Administration Committee Minutes 2023 12-20-23APPROVED 2/21/24
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UNITED CITY OF YORKVILLE
ADMINISTRATION COMMITTEE MEETING
Wednesday, December 20, 2023 6:00pm
East Conference Room, #337
651 Prairie Pointe Drive, Yorkville, IL
Committee Members In Attendance:
Chairman Matt Marek Alderman Rusty Corneils
Alderman Ken Koch Alderman Joe Plocher
Other City Officials In Attendance:
City Administrator Bart Olson Finance Director Rob Fredrickson
Assistant City Administrator Erin Willrett
Others in Attendance:
Arnold Schramel, Progressive Energy Group
The meeting was called to order at 6:00pm by Chairman Matt Marek.
Citizen Comments: None
Minutes for Correction/Approval: October 18, 2023
The minutes were approved as presented.
New Business:
1. ADM 2023-45 Budget Report for October and November 2023
Mr. Olson said he did not have the updated sales tax projection figures yet, but the
numbers shown reflect inflationary increases. The September consumer sales are 10%
above last year and Christmas season figures will not be available until February or
March. He said most of the amusement taxes comes from Raging Waves and are higher
than last year. Mr. Olson noted overall that everything is trending in a positive direction.
2. ADM 2023-46 Treasurer's Report for November 2023
Finance Director Fredrickson reported the following revenues:
Beginning Fund Balance: $24,526,776
YTD Revenue: $41,102,140
YTD Expenses $27,606,593
Projected Ending Fund Balance $38,022,324
There was no discussion and this report moves to the consent agenda.
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3. ADM 2023-47 Cash Statement for August - October 2023
Mr. Fredrickson said the cash balances from the various bank accounts are shown on the
first page with CD's on the second page. He said there is an uptick in the CD's to invest
the proceeds of water bonds.
4. ADM 2023-48 Review of Invoices Between $5,000 and $25,000
a. October 24, 2023 Bill List
b. November 14, 2023 Bill List
c. November 28, 2023 Bill List
d. December 12, 2023 Bill List
There were no questions and these were already presented to the City Council.
5. ADM 2023-49 Website Reports for October and November 2023
Ms. Willrett said the website activity is down due to the time of year, but visits were up
for holiday events. She said Google Analytics is not reporting return visitors so the stats
look slightly different. The social media followers have increased. Chairman Marek
noticed a slight uptick in “X” (formerly known as Twitter).
6. ADM 2023-50 Ordinance Approving a Master Power Supply Agreement with MC
Squared Energy Services
Mr. Olson said bids had been received from Progressive, whose representative was
present at this meeting for the aggregation program. A similar program was also
recommended 3 years ago and $72,000 was received for the city. It was a green power
program, however, this is a non-green program where the city would receive about
$2,000/month. He explained how the program works and the options. If the resident
chooses to be part of the program, the bill will reflect a different name for the power
supplier. Letters will be sent to explain the program and residents can opt in or out at any
time with no penalties. He said there is no impact to residents unless they have solar
panels or have a high usage program. He said a certain number of people will opt out,
but the price will remain the same.
Progressive representative Mr. Schramel recommended against joining the program if
residents have solar panels. He said last time a similar program was offered, 5% of the
residents opted out of the program, higher than other communities. Mr. Olson added that
a similar program is being offered in unincorporated areas of the county.
The energy supplier is MC Squared. It was noted that when residents call their Aldermen
with questions, they should be referred to call Progressive. Mr. Schramel said if Com
Ed's rates go down, his company will match those rates. There will no physical
adjustments to the meter and the new supplier will be noted on the bill. Changes can be
done by email, phone or letter.
Social media posts will be done and Aldermen will be advised when the letters go out.
Ms. Willrett noted that last time, an FAQ was done.
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Administrator Olson said staff is recommending moving forward with this program at a
20-month term starting in April or May 2024 and ending in December 2025. This item
moves to the regular agenda.
Old Business: None
Additional Business: None
There was no further business and the meeting adjourned at 6:18pm.
Respectfully transcribed by
Marlys Young, Minute Taker