has no outstanding debt owed to the City for this project and subject to receipt of a signed Bill of Sale (PW 2024-04) The Minutes of the Regular Meeting of the City Council – January 23, 2024 – Page 2 of 5 3. Grande Reserve – Unit 15 Acceptance – accept the public improvements of water main, sanitary sewer, storm sewer, paving, sidewalk, street lighting and parkway trees as described in the Bill of Sale for ownership and maintenance by the City, subject to receipt of a maintenance guarantee in the amount of $97,889.00, subject to verification that the developer has no outstanding debt owed to the City for this project and subject to receipt of a signed Bill of Sale (PW 2024-05) 4. Grande Reserve – Unit 22 Acceptance – accept the public improvements of water main, sanitary sewer, storm sewer, paving, sidewalk, street lighting and parkway trees as described in the Bill of Sale for ownership and maintenance by the City, subject to receipt of a maintenance guarantee in the amount of $37,038.00, subject to verification that the developer has no outstanding debt owed to the City for this project and subject to receipt of a signed Bill of Sale (PW 2024-06) 5. New Leaf Energy – Plat of Dedication and Grant of Easement – authorize staff to accept the plat of dedication and grant of easement for part of New Leaf Energy Project and authorize the Mayor and City Clerk to execute (PW 2024-07) 6. Resolution 2024-02 2024 Road to Better Roads – MFT Resolution and Cost Estimate – authorize the Mayor and City Clerk to Execute (PW 2024-08) 7. North Central Tank Rehabilitation – Change Order No. 3 (Final Balancing) – approve the North Central Tank Rehabilitation – Change Order No. 3 (Final Balancing) and authorize the Mayor and City Clerk to execute (PW 2024-09) Mayor Pro Tem Transier entertained a motion to approve the consent agenda. So moved by Alderman Corneils; seconded by Alderman Koch. Motion approved by a roll call vote. Ayes-7 Nays-0 Koch-aye, Plocher-aye, Tarulis-aye, Transier-aye, Soling-aye, Marek-aye, Corneils-aye REPORTS MAYOR’S REPORT Kendall Marketplace – 8 Acres (CC 2024-04) Resolution 2024-03 a. Declaring Certain Property as Surplus Property and Authorizing Its Sale b. Approval of the Commercial Purchase and Sale Agreement Mayor Pro Tem Transier entertained a motion to approve a Resolution Declaring Certain Property as Surplus Property and Authorizing Its Sale and authorize the Mayor and City Clerk to execute and approve the Commercial Purchase and Sale Agreement. So moved by Alderman Marek; seconded by Alderman Koch. City Administrator Olson shared that he had spoken to the developer about the items discussed at the last meeting. The developer did agree to take under advisement on development plan items, lot depts, and parking concerns when submitting their plans to the City. He decided to reduce the fee lock from six to five years. City Administrator Olson reviewed a list of permitted uses within the B-3 business district. They agreed not to allow police stations, fire stations, automobile repair, heavy machinery, equipment rental, recreational vehicle sales, tattoo and body piercing establishments, funeral homes, crematoriums, and pawn shops. City Administrator Olson shared the cover memo with the Council regarding the age restriction questions regarding the deed for the 55 and older community. City Attorney Orr read the code regarding surplus property. She shared that the resolution contains all requested information, and more than the code requires. Alderman Koch asked about the driveways next to the ballpark. City Administrator Olson shared he believes the driveways will exit onto Northland Lane for lots 3, 4, and 5 within the plan. Lots 1 and 2 will likely be within the new street being created within the development. All of this will be subject to their future. Alderman Tarulis has objections to any commercial use at this property due to the current vacancy of commercial properties within the City. Alderman Plocher brought up that this process is different from when we sold the jail was due to the jail being within the TIF. City Attorney Orr confirmed. Motion approved by a roll call vote. Ayes-6 Nays-1 Plocher-aye, Tarulis-nay, Transier-aye, Soling-aye, Marek-aye, Corneils-aye, Koch-aye Resolution 2024-04 Approving and Adopting a Debt Policy The Minutes of the Regular Meeting of the City Council – January 23, 2024 – Page 3 of 5 (CC 2024-05) Mayor Pro Tem Transier entertained a motion to approve a Resolution Approving and Adopting a Debt Policy and authorize the Mayor and City Clerk to execute. So moved by Alderman Soling; seconded by Alderman Corneils. Motion approved by a roll call vote. Ayes-7 Nays-0 Tarulis-aye, Transier-aye, Soling-aye, Marek-aye, Corneils-aye, Koch-aye, Plocher-aye Underwriter Engagement Letter for Raintree Village I and Raintree Village II Special Service Area (SSA) Bonds (CC 2024-06) Mayor Pro Tem Transier entertained a motion to approve an underwriter engagement letter with D.A. Davidson Companies for services related to the refunding of the Raintree I and Raintree II Special Service Area (SSA) Bonds for fees estimated in the range between $61,000 (for Raintree II only) and $111,000 (for Raintree I and II). So moved by Alderman Corneils; seconded by Alderman Koch. Motion approved by a roll call vote. Ayes-7 Nays-0 Transier-aye, Soling-aye, Marek-aye, Corneils-aye, Koch-aye, Plocher-aye, Tarulis-aye PUBLIC WORKS COMMITTEE REPORT 2024 Water Main Replacement Contract B (Fox Industrial Park) – Contract Award (PW 2024-10) Alderman Koch made a motion to approve the bid and award contract to Winninger Excavating, Inc. in the amount not to exceed $2,734,644.25 and authorize the Mayor and City Clerk to execute; seconded by Alderman Transier. Motion approved by a roll call vote. Ayes-7 Nays-0 Soling-aye, Marek-aye, Corneils-aye, Koch-aye, Plocher-present, Tarulis-aye, Transier-aye 2024 Water Main Replacement Contract B (Fox Industrial Park) – Construction Engineering Agreement (PW 2024-11) Alderman Koch made a motion to approve the 2024 Water Main Replacement Contract B (Fox Industrial) – Professional Services Agreement – Construction Engineering Agreement and authorize the Mayor and City Clerk to execute; seconded by Alderman Tarulis. Motion approved by a roll call vote. Ayes-7 Nays-0 Marek-aye, Corneils-aye, Koch-aye, Plocher-aye, Tarulis-aye, Transier-aye, Soling-aye Resolution Approving an Agreement with Kluber, Inc. for the Design of a Public Works Facility (PW 2024-12) City Administrator Olson shared that this is for an entire architectural services contract from our current status of the space needs analysis with high-level planning through construction management and engineering. This agreement is for a flat fee of $1,362,400 to do an estimated $20 million to $22 million Public Works Facility. City staff is recommending a construction manager, a separate firm from Kluber. They negotiate and discuss pre-bidding services, help staff finalize the design, and give any advice needed during the process. City Administrator Olson shared that the next item on the agenda is an agreement with EEI for their service on anything required outside the building. Chris Hanson with Kluber, Inc. shared they previously did six or seven various studies of different locations within the City. Since then, a property most suited to long-range needs has been purchased. A year ago, Kluber discussed a blended scheme for the property with the Council, which was approximately $23.8 million. The next step is a schematic design to look into a more compact design but useful building. The main goal is to get as many pieces of equipment under the roof as possible. The property will also allow future expansion when needed. The next step is to refine the plan and refine the budget. Once the budget is refined, they can start the process of hiring a construction manager. Kluber has assisted with this process in the past and can aid the City with making their selection as needed. There have been The Minutes of the Regular Meeting of the City Council – January 23, 2024 – Page 4 of 5 discussions on additional services such as commissioning agents, a fuel station on the property, the design of material storage bins, and a salt dome. City Administrator Olson shared that there is no need for a budget amendment if the Council approves it this fiscal year. Staff was able to budget a high-end number, which generally aligned with Kluber, EEI, and industry standards. They could shoot for an August or September bidding timeline if approved tonight to take advantage of the current bidding climate. Alderman Koch suggested holding off until the next Council meeting to vote. Alderman Tarulis still has many questions and would like more time. Alderman Koch made a motion to table the Resolution Approving an Agreement with Kluber, Inc. for the Design of a Public Works Facility to the next City Council meeting; seconded by Alderman Plocher. Motion approved by a roll call vote. Ayes-7 Nays-0 Corneils-aye, Koch-aye, Plocher-aye, Tarulis-aye, Transier-aye, Soling-aye, Marek-aye Yorkville Public Works Building - Agreement for Professional Services (EEI Contract) (PW 2024-13) Alderman Koch made a motion to table the Yorkville Public Works Building for Professional Services Agreement to the next City Council meeting; seconded by Alderman Marek. Motion approved by a roll call vote. Ayes-7 Nays-0 Koch-aye, Plocher-aye, Tarulis-aye, Transier-aye, Soling-aye, Marek-aye, Corneils-aye ECONOMIC DEVELOPMENT COMMITTEE REPORT No report. PUBLIC SAFETY COMMITTEE REPORT No report. ADMINISTRATION COMMITTEE REPORT No report. PARK BOARD No report. PLANNING AND ZONING COMMISSION Ordinance 2024-03 Granting an Accessory Structure Location Variance for the Property Located at 703 South Main Street (Detached Shed) (PZC 2024-02 & EDC 2024-05) Mayor Pro Tem Transier entertained a motion to approve an Ordinance Granting an Accessory Structure Location Variance for the Property Located at 703 South Main Street (Detached Shed) and authorize the Mayor and City Clerk to execute. So moved by Alderman Tarulis; seconded by Alderman Koch. Motion approved by a roll call vote. Ayes-7 Nays-0 Plocher-aye, Tarulis-aye, Transier-aye, Soling-aye, Marek-aye, Corneils-aye, Koch-aye Kendall County Petitions 23-32 and 23-33 – 1.5 Mile Review (Grainco FS, Inc. & A.B. Schwartz) (PZC 2024-03 & EDC 2024-06) Mayor Pro Tem Transier entertained a motion to authorize staff to notify Kendall County that the City Council does not have any objections to the proposed map amendment (rezoning) and an amendment to Kendall County’s Future Land Use Map. So moved by Alderman Marek; seconded by Alderman Corneils. Motion approved by a roll call vote. Ayes-7 Nays-0 Tarulis-aye, Transier-aye, Soling-aye, Marek-aye, Corneils-aye, Koch-aye, Plocher-aye CITY COUNCIL REPORT No report. The Minutes of the Regular Meeting of the City Council – January 23, 2024 – Page 5 of 5 CITY CLERK’S REPORT No report. COMMUNITY & LIAISON REPORT No report. STAFF REPORT No report. MAYOR’S REPORT (cont’d) City Buildings Updates (CC 2021-04) No report. Water Study Update (CC 2021-38) No report. ADDITIONAL BUSINESS None. CITIZEN COMMENTS None. EXECUTIVE SESSION None. ADJOURNMENT Mayor Pro Tem Transier entertained a motion to adjourn the City Council meeting. So moved by Alderman Plocher; seconded by Alderman Koch. Motion approved by a roll call vote. Ayes-7 Nays-0 Transier-aye, Soling-aye, Marek-aye, Corneils-aye, Koch-aye, Plocher-aye, Tarulis-aye Meeting adjourned at 8:00 p.m. Minutes submitted by: Jori Behland, City Clerk, City of Yorkville, Illinois Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Community Development Purchasing Police Public Works Parks and Recreation Agenda Item Number Consent Agenda #3 Tracking Number Bills for Payment City Council – February 13, 2024 Majority Approval Amy Simmons Finance Name Department 01-110 ADMIN01-120 FINANCE 01-210 POLICE01-220 COMMUNITY DEVELOPMENT01-410 STREETS OPERATIONS01-640 ADMINISTRATIVE SERVICES11-111 FOX HILL SSA12-112 SUNFLOWER SSA15-155 MOTOR FUEL TAX (MFT)23-230 CITY WIDE CAPITAL24-216 BUILDING & GROUNDS 25-205 POLICE CAPITAL25-212 GENERAL GOVERNMENT CAPITAL25-215 PUBLIC WORKS CAPITAL25-225 PARK & RECREATION CAPITAL51-510 WATER OPERATIONS 52-520 SEWER OPERATIONS 79-790 PARKS DEPARTMENT 79-795 RECREATION DEPARTMENT82-820 LIBRARY OPERATIONS84-840 LIBRARY CAPITAL87-870 COUNTRYSIDE TIF 88-880 DOWNTOWN TIF89-890 DOWNTOWN II TIF 90-XXX DEVELOPER ESCROW95-000 ESCROW DEPOSITDATE: 01/22/24UNITED CITY OF YORKVILLETIME: 12:56:31MANUAL CHECK REGISTERID: AP225000.WOWCHECK # VENDOR # INVOICE ITEMCHECKINVOICE #DATE# DESCRIPTION DATE ACCOUNT # ITEM AMT------------------------------------------------------------------------------------------------------------------------------------131231 KCRKENDALL COUNTY RECORDER'S01/16/24400028501/16/24 01 RELEASE WEED LIEN FOR 1981 S25-215-54-00-544876.0002 BRIDGE ST** COMMENT **INVOICE TOTAL:76.00 *CHECK TOTAL:76.00TOTAL AMOUNT PAID:76.00Page 1 of 55 01-110 ADMIN01-120 FINANCE 01-210 POLICE01-220 COMMUNITY DEVELOPMENT01-410 STREETS OPERATIONS01-640 ADMINISTRATIVE SERVICES11-111 FOX HILL SSA12-112 SUNFLOWER SSA15-155 MOTOR FUEL TAX (MFT)23-230 CITY WIDE CAPITAL24-216 BUILDING & GROUNDS 25-205 POLICE CAPITAL25-212 GENERAL GOVERNMENT CAPITAL25-215 PUBLIC WORKS CAPITAL51-510 WATER OPERATIONS 52-520 SEWER OPERATIONS 79-790 PARKS DEPARTMENT 79-795 RECREATION DEPARTMENT82-820 LIBRARY OPERATIONS84-87-870 COUNTRYSIDE TIF 88-880 DOWNTOWN TIF89-890 DOWNTOWN II TIF 90-XXX DEVELOPER ESCROW95-000 ESCROW DEPOSITDATE: 01/19/24TIME: 07:12:55UNITED CITY OF YORKVILLE CHECK REGISTERID: AP211001.W0WINVOICES DUE ON/BEFORE 01/22/2024CHECK # VENDOR #INVOICE ITEMINVOICE #DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------D003274 EVANST TIM EVANS2024 IPRA01/19/24 01 2024 IPRA CONFERENCE PER79-795-54-00-5415112.0002 DIEMS** COMMENT **INVOICE TOTAL:112.00 *DIRECT DEPOSIT TOTAL:112.00D003275 GALAUNEJ JAKE GALAUNER2024 IPRA01/19/24 01 2024 IPRA CONFERENCE PER79-795-54-00-5415204.0002 DIEMS** COMMENT **INVOICE TOTAL:204.00 *DIRECT DEPOSIT TOTAL:204.00D003276 REDMONST STEVE REDMON2024 IPRA01/19/24 01 2024 IPRA CONFERENCE PER79-795-54-00-5415168.0002 DIEMS** COMMENT **INVOICE TOTAL:168.00 *DIRECT DEPOSIT TOTAL:168.00D003277 ROSBOROS SHAY REMUS2024 IPRA01/19/24 01 2024 IPRA CONFERENCE PER79-790-54-00-5415148.0002 DIEMS** COMMENT **INVOICE TOTAL:148.00 *DIRECT DEPOSIT TOTAL:148.000.00TOTAL CHECKS PAID: TOTAL DIRECT DEPOSITS PAID:632.0025-225 PARK & RECREATION CAPITAL 840 LIBRARY CAPITALPage 2 of 55 DATE: 01/18/24 UNITED CITY OF YORKVILLE TIME: 14:37:11 MANUAL CHECK REGISTERID: AP225000.WOWCHECK # VENDOR # INVOICE ITEM CHECKINVOICE # DATE # DESCRIPTION DATE ACCOUNT # ITEM AMT------------------------------------------------------------------------------------------------------------------------------------900142 FNBO FIRST NATIONAL BANK OMAHA 01/25/24012524-A.HERNANDEZ 12/31/23 01 MENARDS#122123-ROOFING 25-225-60-00-6010 63.2202 UNDERLAYMENT, STAPLES, HAMMER ** COMMENT **03 TACKER ** COMMENT **INVOICE TOTAL: 63.22 *012524-A.SIMMONS 12/31/23 01 DEC 2023 CITY HALL PHONES 01-110-54-00-5440 159.8102 DEC 2023 CITY HALL PHONES 01-220-54-00-5440 159.8103 DEC 2023 CITY HALL PHONES 01-120-54-00-5440 79.9104 DEC 2023 CITY HALL PHONES 01-210-54-00-5440 159.8105 DEC 2023 CITY HALL PHONES 01-210-54-00-5440 799.0506 COMCAST-11/20-12/19 INTERNET 01-110-54-00-5440 46.9107 AT 651 PRIAIRIE POINTE ** COMMENT **08 COMCAST-11/20-12/19 INTERNET 01-220-54-00-5440 41.6909 AT 651 PRIAIRIE POINTE ** COMMENT **10 COMCAST-11/20-12/19 INTERNET 01-120-54-00-5440 20.8511 AT 651 PRIAIRIE POINTE ** COMMENT **12 COMCAST-11/20-12/19 INTERNET 79-790-54-00-5440 41.6913 AT 651 PRIAIRIE POINTE ** COMMENT **14 COMCAST-11/20-12/19 INTERNET 01-210-54-00-5440 208.4715 AT 651 PRIAIRIE POINTE ** COMMENT **16 COMCAST-11/20-12/19 INTERNET 79-795-54-00-5440 41.6917 AT 651 PRIAIRIE POINTE ** COMMENT **18 VERIZON-NOV 2023 IN CAR UNITS 01-210-54-00-5440 648.18INVOICE TOTAL: 2,407.87 *012524-B.BEHRENS 12/31/23 01 MENARDS#120823-ELBOWS, TEE, 24-216-56-00-5656 139.0802 PIPE, DUCT FAN, RAPAIR TAPE ** COMMENT **03 MENARDS#113023-TENSION PIN 01-410-56-00-5620 0.7204 MENARDS#112923-COUPLER, 01-410-56-00-5620 67.8605 SPLASH RV MARINE ** COMMENT **06 MENARDS#120623-STRAPS 24-216-56-00-5656 14.3207 MENARDS#120423-ANGLE VALVE 01-410-56-00-5620 9.4908 MENARDS#122223-WELDABLE STEEL 01-410-56-00-5620 10.7909 MENARDS#120123-FAUCET 24-216-56-00-5656 79.9910 MENARDS#121923-CUTTING WHEEL 01-410-56-00-5620 23.8811 MENARDS#122023-ADHESIVE 01-410-56-00-5620 4.29INVOICE TOTAL: 350.42 *012524-B.BYSTONE 12/31/23 01 TARGET-RETIREMENT CAKE 01-110-56-00-5610 27.99INVOICE TOTAL: 27.99 *012524-B.OLSON 12/31/23 01 ZOOM-11/23-12/22 USAGE FEES 01-110-54-00-5462 213.96INVOICE TOTAL: 213.96 *012524-B.VALLES 12/31/23 01 MENARDS#120623-ANCHORS, TARP 01-410-56-00-5620 89.74Page 3 of 55 DATE: 01/18/24 UNITED CITY OF YORKVILLE TIME: 14:37:11 MANUAL CHECK REGISTERID: AP225000.WOWCHECK # VENDOR # INVOICE ITEM CHECKINVOICE # DATE # DESCRIPTION DATE ACCOUNT # ITEM AMT------------------------------------------------------------------------------------------------------------------------------------900142 FNBO FIRST NATIONAL BANK OMAHA 01/25/24012524-B.VALLES 12/31/23 02 HOME DEPO-HOLE SAWS 01-410-56-00-5630 30.9403 MENARDS#120723-CABLE TIES 01-410-56-00-5620 17.9404 HOME DEPO-PARA WEDGE 01-410-56-00-5620 34.9505 HOME DEPO-DRILL BITS 01-410-56-00-5620 85.9106 GRAINGER-OVERBOOTS 01-410-56-00-5600 78.3207 AMAZON-TRUCK FLOORLINERS 01-410-56-00-5628 353.9008 NAPA#355225-FILTERS 01-410-56-00-5628 29.1209 NAPA#355181-REDUCERS 01-410-56-00-5628 40.9910 MENARDS#121223-RV MARINE, 01-410-56-00-5620 80.2911 WIRE BRUSH, QUICK LINK ** COMMENT **12 MENARDS#122223-WELDABLE STEEL 01-410-56-00-5620 10.7913 MENARDS#121823-QUICK LINKS 01-410-56-00-5620 71.82INVOICE TOTAL: 924.71 *012524-D.BROWN 12/31/23 01 MENARDS#121123-COPPER TUBING, 51-510-56-00-5620 56.1202 TUBE CUTTER, ELBOWS ** COMMENT **03 MENARDS#122223-WOVEN COVE, 51-510-56-00-5638 109.2604 DUSTER, PAINT, MOUNTING ** COMMENT **05 STRIPS, TRAY LINERS, ROLLER ** COMMENT **06 FRAMES, STRAPS ** COMMENT **07 MENARDS#122223-ENTRY MATS, 51-510-56-00-5638 80.3008 CONTRACTOR BAGS ** COMMENT **09 MENARDS#121523-BATTERY 51-510-56-00-5620 8.99INVOICE TOTAL: 254.67 *012524-D.HENNE 12/31/23 01 MENARDS#121823-SCREWS, 01-410-56-00-5620 71.4002 TOGGLES, CONDUIT, CABLE, ** COMMENT **03 CONNECTORS ** COMMENT **04 MENARDS#121123-RATCHET 01-410-56-00-5628 486.5605 BINDERS, D-RINGS, QUICK LINKS ** COMMENT **06 MNEARDS#121823-BALLAST 24-216-56-00-5656 27.9907 MENARDS#121823-WINDEX 01-410-56-00-5628 11.9708 HOME DEPO-CHAIN 01-410-56-00-5628 31.3509 NAPA#355558-FUSE HOLDER 01-410-56-00-5628 3.9710 NAPA#354954-CONNECTOR 01-410-56-00-5628 12.7911 NAPA#355040-CONNECTOR 01-410-56-00-5628 12.79INVOICE TOTAL: 658.82 *012524-D.SMITH 12/31/23 01 MENARDS#121123-LUMBER 79-790-56-00-5640 566.1202 MENARDS#112823-ANTIFREEZE 79-790-56-00-5620 65.8003 MENARDS#113023-WASHERS, NUTS, 25-225-60-00-6010 63.4704 ADHESIVE, PIPE ** COMMENT **05 MENARDS#121323-WASHERS, NUTS, 79-790-56-00-5640 26.9406 BOLTS, CAULK ** COMMENT **07 MENARDS#121823-SCREWS 79-790-56-00-5640 23.99INVOICE TOTAL: 746.32 *Page 4 of 55 DATE: 01/18/24 UNITED CITY OF YORKVILLE TIME: 14:37:11 MANUAL CHECK REGISTERID: AP225000.WOWCHECK # VENDOR # INVOICE ITEM CHECKINVOICE # DATE # DESCRIPTION DATE ACCOUNT # ITEM AMT------------------------------------------------------------------------------------------------------------------------------------900142 FNBO FIRST NATIONAL BANK OMAHA 01/25/24012524-E.DHUSE 12/31/23 01 HOME DEPO-TOOL BACKPACK, 51-510-56-00-5620 48.3602 GLOVES, TORCH KIT ** COMMENT **03 HOME DEPO-TOOL BACKPACK, 52-520-56-00-5620 48.3604 GLOVES, TORCH KIT ** COMMENT **05 HOME DEPO-TOOL BACKPACK, 01-410-56-00-5620 48.3506 GLOVES, TORCH KIT ** COMMENT **07 AMAZON-POWER RELAYS 01-410-56-00-5628 69.8008 AMAZON-BRITA WATER FILTERS 52-520-56-00-5610 175.86INVOICE TOTAL: 390.73 *012524-E.HERNANDEZ 12/31/23 01 MENARDS#121423-LIGHT 01-410-56-00-5620 12.9802 MENARDS#122023-AIR HOSE, 01-410-56-00-5620 45.4603 NUMBER KIT ** COMMENT **04 GRAINGER-OVERBOOTS 01-410-56-00-5600 78.3205 MENARDS#121923-HOSES, GOO GONE 01-410-56-00-5620 91.9506 MENARDS#122023-RETURNED HOSE 01-410-56-00-5620 -30.0007 MENARDS#122023-RETURNED HOSE 01-410-56-00-5620 -21.99INVOICE TOTAL: 176.72 *012524-E.WILLRETT 12/31/23 01 PARAGON-2 LED MONITORS 01-640-54-00-5450 299.9802 FV OCCUPATIONAL-DRUG TESTING 01-220-54-00-5462 150.0003 AMAZON-FLASH DRIVES 01-640-54-00-5450 35.5804 DELL-VLA ENTERPRISE VISIO 01-640-54-00-5450 118.0305 SUBSCRIPTION ** COMMENT **06 PELRA-MERSHIP RENEWAL 01-110-54-00-5460 249.1707 PARAGON-DELL BATTERY 01-640-54-00-5450 10.9908 NIU-IL FINANCIAL FORCAST 01-110-54-00-5412 109.0009 FORUM REGISTRATION ** COMMENT **10 AMAZON-WALL MOUNT, CABLES 01-640-54-00-5450 105.5111 PHYSICIANS CARE-DRUG TESTING 01-000-24-00-2440 334.00INVOICE TOTAL: 1,412.26 *012524-G.HASTINGS 12/31/23 01 AMAZON-WINTER BOOTS 01-220-56-00-5620 108.2102 GAS-N-WASH-CAR WASH 01-220-54-00-5462 15.00INVOICE TOTAL: 123.21 *012524-G.JOHNSON 12/31/23 01 MENARDS#120823-TREX TAPE 51-510-56-00-5620 9.9902 MENARDS#120823-PVC, STRAPS 51-510-56-00-5620 14.0403 MENARDS#121923-BATTERIES 51-510-56-00-5665 15.2704 MENARDS#121523-THREADLOCKER, 51-510-56-00-5620 16.8605 BASE MAGNET ** COMMENT **06 HOME DEPO-PVC CAPS, DWV 51-510-56-00-5620 3.3607 HANGER ** COMMENT **INVOICE TOTAL: 59.52 *012524-G.KLEEFISCH 12/31/23 01 HOME DEPO#112923-WIRE 25-225-60-00-6010 52.76Page 5 of 55 DATE: 01/18/24 UNITED CITY OF YORKVILLE TIME: 14:37:11 MANUAL CHECK REGISTERID: AP225000.WOWCHECK # VENDOR # INVOICE ITEM CHECKINVOICE # DATE # DESCRIPTION DATE ACCOUNT # ITEM AMT------------------------------------------------------------------------------------------------------------------------------------900142 FNBO FIRST NATIONAL BANK OMAHA 01/25/24012524-G.KLEEFISCH 12/31/23 02 HOME DEPO#120123-COMPRESSED 25-225-60-00-6010 36.5003 AIR, RUBBER CORD ** COMMENT **04 MENARDS#112923-POLE BREAKER, 25-225-60-00-6010 49.8705 ROD CLAMP, RODS ** COMMENT **06 MENARDS#112823-ELECTRICAL 25-225-60-00-6010 100.2307 BOXES, BLANK COVERS, LUG KITS, ** COMMENT **08 LIGHT BULB ** COMMENT **INVOICE TOTAL: 239.36 *012524-G.NELSON 12/31/23 01 TARGET-HOLIDAY DECOR RETURN 01-220-56-00-5620 -7.6202 ETSY-POINSETTIAS 01-220-56-00-5620 19.1103 PARADISE-NOV 2023 CAR WASHES 01-220-54-00-5462 17.0004 AMAZON-ADDRESS LABELS 01-220-56-00-5610 33.9805 YORK POST-POSTAGE 90-215-00-00-0011 650.56INVOICE TOTAL: 713.03 *012524-G.STEFFENS 12/31/23 01 MENARDS#122023-SMART STRAW, 52-520-56-00-5628 28.9602 USB PORTS ** COMMENT **03 MENARDS#120423-SHOP TOWELS, 52-520-56-00-5620 46.2404 DRAIN PAN, GREASE ** COMMENT **05 NAPA#355364-AUTOMOTIVE 52-520-56-00-5613 78.5406 V-RIBBED ** COMMENT **07 NAPA#354986-HOSE CLAMPS 52-520-56-00-5613 229.28INVOICE TOTAL: 383.02 *012524-J.BEHLAND 12/31/23 01 AMAZON-DRY ERASE MARKERS 01-110-56-00-5610 26.0702 AMAZON-DRY ERASE BOARD 01-110-56-00-5610 412.3803 TRIBUNE-PUBLIC HEARING NOTICE 90-208-00-00-0011 395.1904 TRIBUNE-PUBLIC HEARING NOTICE 90-195-00-00-0011 228.2905 TRIBUNE-PUBLIC HEARING NOTICE 90-215-00-00-0011 296.29INVOICE TOTAL: 1,358.22 *012524-J.DYON 12/31/23 01 WAREHOUSE-CLIPBOARDS 51-510-56-00-5620 62.8802 WAREHOUSE-WALL CALENDAR 01-120-56-00-5610 6.0903 WAREHOUSE-WALL CALENDAR 51-510-56-00-5620 9.2004 WAREHOUSE-WALL CALENDAR 52-520-56-00-5610 2.65INVOICE TOTAL: 80.82 *012524-J.GALAUNER 12/31/23 01 AMAZON-BASKETBALL SCOREBOOKS 79-795-56-00-5606 77.94INVOICE TOTAL: 77.94 *012524-J.JACKSON 12/31/23 01 HOME DEPO-DRILL BIT 52-520-56-00-5630 29.9702 HOME DEPO-TOOL BACKPACK 52-520-56-00-5620 129.0003 MENARDS#121323-ANTIFREEZE, 52-520-56-00-5620 157.5704 GARBAGE BAGS, SANITIZER ** COMMENT **INVOICE TOTAL: 316.54 *Page 6 of 55 DATE: 01/18/24 UNITED CITY OF YORKVILLE TIME: 14:37:11 MANUAL CHECK REGISTERID: AP225000.WOWCHECK # VENDOR # INVOICE ITEM CHECKINVOICE # DATE # DESCRIPTION DATE ACCOUNT # ITEM AMT------------------------------------------------------------------------------------------------------------------------------------900142 FNBO FIRST NATIONAL BANK OMAHA 01/25/24012524-J.JENSEN 12/31/23 01 JEWEL-WATER 01-210-56-00-5650 12.1202 DUNKIN-DONUTS, COFFEE 01-210-56-00-5650 86.5603 ABT-55" TV 01-000-24-00-2422 1,799.9604 AMAZON-TV WALL MOUNT 01-000-24-00-2422 128.76INVOICE TOTAL: 2,027.40 *012524-J.NAVARRO 12/31/23 01 AMAZON-LED SLIDE DIMMER 24-216-56-00-5656 85.2502 AMAZON-TELESCOPE EXTENSION 24-216-56-00-5656 75.9703 POLE, FAN DUSTER ** COMMENT **04 AMAZON-ACOUSTIC PANELS 24-216-56-00-5656 423.3005 AMAZON-LOCK ASSEMBLY 24-216-56-00-5656 16.9706 AMAZON-INDOOR TIMERS 24-216-56-00-5656 39.6007 AMAZON-PUSH SPREADER 24-216-56-00-5656 245.5608 HOME DEPO-EXTENSION CORDS,TUBS 24-216-56-00-5656 407.9809 GJOVIKS#436645-REPLACE BALL 01-410-54-00-5490 1,419.3610 JOINTS AND PERFORM ALIGNMENT ** COMMENT **11 AMAOZN-HEPA FILTERS 24-216-56-00-5656 105.0012 AMAZON-BUG FOGGER 24-216-56-00-5656 56.3213 AMAZON-CONSTRUCTION HARNESS 24-216-56-00-5656 124.7914 AMAZON-TOWELS 24-216-56-00-5656 85.4115 AMAZON-PAPER TOWELS 24-216-56-00-5656 96.75INVOICE TOTAL: 3,182.26 *012524-J.PETRAGALLO 12/31/23 01 MENARDS#WATER 01-220-56-00-5620 29.90INVOICE TOTAL: 29.90 *012524-J.SLEEZER 12/31/23 01 MENARDS#121323-SCREWS 01-410-56-00-5620 21.07INVOICE TOTAL: 21.07 *012524-J.WEISS 12/31/23 01 DOLLAR TREE-JANUARY 82-000-24-00-2480 77.5002 PROGRAMMING SUPPLIES ** COMMENT **INVOICE TOTAL: 77.50 *012524-J.WHEELER 12/31/23 01 DOLLAR TREE-HOLIDAY DECOR 79-795-56-00-5606 3.75INVOICE TOTAL: 3.75 *012524-K.BALOG 12/31/23 01 AMAZON-2024 FILE FOLDER LABELS 01-210-56-00-5610 31.2602 AMAZON-TOASTER, MEMO BOOKS, 01-210-56-00-5610 151.0803 LABELS, POST ITS ** COMMENT **04 AMAZON-FINGERPRINT PADS 01-210-56-00-5610 15.6905 SHREDIT-NOV 2024 ON SITE 01-210-54-00-5462 251.8906 SHREDDING ** COMMENT **07 AMAZON-CD DVD SLEEVES, NOTE 01-210-56-00-5610 105.7808 PADS, LABELS ** COMMENT **09 ACCURINT-NOV 2023 SEARCHES 01-210-54-00-5462 200.00INVOICE TOTAL: 755.70 *Page 7 of 55 DATE: 01/18/24 UNITED CITY OF YORKVILLE TIME: 14:37:11 MANUAL CHECK REGISTERID: AP225000.WOWCHECK # VENDOR # INVOICE ITEM CHECKINVOICE # DATE # DESCRIPTION DATE ACCOUNT # ITEM AMT------------------------------------------------------------------------------------------------------------------------------------900142 FNBO FIRST NATIONAL BANK OMAHA 01/25/24012524-K.BARKSDALE 12/31/23 01 AMAZON-WIRELESS PRESENTER, 01-220-56-00-5620 92.9702 KEYBOARD, MOUSE ** COMMENT **03 ADOBE-MONTHLY CREATIVE CLOUD 01-220-54-00-5460 54.9904 FEE ** COMMENT **05 AMAZON-WIDE FORMA T CAD PAPER 01-220-56-00-5610 94.9906 AMAZON-ID BADGE HOLDER 01-220-56-00-5620 10.9907 AACE-MEMBERSHIP DUE RENEWAL 01-220-54-00-5460 100.00INVOICE TOTAL: 353.94 *012524-K.GREGORY 12/31/23 01 FACEBOOK-HOLIDAY RACE ADS 79-795-54-00-5426 5.3702 AMERICAN RED CROSS-BLOODBORNE 79-795-54-00-5412 35.0003 PATHOGENS TRAINING ** COMMENT **INVOICE TOTAL: 40.37 *012524-K.JONES 12/31/23 01 ARNESON#237211-NOV 2024 GAS 01-410-56-00-5695 87.1602 ARNESON#237211-NOV 2024 GAS 51-510-56-00-5695 87.1603 ARNESON#237211-NOV 2024 GAS 52-520-56-00-5695 87.1604 ARNESON#237212-NOV 2024 DIESEL 01-410-56-00-5695 539.1805 ARNESON#237212-NOV 2024 DIESEL 51-510-56-00-5695 539.1906 ARNESON#237212-NOV 2024 DIESEL 52-520-56-00-5695 539.1907 AMAZON-COPY PAPER 01-110-56-00-5610 126.4708 MINER #348016-DEC 2023 01-410-54-00-5462 366.8509 MANAGED SERVICES RADIO ** COMMENT **10 MINER #348016-DEC 2023 51-510-54-00-5462 430.6511 MANAGED SERVICES RADIO ** COMMENT **12 MINER #348016-DEC 2023 52-520-54-00-5462 287.1013 MANAGED SERVICES RADIO ** COMMENT **14 MINER #348016-DEC 2023 79-790-54-00-5462 510.4015 MANAGED SERVICES RADIO ** COMMENT **16 WIRE WIZ#361291-LIFT STATION 52-520-54-00-5444 138.0017 ALARM MONITORING OCT-DEC 2023 ** COMMENT **18 ARNESON#242005-NOV 2023 DIESEL 01-410-56-00-5695 595.5319 ARNESON#242005-NOV 2023 DIESEL 51-510-56-00-5695 595.5320 ARNESON#242005-NOV 2023 DIESEL 52-520-56-00-5695 595.5421 ARNESON#242004-NOV 2023 GAS 01-410-56-00-5695 163.4322 ARNESON#242004-NOV 2023 GAS 51-510-56-00-5695 163.4323 ARNESON#242004-NOV 2023 GAS 52-520-56-00-5695 163.4224 METRO INDUSTRIES#056330-LIFT 52-520-54-00-5444 270.0025 STATION MONTHLY METRO CLOUD ** COMMENT **26 DATA SERVICE ** COMMENT **27 AMAZON-RETIREMENT DECORATIONS 01-110-56-00-5610 15.1428 AMPERAGE-BALLAST KIT 23-230-56-00-5642 145.0229 AMPERAGE-LAMPS 23-230-56-00-5642 20.7730 AMPERAGE-MEDIUM BASE CORN COB 23-230-56-00-5642 178.1631 FERGUSON-WIRE STAFF FLAGS 01-410-56-00-5665 400.00Page 8 of 55 DATE: 01/18/24 UNITED CITY OF YORKVILLE TIME: 14:37:11 MANUAL CHECK REGISTERID: AP225000.WOWCHECK # VENDOR # INVOICE ITEM CHECKINVOICE # DATE # DESCRIPTION DATE ACCOUNT # ITEM AMT------------------------------------------------------------------------------------------------------------------------------------900142 FNBO FIRST NATIONAL BANK OMAHA 01/25/24012524-K.JONES 12/31/23 32 FERGUSON-WIRE STAFF FLAGS 51-510-56-00-5665 400.0033 FERGUSON-WIRE STAFF FLAGS 52-520-56-00-5665 399.0034 WATER PRODUCTS-BAND REPAIR 51-510-56-00-5640 433.5535 CLAMPS ** COMMENT **36 ARNESON#235392-NOV 2023 GAS 01-410-56-00-5695 190.1137 ARNESON#235392-NOV 2023 GAS 51-510-56-00-5695 190.1138 ARNESON#235392-NOV 2023 GAS 52-520-56-00-5695 190.1139 FERGUSON-MARKING PAINT 51-510-56-00-5665 364.0040 FERGUSON-MARKING PAINT 52-520-56-00-5665 364.0041 FERGUSON-MARKING PAINT 01-410-56-00-5665 364.0042 ARNESON#235391-NOV 2023 DIESEL 01-410-56-00-5695 519.1843 ARNESON#235391-NOV 2023 DIESEL 51-510-56-00-5695 519.1944 ARNESON#235391-NOV 2023 DIESEL 52-520-56-00-5695 519.19INVOICE TOTAL: 11,496.92 *012524-M.CARYLE 12/31/23 01 CONSTANT CONTACT-12 MONTH 01-210-54-00-5462 122.4002 . ** COMMENT **03 GJOVIKS#435759-OIL CHANGE 01-210-54-00-5495 95.5504 GJOVIKS#435761-OIL CHANGE 01-210-54-00-5495 45.6505 GJOVIKS#435810-OIL CHANGE 01-210-54-00-5495 83.4506 GJOVIKS#435812-OIL CHANGE 01-210-54-00-5495 45.6507 GJOVIKS#435490-REPLACE PURGE 01-210-54-00-5495 1,150.6108 VALVE, BRAKE REPAIR ** COMMENT **09 GJOVIKS#436279-TIRE REPAIR, 01-210-54-00-5495 80.6010 OIL CHANGE ** COMMENT **11 GJOVIKS#436676-TIRE REPAIR 01-210-54-00-5495 34.9512 GJOVIKS#434910-BUSHING TOOL 01-210-54-00-5495 1,236.8413 NORTH AMERICAN RESCUE-FIRST 01-210-56-00-5620 515.2014 AID SUPPLIES ** COMMENT **15 IACP-MEMBERSHIP DUE RENEWAL 01-210-54-00-5460 190.0016 AXON-BATTERY PACK 01-210-56-00-5620 87.2017 SERVICE FOR MEDIA & NEWS ** COMMENT **18 RELEASES ** COMMENT **INVOICE TOTAL: 3,688.10 *012524-M.CISIJA 12/31/23 01 JEWEL-EXTENSION CORD 01-110-56-00-5610 3.7902 AMAZON-PLATES, CUTLERY, 01-110-56-00-5610 92.9403 CALENDAR, KLEENEX, PAPER ** COMMENT **04 TOWELS ** COMMENT **INVOICE TOTAL: 96.73 *012524-M.MCGREGORY 12/31/23 01 MENARDS#121123-TRASH CAN 51-510-56-00-5638 12.9902 MENARDS#122123-DRILL BITS 51-510-56-00-5630 37.9603 MENARDS#122123-CLEANING 51-510-56-00-5638 6.6604 SUPPLIES ** COMMENT **Page 9 of 55 DATE: 01/18/24 UNITED CITY OF YORKVILLE TIME: 14:37:11 MANUAL CHECK REGISTERID: AP225000.WOWCHECK # VENDOR # INVOICE ITEM CHECKINVOICE # DATE # DESCRIPTION DATE ACCOUNT # ITEM AMT------------------------------------------------------------------------------------------------------------------------------------900142 FNBO FIRST NATIONAL BANK OMAHA 01/25/24012524-M.MCGREGORY 12/31/23 05 MENARDS#122223-TARPS 51-510-56-00-5620 13.98INVOICE TOTAL: 71.59 *012524-M.NELSON 12/31/23 01 MENARDS#120523-HEADLIGHT 01-210-56-00-5620 16.9902 WALGREENS-GIFT CARD 01-210-56-00-5650 50.00INVOICE TOTAL: 66.99 *012524-M.SENG 12/31/23 01 HOME DEPO-DRILL BITS TORCH 01-410-56-00-5620 67.4802 MENARDS#120823-ELBOWS, DUCT 01-410-56-00-5620 59.9603 FAN, FURNACE PIPE ** COMMENT **04 NAPA#354260-WIPER BLADES 01-410-56-00-5628 143.8805 TRANS CHICAGO-NEW KEY 01-410-56-00-5628 20.1906 MENARDS#121823-BOLTS, COVER 01-410-56-00-5620 5.5507 ACE-SNOW PUSHER 01-410-56-00-5630 64.99INVOICE TOTAL: 362.05 *012524-P.MCMAHON 12/31/23 01 GALLS-NAMEPLATES 01-210-56-00-5600 28.4002 AMAZON-STRION CHARGER/HOLDER 01-210-56-00-5620 38.8803 MENARDS#120623-CABLES 01-210-56-00-5610 39.9604 GALLS-WORK BOOTS 01-210-56-00-5600 154.4005 WYNDHAM-BOROWSKI CONFRERNCE 01-210-54-00-5415 1,144.0806 LODGING ** COMMENT **07 O'HERRON-REYES SERVICE UNIFORM 01-210-56-00-5600 905.8208 O'HERRON-WROBELSERVICE UNIFORM 01-210-56-00-5600 310.9209 AMAZON-REPLACEMENT BATTERY 01-210-56-00-5620 30.9610 MED-TECH-MTR TRANSPORT SPIT 01-210-56-00-5620 138.0411 HOODS ** COMMENT **12 WASH HOUSE-HEMS & PATCHES 01-210-56-00-5600 126.8813 AMAZON-DRY ERASE BOARD 01-210-56-00-5620 100.48INVOICE TOTAL: 3,018.82 *012524-P.RATOS 12/31/23 01 BRIDGE STREET AUTO-BRAKE 01-220-54-00-5490 571.0402 REPAIR ** COMMENT **03 AMAZON-DESK CALENDAR 01-220-56-00-5620 39.9904 ICC-PLAN REVIEW WITH FORMS 01-220-56-00-5620 65.8805 AMAZON-SMOKE DETECTOR TESTER 01-220-56-00-5620 19.0906 AMAZON-VOLTAGE TESTER 01-220-56-00-5620 41.9907 AMAZON-PLASTIC SPOONS 01-220-56-00-5620 24.23INVOICE TOTAL: 762.22 *012524-P.SCODRO 12/31/23 01 MENARDS#120123-DUCT SEALING 51-510-56-00-5620 17.6702 COMPOUND, USB CABLE ** COMMENT **03 MENARDS#120423-BATTERIES, 51-510-56-00-5620 33.2604 ANCHORS ** COMMENT **05 MENARDS#121523-OIL DRY 51-510-56-00-5628 23.97Page 10 of 55 DATE: 01/18/24 UNITED CITY OF YORKVILLE TIME: 14:37:11 MANUAL CHECK REGISTERID: AP225000.WOWCHECK # VENDOR # INVOICE ITEM CHECKINVOICE # DATE # DESCRIPTION DATE ACCOUNT # ITEM AMT------------------------------------------------------------------------------------------------------------------------------------900142 FNBO FIRST NATIONAL BANK OMAHA 01/25/24012524-P.SCODRO 12/31/23 06 NAPA#355130-FILTERS 51-510-56-00-5628 7.2807 NAPA#355257-OIL 51-510-56-00-5628 29.9908 MENARDS#121823-PLYWOOD 51-510-56-00-5620 90.0009 LYON CAR WASH-CAR WASH 51-510-56-00-5628 12.00INVOICE TOTAL: 214.17 *012524-R.CONARD 12/31/23 01 BRIDGE ST AUTO-ALIGNMENT 51-510-54-00-5490 162.2002 FLATSOS#29869-4 NEW TIRES 51-510-54-00-5490 1,201.7203 MENARDS#121123-CONTRACTOR 51-510-56-00-5620 71.4204 BAGS, FIELD BOX, TUBE BENDER, ** COMMENT **05 TUBE CUTTER, FLARE NUTS ** COMMENT **INVOICE TOTAL: 1,435.34 *012524-R.FREDRICKSON 12/31/23 01 IGFOA-MEMBERSHIP RENEWAL 01-120-54-00-5460 170.0002 IGFOA-PAID LEAVE FOR ALL 01-120-54-00-5412 20.0003 WORKERS WEBINAR ** COMMENT **04 COMCAST-11/13-12/12 INTERNET 51-510-54-00-5440 116.8505 AT 610 TOWER PLANT ** COMMENT **06 GFOA-ART OF BUDGET 01-120-54-00-5412 315.0007 COMMUNICATIONS WEBINAR ** COMMENT **08 COMCAST-11/15-12/14 INTERNET 79-795-54-00-5440 200.8009 AND CABLE AT 102 VAN EMMON ** COMMENT **10 COMCAST-11/29-12/28 INTERNET, 79-790-54-00-5440 253.3211 CABLE & VOICE AT 185 WOLF ** COMMENT **12 COMCAST-11/30-12/29 INTERNET 52-520-54-00-5440 31.5813 AT 610 TOWER ** COMMENT **14 COMCAST-11/30-12/29 INTERNET 51-510-54-00-5440 78.9515 AT 610 TOWER ** COMMENT **16 COMCAST-11/30-12/29 INTERNET 01-410-54-00-5440 126.3217 AT 610 TOWER ** COMMENT **18 CHIPOTLE-RETIREMENT LUNCH FOR 01-120-56-00-5610 242.4819 DYON ** COMMENT **20 NEWTEK-12/11-1/11 WEB HOSTING 01-640-54-00-5450 17.21INVOICE TOTAL: 1,572.51 *012524-R.HORNER 12/31/23 01 FIRST PLACE-TRENCHER, TAMPER 79-790-54-00-5485 524.4002 IPRA-CERTIFIED PLAYGROUND 79-790-54-00-5412 554.0003 SAFETY INSPECTOR TRAINING ** COMMENT **04 MENARDS#120123-STEEL FISH TAP 79-790-56-00-5630 49.4505 MENARDS#120123-SHIMS, 79-790-56-00-5640 24.1006 PESTBLOCK, CUTTING WHEEL ** COMMENT **INVOICE TOTAL: 1,151.95 *012524-R.MIKOLASEK 12/31/23 01 IACP-ILEAP ACCREDITATION 01-210-54-00-5460 800.0002 PACE-ANNUAL SCHEDULER 01-210-54-00-5462 2,310.00Page 11 of 55 DATE: 01/18/24 UNITED CITY OF YORKVILLE TIME: 14:37:11 MANUAL CHECK REGISTERID: AP225000.WOWCHECK # VENDOR # INVOICE ITEM CHECKINVOICE # DATE # DESCRIPTION DATE ACCOUNT # ITEM AMT------------------------------------------------------------------------------------------------------------------------------------900142 FNBO FIRST NATIONAL BANK OMAHA 01/25/24012524-R.MIKOLASEK 12/31/23 03 SOFTWARE RENEWAL ** COMMENT **04 ILEAS-ANNUAL CONFERENCE 01-210-54-00-5412 350.0005 REGISTRATION FOR 2 STAFF ** COMMENT **06 PHYSICIANS CARE-2 NEW EMPLOYEE 01-210-54-00-5411 995.4007 EXAMS ** COMMENT **INVOICE TOTAL: 4,455.40 *012524-S.AUGUSTINE 12/31/23 01 AMAZON-DEPOSIT STAMP 82-820-56-00-5610 16.9902 AMAZON-BOOK 84-840-56-00-5686 20.2903 AMAZON-PENCIL SHARPENER, 82-000-24-00-2480 257.7504 CART, EARBUDS ** COMMENT **05 DELL-ADAPTABLE POWER SERVER 82-820-56-00-5635 3,000.0006 DELL-ADAPTABLE POWER SERVER 84-840-56-00-5635 2,049.0007 AMAZON-HOLIDAY PROGRAM 82-000-24-00-2480 10.8908 SUPPLIES ** COMMENT **09 FOX VALLEY FIRE-FIRE ALARM 82-820-54-00-5495 939.0010 ANNUAL SERVICE ** COMMENT **11 TARGET-THROWS, CARD PACKS 82-820-56-00-5676 57.9612 AMAZON-REPORT COVERS 82-000-24-00-2480 21.9913 LIBRARIES FIRST-MUSEUM 82-820-54-00-5460 100.0014 ADVENTURE PASS FOR 2024 ** COMMENT **15 AMAZON MONTHLY PRIME FEE 82-820-54-00-5460 14.9916 AMPERAGE-LAMPS 82-820-56-00-5621 74.2517 AMAZON-PARKING PERMIT HOLDERS 82-820-56-00-5620 41.9318 QUILL-TAPE 82-820-56-00-5610 39.8219 AMAZON-CLEAR PERMIT HOLDERS 82-820-56-00-5620 61.8520 AMAZON-CERTIFICATE HOLDERS 82-820-56-00-5620 72.7321 SMITHEREEN-PEST CONTROL 82-820-54-00-5462 87.00INVOICE TOTAL: 6,866.44 *012524-S.IWANSKI 12/31/23 01 YORKVILLE POST-POSTAGE 82-820-54-00-5452 272.63INVOICE TOTAL: 272.63 *012524-S.REDMON 12/31/23 01 WALMART-LAWN GAMES 79-795-56-00-5606 139.9802 AMAZON-SHIPPING DELAY REFUND 79-795-56-00-5606 -13.5203 WALMART-PRESCHOOL SUPPLIES 79-795-56-00-5606 42.7604 AMAZON-CRAFT SUPPLIES 79-795-56-00-5606 157.4005 SMITHEREEN-NOV 2023 PEST 79-790-54-00-5462 97.0006 CONTROL ** COMMENT **07 ARNESON#243856-NOV 2023 GAS 79-790-56-00-5695 757.9308 ARNESON#237213-NOV 2023 GAS 79-790-56-00-5695 787.4409 ARNESON#237218-NOV 2023 DIESEL 79-790-56-00-5695 429.3210 AMPERAGE#6585-2014397-BUSHING, 25-225-60-00-6010 1,003.1811 NIPPLES, LOCKNUTS, LOAD CENTE ** COMMENT **12 AMPERAGE#6585-2013200-PHOTOCEL 79-790-56-00-5640 117.15Page 12 of 55 DATE: 01/18/24 UNITED CITY OF YORKVILLE TIME: 14:37:11 MANUAL CHECK REGISTERID: AP225000.WOWCHECK # VENDOR # INVOICE ITEM CHECKINVOICE # DATE # DESCRIPTION DATE ACCOUNT # ITEM AMT------------------------------------------------------------------------------------------------------------------------------------900142 FNBO FIRST NATIONAL BANK OMAHA 01/25/24012524-S.REDMON 12/31/23 13 WURTH-SAFTEY EQUIPMENT 79-790-56-00-5620 448.2214 AMAZON-STACKABLE BOXES 79-795-56-00-5606 74.9915 WALMART-PRESCHOOL SUPPLIES 79-795-56-00-5606 49.2716 AT&T-11/24-12/23 TOWN SQUARE 79-795-54-00-5440 104.7017 PARK SIGN INTERNET ** COMMENT **18 AMAZON-PLAY SAND 79-795-56-00-5606 33.9519 ARNESON#238105-OCT 2023 DIESEL 79-790-56-00-5695 67.0220 ARNESON#242734-NOV 2023 GAS 79-790-56-00-5695 135.0121 ARNESON#242006-NOV 2023 GAS 79-790-56-00-5695 179.7822 ARNESON#242735-NOV 2023 DIESEL 79-790-56-00-5695 235.6223 IPRA-2024 CONFERENCE 79-795-54-00-5412 365.0024 REGISTRATION-REMUS ** COMMENT **25 IPRA-2024 CONFERENCE 79-795-54-00-5412 365.0026 REGISTRATION-GALAUNER ** COMMENT **27 IPRA-2024 CONFERENCE 79-795-54-00-5412 365.0028 REGISTRATION-REDMON ** COMMENT **29 IPRA-2024 CONFERENCE 79-795-54-00-5412 365.0030 REGISTRATION-EVANS ** COMMENT **31 ARNESON#235393-NOV 2023 GAS 79-790-56-00-5695 909.3732 AMAZON-PLAY SAND 79-795-56-00-5606 68.9133 AMAZON-BOOKS FOR GIFTS 79-795-56-00-5606 253.6334 FUN EXPRESS-CRAFT SUPPLIES 79-795-56-00-5606 60.4335 STEVENS-POLO & JACKET-GREGORY 79-795-56-00-5606 78.9836 STEVENS-SHIRTS,HOODIE,JACKET- 79-795-56-00-5606 149.9837 SENDRA ** COMMENT **38 STEVENS-PRESCHOOL PARENT SHIRT 79-795-56-00-5606 126.0039 MENARDS#121223-CLEANING 79-795-56-00-5606 50.8940 SUPPLIES ** COMMENT **41 WALMART-PRESCHOOL SNACKS 79-795-56-00-5606 263.7842 RUNCO-PAPER, ENVELOPES 79-795-56-00-5610 180.5743 RUNCO-PAPER 79-795-56-00-5610 91.9844 ROSATIS-PRESCHOOL STAFF LUNCH 79-795-56-00-5606 80.4145 TARGET-COOKIES 79-795-56-00-5606 136.0046 QUADIENT-JAN-APR 2024 POSTAGE 79-795-54-00-5485 69.4247 MACHINE LEASE ** COMMENT **48 ARNESON#242789-DEC 2023 GAS 79-790-56-00-5695 236.2849 ARNESON#235532-DEC 2023 GAS 79-790-56-00-5695 424.4950 AMAZON-PRESCHOOL SUPPLIES 79-795-56-00-5606 46.9651 JACKSON-HIRSH-LAMINATING 79-795-56-00-5610 86.1152 SUPPLIES ** COMMENT **INVOICE TOTAL: 9,621.39 *012524-S.REMUS 12/31/23 01 TARGET-SERVING TRAYS, BOWLS 79-795-56-00-5606 102.0002 DUNKIN-DONUTS, COFFEE 79-795-56-00-5606 40.5703 DUNKIN-DONUTS, COFFEE 79-795-56-00-5606 40.57INVOICE TOTAL: 183.14 *Page 13 of 55 DATE: 01/18/24 UNITED CITY OF YORKVILLE TIME: 14:37:11 MANUAL CHECK REGISTERID: AP225000.WOWCHECK # VENDOR # INVOICE ITEM CHECKINVOICE # DATE # DESCRIPTION DATE ACCOUNT # ITEM AMT------------------------------------------------------------------------------------------------------------------------------------900142 FNBO FIRST NATIONAL BANK OMAHA 01/25/24012524-S.SENDRA 12/31/23 01 DOLLAR TREE-TABLE COVERS 79-795-56-00-5606 7.5002 WALMART-HOLIDAY CELEBRATION 79-795-56-00-5606 45.1803 SUPPLIES ** COMMENT **04 AMERICAN RED CROSS-BLOODBORNE 79-795-54-00-5412 35.0005 PATHOGENS TRAINING ** COMMENT **06 AMAZON-CRAFT SUPPLIES 79-795-56-00-5606 123.02INVOICE TOTAL: 210.70 *012524-S.SLEEZER 12/31/23 01 MENARDS#122223-CONCRETE MIX 25-225-60-00-6010 234.8802 MENARDS#122123-OIL, DRILL BITS 25-225-60-00-6010 250.8403 POLE SAW ** COMMENT **04 GROUND EFFECTS-PLAYMAT 25-225-60-00-6010 1,504.0005 MENARDS#121923-WIRE, GLITTER 79-790-56-00-5620 43.1306 SPRAY, WALL ART, GIFT WRAP, ** COMMENT **07 PICTURE STRIPS ** COMMENT **08 MENARDS#12123-POLEBARN SCREWS 79-790-56-00-5640 43.8909 MENARDS#120723-PHONE CORD, 79-790-56-00-5640 47.8810 POLEBARN SCREWS ** COMMENT **INVOICE TOTAL: 2,124.62 *012524-S.STROUP 12/31/23 01 AURORA UNIVERSITY-FALL TUITION 01-210-54-00-5410 1,206.00INVOICE TOTAL: 1,206.00 *012524-T.HOULE 12/31/23 01 ROCK AUTO-HEADLAMP ASSEMBLY 79-790-56-00-5640 341.7802 AMAZON-MARKER LIGHT 79-790-56-00-5640 16.2403 AMAZON-DRIVEWAY MARKERS 79-790-56-00-5620 129.9804 MENARDS#120723-GAP FILLER, 79-790-56-00-5640 116.6205 CONCRETE MIX ** COMMENT **06 MENARDS#121123-BRACE BANDS 79-790-56-00-5640 17.2207 AMAZON-RADIATOR HOOD GRILLE 79-790-56-00-5640 199.00INVOICE TOTAL: 820.84 *012524-T.MILSCHEWSKI 12/31/23 01 MENARDS#121823-VINEGAR, 24-216-56-00-5656 17.2502 TWIST LOK STEEL POLE ** COMMENT **03 HOME DEPO-PAINTING SUPPLIES 24-216-56-00-5656 24.9304 HOME DEPO-EXTENSION CORDS 24-216-56-00-5656 4.5005 MENARDS#120423-LUBE, ROPE, OIL 24-216-56-00-5656 39.9506 HOME DEPO-ICE MELT, HANGING 24-216-56-00-5656 239.2607 STRIPS ** COMMENT **INVOICE TOTAL: 325.89 *012524-T.SCOTT 12/31/23 01 MENARDS#120123-DRYWALL BAGS 79-790-56-00-5620 19.7802 MENARDS#120723-PADLOCKS, DRILL 79-790-56-00-5630 90.8303 BITS ** COMMENT **04 MENARDS#112923-CAUTION TAPE 79-790-56-00-5620 19.97Page 14 of 55 DATE: 01/18/24 UNITED CITY OF YORKVILLE TIME: 14:37:11 MANUAL CHECK REGISTERID: AP225000.WOWCHECK # VENDOR # INVOICE ITEM CHECKINVOICE # DATE # DESCRIPTION DATE ACCOUNT # ITEM AMT------------------------------------------------------------------------------------------------------------------------------------900142 FNBO FIRST NATIONAL BANK OMAHA 01/25/24012524-T.SCOTT 12/31/23 05 MENARDS#112823-CAR WASH 79-790-56-00-5620 34.9406 SUPPLIES ** COMMENT **07 MENARDS#121823-CONCRETE MIX 25-225-60-00-6010 234.8808 FIRST PLACE-TAMPER 79-790-54-00-5485 156.18INVOICE TOTAL: 556.58 *012524-UCOY 12/31/23 01 DELL-2024 MICROSOFT LICENSING 01-640-54-00-5450 25,631.88INVOICE TOTAL: 25,631.88 *CHECK TOTAL: 93,684.14TOTAL AMOUNT PAID: 93,684.14Page 15 of 55 01-110ADMIN01-120FINANCE01-210POLICE01-220COMMUNITYDEVELOPMENT01-410STREETSOPERATIONS01-640ADMINISTRATIVESERVICES11-111FOXHILLSSA12-112SUNFLOWERSSA15-155MOTORFUELTAX(MFT)23-230CITYWIDECAPITAL24-216BUILDING&GROUNDS25-205POLICECAPITAL25-212GENERALGOVERNMENTCAPITAL25-215PUBLICWORKSCAPITAL25-225PARK&RECREATIONCAPITAL51-510WATEROPERATIONS52-520SEWEROPERATIONS79-790PARKSDEPARTMENT79-795RECREATIONDEPARTMENT82-820LIBRARYOPERATIONS84-840LIBRARYCAPITAL87-870COUNTRYSIDETIF88-880DOWNTOWNTIF89-890DOWNTOWNIITIF90-XXXDEVELOPERESCROW95-000ESCROWDEPOSITDATE: 02/05/24TIME: 08:01:53UNITED CITY OF YORKVILLE CHECK REGISTERID: AP211001.W0WINVOICES DUE ON/BEFORE 02/13/2024CHECK # VENDOR #INVOICE ITEMINVOICE #DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------540010 AACVB AURORA AREA CONVENTION10/23-HOLIDAY 01/15/24 01 OCT 2023 HOLIDAY INN HOTEL TAX 01-640-54-00-5481 6,819.97INVOICE TOTAL: 6,819.97 *11/23-HOLIDAY 01/15/24 01 NOV 2023 HOLIDAY INN HOTEL TAX 01-640-54-00-5481 5,896.27INVOICE TOTAL: 5,896.27 *12/23-ALL 01/15/24 01 DEC 2023 ALL SEASON HOTEL TAX 01-640-54-00-5481 31.23INVOICE TOTAL: 31.23 *12/23-HAMPTON 01/29/24 01 DEC 2023 HAMPTON INN HOTEL TAX 01-640-54-00-5481 2,547.08INVOICE TOTAL: 2,547.08 *12/23-SUNSET 01/22/24 01 DEC 2023 SUNSET HOTEL TAX 01-640-54-00-5481 19.80INVOICE TOTAL: 19.80 *12/23-SUPER 01/19/24 01 DEC 2023 SUPER 8 HOTEL TAX 01-640-54-00-5481 959.78INVOICE TOTAL: 959.78 *CHECK TOTAL: 16,274.13540011 ALTORFER ALTORFER INDUSTRIES, INCTM50049410801/03/24 01 INSTALLED NEW WINDSHIELD, 01-410-54-00-54905,380.2102 REPLACED FAILED RELAY, CLEANED ** COMMENT **03 BOOM CIRCUIT** COMMENT **INVOICE TOTAL:5,380.21 *CHECK TOTAL:5,380.21540012 ANDERSJA JARED ANDERSON02012402/01/24 01 JAN 2024 MOBILE EMAIL79-790-54-00-544045.0002 REIMBURSEMENT** COMMENT **INVOICE TOTAL:45.00 *Page 16 of 55 01-110ADMIN01-120FINANCE01-210POLICE01-220COMMUNITYDEVELOPMENT01-410STREETSOPERATIONS01-640ADMINISTRATIVESERVICES11-111FOXHILLSSA12-112SUNFLOWERSSA15-155MOTORFUELTAX(MFT)23-230CITYWIDECAPITAL24-216BUILDING&GROUNDS25-205POLICECAPITAL25-212GENERALGOVERNMENTCAPITAL25-215PUBLICWORKSCAPITAL25-225PARK&RECREATIONCAPITAL51-510WATEROPERATIONS52-520SEWEROPERATIONS79-790PARKSDEPARTMENT79-795RECREATIONDEPARTMENT82-820LIBRARYOPERATIONS84-840LIBRARYCAPITAL87-870COUNTRYSIDETIF88-880DOWNTOWNTIF89-890DOWNTOWNIITIF90-XXXDEVELOPERESCROW95-000ESCROWDEPOSITDATE: 02/05/24TIME: 08:01:53UNITED CITY OF YORKVILLE CHECK REGISTERID: AP211001.W0WINVOICES DUE ON/BEFORE 02/13/2024CHECK # VENDOR #INVOICE ITEMINVOICE #DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------540012 ANDERSJA JARED ANDERSONCDL-2024 01/16/24 01 CDL LICENSE REIMBURSEMENT 79-790-56-00-5620 51.13INVOICE TOTAL: 51.13 *CHECK TOTAL: 96.13540013 BARCA BARCA ENTERPRISES, INC.30022012/19/23 01 2023 USAGE OF OFFENDER01-210-54-00-5462330.0002 REGISTRATION SYSTEM** COMMENT **INVOICE TOTAL:330.00 *CHECK TOTAL:330.00540014 BATTERYS BATTERY SERVICE CORPORATION010596001/11/24 01 12V BATTERY01-410-56-00-5628109.50INVOICE TOTAL:109.50 *CHECK TOTAL:109.50540015 BEEBED DAVID BEEBE01272401/27/24 01 REFEREE79-795-54-00-5462100.00INVOICE TOTAL:100.00 *CHECK TOTAL:100.00540016 BKFDBRISTOL KENDALL FIRE DEPART.013124-LC02/01/24 01 NOV 2023-JAN 2024 DEVELOPMENT 95-000-24-00-245260,020.0002 FEES** COMMENT **INVOICE TOTAL:60,020.00 *CHECK TOTAL:60,020.00Page 17 of 55 01-110ADMIN01-120FINANCE01-210POLICE01-220COMMUNITYDEVELOPMENT01-410STREETSOPERATIONS01-640ADMINISTRATIVESERVICES11-111FOXHILLSSA12-112SUNFLOWERSSA15-155MOTORFUELTAX(MFT)23-230CITYWIDECAPITAL24-216BUILDING&GROUNDS25-205POLICECAPITAL25-212GENERALGOVERNMENTCAPITAL25-215PUBLICWORKSCAPITAL25-225PARK&RECREATIONCAPITAL51-510WATEROPERATIONS52-520SEWEROPERATIONS79-790PARKSDEPARTMENT79-795RECREATIONDEPARTMENT82-820LIBRARYOPERATIONS84-840LIBRARYCAPITAL87-870COUNTRYSIDETIF88-880DOWNTOWNTIF89-890DOWNTOWNIITIF90-XXXDEVELOPERESCROW95-000ESCROWDEPOSITDATE: 02/05/24TIME: 08:01:53UNITED CITY OF YORKVILLE CHECK REGISTERID: AP211001.W0WINVOICES DUE ON/BEFORE 02/13/2024CHECK # VENDOR #INVOICE ITEMINVOICE #DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------D003278 BLYSTONB BOBBIE BLYSTONE020124 02/01/24 01 JAN 2024 MOBILE EMAIL 01-110-54-00-5440 45.0002 REIMBURSEMENT ** COMMENT **INVOICE TOTAL: 45.00 *DIRECT DEPOSIT TOTAL: 45.00D003279 BROWND DAVID BROWN020124 02/01/24 01 JAN 2024 MOBILE EMAIL 51-510-54-00-5440 45.0002 REIMBURSEMENT** COMMENT **INVOICE TOTAL:45.00 *DIRECT DEPOSIT TOTAL:45.00540017 CALLONE PEERLESS NETWORK, INC28033-NORTEL07/15/23 01 07/15-08/14 CITY HALL NORTEL 01-110-54-00-54402,371.2403 07/15-08/14 CITY HALL NORTEL 51-510-54-00-54401,185.62INVOICE TOTAL:3,556.86 *3980412/15/23 01 11/15-12/14 ADMIN LINES01-110-54-00-5440223.6402 11/15-12/14 POLICE LINES01-210-54-00-5440572.3803 11/15-12/14 PUBLIC WORKS LINES 51-510-54-00-54405,495.7704 11/15-12/14 SEWER DEPT LINES 52-520-54-00-5440241.3605 11/15-12/14 RECREATION LINES 79-795-54-00-5440240.6606 11/15-12/14 TRAFFIC SIGNAL 01-410-54-00-543563.8407 MAINTENANCE** COMMENT **INVOICE TOTAL:6,837.65 *CHECK TOTAL:10,394.51540018 CAMBRIA CAMBRIA SALES COMPANY INC.4368501/09/24 01 PAPER TOWEL52-520-56-00-5620108.54INVOICE TOTAL:108.54 *Page 18 of 55 01-110ADMIN01-120FINANCE01-210POLICE01-220COMMUNITYDEVELOPMENT01-410STREETSOPERATIONS01-640ADMINISTRATIVESERVICES11-111FOXHILLSSA12-112SUNFLOWERSSA15-155MOTORFUELTAX(MFT)23-230CITYWIDECAPITAL24-216BUILDING&GROUNDS25-205POLICECAPITAL25-212GENERALGOVERNMENTCAPITAL25-215PUBLICWORKSCAPITAL25-225PARK&RECREATIONCAPITAL51-510WATEROPERATIONS52-520SEWEROPERATIONS79-790PARKSDEPARTMENT79-795RECREATIONDEPARTMENT82-820LIBRARYOPERATIONS84-840LIBRARYCAPITAL87-870COUNTRYSIDETIF88-880DOWNTOWNTIF89-890DOWNTOWNIITIF90-XXXDEVELOPERESCROW95-000ESCROWDEPOSITDATE: 02/05/24TIME: 08:01:53UNITED CITY OF YORKVILLE CHECK REGISTERID: AP211001.W0WINVOICES DUE ON/BEFORE 02/13/2024CHECK # VENDOR #INVOICE ITEMINVOICE #DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------540018 CAMBRIA CAMBRIA SALES COMPANY INC.43695 01/22/94 01 PAPER TOWEL 79-790-56-00-5620 108.54INVOICE TOTAL: 108.54 *CHECK TOTAL: 217.08540019 CARGILL CARGILL, INC2909003276 01/10/24 01 DEICER SALT 15-155-56-00-5618 2,051.01INVOICE TOTAL: 2,051.01 *2909007777 01/11/24 01 DEICER SALT 15-155-56-00-5618 34,439.30INVOICE TOTAL: 34,439.30 *2909012629 01/12/24 01 DEICER SALT 15-155-56-00-5618 2,039.92INVOICE TOTAL: 2,039.92 *2909023078 01/16/24 01 DEICER SALT 15-155-56-00-5618 2,024.86INVOICE TOTAL: 2,024.86 *CHECK TOTAL: 40,555.09540020 CENTRALL CENTRAL LIMESTONE COMPANY, INC36500 01/03/24 01 GRAVEL 51-510-56-00-5640 681.43INVOICE TOTAL: 681.43 *CHECK TOTAL: 681.43540021 COMED COMMONWEALTH EDISON0435057364-0124 01/25/24 01 12/22-01/25 RT126 7 SCHLHS RD 23-230-54-00-5482 175.14INVOICE TOTAL: 175.14 *6819027011-1223 01/04/24 01 11/22-12/28 PR BUILDINGS 79-795-54-00-5480 2,793.82INVOICE TOTAL: 2,793.82 *CHECK TOTAL: 2,968.96Page 19 of 55 01-110ADMIN01-120FINANCE01-210POLICE01-220COMMUNITYDEVELOPMENT01-410STREETSOPERATIONS01-640ADMINISTRATIVESERVICES11-111FOXHILLSSA12-112SUNFLOWERSSA15-155MOTORFUELTAX(MFT)23-230CITYWIDECAPITAL24-216BUILDING&GROUNDS25-205POLICECAPITAL25-212GENERALGOVERNMENTCAPITAL25-215PUBLICWORKSCAPITAL25-225PARK&RECREATIONCAPITAL51-510WATEROPERATIONS52-520SEWEROPERATIONS79-790PARKSDEPARTMENT79-795RECREATIONDEPARTMENT82-820LIBRARYOPERATIONS84-840LIBRARYCAPITAL87-870COUNTRYSIDETIF88-880DOWNTOWNTIF89-890DOWNTOWNIITIF90-XXXDEVELOPERESCROW95-000ESCROWDEPOSITDATE: 02/05/24TIME: 08:01:53UNITED CITY OF YORKVILLE CHECK REGISTERID: AP211001.W0WINVOICES DUE ON/BEFORE 02/13/2024CHECK # VENDOR #INVOICE ITEMINVOICE #DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------D003280 CONARDR RYAN CONARD020124 02/01/24 01 JAN 2024 MOBILE EMAIL 51-510-54-00-5440 45.0002 REIMBURSEMENT ** COMMENT **INVOICE TOTAL: 45.00 *DIRECT DEPOSIT TOTAL: 45.00540022 COREMAIN CORE & MAIN LPU17585701/08/24 01 6BR UPPER STEM51-510-56-00-5640135.15INVOICE TOTAL:135.15 *U19267601/08/24 01 REPROGRAMED METER, GASKETS 51-510-56-00-56643,768.08INVOICE TOTAL:3,768.08 *CHECK TOTAL:3,903.23540023 DAVISK KYLE DAVIS121923-PER DIEM12/19/23 01 FIELD TRAINING REFRESHER01-210-54-00-541540.0002 COURSE MEAL PER DIEMS** COMMENT **INVOICE TOTAL:40.00 *CHECK TOTAL:40.00540024 DELAGE DLL FINANCIAL SERVICES INC8181380901/16/24 01 MAR 2024 MANAGED PRINT SERVICE 01-110-54-00-5485112.3302 MAR 2024 MANAGED PRINT SERVICE 01-120-54-00-548537.4403 MAR 2024 MANAGED PRINT SERVICE 01-210-54-00-5485112.3304 MAR 2024 MANAGED PRINT SERVICE 51-510-54-00-548550.1805 MAR 2024 MANAGED PRINT SERVICE 52-520-54-00-548512.3606 MAR 2024 MANAGED PRINT SERVICE 01-410-54-00-548512.36INVOICE TOTAL:337.00 *CHECK TOTAL:337.00Page 20 of 55 01-110ADMIN01-120FINANCE01-210POLICE01-220COMMUNITYDEVELOPMENT01-410STREETSOPERATIONS01-640ADMINISTRATIVESERVICES11-111FOXHILLSSA12-112SUNFLOWERSSA15-155MOTORFUELTAX(MFT)23-230CITYWIDECAPITAL24-216BUILDING&GROUNDS25-205POLICECAPITAL25-212GENERALGOVERNMENTCAPITAL25-215PUBLICWORKSCAPITAL25-225PARK&RECREATIONCAPITAL51-510WATEROPERATIONS52-520SEWEROPERATIONS79-790PARKSDEPARTMENT79-795RECREATIONDEPARTMENT82-820LIBRARYOPERATIONS84-840LIBRARYCAPITAL87-870COUNTRYSIDETIF88-880DOWNTOWNTIF89-890DOWNTOWNIITIF90-XXXDEVELOPERESCROW95-000ESCROWDEPOSITDATE: 02/05/24TIME: 08:01:53UNITED CITY OF YORKVILLE CHECK REGISTERID: AP211001.W0WINVOICES DUE ON/BEFORE 02/13/2024CHECK # VENDOR #INVOICE ITEMINVOICE #DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------D003281 DHUSEE DHUSE, ERIC020124 02/01/24 01 JAN 2024 MOBILE EMAIL 51-510-54-00-5440 15.0002 REIMBURSEMENT ** COMMENT **03 JAN 2024 MOBILE EMAIL 52-520-54-00-5440 15.0004 REIMBURSEMENT ** COMMENT **05 JAN 2024 MOBILE EMAIL 01-410-54-00-5440 15.0006 REIMBURSEMENT ** COMMENT **INVOICE TOTAL:45.00 *DIRECT DEPOSIT TOTAL:45.00540025 DIETERG GARY M. DIETER01202401/20/24 01 REFEREE79-795-54-00-5462250.00INVOICE TOTAL:250.00 *CHECK TOTAL:250.00540026 DIRECT MARLO, INC1253201/30/24 01 ADA PHOTOPOLYMER SIGN24-216-56-00-5656205.00INVOICE TOTAL:205.00 *CHECK TOTAL:205.00540027 DIRENRGY DIRECT ENERGY BUSINESS1704706-240050053401 01/05/23 01 11/29-01/24 RT34 & BEECHER 23-230-54-00-5482145.82INVOICE TOTAL:145.82 *1704707-240230053534 01/23/24 01 12/14-01/18 RT47 & KENNEDY 23-230-54-00-54821,432.09INVOICE TOTAL:1,432.09 *1704712-240250053556 01/25/24 01 12/19-01/22 421 POPLAR23-230-54-00-54829,387.43INVOICE TOTAL:9,387.43 *Page 21 of 55 01-110ADMIN01-120FINANCE01-210POLICE01-220COMMUNITYDEVELOPMENT01-410STREETSOPERATIONS01-640ADMINISTRATIVESERVICES11-111FOXHILLSSA12-112SUNFLOWERSSA15-155MOTORFUELTAX(MFT)23-230CITYWIDECAPITAL24-216BUILDING&GROUNDS25-205POLICECAPITAL25-212GENERALGOVERNMENTCAPITAL25-215PUBLICWORKSCAPITAL25-225PARK&RECREATIONCAPITAL51-510WATEROPERATIONS52-520SEWEROPERATIONS79-790PARKSDEPARTMENT79-795RECREATIONDEPARTMENT82-820LIBRARYOPERATIONS84-840LIBRARYCAPITAL87-870COUNTRYSIDETIF88-880DOWNTOWNTIF89-890DOWNTOWNIITIF90-XXXDEVELOPERESCROW95-000ESCROWDEPOSITDATE: 02/05/24TIME: 08:01:53UNITED CITY OF YORKVILLE CHECK REGISTERID: AP211001.W0WINVOICES DUE ON/BEFORE 02/13/2024CHECK # VENDOR #INVOICE ITEMINVOICE #DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------540027 DIRENRGY DIRECT ENERGY BUSINESS1704715-240250053556 01/25/24 01 12/19-01/22 998 WHITE PLAINS 23-230-54-00-5482 11.74INVOICE TOTAL: 11.74 *1704717-240170053489 01/17/24 01 12/11-01/11 RT47 23-230-54-00-5482 62.23INVOICE TOTAL: 62.23 *1704718-240090053427 01/09/24 01 12/04-01/085 RT34 & CANNONBALL 23-230-54-00-5482 19.86INVOICE TOTAL: 19.86 *1704724-240220053526 01/22/24 01 12/19-01/17 3299 LEHMAN 51-510-54-00-5480 8,240.95INVOICE TOTAL: 8,240.95 *CHECK TOTAL: 19,300.12D003282 DLK DLK, LLC273 01/29/24 01 JAN 2024 ECONOMIC DEVELOPMENT 01-640-54-00-5486 9,750.0002 HOURS ** COMMENT **INVOICE TOTAL: 9,750.00 *DIRECT DEPOSIT TOTAL: 9,750.00540028 DONOVANM MICHAEL DONOVAN020124 02/01/24 01 JAN 2024 MOBILE EMAIL 79-795-54-00-5440 45.0002 REIMBURSEMENT ** COMMENT **INVOICE TOTAL: 45.00 *CHECK TOTAL: 45.00540029 DRHCAMBR DR HORTON-MIDWEST20221355-3752 BISSEL 01/24/24 01 SECURITY GUARANTEE REFUND 01-000-24-00-2415 5,000.00INVOICE TOTAL: 5,000.00 *Page 22 of 55 01-110ADMIN01-120FINANCE01-210POLICE01-220COMMUNITYDEVELOPMENT01-410STREETSOPERATIONS01-640ADMINISTRATIVESERVICES11-111FOXHILLSSA12-112SUNFLOWERSSA15-155MOTORFUELTAX(MFT)23-230CITYWIDECAPITAL24-216BUILDING&GROUNDS25-205POLICECAPITAL25-212GENERALGOVERNMENTCAPITAL25-215PUBLICWORKSCAPITAL25-225PARK&RECREATIONCAPITAL51-510WATEROPERATIONS52-520SEWEROPERATIONS79-790PARKSDEPARTMENT79-795RECREATIONDEPARTMENT82-820LIBRARYOPERATIONS84-840LIBRARYCAPITAL87-870COUNTRYSIDETIF88-880DOWNTOWNTIF89-890DOWNTOWNIITIF90-XXXDEVELOPERESCROW95-000ESCROWDEPOSITDATE: 02/05/24TIME: 08:01:53UNITED CITY OF YORKVILLE CHECK REGISTERID: AP211001.W0WINVOICES DUE ON/BEFORE 02/13/2024CHECK # VENDOR #INVOICE ITEMINVOICE #DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------540029 DRHCAMBR DR HORTON-MIDWEST20221358-3758 BISSEL 01/24/24 01 SECURITY GUARANTEE REFUND 01-000-24-00-2415 5,000.00INVOICE TOTAL: 5,000.00 *CHECK TOTAL: 10,000.00540030 DUTEK THOMAS & JULIE FLETCHER1022460 01/16/24 01 FITTINGS 01-410-56-00-5628 108.00INVOICE TOTAL: 108.00 *CHECK TOTAL: 108.00540031 DYNEGY DYNEGY ENERGY SERVICES386643524011 01/29/24 01 11/27-12/27 420 FAIRHAVEN 52-520-54-00-5480 136.7002 11/28-12/28 6780 RT47 51-510-54-00-5480 157.9003 12/27-01/25 456 KENNEDY 51-510-54-00-5480 211.7404 12/11-01/11 4600 N BRIDGE 51-510-54-00-5480 124.1605 12/22-01/24 1106 PRAIRIE CR 52-520-54-00-5480 178.2306 12/27-01/25 301 E HYDRAULIC 79-795-54-00-5480 66.2607 11/29-01/11 FOXHILL 7 LIFT 52-520-54-00-5480 106.2408 12/22-01/24 872 PRAIRIE CR 79-795-54-00-5480 109.9709 12/11-01/11 9257 GALENA PARK 79-795-54-00-5480 51.3910 11/27-12/27 101 BRUELL ST 52-520-54-00-5480 444.6611 12/22-01/24 1908 RAINTREE 51-510-54-00-5480 402.6112 12/27-01/25 PRESTWIK LIFT 52-520-54-00-5480 171.4813 12/27-01/25 1991 CANNONBALL TR 51-510-54-00-5480 421.8314 11/27-12/27 610 TOWER LN 51-510-54-00-5480 346.0415 12/27-01/25 276 WINDHAM LIFT 52-520-54-00-5480 183.3616 12/27-01/25 133 E HYDRAULIC 79-795-54-00-5480 222.4517 11/27-12/27 1975 BRIDGE LIFT 52-520-54-00-5480 624.51INVOICE TOTAL: 3,959.53 *CHECK TOTAL: 3,959.53Page 23 of 55 01-110ADMIN01-120FINANCE01-210POLICE01-220COMMUNITYDEVELOPMENT01-410STREETSOPERATIONS01-640ADMINISTRATIVESERVICES11-111FOXHILLSSA12-112SUNFLOWERSSA15-155MOTORFUELTAX(MFT)23-230CITYWIDECAPITAL24-216BUILDING&GROUNDS25-205POLICECAPITAL25-212GENERALGOVERNMENTCAPITAL25-215PUBLICWORKSCAPITAL25-225PARK&RECREATIONCAPITAL51-510WATEROPERATIONS52-520SEWEROPERATIONS79-790PARKSDEPARTMENT79-795RECREATIONDEPARTMENT82-820LIBRARYOPERATIONS84-840LIBRARYCAPITAL87-870COUNTRYSIDETIF88-880DOWNTOWNTIF89-890DOWNTOWNIITIF90-XXXDEVELOPERESCROW95-000ESCROWDEPOSITDATE: 02/05/24TIME: 08:01:53UNITED CITY OF YORKVILLE CHECK REGISTERID: AP211001.W0WINVOICES DUE ON/BEFORE 02/13/2024CHECK # VENDOR #INVOICE ITEMINVOICE #DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------540032 EEI ENGINEERING ENTERPRISES, INC.39308 01/29/24 01 BRISTOL BAY-UNIT 13 90-179-00-00-0111 527.50INVOICE TOTAL: 527.50 *79287 01/29/24 01 NORTH RT 47 IMPROVMENTS 01-640-54-00-5465 495.50INVOICE TOTAL: 495.50 *79288 01/29/24 01 SOUTH RT47 IMPROVEMENTS 01-640-54-00-5465 2,276.50INVOICE TOTAL: 2,276.50 *79289 01/29/24 01 TRAFFIC CONTROL SIGNAGE & 01-640-54-00-5465 445.5002 MARKINGS ** COMMENT **INVOICE TOTAL: 445.50 *79290 01/29/24 01 UTILITY PERMIT REVIEWS 01-640-54-00-5465 474.00INVOICE TOTAL: 474.00 *79291 01/29/24 01 PRESTWICK 01-640-54-00-5465 2,014.00INVOICE TOTAL: 2,014.00 *79292 01/29/24 01 GRANDE RESERVE-UNIT 8 01-640-54-00-5465 754.00INVOICE TOTAL: 754.00 *79293 01/29/24 01 WINDETT RIDGE-UNIT 2 90-048-48-00-0111 584.75INVOICE TOTAL: 584.75 *79294 01/29/24 01 WHISPERING MEADOWS-TRG 01-640-54-00-5465 3,968.00INVOICE TOTAL: 3,968.00 *79295 01/29/24 01 GRANDE RESERVE-UNIT 3 01-640-54-00-5465 1,792.50INVOICE TOTAL: 1,792.50 *79296 01/29/24 01 GRANDE RESERVE-UNITS 26 & 27 90-147-00-00-0111 582.50INVOICE TOTAL: 582.50 *79297 01/29/24 01 GRANDE RESERVE-UNIT 7 01-640-54-00-5465 322.00INVOICE TOTAL: 322.00 *Page 24 of 55 01-110ADMIN01-120FINANCE01-210POLICE01-220COMMUNITYDEVELOPMENT01-410STREETSOPERATIONS01-640ADMINISTRATIVESERVICES11-111FOXHILLSSA12-112SUNFLOWERSSA15-155MOTORFUELTAX(MFT)23-230CITYWIDECAPITAL24-216BUILDING&GROUNDS25-205POLICECAPITAL25-212GENERALGOVERNMENTCAPITAL25-215PUBLICWORKSCAPITAL25-225PARK&RECREATIONCAPITAL51-510WATEROPERATIONS52-520SEWEROPERATIONS79-790PARKSDEPARTMENT79-795RECREATIONDEPARTMENT82-820LIBRARYOPERATIONS84-840LIBRARYCAPITAL87-870COUNTRYSIDETIF88-880DOWNTOWNTIF89-890DOWNTOWNIITIF90-XXXDEVELOPERESCROW95-000ESCROWDEPOSITDATE: 02/05/24TIME: 08:01:53UNITED CITY OF YORKVILLE CHECK REGISTERID: AP211001.W0WINVOICES DUE ON/BEFORE 02/13/2024CHECK # VENDOR #INVOICE ITEMINVOICE #DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------540032 EEI ENGINEERING ENTERPRISES, INC.79298 01/29/24 01 GRANDE RESERVE-UNITS 15 & 22 01-640-54-00-5465 4,038.00INVOICE TOTAL: 4,038.00 *79299 01/29/24 01 KENDALL MARKET PLACE-LOT 52 90-154-00-00-0111 167.0002 PHASE 2 & 3 RESUB ** COMMENT **INVOICE TOTAL: 167.00 *79300 01/29/24 01 GRANDE RESERVE-UNIT 20 01-640-54-00-5465 1,426.50INVOICE TOTAL:1,426.50 *7930101/29/24 01 GRANDE RESERVE-UNIT 901-640-54-00-5465248.00INVOICE TOTAL:248.00 *7930201/29/24 01 BRIGHT FARMS90-173-00-00-01112,305.00INVOICE TOTAL:2,305.00 *7930301/29/24 01 KENDALLWOOD ESTATES-RALLY 90-174-00-00-0111721.50INVOICE TOTAL:721.50 *7930401/29/24 01 WELL MONITORING DASHBOARDS 01-640-54-00-5465281.00INVOICE TOTAL:281.00 *7930501/29/24 01 NORTH CENTRAL EWST REHAB51-510-60-00-60151,607.25INVOICE TOTAL:1,607.25 *7930601/29/24 01 LAKE MICHIGAN ALLOCATION51-510-60-00-601118,288.0002 PERMIT APPLICATION** COMMENT **INVOICE TOTAL:18,288.00 *7930701/29/24 01 LSL INVENTORY01-640-54-00-54653,566.50INVOICE TOTAL:3,566.50 *7930901/29/24 01 GREEN DOOR-LP90-191-00-00-01112,031.50INVOICE TOTAL:2,031.50 *Page 25 of 55 01-110ADMIN01-120FINANCE01-210POLICE01-220COMMUNITYDEVELOPMENT01-410STREETSOPERATIONS01-640ADMINISTRATIVESERVICES11-111FOXHILLSSA12-112SUNFLOWERSSA15-155MOTORFUELTAX(MFT)23-230CITYWIDECAPITAL24-216BUILDING&GROUNDS25-205POLICECAPITAL25-212GENERALGOVERNMENTCAPITAL25-215PUBLICWORKSCAPITAL25-225PARK&RECREATIONCAPITAL51-510WATEROPERATIONS52-520SEWEROPERATIONS79-790PARKSDEPARTMENT79-795RECREATIONDEPARTMENT82-820LIBRARYOPERATIONS84-840LIBRARYCAPITAL87-870COUNTRYSIDETIF88-880DOWNTOWNTIF89-890DOWNTOWNIITIF90-XXXDEVELOPERESCROW95-000ESCROWDEPOSITDATE: 02/05/24TIME: 08:01:53UNITED CITY OF YORKVILLE CHECK REGISTERID: AP211001.W0WINVOICES DUE ON/BEFORE 02/13/2024CHECK # VENDOR #INVOICE ITEMINVOICE #DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------540032 EEI ENGINEERING ENTERPRISES, INC.79310 01/29/24 01 KENNEDY RD & FREEDON PLACE 23-230-60-00-6087 2,734.5002 INTERSECTION IMPROVEMENTS ** COMMENT **INVOICE TOTAL: 2,734.50 *79311 01/29/24 01 CALEDONIA-UNIT 3 90-188-00-00-0111 2,704.00INVOICE TOTAL: 2,704.00 *79312 01/29/24 01 GENERAL LAKE MICHIGAN/DWC 01-640-54-00-5465 1,434.0002 COORDINATION** COMMENT **INVOICE TOTAL:1,434.00 *7931301/29/24 01 BRISTOL BAY-UNIT 1090-186-00-00-01111,067.50INVOICE TOTAL:1,067.50 *7931401/29/24 01 BRISTOL BAY-UNIT 1290-186-00-00-0111946.00INVOICE TOTAL:946.00 *7931501/29/24 01 STATION 1 BBQ90-185-00-00-01111,169.75INVOICE TOTAL:1,169.75 *7931601/29/24 01 GRANDE RESERVE-UNIT 401-640-54-00-54651,728.25INVOICE TOTAL:1,728.25 *7931701/29/24 01 GRANDE RESERVE-UNIT 601-640-54-00-54652,039.75INVOICE TOTAL:2,039.75 *7931801/29/24 01 LAKE MICHIGAN51-510-60-00-60111,066.7502 CONNECTION-CORROSION CONTROL ** COMMENT **03 STUDY** COMMENT **INVOICE TOTAL:1,066.75 *7931901/29/24 01 NEW LEAF ENERGY90-196-00-00-01111,027.50INVOICE TOTAL:1,027.50 *CHECK TOTAL:64,835.00Page 26 of 55 01-110ADMIN01-120FINANCE01-210POLICE01-220COMMUNITYDEVELOPMENT01-410STREETSOPERATIONS01-640ADMINISTRATIVESERVICES11-111FOXHILLSSA12-112SUNFLOWERSSA15-155MOTORFUELTAX(MFT)23-230CITYWIDECAPITAL24-216BUILDING&GROUNDS25-205POLICECAPITAL25-212GENERALGOVERNMENTCAPITAL25-215PUBLICWORKSCAPITAL25-225PARK&RECREATIONCAPITAL51-510WATEROPERATIONS52-520SEWEROPERATIONS79-790PARKSDEPARTMENT79-795RECREATIONDEPARTMENT82-820LIBRARYOPERATIONS84-840LIBRARYCAPITAL87-870COUNTRYSIDETIF88-880DOWNTOWNTIF89-890DOWNTOWNIITIF90-XXXDEVELOPERESCROW95-000ESCROWDEPOSITDATE: 02/05/24TIME: 08:01:53UNITED CITY OF YORKVILLE CHECK REGISTERID: AP211001.W0WINVOICES DUE ON/BEFORE 02/13/2024CHECK # VENDOR #INVOICE ITEMINVOICE #DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------540033 EEI ENGINEERING ENTERPRISES, INC.79320 01/29/24 01 2023 WATER MAIN REPLACEMENT-B 51-510-60-00-6025 15,644.50INVOICE TOTAL: 15,644.50 *CHECK TOTAL: 15,644.50540034 EEI ENGINEERING ENTERPRISES, INC.79321 01/29/24 01 CITY OF YORKVILLE-GENERAL 01-640-54-00-5465 2,278.75INVOICE TOTAL: 2,278.75 *79322 01/29/24 01 MUNICIPAL ENGINEERING SERVICES 01-640-54-00-5465 1,900.00INVOICE TOTAL: 1,900.00 *79323 01/29/24 01 WELL #10 AND RAW WATER MAIN 51-510-60-00-6029 29,940.25INVOICE TOTAL: 29,940.25 *79324 01/29/24 01 2023 SANITARY SEWER LINING- 52-520-60-00-6025 626.5002 DESIGN & CONSTRUCTION ** COMMENT **INVOICE TOTAL: 626.50 *79325 01/29/24 01 2024 WATER MAIN REPLACEMENT-A 51-510-60-00-6025 8,603.50INVOICE TOTAL: 8,603.50 *79326 01/29/24 01 2024 WATER MAIN REPLACEMENT-B 51-510-60-00-6025 13,474.96INVOICE TOTAL: 13,474.96 *79327 01/29/24 01 KENDALL COUNTY BUILDING-FOX ST 01-640-54-00-5465 1,232.50INVOICE TOTAL: 1,232.50 *79328 01/29/24 01 ELDAMAIN WATER MAIN LOOP-LP 51-510-60-00-6024 24,394.14INVOICE TOTAL: 24,394.14 *79329 01/29/24 01 CORNEILS SANITARY SEWER-LP 52-520-60-00-6024 666.81INVOICE TOTAL: 666.81 *Page 27 of 55 01-110ADMIN01-120FINANCE01-210POLICE01-220COMMUNITYDEVELOPMENT01-410STREETSOPERATIONS01-640ADMINISTRATIVESERVICES11-111FOXHILLSSA12-112SUNFLOWERSSA15-155MOTORFUELTAX(MFT)23-230CITYWIDECAPITAL24-216BUILDING&GROUNDS25-205POLICECAPITAL25-212GENERALGOVERNMENTCAPITAL25-215PUBLICWORKSCAPITAL25-225PARK&RECREATIONCAPITAL51-510WATEROPERATIONS52-520SEWEROPERATIONS79-790PARKSDEPARTMENT79-795RECREATIONDEPARTMENT82-820LIBRARYOPERATIONS84-840LIBRARYCAPITAL87-870COUNTRYSIDETIF88-880DOWNTOWNTIF89-890DOWNTOWNIITIF90-XXXDEVELOPERESCROW95-000ESCROWDEPOSITDATE: 02/05/24TIME: 08:01:53UNITED CITY OF YORKVILLE CHECK REGISTERID: AP211001.W0WINVOICES DUE ON/BEFORE 02/13/2024CHECK # VENDOR #INVOICE ITEMINVOICE #DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------540034 EEI ENGINEERING ENTERPRISES, INC.79330 01/29/24 01 SOUTHERN SANITARY SEWER 52-520-60-00-6024 408.0002 CONNECTION ** COMMENT **INVOICE TOTAL: 408.00 *79331 01/29/24 01 QUIK TRIP GAS STATION 90-208-00-00-0111 2,722.00INVOICE TOTAL: 2,722.00 *79332 01/29/24 01 DWC TRANSMISSION MAIN 51-510-60-00-6011 4,635.00INVOICE TOTAL:4,635.00 *7933301/29/24 01 1203 N BRIDGE ST-GERBER90-214-00-00-0111443.00INVOICE TOTAL:443.00 *7933401/29/24 01 WELL #7 WTP STANDBY GENERATOR 51-510-60-00-6060525.45INVOICE TOTAL:525.45 *7933501/29/24 01 DOWNTOWN RIVERWALK-FEASIBILITY 01-640-54-00-54651,485.0002 STUDY** COMMENT **INVOICE TOTAL:1,485.00 *7933601/29/24 01 LOT 1-FOUNTAIN VILLAGE90-211-00-00-0111170.50INVOICE TOTAL:170.50 *7933701/29/24 01 2024 ROAD PROGRAM23-230-60-00-602523,797.20INVOICE TOTAL:23,797.20 *7933801/29/24 01 FY 2025 BUDGET01-640-54-00-54653,807.75INVOICE TOTAL:3,807.75 *7933901/29/24 01 LAKE MICHIGAN-WIFIA LOAN51-510-60-00-60116,725.2802 APPLICATION** COMMENT **INVOICE TOTAL:6,725.28 *7934001/29/24 01 NEXAMP SOLAR90-212-00-00-0111532.50INVOICE TOTAL:532.50 *CHECK TOTAL:128,369.09Page 28 of 55 01-110ADMIN01-120FINANCE01-210POLICE01-220COMMUNITYDEVELOPMENT01-410STREETSOPERATIONS01-640ADMINISTRATIVESERVICES11-111FOXHILLSSA12-112SUNFLOWERSSA15-155MOTORFUELTAX(MFT)23-230CITYWIDECAPITAL24-216BUILDING&GROUNDS25-205POLICECAPITAL25-212GENERALGOVERNMENTCAPITAL25-215PUBLICWORKSCAPITAL25-225PARK&RECREATIONCAPITAL51-510WATEROPERATIONS52-520SEWEROPERATIONS79-790PARKSDEPARTMENT79-795RECREATIONDEPARTMENT82-820LIBRARYOPERATIONS84-840LIBRARYCAPITAL87-870COUNTRYSIDETIF88-880DOWNTOWNTIF89-890DOWNTOWNIITIF90-XXXDEVELOPERESCROW95-000ESCROWDEPOSITDATE: 02/05/24TIME: 08:01:53UNITED CITY OF YORKVILLE CHECK REGISTERID: AP211001.W0WINVOICES DUE ON/BEFORE 02/13/2024CHECK # VENDOR #INVOICE ITEMINVOICE #DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------540035 EJEQUIP EJ EQUIPMENTP11431 01/22/24 01 8" ULTRA HOSE 52-520-56-00-5628 430.50INVOICE TOTAL: 430.50 *CHECK TOTAL: 430.50D003283 EVANST TIM EVANS020124 02/01/24 01 JAN 2024 MOBILE EMAIL 79-790-54-00-5440 22.5002 REIMBURSEMENT ** COMMENT **03 JAN 2024 MOBILE EMAIL 79-795-54-00-5440 22.5004 REIMBURSEMENT ** COMMENT **INVOICE TOTAL: 45.00 *DIRECT DEPOSIT TOTAL: 45.00540036 FIRSTNON FIRST NONPROFIT UNEMPLOYEMENT122719N-010124 01/01/24 01 1ST QTR 2024 UNEMPLOY INS 01-640-52-00-5230 4,963.0202 1ST QTR 2024 UNEMPLOY INS-PR 01-640-52-00-52301,257.6903 1ST QTR 2024 UNEMPLOY INS 82-820-52-00-5230386.9804 1ST QTR 2024 UNEMPLOY INS 51-510-52-00-5230612.4005 1ST QTR 2024 UNEMPLOY INS 52-520-52-00-5230322.16INVOICE TOTAL:7,542.25 *CHECK TOTAL:7,542.25540037 FISCHER FISCHER EXCAVATING, INC011624-301/16/24 01 ENGINEERS PAYMENT 3-CORNEILS 52-520-60-00-6092441,389.7102 ROAD INTERCEPTOR SEWER** COMMENT **INVOICE TOTAL:441,389.71 *CHECK TOTAL:441,389.71540038 FOXVALLE FOX VALLEY TROPHY & AWARDSPage 29 of 55 01-110ADMIN01-120FINANCE01-210POLICE01-220COMMUNITYDEVELOPMENT01-410STREETSOPERATIONS01-640ADMINISTRATIVESERVICES11-111FOXHILLSSA12-112SUNFLOWERSSA15-155MOTORFUELTAX(MFT)23-230CITYWIDECAPITAL24-216BUILDING&GROUNDS25-205POLICECAPITAL25-212GENERALGOVERNMENTCAPITAL25-215PUBLICWORKSCAPITAL25-225PARK&RECREATIONCAPITAL51-510WATEROPERATIONS52-520SEWEROPERATIONS79-790PARKSDEPARTMENT79-795RECREATIONDEPARTMENT82-820LIBRARYOPERATIONS84-840LIBRARYCAPITAL87-870COUNTRYSIDETIF88-880DOWNTOWNTIF89-890DOWNTOWNIITIF90-XXXDEVELOPERESCROW95-000ESCROWDEPOSITDATE: 02/05/24TIME: 08:01:53UNITED CITY OF YORKVILLE CHECK REGISTERID: AP211001.W0WINVOICES DUE ON/BEFORE 02/13/2024CHECK # VENDOR #INVOICE ITEMINVOICE #DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------540038 FOXVALLE FOX VALLEY TROPHY & AWARDST24 01/18/24 01 BOYS BASKETBALL MEDALS 79-795-56-00-5606 812.50INVOICE TOTAL: 812.50 *CHECK TOTAL: 812.50D003284 FREDRICR ROB FREDRICKSON020124 02/01/24 01 JAN 2024 MOBILE EMAIL 01-120-54-00-5440 45.0002 REIMBURSEMENT ** COMMENT **INVOICE TOTAL: 45.00 *DIRECT DEPOSIT TOTAL: 45.00540039 GADDYB BREANA GADDY122723 12/27/23 01 REFEREE 79-795-54-00-5462 150.00INVOICE TOTAL:150.00 *CHECK TOTAL:150.00D003285 GALAUNEJ JAKE GALAUNER020124 02/01/24 01 JAN 2024 MOBILE EMAIL 79-795-54-00-5440 45.0002 REIMBURSEMENT ** COMMENT **INVOICE TOTAL: 45.00 *DIRECT DEPOSIT TOTAL: 45.00540040 GEEGANT TIMOTHY R. GEEGAN012024 01/20/24 01 REFEREE 79-795-54-00-5462 250.00INVOICE TOTAL:250.00 *CHECK TOTAL:250.00Page 30 of 55 01-110ADMIN01-120FINANCE01-210POLICE01-220COMMUNITYDEVELOPMENT01-410STREETSOPERATIONS01-640ADMINISTRATIVESERVICES11-111FOXHILLSSA12-112SUNFLOWERSSA15-155MOTORFUELTAX(MFT)23-230CITYWIDECAPITAL24-216BUILDING&GROUNDS25-205POLICECAPITAL25-212GENERALGOVERNMENTCAPITAL25-215PUBLICWORKSCAPITAL25-225PARK&RECREATIONCAPITAL51-510WATEROPERATIONS52-520SEWEROPERATIONS79-790PARKSDEPARTMENT79-795RECREATIONDEPARTMENT82-820LIBRARYOPERATIONS84-840LIBRARYCAPITAL87-870COUNTRYSIDETIF88-880DOWNTOWNTIF89-890DOWNTOWNIITIF90-XXXDEVELOPERESCROW95-000ESCROWDEPOSITDATE: 02/05/24TIME: 08:01:53UNITED CITY OF YORKVILLE CHECK REGISTERID: AP211001.W0WINVOICES DUE ON/BEFORE 02/13/2024CHECK # VENDOR #INVOICE ITEMINVOICE #DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------540041 GLATFELT GLATFELTER UNDERWRITING SRVS.429951128-3 10/30/23 01 LIABILITY INS INSTALL #3 01-000-14-00-1400 16,138.9602 LIABILITY INS INSTALL #3-PR 01-000-14-00-1400 3,355.6803 LIABILITY INS INSTALL #3-LIB 01-000-14-00-1400 1,337.6804 LIABILITY INS INSTALL #3 51-000-14-00-1400 1,779.6105 LIABILITY INS INSTALL #3 52-000-14-00-1400 853.07INVOICE TOTAL:23,465.00 *CHECK TOTAL:23,465.00540042 HARRIS HARRIS COMPUTER SYSTEMSMSIXT000042410/27/23 01 OCT 2023 MYGOVHUB FEES01-120-54-00-5462100.2502 OCT 2023 MYGOVHUB FEES51-510-54-00-5462150.3603 OCT 2023 MYGOVHUB FEES52-520-54-00-546244.23INVOICE TOTAL:294.84 *MSIXT000047912/29/23 01 YEAR END PROCESSING TRAINING- 01-120-54-00-541250.0002 SIMMONS** COMMENT **INVOICE TOTAL:50.00 *MSIXT000048512/29/23 01 YEAR END PROCESSING TRAINING- 01-120-54-00-541250.0002 THOMAS** COMMENT **INVOICE TOTAL:50.00 *MSIXT000049201/28/24 01 JAN 2024 MYGOVHUB FEES01-120-54-00-5462310.4902 JAN 2024 MYGOVHUB FEES51-510-54-00-5462465.7403 JAN 2024 MYGOVHUB FEES52-520-54-00-5462136.99INVOICE TOTAL:913.22 *CHECK TOTAL:1,308.06D003286 HENNED DURK HENNE02012402/01/24 01 JAN 2024 MOBILE EMAIL01-410-54-00-544045.00Page 31 of 55 01-110ADMIN01-120FINANCE01-210POLICE01-220COMMUNITYDEVELOPMENT01-410STREETSOPERATIONS01-640ADMINISTRATIVESERVICES11-111FOXHILLSSA12-112SUNFLOWERSSA15-155MOTORFUELTAX(MFT)23-230CITYWIDECAPITAL24-216BUILDING&GROUNDS25-205POLICECAPITAL25-212GENERALGOVERNMENTCAPITAL25-215PUBLICWORKSCAPITAL25-225PARK&RECREATIONCAPITAL51-510WATEROPERATIONS52-520SEWEROPERATIONS79-790PARKSDEPARTMENT79-795RECREATIONDEPARTMENT82-820LIBRARYOPERATIONS84-840LIBRARYCAPITAL87-870COUNTRYSIDETIF88-880DOWNTOWNTIF89-890DOWNTOWNIITIF90-XXXDEVELOPERESCROW95-000ESCROWDEPOSITDATE: 02/05/24TIME: 08:01:53UNITED CITY OF YORKVILLE CHECK REGISTERID: AP211001.W0WINVOICES DUE ON/BEFORE 02/13/2024CHECK # VENDOR #INVOICE ITEMINVOICE #DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------D003286 HENNED DURK HENNE020124 02/01/24 02 REIMBURSEMENT ** COMMENT **INVOICE TOTAL: 45.00 *DIRECT DEPOSIT TOTAL: 45.00D003287 HERNANDA ADAM HERNANDEZ020124 02/01/24 01 JAN 2024 MOBILE EMAIL 79-790-54-00-5440 45.0002 REIMBURSEMENT** COMMENT **INVOICE TOTAL:45.00 *DIRECT DEPOSIT TOTAL:45.00D003288 HERNANDN NOAH HERNANDEZ02012402/01/24 01 JAN 2024 MOBILE EMAIL01-410-54-00-544045.0002 REIMBURSEMENT** COMMENT **INVOICE TOTAL:45.00 *DIRECT DEPOSIT TOTAL:45.00540043 HILLESLE ERIC HILLESLAND01272401/27/24 01 REFEREE79-795-54-00-5462250.00INVOICE TOTAL:250.00 *CHECK TOTAL:250.00D003289 HORNERR RYAN HORNER02012402/01/24 01 JAN 2024 MOBILE EMAIL79-790-54-00-544045.0002 REIMBURSEMENT** COMMENT **INVOICE TOTAL:45.00 *DIRECT DEPOSIT TOTAL:45.00Page 32 of 55 01-110ADMIN01-120FINANCE01-210POLICE01-220COMMUNITYDEVELOPMENT01-410STREETSOPERATIONS01-640ADMINISTRATIVESERVICES11-111FOXHILLSSA12-112SUNFLOWERSSA15-155MOTORFUELTAX(MFT)23-230CITYWIDECAPITAL24-216BUILDING&GROUNDS25-205POLICECAPITAL25-212GENERALGOVERNMENTCAPITAL25-215PUBLICWORKSCAPITAL25-225PARK&RECREATIONCAPITAL51-510WATEROPERATIONS52-520SEWEROPERATIONS79-790PARKSDEPARTMENT79-795RECREATIONDEPARTMENT82-820LIBRARYOPERATIONS84-840LIBRARYCAPITAL87-870COUNTRYSIDETIF88-880DOWNTOWNTIF89-890DOWNTOWNIITIF90-XXXDEVELOPERESCROW95-000ESCROWDEPOSITDATE: 02/05/24TIME: 08:01:53UNITED CITY OF YORKVILLE CHECK REGISTERID: AP211001.W0WINVOICES DUE ON/BEFORE 02/13/2024CHECK # VENDOR #INVOICE ITEMINVOICE #DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------D003290 HOULEA ANTHONY HOULE020124 02/01/24 01 JAN 2024 MOBILE EMAIL 79-790-54-00-5440 45.0002 REIMBURSEMENT ** COMMENT **INVOICE TOTAL: 45.00 *DIRECT DEPOSIT TOTAL: 45.00540044 ILPD4811 ILLINOIS STATE POLICE2023120481112/31/23 01 BACKGROUND CHECKS79-795-54-00-5462197.70INVOICE TOTAL:197.70 *CHECK TOTAL:197.70540045 ILRAILWA ILLINOIS RAILWAY LLC13731401/26/24 01 FINAL INVOICE DOT/AAR23-230-60-00-6025212,283.6102 #917526L POPLAR DRIVE** COMMENT **INVOICE TOTAL:212,283.61 *CHECK TOTAL:212,283.61540046 ILTREASU STATE OF ILLINOIS TREASURER12584911/01/23 01 IL RT47 & US RT3423-230-60-00-605984,903.6002 IL RT47 & US RT3451-510-60-00-605920,164.0003 IL RT47 & US RT3452-520-60-00-60591,061.00INVOICE TOTAL:106,128.60 *CHECK TOTAL:106,128.60540047 IMPERINV IMPERIAL INVESTMENTS2021 LEVY01/16/24 01 INCREMENTAL PROPERTY TAX88-000-21-00-210036,754.9102 REIMBURSEMENT FOR FY23 - 2021 ** COMMENT **Page 33 of 55 01-110ADMIN01-120FINANCE01-210POLICE01-220COMMUNITYDEVELOPMENT01-410STREETSOPERATIONS01-640ADMINISTRATIVESERVICES11-111FOXHILLSSA12-112SUNFLOWERSSA15-155MOTORFUELTAX(MFT)23-230CITYWIDECAPITAL24-216BUILDING&GROUNDS25-205POLICECAPITAL25-212GENERALGOVERNMENTCAPITAL25-215PUBLICWORKSCAPITAL25-225PARK&RECREATIONCAPITAL51-510WATEROPERATIONS52-520SEWEROPERATIONS79-790PARKSDEPARTMENT79-795RECREATIONDEPARTMENT82-820LIBRARYOPERATIONS84-840LIBRARYCAPITAL87-870COUNTRYSIDETIF88-880DOWNTOWNTIF89-890DOWNTOWNIITIF90-XXXDEVELOPERESCROW95-000ESCROWDEPOSITDATE: 02/05/24TIME: 08:01:53UNITED CITY OF YORKVILLE CHECK REGISTERID: AP211001.W0WINVOICES DUE ON/BEFORE 02/13/2024CHECK # VENDOR #INVOICE ITEMINVOICE #DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------540047 IMPERINV IMPERIAL INVESTMENTS2021 LEVY 01/16/24 03 LEVY YEAR ** COMMENT **INVOICE TOTAL: 36,754.91 *2022 LEVY 01/17/24 01 INCREMENTAL PROPERTY TAX 88-880-54-00-5425 37,544.0202 REIMBURSEMENT FOR FY24 - 2022 ** COMMENT **03 LEVY YEAR ** COMMENT **INVOICE TOTAL: 37,544.02 *CHECK TOTAL: 74,298.93540048 INGEMUNS INGEMUNSON LAW OFFICES LTD1190201/02/24 01 DEC 2023 ADMIN HEARINGS01-210-54-00-5467300.00INVOICE TOTAL:300.00 *CHECK TOTAL:300.00540049 INNOVATI INNOVATIVE UNDERGROUND, LLC226701/25/24 01 ENGINEERS PAYMENT ESTIMATE 1 52-520-60-00-6025231,379.2002 - 2023 SANITARY SEWER LINING ** COMMENT **03 IMPROVEMENTS** COMMENT **INVOICE TOTAL:231,379.20 *CHECK TOTAL:231,379.20540050 IPRFILLINOIS PUBLIC RISK FUND9050401/17/24 01 MAR 2023 WORK COMP INS01-640-52-00-523111,668.7602 MAR 2023 WORK COMP INS-PR 01-640-52-00-52312,373.7103 MAR 2023 WORK COMP INS51-510-52-00-52311,106.5404 MAR 2023 WORK COMP INS52-520-52-00-5231499.8305 MAR 2023 WORK COMP INS82-820-52-00-5231943.16INVOICE TOTAL:16,592.00 *CHECK TOTAL:16,592.00Page 34 of 55 01-110ADMIN01-120FINANCE01-210POLICE01-220COMMUNITYDEVELOPMENT01-410STREETSOPERATIONS01-640ADMINISTRATIVESERVICES11-111FOXHILLSSA12-112SUNFLOWERSSA15-155MOTORFUELTAX(MFT)23-230CITYWIDECAPITAL24-216BUILDING&GROUNDS25-205POLICECAPITAL25-212GENERALGOVERNMENTCAPITAL25-215PUBLICWORKSCAPITAL25-225PARK&RECREATIONCAPITAL51-510WATEROPERATIONS52-520SEWEROPERATIONS79-790PARKSDEPARTMENT79-795RECREATIONDEPARTMENT82-820LIBRARYOPERATIONS84-840LIBRARYCAPITAL87-870COUNTRYSIDETIF88-880DOWNTOWNTIF89-890DOWNTOWNIITIF90-XXXDEVELOPERESCROW95-000ESCROWDEPOSITDATE: 02/05/24TIME: 08:01:53UNITED CITY OF YORKVILLE CHECK REGISTERID: AP211001.W0WINVOICES DUE ON/BEFORE 02/13/2024CHECK # VENDOR #INVOICE ITEMINVOICE #DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------D003291 JACKSONJ JAMIE JACKSON020124 02/01/24 01 JAN 2024 MOBILE EMAIL 79-790-54-00-5440 45.0002 REIMBURSEMENT ** COMMENT **INVOICE TOTAL: 45.00 *DIRECT DEPOSIT TOTAL: 45.00540051 JETCOLTD JETCO, LTD343801/31/24 01 ENGINEERS PAYMENT ESTIMATE 3 51-510-60-00-6015106,247.9702 - NORTH CENTRAL TANK REHAB** COMMENT **INVOICE TOTAL:106,247.97 *CHECK TOTAL:106,247.97540052 JIMSTRCK JIM'S TRUCK INSPECTION LLC20060212/01/23 01 TRUCK INSPECTION01-410-54-00-549043.00INVOICE TOTAL:43.00 *20060412/01/23 01 TRUCK INSPECTION01-410-54-00-549065.00INVOICE TOTAL:65.00 *20064512/04/23 01 TRUCK INSPECTION01-410-54-00-549043.00INVOICE TOTAL:43.00 *CHECK TOTAL:151.00D003292 JOHNGEOR GEORGE JOHNSON02012402/01/24 01 JAN 2024 MOBILE EMAIL51-510-54-00-544022.5002 REIMBURSEMENT** COMMENT **03 JAN 2024 MOBILE EMAIL52-520-54-00-544022.5004 REIMBURSEMENT** COMMENT **INVOICE TOTAL:45.00 *DIRECT DEPOSIT TOTAL:45.00Page 35 of 55 01-110ADMIN01-120FINANCE01-210POLICE01-220COMMUNITYDEVELOPMENT01-410STREETSOPERATIONS01-640ADMINISTRATIVESERVICES11-111FOXHILLSSA12-112SUNFLOWERSSA15-155MOTORFUELTAX(MFT)23-230CITYWIDECAPITAL24-216BUILDING&GROUNDS25-205POLICECAPITAL25-212GENERALGOVERNMENTCAPITAL25-215PUBLICWORKSCAPITAL25-225PARK&RECREATIONCAPITAL51-510WATEROPERATIONS52-520SEWEROPERATIONS79-790PARKSDEPARTMENT79-795RECREATIONDEPARTMENT82-820LIBRARYOPERATIONS84-840LIBRARYCAPITAL87-870COUNTRYSIDETIF88-880DOWNTOWNTIF89-890DOWNTOWNIITIF90-XXXDEVELOPERESCROW95-000ESCROWDEPOSITDATE: 02/05/24TIME: 08:01:53UNITED CITY OF YORKVILLE CHECK REGISTERID: AP211001.W0WINVOICES DUE ON/BEFORE 02/13/2024CHECK # VENDOR #INVOICE ITEMINVOICE #DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------540053 JULIE JULIE, INC.2024-1981-010824 01/31/24 01 FIRST INSTALLMENT FOR THE 2024 51-510-54-00-5483 618.5502 ANNUAL ASSESSMENT ** COMMENT **03 FIRST INSTALLMENT FOR THE 2024 52-520-54-00-5483 618.5404 ANNUAL ASSESSMENT ** COMMENT **05 FIRST INSTALLMENT FOR THE 2024 01-410-54-00-5483 618.5506 ANNUAL ASSESSMENT** COMMENT **INVOICE TOTAL:1,855.64 *CHECK TOTAL:1,855.64540054 KANTORG GARY KANTOR12142312/14/23 01 MAGIC CLASS INSTRUCTION79-795-54-00-546282.50INVOICE TOTAL:82.50 *CHECK TOTAL:82.50540055 KCACP KENDALL COUNTY ASSOCIATION OF2024 MEMBERSHIP01/24/24 01 2024 MEMBERSHIP DUES01-210-54-00-5460360.00INVOICE TOTAL:360.00 *CHECK TOTAL:360.00540056 KCSHERIF KENDALL CO. SHERIFF'S OFFICEKENDALL-JAN 2024 01/11/24 01 KENDALL COUNTY FTA BOND FEE 01-000-24-00-2412150.0002 REIMBURSEMENT** COMMENT **INVOICE TOTAL:150.00 *CHECK TOTAL:150.00D003293 KLEEFISG GLENN KLEEFISCH020124 02/01/24 01 JAN 2024 MOBILE EMAIL 79-790-54-00-5440 45.00Page 36 of 55 01-110ADMIN01-120FINANCE01-210POLICE01-220COMMUNITYDEVELOPMENT01-410STREETSOPERATIONS01-640ADMINISTRATIVESERVICES11-111FOXHILLSSA12-112SUNFLOWERSSA15-155MOTORFUELTAX(MFT)23-230CITYWIDECAPITAL24-216BUILDING&GROUNDS25-205POLICECAPITAL25-212GENERALGOVERNMENTCAPITAL25-215PUBLICWORKSCAPITAL25-225PARK&RECREATIONCAPITAL51-510WATEROPERATIONS52-520SEWEROPERATIONS79-790PARKSDEPARTMENT79-795RECREATIONDEPARTMENT82-820LIBRARYOPERATIONS84-840LIBRARYCAPITAL87-870COUNTRYSIDETIF88-880DOWNTOWNTIF89-890DOWNTOWNIITIF90-XXXDEVELOPERESCROW95-000ESCROWDEPOSITDATE: 02/05/24TIME: 08:01:53UNITED CITY OF YORKVILLE CHECK REGISTERID: AP211001.W0WINVOICES DUE ON/BEFORE 02/13/2024CHECK # VENDOR #INVOICE ITEMINVOICE #DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------D003293 KLEEFISG GLENN KLEEFISCH020124 02/01/24 02 REIMBURSEMENT ** COMMENT **INVOICE TOTAL: 45.00 *DIRECT DEPOSIT TOTAL: 45.00540057 KOLOWSKT TIMOTHY KOLOWSKI011224-PER DIEM01/24/24 01 ACTING OFFICER IN CHARGE01-210-54-00-541530.0002 COURSE MEAL PER DIEMS** COMMENT **INVOICE TOTAL:30.00 *011824-PER DIEM01/18/24 01 IMMEDIATE TRAUMA CARE CLASS 01-210-54-00-541516.0002 MEAL PER DIEM** COMMENT **INVOICE TOTAL:16.00 *CHECK TOTAL:46.00540058 KONICAMI KONICA MINOLTA BUSINESS5147391301/05/24 01 DOCUMENT SCANNING01-220-54-00-54627,990.50INVOICE TOTAL:7,990.50 *CHECK TOTAL:7,990.50540059 LANEMUCH LANER, MUCHIN, LTD65968801/01/24 01 LEGAL SERVICES PERFORMED01-640-54-00-5463112.5002 THROUGH 12/20/23** COMMENT **INVOICE TOTAL:112.50 *CHECK TOTAL:112.50540060 LOCALGOV TIM SCHLONEGER0427202401/06/24 01 MEMBERSHIP DUES RENEWAL01-110-54-00-54601,750.00INVOICE TOTAL:1,750.00 *CHECK TOTAL:1,750.00Page 37 of 55 01-110ADMIN01-120FINANCE01-210POLICE01-220COMMUNITYDEVELOPMENT01-410STREETSOPERATIONS01-640ADMINISTRATIVESERVICES11-111FOXHILLSSA12-112SUNFLOWERSSA15-155MOTORFUELTAX(MFT)23-230CITYWIDECAPITAL24-216BUILDING&GROUNDS25-205POLICECAPITAL25-212GENERALGOVERNMENTCAPITAL25-215PUBLICWORKSCAPITAL25-225PARK&RECREATIONCAPITAL51-510WATEROPERATIONS52-520SEWEROPERATIONS79-790PARKSDEPARTMENT79-795RECREATIONDEPARTMENT82-820LIBRARYOPERATIONS84-840LIBRARYCAPITAL87-870COUNTRYSIDETIF88-880DOWNTOWNTIF89-890DOWNTOWNIITIF90-XXXDEVELOPERESCROW95-000ESCROWDEPOSITDATE: 02/05/24TIME: 08:01:53UNITED CITY OF YORKVILLE CHECK REGISTERID: AP211001.W0WINVOICES DUE ON/BEFORE 02/13/2024CHECK # VENDOR #INVOICE ITEMINVOICE #DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------540061 LRS LRS, LLCPS583115 01/11/24 01 01/12-02/08 PORTOLET UPKEEP 79-795-56-00-5620 302.0002 AT 131 E HYDRAULIC ** COMMENT **INVOICE TOTAL: 302.00 *PS583117 01/11/24 01 12/21-02/08 PORTOLET UPKEEP 79-795-56-00-5620 164.2802 FOR 1809 COUNTRY HILLS DR ** COMMENT **INVOICE TOTAL: 164.28 *CHECK TOTAL: 466.28540062 MCCLAREN MCCLAREN, WILSON & LAWRIE, INC23328 12/06/23 01 SPACE NEEDS PROGRAM AND 01-000-24-00-2422 2,210.0002 PLANNING DIAGRAMS ** COMMENT **INVOICE TOTAL: 2,210.00 *CHECK TOTAL: 2,210.00D003294 MCGREGOM MATTHEW MCGREGORY020124 02/01/24 01 JAN 2024 MOBILE EMAIL 01-410-54-00-5440 45.0002 REIMBURSEMENT ** COMMENT **INVOICE TOTAL: 45.00 *DIRECT DEPOSIT TOTAL: 45.00540063 MEADE MEADE ELECTRIC COMPANY, INC.70740501/15/24 01 RT47 & RT126 TRAFFIC SIGNAL 01-410-54-00-5435634.2502 REPAIR** COMMENT **INVOICE TOTAL:634.25 *CHECK TOTAL:634.25540064 MECHANIC MECHANICS LAB LLCPage 38 of 55 01-110ADMIN01-120FINANCE01-210POLICE01-220COMMUNITYDEVELOPMENT01-410STREETSOPERATIONS01-640ADMINISTRATIVESERVICES11-111FOXHILLSSA12-112SUNFLOWERSSA15-155MOTORFUELTAX(MFT)23-230CITYWIDECAPITAL24-216BUILDING&GROUNDS25-205POLICECAPITAL25-212GENERALGOVERNMENTCAPITAL25-215PUBLICWORKSCAPITAL25-225PARK&RECREATIONCAPITAL51-510WATEROPERATIONS52-520SEWEROPERATIONS79-790PARKSDEPARTMENT79-795RECREATIONDEPARTMENT82-820LIBRARYOPERATIONS84-840LIBRARYCAPITAL87-870COUNTRYSIDETIF88-880DOWNTOWNTIF89-890DOWNTOWNIITIF90-XXXDEVELOPERESCROW95-000ESCROWDEPOSITDATE: 02/05/24TIME: 08:01:53UNITED CITY OF YORKVILLE CHECK REGISTERID: AP211001.W0WINVOICES DUE ON/BEFORE 02/13/2024CHECK # VENDOR #INVOICE ITEMINVOICE #DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------540064 MECHANIC MECHANICS LAB LLC4480 01/09/24 01 REPLACE ABS MODULE 01-410-54-00-5490 225.00INVOICE TOTAL: 225.00 *CHECK TOTAL: 225.00540065 METRONET METRO FIBERNET LLC1872272-011824 01/18/24 01 JAN 2024 INTERNET @ 651 PP 01-110-54-00-5440 51.1902 JAN 2024 INTERNET @ 651 PP 01-220-54-00-5440 58.5003 JAN 2024 INTERNET @ 651 PP 01-120-54-00-544029.2504 JAN 2024 INTERNET @ 651 PP 79-795-54-00-544058.5005 JAN 2024 INTERNET @ 651 PP 01-210-54-00-5440292.51INVOICE TOTAL:489.95 *CHECK TOTAL:489.95D003295 MILSCHET TED MILSCHEWSKI020124 02/01/24 01 JAN 2024 MOBILE EMAIL 24-216-54-00-5440 45.0002 REIMBURSEMENT** COMMENT **INVOICE TOTAL:45.00 *DIRECT DEPOSIT TOTAL:45.00540066 MOHMS MIDWEST OCCUPATIONAL HEALTH MS21188201/12/24 01 JAN 2024 DOT TRAINING51-510-54-00-5412155.0102 JAN 2024 DOT TRAINING52-520-54-00-541244.9903 JAN 2024 DOT TRAINING01-410-54-00-5412230.0004 JAN 2024 DOT TRAINING79-790-54-00-5412270.0005 JAN 2024 DOT TRAINING79-795-54-00-541230.0006 JAN 2024 DOT TRAINING01-110-54-00-541260.0007 JAN 2024 DOT TRAINING24-216-54-00-546260.00INVOICE TOTAL:850.00 *CHECK TOTAL:850.00Page 39 of 55 01-110ADMIN01-120FINANCE01-210POLICE01-220COMMUNITYDEVELOPMENT01-410STREETSOPERATIONS01-640ADMINISTRATIVESERVICES11-111FOXHILLSSA12-112SUNFLOWERSSA15-155MOTORFUELTAX(MFT)23-230CITYWIDECAPITAL24-216BUILDING&GROUNDS25-205POLICECAPITAL25-212GENERALGOVERNMENTCAPITAL25-215PUBLICWORKSCAPITAL25-225PARK&RECREATIONCAPITAL51-510WATEROPERATIONS52-520SEWEROPERATIONS79-790PARKSDEPARTMENT79-795RECREATIONDEPARTMENT82-820LIBRARYOPERATIONS84-840LIBRARYCAPITAL87-870COUNTRYSIDETIF88-880DOWNTOWNTIF89-890DOWNTOWNIITIF90-XXXDEVELOPERESCROW95-000ESCROWDEPOSITDATE: 02/05/24TIME: 08:01:53UNITED CITY OF YORKVILLE CHECK REGISTERID: AP211001.W0WINVOICES DUE ON/BEFORE 02/13/2024CHECK # VENDOR #INVOICE ITEMINVOICE #DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------540067 MOTOROLA MOTOROLA SOLUTIONS1187115558 01/16/24 01 BODY WORN CAMERA AND DATA 25-205-54-00-5495 25,839.0002 STORAGE PACKAGE FOR CAMERA ** COMMENT **INVOICE TOTAL: 25,839.00 *CHECK TOTAL: 25,839.00D003296 NAVARROJ JESUS NAVARRO02012402/01/24 01 JAN 2024 MOBILE EMAIL24-216-54-00-544045.0002 REIMBURSEMENT** COMMENT **INVOICE TOTAL:45.00 *DIRECT DEPOSIT TOTAL:45.00540068 NEMRT NORTH EAST MULTI-REGIONAL34342512/27/23 01 FIELD TRAINING OFFICER01-210-54-00-5412100.0002 REFRESHER COURSE-DAVIS** COMMENT **INVOICE TOTAL:100.00 *CHECK TOTAL:100.00540069 NICOR NICOR GAS16-00-27-3553 4-1223 01/10/24 01 12/11-01/10 1301 CAROLYN CT 01-110-54-00-548044.06INVOICE TOTAL:44.06 *31-61-67-293 1-1223 01/09/24 01 12/08-01/09 276 WINDHAM CR 01-110-54-00-548043.42INVOICE TOTAL:43.42 *37-35-53-1941 1-1223 01/08/24 01 12/06-01/06 185 WOLF01-110-54-00-5480316.40INVOICE TOTAL:316.40 *45-12-25-4081 3-1223 01/11/24 01 12/08-01/09 201 W HYDRAULIC 01-110-54-00-5480335.39INVOICE TOTAL:335.39 *Page 40 of 55 01-110ADMIN01-120FINANCE01-210POLICE01-220COMMUNITYDEVELOPMENT01-410STREETSOPERATIONS01-640ADMINISTRATIVESERVICES11-111FOXHILLSSA12-112SUNFLOWERSSA15-155MOTORFUELTAX(MFT)23-230CITYWIDECAPITAL24-216BUILDING&GROUNDS25-205POLICECAPITAL25-212GENERALGOVERNMENTCAPITAL25-215PUBLICWORKSCAPITAL25-225PARK&RECREATIONCAPITAL51-510WATEROPERATIONS52-520SEWEROPERATIONS79-790PARKSDEPARTMENT79-795RECREATIONDEPARTMENT82-820LIBRARYOPERATIONS84-840LIBRARYCAPITAL87-870COUNTRYSIDETIF88-880DOWNTOWNTIF89-890DOWNTOWNIITIF90-XXXDEVELOPERESCROW95-000ESCROWDEPOSITDATE: 02/05/24TIME: 08:01:53UNITED CITY OF YORKVILLE CHECK REGISTERID: AP211001.W0WINVOICES DUE ON/BEFORE 02/13/2024CHECK # VENDOR #INVOICE ITEMINVOICE #DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------540069 NICOR NICOR GAS46-69-47-6727 1-1223 01/08/24 01 12/06-01/06 1975 N BRIDGE 01-110-54-00-5480 138.02INVOICE TOTAL: 138.02 *66-70-44-692 9-1223 01/08/24 01 12/06-01/06 1908 RAINTREE 01-110-54-00-5480 145.46INVOICE TOTAL: 145.46 *80-56-05-1157 0-1223 01/08/24 01 12/06-01/06 2512 RSEMONT 01-110-54-00-5480 52.20INVOICE TOTAL: 52.20 *95-16-10-1000 4-1223 01/16/24 01 12/13-01/12 1 RT47 01-110-54-00-5480 41.72INVOICE TOTAL: 41.72 *CHECK TOTAL: 1,116.67540070 OLEARYC CYNTHIA O'LEARYRE FALL BASKETBALL 2 01/25/24 01 OFFICIALS ASSIGNING FEE 79-795-54-00-5462 1,340.00INVOICE TOTAL: 1,340.00 *CHECK TOTAL: 1,340.00540071 OLEARYM MARTIN J. O'LEARY012724 01/27/24 01 REFEREE 79-795-54-00-5462 150.00INVOICE TOTAL: 150.00 *CHECK TOTAL: 150.00540072 OSWEFIRE OSWEGO FIRE PROTECTION DIST.013124-LC 02/01/24 01 NOV 2023-JAN 2024 DEVELOPMENT 95-000-24-00-2456 2,192.4002 FEES ** COMMENT **INVOICE TOTAL: 2,192.40 *CHECK TOTAL: 2,192.40Page 41 of 55 01-110ADMIN01-120FINANCE01-210POLICE01-220COMMUNITYDEVELOPMENT01-410STREETSOPERATIONS01-640ADMINISTRATIVESERVICES11-111FOXHILLSSA12-112SUNFLOWERSSA15-155MOTORFUELTAX(MFT)23-230CITYWIDECAPITAL24-216BUILDING&GROUNDS25-205POLICECAPITAL25-212GENERALGOVERNMENTCAPITAL25-215PUBLICWORKSCAPITAL25-225PARK&RECREATIONCAPITAL51-510WATEROPERATIONS52-520SEWEROPERATIONS79-790PARKSDEPARTMENT79-795RECREATIONDEPARTMENT82-820LIBRARYOPERATIONS84-840LIBRARYCAPITAL87-870COUNTRYSIDETIF88-880DOWNTOWNTIF89-890DOWNTOWNIITIF90-XXXDEVELOPERESCROW95-000ESCROWDEPOSITDATE: 02/05/24TIME: 08:01:53UNITED CITY OF YORKVILLE CHECK REGISTERID: AP211001.W0WINVOICES DUE ON/BEFORE 02/13/2024CHECK # VENDOR #INVOICE ITEMINVOICE #DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------540073 OTTOSEN OTTOSEN DINOLFO3095 12/31/23 01 MISC CITY ADMIN MATTERS 01-640-54-00-5456 6,864.35INVOICE TOTAL: 6,864.35 *3096 12/31/23 01 MEETINGS 01-640-54-00-5456 800.00INVOICE TOTAL: 800.00 *3097 12/31/23 01 GREEN DOOR MATTERS 90-191-00-00-0011 4,422.00INVOICE TOTAL: 4,422.00 *3399 12/31/23 01 DOWNTOWN TIF I MATTERS 88-880-54-00-5462 110.00INVOICE TOTAL: 110.00 *CHECK TOTAL: 12,196.35540074 PATTONS SHANE PATTON012024 01/20/24 01 REFEREE 79-795-54-00-5462 330.00INVOICE TOTAL: 330.00 *012724 01/27/24 01 REFEREE 79-795-54-00-5462 330.00INVOICE TOTAL: 330.00 *CHECK TOTAL: 660.00540075 PERFCONS PERFORMANCE CONSTRUCTION &PAY #501/26/23 01 ENGINEERS PAYMENT ESTIMATE 5 51-510-60-00-602571,290.8102 - 2023 WATER MAIN IMPROVEMENTS ** COMMENT **03 CONTRACT A** COMMENT **INVOICE TOTAL:71,290.81 *CHECK TOTAL:71,290.81540076 PETRAGAJ JOHN PETRAGALLOPage 42 of 55 01-110ADMIN01-120FINANCE01-210POLICE01-220COMMUNITYDEVELOPMENT01-410STREETSOPERATIONS01-640ADMINISTRATIVESERVICES11-111FOXHILLSSA12-112SUNFLOWERSSA15-155MOTORFUELTAX(MFT)23-230CITYWIDECAPITAL24-216BUILDING&GROUNDS25-205POLICECAPITAL25-212GENERALGOVERNMENTCAPITAL25-215PUBLICWORKSCAPITAL25-225PARK&RECREATIONCAPITAL51-510WATEROPERATIONS52-520SEWEROPERATIONS79-790PARKSDEPARTMENT79-795RECREATIONDEPARTMENT82-820LIBRARYOPERATIONS84-840LIBRARYCAPITAL87-870COUNTRYSIDETIF88-880DOWNTOWNTIF89-890DOWNTOWNIITIF90-XXXDEVELOPERESCROW95-000ESCROWDEPOSITDATE: 02/05/24TIME: 08:01:53UNITED CITY OF YORKVILLE CHECK REGISTERID: AP211001.W0WINVOICES DUE ON/BEFORE 02/13/2024CHECK # VENDOR #INVOICE ITEMINVOICE #DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------540076 PETRAGAJ JOHN PETRAGALLO120723-REIMB 12/07/23 01 ICC TEST REIMBURSEMENT 01-220-54-00-5412 290.00INVOICE TOTAL: 290.00 *CHECK TOTAL: 290.00D003297 PIAZZA AMY SIMMONS020124 02/01/24 01 JAN 2024 MOBILE EMAIL 01-120-54-00-5440 45.0002 REIMBURSEMENT ** COMMENT **INVOICE TOTAL: 45.00 *DIRECT DEPOSIT TOTAL: 45.00540077 POSMEDIA POSTIVE MEDIA SOLUTIONS, INC.011324 01/13/24 01 2024 YORKVILLE COMMUNITY GUIDE 79-795-54-00-5426 2,500.0002 ADVERTISING** COMMENT **INVOICE TOTAL:2,500.00 *CHECK TOTAL:2,500.00540078 PURCELLJ JOHN PURCELL02012402/01/24 01 JAN 2024 MOBILE EMAIL01-110-54-00-544045.0002 REIMBURSEMENT** COMMENT **INVOICE TOTAL:45.00 *CHECK TOTAL:45.00540079 R0002288 LENNAR20230233-WINDETT RID 01/24/24 01 SECURITY GUARANTEE REFUND 01-000-24-00-24155,000.00INVOICE TOTAL:5,000.00 *CHECK TOTAL:5,000.00Page 43 of 55 01-110ADMIN01-120FINANCE01-210POLICE01-220COMMUNITYDEVELOPMENT01-410STREETSOPERATIONS01-640ADMINISTRATIVESERVICES11-111FOXHILLSSA12-112SUNFLOWERSSA15-155MOTORFUELTAX(MFT)23-230CITYWIDECAPITAL24-216BUILDING&GROUNDS25-205POLICECAPITAL25-212GENERALGOVERNMENTCAPITAL25-215PUBLICWORKSCAPITAL25-225PARK&RECREATIONCAPITAL51-510WATEROPERATIONS52-520SEWEROPERATIONS79-790PARKSDEPARTMENT79-795RECREATIONDEPARTMENT82-820LIBRARYOPERATIONS84-840LIBRARYCAPITAL87-870COUNTRYSIDETIF88-880DOWNTOWNTIF89-890DOWNTOWNIITIF90-XXXDEVELOPERESCROW95-000ESCROWDEPOSITDATE: 02/05/24TIME: 08:01:53UNITED CITY OF YORKVILLE CHECK REGISTERID: AP211001.W0WINVOICES DUE ON/BEFORE 02/13/2024CHECK # VENDOR #INVOICE ITEMINVOICE #DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------540080 R0002564 HEARTLAND CIRCLE RESIDENTIAL011724-BEECHER 01/19/24 01 BEECHER DEPOSIT REFUND 01-000-24-00-2410 50.00INVOICE TOTAL: 50.00 *CHECK TOTAL: 50.00540081 R0002624 ALLISON MCCORKLE012924-REIMB01/29/24 01 REIMBURSEMENT FOR POE01-640-54-00-545032.2402 INJECTOR NEEDED TO RESTORE** COMMENT **03 WIRELESS CONNECTIVITY TO PW ** COMMENT **04 AFTER EMERGENCY WAP** COMMENT **05 REPLACEMENT** COMMENT **INVOICE TOTAL:32.24 *CHECK TOTAL:32.24540082 R0002625 DAVID ZACHER012524-RFND01/25/24 01 REFUND CREDIT ON CLOSED UB 01-000-13-00-137140.0302 ACCOUNT #0102757310-01** COMMENT **INVOICE TOTAL:40.03 *CHECK TOTAL:40.03D003298 RATOSP PETE RATOS02012402/01/24 01 JAN 2024 MOBILE EMAIL01-220-54-00-544045.0002 REIMBURSEMENT** COMMENT **INVOICE TOTAL:45.00 *DIRECT DEPOSIT TOTAL:45.00D003299 REDMONST STEVE REDMON02012402/01/24 01 JAN 2024 MOBILE EMAIL79-795-54-00-544045.00Page 44 of 55 01-110ADMIN01-120FINANCE01-210POLICE01-220COMMUNITYDEVELOPMENT01-410STREETSOPERATIONS01-640ADMINISTRATIVESERVICES11-111FOXHILLSSA12-112SUNFLOWERSSA15-155MOTORFUELTAX(MFT)23-230CITYWIDECAPITAL24-216BUILDING&GROUNDS25-205POLICECAPITAL25-212GENERALGOVERNMENTCAPITAL25-215PUBLICWORKSCAPITAL25-225PARK&RECREATIONCAPITAL51-510WATEROPERATIONS52-520SEWEROPERATIONS79-790PARKSDEPARTMENT79-795RECREATIONDEPARTMENT82-820LIBRARYOPERATIONS84-840LIBRARYCAPITAL87-870COUNTRYSIDETIF88-880DOWNTOWNTIF89-890DOWNTOWNIITIF90-XXXDEVELOPERESCROW95-000ESCROWDEPOSITDATE: 02/05/24TIME: 08:01:53UNITED CITY OF YORKVILLE CHECK REGISTERID: AP211001.W0WINVOICES DUE ON/BEFORE 02/13/2024CHECK # VENDOR #INVOICE ITEMINVOICE #DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------D003299 REDMONST STEVE REDMON020124 02/01/24 02 REIMBURSEMENT ** COMMENT **INVOICE TOTAL: 45.00 *DIRECT DEPOSIT TOTAL: 45.00540083 REINDERS REINDERS, INC.6046051-0001/24/24 01 TUBES79-790-56-00-5640210.63INVOICE TOTAL:210.63 *CHECK TOTAL:210.63540084 RIETZJ JACKSON RIETZ01202401/20/24 01 REFEREE79-795-54-00-5462150.00INVOICE TOTAL:150.00 *01272401/27/24 01 REFEREE79-795-54-00-5462150.00INVOICE TOTAL:150.00 *CHECK TOTAL:300.00540085 RIETZR ROBERT L. RIETZ JR.01202401/20/24 01 REFEREE79-795-54-00-5462300.00INVOICE TOTAL:300.00 *01272401/27/24 01 REFEREE79-795-54-00-5462300.00INVOICE TOTAL:300.00 *CHECK TOTAL:600.00D003300 ROSBOROS SHAY REMUS020124 02/01/24 01 JAN 2024 MOBILE EMAIL 79-795-54-00-5440 45.00Page 45 of 55 01-110ADMIN01-120FINANCE01-210POLICE01-220COMMUNITYDEVELOPMENT01-410STREETSOPERATIONS01-640ADMINISTRATIVESERVICES11-111FOXHILLSSA12-112SUNFLOWERSSA15-155MOTORFUELTAX(MFT)23-230CITYWIDECAPITAL24-216BUILDING&GROUNDS25-205POLICECAPITAL25-212GENERALGOVERNMENTCAPITAL25-215PUBLICWORKSCAPITAL25-225PARK&RECREATIONCAPITAL51-510WATEROPERATIONS52-520SEWEROPERATIONS79-790PARKSDEPARTMENT79-795RECREATIONDEPARTMENT82-820LIBRARYOPERATIONS84-840LIBRARYCAPITAL87-870COUNTRYSIDETIF88-880DOWNTOWNTIF89-890DOWNTOWNIITIF90-XXXDEVELOPERESCROW95-000ESCROWDEPOSITDATE: 02/05/24TIME: 08:01:53UNITED CITY OF YORKVILLE CHECK REGISTERID: AP211001.W0WINVOICES DUE ON/BEFORE 02/13/2024CHECK # VENDOR #INVOICE ITEMINVOICE #DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------D003300 ROSBOROS SHAY REMUS020124 02/01/24 02 REIMBURSEMENT ** COMMENT **INVOICE TOTAL: 45.00 *DIRECT DEPOSIT TOTAL: 45.00540086 RSMITS R. SMITS & SONS01032401/03/24 01 2023 FALL LEAF DISPOSAL01-540-54-00-54436,480.00INVOICE TOTAL:6,480.00 *CHECK TOTAL:6,480.00540087 RUSHTRCK RUSH TRUCK CENTER303579958701/24/24 01 MIRROR MODULE KIT, MIRROR, 01-410-56-00-56281,280.0002 FAN BELT** COMMENT **INVOICE TOTAL:1,280.00 *CHECK TOTAL:1,280.00540088 SANDOVAA ANTONIO SANDOVAL01202401/20/24 01 REFEREE79-795-54-00-5462150.00INVOICE TOTAL:150.00 *CHECK TOTAL:150.00D003301 SCODROP PETER SCODRO020124 02/01/24 01 JAN 2024 MOBILE EMAIL 51-510-54-00-5440 45.0002 REIMBURSEMENT** COMMENT **INVOICE TOTAL:45.00 *DIRECT DEPOSIT TOTAL:45.00Page 46 of 55 01-110ADMIN01-120FINANCE01-210POLICE01-220COMMUNITYDEVELOPMENT01-410STREETSOPERATIONS01-640ADMINISTRATIVESERVICES11-111FOXHILLSSA12-112SUNFLOWERSSA15-155MOTORFUELTAX(MFT)23-230CITYWIDECAPITAL24-216BUILDING&GROUNDS25-205POLICECAPITAL25-212GENERALGOVERNMENTCAPITAL25-215PUBLICWORKSCAPITAL25-225PARK&RECREATIONCAPITAL51-510WATEROPERATIONS52-520SEWEROPERATIONS79-790PARKSDEPARTMENT79-795RECREATIONDEPARTMENT82-820LIBRARYOPERATIONS84-840LIBRARYCAPITAL87-870COUNTRYSIDETIF88-880DOWNTOWNTIF89-890DOWNTOWNIITIF90-XXXDEVELOPERESCROW95-000ESCROWDEPOSITDATE: 02/05/24TIME: 08:01:53UNITED CITY OF YORKVILLE CHECK REGISTERID: AP211001.W0WINVOICES DUE ON/BEFORE 02/13/2024CHECK # VENDOR #INVOICE ITEMINVOICE #DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------D003302 SCOTTTR TREVOR SCOTT020124 02/01/24 01 JAN 2024 MOBILE EMAIL 79-790-54-00-5440 45.0002 REIMBURSEMENT ** COMMENT **INVOICE TOTAL: 45.00 *DIRECT DEPOSIT TOTAL: 45.00540089 SEBIS SEBIS DIRECT8362001/17/24 01 DEC 2023 UTILITY BILLING01-120-54-00-5430386.1702 DEC 2023 UTILITY BILLING01-220-54-00-543062.5003 DEC 2023 UTILITY BILLING51-510-54-00-5430517.3604 DEC 2023 UTILITY BILLING52-520-54-00-5430241.3405 DEC 2023 UTILITY BILLING79-795-54-00-5426522.30INVOICE TOTAL:1,729.67 *CHECK TOTAL:1,729.67D003303 SENDRAS SAMANTHA SENDRA020124 02/01/24 01 JAN 2024 MOBILE EMAIL 79-795-54-00-5440 45.0002 REIMBURSEMENT ** COMMENT **INVOICE TOTAL:45.00 *DIRECT DEPOSIT TOTAL:45.00D003304 SENGM MATT SENG02012402/01/24 01 JAN 2024 MOBILE EMAIL01-410-54-00-544045.0002 REIMBURSEMENT** COMMENT **INVOICE TOTAL:45.00 *DIRECT DEPOSIT TOTAL:45.00D003305 SLEEZERJ JOHN SLEEZERPage 47 of 55 01-110ADMIN01-120FINANCE01-210POLICE01-220COMMUNITYDEVELOPMENT01-410STREETSOPERATIONS01-640ADMINISTRATIVESERVICES11-111FOXHILLSSA12-112SUNFLOWERSSA15-155MOTORFUELTAX(MFT)23-230CITYWIDECAPITAL24-216BUILDING&GROUNDS25-205POLICECAPITAL25-212GENERALGOVERNMENTCAPITAL25-215PUBLICWORKSCAPITAL25-225PARK&RECREATIONCAPITAL51-510WATEROPERATIONS52-520SEWEROPERATIONS79-790PARKSDEPARTMENT79-795RECREATIONDEPARTMENT82-820LIBRARYOPERATIONS84-840LIBRARYCAPITAL87-870COUNTRYSIDETIF88-880DOWNTOWNTIF89-890DOWNTOWNIITIF90-XXXDEVELOPERESCROW95-000ESCROWDEPOSITDATE: 02/05/24TIME: 08:01:53UNITED CITY OF YORKVILLE CHECK REGISTERID: AP211001.W0WINVOICES DUE ON/BEFORE 02/13/2024CHECK # VENDOR #INVOICE ITEMINVOICE #DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------D003305 SLEEZERJ JOHN SLEEZER020124 02/01/24 01 JAN 2024 MOBILE EMAIL 01-410-54-00-5440 45.0002 REIMBURSEMENT ** COMMENT **INVOICE TOTAL: 45.00 *DIRECT DEPOSIT TOTAL: 45.00D003306 SLEEZERS SCOTT SLEEZER020124 02/01/24 01 JAN 2024 MOBILE EMAIL 79-790-54-00-5440 45.0002 REIMBURSEMENT** COMMENT **INVOICE TOTAL:45.00 *DIRECT DEPOSIT TOTAL:45.00D003307 SMITHD DOUG SMITH02012402/01/24 01 JAN 2024 MOBILE EMAIL79-790-54-00-544045.0002 REIMBURSEMENT** COMMENT **INVOICE TOTAL:45.00 *DIRECT DEPOSIT TOTAL:45.00D003308 STEFFANG GEORGE A STEFFENS02012402/01/24 01 JAN 2024 MOBILE EMAIL52-520-54-00-544045.0002 REIMBURSEMENT** COMMENT **INVOICE TOTAL:45.00 *DIRECT DEPOSIT TOTAL:45.00D003309 THOMASL LORI THOMAS02012402/01/24 01 JAN 2024 MOBILE EMAIL01-120-54-00-544045.0002 REIMBURSEMENT** COMMENT **INVOICE TOTAL:45.00 *DIRECT DEPOSIT TOTAL:45.00Page 48 of 55 01-110ADMIN01-120FINANCE01-210POLICE01-220COMMUNITYDEVELOPMENT01-410STREETSOPERATIONS01-640ADMINISTRATIVESERVICES11-111FOXHILLSSA12-112SUNFLOWERSSA15-155MOTORFUELTAX(MFT)23-230CITYWIDECAPITAL24-216BUILDING&GROUNDS25-205POLICECAPITAL25-212GENERALGOVERNMENTCAPITAL25-215PUBLICWORKSCAPITAL25-225PARK&RECREATIONCAPITAL51-510WATEROPERATIONS52-520SEWEROPERATIONS79-790PARKSDEPARTMENT79-795RECREATIONDEPARTMENT82-820LIBRARYOPERATIONS84-840LIBRARYCAPITAL87-870COUNTRYSIDETIF88-880DOWNTOWNTIF89-890DOWNTOWNIITIF90-XXXDEVELOPERESCROW95-000ESCROWDEPOSITDATE: 02/05/24TIME: 08:01:53UNITED CITY OF YORKVILLE CHECK REGISTERID: AP211001.W0WINVOICES DUE ON/BEFORE 02/13/2024CHECK # VENDOR #INVOICE ITEMINVOICE #DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------540090 TRCONTPR TRAFFIC CONTROL & PROTECTION104816 08/03/23 01 SOLAR TECH SILENT SENTINEL 01-410-56-00-5620 1,959.8702 BOARD ** COMMENT **03 SOLAR TECH SILENT SENTINEL 51-510-56-00-5620 1,959.8704 BOARD ** COMMENT **05 SOLAR TECH SILENT SENTINEL 52-520-56-00-5620 1,959.8606 BOARD** COMMENT **INVOICE TOTAL:5,879.60 *11785301/22/24 01 STREET SIGN23-230-56-00-561943.55INVOICE TOTAL:43.55 *CHECK TOTAL:5,923.15540091 UNIMAX UNI-MAX MANAGEMENT CORP479501/16/24 01 JAN 2024 OFFICE CLEANING-651 01-110-54-00-5488342.1702 PRAIRIE POINTE** COMMENT **03 JAN 2024 OFFICE CLEANING-651 01-120-54-00-5488342.1704 PRAIRIE POINTE** COMMENT **05 JAN 2024 OFFICE CLEANING-651 01-210-54-00-5488982.7706 PRAIRIE POINTE** COMMENT **07 JAN 2024 OFFICE CLEANING-651 79-795-54-00-5488294.5508 PRAIRIE POINTE** COMMENT **09 JAN 2024 OFFICE CLEANING-651 01-220-54-00-5488188.3410 PRAIRIE POINTE** COMMENT **11 JAN 2024 OFFICE CLEANING AT 01-410-54-00-5488144.3312 610 TOWER** COMMENT **13 JAN 2024 OFFICE CLEANING AT 51-510-54-00-5488144.3414 610 TOWER** COMMENT **15 JAN 2024 OFFICE CLEANING AT 52-520-54-00-5488144.3316 610 TOWER** COMMENT **17 JAN 2024 OFFICE CLEANING82-820-54-00-54881,950.0018 JAN 2024 OFFICE CLEANING AT 79-790-54-00-5488216.0019 185 WOLF** COMMENT **Page 49 of 55 01-110ADMIN01-120FINANCE01-210POLICE01-220COMMUNITYDEVELOPMENT01-410STREETSOPERATIONS01-640ADMINISTRATIVESERVICES11-111FOXHILLSSA12-112SUNFLOWERSSA15-155MOTORFUELTAX(MFT)23-230CITYWIDECAPITAL24-216BUILDING&GROUNDS25-205POLICECAPITAL25-212GENERALGOVERNMENTCAPITAL25-215PUBLICWORKSCAPITAL25-225PARK&RECREATIONCAPITAL51-510WATEROPERATIONS52-520SEWEROPERATIONS79-790PARKSDEPARTMENT79-795RECREATIONDEPARTMENT82-820LIBRARYOPERATIONS84-840LIBRARYCAPITAL87-870COUNTRYSIDETIF88-880DOWNTOWNTIF89-890DOWNTOWNIITIF90-XXXDEVELOPERESCROW95-000ESCROWDEPOSITDATE: 02/05/24TIME: 08:01:53UNITED CITY OF YORKVILLE CHECK REGISTERID: AP211001.W0WINVOICES DUE ON/BEFORE 02/13/2024CHECK # VENDOR #INVOICE ITEMINVOICE #DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------540091 UNIMAX UNI-MAX MANAGEMENT CORP4795 01/16/24 20 JAN 2024 OFFICE CLEANING AT 79-795-54-00-5488 108.0021 HYDRAULIC ** COMMENT **22 JAN 2024 OFFICE CLEANING AT 79-795-54-00-5488 650.0023 PRESCHOOL BLDG ** COMMENT **24 JAN 2024 OFFICE CLEANING AT 79-795-54-00-5488 216.0025 VAN EMMON** COMMENT **INVOICE TOTAL:5,723.00 *CHECK TOTAL:5,723.00540092 VALLASB BRYAN VALLES-MATA02012402/01/24 01 JAN 2024 MOBILE EMAIL01-410-54-00-544045.0002 REIMBURSEMENT** COMMENT **INVOICE TOTAL:45.00 *CHECK TOTAL:45.00540093 VITOSH CHRISTINE M. VITOSH215412/27/23 01 NOV 2023 ADMIN HEARINGS01-210-54-00-5467500.00INVOICE TOTAL:500.00 *215601/12/24 01 01/10/24 PLANNING AND ZONING 90-215-00-00-0011230.0002 MEETING** COMMENT **INVOICE TOTAL:230.00 *215901/18/24 01 JAN 2024 ADMIN HEARINGS01-210-54-00-5467350.00INVOICE TOTAL:350.00 *CHECK TOTAL:1,080.00D003310 WEBERR ROBERT WEBER020124 02/01/24 01 JAN 2024 MOBILE EMAIL 01-410-54-00-5440 45.00Page 50 of 55 01-110ADMIN01-120FINANCE01-210POLICE01-220COMMUNITYDEVELOPMENT01-410STREETSOPERATIONS01-640ADMINISTRATIVESERVICES11-111FOXHILLSSA12-112SUNFLOWERSSA15-155MOTORFUELTAX(MFT)23-230CITYWIDECAPITAL24-216BUILDING&GROUNDS25-205POLICECAPITAL25-212GENERALGOVERNMENTCAPITAL25-215PUBLICWORKSCAPITAL25-225PARK&RECREATIONCAPITAL51-510WATEROPERATIONS52-520SEWEROPERATIONS79-790PARKSDEPARTMENT79-795RECREATIONDEPARTMENT82-820LIBRARYOPERATIONS84-840LIBRARYCAPITAL87-870COUNTRYSIDETIF88-880DOWNTOWNTIF89-890DOWNTOWNIITIF90-XXXDEVELOPERESCROW95-000ESCROWDEPOSITDATE: 02/05/24TIME: 08:01:53UNITED CITY OF YORKVILLE CHECK REGISTERID: AP211001.W0WINVOICES DUE ON/BEFORE 02/13/2024CHECK # VENDOR #INVOICE ITEMINVOICE #DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------D003310 WEBERR ROBERT WEBER020124 02/01/24 02 REIMBURSEMENT ** COMMENT **INVOICE TOTAL: 45.00 *DIRECT DEPOSIT TOTAL: 45.00540094 WEX WEX BANK9495367001/31/24 01 JAN 2024 GASOLINE01-210-56-00-56956,845.9302 JAN 2024 GASOLINE01-220-56-00-5695359.22INVOICE TOTAL:7,205.15 *CHECK TOTAL:7,205.15D003311 WILLRETE ERIN WILLRETT020124 02/01/24 01 JAN 2024 MOBILE EMAIL 01-110-54-00-5440 45.0002 REIMBURSEMENT ** COMMENT **INVOICE TOTAL: 45.00 *DIRECT DEPOSIT TOTAL: 45.00D003312 WOLFB BRANDON WOLF020124 02/01/24 01 JAN 2024 MOBILE EMAIL 79-790-54-00-5440 45.0002 REIMBURSEMENT ** COMMENT **INVOICE TOTAL: 45.00 *DIRECT DEPOSIT TOTAL: 45.00540095 YORKSCHO YORKVILLE SCHOOL DIST #115013124-LC02/01/24 01 NOV 2023-JAN 2024 LAND CASH 95-000-24-00-2453177,367.85INVOICE TOTAL:177,367.85 *CHECK TOTAL:177,367.85Page 51 of 55 01-110ADMIN01-120FINANCE01-210POLICE01-220COMMUNITYDEVELOPMENT01-410STREETSOPERATIONS01-640ADMINISTRATIVESERVICES11-111FOXHILLSSA12-112SUNFLOWERSSA15-155MOTORFUELTAX(MFT)23-230CITYWIDECAPITAL24-216BUILDING&GROUNDS25-205POLICECAPITAL25-212GENERALGOVERNMENTCAPITAL25-215PUBLICWORKSCAPITAL25-225PARK&RECREATIONCAPITAL51-510WATEROPERATIONS52-520SEWEROPERATIONS79-790PARKSDEPARTMENT79-795RECREATIONDEPARTMENT82-820LIBRARYOPERATIONS84-840LIBRARYCAPITAL87-870COUNTRYSIDETIF88-880DOWNTOWNTIF89-890DOWNTOWNIITIF90-XXXDEVELOPERESCROW95-000ESCROWDEPOSITDATE: 02/05/24TIME: 08:01:53UNITED CITY OF YORKVILLE CHECK REGISTERID: AP211001.W0WINVOICES DUE ON/BEFORE 02/13/2024CHECK # VENDOR #INVOICE ITEMINVOICE #DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------540096 YOUNGM MARLYS J. YOUNG010424-PS 01/10/24 01 01/04/24 PS MEETING MINUTES 01-110-54-00-5462 85.00INVOICE TOTAL: 85.00 *011024-PZ 01/14/24 01 01/10/24 P&Z MEETING MINUTES 90-215-00-00-0011 85.00INVOICE TOTAL: 85.00 *011624-PW 01/23/24 01 01/16/24 PW MEETING MINUTES 01-110-54-00-5462 85.00INVOICE TOTAL: 85.00 *011724-PR 01/25/24 01 01/17/24 PR MEETING MINUTES 79-790-54-00-5462 42.5002 01/17/24 PR MEETING MINUTES 79-795-54-00-5462 42.50INVOICE TOTAL: 85.00 *102223-PZ 10/22/23 01 10/11/23 P&Z MEETING MINUTES 90-208-00-00-0011 51.0002 10/11/23 P&Z MEETING MINUTES 90-209-00-00-0111 17.0003 10/11/23 P&Z MEETING MINUTES 01-220-54-00-5462 17.00INVOICE TOTAL: 85.00 *CHECK TOTAL: 425.001,955,885.1111,280.00TOTAL CHECKS PAID: TOTAL DIRECT DEPOSITS PAID: TOTAL AMOUNT PAID:1,967,165.11Page 52 of 55 REGULAR OVERTIME TOTAL IMRFFICA TOTALSMAYOR & LIQ. COM.1,433.34$ -$ 1,433.34$ -$ 109.65$ 1,542.99$ ALDERMAN4,566.64 - 4,566.64 - 349.38 4,916.02 ADMINISTRATION18,878.79 - 18,878.79 1,115.75 1,397.13 21,391.67 FINANCE14,021.70 - 14,021.70 828.69 1,036.38 15,886.77 POLICE138,229.99 9,790.11 148,020.10 420.42 11,007.77 159,448.29 COMMUNITY DEV.25,748.64 - 25,748.64 1,521.75 1,882.95 29,153.34 STREETS23,708.05 14,902.66 38,610.71 2,281.99 2,872.93 43,765.63 BUILDING & GROUNDS5,938.01 - 5,938.01 350.93 445.73 6,734.67 WATER47,726.85 111.68 47,838.53 2,827.23 3,605.73 54,271.49 SEWER10,066.16 - 10,066.16 594.88 738.23 11,399.27 PARKS31,058.77 - 31,058.77 1,800.31 2,303.30 35,162.38 RECREATION22,083.76 - 22,083.76 1,145.03 1,645.06 24,873.85 LIBRARY15,702.94 - 15,702.94 649.03 1,155.73 17,507.70 TOTALS359,163.64$ 24,804.45$ 383,968.09$ 13,536.01$ 28,549.97$ 426,054.07$ TOTAL PAYROLL426,054.07$ UNITED CITY OF YORKVILLEPAYROLL SUMMARYJanuary 19, 2024Page 53 of 55 REGULAR OVERTIME TOTAL IMRF FICA TOTALSADMINISTRATION18,647.20 - 18,647.20 1,087.14 1,379.41 21,113.75 FINANCE13,763.31 - 13,763.31 802.41 1,016.61 15,582.33 POLICE142,486.26 552.82 143,039.08 427.17 10,672.63 154,138.88 COMMUNITY DEV.28,052.56 - 28,052.56 1,652.95 2,082.16 31,787.67 STREETS25,313.81 4,983.43 30,297.24 1,772.18 2,255.86 34,325.28 BUILDING & GROUNDS5,938.01 185.74 6,123.75 365.76 471.44 6,960.95 WATER18,669.88 1,282.47 19,952.35 1,163.25 1,464.87 22,580.47 SEWER10,109.81 - 10,109.81 589.40 739.54 11,438.75 PARKS29,686.77 - 29,686.77 1,697.22 2,208.17 33,592.16 RECREATION25,260.16 - 25,260.16 1,147.18 1,899.47 28,306.81 LIBRARY17,226.90 - 17,226.90 646.07 1,279.93 19,152.90 TOTALS335,154.67$ 7,004.46$ 342,159.13$ 11,350.73$ 25,470.09$ 378,979.95$ TOTAL PAYROLL378,979.95$ UNITED CITY OF YORKVILLEPAYROLL SUMMARYFebruary 2, 2024Page 54 of 55 ACCOUNTS PAYABLE DATE Clerk's Check #131231 Kendall County Recorder (Page 1)01/16/2024 76.00$ City Check Manual Register (Page 2)01/22/2024 632.00$ City MasterCard Bill Register (Pages 3 - 15)01/25/2024 93,684.14$ City Check Register (Pages 16 - 52)02/13/2024 1,967,165.11 SUB-TOTAL: 2,061,557.25$ WIRE/ACH PAYMENTS Dearborn Insurance - Feb 2024 02/01/2024 2,931.80$ Blue Cross/ Blue Shield Insurance-Feb 2024 01/31/2024 131,051.59 TOTAL PAYMENTS:$133,983.39 Bi - Weekly (Page 52)01/19/2024 426,054.07$ Bi - Weekly (Page 53)02/02/2024 378,979.95 SUB-TOTAL: 805,034.02$ TOTAL DISBURSEMENTS:3,000,574.66$ UNITED CITY OF YORKVILLE BILL LIST SUMMARY Tuesday, February 13, 2024 PAYROLL Page 55 of 55 Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Community Development Purchasing Police Public Works Parks and Recreation Agenda Item Number Mayor’s Report #1 Tracking Number CC 2024-07 Proposed 2024 Raintree SSA Refunding - Bond Counsel Engagement Letter City Council – February 13, 2024 CC – 1/23/24 Approval - Underwriter Engagement Letter CC 2024-06 Majority Approval Please see attached. Rob Fredrickson Finance Name Department Summary Approval of bond counsel engagement letter from Saul Ewing, LLP, regarding the potential refunding of the Raintree I and Raintree II Special Service Area (SSA) bonds. Background This item was last discussed at the January 23rd meeting, where an engagement letter for underwriting services with D.A. Davidson Companies was approved by City Council. Saul Ewing, LLP, (www.saul.com) is a national law firm with approximately 375 attorneys who provide an array of legal services to more than 40 different industries. Saul Ewing has served as bond counsel for the City’s last three bond issuances, assisting the City with the various compliance and disclosure requirements. As shown on page 4 of the engagement letter (Exhibit A), Saul Ewing is proposing a fixed fee of either $65,000 or $75,000 depending on whether one or both Raintree SSA bonds are refunded. Assuming the City moves forward with the refinancing(s), all fees paid to Saul Ewing would be fully funded by refunded SSA bond proceeds and would have no impact on any budgeted funds of the City. As presented previously (Exhibit B), current projections by the City’s underwriter, D.A. Davidson, indicate that the refunding of the Raintree II SSA bonds would yield estimated net present value savings of $263,184, which would translate into average annual savings between $139 and $201 for each unit (townhome, duplex and single family) within the SSA through 2035. Furthermore, there is the possibility that the Raintree I SSA bonds could be refunded as well, as interest rates are generally predicted to decline over the first quarter of 2024. Should this come to fruition between now and then end of March, the net present value savings for the Raintree I SSA bonds may turn positive, allowing the City to capitalize on a refunding opportunity which could yield consequential savings to residents within the SSA. Recommendation Staff recommends approval of the engagement letter with Saul Ewing for bond counsel services. Memorandum To: City Council From: Rob Fredrickson, Finance Director Date: February 7, 2024 Subject: Proposed 2024 Raintree SSA Refunding – Bond Counsel Engagement Letter Refunding Footnotes: 1.Preliminary and subject to change. 2.This refunding analysis emulates the pledges and financing structure of the currently outstanding 2005Yorkville Special Tax Bonds (Raintree Village II) and 2013 Yorkville Special Tax Refunding Bonds (RaintreeVillage I).3.This refunding analysis assumes eligibility for municipal bond insurance (S&P ‘AA’) and utilizes a reserve fund surety.4.Interest rate assumptions are based on current market conditions and similar credits. 5.Yorkville’s actual results may differ, and D.A. Davidson makes no commitment to underwrite at these levels. 6.Costs of issuance and underwriter’s discount are estimates for discussion purposes only. 7.This refunding analysis was performed with no changes to the term or the structure of the currently outstanding2005 Yorkville Special Tax Bonds (Raintree Village II) and 2013 Yorkville Special Tax Refunding Bonds (Raintree Village I).8.The escrow has been funded with SLGS, but in no way does D.A. Davidson recommend this or any otherinvestment strategy.9.D.A. Davidson does not guarantee that the City can achieve an S&P ‘AA’ rating. 10.This refunding analysis reflects all full and partial redemptions disclosed on EMMA. TO: FROM: DATE: RE: Bart Olson & Rob Fredrickson Peter Raphael & Brent Sprunger January 12, 2024 Raintree SSA Refunding Opportunities With the development of Raintree Village II substantially complete, we believe the market is right for pursuing a refinancing of the Special Service Area 2004-107 Bonds in order to reduce the tax burden on property owners within the Special Service Area. As we review Raintree Village II, we will also closely monitor Raintree Village I, as the refunding economics may soon also present savings for the Special Service Area 2003-100 Bonds. Much of this will depend on future market conditions. We will continue to monitor interest rates and would go to the market once refinancing projections are sufficient to generate meaningful savings for the property owners. We plan to seek out municipal bond insurance as we did with the Windett Ridge Project in 2019. The utilization of bond insurance would further drive down interest rates on the Bonds. And if all goes smoothly, we would be able to enter the market in March 2024 and close shortly thereafter. Raintree II Raintree I Par Amount $4,890,000 $4,020,000 Net Present Value Savings $263,184 ($67,415) Average Annual Savings Per Unit: Single Family $201 $134 Duplex $164 $110 Townhome $139 N/A Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Community Development Purchasing Police Public Works Parks and Recreation Agenda Item Number Mayor’s Report #2 Tracking Number CC 2024-08 Proposed WIFIA Loan – Municipal Advisor & Bond Counsel Engagement Letters City Council – February 13, 2024 Majority Approval Please see attached. Rob Fredrickson Finance Name Department Summary Approval of engagement letters for Speer Financial, Inc. (municipal advisor) and Saul Ewing, LLP (bond counsel) for services related to the proposed issuance of Water Infrastructure Finance and Innovation Act (WIFIA) Loans, which would be used as the primary financing source for the DuPage Water Commission (DWC)/ Lake Michigan water sourcing project. Background Speer Financial, Inc., (www.speerfinancial.com) is a nationally recognized, employee-owned firm of municipal advisors, that works solely with governmental entities, specializing in debt issuance and related services. Speer has served as the City’s primary municipal advisor for over a decade, including Yorkville’s most recent bond issues in 2023 (water infrastructure improvements), 2021 (City Hall renovations) and 2022 (2011 bond refinancing/City Hall renovations). As noted in the attached engagement letter (Exhibit A - page 3), Speer provides a range of debt related services, comprised of financial planning (debt service schedules, financing timelines, coordination of financial planning, etc.) and other services related to State and Federal loan programs. As noted on page 2 of the engagement letter, Speer charges a flat $10,000 for municipal advisory services, plus one tenth (1/10) of 1% on the amount of principal issued up to $50 million; one-twentieth (1/20) of 1% on amounts between $50 million and $100 million; and one-fortieth (1/40) of amounts in excess of $100 million. Based on the current amount of funding available for the proposed WIFIA loan of ~$125 million (80% of estimated DWC/Lake Michigan water sourcing project cost of $156.25 million), Speer’s municipal advisor fee would be approximately $91,250. However, Speer’s fee is contingent on the issuance of the loan, so if Council decide not to move forward with the issuance, no fees would be charged. All fees paid to Speer Financial would be funded by loan proceeds, since these costs would be directly correlated to the issuance of WIFIA loans. Saul Ewing, LLP, (www.saul.com) is a national law firm with approximately 375 attorneys who provide an array of legal services to more than 40 different industries. Saul Ewing has served as bond counsel for the City’s last three bond issuances, assisting the City with the various compliance and disclosure requirements. As shown on page 3 of the engagement letter (Exhibit B), Saul Ewing is proposing a fixed fee of $90,000. Should Council decide not to issue the proposed WIFIA loan, the City would pay a proration of that amount for services previously rendered. Similar to Speer Financial in the preceding paragraph, all fees paid to Saul Ewing would be funded by bond proceeds. Recommendation Staff recommends approval of the engagement letters for Speer Financial (municipal advisor) and Saul Ewing (bond counsel). Memorandum To: City Council From: Rob Fredrickson, Finance Director Date: February 7, 2024 Subject: Proposed WIFIA Loan - Municipal Advisor & Bond Counsel Engagement Letters Speer Financial, Inc. INDEPENDENT MUNICIPAL ADVISORS SUITE 2630 • 230 WEST MONROE STREET • CHICAGO, ILLINOIS 60606 • (312) 346-3700 • FAX (312) 346-8833 SUITE 608 • 531 COMMERCIAL STREET • WATERLOO, IOWA 50701 • (319) 291-2077 • FAX (319) 291-8628 ESTABLISHED 1954 DANIEL FORBES RAPHALIATA McKENZIE MAGGIE BURGER ANTHONY MICELI MARK JERETINA AARON GOLD President Senior Vice President Senior Vice President Senior Vice President Senior Vice President Vice President February 14, 2023 Rob Fredrickson Finance Director United City of Yorkville 800 Game Farm Road Yorkville, Illinois 60560 Re: United City of Yorkville, Kendall County, Illinois Planning and issuance of a Water Infrastructure Finance and Innovation Act (WIFIA) loan related to the City’s Connection to the DuPage Water Commission as a new Water Source (the “Project”). Dear Rob: Speer Financial, Inc. (“Speer”) is pleased to provide this Engagement Letter to the United City of Yorkville, Illinois (the “Client”) for our services as Municipal Advisor in connection with the issuance of the loan referenced above (the “Loan”). The purpose of the issuance of the Loan, briefly stated, is to provide for capital improvements related to the Client’s connection to the DuPage Water Commission (the “Project”). Speer is providing this Engagement Letter to you to memorialize the terms of our engagement (the “Engagement”) as your Municipal Advisor with respect to the Project. This Engagement Letter is required under current Federal securities law and serves to provide certain additional information to the Client, such as disclosures of services, fees, terms and termination, conflict of interest and any material disciplinary actions. Services. Speer agrees to provide to the Client the municipal advisory services (the “Services”) set forth in the attached Exhibit A. Certain limitations to Speer’s Services are set forth in the attached Exhibit B. The Client, as an issuer of municipal securities, is also subject to certain other terms as it relates to the issuance of securities and Speer’s Engagement. These terms are detailed in the attached Exhibit C. Authorization. It is Speer’s understanding that the Executive Director of the Client (the “Client Contacts”) are authorized to receive this Engagement Letter and discuss with Speer the terms and disclosures of this Engagement Letter. Speer may also rely on the authority of such Client Contacts when receiving direction from such Client Contacts in the course of Speer providing its Services. Term and Termination. Speer’s Engagement shall remain in effect until terminated by the Client or Speer upon at least thirty (30) days written notice to the other party. SPEER FINANCIAL, INC. 2 Compensation. Speer’s compensation for Services on the Project is set forth below. As compensation for Speer’s provision of the Services, Speer shall receive a fee based upon the par amount of any securities issued, calculated as follows: Municipal Advisory Services: $10,000 plus 1/10th of 1% of the municipal securities issued up to $50,000,000; 1/20 of 1% of the municipal securities issued above $50,000,000 and up to $100,000,000 and 1/40 of 1% of the municipal securities issued in excess of $100,000,000. This fee does not include the payment of Speer’s out-of-pocket costs as further described in Exhibit B. See the attached Exhibit D for a description of the conflicts of interest in connection with each form of compensation. Representations of Client. The factual representations contained in the documents which are prepared by Speer in the course of its Engagement, and the factual representations which may also be contained in any other documents that are furnished to Speer by the Client, are essential for and provide the basis for Speer’s municipal advice. Accordingly, it is important for the Client to read and understand the documents Speer provides to the Client because the Client will be confirming the truth, accuracy and completeness of matters contained in those documents. Speer’s Engagement does not include the verification of the truth or accuracy of such factual representations, as further described in the attached Exhibit C. Required Disclosures. Speer is registered with the U.S. Securities and Exchange Commission (“SEC”) and the Municipal Securities Rulemaking Board (“MSRB”). MSRB Rule G-42 requires that Speer provide the Client with disclosures of material conflicts of interest and information regarding certain legal events and disciplinary history. MSRB Rule G-10 requires that Speer provide certain disclosures related to the MSRB’s webpage and the availability of a municipal advisory client brochure. Such disclosures are provided in the attached Exhibit D. Should the Client have any questions or concerns with these disclosures, the Client should promptly contact Speer. Risk Disclosure. Each form of financing has particular financial characteristics and inherent risks. Provided in the attached Exhibit E is a general description of the most commonly used security structures of fixed rate municipal bonds in Illinois as well disclosures on the risks of each structure known to Speer at this time. Should the Client have any questions or concerns with this disclosure, the Client should promptly contact Speer. We sincerely appreciate this opportunity to be of service and look forward to working with you on this Project. Sincerely, SPEER FINANCIAL, INC. By: Its: Senior Vice President 3 EXHIBIT A SPEER FINANCIAL, INC. MUNICIPAL ADVISOR SERVICES FOR THE UNITED CITY OF YORKVILLE Financial Planning Services 1. Orientation: Reviewing the Client’s current financial position, statutory authority, and financing capabilities. 2. Coordination: Coordinating financial planning and issuance details with the Client’s staff, bond counsel, paying agents, rating agencies and other transaction participants. 3. Consultation: Consulting with the elected and key appointed officials and staff regarding the various phases of the development and implementation of a financing plan, as requested. 4. Planning: Developing a debt financing plan that includes all or some of the following: a. Maturity Schedules - Provide preliminary maturity schedules relating to the financing. b. Financing Timeline - A tentative financing timeline to guide officials regarding the timing of various aspects of the financing plan. c. Financing Distribution List – Prepare a listing of the individuals and firms that will serve on the transaction. Services Related to State or Federal Loan Programs 1. Authorizing Resolutions/Ordinances - Assist the Client’s attorney and/or bond counsel with regard to the financial provisions to be included within the Client’s authorizing resolutions/ordinances relative to the loan issuance. 2. Advise on Financing Terms – Advise the client on the terms of the financing including the interest rate offered and the covenants required. 3. Financing Plan – Assist with the structuring of the debt service payments related to the loan program, including its structure within the overall financing plan. 4. Preparation For Delivery of Securities - Conduct all necessary undertakings in order to complete the financing, including, the preparation, and dissemination of a closing letter, should one be neccessary. 5. Debt Service Schedule - Provide the Client with a final debt service schedule and other financial materials pertinent to the securities sale. 4 EXHIBIT B LIMITATIONS TO SPEER’S MUNICIPAL ADVISOR SERVICES Speer’s duties as Municipal Advisor are limited to the Services detailed in Exhibit A. Among other things, Speer’s Engagement does not include: 1. Giving any advice, opinion or representation as to the fiscal prudence or policy priority of issuing the securities or any other aspect of the securities transaction, including, without limitation, the undertaking of any project to be financed with the proceeds of the securities, as those are the Client’s policy decisions. 2. Giving any opinion or advice on the legality of the securities or the tax status of the securities. 3. Preparing any of the following: requests for tax rulings from the Internal Revenue Service, blue sky or investment surveys with respect to the securities, state legislative amendments, or pursuing test cases or other litigation. 4. Undertaking rebate calculations for the securities or anything related to monitoring investments of securities proceeds or expenditure of securities proceeds, as that is a specialty service provided by others when appropriate. 5. Participating in the underwriting of the debt, as prohibited by Federal securities law. 6. Monitoring the actual use of proceeds, the timely expenditure of proceeds and the project completion status. 7. Verifying the accuracy of audited and unaudited financial statements. 8. Giving advice on the investment of securities proceeds. 9. Monitoring ongoing obligations and covenants entered into by the Client with respect to the securities, as these tasks are performed by the Client. 10. The Services do not include the payment by Speer of its “out of pocket” expenses, including but not limited to, the utilization of a bidding platform (SpeerAuction or SpeerBids), verification services as requested by the Client, mailing, overnight and messenger delivery and printing and copying costs. 11. Filing material events notices or otherwise assisting the Client with its continuing disclosure obligations, as such assistance is to be provided under a separate written agreement. Nothing in this Engagement Letter obligates Speer to provide, or the Client to pay for, any such continuing disclosure services. 5 EXHIBIT C OTHER TERMS OF THE SPEER ENGAGEMENT Please note the following with respect to the Client’s role in connection with each issuance of securities. 1. It is important for the Client to read and understand the documents Speer provides to the Client because the Client will be confirming the truth, accuracy and completeness of matters contained in those documents at the issuance of the securities. If the documents contain incorrect or incomplete factual statements, the Client must call those to Speer’s attention. Speer will not perform an independent investigation or verification to determine the accuracy, completeness or sufficiency of any such document or render any advice, view or comfort that the Disclosure Document or other disclosure document does not contain any untrue statement of a material fact or omit to state a material fact necessary to make the statements contained therein, in light of the circumstances under which they were made, not misleading. Any information in such documents does not constitute a review, audit or certified forecast of future events and any such financial information may not conform to accounting principles applicable to compilations of financial information. Any untruth, inaccuracy or incompleteness may have adverse consequences affecting either the tax exemption of interest paid on the securities or the adequacy of disclosures made in the Disclosure Document under State and Federal securities laws, with resulting potential liability for the Client. During the course of its Engagement, Speer will assume and rely on the Client to provide Speer with complete and timely information on all developments pertaining to any aspect of the securities and their security. Speer understands that the Client will cooperate with Speer in this regard. 2. To the extent that during the course of Speer’s advising the Client a relevant matter comes to Speer’s attention which appears to be contrary to what is contained in the transaction documents including any representations in the transaction documents or in the Disclosure Document, Speer may ask the Client about such apparent divergence of the facts; but to the extent that the facts and representations stated in the documents Speer provides to the Client, and are not corrected by the Client, Speer is then relying upon the Client’s signed certifications for their truth, accuracy and completeness. 3. Issuing the securities as “securities” under State and Federal securities laws and on a tax-exempt basis is a serious undertaking. As the issuer of the securities, the Client is obligated under that State and Federal securities laws and the Federal tax laws to disclose all material facts. The Client has a duty to exercise “due diligence” in determining the accuracy and completeness of the information used in the Disclosure Document and the information upon which legal opinions related to the securities are based. The Client’s lawyers, accountants and advisors can assist the Client in fulfilling these duties, but the Client in its corporate capacity, including the Client’s knowledge, has the collective knowledge of the facts pertinent to the transaction and the ultimate responsibility for the presentation and disclosure of the relevant information. 4. Requirements of issuing debt include that the Client is current in its annual continuing disclosure obligations, including material events notices, and current in its arbitrage rebate obligations. These requirements are the obligation of the Client and not of Speer or bond counsel. 6 EXHIBIT D REQUIRED DISCLOSURES 1. DISCLOSURE OF CONFLICTS OF INTEREST A. Various Forms of Compensation The Municipal Securities Rulemaking Board (MSRB) requires us, as your municipal advisor, to provide written disclosure to you about the actual or potential conflicts of interest presented by various forms of compensation. We must provide this disclosure unless you have required that a particular form of compensation be used. You should select a form of compensation that best meets your needs and the agreed upon scope of services. The forms of compensation for municipal advisors vary according to the nature of the engagement and requirements of the Client, among other factors. Various forms of compensation present actual or potential conflicts of interest because they may create an incentive for an advisor to recommend one course of action over another if it is more beneficial to the advisor to do so. This document discusses various forms of compensation and the timing of payments to the advisor. Fixed fee. Under a fixed fee form of compensation, the municipal advisor is paid a fixed amount established at the outset of the transaction. The amount is usually based upon an analysis by the Client and the advisor of, among other things, the expected duration and complexity of the transaction and the agreed-upon scope of work that the advisor will perform. This form of compensation presents a potential conflict of interest because, if the transaction requires more work than originally contemplated, the advisor may suffer a loss. Thus, the advisor may recommend less time- consuming alternatives, or fail to do a thorough analysis of alternatives. There may be additional conflicts of interest if the municipal advisor’s fee is contingent upon the successful completion of a financing, as described below. Hourly fee. Under an hourly fee form of compensation, the municipal advisor is paid an amount equal to the number of hours worked by the advisor times an agreed-upon hourly billing rate. This form of compensation presents a potential conflict of interest if the Client and the advisor do not agree on a reasonable maximum amount at the outset of the engagement, because the advisor does not have a financial incentive to recommend alternatives that would result in fewer hours worked. In some cases, an hourly fee may be applied against a retainer (e.g., a retainer payable monthly), in which case it is payable whether or not a financing closes. Alternatively, it may be contingent upon the successful completion of a financing, in which case there may be additional conflicts of interest, as described below. Fee contingent upon the completion of a financing or other transaction. Under a contingent fee form of compensation, payment of an advisor’s fee is dependent upon the successful completion of a financing or other transaction. Although this form of compensation may be customary for the Client, it presents a conflict because the advisor may have an incentive to recommend unnecessary financings or financings that are disadvantageous to the Client. For example, when facts or circumstances arise that could cause the financing or other transaction to be delayed or fail to close, an advisor may have an incentive to discourage a full consideration of such facts and circumstances, or to discourage consideration of alternatives that may result in the cancellation of the financing or other transaction. Fee paid under a retainer agreement. Under a retainer agreement, fees are paid to a municipal advisor periodically (e.g., monthly) and are not contingent upon the completion of a financing or other transaction. Fees paid under a retainer agreement may be calculated on a fixed fee basis (e.g., a fixed fee per month regardless of the number of hours worked) or an hourly basis (e.g., a minimum monthly payment, with additional amounts payable if a certain number of hours worked is exceeded). A retainer agreement does not present the conflicts associated with a contingent fee arrangement (described above). Fee based upon principal or notional amount and term of transaction. Under this form of compensation, the 7 municipal advisor’s fee is based upon a percentage of the principal amount of an issue of securities (e.g., bonds) or, in the case of a derivative, the present value of or notional amount and term of the derivative. This form of compensation presents a conflict of interest because the advisor may have an incentive to advise the Client to increase the size of the securities issue or modify the derivative for the purpose of increasing the advisor’s compensation. B. Other Material Conflicts of Interest The MSRB requires us, as your municipal advisor, to provide written disclosure to you about material conflicts of interest. The following represent Speer material conflicts of interest known to Speer as of the date of this Engagement Letter. Speer serves numerous municipal entities throughout the state of Illinois, some of which may be involved directly or indirectly with the Project. Speer also serves water agencies and other water providers throughout the state of Illinois, some of which may have similar or competing interests with the Client and the Project. However, Speer’s services related to the Client, the Project and its other municipal entity clients are related only to the financing of municipal securities. We provide no input or advice on the projects being undertaken. For this reason, we do not believe that our involvement as municipal advisor with any other municipal entity or water agency is a material conflict of interest to the Client. 2. DISCLOSURE OF LEGAL EVENTS AND DISCIPLINARY ACTION The MSRB requires us, as your municipal advisor, to provide written disclosure to you of any legal or disciplinary events material to your evaluation of Speer or the integrity of Speer’s management or advisory personnel. Material Legal or Disciplinary Event. There are no legal or disciplinary events that are material to the Client’s evaluation of Speer or the integrity of Speer’s management or advisory personnel disclosed, or that should be disclosed, on any Form MA or Form MA-I filed with the SEC. How to Access Form MA and Form MA-I Filings. Speer’s most recent form MA and each most recent Form MA- I filed with the SEC are available on the SEC’s EDGAR system at: http://www.sec.gov/cgi-bin/browse-edgar?action=getcompany&CIK=0001606944 Most Recent Change in Legal or Disciplinary Event Disclosure. Speer has not made any material legal or disciplinary event disclosures on Form MA or any Form MA-I filed with the SEC. 3. FUTURE DISCLOSURES As required by MSRB Rule G-42, the Required Disclosures found in this Exhibit D may be supplemented or amended, from time to time as needed, to reflect changed circumstances resulting in new conflicts of interest or changes in conflicts of interest described above, or to provide updated information with regard to any legal or disciplinary events of Speer. Speer will provide the Client with any such supplemental or amended information as it becomes available through the term of the Municipal Advisory Relationship. 4. G-10 DISCLOSURE The Municipal Securities Rulemaking Board’s (MSRB) webpage address is: www.msrb.org Posted on the MSRB’s webpage is a municipal advisory client brochure that describes the protections that may be provided by the MSRB rules and how to file a complaint with an appropriate regulatory authority. 8 EXHIBIT E FINANCIAL CHARACTERISTICS AND RISKS OF MUNICIPAL BONDS IN ILLINOIS The following is a general description of the financial characteristics, security structures and risks of municipal fixed rate bonds (“Municipal Bonds”) issued in Illinois. The risks being disclosed in this Exhibit E are those that are known to Speer at this time and should be considered by the Client prior to deciding whether to issue Municipal Bonds. If you have any questions or concerns about any disclosure made, please notify Speer immediately. Financial Characteristics Maturity and Interest. Municipal Bonds are interest-bearing debt securities issued by state and local governments, political subdivisions and agencies and authorities. Maturity dates for Municipal Bonds are fixed at the time of issuance and may include serial maturities (specified principal amounts are payable on the same date in each year until final maturity) or one or more term maturities (specified principal amounts are payable on each term maturity date) or a combination of serial and term maturities. The final maturity date typically will range between 10 and 30 years from the date of issuance. Interest on the Municipal Bonds typically is paid semiannually at a stated fixed rate or rates for each maturity date. Redemption. Municipal Bonds may be subject to optional redemption, which allows you, at your option, to redeem some or all of the bonds on a date prior to scheduled maturity, such as in connection with the issuance of refunding bonds to take advantage of lower interest rates. Municipal Bonds will be subject to optional redemption only after the passage of a specified period of time, often approximately ten years from the date of issuance, and upon payment of the redemption price set forth in the bonds, which may include a redemption premium. You will be required to send out a notice of optional redemption to the holders of the bonds, usually not less than 30 days prior to the redemption date. Municipal Bonds with term maturity dates also may be subject to mandatory sinking fund redemption, which requires you to redeem specified principal amounts of the bonds annually in advance of the term maturity date. The mandatory sinking fund redemption price is 100% of the principal amount of the bonds to be redeemed. Security Payment of principal of and interest on a municipal security, including Municipal Bonds, may be backed by various types of pledges and forms of security, some of which are described below. The description below regarding "Security" is only a brief summary of certain possible security provisions for the bonds and is not intended as legal advice. You should consult with your bond counsel for further information regarding the security for the bonds. General Obligation Bonds. "General obligation bonds" are debt securities to which your full faith and credit is pledged to pay principal and interest. If you have taxing power, generally you will pledge to use your ad valorem (property) taxing power to pay principal and interest. All taxable property in the taxing body is subject to the levy of taxes to pay the same without limitation as to rate or amount. The term "limited" tax is used when a limit exists as to the amount of the tax (see below). General obligation bonds constitute a debt and, depending on applicable state law, may require that you obtain approval by voters prior to issuance. In the event of default in required payments of interest or principal, the holders of general obligation bonds have certain rights under state law to compel you to impose a tax levy. 9 Limited Bonds. Taxing bodies, subject to the Property Tax Extension Limitation Law of the State of Illinois, as amended (the "Extension Limitation Law"), can issue limited bonds. Limited bonds are issued in lieu of general obligation bonds that otherwise have been authorized by applicable law. They are payable from a separate property tax levy that is unlimited as to rate, but the amount of taxes that will be extended to pay the bonds is limited by the Extension Limitation Law. Limited bonds are payable from your debt service extension base (the "Base"), which is an amount equal to that portion of the extension for the applicable levy year for the payment of non-referendum bonds (other than alternate bonds or refunding bonds issued to refund bonds initially issued pursuant to referendum), increased each year, beginning with the 2009 levy year, by the lesser of 5% or the percentage in the Consumer Price Index for All Urban Consumers (as defined in the Extension Limitation Law) during the 12-month calendar year preceding the levy year. The Limitation Law further provides that the annual amount of taxes to be extended to pay the limited bonds and all other limited bonds heretofore and hereafter issued by you shall not exceed the Base less the amount extended to pay certain other non-referendum bonds heretofore and hereafter issued by you and bonds issued to refund such bonds. Limited bonds constitute a debt. In the event of default in required payments of interest or principal, the holders of limited bonds have certain rights under state law to compel you to impose a tax levy (limited as set forth in the previous paragraph). Alternate Bonds. Section 15 of the Local Government Debt Reform Act of the State of Illinois, as amended (the "Debt Reform Act"), permits you to issue alternate or "double-barrelled" bonds. Alternate bonds are general obligation bonds payable from enterprise revenues or from a revenue source, or both, with your general obligation acting as backup security for the bonds. Once issued, and until paid or defeased, alternate bonds are a general obligation, for the payment of which you pledge your full faith and credit. Such bonds are payable from the levy of ad valorem property taxes upon all taxable property in your taxing body without limitation as to rate or amount. The intent of the Debt Reform Act is for the enterprise revenues or the revenue source to be sufficient to pay the debt service on the alternate bonds so that taxes need not be levied, or, if levied, need not be extended, for such payment. The Debt Reform Act prescribes several conditions that must be met before alternate bonds may be issued. First, alternate bonds must be issued for a lawful corporate purpose. If issued in lieu of revenue bonds (as described below), then the revenue bonds must have been authorized under applicable law (including satisfying any backdoor referendum requirements) and the alternate bonds must be issued for the purpose for which the revenue bonds were authorized. If issued payable from a revenue source limited in its purposes or applications, then the alternate bonds must be issued only for such limited purposes or applications. Second, alternate bonds are subject to a backdoor referendum. The issuance of alternate bonds must be submitted to referendum if, within 30 days after publication of the authorizing ordinance and notice of intent to issue the alternate bonds, a petition is filed. The petition must be signed by the greater of (i) 7.5% of your registered voters or (ii) the lesser of 200 of the registered voters or 15% of the registered voters, asking that the issuance of the alternate bonds be submitted to referendum. Backdoor referendum proceedings for revenue bonds and for alternate bonds to be issued in lieu of revenue bonds may be conducted at the same time. Notwithstanding the previous paragraph, in governmental units with fewer than 500,000 inhabitants that propose to issue alternate bonds payable solely from enterprise revenues, except for alternate bonds that finance or refinance projects concerning public utilities, public streets and roads or public safety facilities and related infrastructure and equipment, if no petition is filed within 45 days of publication of the authorizing ordinance and notice, the alternate bonds may be issued. For purposes of this paragraph, the required number of petitioners for a governmental unit with more than 4,000 registered voters is the lesser of (i) 5% of the registered voters or (ii) 5,000 registered voters and the required number of petitioners for 10 a governmental unit with 4,000 or fewer registered voters is the lesser of (i) 15% of the registered voters or (ii) 200 registered voters. Third, you must demonstrate that the enterprise revenues are, or that the revenue source is, sufficient to meet the requirements of the Debt Reform Act. If enterprise revenues are pledged as security for the alternate bonds, you must demonstrate that such revenues are sufficient in each year to pay all of the following: (a) costs of operation and maintenance of the utility or enterprise, excluding depreciation; (b) debt service on all outstanding revenue bonds payable from such enterprise revenues; (c) all amounts required to meet any fund or account requirements with respect to such outstanding revenue bonds; (d) other contractual or tort liability obligations, if any, payable from such enterprise revenues; and (e) in each year, an amount not less than 1.25 times debt service on all: (i) outstanding alternate bonds payable from such enterprise revenues; and (ii) the alternate bonds proposed to be issued. If one or more revenue sources are pledged as security for the alternate bonds, you must demonstrate that such revenue sources are sufficient in each year to provide not less than 1.25 times (1.10 times if the revenue source is a government revenue source) debt service on all outstanding alternate bonds payable from such revenue source and on the alternate bonds proposed to be issued. You need not meet the test described in this paragraph for the amount of debt service set aside at closing from bond proceeds or other moneys. The determination of the sufficiency of enterprise revenues or revenue source or sources, as applicable, must be supported by reference to the most recent audit of the governmental unit, which must be for a fiscal year ending on a date that is not more than 18 months prior to the date of issuance of the alternate bonds. If such audit does not adequately show such enterprise revenues or revenue source, as applicable, or if such enterprise revenues or revenue source, as applicable, are shown to be insufficient, then the determination of sufficiency must be supported by the report of an independent accountant or feasibility analyst, the latter having a national reputation for expertise in such matters, who is not otherwise involved in the project being financed or refinanced with the proceeds of the alternate bonds, demonstrating the sufficiency of such revenues and explaining, if appropriate, by what means the revenues will be greater than as shown in the audit. Alternate bonds may be issued to refund alternate bonds without meeting any of the conditions set forth above if the term of the refunding bonds is not longer than the term of the refunded bonds and that the debt service payable in any year on the refunding bonds does not exceed the debt service payable in such year on the refunded bonds. Alternate bonds are not regarded or included in any computation of indebtedness for the purpose of any statutory provision or limitation unless taxes, other than a designated revenue source, are extended to pay the bonds. In the event taxes are extended, the amount of alternate bonds then outstanding counts against your debt limit until your audit shows that the alternate bonds have been paid from the pledged enterprise revenues or revenue source for a complete fiscal year. 11 In the event of default in required payments of interest or principal, the holders of alternate bonds have certain rights under state law to compel you to increase the pledged revenues or have the tax levy extended for such payment. Debt Certificates. You may issue "debt certificates" to evidence your payment obligation under an installment contract or lease. Your governing body may provide for the treasurer, comptroller, finance officer or other officer of the governing body charged with financial administration to act as counterparty to the installment contract or lease, as nominee- seller or lessor. The installment contract or lease is then executed by your authorized officer and is filed with and executed by the nominee-seller or lessor. As contracts for the acquisition and construction of the project to be financed are executed (the "Work Contracts"), the governing body orders those Work Contracts to be filed with the nominee-seller or lessor. The nominee- seller or lessor identifies the Work Contracts to the particular installment contract or lease. Such identification permits the payment of the Work Contracts from the proceeds of the debt certificates. Debt certificates are paid from your lawfully available funds. You are expected to agree to annually budget/appropriate amounts to pay the principal of and interest on the debt certificates. There is no separate levy available for the purpose of making such payments. Debt certificates constitute a debt. In the event of default in required payments of interest or principal, the holders of the debt certificates cannot compel you to impose a tax levy, but you have promised the holders of the debt certificates that you will pay the debt certificates and they can proceed to file suit to enforce such promise. Special Service Area Bonds. When special services are provided to a particular contiguous area within a municipality, in addition to the services generally provided throughout the municipality, a municipality may create a special service area. The cost of the special services may be paid from taxes levied upon the taxable real property within the area, and such taxes may be levied in the special service area at a rate or amount sufficient to produce revenues required to provide the special services. Prior to the first levy of taxes in the special service area and prior to or within 60 days after the adoption of the ordinance proposing the establishment of the special service area, you are required to hold a public hearing and to publish and mail notice of such hearing. At the public hearing, any interested person may file written objections or give oral statements with respect to the establishment of the special service area and the levy of taxes therein. As a result of the hearing, you may delete areas from the special service area as long as the remaining area is contiguous. After the hearing, an ordinance establishing the special service area must be timely filed with the county recorder and the county clerk. Bonds secured by the full faith and credit of the special service area territory may be issued for the purpose of providing special services. Such bonds are paid from the levy of taxes unlimited as to rate or amount against the taxable real property in the special service area. The county clerk will annually extend taxes against all of the taxable real property in the area in amounts sufficient to pay the principal and interest on the bonds. Such bonds are exempt from the Extension Limitation Law of the State of Illinois, as amended. Prior to the issuance of special service area bonds, you must give published and mailed notice and hold a hearing at which any interested person may file written objections, or be heard orally, with respect to the issuance of the bonds. The questions of the creation of the special service area, the levy of a tax on such area and the issuance of special service area bonds may all be considered at the same hearing. 12 The creation of the special service area, the levy of a tax within the area and the issuance of bonds for the provision of special services to the area are subject to a petition process. If, within 60 days after the public hearing, a petition signed by not less than 51% of the electors residing within the special service area and 51% of the owners of record of land located within the special service area is filed with the municipal clerk objecting to the creation of the special service area, the levy of a tax or the issuance of bonds, then the area may not be created, the tax may not be levied and the bonds may not be issued. If such a petition is filed, the subject matter of the petition may not be proposed relative to any of the signatories within the next two years. Special service area bonds do not constitute an indebtedness of the municipality, and no exercise of your taxing power may be compelled on behalf of the special service area bondholders other than the ad valorem property taxes to be extended on the taxable real property in the special service area. Revenue Bonds. "Revenue bonds" are debt securities that are payable only from a specific source or sources of revenues. Revenue bonds are not a pledge of your full faith and credit and you are obligated to pay principal and interest on your revenue bonds only from the revenue source(s) specifically pledged to the bonds. Revenue bonds do not permit the bondholders to compel you to impose a tax levy for payment of debt service. Pledged revenues may be derived from operation of the financed project or system, grants or excise or other specified taxes. Generally, subject to state law or local charter requirements, you are not required to obtain voter approval prior to issuance of revenue bonds. Revenue bonds may, however, be subject to a backdoor referendum. If the specified source(s) of revenue become inadequate, a default in payment of principal or interest may occur. Various types of pledges of revenue may be used to secure interest and principal payments on revenue bonds. The nature of these pledges may differ widely based on state law, the type of issuer, the type of revenue stream and other factors. Some revenue bonds, referred to as conduit revenue bonds, may be issued by a governmental issuer acting as conduit for the benefit of a private sector entity or a 50l(c)(3) organization (the obligor). Conduit revenue bonds commonly are issued for not-for-profit hospitals, educational institutions, single and multi- family housing, airports, industrial or economic development projects, and student loan programs, among other obligors. Principal and interest on conduit revenue bonds normally are paid exclusively from revenues pledged by the obligor. Unless otherwise specified under the terms of the bonds, you are not required to make payments of principal or interest if the obligor defaults. Tax Increment Financing. Tax increment financing provides a means for municipalities, after the approval of a "redevelopment plan and project," to redevelop blighted, conservation or industrial park conservation areas. The Tax Increment Allocation Redevelopment Act of the State of Illinois, as amended, allows incremental property taxes to be used to pay certain redevelopment project costs and to pay debt service with respect to tax increment bonds issued to pay redevelopment project costs. The municipality is authorized to issue tax increment bonds payable from, and secured by, incremental property tax revenues expected to be generated in the redevelopment project area. Incremental property tax revenues are derived from the increase in the current equalized assessed valuation of the real property within the redevelopment project area over and above the certified initial equalized assessed valuation for such redevelopment project area. Before adopting the necessary ordinances to designate a redevelopment project area, a municipality must hold a public hearing and convene a joint review board to consider the proposal. At the public hearing, any interested person or taxing district may file written objections and may give oral statements with respect to the proposed financing. After the municipality has considered all comments made by the public 13 and the joint review board, it may adopt the necessary ordinances to designate a redevelopment project area. Tax increment bonds may be secured by the full faith and credit of the municipality. The issuance of general obligation tax increment bonds is subject to a "backdoor," rather than a direct, referendum. Once a municipality has authorized the issuance of tax increment obligations secured by its full faith and credit, the ordinance authorizing the issuance must be published in a newspaper of general circulation in the municipality. In response, voters may petition to request that the question of issuing obligations using the full faith and credit of the municipality as security to pay for redevelopment project costs be submitted to the electors of the municipality. If, within 30 days after the publication, l0% of the registered voters of the municipality sign such a petition, the question of whether to issue tax increment bonds secured by the municipality's full faith and credit must be approved by the voters pursuant to referendum. Such bonds are not exempt from the Extension Limitation Law unless first approved at referendum. Tax increment revenues may also be treated as a "revenue source" and be pledged to the payment of alternate bonds under Section 15 of the Debt Reform Act. Risk Considerations Certain risks may arise in connection with your issuance of Municipal Bonds, including some or all of the following (generally, the obligor, rather than you, will bear these risks for conduit revenue bonds): Issuer Default Risk. You may be in default if the funds pledged to secure your bonds are not sufficient to pay debt service on the bonds when due. The consequences of a default may be serious for you and, depending on applicable state law and the terms of the authorizing documents, the holders of the bonds, the trustee and any credit support provider may be able to exercise a range of available remedies against you. For example, if the bonds are secured by a general obligation pledge, you may be ordered by a court to raise taxes. Other budgetary adjustments also may be necessary to enable you to provide sufficient funds to pay debt service on the bonds. If the bonds are revenue bonds or alternate bonds, you may be required to take steps to increase the available revenues that are pledged as security for the bonds. A default may negatively impact your credit ratings and may effectively limit your ability to publicly offer bonds or other securities at market interest rate levels. Further, if you are unable to provide sufficient funds to remedy the default, subject to applicable state law and the terms of the authorizing documents, you may find it necessary to consider available alternatives under state law, including (for some issuers) state-mandated receivership or bankruptcy. A default also may occur if you are unable to comply with covenants or other provisions agreed to in connection with the issuance of the bonds. This description is only a brief summary of issues relating to defaults and is not intended as legal advice. You should consult with your bond counsel for further information regarding defaults and remedies. Redemption Risk. Your ability to redeem the bonds prior to maturity may be limited, depending on the terms of any optional redemption provisions. In the event that interest rates decline, you may be unable to take advantage of the lower interest rates to reduce debt service. Refinancing Risk. If your financing plan contemplates refinancing some or all of the bonds at maturity (for example, if you have term maturities or if you choose a shorter final maturity than might otherwise be permitted under the applicable federal tax rules), market conditions or changes in law may limit or prevent you from refinancing those bonds when required. Further, limitations in the federal tax rules on advance refunding of bonds (an advance refunding of bonds occurs when tax-exempt bonds are refunded more than 90 days prior to the date on which those bonds may be retired) may restrict your ability to refund the bonds to take advantage of lower interest rates. 14 Reinvestment Risk. You may have proceeds of the bonds to invest prior to the time that you are able to spend those proceeds for the authorized purpose. Depending on market conditions, you may not be able to invest those proceeds at or near the rate of interest that you are paying on the bonds, which is referred to as "negative arbitrage." Tax Compliance Risk. The issuance of tax-exempt bonds is subject to a number of requirements under the United States Internal Revenue Code, as enforced by the Internal Revenue Service (IRS). You must take certain steps and make certain representations prior to the issuance of tax-exempt bonds. You also must covenant to take certain additional actions after issuance of the tax-exempt bonds. A breach of your representations or your failure to comply with certain tax-related covenants may cause the interest on the bonds to become taxable retroactively to the date of issuance of the bonds, which may result in an increase in the interest rate that you pay on the bonds or the mandatory redemption of the bonds. The IRS also may audit you or your bonds, in some cases on a random basis and in other cases targeted to specific types of bond issues or tax concerns. If the bonds are declared taxable, or if you are subject to audit, the market price of your bonds may be adversely affected. Further, your ability to issue other tax-exempt bonds also may be limited. This description of tax compliance risks is not intended as legal advice and you should consult with your bond counsel regarding tax implications of issuing the bonds. Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Community Development Purchasing Police Public Works Parks and Recreation Agenda Item Number Mayor’s Report #3 Tracking Number CC 2024-09 Fireworks Contract with Mad Bomber Fireworks Production and Budget Amendment City Council – February 13, 2024 Supermajority (6 out of 9) Approval Please see the attached memo. Tim Evans Parks & Recreation Name Department Memorandum To: Yorkville City Council From: Tim Evans, Director of Parks and Recreation Rob Fredrickson, Finance Director CC: Bart Olson, City Administrator Date: February 1, 2024 Subject: 2024 Fireworks Display Contract Approval Summary Review and approval of the City’s 2024 Fireworks Display Contract and corresponding budget amendment. Background Approximately 12 years ago, staff members of the City’s Parks & Recreation Department began volunteering with the Yorkville Area 4th of July Celebration committee in organizing the annual Yorkville Area 4th of July event and fireworks show. The City graciously offered to continue, with police assistance, loaning equipment (such as barricades, cones, utility vehicles, port-a-lets etc.) as well as creating a “City 4th of July” account to collect revenues and pay expenses. Since City staff started volunteering with the Yorkville Area 4th of July Celebration, the City has periodically held additional fireworks shows, such as St. Patrick’s, Holiday Celebration and a Summer Kick Off, for residents to enjoy, especially during the pandemic. For 2024, staff has recommended that the City focus on two fireworks shows, the 4th of July, which includes an enhanced, extremely intensive presentation for 4th of July and the Holiday Celebration. As part of the currently scheduled 2024 City fireworks shows, staff will need to sign a fireworks contract which will exceed $25,000. To receive the best purchase prices, in 2021 Parks & Recreation staff released a fireworks Request for Proposal (RFP). One fireworks manufacturer submitted a proposal, Mad Bomber Fireworks Productions, which the City, Fire Department and the 4th of July Committee have contracted with for many years. It is important to note the outstanding relationship the City and Bristol Kendall Fire Department have with Mad Bomber. Since securing another fireworks company may be difficult as the City only had one company submit a contract proposal three years ago and with the 2023 contact having expired, staff is bringing a 2024 fireworks contract to the Council for two (2) fireworks shows in 2024 for a total amount of $57,500. In order to formally extend the contract for another year, we must amend the current year (FY 24) budget, as any contractual commitment of the City to expend funds must be followed by a subsequent appropriation per State Statute. Since both firework shows will not take place until next fiscal year, staff would roll the current year amended amount of $57,500 into FY 25, as part of the annual budget process. To keep the amendment as simple as possible, only the program supplies line item in the Recreation Department cost center of the (79) Parks & Recreation Fund has been adjusted. The actual financing mechanism(s) (i.e., program revenues, General Fund transfer, etc.) will be determined as part of the FY 25 budget process. On paper, this amendment will reduce fund balance by $57,500 (by increasing Recreation program supplies from $240,000 to $297,500); however, in actuality this amendment will have no budgetary impact, since the actual expenditures will not be incurred until FY 25. Recommendation Staff seeks City Council approval of the attached resolution and budget amendment in order to execute the Mad Bomber Fireworks Productions contract proposal in the amount of $57,500 for the two City fireworks shows in 2024. Resolution No. 2024-____ Page 1 Resolution No. 2024-_____ A RESOLUTION OF THE UNITED CITY OF YORKVILLE, ILLINOIS, AUTHORIZING A CONTRACT WITH MAD BOMBER FIREWORKS PRODUCTIONS FOR THE PURCHASE OF FIREWORKS FOR TWO CITY-SPONSORED FIREWORKS DISPLAYS WHEREAS, the United City of Yorkville (the “City”) is a duly organized and validly existing non home-rule municipality created in accordance with the Constitution of the State of Illinois of 1970 and the laws of the State; and WHEREAS, the City’s Municipal Code provides that the City may approve contracts for supplies, materials and equipment that have not been competitively bid by a two-thirds affirmative vote of the City Council; and WHEREAS, the City plans to host two fireworks shows for the enjoyment of residents during calendar year 2024, one on July 4, 2024 and another on November 23, 2024; and WHEREAS, the City released a Fireworks RFP in 2021, to which only one business responded, Mad Bomber Fireworks Productions (“Mad Bomber”); and WHEREAS, the City has contracted with Mad Bomber for the supply of fireworks and related set up and production for fireworks shows that the City has hosted for at least three years, and the City and Bristol Kendall Fire Protection District maintain an outstanding relationship with Mad Bomber; and WHEREAS, the City, therefore, desires to enter into a new contract with Mad Bomber for fireworks shows the City will be hosting during the 2024 calendar year; and WHEREAS, the Mayor and City Council have determined that it is in the best interests of the health, safety and welfare of the City and its residents to authorize and approve a contract between the City and Mad Bomber for the purchase of fireworks displays and related set up and production of said displays. NOW, THEREFORE, BE IT RESOLVED by the Mayor and City Council of the United City of Yorkville, Kendall County, Illinois: Section 1. The foregoing recitals are hereby incorporated in this Resolution as the findings of the Corporate Authorities. Resolution No. 2024-____ Page 2 Section 2. In consideration of the foregoing recitals, the Corporate Authorities hereby waive the competitive bidding requirement and authorize and direct the City Administrator to proceed with the execution of an agreement with Mad Bomber Fireworks Productions for the production of two fireworks shows to be hosted by the City. Section 3. This Resolution shall be in full force and effect upon its passage and approval as provided by law. Passed by the City Council of the United City of Yorkville, Kendall County, Illinois this ____ day of __________________, A.D. 2024. ______________________________ CITY CLERK KEN KOCH _________ DAN TRANSIER _________ ARDEN JOE PLOCHER _________ CRAIG SOLING _________ CHRIS FUNKHOUSER _________ MATT MAREK _________ SEAVER TARULIS _________ RUSTY CORNEILS _________ APPROVED by me, as Mayor of the United City of Yorkville, Kendall County, Illinois this ____ day of __________________, A.D. 2024. ______________________________ MAYOR Attest: ______________________________ CITY CLERK Ordinance No. 2024-____ Page 1 Ordinance No. 2024-_____ AN ORDINANCE AUTHORIZING THE SIXTH AMENDMENT TO THE ANNUAL BUDGET OF THE UNITED CITY OF YORKVILLE, FOR THE FISCAL YEAR COMMENCING ON MAY 1, 2023 AND ENDING ON APRIL 30, 2024 WHEREAS, the United City of Yorkville (the “City”) is a duly organized and validly existing non-home rule municipality created in accordance with the Constitution of the State of Illinois of 1970 and the laws of the State; and, WHEREAS, pursuant to 65 ILCS 5/8-2-9.4, the City adopted Ordinance No. 2023-14 on April 25, 2023 adopting an annual budget for the fiscal year commencing on May 1, 2023 and ending on April 30, 2024; and, WHEREAS, pursuant to 65 ILCS 5/8-2-9.6, by a vote of two-thirds of the members of the corporate authorities then holding office, the annual budget of the United City of Yorkville may be revised by deleting, adding to, changing or creating sub-classes within object classes and object classes themselves. No revision of the budget shall be made increasing the budget in the event funds are not available to effectuate the purpose of the revision; and, WHEREAS, funds are available to effectuate the purpose of this revision. NOW THEREFORE, BE IT ORDAINED by the Mayor and City Council of the United City of Yorkville, Kendall County, Illinois, as follows: Section 1: That the amounts shown in Schedule A, attached hereto and made a part hereof by reference, increasing and/or decreasing certain object classes and decreasing certain fund balances in the Parks & Recreation fund with respect to the United City of Yorkville’s 2023-2024 Budget are hereby approved. Section 2: This ordinance shall be in full force and effect from and after its passage and approval according to law. Ordinance No. 2024-____ Page 2 Passed by the City Council of the United City of Yorkville, Kendall County, Illinois this ______ day of ___________________, 2024. ______________________________ CITY CLERK DAN TRANSIER ________ KEN KOCH ________ CRAIG SOLING ________ ARDEN JOE PLOCHER ________ CHRIS FUNKHOUSER ________ MATT MAREK ________ SEAVER TARULIS ________ RUSTY CORNEILS ________ APPROVED by me, as Mayor of the United City of Yorkville, Kendall County, Illinois this ____ day of __________________, A.D. 2024. ______________________________ MAYOR FY 2024 FY 2024 FY 2021 FY 2022 FY 2023 Adopted Amended Actual Actual Actual Budget Budget Revenue Charges for Service 357,208$ 549,231$ 695,128$ 670,000$ 670,000$ Investment Earnings 235 91 2,311 1,250 1,250 Reimbursements 5,607 3,991 21,125 - - Miscellaneous 68,018 239,222 270,844 257,936 257,936 Other Financing Sources 1,473,433 1,515,511 2,232,541 2,440,844 2,440,844 Total Revenue 1,904,501$ 2,308,046$ 3,221,949$ 3,370,030$ 3,370,030$ Expenditures Salaries 1,007,587$ 1,122,835$ 1,335,391$ 1,546,393$ 1,546,393$ Benefits 424,491 421,101 446,283 542,523 542,523 Contractual Services 521,370 284,725 517,297 632,457 632,457 Supplies 289,536 552,385 679,172 687,920 745,420 Total Expenditures 2,242,984$ 2,381,046$ 2,978,143$ 3,409,293$ 3,466,793$ Surplus (Deficit)(338,483)$ (73,000)$ 243,806$ (39,263)$ (96,763)$ Ending Fund Balance 73,000$ -$ 243,804$ -$ 147,041$ 3.3%0.0%8.2%0.0%4.2% PARKS & RECREATION FUND (79) $0 $50 $100 $150 $200 $250 $300 ThousandsFund Balance 1 79 FY 2024 FY 2024 FY 2021 FY 2022 FY 2023 Adopted Amended Account Actual Actual Actual Budget Budget 79-000-44-00-4402 SPECIAL EVENTS 9,549$ 73,124$ 76,493$ 90,000$ 90,000$ 79-000-44-00-4403 CHILD DEVELOPMENT 83,029 126,268 137,156 145,000 145,000 79-000-44-00-4404 ATHLETICS AND FITNESS 259,988 323,635 427,043 375,000 375,000 79-000-44-00-4441 CONCESSION REVENUE 4,642 26,204 39,436 45,000 45,000 79-000-44-00-4482 LIBRARY CHARGEBACK - - 15,000 15,000 15,000 79-000-45-00-4500 235$ 91$ 2,311$ 1,250$ 1,250$ 79-000-46-00-4690 5,607$ 3,991$ 21,125$ -$ -$ 79-000-48-00-4820 RENTAL INCOME 54,976$ 64,149$ 73,650$ 70,436$ 70,436$ 79-000-48-00-4825 PARK RENTALS 1,746 9,968 10,909 17,500 17,500 79-000-48-00-4843 HOMETOWN DAYS - 145,676 165,729 150,000 150,000 79-000-48-00-4846 SPONSORSHIPS & DONATIONS 3,745 7,800 6,800 15,000 15,000 79-000-48-00-4850 MISCELLANEOUS INCOME 7,551 11,629 13,756 5,000 5,000 79-000-49-00-4901 TRANSFER FROM GENERAL 1,473,433$ 1,515,511$ 2,232,541$ 2,440,844$ 2,440,844$ 3,370,030$ 3,221,949$ 2,308,046$ PARKS AND RECREATION FUND REVENUE Total: PARKS & REC REVENUE Other Financing Sources Total:Other Financing Sources 1,473,433$ 1,904,501$ Description Miscellaneous INVESTMENT EARNINGS 2,440,844$ 235$ 257,936$ 1,250$ 2,232,541$ Reimbursements REIMB - MISCELLANEOUS 21,125$ 270,844$ 239,222$ Reimbursements Investment Earnings Total:Charges for Services Investment Earnings 695,128$ 2,311$ Total:91$ 357,208$ 3,991$ Miscellaneous Total: Total: 68,018$ 3,370,030$ United City of Yorkville Parks and Recreation Fund 670,000$ 1,250$ -$ 257,936$ 2,440,844$ 670,000$ -$ Charges for Services 1,515,511$ 549,231$ 5,607$ 2 795 FY 2024 FY 2024 FY 2021 FY 2022 FY 2023 Adopted Amended Account Actual Actual Actual Budget Budget 79-795-50-00-5010 SALARIES & WAGES 372,355$ 369,077$ 464,286$ 535,416$ 535,416$ 79-795-50-00-5015 PART-TIME SALARIES 473 4,078 16,584 17,000 17,000 79-795-50-00-5045 CONCESSION WAGES - 8,820 12,701 17,000 17,000 79-795-50-00-5046 PRE-SCHOOL WAGES 20,559 42,373 51,931 80,000 80,000 79-795-50-00-5052 INSTRUCTORS WAGES 13,687 12,468 28,880 40,000 40,000 79-795-52-00-5212 RETIREMENT PLAN CONTRIBUTION 41,742$ 39,317$ 39,905$ 42,045$ 42,045$ 79-795-52-00-5214 FICA CONTRIBUTION 30,377 32,801 42,846 51,229 51,229 79-795-52-00-5216 GROUP HEALTH INSURANCE 76,908 69,510 82,352 114,604 114,604 79-795-52-00-5222 GROUP LIFE INSURANCE 411 607 862 923 923 79-795-52-00-5223 DENTAL INSURANCE 6,142 5,084 6,666 7,895 7,895 79-795-52-00-5224 VISION INSURANCE 1,020 797 1,006 1,139 1,139 79-795-54-00-5412 TRAINING & CONFERENCES 204$ 1,952$ 2,969$ 6,000$ 6,000$ 79-795-54-00-5415 TRAVEL & LODGING - 4 1,813 3,000 3,000 79-795-54-00-5424 438 2,473 7,474 3,724 3,724 79-795-54-00-5426 PUBLISHING & ADVERTISING 4,655 11,356 12,621 55,000 55,000 79-795-54-00-5440 TELECOMMUNICATIONS 11,641 14,482 15,203 12,000 12,000 79-795-54-00-5447 SCHOLARSHIPS - - - 2,500 2,500 79-795-54-00-5452 POSTAGE & SHIPPING 1,562 1,114 2,406 3,500 3,500 79-795-54-00-5460 DUES & SUBSCRIPTIONS 2,803 2,247 3,169 4,000 4,000 79-795-54-00-5462 PROFESSIONAL SERVICES 51,882 87,708 122,304 140,000 140,000 79-795-54-00-5480 UTILITIES 5,337 7,333 8,420 11,236 11,236 79-795-54-00-5485 RENTAL & LEASE PURCHASE 1,416 1,339 1,412 6,000 6,000 79-795-54-00-5488 OFFICE CLEANING 7,560 7,419 16,548 11,250 11,250 79-795-54-00-5495 OUTSIDE REPAIR & MAINTENANCE 2,173 976 43,292 10,000 10,000 Salaries Total:Salaries 407,074$ Benefits 173,637$ COMPUTER REPLACEMENT CHARGEBACK Contractual Services Total:Benefits 89,671$ Total:Contractual Services 268,210$ 237,631$ United City of Yorkville Parks and Recreation Fund 689,416$ 217,835$ 268,210$ 138,403$ 148,116$ 156,600$ 217,835$ RECREATION DEPARTMENT EXPENDITURES Description 689,416$ 436,816$ 574,382$ 3 795 FY 2024 FY 2024 FY 2021 FY 2022 FY 2023 Adopted Amended Account Actual Actual Actual Budget Budget United City of Yorkville Parks and Recreation Fund RECREATION DEPARTMENT EXPENDITURES Description 79-795-56-00-5600 WEARING APPAREL -$ -$ -$ 7,500$ 7,500$ 79-795-56-00-5602 HOMETOWN DAYS SUPPLIES 700 127,875 156,063 150,000 150,000 79-795-56-00-5606 PROGRAM SUPPLIES 118,617 189,296 249,385 240,000 297,500 79-795-56-00-5607 CONCESSION SUPPLIES 4,852 13,014 20,133 18,000 18,000 79-795-56-00-5610 OFFICE SUPPLIES 2,038 2,395 3,229 3,000 3,000 79-795-56-00-5620 OPERATING SUPPLIES 65,858 23,430 30,604 35,000 35,000 79-795-56-00-5640 REPAIR & MAINTENANCE 1,140 1,363 1,699 2,000 2,000 Supplies Total: RECREATION EXPENDITURES 846,550$ 1,080,708$ Total:Supplies 193,205$ 357,373$ 513,000$ 1,688,461$ 1,630,961$ 455,500$ 1,446,763$ 461,113$ 4 Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Community Development Purchasing Police Public Works Parks and Recreation Agenda Item Number Mayor’s Report #4 Tracking Number CC 2024-10 Intergovernmental Agreement Approval & Purchase – VirTra V-300 LE-1 System City Council – February 13, 2024 Supermajority (6 out of 9) Approval Please see the attached memo. James Jensen Police Name Department Summary Intergovernmental agreement between the United City of Yorkville and Kendall County Law Enforcement Agencies (Plano, Oswego, Montgomery & Kendall County Sheriff’s Office) and Yorkville School District #115 for use of the Yorkville Police Department VirTra V-300 System. Background In March of 2023 the Yorkville Police Department submitted an application to the U.S. Department of Justice (DOJ), Office of Community Oriented Policing Services (COPS) for a law enforcement de-escalation grant. In October of 2023 we were notified that the Yorkville Police Department was selected to receive this grant. Our awarded “COPS” grant will be be used for the purchase of the flagship VirTra V-300 police training simulator. This simulator features five seamless displays providing 300 degrees of immersive scenario-based training for all Kendall County Law Enforcement agencies and security personnel from Yorkville School District #115. The DOJ has processed our grant paperwork and notified us that we can order the VirTra system. Because this simulator requires a temperature-controlled room greater than 30’ x 30’ we have been working with Kendall County Sheriff Dwight Baird who has offered to house the simulator. This simulator will be housed on the second floor of the Kendall County Court House. Personnel from the Yorkville Police Department and Kendall County Sheriffs Office will have 24/7 access to the simulator. The attached Intergovernmental Agreement (Exhibit A) with no monetary cost to the City and/or participating agencies is attached for review and approval. Recommendation Staff recommends the purchase of the VirTra system and the attached Intergovernmental Agreement for police agency and school district staff usage of our VirTra V-300 System. Attachments Exhibit A: Intergovernmental Agreement Exhibit B: VirTra Quote Number 00007898 Memorandum To: Yorkville City Council From: James Jensen, Police Chief CC: Bart Olson, City Administrator Date: February 13, 2024 Subject: Intergovernmental Agreement Approval & Purchase – Kendall County Law Enforcement Agencies & Yorkville School District Resolution No. 2024-____ Page 1 Resolution No. 2024 - ____ A RESOLUTION OF THE UNITED CITY OF YORKVILLE, ILLINOIS, AUTHORIZING THE PURCHASE OF A VIRTRA V-300 LE-1 POLICE TRAINING SIMULATOR WHEREAS, the United City of Yorkville (the “City”) is a duly organized and validly existing non home-rule municipality created in accordance with the Constitution of the State of Illinois of 1970 and the laws of the State; and WHEREAS, the City’s Police Department applied to the United States Department of Justice (“DOJ”), 0ffice of Community Oriented Policies Services (“COPS”) for a law enforcement de escalation grant and was awarded a grant with the understanding that the grant would be used for the purchase of a VirTra V-300 LE-1 System (the “Simulator”) to provide immersive scenario- based training for law enforcement officers including interactive course work and simulator training curriculum; and WHEREAS, the Yorkville Police Department has obtained a quote from VirTra, the sole source for this type of Simulator, which quote is attached hereto and made a past hereof; WHEREAS, after demonstration of the operation of the Simulator and investigation of the benefits to law enforcement officers from the use of the Simulator, the Yorkville Police Department recommends its acquisition by the City. NOW, THEREFORE, BE IT RESOLVED by the Mayor and City Council of the United City of Yorkville, Kendall County, Illinois: Section 1. The foregoing recitals are hereby incorporated into this Resolution as the findings of the City Council. Section 2. In consideration of the foregoing recitals, the acquisition of the VirTra V-300 LE-1 Systems to be paid with the “COPS” grant is hereby approved. Section 3. This Resolution shall be in full force and effect upon its passage and approval as provided by law. Passed by the City Council of the United City of Yorkville, Kendall County, Illinois this ____ day of __________________, A.D. 2024. ______________________________ CITY CLERK Resolution No. 2024-____ Page 2 KEN KOCH _________ DAN TRANSIER _________ ARDEN JOE PLOCHER _________ CRAIG SOLING _________ CHRIS FUNKHOUSER _________ MATT MAREK _________ SEAVER TARULIS _________ RUSTY CORNEILS _________ APPROVED by me, as Mayor of the United City of Yorkville, Kendall County, Illinois this ____ day of __________________, A.D. 2024. ______________________________ MAYOR Attest: ______________________________ CITY CLERK This is an updated quote - 01/25/2024 (adding one additional handheld flashlight given extra Grant monies) to the originally signed quote on 12/22/2024. Note, there will NOT be a 3% charge for this one time Credit Card purchase - as agreed by both parties. IL sales tax applies unless tax exempt certificate provided. Additional years of annual Service / Warranty Plan maybe purchased for 10% of system cost thru year 5. Notes: steve.diiullo@virtra.comEmail (480) 968-1488Phone Steve DiIulloPrepared ByYorkville Police DepartmentShip To Name 2/9/2024Expiration Date 00007898Quote Number 1/25/2024Created Date jjensen@yorkville.il.usEmail James JensenContact Name Yorkville Police DepartmentAccount Name Product SKU Product Code Product Product Description Sales Price Quantity Total Price 7001000 V-VICTA-01 VirTra Virtual Interactive Coursework and Training Academy™ VirTra-Virtual Interactive Coursework and Training Academy™ certified simulator training curriculum. V-VICTA™ is a progressive science based approach to the use of simulation as a training system. Program materials include teacher lesson plans, student outline, presentation material, pre-tests, post-tests, course evaluation and all interactive video learning material in conjunction with the simulator for each available course. Virtual Instructor scenarios teach, train, test and sustain methodology to ensure participants dynamically absorb information to facilitate long term transfer of critical psycho-motor skills. Available exclusively to all VirTra simulation systems under a current Service or Subscription plan. $0.00 1.00 $0.00 1300000 V-300LE-1 VirTra 300 LE (w/ 1 year warranty) VirTra Systems 300 LE-1 simulator uses five interconnected screens to create fully immersive active engagements in a 300 degree environment surrounding the trainees. Multi-directional audio and seamless real video create an environment and situation that will challenge trainees. Comes with LE content library, computer rack, UPS backup, and audio/projection equipment. System is configurable to fit in a variety of spaces (within minimum requirements). One year warranty and support services included. $160,292.53 1.00 $160,292.53 VHU-BS-300 Borderless Screens (V-300® Systems) Eliminates the 5 inch black border between screens to increase immersion on VirTra V-300® systems.$11,530.39 1.00 $11,530.39 5000202 VATU-FLT-TLR1 Weapon Mounted Flashlight-TLR1 Model TLR-1 laser-based weapon mounted flashlight.$1,521.92 2.00 $3,043.84 5000201 V-FLT-G2X Handheld Flashlight-G2X G2X laser-based handheld flashlight.$1,009.70 3.00 $3,029.10 5000750 VWSA-RFS Refill Station Table-top refill station for all refillable magazines. Includes automatic push button activation and one $5,368.96 1.00 $5,368.96 Sales Terms and Conditions for Direct Sales to End Users/Buyer Revised October 2023 1. Precedence. This Sales Terms and Conditions for Direct Sales to End Users/Buyers “Agreement” applies to Buyer’s purchase of Goods and Services, as defined below, when purchased directly from VirTra “Seller”. Any purchase of Goods and Services sold by Seller is expressly subject to and conditioned upon the terms and conditions set forth herein. By accepting delivery of the Goods and Services, Buyer accepts and is bound by this Agreement. Any different or conflicting additional terms set forth by, whether in Buyer’s purchase order or another communication, are expressly rejected and will not be binding on Seller unless agreed to in writing by an authorized officer of Seller. Now therefore, for good and valuable consideration the receipt and sufficiency of which is hereby acknowledged by the parties, the parties agree as follows. The following capitalized words shall mean: “End Users/Buyer” means the organization or person who buys Seller’s Goods and2. Definitions: Services. “Goods and Services” means without limitation, the articles, products, accessories, and services to be supplied to Buyer by Seller. “Technology and Intellectual Property Rights” means all patents, registered and unregistered designs, copyright, trademarks, know-how, software, firmware, hardware, systems, components, or assemblies. “Seller” means VirTra, Inc., located at 295 E. Corporate Place, Chandler, AZ 85225, USA. All sales are final, and no returns, refunds or exchanges of the Goods and Services are allowed, except as provided by3. All Sales Final. state or federal law, and, to the returns, refunds or exchanges are required by law, must be preapproved by Seller’s Return Merchandise Authorization (RMA) form. In Seller’s sole discretion, all returns, refunds, or exchanges may be charged a restocking fee of up to 15% of the4. Restocking Fees. $240,176.80Grand Total $2,855.30S&H $237,321.50Total Price CO2 tank which must ship empty. 4001702 V-G17-RK-G5 VirTra Tetherless-Glock 17 Gen 5 Micro-switch activated tetherless handgun recoil kit for the Glock 17 Gen 5. Includes one Standard Magazine (All recoil kits convert real firearms which must be supplied by the customer). $5,571.44 2.00 $11,142.88 4001709 V-G17-ASM-G5 VirTra Tetherless-Glock 17- Advanced Skills Magazine Gen 5 Advanced Skills Magazine for use with the VirTra V-G17-RK recoil systems. Includes needed V-17-RK Gen 5 Tailpiece and Wireless Station. Requires VOS 5.0.36 or higher to operate. $2,789.07 2.00 $5,578.14 4001710 V-G17-SM-AP VirTra Tetherless-Glock 17-Adapter Plate Adapter plate for the VTRK-G17-SM (Requires VirTra refill station).$585.97 1.00 $585.97 4001711 V-17/22-ASM-AP VirTra Tetherless-Glock 17/22-ASM Mag. Adapter Plate Adapter plate for the V-G17/22-ASM (Requires VirTra refill station).$585.97 1.00 $585.97 5000554 V-T7-12 | 3.5 TASER® 7 Simulation Cartridge Package B TASER 7® simulation cartridge package B: Simulates close quarter (12 deg.) and standoff (3.5 deg.) probe spreads for TASER 7 deployments in VirTra simulations. Operates in live, customer supplied TASER 7 device. Includes one USB charging cable. $3,954.31 3.00 $11,862.93 5000501 V-OCC-MK3 OC Canister-MK3 Laser-based MK3 model OC training device.$2,614.76 3.00 $7,844.28 5000610 V-TF V-Threat-Fire VirTra’s patented V-Threat-Fire™ return-fire-simulator device. Attaches via integrated belt clip to deliver a safe and adjustable electrical impulse to trainee. Enhances realism and simulates physical threats during VirTra Training. No eye protection required. Requires wireless station, included. Requires VOS 5.0.36 or higher to integrate. $4,406.69 2.00 $8,813.38 8000300 V-300-INSTL VirTra V-300® Installation/Training VirTra Installation and Training for one (1) V-300® System. Includes all travel and expenses in the CONUS. $7,643.13 1.00 $7,643.13 purchase price paid, plus any applicable shipping and sales tax, unless the returned product is defective, or the return is a direct result of Seller’s error. . Terms of payment are within Seller’s sole discretion and, unless otherwise agreed to by Seller in writing, 50% deposit5. Payment Terms payment must be received prior to Seller’s acceptance of an order with the remaining 50% balance due upon shipping. Payment for Goods and Services will be made in United States currency ($US Dollar) by a preapproved payment method. Credit card payment terms must be preapproved by Seller’s Finance Department and if approved, invoices are due and payable within the time period noted on invoices, measured from the date of the invoice. An additional 3% fee will be charged to cover processing costs. Seller may at its sole discretion invoice parts of an order separately. No discounts shall be given for early payments. Seller may suspend or cancel Buyer’s order for any failure by Buyer to comply with agreed upon payment6. Suspension or Cancelation: terms. Seller is not responsible for pricing, typographical, or other errors in any offer by Seller and reserves the right to cancel any orders resulting from such errors. Interest and late payment fees may be calculated from the day after the payment’s stated due date through the date7. Late Payments. payment is received in full, at the maximum legal allowable interest rate in effect on the applicable dates. Sales tax, end user tax, pass-through tax, value-added tax (VAT), transaction privilege tax, consumption tax, customs tax and/or8. Taxes. duties are the sole responsibility of Buyer, and Buyer agrees to reimburse Seller for all applicable taxes that Seller is required to collect, regardless of the tax amount being excluded from Seller’s quotes or Buyer’s Purchase Orders. If Buyer requests tax exempt status, then Buyer must provide Seller with a correct, valid, and signed tax exemption9. Tax Exemption. certificate applicable to the specific Goods and Services purchased, relevant to the end use location, prior to Seller invoicing. If an invalid tax exemption certificate is received or no tax exemption certificate is received, it will be the responsibility of Buyer to pay all required taxes. Additionally, it will be Buyer’s responsibility to obtain any tax refunds permitted if Seller has collected and remitted taxes to a taxing authority. . Shipping and handling costs will be added to all invoices unless otherwise expressly indicated and agreed10. Shipping, Title, Risk of Loss to in writing at the time of sale. Seller reserves the right to make partial shipments unless specifically stated otherwise on Buyer’s signed Pro Forma Invoice or purchase order and such shipping terms are pre-approved by Seller in writing. Products may ship from multiple locations following the rules of the International Commercial Terms (Incoterms) as published by the International Chamber of Commerce (ICC). Title and risk of loss passes from Seller to Buyer FOB Origin domestic or Free Carrier (FCA) international upon Seller’s delivery to the named place of delivery, cleared for export, as mutually agreed by both buyer and seller. Once seller is deemed to have delivered goods to the named place of delivery, the buyer is responsible for both unloading the goods and loading them onto their own carrier. Seller shall invoice upon shipping. Any loss or damage that occurs after seller’s delivery is Buyer’s responsibility. Buyer must promptly file claims for damaged items with the freight carrier. Shipping dates are estimates only. Seller will use commercially reasonable efforts to deliver all products ordered as agreed or as soon as reasonably11. Excusable Delays. practicable. In the event of interruption of any delivery due to causes beyond the reasonable control of Seller, including but not limited to force majeure, fire, labor disturbances, riots, accidents, or inability to obtain necessary materials or components, Seller has the right, in its sole discretion and upon oral or written notice to Buyer, to delay or terminate the delivery. Buyer represents and warrants that they are buying Seller’s products for the specified end user, and Buyer will12. Not for Resale or Export. not resale or export Seller’s products to a country other than the country listed as the Buyer’s shipping destination. The shipment of certain Seller products outside of the United States of America (USA) is restricted by US federal law and neither Seller’s products nor the technology can be exported out of the US without Seller’s prior written approval. In addition, certain Seller Products require a validated export/import license (DSP 5, 61, or 73) prior to shipment to certain countries. If required, Buyer agrees to submit the required paperwork to Seller to process an application to obtain the required import/export license(s) from the US State Department. Seller cannot guarantee US State Department approval and has the right to cancel any item(s) not approved for import/export by the US State Department. Buyer agrees to comply with all applicable laws, codes and license requirements, and controls of the13. Regulations and Restrictions. United States and other applicable jurisdictions in connection with the use of Seller products including Buyer’s acceptance of responsibility for the payment of any relevant taxes or duties. Buyer is responsible for understanding and verifying all local laws, regulations, restrictions and building code requirements for the purchase, delivery, receipt, storage, installation and use of Seller’s Goods and Services. Seller may suspend or cancel Buyer’s order, at Seller’s sole discretion, for violation of regulations and restrictions. Buyer agrees that Seller claims, and has claim to, various proprietary rights of its Goods14. Technology and Intellectual Property Rights. and Services, and Buyer agrees to take reasonably necessary steps to ensure that Seller’s rights will not directly or indirectly be violated, which the parties agree would cause irreparable harm to Seller. Except for the license to use the Goods and Services, the sale of Goods and Services will not confer upon Buyer any license, express or implied, under any patents, trademarks, trade names, or other proprietary rights owned or controlled by Seller, its subsidiaries, affiliates, or suppliers; it being specifically understood and agreed that all the rights are reserved to Seller, its subsidiaries, affiliates, or suppliers. Buyer may not obscure, remove, or alter any copyright, trademark, service mark or other proprietary notices or legends on the products. Seller reserves the right to make changes in design of any of its products without incurring any obligation to notify Buyer15. Design Changes. or to make the same change to products previously purchased by Buyer. Customer acknowledges and agrees that the products are the confidential, valuable, and proprietary assets of16. Reverse Engineering. VirTra, and the parties agree that improper use or disclosure of the products would cause VirTra irreparable harm. Accordingly, as a material element of this Agreement and as an inducement for VirTra to enter into this Agreement, Customer hereby agrees that Customer shall not: (a) create or attempt to create by reverse engineering, disassembly, decomplication or otherwise, the internal structure, the source code, hardware design, or organization of any Product, or any part thereof, or to aid or to permit others to do so, except and only to the extent expressly permitted by applicable law; (b) copy, modify, or translate any portion of the products, unless otherwise agreed, develop any derivative works thereof or include any portion of the software in any other software program; (c) separate the Product into component parts for distribution or transfer to a third party; and (e) attempt to make or to aid or permit others to make similar products to the software or products with or without enhancements, upgrades, or modifications. If any provision of this Agreement is found to be invalid or unenforceable by a court of competent jurisdiction, then17. Severable Provisions. the remainder will remain in full force and effect and any invalid provision(s) will be modified or partially enforced by the court to the maximum extent permitted by law to effectuate the purpose of this agreement. To the maximum extent allowed by law, in no event shall Seller’s cumulative liability to any party for any loss or18. Limitation of Liability. damage resulting from any claims, demands, or actions arising out of or relating in any way to any purchase from Seller exceed the amounts received by Seller under the relevant purchase order, notwithstanding third-party purchases. In no event will Seller be liable for any special, indirect, incidental, exemplary, punitive, or consequential damages, however caused, whether for breach of warranty, breach of contract, negligence, strict liability, tort or under any other legal theory, even if Seller has been advised of the possibility of those damages or if those damages could have been reasonably foreseen, and notwithstanding any failure of essential purpose of any exclusive remedy provided in the Warranty. Seller disclaims any representation that it will be able to repair any product under Warranty or make a product exchange without risk to or loss of programs or data. Buyer agrees to release and save Seller harmless from any and all liability arising out of use or misuse of Seller product, including any claims for damages and personal injuries. Buyer agrees to assume all risks of loss and all liability for any damages and personal injury which may result from use or misuse of Seller product. Seller is not liable for any claims made by a third party or by Buyer for or on behalf of a third party. Nothing contained in this Agreement shall be construed as establishing or implying any partnership or joint19. Relationship of Parties. venture between the parties and nothing in this Agreement shall be deemed to construe either of the parties as the agent of the other. Assignment and Sub-Contracting. The contract between Buyer and Seller for the Goods and Services shall not be assigned or transferred, nor the performance of any obligation sub-contracted, without the prior written consent of both Buyer and Seller. The parties agree that such consent shall not be unreasonably withheld. This Agreement constitutes the entire agreement between the parties. This Agreement supersedes and replaces any20. Entire Agreement. prior agreement or understanding between the parties, including any oral representations concerning the subject matter of this Agreement. Any prior or extrinsic representations or agreements, with the exception of the product warranty, if provided and any service and license agreement(s), are intended to be discharged or nullified. The laws of the State of Arizona, USA govern this transaction and Agreement, without regard21. Governing Law, Jurisdiction, and Venue. to conflicts of law. Any litigation regarding the interpretation or enforcement of this Agreement shall be resolved in the State of Arizona and the courts of Arizona shall have exclusive jurisdiction over such litigation and the parties agree to such exclusive jurisdiction. The parties expressly reject any application of the United Nations Convention on Contracts for the International Sale of Goods (“CISG”) to this Agreement and the associated transactions. Seller warrants the product manufactured by Seller for a period of one year from delivery to the agreed delivery point (‘Warranty22. Warranty. Period’) will materially conform to Seller’s standard specifications available from the Seller for the product at the time of the issuance of the Purchase Order. Seller further warrants that the product, at the time of delivery, will be free from defects in material and workmanship for the Warranty Period. For third party Products not manufactured by Seller, Seller’s only responsibility is to assign to its customer any manufacturer’s warranty that does not prohibit such assignment. Product and parts that are consumed in normal operation are not covered by this Warranty. Notwithstanding the foregoing, Warranty and support may be void for any and all equipment damaged or destroyed by improper handling, use or misuse. To the maximum extent permitted by law, Seller’s Warranty and the remedies set forth in that Warranty are exclusive and in lieu of all other warranties, remedies, and conditions, whether oral or written, statutory, express or implied, as permitted by applicable law, Seller specifically disclaims any and all statutory or implied warranties, including without limitation, warranties of merchantability, design, fitness for a particular purpose, arising from a course of dealing, usage or trade practice, warranties against hidden or latent defects, and warranties against patent infringement. If Seller cannot lawfully disclaim statutory or implied warranties than to the extent permitted by law, all such warranties are limited to the duration of the express warranty described above and limited to the other provisions contained in this warranty statement. The remedies provided for in the warranty are expressly in lieu of any other liability Seller may have. In the event of a delivery delay ordered by Buyer, the parties agree to make use of the following: Whereas23. Buyer Ordered Delivery Delay. the Customer has purchased certain products and services from VirTra under the Purchase Order; and Whereas the Customer has directed VirTra to hold and store within its premises the delivery until further notice; and Whereas VirTra shall ship the products FOB destination; and Whereas this Addendum does not operate as an acceptance of goods by the Customer. Now therefore, the parties agree that that VirTra has met its delivery obligations under the terms of sale upon meeting the following condition: VirTra shall provide to Customer photographs documenting that the Purchase Order is ready for shipment. An email from Buyer citing this section 23 shall be sufficient for the parties to proceed as described herein. -Signature follows - The Buyer agrees that this Agreement shall govern all purchase orders and related transactions. Buyer: Signature: _______________________________ Printed Name: ____________________________ Date: __________________________ SELECT PAYMENT METHOD Credit Card; include contact information only (subject to limits) Purchase Order: Check: Other (please specify): Resolution No. 2024-____ Page 1 Resolution No. 2024-_____ RESOLUTION APPROVING AN INTERGOVERNMENTAL AGREEMENT AMONG THE UNITED CITY OF YORKVILLE, THE VILLAGE OF OSWEGO, THE VILLAGE OF MONTGOMERY, THE CITY OF PLANO, THE COUNTY OF KENDALL AND YORKVILLE SCHOOL DISTRICT #115 WHEREAS, the Unity City of Yorkville (“Yorkville”), the Village of Oswego (“Oswego”), the Village of Montgomery (“Montgomery”), the City of Plano (“Plano”), the County of Kendall (“Kendall County”) are units of local government and Yorkville School District #115 (“SD #115”) is a public school pursuant to 105 ILCS 5/1-let seq. (collectively the “Agencies”); and, WHEREAS, the Constitution of the State of Illinois of 1970, Article VII, Section 10, and the Intergovernmental Cooperation Act, 5 ILCS 220/1 et seq., (collectively, the “Authority”) authorize units of local government and school districts to contract or otherwise associate amongst themselves to obtain or share services and to exercise, combine, or transfer any power or function in any manner not prohibited by law; and, WHEREAS, Yorkville, through the Yorkville Police Department, applied for and was awarded the FY23 Law Enforcement Agency De-Escalation Grant (the “Grant”) from the U.S. Department of Justice (“DOJ”) Office of Community Oriented Policing Services (“COPS”) for the purchase of a VirTra V-300 System (the “System”) which has the capability of providing 300 degrees of immersive scenario-based training for law enforcement officers, which scenarios cover a wide range of policing from mental health and de-escalation to active threats and high- risk traffic stops; and, WHEREAS, in applying for the Grant, Yorkville committed to the DOJ that the purchase of the System would be available to and utilized by the law enforcement officers of the municipalities, the County and school district security personnel for the benefit of the entire community of Kendall County; and WHEREAS, all of the Agencies are interested in working together to use the System to advance community policing and learn how to interpret and to de-escalate critical situations to the greatest extent possible thereby benefitting all residents, businesses, and property owners Resolution No. 2024-____ Page 2 within Kendall County in accordance with the terms and conditions hereinafter set forth in the Intergovernmental Agreement attached hereto. NOW, THEREFORE, BE IT RESOLVED by the Mayor and the City Council of the United City of Yorkville, Kendall County, Illinois, as follows: Section 1. The recitals set forth above are incorporated into this Resolution as if fully restated herein. Section 2. The Intergovernmental Agreement Among the United City of Yorkville, the Village of Oswego, the Village of Montgomery, the City of Plano, the County of Kendall and Yorkville School District #115, in the form attached hereto and made a part hereof, is hereby approved; and, the Mayor and City Clerk are hereby authorized to execute said Agreement. Section 3. That this Resolution shall be in full force and effect from and after its passage and approval as provided by law. Passed by the City Council of the United City of Yorkville, Kendall County, Illinois this ____ day of __________________, A.D. 2024. ______________________________ CITY CLERK KEN KOCH _________ DAN TRANSIER _________ ARDEN JOE PLOCHER _________ CRAIG SOLING _________ CHRIS FUNKHOUSER _________ MATT MAREK _________ SEAVER TARULIS _________ RUSTY CORNEILS _________ APPROVED by me, as Mayor of the United City of Yorkville, Kendall County, Illinois this ____ day of __________________, A.D. 2024. ______________________________ MAYOR Resolution No. 2024-____ Page 3 Attest: ______________________________ CITY CLERK 1 THIS INTERGOVERNMENTAL AGREEMENT IS AMONG THE UNITED CITY OF YORKVILLE, THE VILLAGE OF OSWEGO, THE VILLAGE OF MONTGOMERY, THE CITY OF PLANO, THE COUNTY OF KENDALL AND YORKVILLE SCHOOL DISTRICT #115 THIS INTERGOVERNMENTAL AGREEMENT (the “Agreement”) is by and among the United City of Yorkville (“Yorkville”), the Village of Oswego (“Oswego”), the Village of Montgomery (“Montgomery”), the City of Plano (“Plano”), the County of Kendall (“Kendall County”) and Yorkville School District #115 (“SD #115”) (each of which may be referred to as an “Agency” and collectively as the “Agencies”) dated this _____ day of ______________________, 2024. W I T N E S S E T H: WHEREAS, the Constitution of the State of Illinois of 1970, Article VII, Section 10, and the Intergovernmental Cooperation Act, 5 ILCS 220/1 et seq., (collectively, the “Authority”) authorize units of local government and school districts to contract or otherwise associate amongst themselves to obtain or share services and to exercise, combine, or transfer any power or function in any manner not prohibited by law; and, WHEREAS, Yorkville, through the Yorkville Police Department, applied for and was awarded the FY23 Law Enforcement Agency De-Escalation Grant (the “Grant”) from the U.S. Department of Justice (DOJ) Office of Community Oriented Policing Services (COPS) for the following purposes: (a) Providing quality law enforcement training that meets the mandated requirements of the Illinois Law Enforcement Training and Standards Board for all Kendall County law enforcement agencies, Kendall County Court security personnel, Kendall County Corrections division and training for the armed school security personnel of the SD #115; (b) To develop new and/or update current policies and programs with an emphasis on creating a culture of de-escalation in all critical situation; (c) To conduct review and analysis of de-escalation efforts, including a review of each response to resistance to determine policy and ethical compliance when force is used beyond what is normal and customary in making an arrest; and, (d) To build community partnerships that facilitate de-escalation; and, WHEREAS, the Grant shall be used for the purchase of a VirTra V-300 System (the “ System”) which has the capability of providing 300 degrees of immersive scenario-based training for law enforcement officers, which scenarios cover a wide range of policing from mental health and de-escalation to active threats and high-risk traffic stops; and, WHEREAS, in applying for the Grant, Yorkville committed to the DOJ that the purchase of the System would be available to and utilized by the law enforcement officers and school district 2 security personnel of each of the Agencies for the benefit of the entire community of Kendall County; and WHEREAS, all of the Agencies are interested in working together to use the System to advance community policing and learn how to interpret and to de-escalate critical situations to the greatest extent possible thereby benefitting all residents, businesses and property owners within Kendall County in accordance with the terms and conditions hereinafter set forth. NOW, THEREFORE, in consideration of the recitals hereinabove set forth, the mutual promises and obligations expressed herein and other good and valuable consideration, the sufficiency, adequacy and receipt of which are hereby acknowledged, it is hereby agreed each of the Agencies being a party to this Agreement as follows: Section 1. Systems Location. Kendall County shall provide a thirty-feet (30’) by thirty- feet (30’) space for the location of the System at the Kendall County Courthouse, 807 John Street, Yorkville (the “Premises”) which shall be equipped with three (3) dual twenty-amp electrical outlets and shall permit the ability to cover windows, if any and/or restrict ambient lighting at all times the System is in use. Section 2. Access to System. Kendall County shall permit access to the Premises by all of the Agencies, other than Yorkville and its law enforcement divisions, during normal business hours, specifically, Monday through Friday, 8:30 a.m. to 4:30 p.m., through the main entrance to the Kendall County Courthouse. Yorkville and all divisions of Kendall County’s law enforcement shall have twenty-four (24) hours, seven (7) days a week access to the System with such access as directed by Kendall County. Section 3. Policies, Rules and Regulations of System Use. Yorkville shall establish all policies, rules and regulations for the use of the System by the Agencies. Any violation of the policies, rules and regulations may result in the forfeiture of all future use of the System. Forfeiture of the use of the System by an Agency shall only be made after a review of an allegation of a violation by Yorkville after meeting with such Agency. The final decision as to any determination of forfeiture of an Agency’s use of the System shall be made by Yorkville. Section 4 System Inspections. The System shall be inspected by each user prior to and after each use and the condition of the System reported on a VirTra System Inspection Form which must be delivered to Yorkville at the conclusion of that training day. Yorkville shall inspect the weapons’ platform (pistol, rifle, taser, etc.) with the Agency’s scheduled to use the System or weapon platform to confirm safe and good condition of all weapons prior to use for the day. Section 5 Obligations of Every Agency. (a) Each Agency agrees to be responsible for its use and care of the System and all weapons used in connection therewith. Any and all damage to the System or any one of the weapons platform items shall be the responsibility of the user Agency and which Agency shall be solely liable for the cost of all repair and replacement of any damage to the System or any 3 item of the weapons’ platform. In the event of damage or destruction, report thereof must immediately be made to Yorkville. (b) Each Agency agrees to limit the use of the System solely to law enforcement personnel and school district security personnel and shall provide a list of authorized personnel (“Authorized Personnel”) to Yorkville within ten (10) days of the commencement of the operation of the System and monthly report to Yorkville any and all additions or deletions from the list of Authorized Personnel or confirm that there are no changes. (c) Each Agency agrees to schedule a time for use of the System with Yorkville, which use is subject to its availability, it being understood that best efforts shall be used to accommodate all requests. (d) Each Agency agrees to comply with all mandatory requirements as required by the DOJ or the COPS office in connection with the Grant including, but not limited to, federal use of force certification collection, department policy collection, annual response to resistance data, weapon usage collection and training information and documentation. (e) Each Agency shall appoint a representative who shall act as the reporting liaison for the Agency to Yorkville and the scheduling coordination for the Agency. (f) Each Agency shall be responsible for a portion of the annual maintenance costs associated with the VirTra V-300 System. Yorkville agrees to pay for the first and second year of the maintenance costs. The remaining three years shall be split evenly amongst all of the Agencies using the system to include Yorkville, Kendall County, Plano, Montgomery, Oswego and the SD #115. Oswego, Montgomery, Plano and SD #115 shall each individually indemnify and hold Yorkville and Kendall County, their officers, agents and employees, harmless from any, loss, damage or injury to the System, the weapons and the Premises and any claim from or any loss or injury to any person entering upon the Premises, using the System or using any weapon at the Premises at the direction of the Agency from which indemnification or being held harmless is sought provided that such claim does not result from the negligent , intentional or reckless act of the Agency seeking to be held harmless or indemnified Section 6. Notices. In the event any notice is required pursuant to this Agreement, each Agency designates the following person as its primary contact: 4 United City of Yorkville _____________________________ Name _____________________________ Title Telephone:____________________ Email Address:_________________ Village of Oswego _____________________________ Name _____________________________ Title Telephone:____________________ Email Address:________________ Village of Montgomery ________________________________ Name ________________________________ Title Telephone:_______________________ Email Address:___________________ 5 City of Plano ________________________________ Name ________________________________ Title Telephone:______________________ Email Address:___________________ County of Kendall ________________________________ Name ________________________________ Title Telephone:_______________________ Email Address:____________________ Yorkville School District #115 ________________________________ Name ________________________________ Title Telephone:______________________ Email Address:___________________ 6 Section 7. No Assignment. This Agreement may not be assigned by any participating Agency. Section 8. Execution in Counterparts. This Agreement may be executed in two (2) or more counterparts, each of which shall be deemed original but all of which shall constitute the same instrument. Execution of this Agreement shall be by such person as authorized by the participating Agency to bind the Agency to its terms. [SIGNATURE PAGE FOLLOWS] 7 IN WITNESS WHEREOF, the parties have executed this Agreement by their authorized representatives as of the last date of signature shown below. United City of Yorkville By: _____________________________ _____________________________ Title Village of Oswego By: _____________________________ _____________________________ Title Village of Montgomery By: _____________________________ _____________________________ Title City of Plano By: ________________________________ ________________________________ Title County of Kendall By: ________________________________ ________________________________ Title 8 Yorkville School District #115 By: ________________________________ ________________________________ Title Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Community Development Purchasing Police Public Works Parks and Recreation Agenda Item Number Mayor’s Report #5 Tracking Number CC 2024-11 Proposed Purchase of Four (4) Dump Trucks City Council – February 13, 2024 Supermajority (6 out of 9) Approval Please see the attached memo. Eric Dhuse Public Works Name Department Summary Staff is proposing to purchase four (4) new dump trucks for FY 25 instead of one (1) that is currently proposed in the adopted FY 24 budget. Background We have a unique opportunity to purchase 4 brand new dump trucks and have them by December of 2024. The vendor, Lindco Equipment, that we have been using to purchase trucks for the past few years was able to purchase 20 trucks that were ordered by someone else and then cancelled. The trucks are currently being built with a delivery date in April 2024 so there will be NO price increases on these trucks. We would then be in line for the body build which is approximately 6 months wait then 2-3 months to build the trucks. This puts us in the November to December range for delivery of the trucks, in time for next plow season. We currently have 2 trucks in the proposed budget as replacements for 2 trucks in our current fleet. The additional 2 trucks would move drivers from 1 ton dump trucks to large, single axle dump trucks to cut our plow time and provide better service to our residents. Once we expand our staff to fill the now vacant 1-ton plows, we would be able to seriously reduce our plow time with the additional resources. Our ultimate goal is to replace and expand the fleet to a point where we can plow the entire town in 4 hours instead of the current time of 6 hours. If we are able to get down to 4 hours to plow the town, we could theoretically plow the town twice in 8 hours for larger storms. In actuality, it would 9-10 hours with reloading, lunch/dinner breaks, and what type of storm it is. Right now, we are at 6 hours for a “lap” which means a theoretical 12 hours which is actually closer to 14 hours now with the equipment and manpower we currently have to use. Not only would this reduction make it safer to travel, but it would also provide needed rest to the crew that will probably have to come back in early with storms like these. In addition to providing better service to the residents, we gain a HUGE reliability increase going from trucks that are 20+ years old to new trucks. Not having to worry about which truck(s) are in the shop, or which ones will break hydraulic lines, or which ones will break down while pushing, or which one that the brine won’t work, etc. This reliability will save tens of thousands per year on repairs and will allow our drivers to focus on the task of snow removal instead of trying to be a mechanic to repair the trucks while they are freezing cold and wet. Memorandum To: Mayor and City Council From: Eric Dhuse, Director of Public Works CC: Bart Olson, City Administrator Rob Fredrickson, Finance Director Date: February 7, 2024 Subject: Proposed Truck Purchase Budgetary Implications As shown on the attached Vehicle Schedule (Schedule 1), the adopted FY 24 Public Works Capital vehicle line item (25-215-60-00-6070) was initially budgeted at $1.671 million. To date, staff has spent approximately $475,000 of this amount, comprised of a new bucket truck (#1) for $229,106 (includes Sewer funding of $100,000) and a street sweeper (#2) for $345,033. Even though Council has already authorized the purchase of most of the remaining vehicles slated for FY 24, due to timing considerations, vehicles #3 thru #6 (highlighted in orange) will be carried forward into FY 25. The remaining vehicles originally budgeted in FY 24 (i.e., #5 leaf vac and #22 facility maint truck) have been reallocated to FY 26 and FY 28, respectively, due to changing priorities. As initially proposed in the FY 24 Adopted Budget, one new tandem axle dump truck was planned for FY 25; one tandem and one single axle dump trucks were planned for FY 27; and two single axle dump trucks were planned for FY 27. As noted in Vehicle Schedule, staff is now proposing that the City take advantage of the proposal from Lindco by purchasing a new tandem axle dump truck (#9 – as planned for FY 25); plus, three new single axel dump trucks (#10 thru 12) that were originally slated for FY 26 and FY 27. As mentioned previously, expediting the purchase of these additional three dump trucks will help to maximize snow plowing operational efficiencies. In order to formally accept the Lindco proposal, we must amend the current year (FY 24) budget, as any contractual commitment of the City to expend funds must be followed by a subsequent appropriation per State Statute. Since the vehicles will not be received and paid for until next fiscal year, staff would roll the current year amended amount of $1,232,000 into FY 25, as part of the annual budget process. On paper, this FY 24 budget amendment will reduce fund balance by $36,000, as the result of increasing PW Capital vehicle expenditures from $1,671,000 (original FY 25 budgeted amount) to $1,707,000 ($475,000 spent-to-date, plus the proposed $1,232,000); however, in actuality this amendment will have no budgetary impact, since the actual expenditures will not be incurred until FY 25. Recommendation I recommend the approval of the purchase of 4 trucks through Sourcewell contract 062222-VCM, as described in quote number 240183-SWL and quote number 2401821-SWL from Lincdo Equipment Sales of Merrillville, IN in an amount not to exceed $1,231,841. updated 2/8/2024 FY 2024 FY 2024 FY 2025 FY 2026 FY 2027 FY 2028 FY 2029 Budget Projected Proposed Projected Projected Projected Projected Totals $ 1,671,000 $ 474,139 $ 2,176,000 $ 202,667 $ 872,500 $ 815,000 $ 535,000 $ 5,075,306 1 Bucket Truck 130,000 129,106 - - - - - 129,106 2 Street Sweeper 350,000 345,033 - - - - - 345,033 3 Tandem Dump Truck 350,000 - 300,000 - - - - 300,000 4 Single Axle Dump 236,000 - 236,000 - - - - 236,000 5 Single Axle Dump 285,000 - 285,000 - - - - 285,000 6 F550 Dump Truck 140,000 - 125,000 - - - - 125,000 7 Leaf Vac 150,000 - - 150,000 - - - 150,000 8 Truck Rebuild - - - 30,000 - - - 30,000 9 Tandem Dump Truck - - 330,000 - - - - 330,000 10 Single Axle Dump - - 300,000 - - - - 300,000 11 Single Axle Dump - - 300,000 - - - - 300,000 12 Single Axle Dump - - 300,000 - - - - 300,000 13 Tandem Dump Truck - - - - 330,000 330,000 14 Single Axle Dump - - - - 300,000 300,000 15 Single Axle Dump - - - - - 315,000 315,000 16 Single Axle Dump - - - - - 315,000 315,000 17 Single Axle Dump - - - - - - 335,000 335,000 18 One Ton Pickup - - - - 62,500 - - 62,500 19 Half Ton Pickup - - - - - 60,000 - 60,000 20 One Ton Dump - - - - 180,000 - 200,000 380,000 21 PW Director Truck - - - 22,667 - - - 22,667 22 Facility Maintenance Truck 30,000 - - - - 65,000 - 65,000 23 Facility Maintenance Van - - - - - 60,000 - 60,000 946,000$ 150,000$ 65,000$ 1,161,000$ Additions to the Fleet Carried Over From FY 2024 Public Works Capital - Vehicle Schedule - Fiscal Year 2024 thru Fiscal Year 2029 25-215-60-00-6070 - Vehicles Resolution No. 2024-____ Page 1 Resolution No. 2024-_____ A RESOLUTION OF THE UNITED CITY OF YORKVILLE, ILLINOIS, AUTHORIZING THE PURCHASE OF FOUR DUMP TRUCKS FROM LINDCO EQUIPMENT SALES WHEREAS, the United City of Yorkville (the “City”) is a duly organized and validly existing non home-rule municipality created in accordance with the Constitution of the State of Illinois of 1970 and the laws of the State; and WHEREAS, the City’s proposed budget for fiscal year 2025 included one tandem axle dump truck and one single axle dump truck to replace current City trucks which are more than twenty years old; and WHEREAS, Sourcewell, a purchasing cooperative of which the City is a member, solicited bids for dump trucks and recommended Lindco Equipment Sales of Merrillville, Indiana (“Lindco”) as the lowest responsible bidder; and WHEREAS, the City has been advised that there are trucks available for purchase due to the cancellation of a purchase order received by Lindco thereby allowing the City to purchase two additional trucks which could permit a substantial reduction in the time required for plowing City streets and parking lots, if purchased; and WHEREAS, after due consideration of the opportunity to improve the City’s ability to serve the City’s residents and businesses, the Director of Public Works recommends the acquisition of one tandem axle dump truck and three single axle dump trucks as hereinafter provided. NOW, THEREFORE, BE IT RESOLVED by the Mayor and City Council of the United City of Yorkville, Kendall County, Illinois: Section 1. The foregoing recitals are hereby incorporated in this Resolution as the findings of the Corporate Authorities. Resolution No. 2024-____ Page 2 Section 2. In consideration of the foregoing recitals, the City Administrator is hereby authorized and directed to proceed with the purchase of four dump trucks, as hereinabove described, from Lindco Equipment Sales of Merrillville, Indiana for an amount not to exceed $1,231,841 as provided in the quotes received through Sourcewell, copies of which are attached hereto. Passed by the City Council of the United City of Yorkville, Kendall County, Illinois this ____ day of __________________, A.D. 2024. ______________________________ CITY CLERK KEN KOCH _________ DAN TRANSIER _________ ARDEN JOE PLOCHER _________ CRAIG SOLING _________ CHRIS FUNKHOUSER _________ MATT MAREK _________ SEAVER TARULIS _________ RUSTY CORNEILS _________ APPROVED by me, as Mayor of the United City of Yorkville, Kendall County, Illinois this ____ day of __________________, A.D. 2024. ______________________________ MAYOR Attest: ______________________________ CITY CLERK QUOTATION Quant it y Item De scription __________________________________ SOUR CE WE LL CO NTRA CT : _________________________________ CO NTRA CT HOLD ER : Vi king-C iv es CO NTRA CT NUMBER:06222 2-VCM CO NTRA CT MA TURITY DAT E:08/15/2026 CO NTRA CT ITEM NUM BE RS: SW-TK0554,SW -TK010 5,SW-TK0 508,SW -S P0105, SW-S P0410,SW-S R040 0,SW-S R0425 , NJ 2500,SW -CH06 05 _________________________________ SOUR CE WE LL MEMBER: _________________________________ MEMBER NUMBER: 99259 MUNICIPALIT Y:City of Yo rk ville DE PARTME NT: Street Depar tm en t CO NTAC T:John Sleeze r TITLE: Street Depar tm en t F ore ma n PHON E:63 0-553 -4370 EMAIL: jslee zer@ york vi lle.il.us _________________________________ TERMS OF QUO TE : __________________________________ ***Du e t o t he supp ly chain issues t he follow ing applies.*** * All quotes ar e only valid for thirty (3 0) days from dat e of quot e. _________________________________ CH AS SIS PAYMENT TERMS: _________________________________ Quo te Nu mb er:240 182I-S WL Quo te Da te:Feb 5,2024 Sales Rep Quot ed To: City of York vi lle 651 Prair ie Point Dr. York vi lle,IL 60560 US A Good Thru 3/6/24 Customer ID Payme nt Te rms Page: York vi lle-01 Ne t 30 Day s 309 70 1 TOTAL Cont in ue d Sales Tax Co ntinu ed Subt ot al Co ntinu ed 216 8 E as t 88t h Dr iv e Merr illv ille,IN 464 10 US A Voice: Fax : (2 19)79 5-144 8 (2 19)73 6-089 2 TERMS & COND IT IONS OF Q UOTE > Quot es are on ly valid for 30 da ys f rom dat e o f quote. > Quot es pas t 30 day s m ust be requoted. > 25% res tock ing fee on all cancelled and retu rned or ders . Viking-Cive s #0622 22-V CM QUOTATION Quant it y Item De scription * Orde red ch ass is must be paid for with in 30 da ys of delivery to Lindco. * In stock chas sis must be paid for within 30 days of rec eiving your pur chas e orde r. * All cha ss is are su bject to pr ic e increase s up until time of deliver y to Lind co. _________________________________ EQUI PMENT PAYMENT TERMS: __________________________________ * Net 30 days pa ym ent af ter co mp le ti on of chas sis with all equipment. * W il l be sub je ct to all p rice i nc reas es up unt il time of completion . _________________________________ ESTIMATED DE LIVE RY TI ME FRAM E: _________________________________ * Allow approx imate ly 60 -90 days for chas si s to be in stock at Lindco afte r rec eiving you r purc has e o rder . * Allow approx imate ly 18 0 d ays f or all e quipment to be in stock at Lind co af ter re ceiving your pur chas e orde r. * Allow approx imate ly 12 0-180 da ys t o c omplete units, once all e quipment and cha ss is ar e in stoc k at Lindco. ***Base d o n s upply chain issues all o f t he above e st imated time frames are subject t o change.*** _________________________________ SUMMARY OF QUOTE: _________________________________ ********************************* SOUR CE WE LL TOTAL P RI CE : ********************************* Equipment per below items mounted and fully opera ti ona l. Quo te Nu mb er:240 182I-S WL Quo te Da te:Feb 5,2024 Sales Rep Quot ed To: City of York vi lle 651 Prair ie Point Dr. York vi lle,IL 60560 US A Good Thru 3/6/24 Customer ID Payme nt Te rms Page: York vi lle-01 Ne t 30 Day s 309 70 2 TOTAL Cont in ue d Sales Tax Co ntinu ed Subt ot al Co ntinu ed 216 8 E as t 88t h Dr iv e Merr illv ille,IN 464 10 US A Voice: Fax : (2 19)79 5-144 8 (2 19)73 6-089 2 TERMS & COND IT IONS OF Q UOTE > Quot es are on ly valid for 30 da ys f rom dat e o f quote. > Quot es pas t 30 day s m ust be requoted. > 25% res tock ing fee on all cancelled and retu rned or ders . Viking-Cive s #0622 22-V CM QUOTATION Quant it y Item De scription ********************************* _________________________________ SOUR CE WE LL CH AS SIS: _________________________________ 1.00 202 5 Pet erb il t 567 PX-9 TADC * 122.8"CT, 191"Wheelbas e * PACCAR PX-9 370H P * Allison 3000 RDS * Stock truc k c urre ntly on or der *** TOTAL CH AS SIS PRICE: $164,206 .34 *** _________________________________ DU MP BODY : _________________________________ 1.00 MAB PS-HPT-YOR KV ILLE Viking 13'Dump Body MA B PS-HP T316-84-1 56-54 /44/44 -5312 0TM-12 DI MENSION S: * 13'long * 44"high sides * 44"high tailgate * 84"wide I.D. * 96"wide O.D. * 56"high front w all * 10"rear c orner post widt h MATERIAL: * 7 gauge,"2 01 2B stainles s s teel" sides , fron t wa ll and t ailgat e * 3/16 A57 2 G R50 longmember s * 1/4"AR450 floor Quo te Nu mb er:240 182I-S WL Quo te Da te:Feb 5,2024 Sales Rep Quot ed To: City of York vi lle 651 Prair ie Point Dr. York vi lle,IL 60560 US A Good Thru 3/6/24 Customer ID Payme nt Te rms Page: York vi lle-01 Ne t 30 Day s 309 70 3 TOTAL Cont in ue d Sales Tax Co ntinu ed Subt ot al Co ntinu ed 216 8 E as t 88t h Dr iv e Merr illv ille,IN 464 10 US A Voice: Fax : (2 19)79 5-144 8 (2 19)73 6-089 2 TERMS & COND IT IONS OF Q UOTE > Quot es are on ly valid for 30 da ys f rom dat e o f quote. > Quot es pas t 30 day s m ust be requoted. > 25% res tock ing fee on all cancelled and retu rned or ders . Viking-Cive s #0622 22-V CM QUOTATION Quant it y Item De scription * Stainles s rea r cor ner pos ts and apro n CO NS TR UCTION: * Trapez oidal frame style * Cro ss me mb erles s * Straight f ront and rea r st yl e * 45 degr ee 12"be vel fl oo r * (1)ho rizont al side br acing CA B SHIELD: * 1/2 s ize (24 ")cab shield,7 gauge 201 SS,enc losed with 8 ov als, (6) f ront , (1) on eac h side TAILG AT E: * Doub le ac ting * Air with gr ease release style * 1"thick hinge plate * (1)ho rizont al and (2)vert ical br acings RE AR COR NER POST LIG HT CUT OUTS: * (3)ov als in each r ear c orner post HO IS T: * Model Mailho t CS 120-5.5-3 D/A,dogh ouse * Mailhot l ow er trunnion-p * Mailhot hois t m ounting k it * Assembly hing e r ear w eld large OTHER ITEMS: * LED ligh t k it with harne ss * Stainles s st eel 2 rung folding ladder , hoo d latch * (3)18 " grip s tr ut step kit,st ainless Quo te Nu mb er:240 182I-S WL Quo te Da te:Feb 5,2024 Sales Rep Quot ed To: City of York vi lle 651 Prair ie Point Dr. York vi lle,IL 60560 US A Good Thru 3/6/24 Customer ID Payme nt Te rms Page: York vi lle-01 Ne t 30 Day s 309 70 4 TOTAL Cont in ue d Sales Tax Co ntinu ed Subt ot al Co ntinu ed 216 8 E as t 88t h Dr iv e Merr illv ille,IN 464 10 US A Voice: Fax : (2 19)79 5-144 8 (2 19)73 6-089 2 TERMS & COND IT IONS OF Q UOTE > Quot es are on ly valid for 30 da ys f rom dat e o f quote. > Quot es pas t 30 day s m ust be requoted. > 25% res tock ing fee on all cancelled and retu rned or ders . Viking-Cive s #0622 22-V CM QUOTATION Quant it y Item De scription * (2)MAB 21"st ainless grab ha ndle 1.00 Lindco to ins ta ll ref lector tape do wn eac h si de,back of cab shield,bac k of tailgate, bac k of spr eader _________________________________ TARP SYSTEM: _________________________________ 1.00 ECK575SH13 v1 Aero E Z C ove r Elec tr ic ta rp sys tem w/a lu mi nu m arms and hous ing (Sid e Mount Springs ) 10-136 Dump 96"Wide 1.00 ECT13AS Aero as phalt tarp for 10'-1 3' dump body . _________________________________ RE AR FENDERS AND FLAPS: __________________________________ 1.00 031 -0040 6/031-00 235 Fleet Engineers Aero Slipper Poly AS P-25 S eries Quart er Fend er Kit w/ Pos t Style Mount s * Mounted in front of rear wheels 2.00 584 03027 Viking Sta in le ss Steel R emova ble Swing Style Mud Flap Brac ket - Mud Flap W eldment 2.00 584 03026 Viking Sta in le ss Steel R emova ble Swing Style Mud Flap Brac ket - Truc k Weldmen t 2.00 584 08012 Viking Sta in le ss Steel R emova ble Swing Style Mud Flap Pin 1.00 MD24 36 Du raGua rd 3/8"HD 24" x 36 " Guar d Mud Flap - Black - wi th Lindco Equipmen t S ales, Inc.Logo &Merrillville,IN molded blue/white into flap (pr ic e per pair) * Mounted to swinging mud f lap bracke ts on body _________________________________ LIGHTING &ELECTRICAL ITEMS: _________________________________ RE AR JU NCTION B OXES: 2.00 PH-3 10 Phoenix 10-P ole Junc tion Box Quo te Nu mb er:240 182I-S WL Quo te Da te:Feb 5,2024 Sales Rep Quot ed To: City of York vi lle 651 Prair ie Point Dr. York vi lle,IL 60560 US A Good Thru 3/6/24 Customer ID Payme nt Te rms Page: York vi lle-01 Ne t 30 Day s 309 70 5 TOTAL Cont in ue d Sales Tax Co ntinu ed Subt ot al Co ntinu ed 216 8 E as t 88t h Dr iv e Merr illv ille,IN 464 10 US A Voice: Fax : (2 19)79 5-144 8 (2 19)73 6-089 2 TERMS & COND IT IONS OF Q UOTE > Quot es are on ly valid for 30 da ys f rom dat e o f quote. > Quot es pas t 30 day s m ust be requoted. > 25% res tock ing fee on all cancelled and retu rned or ders . Viking-Cive s #0622 22-V CM QUOTATION Quant it y Item De scription * One mount ed on eac h side on back s id e o f rea r hinge assembly. * Right si de will have all S/T/T, Back up lights and back up alarm wired into junc ti on box . * Left s id e w ill hav e all strobes and spr eader lights w ir ed into junc tion box. * All wiring ins ta ll ed in junc ti on box mu st have eye le ts ins talled. * Jun ct ion boxes will b e d i-electric greas ed WIRI NG: * All wiring will be one piec e,no bu tt conn ect ors or sc ot ch l ock s. * All con nect ions must be di-electric gr eas ed * All lighti ng will terminated in rear junc ti on bo xes * W ir ing from junc tion box or c omin g f ro m f ront to rear will run dow n mid dle o f f rame on s tainles s s teel flat s tock with stainles s s te el fast ene rs. * All wiring ran down fron t of body will b e in stainless s teel piping. * All wiring ran from fron t of body to rear,under bo dy will be in stainlne ss steel piping . * All wiring from juncti on box will terminate t o s witches i n cab. * All circuit break ers , f use s,relays,elec tr ic valves (air tailgate) will be installed in valve enc losure. * All wiring will hav e prot ec ti ve loo m i ns talled. * All wire pass thro ugh holes will be gro mm eted BACK UP AL AR M: 1.00 510 Ecco back -u p a la rm, 97 dB , 12 VDC . * Install on rear hinge as sem bly * W ir ed to junc tion box wi th S/T/T an bac k up lights * All con nect ions to hav e eyelet conne ct ors * Conn ect ions to be di-elec tr ic grea sed CA B SHIELD LIGHTING Quo te Nu mb er:240 182I-S WL Quo te Da te:Feb 5,2024 Sales Rep Quot ed To: City of York vi lle 651 Prair ie Point Dr. York vi lle,IL 60560 US A Good Thru 3/6/24 Customer ID Payme nt Te rms Page: York vi lle-01 Ne t 30 Day s 309 70 6 TOTAL Cont in ue d Sales Tax Co ntinu ed Subt ot al Co ntinu ed 216 8 E as t 88t h Dr iv e Merr illv ille,IN 464 10 US A Voice: Fax : (2 19)79 5-144 8 (2 19)73 6-089 2 TERMS & COND IT IONS OF Q UOTE > Quot es are on ly valid for 30 da ys f rom dat e o f quote. > Quot es pas t 30 day s m ust be requoted. > 25% res tock ing fee on all cancelled and retu rned or ders . Viking-Cive s #0622 22-V CM QUOTATION Quant it y Item De scription 6.00 SL65A 0 Buyer s LE D amber ov al s tr obe light with ru bber gr omme tt * Installed in fron t of cab sh ie ld 2.00 SL65A 0 Buyer s LE D amber ov al s tr obe light with ru bber gr omme tt * (1)Installed on each side of cab s hield * Strobes w ir ed to lef t side junct ion box * Strobe wiri ng from junction box to sw itch in cab * All wiring ran from cab shield throu gh st ainless steel piping to re ar of vehic le . * Any lighting wir e n ot in the stainless steel will be in protec ti ve lo om * All con nect ions to hav e eyelet conne ct ors * Conn ect ions to be di-elec tr ic grea sed RE AR COR NER POST LIG HTIN G: 2.00 SL65A 0 Buyer s LE D amber ov al s tr obe light with ru bber gr omme tt * Installed in top ov al on ea ch side 2.00 562 6432 Buyer s 6"ov al LED STT/Backup/a nd Strob e c ombination light (3 2 L ED ) * Installed in center ov al on ea ch side 2.00 SL65A 0 Buyer s LE D amber ov al s tr obe light with ru bber gr omme tt * Installed in bottom oval on each side * Strobes w ir ed to lef t side junct ion box * Strobe wiri ng from junction box to sw itch in cab * S/T/T/Back up lights wired to right si de juncti on box . * All lighti ng wiring will b e in pr otective loom * All con nect ions to hav e eyelet conne ct ors * Conn ect ions to be di-elec tr ic grea sed SPREADER LIGHT: 2.00 MW L-19 Maxxima LED clear w ork light * Installed on each side under bo dy Quo te Nu mb er:240 182I-S WL Quo te Da te:Feb 5,2024 Sales Rep Quot ed To: City of York vi lle 651 Prair ie Point Dr. York vi lle,IL 60560 US A Good Thru 3/6/24 Customer ID Payme nt Te rms Page: York vi lle-01 Ne t 30 Day s 309 70 7 TOTAL Cont in ue d Sales Tax Co ntinu ed Subt ot al Co ntinu ed 216 8 E as t 88t h Dr iv e Merr illv ille,IN 464 10 US A Voice: Fax : (2 19)79 5-144 8 (2 19)73 6-089 2 TERMS & COND IT IONS OF Q UOTE > Quot es are on ly valid for 30 da ys f rom dat e o f quote. > Quot es pas t 30 day s m ust be requoted. > 25% res tock ing fee on all cancelled and retu rned or ders . Viking-Cive s #0622 22-V CM QUOTATION Quant it y Item De scription * W ir ed to lef t side junct ion box * Spreade r ligh t wiring from juncti on bo x to switch in cab * All lighti ng wiring will b e in pr otective loom * All con nect ions to hav e eyelet conne ct ors * Conn ect ions to be di-elec tr ic grea sed PLOW LIGHTS: 1.00 055 5743 J.W.Spea ker LED Plow Light s;built-in amber turn sign al an d len s heater . (P air) 1.00 PLB12SS Buyer s st ainless st eel plow light brac ket s,ex tended for 2 p ost mo unt lights * Hood moun ted * W ir ed to plow li gh t sw itch in cab * All weld bur ns on plow light brac kets mu st be cleaned pr ior to ins ta ll ing on ho od. * All wiring ins ta ll ed in pro tective loom * Conn ect ions to be di-elec tr ic grea sed BODY UP SWITCH & LIGHT : 1.00 B95W Buyer s Dum p Body Up I ndicator 1.00 080 0850 Imperial LED indicat or light - red * Body up sw it ch installed on hoist crad le , dri ver side * Light ins talled in cont rol cons ole * All con nect ions to hav e eyelet conne ct ors * All wiring ins ta ll ed in pro tective loom * Conn ect ions to be di-elec tr ic grea sed MASTER CI RCU IT BREAKER: 1.00 175 -S 0-080 -2 Ch ie f 80 amp high amp circ uit br eak er. * Mounted in valve enclos ure * All con nect ions to hav e eyelet conne ct ors * All wiring ins ta ll ed in pro tective loom Quo te Nu mb er:240 182I-S WL Quo te Da te:Feb 5,2024 Sales Rep Quot ed To: City of York vi lle 651 Prair ie Point Dr. York vi lle,IL 60560 US A Good Thru 3/6/24 Customer ID Payme nt Te rms Page: York vi lle-01 Ne t 30 Day s 309 70 8 TOTAL Cont in ue d Sales Tax Co ntinu ed Subt ot al Co ntinu ed 216 8 E as t 88t h Dr iv e Merr illv ille,IN 464 10 US A Voice: Fax : (2 19)79 5-144 8 (2 19)73 6-089 2 TERMS & COND IT IONS OF Q UOTE > Quot es are on ly valid for 30 da ys f rom dat e o f quote. > Quot es pas t 30 day s m ust be requoted. > 25% res tock ing fee on all cancelled and retu rned or ders . Viking-Cive s #0622 22-V CM QUOTATION Quant it y Item De scription * Conn ect ions to be di-elec tr ic grea sed RE LAY: 1.00 140 -0379 TST 75 amp relay , 12V brac ke t. * Mounted in valve enclos ure * All con nect ions to hav e eyelet conne ct ors * All wiring ins ta ll ed in pro tective loom * Conn ect ions to be di-elec tr ic grea sed AIR TAILGATE VA LVE: 1.00 101 004 Velvac Solen oid O perat ed Tailgate Lock Ki t w/solen oid v alve,3.5"I.D. x 6"stroke air cylinder,cl ev is hardw are , f acep la te. * Air valve mounted in valv e enclos ure * All con nect ions to hav e eyelet conne ct ors * All wiring ins ta ll ed in pro tective loom * Conn ect ions to be di-elec tr ic grea sed * All air line from chass is to valve to valve to cylinders at rea r. BODY VIBRATOR: 1.00 DC -320 0 Co ugar Du mp Body V ibrat or 12 v olt DC , 3200 lbs of forc e,85 amps , 4000 RP M, Includ es m ounting kit, wiring kit, switch * Mounted on cha nnel supp ort * Stainles s st eel safet y ch ain a tt ac hed * All wiring ran under bo dy in stainless pipiing * All vibr ators s olenoids/f us es,etc. moun ted in va lv e enc lo usr e _________________________________ PINTLE HO OK: _________________________________ 1.00 Lindco 5/8"Pintl e hoo k plat e Quo te Nu mb er:240 182I-S WL Quo te Da te:Feb 5,2024 Sales Rep Quot ed To: City of York vi lle 651 Prair ie Point Dr. York vi lle,IL 60560 US A Good Thru 3/6/24 Customer ID Payme nt Te rms Page: York vi lle-01 Ne t 30 Day s 309 70 9 TOTAL Cont in ue d Sales Tax Co ntinu ed Subt ot al Co ntinu ed 216 8 E as t 88t h Dr iv e Merr illv ille,IN 464 10 US A Voice: Fax : (2 19)79 5-144 8 (2 19)73 6-089 2 TERMS & COND IT IONS OF Q UOTE > Quot es are on ly valid for 30 da ys f rom dat e o f quote. > Quot es pas t 30 day s m ust be requoted. > 25% res tock ing fee on all cancelled and retu rned or ders . Viking-Cive s #0622 22-V CM QUOTATION Quant it y Item De scription * Back side of pintle hitch reinforc ed with 1"x 1"x 3/8"angle * Pintle hook is wra pped with 1 1/4"x 3/16"fl at st ock * 5/8"gus se ts installed on each s id e o f pint le h it ch to frame * Chas si s S/T/T lights rec ess ed into pintle hitch * Trailer plug installed in pintle hitch 2.00 B46 Buyer s 3/4"dr op for ged D-ri ng w/we ld br ack et 4-1/2"x 4-1/2"O.D. * W elded on for chains 1.00 PH30 Buyer s 30 to n r igid mou nt pintle hook 1.00 054 002 Velvac 7-W ay Bla de Type Soc ket * Installed in pintle hitch * W ir ed to right s id e jun ct ion box * All wiring ins ta ll ed in pro tective loom * All con nect ions to hav e eyelet conne ct ors * Conn ect ions to be di-elec tr ic grea sed 1.00 562 1720 Buyer s S/S ID Light Ba r w/9 LEDs 1.00 LP C-B-WW 2 LED Lice nse Plate Ligh t,Wa rm White * Installed on pintle hitch * W ir ed to right s id e jun ct ion box * All wiring ins ta ll ed in pro tective loom * All con nect ions to hav e eyelet conne ct ors * Conn ect ions to be di-elec tr ic grea sed _________________________________ HY DR AU LIC SYSTEM: _________________________________ PTO & PU MP: 1.00 107 5942 For ce A me ri ca w et spline PTO, 12V elec tr ic hydr aulic. Quo te Nu mb er:240 182I-S WL Quo te Da te:Feb 5,2024 Sales Rep Quot ed To: City of York vi lle 651 Prair ie Point Dr. York vi lle,IL 60560 US A Good Thru 3/6/24 Customer ID Payme nt Te rms Page: York vi lle-01 Ne t 30 Day s 309 70 10 TOTAL Cont in ue d Sales Tax Co ntinu ed Subt ot al Co ntinu ed 216 8 E as t 88t h Dr iv e Merr illv ille,IN 464 10 US A Voice: Fax : (2 19)79 5-144 8 (2 19)73 6-089 2 TERMS & COND IT IONS OF Q UOTE > Quot es are on ly valid for 30 da ys f rom dat e o f quote. > Quot es pas t 30 day s m ust be requoted. > 25% res tock ing fee on all cancelled and retu rned or ders . Viking-Cive s #0622 22-V CM QUOTATION Quant it y Item De scription 1.00 106 3355 For ce A me ri ca Loa d Sens e direct m ount ed pump,CFG-999182 , T XV 92 -R-KI T-CF G RE SERVOIR & VA LVES : 1.00 109 7338 For ce A me ri ca VT35G2-B-SS - st ainless,30 gallon reserv oir/valve combo t ank with slosh sh ie ld 40.00 Hy draulic Oil Hy draulic Oil 1.00 118 0811 For ce A me ri ca 600 0 p si fi lter - 25 mic ron microglass,435 psi Delts )-single end op en - nitrile seals , dua l #16 or 1-1/2"SF port s,102 psi b yp ass valve 1.00 108 4357 For ce A me ri ca Full Por t 2" NPT Bras s B all Valve 600 PSI 1.00 103 9496 For ce A me ri ca Temp/level Senso r 158 Degr ee F 30 Gal W ith S los h Shield Vt-35 1.00 109 0588 For ce A me ri ca Valve A ss embly; AAF1 2LS -4(5 00B)-10 -4-4 -CB 4(5 00B)-2(7)-2(21)-2(7)-B O,Ma in at 3000 ps i, AAF-VD M-GE N2-CFG 1.00 109 5633 For ce A me ri ca c ros sov er relief w/pres su re releas e. CO NTROLS : 1.00 102 2417-Yorkville For ce A me ri ca Co mm an dall,co ntroller include s clos ed loop feedback f or aug er & pr ewet , includes (2) co mp le te camera k it s PRE-WET: 1.00 LI SC SG0608001 5 Ce rt if ied Power 240 gallon behind the cab pr ewetting sys te m.Includes (2) 120 gallon tank s,st ainless mount in g f ra me , hold dow n st raps and mount ing hardw ar e. 1.00 LI SC SG0607005 6-3 Ce rt if ied Power prew et, valv e instack w/flow mete r with stainless brac ke t 1.00 LI SC SG0609002 8 Ce rt if ied Power prew et plumbing kit, behind cab, 1 line,2 noz zl es 1.00 LI SC SG0609001 3 Ce rt if ied Power prew et quic k re le ase k it w/1/2"hos e. 1.00 ELCA SG0707012 1 Ce rt if ied Power stainless float with BH Co rded Plug 1.00 000 02 332 195 Swen son V -box fl us h kit w/stainless steel bracke t. 1.00 000 02 332 09 Swen son 1-1/2"female q uick fill kit STAINLE SS STEEL HY DRA ULIC TUB ES FOR DU MP HOIST: Quo te Nu mb er:240 182I-S WL Quo te Da te:Feb 5,2024 Sales Rep Quot ed To: City of York vi lle 651 Prair ie Point Dr. York vi lle,IL 60560 US A Good Thru 3/6/24 Customer ID Payme nt Te rms Page: York vi lle-01 Ne t 30 Day s 309 70 11 TOTAL Cont in ue d Sales Tax Co ntinu ed Subt ot al Co ntinu ed 216 8 E as t 88t h Dr iv e Merr illv ille,IN 464 10 US A Voice: Fax : (2 19)79 5-144 8 (2 19)73 6-089 2 TERMS & COND IT IONS OF Q UOTE > Quot es are on ly valid for 30 da ys f rom dat e o f quote. > Quot es pas t 30 day s m ust be requoted. > 25% res tock ing fee on all cancelled and retu rned or ders . Viking-Cive s #0622 22-V CM QUOTATION Quant it y Item De scription 2.00 8-049 304W /FJX-10 8"Mid-S tate 1/2"x9 ' 304 S/S Line with f ittings * One (1)line mounted t o the un derne ath of the body fo r hoist powe r dow n. * One (1)line mounted dow n frame for hoist power down. 6.00 A2-12 .7-A PCI HD Se ri es Clamps for 1/2"tu bing STAINLE SS STEEL HY DRA ULIC TUB ES FOR SALT SPREADER: 2.00 8-049 304W /FJX-10 8"Mid-S tate 1/2"x9 ' 304 S/S Line with f ittings * One (1)line mounted dow n frame for spinner pres sur e * One (1)line mounted dow n frame for auger pr ess ure 6.00 A2-12 .7-A PCI HD Se ri es Clamps for 1/2"tu bing 1.00 12-065 304W /FJX -1 08"Mid-S tate 3/4"x9 ' 304 S/S Line with f ittings * One (1)line mounted dow n frame for return for spinn er and auge r 3.00 A3-19 -A PCI HD Se ri es Clamps for 3/4"tu bing STAINLE SS STEEL HY DRA ULIC TUB ES FOR SNOW PL OW : 4.00 8-049 304W /FJX-72 "Mid-S tate 1/2"x6 ' 304 S/S Line with f ittings * One (1)line mounted und er cab on dr iver side for plow angle right * One (1)line mounted und er cab on dr iver side for plow angle lef t * One (1)line mounted und er cab on dr iver side for plow up * One (1)line mounted und er cab on dr iver side for plow dow n 12.00 A2-12 .7-A PCI HD Se ri es Clamps for 1/2"tu bing HO SE S/ADAPTORS/FITTINGS: 1.00 Ho se adap tors, Hos e e nds and Other Fittings 1.00 Hy draulic ho ses * No hos e length is to ex ceed 6'in leng th * Hos e prot ec ti on at all wear points SNOW PL OW HYDR AU LI C COUPLE R: 1.00 10-932-2101 CE JN Mu lt i-X Duo 12.5 female plate,2 p ort s,1/2". Quo te Nu mb er:240 182I-S WL Quo te Da te:Feb 5,2024 Sales Rep Quot ed To: City of York vi lle 651 Prair ie Point Dr. York vi lle,IL 60560 US A Good Thru 3/6/24 Customer ID Payme nt Te rms Page: York vi lle-01 Ne t 30 Day s 309 70 12 TOTAL Cont in ue d Sales Tax Co ntinu ed Subt ot al Co ntinu ed 216 8 E as t 88t h Dr iv e Merr illv ille,IN 464 10 US A Voice: Fax : (2 19)79 5-144 8 (2 19)73 6-089 2 TERMS & COND IT IONS OF Q UOTE > Quot es are on ly valid for 30 da ys f rom dat e o f quote. > Quot es pas t 30 day s m ust be requoted. > 25% res tock ing fee on all cancelled and retu rned or ders . Viking-Cive s #0622 22-V CM QUOTATION Quant it y Item De scription 1.00 10-932-2151 CE JN Mu lt i-X Duo 12.5 Male p la te, 2 port s,1/2"- Direct Replac ement for 10-932 -2051 4.00 14-727-0812 CE JN Mu lt i-X adapter 1/2"WEO to male JIC 3/4"-16 4.00 14-727-1212 CE JN WE O Nipple DN 20 + 3/4" -1 6 U NF male JIC 37 * Female coup le r mount ed to und ers id e o f f ront bumper on dr iv er s id e * Male coupler mounte d t o plow ho ses * Coup le r dock ing station mounted on plow 2.00 H4 F4-S Dixon 1/2"male stainless st eel nipple 2.00 4H F4-S Dixon 1/2"female stainless steel coup le r 4.00 4H DP -H4D C Dixon 1/2"Du st Cap/Pl ug * For plow lift cy li nd er SPREADER HY DR AU LIC COUP LERS : 2.00 10-932-2101 CE JN Mu lt i-X Duo 12.5 female plate,2 p ort s,1/2". 2.00 10-932-2151 CE JN Mu lt i-X Duo 12.5 Male p la te, 2 port s,1/2"- Direct Replac ement for 10-932 -2051 8.00 14-727-0812 CE JN Mu lt i-X adapter 1/2"WEO to male JIC 3/4"-16 8.00 14-727-1212 CE JN WE O Nipple DN 20 + 3/4" -1 6 U NF male JIC 37 * One (1)coupler mounte d u nder bod y o n p ass enger side for auger pr es sur e &ret urn * One (1)coupler mounte d u nder bod y o n d ri ver side for spinne r pres su re &re turn * Coup le rs i ns talled on spread er spinn er and auge r shor t hos es _________________________________ SNOW PL OW : _________________________________ 1.00 166 453040 1 Buyer s 12'Rever sible plow , M uni,J-styl e,12'x 42",tr ip e dge,poly mold board , sw ivel 1.00 009 1205 Buyer s 2,000# Trailer Jack , tube-sw ivel 1.00 165 00310 Buyer s Sn ow Dog g q uick hitch A-frame swiv el ad apt er 1.00 164 00302 Buyer s Sn ow Dog g q uick hitch plow ass embly - 4 inch cy li nd er 1.00 371 2144 "Lindco"Snow Defl ec tor 12" Quo te Nu mb er:240 182I-S WL Quo te Da te:Feb 5,2024 Sales Rep Quot ed To: City of York vi lle 651 Prair ie Point Dr. York vi lle,IL 60560 US A Good Thru 3/6/24 Customer ID Payme nt Te rms Page: York vi lle-01 Ne t 30 Day s 309 70 13 TOTAL Cont in ue d Sales Tax Co ntinu ed Subt ot al Co ntinu ed 216 8 E as t 88t h Dr iv e Merr illv ille,IN 464 10 US A Voice: Fax : (2 19)79 5-144 8 (2 19)73 6-089 2 TERMS & COND IT IONS OF Q UOTE > Quot es are on ly valid for 30 da ys f rom dat e o f quote. > Quot es pas t 30 day s m ust be requoted. > 25% res tock ing fee on all cancelled and retu rned or ders . Viking-Cive s #0622 22-V CM QUOTATION Quant it y Item De scription 270 .00 Misc.Snow de fl ec to r installation ha rdw are 1.00 130 8110 S.A.M.36"blade guides _________________________________ SALT SPREADER: _________________________________ 1.00 000 02 463 84 Viking SAD S t ailgate s pre ader w / 18"poly spinne r,dir ect drive , 6" auger , st ainles s stee l c onst ru ct ion,no pa in t,si des of sp reade r 8"highe r,sens or motor. * "S" series spr eader s are designed to mount be lo w th e d ump b ody ta ilgate an d n ot interf ere with nor mal du mp op erations when not in us e * Separat e hydr aulic motors for t he auger and the spinner allow for ind epende nt control of eac h funct ion * Hydr aulic sa fety interloc k sy st em disables auger dur ing clean out and maintenance. * Hinged cove r allo ws full u se of dump body fu nct ions while spre ader is moun ted on truc k * Bottom door hinge d f or ea sy clea nout and blockage re mo val * Adjustable in height spinner frame allow s mounting on var io us height ve hicles * Quick det ach stabilizer kit kee ps sp in ner par allel to the road at all dump angles * Tailgate shields close of f gap be tw een open du mp bo dy tailgat e and sides of body dur ing opera ti on * Anti-flow plat e installed ov er material d rop out prev ent s mat erial free flow while auger is not tu rning * Direc t drive motor with sens or pr ovides efficien t oper at io n a nd easier tr ouble shooting during maintenanc e oper ation s * Dro p p ort loc ated 21"from left end plate,discharge s appr ox 15lbs /r ev * Sing le 6"auger with cont inuous and rev ers e fliting to unload from both sides of dump bod y Quo te Nu mb er:240 182I-S WL Quo te Da te:Feb 5,2024 Sales Rep Quot ed To: City of York vi lle 651 Prair ie Point Dr. York vi lle,IL 60560 US A Good Thru 3/6/24 Customer ID Payme nt Te rms Page: York vi lle-01 Ne t 30 Day s 309 70 14 TOTAL Cont in ue d Sales Tax Co ntinu ed Subt ot al Co ntinu ed 216 8 E as t 88t h Dr iv e Merr illv ille,IN 464 10 US A Voice: Fax : (2 19)79 5-144 8 (2 19)73 6-089 2 TERMS & COND IT IONS OF Q UOTE > Quot es are on ly valid for 30 da ys f rom dat e o f quote. > Quot es pas t 30 day s m ust be requoted. > 25% res tock ing fee on all cancelled and retu rned or ders . Viking-Cive s #0622 22-V CM QUOTATION Quant it y Item De scription * Trough width 96" * Endplate mat er ia l 7 gaug e 2 01 st ainless steel * Trough mat erial 7 gauge 201 stainles s s teel * Spinner disc 18" * 8"ex tended end plates 1.00 Short Hos e Kit 1.00 Stainless steel pr e-w et spray ba r installed in auger t rough 1.00 ** Yor kv ille designs spre ader stainless s teel side spill shields _________________________________ PAINT & UNDERC OATING: _________________________________ 1.00 PAINT PINTLE HI TCH Paint Pintle Hitch 1.00 PAINT HOIST & SU BF RA Prime Wh ere need ed and Paint Hoist & Subf ra me to black 1.00 PAINT PLOW HITCH Paint Plow Hi tch,Incl uding lift arm, side plates,bumper an d lift cylinder blac k 1.00 PAINT-MI SCEL Paint Miscel 1.00 Un der Coa t Un der co at dump bod y _________________________________ MISCELL AN EOUS, FREIGHT,INSTALL AT ION: _________________________________ 3,000.00 Misc.To put aluminu m rims on all whe els 5,258.00 Misc.Miscellaneous Ma terial -inc ludes an y o r all o f the following : wir in g,electrical connec to rs,ti e dow ns , cl amps , nut, bolts, wash ers , st eel,oil,grea se,etc. 5,258.00 FREIGHT FREIGHT 282 .00 INSTALL AT ION Lindco Installation La bor Hou rs Quo te Nu mb er:240 182I-S WL Quo te Da te:Feb 5,2024 Sales Rep Quot ed To: City of York vi lle 651 Prair ie Point Dr. York vi lle,IL 60560 US A Good Thru 3/6/24 Customer ID Payme nt Te rms Page: York vi lle-01 Ne t 30 Day s 309 70 15 TOTAL 324 ,320.0 0 Sales Tax Subt ot al 324 ,320.0 0 216 8 E as t 88t h Dr iv e Merr illv ille,IN 464 10 US A Voice: Fax : (2 19)79 5-144 8 (2 19)73 6-089 2 TERMS & COND IT IONS OF Q UOTE > Quot es are on ly valid for 30 da ys f rom dat e o f quote. > Quot es pas t 30 day s m ust be requoted. > 25% res tock ing fee on all cancelled and retu rned or ders . Viking-Cive s #0622 22-V CM QUOTATION Quant it y Item De scription __________________________________ SOUR CE WE LL CO NTRA CT : _________________________________ CO NTRA CT HOLD ER : Vi king-C iv es CO NTRA CT NUMBER:06222 2-VCM CO NTRA CT MA TURITY DAT E:08/15/2026 CO NTRA CT ITEM NUM BE RS: SW-TK0554,SW -TK010 5,SW-TK0 508,SW -S P0105, SW-S P0410,SW-S R040 0,SW-S R0425 , NJ 2500,SW -CH06 00 _________________________________ SOUR CE WE LL MEMBER: _________________________________ MEMBER NUMBER: 99259 MUNICIPALIT Y:City of Yo rk ville DE PARTME NT: Street Depar tm en t CO NTAC T:John Sleeze r TITLE: Street Depar tm en t F ore ma n PHON E:63 0-553 -4370 EMAIL: jslee zer@ york vi lle.il.us _________________________________ TERMS OF QUO TE : __________________________________ ***Du e t o t he supp ly chain issues t he follow ing applies.*** * All quotes ar e only valid for thirty (3 0) days from dat e of quot e. _________________________________ CH AS SIS PAYMENT TERMS: _________________________________ Quo te Nu mb er:240 183I-S WL Quo te Da te:Feb 5,2024 Sales Rep Quot ed To: City of York vi lle 651 Prair ie Point Dr. York vi lle,IL 60560 US A Good Thru 3/6/24 Customer ID Payme nt Te rms Page: York vi lle-01 Ne t 30 Day s 309 70 1 TOTAL Cont in ue d Sales Tax Co ntinu ed Subt ot al Co ntinu ed 216 8 E as t 88t h Dr iv e Merr illv ille,IN 464 10 US A Voice: Fax : (2 19)79 5-144 8 (2 19)73 6-089 2 TERMS & COND IT IONS OF Q UOTE > Quot es are on ly valid for 30 da ys f rom dat e o f quote. > Quot es pas t 30 day s m ust be requoted. > 25% res tock ing fee on all cancelled and retu rned or ders . Viking-Cive s #0622 22-V CM QUOTATION Quant it y Item De scription * Orde red ch ass is must be paid for with in 30 da ys of delivery to Lindco. * In stock chas sis must be paid for within 30 days of rec eiving your pur chas e orde r. * All cha ss is are su bject to pr ic e increase s up until time of deliver y to Lind co. _________________________________ EQUI PMENT PAYMENT TERMS: __________________________________ * Net 30 days pa ym ent af ter co mp le ti on of chas sis with all equipment. * W il l be sub je ct to all p rice i nc reas es up unt il time of completion . _________________________________ ESTIMATED DE LIVE RY TI ME FRAM E: _________________________________ * Allow approx imate ly 60 -90 days for chas si s to be in stock at Lindco afte r rec eiving you r purc has e o rder . * Allow approx imate ly 18 0 d ays f or all e quipment to be in stock at Lind co af ter re ceiving your pur chas e orde r. * Allow approx imate ly 12 0-180 da ys t o c omplete units, once all e quipment and cha ss is ar e in stoc k at Lindco. ***Base d o n s upply chain issues all o f t he above e st imated time frames are subject t o change.*** _________________________________ SUMMARY OF QUOTE: _________________________________ ********************************* SOUR CE WE LL TOTAL P RI CE : ********************************* Equipment per below items mounted and fully opera ti ona l. Quo te Nu mb er:240 183I-S WL Quo te Da te:Feb 5,2024 Sales Rep Quot ed To: City of York vi lle 651 Prair ie Point Dr. York vi lle,IL 60560 US A Good Thru 3/6/24 Customer ID Payme nt Te rms Page: York vi lle-01 Ne t 30 Day s 309 70 2 TOTAL Cont in ue d Sales Tax Co ntinu ed Subt ot al Co ntinu ed 216 8 E as t 88t h Dr iv e Merr illv ille,IN 464 10 US A Voice: Fax : (2 19)79 5-144 8 (2 19)73 6-089 2 TERMS & COND IT IONS OF Q UOTE > Quot es are on ly valid for 30 da ys f rom dat e o f quote. > Quot es pas t 30 day s m ust be requoted. > 25% res tock ing fee on all cancelled and retu rned or ders . Viking-Cive s #0622 22-V CM QUOTATION Quant it y Item De scription ********************************* _________________________________ SOUR CE WE LL CH AS SIS: _________________________________ 3.00 202 5 Pet erb il t 567 PX-9 Single Axle * 104.8"CA, 173"Wh eelbas e * PACCAR PX-9 370H P * Allison 3000 RDS * Stock truc k c urre ntly on or der *** TOTAL CH AS SIS PRICE: $452,089 .32 ($1 50,696,.4 4 e ach)*** _________________________________ DU MP BODY : _________________________________ 3.00 MAB PS-SLT-YO RKVILLE Du rac la ss du mp bo dy,10 ' L,stainless steel DI MENSION S: * 10'long * 28"high sides * 38"high tailgate * 84"wide I.D. * 96"wide O.D. * 60"high front w all * 10"rear c orner post widt h MATERIAL: * 7 gauge,"2 01 2B stainles s s teel" sides , fron t wa ll and t ailgat e * 3/16 A57 2 G R50 longmember s * 1/4"AR450 floor Quo te Nu mb er:240 183I-S WL Quo te Da te:Feb 5,2024 Sales Rep Quot ed To: City of York vi lle 651 Prair ie Point Dr. York vi lle,IL 60560 US A Good Thru 3/6/24 Customer ID Payme nt Te rms Page: York vi lle-01 Ne t 30 Day s 309 70 3 TOTAL Cont in ue d Sales Tax Co ntinu ed Subt ot al Co ntinu ed 216 8 E as t 88t h Dr iv e Merr illv ille,IN 464 10 US A Voice: Fax : (2 19)79 5-144 8 (2 19)73 6-089 2 TERMS & COND IT IONS OF Q UOTE > Quot es are on ly valid for 30 da ys f rom dat e o f quote. > Quot es pas t 30 day s m ust be requoted. > 25% res tock ing fee on all cancelled and retu rned or ders . Viking-Cive s #0622 22-V CM QUOTATION Quant it y Item De scription * Stainles s rea r cor ner pos ts and apro n CO NS TR UCTION: * Trapez oidal frame style * Cro ss me mb erles s * Straight f ront and rea r st yl e * 45 degr ee 8"bev el floor * (1)ho rizont al side br acing CA B SHIELD: * 1/2 s ize (24 ")cab shield,7 gauge 201 SS,enc losed with 8 ov als, (6) f ront , (1) on eac h side TAILG AT E: * Doub le ac ting * Air with gr ease release style * 3/4"thick hinge plate * (1)ho rizont al and (2)vert ical br acings RE AR COR NER POST LIG HT CUT OUTS: * (3)ov als in each r ear c orner post HO IS T: * Model Mailho t CS 120-5.5-3 D/A,dogh ouse * Mailhot l ow er trunnion-p * Mailhot hois t m ounting k it * Assembly hing e r ear w eld large OTHER ITEMS: * LED ligh t k it with harne ss * Stainles s st eel 2 rung folding ladder , hoo d latch * (3)18 " grip s tr ut step kit,st ainless Quo te Nu mb er:240 183I-S WL Quo te Da te:Feb 5,2024 Sales Rep Quot ed To: City of York vi lle 651 Prair ie Point Dr. York vi lle,IL 60560 US A Good Thru 3/6/24 Customer ID Payme nt Te rms Page: York vi lle-01 Ne t 30 Day s 309 70 4 TOTAL Cont in ue d Sales Tax Co ntinu ed Subt ot al Co ntinu ed 216 8 E as t 88t h Dr iv e Merr illv ille,IN 464 10 US A Voice: Fax : (2 19)79 5-144 8 (2 19)73 6-089 2 TERMS & COND IT IONS OF Q UOTE > Quot es are on ly valid for 30 da ys f rom dat e o f quote. > Quot es pas t 30 day s m ust be requoted. > 25% res tock ing fee on all cancelled and retu rned or ders . Viking-Cive s #0622 22-V CM QUOTATION Quant it y Item De scription * (2)MAB 21"st ainless grab ha ndle 3.00 Lindco to ins ta ll ref lector tape do wn eac h si de,back of cab shield,bac k of tailgate, bac k of spr eader _________________________________ TARP SYSTEM: _________________________________ 3.00 ECK575SH13 v1 Aero E Z C ove r Elec tr ic ta rp sys tem w/a lu mi nu m arms and hous ing (Sid e Mount Springs ) 10-136 Dump 96"Wide 3.00 ECT13AS Aero as phalt tarp for 10'-1 3' dump body . _________________________________ RE AR FENDERS AND FLAPS: __________________________________ 3.00 031 -0040 6/031-00 235 Fleet Engineers Aero Slipper Poly AS P-25 S eries Quart er Fend er Kit w/ Pos t Style Mount s * Mounted in front of rear wheels 6.00 584 03027 Viking Sta in le ss Steel R emova ble Swing Style Mud Flap Brac ket - Mud Flap W eldment 6.00 584 03026 Viking Sta in le ss Steel R emova ble Swing Style Mud Flap Brac ket - Truc k Weldmen t 6.00 584 08012 Viking Sta in le ss Steel R emova ble Swing Style Mud Flap Pin 3.00 MD24 36 Du raGua rd 3/8"HD 24" x 36 " Guar d Mud Flap - Black - wi th Lindco Equipmen t S ales, Inc.Logo &Merrillville,IN molded blue/white into flap (pr ic e per pair) * Mounted to swinging mud f lap bracke ts on body _________________________________ LIGHTING &ELECTRICAL ITEMS: _________________________________ RE AR JU NCTION B OXES: 6.00 PH-3 10 Phoenix 10-P ole Junc tion Box Quo te Nu mb er:240 183I-S WL Quo te Da te:Feb 5,2024 Sales Rep Quot ed To: City of York vi lle 651 Prair ie Point Dr. York vi lle,IL 60560 US A Good Thru 3/6/24 Customer ID Payme nt Te rms Page: York vi lle-01 Ne t 30 Day s 309 70 5 TOTAL Cont in ue d Sales Tax Co ntinu ed Subt ot al Co ntinu ed 216 8 E as t 88t h Dr iv e Merr illv ille,IN 464 10 US A Voice: Fax : (2 19)79 5-144 8 (2 19)73 6-089 2 TERMS & COND IT IONS OF Q UOTE > Quot es are on ly valid for 30 da ys f rom dat e o f quote. > Quot es pas t 30 day s m ust be requoted. > 25% res tock ing fee on all cancelled and retu rned or ders . Viking-Cive s #0622 22-V CM QUOTATION Quant it y Item De scription * One mount ed on eac h side on back s id e o f rea r hinge assembly. * Right si de will have all S/T/T, Back up lights and back up alarm wired into junc ti on box . * Left s id e w ill hav e all strobes and spr eader lights w ir ed into junc tion box. * All wiring ins ta ll ed in junc ti on box mu st have eye le ts ins talled. * Jun ct ion boxes will b e d i-electric greas ed WIRI NG: * All wiring will be one piec e,no bu tt conn ect ors or sc ot ch l ock s. * All con nect ions must be di-electric gr eas ed * All lighti ng will terminated in rear junc ti on bo xes * W ir ing from junc tion box or c omin g f ro m f ront to rear will run dow n mid dle o f f rame on s tainles s s teel flat s tock with stainles s s te el fast ene rs. * All wiring ran down fron t of body will b e in stainless s teel piping. * All wiring ran from fron t of body to rear,under bo dy will be in stainlne ss steel piping . * All wiring from juncti on box will terminate t o s witches i n cab. * All circuit break ers , f use s,relays,elec tr ic valves (air tailgate) will be installed in valve enc losure. * All wiring will hav e prot ec ti ve loo m i ns talled. * All wire pass thro ugh holes will be gro mm eted BACK UP AL AR M: 3.00 510 Ecco back -u p a la rm, 97 dB , 12 VDC . * Install on rear hinge as sem bly * W ir ed to junc tion box wi th S/T/T an bac k up lights * All con nect ions to hav e eyelet conne ct ors * Conn ect ions to be di-elec tr ic grea sed CA B SHIELD LIGHTING Quo te Nu mb er:240 183I-S WL Quo te Da te:Feb 5,2024 Sales Rep Quot ed To: City of York vi lle 651 Prair ie Point Dr. York vi lle,IL 60560 US A Good Thru 3/6/24 Customer ID Payme nt Te rms Page: York vi lle-01 Ne t 30 Day s 309 70 6 TOTAL Cont in ue d Sales Tax Co ntinu ed Subt ot al Co ntinu ed 216 8 E as t 88t h Dr iv e Merr illv ille,IN 464 10 US A Voice: Fax : (2 19)79 5-144 8 (2 19)73 6-089 2 TERMS & COND IT IONS OF Q UOTE > Quot es are on ly valid for 30 da ys f rom dat e o f quote. > Quot es pas t 30 day s m ust be requoted. > 25% res tock ing fee on all cancelled and retu rned or ders . Viking-Cive s #0622 22-V CM QUOTATION Quant it y Item De scription 18.00 SL65A 0 Buyer s LE D amber ov al s tr obe light with ru bber gr omme tt * Installed in fron t of cab sh ie ld 6.00 SL65A 0 Buyer s LE D amber ov al s tr obe light with ru bber gr omme tt * (1)Installed on each side of cab s hield * Strobes w ir ed to lef t side junct ion box * Strobe wiri ng from junction box to sw itch in cab * All wiring ran from cab shield throu gh st ainless steel piping to re ar of vehic le . * Any lighting wir e n ot in the stainless steel will be in protec ti ve lo om * All con nect ions to hav e eyelet conne ct ors * Conn ect ions to be di-elec tr ic grea sed RE AR COR NER POST LIG HTIN G: 6.00 SL65A 0 Buyer s LE D amber ov al s tr obe light with ru bber gr omme tt * Installed in top ov al on ea ch side 6.00 562 6432 Buyer s 6"ov al LED STT/Backup/a nd Strob e c ombination light (3 2 L ED ) * Installed in center ov al on ea ch side 6.00 SL65A 0 Buyer s LE D amber ov al s tr obe light with ru bber gr omme tt * Installed in bottom oval on each side * Strobes w ir ed to lef t side junct ion box * Strobe wiri ng from junction box to sw itch in cab * S/T/T/Back up lights wired to right si de juncti on box . * All lighti ng wiring will b e in pr otective loom * All con nect ions to hav e eyelet conne ct ors * Conn ect ions to be di-elec tr ic grea sed SPREADER LIGHT: 6.00 MW L-19 Maxxima LED clear w ork light * Installed on each side under bo dy Quo te Nu mb er:240 183I-S WL Quo te Da te:Feb 5,2024 Sales Rep Quot ed To: City of York vi lle 651 Prair ie Point Dr. York vi lle,IL 60560 US A Good Thru 3/6/24 Customer ID Payme nt Te rms Page: York vi lle-01 Ne t 30 Day s 309 70 7 TOTAL Cont in ue d Sales Tax Co ntinu ed Subt ot al Co ntinu ed 216 8 E as t 88t h Dr iv e Merr illv ille,IN 464 10 US A Voice: Fax : (2 19)79 5-144 8 (2 19)73 6-089 2 TERMS & COND IT IONS OF Q UOTE > Quot es are on ly valid for 30 da ys f rom dat e o f quote. > Quot es pas t 30 day s m ust be requoted. > 25% res tock ing fee on all cancelled and retu rned or ders . Viking-Cive s #0622 22-V CM QUOTATION Quant it y Item De scription * W ir ed to lef t side junct ion box * Spreade r ligh t wiring from juncti on bo x to switch in cab * All lighti ng wiring will b e in pr otective loom * All con nect ions to hav e eyelet conne ct ors * Conn ect ions to be di-elec tr ic grea sed PLOW LIGHTS: 3.00 055 5743 J.W.Spea ker LED Plow Light s;built-in amber turn sign al an d len s heater . (P air) 3.00 PLB12SS Buyer s st ainless st eel plow light brac ket s,ex tended for 2 p ost mo unt lights * Hood moun ted * W ir ed to plow li gh t sw itch in cab * All weld bur ns on plow light brac kets mu st be cleaned pr ior to ins ta ll ing on ho od. * All wiring ins ta ll ed in pro tective loom * Conn ect ions to be di-elec tr ic grea sed BODY UP SWITCH & LIGHT : 3.00 B95W Buyer s Dum p Body Up I ndicator 3.00 080 0850 Imperial LED indicat or light - red * Body up sw it ch installed on hoist crad le , dri ver side * Light ins talled in cont rol cons ole * All con nect ions to hav e eyelet conne ct ors * All wiring ins ta ll ed in pro tective loom * Conn ect ions to be di-elec tr ic grea sed MASTER CI RCU IT BREAKER: 3.00 175 -S 0-080 -2 Ch ie f 80 amp high amp circ uit br eak er. * Mounted in valve enclos ure * All con nect ions to hav e eyelet conne ct ors * All wiring ins ta ll ed in pro tective loom Quo te Nu mb er:240 183I-S WL Quo te Da te:Feb 5,2024 Sales Rep Quot ed To: City of York vi lle 651 Prair ie Point Dr. York vi lle,IL 60560 US A Good Thru 3/6/24 Customer ID Payme nt Te rms Page: York vi lle-01 Ne t 30 Day s 309 70 8 TOTAL Cont in ue d Sales Tax Co ntinu ed Subt ot al Co ntinu ed 216 8 E as t 88t h Dr iv e Merr illv ille,IN 464 10 US A Voice: Fax : (2 19)79 5-144 8 (2 19)73 6-089 2 TERMS & COND IT IONS OF Q UOTE > Quot es are on ly valid for 30 da ys f rom dat e o f quote. > Quot es pas t 30 day s m ust be requoted. > 25% res tock ing fee on all cancelled and retu rned or ders . Viking-Cive s #0622 22-V CM QUOTATION Quant it y Item De scription * Conn ect ions to be di-elec tr ic grea sed RE LAY: 3.00 140 -0379 TST 75 amp relay , 12V brac ke t. * Mounted in valve enclos ure * All con nect ions to hav e eyelet conne ct ors * All wiring ins ta ll ed in pro tective loom * Conn ect ions to be di-elec tr ic grea sed AIR TAILGATE VA LVE: 3.00 101 004 Velvac Solen oid O perat ed Tailgate Lock Ki t w/solen oid v alve,3.5"I.D. x 6"stroke air cylinder,cl ev is hardw are , f acep la te. * Air valve mounted in valv e enclos ure * All con nect ions to hav e eyelet conne ct ors * All wiring ins ta ll ed in pro tective loom * Conn ect ions to be di-elec tr ic grea sed * All air line from chass is to valve to valve to cylinders at rea r. BODY VIBRATOR: 3.00 DC -320 0 Co ugar Du mp Body V ibrat or 12 v olt DC , 3200 lbs of forc e,85 amps , 4000 RP M, Includ es m ounting kit, wiring kit, switch * Mounted on cha nnel supp ort * Stainles s st eel safet y ch ain a tt ac hed * All wiring ran under bo dy in stainless pipiing * All vibr ators s olenoids/f us es,etc. moun ted in va lv e enc lo usr e _________________________________ PINTLE HO OK: _________________________________ 3.00 Lindco 5/8"Pintl e hoo k plat e Quo te Nu mb er:240 183I-S WL Quo te Da te:Feb 5,2024 Sales Rep Quot ed To: City of York vi lle 651 Prair ie Point Dr. York vi lle,IL 60560 US A Good Thru 3/6/24 Customer ID Payme nt Te rms Page: York vi lle-01 Ne t 30 Day s 309 70 9 TOTAL Cont in ue d Sales Tax Co ntinu ed Subt ot al Co ntinu ed 216 8 E as t 88t h Dr iv e Merr illv ille,IN 464 10 US A Voice: Fax : (2 19)79 5-144 8 (2 19)73 6-089 2 TERMS & COND IT IONS OF Q UOTE > Quot es are on ly valid for 30 da ys f rom dat e o f quote. > Quot es pas t 30 day s m ust be requoted. > 25% res tock ing fee on all cancelled and retu rned or ders . Viking-Cive s #0622 22-V CM QUOTATION Quant it y Item De scription * Back side of pintle hitch reinforc ed with 1"x 1"x 3/8"angle * Pintle hook is wra pped with 1 1/4"x 3/16"fl at st ock * 5/8"gus se ts installed on each s id e o f pint le h it ch to frame * Chas si s S/T/T lights rec ess ed into pintle hitch * Trailer plug installed in pintle hitch 6.00 B46 Buyer s 3/4"dr op for ged D-ri ng w/we ld br ack et 4-1/2"x 4-1/2"O.D. * W elded on for chains 3.00 PH30 Buyer s 30 to n r igid mou nt pintle hook 3.00 054 002 Velvac 7-W ay Bla de Type Soc ket * Installed in pintle hitch * W ir ed to right s id e jun ct ion box * All wiring ins ta ll ed in pro tective loom * All con nect ions to hav e eyelet conne ct ors * Conn ect ions to be di-elec tr ic grea sed 3.00 562 1720 Buyer s S/S ID Light Ba r w/9 LEDs 3.00 LP C-B-WW 2 LED Lice nse Plate Ligh t,Wa rm White * Installed on pintle hitch * W ir ed to right s id e jun ct ion box * All wiring ins ta ll ed in pro tective loom * All con nect ions to hav e eyelet conne ct ors * Conn ect ions to be di-elec tr ic grea sed _________________________________ HY DR AU LIC SYSTEM: _________________________________ PTO & PU MP: 3.00 107 5942 For ce A me ri ca w et spline PTO, 12V elec tr ic hydr aulic. Quo te Nu mb er:240 183I-S WL Quo te Da te:Feb 5,2024 Sales Rep Quot ed To: City of York vi lle 651 Prair ie Point Dr. York vi lle,IL 60560 US A Good Thru 3/6/24 Customer ID Payme nt Te rms Page: York vi lle-01 Ne t 30 Day s 309 70 10 TOTAL Cont in ue d Sales Tax Co ntinu ed Subt ot al Co ntinu ed 216 8 E as t 88t h Dr iv e Merr illv ille,IN 464 10 US A Voice: Fax : (2 19)79 5-144 8 (2 19)73 6-089 2 TERMS & COND IT IONS OF Q UOTE > Quot es are on ly valid for 30 da ys f rom dat e o f quote. > Quot es pas t 30 day s m ust be requoted. > 25% res tock ing fee on all cancelled and retu rned or ders . Viking-Cive s #0622 22-V CM QUOTATION Quant it y Item De scription 3.00 106 3355 For ce A me ri ca Loa d Sens e direct m ount ed pump,CFG-999182 , T XV 92 -R-KI T-CF G RE SERVOIR & VA LVES : 3.00 109 7338 For ce A me ri ca VT35G2-B-SS - st ainless,30 gallon reserv oir/valve combo t ank with slosh sh ie ld 120 .00 Hy draulic Oil Hy draulic Oil 3.00 118 0811 For ce A me ri ca 600 0 p si fi lter - 25 mic ron microglass,435 psi Delts )-single end op en - nitrile seals , dua l #16 or 1-1/2"SF port s,102 psi b yp ass valve 3.00 108 4357 For ce A me ri ca Full Por t 2" NPT Bras s B all Valve 600 PSI 3.00 103 9496 For ce A me ri ca Temp/level Senso r 158 Degr ee F 30 Gal W ith S los h Shield Vt-35 3.00 109 0588 For ce A me ri ca Valve A ss embly; AAF1 2LS -4(5 00B)-10 -4-4 -CB 4(5 00B)-2(7)-2(21)-2(7)-B O,Ma in at 3000 ps i, AAF-VD M-GE N2-CFG 3.00 109 5633 For ce A me ri ca c ros sov er relief w/pres su re releas e. CO NTROLS : 3.00 102 2417-Yorkville For ce A me ri ca Co mm an dall,co ntroller include s clos ed loop feedback f or aug er & pr ewet , includes (2) co mp le te camera k it s PRE-WET: 3.00 LI SC SG0608001 5 Ce rt if ied Power 240 gallon behind the cab pr ewetting sys te m.Includes (2) 120 gallon tank s,st ainless mount in g f ra me , hold dow n st raps and mount ing hardw ar e. 3.00 LI SC SG0607005 6-3 Ce rt if ied Power prew et, valv e instack w/flow mete r with stainless brac ke t 3.00 LI SC SG0609002 8 Ce rt if ied Power prew et plumbing kit, behind cab, 1 line,2 noz zl es 3.00 LI SC SG0609001 3 Ce rt if ied Power prew et quic k re le ase k it w/1/2"hos e. 3.00 ELCA SG0707012 1 Ce rt if ied Power stainless float with BH Co rded Plug 3.00 000 02 332 195 Swen son V -box fl us h kit w/stainless steel bracke t. 3.00 000 02 332 09 Swen son 1-1/2"female q uick fill kit STAINLE SS STEEL HY DRA ULIC TUB ES FOR DU MP HOIST: Quo te Nu mb er:240 183I-S WL Quo te Da te:Feb 5,2024 Sales Rep Quot ed To: City of York vi lle 651 Prair ie Point Dr. York vi lle,IL 60560 US A Good Thru 3/6/24 Customer ID Payme nt Te rms Page: York vi lle-01 Ne t 30 Day s 309 70 11 TOTAL Cont in ue d Sales Tax Co ntinu ed Subt ot al Co ntinu ed 216 8 E as t 88t h Dr iv e Merr illv ille,IN 464 10 US A Voice: Fax : (2 19)79 5-144 8 (2 19)73 6-089 2 TERMS & COND IT IONS OF Q UOTE > Quot es are on ly valid for 30 da ys f rom dat e o f quote. > Quot es pas t 30 day s m ust be requoted. > 25% res tock ing fee on all cancelled and retu rned or ders . Viking-Cive s #0622 22-V CM QUOTATION Quant it y Item De scription 6.00 8-049 304W /FJX-10 8"Mid-S tate 1/2"x9 ' 304 S/S Line with f ittings * One (1)line mounted t o the un derne ath of the body fo r hoist powe r dow n. * One (1)line mounted dow n frame for hoist power down. 18.00 A2-12 .7-A PCI HD Se ri es Clamps for 1/2"tu bing STAINLE SS STEEL HY DRA ULIC TUB ES FOR SALT SPREADER: 6.00 8-049 304W /FJX-72 "Mid-S tate 1/2"x6 ' 304 S/S Line with f ittings * One (1)line mounted dow n frame for spinner pres sur e * One (1)line mounted dow n frame for auger pr ess ure 18.00 A2-12 .7-A PCI HD Se ri es Clamps for 1/2"tu bing 3.00 12-065 304W /FJX -7 2"Mid-S tate 3/4"x6 ' 304 S/S Line with f ittings * One (1)line mounted dow n frame for return for spinn er and auge r 9.00 A3-19 -A PCI HD Se ri es Clamps for 3/4"tu bing STAINLE SS STEEL HY DRA ULIC TUB ES FOR SNOW PL OW : 12.00 8-049 304W /FJX-72 "Mid-S tate 1/2"x6 ' 304 S/S Line with f ittings * One (1)line mounted und er cab on dr iver side for plow angle right * One (1)line mounted und er cab on dr iver side for plow angle lef t * One (1)line mounted und er cab on dr iver side for plow up * One (1)line mounted und er cab on dr iver side for plow dow n 36.00 A2-12 .7-A PCI HD Se ri es Clamps for 1/2"tu bing HO SE S/ADAPTORS/FITTINGS: 3.00 Ho se adap tors, Hos e e nds and Other Fittings 3.00 Hy draulic ho ses * No hos e length is to ex ceed 6'in leng th * Hos e prot ec ti on at all wear points SNOW PL OW HYDR AU LI C COUPLE R: 3.00 10-932-2101 CE JN Mu lt i-X Duo 12.5 female plate,2 p ort s,1/2". Quo te Nu mb er:240 183I-S WL Quo te Da te:Feb 5,2024 Sales Rep Quot ed To: City of York vi lle 651 Prair ie Point Dr. York vi lle,IL 60560 US A Good Thru 3/6/24 Customer ID Payme nt Te rms Page: York vi lle-01 Ne t 30 Day s 309 70 12 TOTAL Cont in ue d Sales Tax Co ntinu ed Subt ot al Co ntinu ed 216 8 E as t 88t h Dr iv e Merr illv ille,IN 464 10 US A Voice: Fax : (2 19)79 5-144 8 (2 19)73 6-089 2 TERMS & COND IT IONS OF Q UOTE > Quot es are on ly valid for 30 da ys f rom dat e o f quote. > Quot es pas t 30 day s m ust be requoted. > 25% res tock ing fee on all cancelled and retu rned or ders . Viking-Cive s #0622 22-V CM QUOTATION Quant it y Item De scription 3.00 10-932-2151 CE JN Mu lt i-X Duo 12.5 Male p la te, 2 port s,1/2"- Direct Replac ement for 10-932 -2051 12.00 14-727-0812 CE JN Mu lt i-X adapter 1/2"WEO to male JIC 3/4"-16 12.00 14-727-1212 CE JN WE O Nipple DN 20 + 3/4" -1 6 U NF male JIC 37 * Female coup le r mount ed to und ers id e o f f ront bumper on dr iv er s id e * Male coupler mounte d t o plow ho ses * Coup le r dock ing station mounted on plow 6.00 H4 F4-S Dixon 1/2"male stainless st eel nipple 6.00 4H F4-S Dixon 1/2"female stainless steel coup le r 12.00 4H DP -H4D C Dixon 1/2"Du st Cap/Pl ug * For plow lift cy li nd er SPREADER HY DR AU LIC COUP LERS : 6.00 10-932-2101 CE JN Mu lt i-X Duo 12.5 female plate,2 p ort s,1/2". 6.00 10-932-2151 CE JN Mu lt i-X Duo 12.5 Male p la te, 2 port s,1/2"- Direct Replac ement for 10-932 -2051 24.00 14-727-0812 CE JN Mu lt i-X adapter 1/2"WEO to male JIC 3/4"-16 24.00 14-727-1212 CE JN WE O Nipple DN 20 + 3/4" -1 6 U NF male JIC 37 * One (1)coupler mounte d u nder bod y o n p ass enger side for auger pr es sur e &ret urn * One (1)coupler mounte d u nder bod y o n d ri ver side for spinne r pres su re &re turn * Coup le rs i ns talled on spread er spinn er and auge r shor t hos es _________________________________ SNOW PL OW : _________________________________ 3.00 166 453040 1 Buyer s 12'Rever sible plow , M uni,J-styl e,12'x 42",tr ip e dge,poly mold board , sw ivel 3.00 009 1205 Buyer s 2,000# Trailer Jack , tube-sw ivel 3.00 165 00310 Buyer s Sn ow Dog g q uick hitch A-frame swiv el ad apt er 3.00 164 00302 Buyer s Sn ow Dog g q uick hitch plow ass embly - 4 inch cy li nd er 3.00 371 2144 "Lindco"Snow Defl ec tor 12" Quo te Nu mb er:240 183I-S WL Quo te Da te:Feb 5,2024 Sales Rep Quot ed To: City of York vi lle 651 Prair ie Point Dr. York vi lle,IL 60560 US A Good Thru 3/6/24 Customer ID Payme nt Te rms Page: York vi lle-01 Ne t 30 Day s 309 70 13 TOTAL Cont in ue d Sales Tax Co ntinu ed Subt ot al Co ntinu ed 216 8 E as t 88t h Dr iv e Merr illv ille,IN 464 10 US A Voice: Fax : (2 19)79 5-144 8 (2 19)73 6-089 2 TERMS & COND IT IONS OF Q UOTE > Quot es are on ly valid for 30 da ys f rom dat e o f quote. > Quot es pas t 30 day s m ust be requoted. > 25% res tock ing fee on all cancelled and retu rned or ders . Viking-Cive s #0622 22-V CM QUOTATION Quant it y Item De scription 810 .00 Misc.Snow de fl ec to r installation ha rdw are 3.00 130 8110 S.A.M.36"blade guides _________________________________ SALT SPREADER: _________________________________ 3.00 000 02 463 84 Viking SAD S t ailgate s pre ader w / 18"poly spinne r,dir ect drive , 6" auger , st ainles s stee l c onst ru ct ion,no pa in t,si des of sp reade r 8"highe r,sens or motor. * "S" series spr eader s are designed to mount be lo w th e d ump b ody ta ilgate an d n ot interf ere with nor mal du mp op erations when not in us e * Separat e hydr aulic motors for t he auger and the spinner allow for ind epende nt control of eac h funct ion * Hydr aulic sa fety interloc k sy st em disables auger dur ing clean out and maintenance. * Hinged cove r allo ws full u se of dump body fu nct ions while spre ader is moun ted on truc k * Bottom door hinge d f or ea sy clea nout and blockage re mo val * Adjustable in height spinner frame allow s mounting on var io us height ve hicles * Quick det ach stabilizer kit kee ps sp in ner par allel to the road at all dump angles * Tailgate shields close of f gap be tw een open du mp bo dy tailgat e and sides of body dur ing opera ti on * Anti-flow plat e installed ov er material d rop out prev ent s mat erial free flow while auger is not tu rning * Direc t drive motor with sens or pr ovides efficien t oper at io n a nd easier tr ouble shooting during maintenanc e oper ation s * Dro p p ort loc ated 21"from left end plate,discharge s appr ox 15lbs /r ev * Sing le 6"auger with cont inuous and rev ers e fliting to unload from both sides of dump bod y Quo te Nu mb er:240 183I-S WL Quo te Da te:Feb 5,2024 Sales Rep Quot ed To: City of York vi lle 651 Prair ie Point Dr. York vi lle,IL 60560 US A Good Thru 3/6/24 Customer ID Payme nt Te rms Page: York vi lle-01 Ne t 30 Day s 309 70 14 TOTAL Cont in ue d Sales Tax Co ntinu ed Subt ot al Co ntinu ed 216 8 E as t 88t h Dr iv e Merr illv ille,IN 464 10 US A Voice: Fax : (2 19)79 5-144 8 (2 19)73 6-089 2 TERMS & COND IT IONS OF Q UOTE > Quot es are on ly valid for 30 da ys f rom dat e o f quote. > Quot es pas t 30 day s m ust be requoted. > 25% res tock ing fee on all cancelled and retu rned or ders . Viking-Cive s #0622 22-V CM QUOTATION Quant it y Item De scription * Trough width 96" * Endplate mat er ia l 7 gaug e 2 01 st ainless steel * Trough mat erial 7 gauge 201 stainles s s teel * Spinner disc 18" * 8"ex tended end plates 3.00 Short Hos e Kit 3.00 Stainless steel pr e-w et spray ba r installed in auger t rough 3.00 ** Yor kv ille designs spre ader stainless s teel side spill shields _________________________________ PAINT & UNDERC OATING: _________________________________ 3.00 PAINT PINTLE HI TCH Paint Pintle Hitch 3.00 PAINT HOIST & SU BF RA Prime Wh ere need ed and Paint Hoist & Subf ra me to black 3.00 PAINT PLOW HITCH Paint Plow Hi tch,Incl uding lift arm, side plates,bumper an d lift cylinder blac k 3.00 PAINT-MI SCEL Paint Miscel 3.00 Un der Coa t Un der co at dump bod y _________________________________ MISCELL AN EOUS, FREIGHT,INSTALL AT ION: _________________________________ 6,000.00 Misc.To put aluminu m rims on all whe els 15,774 .00 Misc.Miscellaneous Ma terial -inc ludes an y o r all o f the following : wir in g,electrical connec to rs,ti e dow ns , cl amps , nut, bolts, wash ers , st eel,oil,grea se,etc. 15,774 .00 FREIGHT FREIGHT 846 .00 INSTALL AT ION Lindco Installation La bor Hou rs Quo te Nu mb er:240 183I-S WL Quo te Da te:Feb 5,2024 Sales Rep Quot ed To: City of York vi lle 651 Prair ie Point Dr. York vi lle,IL 60560 US A Good Thru 3/6/24 Customer ID Payme nt Te rms Page: York vi lle-01 Ne t 30 Day s 309 70 15 TOTAL 907 ,521.0 0 Sales Tax Subt ot al 907 ,521.0 0 216 8 E as t 88t h Dr iv e Merr illv ille,IN 464 10 US A Voice: Fax : (2 19)79 5-144 8 (2 19)73 6-089 2 TERMS & COND IT IONS OF Q UOTE > Quot es are on ly valid for 30 da ys f rom dat e o f quote. > Quot es pas t 30 day s m ust be requoted. > 25% res tock ing fee on all cancelled and retu rned or ders . Viking-Cive s #0622 22-V CM Ordinance No. 2024-____ Page 1 Ordinance No. 2024-____ AN ORDINANCE AUTHORIZING THE SEVENTH AMENDMENT TO THE ANNUAL BUDGET OF THE UNITED CITY OF YORKVILLE, FOR THE FISCAL YEAR COMMENCING ON MAY 1, 2023 AND ENDING ON APRIL 30, 2024 WHEREAS, the United City of Yorkville (the “City”) is a duly organized and validly existing non-home rule municipality created in accordance with the Constitution of the State of Illinois of 1970 and the laws of the State; and, WHEREAS, pursuant to 65 ILCS 5/8-2-9.4, the City adopted Ordinance No. 2023-14 on April 25, 2023 adopting an annual budget for the fiscal year commencing on May 1, 2023 and ending on April 30, 2024; and, WHEREAS, pursuant to 65 ILCS 5/8-2-9.6, by a vote of two-thirds of the members of the corporate authorities then holding office, the annual budget of the United City of Yorkville may be revised by deleting, adding to, changing or creating sub-classes within object classes and object classes themselves. No revision of the budget shall be made increasing the budget in the event funds are not available to effectuate the purpose of the revision; and, WHEREAS, funds are available to effectuate the purpose of this revision. NOW THEREFORE, BE IT ORDAINED by the Mayor and City Council of the United City of Yorkville, Kendall County, Illinois, as follows: Section 1: That the amounts shown in Schedule A, attached hereto and made a part hereof by reference, increasing and/or decreasing certain object classes and decreasing certain fund balances in the Vehicle & Equipment fund with respect to the United City of Yorkville’s 2023-2024 Budget are hereby approved. Section 2: This ordinance shall be in full force and effect from and after its passage and approval according to law. Ordinance No. 2024-____ Page 2 Passed by the City Council of the United City of Yorkville, Kendall County, Illinois this ______ day of ___________________, 2024. ______________________________ CITY CLERK DAN TRANSIER ________ KEN KOCH ________ CRAIG SOLING ________ ARDEN JOE PLOCHER ________ CHRIS FUNKHOUSER ________ MATT MAREK ________ SEAVER TARULIS ________ RUSTY CORNEILS ________ APPROVED by me, as Mayor of the United City of Yorkville, Kendall County, Illinois this ____ day of __________________, A.D. 2024. ______________________________ MAYOR FY 2024 FY 2024 FY 2021 FY 2022 FY 2023 Adopted Amended Actual Actual Actual Budget Budget Revenue Intergovernmental 9,490$ 9,590$ -$ 240,553$ 240,553$ Licenses & Permits 268,641 112,511 155,950 110,000 110,000 Fines & Forfeits 3,998 7,529 11,585 7,300 7,300 Charges for Service 1,231,404 423,071 876,986 1,567,477 1,567,477 Investment Earnings 150 105 - - - Reimbursements 9,190 22,860 44,512 - - Miscellaneous 1,920 323 3,189 500 500 Other Financing Sources 13,927 35,598 265,878 126,000 126,000 Total Revenue 1,538,720$ 611,587$ 1,358,100$ 2,051,830$ 2,051,830$ Expenditures Contractual Services 926$ 533$ 61,286$ 38,100$ 38,100$ Supplies 3,643 24,088 74,899 18,618 18,618 Capital Outlay 488,481 609,564 1,109,461 2,971,053 3,007,053 Debt Service 71,571 71,570 71,570 71,570 71,570 Total Expenditures 564,621$ 705,755$ 1,317,216$ 3,099,341$ 3,135,341$ Surplus (Deficit)974,099$ (94,168)$ 40,884$ (1,047,511)$ (1,083,511)$ Ending Fund Balance 1,485,791$ 1,391,622$ 1,432,503$ 300,973$ 348,992$ VEHICLE & EQUIPMENT FUND (25) $0 $500 $1,000 $1,500 $2,000 ThousandsFund Balance 1 25 FY 2024 FY 2024 FY 2021 FY 2022 FY 2023 Adopted Amended Account Actual Actual Actual Budget Budget 25-000-41-00-4160 FEDERAL GRANTS -$ -$ -$ 240,553$ 240,553$ 25-000-41-00-4170 STATE GRANTS 9,490 9,590 - - - 25-000-42-00-4215 DEVELOPMENT FEES - POLICE CAPITAL 69,450 23,250 34,050 30,000 30,000 25-000-42-00-4217 WEATHER WARNING SIREN FEES 2,441 1,411 - 500 500 25-000-42-00-4218 ENGINEERING CAPITAL FEES 22,400 21,800 28,100 10,000 10,000 25-000-42-00-4219 DEVELOPMENT FEES - PW CAPITAL 163,150 55,150 79,750 64,500 64,500 25-000-42-00-4220 DEVELOPMENT FEES - PARK CAPITAL 11,200 10,900 14,050 5,000 5,000 25-000-43-00-4315 DUI FINES 3,228$ 6,649$ 10,805$ 6,500$ 6,500$ 25-000-43-00-4316 ELECTRONIC CITATION FEES 770 880 780 800 800 25-000-44-00-4416 -$ -$ -$ 30,000$ 30,000$ 25-000-44-00-4418 1,877 - - 500 500 25-000-44-00-4419 COMMUNITY DEVELOPMENT CHARGEBACK - 110,395 - - - 25-000-44-00-4420 218,334 91,732 47,825 129,173 129,173 25-000-44-00-4421 622,551 108,000 549,408 1,113,569 1,113,569 25-000-44-00-4427 PARKS & RECREATION CHARGEBACK 385,000 88,866 204,854 276,117 276,117 25-000-44-00-4428 COMPUTER REPLACEMENT CHARGEBACK 3,642 24,078 74,899 18,118 18,118 25-000-45-00-4522 150$ 105$ -$ -$ -$ 25-000-46-00-4692 9,190$ -$ 44,512$ -$ -$ 25-000-46-00-4695 - 22,860 - - - 25-000-48-00-4850 -$ 42$ 283$ -$ -$ 25-000-48-00-4852 666 208 343 - - 25-000-48-00-4854 665 - 2,321 500 500 25-000-48-00-4855 589 73 242 - - 240,553$ Licenses & Permits 110,000$ 7,300$ VEHICLE & EQUIPMENT FUND REVENUE Description Intergovermental Total:Licenses & Permits Total:Intergovernmental 9,490$ 9,590$ -$ 240,553$ 7,529$ Total:Investment Earnings 150$ Charges for Service BUILDING & GROUNDS CHARGEBACK Total:Charges for Service 1,231,404$ MOWING INCOME 44,512$ -$ Investment Earnings Total:Reimbursements 9,190$ 22,860$ INVESTMENT EARNINGS - PARK CAPITAL MISCELLANEOUS REIMB - POLICE CAPITAL MISCELLANEOUS REIMB - PARK CAPITAL -$ -$ 1,567,477$ Reimbursements 11,585$ 112,511$ 876,986$ 423,071$ 105$ 155,950$ POLICE CHARGEBACK PUBLIC WORKS CHARGEBACK Fines & Forfeits Fines & Forfeits 3,998$ 268,641$ Total: Miscellaneous MISCELLANEOUS INCOME - GEN GOV MISCELLANEOUS INCOME - PARK CAPITAL MISCELLANEOUS INCOME - POLICE CAPITAL MISCELLANEOUS INCOME - PW CAPITAL 323$ 3,189$ 500$ Total:Miscellaneous 1,920$ 500$ United City of Yorkville Vehicle & Equipment Fund 110,000$ 7,300$ 1,567,477$ -$ -$ 2 25 FY 2024 FY 2024 FY 2021 FY 2022 FY 2023 Adopted Amended Account Actual Actual Actual Budget Budget VEHICLE & EQUIPMENT FUND REVENUE Description United City of Yorkville Vehicle & Equipment Fund 25-000-49-00-4920 8,015$ 695$ 10,156$ 6,000$ 6,000$ 25-000-49-00-4921 - 30,903 63,695 116,000 116,000 25-000-49-00-4922 5,912 4,000 27,000 4,000 4,000 25-000-49-00-4972 - - 33,843 - - 25-000-49-00-4995 LEASE PROCEEDS - - 131,184 - - SALE OF CAPITAL ASSETS - POLICE CAPITAL SALE OF CAPITAL ASSETS - PW CAPITAL TRANSFER FROM LAND CASH SALE OF CAPITAL ASSETS - PARK CAPITAL Other Financing Sources 1,358,100$ 2,051,830$ Total:Other Financing Sources 13,927$ 35,598$ 126,000$ 2,051,830$ 265,878$ 126,000$ Total: VEHICLE & EQUIP REVENUE 1,538,720$ 611,587$ 3 215 FY 2024 FY 2024 FY 2021 FY 2022 FY 2023 Adopted Amended Account Actual Actual Actual Budget Budget 25-215-54-00-5448 FILING FEES 469$ 67$ 134$ 750$ 750$ 25-215-56-00-5620 OPERATING SUPPLIES -$ -$ -$ 500$ 500$ 25-215-60-00-6060 EQUIPMENT 63,986$ 92,186$ 305,803$ 238,500$ 238,500$ 25-215-60-00-6070 VEHICLES 99,369 147,102 136,318 1,671,000 1,707,000 25-215-92-00-8000 PRINCIPAL PAYMENT 51,664$ 58,039$ 55,511$ 57,544$ 57,544$ 25-215-92-00-8050 INTEREST PAYMENT 17,732 11,357 13,885 11,852 11,852 PUBLIC WORKS CAPITAL EXPENDITURES Description Contractual Services United City of Yorkville Vehicle & Equipment Fund 134$ 750$ Supplies Total:Supplies -$ -$ -$ 500$ Total:Contractual Services 469$ 67$ Capital Outlay Total:Capital Outlay 163,355$ 239,288$ Debt Service - Public Works Building Total:Debt Service - PW Building 69,396$ 69,396$ 1,980,146$ 69,396$ 69,396$ 442,121$ 1,909,500$ Total: PW CAPITAL EXPENDITURES 233,220$ 308,751$ 511,651$ 750$ 500$ 1,945,500$ 69,396$ 2,016,146$ 4 Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Community Development Purchasing Police Public Works Parks and Recreation Agenda Item Number Mayor’s Report #6 Tracking Number CC 2024-12 Kendall County Comprehensive Land Use Plan Amendment (Route 47 & Eldamain Rd.) City Council – February 13, 2024 None Informational Please see the attached memo. Sara Mendez Community Development Name Department SUMMARY The Kendall County Comprehensive Land Plan and Ordinance Committee is considering proposing changes to their Future Land Use Map for the areas located south of Yorkville on both sides of Route 47 in Kendall Township due to market conditions. The committee is exploring the idea of changing the classification of nine (9) properties between 7775 A/B and 8175 Route 47 from Transportation Corridor to Mixed Use Business, as indicated on the map below. On January 24, 2024, the Kendall County Regional Planning Commission voted to initiate the amendment to the Future Land Use and text of the Land Resource Management Plan (LRMP). Aerial displaying subject properties Memorandum To: Krysti Barksdale Noble, Community Development Director From: Sara Mendez, Planner I CC: Bart Olson, Administrator Date: January 31, 2024 Subject: Potential Changes to the Future Land Use Map Along Route 47 Kendall County Comprehensive Land Plan and Ordinance Committee PROPOSAL DETAILS The Kendall County Comprehensive Land Plan and Ordinance Committee is specifically exploring the following properties to reclassify from Transportation Corridor to Mixed Use Businesses: 05-09- 300-015, 05-09-376-002, 05-09-400-006, 05-09-400-010, 05-09-400-011, 05-16-100-006, 05-16- 200-008, 05-16-200-013, 05-16-200-014. The nine (9) properties are located about 1.5 miles northwest from a variety of existing and proposed residential developments such as Raintree Village, Hudson Lakes, and Windett Ridge. Additionally, the nine (9) properties are located about 2 miles north from commercial developments such as Stagecoach Crossing and Fountain Village. The table below displays each property that is being proposed to reclassify from Transportation Corridor to Mixed Use Business and its parcel number, zoning information, and property information Parcel Number Zoning (According the Kendall County) Property Information 05-09-300-015 B-3 Highway Business The US Department of Agriculture Kendall County Soil and Water Conservation District 05-09-376-002 B-3 Highway Business Property for sale 05-09-400-006 A-1 Agricultural District IDOT District 3 Yorkville Yard 05-09-400-010 A-1 Agricultural District Vacant farmland 05-09-400-011 A-1 Agricultural District Vacant farmland 05-16-100-006 A-1 Agricultural District Vacant farmland 05-16-200-008 A-1 Agricultural District Home accompanied by farming equipment 05-16-200-013 A-1 Agricultural District Home accompanied by farmland equipment 05-16-200-014 A-1 Agricultural District Home accompanied by farming equipment Parcels that make up 8115 Route 47 are not included in the proposal because the owner, Grainco FS, Inc. and contract purchaser, A.B. Schwartz, LLC., are already going through the reclassification process. The City of Yorkville’s City Council has reviewed Grainco FS, Inc and A.B. Schwartz, LLC. requests of a map amendment (rezoning) from A-1 Agricultural District to M-1 Limited Manufacturing District and did not oppose the request. In addition to the map amendment request, Grainco FS, Inc and A.B. Schwartz, LLC. requested to amend the Kendall County Future Land Use Map from “Transportation Corridor” to “Mixed Use Business” STAFF COMMENTS Staff supports the proposed changes to the nine (9) properties South of Yorkville on both sides of Route 47 in Kendall Township. The committee’s proposal to transition the nine (9) properties from Transportation Corridor to Mixed Use Business land use align with the United City of Yorkville’s Vision Statement. A portion of the Vision Statement states, “Yorkville is encouraging appropriate development, infrastructure and urban design investments along its main corridors- Illinois Routes 47 and Eldamain Road- to ensure commercial and industrial areas remain vital, open space and recreational zones enhanced, and residential neighborhoods well-designed and integrated with the surrounding landscape character.” The land use changes of the nine (9) properties align with the United City of Yorkville’s objective of encouraging development along Illinois Routes 47 by promoting the mix of developments such as commercial, residential, cultural, institutional. All while upholding the overarching goal of an open, well-designed environment integrated with the surrounding character. Refer to the map below to identify where the general area of the nine (9) proposed properties are located within Yorkville. Parcels of Proposed Properties to be changed from “Transportation Corridor” to “Mixed Use Business” ATTACHMENTS 1. Aerial displaying subject properties 2. Parcels of Proposed Properties to be changed from “Transportation Corridor” to “Mixed Use Business” PUBLIC NOTICE KENDALL COUNTY KENDALL COUNTY REGIONAL PLAN COMMISSION ** KENDALL COUNTY ZONING BOARD OF APPEALS** Notice is hereby given that the Kendall County Regional Plan Commission will hold a public hearing on February 28, 2024, at 7:00 p.m. and the Kendall County Zoning Board of Appeals will hold a meeting on March 4, 2024, at 7:00 p.m. Both the public hearing and meeting will be held at the Kendall County Office Building, Rooms 209 and 210, at III W. Fox Street, Yorkville, IL. The purpose of this hearing and meeting is to consider comments and make a recommendation regarding Petition 924-03, a request from the Kendall County Regional Planning Commission for Amendments to the Future Land Use Map in the Kendall County Land Resource Management Plan by changing the classifications of the properties located on both sides of Route 47 between 7775 A/B Route 47, Yorkville, IL and 8175 Route 47, Yorkville IL and identified by Parcel Identification Numbers 05-09-300-015, 05-09-376-002, 05-09-400-006, 05- 09-400-010, 05-09-400-011, 05-16-100-006, 05-16-200-008, 05-16-200-013, and 05-16-200-014, and excluding 8115 Route 47, Yorkville IL in Kendall Township from Transportation Corridor to Mixed Use Business. Petition related documents may be reviewed at the Planning, Building and Zoning Department, Room 203, 111 West Fox Street, Yorkville, IL 60560 or via the internet at https://www.kendallcountyil. ,offv/departments/planning-building-zoning/petitions. Questions can be directed to the Kendall County Planning, Building and Zoning Department, telephone (630) 553-4139. Fax (630) 553-4179. All interested persons may attend and be heard. Written comments should be directed to the Department but shall only be entered as part of the record at the discretion of the Kendall County Regional Planning Commission or Kendall County Zoning Board of Appeals. If special accommodations or arrangements are needed to attend this County meeting, please contact the Administration Office at 630-553-4171, a minimum of 24-hours prior to the hearing or meeting time. William Ashton, Chairman Kendall County Regional Planning Commission Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Community Development Purchasing Police Public Works Parks and Recreation Agenda Item Number Public Works Committee #1 Tracking Number PW 2024-12 Public Works Building – Architect Contract with Kluber, Inc. City Council – February 13, 2024 CC – 1/23/24 This agenda item was tabled to the 2/13/24 City Council meeting. PW 2024-12 Majority Approval Bart Olson Administration Name Department Summary Review of questions posed by elected officials since the last City Council meeting regarding the Kluber agreement for the PW Facility services. Background This item was last discussed by the City Council at the January 23rd meeting. Elected officials were asked to send questions about the Kluber contract and PW Facility construction process. A few questions/comments have been received and are included and responded to below: 1) What facilities management system is currently being used by the City? What is the City’s long-term plan for a facilities management system? What deliverables will be produced by Kluber under the contract that can be used in the City’s facilities management system? a) I asked Facilities Manager Jesus Navarro to compile a memo about our current processes (paper and spreadsheet based), to recommend a newer asset management and workload system (subscription based, within staff purchasing authority), and research the options available to us through an eventual purchase of a full ERP system. That memo is attached. Separate from the memo, he will be in touch with Kluber to discuss deliverables expected to be used by Facilities Management after the building is constructed. At time of memo creation, that conversation had not occurred; if it occurs before the City Council meeting, we will distribute a supplemental packet for verbally update everyone at the meeting. 2) What is Kluber’s project history and how did we choose Kluber? a) The staff put out a space needs analysis RFQ in early 2021 which resulted in 10 proposals from architectural firms. These proposals were reviewed by variety of City employees at that time, resulting in the recommendation of Kluber as the #1 and three other firms with acceptable qualifications and being shortlisted for future work. While the initial Kluber space needs analysis was approved by staff due to it being under the purchasing threshold, the approval of Kluber as #1 and the shortlisted firms was approved by City Council at that time (packet materials attached). After the first space needs analysis, Kluber was asked by the City Council to conduct a supplemental / phase 2 space needs analysis to look at two different options for a facility. This phase 2 space needs analysis contract was approved by City Council in 2022 before it was conducted. After the second space needs analysis, the staff felt comfortable with Kluber’s work product and Memorandum To: City Council From: Bart Olson, City Administrator CC: Date: February 8, 2024 Subject: Kluber agreement – PW Facility recommended them for the full design contract now under consideration. Given the City's past use of Kluber and City Council's approval of the second space needs analysis, the contract can be approved through a simple majority vote. If the City Council decided not to go with Kluber and opted to go back out to RFQ, we would anticipate that timeline to take 90 to 150 days. 3) Public Works building tours a) A few aldermen have expressed interest in touring other Public Works facilities, including Montgomery's. Tours are an expected step in the design and planning process. I assumed we would tour Montgomery's Facility (designed by Williams Architects) and South Elgin's facility (designed by Kluber) at some point before the City Council signs off on a building plan and scope. These tours can be conducted individually or as a group subject to Open Meetings Act concerns. I have had some alderman express interest in doing a Montgomery tour before approving an agreement with Kluber; while I appreciate the idea, I don't think it's necessary nor effective to tour a competing architect’s facility before approving our contract. I think it would be most effective to have Kluber under contract and to attend the tours with staff and elected officials so that their perspective is included in real time. I expect a discussion about tour timing and operations to occur at the City Council meeting. 4) Construction Manager timing a) Alderman Tarulis had asked a few questions related to the timing and process of the construction manager hiring. We anticipate going through an RFQ process for the construction manager and will be asking aldermen to participate in the selection interviews. If the Kluber contract is approved at the Feb 13th City Council meeting, then the contract contemplates Kluber sitting in on the construction manager interviews and providing some feedback for City use. The shortest timeline for that process with Kluber on board is a Feb/March/April and likely May finish. Alderman Tarulis had raised the concept of hiring a construction manager at the same time as an architect. Certainly, if we had started the construction manager hiring process a few months ago, we would have no issues with recommending both firms for concurrent City Council approval. If Kluber’s contract is approved now, they would be able to start on certain planning and design processes now in advance of picking a construction manager. If we want to postpone Kluber’s approval until a CM hiring process is conducted, we will lose Kluber’s participation and would be looking at a May/June approval of both Kluber and the construction manager. I have not spoken with Kluber about how this would affect the construction timeline for the facility, but I would assume it would push the start of construction activities from a possible end of 2024 start well into 2025. Alderman Tarulis has opined that hiring an architect before a construction manager in his experience can result in the architects getting farther ahead on plans than is ideal, resulting in the construction manager (hired later in this scenario) having to backtrack on different plan components and resulting in redone work and additional time and expense. I have no reason to doubt that is a challenge, and one that would have to be closely managed if Kluber is hired first. We did speak to Kluber about usual timing of construction manager and architect, and they offered that sometimes they are hired first and sometimes they are hired concurrently with the construction manager. 5) A/E Fees a) Kluber has provided some draft A/E fee calculations for their projects previously discussed by the City Council in the cost per square footage tables. City staff is vetting these figures as well as seeking information from Montgomery on their Williams Architect fees. This information will be distributed when it is received/finalized but is not available at time of packet creation. 6) Is the contract payout over multiple stages or Lump Sum? Project Timeline Triggers? a) Section 11.5 addresses the timing. Schematic design 15% Design Development 28% Construction Documents 36% Procurement 1% Construct 20% Section 9 addresses the various termination provisions. Basically, the City has a unilateral 7-day termination clause, which we can exercise for any reason. If we terminate for convenience (i.e. we decide not to move forward with the project), then we simply owe Kluber whatever funds were incurred prior to our termination, plus any business interruption expenses Kluber has. 7) What is the mechanism if there is a disagreement between the City or Construction Management (CM)? a) That would be a clause in the contract with the CM, which we do not have at this time. In the Kluber contract, we do have mediation and litigation processes outlined within our architect contract within Section 8 of the contract. It basically says we’ll do mediation if there’s a dispute, and then proceed to litigation if mediation isn’t successful. 8) Could this disagreement lead to additional financial commitments that would dictate the city to exceed budget? a) I would think that the CM contract would be written with safeguards in place to prevent that. The City would have to approve anything over and above the contract amounts, though. There isn’t a scenario in the process of building a PW Facility where major costs can be incurred without City Council approval. Obviously, any architects, engineers, or construction management people can provide project estimates that can be wildly wrong (I.e. they’ll say – we can build this 90,000 square foot building for $30m but the bids could come in at twice that amount) – but the City can’t be on the hook for an additional scope to the project or overages unless we have the City Council approve them. The way the CM contract will be drafted should also review this concept of a guaranteed maximum price in detail whenever we prepare to go to bid. 9) Was Kluber the only selection or were others given opportunity/considered? If yes, does this pass legal requirements? Would be nice to have our city attorney's opinion on the record regarding this. Avoid future legal challenges. a) As outlined in #2 above, we continued the relationship with Kluber since 2021. After the space needs analysis was completed, the city council approved an interim phase space need analysis in May of 2022. Attorney Orr has reviewed the contract and approval processes and is comfortable with our recommendations. 10) How time critical is this contract execution? Would be important that the entire council be comfortable with this decision considering the financial amount being spent. a) [From Eric] In my opinion, extremely crucial. We are out of room at PW and the structure itself is not in good shape. I believe we also need to keep moving forward to hit the correct building cycle for earthwork and construction. b) [From Bart] Eric’s comments are straightforward in need. The timing and scope of the building is a policy decision for City Council. As outlined in #4 above, the process would be delayed by a few months and into 2025 if action on the contract is delayed. 11) To verify, this contract along with EEI's contract is budgeted in our current fiscal budget and no other budget amendment is required? a) [From Rob] Correct – we have $3.01M budgeted for FY 24 – so we can cover the full Kluber ($1,530,070) and EEI ($107,465) contracts totaling $1,637,535 – without a budget amendment. Recommendation This is an informational item. The original recommendation for approval on the Kluber contract remains positive, as outlined in the memo reviewed at the January 23rd City Council meeting. Summary Discussion to implement a Facility Management Software for City Hall and the new Public Works Facility. Background Currently preventive maintenance, asset tracking, and scheduling is being tracked with a combination of spreadsheets and a calendar for reminders. The building assets are tracked by the lifespan, age, remaining useful life, quantity and the unit price. Facility Maintenance Software helps to track monitor preventive maintenance requirements for the building assets. Some of the functions include tracking work requests, keeping maintenance logs, producing reports, and assisting in planning on repairs and replacement before failure. Staff reviewed two (2) different asset management software programs that offer the same functions including: asset management, preventive maintenance, facility maintenance, inventory and work order management. These programs were evaluated both in terms of the functionality and price. A summary is listed here: MaintainX it has all the functions we need for facility maintenance. It also offers a month by month subscription which gives us the flexibility to cancel at any time. MaintainX pricing is $59 per user per month or $708 for the year per user if you pay monthly. They offer a special rate if you pay annually of $588 per user. FaciliWorks also has all the functions we need for facility maintenance. It offers a yearly subscription and offers a license lease program. To purchase the license cost $1,350 per user with a yearly maintenance fee of $139 per user. User also must provide storage when you purchase the license. To lease the license, it would cost $948 per year per user. Our ultimate goal is to incorporate the facility maintenance software with our ERP system to allow us to track the budget line items, issue purchase orders, and have a central place for all projects. We can benefit from the subscription system by starting to build the system and transfer the information over to the ERP system the City chooses. The negative aspect would be doing the work twice if we can’t transfer the information over to the new system but will have the information available and can manually add it. At this time, the city has not decided on an ERP system, staff feels that a facility maintenance system is needed and will be very beneficial for the building and to the department. The differences of the two (2) is the price. For example, in 2 years MaintainX would cost $1,176 while FaciliWorks $1,896 per user. With this in mind, the responsible solution for Asset Management software, considering both functionality and cost, is MaintainX. Memorandum To: Administration Committee From: Jesus Navarro, Facilities Manager CC: Bart Olson, City Administrator Erin Willrett, Assistant City Administrator Date: January 30, 2024 Subject: Facility Management Software 2 | Page Recommendation This is an informational item. Resolution No. 2024-____ Page 1 Resolution No. 2024-_____ A RESOLUTION OF THE UNITED CITY OF YORKVILLE, KENDALL COUNTY, ILLINOIS, APPROVING AN AGREEMENT WITH KLUBER, INC. FOR THE DESIGN OF A PUBLIC WORKS FACILITY WHEREAS, the United City of Yorkville, Kendall County, Illinois (the “City”) is a duly organized and validly existing non-home rule municipality created in accordance with the Constitution of the State of Illinois of 1970 and the laws of the State; and WHEREAS, the City has acquired property commonly known as Lot 4 of the Yorkville Business Center on Boombah Boulevard for the purpose of constructing an 87,000 square foot public works facility (the “PW Facility”); and WHEREAS, to design the new PW Facility, the City considered receiving various proposals from architectural firms with which it worked in the past and upon due consideration determined that Kluber Inc. of Aurora, Illinois has the expertise necessary to undertake this project; and WHEREAS, after discussion and review of the Schematic Design submitted by Kluber, Inc., the City Administrator, City Engineer and the City Public Works Director are prepared to recommend that the Mayor and City Council approve the Agreement with Kluber, Inc. in the form attached hereto. NOW, THEREFORE, BE IT RESOLVED by the Mayor and City Council of the United City of Yorkville, Kendall County, Illinois as follows: Section 1. That the AIA Document 8133-209, being a standard form of Agreement Between Owner and Architect, by and between the United City of Yorkville and Kluber, Inc. attached hereto and made a part hereof by this reference is hereby approved and the Mayor and City Clerk are hereby authorized to execute said Agreement on behalf of the United City of Yorkville. Section 2. That this Resolution shall be in full force and effect upon its passage and approval as provided by law. Passed by the City Council of the United City of Yorkville, Kendall County, Illinois this ____ day of __________________, A.D. 2024. ______________________________ CITY CLERK Resolution No. 2024-____ Page 2 KEN KOCH _________ DAN TRANSIER _________ ARDEN JOE PLOCHER _________ CRAIG SOLING _________ CHRIS FUNKHOUSER _________ MATT MAREK _________ SEAVER TARULIS _________ RUSTY CORNEILS _________ APPROVED by me, as Mayor of the United City of Yorkville, Kendall County, Illinois this ____ day of __________________, A.D. 2024. ______________________________ MAYOR Attest: _____________________________ CITY CLERK Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Community Development Purchasing Police Public Works Parks and Recreation Agenda Item Number Mayor’s Report #4 Tracking Number CC 2021-21 Public Works RFQ – Space Needs Analysis, Vendor Qualifications City Council – April 27, 2021 Majority Approval Bart Olson Administration Name Department Packet materials from 4/27/21 CC meeting Summary Approval of a ranked list of qualified firms to complete the Public Works facility RFQ and consideration to add three new firms to the list of qualified firms to provide architectural services with the City. Background This item was last discussed by the City Council on February 9th when the City Council was discussing the status of the Prairie Pointe space needs analysis and cost estimates. At that meeting, Mayor Purcell announced that the staff would be releasing the Public Works Space Needs RFQ that had been previously planned to be completed in Spring 2020. Since that meeting, the RFQ was posted, 10 firms responded, and the staff has analyzed and ranked the proposals for City Council endorsement of the ranked list. Of note, staff has not conducted in-depth interviews with the firms given the near unanimous ranking of Kluber as #1 and based on the Mayor’s direct experience with Kluber. The following list is the top 4 firms based on qualifications, according to the staff review team of Public Works Director Eric Dhuse, Facilities Manager Steve Raasch, City Administrator Bart Olson, and Mayor Purcell. 1) Kluber a. Kluber appears to have the widest experience in the field of new and renovated Public Works facilities. They identified a number of ways to reduce building costs within the RFQ. Additionally, Mayor Purcell has worked with them on projects with Kendall County and spoke highly of their work. Three of the four staff members who reviewed the proposals had Kluber as their number one firm. We would recommend approaching Kluber for a written proposal for the space needs analysis. Pending successful negotiation of scope and cost, the study would either be authorized by the staff (less than $25,000) or brought to City Council (greater than $25,000). 2) Williams a. Williams has consistently scored highly on other architectural submittals with the City, and their approach here resulted in a similar outcome. Two members of the team had Williams as the second choice overall. They are a smaller firm but they identify ways to fund projects within their normal course of a study. Williams has already been pre- qualified for architectural work with the City, by virtue of the municipal facilities master plan RFQ and pre-qualification resolution from 2020. If negotiations fell through with Kluber, we would move to negotiate with Williams. Memorandum To: City Council From: Bart Olson, City Administrator CC: Date: April 21, 2021 Subject: Public Works facility RFQ recommendation 3) Wold a. Wold is based out of Palatine, and is partnering with Kueny, which is a construction focused architectural firm out of Wisconsin. One member of the team had Wold as their first choice overall. Both Wold and Kueny have vast experience in construction and maintenance buildings, and both are firms are large. We would negotiate with Wold if Kluber or Williams negotiations fell through, but we ask that Wold be pre-qualified to work with the City in the future. 4) Tria a. Tria is a medium sized firm based in Burr Ridge. Three members of the review team had Tria in their top 4 firms. Tria’s staff appeared to be well rounded in experience, and the most diverse team in the group. We would negotiate with Tria if the other three firms negotiations fail, but we ask that Tria be pre-qualified to work with the City in the future. Recommendation Staff recommends the City Council endorse the ranking of architectural firms for the Public Works RFQ as Kluber, Williams, Wold, and Tria, in order. Once the list is authorized, staff will negotiate with Kluber for a written scope and cost. As a secondary recommendation, staff proposes to add Kluber, Wold, and Tria to our list of qualified firms to provide architectural services. Of note, none of the firms have been asked to present their proposals to the City Council at this time, because we are still in the negotiation phase of the contract. If the contract ends up being greater than $25,000, we would ask the preferred firm to present to City Council at time of contract consideration. Resolution No. 2021-___ Page 1 Resolution No. 2021-_____ A RESOLUTION OF THE UNITED CITY OF YORKVILLE, KENDALL COUNTY, ILLINOIS, PROVIDING FOR THE SELECTION OF QUALIFIED FIRMS TO PROVIDE ARCHITECTURAL SERVICES FOR PUBLICS WORKS SPACE NEEDS WHEREAS, the United City of Yorkville, Kendall County, Illinois (the “City”) is a duly organized and validly existing non home-rule municipality and political subdivision of the State of Illinois created in accordance with the Constitution of the State of Illinois and the laws of the State; and, WHEREAS, the Local Government Professional Services Selection Act (50 ILCS 510/0.01 et seq.) (the “Act”) requires a political subdivision to advertise for submissions of qualifications from firms in the procurement of architectural, engineering and land surveying services unless the political subdivision has a satisfactory relationship for such services with one or more firms; and, WHEREAS, the Act further mandates that, on the basis of evaluations, discussions, presentations and the ability to provide the required services, the political subdivision shall select those firms to be the most qualified; and, WHEREAS, pursuant to the Act, the City advertised a Request for Qualifications for architectural services to provide a public works space needs study and received responses which were evaluated and thereafter interviewed the firms; and, WHEREAS, the City is prepared to select these firms as the most qualified for the future architectural services needed by the City to perform a public works space needs study as hereinafter provided. NOW, THEREFORE, BE IT RESOLVED, by the Mayor and City Council of the United City of Yorkville, Kendall County, Illinois, as follows: Resolution No. 2021-___ Page 2 Section 1. After a thorough review and evaluation by the City Administration of the submissions in response to the Request for Qualifications for services to provide a public works space needs study, the City Administration made the following recommendations that the following firms were found to be experienced and qualified to provide such services: a. Kluber Architects & Engineers, Batavia, Illinois b. Williams Architects of Itasca, Illinois c. Wold Architects and Engineers, Palatine, Illinois d. Tria Architects, Inc., Burr Ridge, Illinois Section 2. The City Council hereby accepts the recommendations of the City Administration and directs the City Administration to contact the firms to determine the cost and availability of any one of these firms to provide the services when and as needed. Section 3. That this Resolution shall be in full force and effect from and after its passage and approval as provided by law. Passed by the City Council of the United City of Yorkville, Kendall County, Illinois this ____ day of __________________, A.D. 2021. ______________________________ CITY CLERK KEN KOCH _________ DAN TRANSIER _________ JACKIE MILSCHEWSKI _________ ARDEN JOE PLOCHER _________ CHRIS FUNKHOUSER _________ JOEL FRIEDERS _________ SEAVER TARULIS _________ JASON PETERSON _________ Resolution No. 2021-___ Page 3 APPROVED by me, as Mayor of the United City of Yorkville, Kendall County, Illinois this ____ day of __________________, A.D. 2021. ______________________________ MAYOR Attest: ______________________________ CITY CLERK City of Yorkville, Illinois Public Works and Maintenance Site Analysis Submitted To: Attn: Carri Parker, Purchasing Manager City of Yorkville 800 Game Farm Rd. Yorkville, IL 6050 Submitted By: Kluber Architects + Engineers Batavia, IL 60510 Phone: 630.406.1213 Fax: 630.406.9472 Email: mkluber@kluberinc.com March 12, 2021 Batavia Office: 10 South Shumway Avenue | Batavia, Illinois 60510 | 630.406.1213 Chicago Office: 222 South Riverside Street Plaza | Suite 1500 I Chicago, Illinois 60606 | 312.667.5670 Bloomington Office: 2401 East Washington Street | Suite 200-B2 Bloomington, Illinois 61704 | 309.430.6460 www.kluberinc.com Table of Contents 1 2 3 Letter of Interest Firm Experience 4 Firm Overview Project Team 5 Project Approach Table of Contents 6 Proposed Project Schedule 7 Project Experience 8 References 1 www.kluberinc.com Batavia Office Chicago Office Bloomington Office 10 South Shumway Avenue 222 S. Riverside Street Plaza, Suite 1500 2401 E. Washington Street, Suite 200-B2 Batavia, Illinois 60510 Chicago, Illinois 60606 Bloomington, Illinois 61704 630.406.1213 312.667.5670 309.430.6460 Re: Request for Qualifications –Professional Architectural Services for New Building at Public Works Facility Dear Ms. Parker, Kluber Architects + Engineers is thrilled to present our qualifications for the City of Yorkville’s Public Works Analysis project. Our firm has been designing and engineering Public Works facilities across Northern Illinois for over 30 years. As you’ll see in this proposal, Kluber Architects + Engineers has an extensive history of award-winning public works projects, including several APWA Project of the Year accolades. From master planning to small and large- sized renovations, our successful track record is a direct representation of the level of expertise our firm holds for designing and completing preliminary planning services for public works facilities. Kluber understands the complexities of government projects and how critical it is to do so in an affordable and efficient manner. Our unique approach is one that fosters communication, efficient project management, and quality design. There are many architecture and engineering firms out there, but the benefit of selecting our firm is our in-house people, knowledge, results, and approach. The knowledge we hold for public works facilities and their individual components is incomparable. The Kluber Architects + Engineers experience embraces a hands-on client approach, in-depth knowledge of construction methods, and an extensive history of accurate cost estimating that saves you money in the long run. We are confident that our skills, expertise, and team are an excellent fit for the City of Yorkville. We will provide the support your leaders require to make the best decisions possible for the City and the community you serve. With that said, don’t just take our word for it. We encourage you to reach out to our references listed on page 28 to inquire about our process and budgeting accuracy. Warm Regards, Michael T. Kluber President March 12, 2021Attn: Carri Parker, Purchasing Manager City of Yorkville 800 Game Farm Rd. Yorkville, IL 60560 2 Firm Information Kluber is an integrated values-driven architectural and engineering firm with in- house architects, structural, electrical and mechanical engineers. We believe that effective collaboration and communication will lead to successful outcomes. Our team of design professionals are deeply committed to serving as leaders in their individual fields and consistently exceeding the needs and expectations of our clients with innovative, sustainable and award-winning projects. Our team builds relationships through the trust of each client by serving as a reference and guide throughout the entire life of their project and buildings. Kluber has experience working in the local, state, and federal levels of Government. This experience translates into our ability to work within the municipal environments and everyday challenges they face. Additionally, we bring expert knowledge of local codes, processes, and community regulations that are critical to any successful project. Our architects and engineers are thought leaders and energy experts who educate, present, and publish on the topics of energy efficiency and sustainable best practices. Our sustainability knowledge guides our clients in making better choices moving into the future. Kluber staff members are LEED® Accredited Professionals and we have a Certified Energy Manager on staff to help our clients navigate current energy incentives and rebates. Year Founded 1988 President/Contact Michael T. Kluber mkluber@kluberinc.com 630.406.1213 Office 630.406.9472 Fax Batavia Office 10 South Shumway Avenue Batavia, Illinois 60510 Phone: 630.406.1213 Chicago Office 222 S. River St. Plaza, Suite 1500 Chicago, Illinois 60606 Phone: 312.667.5670 Bloomington Office 2401 E. Washington St., Suite 200-B2 Bloomington, Illinois 61704 Phone: 309.430.6460 Architecture Electrical Engineering Fire Protection Mechanical Engineering Plumbing Engineering Structural Engineering Technology Infrastructure Construction Services Master Planning Deferred Maintenance Planning New Construction Facility Additions and Renovations Infrastructure Systems Retrofits Core In-House Services Illinois Corporation Licensed Professional Design Firm; Illinois & Iowa Firm Overview | 2 The Kluber Promise We will execute every project with the highest level of attention. Our accurate, reliable, and detailed design solutions will meet your needs, minimize change orders, and result in projects that are both on-time and on- budget. We will earn your trust. Kluber will be your partners and advocates. Not to mention, our commitment doesn’t end when the project is finished. We’ll be here to guide you through maintenance, improvements, and renovations. We will help you balance short-term project costs with long-term costs. Our firm be here to help you understand and evaluate design choices that impact the lifetime costs of your buildings. 3 Mechanical Engineering Services HVAC System Design Plumbing System Design Fire Suppression System Design Central Plant Design and Documentation Geothermal Heating and Cooling Systems Geothermal HPS Remediation Variable Refrigerant Primary Medical Gas Piping Energy Modeling Coordination Studies Lighting Design Power Distribution Design Fire Alarm Code Conformance Consulting Technical Infrastructure Design Lighting Retrofits Energy Analysis Deep Energy Retro-fits Arc Flash Calculations Low Voltage Design Emergency and Stand-By Electrical Services Cogeneration Renewable Energy Electrical Commissioning Coordination Studies Consultant Services Civil Engineering Storm Water Management Landscape Design Environmental Studies Architectural Services Architectural Design Architectural Programming Masonry Consulting Roof Consulting ADA Reviews Site Selection Assistance Municipal Plan Review Municipal Architectural Review Expert Witness and Forensics Cost Estimation Sustainability Energy Analysis & Modeling Energy Grant Applications LEED Certification/Registration Energy Star Compliance Owner Services High Performance Facilities Improvement Plans Facilities Maintenance Plans Capital Improvement Plans Master Planning Peer Drawing Review Property Condition Assessments Owner Representative Services Decennial Life Safety Surveys for K-12 Facility Needs Assessments Municipal Plan Reviews Plan Commission/Zoning Reviews Rebates and Grant Writing Structural Engineering Services Structural Design Load Capacity Investigations Value Engineering Peer Review Failure Analysis Professional Services Electrical Engineering Services Services Key: Basic Services Provided by Kluber Architects + Engineers Available Services Provided by Kluber Architects + Engineers Relevant Architecture/Engineering Services Not Provided by Kluber 4 American Public Works Association (APWA) American Institute of Architects (AIA) National Council of Architectural Registration Boards (NCARB) International Code Council (ICC) United States Green Building Council (USGBC) Illinois Association of School Board Officials (IASBO) National Fire Protection Agency (NFPA) Professional Affiliations National Society of Professional Engineers American Society of Heating, Refrigerating & Air Conditioning Engineers (ASHRAE) American Society of Plumbing Engineers (ASPE) Association of Energy Engineers (AEE) Certified Energy Managers (CEM) Illuminating Engineering Society (IES) Illinois City/County Management Association (ILCMA) 5 Police Headquarters Roof Replacement City Hall HVAC Systems Upgrade Central Garage Reroofing City Hall 5th Floor Remodeling Downer Place Remodeling City Hall Alternative Source Electrical Systems Upgrade Hogan Building Renovation City Hall Generator Fire Station No. 1 Optional Standby Power Fire Station No. 8 Improvements Fire Station Electrical Improvements Mayor’s Office HVAC Upgrades 911 Center Cooling LaSalle Street Conceptual Design Police Station Water Infiltration Study Police Department UPS Assessment Study Elmslie Building Façade Fire Station #3 Emergency Generator MIS Renovation Central Garage –Space Feasibility Study HVAC Replacement Roof Reinforcing Public Works Facility Household Hazardous Waste Facility City Hall Remodeling City Hall Community Building Cable Storage Building Commuter Train Depot Rehabilitation Public Works Facility Feasibility Study Commuter Train Depot Revised Plans City of Aurora City of Batavia City of Lockport City of Naperville City of Park City City of St. Charles City of Wood Dale City of Zion Village of Bartlett Village of Fox River Grove Village of Gilberts Village of Grayslake Municipal Sector Project List Historic Dome Renovation City Hall Roof City Hall Repairs HVAC Test Zion Theater Building Zion Township Offices Remodeling Zion Public Works Building Handicapped Bathrooms Cookie Factory Inspection Post and Beam Building Review Building Review Candy Factory Structural Review Bartlett Hills Clubhouse Owner’s Representative Bartlett Hills Golf Club HVAC Unit Replacement Public Works & Salt Dome Facility Police Station and Village Hall Space Needs Analysis Heritage Center Annex Village Hall HVAC Work Parker Property Development Site Plan Fairgrounds Demolition Arbors and Fencing Park Design Museum Storage Building LEED Costs Study Grayslake Downtown Arbors Lake Street Train Station Warming Shelter and Kiosk Lake Street Train Station Platform Exhibit Renderings 2013 Grayslake Estimating Village Hall Exit Routes Grayslake Pool ADA Requirements Heritage Center Double Doors New Village Hall New Police Station Addition Discipline Key: Architectural Mechanical Electrical Structural Specialty Firm Experience | 3 6 Grayslake Continued Village of Gurnee Village of Hampshire Village of Homewood Village of Lake Villa Village of Lake Zurich Village of Lindenhurst Village of Mundelein Village of North Aurora Village of Oak Brook Village of Lombard Clock Tower Repairs Washington Street Parker Property Village Hall Parking Landscape Review Fairground Consulting Services Lakefront Lodge Inspection Audits Lakefront Lodge Special Use Inspec. & Review Downtown Design Development Reservoir Standby Power Generator Village Ordinance Review Public Works Siding and Demolition Veterans Memorial Modifications Grayslake Fire Station Public Works Building Facade Refinishing Aquatic Center Remodeling Police Station Pool and Civic Center Public Works Garage Senior Housing Village Center Archway Washington Village Townhome Review Police Station Lower Level Remodeling Village Hall Office Space Remodeling Grayslake Golf Course Clubhouse Heritage Center Basement Flood Damage Seymour Park Arbor & Fencing Lake Street Metra Station Heating Issues Public Works Fuel Island Canopy Review Police Department Water Prob. Remediation Fallen Soldier Memorial Police and Post Office Feasibility Study New Police Station Dairy Building Feasibility Study Fire Station No. 1 Women's Locker Room Gurnee Mills Inspection Public Works Facility Programming Public Works Facility Study Utilities Building Expansion Fleet Services Facility Village Hall Renovation Study Village Hall Renovation Architectural Standards Development Public Works Mezzanine Office North Building Demolition and Repair Old Rand Road Existing Condition Plans Space Analysis Planned Unit Development Standards Storage Bin Removal Village Hall Renovation Study Village Hall Renovation Police Station Renovation Development Standards Well Pump Electrical Distribution Analysis Electrical Engineering Analysis Activity Center Structural Roof Issues Activity Center Building Demolition Police Department HVAC controls Village Hall Engineering Study and Report Y2K Temporary Electrical Services Electrical Study Butler Government Center Fire Station No. 2 HVAC System Upgrades Heritage Center HVAC Renovation Emergency Generator HVAC Gas Test Study Municipal Complex Gas Heat Transition Police Station Expansion Electrical Eng. Services Butler Government Center and Fire Station #3 Restroom Renovations Butler Government Center Fires Station Humidifier Butler Government Center Lower Lev. Public Restroom Renovations Discipline Key: Architectural Mechanical Electrical Structural Specialty 7 Public Works Maintenance and Storage Ogden Fall Street Lighting Compliance Combined Village Hall & Public Works Facility Space Needs Analysis New Police Station Public Works, Salt Dome & Material Storage Facility Facility Assessment & Deferred Maintenance Village Hall and Police Department Renovations Demolition Project Village Hall Water Treatment Vault Village Hall Lower-Level Build-Out Village Hall Basement Village Hall Communication, Data and Voice New Village Hall Facility Architectural Standards Development Public Works Facility Public Works Garage Flooring Village Hall Ceiling Replacement Public Works Facility Expansion New Township Office Fire Department Dormitory Renovations Public Works Facility Village of Johnsburg Village Hall and Police Station Storage Building Warren Township Complex Base Map Carpet Replacement Greenleaf Center Reroofing Truck Storage Building Reroofing Greenleaf Center Office Remodeling Teen Center High School Baseball Field Improvements Archival Storage Deck Storage Garage Concrete Replacement Highway Department -Break and Locker Room Remodeling Blending Pump Building Parks Department Expansion Existing Site Improvements Site Electric Consulting Field Lighting Parks Department Maintenance Garage Vehicle Storage Addition Salt Storage Reroof Amphitheatre Foundation and Skate Park Teen Center Remodeling and Observation Deck Playground Salt Storage Facility Maintenance Building Salt Dome Site Lighting Warren Township Center Addition Study Warren Township Center Reroof Warren Township Senior Citizen's Center Addition and Renovation Assessors Office Window Replacements Lighting Retrofits Village of Oswego Village of Roscoe Village of South Elgin Village of Volo Village of Wadsworth Village of Winthrop Harbor West Deerfield Township Village of Winnetka Village of Wheeling Warren Township Center Village of Pingree Grove Village of Johnsburg Discipline Key: Architectural Mechanical Electrical Structural Specialty Village of Campton Hills Village Hall and Police Station 8 Space NeedsAssessments Performed Village of Hampshire Public Works Facility Programming Village of Wood Dale Public Works Facility Feasibility Study City of Aurora Public Works Feasibility Study Village of South Elgin Public Works Feasibility Study Village of Fox River Grove Public Works Space Needs Assessment Village of Pingree Grove Village Hall and Public Works Space Needs Assessment Warren Township Highway Department Feasibility Study Senior Center Space Needs Analysis City of Waukegan Public Works Fueling Station Feasibility Study Village of Lincolnshire Public Works Facility Assessment Village of Volo Public Works Space Needs Assessment Village of Wheeling Public Works Facility Space Needs Assessment City of Lockport Public Works Facility Assessment Holmstad Senior Living Center Space Needs Assessment Lake County Belvidere Medical Building Entrance and Intake Area Programming Sheriff’s Office Space Programming and Conceptual Design Old World Mill Works Feasibility Study/Expansion Oakton Community College Lift Station Generator Feasibility Study Forest Preserve of Kane County Fabyan Garage, Apartment & Work Building EC Building Survey and Report Facility Condition Survey #1 Facility Condition Survey #2 Facility Condition Survey #3 Nelson Glass Company Structural Damage Assessment Joliet Junior College HVAC Assessment Serenity House Facility Assessment The Village of South Elgin Facility Assessment & Deferred Maintenance Marklund at Mill Creek Facility Assessment TriCity Family Services Space Needs/Programming Analysis Will County Health Department Space Needs/Programming Analysis Central Lake County Joint action Water Agency Transmission System Department Space Needs Analysis 9 Rust-Oleum Corporate Office Facility Survey Meeting Center Facility Survey University Center of Lake County Capital Reserve Plan Lake County Health Department Facilities Operations Maintenance Plan #1 Facilities Operations Maintenance Plan #2 Facilities Operations Maintenance Plan Update Elgin Community College Fountain Square Feasibility Study Industrial Training Center Programming Fox Valley Park District Maintenance Facility Feasibility Study Boy Scouts of America Aurora Facility Program Elgin Mental Health Center Goldman Building Fire Survey Messenger Public Library Facilities Operations Maintenance Plan Facilities Operations Maintenance Plan Update McHenry County Cardinal Bank Existing Conditions Survey Waukegan Public School District 60 Facilities Operations Maintenance Plan Northbrook Elementary School District 28 Decennial Survey School District 308 10-Year Life Safety Survey Ameresco Donovan High School Building Conditions Survey City of Sycamore Fire Station #1 K4 Deferred Maintenance Plan Village of Roscoe Police Station Existing Conditions Survey Carol Stream Park District Elk Trail Facility Assessment and Deferred Maintenance Plan Antioch Township Senior/Lifestyle Center Space Needs Analysis Village of Roscoe Police Department Space Needs Analysis Village of Lindenhurst Village Hall Space Needs Analysis Village of Johnsburg Space Needs Analysis for David Dominguez Municipal Center T. Delling Construction Space Needs/Program Analysis City of Aurora Elmslie Building Space Feasibility Study PD UPS Assessment and Study City of Batavia Westside Fire Station Space Needs Analysis Eastside Fire Station Space Needs Analysis Village of Blue Island Blue Island Library Space Needs Analysis Village of Gilberts Police Department Space Needs Analysis 10 APWA Project of the Year –Structures Less than 5 Million -2017 Fox River Grove Public Works Facility APWA Project of the Year –Fox Valley Branch | Chapter Award –2016 South Elgin Public Works Facility & Salt Dome APWA Project of the Year –Less Than $5 Million-Structures -2015 DuPage County Public Works Vactor Receiving Station Best Firms to Work For –2016, 2015, 2014 and 2007 ZweigWhite Outstanding Design for the ECC Health and Life Sciences Building –2014 American School & University Magazine Architectural and Interior Design Showcase for the ECC Health and Life Sciences Building –2014 Learning By Design Magazine Annual Awards for Business Excellence –Architecture and Construction –2014 The Daily Herald Business Ledger Project of the Year Award for the ECC Health and Life Sciences Building –2013 Construction Industry Service Corporation Ole Award for New Construction for the Kluber Architects + Engineers Office –2011 Batavia Chamber of Commerce Notable Career, Station Style Design Award for Zion Fire Department Station –2009 Fire Chief Magazine Notable Career, Station Style Design Award for Batavia Eastside Fire Department –2008 Fire Chief Magazine Annual Awards for Business Excellence –Small Company –2007 The Daily Herald Business Ledger Crow Island School Citation for the Commons Area at Oswego East High School –2005 American School & University Magazine Outstanding Design –High School for Oswego East High School –2005 American School & University Magazine Gold Award for Oswego East High School –2005 Illinois Indiana Masonry Council Excellence in Engineering for Oswego East High School –2005 American Society of Heating, Refrigerating and Air Conditioning Engineers Outstanding Buildings –Middle School for Traughber Junior High School –2002 American School & University Magazine Engineering Firm of the Year –2000 PM Engineer Magazine Batavia Fire Station Elgin Community College -HLSB Fox River Grove Public Works South Elgin Public Works 11 Chris Hansen will lead the team as Project Manager and will serve as your primary contacts. He will be responsible for effectively communicating and interpreting your ideas and concerns to the rest of the project team. Chris will oversee all aspects of the planning, design, and construction process, from developing and reviewing building plans to making sure a project meets environmental and zoning standards. Chris will be responsible for accomplishing the goals and objectives of your project. In the end, he is here to support your mission and help make your job easier. Project Team | 4 Project Team Organization Project Manager Electrical Engineering Mike Kluber Electrical Engineer PE, LEED AP, CEM Mechanical Engineering Don Ware PE, LEED AP, CPD Structural Engineering Jeff Bruns SE, SECB, LEED AP Engineering Architecture & Design Technical Architect Clayton Haldeman AIA, REFP, LEED AP Design Architect Mike Elliott AIA, LEED AP Technology Designer Joel Murphy CPTED Chris Hansen AIA, NCARB 12 Christopher Hansen, AIA, NCARB Architect | Project Manager Mr. Hansen is an instrumental member of the Kluber Architects + Engineers leadership team and is the practice leader in the Government Sector. He is a hard working, honest, dedicated and forward-thinking building design professional. Through his experiences, he has the unique ability to listen and transform your thoughts into the design of your facility. His broad range of experience includes municipal, county, state, and federal government projects. He also has extensive experience working with governing boards, community groups and facility users during the design process. Village of South Elgin, Illinois Public Works Facility Village Hall & Police Dept. Renovations Village of Fox River Grove, IL Public Works Facility Village of Lake Zurich, Illinois Public Works Mezzanine Office Village of Volo, Illinois Public Works Facility Lake County, Illinois Public Works Interior Renovations North Branch Traffic Court Facility East Branch Court Facility City of Aurora, Illinois Consolidated Public Works Facility City of Waukegan, Illinois Public Works Fueling Station Village of Pingree Grove, IL Village Hall and Public Works Facility McHenry County, Illinois Facility Master Plan Public Safety Center Treasurer’s Office Remodeling Village of Lincolnshire, Illinois Public Works Facility Assessment City of Lockport, IL New Public Works Facility Village of Homewood, IL Village Hall Renovation Phase 1 Study Village Hall Renovation Phase 2 Implementation Village of Roscoe, Roscoe, IL Space Needs Assessment Village Hall/ Police Department Expansion City of Batavia, Illinois Eastside Fire Station Westside Fire Station Selected Relevant Experience Licensure and Certifications Licensed Architect –Multiple States Licensed Interior Designer –Illinois Professional Memberships American Institute of Architects American Library Association Society of College and University Planners National Council of Architectural Registration Boards Service Batavia Park District Referendum Committee Boy Scouts of America, Chairman Scout Parent Coordinator, Cub Master Iowa State University Design College Architectural Industry Liaison for Students Education Iowa State University Bachelor of Architecture 13 Mike Elliott, AIA, REFP, LEED AP Senior Design Architect Mr. Elliott leads the architectural design efforts at Kluber and has a wide-ranging portfolio of project experience extending from new construction to renovation/additions. One of his greatest strengths is collaborating with multi-faceted clients to establish their vision and identify the needs of the project. Licensure and Certifications Licensed Architect –Multiple States LEED Accredited Professional Professional Memberships American Institute of Architects Illinois Association of School Business Officials Illinois Association of School Administrators Selected Relevant Experience Village of Fox River Grove, IL New Public Works Facility Village of South Elgin, South Elgin, IL New Public Works Facility Selected Relevant Experience Village of South Elgin, Illinois Public Works Facility Village Hall & Police Dept. Renovations Village of Fox River Grove, IL Public Works Facility City of Lockport, Illinois Public Works Facility Clayton Haldeman, AIA, REFP, LEED AP Technical Architect Mr. Haldeman’s years of experience in the industry is evident with his aptitude for solving complex building detail solutions at the building envelope. He leads the firm’s efforts in building life safety concerns, building codes, and accessibility compliance. His attention to detail is apparent with each specification and construction drawing he creates. Licensure and Certifications Licensed Architect –Illinois LEED Accredited Professional Professional Memberships American Institute of Architects 14 Selected Relevant Experience City of Lockport, Illinois Public Works Facility Village of South Elgin, Illinois Public Works Facility Village Hall & Police Dept. Renovations Michael Kluber, PE, CEM, LEED AP Electrical Engineer Michael has been providing Electrical Engineering services to municipalities since founding Kluber, Inc. in 1988. His deep understanding of the complexities of architecture and design through working in the field provides a blend of the technical with the practical. His certifications include LEED AP and Certified Energy Manager, which enables him to leverage sustainability on each Kluber project. Licensure and Certifications Professional Engineer –Multiple States Certified Energy Manger LEED Accredited Professional Special Training Solar PV Design and Installation GE Low-Voltage Protector and Application Power System Relaying Theory/Applications Cogeneration Technology Jeffrey Bruns, SE, LEED AP Structural Engineer Mr. Bruns has a distinct understanding of built structures that enables him to develop and incorporate his designs with the architects and engineers at Kluber. Mr. Bruns has worked with multiple municipalities on a wide range of project types from structural design to failure analysis of the building. Licensure and Certifications Structural Engineer -Multiple States Structural Engineering Certification Board LEED Accredited Professional Professional Memberships American Society of Civil Engineers Structural Engineers Association of Illinois American Institute of Steel Construction American Concrete Institute Selected Relevant Experience City of Lockport, Illinois Public Works Facility Village of Oswego, Illinois Public Works Facility 15 Selected Relevant Experience City of Bloomington, IL Grossinger Motor Arena LED Upgrades Oswego Community Unit School District Elementary School Additions and Renovations Construction of New Elementary Schools (10 New Schools) Joel Murphy Safety and Security Designer | Technology Designer Joel has over 30 years leading numerous facility management operations, construction and renovation projects, and security systems upgrades for large educational institutions. His experience includes directing the planning and construction of over $250 million in new facilities, renovations to existing facilities, and installation of video surveillance and access control systems. Professional Memberships Illinois Association of School Business Officials Audiovisual and Integrated Experience Association Special Training Crime Prevention Through Environmental Design (CPTED) Extron Certified AV Associate ASSA ABLOY Academy –Access Control Honeywell CCTV Selected Relevant Experience City of Lockport, Illinois Public Works Facility Village of Oswego, Illinois Public Works Facility Village of South Elgin Village Hall and Police Station Facility Condition Assessment Donald Ware, Jr., PE, CPD, LEED AP Mechanical, Plumbing, Fire Protection Engineer In his role as Vice President and Director of Mechanical Engineering, Mr. Ware has retrofitted, evaluated, and designed mechanical systems for hundreds of public, industrial, and commercial buildings.He has consistently developed innovative designs that were constructed on time and on budget. His reputation is well known and respected among the engineers and contractors in Illinois. Licensure and Certifications Professional Engineer –Multiple States Certified Plumbing Designer LEED Accredited Professional Professional Memberships American Society of Plumbing Engineers American Society of Heating, Refrigerating and Air-Conditioning Engineers 16 Communication When planning and designing a project, there are endless amounts of information created, collected, and dispersed. Project success is a result of trust, managed communication for the design team, owner, owner’s representative and construction team members. To streamline our design team communication/collaboration process, our Project Manager will utilize web-based communication tools to manage agendas, assign and keep track of tasks, and document our design and engineering decisions made by the parties involved. The use of the Teamwork Projects tool allows team communication and supporting design documentation to be accessed by assigned team members from any computer or smart phone with internet access. Having milestones, events, and design documents readily available from the web allows for streamlined project management and timely decisions to be made. Collaboration The best design solutions are achieved through a collaborative process where ideas and concepts are shared across the entire project team of owners, stakeholders, subject matter experts, construction managers, and designers. Active listening, keeping an open mind, and collaboration are key elements to delivering a successful and meaningful project. Kluber embraces collaboration through each step of a project to enhance communication, problem-solving, and facilitate creativity. Phases of our Work Though each project has its own unique requirements, our work generally follows a phased process that starts with concept creation and transitions to fine detail. All project goals and objectives will be developed by the Village, and Kluber will work with them to ensure each phase of the work is completed satisfactorily. Our focus throughout your project is to lead the decision-making process in order to build the necessary consensus and buy-in of all stakeholders. This assures that the final design solution reflects your community’s wants and needs as well as the functional requirements, aesthetics, and budget constraints that form the framework for your projects. Project Approach | 5 Our Approach Provide an example of the firm’s Standard Terms and Conditions for Professional Services. Kluber Architects + Engineers will utilize the AIA B105-2017 Short Form Owner/Architect Agreement for this project. 17 Timeline Gather Owner Existing Data 1 Week Site Evaluation 1 Week Space Needs Assessment 4 Weeks Site Development Diagrams 2 Weeks Cost Development 1 Week Final Presentation Present Findings to City Council Proposed Project Schedule Total Duration: Approximately 9 weeks* pending Owner meeting availability. *Due to our firm’s level of expertise, experience with similar analyses, and familiarity with the City’s goals, Kluber Architects + Engineers anticipates this schedule may be accelerated more quickly than the timeframe shown above. The information above illustrates the schedule our firm typically follows on similar projects. Proposed Project Schedule | 6 18 New Public Works and Salt Dome Facility APWA Project of the Year Fox Valley Branch |ChapterAward -2016 South Elgin,Illinois The Village of South Elgin hired the team of Kluber Architects + Engineers for design of a new 52,00 square foot public works facility. The project initially began with preliminary planning and progressed into a brand-new public works facility. This new facility includes drive through apparatus bays/parking for maintenance vehicles, three vehicle maintenance bays, apparatus support spaces, apparatus storage rooms and a vehicle wash bay. Within the administrative area, the facility includes a 50-person public meeting room, a staff lunchroom/multi-purpose room, administrative offices and support spaces, a locker room facility and conference room. The public meeting rooms will be available to the community for after hours access. Site improvements include a salt dome, materials storage building and a secured layout yard at the rear of the facility. On-site parking for 80 vehicles was incorporated into the design. This public works project received the Fox Valley Branch APWA Project of the Year Award and the Chicago Metro Chapter Project of the Year Award. Owner Village of South Elgin Type New Construction Services Architectural Mechanical Interior Design Structured Cabling Electrical Plumbing Structural Size 52,000 Square Feet Completion September 2016 Reference Steve Super Village Administrator Village of South Elgin 847-742-5780 Project Experience | 7 19 South Elgin Public Works South Elgin,Illinois 20 Owner Village of Fox River Grove Type Demolition New Construction Survey Services Architectural Mechanical Interior Design Structured Cabling Electrical Plumbing Structural Size 11,000 Square Feet Completion January 2017 Reference Derek Soderholm Village Administrator Village of Fox River Grove 847.639.3170 d.soderholm@foxrivergrove.org New Public Works and Salt Dome Facility Fox River Grove, Illinois The Village of Fox River Grove had outgrown their existing Public Works facility. Their old facility was located on a shared use site with their main sanitary plant operations. The sanitary plant is scheduled to grow in size in the next few years. As such, the existing Public Works facility will impede this growth. In order to be proactive, the Village acquired adjacent parcels of land to the north of the existing sanitary plant operations to construct a new facility that is 11,000 square feet in size. A salt and materials storage structure was also included on site. The new building includes four (4) double depth, drive through apparatus bays. One bay will be equipped to service municipal fleet vehicles and one bay will be equipped to wash vehicles. On-site parking for ten (10) staff vehicles will be provided in the layout yard space. The layout yard will be enclosed with security fencing and gate systems. APWA Project of the Year Structures Less than 5 Million -2017 21 Oswego Public Works Facility and Salt Dome Oswego,Illinois A new 27,425 square foot two story Public Works facility and outdoor Salt Dome. This new facility houses offices and support staff areas for the Public Works department. Inclusive in this facility are 10 indoor dual loaded storage bays which can accommodate up to 20 vehicles, indoor wash bays, welding bay and paint shop. Also included indoors are 2 dual loaded maintenance bays. A material storage area can accommodate up to 4 different materials. Owner Village of Oswego Project Type New Construction Services Provided Architecture Structural Engineering Mechanical Engineering Electrical Engineering Project Size 27,425 Square Feet Budget $2,591,000 22 Owner Warren Township Highway Department Type Demolition Renovation Exterior Façade Improvement Roof Replacement Services Architecture Electrical Engineering Plumbing Size 70,000 S.F. Projected Completion September 2017 Reference Amy Sarver Highway Commissioner Warren Township Highway Department 847.244.1101 highway@warrentownship.net Main Facility Renovations Gurnee, IL Warren Township Highway Department asked Kluber Architects + Engineers to perform interior and exterior renovations of the existing Administration building and garage spaces. The work included the following scope: Initial site master planning to determine future expansion needs for a 10-year development plan. The first project was to repair and improve the existing main facility. Work included: exterior window replacement, roof leak repair, roof coating systems, new counterflashing at roof penetrations, exterior cedar siding & trim repairs and re- staining, new exterior sealants, interior ceiling fan replacements & new interior wood window trim. The vehicle wash bay was also improved with new trench drainage, water service extension, a new triple oil separator basin and extensive interior and exterior foundation wall repairs at the wash bay areas. Roofing insulation shall be replaced at locations where deteriorated with new insulation products. 23 Civil Engineering Mackie Consultants, LLC Reference Karen Plaza Finance Director Village of Pingree Grove 847.464.5533 Ext. 12 Village Hall and Public Works Facility Villageof Pingree Grove,Illinois Kluber Architects + Engineers was awarded the Design/Build project for a combined Village Hall and Public Works Facility for the Village of Pingree Grove. The new facility is a two-story, 28,000 SF facility. The Village Hall portion of the building includes space for reception, offices, and work areas. There is a large meeting room with kitchenette and new Board Meeting Room. The Building Department includes private offices and cubicles for the village staff, as well as an office vestibule, service window, and full kitchen. The Public Works Department includes offices, locker rooms, toilet rooms, break/meeting room and a wash-down laundry room. The service wash bays include vehicle wash bays and storage. Overlooking the wash bays is a stair-accessible mezzanine with storage. The new municipal center broke ground on Monday, July 23, 2018 and construction was completed in the summer of 2019. Owner Village of Pingree Grove Project Type New Construction Services Provided Architecture Structural Engineering Mechanical Engineering Electrical Engineering Project Size 28,000 Square Feet Budget $4,100,000 Completion July 2019 Construction Manager Lamp, Inc. 24 Owner City of Aurora Type New Construction Services Space Needs Assessment Site Master Planning Architecture Mechanical Engineering Electrical Engineering Structural Engineering Interior Design Size 195,000 S.F. Projected Completion December 2022 Budget $37,502,925.00 Reference Ian Wade Capital Projects Manager City of Aurora 630-256-3237 iwade@aurora-il.org Consolidated Public Works Facility Aurora, IL The City of Aurora has asked Kluber Architects + Engineers to construct a new Consolidated Public Works Facility on a recently purchased 25-acre parcel of land. This 195,000 square foot office and fleet building will consolidate several maintenance divisions currently housed in facilities in substantial disrepair as well as provide a new fueling stations and an upsized winter road salt storage silo. This facility will house an array of amenities and will be one of the largest public work facilities in the state of Illinois. Some key features include fleet maintenance with both manual and automatic wash bays, an 89,200-sf fleet garage, ten specifically designed shops, and a full scope of administration spaces ranging from offices to fitness rooms. The building exterior will consist mainly of precast concrete panels and glazed aluminum storefront or curtainwall systems. The roofing system will be designed for durability, optimized drainage, and thermal requirements. First Floor Plan 25 Grayslake Public Works Addition and Remodeling Grayslake, Illinois The Gurnee office of Kluber Architects + Engineers completed a 6,000-square-foot vehicle storage addition, as well as 1,500 square feet of remodeling to the existing Grayslake Public Works facility. The remodeling project included office and conference space, a training room, locker rooms and bathroom facilities, as well as a storage mezzanine. Owner Village of Grayslake Type Addition Remodeling Services Architecture Size 7,500 Square Feet Gurnee Public Works Expansion Feasibility Study Gurnee, Illinois The Gurnee office of Kluber Architects + Engineers performed a feasibility study to determine expansion capabilities at the Gurnee Public Works property. The study produced five scenarios with various design options. Owner Village of Gurnee Type Feasibility Study Services Architecture Study Owner City of Zion Type Addition Remodeling Services Architecture Size 20,000 Square Feet Budget $2,500,000 Zion Public Works Facility Zion, Illinois The Gurnee office of Kluber Architects + Engineers was tasked with completing three phased addition and remodeling projects for the City of Zion Public Works Department. The first phase included the design of a 20,000-square-foot truck storage facility. A material and equipment storage building, along with storage bins were designed for phase two of the project. Finally, phase three saw extensive remodeling of existing facilities, including a vehicle maintenance, wash bay, meter department, utility department, street lights, locker rooms, as well as administrative spaces. Additional project scope included site design for traffic flow, as well as a master plan that took adjacent properties into consideration for the Public Works Department’s potential use. 26 References Ian Wade, City of Aurora Email:iwade@aurora-il.org Phone:630-256-3237 Services Performed:Preliminary site selection, initial site design, programming, schematic design, design development. Steve Super, Village of South Elgin Email:ssuper@southelgin.com Phone:847-742-5780 Services Performed:Preliminary site selection, initial site design, programming, schematic design, design development. Derek Soderholm, Village of Fox River Grove Email:d.soderholm@foxrivergrove.org Phone: 847-639-3170 Services Performed:Preliminary site selection, initial site design, programming, schematic design, design development. Amy Sarver, Warren Township Email:highway@warrentownship.net Phone:847-377-2600 Services Performed:Preliminary site selection, initial site design, programming, schematic design, design development. Karen Plaza, Pingree Grove Email:kplaza@pingreegrove.org Phone:847-464-5533, Ext. 12 Services Performed:Preliminary site selection, initial site design, programming, schematic design, design development. The individuals outlined below may be called upon to vouch for their individual experiences with Kluber Architects + Engineers. References | 8 27 1The United City of Yorkville, Illinois Request for Qualifications - Analysis of the Public Works & Park Maintenance Facilities 12 March 2021 Williams Architects’ Response to the United City of Yorkville, Illinois Request for Qualifications Analysis of the Public Works & Park Maintenance Facilities {This page intentionally left blank} 12 March 2021 United City of Yorkville, Illinois Attn: Carri Parker, Purchasing Manager 800 Game Farm Road Yorkville, IL 60560 Re: Request for Qualifications Qualification Proposal for the Analysis of the Public Works & Park Maintenance Facilities Dear Ms. Parker, We are pleased to have the opportunity to respond to the United City of Yorkville’s Request for Qualifications for the Analysis of the Public Works & Park Maintenance Facilities of your community. Based on our extensive experience in the programming, planning, design, and construction of Public Works facilities, Williams Architects is well suited for this highly specialized Project and would be honored to be selected as your Architect! We are currently designing the Village of Montgomery’s New Public Works Facility. This project is very similar to yours in terms of the process we led from programming and planning through design. They are currently located in a 40+-year-old facility shared with the water department. We conducted a space needs study, projecting needs for today, 15 years, and 30 years (ultimate buildout), and determined a 74,900 SF Facility would provide them the space needed for the next 30 years and beyond. The Village has approved the design and construction of the complete facility, and we anticipate breaking ground in late summer 2021. Other current projects that we are working on include the Lake County Forest Preserve District’s new Net Zero Maintenance Facility, the City of Wood Dale’s renovations and addition to their Public Works facility, and a new Fleet Maintenance and Warehouse Facility for the City of New Port Richey, Florida. We encourage you to contact our current and previous client references to learn first-hand about our project process, approach, and performance. Our proposed architectural team is made up of our most senior staff who are dedicated to providing an excellent approach, design creativity and the necessary leadership and guidance to ensure a successful project outcome. Mark Bushhouse and Marc Rohde will lead the efforts relating to existing conditions assessment, operations assessment, programming, and planning, as well design, bidding and construction if the Project moves forward. In addition to our in-house expertise, we have chosen to team with Whitman, Requardt and Associates in the role of Maintenance Facility Operations Specialist. Ron Hilton is nationally recognized for bringing excellence and innovation to the field of maintenance facility planning. Ron will bring his innovative and in-depth knowledge of over 40 years in the industry to your Project. We have teamed with Ron on many of our public service/maintenance facilities over the past fifteen years and found his operations and organization expertise to be an invaluable asset. Ron works with clients around the country so he is at the forefront of the latest ideas. We can also offer the financial / bonding review and analysis by Stifel (formerly George K Baum) to assist the City with planning and approach to secure the needed funding for this project if desired by the City. We have responded to your request for qualifications on the following pages. We are confident that Williams Architects would be an outstanding partner with the United City of Yorkville and are confident that we will exceed your expectations if we are selected for this Project. Should you have any further questions or require additional information during the evaluation period, please contact our office. Sincerely, Mark S. Bushhouse, AIA, LEED AP Marc Rohde, AIA, LEED AP President / Managing Principal Senior Project Manager {This page intentionally left blank} 5The United City of Yorkville, Illinois Request for Qualifications - Analysis of the Public Works & Park Maintenance Facilities Letter of Interest .................................................................................................................................................................3 Firm Information .................................................................................................................................................................7 Team Experience ...............................................................................................................................................................11 Firm Experience..................................................................................................................................................................19 Proposed Project Approach ............................................................................................................................................37 Potential Alternative Approach .......................................................................................................................................45 References...........................................................................................................................................................................47 The Williams Advantage ..................................................................................................................................................51 Table of Contents {This page intentionally left blank} 7The United City of Yorkville, Illinois Request for Qualifications - Analysis of the Public Works & Park Maintenance Facilities Firm Information {This page intentionally left blank} 9The United City of Yorkville, Illinois Request for Qualifications - Analysis of the Public Works & Park Maintenance Facilities Williams Architects, originally established in 1974 and re-organized on 1994, has become a recognized leader in public works and storage facility architecture. Our firm serves a range of clients as diverse as our projects, including more than 150 municipalities, park agencies, and local governmental bodies. Throughout all phases of each project, our senior management remains personally involved, which allows us to bring the more than 125 years of combined hands-on experience they represent to every facility. For over 30 years, Williams Architects has demonstrated an in-depth understanding of the requirements for public works and storage facilities by developing innovative design solutions that incorporate the components necessary while introducing the most cutting edge technology to the final design. We have worked with a variety of operations and know all the right questions to ask to insure every facility meets the goals of our clients. Combined with our wide-ranging expertise in municipal and public architecture, this results in superb, custom-designed facilities that reflect the needs of our clients and their communities. Our firm offers a quality comprehensive package of services, including options that can be tailored to meet project goals. We understand that people are the foundation for every project and therefore our projects express a commitment to architectural design excellence that emphasizes economy and efficiency, durability and imagination, patron appeal and satisfaction while establishing a visual project identity that reflects and respects our clients’ personalities. We provide comprehensive services through a combination of in-house personnel and collaboration with complementary consultants. The Williams Mission Statement Williams Architects strives to be a high quality architectural firm as measured by its professional staff, its satisfied clients, its projects, and its success as a business. Our Design Philosophy As a client-oriented firm, Williams Architects is committed to developing a thorough understanding of our clients and their project needs. We express a commitment to architectural design that emphasizes economy and efficiency, durability and imagination of design with patron appeal and satisfaction while establishing a visual project identity that reflects and respects our clients’ personality. Firm Information FIRM NAME: Williams Architects CONTACT NAME: Mark S. Bushhouse, AIA, LEED® AP, NCARB President / Principal-in-Charge msbushhouse@williams-architects.com Marc C. Rohde, AIA, LEED® AP Senior Project Manager mcrohde@williams-architects.com COMPANY ADDRESS: 500 Park Boulevard, Suite 800 Itasca, IL 60143 OFFICE LOCATIONS: Itasca, IL (HQ); Chicago, IL; Columbus, OH; Indianapolis, IN; Austin, TX; St. Petersburg, FL COMPANY CONTACTS: Phone: 630.221.1212 Fax: 630.221.1220 DATE INCORPORATED: 1974 OWNERSHIP & CORP. STRUCTURE: Corporation Tom Poulos: CEO Mark Bushhouse: President Frank Parisi, Vice President Scott Lange: Vice President Steven Mihelich: Vice President Andy Dogan, Principal Andrew Caputo, Associate Principal NUMBER OF EMPLOYEES: 37 EMPLOYEES BY DISCIPLINE: Architects: 23 Technical Staff: 3 Marketing / Administrative: 5 HR / Accounting: 2 Interior Design: 2 IT: 1 Cost Estimator: 1 SOCIAL MEDIA: /williams_architects_aquatics /williams.architects.aquatics /williams-architects-aquatics /williams_arch /williams architects | aquatics www.williams-architects.com {This page intentionally left blank} Team Experience 12The United City of Yorkville, Illinois Request for Qualifications - Analysis of the Public Works & Park Maintenance Facilities MARC ROHDE Project Manager RYAN SEMORE Operations and Maintenance Planner FINANCIAL RESOURCE MARK BUSHHOUSE Principal-in-Charge RON HILTON Maintenance Facility Specialist Although the Williams Collaborative performs services in-house, we retain specialized consultants and engineers to assist as needed on our projects. For the Marshall Aquatic Facility, we have selected the following team members to provide the required scope of services. Organizational Chart OPTIONAL SERVICE PROVIDER 13The United City of Yorkville, Illinois Request for Qualifications - Analysis of the Public Works & Park Maintenance Facilities PROJECT EXPERIENCE • Arlington Heights, Village of – Fire Department Headquarters Master Plan • Barrington, Village of – Police, Fire, and Village Hall Facilities • Barrington Countryside Fire Protection District – Fire Station • Bartlett, Village of – Police Facility Planning Study; New Police Station • Beacon, NY – Facilities Study • Bedford Park, Village of – Fire Station No. 3 • Burr Ridge, Village of – Police Facility • Carol Stream Fire Protection District – Fire Station No. 2 Planning Study • Carol Stream, Village of – Municipal Village Hall & Police Master Plan; Addition / Expansion to Village Hall & Police • Carpentersville, Village of – Multi-Department Master Plan, New Public Works Facility • Centerville, City of – Washington Park District - Maintenance Facility • Clarendon Hills, Village of – Public Works Facility Renovation • Deerfield, City of – City Hall Renovation and Addition • DeKalb, City of – Police Master Plan • Downers Grove, Village of – Fire Headquarters Facility, Police & Village Hall Planning • Geneva, City of – City Hall Master Plan • Glen Ellyn, Village of – Public Works and Village Hall Remodeling • Glencoe, Village of – Municipal Center - Police Department Renovation • Glendale Heights, Village of – New Senior Center; Village Hall and Police Master Plan • Glenview, Village of – Fire Station No. 6 and No. 8, Village Hall & Police Addition / Renovation • Highland, City of – Police, EMS & Fire Facility • Highland Park, City of – Fire Dept. Headquarters Facility • Hoffman Estates, Village of – Police Facility Master Plan • Huntley Fire Protection District – Fire Station No. 2; Headquarters Facility Master Plan • Itasca Fire Protection District – Headquarters Facility Master Plan • Lake County – Sheriff’s Main Evidence Processing & Storage Facility, Light Duty HVAC Improvements • Lake County Forest Preserve District - Police & Operations Center, Existing Facilities Review • Lisle, Village of – Village Hall and Police Facilities • Montgomery, Village of - Public Works Planning Study; New Public Works Facility • Morton Grove, Village of – Police and Village Hall Planning Study • Mount Prospect, Village of – Fire Station No.13 • Mundelein, Village of – Police Facility Design Review • Naperville Park District - Knoch Park Central Maintenance Facility • North Aurora, Village of – Village Hall and Police Master Plan • New Port Richey, FL - Public Works Fleet Warehouse & Storage Improvements • Newburgh, NY – Facilities Master Plan • Oakbrook Terrace, City of – City Hall and Police Station • Oak Brook, Village of – Police Detention Zone Remodeling, Village Hall and Police Master Plan • Palatine, Village of – Fire Station No. 81 • Palos Heights, City of - City Hall Plan & Design • Portage, MI, City of – New Fire Station No. 2 • Poughkeepsie, NY, Town of – Municipal Feasibility Study • Richton Park, Village of – Police, Fire, Village Administrative & Recreation Master Plan • River Grove Public Library – Library Pre-Referendum Services • Riverside, Village of – Municipal Facilities Assessment; P&R Building • Riverwoods, Village of – Lincolnshire/Riverwoods Fire Protection District Fire Station • Rolling Meadows, City of – Village Hall and Police Master Plan • Sandwich, City of – Police Facility • Schaumburg, Village of – Fire Stations No. 1, 2 and 3; EPW Facility Storage Assessment; Renaissance Parking Facility • Skokie, Village of – Fire Stations No. 16, 17 & 18; Police Department Maintenance Facility • Skokie Park District – Historic Fire Station Renovation; Maintenance Facility • Struthers, OH - New Fire Station • Sugar Grove, Village of – New Police Facility & Village Hall and Municipal Master Plan • Summit, Village of – Police Facility Master Plan • Tinley Park, Village of – Fire Stations No. 2 & 3 Master Plan • West Chicago, City of – Municipal Facilities Master Plan & Police Station • Wheaton, City of – City Hall Addition/Remodeling & Fire Department Headquarters • Wheeling, Village of – Fire Station No. 24; Police Department Planning and Design • Willowbrook, Village of – Public Works, Police, Village Hall & Community Building • Willow Springs, Village of – Public Safety Facility • Winfield, Village of - Municipal Center • Wood Dale, Village of - Fire Station No. 69 Repairs & Maintenance Improvements • Wood Dale, Village of – Public Works Facility • Woodridge, Village of – Municipal Police & Public Works Facilities Master Plan • Yorkville, United City of – City Hall and Police Master Plan Mark joined Williams Architects in March 1987 and is a licensed Architect in several states. While leading the firm as President, he also oversees our interiors and municipal practices. He has full project architectural responsibilities with a focus on master planning. Mark has demonstrated project leadership, planning expertise and effective cost control which will allow our team to create a realistic, cost conscious solution for your facilities. MARK S. BUSHHOUSE, AIA, LEED® AP, NCARB Principal-in-Charge / Managing Principal EDUCATION: University of Illinois, Chicago Bachelor of Architecture, 1982 LICENSED ARCHITECT: FL, IA, IL, KS, MI, MO, NY, OH, WI INDUSTRY EXPERIENCE: 39 Years MEMBERSHIPS / AFFILIATIONS: AIA Northeast Chapter Member National Council of Architectural Registration Boards LEED®Accredited Professional American Public Works Association Member International Association of Chiefs of Police Member IL Fire Chiefs Association Member 14The United City of Yorkville, Illinois Request for Qualifications - Analysis of the Public Works & Park Maintenance Facilities WILLIAMS ARCHITECTS PROJECT EXPERIENCE • Lake County - Lakewood Forest Preserve Net Zero Maintenance Facility • Montgomery, Village of - Planning Study and New Public Works Facility • New Port Richey, FL - New Fleet Maintenance Building • Struthers, OH - New Fire Station • Wood Dale, City of - Public Works Facility Additions and Renovations PROJECT EXPERIENCE WITH PREVIOUS FIRMS • Addison, Village of - Space Needs Analysis for the Public Works Facility, New Public Works Facility • Algonquin, Village of - Space Needs Analysis for the Public Works Facility, New Public Works Facility • Arlington Heights, Village of - New Police Station • Arlington Heights, Village of - Space Needs Analysis and Master Plan for the Public Works Facility, Additions and Renovations to the Public Works Facility • Barrington, Village of - Space Needs Analysis and Feasibility Study for the Public Works Facility • Burr Ridge, Village of - Space Needs Analysis and Feasibility Study for the Public Works Facility • Berwyn, City of - New Police Station • Cary, IN - New Public Works Facility • College of DuPage - Space Needs Analysis for the Campus Maintenance Center, New Campus Maintenance Center • Elmhurst, City of - Space Needs Analysis for the Public Works Facility, New Public Works Facility • Huntley, Village of - New Police Station and Village Hall • Joliet Junior College - Space Needs Analysis for the Facility Services Building, New Facility Services Building • Lisle, Village of - Space Needs Analysis and Feasibility Study for the Public Works Facility • North Aurora, Village of - Space Needs Analysis and Feasibility Study for the Public Works Facility • Riverside, Village of - Space Needs Analysis for the Public Works Facility, New Public Works Facility • Round Lake, Village of - Study of Existing Detention Facility • Wilmette, Village of - Space Needs and Master Plan for the Public Works Facility, Additions and Renovations to the Public Works Facility Marc is an experienced Senior Project Manager with a demonstrated history of leading a variety of successful projects. He is actively involved with all phases of the architectural design process, from programming and space needs analyses, to conceptual and schematic design, design development, construction documents and construction administration. He has expertise in a variety of project types, including public works & vehicle maintenance, public safety, government centers, recreation, aquatic and transportation facilities. He has the ability to lead complex projects with a variety of stakeholders but is not averse to getting into the details of a specific project. MARC C. ROHDE, AIA, LEED® AP Project Manager EDUCATION: B.S. Architectural Studies – University of Illinois at Urbana-Champaign 1988, Master of Architecture – University of Illinois at Urbana-Champaign – 1990 LICENSED ARCHITECT: IL INDUSTRY EXPERIENCE: 31 Years MEMBERSHIPS / AFFILIATIONS: LEED®Accredited Professional 15The United City of Yorkville, Illinois Request for Qualifications - Analysis of the Public Works & Park Maintenance Facilities MAINTENANCE FACILITY CONSULTANTS A DIVISION OF WHITMAN, REQUARDT & ASSOCIATES, LLP RON HILTON, LEEP AP BD+C Maintenance Facility Specialist Ron leads the maintenance facility practice for the firm. In this capacity, he oversees and directs various design and study efforts related to maintenance operations. He has also served as project manager for projects encompassing maintenance management studies, maintenance productivity studies, maintenance audits and information reporting systems, facility master planning, site selection, and equipment analysis. His extensive experience covers the design and planning of facilities for municipalities, transit systems, school districts, utilities, and private concerns. Ron has been responsible for the master planning, design, and construction of more than 200 Municipal operations and maintenance facilities throughout the U.S. In addition, he has assisted several agencies in the development, review, and improvement of maintenance operations through in‐depth maintenance operations analyses and fleet studies. His in‐depth knowledge of maintenance shop equipment has been utilized in each of the above projects to address the functional requirements of the operation but also the LEED aspects of the projects. RELEVANT RECENT PROJECT EXPERIENCE • Dakota County, MN – Empire Campus Expansion and Renovation • Kansas City Water, Kansas City, MO • City of Suffolk, VA Public Utilities Operations and Maintenance Facility • SHA Cambridge Yard • SHA Keyser’s Ridge Yard • City of Richland, Texas Public Services Department Yard • Village of Carpentersville, IL Public Works Facility • City of Albert Lea, MN Public Works Facility • Minnesota Department of Transportation, Rochester Depot • Sherburne County Public Works, Becker, MN • Ramsey County Public Works, Arden Hills, MN • Illinois Department of Transportation, Chicago, IL • Fairfax County Department of Vehicle Services, Fairfax, VA Fleet Maintenance Facility • City of Baltimore Central Fleet Maintenance Facility • Urbana Park District, Urbana, IL Maintenance and Operations Complex Ron Hilton has spent forty years working with Municipalities in the design of maintenance and operations facilities. His approach to design has been focused on providing solutions to functional issues. That approach has resulted in successful resolution of problems such as elimination of waste streams from facilities to integration of solar collectors for on‐site generation of power. His experience in operations and maintenance, combined with an Architectural degree, and his LEED accreditation provide a unique set of problem solving skills for the Public Works industry. This combination of skills provides the design team with the ability to speak, understand, and communicate in maintenance and Project Role: Operations and Maintenance Planner/Equipment Design Education: BED – Texas A&M University - 1976 Med – Texas A&M University - 1978. Registration/Certification: LEED AP BD+C Office: Houston, Texas Years of Experience: 40 16The United City of Yorkville, Illinois Request for Qualifications - Analysis of the Public Works & Park Maintenance Facilities Maintenance Facility Consultants A division of Whitman, Requardt & Associates, LLP Ryan Seymore Operations and Maintenance Planner Mr. Seymore has nearly 20 years of experience in architectural design and project management. His primary focus has been vehicle maintenance and support facilities as well as on-call project management and expedited delivery for various state agencies. As a project manager, Mr. Seymore has been closely involved with every phase of project progression, from concept planning through construction administration. In his role as equipment planner he will use his insight of planning and construction to identify appropriate equipment and ensure that the engineering related to these systems is properly executed and coordinated. RELEVANT RECENT PROJECT EXPERIENCE • (2014) Newington DVS Maintenance Facility, Newington VA - o Project has been awarded the APWA Project of the Year Chapter Award and the Fairfax County DPWES 2013 Award of Excellence for Building Design and Construction. • (2010) Consolidated Maintenance Facility, DDC/DDSP New Cumberland, PA • (2018) Nottingham Yard Facility, Cecil County DPW • (2012) Department of Vehicular Services Maintenance Facilities, Fairfax County, VA • (2017) Annapolis Maintenance Facility Master Plan, State Highway Administration (SHA) • (2017) Keysers Ridge Highway Maintenance Facility • (2017) Cambridge Maintenance Facility Project Role: Operations and Maintenance Planner/Equipment Design Education: BA – Architecture – Catholic University of America 1999 Office: Baltimore, Maryland Years of Experience: 19 Ryan Seymore joined the Maintenance Facility Consultants division of WRA five years ago. His addition to the staff has added another level of architectural planning expertise to the group. His work over the last five years has brought him strong recognition with several state agencies throughout the Mid-Atlantic region. MAINTENANCE FACILITY CONSULTANTS A DIVISION OF WHITMAN, REQUARDT & ASSOCIATES, LLP RON HILTON, LEEP AP BD+C Maintenance Facility Specialist Ron leads the maintenance facility practice for the firm. In this capacity, he oversees and directs various design and study efforts related to maintenance operations. He has also served as project manager for projects encompassing maintenance management studies, maintenance productivity studies, maintenance audits and information reporting systems, facility master planning, site selection, and equipment analysis. His extensive experience covers the design and planning of facilities for municipalities, transit systems, school districts, utilities, and private concerns. Ron has been responsible for the master planning, design, and construction of more than 200 Municipal operations and maintenance facilities throughout the U.S. In addition, he has assisted several agencies in the development, review, and improvement of maintenance operations through in‐depth maintenance operations analyses and fleet studies. His in‐depth knowledge of maintenance shop equipment has been utilized in each of the above projects to address the functional requirements of the operation but also the LEED aspects of the projects. RELEVANT RECENT PROJECT EXPERIENCE • Dakota County, MN – Empire Campus Expansion and Renovation • Kansas City Water, Kansas City, MO • City of Suffolk, VA Public Utilities Operations and Maintenance Facility • SHA Cambridge Yard • SHA Keyser’s Ridge Yard • City of Richland, Texas Public Services Department Yard • Village of Carpentersville, IL Public Works Facility • City of Albert Lea, MN Public Works Facility • Minnesota Department of Transportation, Rochester Depot • Sherburne County Public Works, Becker, MN • Ramsey County Public Works, Arden Hills, MN • Illinois Department of Transportation, Chicago, IL • Fairfax County Department of Vehicle Services, Fairfax, VA Fleet Maintenance Facility • City of Baltimore Central Fleet Maintenance Facility • Urbana Park District, Urbana, IL Maintenance and Operations Complex Ron Hilton has spent forty years working with Municipalities in the design of maintenance and operations facilities. His approach to design has been focused on providing solutions to functional issues. That approach has resulted in successful resolution of problems such as elimination of waste streams from facilities to integration of solar collectors for on‐site generation of power. His experience in operations and maintenance, combined with an Architectural degree, and his LEED accreditation provide a unique set of problem solving skills for the Public Works industry. This combination of skills provides the design team with the ability to speak, understand, and communicate in maintenance and Project Role: Operations and Maintenance Planner/Equipment Design Education: BED – Texas A&M University - 1976 Med – Texas A&M University - 1978. Registration/Certification: LEED AP BD+C Office: Houston, Texas Years of Experience: 40 17The United City of Yorkville, Illinois Request for Qualifications - Analysis of the Public Works & Park Maintenance Facilities Optional Value-Added Services Stifel’s Public Finance Professionals Specialize In Raising Capital To Build And Maintain Essential Infrastruc- ture In The Communities They Serve. From Some Of The Nation’s Largest States, Cities, And Counties To Rural School Districts And Small Towns And Nearly Everything In Between, Our Municipal Banking And Underwrit- ing Groups Work With Issuers To Develop And Implement Financing Strategies That Allow Them To Operate And Optimize The Important Work They Do. Stifel Financial Corp. Contact: Tom Reedy / Project Manager / (312) 273-0090 We have teamed with Stifel Financial Corporation (formerly George K Baum) to offer the City an added optional professional financial planning service. Stifel has the knowledge and experience to assist the City with reviewing its financial information, bonding capabilities, etc. and formulating a financial plan to fund this and/or any other capital project the City may need. They are currently providing these and other similar services for numerous Chicago area communities and across the county. {This page intentionally left blank} 19The United City of Yorkville, Illinois Request for Qualifications - Analysis of the Public Works & Park Maintenance Facilities Firm Experience 20The United City of Yorkville, Illinois Request for Qualifications - Analysis of the Public Works & Park Maintenance Facilities The combined experience of each member of the Williams Team represents service to many municipalities locally as well as nationally. Our Team’s municipal experience is extensive and boasts a track record that consists of highly successful projects. The following list represents our municipal design experience. CITY OF ANKENY, IA • Police & Fire / EMS Needs Assessment, Site Review & Master Plan (in assoc. with McClaren Wilson. & Lawrie) CITY OF ANN ARBOR, MI • Fire Station No. 1 Master Planning VILLAGE OF BARRINGTON, IL • Combined Fire / EMS Station and Police Dept. Public Safety Facility • New Village Hall Facility BARRINGTON COUNTRYSIDE FIRE PROTECTION DISTRICT, IL • New Barrington Hills Fire / EMS Station VILLAGE OF BARTLETT, IL • Police Department Facility Study • New Police Facility VILLAGE OF BEDFORD PARK, IL • Two New Fire / EMS Substations VILLAGE OF BURR RIDGE, IL • Master Plan & New Police Facility VILLAGE OF CAROL STREAM, IL • Village Hall & Police Needs Assessment and Planning • Municipal Facilities Master Plan • Police and Village Hall Addition / Remodeling CAROL STREAM FIRE PROTECTION DISTRICT, IL • Fire Protection District Station 29 Facility Planning VILLAGE OF CARPENTERSVILLE, IL • Municipal Facilities Master Plan Public Works, Police & Village Hall • Public Works Facility CENTERVILLE-WASHINGTON, OH • Maintenance Facility VILLAGE OF DEER PARK, IL • Village Hall Planning Study VILLAGE OF DEERFIELD, IL • Renovation/addition to Village Hall CITY OF DEKALB, IL • Police Facility Feasibility and Master Plan CITY OF DELEVAN, WI • Village Hall & Police Station Renovation VILLAGE OF DOWNERS GROVE, IL • New Fire / EMS Headquarters • Police and Village Hall Planning & Design DUPAGE COUNTY, IL • On-Call Architectural Services ELK GROVE PARK DISTRICT, IL • New Maintenance Facility CITY OF GENESEO, IL • City Hall & Police Needs Assessment & Master Plan VILLAGE OF GLENCOE, IL • Municipal Center Police Renovation VILLAGE OF GLENDALE HEIGHTS, IL • Municipal and Police Facilities Master Plan • New Senior Center VILLAGE OF GLENVIEW, IL • New Fire Station No. 6, and No. 8 • Village Hall Relocation and Police Renovation CITY OF HIGHLAND, IL • New Police / Fire / EMS Facility Oakbrook Terrace Police Station Downers Grove Fire Station Municipal Client & Project List 21The United City of Yorkville, Illinois Request for Qualifications - Analysis of the Public Works & Park Maintenance Facilities VILLAGE OF HIGHLAND PARK, IL • New Fire / EMS Headquarters • Fire Station No. 32 VILLAGE OF HOFFMAN ESTATES, IL • Police Needs Assessment and Master Plan HUNTLEY FIRE PROTECTION DISTRICT, IL • New Fire Station No. 4 • New Headquarter Facility ITASCA FIRE PROTECTION DISTRICT, ITASCA, IL • Headquarters Station Planning KANE COUNTY FOREST PRESERVE DISTRICT, IL • Natural Resources Maintenance Facility LAKE COUNTY, IL • Sheriff Evidence Central Facility • Master Planning Sheriff Facilities LAKE COUNTY FOREST PRESERVE DISTRICT, IL • Net Zero Maintenance Facility • Police and Operations Facility • Storage Facility • Existing Facilities Review VILLAGE OF LISLE, IL • Village Hal • New Police Facility MCHENRY COUNTY, IL • Police Evidence Facilities MORGAN COUNTY, IN • EMS Stations Study VILLAGE OF MORTON, IL • New Police Facility (in association with Keach Architects) VILLAGE OF MORTON GROVE, IL • Police / Municipal Facilities Feasibility Study VILLAGE OF MOUNT PROSPECT, IL • New Fire Station #13 NAPERVILLE PARK DISTRICT • North Maintenance Facility Improvements CITY OF NEW PORT RICHEY, FL • Public Works Fleet Warehouse and Storage Facilities • Fire Station No. 1 On-Call Services VILLAGE OF NORTH AURORA, IL • Village Hall & Police Needs Assessment • Site Review Study for Village Hall and Police VILLAGE OF OAK BROOK, IL • Police Facility and City Hall Master Plan • Lock-up Zone Renovation & Addition CITY OF OAKBROOK TERRACE, IL • New Police Facility VILLAGE OF PALATINE, IL • Fire / EMS Station CITY OF PORTAGE, MI • Fire Station No. 2 TOWN OF POUGHKEEPSIE, NY • Municipal Facilities Consolidation VILLAGE OF RICHTON PARK, IL • Municipal Needs Assessment & Master Plan, Village Hall Police, Fire / EMS and Recreation VILLAGE OF RIVERSIDE, IL • Facility Assessments - Historic Preservation VILLAGE OF RIVERWOODS, IL • Fire / EMS Station Master Plan/Needs Assessment • New Fire / EMS Station • Police Master Plan CITY OF SANDWICH, IL • New Police Facility Willowbrook Village Hall Carpentersville Public Works / Maintenance Facility 22The United City of Yorkville, Illinois Request for Qualifications - Analysis of the Public Works & Park Maintenance Facilities VILLAGE OF SCHAUMBURG, IL • Master Plan • Fire / EMS Stations 1, 2, 3 VILLAGE OF SKOKIE FIRE DEPARTMENT, IL • Master Plan/Full Services • New Fire / EMS Station No. 17 • Addition / Renovation to Fire Stations No. 16 and 18 CITY OF STRUTHERS, OH • New Fire Station VILLAGE OF SUGAR GROVE, IL • Village Hall, Police & Public Works Master Plan Staffing, Site Needs, Site Review & Planning, (New police station in association with Cordogan Clark & McClaren Wilson & Lawrie) • Police Facility - Complete through C-Docs - currently on hold VILLAGE OF SUMMIT, IL • New Police Facility - Feasibility Study Addition and Renovation to Stations No. 16 and 18 VILLAGE OF TINLEY PARK. IL • Master Plan - Fire Stations No. 2 and 3 VERNON HILLS PARK DISTRICT • ADA Audit & Transition Plan Update Services CITY OF WEST CHICAGO, IL • Municipal Master Plan, City Hall, Police and Water Department • New Police Facility CITY OF WHEATON, IL • City Hall and Fire / EMS Station Master Plan • New Fire / EMS Department Headquarters • City Hall Addition/Renovation VILLAGE OF WHEELING, IL • Fire / EMS Needs Assessment • Fire / EMS Station No. 24 • Police Facility Planning and Design VILLAGE OF WILLOW SPRINGS, IL • New Police and Enlarged & Renovated Fire / EMS Facilities VILLAGE OF WILLOWBROOK, IL • Municipal Needs & Assessment Master Plan • Public Works, Police, Village Hall & Recreation • Village Hall Remodeling • Police Facility Renovation VILLAGE OF WINFIELD, IL • Municipal Project Master Planning VILLAGE OF WOODRIDGE, IL • Police & Public Works Needs & Assessment Master Plan CITY OF WOOD DALE, IL • Public Works Feasibility Study • Fire Station No. 69 Improvements CITY OF YORKVILLE, IL • City Hall & Police Near Term Planning • City Hall & Police Renovation Mount Prospect Fire Station No. 13 Carol Stream Village Hall & Police Station 23The United City of Yorkville, Illinois Request for Qualifications - Analysis of the Public Works & Park Maintenance Facilities MONTGOMERY, ILLINOIS NEW PUBLIC WORKS FACILITY Client: Village of Montgomery 200 N. River Street Montgomery, IL 60538 Mark Wolf Director of Public Works 630.896.9241 X 9043 mwolf@ci.montgomery.il.us Project Size: 73,900 SF Facility Estimated Completion Date: September 2022 Completion Date: TBD Estimated Project Cost: $15,000,000 Project Cost: TBD Role: Prime Architect Relevant Features: • Administration Spaces • Locker Room • Multi-Purpose Room • Wellness Center • Crew Shop Areas • Fleet Maintenance • Heated Vehicle Storage • Wash Bay • Outdoor Dining Area • Material Storage Bins Williams Architects was commissioned by the Village of Montgomery to lead a Planning Study for a new Public Works Facility on an existing site owned by the Village. This study determined that the new building would be maximized for operations, built for today but planned for expansion, include outstanding staff amenities, and house their entire fleet under roof within a heated storage garage. The resulting Conceptual Design plan created a building that will total 73,900 s.f. , including 65,000 s.f. at the first level and 8,900 s.f. of mezzanine space. The building was planned to be constructed in two or more phases to allow the building to grow with the needs of the Village. Upon completion of the first phase, the Village again engaged Williams Architects to provide complete design and construction administration services for the facility. The budget developed during the previous phase, and the resulting design is going to allow the Village to complete the entire building at once. This will allow the building to be constructed at the lowest possible cost while serving the Village for the next 50 years. The new facility will include administration spaces, a locker room with private individual changing and shower areas, a multi-purpose room, wellness center, crew shop areas, fleet maintenance, heated vehicle storage and a wash bay. Exterior spaces include material storage bins, outdoor dining area for staff, extensive landscaping and connectivity to the existing site to the north. Similar Project Experience 24The United City of Yorkville, Illinois Request for Qualifications - Analysis of the Public Works & Park Maintenance Facilities NEW PORT RICHEY, FLORIDA NEW PUBLIC WORKS FLEET MAINTENANCE & WAREHOUSE FACILITY Client: City of New Port Richey 6132 Pine Hill Road New Port Richey, FL 34668 Robert Rivera Director of Public Works 727.841.4536 riverar@cityofnewportrichey.org Williams Architects is designing a new Fleet Maintenance and Warehouse Storage Facility for the City of New Port Richey, FL Public Works Department. The existing facility is a simple, pre-engineered metal building that has been in operation on the site since the 1970s, and was long due for a replacement. The first phase of the project was Pre-Design, in which the building program was developed, along with the Conceptual Design and Floor Plans, as well as a cost estimate for the project. The original idea was to build a new Fleet Maintenance Building on the site and then renovate the existing facility into vehicle and equipment storage. The Space Needs identified a need for 16,900 s.f. of new construction. During the Conceptual Design phase, two options were identified: build a new 10,000 s.f. facility to the east of the existing facility and renovate the existing facility, or; build a new 16,900 s.f. facility that houses all needed spaces and then demolish the existing building. This option alleviated the issues with renovating an old building, not built to current hurricane resistance standards, and was selected by the City as the preferred option to move forward with. The new building will include staff spaces, maintenance bays, indoor vehicle storage, and warehouse storage, as well as exterior material storage bins and improving the overall site to provide a more organized layout. Project Size: 16,200 SF Estimated Completion Date: Spring 2022 Completion Date: TBD Estimated Project Cost: $2,627,000 Project Cost: TBD Role: Prime Architect Relevant Features: • Staff Spaces • Maintenance Bays • Indoor Vehicle Storage • Warehouse Storage • Exterior Material Storage Bins 25The United City of Yorkville, Illinois Request for Qualifications - Analysis of the Public Works & Park Maintenance Facilities WOOD DALE, ILLINOIS PUBLIC WORKS FACILITY EXPANSION & IMPROVEMENTS Client: City of Wood Dale 404 N. Wood Dale Road Wood Dale, IL 60191 Alan Lange Director of Public Works 630.787.3761 alange@wooddale.com Project Size: 32,500 SF Addition 43,400 SF Renovation Estimated Completion Date: Spring 2023 Completion Date: TBD Estimated Project Cost: $13,000,000 Project Cost: TBD Role: Prime Architect Relevant Features: • Administration Spaces • Locker Room - Pri- vate Changing and Shower Areas • Multi-Purpose Room • Crew Shop Areas • Fleet Maintenance • Heated Vehicle Storage • Wash Bay • Exterior Material Storage Bins • Outdoor Dining Area • Connectivity to East Building Williams Architects is currently leading a Planning and Conceptual Design study for renovations and additions to the existing City of Wood Dale Public Works Facility. The existing facility has been in operation by the City for 33 years. The City recently purchased a site immediately north of the existing Public Works facility, which contains a one-story office building and a significant site to the west. The purpose of the study was to determine the needs for the Public Works Department for the next 20 years and develop several options to provide the needed building and site amenities. This study determined that, if building new, a total of 75,900 s.f. would be required, including staff spaces, shops and storage areas, and garage space to house their entire fleet under one roof. With careful planning and adaptive reuse of the two existing buildings, the resulting project requires only 32,500 s.f. of new construction, with the remaining spaces created from renovations to the existing buildings. The preferred Conceptual Design plan is based on this methodology, and the project will be constructed in two phases to allow the staff to remain on-site while the renovations and the new building are built, and then move into those spaces while the existing building is renovated. The new facility will include administration spaces, a locker room with private individual changing and shower areas, a multi-purpose room, crew shop areas, fleet maintenance, heated vehicle storage and a wash bay. Exterior spaces include material storage bins, an outdoor dining area for staff, and connectivity to the building to the east. 26The United City of Yorkville, Illinois Request for Qualifications - Analysis of the Public Works & Park Maintenance Facilities WAUCONDA, IL LAKEWOOD FOREST PRESERVE NET ZERO MAINTENANCE FACILITY Client: Lake County Forest Preserve District 1899 West Winchester Road Libertyville, IL John Nelson, Director of Operations and Infrastructure (847) 968-3407 jenelson@lcfpd.org Project Size: 9,800 SF Completion Date: Summer 2021 Estimated Project Cost: TBD Project Cost: TBD Role: Prime Architect Williams Architects is providing architectural design services for a new 9,800 s.f. Grounds Maintenance Facility for the Lake County Forest Preserve District. The new facility, which will replace an old and outdated facility, is being designed as a Net Zero facility, wherein the building produces enough renewable energy to meet its own annual energy requirements. This new facility will support a current staff of eight with plans to support a future staff of sixteen, including seasonal help. The building is designed for operations that mainly occur out in the field, so staff spaces are minimal, but include a staff conference / lunch room, office and a mud room that leads directly to decontamination shower and toilet rooms, with open locker rooms for storage of personal items. The vehicle storage portion of the facility is divided into heated areas for trucks and certain items, and unheated areas for smaller pieces of equipment that do not need to be heated. This is done both as a cost savings measure, as well as a strategy to use less energy. The site accommodates visitor and staff parking, a fueling island, material storage and scrap bins, and refuse containers. Photovoltaic panels to generate electricity will be located either on the roof of the building or in a separate location at grade. Relevant Features: • Public Vestibule with Net Zero Education material • Public Toilet Room • Staff Conference / Lunch Room • Supervisor’s Office • Mud Room • Decontamination Toilet / Shower Rooms • Staff Locker Room • Heated Vehicle Parking Bays • Heated Vehicle Wash Bays (Dual Use as Park- ing Bays) • Heated Tool, Supply and General Storage Areas • Unheated Equipment Parking Bays • Unheated Equipment Storage 27The United City of Yorkville, Illinois Request for Qualifications - Analysis of the Public Works & Park Maintenance Facilities CARPENTERSVILLE, ILLINOIS CARPENTERSVILLE PUBLIC WORKS FACILITY Client: Village of Carpentersville 1200 W. Besinger Rd. Carpentersville, IL 60110 Kevin Gray / Assistant Director of Public Works kgray@vil.carpentersville.il.us 847-344-1973 Project Size: 85,000 SF Completion Date: November 2011 Estimated Project Cost: $11 Million Project Cost: $10.9 Million Role: Prime Architect The Village of Carpentersville engaged Williams Architects to provide design and construction administration services for the construction of their new Public Works facility. The initial needs study began in 2005 when Williams Architects worked with the Public Works Department to determine their current and future space needs. The drop in construction costs that occurred over the last few years motivated the Village to move forward with the planned facility. The 85,000 square-foot facility includes fleet maintenance, vehicle garage, shops, crew areas, administration, wash bay, storage yard, fitness room, and training room. The facility incorporates significant energy saving and environmentally sensitive design features. The facility opened in November 2011. The Public Works Department is responsible for the maintenance of the Village infrastructure such as streets, water and sewer lines, potable water and wastewater treatment, and performs various engineering and construction tasks. Relevant Features: • Maintenance Area • Vehicle Garage • Shops • Crew Areas • Wash Bay • Storage Yard • Fitness Room • Training Room 28The United City of Yorkville, Illinois Request for Qualifications - Analysis of the Public Works & Park Maintenance Facilities NAPERVILLE, ILLINOIS NAPERVILLE KNOCH PARK Client: Naperville Park District 320 West Jackson Street Naperville IL 60540 Ray McGury Executive Director 630-848-3500 rmcgury@napervilleparks.org Project Size: 24,946 SF Completion Date: August 2017 Estimated Project Cost: $7,082,255 Project Cost: $7,030,120 Role: Prime Architect Williams Architects was retained by the Naperville Park District to design the new Knoch Park Central Maintenance Facility. The facility includes; vehicle bays, repair shops, maintenance shops and, administrative space for the Naperville Park District police. Space in the facility is available for use by the public including a Meeting Room, Public Lobby, Vestibule with rest rooms and an Outdoor Picnic Patio. The new facility enables the Park District to take care of the ballfields, open space, trails, etc. more efficiently. Relevant Features: • Vehicle Bays • Repair Shop • Maintenance Shops • Administration Space for Police • Meeting Room • Public Library • Vestibule • Rest Rooms 29The United City of Yorkville, Illinois Request for Qualifications - Analysis of the Public Works & Park Maintenance Facilities LINDENHURST, ILLINOIS LAKE COUNTY FOREST PRESERVE DISTRICT OPERATIONS & PUBLIC SAFETY CENTER Client: Lake County Forest Preserve District 2000 N. Milwaukee Ave. Libertyville, IL 60048 Mike Tully Director of Operations & Public Safety 847-968-3415 mtully@lcfpd.org Project Size: 106,116 S.F. Completion Date: 2010 Estimated Project Cost: N/A Project Cost: $22.9 Million Role: Prime Architect Williams Architects provided architectural design services for a new, 106,116-square-foot operations and public safety facility for the Lake County Forest Preserve District. The new operations and public safety building (OPS) is centrally located to contain District operations functions, providing space for public reception, staff offices, specialty service shops, employee support facilities, mechanical/building utility spaces, fleet maintenance, storage, receiving and equipment staging. The OPS’s design incorporates green building concepts, and its site accommodates the parking, open-air storage, fueling station and storage bins. Relevant Features: • Public Reception Space • Staff Offices • Specialty Service Shops • Mechanical Building • Fleet Maintenance • Storage • Receiving and Equipment Storage 30The United City of Yorkville, Illinois Request for Qualifications - Analysis of the Public Works & Park Maintenance Facilities MAINTENANCE FACILITY CONSULTANTS A DIVISION OF WHITMAN, REQUARDT & ASSOCIATES, LLP Central Fleet Maintenance Facility – City of Baltimore Baltimore, Maryland The City of Baltimore sold the property which housed its central fleet maintenance operation to the National Aquarium. Heery International and Maintenance Facility Consultants, a division of WRA, were retained to design a new facility on a new parcel of land. The new facility houses fleet maintenance operations for the entire fleet of the City of Baltimore ranging from electric shuttles to solid waste packers. The facility services a fleet of around 5,400 vehicles and equipment. The new facility houses all operations required to maintain a fleet of this mix including the following. Administration offices Parts Storage Personnel/crew areas Body and paint bays and shops General repair bays Welding/fabrication bays and shops Inspection bays Vehicle make-ready bays Rebuild shops Gasoline, diesel and CNG fueling Construction Budget: $14,000,000 Project Size: 240,000 s.f. 31The United City of Yorkville, Illinois Request for Qualifications - Analysis of the Public Works & Park Maintenance Facilities MAINTENANCE FACILITY CONSULTANTS A DIVISION OF WHITMAN, REQUARDT & ASSOCIATES, LLP Ramsey County Public Works Facility and Sheriff’s Department Headquarters Arden Hills, Minnesota Design of a new complex including all Public Works operations including Road Maintenance, Signs, Signals, Construction, Environmental Services, Soils, Equipment Maintenance, Central Stores, and Facilities Maintenance Project Elements: The project includes the planning and design of a new County Public Works Complex for Ramsey County. The facility has approximately 230,000 s.f. under roof and is located on a 13 acre site. The facility elements include administration, shops, personnel spaces, equipment maintenance, central stores, and heated vehicle storage. The yard areas include a fueling station, an automated vehicle washer, granular material storage, green waste storage, stock pile areas for sweepings and millings, pipe storage, and a salt/sand enclosure for 20,000 tons of material. The Public Works facility was constructed as part of a campus type complex that will include an 112,000 s.f. Army National Guard Operational Maintenance Shop. Construction Budget: $36,000,000 Project Size: 230,000 s.f. MUNICIPAL – OPERATIONS CENTERS 32The United City of Yorkville, Illinois Request for Qualifications - Analysis of the Public Works & Park Maintenance Facilities MAINTENANCE FACILITY CONSULTANTS A DIVISION OF WHITMAN, REQUARDT & ASSOCIATES, LLP Dakota County Empire Campus Building Additions and Renovations Empire Township, MN The Dakota County Empire Campus houses the Transportation Division, Fleet Services, Parks and Recreation Police Department and their related vehicle and material storage. The County intends to consolidate some functions at the Empire Campus and move some other departments to the site. This requires expansion of the existing facilities, renovation of administration and staff areas and the addition of new buildings for chemical storage, brine production and additional vehicles and equipment. The renovation/expansion design included expansion of the fleet storage building, an addition to fleet services, conversion of a cold storage building into heated storage and the addition of three out buildings and material storage yards. The project elements include programming, conceptual design, construction documents and construction administration. MUNICIPAL – OPERATIONS CENTERS MUNICIPAL – OPERATIONS CENTERS 33The United City of Yorkville, Illinois Request for Qualifications - Analysis of the Public Works & Park Maintenance Facilities MAINTENANCE FACILITY CONSULTANTS A DIVISION OF WHITMAN, REQUARDT & ASSOCIATES, LLP Department of Public Works Master Plan Albert Lea, Minnesota The City of Albert Lea, Minnesota Public Works Department has outgrown its facilities and determined a need for evaluating alternatives to solve future projected needs. The Master Plan conducted included three major steps. • Programmatic Needs development: The current and projected needs of the department were established based on current operational activities and policies, projected growth in the City requiring growth in services and changes to level of services provided. • Site alternatives/operational efficiencies: The developed programmatic requirements were used to identify potential site locations, including the existing site. Sites were analyzed for cost of operation and the existing site was determined to be the most operationally cost effective site. • Master Plan for implementation of the programmatic requirements: A plan was developed for implementation of the programmatic requirements using a combination of existing facilities and new facilities. A phasing plan was developed to allow Public Works full operations while the construction was being completed. Phase 1 was designed and constructed in 2018. MUNICIPAL – OPERATIONS CENTERS 34The United City of Yorkville, Illinois Request for Qualifications - Analysis of the Public Works & Park Maintenance Facilities MAINTENANCE FACILITY CONSULTANTS A DIVISION OF WHITMAN, REQUARDT & ASSOCIATES, LLP Water Operations Complex Fountain, Colorado The City of Fountain Water Department is currently co-located with the City Streets Department in a repurposed elementary school. The Department has recently purchased a parcel of property to construct a stand-alone operations center designed specifically for water operations and maintenance. The Maintenance Facility Consultants division of WRA is part of a design team led by BWG Architects of Denver, Colorado. WRA is responsible for programming the facility, developing functional conceptual designs and selecting the equipment to be placed in the facility. In addition, WRA is responsible for coordination and QA related to the operations and maintenance aspects of the complex. During the conceptual design of the complex the City determined that it would like to add a temporary Fire Station to the site. The station would be used until a permanent station could be constructed in the future. The temporary station would then become part of the Water Operations function. The design team developed a concept that would provide independent functions in the beginning but functions that were easily convertible when the Fire Department left the site. Major elements of the complex include the following. • Water Department administration • Water Department crew areas • Water Shops including a lab and meter testing • Materials warehouse • Yard Storage • Temporary Fire Station MUNICIPAL – OPERATIONS CENTERS 35The United City of Yorkville, Illinois Request for Qualifications - Analysis of the Public Works & Park Maintenance Facilities MAINTENANCE FACILITY CONSULTANTS A DIVISION OF WHITMAN, REQUARDT & ASSOCIATES, LLP Minnesota Department of Transportation Rochester, Minnesota The Minnesota Department of Transportation completed a renovation and expansion of its District Six Maintenance and Operations complex in Rochester, MN. The first phase of the project included the design and construction of a new vehicle/equipment storage building, shops complex and fleet maintenance facility and related site components. The second phase of the facility included demolition of vacated structures and the renovation of the administration building. WRA provided planning and conceptual design for all aspects of the first phase. The first phase facility includes 122,000 square feet of maintenance, operations and vehicle storage space. Major components of the facility include shops and personnel areas for each of the District 6 Operations groups; vehicle and equipment maintenance, and vehicle and equipment storage. WRA also selected all equipment and storage systems provided in the facility and oversaw the installation of each item. MUNICIPAL – OPERATIONS 36The United City of Yorkville, Illinois Request for Qualifications - Analysis of the Public Works & Park Maintenance Facilities MAINTENANCE FACILITY CONSULTANTS A DIVISION OF WHITMAN, REQUARDT & ASSOCIATES, LLP Public Utilities Operations and Maintenance Facility Suffolk, Virginia Work Scope The City of Suffolk Public Utilities Department worked from several small and outdated facilities spread throughout the City. The Department purchased a property with an existing storage building for construction of a consolidated operation. The project work effort included planning and design of a new operations and maintenance facility. The completed facility incorporated renovation of the existing facility and construction of new facilities in order to meet the space and operational requirements of the Department. Project Elements The new complex includes several structures and operational features. A new facility houses administration and crew areas. The existing facility was renovated to house shops and warehouse operations. New structures were constructed for storing vehicles, equipment, and materials. The site also includes a fueling station and a truck wash. MUNICIPAL – OPERATIONS CENTERS 37The United City of Yorkville, Illinois Request for Qualifications - Analysis of the Public Works & Park Maintenance Facilities Proposed Project Approach 38The United City of Yorkville, Illinois Request for Qualifications - Analysis of the Public Works & Park Maintenance Facilities PROJECT OUTCOME AND VISION The purpose of this project is to assess the current Public Works and Parks Maintenance facilities to determine if they are adequate to handle the current and future space needs requirements of each entity. As part of this process, we will determine if there are opportunities to utilize the existing facilities more efficiently. The result of this study will be to provide the City with the information needed to determine what improvements, if any, need to be made to the Public Works and Parks Maintenance facilities to meet the current and future needs. The project scope consists of three main components: 1. Space Needs Analysis. 2. Site Evaluations / Conceptual Sites & Building Layouts 3. Project Cost Estimate and Schedule Description. Our process will plan for growth of the City and therefore within the Public Works and Parks Maintenance departments over the next 20 years, which is anticipated to be the ultimate buildout of the City. Our Summary of Proposed Services are described as follows PHASE 1 - PRE-DESIGN SERVICES Project Understanding and Proposed Project Approach VILLAGE OF MONTGOMERY New Public Works Facility Phase 1 – Pre-Design Services Proposed Project Meeting Matrix 1 October 2020 Project No. 2020-022 Page 1 of 9 Date / Time / Place Event Attendees Agenda WA Tasks Owner Tasks Week of: 11 May 2020 Board Approval / Notice to Proceed • None • AIA Owner - Architect Agreement • Identify Project Team and Project Managers • Develop AIA Owner - Architect Agreement • Develop Draft Meeting Matrix • Develop formal contracts with consultant • Identify Owner Team Members Week of: 25 May 2020 Project Start- Up and Data Exchange • None • Project Team Directory • Planning Phase Meeting Matrix • VOM to Provide Requested Information • Provide List of Requested Information by VOM • Create WA Team Project Directory • Develop Draft Meeting Matrix • Develop formal contracts with consultant • Prepare for Kick-Off Meeting • Work with WA to Complete AIA Owner - Architect Agreement • Gather and Send WA all Available Requested Information • Provide VOM Contact Info Mon. 1 June 2020 Time: 9:00 a.m. Location: “Zoom” Meeting Meeting 1 Kick-Off • VOM • WA • WRA • EEI • Identify Project Team and Project Managers • Review and Establish Project Timeline • Review Project Methodology and Agree on Implementation Strategies • Review Planning, Design and Construction Schedule Goals • Identify Data to be Provided by the Village • Review Existing Facilities, Functions, Staffing, Vehicles and Equipment • Review Planning Phase Meeting Matrix • Discuss Potential Facility Tours (Covid-19 allowing) • Discuss Preferred Project • Create Meeting Agenda • Create Project Team Directory • Draft Milestone Schedule • Draft Meeting Matrix • Prepare List of Data Needed from VOM • Confirm Project Budget • Propose Facilities to Tour (Covid-19 permitting) • Organize Owner Team • Confirm Project Timeline • Develop VOM Project Goals • Provide Project Budget • Potential Facilities to Tour • Develop the Approval Process for the Project • Provide Current Public Works Org Chart • Provide List of Current Vehicles and Equipment and Their Sizes • Provide Existing Facility Drawings • Provide Other Data Requested by WA TASK 1 – PROJECT OVERVIEW / KICK-OFF MEETING • Review the work plan with the Senior Staff. • Attend a Project kick-off meeting. • Identify Project Team and Project Managers. • Review and establish project timeline. • Review project methodology contained in the scope of services herein. • Create a Project Meeting Matrix that outlines all steps and meet- ings for the project. • Identify data / documentation (data collection) to be provided by Owner. • Review existing Public Works and Parks Maintenance facilities, functions, staffing and equipment to understand services provided and space needs. • Review existing building operations to understand operational needs. • Review 2005 Municipal Facilities Master Plan. • Review 2017 Facilities Condition Assessment TASK 2 - OPERATIONS OBSERVATION AND ASSESSMENT OF FACILITIES • Review existing facilities’ operations to understand operational needs. • Meet on site first thing in the morning to see how the staff operates. • Tour the current facilities to gain a clear understanding of the current facilities’ spaces. • Gain understanding of the work that each department does and how they function. 39The United City of Yorkville, Illinois Request for Qualifications - Analysis of the Public Works & Park Maintenance Facilities Public Works Staffing Projections Phased Project Approach Village of Montgomery New Public Works Facility Project #:2020-022 Phase 1 Phase 2 Phase 3 Administration Name 2020 Actual 2020 Need 2035 2050 Director of Public Works Mark Wolf 1 1 1 1 Assistant Director of Public Works - 1 Administrative Assistant Renee Mason 1 1 1 1 Office Clerk 1 1 1 GIS Coordinator 1 1 1 Administration Subtotals 2 4 4 5 Streets Name 2020 Actual 2020 Need 2035 2050 Street Superintendent Shawn Murphy 1 1 1 1 Lead Arborist Ed Pfaff 1 1 Maintenance Worker II (Foreman)Joe Munder 1 1 1 1 Maintenance Worker I Owen Thomas 1 1 1 1 Maintenance Worker I Eric Brown 1 1 1 1 Maintenance Worker I John Erb 1 1 1 1 Maintenance Worker I Kevin Brzoska 1 1 1 1 Maintenance Worker I Bryan Bower 1 1 1 1 Maintenance Worker I Aaron Miller 1 1 1 Maintenance Worker I - 1 1 Maintenance Worker I - 1 Maintenance Worker I - 1 Maintenance Worker I - 1 Maintenance Worker I - 1 Forestry Worker -1 Forestry Worker -1 Streets Subtotals 9 10 9 13 Fleet Name 2020 Actual 2020 Need 2035 2050 Fleet Supervisor Pat Willis 1 1 1 1 Fleet Mechanic Sam Bartalone 1 1 1 1 Fleet Mechanic - 1 1 Fleet Mechanic - 1 1 - Fleet Subtotals 2 2 4 4 10-Mar-2021 Page 1 of 2 Building Maintenance Name 2020 Actual 2020 Need 2035 2050 Building Maintenance Supervisor Tyler Thomas 1 1 1 1 Building Maintenance Worker - 1 1 1 Building Maintenance Worker - 1 1 Building Maintenance Worker - 1 1 Building Maintenance Worker - 1 Building Maintenance Subtotals 1 2 4 5 Water & Sewer Name 2020 Actual 2020 Need 2035 2050 Water & Sewer Superintendent --1 1 1 Water Treatment Lead Operator Bryan Pittman 1 1 1 1 Water Treatment Plant Operator Jason Carey 1 1 1 1 Water Treatment Plant Operator Josh Davis 1 1 1 1 Water Treatment Plant Operator - 1 1 Water Treatment Plant Operator 1 Maintenance Worker I Andrew Jackson 1 1 Utility Foreman - 1 Maintenance Worker - 1 Maintenance Worker - 1 Maintenance Worker - 1 Maintenance Worker - 1 Utility Field Foreman - 1 1 Field Operator - 1 1 Field Operator - 1 1 Field Operator - 1 1 Field Operator - 1 1 Field Operator (Customer Service)- 1 1 Field Operator - 1 1 Field Operator - 1 1 Field Operator - 1 1 Field Operator - 1 Field Operator - 1 Field Operator - 1 Water & Sewer Subtotals 4 10 14 18 Forestry Name 2020 Actual 2020 Need 2035 2050 Forestry Supervisor -1 1 Lead Arborist -1 1 Forestry Worker - 1 1 Forestry Worker - 1 1 Forestry Worker - 1 1 Forestry Worker - 1 Forestry Worker - 1 - Forestry Subtotals 0 0 5 7 Phase 1 Phase 2 Phase 3 Public Works Staff Totals 18 28 40 52 Page 2 of 2 TASK 3 – STAFFING PROJECTIONS • Review the history, current and future growth of the City’s size, miles of streets, utilities, land area, functions, etc. • Compare City of Yorkville population and public works staff with similar communities. • Determine current, 10 and 20-year projected staffing needs. • Plan for ultimate staff size at 20-year maximum buildout. • City staff to provide the current staffing, vehicles and equipment utilized by Public Works. TASK 4 - VEHICLE AND EQUIPMENT PROGRAM • Work with the City to create a list of all proposed and future vehicles and major equipment. • Create a Vehicle and Equipment Program documenting vehicles, sizes, parking locations (interior or exterior), parking and circulation square footage requirements. • This document serves to determine the space that will be needed in the Building Space Program (next task). • Chart to indicate current and future vehicles and equipment. TASK 5 - SIMILAR FACILITY TOURS • Full day to tour three (3) similar facilities. • Opportunity for Yorkville staff to talk with other facility users and learn the pros and cons of their facility. • Seeing other facilities will spark ideas about Yorkville’s facility needs CURRENT FLEET SPREADSHEET New Public Works Facility Village of Montgomery Project #2020-022 Unit # Year Make Model Description Assigned To Length Width Height 45' x 14' 35' x 12' 26' x 10' 45' x 14' 35' x 12' 26' x 10' 45' x 14'35' x 12' 26' x 10' 45' x 14' 35' x 12' 26' x 10' 45' x 14' 35' x 12' 26' x 10' 227*2012 Ford F550 Medium duty truck 27 10 11 1 231*2013 International 7400 Heavy duty truck 32 10 10 1 242*2015 International 7400 Heavy duty truck 32 10 10 1 243*2015 GMC 2500HD 3/4 Ton Pick-up Pat 26 8 7 1 252*2015 GMC 2500HD 3/4 Ton Pick-up Jon 26 8 7 1 265*2016 Int. 7400 Heavy duty truck 35 10 11 1 266*2016 Int. 7400 Heavy duty truck 32 10 10 1 267*2016 Ford F550 Medium duty truck 25 10 8 1 268*2016 GMC 2500HD 3/4 Ton Pick-up Owen T 26 8 7 1 269*2016 GMC 2500HD 3/4 Ton Pick-up Josh D 26 8 7 1 273*2017 Peterbilt 348 Tandem dump truck 39 10 11 1 274 2017 GMC 1500 1/2 Ton Pick-up Kevin B 22 8 7 1 275 2017 Ford Transit Light duty van Tyler T 21 10 10 1 277*2017 GMC 2500HD 3/4 Ton Pick-up Jason 26 8 7 1 278*2017 GMC 3500HD 1 Ton Pick-up Eric B 26 8 7 1 279 2017 GMC 3500HD 1 Ton Pick-up Ed P 21 10 8 1 284 2008 Chevy 2500HD 3/4 Ton Pick-up Andy J 20 8 7 1 286 2008 Chevy 2500HD 3/4 Ton Pick-up Bryan B 20 8 7 1 281*2017 Peterbilt 348 Tandem dump truck 33 10 11 1 365 2016 SureTrac Trailer Trailer 22 9 6 1 363 2016 SureTrac Trailer Trailer 32 9 4 1 383 2008 Cronkite Trailer Trailer 30 7 3 1 364 2016 Interstate Trailer Trailer 22 9 9 1 3710 2017 Interstate Trailer Trailer 24 9 10 1 287*2018 Peterbilt 348 Tandem dump truck 33 10 11 1 288 2018 GMC 1500 1/2 Ton Pick-up Mark W 20 8 7 1 223 2012 Chevy Tahoe SUV Admin 18 8 6 1 280*2018 GMC 2500 1/2 Ton Pick-up Shawn M 28 9 7 1 289*2018 Peterbilt 348 Tandem dump truck 33 10 11 1 290 2019 Ford F550 Medium duty truck Bucket 30 10 12 1 291*2019 GMC 2500 1/2 Ton Pick-up Joe M 29 8 7 1 292*2019 GMC 2500 1/2 Ton Pick-up Brian P 29 8 7 1 2200*2020 GMC 2500 1/2 Ton Pick-up 28 9 7 1 1940613000000000Subtotal 8-Oct-20 Vehicles and Trailers Size Heated Garage Spaces Covered Parking Spaces Seasonal Storage (Summer) Seasonal Storage (Winter) Exterior Parking Spaces 40The United City of Yorkville, Illinois Request for Qualifications - Analysis of the Public Works & Park Maintenance Facilities TASK 7 - COST ESTIMATE - PROGRAMMING PHASE • Based on the program, develop an order of magnitude cost estimate for the project. • Cost estimate early on to provide a “ballpark” estimate of construction as well as total project costs. • If the estimate exceeds the City’s budget, we can go back to Task 6 and revise the program if necessary. FINAL ORDER OF MAGNITUDE COST ESTIMATE: PROGRAMMING PHASE Village of Montgomery New Public Works Facility Project #: 2020-022 Revised: 19-Oct-2020 AREA / SPACE DESCRIPTION SIZE UNIT LOW HIGH HIGH COST PART 1 - BASE BID PROJECT ESTIMATE I.BUILDING CONSTRUCTION A.Administration 100 Entry Vestibule 141 s.f. $160 $210 22,560$ 29,610$ 101 Waiting Area 86 s.f. $160 $210 13,760$ 18,060$ 102 Administrative Assistant Workstation 96 s.f. $160 $210 15,360$ 20,160$ 103 Office Clerk Workstation 96 s.f. $160 $210 15,360$ 20,160$ 104 Water Superintendent's Office 120 s.f. $160 $210 19,200$ 25,200$ 105 Street Superintendent's Office 120 s.f. $160 $210 19,200$ 25,200$ 106 Public Works Director's Office 260 s.f. $160 $210 41,600$ 54,600$ 107 Future Office 200 s.f. $160 $210 32,000$ 42,000$ 108 Future Office 200 s.f. $160 $210 32,000$ 42,000$ 109 Conference Room 280 s.f. $160 $210 44,800$ 58,800$ 110 Plan / Work / Copy Area 249 s.f. $160 $210 39,840$ 52,290$ 111 File / General Storage Room 254 s.f. $160 $210 40,640$ 53,340$ 112 Coffee Counter 20 s.f. $160 $285 3,200$ 5,700$ 113 I.T. / Server Room 70 s.f. $160 $210 11,200$ 14,700$ 114 Staff Toilet Room 70 s.f. $170 $285 11,900$ 19,950$ 115 Staff Toilet Room 70 s.f. $170 $285 11,900$ 19,950$ 116 Janitor Closet 50 s.f. $150 $210 7,500$ 10,500$ 117 Coat Closet 16 s.f. $150 $210 2,400$ 3,360$ - Grossing Factor (walls, etc.)902 s.f. $150 $210 135,300$ 189,420$ Administration Subtotals 3,300 s.f.$157 $214 519,720$ 705,000$ B.Common Areas 200 Public Unisex Toilet Room 64 s.f. $170 $300 10,880$ 19,200$ 201 Public Unisex Toilet Room 64 s.f. $170 $300 10,880$ 19,200$ 202 Lunch / Multi-Purpose Room 1,425 s.f. $170 $245 242,250$ 349,125$ 203 Electrical Service Room 160 s.f. $150 $200 24,000$ 32,000$ 204 Water Service Room 160 s.f. $150 $200 24,000$ 32,000$ 205 Locker Room 1,139 s.f. $160 $300 182,240$ 341,700$ 206 Mud Room 236 s.f. $170 $300 40,120$ 70,800$ 207 Shower / Toilet / Changing Room 100 s.f. $170 $300 17,000$ 30,000$ 208 Shower / Toilet / Changing Room 100 s.f. $170 $300 17,000$ 30,000$ 209 Mezzanine Mechanical / Storage 6,300 s.f. $75 $90 472,500$ 567,000$ 210 Mezzanine Access Elevator Shaft 52 s.f. $150 $200 7,800$ 10,400$ 211 Wellness Center 800 s.f. $150 $245 120,000$ 196,000$ 212 Wellness Toilet / Shower Room 100 s.f. $170 $300 17,000$ 30,000$ 213 Wellness Toilet / Shower Room 100 s.f. $170 $300 17,000$ 30,000$ - Grossing Factor (walls, etc.)1,300 s.f. $150 $245 195,000$ 318,500$ Common Areas Subtotals 12,100 s.f.$116 $172 1,397,670$ 2,075,925$ 3-Aug-2020 Page 1 of 6 C.Streets 300 Shop / Storage 868 s.f. $150 $200 130,200$ 173,600$ 301 Supervisor's Office 120 s.f. $150 $200 18,000$ 24,000$ 302 Paperwork Counter 113 s.f. $150 $200 16,950$ 22,600$ 303 Tool Storage Room 163 s.f. $150 $200 24,450$ 32,600$ 304 Storage Mezzanine 565 s.f. $75 $90 42,375$ 50,850$ 305 Sign Storage Room 100 s.f. $150 $200 15,000$ 20,000$ 306 Shower / Changing / Toilet Room 100 s.f. $150 $200 15,000$ 20,000$ - Grossing Factor (walls, etc.)271 s.f. $150 $200 40,650$ 54,200$ Streets Subtotals 2,300 s.f.$132 $173 302,625$ 397,850$ D.Fleet 400 Wash Bay 1,125 s.f. $150 $200 168,750$ 225,000$ 401 Wash Bay 1,125 s.f. $150 $200 168,750$ 225,000$ 402 Heavy Maintenance Bay 990 s.f. $150 $200 148,500$ 198,000$ 403 Heavy Maintenance Bay 990 s.f. $150 $200 148,500$ 198,000$ 404 Light Maintenance Bay 560 s.f. $150 $200 84,000$ 112,000$ 405 Supervisor's Office / Shop Manuals 230 s.f. $150 $200 34,500$ 46,000$ 406 Fluids Room 200 s.f. $150 $200 30,000$ 40,000$ 407 Shower / Changing / Toilet Room 120 s.f. $170 $300 20,400$ 36,000$ 408 Parts Storage 167 s.f. $150 $200 25,050$ 33,400$ 409 Tool Storage Room 167 s.f. $150 $200 25,050$ 33,400$ 410 Tire Storage Area 80 s.f. $150 $200 12,000$ 16,000$ 411 Welding and Fabrication Area 600 s.f. $150 $200 90,000$ 120,000$ - Grossing Factor (walls, etc.)846 s.f. $150 $200 126,900$ 169,200$ Fleet Subtotals 7,200 s.f.$150 $202 1,082,400$ 1,452,000$ E.Building Maintenance 500 Shop / Storage 477 s.f. $150 $200 71,550$ 95,400$ 501 Supervisor's Office 120 s.f. $150 $200 18,000$ 24,000$ 502 Paperwork Counter 113 s.f. $150 $200 16,950$ 22,600$ 503 Tool Storage Room 163 s.f. $150 $200 24,450$ 32,600$ 504 Storage Mezzanine 565 s.f. $75 $90 42,375$ 50,850$ - Grossing Factor (walls, etc.)162 s.f. $150 $200 24,300$ 32,400$ Building Maintenance Subtotals 1,600 s.f.$124 $161 197,625$ 257,850$ F.Water & Sewer 600 Shop / Storage 968 s.f. $150 $200 145,200$ 193,600$ 601 Supervisor's Office 120 s.f. $150 $200 18,000$ 24,000$ 602 Paperwork Counter 113 s.f. $150 $200 16,950$ 22,600$ 603 Tool Storage Room 163 s.f. $150 $200 24,450$ 32,600$ 604 Storage Mezzanine 565 s.f. $75 $90 42,375$ 50,850$ 605 Shower / Changing / Toilet Room 100 s.f. $170 $200 17,000$ 20,000$ - Grossing Factor (walls, etc.)271 s.f. $150 $200 40,650$ 54,200$ Water & Sewer Subtotals 2,300 s.f.$132 $173 304,625$ 397,850$ G.Forestry 500 Shop / Storage 477 s.f. $150 $200 71,550$ 95,400$ 501 Supervisor's Office 120 s.f. $150 $200 18,000$ 24,000$ 502 Paperwork Counter 113 s.f. $150 $200 16,950$ 22,600$ 503 Tool Storage Room 163 s.f. $150 $200 24,450$ 32,600$ 504 Storage Mezzanine 565 s.f. $75 $90 42,375$ 50,850$ - Grossing Factor (walls, etc.)162 s.f. $150 $200 24,300$ 32,400$ Forestry Subtotals 1,600 s.f.$124 $161 197,625$ 257,850$ Page 2 of 6 TASK 6 - SPACE PROGRAMMING • Work with City of Yorkville staff to develop a Site and Building Space Program. • Discuss and determine the optimal functional adjacencies between the spaces, both interior and exterior. • Show current spaces used by Public Works and Park Maintenance. • Show estimated spaces with their sizes for the project. • Show added spaces that are expected to be needed once near build- out. • Finalize the Site and Building Space Program that lists spaces necessary to meet the functional needs based on staff input. • Final review of Site and Building Space Program and issuance when complete. FINAL BUILDING SPACE PROGRAM Space Summary New Public Works Facility Project #2020-022 Village of Montgomery Revised : 1-Oct-20 Zone Description Target SF Actual SF 100 Administration 1,754 - 2,700 984 2,398 Circulation or Common Space 646 - 1,300 984 902 2,400 - 4,000 3,300 3,300 200 Common Areas 6,288 - 10,646 10,232 10,800 Circulation or Common Space 2,412 - 5,054 4,368 1,300 8,700 - 15,700 14,600 12,100 300 Streets 1,598 - 2,030 1,792 2,029 Circulation or Common Space 502 - 770 608 271 2,100 - 2,800 2,400 2,300 400 Fleet 5,870 - 6,370 5,910 6,354 Circulation or Common Space 1,330 - 1,830 1,490 846 7,200 - 8,200 7,400 7,200 500 Building Maintenance 842 - 1,230 1,196 1,438 Circulation or Common Space 258 - 470 404 162 1,100 - 1,700 1,600 1,600 600 Water & Sewer 1,502 - 1,910 1,696 2,029 Circulation or Common Space 498 - 690 604 271 2,000 - 2,600 2,300 2,300 700 Forestry 1,002 - 1,270 1,196 1,438 Circulation or Common Space 298 - 430 404 162 1,300 - 1,700 1,600 1,600 800 Vehicle Storage - Phase 1 (current needs)22,543 -22,543 22,543 23,835 Circulation or Common Space -43 - -43 -43 665 22,500 - 22,500 22,500 24,500 Net Programmed Square Foot Area 41,399 -48,699 46,881 50,321 % of Gross Area that is Circulation or Common Space 12.48% - 17.74%15.83%8.34% Circulation or Common Space [1]5,901 -10,501 8,819 4,579 Gross Square Feet 47,300 -59,200 55,700 54,900 900 Vehicle Storage - Phase 2 (2050 projected)20,240 - 20,240 18,584 18,584 Circulation or Common Space -40 - -40 16 416 20,200 - 20,200 18,600 19,000 Net Programmed Square Foot Area 61,639 -68,939 65,465 68,905 % of Gross Area that is Circulation or Common Space 8.68% - 13.18%11.89%6.76% Circulation or Common Space [1]5,861 -10,461 8,835 4,995 Gross Square Feet 67,500 -79,400 74,300 73,900 2020-022_Montgomery PW Final Building Space Program.xlsx © Williams Associates Architects, Ltd.Printed : 9-Nov-20 Page 1 of 9 28-Jul-20 Program Range Square Feet 41The United City of Yorkville, Illinois Request for Qualifications - Analysis of the Public Works & Park Maintenance Facilities TASK 8 - SITE EVALUATION ANALYSIS • Work with the City and the City Engineer to determine potential available land areas for the construction of a new facility. Sites to be evaluated include: • 610 Tower Lane / 609 North Bridge Street • 185 Wolf Street • Kendall Marketplace 8 acre site • Provide Architectural Site Analyses of each of the potential sites. • Develop Conceptual Design Site Plans of the preferred option on each site. • City to provide any civil review by its consultant E.E.I. TASK 9 - FUNCTIONAL ADJACENCIES AND BUBBLE DIAGRAMS • Develop several Bubble Diagrams to document and illustrate adjacencies between various spaces. • Options will be developed for a variety of scenarios, including: • Ultimate Public Works and Park Maintenance Facility to serve a 20-year growth projection. • Public Works Facility only to serve a 10-year growth projection. • Public Works Facility to serve current needs plus a growth projection to be determined during the process. • Present Bubble Diagram options to the City in a meeting and address any needed modifications. • Submit final Bubble Diagrams to illustrate the desired scope of work for each scenario before moving into the next task. TASK 10 - CONCEPTUAL DESIGN • Develop Conceptual Design options based upon the Bubble Diagrams in the previous task. • Present Conceptual Design options to the City staff for input. • Refinements to the Conceptual Design options. • Determination of Preferred Conceptual Design option. • Presentation of the Final Concept Design to the City staff. 42The United City of Yorkville, Illinois Request for Qualifications - Analysis of the Public Works & Park Maintenance Facilities TASK 11 - COST ESTIMATING • Cost estimate for each Conceptual Design option. • Cost estimates to be based on similar past experience as well as industry-standard square foot costs. • Cost estimate for the Final Concept Design. TASK 12 - PROJECT SCHEDULE • Create a proposed Project Schedule for all design phases as well as construction. • Project Schedules will be developed for each of the following scenarios: • Ultimate Public Works and Park Maintenance Facility to serve a 20-year growth projection. • Public Works Facility only to serve a 20-year growth projection. • Public Works Facility to serve current needs plus a growth projection to be determined during the process. TASK 13 - CITY COUNCIL PRESENTATION • Work with City staff to create a final presentation to the City Council. • Participate in the presentation with the staff and answer any questions. • Make any revisions to the work completed if necessary. • Receive direction from the City Council as to which of the three (3) scenarios described above to move forward with in the future phases described below. • Provide final planning notebook (hard copy & electronic). Once the planning study is approved and the City determines to move ahead with final design and construction, Williams is prepared to begin its Basic Design Services to successfully complete the project. PHASE II - SCHEMATIC DESIGN (Future) TASK 1 - SCHEMATIC DESIGN • Review mechanical, electrical, plumbing and fire protection system requirements, options, and costs. • Assist the City in the procurement of a site survey and a geotechnical report as needed. • Prepare preliminary schedules, code analysis, construction and FF&E budgets. • Prepare a set of Schematic Design documents consisting of: • Site Plan. • Floor Plan(s). • Exterior Elevations. • Building and Wall Section(s). • Written Architectural, Civil, Structural, and M.E.P./F.P. Systems Narratives. • Present the Design to the City Council for approval before moving to the next phase. PHASE III - DESIGN DEVELOPMENT (Future) TASK 1 - DESIGN DEVELOPMENT • Prepare Design Development drawings to illustrate the size, character and appearance of the project, including architectural, interiors, furniture, civil, structural, mechanical, electrical, plumbing, fire protection, security and communications systems. • Prepare outline specifications. • Develop system description narratives to provide a detailed understanding of the proposed systems. • Work with the City’s construction consultant to prepare a detailed cost estimate of the project. 43The United City of Yorkville, Illinois Request for Qualifications - Analysis of the Public Works & Park Maintenance Facilities PHASE III - DESIGN DEVELOPMENT (Future) TASK 1 - CONSTRUCTION DOCUMENTS • Prepare Construction Documents consisting of the final drawings and specifications. • Submission of 50% and 95% Construction Documents to the City for formal review. • City Review Meetings and formal response to all City Review comments. • Assist City’s cost consultant in the permitting process. • Multi-week Quality Control review. • Present the final Construction Document to the City Council prior to release for bidding. TASK 2 - BIDDING AND NEGOTIATION • Issue the Construction Documents to the City’s construction consultant. • Attend a pre-bid conference, answer questions and issue addenda as necessary. • Attend the bid opening and evaluate bids. TASK 3 - CONSTRUCTION ADMINISTRATION • Visit the site throughout the construction phase to observe progress and attend job meetings. • Prepare field observation reports documenting project progress and running “punch list.” • Review shop drawings and submittals, product data and samples. • Review payout requests as submitted by the construction consultant. • Provide written response to Requests for Information (“RFI’s”). • Provide a “punch list” of outstanding items that need to be completed, revised or corrected. • Create and distribute the Certificate of Substantial Completion. • Re-inspect the facility to make sure all “punch list” items have been addressed to the City’s satisfaction. • 11-month Warranty Walkthrough with the City. ADDED VALUE FINANCE & BONDING CONSULTING • Stifel Financial Corp. can assist the City with analyzing and determining a plan to secure the funding for this project. • This process would occur concurrently with the facility planning process. Standard Project Schedule STANDARD APPROACH - 3 Months • Add Two weeks with added financial / funding assistance. {This page intentionally left blank} 45The United City of Yorkville, Illinois Request for Qualifications - Analysis of the Public Works & Park Maintenance Facilities Potentital Alternative Approach 46The United City of Yorkville, Illinois Request for Qualifications - Analysis of the Public Works & Park Maintenance Facilities ALTERNATIVE SCOPE OF SERVICES The Scope of Services that we have proposed is based on the Request for Qualifications as well as our experience in these types of projects. We understand that the City of Yorkville is interested in exploring any potential alternatives to limit the City’s costs of this study, while still providing useful materials and knowledge that will be to provide the City with the information needed to determine what improvements, if any, need to be made to the Public Works and Parks Maintenance facilities. We would propose an abbreviated process, with the study being completed in 30 - 40 days. With this in mind, our Alternative Scope of Proposed Services are described as follows: PHASE I – PRE-DESIGN SERVICES WEEK 1 - INFORMATION GATHERING / OBSERVATION • Project kick-off meeting. • Owner provides requested data. • City staff to provide the current staffing, vehicles and equipment utilized by Public Works. • Tour of other area Public Works Facilities. • Visit to observe morning startup at Public Works and Park Maintenance Facilities. WEEK 2 - SPACE PROGRAMMING • 3 Day Charette with Williams Architects and WRA to review space needs. • Determine current, 10 and 20-year projected staffing needs. • Provide draft space programs for current, 10-year and 20-year needs. WEEK 3 - STAFF APPROVE SPACE PROGRAM • Compare the City of Yorkville population and public works staff with similar communities. • Plan for ultimate staff size at 20-year maximum buildout. • Refine space program. • Provide rough initial project budget to guide space program. • Staff approval of phased space program. WEEK 4 - SITE INVESTIGATION • Prepare sketches of improvements - existing public works site and 8-acre site to verify whether or not the site(s) are adequate. • Review with staff and further develop workable options. • Provide blocking diagrams for the site(s) and buildings. • Provide full project budget for the selected option / phasing. WEEK 5 - WRAP-UP AND APPROVAL • Staff review and comment on documents submitted. • Provide final refinements, present to City Council and add executive summary. Alternative Project Schedule ALTERNATE / CHARRETTE APPROACH - 1 Month • First Week: Data gathering, on-site observation and facilities tour. • Second Week: Space needs Charette. • Third Week: Finalize space program with budget. • Fourth Week: Site evaluations Charette / Recommendations. 47The United City of Yorkville, Illinois Request for Qualifications - Analysis of the Public Works & Park Maintenance Facilities References {This page intentionally left blank} 49The United City of Yorkville, Illinois Request for Qualifications - Analysis of the Public Works & Park Maintenance Facilities LAKEWOOD FOREST PRESERVE NET ZERO MAINTENANCE FACILITY CONTACT: John Nelson Director of Operations & Infrastructure (847) 968-3407 jenelson@lcfpd.org SKOKIE PARK DISTRICT THE PUBLIC SERVICES CENTER CONTACT: Michelle Tufts Executive Director (847) 674-1500 mjtift@skokieparks.org NAPERVILLE PARK DISTRICT KNOCH PARK MAINTENANCE FACILITY CONTACT: Eric Shutes Director of Planning (630) 848-5014 eshutes@napervilleparks.org References {This page intentionally left blank} 51The United City of Yorkville, Illinois Request for Qualifications - Analysis of the Public Works & Park Maintenance Facilities The Williams Advantage {This page intentionally left blank} 53The United City of Yorkville, Illinois Request for Qualifications - Analysis of the Public Works & Park Maintenance Facilities Our team is highly confident that we can offer everything the United City of Yorkville and this Public Works & Park Maintenance Facilities analysis project need to succeed, which we believe distinguishes us from other architects and makes us an excellent fit for this project. As indicated in our response to your request for qualifications, our experience is extensive and boasts a track record that consists of highly successful projects. Be assured, the Williams Architects Team will listen carefully, learn your goals, adopt them as our own, and work diligently to achieve your goals. We are a client-oriented team, committed to developing a thorough understanding of our clients and their project needs. We will provide a design solution that establish a visual identity in harmony with the environmental context of your project that reflects and respects the character of the United City of Yorkville.v Thank you for your consideration. What separates the Williams Architects Team from its competitors is our in-depth understanding of what it takes to do a project of this type. We are recognized experts in maintenance facility planning and energy efficient design. We are comprised of experienced and talented staff with the capacity to meet your goals, and are dedicated to fully achieving your goals. The awards that our projects receive and the references from our clients are a testament to our success. We understand the importance of seeking a skilled professional team with a quick response, cost control, solid project management, and personal service. We believe the Williams Architects Team incorporates all these benefits into our projects by providing in-house planning, architecture, and interior design services that are exact, practical, functional, cost-effective, schedule sensitive, and visually attractive. QUALITY PEOPLE SERVICE 54The United City of Yorkville, Illinois Request for Qualifications - Analysis of the Public Works & Park Maintenance Facilities Table of Contents THE STEWARDS OF YOUR VISION 500 Park Boulevard, Suite 800 Itasca, IL 60143 630.221.1212 www.williams-architects.com R Architecture | Planning | Aquatics | Inter iors UNITED CITY OF YORKVILLE Qualification Proposal(s) for the Analysis of the Public Works & Park Maintenance Facilities March 12, 2021 WOLD ARCHITECTS & ENGINEERS KUENY ARCHITECTS IN PARTNERSHIP WITH TOC A COVER LETTER 3 B TEAM 4 C RELEVANT EXPERIENCE 14 D APPROACH 20 E WHY WOLD-KUENY? 27 Kueny Architects, LLC Jon Wallenkamp, AIA, ALA Fleet and Maintenance Planner Wold Architects and Engineers Matt Bickel | AIA, LEED AP Partner-In-Charge c 847 609 0310 mbickel@woldae.com March 12, 2021 Ms. Carri Parker, Purchasing Manager United City of Yorkville cparker@yorkville.il.us RE: Qualifications Proposal(s) for the Analysis of the Public Works & Parks Maintenance Facilities Dear Ms Parker and Members of the Selection Committee: On behalf of the Wold-Kueny Team, we are pleased to present the United City of Yorkville with this response to your Request for Qualification for Analysis of the Public Works and Park Maintenance Facilities. We understand that the City is seeking a highly experienced firm specializing in an assessment of Public Works Facilities, sites and operations. For this purpose, Wold Architects and Engineers and Kueny Architects, LLC are teaming to provide a combined regional and national expertise to the United City of Yorkville that will result in comprehensive analysis of your current and future needs. For more than 53 years, Wold Architects and Engineers has assisted our municipal and governments clients to assess, plan, and design public works facilities. We are currently working with the Village of Palatine and the Palatine Park District to analyze their space needs and plan for capital improvements to their shared public works maintenance facility. Wold understands the functional and operational requirements of projects like yours, and our interdisciplinary team of architects and engineers will work closely with your staff and users to understand the inner workings of your facilities. Kueny Architects, LLC has more than 60 years of experience partnering with similar public sector clients. They have distinguished themselves by focusing a majority of their work assisting public works and fleet service entities achieve highly functional and efficient results, and will offer valuable insights relative to how a well designed building can result in operational cost savings for the City. Together, the Wold-Kueny Team is dedicated to coming along-side the City of Yorkville to foster wholehearted collaboration and engagement. The individuals presented in this proposal will be your team from Day 1 and through the entire assessment process. This commitment of consistent, expert teaming is a response to our common philosophy to provide our clients with a level of service that exceeds expectations. That is the commitment we are pledging to the City of Yorkville – we want to be your Architectural team for this exciting project! We look forward to the opportunity to meet with representatives from the United City of Yorkville in person to discuss the Wold-Kueny Team’s capabilities. Please feel free to contact Matt Bickel with any questions. Sincerely, A | COVER LETTER City of Yorkville Analysis 4 wold architects and engineers 220 N. Smith St. Suite 310 Palatine, Illinois 60067 www.woldae.com t 847 241 6100 | f 847 241 6105 main contact Matt Bickel, AIA, LEED AP Lead Project Architect c 847 609 0310 mbickel@woldae.com date founded | 1968 type of org. | Corporation office locations | Illinois, Minnesota, Colorado, Tennessee about us For 53 years, Wold has been committed to delivering exceptional, long-term service to public sector clients who dedicate their work to their communities. With client service as a focus, we take a long- term posture of keeping our clients’ interests as our goal. We believe our role is much more than just a facility designer. Because facility issues are ongoing, we offer our continuing support from initial space needs analysis, through design and construction, continuing through post-occupancy. Wold firmly believes that every project should be designed to meet the unique values and criteria of the community it serves. We will do this by engaging all of your stakeholders (administration, staff, partner agencies, community members, etc.) in user input meeting in order to ensure that there is complete buy-in on the resulting facility. This type of inclusive planning results in better projects and contributes to a legacy of facility pride that remains long after the initial occupants are gone. FIRM DESCRIPTION WOLD ARCHITECTS AND ENGINEERS staffing total il Licensed Architects 63 10 Graduate Architects 112 12 Registered Engineers 18 1 Graduate Engineers 48 2 Interiors 11 0 Administrative Support 43 1 Total 302 26 services wold offers | Long-Range Planning, Strategic Facility Planning, Pre-Design Program & Verification, Space Adequacy Evaluation, Site & Facility Analysis, Interior Design & Space Planning, Architectural Design, Contract Documents, Security Analysis, Color & Material Selection, Sustainable Design, Mechanical & Electrical Engineering, Cost Estimating & Management, Quality Review, Bidding & Contract Review, Best Value Procurement, Comprehensive Construction Administration, Project Close Out & Archiving, Continuous Post-Occupancy Follow-Through, Utility Tracking & Analysis B | TEAM City of Yorkville Analysis 5 Kueny Architects, LLC 10505 Corporate Drive Suite 100 Pleasant Prairie, WI 53158 t 262 857 8101 main contact Jon Wallenkamp, AIA, ALA c 262 857 8101 jonw@kuenyarch.com date founded | 1959 legal status | Corporation ownership | Privately Owned website | www.kuenyarch.com partners Jon P. Wallenkamp, AIA, ALA – Partner in Charge John F. Schmidbauer, PE about us Kueny Architects, LLC is a full service Architectural & Engineering firm located in southeastern Wisconsin. Founded in 1959 by local architect Robert M. Kueny, Kueny Architects has experience in a wide range of building types. Recently marking its 60th year, the firm has completed over three million square feet of Government Projects across the Midwest in the last 29 years. Our Project Team consists of partners, Jon Wallenkamp, architect and John Schmidbauer, engineer, who have been working together for over 29 years on all the facilities included in this submittal. FIRM DESCRIPTION KUENY ARCHITECTS lower construction cost per square foot The average total cost for our Public Works buildings range from $95 - $125 per square foot, (See Similar Projects). This includes salt storage and fueling facilities. Based on our experience in completing dozens of similar facilities across the Midwest, our Municipal Facilities typically cost 10% - 20% less for first class facilities. Due to this experience, we are confident we can arrive at a design with a substantially lower cost per square foot than any of our competitors. projects are completed with less than 1% in change orders The fact that our projects are completed with less than 1% in change orders indicates the success of our upfront planning and understanding with all parties. It also reflects the accuracy and detail in our drawings and specifications and the success of our construction oversight. All members on the team are alert to all aspects of the design and know when to ask questions of other team member’s work, giving each project many internal reviews of the entire design package. lower architectural/engineering design fees Typically, our design costs are on the lower end of the scale, with absolutely no sacrifice in experience and skill. Secondly, our buildings are less costly to construct for a very high level of quality. The bottom line is that the overall project budget is left with more dollars that can be invested in the facility and its operation. We encourage you to contact the users of these buildings to discuss this advantage first hand. B | TEAM City of Yorkville Analysis 6 LEADERSHIP matt bickel | Partner-in-Charge kirsta ehmke | Project Manager jon wallenkamp | Fleet and Maintenance Facility Planner IN-HOUSE ASSESSMENT roger thompson | Fleet and Maintenance Operations Specialist jeff schoenborn | Planning, Fleet and Maintenance Facility and Operations Specialist Assistant matt verdun | Mechanical Engineer bradley johannsen | Electrical Engineer Plus over 300 dedicated professional & administrative team members SUBCONSULTANT TEAM todd roberts | MeritCorp Group, LLC- Site & Civil Engineering doug loeffler | Loeffler Construction & Consulting- Cost Estimating WOLD + KUENY TEAM Wold and Kueny have formed a partnership in order to present the City of Yorkville with unmatched expertise, and to bring outstanding value to both the operational assessment and the planning, design and construction of public works facilities. Your contract will be with Wold Architects and Engineers and this project will be lead by our Palatine, Illinois office. availability statement All team members are available to begin work on the project upon notification of our selection. Each partner of the Wold-Kueny Team works diligently to manage workload for the number of staff employed at any time. We understand that our workload needs to match our availability in order to provide our clients with exceptional service, quality, and experience. B | TEAM PROPOSED TEAM ORGANIZATION CITY OF YORKVILLE City of Yorkville Analysis 7 B | TEAM village of palatine Village Hall Remodel Combined Service Facility Remodel palatine park district Community Center Exerior Renovation Birchwood Exterior Improvements Birchwood HVAC Upgrades northwest water commission Building Addition & Renovation village of buffalo grove Village-wide Facility Condition & Space Needs Assessment Public Works Facility Relocation Fire Station No. 25 Bunk Room Remodel Police Station Interview / Break Room Remodel Fire Station No. 26 Generator Replacement comed Libertyville Vehicle Storage Facility Maywood Vehicle Storage Facility Fleet Maintenance Building Prototype (6 Sites) city of dekalb Water Department Remodel dekalb township Highway Department Addition & Remodel city of woodstock New Public Work Facility Old Firehouse Annex Remodel Community Message Board state of illinois IDOT Eisenhower Maintenance Facility village of schaumburg Airport Toilet Room Remodel Village Hall Flooring Study northwest central dispatch Facility Assessment Exterior Security Improvments Roof Replacement Window Replacement village of north aurora New Police Facility city of berwyn New Fire Station No. 2 cook county Department of Homeland Security Emergency Operations Center north dakota state university | Bachelor of Architecture north dakota state university | BS, Environmental Design Matt’s experience spans the breadth of municipal and public sector project types, from facility conditions assessments and long-range planning, to complex renovations and additions, to new facilities. As Partner-in-Charge, he will coordinate all of the communication and work with the team to develop options, analyze impacts, and keep a constant eye on the budget and schedule to ensure that your expectations are understood and surpassed. Matt will take a hands-on approach to the management of the facilities assessment, and will remain your consistent point of contact from start to finish. PARTNER-IN-CHARGE MATT BICKEL, AIA, LEED AP City of Yorkville Analysis 8 scott county (ia) New Sheriff’s Patrol Building New 911/EOC Space Needs Study Scott Emergency Communications Center 911 Back-up Renovations County-wide Space Study ADA Accessibility Survey Secondary Roads Needs Assessment Courthouse Renovations Phase 1 & 2 Courthouse Renovations Phase 3 & 4 Departmental Shift Space Study Administrative Bldg 1st Floor Renovations Juvenile Detention Expansion city and county of denver Jail Buildout and Renovation 911 Needs Analysis mchenry county Health Department Space Program Study Circuit Clerk Breakroom Renovation, 911 Renovation bureau county Courts and Jail Needs Assessment lake county (in) 911 Needs Assessment/Space Study 911 Relocation and Renovation lake county Courts Annex Renovation village of north aurora New Police Facility cook county Department of Homeland Security and Emergency Management Agency Relocation city of lake in the hills Vehicle Garage Addition and Office Renovation city of dubuque (ia) 911 Needs Assessment city of dekalb City Hall Addition & Police Renovation Master Plan village of palatine Village Hall Renovation Combined Service Facility Remodel kane county 911/OEM Office Relocation university of kansas | Bachelor of Fine Arts, Industrial Design university of illinois | Masters of Architecture Kirsta has experience across a wide range of government project types, from facilities and long-range planning, to complex renovations and additions, to new facilities. As Project Manager, she will coordinate all of the communication between disciplines and work with the team to develop options, analyze impacts, and keep a constant eye on the budget and schedule to ensure that your expectations are understood and surpassed. PROJECT MANAGER KIRSTA EHMKE, AIA B | TEAM City of Yorkville Analysis 9 university of wisconsin, milwaukee | BS, Architecture Jon has spent his entire career working with municipalities enhancing their operational efficiencies through facility programming and design. Jon has programmed new Public Works Facilities ranging from 5,000 sq/ ft to 350,000 sq/ft. The facilities his team produces have proven to save thousands of dollars in initial costs and as much for the life of the facility. Jon’s design focus is on how facility improvements can enhance a client’s overall service delivery and how the efficiency gained can justify the expense of those improvements. FLEET AND MAINTENANCE FACILITIES PLANNER JON WALLENKAMP, AIA, ALA, NCARB city of aurora New Public Works city of oshkosh Public Works Facility cedar rapids Public Works Facility city of des moines Public Works Facility city of davenport Public Works Center CitiBus Expansion & Renovation city of cedarburg Public Works Facility city of elkhorn Public Works Facility city of sterling height Public Works Facility waterloo, iowa Public Works Facility village of bayside Public Works Facility kenosha county Kenosha County Center Molinaro Building city of mequon Facility Planning Study Highway Division Addition city of dubuque Municipal Service Center city of kenosha McCarthy Transit Center ECIA / RTA Joint Operations Center village of grafton Operations Center city of moline Municipal Service Center city of burlington Service Center waukesha county Storage Building dane county East Campus Master Plan Highway Facility / Site Design Landfill Biogas Storage Facility village of palatine Village Hall Renovation Combined Service Facility Remodel B | TEAM City of Yorkville Analysis 10 fox valley techincal college | BS, Architecture Roger will be the primary person involved with the execution of this assignment. He is the Fleet and Facilities Specialist for The Kueny/EMD/Wold Team. Roger has worked in the fleet consulting arena for the past 30 years, prior to which he was the fleet manager for two large mid-western municipality authorities. Roger is active on at a national level with the American Public Works Association (APWA), and also a member of the Association of Equipment Management Professionals where he is an instructor for the Certified Equipment Manager (CEM) certification program. Over the years, he has provided quality fleet management consulting service, operational based planning of fleet repair shops to all aspects of government including federal, state agencies, cities, counties, school districts, municipal utilities, and public authorities, as well as for colleges and universities. FLEET AND MAINTENANCE OPERATIONS SPECIALIST ROGER THOMPSON city of thorton Fleet Management city & county of denver Fleet Management city of lynchburg Public Works city of hutchinson Public Works Facility city of sturgis Public Works Facility city of dubuque Municipal Service Center city of moline Municipal Service Center city of burlington Service Center city of oxnard Fleet Management city of elkhorn Public Works Facility city of mequon Facility Planning Study Highway Division Addition village of sugar grove Fleet Management olmstead county Fleet Management waterloo, iowa Public Works Facility city of des moines Public Works Facility city of munising Public Works Facility city of iowa city Facility Master Plan lake county DOT Weld Shop city of carroll Fleet Management city of dover Public Works city of kansas city Fleet Management city of lawrence Fleet Management B | TEAM City of Yorkville Analysis 11 city of lynchburg Public Works city of hutchinson Public Works Facility city of sturgis Public Works Facility city of dubuque Municipal Service Center city of moline Municipal Service Center city of burlington Service Center city of cedarburg Public Works Facility city of elkhorn Public Works Facility city of mequon Facility Planning Study Highway Division Addition village of bayside Public Works Facility waukesha county Storage Building waterloo, iowa Public Works Facility city of des moines Public Works Facility city of munising Public Works Facility city of iowa city Facility Master Plan lake county DOT Weld Shop city of evansville Public Works Facility city of dover Public Works university of wisconsin, milwaukee | BS, Architecture university of wisconsin, milwaukee | BA, Business Administration Jeff Schoenborn will be assisting Mr. Thompson during the execution of this assignment as the Fleet, Operations and Facilities Specialist for the Wold-Kueny team. Jeff has worked in the facility planning and consulting field for the past 25 years. FLEET AND MAINTENANCE FACILITIES ASSISTANT TO SPECIALIST JEFF SCHOENBORN B | TEAM City of Yorkville Analysis 12 Bradley will ensure quality through all design phases of construction and guarantees uninterrupted service delivery for the life of the facility through efficient and reliable power systems. Bradley’s experience in the public sector gives him a deep understanding of the high level expectations of sustainable and seamless electrical systems. city of greeley | Police Records Facility facility needs assessments | Galaxie Library Needs Assessment, Dakota County; Police & City Hall Space Needs Assessment, City of Burnsville; County-wide Needs Assessment, Scott County city of new hope | City Hall & Police Space Needs Assessment, New City Hall & Police Facility city & county of denver | Jail Build-out & Renovation city of burnsville | Space Needs Assessment for City Facilities, Police & City Hall Additions/Renovations ELECTRICAL ENGINEER BRAD JOHANNSEN, PE, LEED AP university of iowa | BS, Electrical Engineering village of palatine | Village Hall Renovation, Combined Service Facility Remodel village of lake in the hills | Public Works Addition/ Renovation city of woodstock | New Police Station, New Public Works Facility state of illinois | IDOT Eisenhower Maintenance Facility huntley park district | Park Maintenance Facility palatine park district | Birchwood HVAC Upgrades, Cutting Hall HVAC Modifications, Family Aquatic Center HVAC Upgrades MECHANICAL ENGINEER MATT VERDUN, PE, LEED AP northern illinois university | BS – Mechanical Engineering As Lead Mechanical Engineer, Matt will work closely with our in-house and out-house consultants to ensure the county’s goals are achieved. Matt applies Wold’s culture of responsiveness and communication to the engineering process to elevate our commitment to the client’s experience. He will additionally bring a well-rounded outlook to understand the challenges of complex mechanical system modernization. He views coordination through a comprehensive lens to insure all disciplines of a design solution recognize one another’s impact on the finished product. B | TEAM City of Yorkville Analysis 13 SITE & CIVIL ENGINEERING MERITCORP GROUP, LLC- TODD ROBERTS Mr. Roberts has over 30 years of experience in civil engineering consulting. As President, he oversees the operational activities of the firm. He is responsible for corporate strategy, client relations and business development initiatives. As a senior project manager, Mr. Roberts also directs project managers and their staff in daily project and client initiatives while managing several key projects of his own. He is responsible for the management of all operations including project management, staff supervision, review/oversight of technical reports and plan sets, engineering design, quality control review, client relations and business development. Mr. Roberts has developed an extensive body of knowledge and expertise in engineering design, quality control and project management. His project experience includes educational, residential, commercial, industrial and office developments. He is known for his commitment to the client and his common sense approach to design and problem solving. COST ESTIMATING LOEFFLER CONSTRUCTION & CONSULTING DOUG LOEFFLER, LEED AP As President and co-owner of Loeffler Construction & Consulting, Doug leads and delivers our pre-construction and construction services. Doug’s integrity and passion for quality construction are second to none and serve as the cornerstone to what the company was built around. With over 25 years of commercial construction experience, Wold relies on him even when a CM is contractually responsible for cost estimating. Doug remains in our projects from start to finish, adding a crucial balance ensuring that creative design solutions remain within the client’s budget. With decades of successful projects completed, his passion guides each and every project to exceed expectations. B | TEAM PROPOSED TEAM ORGANIZATION CITY OF YORKVILLE City of Yorkville Analysis 14 Wold was challenged to create a new, replacement vehicle maintenance and garage for a fleet of vehicles needing to be in operation 24/7 for the Illinois Department of Transportation. The facility is designed to meet LEED Silver certification and includes 4 full-service bays, 2 wash bays, 16 large truck bays, a ready room, full locker rooms, parts room, general shop, and an office area. The challenges addressed with this project include: • Improved on-site traffic movement• Increased site security and visibility• Separation of office area from other areas of the building• Improved accessibility to mezzanine spaces• Removal of contaminants from the existing site• Reduced energy consumption total sf | 30,000 sf construction cost | $5.9 M completed | 2016 project type | New facility references Illinois Capital Development Board Leonard E McGee, CDB Project Manager 312 814 1495 IDOT EISENHOWER EXPRESSWAY VEHICLE MAINTENANCE FACILITY CHICAGO, ILLINOIS WOLD’S RECENT PUBLIC WORKS EXPERIENCE Wold Architects and Engineers was hired by the City of Brooklyn Park to be the architectural and engineering team on a master contract for phased renovation of their Operations & Maintenance campus. renovating buildings a & b Wold completed/implemented a master plan for modernizations to their buildings A&B. This 6,000 sf addition and 10,000 sf renovation includes renovated office space, lockers, storage spaces, and training spaces. modernizing building c Building C was in dire need of modernization. This project included adding 5,000 sf of new administrative space to Building C as well as renovating office, locker and training spaces. replacing building d Wold designed a 21,000 sf replacement building to store axle plow trucks and to create fabrication/storage space for their sign shop. The design includes a drive-through to minimize damage to walls and doors. total sf | 42,000 sf (total) construction cost | $5.2 M (total) completed | 2018 project type | Addition/Renovation, Replacement Facility reference Dan Ruiz, Director of O&M 763 493 8047 CITY OF BROOKLYN PARK O&M CAMPUS BROOKLYN PARK, MINNESOTA C | RELEVANT EXPERIENCE City of Yorkville Analysis 15 Wold was selected by the City of Farmington to design facilities for a North Municipal Campus. The selected site provides convenient ready access to highways and is advantageous for public works and park department vehicles. The municipal water tower on site indicates a likely location for further water service buildings. The building designed in brick, metal and precast concrete is harmonious with the rest of the campus. Berms, landforms and landscaping screen the visual impact of the Central Maintenance Facility on the surrounding residential neighborhood. The design was dictated by the size and turning radii of the vehicles and machinery to be stored in the facility as well as the planning for expansion. Overall site landscaping uses patterned paving around the public entry, extending toward public parking, and is enhanced with trees and seasonal planting. total sf | 45,000 sf construction cost | $5.2 M completed | 2002 project type | New Facility references Dave McKnight, City Administrator 651 280 6801 CITY OF FARMINGTON PUBLIC WORKS FARMINGTON, MINNESOTA total sf | 70,000 sf construction cost | N/A completed | 2010 (Concept Design only) project type | Concept Design references Christina Betz, Public Works Director 815 338 6118 CITY OF WOODSTOCK PUBLIC WORKS WOODSTOCK, ILLINOIS Wold has enjoyed a longstanding relationship with the City of Woodstock since we were originally hired for a new police station project in the late 1990s. Based on pressing space needs and aging infrastructure, the city engaged Wold to design a new Public Works facility. Wold evaluated the city’s existing facilities and staffing to develop a space program for the new building. The result was a proposed 70,000 square-foot structure to accommodate storage and maintenance facilities for more than 50 of the city’s vehicles. The design included adjacent wash bay, painting and welding shops, and ample storage for supplies and equipment. Office space for up to twenty administrative and engineering staff was also included, along with conference room and training areas, divisional “ready rooms,” and locker rooms. For planning of the site, vehicle movement and material storage were given careful consideration to maximize the efficiency and safety of city staff. C | RELEVANT EXPERIENCE City of Yorkville Analysis 16 Wold was hired by the Northwest Water Commission to evaluate their existing building and develop options for addressing existing space needs. The NWC serves communities in the northwest suburbs of Chicago through distribution of Lake Michigan drinking water to member municipalities. Over the course of their existence, operation changes have put pressure on their existing facility. They were at a point where they needed to assess options for expanding their footprint to accommodate today’s needs. Wold worked closely with NWC staff to establish a space program that aligned with current and projected future space needs. This information was used to develop design options and budgets for consideration by the Board of Directors. The NWC approved moving forward with the recommendation to construct a new vehicle storage garage and new board room space, and to repurpose existing interior space for improved staff work environments. total sf | 8,500 sf construction cost | $3.6 M completed | 2019 project type | Addition/Renovation reference Northwest Water Commission Kevin Lookis, Executive Director 847 635 0777 NORTHWEST WATER COMMISSION DES PLAINES, ILLINIOS total sf | 11,250 sf construction cost | $1.6 M completed | 2017 project type | New Facility references Thom Palmer, Executive Director 12015 Mill Street HUNTLEY PARK DISTRICT MAINTENANCE FACILITY HUNTLEY, ILLINOIS Wold was hired to design and plan for a new, pre-engineered park maintenance building on a vacant area on Park District property. Some Challenges for this project were solving complicated stormwater management by exploring multiple solutions to find an economical solution that also meets the Village’s strict ordinances. With an accelerated timeline the success of this project relied on rapidly collecting information, regularly involving decision makers, producing accurate drawings, working with pre-engineered building vendors and streamlining village approvals. The construction of this building freed up space within the community recreation center. Wold was retained to explore solutions that created large multipurpose rooms allowing the Park District to offer more programs which, in turn, generate additional revenue. C | RELEVANT EXPERIENCE City of Yorkville Analysis 17 LAKE IN THE HILLS PUBLIC WORKS FACILITY LAKE IN THE HILLS, ILLNIOS total sf | 144,500 sf (6 Buildings) construction cost | N/A completed | 2017 project type | Study references Mike Skibbe, Director of Public Works 847 459 2545 VILLAGE OF BUFFALO GROVE SPACE NEEDS MASTER PLAN BUFFALO GROVE, ILLINOIS Buffalo Grove hired Wold on a 4-year architectural services retainer. One of the first projects that Wold was tasked with was a Village-wide Space Needs Analysis to evaluate their current facility utilization and conditions, and to propose a long- term master plan for meeting the Village’s functional and programmatic needs into the future. As part of the process, Wold met with representatives for each division (user group) at all of the Village’s facilities: Village Hall, Public Works, Police and three (3) Fire Stations. Input was gathered as to current staffing and operations, as well as forecasted changes to personnel and space needs. This information was analyzed to create a vision for the Village’s overall present-day and future space needs. Additionally, Wold completed a facilities condition assessment of each of the Village’s buildings. C | RELEVANT EXPERIENCE Wold was hired to help the Village of Lake in the Hills Department of Public Works with an addition/renovation to their existing facility. Additional office space as well as vehicle storage space was required to house their operations and allow better response to their community. Because of this need, the Village retained the services of a Wold and a local Construction Manager to help them through the entire design and construction process. The additions were designed to match the existing facility to maintain a unified appearance. • Providing adequate storage space for vehicles & equipment• Expanding administrative area to enhance workflow & productivity• Maintaining a unified appearance in materials & finishes• Reconfigure flow of operations to maximize quality of service• APWA - IL Chapter 2008 Project of the Year• total sf | 22,000 sf construction cost | $2.05 M completed | 2008 project type | Addition/Renovation references Fred Mullard, Community Development Director 847 960 7501 City of Yorkville Analysis 18 KUENY’S PUBLIC WORKS EXPERIENCE PROVEN TRACK RECORD OF COMPLETING MUNICIPAL FLEET OPERATION ASSESSMENTS CITY OF OSHKOSH OPERATIONS CENTER OSHKOSH, WISCONSIN completed | 07/2015 total sf | 174,100 sf final contract amount | $ 16.0 M project type | Public Works reference Mr. Kevin Uhen, Field Operations Manager 920 232 5382 DPW and Traffic offices & training rooms. Vehicle storage & maintenance space for 65 large, 17 small, and 16 sanitation vehicles with support shops and wash bay. Site includes fuel island, bulk yard waste drop off site, salt shed, material bins & cold storage building CITY OF CEDAR RAPIDS OPERATIONS CENTER CEDAR RAPIDS, IOWA completed | 09/2014 total sf | 326,400 sf final contract amount | $19.1 M project type | Public Works reference Mr. Mike Duffy, Streets Operations Manager 319 286 5873 Public Works, Engineering, Planning and Solid Waste offices for 160 workers and support areas for 209 field employees. Vehicle storage and maintenance for 270 DPW and Transit Vehicles. CITY OF DES MOINES OPERATIONS CENTER DES MOINES, IOWA completed | 12/2014 total sf | 112,050 sf final contract amount | $15.0 M project type | Public Works references Mr. Jim Hoff, Facility Manager 515 248 6368 Parks and Engineering offices for 73 & training rooms. Vehicle storage and shops for 60 vehicles. Phase I of a two-phase project. C | RELEVANT EXPERIENCE City of Yorkville Analysis 19 facilities designed by kueny architects portage county, wi - highway departement addition X X X X X X X X X X city of sterling heights, mi - public works facility X X X X X X X X X X X X X X city of urbandale, ia -parks and dpw facility X X X X X X X X X X X X X city of west des moines, iowa - west side services facility X X X X X X X X X X X X X X city of elkhorn, wi - public works facility X X X X X X X X X X X village of brown deer, wi - public works facility X X X X X X X X X X X X city of wauwatosa, wi dpw office remodel X X village of caledonia, wi - dpw addition & remodel X X X X X X X X X X X ashland county, wi - highway department addition X X X X X X village of little chute, wi - municipal services building X X X X X X X X X X X X X city of mequon, wi - highway division addition X X X X X X X X X X X X X X burnett county, wi - highway & forestry facility X X X X X X X X X X X X city of cedarburg, wi - operations center X X X X X X X X X X X X X village of bayside, wi - operations center X X X X X X X X X X X X X X scott county, ia - secondary roads facility additions X X X X X X X X X X dane county, wi - highway facility X X X X X X X X X X X X X F X city of oshkosh, wi - public works facility X X X X X X X X X X X X X X X city of des moines, ia -municipal services center phase 1 X X X X X X X X X F F F X X F city of cedar rapids, ia - operations center X X X X X X X X X X X X X X X X city of waterloo, ia - operations center X X X X X X X X X X X X F X X F town of salem, wi - highway and fire facility X X X X X X X X X X X X X X village of gafton, wi -operations center X X X X X X X X X X X X X city of dubuque, ia - operations facility X X X X X X X X X X X X X X X city of burlington, ia - municipal services center X X X X X X X X X X X X X X waukesha county, wi - dpw storage facilityc X X X X X X X city of moline, il - municipal services center X X X X X X X X X X X X X X city of davenport, ia -public works center X X X X X X X X X X X X X X X kenosha county, wi - kenosha county center X X X X X X X X X X X X X X KUENY’S PUBLIC WORKS EXPERIENCE Master PlanFederal & State ComplianceFederal & State Funding SourcesWinter ClimateOffice AreasVehicle ParkingVehicle MaintenanceVehicle Exhaust & Zoned HeatingIntegrated Data & Security, AVWash SystemsOverhead CraneVehicle LiftsFuel FacilityCNG Vehicles- Storage/ServiceBulk FluidsSalt FacilityC | RELEVANT EXPERIENCE City of Yorkville Analysis 20 PROJECT UNDERSTANDING & APPROACH The Wold-Kueny Team is pleased to have the opportunity to submit this proposal to undertake a comprehensive analysis of the Public Works and Park Maintenance sites and facilities. As we understand it, the information from the study will be used by the City for future planning for Public Works and Parks Maintenance operations and service delivery; and to establish whether the existing program space is adequate to handle current and projected space needs. The sections which follow, outline our proposed methodology for approaching the assignment. methodology The objective of our assignment will be to conduct an assessment of the City’s existing sites facilities’ relative to overall size, condition, and suitability for accommodating operations, staffing, vehicle storage and maintenance, materials handling and storage, etc. The end product of this technical assessment will be an oral presentation and a report outlining our findings and recommendations that include an action plan identifying areas of improvement and mater plan identifying the steps necessary to meet the needs of the City of Yorkville for the next 20 years and beyond. understanding The Public Works Department is divided into three (3) departments: Sewer, Streets, and Water. Each department has a vital role in the daily operations and maintenance of the City of Yorkville.• Existing facility located at 610 Tower Lane with shops, office, vehicle garage and materials storage shed• Approximately 15 full-time employees The Parks and Recreation Department brings programs, leagues, special events, and parks facilities to the Yorkville community.• Existing facility located at 185 Wolf Street used for administrative office and equipment maintenance• Approximately 8-10 full-time employees The City also owns property at 609 Bridge Street and at Kendall Marketplace. approach We will plan a meeting early in the project to acquaint the City and the Wold-Kueny Team to:• Refine and review project objectives, scope, and task schedules.• Allow you to offer your insight and guidance to the consultants at project initiation.• Review other project “ground rules” and logistics. The initial phase of work is directed toward starting the project, finalizing the work plan and defining the current operations and accompanying strengths and weaknesses in the vehicle and equipment maintenance and support areas. The various work tasks include pre-study data collection, initial interviews with managers and users, and observation and activities designed to identify existing processes and provide possible enhancements. Work steps are as follows and are further broken down on the following pages STEP 1: DATA COLLECTION AND ANALYSIS STEP 2: FLEET MANAGEMENT AND EQUIPMENT REVIEW STEP 3: FLEET OPERATIONS REVIEW/OBSERVATIONS STEP 4: DOCUMENTATION OF MANAGEMENT PRACTICES STEP 5: FACILITIES REVIEW D | APPROACH City of Yorkville Analysis 21 FACILITY ASSESSMENT PROCESS STEP 1: DATA COLLECTION AND ANALYSIS In advance of our on-site interviews, we will require the following vehicle and equipment data for all of the Public Works and Parks Department’s rolling and fixed assets for: • Year, make, model, location, weight class, mileage, maintenance and fuel costs. From our interviews and requested data, we will be reviewing the following areas, specifically:• Operations, i.e. organizational structure with position titles and certifications held. Organizational chart should be supplied by City.• Fleet age, size, composition, condition, life expectancy and replacement schedules of the fleet.• Compliance with PM schedule and relationships of scheduled to unscheduled repairs.• Hours of operation, single or multiple shifts.• Equipment utilization/fleet sizing.• Working with staff to understand needs for vehicles and equipment both those that are met and those that are not met.• Catalog of employee skill levels. Our continued review of the data will include determining:• Optimum fleet size and composition that will meet current and future needs.• Opportunities to reduce fleet size.• Opportunities for pooling like equipment.• Opportunities to improve vehicle utilization.• Use of vehicles for personal travel or take homes. STEP 2: FLEET MANAGEMENT AND EQUIPMENT REVIEW We will assess the adequacy of the current fleet management practices, other tools used for fleet maintenance, and recommend the necessary upgrades or improvements, specifically: • Provide recommendations on shop safety, standard operating procedures (SOP)’s and environmental compliance. • We will review the demands placed on the mechanics, and make recommendations on improving the support tools necessary to support the diverse fleet the mechanics maintain.• We will gauge the degree to which the lack of special shop equipment and tools aid or hinder the repair process, and evaluate the existing shop capital equipment and diagnostic hand tools. We will provide estimates on any improvements necessary and capital equipment that may be necessary to improve the current service. D | APPROACH City of Yorkville Analysis 22 STEP 3: FLEET OPERATIONS REVIEW/ OBSERVATIONS The Wold-Kueny Team will initiate reviews of staff and maintenance procedures in place. These on-site preliminary reviews will be conducted using observation, data sampling, and an extensive interview with shop management personnel and mechanics. Areas to be reviewed include: • Shop and departmental organization.• Shop procedures, work order control and preventive maintenance practices.• Repair and maintenance operations.• Establish and implement Vehicle Equivalency Unit (VEU) measures based on historical data. Number of mechanics to number of VE’s will be determined and discussed.• Vehicle storage locations and conditions such as, warm versus cold storage.• Number of vehicles being staged at any given time in order to determine average “downtime” of fleet. • Hazardous waste disposal.• Shop security. work order/shop control • The degree of ‘tightness” in which work is assigned and controlled within the shop.• Quality assurance procedures.• Record keeping. repair order procedures • How the repair order enters the information system (e.g. data capture). • How the mechanic receives instructions (verbal, written, or repair history) about his or her next assignment.• The order entry procedure.• The structure and use of the priority system.• Fix/scrap/contract decision processes. shop scheduling • The “correctness” of the resource allocation decision process.• The process by which backlog is managed and controlled through the priority systems.• Repair shifts.• Overtime. parts evaluation • Determine the adequacy of the procurement process.• Evaluate the stock mix and level (items, dollars and line items).• Assess the balance between parts retrieved from stock as opposed to those purchased through blanket purchase orders “on the street”.• Assess the controls and reporting of stock maintained.• Determine the range of obsolete parts existing in the parts inventory.• Is outsourcing of the parts operation a viable approach. We will also spend part of our time surveying principal users of maintenance services in order to gauge the general level and adequacy of “customer service.” We typically are able to identify symptoms or problematic situations during this process. We will gauge the level of user responsibility at this point as well. This step will be particularly important as we establish a base level of comparison for future organizational, maintenance alternatives and the possibilities of consolidation both operations. performance management indicators During this step, The Wold-Kueny Team will develop key indicators to appraise departmental management of the quantitative effort in fleet management. Accordingly, we will develop both indicators and the process for developing such indicators. Preliminarily, indicators should revolve around: performance • Turnaround• Repeats• Downtime• Parts Management• PM Compliance• Mechanic productivity The Wold-Kueny Team utilizes over 20 performance indicators that should continue to be captured as on-going measures of garage efficiency. D | APPROACH City of Yorkville Analysis 23 STEP 4: DOCUMENTATION OF MANAGEMENT PRACTICES During this step, The Wold-Kueny Team will inventory and document the various management practices for financing, procurement, vehicle replacement and disposal of fleet, specifically:• Adequacy of the current replacement funding process. (15 year replacement schedule).• Provide guidelines for vehicle replacement and disposal that maximize asset value.• Review current practices for purchasing, financing/ payment, vehicle selection and disposal of vehicles for all departments.• Ramifications of central ownership on internal operations, financing, chargeback’s, and administrative practices of the City.• Assess pros and cons of short term rental versus long term leasing or purchasing of vehicles given past budgeting strategies.• Discuss the pros and cons of existing payment/financing options including the use of possible grant funding and make recommendations.• Provide any immediate recommended changes to inventory, insurance or financing options currently in place. replacement cycle Our Team will review key aspects of the fleet’s replacement cycle to pinpoint weaknesses, identify alternatives, and formulate preliminary implementation strategies where appropriate based on criteria of age, mileage, cost, and available budget for all vehicles and equipment over 15 year period. • Is the current replacement age consistent with the cost of maintenance? • Can replacement cycles be extended or shortened? • Is “fleet creep” apparent and if so, how can it be controlled or eliminated? • If fleet downsizing is possible, what impact will it have on future mechanic staffing and parts management? STEP 5: FACILITIES REVIEW As a team, working with the City, we will conduct interviews with key staff to determine the appropriate space needs. From this we will further develop and circulate respective spatial requirements. Data from this document will be incorporated into a “spatial worksheet” and an ultimate block diagram space plan will be produced. Specifically, we will: • Perform a general Condition Assessment of the existing Tower Lane and Wolf Street Facilities in order to evaluate any facility and site deficiencies including, current spatial deficiencies, estimated age, recent upgrades and expected CIP improvements, general systems deficiencies, site circulation, maneuverability, public and private entry/ egress, parking, security and ADA compliance. a. Determine the existing area of each building and room. b. Report on findings, circulate to key staff for review and comment and make necessary revisions. For the maintenance staffs we will determine, specifically: • Assignment patterns (number and mix). • Labor rate calculation to test the true fully burdened rate in comparison to the private sector. • Any differential between job specifications and actual duties performed. • Degree of training accorded to incumbents and certification levels/skill levels. • Adequacy of current shift configuration. • Degree of safety orientation. • Consolidation pros and cons of both mechanic groups under “one roof”. The Wold-Kueny Team will use this and other data to assess the adequacy of current training programs, incentives, and the resource allocation process within maintenance. FINAL DELIVERABLES Final deliverables will include: 1. Space needs analysis identifying optimal current and future space requirement recommendations including, but not limited to, the following: • Vehicle and equipment storage • Vehicle maintenance and parts/inventory storage • Division shops • Administrative offices and staff support • Salt storage • Fuel station 2. Site evaluation assessing adequacy of identified City- owned properties for accommodating the current and future needs of the City; including preliminary evaluation and master planning of the 8 acre site at Kendall Marketplace for potential future development for Public Works and Park Department facilities. 3. Project cost estimate and schedule development identifying opportunities for minimizing construction costs and maximizing longterm investment through efficient facility design in support of ideal operational models. D | APPROACH City of Yorkville Analysis 24 D | APPROACH PUBLIC WORKS & FLEET MAINTENANCE FACILITY DESIGN CONSIDERATIONS In order to define the current and future space needs for Public Works and the Parks Departments, our team members propose to interview City staff and to conduct review of existing operations and assess the limitations posed by the current facilities. These may include insufficient administrative space, lack of proper amenities, lack of sufficient storage shop/s and circulation spaces and insufficient storage of seasonal equipment. As for equipment, we will identify every motorized vehicle and towed behind piece of equipment as well as any attachments stored on site. Once identified, we will recommend the appropriate size and means of storage. Administratively, some common spaces could possibly be shared such as a conference room, office equipment areas and archives. Amenities include areas such as training/lunch room and restroom/locker areas. Moving forward, we will begin to layout our approach to identifying the necessary site and facility space needs, specifically: A. Administration B. Vehicle Maintenance C. Employee Support Area/s D. Vehicle Storage E. Ancillary Buildings and Site Improvements Interviews will be conducted in small groups or one-on-one. The purpose of these interviews is to gain the perspective of the employees regarding service delivery capabilities, public interaction, physical barriers, location of existing offices and interaction with other employees or the public. A. Administration We propose to specifically discuss and determine the spatial requirements for the following areas: • Reception area, frequency of public interaction, and amount/type of various security controls needed. Number, type and size of recommended offices and/or open office workstations. • Number type and size of any conference/meeting areas, large and/or small. • Plan storage/layout area needed. • Active and non-active archives and file retention area(s). • If feasible, a shared, centralized area for office equipment, document preparation and IT server closet. B. Vehicle Maintenance Our scope of services will analyze the Fleet Maintenance operations in order to determine type of service being provided on heavy and light vehicles, specialized equipment and any other vehicles. We will specifically review: • The current and future maintenance needs of the City • Number and type of bulk products dispensed and space required for bulk fluids. • Parts inventory requirements and other inventory needs affecting space requirements. • Active versus inactive parts requirements. • Tire storage, equipment requirements, and outsourcing. • The number and type of hoists (in-ground, recessed, mobile etc.). • The possible need for an overhead bridge crane. • In ground and take-up exhaust reels. • Current and potential future outsourcing. • Welding and the need for a dedicated weld bay area and equipment such as a jib crane, weld tables, racks, and electrical requirements. City of Yorkville Analysis 25 D | APPROACH PUBLIC WORKS & FLEET MAINTENANCE FACILITY DESIGN CONSIDERATIONS C. Employee Support Area • A break/training room area equipped with weather equipment. • Amenity needs such as restroom, shower, locker rooms and mud room. • A small area for uniforms, if this is applicable. D. Vehicle Storage Vehicles and equipment may be stored in both warm and cold storage buildings. Typically all response vehicles with attachments, light duty trucks (department trucks and take-homes), and heavy duty equipment are stored in a warm environment. Seasonal equipment such as tractors, rollers, and mower equipment is usually stored in minimally heated storage. For each vehicle, we will assess the make, model, age, size and accompanying attachments. E. Ancillary Buildings and Site Improvements In addition to Fleet Maintenance and Vehicle Storage, the current and future facilities will need to address other areas and equipment such as: • Review the above ground fueling system and assess the possibility of using alternate fuels such as CNG. • A manual wash system should be determined with the ability to flush the inside of dump boxes via catwalks. • Open or covered material storage bins. • Public and employee parking space. City of Yorkville Analysis 26 E | REFERENCES REFERENCES city of west des moines, ia Mr. Bret Hodne, Director of Public Works Bret.hodne@wdm.iowa.gov 515 222 3536 city of oskkosh, wi Kevin Uhen, Field Operations Manager 920 232 5382 kenosha county, wi Frank Martinelli, Engineering Projects Manager Frank.Martinelli@KenoshaCounty.org 262 818 5129 city of dubuque, ia John Klosterman, Public Works Director jkloster@cityofdubuque.org 563 589 4250 village of brown deer, wi Matthew Maederer, Public Works Director/ Village Engineer mmaederer@browndeerwi.org 414 357 0120 village of palatine, il Matt Barry, Director of Public Works 847 202 6960 village of buffalo grove, il Mike Skibbe, Director of Public works mskibbe@vbg.org 847 459 2545 village of schaumburg, il Amanda Stuber, Facilities Division Management astuber@schaumburg.com 847 923 6645 northwest water comission Kevin Lookis, Executive Director klookis@northwestwater.org 847 635 0777 city of crystal lake, il Mike Magnuson, Public Works Director mmagnuson@crystallake.org 815 356 3611 KUENY REFERENCESWOLD REFERENCES City of Yorkville Analysis 27 WHY WOLD? We greatly appreciate the opportunity to present our team, our beliefs, and our process for your consideration. everything we do focuses on listening to you to achieve your long-term goals We have no preconceived agenda for what we think your project should be. We believe our job is to ask the right questions to understand all of your needs, and bring innovative solutions to solve those challenges. No other firm has as many tools and processes focused specifically on gaining feedback and input to guarantee your involvement and ownership at every stage of the process. Our services are not limited to a set number of meetings or hours for a given phase or task. They are full service and inclusive of anything necessary to make the project a successful experience for you. our approach considers the big picture We understand the importance of the decisions we make today and how they will impact future changes. Our process focuses on asking questions not just for today, but for the future as well. The solutions we develop together need to adapt to future opportunities and be flexible enough to change without major facility upgrades. We work with dozens of public sector clients to give you greater insight on how others are handling similar situations and to inform your decision making process. our focus on building relationships gives us a different motivation When we develop a new relationship, we expect it to last for many years to come. With this in mind, we take a more cautious approach in considering the implications of every step we take and its impact on your community and future stakeholders. We don’t disappear when the project is over. We intend to be around long after the project is over to help with any on-going issues, future planning initiatives, or facility questions—whatever you might need. F | WHY WOLD-KUENY? United City of Yorkville STATEMENT OF INTEREST & QUALIFICATIONS Submitted By: James A. Petrakos, AIA, LEED AP Tria Architecture 901 McClintock Drive, Suite 100 Burr Ridge, Illinois 60527 630.455.4500 TriaArchitecture.com March 12, 2021 [This page is left intentionally blank] Tria Architecture: COVER LETTER UNITED CITY OF YORKVILLE REQUEST FOR QUALIFICATIONS | ANALYSIS OF THE PUBLIC WORKS & PARK MAINTENANCE FACILITIES TAILORED SERVICES. CREATIVE SOLUTIONS. PERSONAL ATTENTION. Our Firm has an expansive level of experience with Municipal Projects that spans from Village Hall renovations to new 85,000 s.f. Public Works Facilities. Additionally, a large portion of the projects we have completed for Municipalities resides in the Public Works sector. Some of our highlighted Municipal projects include: 2: Firm Experience: Municipal Projects 1: Firm Information Primary Contact: James A. Petrakos, AIA, LEED AP Managing Principal P. 630.455.4500 F. 630.455.4040 E. JPetrakos@Tria-Arch.com W. www.TriaArchitecture.com Number of Offices: Tria Architecture has three offices. Your projects will be managed by our Burr Ridge Office. West Suburban Office (Headquarters) 901 McClintock Drive Suite 100 Burr Ridge, IL 60527 South Suburban Office 1820 Ridge Road Suite 209 Homewood, IL 60430 Northwest Indiana Office 436 Sand Creek Drive N Suite 105 Chesterton, IN 46304 Principals & Staff: Tria Architecture was formed and is managed by three Principal Architects: James A. Petrakos, AIA, LEED AP Thomas R. Szurgot, AIA, LEED AP Ronald E. McGrath, AIA, LEED AP Tria Architecture has a staff of sixteen, consisting of thirteen architects, one interior designer, one graphic designer, and one administrative staff member. We also have strong relationships with consultants in all disciplines, giving us the ability to tailor the most qualified team for each project.. Number of Years in Business: Tria Architecture has been proudly serving our clients for seventeen years under the same name (our organization has not been known by any other name). Village of New Lenox •Public Works Facility - Space Needs Analysis •Public Works Facility - New Building Village of Shorewood •Public Works Facility - Space Needs Analysis •Public Works Facility - New Building Village of Lombard •Maintenance Facility - New Building City of Lockport •New Public Works Addition City of Country Club Hills •Outdoor Amphitheatre - New Building •Vehicle Storage Building - New Building •Fleet Maintenance Facility - New Building Village of Niles •Master Plan for Public Services Campuses •Police Storage Building Village of Glenview •Public Works Renovation Village of Homer Glen •Heritage Park Master Plan Please see the Highlighted Projects section (Page 19) of our response packet for more project details. TAILORED SERVICES. CREATIVE SOLUTIONS. PERSONAL ATTENTION. UNITED CITY OF YORKVILLE REQUEST FOR QUALIFICATIONS | ANALYSIS OF THE PUBLIC WORKS & PARK MAINTENANCE FACILITIES Space Needs Analysis With over 25 years each of public works experience, Jim Petrakos and Ronald McGrath have seen the evolution of public works designs over the years. From large open storage barns to 115,000 s.f. facilities (Elmhurst) that store every vehicle and piece of equipment under roof, work shops for every department, mechanics bays, and a central store to loan out and track all equipment to minimize “shrinkage”. Our team will work diligently with your public works and parks departments to analyze their current spaces and work-flow, as well as the City’s projected needs. Through this process, we cannot forget the needs of the parks department. We are working with the Village of Homer Glen on their 108-acre Heritage Park renovations from Master Planning to a new amphitheater. A part of the conversation was the need to store more park maintenance equipment on site that would be used on this site, as well as on all of the other Village parks. We account for every lawn mower and file cabinet, and inventory every vehicle including their size and wheel-base turning radius. TRIA’s process was able to save the Village of New Lenox several thousand square feet of building by organizing everything in an efficient manner…which translated to hundreds of thousands of dollars. Our analysis doesn’t stop at the interior of the building. Once we have identified the current needs footprint (with 5-10% space for immediate growth), we try to organize the facility so that it can grow where it needs to in the future. For example, if your mechanics bays needs are projected to grow the most, we make sure the open space is there for a future addition. Although some architects say they can achieve this, Tria provides the expertise to make sure the plan actually works when you eventually do the addition. This means everything is thought out now… from circulation, to upsizing Mechanical, Electrical and Plumbing systems, to making sure no utilities are run in that open space that will interfere with the addition. We want to do the “heavy lifting” now so that the future additions are easy! Site Evaluation Description Once our building’s current and future needs are planned for, we can turn our eye to your needs on site. The same process for the interior of the building will be followed for the exterior of the building. We will investigate current and future needs in material storage, public parking, staff parking, fueling islands, salt domes, brine sheds, truck circulation, storm water detention, etc. This analysis will complete the picture of total acreage needs and then it is up to TRIA to lay it all out efficiently on your site(s). It is our understanding that we have the potential of renovating one of the two existing sites, and/or building new on a vacant piece of property. All factors will be taken into consideration so that the Board and Administration are given a complete overview of their options, along with pro’s and con’s of each option. Project Cost Estimate and Schedule Description As part of the analysis process, we will discuss many building options and layouts. These options are meaningless if they don’t convey to the Board and Administration the entire picture such as budgets, schedules, soft costs, and delivery methods. In a project like this, everything is a factor. One option may offer an expedited schedule while impacting the budget adversely; or yet another option may offer the best long-term solution but may displace your operations from the site for several months. From budget, to schedule, to operational impact… TRIA is well versed in providing all of the pertinent information so that the Board and Administration can make educated decisions for the community moving forward. 3: Proposed Plan to Meet the City’s Desired Outcomes In terms of saving fees, we have always been proud of the fact that TRIA is an à la carte service firm. We respect a municipality that turns the entire project over to us… as much as a municipality that is willing to roll up their sleeves and do some of the homework on their project. These tasks are usually discussed in our contract kick-off meeting, but we can offer you some initial ways to help, and lower the overall fee from our firm. They are tasks such as: 1.Provide AutoCAD copies of the Plat of Survey and Topographic surveys of the properties. 2.Provide AutoCAD drawings of the existing facilities. 3.Provide floorplans showing the working space of each person and each department. 4.Provide a complete vehicle and equipment inventory including sizes and wheel-bases. 5.Provide a complete furniture inventory including sizes. 4: Potential Alternatives to Limit City Costs TAILORED SERVICES. CREATIVE SOLUTIONS. PERSONAL ATTENTION. 5: References Mayor Tim Baldermann 815.462.6425 Mr. Kurt Carroll Village Administrator 815.462.6410 Highlighted Projects •New Metra Station •New Public Works Facility Highlighted Projects •New Public Works Facility Village of New Lenox - New Public Works Facility Village of Shorewood - New Public Works Facility Village of Shorewood City of Palos Hills Village of New Lenox City of Palos Hills - New Public Works Facility Mr. Jim Cullotta Village Administrator 815.553.2323 Mr. Noriel Noriega Public Works Director 815.553.2323 Highlighted Projects •Public Works Facility Space Needs Analysis •New Public Works Facility Mr. Chris Drey (Previous Public Works Director) Public Works Director (Village of Romeroville) 815.378.4061 Highlighted Projects •Public Works - Garfiled Site Maintenance Facility Village of Lombard Village of Lombard - Public Works - Garfiled Site Maintenance Facility Highlighted Projects •New Public Works Addition City of Lockport Mayor Jerry Bennett 708.598.3400 Mr. Nick Oeffling Commissioner, Public Works / Water Sewer 708.598.3400 ext. 1111 Mr. Carl Goldsmith Director of Public Works 630.620.5982 Mr. Brent Cann Director of Public Works 815. 838.0549 ext. 2313 Mr. Angelo Kleronomos Owner 630.554.6000 Highlighted Projects •Woodward Business Center - Oswego •Rosehill Clubhouse Local Projects - Property Concepts Inc. [This page is left intentionally blank] [This page is left intentionally blank] Tria Architecture: STATEMENT OF INTEREST & QUALIFICATIONS [FULL DETAILS] TAILORED SERVICES. CREATIVE SOLUTIONS. PERSONAL ATTENTION. OVER 73 YEARS EXPERIENCE AS A MIDSIZED FIRM, WE ARE AWARDED THE FLEXIBILITY TO ADDRESS NOT ONLY THE DIVERSE NEEDS OF BOTH LARGE AND SMALL PROJECTS BUT ARE SIZED TO DO BOTH WELL TAILORED SERVICES CREATIVE SOLUTIONS IT IS OUR GOAL TO UNDERSTAND YOUR PROBLEMS AND FACILITATE SOLUTIONS. THE CORNERSTONE OF OUR DESIGN PHILOSOPHY CONSISTS OF A COLLABORATIVE EFFORT PUT FORTH BY OUR TEAM AND YOUR KEY STAKEHOLDERS. THE MAJORITY OF OUR FIRM’S WORK COMES FROM REPEAT BUSINESS AND CLIENT REFERRALS. WE BELIEVE THIS DEMONSTRATES OUR LEVEL OF SERVICE AND ABILITY TO FOSTER MEANINGFUL, PROFESSIONAL RELATIONSHIPS. OUR STAFFOUR FIRM TRIA IS AN EQUAL OPPORTUNITY EMPLOYER BURR RIDGE, IL HOMEWOOD, IL CHESTERTON, IN THREE OFFICE LOCATIONS OVER SEVENTEEN YEARS IN BUSINESS TRIA HAS BEEN PROUDLY SERVING OUR CLIENTS SINCE 2004 $500M OVER $500,000,000 IN CONSTRUCTION PROJECTS TRIA’S THREE PARTNERS COLLECTIVELY HAVE OVER 70 YEARS OF EXPERIENCE IN THE PUBLIC MARKET PERSONAL ATTENTION 17 MINORITY STAFF MEMBERS 25% OUR PHILOSOPHY FEMALE STAFF MEMBERS 38% 13 ARCHITECTURAL STAFF 1 INTERIOR DESIGNER 1 GRAPHIC DESIGNER 1 ADMIN STAFF 16 TEAM MEMBERS TAILORED SERVICES. CREATIVE SOLUTIONS. PERSONAL ATTENTION. UNITED CITY OF YORKVILLE REQUEST FOR QUALIFICATIONS | ANALYSIS OF THE PUBLIC WORKS & PARK MAINTENANCE FACILITIES March 12, 2021 Ms. Carri Parker, Purchasing Manager United City of Yorkville 800 Game Farm Road Yorkville, Illinois 60560 Re: Statement of Interest & Qualifications for Architectural Services for: United City of Yorkville Members of the Selection Committee: With great enthusiasm I submit Tria Architecture’s team qualifications for this exciting opportunity to work with the United City of Yorkville. We have been eager to work with you and have submitted on previous RFQ’s. As we just finished one public works project (Palos Hills), and are currently designing two public works projects (Shorewood and Lockport), we feel that we are one of the leading design firms in public works projects. Ronald McGrath and I each have over 25 years of experience master planning, renovating and designing new public works facilities to best fit the municipality… and we are both eager to assist the United City of Yorkville with all of your current and future needs! As you read our RFQ, our firm will stand out above the rest because we believe in building strong personal relationships with our clients and their communities through three pivotal value points: Tailored Services, Creative Solutions, and Personal Attention. Tailored Services. While always placing an emphasis on service, we know that no two City’s needs are the same, and although projects may be similar in scope, every project is unique. Apart from the normal project work, we will also provide assistance to your staff by facilitating in-house projects through code reviews, quick design sketches, and contractor back-ground checks. Creative Solutions. As your Architect, we will become your advisor, your construction cohort, and, above all else, your creative solution provider. The cornerstone of our design philosophy consists of a collaborative effort put forth by our team and the City’s key stakeholders. We are here to support and accommodate your City with creative solutions that facilitate your needs and stay well within your budget. Personal Attention. Of our three pivotal value points, we believe our personal attention to the client is truly the core value from which the other values are influenced. With a majority of our firm’s work coming from repeat business and client referrals, we believe our level of service and ability to foster meaningful, professional relationships is clearly demonstrated in our history of work. Our team is there from the beginning until the end, from the first nut to the last bolt, wearing the dust proudly along the way as we meet each milestone. On behalf of Tria Architecture, we greatly appreciate the time taken to review our qualifications as we would very much like to grow our relationship with the United City of Yorkville and assist with future development. Sincerely, TRIA ARCHITECTURE James A. Petrakos, AIA, LEED AP [This page is left intentionally blank] UNITED CITY OF YORKVILLE REQUEST FOR QUALIFICATIONS | ANALYSIS OF THE PUBLIC WORKS & PARK MAINTENANCE FACILITIES Section One: FIRM INFORMATION 1.1: Firm Information 1.2: Firm Services 1.3: Firm Insurance Section Two: HIGHLIGHTED PROJECTS Section Three: KEY PERSONNEL & EXPERIENCE 3.1: Project Team 3.2: Project Team Organization 3.3: Project Team Resumes 3.4: Sub-Consultants Section Four: PROJECT APPROACH 4.1: Inception to Owner Acceptance 4.2: Cost Estimating 4.3: Space Needs Analysis & Master Planning Section Five: CLIENT REFERENCES [This page is left intentionally blank] Section One: FIRM INFORMATION UNITED CITY OF YORKVILLE REQUEST FOR QUALIFICATIONS | ANALYSIS OF THE PUBLIC WORKS & PARK MAINTENANCE FACILITIES TAILORED SERVICES. CREATIVE SOLUTIONS. PERSONAL ATTENTION. 16 SECTION ONE: FIRM INFORMATION 1.1: Firm Information Principals & Staff: Tria Architecture was formed and is managed by three Principal Architects: James A. Petrakos, AIA, LEED AP Thomas R. Szurgot, AIA, LEED AP Ronald E. McGrath, AIA, LEED AP Tria Architecture has a staff of sixteen, consisting of thirteen architects, one interior designer, one graphic designer, and one administrative staff member. We also have strong relationships with consultants in all disciplines, giving us the ability to tailor the most qualified team for each project.. Primary Contact: James A. Petrakos, AIA, LEED AP Managing Principal P. 630.455.4500 F. 630.455.4040 E. JPetrakos@Tria-Arch.com W. www.TriaArchitecture.com Number of Years in Business: Tria Architecture has been proudly serving our clients for seventeen years under the same name (our organization has not been known by any other name). Type of Organization: Tria Architecture is an S-Type Corporation. Professional Affiliations: Number of Offices: Tria Architecture has three offices. Your projects will be managed by our Burr Ridge Office. West Suburban Office (Headquarters) 901 McClintock Drive Suite 100 Burr Ridge, IL 60527 South Suburban Office 1820 Ridge Road Suite 209 Homewood, IL 60430 Roofing Consultants Institute (RCI) Illinois City County Management Association (ILCMA) Will County Governmental League (WCGL) American Institute of Architects - Chicago, Northeastern Illinois Chapters National Council of Architectural Registration Boards (NCARB) U.S. Green Building Council (USGBC) Leadership in Energy and Environmental Design (LEED) Northwest Indiana Office 436 Sand Creek Drive N Suite 105 Chesterton, IN 46304 TAILORED SERVICES. CREATIVE SOLUTIONS. PERSONAL ATTENTION. TRIA ARCHITECTURE, INC. | 17 UNITED CITY OF YORKVILLE REQUEST FOR QUALIFICATIONS | ANALYSIS OF THE PUBLIC WORKS & PARK MAINTENANCE FACILITIES 1.2: Firm Services Tria Architecture has the capability to take any of your projects from inception to completion. Our listed scope of services is merely a glimpse into what our firm has to offer in regards to technical skills. With our capabilities and the capabilities of our potential consultants, we are more than certain that we can assist with any project, including: Planning Renovations Additions New Construction Village of New Lenox - Public Works Facility City of Palos Hills - New Public Works Facility Planning: • Master Planning • Feasibility Studies • Existing Facility Analyses • Life-Cycle Analyses • Facility Space Planning • Site Selection Analyses • ADA Compliance Studies • Grant Writing Assistance • Referendum Planning Architectural Design: • Project Design • Sustainable Design • Project Renderings • Interactive 3D Modeling • Project Management • Cost Estimating • Construction Documentation • Bidding & Negotiation • Construction Observation • Close-Out Services Interior Architecture: • Interior Design • Space Planning • Evaluation of Existing Furniture • Selection of Furniture and Equipment • Selection of Interior Finishes • Way Finding Signage • Organizational Studies • Project Phasing Analysis • Graphic Design / Branding Services TAILORED SERVICES. CREATIVE SOLUTIONS. PERSONAL ATTENTION. 18 SECTION ONE: FIRM INFORMATION 1.3: Firm Insurance RBUSLDDARSNILTRINSR WVD DATE (MM/DD/YYYY) PRODUCER CONTACTNAME:FAXPHONE(A/C, No):(A/C, No, Ext): E-MAILADDRESS: INSURER A : INSURED INSURER B : INSURER C : INSURER D : INSURER E : INSURER F : POLICY NUMBER POLICY EFF POLICY EXPTYPE OF INSURANCE LIMITS(MM/DD/YYYY) (MM/DD/YYYY) COMMERCIAL GENERAL LIABILITY AUTOMOBILE LIABILITY UMBRELLA LIAB EXCESS LIAB WORKERS COMPENSATION AND EMPLOYERS' LIABILITY DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required) AUTHORIZED REPRESENTATIVE # CIANEGAREVOC GNIDROFFA )S(RERUSNI Y / N N / A (Mandatory in NH) ANY PROPRIETOR/PARTNER/EXECUTIVEOFFICER/MEMBER EXCLUDED? EACH OCCURRENCE $ DAMAGE TO RENTED $PREMISES (Ea occurrence)CLAIMS-MADE OCCUR MED EXP (Any one person) $ PERSONAL & ADV INJURY $ GENERAL AGGREGATE $ GEN'L AGGREGATE LIMIT APPLIES PER: PRODUCTS - COMP/OP AGG $ $ PRO- OTHER: TCEJ COL COMBINED SINGLE LIMIT)tnedicca aE($ BODILY INJURY (Per person) $ANY AUTO OWNED SCHEDULED BODILY INJURY (Per accident) $AUTOS ONLY AUTOS AUTOS ONLYHIRED PROPERTY DAMAGE $AUTOS ONLY (Per accident) $ OCCUR EACH OCCURRENCE $ CLAIMS-MADE AGGREGATE $ DED RETENTION $$ PER OTH-STATUTE ER E.L. EACH ACCIDENT $ E.L. DISEASE - EA EMPLOYEE $ If yes, describe under E.L. DISEASE - POLICY LIMIT $DESCRIPTION OF OPERATIONS below POLICY NON-OWNED SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. 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The ACORD name and logo are registered marks of ACORDACORD 25 (2016/03) ACORDTM CERTIFICATE OF LIABILITY INSURANCE Hartford Casualty Insurance Company Twin City Fire Insurance Company Navigators Insurance Company USI Ins Srvcs LLC Euclid-Prof 2021 Spring Road, Suite 100 Oak Brook, IL 60523 312 442-7200 Laurie Cloninger 9394-735 0169125-526 036 laurie.cloninger@usi.com 29424 29459 42307 A X X X 000,000,11202/12/700202/12/706590NUABS38 300,000 10,000 1,000,000 2,000,000 2,000,000 A X X 000,000,11202/12/700202/12/706590NUABS38 A X X X 10,000 000,000,51202/12/700202/12/706590NUABS38 5,000,000 B N 83WEGTF0979 07/21/2020 07/21/2021 X 500,000 500,000 500,000 C Professional Liability CM20DPLZ01ELRIV 03/27/2020 03/27/2021 $2,000,000 each claim / $2,000,000 annual aggr. Professional Liability is written on a 'claims made' policy form. TRIAARCHClient#: 852496 LXCAA1 of 1 Tria Architecture, Inc. THIS CERTIFICATE OF INSURANCE IS INTENDED AS A SPECIMEN COPY ONLY. 9/14/2020 Tria Architecture, Inc. 901 McClintock Dr Ste 100 Burr Ridge, IL 60527 Section Two: HIGHLIGHTED PROJECTS TRIA ARCHITECTURE, INC. | 19 UNITED CITY OF YORKVILLE REQUEST FOR QUALIFICATIONS | ANALYSIS OF THE PUBLIC WORKS & PARK MAINTENANCE FACILITIES TAILORED SERVICES. CREATIVE SOLUTIONS. PERSONAL ATTENTION. Village of New Lenox Space Needs Assessment Page 1 1/16/2019 Village of New Lenox - Public Works Facility Division and Room Size Analysis Proposed Proposed Proposed S.F.:Floor Level:Security Level:Room Type: 280.0 1 215.0 1 210.0 1 210.0 1 210.0 1 210.0 1 283.0 1 General Office Area (cubicles)241.0 1 Conference Room 294.0 1 seating for 10 people Kitchen/ Training Room w/ Vending 2146.0 1 Men's Toilet 64.0 1 Women's Toilet 64.0 1 Public Toilet 64.0 1 Computer/Data/Phone Room 100.0 1 Copy Area 111.0 1 Storage 452.0 1 Coffee Area 61.0 1 Men's Locker Area 1576.0 1 (60) 24" x 24" lockers max. Women's Locker Area 375.0 1 (10) 24" x 24" lockers max. Laundry 64.0 1 112.0 1 7342.0 8620.0 2 1483.0 1 1483.0 1 1483.0 1 1633.0 1 1652.0 1 58.0 1,2 55.0 1 200.0 1,2 16667.0 4079.0 1 551.0 1 550.0 1 192.0 1 Toilet 49.0 1 Welding 126.0 1 1198.0 1 472.0 1 7217.0 47895.0 1 47895.0 100.0 1 207.0 1 307.0 Dumpster Area (5) 20 yard dumpsters Covered Storage 25' x 100' Maintenance Parking 11 spaces Main Parking 82 spaces Small Storage Bins (50 yd) 3 bins Sugar Beet Extract Storage (2) 3,000 gallons Calcium Chloride Storage (2) 5,000 gallons Anti-Icing Mix Storage Division Sub-Total: Shop Area: Mezzanine 50' x 100' Electrical Debris Sorting 5,000 gallons Salt Brine Maker 3 bins Division Sub-Total: Division Sub-Total: Streets Shop Water Admin. Assistant 2 workstations Site: Salt Storage Building General: 80' x 80' Division Sub-Total: Vehicle Storage Lubricant Storage Room Tire Storage Room Maintenance Bays 4 bays, 1 drive thru Parts Storage Maintenance Manager Fleet Maintenance: Stairs (2) Fleet Storage: Admin. /Files Wash Bay Water Shop Elevator Equipment Forestry Shop 4 workstations Sign Shop SPACE NEEDS ANALYSIS: Division and Room Type:Notes: Office Area: Director - Water Public Works Director Assistant Public Works Director Director - Forestry Misc. Shop Elevator seating for 60 People Director - Streets Quiet Room Large Storage Bins (200 yd) 3 bins Division Sub-Total: 15' x 15'Rinse Area 20 SECTION TWO: HIGHLIGHTED PROJECTS TAILORED SERVICES. CREATIVE SOLUTIONS. PERSONAL ATTENTION. Client: Village of New Lenox 1 Veterans Parkway New Lenox, Illinois 60451 Project Cost: N/A Completion Date: Spring 2012 Village of New Lenox: Space Needs Assessment Tria Architecture was approached by the Village of New Lenox to conduct a Space Needs Assessment for a 85,000 s.f. public works facility. Focusing on the office, shop, fleet maintenance, and fleet storage areas - as well as the overall site - the Space Needs Assessment became the initial phase of a project which would result in the design and construction of a new Public Works Facility. TRIA ARCHITECTURE, INC. | 21 UNITED CITY OF YORKVILLE REQUEST FOR QUALIFICATIONS | ANALYSIS OF THE PUBLIC WORKS & PARK MAINTENANCE FACILITIES TAILORED SERVICES. CREATIVE SOLUTIONS. PERSONAL ATTENTION. Village of New Lenox Public Works Facility 22 SECTION TWO: HIGHLIGHTED PROJECTS TAILORED SERVICES. CREATIVE SOLUTIONS. PERSONAL ATTENTION. Client: Village of New Lenox 1 Veterans Parkway New Lenox, Illinois 60451 Project Cost: $8,400,000 Completion Date: Fall 2013 Village of New Lenox: Public Works Facility Following the conduction of a Space Needs Assessment for a 85,000 s.f. public works facility in the Village of New Lenox, Tria Architecture moved forward with the design and construction of a new Public Works Facility. The facility houses the main offices, division shops, fleet maintenance, lockers, storage mezzanine, cafeteria and storage for all of their vehicles. The site consists of employee parking, salt storage, material bins and a gas/diesel fueling station. The facility is designed with space for future expansion of vehicle storage and vehicle maintenance. TRIA ARCHITECTURE, INC. | 23 UNITED CITY OF YORKVILLE REQUEST FOR QUALIFICATIONS | ANALYSIS OF THE PUBLIC WORKS & PARK MAINTENANCE FACILITIES TAILORED SERVICES. CREATIVE SOLUTIONS. PERSONAL ATTENTION. Village of Shorewood Space Needs Analysis DRAFTVillage of Shorewood - Public Works Facility Division and Room Size Analysis Current S.F.: 574.0 400.0 437.0 240.0 368.0 1445.0 Water Department Storage 252.0 Water Shop 624.0 Water Vehicle Storage 1248.0 In water shop Vehicle Storage 7310.0 Tractor/Equipment Storage 1445.0 Parks Building Restroom 96.0 Vehicle Storage 1826.0 16265.0 1504.0 1504.0 Division Sub-Total: Division Sub-Total: Village Hall (1 Building) Sign Shop In Village Hall Basement 12' clear height Electrical Storage Mezzanine Storage Not designed for heavy storage loads Restrooms Building Maintenance Storage Storage EXISTING SPACE ANALYSIS: Division and Room Type:Notes: 107 W Jefferson Site (2 Buildings) Locator's Office Shared by 2 people, includes storage Page 1 12/6/2017 DRAFTVillage of Shorewood - Public Works Facility Division and Room Size Analysis Current S.F.: EXISTING SPACE ANALYSIS: Division and Room Type:Notes: 187.0 391.0 160.0 170.0 391.0 144.0 4183.0 5626.0 1656.0 1656.0 Lunch Room 336.0 Not enough room for current staff to each lunch together 64.0 336.0 3740.0 1200.0 625.0 9613.0 Fueling Island Above ground fuel tanks Division Sub-Total: Exterior Vehicle Storage Many vehicles and trailers stored outside 400 ton storage, building is deterioratingSalt Storage Restrooms Vehicle Storage and Wash Bay Street Shop Street Vehicle Storage In street shop Division Sub-Total: 908 Cottage Site (3 Buildings) Exterior Vehicle Storage Many vehicles and trailers stored outside Vehicle Maintence Shop Includes fabrication shop and fluids storage Lockers On mezzanine Administrative Office Shared by 2 people Parts Storage and File Storage Parts Storage Director's Office Supervisor's Office Shared by 3 people (Streets, Water, Parks) Restrooms 906 Cottage Site (1 Building) Page 2 12/6/2017 24 SECTION TWO: HIGHLIGHTED PROJECTS TAILORED SERVICES. CREATIVE SOLUTIONS. PERSONAL ATTENTION. Client: Village of Shorewood One Towne Center Blvd. Shorewood, Illinois 60404 Project Cost: N/A Completion Date: Summer 2018 Village of Shorewood: Space Needs Analysis The Village of Shorewood hired Tria Architecture to inventory their existing Public Works facilities and vehicles to identify deficiencies and areas of need, and to develop a program for a new Public Works facility that would combine all Public Works services under one roof. With current Public Works scattered over five different sites, Public Works operations is not very efficient. In addition, most of the facilities were at the end of their usable life and located within a RFF district. Village of Shorewood - Public Works Facility Division and Room Size Analysis Current S.F.:VNL S.F.:Proposed S.F.: 187 207 200 0 150 150 130 210 150 130 151 150 0 0 150 130 151 150 0 0 150 0 0 150 170 350 350 General Office Area (cubicles)0 1388 700 Conference Room 0 356 350 seating for 10 people Kitchenette 0 100 100 Kitchen/ Training Room 336 2141 2150 Men's Toilet 64 55 55 Women's Toilet 0 55 55 Men's Public Toilet 200 183 180 Women's Public Toilet 200 183 180 Computer/Data/Phone Room 0 98 100 Storage 240 177 200 Men's Locker Area 336 1537 1500 Women's Locker Area 0 380 400 Laundry 0 60 60 0 127 150 0 145 250 2123 8204 8030 Entry Vestibule secure entry vestibule Admin. Assistant Reception, 2 workstations Supervisor - Parks Supervisor - JULIE Coordinator Sipervisor - Streets Supervisor - Buildings and Grounds SPACE NEEDS ANALYSIS: Division and Room Type:Notes: Office Area: Supervisor - Water Public Works Director Public Works Superintendent seating for 60 People Quiet Room 4 workstations Admin. Office Division Sub-Total: Page 1 12/7/2017 Village of Shorewood - Public Works Facility Division and Room Size Analysis Current S.F.:VNL S.F.:Proposed S.F.: SPACE NEEDS ANALYSIS: Division and Room Type:Notes: 1445 8426 8425 1450 1540 1550 2024 1540 1550 0 1540 1550 1504 1555 1550 0 1540 1550 0 0 2500 0 70 70 0 64 64 0 157 160 6423 16432 18969 4183 5234 5250 0 507 500 0 521 525 0 196 200 Toilet 160 55 55 0 1258 1250 535 461 550 4878 8232 8330 17225 48219 48250 17225 48219 48250 Fabrication Shop Elevator Parks Shop existing is in vehicle maintence area existing in shared space with vehicle storage Sign Shop Water Shop existing is in vehicle storage area Elevator Equipment Fleet Maintenance: Wash Bay Lubricant Storage Room Tire Storage Room Stairs (2) Division Sub-Total: Division Sub-Total: Maintenance Bays 4 bays, 1 drive thru Parts Storage Maintenance Manager Division Sub-Total: Interior Vehicle Storage Fleet Storage: Streets Shop Shop Area: Misc Shop Mezzanine Page 2 12/7/2017 TRIA ARCHITECTURE, INC. | 25 UNITED CITY OF YORKVILLE REQUEST FOR QUALIFICATIONS | ANALYSIS OF THE PUBLIC WORKS & PARK MAINTENANCE FACILITIES TAILORED SERVICES. CREATIVE SOLUTIONS. PERSONAL ATTENTION. Village of Shorewood New Public Works Facility 26 SECTION TWO: HIGHLIGHTED PROJECTS TAILORED SERVICES. CREATIVE SOLUTIONS. PERSONAL ATTENTION. Client: Village of Shorewood One Towne Center Blvd. Shorewood, Illinois 60404 Project Cost: $10,000,000 (Estimate) Completion Date: Pending Village of Shorewood: New Public Works Facility Tria developed a proposed a building program for the Village of Shorewood for a new Public Works facility that would be housed on the Mound Road site, already owned by the Village, which will include an 87,664 square foot main facility to house the administrative offices, vehicle storage, locker rooms, training facility, departmental shops, and a vehicle maintenance garage. The site will also feature two 3,000 ton salt domes, covered and open exterior storage bins, a covered leaf dump, and a fueling island with underground tanks. OHE OHE OHE OHE OHE OHE OHE OHE OHE OHE OHE OHE OHE OHE OHE OHE OHE OHE OHE OHEOHEHOHEOHEOHEOHEOHEOHEOHEOHEOHEOHE AAAAAAAAAAAA A A A OHEOHEOOHEOHEOHEOHEOHEOHEOHEOHEOHEOHEOHEOHEOHEOHEOHEOHEEOHEOHEOHEOHEOHEOHEOHEOHEOHEOHEOHEOHEOHEOHEOHEOHEOHEOHEOHEOHEOHEOHEOOHEOHEOHEOOHEOHEOHEOHEOHEOHEOHEOHEAP P P P W W WW WW WW W W W W WWW WW WW WW WWWWWWW TRIA ARCHITECTURE, INC. | 27 UNITED CITY OF YORKVILLE REQUEST FOR QUALIFICATIONS | ANALYSIS OF THE PUBLIC WORKS & PARK MAINTENANCE FACILITIES TAILORED SERVICES. CREATIVE SOLUTIONS. PERSONAL ATTENTION. City of Palos Hills New Public Works Facility Rendering 28 SECTION TWO: HIGHLIGHTED PROJECTS TAILORED SERVICES. CREATIVE SOLUTIONS. PERSONAL ATTENTION. Client: City of Palos Hills 10335 South Roberts Road Palos Hills, Illinois 60465 Project Cost: $7,000,000 Completion Date: Pending City of Palos Hills: New Public Works Facility In 2018, Tria partnered with Christopher B. Burke Enginerring, LTD. to develope a new Public Works facility for the City of Palos Hills. The new two-story Public Works building will feature storage for 33 vehicles, one (1) wash bay, three (3) maintenance bays, a brine facility, locker room facilities and administrative offices. Expanding beyond the building, the 7.5 acre site plan includes a parking lot for Public Works employees, fueling station, material storage yard, salt storage, and an at-grade, dry bottom stormwater pond. TRIA ARCHITECTURE, INC. | 29 UNITED CITY OF YORKVILLE REQUEST FOR QUALIFICATIONS | ANALYSIS OF THE PUBLIC WORKS & PARK MAINTENANCE FACILITIES TAILORED SERVICES. CREATIVE SOLUTIONS. PERSONAL ATTENTION. City of Country Club Hills City Vehicle Storage Building 30 SECTION TWO: HIGHLIGHTED PROJECTS TAILORED SERVICES. CREATIVE SOLUTIONS. PERSONAL ATTENTION. Client: City of Country Club Hills 4200 West Main Street Country Club Hills, Illinois 60478 Project Cost: $1,358,000 Completion Date: Summer 2006 City of Country Club Hills: City Vehicle Storage Building Designed for the City of Country Club Hills in south suburban Chicago, Tria Architecture surpassed the city’s design expectations for their new Storage Building. Designed to house the city records and winter vehicles, the project was initially intended to be a pole barn. The beautifully designed structure is both functional and well under budget. TRIA ARCHITECTURE, INC. | 31 UNITED CITY OF YORKVILLE REQUEST FOR QUALIFICATIONS | ANALYSIS OF THE PUBLIC WORKS & PARK MAINTENANCE FACILITIES TAILORED SERVICES. CREATIVE SOLUTIONS. PERSONAL ATTENTION. Village of Niles Master Plan for Public Services Campuses 32 SECTION TWO: HIGHLIGHTED PROJECTS TAILORED SERVICES. CREATIVE SOLUTIONS. PERSONAL ATTENTION. Client: Village of Niles 1000 Civic Center Drive Niles, Illilnois 60714 Project Cost: $5,900,000 (Estimate) Completion Date: Phase 1 - Fall 2019 Village of Niles: Master Plan for Public Services Campuses The existing Village of Niles Public Services Campus (PSC) houses their public works facility which includes offices, vehicle storage, salt dome, brine tanks, fueling island, outside storage and material bins. Due to demolition of an old off-site public works storage building, the Village needed to consolidate the two public works sites at the PSC, as well as increase the amount of salt storage on site. The existing PSC site was very constricted to begin with, so they hired Tria Architecture to complete an analysis on how they can maximize the use of their site. We came up with several options of additions and renovations to meet their needs and improve the flow of vehicle traffic within the site. Existing Option A Option B TRIA ARCHITECTURE, INC. | 33 UNITED CITY OF YORKVILLE REQUEST FOR QUALIFICATIONS | ANALYSIS OF THE PUBLIC WORKS & PARK MAINTENANCE FACILITIES TAILORED SERVICES. CREATIVE SOLUTIONS. PERSONAL ATTENTION. City of Country Club Hills Fleet Maintenance Facility 34 SECTION TWO: HIGHLIGHTED PROJECTS TAILORED SERVICES. CREATIVE SOLUTIONS. PERSONAL ATTENTION. Client: City of Country Club Hills 4200 West Main Street Country Club Hills, Illinois 60478 Project Cost: $1,300,000 (Estimate) Completion Date: Pending City of Country Club Hills: Fleet Maintenance Facility The City of Country Club Hills’ fleet of vehicles had outgrown the maintenance capabilities of their current facility. After completing an adjacent 16,000 s.f. storage building, the City of Country Club Hills called upon Tria Architecture again to design the New Fleet Maintenance Facility. This new structure would service all of the City’s vehicle repair and maintenance needs from police cars to snow plows, as well as provide storage space for various City departments, with a new fire station and future fire department training tower. TRIA ARCHITECTURE, INC. | 35 UNITED CITY OF YORKVILLE REQUEST FOR QUALIFICATIONS | ANALYSIS OF THE PUBLIC WORKS & PARK MAINTENANCE FACILITIES TAILORED SERVICES. CREATIVE SOLUTIONS. PERSONAL ATTENTION. Village of Glenview Public Works Facility Analysis 36 SECTION TWO: HIGHLIGHTED PROJECTS TAILORED SERVICES. CREATIVE SOLUTIONS. PERSONAL ATTENTION. Client: Village of Glenview 2500 East Lake Avenue Glenview, Illinois 60026 Project Cost: $200,000 (Estimated) Completion Date: Summer 2010 Village of Glenview: Public Works Facility Analysis Tria Architecture has worked with the Village of Glenview on several projects, one of which was an assessment of all pedestrian doors at two of their facilities; the Public Works Campus and Fire Station 6. Tria Architecture completed a thorough inspection of all pedestrian doors and frames at the two facilities, provided specifications and cost estimates for recommended replacements. Tria is currently working with the Village of Glenview to complete assessments on seven buildings and in 2010, a painting assessment was completed for nine buildings. TRIA ARCHITECTURE, INC. | 37 UNITED CITY OF YORKVILLE REQUEST FOR QUALIFICATIONS | ANALYSIS OF THE PUBLIC WORKS & PARK MAINTENANCE FACILITIES TAILORED SERVICES. CREATIVE SOLUTIONS. PERSONAL ATTENTION. Village of Homer Glen Village Hall Space Needs Analysis 38 SECTION TWO: HIGHLIGHTED PROJECTS TAILORED SERVICES. CREATIVE SOLUTIONS. PERSONAL ATTENTION. Client: Village of Homer Glen 14240 West 151st Street Homer Glen, Illinois 60491 Project Cost: N/A Completion Date: Winter 2017 Village of Homer Glen: Village Hall Space Needs Analysis The Village Homer Glen purchased the existing Woodbine Golf Course and Club House to establish a new residence for their Village Hall. Before any designs were begun, Tria completed a detailed Space Needs Analysis to quantify their existing staffing and facility as well as their future staffing and facility needs. Department Staff Analysis Division & Room Size Analysis DEPARTMENT STAFF ANALYSIS: Village of Homer Glen - Village Hall Existing Future Existing Future 1 10 00 2 62 00 3 41 00 4 10 00 5 Finance 21 00 6 30 00 7 10 00 8 Public Service/Safety 41 00 22 5 0 0 Part-Time Staff 1 5 1 3 0 Total: 3 0 0 027Sub-Total: 5 0 0 Department: Administration 1 8 Full-Time Staff Total: 0 0 0 Elected(Mayoral) Economic Development Building Planning and Zoning Development Services Page 1 7/10/2017 SPACE NEEDS ANALYSIS: Village of Homer Glen - Village Hall Division and Room Size Analysis Potential S.F.:Target S.F.:Actual S.F.:S.F. Difference:Room #:New/Existing Floor Level:Security Level:Room Type: 1 200.0 150.0 128.0 (72.00)100 Existing 1 Low 2 800.0 600.0 700.0 (100.00)101 Existing 1 Low 3 250.0 240.0 205.0 (45.00)104 New 1 Low 4 180.0 170.0 175.0 (5.00)105 Existing 1 Low 5 180.0 170.0 175.0 (5.00)106 Existing 1 Low 5 50.0 50.0 350.0 300.00 109 New 1 Low #REF!250.0 250.0 325.0 75.00 108 Existing 1 Low #REF!309.0 200.0 90.0 (219.00)118 New 1 Low #REF!1703.0 600.0 835.0 (868.00)120 Existing 1 Low #REF!1703.0 600.0 2105.0 402.00 121 Existing 1 Low #REF!1600.0 1600.0 2105.0 505.00 122 Existing 1 Medium Board Room Storage 200.0 160.0 56.0 (144.00)119 New 1 Medium #REF!80.0 80.0 20.0 (60.00)136 New 1 Medium #REF!280.0 220.0 170.0 (110.00)124 New 1 Medium 7785.0 5090.0 7439.0 (346.00) Community Room (Conf. #2) Dias/Board Room New plumbing Plumbing to bTouchdown/Conference Room (#1) Notes: Public/Elected/Adjudication: Mayor's Office Vestibule (2) Men's multi-user restroom Corridor Village Hall Lobby Women's multi-user restroom Village Hall Vestibule Employee Entrance Division and Room Type: Community Kitchen Community Rm Extension/Board Rm Division Sub-Total: Page 1 7/10/2017 TRIA ARCHITECTURE, INC. | 39 UNITED CITY OF YORKVILLE REQUEST FOR QUALIFICATIONS | ANALYSIS OF THE PUBLIC WORKS & PARK MAINTENANCE FACILITIES TAILORED SERVICES. CREATIVE SOLUTIONS. PERSONAL ATTENTION. Village of Homer Glen New Village Hall Original 40 SECTION TWO: HIGHLIGHTED PROJECTS TAILORED SERVICES. CREATIVE SOLUTIONS. PERSONAL ATTENTION. Client: Village of Homer Glen 14240 West 151st Street Homer Glen, Illinois 60491 Project Cost: $1,343,000 Completion Date: Winter 2017 Village of Homer Glen: New Village Hall The Village Homer Glen purchased the existing Woodbine Golf Course and Club House to establish a new residence for their Village Hall. The scope of work included revitalizing the interior portion with new cabinetry, flooring, and other interior finishes as well as addressing various structural, mechanical, electrical, and plumbing issues. The original budget for the project was for $2,000,000 and the final design and construction of the facility fell well under the proposed amount. Original TRIA ARCHITECTURE, INC. | 41 UNITED CITY OF YORKVILLE REQUEST FOR QUALIFICATIONS | ANALYSIS OF THE PUBLIC WORKS & PARK MAINTENANCE FACILITIES TAILORED SERVICES. CREATIVE SOLUTIONS. PERSONAL ATTENTION. Village of Lombard Garfield Site Maintenance Facility 42 SECTION TWO: HIGHLIGHTED PROJECTS TAILORED SERVICES. CREATIVE SOLUTIONS. PERSONAL ATTENTION. Client: Village of Lombard 255 East Wilson Avenue Lombard, Illinois 60148 Project Cost: $560,000 Completion Date: Summer 2014 Village of Lombard: Garfield Site Maintenance Facility Tria Architecture was brought in by the Village of Lombard to facilitate the design and construction documents of the Public Works’ brand new maintenance facility, while working with a limited budget. The 2,450 square foot design includes a garage, planning room, office and a restroom. TRIA ARCHITECTURE, INC. | 43 UNITED CITY OF YORKVILLE REQUEST FOR QUALIFICATIONS | ANALYSIS OF THE PUBLIC WORKS & PARK MAINTENANCE FACILITIES TAILORED SERVICES. CREATIVE SOLUTIONS. PERSONAL ATTENTION. Village of Lombard Garfield Site Maintenance Facility 44 SECTION TWO: HIGHLIGHTED PROJECTS TAILORED SERVICES. CREATIVE SOLUTIONS. PERSONAL ATTENTION. Client: Village of Lombard 255 East Wilson Avenue Lombard, Illinois 60148 Project Cost: $560,000 Completion Date: Summer 2014 Village of Lombard: Garfield Site Maintenance Facility Tria Architecture was brought in by the Village of Lombard to facilitate the design and construction documents of the Public Works’ brand new maintenance facility, while working with a limited budget. The 2,450 square foot design includes a garage, planning room, office and a restroom. TRIA ARCHITECTURE, INC. | 45 UNITED CITY OF YORKVILLE REQUEST FOR QUALIFICATIONS | ANALYSIS OF THE PUBLIC WORKS & PARK MAINTENANCE FACILITIES TAILORED SERVICES. CREATIVE SOLUTIONS. PERSONAL ATTENTION. City of Country Club Hills Space Needs Analysis & Renovations 46 SECTION TWO: HIGHLIGHTED PROJECTS TAILORED SERVICES. CREATIVE SOLUTIONS. PERSONAL ATTENTION. Client: City of Country Club Hills 4200 West Main Street Country Club Hills, Illinois 60478 Project Cost: $313,000 Completion Date: Pending City of Country Club Hills: Space Needs Analysis & Renovations Within the City Hall of Country Club Hills, the creation of new departments and shifting of personnel over time created a cramped and inefficient workplace. Tria Architecture worked with the City to quickly analyze their allocation of space and identify their deficiencies. Tria Architecture quickly designed several effective space and furniture re-arrangements to accommodate their operational needs. The newly designed spaces were also designed for the City’s future growth. TRIA ARCHITECTURE, INC. | 47 UNITED CITY OF YORKVILLE REQUEST FOR QUALIFICATIONS | ANALYSIS OF THE PUBLIC WORKS & PARK MAINTENANCE FACILITIES TAILORED SERVICES. CREATIVE SOLUTIONS. PERSONAL ATTENTION. Village of Homer Glen Heritage Park – Active Core 48 SECTION TWO: HIGHLIGHTED PROJECTS TAILORED SERVICES. CREATIVE SOLUTIONS. PERSONAL ATTENTION. Client: Village of Homer Glen 14240 West 151st Street Homer Glen, Illinois 60491 Project Cost: $2,600,000 Completion Date: Summer 2019 Village of Homer Glen: Heritage Park – Active Core The Village of Homer Glen hired Tria Architecture to convert land that was previously a golf course into a public park. Partnering with GreenBerg Farrow and HR Green, the project is expected to be completed in Spring 2019. The Active Core contains a selection of active and passive features in the center of Heritage Park, featuring various walking paths, a challenge course, nature based play areas, a sensory garden, a fitness area, large and small game courts, a court plaza, and a pavilion. Expanded parking lots, smart lighting and landscaping, and a multipurpose walking and biking trail provides a safe and convenient accessibility to the park’s amenities. TRIA ARCHITECTURE, INC. | 49 UNITED CITY OF YORKVILLE REQUEST FOR QUALIFICATIONS | ANALYSIS OF THE PUBLIC WORKS & PARK MAINTENANCE FACILITIES TAILORED SERVICES. CREATIVE SOLUTIONS. PERSONAL ATTENTION. City of Elmhurst New Public Works Facility 50 SECTION TWO: HIGHLIGHTED PROJECTS TAILORED SERVICES. CREATIVE SOLUTIONS. PERSONAL ATTENTION. Client: City of Elmhurst 209 North York Street Elmhurst, Illinois 60126 Project Size: 111,600 S.F. Project Cost: $8,890,000 Completion Date: Fall 2000 *City of Elmhurst: New Public Works Facility With an adjacent hotel to the North and a school across the street, the new Elmhurst Public Works building had special site considerations that needed to be accounted for. Special care was taken to ensure the building was attractive not only from the school facing street-scape but from the hotel above. Traffic flow, noise and appearance were also factored into the design to eliminate any safety concerns. *Project Architect: James Petrakos, Managing Principal [While With Legat Architects] TRIA ARCHITECTURE, INC. | 51 UNITED CITY OF YORKVILLE REQUEST FOR QUALIFICATIONS | ANALYSIS OF THE PUBLIC WORKS & PARK MAINTENANCE FACILITIES TAILORED SERVICES. CREATIVE SOLUTIONS. PERSONAL ATTENTION. [This page is left intentionally blank] Section Three: KEY PERSONNEL & EXPERIENCE 3.1: Project Team Nancy’s primary responsibilities will include design with reference to space planning, lighting plans, furniture layout, and finish selections. In addition, Nancy will be responsible for specification and bidding of furniture, finish selections and construction administration, as needed. Nancy has experience in every aspect of the design process and brings a versatile skill set that makes every project shine! Nancy Sander NCIDQ, LEED AP Interior Designer 18+ Years of Experience Bachelors of Science in Interior Design As Co-Founder and Managing Principal, Jim will provide assistance with the project start-up procedures, by coordinating and negotiating Owner contracts and assisting in the selection of sub-consultants. Providing a constant resource for clients to address any questions or issues throughout a project, Jim will oversee the progress of any project to maintain a consistent time line that stays within budget. Jim has over twenty years of public and private architecture experience with a specialization in project management as well as a dedication to client commitment. One of three Co-Founders and Principal Architect of Tria Architecture, From the initial walk-through to completion, Ron will provide constant coordination between himself, key stakeholders, and any in-house staff involved with the project. With over twenty years of public and private architectural experience, Ron has a strong understanding of the importance of providing exceptional service that stays well within a client’s budget. Ronald E. McGrath AIA, LEED AP Project Principal / Facility Assessment Administrator 20+ Years of Experience Master of Architecture James A. Petrakos AIA, LEED AP Managing Principal 20+ Years of Experience Master of Architecture / Master of Science (Civil Engineering) As the “boots on the ground”, Jorge will provide daily coordination for any potential project that may need to be addressed. His services include proposing solutions and producing potential drawings for bidding and construction. Through the coordination of sub-consultants as well as in-house staff, Jorge will provide consistent construction observation with assistance and direction from the Project Principal when his services are required. Jorge Ortiz Project Manager 21+ Years of Experience Bachelor of Arts and Architecture 54 SECTION THREE: KEY PERSONNEL & EXPERIENCE TAILORED SERVICES. CREATIVE SOLUTIONS. PERSONAL ATTENTION. MANAGING PRINCIPAL Jim Petrakos PROJECT PRINCIPAL Ron McGrath GENERAL CONTRACTOR CONSTRUCTIONMANAGER CLIENT United City of Yorkville INTERIOR DESIGNER Nancy Sander LEED COORDINATOR Mike Kren LANDSCAPE ARCHITECT STRUCTURAL CONSULTANTCIVIL CONSULTANTMEP CONSULTANT PROJECT MANAGER Jorge Ortiz In-House Support Staff 3.2: Project Team Organization 3.3: Project Team Resumes (As Follows) TRIA ARCHITECTURE, INC. | 55 UNITED CITY OF YORKVILLE REQUEST FOR QUALIFICATIONS | ANALYSIS OF THE PUBLIC WORKS & PARK MAINTENANCE FACILITIES TAILORED SERVICES. CREATIVE SOLUTIONS. PERSONAL ATTENTION. CREATIVE SOLUTIONS. TAILORED SERVICES. PERSONAL ATTENTION. Tria Architecture 56 SECTION THREE: KEY PERSONNEL & EXPERIENCE James A. Petrakos, AIA, LEED AP Managing Principal Jim has over twenty five years of public and private architectural experience managing projects ranging from $7,400,000 outdoor amphitheaters to $50,000,000 additions and renovations. With a dedication to client commitment he is the client liaison and assists clients with project start-up procedures, the selection of sub-consultants, and the overall coordination and negotiation of Owner contracts. Apart from his role with Tria Architecture, Jim also served as an Alderman for the City of Lockport from 2015 through 2019. “On behalf of the Village Board, the citizens of our community, and myself, I wish to thank you for making Tinley Park’s new Oak Park Avenue Train Station a regional success.” Mayor Edward Zabrocki Village of Tinley Park *prior to founding Tria Architecture Highlighted Projects Village of Niles • Master Plan for Public Services Campuses • Police Storage Building Village of Shorewood • Public Works Facility - Space Needs Analysis • New Public Works Facility Village of New Lenox • Public Works Facility - Space Needs Analysis • Public Works Facility - New Building Village of Lombard • Maintenance Facility - New Building City of Lockport • New Public Works Addition City of Elmhurst • New Public Works Facility* City of Country Club Hills • Outdoor Amphitheatre - New Building • Vehicle Storage Building - New Building • Fleet Maintenance Facility - New Building Village of Algonquin • New Public Works Facility* Village of Glenview • Public Works Renovation Village of Homer Glen • Heritage Park Master Plan Village of Tinley Park - New Metra Station Experience: 17 Years with Tria Architecture 8 Years with Other Education: Bachelor of Science in Architectural Studies, 1993, University of Illinois at Urbana-Champaign Masters of Architecture / Master of Science (Civil Engineering), 1997, University of Illinois at Urbana-Champaign License: Illinois License No. 001.017328 Affiliations: American Institute of Architects (AIA) U.S. Green Building Council (USGBC) - LEED AP International Institute of Building Enclosure Consultants (IIBEC) Illinois Association of School Boards (IASB) Illinois Association of School Administrators (IASA) South Suburban School Business Officials (SSSBO) Will County School Business Officials (WILCO) Community Involvement: Former City of Lockport Alderman Former AIA, Northeastern Illinois Chapter Board Member Former IASBO Service Associate Advisory Committee Member Former Boy Scouts of America Rainbow Council Board Member CREATIVE SOLUTIONS. TAILORED SERVICES. PERSONAL ATTENTION. TRIA ARCHITECTURE, INC. | 57 UNITED CITY OF YORKVILLE REQUEST FOR QUALIFICATIONS | ANALYSIS OF THE PUBLIC WORKS & PARK MAINTENANCE FACILITIES Village of Niles • Master Plan for Public Services Campuses • Police Storage Building Village of Shorewood • Public Works Facility - Space Needs Analysis • New Public Works Facility Village of New Lenox • Public Works Facility - Space Needs Analysis • Public Works Facility - New Building Village of Lombard • Maintenance Facility - New Building Village of Palos Hills • New Public Works Facility City of Country Club Hills • Outdoor Amphitheatre - New Building • Vehicle Storage Building - New Building • Fleet Maintenance Facility - New Building Village of Addison • New Public Works Facility* Village of Glenview • Public Works Renovation Ronald E. McGrath, AIA, LEED AP Project Principal With over twenty five years of architectural experience managing projects ranging from $15,000,000 public works buildings to $20,000,000 new manufacturing facilities, Ron has a strong understanding of the architectural process and its importance when developing a successful project. Apart from being one of three Co-Founders and Principal Architects, Ron is also Tria Architecture’s in- house roofing expert and primary facility assessment administrator. “We are not always the easiest clients to work for, however, your patience and professionalism are to be commended. You took great care in listening and helping with each comment and concern. Thank you for going that extra mile!” Mr. Rob Hoffman Managing Director River Valley Metro Mass Transit District *prior to founding Tria Architecture Highlighted Projects Experience: 17 Years with Tria Architecture 8 Years with Other Education: Bachelor of Science in Architectural Studies, 1993, University of Illinois at Urbana-Champaign Masters of Architecture , 1995, Washington University St. Louis, Missouri License: Illinois License No. 001.018019 Affiliations: American Institute of Architects (AIA) National Council of Architectural Registration Boards (NCARB) U.S. Green Building Council (USGBC) - LEED AP International Institute of Building Enclosure Consultants (IIBEC) Illinois City/County Management Association (ILCMA) Capital Development Board (CDB) Will County Governmental League (WCGL) Publications: “Maintenance issues: Why do we need an architect?”, December 2009 ILCMA Newsletter River Valley Metro District - Manteno Centre CREATIVE SOLUTIONS. TAILORED SERVICES. PERSONAL ATTENTION. Tria Architecture 58 SECTION THREE: KEY PERSONNEL & EXPERIENCE “The project was a great success... It was very easy to work with Tria and they are very responsive and accommodating.” Mr. Steven Rockey Village Manager (Ret.) City of Rolling Meadows City of Rolling Meadows - Fire Station 16 Rendering Highlighted Projects *prior to joining Tria Architecture Village of Shorewood • Public Works Facility - Space Needs Analysis • New Public Works Facility City of Lockport • New Public Works Addition Village of Homer Glen • Heritage Park - Active Core Kirby School District 140 • 2019 Renovations at Bannes Elementary School • 2017-2018 Summer Renovations at Millennium Elementary School Midlothian School District 143 • Media Center Renovations at Kolmar and Springfield Elementary Schools Homer Community Consolidated School District 33C • 2020 District-Wide Renovations • Roofing Renovations at Hadley Middle School and William J. Butler School • 2020 Mechanical Commissioning • 10 Year Health/Life Safety Survey Jorge Ortiz Project Manager Working as an architect for over twenty one years, Jorge has a wide range of experience working on various project including renovations, additions, and new buildings. Putting the client’s needs first he is always readily available as project manager to assist with any issues that may arise throughout a project. Under supervision of the project principal, Jorge provides constant coordination with in-house staff throughout the life cycle of a project. Experience: 5 Years with Tria Architecture 16 Years with Other Education: Bachelor of Arts and Architecture, 1998, University of Illinois at Chicago Community Involvement: Former Soccer Coach at St. Charles East High School and West Chicago High School CREATIVE SOLUTIONS. TAILORED SERVICES. PERSONAL ATTENTION. TRIA ARCHITECTURE, INC. | 59 UNITED CITY OF YORKVILLE REQUEST FOR QUALIFICATIONS | ANALYSIS OF THE PUBLIC WORKS & PARK MAINTENANCE FACILITIES Nancy Sander, NCIDQ, LEED AP Interior Designer Nancy is the newest member of the Tria team. With over 19 years of experience in Commercial and Corporate Design she brings a versatile skill set that will make any project shine! Her interior design experience includes everything from concept designs to signage packages, and much more. She has experience in every aspect of the design process from programing and information gathering to working with contractors during the design process. “I would like to formally thank Tria Architecture, Inc. for your repeated design excellence on our projects. Your design work and guidance during construction has made the Outdoor Amphitheater a work of art and has helped us become the #1 R&B venue in Chicagoland.” Henrietta Turner Former City Manager City of Country Club Hills Highlighted Projects Experience: 3 Years with Tria Architecture 18 Years with Other Education: Bachelor of Science in Interior Design, 1997, Southern Illinois University - Carbondale Affiliations: National Council for Interior Design Qualification (NCIDQ) U.S. Green Building Council (USGBC) - LEED AP City of Country Club Hills - Outdoor Amphitheater *prior to joining Tria Architecture City of Palos Heights • City Hall Renovations Village of Park Forest • Village Hall Renovations Fountaindale Public Library • Facility Assessment Duneland School Corporation • District Wide Media Center Renovations (Interiors) Ridgeland School District 122 • Simmons Middle School: Computer Lab Interior Renovations Alsip, Hazelgreen and Oak Lawn Elementary School District 126 • Stony Creek Elementary School: Gym Addition (Interiors) • Hazlegreen & Lane Elementary Schools: 2018 Renovations (Interiors) • Early Childhood Center Facility: Interior Programming & Design 3.4: Sub-Consultants Tria Architecture, Inc. is fortunate to have the ability to select the consultants that best fit our client’s needs. All engineering components will be completed by qualified outside firms determined by the City. Additionally, we are happy to work with any engineer currently working with the City. Below is a list of consultants we have worked with on similar projects. Please Note: This is NOT a finalized list of sub-consultants for your project. Mechanical, Electrical, Plumbing Engineering: O’Higgins and Arnold Sustainability, LLC has provided professional consulting and engineering services to a vast array of clients. Our work ethic is a reflection of the quality of work and the dedication of the staff to each and every project from start to finish. Our firm is dedicated to quality, innovation in design, ability to meet schedules, completeness and thoroughness of our designs, industry involvement, community involvement and customer satisfaction. It is this philosophy of service and the privilege to work with our distinguished clientele that keeps OAS, LLC at the head of the engineering community. O’Higgins and Arnold Sustainability, LLC 769 Heartland Drive Sugar Grove, Illinois 60554 630.538.1996 W-T Engineering, Inc. is a family of companies that comprise a full-service consulting engineering firm. For over forty years, we have been serving municipalities, school districts, park districts, architects and corporate clients with innovative and economical design solutions for their developments. We provide clients with a one-stop company to help maintain the integrity of all projects from start to finish. By incorporating all needed engineering disciplines, each customer receives the most efficient and cost effective solution for each respective project. W-T Engineering, Inc. 2675 Pratum Avenue Hoffman Estates, Illinois 60192 224.293.6333 www.wtengineering.com CS2 Design Group, LLC is a mid-sized consulting firm licensed to practice mechanical and electrical engineering. Since our start in 1995, the firm has grown into an industry leader specializing in engineering for municipal and eduicational clients. CS2 has grown into an industry leader in the markets that it serves. We are able to hear the needs of our customers and translate them into systems required to achieve a successful project. CS2 continually provides cost effective, high quality design solutions for their clientele. CS2 Design Group, LLC 837 Oakton Street Elk Grove, Illinois 60007 847.981.1880 www.cs2designgroup.com KJWW Engineering Consultants is an international engineering consulting firm providing innovative engineering solutions for building systems planning and design. Our specialties are high-performing building systems, infrastructure, program management and construction-related services, but our secret to success is found in our deep bench of 1,500 team members. For us, people-centered engineering is about more than the people we serve — it’s representative of the engaged employee culture we’ve worked hard to create. We believe in investing in our people and their professional futures through continuous training, community involvement and the ability to develop a niche specialty. KJWW Engineering Consultants 623 26th Avenue Rock Island, Illinois 61201 309.788.0673 www.kjww.com 60 SECTION THREE: KEY PERSONNEL & EXPERIENCE TAILORED SERVICES. CREATIVE SOLUTIONS. PERSONAL ATTENTION. Structural Engineering: Planning Resources Inc. is a MBE Chicago-area firm that specializes in community planning, landscape architecture, transportation planning and natural resources protection and management. They are based in Lombard, Illinois, and since its founding in 1982, Planning Resources has offered an interdisciplinary approach to projects, focusing on creating and maintaining livable communities Planning Resources, Inc. 402 W. Liberty Drive Wheaton, Illinois 60187 630.668.3788 www.planres.com Landscape Architect: Design Perspectives, Inc. is an award winning Naperville, IL based firm with clients across the nation. They offer a common sense approach for achieving effective results in the following areas: Commercial Landscape Architecture, Parks & Recreational Planning and Design and Comprehensive Planning & Research. Design Perspectives is small enough so that your project receives hands-on personal service and responsiveness directly from the owner. And, it is large enough to offer considerable expertise in a wide variety of areas. Design Perspectives, Inc. 1280 Iroquois Avenue Suite 110 Naperville, Illinois 60563 630.428.3134 www.design-perspectives.net JSD’s Landscape Architecture staff is experienced and knowledgeable in all aspects of the site planning process and provides a multidisciplinary approach to design challenges. Their specialized professionals guide projects from the initial planning stages through permitting and construction administration. The end result is the creation of an environment that balances aesthetics and construction costs, while integrating art and engineering, producing projects that are economical, marketable, and visible community assets. JSD Professional Services, Inc. 6520 67th Street Kenosha, Wisconsin 53142 262.925.8367 www.jsdinc.com Larson Engineering is an internationally recognized, full service engineering firm with clients and projects spanning the globe. Our structural engineers deliver innovative, economical solutions that keep available resources in mind. In addition to the more traditional steel, concrete and wood, we’ve also engineered the use of more unique materials – including ice – for specialty structures. Our conscientious engineers guide clients toward the best solution for their unique needs. Larson Engineering 1488 Bond Street Naperville, Illinois 60563 630.357.0540 www.larsonengr.com W-T Engineering, Inc. is a family of companies that comprise a full-service consulting engineering firm. For over forty years, we have been serving municipalities, school districts, park districts, architects and corporate clients with innovative and economical design solutions for their developments. We provide clients with a one-stop company to help maintain the integrity of all projects from start to finish. By incorporating all needed engineering disciplines, each customer receives the most efficient and cost effective solution for each respective project. W-T Engineering, Inc. 2675 Pratum Avenue Hoffman Estates, Illinois 60192 224.293.6333 www.wtengineering.com TRIA ARCHITECTURE, INC. | 61 UNITED CITY OF YORKVILLE REQUEST FOR QUALIFICATIONS | ANALYSIS OF THE PUBLIC WORKS & PARK MAINTENANCE FACILITIES TAILORED SERVICES. CREATIVE SOLUTIONS. PERSONAL ATTENTION. Civil Engineering: “We work with your City to determine which sub-consultant(s) to involve based on their experience, expertise and availability.” Eriksson Engineering Associates, LTD. was founded in 1995 and is a creative resource for civil engineering. On educational projects, realistic site budgets must be established up front, schedules must be maintained, and strong relationships with reviewing agencies can be leveraged. EEA has worked with many school districts throughout the Chicagoland area, providing intelligent, cost-effective solutions for long-term flexibility and low-maintenance designs that allow for future expansion. Additionally, EEA’s creative, multi-functional site plans offer additional instruction opportunities to enhance learning without compromising site safety or aesthetics. Eriksson Engineering Associates, Ltd. 601 West Randolph #500 Chicago, Illinois 60661 312.463.0551 www.eea-ltd.com Millies Engineering Group is a multi-disciplined consulting engineering firm of over 40 years which provides innovative and creative evaluations and design of various environmental systems for educational, institutional, commercial and industrial facilities to end users directly and indirectly through architects and other design professionals. The firm adheres to the philosophy of providing professional services to its clients by incorporating the client as an integral member of the engineering design team, in order to meet the desired functional needs of the end user. Millies Engineering Group 9711 Valparaiso Drive Suite A Munster, Illinois 46321 708.474.0104 www.milliesengineeringgroup.com HR Green is honored to be one of the nation’s longest operating engineering firms. For more than 100 years, we have been dedicated to our clients’ success. Whether we are providing civil engineering services, innovative management solutions to timely challenges, or overseeing the construction of a high profile improvement, the projects we undertake with our clients connect and shape communities, drive redevelopment and sustainability goals, and improve processes for consistent value. Eriksson Engineering Associates, Ltd. 601 West Randolph #500 Chicago, Illinois 60661 312.463.0551 www.eea-ltd.com SPACECO, Inc. serves a wide range of governmental, residential, commercial, and industrial clients. We work closely with other consultants, contractors, municipal staff, reviewing agencies, architects, and other key personnel from feasibility to final engineering, ensuring seamless implementation. SPACECO, Inc. 9575 W. Higgins Road Suite 700 Rosemont, IL 60018 847.696.4060 www.spacecoinc.com 62 SECTION THREE: KEY PERSONNEL & EXPERIENCE TAILORED SERVICES. CREATIVE SOLUTIONS. PERSONAL ATTENTION. Section Four: PROJECT APPROACH UNITED CITY OF YORKVILLE REQUEST FOR QUALIFICATIONS | ANALYSIS OF THE PUBLIC WORKS & PARK MAINTENANCE FACILITIES 64 SECTION FOUR: PROJECT APPROACH TAILORED SERVICES. CREATIVE SOLUTIONS. PERSONAL ATTENTION. The methodology Tria Architecture uses in conducting a project from inception to Owner acceptance revolves around our commitment to service and placing all emphasis on our client and their needs. We rely on two main components of our Project Approach: Tailored Project Teams and Eight Project Phases, to ensure an efficient and budget conscious end product. Once we have been accepted as your City’s Architect, we would initiate a Kick-Off Meeting with staff to further discuss any project(s) in more detail with regards to scope, budget, scheduling, and any restrictions. Tailored Project Team Our proposed project team will consist of a personally tailored group that fits appropriately with your needs led by Project Principal, Ron McGrath, AIA, LEED AP. Ron, will handle all the “big picture” items through providing consistent management and supervision throughout each potential project as the City’s main point of contact. Ron will be supported by our Project Manager, Jorge Ortiz, whose primary duties will consist of supporting Ron by: providing daily project coordination, serving as main line of communication between the City and potential contractors, managing in-house design staff and consultants, and ultimately serving as the City’s “Boots on the Ground” for any and all future projects. Depending on what stage your project may be in, we expect either Ron or Jorge to devote 40% to 90% of their daily time to any particular project and ultimately address any of the requested scope of services of your City including: 4.1: Inception to Owner Acceptance: Methodology • Attendance to meetings with City administrative staff • Development of preliminary drafts of the project program for City review and comment • City budgetary and funding consultations • Project scheduling consultations • Project scope of work and needs consultations 4.2: Approach to Cost Estimating Our staff is constantly being updated on existing and trending construction products to maintain their knowledge on product and labor costs through weekly meetings with vendors, attendance at conferences, and their own due diligence while working through their current and upcoming projects. Once within the facility analysis project, our staff will continually check project estimates against the budget through-out the project. To further ensure an accurate estimation of construction, we will engage the assistance of a professional estimator at key milestones to confirm that the project will be on budget. “Our proposed project team will consist of a personally tailored group that fits appropriately with your needs” TRIA ARCHITECTURE, INC. | 65 UNITED CITY OF YORKVILLE REQUEST FOR QUALIFICATIONS | ANALYSIS OF THE PUBLIC WORKS & PARK MAINTENANCE FACILITIES TAILORED SERVICES. CREATIVE SOLUTIONS. PERSONAL ATTENTION. Provided is a brief summary of our Project Approach towards Space Needs Analysis and Master Planning. Having provided similar services for clients varying in size we have a strong understanding of gauging how long it takes our team to complete this specific service. As your Village Architect, our initial objective would be to verify the approximate square footage of your facility so we could provide a tentative schedule that transitions through seven general phases. Kick-Off Meeting: KICK OFF MEETING FACILITY SURVEYS COMPILE DATA CLIENT REVIEW MEETING REVISIONS MASTER FACILITY PLAN Once a contract for services has been initiated, we will schedule a Kick-Off Meeting to further discuss the project scope, schedule, and any special concerns. Figure 1 - Exhibit A 4.3: Space Needs Analysis & Master Planning Facility Survey(s): During this process our team will thoroughly investigate each space in the facility and document any current or potential space issues. We will survey the staff and end users to determine the current and future needs in each space. (Exhibit A) Compile Data: Once our Team has completed the Facility Survey phase, we will begin working to compile and organize the data (Exhibit B) while working on accurate estimations for the cost of renovations (Exhibit C) which will provide the initial ground work for the Space Needs Analysis and Master Planning. (Exhibit A - Figue 1)(Exhibit A - Figure 2) (Exhibit B) Village of Shorewood - Public Works Facility Division and Room Size Analysis Current S.F.:Proposed S.F.: 187 200 0 150 130 150 130 150 0 150 130 150 0 150 0 150 170 350 General Office Area (cubicles)0 700 Conference Room 0 350 seating for 10 people Kitchenette 0 100 Kitchen/ Training Room 336 2150 Men's Toilet 64 55 Women's Toilet 0 55 Men's Public Toilet 200 180 Women's Public Toilet 200 180 Computer/Data/Phone Room 0 100 Storage 240 200 Men's Locker Area 336 1500 Women's Locker Area 0 400 Laundry 0 60 0 150 0 250 2123 8030 1445 8425 1450 1550 2024 1550 0 1550 1504 1550 0 1550 Fabrication Shop 0 2500 existing is in vehicle maintence area 0 70 0 64 0 160 6423 18969 4183 5250 0 500 0 525 0 200 Toilet 160 55 0 1250 535 550 4878 8330 17225 48250 17225 48250 0 150 0 150 Sub-Total:30649 83729 Gross S.F. Factor (4.7%):0 3935 Total Gross Building Square Footage:30649 87664 (1) 3000T & (1) 400T (2) 3000T 4 Tanks 4 Tanks 0 250 SF 0 5000 SF Dumpster Area 0 (5) 20 yard dumpsters 0 2 bins 0 2500 SF 0 10000 SF 57000 SF 26000 SF 8 spaces 12 Spaces 0 62 Spaces Covered Storage Maintenance Parking Main Parking existing haphazard parking areas Covered Dump leaf and misc dump area Exterior Vehicle Storage existing exterior space estimated Division Sub-Total: Shop Area: Misc Shop Mezzanine Parks Shop existing in shared space with vehicle storage Sign Shop Debris Sorting Streets Shop Salting Tanks Utilities: Admin. Office 4 workstations Fleet Storage: Electrical Division Sub-Total: Interior Vehicle Storage Maintenance Manager existing is in vehicle storage area Rinse Area Site: Salt Storage Building Stairs (2) Division Sub-Total: Division Sub-Total: Maintenance Bays 4 bays, 1 drive thru Parts Storage Wash Bay Lubricant Storage Room Tire Storage Room Elevator Equipment Fleet Maintenance: Water Shop Public Works Superintendent Elevator seating for 60 People Quiet Room SPACE NEEDS ANALYSIS: Division and Room Type:Notes: Office Area: Supervisor - Water Public Works Director Sipervisor - Streets Supervisor - Buildings and Grounds Storage Bins Division Sub-Total: Entry Vestibule secure entry vestibule Admin. Assistant Reception, 2 workstations Supervisor - Parks Supervisor - JULIE Coordinator Page 1 3/12/2021 Village of Shorewood - Public Works Facility Division and Room Size Analysis Current S.F.:Proposed S.F.: 187 200 0 150 130 150 130 150 0 150 130 150 0 150 0 150 170 350 General Office Area (cubicles)0 700 Conference Room 0 350 seating for 10 people Kitchenette 0 100 Kitchen/ Training Room 336 2150 Men's Toilet 64 55 Women's Toilet 0 55 Men's Public Toilet 200 180 Women's Public Toilet 200 180 Computer/Data/Phone Room 0 100 Storage 240 200 Men's Locker Area 336 1500 Women's Locker Area 0 400 Laundry 0 60 0 150 0 250 2123 8030 1445 8425 1450 1550 2024 1550 0 1550 1504 1550 0 1550 Fabrication Shop 0 2500 existing is in vehicle maintence area 0 70 0 64 0 160 6423 18969 4183 5250 0 500 0 525 0 200 Toilet 160 55 0 1250 535 550 4878 8330 17225 48250 17225 48250 0 150 0 150 Sub-Total:30649 83729 Gross S.F. Factor (4.7%):0 3935 Total Gross Building Square Footage:30649 87664 (1) 3000T & (1) 400T (2) 3000T 4 Tanks 4 Tanks 0 250 SF 0 5000 SF Dumpster Area 0 (5) 20 yard dumpsters 0 2 bins 0 2500 SF 0 10000 SF 57000 SF 26000 SF 8 spaces 12 Spaces 0 62 Spaces Covered Storage Maintenance Parking Main Parking existing haphazard parking areas Covered Dump leaf and misc dump area Exterior Vehicle Storage existing exterior space estimated Division Sub-Total: Shop Area: Misc Shop Mezzanine Parks Shop existing in shared space with vehicle storage Sign Shop Debris Sorting Streets Shop Salting Tanks Utilities: Admin. Office 4 workstations Fleet Storage: Electrical Division Sub-Total: Interior Vehicle Storage Maintenance Manager existing is in vehicle storage area Rinse Area Site: Salt Storage Building Stairs (2) Division Sub-Total: Division Sub-Total: Maintenance Bays 4 bays, 1 drive thru Parts Storage Wash Bay Lubricant Storage Room Tire Storage Room Elevator Equipment Fleet Maintenance: Water Shop Public Works Superintendent Elevator seating for 60 People Quiet Room SPACE NEEDS ANALYSIS: Division and Room Type:Notes: Office Area: Supervisor - Water Public Works Director Sipervisor - Streets Supervisor - Buildings and Grounds Storage Bins Division Sub-Total: Entry Vestibule secure entry vestibule Admin. Assistant Reception, 2 workstations Supervisor - Parks Supervisor - JULIE Coordinator Page 1 3/12/2021 66 SECTION FOUR: PROJECT APPROACH TAILORED SERVICES. CREATIVE SOLUTIONS. PERSONAL ATTENTION. Client Review & Revisions: During the initial Kick-Off Meeting we will establish a date for Client Review Meetings where we will present a preliminary draft to Administrative staff followed by a meeting with the Board for their input. We take the initial opportunity to work with Administration to review our documents in order to provide any revisions or suggestions that will assist in the preparation of a draft submittal for the Board. We will typically schedule our meeting with Administrative staff two weeks prior to the next schedule Board meeting to allow time to make any detailed revisions. Space Needs Analysis & Master Planning Report: After we have received input and direction from the Board and Administration, we will proceed to make any additional site visits in order to complete any revisions and refine other portions of the report. Once our report has been completed we will then organize all of our data into a Space Needs Analysis and Master Facility Plan (Exhibit D) based upon current s.f. and layout, proposed s.f. and layout, and estimated costs of construction. The final step of this process consists of assembling all surveys, reports, and additional documents into a tabloid sized booklet(s) as well as a digital format. This will serve as the final deliverable which will then be presented to the board at their next scheduled meeting. (Exhibit C) Village of Shorewood - New Public Works Buidling Current S.F. Total:Proposed S.F.Total: 2123 8030 6423 18969 4878 8330 17225 48250 0 150 30649 30649 83729 3935 87664 Estimated Costs Office Construction Cost 2,093,921.03$ Fleet Storage/Shops Construction Cost 6,501,108.50$ Fleet Maintenance Construction Cost 1,599,360.00$ Site Allowance:500,000.00$ Technology Allowance:25,000.00$ Furniture Allowance:25,000.00$ Landscaping Allowance:50,000.00$ Sub-total:10,794,389.53$ Design Contingency (5%):539,719.48$ Construction Contingency (5%):539,719.48$ TOTAL PROJECT COST:11,873,828.48$ TOTAL GROSS SQUARE FOOTAGE: Sub-total: Shop Area General COST SUMMARY: Office Area Fleet Maintenance Fleet Storage Divisions: Gross S.F. Factor (4.7%): Page 1 3/12/2021 Village of Shorewood - New Public Works Buidling Current S.F. Total:Proposed S.F.Total: 2123 8030 6423 18969 4878 8330 17225 48250 0 150 30649 30649 83729 3935 87664 Estimated Costs Office Construction Cost 2,093,921.03$ Fleet Storage/Shops Construction Cost 6,501,108.50$ Fleet Maintenance Construction Cost 1,599,360.00$ Site Allowance:500,000.00$ Technology Allowance:25,000.00$ Furniture Allowance:25,000.00$ Landscaping Allowance:50,000.00$ Sub-total:10,794,389.53$ Design Contingency (5%):539,719.48$ Construction Contingency (5%):539,719.48$ TOTAL PROJECT COST:11,873,828.48$ TOTAL GROSS SQUARE FOOTAGE: Sub-total: Shop Area General COST SUMMARY: Office Area Fleet Maintenance Fleet Storage Divisions: Gross S.F. Factor (4.7%): Page 1 3/12/2021 4.3: Space Needs Analysis & Master Planning (Continued) Section Five: CLIENT REFERENCES 68 SECTION FIVE: CLIENT REFERENCES TAILORED SERVICES. CREATIVE SOLUTIONS. PERSONAL ATTENTION. 5: References Mayor Tim Baldermann 815.462.6425 Mr. Kurt Carroll Village Administrator 815.462.6410 Highlighted Projects •New Metra Station •New Public Works Facility Highlighted Projects •New Public Works Facility Village of New Lenox - New Public Works Facility Village of Shorewood - New Public Works Facility Village of Shorewood City of Palos Hills Village of New Lenox City of Palos Hills - New Public Works Facility Mr. Jim Cullotta Village Administrator 815.553.2323 Mr. Noriel Noriega Public Works Director 815.553.2323 Highlighted Projects •Public Works Facility Space Needs Analysis •New Public Works Facility Mr. Chris Drey (Previous Public Works Director) Public Works Director (Village of Romeroville) 815.378.4061 Highlighted Projects •Public Works - Garfiled Site Maintenance Facility Village of Lombard Village of Lombard - Public Works - Garfiled Site Maintenance Facility Highlighted Projects •New Public Works Addition City of Lockport Mayor Jerry Bennett 708.598.3400 Mr. Nick Oeffling Commissioner, Public Works / Water Sewer 708.598.3400 ext. 1111 Mr. Carl Goldsmith Director of Public Works 630.620.5982 Mr. Brent Cann Director of Public Works 815. 838.0549 ext. 2313 Mr. Angelo Kleronomos Owner 630.554.6000 Highlighted Projects •Woodward Business Center - Oswego •Rosehill Clubhouse Local Projects - Property Concepts Inc. West Suburban Office 901 McClintock Drive, Suite 100 Burr Ridge, Illinois 60527 South Suburban Office 1820 Ridge Road, Suite 209 Homewood, Illinois 60430 Northwest Indiana Office 436 Sand Creek Drive N, Suite 205 Chesterton, Indiana 46304 630.455.4500 TriaArchitecture.com Resolution No. 2021-___ Page 1 Resolution No. 2021-_____ A RESOLUTION OF THE UNITED CITY OF YORKVILLE, KENDALL COUNTY, ILLINOIS, PROVIDING FOR ADDITIONAL FIRMS TO THE LIST OF QUALIFIED FIRMS TO PROVIDE ARCHITECTURAL SERVICES WHEREAS, the United City of Yorkville, Kendall County, Illinois (the “City”) is a duly organized and validly existing non home-rule municipality and political subdivision of the State of Illinois created in accordance with the Constitution of the State of Illinois and the laws of the State; and, WHEREAS, the Local Government Professional Services Selection Act (50 ILCS 510/0.01 et seq.) (the “Act”) requires a political subdivision to advertise for submissions of qualifications from firms in the procurement of architectural, engineering and land surveying services unless the political subdivision has a satisfactory relationship for such services with one or more firms; and, WHEREAS, the Act further mandates that, on the basis of evaluations, discussions, presentations and the ability to provide the required services, the political subdivision shall select those firms to be the most qualified; and, WHEREAS, pursuant to the Act, on January 14, 2020, the Mayor and City Council passed Resolution 2020-05 (the “Resolution”) and selected several firms as the most qualified to perform governmental facility planning services; and, WHEREAS, the City has now had discussions with and presentations from several additional architectural firms believed to be very qualified and able to perform governmental facility planning services as may be needed by the City and therefor is prepared to amend the Resolution to add those additional firms determined to be qualified to perform architectural services as hereinafter provided. Resolution No. 2021-___ Page 2 NOW, THEREFORE, BE IT RESOLVED, by the Mayor and City Council of the United City of Yorkville, Kendall County, Illinois, as follows: Section 1. After a thorough review and evaluation by the City Administration of additional submissions from architectural firms in response to a Request for Qualifications for services to prepare governmental facilities plans, the City Administration recommends that the following firms be added to the list of the most experienced and qualified architectural firms to provide such services to the City: a. Kluber Architects & Engineers, Batavia, Illinois b. Tria Architecture, Inc., Burr Ridge, Illinois c. Wold Architects & Engineers, Palatine, Illinois Section 2. The City Council hereby amends Resolution 2020-05 to accept the recommendations of the City Administration to establish a final list of all architectural firms found to be qualified to perform such services as may be needed by the City in connection with governmental facilities plans: a. Dewberry Architects, Inc., Elmhurst, Illinois b. Cordogan Clark & Associates, Chicago, Illinois c. Williams Architects, Itasca, Illinois d. Kluber Architects & Engineers, Batavia, Illinois e. Wold Architects & Engineers, Palatine, Illinois f. Tria Architects, Burr Ridge, Illinois Section 3. That this Resolution shall be in full force and effect from and after its passage, and approval as provided by law. Resolution No. 2021-___ Page 3 Passed by the City Council of the United City of Yorkville, Kendall County, Illinois this ____ day of __________________, A.D. 2021. ______________________________ CITY CLERK KEN KOCH _________ DAN TRANSIER _________ JACKIE MILSCHEWSKI _________ ARDEN JOE PLOCHER _________ CHRIS FUNKHOUSER _________ JOEL FRIEDERS _________ SEAVER TARULIS _________ JASON PETERSON _________ APPROVED by me, as Mayor of the United City of Yorkville, Kendall County, Illinois this ____ day of __________________, A.D. 2021. ______________________________ MAYOR Attest: ______________________________ CITY CLERK Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Community Development Purchasing Police Public Works Parks and Recreation Agenda Item Number Public Works Committee #3 Tracking Number PW 2024-12 Public Works Building – Architect Contract with Kluber, Inc. City Council – January 23, 2024 PW – 1/16/24 Moved forward to City Council agenda. PW 2024-12 Majority Approval Bart Olson Administration Name Department Packet materials from 1/23/24 CC meeting Summary Consideration of an agreement with Kluber, Inc for architectural services and EEI for site development design services for the proposed Public Works and Parks facility. Background This item was last discussed at the January 2024 Public Works Committee meeting. At that meeting, the committee heard a verbal report from staff about the contents of the attached agreements with EEI and Kluber for services related to the proposed Public Works and Parks facility. In short, in order to assist the City Council with some final decision making on scope and timing of the construction of the Public Works and Parks facility, the City needs to engage both Kluber and EEI via the attached contracts. EEI agreement In general, EEI’s agreement will cover all design, paperwork, and planning for most of the components of a Public Works and Parks facility that are outside of the footprint of the building. It is broken into two phases, preliminary engineering at an estimated cost of $76,221 and final engineering at an estimated cost of $107,465. Both phases will include various scope components like budget tracking, attending project meetings, topography and boundary surveys, base map file creation, JULIE coordination, creation of preliminary or final engineering plans, assisting with the design of material storage bins, preparation and submittal of storm water reports, preparation of engineer’s estimate of probably construction cost, coordinating review with external regulatory agencies and coordinating outsourced soil borings, geotechnical work, and landscape plans. EEI’s proposed fees are in line with staff expectations and can be covered within the FY 24 budget amount proposed for Public Works and Parks Facility planning. No budget amendment is required. Kluber agreement In general, Kluber’s agreement will take the City all the way from schematic design phase (big picture planning and drawings used by the City Council to facilitate final decisions on scope and cost of building), to design development phase (details of building layout and appearance), to preparation of construction documents, to participation in the procurement phase, and finally construction management assistance. If the City Council moves forward with the Memorandum To: City Council From: Bart Olson, City Administrator CC: Date: January 18, 2024 Subject: Public Works and Parks facility – Kluber and EEI agreements Kluber contract as drafted, the earliest recommended timeline for bidding is September 2024, with potential construction in mid-2025. Unlike the variable fee arrangement utilized in the Cordogan Clark agreement for Prairie Pointe renovations, Kluber is proposing a flat fee of $1,362,400 with a $17,600 credit for work already completed by the City during the last space needs analysis. Assuming the City Council moves forward with a $20m to $22m project, that would put the fees in the 6.2% to 6.8% range. Reiterating, Kluber is proposing a fixed fee – so if the City Council decides to increase or decrease the planned budget for the building (either through pre-bid decision making or through construction change orders), Kluber’s fee should not change. The staff, including Code Official Pete Ratos, have reviewed local, state, and federal governmental standards as well as trends in private development for architectural contracts and determined this fee is reasonable for the size and complexity of the project. This fee can be covered within the FY 24 budget amount proposed for Public Works and Parks Facility planning, and no budget amendment is required. Kluber agreement – construction methodology Kluber’s architectural agreement contemplates the City using a construction manager process. This determination was made after consultation with staff. While the City was able to use the Oswego-Yorkville shared Facility Manager for the Prairie Pointe project, the Public Works and Parks facility project will be much larger and more complex. Because of this, we’re recommending hiring a major regional or national construction firm to serve as the lead under the construction management process. This construction manager would be selected by the City through an open RFP process. Assuming the City Council approves the Kluber agreement in January, the staff would work with Kluber to draft a construction manager RFP and prepare a list of firms to receive direct solicitations to submit a proposal in February and March. Staff would conduct interviews soon thereafter with the hope of bringing a recommendation to City Council for consideration in April. Simultaneously with the selection of the construction manager, the City Council will be asked for feedback or decisions on how we will structure the contract as it relates to the construction manager being at risk or not, how guaranteed minimum pricing, change orders, and allowances will work, and how the bid packages will be broken up and held by the construction manager. Representatives from Kluber will give an overview of these options at the City Council meeting if requested, or later in the construction manager selection process. Recommendation Staff recommends approval of the agreements with EEI for site development design services and Kluber, Inc. for architectural services for the proposed Public Works and Parks facility. Resolution No. 2024-____ Page 1 Resolution No. 2024-_____ A RESOLUTION OF THE UNITED CITY OF YORKVILLE, KENDALL COUNTY, ILLINOIS, APPROVING AN AGREEMENT WITH KLUBER, INC. FOR THE DESIGN OF A PUBLIC WORKS FACILITY WHEREAS, the United City of Yorkville, Kendall County, Illinois (the “City”) is a duly organized and validly existing non-home rule municipality created in accordance with the Constitution of the State of Illinois of 1970 and the laws of the State; and WHEREAS, the City has acquired property commonly known as Lot 4 of the Yorkville Business Center on Boombah Boulevard for the purpose of constructing an 87,000 square foot public works facility (the “PW Facility”); and WHEREAS, to design the new PW Facility, the City considered receiving various proposals from architectural firms with which it worked in the past and upon due consideration determined that Kluber Inc. of Aurora, Illinois has the expertise necessary to undertake this project; and WHEREAS, after discussion and review of the Schematic Design submitted by Kluber, Inc., the City Administrator, City Engineer and the City Public Works Director are prepared to recommend that the Mayor and City Council approve the Agreement with Kluber, Inc. in the form attached hereto. NOW, THEREFORE, BE IT RESOLVED by the Mayor and City Council of the United City of Yorkville, Kendall County, Illinois as follows: Section 1. That the AIA Document 8133-209, being a standard form of Agreement Between Owner and Architect, by and between the United City of Yorkville and Kluber, Inc. attached hereto and made a part hereof by this reference is hereby approved and the Mayor and City Clerk are hereby authorized to execute said Agreement on behalf of the United City of Yorkville. Section 2. That this Resolution shall be in full force and effect upon its passage and approval as provided by law. Passed by the City Council of the United City of Yorkville, Kendall County, Illinois this ____ day of __________________, A.D. 2024. ______________________________ CITY CLERK Resolution No. 2024-____ Page 2 KEN KOCH _________ DAN TRANSIER _________ ARDEN JOE PLOCHER _________ CRAIG SOLING _________ CHRIS FUNKHOUSER _________ MATT MAREK _________ SEAVER TARULIS _________ RUSTY CORNEILS _________ APPROVED by me, as Mayor of the United City of Yorkville, Kendall County, Illinois this ____ day of __________________, A.D. 2024. ______________________________ MAYOR Attest: _____________________________ CITY CLERK Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Community Development Purchasing Police Public Works Parks and Recreation Agenda Item Number Public Works Committee #2 Tracking Number PW 2024-13 Public Works Building – EEI Contract City Council – February 13, 2024 CC – 1/23/24 This agenda item was tabled to the 2/13/24 City Council meeting. PW 2024-13 Majority Approval Bart Olson Administration Name Department Summary Consideration of an agreement with Kluber, Inc for architectural services and EEI for site development design services for the proposed Public Works and Parks facility. Background This item was last discussed at the January 2024 Public Works Committee meeting. At that meeting, the committee heard a verbal report from staff about the contents of the attached agreements with EEI and Kluber for services related to the proposed Public Works and Parks facility. In short, in order to assist the City Council with some final decision making on scope and timing of the construction of the Public Works and Parks facility, the City needs to engage both Kluber and EEI via the attached contracts. EEI agreement In general, EEI’s agreement will cover all design, paperwork, and planning for most of the components of a Public Works and Parks facility that are outside of the footprint of the building. It is broken into two phases, preliminary engineering at an estimated cost of $76,221 and final engineering at an estimated cost of $107,465. Both phases will include various scope components like budget tracking, attending project meetings, topography and boundary surveys, base map file creation, JULIE coordination, creation of preliminary or final engineering plans, assisting with the design of material storage bins, preparation and submittal of storm water reports, preparation of engineer’s estimate of probably construction cost, coordinating review with external regulatory agencies and coordinating outsourced soil borings, geotechnical work, and landscape plans. EEI’s proposed fees are in line with staff expectations and can be covered within the FY 24 budget amount proposed for Public Works and Parks Facility planning. No budget amendment is required. Kluber agreement In general, Kluber’s agreement will take the City all the way from schematic design phase (big picture planning and drawings used by the City Council to facilitate final decisions on scope and cost of building), to design development phase (details of building layout and appearance), to preparation of construction documents, to participation in the procurement phase, and finally construction management assistance. If the City Council moves forward with the Memorandum To: City Council From: Bart Olson, City Administrator CC: Date: January 18, 2024 Subject: Public Works and Parks facility – Kluber and EEI agreements Kluber contract as drafted, the earliest recommended timeline for bidding is September 2024, with potential construction in mid-2025. Unlike the variable fee arrangement utilized in the Cordogan Clark agreement for Prairie Pointe renovations, Kluber is proposing a flat fee of $1,362,400 with a $17,600 credit for work already completed by the City during the last space needs analysis. Assuming the City Council moves forward with a $20m to $22m project, that would put the fees in the 6.2% to 6.8% range. Reiterating, Kluber is proposing a fixed fee – so if the City Council decides to increase or decrease the planned budget for the building (either through pre-bid decision making or through construction change orders), Kluber’s fee should not change. The staff, including Code Official Pete Ratos, have reviewed local, state, and federal governmental standards as well as trends in private development for architectural contracts and determined this fee is reasonable for the size and complexity of the project. This fee can be covered within the FY 24 budget amount proposed for Public Works and Parks Facility planning, and no budget amendment is required. Kluber agreement – construction methodology Kluber’s architectural agreement contemplates the City using a construction manager process. This determination was made after consultation with staff. While the City was able to use the Oswego-Yorkville shared Facility Manager for the Prairie Pointe project, the Public Works and Parks facility project will be much larger and more complex. Because of this, we’re recommending hiring a major regional or national construction firm to serve as the lead under the construction management process. This construction manager would be selected by the City through an open RFP process. Assuming the City Council approves the Kluber agreement in January, the staff would work with Kluber to draft a construction manager RFP and prepare a list of firms to receive direct solicitations to submit a proposal in February and March. Staff would conduct interviews soon thereafter with the hope of bringing a recommendation to City Council for consideration in April. Simultaneously with the selection of the construction manager, the City Council will be asked for feedback or decisions on how we will structure the contract as it relates to the construction manager being at risk or not, how guaranteed minimum pricing, change orders, and allowances will work, and how the bid packages will be broken up and held by the construction manager. Representatives from Kluber will give an overview of these options at the City Council meeting if requested, or later in the construction manager selection process. Recommendation Staff recommends approval of the agreements with EEI for site development design services and Kluber, Inc. for architectural services for the proposed Public Works and Parks facility. UNITED CITY OF YORKVILLE YORKVILLE PUBLIC WORKS BUILDING PAGE 1 Agreement for Professional Services Yorkville Public Works Building THIS AGREEMENT, by and between the United City of Yorkville, hereinafter referred to as the "City" or “OWNER” and Engineering Enterprises, Inc. hereinafter referred to as the "Contractor" or “ENGINEER” agrees as follows: A. Services: The Engineer shall furnish the necessary personnel, materials, equipment and expertise to make the necessary investigations, analysis and calculations along with exhibits, cost estimates and narrative, to complete all necessary engineering services to the City as indicated on the included Attachment B. Services to be provided include survey and engineering services for the proposed public works building and associated site improvements on Lot 4 in the Yorkville Business Center off Boombah Boulevard as indicated on Attachment C and Attachment D in the location shown on Attachment F. Construction Engineering services are not included and would be provided in a separate agreement. All Engineering will be in accordance with all City and Illinois Department of Transportation requirements. B. Term: Services will be provided beginning on the date of execution of this agreement and continuing, until terminated by either party upon 7 days written notice to the non- terminating party or upon completion of the Services. Upon termination the Contractor shall be compensated for all work performed for the City prior to termination. C. Compensation and maximum amounts due to Contractor: ENGINEER shall receive as compensation for all work and services to be performed herein an amount based on the Estimate of Level of Effort and Associated Cost included in Attachment C (Preliminary) and Attachment D (Final). For Attachment C (Preliminary), the Yorkville Public Works Building will be paid for as a Lump Sum in the amount of $63,171, and Direct Expenses are estimated in the amount of $13,050 for a Preliminary Engineering total of $76,221. For Attachment D (Final), the Yorkville Public Works Building will be paid for as a Lump Sum in the amount of $78,215, and Direct Expenses are estimated in the amount of $29,250 for a Final Engineering total of $107,465. The hourly rates for this project are shown in the attached 2023 Standard Schedule of Charges. All payments will be made accordingly to the Illinois State Prompt Payment Act and not less than once every thirty days. UNITED CITY OF YORKVILLE YORKVILLE PUBLIC WORKS BUILDING PAGE 2 D. Changes in Rates of Compensation: In the event that this contract is designated in Section B hereof as an Ongoing Contract, Contractor, on or before February 1 st of any given year, shall provide written notice of any change in the rates specified in Section C hereof (or on any attachments hereto) and said changes shall only be effective on and after May 1 st of that same year. E. Ownership of Records and Documents: Contractor agrees that all books and records and other recorded information developed specifically in connection with this agreement shall remain the property of the City. Contractor agrees to keep such information confidential and not to disclose or disseminate the information to third parties without the consent of the City. This confidentiality shall not apply to material or information, which would otherwise be subject to public disclosure through the freedom of information act or if already previously disclosed by a third party. Upon termination of this agreement, Contractor agrees to return all such materials to the City. The City agrees not to modify any original documents produced by Contractor without contractors consent. Modifications of any signed duplicate original document not authorized by ENGINEER will be at OWNER’s sole risk and without legal liability to the ENGINEER. Use of any incomplete, unsigned document will, likewise, be at the OWNER’s sole risk and without legal liability to the ENGINEER. F. Governing Law: This contract shall be governed and construed in accordance with the laws of the State of Illinois. Venue shall be in Kendall County, Illinois. G. Independent Contractor: Contractor shall have sole control over the manner and means of providing the work and services performed under this agreement. The City’s relationship to the Contractor under this agreement shall be that of an independent contractor. Contractor will not be considered an employee to the City for any purpose. H. Certifications: Employment Status: The Contractor certifies that if any of its personnel are an employee of the State of Illinois, they have permission from their employer to perform the service. Anti-Bribery: The Contractor certifies it is not barred under 30 Illinois Compiled Statutes 500/50-5(a) - (d) from contracting as a result of a conviction for or admission of bribery or attempted bribery of an officer or employee of the State of Illinois or any other state. UNITED CITY OF YORKVILLE YORKVILLE PUBLIC WORKS BUILDING PAGE 3 Loan Default: If the Contractor is an individual, the Contractor certifies that he/she is not in default for a period of six months or more in an amount of $600 or more on the repayment of any educational loan guaranteed by the Illinois State Scholarship Commission made by an Illinois institution of higher education or any other loan made from public funds for the purpose of financing higher education (5 ILCS 385/3). Felony Certification: The Contractor certifies that it is not barred pursuant to 30 Illinois Compiled Statutes 500/50-10 from conducting business with the State of Illinois or any agency as a result of being convicted of a felony. Barred from Contracting: The Contractor certifies that it has not been barred from contracting as a result of a conviction for bid-rigging or bid rotating under 720 Illinois Compiled Statutes 5/33E or similar law of another state. Drug Free Workplace: The Contractor certifies that it is in compliance with the Drug Free Workplace Act (30 Illinois Compiled Statutes 580) as of the effective date of this contract. The Drug Free Workplace Act requires, in part, that Contractors, with 25 or more employees certify and agree to take steps to ensure a drug free workplace by informing employees of the dangers of drug abuse, of the availability of any treatment or assistance program, of prohibited activities and of sanctions that will be imposed for violations; and that individuals with contracts certify that they will not engage in the manufacture, distribution, dispensation, possession, or use of a controlled substance in the performance of the contract. Non-Discrimination, Certification, and Equal Employment Opportunity: The Contractor agrees to comply with applicable provisions of the Illinois Human Rights Act (775 Illinois Compiled Statutes 5), the U.S. Civil Rights Act, the Americans with Disabilities Act, Section 504 of the U.S. Rehabilitation Act and the rules applicable to each. The equal opportunity clause of Section 750.10 of the Illinois Department of Human Rights Rules is specifically incorporated herein. The Contractor shall comply with Executive Order 11246, entitled Equal Employment Opportunity, as amended by Executive Order 11375, and as supplemented by U.S. Department of Labor regulations (41 C.F.R. Chapter 60). The Contractor agrees to incorporate this clause into all subcontracts under this Contract. International Boycott: The Contractor certifies that neither it nor any substantially owned affiliated company is participating or shall participate in an international boycott in violation of the provisions of the U.S. Export Administration Act of 1979 or the regulations of the U.S. Department of Commerce promulgated under that Act (30 ILCS 582). Record Retention and Audits: If 30 Illinois Compiled Statutes 500/20-65 requires the Contractor (and any subcontractors) to maintain, for a period of 3 years after the later of the date of completion of this Contract or the date of final payment UNITED CITY OF YORKVILLE YORKVILLE PUBLIC WORKS BUILDING PAGE 4 under the Contract, all books and records relating to the performance of the Contract and necessary to support amounts charged to the City under the Contract. The Contract and all books and records related to the Contract shall be available for review and audit by the City and the Illinois Auditor General. If this Contract is funded from contract/grant funds provided by the U.S. Government, the Contract, books, and records shall be available for review and audit by the Comptroller General of the U.S. and/or the Inspector General of the federal sponsoring agency. The Contractor agrees to cooperate fully with any audit and to provide full access to all relevant materials. United States Resident Certification: (This certification must be included in all contracts involving personal services by non-resident aliens and foreign entities in accordance with requirements imposed by the Internal Revenue Services for withholding and reporting federal income taxes.) The Contractor certifies that he/she is a: x United States Citizen ___ Resident Alien ___ Non-Resident Alien The Internal Revenue Service requires that taxes be withheld on payments made to non resident aliens for the performance of personal services at the rate of 30%. Tax Payer Certification : Under penalties of perjury, the Contractor certifies that its Federal Tax Payer Identification Number or Social Security Number is (provided separately) and is doing business as a (check one): ___ Individual ___ Real Estate Agent ___ Sole Proprietorship ___ Government Entity ___ Partnership ___ Tax Exempt Organization (IRC 501(a) only) x Corporation ___ Not for Profit Corporation ___ Trust or Estate ___ Medical and Health Care Services Provider Corp. I. Indemnification: Contractor shall indemnify and hold harmless the City and City’s agents, servants, and employees against all loss, damage, and expense which it may sustain or for which it will become liable on account of injury to or death of persons, or on account of damage to or destruction of property resulting from the performance of work under this agreement by Contractor or its Subcontractors, or due to or arising in any manner from the wrongful act or negligence of Contractor or its Subcontractors of any employee of any of them. In the event that the either party shall bring any suit, cause of action or counterclaim against the other party, the non-prevailing party shall pay to the prevailing party the cost and expenses incurred to answer and/or defend such action, including reasonable attorney fees and court costs. In no event shall either party indemnify any other party for the consequences of that party’s negligence, including failure to follow the ENGINEER’s recommendations. J. Insurance: The contractor agrees that it has either attached a copy of all required insurance certificates or that said insurance is not required due to the nature and extent of the types of services rendered hereunder. (Not applicable as having been previously supplied) UNITED CITY OF YORKVILLE YORKVILLE PUBLIC WORKS BUILDING PAGE 5 .K. Additional Terms or Modification: The terms of this agreement shall be further modified as provided on the attached Exhibits. Except for those terms included on the Exhibits, no additional terms are included as a part of this agreement. All prior understandings and agreements between the parties are merged into this agreement, and this agreement may not be modified orally or in any manner other than by an agreement in writing signed by both parties. In the event that any provisions of this agreement shall be held to be invalid or unenforceable, the remaining provisions shall be valid and binding on the parties. The list of Attachments are as follows: Attachment A: Standard Terms and Conditions Attachment B: Scope of Services Attachment C: Estimated Level of Effort and Associated Cost – Preliminary Attachment D: Estimated Level of Effort and Associated Cost - Final Attachment E: Location Map Attachment F: Anticipated Project Schedule Attachment G: 2023 Standard Schedule of Charges L. Notices: All notices required to be given under the terms of this agreement shall be given mail, addressed to the parties as follows: For the City: For the ENGINEER: City Administrator and City Clerk Engineering Enterprises, Inc. United City of Yorkville 52 Wheeler Road 800 Game Farm Road Sugar Grove, Illinois 60554 Yorkville, Illinois 60115 Either of the parties may designate in writing from time to time substitute addresses or persons in connection with required notices. Agreed to this ___day of _________, 20___. United City of Yorkville: Engineering Enterprises, Inc.: _________________________ _______________________ _ John Purcell Bradley P. Sanderson, P.E. Mayor Chief Operating Officer/President _________________________ ____________________________ Jori Behland Curtis P. Dettmann, P.E. City Clerk Senior Project Manager ENGINEERING ENTERPRISES, INC. JUNE 2023 PAGE 1 STANDARD TERMS AND CONDITIONS Agreement: These Standard Terms and Conditions, together with the Professional Services Agreement, constitute the entire integrated agreement between the OWNER and Engineering Enterprises, Inc. (EEI) (hereinafter “Agreement”), and take precedence over any other provisions between the Parties. These terms may be amended, but only if both parties consent in writing. Standard of Care: In providing services under this Agreement, the ENGINEER will endeavor to perform in a matter consistent with that degree of care and skill ordinarily exercised by members of the same profession currently practicing under same circumstances in the same locality. ENGINEER makes no other warranties, express or implied, written or oral under this Agreement or otherwise, in connection with ENGINEER’S service. Construction Engineering and Inspection: The ENGINEER shall not supervise, direct, control, or have authority over any contractor work, nor have authority over or be responsible for the means, methods, techniques sequences, or procedures of construction selected or used by any contractor, or the safety precautions and programs incident thereto, for security or safety of the site, nor for any failure of a contractor to comply with laws and regulations applicable to such contractor’s furnishing and performing of its work. The ENGINEER neither guarantees the performance of any contractor nor assumes responsibility for contractor’s failure to furnish and perform the work in accordance with the contract documents. The ENGINEER is not responsible for the acts or omissions of any contractor, subcontractor, or supplies, or any of their agents or employees or any other person at the site or otherwise furnishing or performing any work. Shop drawing and submittal review by the ENGINEER shall apply to only the items in the submissions and only for the purpose of assessing if upon installation or incorporation in the project work they are generally consistent with the construction documents.  OWNER agrees that the contractor is solely responsible for the submissions and for compliance with the construction documents.  OWNER further agrees that the ENGINEER’S review and action in relation to these submissions shall not constitute the provision of means, methods, techniques, sequencing or procedures of construction or extend or safety programs or precautions.  The ENGINEER’S consideration of a component does not constitute acceptance of the assembled items. The ENGINEER’S site observation during construction shall be at the times agreed upon in the Project Scope.  Through standard, reasonable means the ENGINEER will become generally familiar with observable completed work.  If the ENGINEER observes completed work that is inconsistent with the construction documents, that information shall be communicated to the contractor and OWNER for them to address. Opinion of Probable Construction Costs: ENGINEER’S opinion of probable construction costs represents ENGINEER’S best and reasonable judgment as a professional engineer. OWNER acknowledges that ENGINEER has no control over construction costs of contractor’s methods of determining pricing, or over competitive bidding by contractors, or of market conditions or changes thereto. ENGINEER cannot and does not guarantee that proposals, bids or actual construction costs will not vary from ENGINEER’S opinion of probable construction costs. Copies of Documents & Electronic Compatibility: Copies of Documents that may be relied upon by OWNER are limited to the printed copies (also known as hard copies) that are signed or sealed by the ENGINEER. Files in electronic media format of text, data, graphics, or of other types that are furnished by ENGINEER to OWNER are only for convenience of OWNER. Any conclusion or information obtained or derived from such electronic files will be at the user's sole risk. When transferring documents in electronic media format, ENGINEER makes no representations as to long term compatibility, usability, or readability of documents resulting from the use of software application packages, operating systems, or computer hardware differing from those used by ENGINEER at the beginning of the project. Changed Conditions: If, during the term of this Agreement, circumstances or conditions that were not originally contemplated by or known to the ENGINEER are revealed, to the extent that they affect the scope of services, compensation, schedule, allocation of risks, or other material terms of this Agreement, the ENGINEER may call for renegotiation of appropriate portions of this Agreement. The ENGINEER shall notify the OWNER of the changed conditions necessitating renegotiation, and the ENGINEER and the OWNER shall promptly and in good faith enter into renegotiation of this Agreement to address the changed conditions. If terms cannot be agreed to, the parties agree that either party has the absolute right to terminate this Agreement, in accordance with the termination provision hereof. Hazardous Conditions: OWNER represents to ENGINEER that to the best of its knowledge no Hazardous Conditions (environmental or otherwise) exist on the project site. If a Hazardous Condition is encountered or alleged, ENGINEER shall have the obligation to notify OWNER and, to the extent of applicable Laws and Regulations, appropriate governmental officials. It is acknowledged by both parties that ENGINEER's scope of services does not include any services related to a Hazardous Condition. In the event ENGINEER or any other party encounters a Hazardous Condition, ENGINEER may, at its option and without liability for consequential or any other damages, suspend performance of services on the portion of the project affected thereby until OWNER: (i) retains appropriate specialist consultant(s) or contractor(s) to identify and, as appropriate, abate, remediate, or remove the Hazardous Condition; and (ii) warrants that the project site is in full compliance with applicable Laws and Regulations. Consequential Damages: Notwithstanding any other provision of this Agreement, and to the fullest extent permitted by law, neither the OWNER nor the ENGINEER, their respective officers, directors, partners, employees, contractors, or subcontractors shall be liable to the other or shall make any claim for any incidental, indirect, or consequential damages arising out of or connected in any way to the Project or to this Agreement. This mutual waiver of consequential damages shall include, but is not limited to, loss of use, loss of ENGINEERING ENTERPRISES, INC. JUNE 2023 PAGE 2 profit, loss of business, loss of income, loss of reputation, or any other consequential damages that either party may have incurred from any cause of action including negligence, strict liability, breach of contract, and breach of strict or implied warranty. Both the OWNER and the ENGINEER shall require similar waivers of consequential damages protecting all the entities or persons named herein in all contracts and subcontracts with others involved in this project. Termination: This Agreement may be terminated for convenience, without cause, upon fourteen (14) days written notice of either party. In the event of termination, the ENGINEER shall prepare a final invoice and be due compensation as set forth in the Professional Services Agreement for all costs incurred through the date of termination. Either party may terminate this Agreement for cause upon giving the other party not less than seven (7) calendar days’ written notice for the following reasons: (a) Substantial failure by the other party to comply with or perform in accordance with the terms of the Agreement and through no fault of the terminating party; (b) Assignment of the Agreement or transfer of the project without the prior written consent of the other party; (c) Suspension of the project or the ENGINEER’S services by the OWNER for a period of greater than ninety (90) calendar days, consecutive or in the aggregate. (d) Material changes in the conditions under which this Agreement was entered into, the scope of services or the nature of the project, and the failure of the parties to reach agreement on the compensation and schedule adjustments necessitated by such changes. Payment of Invoices: Invoices are due and payable within 30 days of receipt unless otherwise agreed to in writing. Third Party Beneficiaries: Nothing contained in this Agreement shall create a contractual relationship with or a cause of action in favor of a third party against either the OWNER or the ENGINEER. The ENGINEER’S services under this Agreement are being performed solely and exclusively for the OWNER’S benefit, and no other party or entity shall have any claim against the ENGINEER because of this Agreement or the performance or nonperformance of services hereunder. The OWNER and ENGINEER agree to require a similar provision in all contracts with contractors, subcontractors, vendors and other entities involved in this Project to carry out the intent of this provision. Force Majeure: Each Party shall be excused from the performance of its obligations under this Agreement to the extent that such performance is prevented by force majeure (defined below) and the nonperforming party promptly provides notice of such prevention to the other party. Such excuse shall be continued so long as the condition constituting force majeure continues. The party affected by such force majeure also shall notify the other party of the anticipated duration of such force majeure, any actions being taken to avoid or minimize its effect after such occurrence, and shall take reasonable efforts to remove the condition constituting such force majeure. For purposes of this Agreement, “force majeure” shall include conditions beyond the control of the parties, including an act of God, acts of terrorism, voluntary or involuntary compliance with any regulation, law or order of any government, war, acts of war (whether war be declared or not), labor strike or lock-out, civil commotion, epidemic, failure or default of public utilities or common carriers, destruction of production facilities or materials by fire, earthquake, storm or like catastrophe. The payment of invoices due and owing hereunder shall in no event be delayed by the payer because of a force majeure affecting the payer. Additional Terms or Modification: All prior understandings and agreements between the parties are merged into this Agreement, and this Agreement may not be modified orally or in any manner other than by an Agreement in writing signed by both parties. In the event that any provisions of this Agreement shall be held to be invalid or unenforceable, the remaining provisions shall be valid and binding on the parties. Assignment: Neither party to this Agreement shall transfer or assign any rights or duties under or interest in this Agreement without the prior written consent of the other party. Subcontracting normally contemplated by the ENGINEER shall not be considered an assignment for purposes of this Agreement. Waiver: A party’s waiver of, or the failure or delay in enforcing any provision of this Agreement shall not constitute a waiver of the provision, nor shall it affect the enforceability of that provision or of the remainder of this Agreement. Attorney’s Fees: In the event of any action or proceeding brought by either party against the other under this Agreement, the prevailing party shall be entitled to recover from the other all costs and expenses including without limitation the reasonable fees of its attorneys in such action or proceeding, including costs of appeal, if any, in such amount as the Court may adjudge reasonable. Fiduciary Duty: Nothing in this Agreement is intended to create, nor shall it be construed to create, a fiduciary duty owed to either party to the other party. EEI makes no warranty, express or implied, as to its professional services rendered. Headings: The headings used in this Agreement are inserted only as a matter of convenience only, and in no way define, limit, enlarge, modify, explain or define the text thereof nor affect the construction or interpretation of this Agreement. UNITED CITY OF YORKVILLE, IL YORKVILLE PUBLIC WORKS BUILDING PAGE 1 Yorkville Public Works Building United City of Yorkville, IL Professional Services Agreement - Design Engineering Attachment B – Scope of Services The United City of Yorkville desires to design a new public works building and associated site improvements on Lot 4 of the Yorkville Business Center off Boombah Boulevard. An exhibit depicting the conceptual design of the proposed building and site improvements is attached. The work items to complete the design are as follows: PRELIMINARY DESIGN ENGINEERING – YORKVILLE PUBLIC WORKS BUILDING 1.1 Project Management and Coordination  Budget Tracking  Management of Personnel and the Engineering Contract  Coordination with the City, Architect, and Sub-Consultants 1.2 Project Meetings  Project Kick-Off Meeting Between the City, EEI, Architect, and Sub-Consultants (as needed)  Three (3) Virtual Progress Meetings Between the City, EEI, Architect, and Sub-Consultants (as needed)  Three (3) In-Person Progress Meeting Between the City, EEI, Architect, and Sub-Consultants (as needed) 1.3 Topographic and Boundary Survey  Field Survey of Lot 4 in Yorkville Business Center including adjacent parkway and Boombah Boulevard.  Boundary Survey of Project Limits  Drafting to Create Base File 1.4 Dry Utility Coordination  Design JULIE  Preliminary Plan Submission and Coordinate with Private Utilities 1.5 Preliminary Plans and Estimates  Preparation of Preliminary Engineering Plans  Assist Architect with Design of Material Storage Bins and Salt Dome  Preparation of a Preliminary Storm Water Report  Preparation of a Preliminary Engineer’s Opinion of Probable Construction Cost  Preliminary Plan Submittal to the City DIRECT EXPENSES The following scope of services will be provided by EEI’s subconsultant’s:  Additional Soil Borings and Geotechnical Report – Rubino (Scope in Exhibit A)  Preparation of Preliminary Landscape Architecture Plans – Hey and Associates, Inc. (Scope in Exhibit B) UNITED CITY OF YORKVILLE, IL YORKVILLE PUBLIC WORKS BUILDING PAGE 2 FINAL DESIGN ENGINEERING – YORKVILLE PUBLIC WORKS BUILDING 2.1 Project Management and Coordination  Budget Tracking  Management of Personnel and the Engineering Contract  Coordination with the City, Architect, and Sub-Consultants 2.2 Project Meetings  Three (3) Virtual Progress Meetings Between the City, EEI, Architect, and Sub-Consultants (as needed)  Three (3) In-Person Progress Meetings Between the City, EEI, and Architect 2.3 Dry Utility Coordination  Coordinate Design with Dry Utility Companies including but not limited to AT&T, Nicor, Comcast, and ComEd  Preparation of Drawings and Exhibits 2.4 Final Plans, Specifications, and Estimates  Preparation of 90%, and 100% Engineering Plans  Assist Architect with Design of Material Storage Bins and Salt Dome  Preparation of a Final Storm Water Report  Preparation of Final Engineer’s Opinion of Probable Construction Cost 2.5 Regulatory Agency Coordination and Permitting  Prepare Storm Water Permit Application  Prepare IHPA and IDNR Endangered Species Applications  Prepare IEPA NPDES NOI Construction Permit Application  Prepare IEPA Sanitary and Watermain Permit Applications  Prepare Yorkville - Bristol Sanitary District Permit Application 2.6 Bidding Coordination  Attend Pre-Bid Meeting  Address Bid Questions and Prepare Addenda  Attend Bid Opening DIRECT EXPENSES The following scope of services will be provided by EEI’s subconsultant’s:  Additional Soil Borings and Geotechnical Report – Rubino Engineering (Scope in Exhibit A)  Preparation of Final Landscape Architecture Plans – Hey and Associates, Inc. (Scope in Exhibit B) EXCLUSIONS The above scope of services for the Yorkville Public Works Building excludes the following:  Contract Preparation and Bidding Documents (To be Completed by CM)  Easement Negotiations  Land Acquisition  Environmental Surveys Including but Not Limited to Tree Surveys  Plat of Survey or ALTA Survey  Meetings beyond those shown (can be attended on a per meeting basis)  Wetland delineation, mitigation, or permitting UNITED CITY OF YORKVILLE, IL YORKVILLE PUBLIC WORKS BUILDING PAGE 3  Floodplain study or permitting  Construction Phase Services The above scope for “Yorkville Public Works Building” summarizes the work items that will be completed for this contract. Additional work items, including additional meetings beyond the meetings defined in the above scope shall be considered outside the scope of the base contract and will be billed in accordance with the Standard Schedule of Charges. -931--931-1560 (Fax) December 7, 2023 To: Curtis P. Dettmann, P.E. Senior Project Manager Engineering Enterprises, Inc. 52 Wheeler Road Sugar Grove, Illinois 60554 Re: Proposal - Geotechnical Exploration Proposed Yorkville Public Works Additional Borings Boombah Boulevard Yorkville, Illinois Proposal No. Q23.574g Via email: CDettmann@eeiweb.com Dear Mr. Dettmann, Rubino Engineering, Inc. (Rubino) is pleased to submit the following proposal to provide geotechnical engineering services for the above referenced project. Rubino received a request for proposal from Curtis P. Dettmann of Engineering Enterprises, Inc. (EEI) via phone on December 1, 2023. PROJECT UNDERSTANDING Rubino understands that Engineering Enterprises, Inc. is requesting additional soil borings for the new Yorkville Public Works building. Under Rubino project number G22.179, Rubino previously completed seven (7) soil borings and submitted a preliminary geotechnical report dated September 12, 2022. EEI has requested Rubino provide a scope for one initial mobilization and drilling to furnish information for certain aspects of the site that may not change or alter much in locations, and a secondary mobilization and drilling once site locations are finalized. Information received: RFP phone from Curtis P. Dettmann of Engineering Enterprises, Inc. on December 1, 2023. Project Description - Structural Loads / Pavement Design Criteria received: none; however this proposal is based on the following: Maximum column load estimate: 70 to 120 kips Maximum wall load estimate: 4 to 6 kips per lineal foot (klf) Maximum cut/fill to balance site: 2 feet Light Duty Pavement 18-kip ESALS: 30,000 Heavy Duty Pavement 18-kip ESALS: 60,000 Pavement Life Expectancy: 15 years Storage bins to supported by asphalt or concrete slabs on grade o Weight not exceed 500 psf Proposed Yorkville Public Works Additional Borings in Yorkville, Illinois December 7, 2023 Rubino Proposal No. Q23.574g Page 2 of 10 Rubino Engineering, Inc. Field Services Scope of Services Summary Additional Scope discussion can be found in subsequent pages of this proposal Private Utility Needed Not anticipated Site Access Open site Field Equipment / Soil Sampling Method Track-mounted Geoprobe Drill Rig Boring Location Plan Soil boring locations TBD Soil Sampling SPT 2 ½ ft to 15 feet, 5 ft thereafter Backfill Needs Cuttings, excess spoils remain on site Boring Depths To obtain data to evaluate subsurface conditions within the proposed development/construction areas. Rubino proposes the drilling scope of work as detailed below: NUMBER OF BORINGS DEPTH (FEET BEG*) LOCATION ON SITE SPT SAMPLING INTERVALS SOIL CLASSIFICATION METHOD 10 20 Building (B-01 to B-10) 2 ½ ft 15 ft, 5 ft intervals thereafter USCS 2 25 Salt Dome (S-01 & S-02) 1 20 Fuel Station (F-01) 2 10 Bins Locations (K-01) 14 Total Borings 290 Total Lineal Feet Should any of the information on which this proposal has been based, including as described above, be inconsistent with the planned construction, Rubino requests to be contacted immediately in order to make any necessary changes to this proposal and scope of work. SCOPE OF SERVICES DISCUSSION The following sections outline the scope of services developed based on the information provided by the client and the information listed above in order to provide a geotechnical exploration the planned project. The exploration will be performed in general accordance with both the requested proposal information and Rubino Site Access Based on current site topography, surface conditions, and project discussions, Rubino anticipates that the project site will be accessible to track-mounted Geoprobe drilling equipment. Boring Locations The locations of the additional soil borings have yet to be determined. Rubino recommends that the borings be located and surveyed for elevation by others prior to drilling. If the borings cannot be surveyed, Rubino will locate the borings in the field by measuring distances from known, fixed site features. Proposed Yorkville Public Works Additional Borings in Yorkville, Illinois December 7, 2023 Rubino Proposal No. Q23.574g Page 3 of 10 Rubino Engineering, Inc. SPT - Soil Sampling Soil sampling will include split-barrel samples (ASTM D 1586) or thin-walled tube samples on cohesive soils (ASTM D 1587) at 2 ½ - foot intervals to a depth of 15 feet and 5 - foot intervals thereafter, as applicable. If unsuitable bearing soils are encountered within the borings as proposed herein, the borings will be extended an additional 5 feet to attempt to end the borings in suitable soils. If unsuitable soils persist at the end of an additional 5 feet the client will be contacted prior to demobilizing. Unsuitable soils will be defined by field personnel using the following criteria: Cohesive soils with an N value less than or equal to 4. Granular soils with an N-value less than 6. Black cohesive or silty soil with visible signs of organic matter and / or organic odor and low blow counts as described above. Completion of Borings Upon completion of drilling, the borings will be backfilled with soil cuttings and capped with similar existing material. Some damage to ground surface may result from the drilling operations near the work areas and along ingress/egress pathways. Rubino will attempt to minimize such damage, but no restoration other than backfilling the soil test borings is included. It should be noted that over time, some settlement may occur in the bore hole. If Rubino is requested to return to the site for the purpose of filling any bore holes that may have settled, additional time and material charges may apply. Proposed Yorkville Public Works Additional Borings in Yorkville, Illinois December 7, 2023 Rubino Proposal No. Q23.574g Page 4 of 10 Rubino Engineering, Inc. Geotechnical Laboratory Testing The soil samples obtained during the field exploration program will be transported to the laboratory for classification and a limited number of laboratory tests. The nature and extent of the laboratory testing program is at the discretion of Rubino Engineering, Inc. and will depend upon the subsurface conditions encountered during drilling. Laboratory testing will be performed in accordance with ASTM procedures and may include index properties and relative strength characteristics. Based on the proposed quantity of soil borings, anticipated depths, and project type, a list of the anticipated laboratory tests are summarized below. LABORATORY TEST ESTIMATED QUANTITY SAMPLE TYPE Atterberg Limits 2 Split spoon, bulk, or Shelby Tube Unconfined Compression Test 1 Shelby Tube Consolidation Testing 1 Shelby Tube Natural Moisture Content 98 Cohesive Samples GEO REPORT Upon completion of field and laboratory work, Rubino will prepare a geotechnical engineering report using the collected data. The geo report will include the following: Summary of client-provided project information and report basis Overview of encountered subsurface conditions Overview of field and laboratory tests performed including results Summary report to include boring logs, boring location plan, and a paragraph describing the soils as they relate to the suitability to the support the proposed construction Geotechnical recommendations pertaining to: Subgrade preparation and cut / fill recommendations Final foundations, including suitable foundation type(s), allowable bearing pressure(s), and estimated settlement for the proposed fuel center, salt dome, and building Pavements, including subgrade pavement sections for bituminous and Portland Cement Concrete (PCC) pavements for pavement Utilizing borings from Rubino report number G22.179 dated September 12, 2022 Subgrade stability for support of bin areas Seismic design site classification parameters Construction considerations, including temporary excavation and construction control of water An electronic copy of the report will be provided. The report will be addressed to Engineering Enterprises, Inc.. Proposed Yorkville Public Works Additional Borings in Yorkville, Illinois December 7, 2023 Rubino Proposal No. Q23.574g Page 5 of 10 Rubino Engineering, Inc. PROJECT SCHEDULE Rubino proposes to initiate work on this project within 5 working days after receiving written authorization to proceed and we will follow the schedule below in order to complete the project: Task Number of Working Days Utility clearance and rig mobilization 10 15 Field work including site layout and drilling 5 Laboratory Testing 10 12 Preparation of the Geotechnical Report 10 Project schedules can be affected by weather conditions and changes in scope. If the report needs to be delivered by a specific day, please notify us as soon as possible. Preliminary verbal recommendations can be made to appropriate parties upon completion of the field investigation and laboratory testing. Rubino will need to receive a signed copy of this proposal intact prior to mobilizing the drill rig. UTILITY LOCATE AND OUTSIDE SERVICES - of drilling activities. It privately owned utilities. This proposal is based on privately owned utility locates being coordinated by the owner prior to drill rig mobilization. FEES Rubino proposes to charge the fee for performance of the outlined scope of services on a lump- sum basis. Based on the scope of services outlined above, the lump-sum fee will be: Subsurface Exploration Boring Layout / Utility / PM $ 550.00 Lump sum Initial Drill Rig Mobilization and Drilling (up to 100 feet of drilling) with Summary Report $ 4,500.00 Lump sum Secondary Drill Rig Mobilization and Drilling $ 9,000.00 Lump sum Lab Geotechnical Lab Tests as described above $ 1,950.00 Lump sum Reporting Preparation of the Geotechnical Report $ 4,000.00 Lump sum $20,000.00 Grand Total Please see the attached fee schedule for additional unit rates for services requested after issuing the geotechnical report (drawing / spec review, scope or site layout change, etc.). Scope Limitations Project services do not include a site evaluation to determine the presence or absence of wetlands, hazardous substances, or toxic materials. Rock coring is not included in the scope of this exploration, therefore, the character and continuity of refusal materials, if encountered, can be determined only with a more comprehensive scope of Proposed Yorkville Public Works Additional Borings in Yorkville, Illinois December 7, 2023 Rubino Proposal No. Q23.574g Page 6 of 10 Rubino Engineering, Inc. services. Therefore, the borings will be advanced to the depths referenced above, or to refusal, whichever is shallower. Boring, sampling and testing requirements are a function of the subsurface conditions encountered. The proposed lump-sum fee is based on the use of shallow foundations to support the planned construction and the existence of adequate bearing materials being encountered within the proposed boring depths. Should conditions be encountered which require a deepening of borings or additional investigation, Rubino will notify you to discuss modifying the outlined scope of services. Additional work beyond the lump-sum fee will not be performed without your prior authorization. AUTHORIZATION If this proposal is acceptable to you, Rubino will perform the work in accordance with the attached General Conditions that are incorporated into and made a part of this proposal. Please sign below as notice to proceed and return one copy of this proposal intact to our office. Rubino will proceed with the work upon receipt of authorization. Rubino appreciates the opportunity to offer our services for this project and we look forward to working with your company. Please contact Rubino with questions pertaining to this proposal or requests for additional services. Respectfully submitted, RUBINO ENGINEERING, INC. Michelle A. Lipinski, PE Anthony T. Tomaras President Project Manager MAL/file Attachments: Proposal Acceptance and Data Sheet Schedule of Services and Fees General Conditions **This is an electronic copy. Hard Copies of this proposal are available upon request. RUBINO ENGINEERING,INC.IS: AN AASHTO-ACCREDITED LABORATORY IDOTPREQUALIFIED IDOTDBE-CERTIFIED (100%WOMAN-OWNED) Proposed Yorkville Public Works Additional Borings in Yorkville, Illinois December 7, 2023 Rubino Proposal No. Q23.574g Page 7 of 10 Rubino Engineering, Inc. PROPOSAL ACCEPTANCE: AGREED TO, THIS _________ DAY OF _____________________ , 202__. BY (please print): ___________________________________________________ TITLE: ___________________________________________________ COMPANY: ___________________________________________________ SIGNATURE: ___________________________________________________ PROJECT INFORMATION: 1. Project Name: _____________________________________________________________ 2. Project Location: ___________________________________________________________ 3. Your Job No: _____________________ Purchase Order No.: _____________________ 4. Project Manager: _______________________ Telephone No.:_____________________ 5. Site Contact:___________________________ Telephone No.:_____________________ 6. Number and Distribution of Reports: ( ) Copies To: _________________________ ( ) Copies To: _____________________ _____________________________________ ________________________________ _____________________________________ ________________________________ Attn: _________________________________ Attn: _____________________________ Email: _______________________________ Email: ___________________________ ( ) Copies To: _________________________ ( ) Copies To: _____________________ _____________________________________ ________________________________ _____________________________________ ________________________________ Attn: _________________________________ Attn: _____________________________ Email: _______________________________ Email: ___________________________ 7. Invoicing Address: __________________________________________________________ _________________________________________________________ _________________________________________________________ Attn: _____________________________________________________ Email: ___________________________________________________ 8. Other Pertinent Information Or Previous Subsurface Information Available: _________________________________________________________________________ _________________________________________________________________________ Proposed Yorkville Public Works Additional Borings in Yorkville, Illinois December 7, 2023 Rubino Proposal No. Q23.574g Page 8 of 10 Rubino Engineering, Inc. Rubino Engineering, Inc. 2023 Schedule of Geotechnical Services & Fees ENGINEERING Professional and Technical Services for site evaluation, field supervision, analysis of test data and engineering recommendations and consultation: Principal Engineer Per Hour $ 185.00 Project Engineer/Manager Per Hour $ 135.00 Engineering Field Technician / Field Engineer / Field Geologist Per Hour $ 105.00 SUBSURFACE EXPLORATION Mobilization and moving of truck-mounted drilling equipment and crew (50-mile radius) Per Trip $ 650.00 Hourly Rate Drilling Per Hour $ 475.00 Thin Wall Tubes (ASTM D-1587) Each $ 50.00 LABORATORY TESTING Moisture Content Test / Visual Classification Each $ 7.00 Atterberg Limits Determination (LL, PL) Each $ 65.00 Sieve Analysis (washed) Each $ 85.00 Unconfined Compression Test, with Stress-Strain Curve Each $ 95.00 Organic Content Determination Test (loss on ignition) Each $ 15.00 One-Dimensional Consolidation Test (ASTM D-2435) Each $ 750.00 FEE REMARKS 1) All fees and services are provided in accordance with the attached Rubino General Conditions. 2) Unit prices/rates are in effect for 12 months from the date of this proposal and are subject to change without notice thereafter. 3) Overtime rates are applicable for services performed in excess of 8 hours per day Monday through Friday, before 8:00 AM or after 5:00 PM, and for all hours worked on Saturdays, Sundays and holidays. The overtime rate is 1.5 times the applicable hou rly rate. 4) All rates are billed on a portal-to-portal basis. 5) Standby time due to delays beyond Rubino's control will be charged at the applicable hourly rate. 6) Transportation and per diem are charged at the applicable rates. 7)Rates involving mileage (including transportation, mobilization, vehicle and trip charges) are subject to change based upon increases in the national average gasoline price. 8) A minimum charge of 4 hours applies to field testing and observation services. 9) Scheduling or cancellation of field testing and observation services is required no less than the working day prior to the date the services are to be performed. Services cancelled without advance and/or inadequate notice will be assessed a minimum charge of 4 hours. 10) For all Rubino services, a project management/engineering review charge will be billed for all reports issued for the scheduling/supervision of personnel and the evaluation/review of data and reports. 11) The minimum billing increment for time is a half hour. 12) A project set-up charge of a minimum of two hours applies to all projects. 13) Professional services rates are exclusive of expert deposition or testimony time. 14) Drilling and field service rates are based on OSHA Level D personnel protection. 15) For sites where drilling is to occur that are not readily accessible to a truck mounted drill rig, rates for rig mobility, site clearing, crew stand-by time, etc. will be charged as applicable. 16) If applicable the prevailing wage fees charged under this agreement will be adjusted if there is any change in the applicable prevailing wage rate established by the Illinois Department of Labor. 17) Services and fees not listed on this schedule may be quoted on request. Proposed Yorkville Public Works Additional Borings in Yorkville, Illinois December 7, 2023 Rubino Proposal No. Q23.574g Page 9 of 10 Rubino Engineering, Inc. Proposed Yorkville Public Works Additional Borings in Yorkville, Illinois December 7, 2023 Rubino Proposal No. Q23.574g Page 10 of 10 Rubino Engineering, Inc. GENERAL CONDITIONS 1. PARTIES AND SCOPE OF SERVICES: Rubino Engineering, Inc. shall include said company or its particular division, subsidiary or affiliate performing the servic geotechnical, analytical, testing or other service to be performed by Rubino Engineering, Inc. siness entity ordering the services to be done by Rubino Engineering, Inc. If Client is ordering the services on behalf of another, Client represents and warrants that it is the duly authorized agent of said party for the purpose of ordering and directing said services. Unless otherwise stated in writing, Client assumes sole responsibility for determining whether the quantity and the nature of the services ordered by communicate these General gineering, Inc. shall have no duty or obligation to he oposal and these General Conditions, regardless of the terms of any subsequently issued document. 2. TESTS AND INSPECTIONS: Client shall cause all tests and inspection of the site, materials and work performed by Rubino Engineering, Inc. or others to be timely and properly performed in accordance with the plans, specifications and contract documents and Rubino Engineering, In s recommendations have been followed. Client agrees to indemnify, defend and hold Rubino Engineering, Inc., its officers, employees and agents harmless from any and all claims, suits, losses, costs and expenses, including, but not limited to, court costs cept to the extent that such failure is the result of the negligence, willful or wanton act of omission of Rubino Engineering, Inc., its officers, agents or employees, subject to the limitation contained in paragraph 9. 3. SCHEDULING OF SERVICES: anlike and professional manner by RUBINO ENGINEERING, INC. personnel at the prices quoted. If Rubino Engineering, Inc. is required to delay commencement of the services or if, upon embarking upon its services, Rubino Engineering, Inc. is required to stop or interrupt the progress of its services as a result of changes in the scope of the services requested by Client, to fulfill the requirements of third parties, interruptions in the progress of construction, or other causes beyond the direct reasonable control of Rubino Engineering, Inc., additional charges will be applicable and payable by Client. 4. ACCESS TO SITE: Client will arrange and provide such access to the site as is necessary for Rubino Engineering, Inc. to perform the services. Rubino Engineering, Inc. shall take reasonable measures and precautions to minimize damage to the site and any improvements located thereon as the result of its services or the use of its equipment; however, Rubino Engineering, Inc. has not included in its fee the cost of restoration of damage which may occur. If Client desires or requires Rubino Engineering, Inc. to restore the site to its former condition, upon written request Rubino Engineering, Inc. will perform such additional services as is necessary to do so and Client agrees to pay Rubino Engineering, Inc. for the cost. Client represents and warrants that it has advised Rubino Engineering, Inc. of any known or suspected hazardous materials, utility lines and pollutants at any site at which Rubino Engineering, Inc. is to perform services hereunder, and unless Rubino Engineering, Inc. has assumed in writing the responsibility of locating subsurface objects, structures, lines or conduits. Rubino Engineering, Inc. may use such information in performing its services and is entitled to rely upon the accuracy and completeness thereof. Client agrees to defend, indemnify and save result of personal injury, death or property damage occurring with respect to tructures, lines or conduits where the actual or potential presence and location thereof wer 6. RESPONSIBILITY: , sequences or procedures of construction. Rubino Engineering, Inc. shall not be responsible for evaluating, reporting or affect l not in any way excuse any contractor, subcontractor or supplier from performance of its work in accordance with work. 7. SAMPLE DISPOSAL: Unless otherwise agreed in writing, test specimens or samples will be disposed immediately upon completion of the test. All drilling samples or specimens will be disposed sixty 8. PAYMENT: Client shall be invoiced once each month for services performed during the preceding period. Client agrees to pay each invoice within thirty (30) days of its receipt. Client further agrees to pay interest on all amounts invoiced and not paid or objected to for valid cause in writing with said thirty (30) day period at the rate of eighteen (18) percent per annum (or the maximum interest rate permitted Rubino Engineering, Inc. shall not be bound by any provision or agreement requiring or providing for arbitration or disputes or controversies arising out of this agreement, any provision wherein Rubino eceive payment for its services upon payment to Client by any third party. These General Conditions are notice, where required, that Rubino Engineering, Inc. shall file a lien whenever necessary to collect past due amounts. Release of such lien shall be given only when payment in full has been received for services duly rendered. Failure to make payment within thirty (30) days of invoice shall constitute a release of Rubino Engineering, Inc. from any and all claims which Client may have, whether in tort, contract or otherwise and whether known or unknown at the time. 9. STANDARD OF CARE: PROPOSAL, ING ITS PROFESSIONAL SERVICES, RUBINO ENGINEERING, INC. WILL USE THAT DEGREE OF CARE AND SKILL ORDINARILY EXERCISED UNDER SIMILAR CIRCUMSTANCES BY MEMBERS OF ITS PROFESSION. RUBINO ENGINEERING, INC. MAKES NO WARRANTIES, EITHER EXPRESS THEREOF, AND THESE GENERAL CONDITIONS. STATEMENTS MADE IN RUBINO ENGINEERING, INC. REPORTS ARE OPINIONS BASED UPON ENGINEERING JUDGMENT AND ARE NOT TO BE CONSTRUED AS REPRESENTATIONS OF FACT. SHOULD RUBINO ENGINEERING, INC. OR ANY OF ITS PROFESSIONAL EMPLOYEES BE FOUND TO HAVE BEEN NEGLIGENT IN THE PERFORMANCE OF ITS WORK, OR TO HAVE MADE AND BREACHED ANY EXPRESSED OR IMPLIED WARRANTY, REPRESENTATION OR CONTRACT, CLIENT, ALL PARTIES CLAIMING THROUGH CLIENT AND ALL PARTIES CLAIMING TO HAVE IN EERING, INC., ITS OFFICERS, EMPLOYEES AND AGENTS SHALL BE LIMITED TO $10,000.00 OR THE TOTAL AMOUNT OF THE FEE PAID TO RUBINO ENGINEERING, INC. FOR ITS WORK PERFORMED WITH RESPECT TO THE PROJECT, WHICHEVER AMOUNT IS GREATER. NO ACTION OR CLAIM, WHETHER IN TORT, CONTRACT OR OTHERWISE, MAY BE BROUGHT AGAINST RUBINO ENGINEERING, INC., ARISING FROM OR RELATED TO RUBINO ENGINEERING, R. 10. INDEMNITY: To the fullest extent permitted by law, Client and Rubino Engineering, Inc. each agree to indemnify the other party and the o representatives, from and against losses, damages, and judgments arisi to the extent they are found to be caused by a negligent act, error, or omission of the indemnifying party or any of or subconsultants in the performance of services under this Agreement. If claims, losses, damages, and judgments are found to be caused by the joint or concurrent negligence of Client and Rubino Engineering, Inc., they shall be borne by each party in proportion to its negligence. 11. TERMINATION: ino Engineering, Inc. shall be compensated by Client for all services performed up to and including the termination date, including s files in order and/or protect its professional reputation. Failure of Client to make payments when due shall be cause for suspension of services or, ultimately, termination, unless and until Rubino Engineering Inc. has been paid in full all amounts due for services, expenses and other related changes. 12. DISPUTE RESOLUTION: In the event of a dispute arising out of or relating to this Agreement or the services to be rendered hereunder, the Client and Rubino Engineering, Inc. agree to attempt to resolve such disputes in the following manner: 1) The parties agree to attempt to resolve any and all unsettled claims, counterclaims, disputes and other matters in question through direct negotiations between the appropriate representatives of each party; 2) If such negotiations are not fully successful, the parties agree to submit any and all remaining unsettled claims, counterclaims, disputes and other matters in question to mediation in accordance with the Construction Industry Mediation Rules of the American Arbitration Association, effective as of the date of this Agreement. 13. WITNESS FEES: current fee schedule for Rubino Engineering, Inc. to respond to any subpoena. 14. NO HIRE: ires a Rubino Engineering, Inc. employee, Client shall pay Rubino Engineering, Inc. an amount equal to one-annualized salary, with Rubino Engineering, Inc. waiving other remedies it may have. 15. HAZARDOUS MATERIALS: Nothing contained within this agreement shall be construed or interpreted as requiring Rubino Engineering, Inc. to assume the status of an owner, operator, generator, storer, transporter, treater or disposal facility as those terms appear within RCRA, CERCLA, or within any Federal or State statute or regulation governing the generation, transportation, treatment, storage and disposal of pollutants. Client assumes full responsibility for compliance with the provisions of RCRA, CERCLA, and any other Federal or State statute or regulation governing the handling, treatment, storage and disposal of pollutants. 16. PROVISIONS SEVERABLE: The parties have entered into this agreement in good faith and it is the specific intent of the parties that the terms of the General Conditions be enforced as written. In the event any of the provisions of these General Conditions should be found to be unenforceable, it shall be stricken and the remaining provisions shall be enforceable. 17. ENTIRE AGREEMENT: This agreement constitutes the entire understanding of the parties, and there are no representations, warranties or undertakings made other than as set forth herein. This agreement may be amended, modified or terminated only in writing, signed by each of the parties hereto. - - - - - - ATTACHMENT C: ESTIMATED LEVEL OF EFFORT AND ASSOCIATED COST PROFESSIONAL ENGINEERING SERVICES - PRELIMINARY CLIENT PROJECT NUMBER United City of Yorkville YO2247-C PROJECT TITLE DATE PREPARED BY Yorkville Public Works Building ADMIN ROLE PIC SPM PM SPE II SPM SPT 2 PT SPT2 SPT 1 ADM RATE $239 $227 $204 $192 $227 $167 $146 $167 $156 $70 PRELIMINARY DESIGN ENGINEERING 1.1 6 20 - 12 4 - - - - - 42 9,186$ 1.2 6 14 - 14 - - - - - - 34 7,300$ 1.3 - - - - 16 43 2 - - - 61 11,105$ 1.4 - 2 - 12 - - - - - - 14 2,758$ 1.5 3 32 4 85 - - - 7 41 2 174 32,822$ Design Engineering Subtotal: 15 68 4 123 20 43 2 7 41 2 325 63,171$ 15 68 4 123 20 43 2 7 41 2 325 63,171 DIRECT EXPENSES Printing = 300$ Rubino (Geotech) 4,500$ Landscape Architecture 8,250$ DIRECT EXPENSES = 13,050$ LABOR SUMMARY EEI Engin. Expenses = 43,453$ EEI Survey Expenses = 12,013$ EEI CAD Expenses = 7,565$ EEI Admin. Expenses = 140$ TOTAL LABOR EXPENSES 63,171$ TOTAL COSTS 76,221$ 52 Wheeler Road, Sugar Grove, IL 60554 Tel: 630.466.6700 Fax: 630.466.6701 www.eeiweb.com Preliminary Plans and Estimates PROJECT TOTAL: Project Management and Coordination Project Meetings Topographic and Boundary Survey Dry Utility Coordination TASK NO.TASK DESCRIPTION HOURS COST 12/8/23 CPD ENGINEERING SURVEYING CAD DRAFTING ATTACHMENT D: ESTIMATED LEVEL OF EFFORT AND ASSOCIATED COST PROFESSIONAL ENGINEERING SERVICES - FINAL CLIENT PROJECT NUMBER United City of Yorkville YO2247-C PROJECT TITLE DATE PREPARED BY Yorkville Public Works Building ADMIN ROLE PIC SPM PM SPE II SPM SPT 2 PT 1 SPT2 SPT ADM RATE $239 $227 $204 $192 $227 $167 $146 $167 $156 $70 FINAL DESIGN ENGINEERING 2.1 6 24 - 16 - - - - - - 46 9,954$ 2.2 6 16 - 16 - - - - - - 38 8,138$ 2.3 - 4 - 16 - - - - - - 20 3,980$ 2.4 3 46 8 131 - - - 10 56 - 254 48,349$ 2.5 - 4 - 16 - - - - 4 4 28 4,884$ 2.6 1 5 - 8 - - - - - - 14 2,910$ Design Engineering Subtotal: 16 99 8 203 - - - 10 60 4 400 78,215$ 16 99 8 203 - - - 10 60 4 400 78,215 DIRECT EXPENSES Printing = 500$ Rubino (Geotech & CCDD) 15,500$ Landscape Architecture 13,250$ DIRECT EXPENSES = 29,250$ LABOR SUMMARY EEI Engin. Expenses = 66,905$ EEI Survey Expenses = -$ EEI CAD Expenses = 11,030$ EEI Admin. Expenses = 280$ TOTAL LABOR EXPENSES 78,215$ TOTAL COSTS 107,465$ 52 Wheeler Road, Sugar Grove, IL 60554 Tel: 630.466.6700 Fax: 630.466.6701 www.eeiweb.com TASK NO.TASK DESCRIPTION HOURS Bidding Coordination PROJECT TOTAL: Dry Utility Coordination Final Plans, Specifications, and Estimates Regulatory Agency Coordination and Permitting CPD12/8/23 COST Project Management and Coordination Project Meetings ENGINEERING SURVEYING CAD DRAFTING ATTACHMENT E: ESTIMATED PROJECT SCHEDULE CLIENT PROJECT NUMBER United City of Yorkville YO2247-C PROJECT TITLE DATE PREPARED BY Yorkville Public Works Building CPD 2023 DEC JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC JAN FEB MAR PRELIMINARY DESIGN ENGINEERING 1.1 1.2 1.3 1.4 1.5 FINAL DESIGN ENGINEERING 2.1 2.2 2.3 2.4 2.5 2.6 52 Wheeler Road Sugar Grove, IL 60554 Tel: 630.466.6700 Fax: 630.466.6701 www.eeiweb.com 2024 2025 Construction Preliminary Plans and Estimates 12/8/23 Project Management and Coordination Dry Utility Coordination Project Management and Coordination Project Meetings Dry Utility Coordination Final Plans, Specifications, and Estimates Regulatory Agency Coordination and Permitting Bidding Coordination TASK NO.TASK DESCRIPTION Project Meetings Topographic and Boundary Survey EMPLOYEE DESIGNATION CLASSIFICATION HOURLY RATE Senior Principal E-4 $239.00 Principal E-3 $234.00 Senior Project Manager E-2 $227.00 Project Manager E-1 $204.00 Senior Project Engineer/Surveyor II P-6 $192.00 Senior Project Engineer/Surveyor I P-5 $179.00 Project Engineer/Surveyor P-4 $162.00 Senior Engineer/Surveyor P-3 $149.00 Engineer/Surveyor P-2 $135.00 Associate Engineer/Surveyor P-1 $122.00 Senior Project Technician II T-6 $167.00 Senior Project Technician I T-5 $156.00 Project Technician T-4 $146.00 Senior Technician T-3 $135.00 Technician T-2 $122.00 Associate Technician T-1 $107.00 GIS Technician II G-2 $119.00 GIS Technician I G-1 $110.00 Engineering/Land Surveying Intern I-1 $ 79.00 Executive Administrative Assistant A-4 $ 75.00 Administrative Assistant A-3 $ 70.00 VEHICLES. REPROGRAPHICS, DIRECT COSTS, DRONE AND EXPERT TESTIMONY Vehicle for Construction Observation $ 15.00 In-House Scanning and Reproduction $0.25/Sq. Ft. (Black & White) $1.00/Sq. Ft. (Color) Reimbursable Expenses (Direct Costs) Cost Services by Others (Direct Costs) Cost + 10% Unmanned Aircraft System / Unmanned Aerial Vehicle / Drone $ 216.00 Expert Testimony $ 271.00 STANDARD SCHEDULE OF CHARGES ~ JANUARY 1, 2023 Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: See attached memo. Reviewed By: Legal Finance Engineer City Administrator Community Development Purchasing Police Public Works Agenda Item Number Economic Development Committee #1 Tracking Number EDC 2024-13 Kendall County Intergovernmental Agreement Renewal – Inspection Services City Council – February 13, 2024 EDC – 2/6/24 Moved forward to City Council agenda. EDC 2024-13 Majority Approval Annual renewal of the Intergovernmental Agreement between the United City of Yorkville and Kendall County related to building & plumbing inspection services. Krysti J. Barksdale-Noble Community Development Name Department 70 Summary In May 2013, the City approved Resolution 2013-13 which executed an intergovernmental agreement between the City of Yorkville and Kendall County for shared building inspection services, on an as need basis, for a term of three (3) years. And in 2014, the City approved an amendment to the agreement which added shared plumbing services via Resolution 2014-34 and a renewal to this agreement was approved in March 2016 via Resolution 2016-08; Resolution 2017-15 in March 2017; Resolution 2018-05 in March 2018; Resolution 2019-11 in March 2019; Resolution 2020-08 in March 2020; Resolution 2021-05; and Resolution 2022-09. Each extending the reciprocal service for an additional year. Last year’s agreement renewal was approved via Res. 2023-04. Although the City now outsources a portion of its inspection services to B&F, staff feels this arrangement has worked very well for both the County and the City over the last decade. The following chart illustrates the number of reciprocal inspections conducted by each governmental entity for calendar years from 2016 to 2023: 2016 2017 2018 2019 2020 2021 2022 2023 Kendall County inspections conducted by City 148 23 40 5 3 10 70 38 City inspections conducted by Kendall County 58 11 0 0 0 0 7 0 Since the existing agreement is set to expire on February 26, 2024, the proposed attached draft agreement is intended to continue the existing shared services agreement for an additional year with an option to renew annually upon written agreement between the City and the County. Proposed Agreement The basic substance of the agreement offers substitute inspection services for the City of Yorkville and Kendall County should the Code Officials of the respective government agencies be on vacation or otherwise unavailable to conduct their normal duties. The agreement, which is on an as need basis, consists of the following services when requested: footing inspections; backfill inspections; foundation wall inspections; concrete slab inspections; rough framing inspections; rough electric inspections; underground electric inspections; electrical service inspections; insulation inspections; roofing inspections and final inspections. In addition to these services, the agreement also includes rough plumbing and final plumbing inspections but does not include plan review or permit approval of plumbing work. Memorandum To: Economic Development Committee From: Krysti J. Barksdale-Noble, Community Development Director CC: Bart Olson, City Administrator Pete Ratos, Building Code Official Date: January 4, 2024 Subject: Renewed Kendall County Intergovernmental Agreement Reciprocal Building Inspection and Plumbing Inspection Services Staff Comments/Recommendation Both Yorkville’s Building Department staff and Kendall County’s Building Department believe that this back-up for inspection services is beneficial. Therefore, we support the extension of the agreement for an additional year. Kendall County’s Planning Building and Zoning Committee (PB&Z) will be reviewing this proposed amendment in within the next month, as well. Should you have any specific questions regarding the attached proposal; staff will be available at Tuesday night’s meeting. Attachments 1. Draft Resolution 2. Draft Yorkville-Kendall County Intergovernmental Agreement 3. Resolution 2023-04 Resolution No. 2024-____ Page 1 Resolution No. 2024-_____ A RESOLUTION APPROVING AN INTERGOVERNMENTAL AGREEMENT FOR RECIPROCAL BUILDING INSPECTION SERVICES BETWEEN THE UNITED CITY OF YORKVILLE AND KENDALL COUNTY BE IT RESOLVED, by the Mayor and City Council of the United City of Yorkville, Kendall County, Illinois, as follows: Section 1: That the Intergovernmental Agreement for Reciprocal Building Inspections Services Between Kendall County, Illinois and the United City of Yorkville, Illinois - 2024, attached hereto and made a part hereof by reference as Exhibit A, is hereby approved, and John Purcell, Mayor, and Jori Behland, City Clerk, be and are hereby authorized to execute said agreement on behalf of the United City of Yorkville. Section 2: This Resolution shall be in full force and effect upon its passage and approval as provided by law. Passed by the City Council of the United City of Yorkville, Kendall County, Illinois this ____ day of __________________, A.D. 2024. ______________________________ CITY CLERK KEN KOCH _________ DAN TRANSIER _________ ARDEN JOE PLOCHER _________ CRAIG SOLING _________ CHRIS FUNKHOUSER _________ MATT MAREK _________ SEAVER TARULIS _________ RUSTY CORNEILS _________ APPROVED by me, as Mayor of the United City of Yorkville, Kendall County, Illinois this ____ day of __________________, A.D. 2024. ______________________________ MAYOR Page 1 of 11 Exhibit A INTERGOVERNMENTAL AGREEMENT FOR RECIPROCAL BUILDING INSPECTION SERVICES BETWEEN KENDALL COUNTY, ILLINOIS AND THE UNITED CITY OF YORKVILLE, ILLINOIS - 20232024 THIS INTERGOVERNMENTAL AGREEMENT (“the Agreement”) by and between the County of Kendall, a unit of local government of the State of Illinois (“Kendall County”) and the United City of Yorkville, Kendall County, Illinois (the “City”) a municipal corporation of the State of Illinois, is as follows: WITNESSETH: WHEREAS, the Constitution of the State of Illinois of 1970, Article VII, Section 10, provides that units of local government may contract or otherwise associate among themselves to obtain or share services and to exercise, combine, or transfer any power or function in any manner not prohibited by law or by ordinance and may use their credit, revenues, and other resources to pay costs related to intergovernmental activities; and WHEREAS, the City and Kendall County are units of local government within the meaning of Article VII, Section 1 of the Illinois Constitution of 1970 who are authorized to enter into intergovernmental agreements pursuant to the Intergovernmental Cooperation Act, 5 ILCS 220/1 et seq.; and WHEREAS, pursuant to the authority granted by the Illinois Counties Code and Illinois Municipal Code (55 ILCS 5/1-1001, et seq. and 65 ILCS 5/1-1-1, et seq.), the County and City (collectively referred to as the “Parties”) are both authorized to perform inspections of buildings within their respective jurisdictions to promote the health and safety of the public; and WHEREAS, units of local government may establish agreements with other units of local government within the State of Illinois to enforce building codes pursuant to 20 ILCS 3105/10.09- 1(f), which is commonly known as the Capital Development Board Act; and Page 2 of 11 WHEREAS, the County and City wish to share their resources and assist each other in the performance of inspections on an as needed basis, while not surrendering their own jurisdiction or relinquishing any of their rights. NOW, THEREFORE, in consideration of the premises and the mutual covenants hereafter set forth, the parties agree as follows: Section 1. The foregoing preambles are hereby incorporated into this Agreement as if fully restated in this Section 1. Section 2. a. The Parties agree that Kendall County Code Official Brian Holdiman and the United City of Yorkville Building Code Official Peter Ratos shall perform the following services on the other party’s behalf when requested: footing inspections; backfill inspections; foundation wall inspections; concrete slab inspections; rough framing inspections; rough electric inspections; underground electric inspections; electric service inspections; insulation inspections; roofing inspections and final inspections. In instances where Holdiman or Ratos inspect and find violations and a code enforcement action is required in court or administrative adjudication, Holdiman or Ratos may be requested to be a witness to verify any violations found during their inspection. If it is requested that either Ratos or Holdiman attend an administrative or court hearing in regard to violations, then they shall be given reasonable notice of no less than fourteen (14) days for such hearing and they shall attend as requested. b. The Parties agree that the United City of Yorkville Building Code Official Peter Ratos may, in his discretion, perform plumbing inspections on Kendall County’s behalf when requested. In instances where Ratos performs plumbing inspections and finds Page 3 of 11 violations and a code enforcement action is required in court or administrative adjudication, Ratos may be requested to be a witness to verify any violations found during his inspection. If it is requested that Ratos attend an administrative or court hearing in regard to violations, then he shall be given reasonable notice of no less than fourteen (14) days for such hearing and he shall attend as requested. Section 3. The Parties agree that the following inspection services shall not be provided under this agreement: plan review; permit approval, and; initial site inspections prior to a permit being issued. Section 4. Upon request, the Parties agree to coordinate and assist each other in the parties’ performance of the inspections set forth in Section 2 of this Agreement only under the following circumstances: a. If Kendall County Code Official Holdiman or City Building Code Official Ratos is absent from work due to illness, vacation, on an approved leave of absence, or otherwise unavailable to perform one or more of the above listed inspections within Section 2(a) for their respective jurisdiction; and/or b. If Kendall County Code Official Holdiman or City Building Code Official has a conflict of interest in performing one or more of the inspections set forth in Section 2(a) for their respective jurisdiction; and/or c. If the Kendall County Plumbing Contractor is absent from work due to illness, vacation, on an approved leave of absence, or otherwise unavailable to perform plumbing inspections for his or her respective jurisdiction; and/or d. If the Kendall County Plumbing Contractor has a conflict of interest in performing plumbing inspections for his or her respective jurisdiction. Page 4 of 11 For purposes of this Agreement, the party requesting assistance shall be referred to as “the home jurisdiction” and the party providing the inspection services assistance as set forth in Section 2 shall be referred to as “the visiting inspector”. Section 5. In the event the visiting inspector is unable to perform the inspection services set forth in Section 2 of this Agreement, the home jurisdiction shall be responsible for performing its inspection or shall be responsible for retaining and payment of a third party to perform the inspection. Section 6. When the visiting inspector performs an inspection on behalf of the home jurisdiction, the visiting inspector shall utilize the building codes of the home jurisdiction where the inspection is taking place. As such, when an inspection is within the corporate limits of the City, the Kendall County inspector shall use the building codes that are currently adopted and enforced by the City at the time of the inspection. When an inspection is in an unincorporated portion of Kendall County, where the County has jurisdiction, the City inspector shall utilize the building codes that are currently adopted and enforced by Kendall County at the time of the inspection. Section 7. When a home jurisdiction requests the visiting inspector’s assistance, the home jurisdiction shall provide a minimum of twenty-four (24) hours’ notice when there is a foreseeable need for the other party’s inspection services. In the event of an illness or other emergency, the parties agree to provide each other with as much advance notice as possible if a visiting inspector’s services are needed pursuant to Section 4. Section 8. Inspections must be completed using the proper jurisdiction’s forms. Prior to the commencement of any requested inspection, the home jurisdiction requesting assistance will prepare and provide all necessary inspection reports/forms for use by the visiting inspector Page 5 of 11 and deliver them to the visiting inspector prior to the inspection taking place. Following an inspection, the original, completed inspection reports/forms shall be returned to the home jurisdiction within twenty-four (24) hours after completion of the inspection. After the visiting inspector has returned the original, completed inspection reports/forms to the home jurisdiction, the visiting inspector shall not be required to retain the records of inspections for the home jurisdiction after performing inspections under this Agreement. Section 9. Neither the City nor Kendall County shall subcontract the services provided to the other under this agreement to a third-party inspector without the prior written consent of the other party. Section 10. There will be no compensation paid to, or by, either jurisdiction for the sharing of services under this Agreement. Section 11. When a visiting inspector performs an inspection under this Agreement for the home jurisdiction, the visiting inspector shall use their own equipment, tools and vehicles, and the home jurisdiction shall not be responsible for reimbursing the visiting inspector for mileage or any other expenses incurred by the visiting inspector. Section 12. The City and Kendall County shall each defend, with counsel of the other party’s own choosing, indemnify and hold harmless the other party, including past, present and future board members, elected officials, insurers, employees, and agents from and against any and all claims, liabilities, obligations, losses, penalties, fines, damages, and expenses and costs relating thereto, including but not limited to attorneys’ fees and other legal expenses, which the other party, its past, present and future board members, elected officials, insurers, employees, and/or agents may hereafter sustain, incur or be required to pay relating to or arising in any manner out of the inspections to be performed by the other party under this agreement. As such, Page 6 of 11 when the City performs an inspection for Kendall County, the City will defend with counsel of Kendall County’s own choosing, indemnify and hold harmless Kendall County as set forth above relating to the City’s and the City Building Code Official’s actions in the performance of their duties under this Agreement. When Kendall County performs an inspection for the City, Kendall County will defend with counsel of the City’s own choosing, indemnify and hold harmless the City as set forth above relating to Kendall County’s and the County Code Official’s actions in the performance of their duties under this Agreement. Section 13. Nothing in this agreement shall be deemed to change or alter the jurisdiction of either the City or Kendall County in any respect, including, but not limited to their building and zoning regulations, powers and duties. Section 14. This Agreement and the rights of the parties hereunder may not be assigned (except by operation of law), and the terms and conditions of this Agreement shall inure to the benefit of and be binding upon the respective successors and assigns of the parties hereto. Nothing in this Agreement, express or implied, is intended to confer upon any party, other than the parties and their respective successors and assigns, any rights, remedies, obligations, or liabilities under or by reason of such agreements. Section 15. This Agreement shall be interpreted and enforced under the laws of the State of Illinois. Any legal proceeding related to enforcement of this Agreement shall be brought in the Circuit Court of Kendall County, Illinois, Twenty-Third Judicial Circuit. In case any provision of this Agreement shall be declared and/or found invalid, illegal or unenforceable by a court of competent jurisdiction, such provision shall, to the extent possible, be modified by the court in such manner as to be valid, legal and enforceable so as to most nearly retain the intent of the parties, and, if such modification is not possible, such provision shall be severed from this Page 7 of 11 Agreement, and in either case the validity, legality, and enforceability of the remaining provisions of this Agreement shall not in any way be affected or impaired thereby. Section 16. All notices required or permitted hereunder shall be in writing and may be given by (a) depositing the same in the United States mail, addressed to the party to be notified, postage prepaid and certified with the return receipt requested, (b) delivering the same in person, or (c) telecopying the same with electronic confirmation of receipt: If to the County: Director Kendall County Planning, Building & Zoning 111 West Fox Street, Room 203 Yorkville, Illinois 60560 Fax: 630-553-4179 With copy to: Kendall County State’s Attorney 807 John Street Yorkville, Illinois, 60560 Fax: 630-553-4204 If to the City: Community Development Director United City of Yorkville Building Safety and Zoning 800 Game Farm Road651 Prairie Pointe Drive Yorkville, Illinois 60560 Fax: 630-553-7264 Or any such other person, counsel or address as any party hereto shall specify pursuant to this Section from time to time. Section 17. This Agreement may be executed in counterparts (including facsimile signatures), each of which shall be deemed to be an original and both of which shall constitute one and the same Agreement. Section 18. This Agreement represents the entire agreement between the parties and there are no other promises or conditions in any other agreement whether oral or written. Except Page 8 of 11 as stated herein, this agreement supersedes any other prior written or oral agreements between the parties and may not be further modified except in writing acknowledged by both parties. Section 19. Nothing contained in this Agreement, nor any act of Kendall County or the City pursuant to this Agreement, shall be deemed or construed by any of the parties hereto or by third persons, to create any relationship of third party beneficiary, principal, agent, limited or general partnership, joint venture, or any association or relationship involving Kendall County and the City. Further, nothing in this agreement should be interpreted to give Kendall County or the City any control over the other’s employees or imply a power to direct the employees of the other government body, which neither entity may exercise. Section 20. When performing inspections under the terms of this Agreement, Kendall County and City intend that any injuries to their respective employee shall be covered and handled exclusively by their jurisdiction’s own worker’s compensation insurance in place at the time of such injury. It is further agreed that all employee benefits, wage and disability payments, pension and worker’s compensation claims, damage to or destruction of equipment, facilities, clothing and related medical expenses of the City or Kendall County and their respective inspectors, which may result from their activities under this Agreement, shall be the responsibility of the jurisdiction which employs the inspector making such a claim. Section 21. The Parties will obtain and continue in force, during the term of this Agreement, all insurance as set forth below: (a) Commercial General Liability (CGL): Insurance Services Office Form CG 00 01 (or its equivalent) covering CGL on an “occurrence” basis, including products and completed operations, property damage, bodily injury and personal & advertising injury with limits no less than $1,000,000 per occurrence. If a general aggregate limit applies, either the general aggregate limit shall Page 9 of 11 apply separately to this project/location (ISO CG 25 03 or 25 04) or the general aggregate limit shall be twice the required occurrence limit; (b) Automobile Liability: ISO Form Number CA 00 01 covering any auto (Code 1), or if Contractor has no owned autos, hired, (Code 8) and non-owned autos (Code 9), with limit no less than $1,000,000 per accident for bodily injury and property damage; (c) Workers’ Compensation: as required by the State of Illinois, with Statutory Limits, and Employer’s Liability Insurance with limit of no less than $1,000,000 per accident for bodily injury or disease. If the Jurisdiction maintains broader coverage and/or higher limits than the minimums shown above, the both Jurisdictions require and shall be entitled to the broader coverage and/or the higher limits maintained by the contractor. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to both Jurisdictions. The insurance policies are to contain, or be endorsed to contain, the following provisions: (a) Additional Insured Status-Both jurisdictions, its officers, officials, employees, and volunteers are to be covered as additional insureds on the CGL policy with respect to liability arising out of work or operations performed by or on behalf of the jurisdiction including materials, parts, or equipment furnished in connection with such work or operations. General liability coverage can be provided in the form of an endorsement to the jurisdiction’s insurance; (b) Notice of Cancellation-Each insurance policy required above shall provide that coverage shall not be canceled, except with notice to the Entity; (c) Verification of Coverage-Each Jurisdiction shall furnish the other with original Certificates of Insurance including all required amendatory endorsements (or copies of the applicable policy language effecting coverage required by this clause) and a copy of the Declarations and Endorsement Page of the CGL policy listing all policy endorsements to other before work begins. However, failure to obtain the required documents prior to the work beginning shall not waive the other’s obligation to provide them. Page 10 of 11 Each Jurisdiction reserves the right to require complete, certified copies of all required insurance policies, including endorsements required by these specifications, at any time. Section 22. This Agreement shall be in full force and effect for a period of one (1) year from the date of the last signature below, however it may be renewed upon agreement of the parties in writing. Section 23. Either party may terminate this Agreement by providing thirty (30) calendar days’ advance written notice to the other party. However, any act of bad faith in the execution of duties under this Agreement shall result in immediate termination of the other party’s duties as laid out herein. For the purpose of this agreement, “bad faith” is an intentional dishonest act by not fulfilling legal or contractual obligations, misleading another, entering into an agreement without the intention or means to fulfill it, or violating basic standards of honesty in dealing with others. Also, the parties agree to provide prompt written notice within fifteen (15) calendar days to the other party if Kendall County Code Official Brian Holdiman’s or City Building Code Official Pete Ratos’ employment ceases for whatever reason. In such event, this Agreement shall immediately terminate upon receipt of said written notice. Section 24. The parties understand and agree that this Agreement in no way creates a joint employment relationship between the Parties. The Parties understand and agree that they are solely responsible for paying all wages, benefits, and any other compensation due and owing to its employees for the performance of visiting inspector services set forth in this Agreement. The parties further understand and agree that the parties are solely responsible for making all required payroll deductions and other tax and wage withholdings pursuant to state and federal law for its employees who perform visiting inspector services as set forth in this Agreement. Section 25. Kendall County and the City each hereby warrant and represent that their Page 11 of 11 respective signatures set forth below have been, and are on the date of this Agreement, duly authorized by all necessary and appropriate corporate and/or governmental action to execute this Agreement. IN WITNESS WHEREOF, the parties hereto have caused this Intergovernmental Agreement to be executed by their duly authorized officers on the date below in the United City of Yorkville, Illinois. County of Kendall, a unit of local government United City of Yorkville, Kendall County, of the State of Illinois Illinois, a municipal corporation By: By: Chair, Kendall County Board Mayor Date: Date: Attest: Attest: County Clerk City Clerk Page 1 of 11 Exhibit A INTERGOVERNMENTAL AGREEMENT FOR RECIPROCAL BUILDING INSPECTION SERVICES BETWEEN KENDALL COUNTY, ILLINOIS AND THE UNITED CITY OF YORKVILLE, ILLINOIS - 2024 THIS INTERGOVERNMENTAL AGREEMENT (“the Agreement”) by and between the County of Kendall, a unit of local government of the State of Illinois (“Kendall County”) and the United City of Yorkville, Kendall County, Illinois (the “City”) a municipal corporation of the State of Illinois, is as follows: WITNESSETH: WHEREAS, the Constitution of the State of Illinois of 1970, Article VII, Section 10, provides that units of local government may contract or otherwise associate among themselves to obtain or share services and to exercise, combine, or transfer any power or function in any manner not prohibited by law or by ordinance and may use their credit, revenues, and other resources to pay costs related to intergovernmental activities; and WHEREAS, the City and Kendall County are units of local government within the meaning of Article VII, Section 1 of the Illinois Constitution of 1970 who are authorized to enter into intergovernmental agreements pursuant to the Intergovernmental Cooperation Act, 5 ILCS 220/1 et seq.; and WHEREAS, pursuant to the authority granted by the Illinois Counties Code and Illinois Municipal Code (55 ILCS 5/1-1001, et seq. and 65 ILCS 5/1-1-1, et seq.), the County and City (collectively referred to as the “Parties”) are both authorized to perform inspections of buildings within their respective jurisdictions to promote the health and safety of the public; and WHEREAS, units of local government may establish agreements with other units of local government within the State of Illinois to enforce building codes pursuant to 20 ILCS 3105/10.09- 1(f), which is commonly known as the Capital Development Board Act; and Page 2 of 11 WHEREAS, the County and City wish to share their resources and assist each other in the performance of inspections on an as needed basis, while not surrendering their own jurisdiction or relinquishing any of their rights. NOW, THEREFORE, in consideration of the premises and the mutual covenants hereafter set forth, the parties agree as follows: Section 1. The foregoing preambles are hereby incorporated into this Agreement as if fully restated in this Section 1. Section 2. a. The Parties agree that Kendall County Code Official Brian Holdiman and the United City of Yorkville Building Code Official Peter Ratos shall perform the following services on the other party’s behalf when requested: footing inspections; backfill inspections; foundation wall inspections; concrete slab inspections; rough framing inspections; rough electric inspections; underground electric inspections; electric service inspections; insulation inspections; roofing inspections and final inspections. In instances where Holdiman or Ratos inspect and find violations and a code enforcement action is required in court or administrative adjudication, Holdiman or Ratos may be requested to be a witness to verify any violations found during their inspection. If it is requested that either Ratos or Holdiman attend an administrative or court hearing in regard to violations, then they shall be given reasonable notice of no less than fourteen (14) days for such hearing and they shall attend as requested. b. The Parties agree that the United City of Yorkville Building Code Official Peter Ratos may, in his discretion, perform plumbing inspections on Kendall County’s behalf when requested. In instances where Ratos performs plumbing inspections and finds Page 3 of 11 violations and a code enforcement action is required in court or administrative adjudication, Ratos may be requested to be a witness to verify any violations found during his inspection. If it is requested that Ratos attend an administrative or court hearing in regard to violations, then he shall be given reasonable notice of no less than fourteen (14) days for such hearing and he shall attend as requested. Section 3. The Parties agree that the following inspection services shall not be provided under this agreement: plan review; permit approval, and; initial site inspections prior to a permit being issued. Section 4. Upon request, the Parties agree to coordinate and assist each other in the parties’ performance of the inspections set forth in Section 2 of this Agreement only under the following circumstances: a. If Kendall County Code Official Holdiman or City Building Code Official Ratos is absent from work due to illness, vacation, on an approved leave of absence, or otherwise unavailable to perform one or more of the above listed inspections within Section 2(a) for their respective jurisdiction; and/or b. If Kendall County Code Official Holdiman or City Building Code Official has a conflict of interest in performing one or more of the inspections set forth in Section 2(a) for their respective jurisdiction; and/or c. If the Kendall County Plumbing Contractor is absent from work due to illness, vacation, on an approved leave of absence, or otherwise unavailable to perform plumbing inspections for his or her respective jurisdiction; and/or d. If the Kendall County Plumbing Contractor has a conflict of interest in performing plumbing inspections for his or her respective jurisdiction. Page 4 of 11 For purposes of this Agreement, the party requesting assistance shall be referred to as “the home jurisdiction” and the party providing the inspection services assistance as set forth in Section 2 shall be referred to as “the visiting inspector”. Section 5. In the event the visiting inspector is unable to perform the inspection services set forth in Section 2 of this Agreement, the home jurisdiction shall be responsible for performing its inspection or shall be responsible for retaining and payment of a third party to perform the inspection. Section 6. When the visiting inspector performs an inspection on behalf of the home jurisdiction, the visiting inspector shall utilize the building codes of the home jurisdiction where the inspection is taking place. As such, when an inspection is within the corporate limits of the City, the Kendall County inspector shall use the building codes that are currently adopted and enforced by the City at the time of the inspection. When an inspection is in an unincorporated portion of Kendall County, where the County has jurisdiction, the City inspector shall utilize the building codes that are currently adopted and enforced by Kendall County at the time of the inspection. Section 7. When a home jurisdiction requests the visiting inspector’s assistance, the home jurisdiction shall provide a minimum of twenty-four (24) hours’ notice when there is a foreseeable need for the other party’s inspection services. In the event of an illness or other emergency, the parties agree to provide each other with as much advance notice as possible if a visiting inspector’s services are needed pursuant to Section 4. Section 8. Inspections must be completed using the proper jurisdiction’s forms. Prior to the commencement of any requested inspection, the home jurisdiction requesting assistance will prepare and provide all necessary inspection reports/forms for use by the visiting inspector Page 5 of 11 and deliver them to the visiting inspector prior to the inspection taking place. Following an inspection, the original, completed inspection reports/forms shall be returned to the home jurisdiction within twenty-four (24) hours after completion of the inspection. After the visiting inspector has returned the original, completed inspection reports/forms to the home jurisdiction, the visiting inspector shall not be required to retain the records of inspections for the home jurisdiction after performing inspections under this Agreement. Section 9. Neither the City nor Kendall County shall subcontract the services provided to the other under this agreement to a third-party inspector without the prior written consent of the other party. Section 10. There will be no compensation paid to, or by, either jurisdiction for the sharing of services under this Agreement. Section 11. When a visiting inspector performs an inspection under this Agreement for the home jurisdiction, the visiting inspector shall use their own equipment, tools and vehicles, and the home jurisdiction shall not be responsible for reimbursing the visiting inspector for mileage or any other expenses incurred by the visiting inspector. Section 12. The City and Kendall County shall each defend, with counsel of the other party’s own choosing, indemnify and hold harmless the other party, including past, present and future board members, elected officials, insurers, employees, and agents from and against any and all claims, liabilities, obligations, losses, penalties, fines, damages, and expenses and costs relating thereto, including but not limited to attorneys’ fees and other legal expenses, which the other party, its past, present and future board members, elected officials, insurers, employees, and/or agents may hereafter sustain, incur or be required to pay relating to or arising in any manner out of the inspections to be performed by the other party under this agreement. As such, Page 6 of 11 when the City performs an inspection for Kendall County, the City will defend with counsel of Kendall County’s own choosing, indemnify and hold harmless Kendall County as set forth above relating to the City’s and the City Building Code Official’s actions in the performance of their duties under this Agreement. When Kendall County performs an inspection for the City, Kendall County will defend with counsel of the City’s own choosing, indemnify and hold harmless the City as set forth above relating to Kendall County’s and the County Code Official’s actions in the performance of their duties under this Agreement. Section 13. Nothing in this agreement shall be deemed to change or alter the jurisdiction of either the City or Kendall County in any respect, including, but not limited to their building and zoning regulations, powers and duties. Section 14. This Agreement and the rights of the parties hereunder may not be assigned (except by operation of law), and the terms and conditions of this Agreement shall inure to the benefit of and be binding upon the respective successors and assigns of the parties hereto. Nothing in this Agreement, express or implied, is intended to confer upon any party, other than the parties and their respective successors and assigns, any rights, remedies, obligations, or liabilities under or by reason of such agreements. Section 15. This Agreement shall be interpreted and enforced under the laws of the State of Illinois. Any legal proceeding related to enforcement of this Agreement shall be brought in the Circuit Court of Kendall County, Illinois, Twenty-Third Judicial Circuit. In case any provision of this Agreement shall be declared and/or found invalid, illegal or unenforceable by a court of competent jurisdiction, such provision shall, to the extent possible, be modified by the court in such manner as to be valid, legal and enforceable so as to most nearly retain the intent of the parties, and, if such modification is not possible, such provision shall be severed from this Page 7 of 11 Agreement, and in either case the validity, legality, and enforceability of the remaining provisions of this Agreement shall not in any way be affected or impaired thereby. Section 16. All notices required or permitted hereunder shall be in writing and may be given by (a) depositing the same in the United States mail, addressed to the party to be notified, postage prepaid and certified with the return receipt requested, (b) delivering the same in person, or (c) telecopying the same with electronic confirmation of receipt: If to the County: Director Kendall County Planning, Building & Zoning 111 West Fox Street, Room 203 Yorkville, Illinois 60560 Fax: 630-553-4179 With copy to: Kendall County State’s Attorney 807 John Street Yorkville, Illinois, 60560 Fax: 630-553-4204 If to the City: Community Development Director United City of Yorkville Building Safety and Zoning 651 Prairie Pointe Drive Yorkville, Illinois 60560 Fax: 630-553-7264 Or any such other person, counsel or address as any party hereto shall specify pursuant to this Section from time to time. Section 17. This Agreement may be executed in counterparts (including facsimile signatures), each of which shall be deemed to be an original and both of which shall constitute one and the same Agreement. Section 18. This Agreement represents the entire agreement between the parties and there are no other promises or conditions in any other agreement whether oral or written. Except Page 8 of 11 as stated herein, this agreement supersedes any other prior written or oral agreements between the parties and may not be further modified except in writing acknowledged by both parties. Section 19. Nothing contained in this Agreement, nor any act of Kendall County or the City pursuant to this Agreement, shall be deemed or construed by any of the parties hereto or by third persons, to create any relationship of third party beneficiary, principal, agent, limited or general partnership, joint venture, or any association or relationship involving Kendall County and the City. Further, nothing in this agreement should be interpreted to give Kendall County or the City any control over the other’s employees or imply a power to direct the employees of the other government body, which neither entity may exercise. Section 20. When performing inspections under the terms of this Agreement, Kendall County and City intend that any injuries to their respective employee shall be covered and handled exclusively by their jurisdiction’s own worker’s compensation insurance in place at the time of such injury. It is further agreed that all employee benefits, wage and disability payments, pension and worker’s compensation claims, damage to or destruction of equipment, facilities, clothing and related medical expenses of the City or Kendall County and their respective inspectors, which may result from their activities under this Agreement, shall be the responsibility of the jurisdiction which employs the inspector making such a claim. Section 21. The Parties will obtain and continue in force, during the term of this Agreement, all insurance as set forth below: (a) Commercial General Liability (CGL): Insurance Services Office Form CG 00 01 (or its equivalent) covering CGL on an “occurrence” basis, including products and completed operations, property damage, bodily injury and personal & advertising injury with limits no less than $1,000,000 per occurrence. If a general aggregate limit applies, either the general aggregate limit shall Page 9 of 11 apply separately to this project/location (ISO CG 25 03 or 25 04) or the general aggregate limit shall be twice the required occurrence limit; (b) Automobile Liability: ISO Form Number CA 00 01 covering any auto (Code 1), or if Contractor has no owned autos, hired, (Code 8) and non-owned autos (Code 9), with limit no less than $1,000,000 per accident for bodily injury and property damage; (c) Workers’ Compensation: as required by the State of Illinois, with Statutory Limits, and Employer’s Liability Insurance with limit of no less than $1,000,000 per accident for bodily injury or disease. If the Jurisdiction maintains broader coverage and/or higher limits than the minimums shown above, the both Jurisdictions require and shall be entitled to the broader coverage and/or the higher limits maintained by the contractor. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to both Jurisdictions. The insurance policies are to contain, or be endorsed to contain, the following provisions: (a) Additional Insured Status-Both jurisdictions, its officers, officials, employees, and volunteers are to be covered as additional insureds on the CGL policy with respect to liability arising out of work or operations performed by or on behalf of the jurisdiction including materials, parts, or equipment furnished in connection with such work or operations. General liability coverage can be provided in the form of an endorsement to the jurisdiction’s insurance; (b) Notice of Cancellation-Each insurance policy required above shall provide that coverage shall not be canceled, except with notice to the Entity; (c) Verification of Coverage-Each Jurisdiction shall furnish the other with original Certificates of Insurance including all required amendatory endorsements (or copies of the applicable policy language effecting coverage required by this clause) and a copy of the Declarations and Endorsement Page of the CGL policy listing all policy endorsements to other before work begins. However, failure to obtain the required documents prior to the work beginning shall not waive the other’s obligation to provide them. Page 10 of 11 Each Jurisdiction reserves the right to require complete, certified copies of all required insurance policies, including endorsements required by these specifications, at any time. Section 22. This Agreement shall be in full force and effect for a period of one (1) year from the date of the last signature below, however it may be renewed upon agreement of the parties in writing. Section 23. Either party may terminate this Agreement by providing thirty (30) calendar days’ advance written notice to the other party. However, any act of bad faith in the execution of duties under this Agreement shall result in immediate termination of the other party’s duties as laid out herein. For the purpose of this agreement, “bad faith” is an intentional dishonest act by not fulfilling legal or contractual obligations, misleading another, entering into an agreement without the intention or means to fulfill it, or violating basic standards of honesty in dealing with others. Also, the parties agree to provide prompt written notice within fifteen (15) calendar days to the other party if Kendall County Code Official Brian Holdiman’s or City Building Code Official Pete Ratos’ employment ceases for whatever reason. In such event, this Agreement shall immediately terminate upon receipt of said written notice. Section 24. The parties understand and agree that this Agreement in no way creates a joint employment relationship between the Parties. The Parties understand and agree that they are solely responsible for paying all wages, benefits, and any other compensation due and owing to its employees for the performance of visiting inspector services set forth in this Agreement. The parties further understand and agree that the parties are solely responsible for making all required payroll deductions and other tax and wage withholdings pursuant to state and federal law for its employees who perform visiting inspector services as set forth in this Agreement. Section 25. Kendall County and the City each hereby warrant and represent that their Page 11 of 11 respective signatures set forth below have been, and are on the date of this Agreement, duly authorized by all necessary and appropriate corporate and/or governmental action to execute this Agreement. IN WITNESS WHEREOF, the parties hereto have caused this Intergovernmental Agreement to be executed by their duly authorized officers on the date below in the United City of Yorkville, Illinois. County of Kendall, a unit of local government United City of Yorkville, Kendall County, of the State of Illinois Illinois, a municipal corporation By: By: Chair, Kendall County Board Mayor Date: Date: Attest: Attest: County Clerk City Clerk Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Community Development Purchasing Police Public Works Parks and Recreation Agenda Item Number Park Board #1 Tracking Number CC 2024-13 Emily Sleezer Park Playground Equipment Donation Agreement City Council – February 13, 2024 PB – 1/17/24 Moved forward to City Council agenda. Majority Approval Please see the attached memo. Tim Evans Parks & Recreation Name Department Summary Emily Sleezer Playground Equipment Donation Proposal Background As shown in the attached, playground replacement schedule, the Sleezer Park playground equipment is on the list to be replaced. The new playground equipment was ordered and delivered in 2023. Parks staff is currently working on replacing the playground equipment at Kiwanis Park. Once that park project is completed, staff will begin the Sleezer Park new playground equipment project. The Sleezer Park new playground equipment project is a complete tear down, not a refurbishment. As a result, Kids Around The World (KATW) contacted the Yorkville Parks and Recreation Department about the possibility of donating the used equipment to their organization. Kids Around The World is a non-profit entity based out of Rockford, Illinois, that removes old playground equipment from park districts and municipalities, refurbishes the equipment, then reinstalls the equipment in underprivileged country’s around the world. For additional information about Kids Around The World, please follow this link to their website: https://kidsaroundtheworld.com/play/ The following are the benefits of the P&R Department partnering with Kids Around The World (KATW) and donating the used playground to them: a) It will save numerous Parks staff hours as staff will only need to remove the playground equipment footings. Kids Around The World will remove the decks, slides, climbers, railings, posts and etc. b) Additionally, it will save Parks staff time in hauling the old playground equipment back to the Parks Maintenance facility with staff having to sort out what gets recycled and what goes in the dumpster. c) Any recycled funds that Parks may receive, will be more than offset by having KATW remove the used playground equipment, instead of the number of hours Parks staff would have to put into removing the used playground equipment d) It will also save a lot of plastic from going into a landfill. e) The playground donation will create a more time efficient installation for the new Sleezer playground replacement as KATW removes the playground in one day. Memorandum To: Yorkville City Council From: Tim Evans, Director of Parks and Recreation CC: Scott Sleezer, Supt. of Parks Bart Olson, City Administrator Date: February 1, 2024 Subject: Emily Sleezer Playground Equipment Donation Proposal f) The donated equipment will be re-installed in a underprivilege country benefitting hundred, if not thousands of children and families, who reside within the area, instead of just being thrown away or recycled with limited benefit. Recommendation Staff seeks City Council approval of the Park Board recommendation on the Emily Sleezer Park used playground donation proposal to Kids Around The World. Current Sleezer Park Playground Equipment D New Sleezer Park Playground Equipment Playground Replacement Schedule The industry standard for the useful life of a playground is fifteen to twenty years. We are scheduling replacement at twenty years. Yorkville playgrounds are inspected and maintained regularly. Depending on manufacture and parts availability, replacement will be on a case-by-case basis. Three percent has been added for every year to compensate for manufacturing increases and inflation. These costs do not include playground removal and installation. Playgrounds in blue represent playgrounds that were built in-house by the Parks Department. Site Manufacture Built Cost Install Cost Replacement Date/Cost (Equipment Only) Prestwick Playcraft 2025 $69,365.10 $14,400.00 2045/$110k Rice Playcraft 2024 $90,402.60 $13,900.00 2044/$140k Sleezer Little Tikes 2024 $76,092.06 $10,700.00 2044/$121k Kiwanis Little Tikes 2024 $73,725.87 $10,200.00 2044/117k Countryside Little Tikes 2023 $27,265.07 $14,200.00 2043/$50k Fox Hill Miracle 2022 $39078.19 $6,500.00 2042/$80k Price Miracle 2022 $37,613.71 $6,500.00 2042/$80k Caledonia Burke 2020 $75,414 $10,700.00 2040/$100k Autumn Creek North Burke 2020 $54,636.00 $10,700.00 2040/$80k Purcell Burke 2020 $47,666.00 $10,800.00 2040/$65k Beecher Burke 2021 $135,064.00 $18,500.00 2041/$150k Windett Ridge Burke 2018 $45626.00 ? 2038/$78k Riverfront Burke 2017 $81,815.00 ? 2037/$150k Grande Reserve B Little Tikes 2014 $39,669.19 $12,219.27 2034/$95k Raintree B Playcraft 2011 2031/$135k Bristol Bay A L/Structures/Little Tikes 2010 2030/$125k Greens L/Structures/Playcraft 2008 2028$120k Heartland Circle Miracle 2008 2028/$128k Cobb Gametime 2008 2028/$65k Riemenschnider Little Tikes/Kompan 2007 2027/$125k Bristol Station Miracle/Playworld 2007 2027/$125k Stepping Stones Little Tikes 2007 2027/$100k Hiding Spot Game Time 2007 2027/$135k Raintree A Little Tikes 2006 2026/$70k Bridge Landscape Structures 2006 2026/$70k Sunflower Playcraft 2006 2026/$85k Gilbert Gametime 2005 2025/$60k Cannonball Playcraft 2005 2025/$105k Rotary Playworld 2004 2024/$100k c, • • ••• kids around the world PLAYGROUND EQUIPMENT DONATION AGREEMENT This agreement is entered this date between Kids Around The World, Inc,, 5245 28th Ave., Rockford, II. 61109 (hereinafter referred to as "KIDS") and _________________ _ (hereafter referred to as "Donating Organization"). KIDS, an Illinois not-for-profit corporation, registered in Illinois at the above address performing charitable programs including building playgrounds for children in underprivileged locations, desires to Acquire as a donation, the below identified used playground equipment from the Donating Organization (hereafter referred to as the "Equipment"). In consideration for the donation of the Equipment from the Donating Organization, KIDS agrees to the following: DISCLAIMER: KIDS aclmowledges and agrees that the Donating Organization is neither a manufacturer nor a vendor of the Equipment, that KIDS takes the Equipment and each part thereof "as-is" and that the Donating Organization has not made, and does not hereby make, any representation, warranty, or covenant, express or implied, with respect to compliance with any and all applicable guidelines or regulations, including, but not limited to ASTM and CPSC, the merchantability, condition, quality, durability, design, operation, fitness for use, or suitability of the Equipment in any respect whatsoever or in connection with or for the purposes and uses of KIDS, or as to the absence of latent or other defects whether or not discoverable, or as to the absence of any infringement of any patent, trademark or copyright, or as to any obligation based on strict liability in tort or any other representation, warranty, or covenant of any ldnd or character, express or implied, with respect thereto, it being agreed that all risks incident thereto are to be borne by KIDS and the Donating Organization shall not be obligated or liable for actual, incidental, consequential, or other damages of or to buyer or other person or entity arising out of or in connection with the use or performance of the Equipment and the maintenance thereof. KIDS acknowledges that KIDS has selected the Equipment KIDS is acquiring from the Donating Organization based on KIDS' own judgment and the Donating Organization hereby affirmatively disclaims reliance on any oral representation concerning the Equipment made to KIDS. INSURANCE REQUIREMENTS: KIDS shall maintain insurance of the types and in the amounts listed below. A.Commercial General Liability Insurance KIDS shall maintain commercial general liability (CGL) insurance with a limit of not less than $1,000,000 each occurrence and a $2,000,000 aggregate limit. CGL insurance shall be written on Insurance Services Office (ISO) occurrence form CG 00 01 IO 93, or a substitute form providing equivalent coverage, and shall cover liability arising from premises, operations, independent contractors, products-completed operations, personal injury and advertising injury, and liability assumed under an insured contract. The ______ shall be included as an additional insured under the CGL insurance form. B.Business Auto Liability Insurance If applicable, KIDS shall maintain business auto liability insurance with a limit of not less than $1,000,000 each accident. Such insurance shall cover liability arising out of any auto including owned, hired and non- owned autos. C.Workers Compensation Insurance Kids will maintain a worker's compensation insurance policy to cover all of the Kids employees with a minimum employer's liability limit of$100,000 I $500,000 I $100,000. D.General Insurance Provisions 1. Evidence oflnsurance Prior to removal of the Equipment, KIDS shall furnish _____ with a certificate(s) of valid insurance meeting the above noted requirements. The donated equipment included in this agreement includes: _______________ _ Representative of KIDS AROUND THE WORLD, INC. Representative. of the DONATING ORGANIZATION DATE •DATE kids around the world I 5245 28th Ave., IL 61109 I 815-229-8731 Resolution No. 2024-____ Page 1 Resolution No. 2024-_____ A RESOLUTION OF THE UNITED CITY OF YORKVILLE, ILLINOIS, AUTHORIZING THE DONATION OF CERTAIN USED PLAYGROUND EQUIPMENT TO KIDS AROUND THE WORLD, A NOT-FOR-PROFIT ENTITY WHEREAS, the United City of Yorkville (the “City”) is a duly organized and validly existing non home-rule municipality created in accordance with the Constitution of the State of Illinois of 1970 and the laws of the State; and WHEREAS, the City Administrator has authority pursuant to Yorkville City Code Section 1-7-3(H)(2)(b) to sell or donate personal property that is no longer necessary, useful to or in the best interests of the City; and WHEREAS, the City’s Parks Department is planning to replace playground equipment at the Emily Sleezer Park; and WHEREAS, the City has no need or purpose for the playground equipment that will be replaced (the “Used Equipment”); and WHEREAS, the City has been contacted by Kids Around the World, a not-for-profit entity located in Rockford, Illinois (“KATW”), about the possibility of donating the Used Equipment, which KATW would remove from its current site and refurbish and reinstall in an underprivileged country; and WHEREAS, donating the Used Equipment would save the City’s Parks Department numerous staff hours that would have been spent dismantling and disposing of the Used Equipment; and WHEREAS, the Mayor and City Council have determined that it is in the best interests of the health, safety and welfare of the City and its residents to authorize the donation of the Used Equipment to Kids Around the World. NOW, THEREFORE, BE IT RESOLVED by the Mayor and City Council of the United City of Yorkville, Kendall County, Illinois: Section 1. The foregoing recitals are hereby incorporated in this Resolution as the findings of the Corporate Authorities. Resolution No. 2024-____ Page 2 Section 2. In consideration of the foregoing recitals, the City Administrator is hereby authorized and directed by the Corporate Authorities to donate the playground equipment located at Emily Sleezer Park to Kids Around the World. Section 3. This Resolution shall be in full force and effect upon its passage and approval as provided by law. Passed by the City Council of the United City of Yorkville, Kendall County, Illinois this ____ day of __________________, A.D. 2024. ______________________________ CITY CLERK KEN KOCH _________ DAN TRANSIER _________ ARDEN JOE PLOCHER _________ CRAIG SOLING _________ CHRIS FUNKHOUSER _________ MATT MAREK _________ SEAVER TARULIS _________ RUSTY CORNEILS _________ APPROVED by me, as Mayor of the United City of Yorkville, Kendall County, Illinois this ____ day of __________________, A.D. 2024. ______________________________ MAYOR Attest: ______________________________ CITY CLERK Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: If new information is available at the time of the meeting, then a discussion will be held. Reviewed By: Legal Finance Engineer City Administrator Community Development Purchasing Police Public Works Parks and Recreation Agenda Item Number Mayor’s Report #7 Tracking Number CC 2021-04 City Buildings Updates City Council – February 13, 2024 None Informational Bart Olson Administration Name Department Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: If new information is available at the time of the meeting, then a discussion will be held. Reviewed By: Legal Finance Engineer City Administrator Community Development Purchasing Police Public Works Parks and Recreation Agenda Item Number Mayor’s Report #8 Tracking Number CC 2021-38 Water Study Update City Council – February 13, 2024 None Informational Bart Olson Administration Name Department