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Administration Committee Minutes 2023 12-20-23APPROVED 2/21/24 Page 1 of 3 UNITED CITY OF YORKVILLE ADMINISTRATION COMMITTEE MEETING Wednesday, December 20, 2023 6:00pm East Conference Room, #337 651 Prairie Pointe Drive, Yorkville, IL Committee Members In Attendance: Chairman Matt Marek Alderman Rusty Corneils Alderman Ken Koch Alderman Joe Plocher Other City Officials In Attendance: City Administrator Bart Olson Finance Director Rob Fredrickson Assistant City Administrator Erin Willrett Others in Attendance: Arnold Schramel, Progressive Energy Group The meeting was called to order at 6:00pm by Chairman Matt Marek. Citizen Comments: None Minutes for Correction/Approval: October 18, 2023 The minutes were approved as presented. New Business: 1. ADM 2023-45 Budget Report for October and November 2023 Mr. Olson said he did not have the updated sales tax projection figures yet, but the numbers shown reflect inflationary increases. The September consumer sales are 10% above last year and Christmas season figures will not be available until February or March. He said most of the amusement taxes comes from Raging Waves and are higher than last year. Mr. Olson noted overall that everything is trending in a positive direction. 2. ADM 2023-46 Treasurer's Report for November 2023 Finance Director Fredrickson reported the following revenues: Beginning Fund Balance: $24,526,776 YTD Revenue: $41,102,140 YTD Expenses $27,606,593 Projected Ending Fund Balance $38,022,324 There was no discussion and this report moves to the consent agenda. Page 2 of 3 3. ADM 2023-47 Cash Statement for August - October 2023 Mr. Fredrickson said the cash balances from the various bank accounts are shown on the first page with CD's on the second page. He said there is an uptick in the CD's to invest the proceeds of water bonds. 4. ADM 2023-48 Review of Invoices Between $5,000 and $25,000 a. October 24, 2023 Bill List b. November 14, 2023 Bill List c. November 28, 2023 Bill List d. December 12, 2023 Bill List There were no questions and these were already presented to the City Council. 5. ADM 2023-49 Website Reports for October and November 2023 Ms. Willrett said the website activity is down due to the time of year, but visits were up for holiday events. She said Google Analytics is not reporting return visitors so the stats look slightly different. The social media followers have increased. Chairman Marek noticed a slight uptick in “X” (formerly known as Twitter). 6. ADM 2023-50 Ordinance Approving a Master Power Supply Agreement with MC Squared Energy Services Mr. Olson said bids had been received from Progressive, whose representative was present at this meeting for the aggregation program. A similar program was also recommended 3 years ago and $72,000 was received for the city. It was a green power program, however, this is a non-green program where the city would receive about $2,000/month. He explained how the program works and the options. If the resident chooses to be part of the program, the bill will reflect a different name for the power supplier. Letters will be sent to explain the program and residents can opt in or out at any time with no penalties. He said there is no impact to residents unless they have solar panels or have a high usage program. He said a certain number of people will opt out, but the price will remain the same. Progressive representative Mr. Schramel recommended against joining the program if residents have solar panels. He said last time a similar program was offered, 5% of the residents opted out of the program, higher than other communities. Mr. Olson added that a similar program is being offered in unincorporated areas of the county. The energy supplier is MC Squared. It was noted that when residents call their Aldermen with questions, they should be referred to call Progressive. Mr. Schramel said if Com Ed's rates go down, his company will match those rates. There will no physical adjustments to the meter and the new supplier will be noted on the bill. Changes can be done by email, phone or letter. Social media posts will be done and Aldermen will be advised when the letters go out. Ms. Willrett noted that last time, an FAQ was done. Page 3 of 3 Administrator Olson said staff is recommending moving forward with this program at a 20-month term starting in April or May 2024 and ending in December 2025. This item moves to the regular agenda. Old Business: None Additional Business: None There was no further business and the meeting adjourned at 6:18pm. Respectfully transcribed by Marlys Young, Minute Taker