Library Board Minutes 2024 01-08-24APPROVED 2/12/24
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Yorkville Public Library
Board of Trustees Meeting
Monday, January 8, 2024 7:00pm
Michelle Pfister Meeting Room
902 Game Farm Road, Yorkville, IL
The Board of Trustees meeting was called to order at 7:00pm by President Theron Garcia, roll was called and a
quorum was established.
Roll Call:
Ryan Forristall-yes, Theron Garcia-yes, Rosie Millen-yes, Bret Reifsteck-yes Tara Schumacher-yes, Jason
Hedman-yes, Keri Pesola-yes
Absent: Jackie Milschewski
Staff Present:
Library Director Shelley Augustine
Others Present:
Friends of Library President Kathi Murphy, Mike Krempski & son
Recognition of Visitors:
President Garcia recognized staff and guests.
Amendments to the Agenda:
President Garcia asked to add one item under New Business-- “Library Emergency Closing”
Presentations: None
Approval of Minutes: December 11, 2023
Moved by Ms. Garcia and seconded by Mr. Hedman to approve the minutes as presented. Roll call: Forristall-
yes, Garcia-yes, Millen-yes, Reifsteck-yes, Schumacher-yes, Hedman-yes, Pesola-yes. Carried 7-0.
Correspondence: None
Public Comment: None
Friends of the Library Report:
Kathi Murphy said the Friends monthly meeting was held this morning and they worked on the mini-golf event.
It will be held Sunday, February 4th from 10-4pm.
Staff Comment: None
Report of the Treasurer:
Financial Statement
Ms. Augustine reported a $960 annual charge for 8 hotspots and a $1,700 charge for the ADS yearly fire alarm
service. There was a $22,000+ invoice for Verde Energy Services for the remainder of phase 1 and 2 lighting
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updates. She also noted development fees of $18,000 collected in December which exceeded predictions and the
budget is at 67% of the spending for the fiscal year. A motion was made by Mr. Hedman and seconded by Ms.
Garcia to pay the bills as follows:
Payment of Bills
Accounts Payable: $52,139.01
Payroll: $37,611.19
Total: $89,750.20
Roll call: Forristall-yes, Garcia-yes, Millen-yes, Reifsteck-yes, Schumacher-yes, Hedman-yes, Pesola-yes.
Carried 7-0.
Report of the Library Director:
Ms. Augustine reported the following:
1. She listed the many upcoming programs.
2. Director is doing a copier/printer usage study to determine number actually needed.
3. Illinois Per Capita Grant application submitted.
4. On January 10th, Director will have initial planning meeting with Strategic Plan consultant. A report will
be given at the next Library Board meeting.
5. Contacted school district about students parking in the library lot.
6. One-on-one meetings began with City Administrator to keep them up-to-date about Library.
7. Minimum wage increased to $14.00 per hour on January 1st.
8. Paid leave for part-time staff became effective January 1st. Mr. Hedman noted that the Policy book will
need to be amended.
9. Ms. Augustine will invite the ELL volunteers to the next Board meeting, so they can be recognized. Six
different languages are being taught to 40 students at the library.
10. Ms. Augustine is hosting a Director's group at the library in the upcoming week.
11. The stats showed the library is up 52% in the programs and attendance is up 90%.
12. Activities will be presented in observance of MLK Day.
City Council Liaison: None
Standing Committees: None
Unfinished Business:
HVAC Update/Chiller Replacement Update
Director Augustine said the engineering firm is working on plans for the chiller replacement. She also reiterated
from last month that the fans in the upstairs bathrooms need to be replaced and a control board on the boiler
needs to be replaced. Those repairs will be done at the same time.
New Business:
Set Finance Committee Meeting for FY25 Budget Planning
Ms. Augustine noted that she met with Finance Director Rob Fredrickson to review the preliminary budget draft.
The Finance Committee meeting was set for February 7th at 6pm in the Board room.
Emergency Closing Policy (added to agenda)
Ms. Augustine said there is brief information in the policy book now, but a more comprehensive policy including
closures due to weather factors will be included. The Board agreed that the Director could make the decision
and then inform the Board. The decision will also be made based on city and school decisions.
Ms. Garcia made a motion to approve the emergency closing policy with the notation that the decision to close
rests with the Director. Ms. Schumacher seconded the motion. Roll call: Garcia-yes, Millen-yes, Reifsteck-yes,
Schumacher-yes, Hedman-yes, Pesola-yes, Forristall-yes. Carried 7-0.
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Executive Session: None
Adjournment:
There was no further business and the meeting adjourned at 7:18pm on a motion by Ms. Garcia and second by
Ms. Schumacher.
Minutes respectfully submitted by
Marlys Young, Minute Taker