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Library Board Packet 2024 03-11-24Agenda Yorkville Public Library Board of Trustees Meeting March 11, 2024, at 7:00 P.M. Michelle Pfister Meeting Room 902 Game Farm Road 1.Roll Call 2.Recognition of Visitors 3.Amendments to the Agenda 4.Presentations 5.Approval of Minutes 6.Correspondence 7.Public Comment 8.Friends of the Library Report 9.Staff Comment 10.Report of the Treasurer:Financial Statement Payment of Bills 11.Report of the Library Director 12.City Council Liaison 13.Standing Committees:Policy Personnel Physical Facilities Finance 14.Unfinished Business:HVAC update/Chiller replacement update Strategic Plan update 15.New Business:FY25 Budget discussion/approval Approval to close library 5/31/24 for staff training & strategic planning workshop. New Paid Leave Act For All Policy approval Vacation Policy revision approval Reminder: File SEI (Statement of Economic Interest) before 5/1/24 16. Executive Session: (if needed) 1 For the appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body or legal counsel for the public body, including hearing testimony on a complaint lodged against an employee of the public body or against legal counsel for the public body to determine its validity. 17. New Business (continued) 18. Adjournment 1 This page intentionally left blank. DRAFT Yorkville Public Library Library Board Room Finance Committee Meeting Wednesday, February 7, 2024 - 6:00pm 902 Game Farm Road The meeting was called to order at 6:00pm by Chairwoman Jackie Milschewski. Roll Call: Jackie Milschewski-yes, Jason Hedman-yes, Bret Reifsteck-yes, Tara Schumacher-yes Absent: Rosie Millen Others Present: Shelley Augustine-Library Director, Theron Garcia-Library Board President, Rob Fredrickson-City Finance Director Recognition of Visitors: Rob Fredrickson was recognized. Public Comment: None New Business: FY25 Budget Planning Ms. Augustine and Mr. Fredrickson presented the line items and budgeted amounts. Page 2 of Proposed FY2025 Budget: Property Taxes: Director Augustine pointed out the proposed property taxes will increase from last year. The increase is due to a high CPI as well as robust new home construction, said Mr. Fredrickson. He assumes property tax growth of 5% in 2026 and debt service will also begin to fall away since the bonds will mature. Subscription Cards: Will increase to $10,000, up from last year's figure of $3,500. The lower amount was due to conversations of possibly free cards for kids outside of city limits. Transfer from General Fund: Ms. Augustine asked for an explanation of transfer from the general fund. It is a reimbursement of unemployment and liability insurance. Expenses: Full-time and part-time salaries reflect 5% increase to help with wage compression. Director noted this still falls short of other libraries in the area—Yorkville is paying minimum wage while others have increased starting wages. Benefits: Staying same, group health increase about 8%, more info to come in March. Life insurance is flat for '25. Page 1 of 3 2 Page 3 of Proposed Budget: Administrative Chargeback: The portion the library pays for Marketing person. Training & Conferences: Reduced since there is no PLA conference (they are every other year). Travel & Lodging: Increased by $500 to send full time staff to training and conferences. This is mileage reimbursement. Publishing & Advertising: Decreased by $500 from current year. Telecommunications: Increased by $500. Postage & Shipping: Will remain at $1,500. Building & Ground Chargeback: For Ted Milschewski's services. Dues & Subscriptions: Increased to $20,000 (up $2,000) reflective of increases in services Professional Services: Includes $50,000 for possible consultants for chiller replacement. Also includes other half of strategic planning consultant andIT services, inspections, elevator maintenance. Legal Services: Remains same. Automation: Membership fees for PrairieCat, fees up 5% this year. Also covers mobile app, self checks, membership to e-platform--Boundless. Utilities: Up slightly by $1,000. Office Cleaning: $25,400 annual cost. Outside Repair & Maintenance: Includes preventative maintenance twice a year for chiller & boiler, quarterly service & maintenance for elevators, annual cleaning of windows/carpets/gutters, added fall/spring landscape cleanup to move away from having volunteers be responsible for this task. Three trees also need to be removed. Money allocated for possible repairs to elevators, plumbing and HVAC. Current HVAC costs are $45,000. Mr. Reifsteck noted a huge difference between FY22 and FY23. In 2023 there were substantial expenses for HVAC, burst water pipes and other. Maintenance had not routinely been done until 2 years ago. Ms. Milschewski added that there had been discussion about putting less in contingency and shifting funds to areas of need. Paying Agent Fees: This is last year for these fees for bonds. Office Supplies: Amount was reduced based on spending so far, increased operating supplies. Custodial Supplies: Stays same. Computer Equipment & Software: Increasing a small amount. Will be replacing 10 computers each year, particularly some of the public computers. Page 2 of 3 3 Programming: Remains same. Library Recognition: Increased to $600, for Sunshine Committee/activities & food for staff. Audio Books/DVD's/CD's: Remains same. Books: Increase by $10,000 as capital expenses are reduced and moved into the budget. Page 4 of Budget Report: Property Taxes: Mr. Fredrickson noted an error on the property taxes which will reduce the amount from $1.2 million to $1 million and he will send revised documents. He said that will leave a $30,000 deficit, however, there is a fund balance of $840,000. He noted there will be significant surpluses in the coming years with no financial issues on the operating side. Page 6: Capital Budget/Fund 84: Development Fees: Estimated at $165,000--over what had been budgeted, will help pay for capital expenses. E-book Subscriptions: In subscription line item now. Computer & Software Equipment: Reduced to $29,000 from $46,000. Ten new computers and 6 new security cameras to be purchased. Books: Last year $30,000, this year $20,000, will continue to decrease until zero, then it will be in general fund. Building Improvements; $500,000 total for chiller replacement and to finish lighting upgrade (estimate of $450,000 for chiller and $50,000 for lights). Summary: Mr. Fredrickson commented on a few items. He said even with a deficit in the Capital Fund next year, it could be mitigated by development fees. He said the library is in good financial condition and he noted the reserve has been built up too. Treasurer Milschewski will make a report to the Board of Trustees at their next meeting. Executive Session: None Adjournment: There was no further business and the meeting adjourned at 6:27pm. Minutes respectfully submitted by Marlys Young, Minute Taker Page 3 of 3 4 This page intentionally left blank. DRAFT Yorkville Public Library Board of Trustees Monday, February 12, 2024 7:00pm 902 Game Farm Road – Michelle Pfister Meeting Room The Board of Trustees meeting was called to order at 7:00pm by President Theron Garcia, roll was called and a quorum was established. Roll Call: Rosie Millen-yes, Tara Schumacher-yes, Keri Pesola-yes, Jackie Milschewski-yes, Ryan Forristall-yes, Theron Garcia-yes, Bret Reifsteck (7:01pm) Absent: Jason Hedman Others Present: Library Director Shelley Augustine, Director of Adult Services Mike Curtis, Friends of the Library President Kathi Murphy, Mike Krempski, Jordan Walz, Betty Ross, Tom Ross, Elaine Block, Heidi Bolanos, Rachel Valchek Recognition of Visitors: Ms. Garcia recognized the Library staff and guests. Amendments to the Agenda: None Presentation: Mike Curtis made an introduction regarding the English Language Learner classes which have been held at the library with the assistance of several volunteers. He said no other library in the county offers these types of classes. He saw the need in the community and at the same time, he was approached by volunteer Betty Ross about the idea of such a program which then stated January 2023. It started with 4 students and in 12 months, there have been 36 students, 12 volunteers and there are now 7 class sessions 5 days a week. Because of the generous donation of time, the volunteers were presented with a certificate of appreciation by President Garcia. Minutes: January 8, 2024 A motion was made by Ms. Garcia and seconded by Ms. Milschewski to approve the minutes as presented. Roll call: Reifsteck-yes, Schumacher-yes, Pesola-yes, Milschewski-yes, Forristall-yes, Garcia-yes, Millen-yes. Carried 7-0. Correspondence: Ms. Augustine noted that in the agenda packet, there is a letter from the Secretary of State regarding the Public Act “Right to Read” legislation. Also, 300 Valentine's Day cards for seniors were dropped off at the library for State Senator Sue Rezin's card project. The library is the only public building in Kendall County designated as a drop-off spot. Public Comment: None Friends of the Library Report: Ms. Murphy said the mini-golf held on February 4th had 830 attendees and made $7,420. Ms. Augustine noted that some money was spent this year for repairs and construction on the golf holes and Page 1 of 3 5 putters were purchased and won't need to be borrowed each year. She also commented that the lines were not as long since the event was open an hour longer than usual and possibly due to nice weather/fewer people attending. Staff Comment: None Report of the Treasurer: Financial Statement & Payment of Bills Ms. Milschewski made a motion to pay the bills and Ms. Garcia seconded. $25,195.79 Accounts Payable $35,444.13 Payroll $60,639.92 Total Roll call: Schumacher-yes, Pesola-yes, Milschewski-yes, Forristall-yes, Garcia-yes, Millen-yes, Reifsteck-yes. Carried 7-0. Report of the Library Director: Ms. Augustine reported the winter reading challenge ends February 29th, a community art project/mosaic is being done for the lobby and a 4-part Fox River Hidden Gem program started in January. The Library Road Trip will be held again starting in March and Friends of the Library will be paying for the handouts for this activity. Ms. Augustine noted that she signed a witness slip for a Senate Bill which amends the Illinois Library Act and raises the amount to $35,000 from $25,000—the threshold amount when bids are needed. City Council Liaison: None Standing Committees: Finance Treasurer Milschewski reported the Finance Committee, City Finance Director and Ms. Augustine met February 7th to discuss next year's budget. The property tax amount is projected to be $995,347, compared to last year's amount of $899,000. Upcoming projects were discussed and the estimated amount for these is $1,800,000. Mr. Fredrickson said the library Fund Balance is healthy. This budget will be approved at next month's Board meeting. Unfinished Business: HVAC Update/Chiller Replacement Update Director Augustine reported the library was closed 2 days due to extreme cold in January, in accordance with the Emergency Preparedness Policy. There was a patron complaint and Ms. Augustine shared the library policy with them. The library opened on a delayed basis on January 15th due to the wind chill and when staff arrived, the temperature in the library was 55 degrees. Trico was called and inspected the HVAC system and had to turn off the water main. It took 3 days to stabilize the library temperature. There were 2 water pipe breaks which were repaired. Because of that, a new thermostat was installed and Ms. Augustine receives alerts at her home if the temperature drops excessively. Trico will send a quote for supplemental heat and air for the meeting room. Ms. Augustine said she expects the engineering study for the chiller in early March. New Business: Strategic Plan Timeline The Director said the first meeting was held on January 30th with the full-time staff and Trustees Garcia and Millen. The timeline was discussed and the community survey which is in the second draft, will be discussed later this week. The live survey is slated to be ready on February 26th through March 31st. It can be done on- line, on paper, through a QR code and on the city water bill with a link on the website. Mr. Reifsteck asked if The Record would publish it. It will be sent to them and also to WSPY. Ms. Augustine noted that a 1% Page 2 of 3 6 return is considered acceptable. The requested Library trends research is being worked on and the consultant will be attending the April Board meeting via Zoom. A one-hour meeting with staff will also be done that day. Focus groups and one-on-one interviews will be done to see how the library can grow. When all this data is collected, a large Learning Report will be compiled and the consultant will meet with the planning team and retreat sessions will be scheduled. The Board retreat will be on Saturday, June 1st and will be a 3-hour session. It will be a special meeting and strategies will be planned. The staff retreat is on Friday, May 31 and Ms. Augustine will request the library be closed that day as an in-service day, half for the Strategic Plan and half as a training day. After retreats, the planning team will review the Plan outline in June/July and then a Plan will be developed with presentation by the consultant in July/August. Goals will be done in August/September. Executive Session: None Adjournment: There was no further business and the meeting adjourned at 7:36pm. Minutes respectfully submitted by Marlys Young, Minute Taker Page 3 of 3 7 This page intentionally left blank.        DATE: 02/13/24UNITED CITY OF YORKVILLEPAGE: 6TIME: 15:29:30MANUAL CHECK REGISTERID: AP225000.WOWCHECK # VENDOR # INVOICE ITEMCHECKINVOICE #DATE# DESCRIPTIONDATE ACCOUNT #ITEM AMT------------------------------------------------------------------------------------------------------------------------------------900143 FNBO FIRST NATIONAL BANK OMAHA 02/25/24022524-J.JACKSON 01/31/24 01 MENARDS#011124-ICE SCRAPERS 52-520-56-00-562024.4002 RUSH TRUCK--ANTI LOCK BRAKES 52-520-56-00-5628337.2303 MENARDS#010524-FILES, TOWELS 52-520-56-00-562020.3204 MENARDS#010424-CLEANERS, LUBE 52-520-56-00-562043.8505 NAPA-52-520-56-00-562072.03INVOICE TOTAL:497.83 *022524-J.JENSEN 01/31/24 01 FBIINAA-MEMBERSHIP DUE RENEWAL 01-210-54-00-5460125.00INVOICE TOTAL:125.00 *022524-J.NAVARRO 01/31/24 01 GRAINGER#9949114541-OUTLET01-000-24-00-24228.6202 FRAMES** COMMENT **03 GRAINGER#9949114533-SERVICE 01-000-24-00-2422618.5004 POLES** COMMENT **05 GRAINGER#9951715565-SERVICE 01-000-24-00-242255.2406 POLE TRIM PLATE KIT** COMMENT **07 AMAZON-PASS THROUGH01-000-24-00-2422238.9208 CONNECTORS, CABLE LABELS,** COMMENT **09 JACKS, CABLE** COMMENT **10 ELITE-MAGNETC CONTACT24-216-56-00-565682.7811 BREAKAWAY** COMMENT **12 AMAZON-WINDOW PRIVACY TINTING 24-216-56-00-565648.8913 SECURITY BUILDERS-KEYS24-216-56-00-5656121.4414 AMAZON-PAPER TOWELS24-216-56-00-565635.1915 AMAZON-PAPER TOWELS24-216-56-00-5656123.1216 EXHAUST WORKS-EXHAUST REPAIR 01-410-54-00-5490550.9917 ILLCO-AIR PRESSURE SWITCH24-216-56-00-565656.9418 AMAZON-BATTERIES24-216-56-00-565681.38INVOICE TOTAL:2,022.01 *022524-J.PETRAGALLO 01/31/24 01 ICCSAFE-2018 BUILDING PLANS 01-220-54-00-541279.0002 EXAMINER TRAINING** COMMENT **03 FARM & FLEET-WORK BOOTS01-220-56-00-562089.9904 FARM & FLEET-PANTS01-220-56-00-562079.98INVOICE TOTAL:248.97 *022524-J.SLEEZER 01/31/24 01 AMAZON-CARB, CHECK VALVE01-410-56-00-562838.42INVOICE TOTAL:38.42 *022524-J.WEISS01/31/24 01 BREAKOUT-PADLOCK FOR ESCAPE 82-820-56-00-567120.0002 ROOM PROGRAM** COMMENT **INVOICE TOTAL:20.00 *022524-J.WHEELER 01/31/24 01 DOLLAR TREE-SOLID HEARTS79-795-56-00-560697.5002 AMERICAN RED CROSS-BLOODBORNE 79-795-54-00-541235.008                            DATE: 02/13/24 UNITED CITY OF YORKVILLE PAGE: 7TIME: 15:29:30 MANUAL CHECK REGISTERID: AP225000.WOWCHECK # VENDOR # INVOICE ITEM CHECKINVOICE # DATE # DESCRIPTION DATE ACCOUNT # ITEM AMT------------------------------------------------------------------------------------------------------------------------------------900143 FNBO FIRST NATIONAL BANK OMAHA 02/25/24022524-J.WHEELER 01/31/24 03 PATHOGENS TRAINING ** COMMENT **INVOICE TOTAL: 132.50 *022524-K.BALOG 01/31/24 01 KENDALL PRINT-TRAFFIC STOP 01-210-54-00-5430 59.9002 RECEIPTS ** COMMENT **03 AMAZON-DVD-R DISCS 01-210-56-00-5610 59.9804 SHRED IT-DEC 2023 ONSITE 01-210-54-00-5462 248.8505 SHREDDING ** COMMENT **06 KENDALL PRINT-PAYROLL VOUCHERS 01-210-54-00-5430 255.4007 AMAZON-STANDING DESK CONVERTER 01-210-56-00-5610 630.7308 PARADISE-NOV 2023 CAR WASHES 01-210-54-00-5495 27.0009 ACCURINT-DEC 2023 SEARCHES 01-210-54-00-5467 200.00INVOICE TOTAL: 1,481.86 *022524-K.BARKSDALE 01/31/24 01 ADOBE-MONTHLY CREATIVE CLOUD 01-220-54-00-5462 54.9902 APA-2024 NATIONAL PLANNING 01-220-54-00-5412 350.0003 CONFERENCE REGISTRATION ** COMMENT **04 AMAZON-BINDING COVERS 01-220-56-00-5620 37.9105 AMAZON-BINDING MACHINE, 01-220-56-00-5620 308.3306 PRESENTATION COVERS ** COMMENT **07 AMAZON-IPONE CHARGER, LAPTOP 01-220-56-00-5620 85.9508 STAND, SPACE HEATER, PUSH PINS ** COMMENT **INVOICE TOTAL: 837.18 *022524-K.GREGORY 01/31/24 01 COLLINS AWARDS-MINI-GOLF 82-820-56-00-5671 13.4502 TROPHY ** COMMENT **03 GINIFAB-ST PATRICK'S DAY 01-110-56-00-5610 1,032.6404 HAWAIIAN SHIRTS ** COMMENT **INVOICE TOTAL: 1,046.09 *022524-K.JONES 01/31/24 01 WIRE WIZ#361888-LIFT STATION 52-520-54-00-5444 138.0002 ALARM MONITORING ** COMMENT **03 1/1/214-3/31/24 ** COMMENT **04 ARNESON#242732-NOV 2023 DIESEL 01-410-56-00-5695 147.7705 ARNESON#242732-NOV 2023 DIESEL 51-510-56-00-5695 147.7706 ARNESON#242732-NOV 2023 DIESEL 52-520-56-00-5695 147.7807 ARNESON#242733-NOV 2023 GAS 01-410-56-00-5695 180.0208 ARNESON#242733-NOV 2023 GAS 51-510-56-00-5695 180.0209 ARNESON#242733-NOV 2023 GAS 52-520-56-00-5695 180.0210 METROPOLITAIN 52-520-54-00-5444 930.0011 INDUSTRIES#056760-REPLACED HMI ** COMMENT **12 SCREEN AND UPDATED FIRMWARE ** COMMENT **13 AMAZON-RECEIPT PAPER 01-110-56-00-5610 18.8914 AMAZON-NOTE PADS, TISSUE 01-110-56-00-5610 44.9815 AQUAFIX-VITASTIM GREESE 52-520-56-00-5613 1,624.839                            DATE: 02/13/24 UNITED CITY OF YORKVILLE PAGE: 9TIME: 15:29:30 MANUAL CHECK REGISTERID: AP225000.WOWCHECK # VENDOR # INVOICE ITEM CHECKINVOICE # DATE # DESCRIPTION DATE ACCOUNT # ITEM AMT------------------------------------------------------------------------------------------------------------------------------------900143 FNBO FIRST NATIONAL BANK OMAHA 02/25/24022524-K.JONES 01/31/24 61 UNIFIRST-FIRST AID SUPPLIES 52-520-56-00-5620 39.8062 METROPOLITAIN 52-520-54-00-5444 270.0063 INDUSTRIES#057247-MONTHLY ** COMMENT **64 METRO CLOUD DATA SERVICE FOR ** COMMENT **65 LIFT STATIONS ** COMMENT **66 POLLARD WATER-HANDY HOOKS 51-510-56-00-5640 62.1267 WATER PRODUCTS-BAND REPAIR 51-510-56-00-5640 221.2568 CLAMPS ** COMMENT **69 AMPERAGE#6585-2029267-RELAYS 52-520-56-00-5620 93.1670 AMPERAGE#6585-2032551-BALLAST 23-230-56-00-5642 328.5671 KITS, LAMPS ** COMMENT **72 AMPERAGE#6585-2032041-LAMPS 24-216-56-00-5656 41.2873 ABATIX-CONCRETE ANCHORS & 51-510-56-00-5638 155.2274 BOLTS ** COMMENT **75 WELDSTAR-CYLINDER RENTAL 01-410-54-00-5485 76.80INVOICE TOTAL: 17,225.91 *022524-M.CARYLE 01/31/24 01 GJOVIKS#437168-TIRE REPAIR 01-210-54-00-5495 36.7002 GJOVIKS#437178-OIL CHANGE 01-210-54-00-5495 70.6503 GJOVIKS#437287-REPLACE TIRE 01-210-54-00-5495 283.2204 GJOVIKS#437301-OIL LEAK REPAIR 01-210-54-00-5495 572.6405 TBL-DRON MANEUVERS MASTERY 01-210-54-00-5412 159.0006 INSTITUTE REGISTRATION ** COMMENT **INVOICE TOTAL: 1,122.21 *022524-M.CISIJA 01/31/24 01 OSWEGO-CHARGE IN ERROR-TO BE 01-000-24-00-2440 210.4102 REIMBURSED ** COMMENT **03 AMAZON-STORAGE BOXES 01-110-56-00-5610 63.26INVOICE TOTAL: 273.67 *022524-M.CURTIS 01/31/24 01 AMAZON-PAINTING CANVAS BOARDS 82-000-24-00-2480 42.21INVOICE TOTAL: 42.21 *022524-M.SENG 01/31/24 01 NAPA#357367-BATTERY CLEANER, 01-410-56-00-5628 44.4102 BRUSH, OIL DRY ** COMMENT **03 ACE-BOLTS 01-410-56-00-5620 5.8204 ACE-SHOVELS 01-410-56-00-5620 270.55INVOICE TOTAL: 320.78 *022524-M.WARD 01/31/24 01 ACER-2 MONITORS 84-840-56-00-5635 119.9802 AMAZON-MONITOR STANDS 84-840-56-00-5635 56.99INVOICE TOTAL: 176.97 *022524-P.MCMAHON 01/31/24 01 GOOGLE-NEST MONTHLY FEE 01-210-54-00-5460 8.0002 MENARDS#010424-WINDSHIELD WASH 01-210-56-00-5620 25.4010      DATE: 02/13/24UNITED CITY OF YORKVILLEPAGE: 11TIME: 15:29:30MANUAL CHECK REGISTERID: AP225000.WOWCHECK # VENDOR # INVOICE ITEMCHECKINVOICE #DATE# DESCRIPTIONDATEACCOUNT #ITEM AMT------------------------------------------------------------------------------------------------------------------------------------900143 FNBO FIRST NATIONAL BANK OMAHA 02/25/24022524-R.HORNER01/31/24 02 NAPA#356631-WHEEL STUD, LUGS 79-790-56-00-564010.9403 MENARDS#010824-RAGS, ANCHORS,79-790-56-00-562057.3604 WINDSHIELD FLUID, DETAILER** COMMENT **INVOICE TOTAL:1,184.27 *022524-R.REMUS01/31/24 01 AMERICAN RED CROSS-BLOODBORNE79-795-54-00-5412105.0002 PATHOGENS TRAINING FOR 3** COMMENT **03 STAFF** COMMENT **04 IPRA CONFERENCE PARKING79-795-54-00-5415118.0005 SWISSOTEL-IPRA CONFERENCE79-795-54-00-5415309.9406 LODGING** COMMENT **INVOICE TOTAL:532.94 *022524-R.WOOLSEY 01/31/24 01 EJ EQUIP#P44370-SWEEPER BROOMS 01-410-56-00-56283,835.0002 EJ EQUIP#P10640-COOLING FAN, 52-520-56-00-5628408.1003 FILTERS, BELT TENSIONER,** COMMENT **04 CHAIN, FILTER ELEMENT,** COMMENT **05 CONNECTING LINKS, BUSHING** COMMENT **06 EJ EQUIP#W06653-VAC CON52-520-54-00-54905,247.9207 REPAIR** COMMENT **08 EJ EQUIP#P10513-SWITCH BANK 52-520-56-00-5628267.90INVOICE TOTAL:9,758.92 *022524-S.AUGUSTINE 01/31/24 01 AMAZON-INFLATABLE AIR DANCERS 82-000-24-00-2480199.0002 AMAZON-THERMAL PAPER ROLLS82-820-56-00-561059.3903 OVERDRIVE-ANNUAL PARTICIPATING 82-820-54-00-54603,000.0004 FEES** COMMENT **05 BOOKPAGE-ANNUAL SUBSCRIPTION 82-000-24-00-2480402.0006 TARGET-SAIL GROUP MEETING82-820-56-00-562053.3107 SUPPLIES** COMMENT **08 AMAZON-MAILING LABELS82-820-56-00-561028.5909 AMAZON-HEADSET, WEBCAM82-820-56-00-5620161.3710 AMAZON PRIME MONTHLY FEE82-820-54-00-546014.9911 TRIBUNE-SUBSCRIPTION RENEWAL 82-820-54-00-5460324.0012 THROUGH 4/5/24** COMMENT **13 ILA-ANNUAL MEMBERSHIP RENEWAL 82-820-54-00-5460150.0014 AMAZON-WIPES82-820-56-00-561019.3515 AMAZON-BINGO PAPER82-820-56-00-56719.9916 AMAZON-TEMPERED GLASS82-820-56-00-56209.9917 AMAZON-WINTER PROGRAMMING82-000-24-00-248074.9418 SUPPLIES** COMMENT **19 AMAZON-CARDSTOCK,BALLOON PUMP, 82-820-56-00-561039.9720 GUESTBOOK** COMMENT **INVOICE TOTAL:4,546.89 *022524-S.IWANSKI 01/31/24 01 YORK POST-POSTAGE82-820-54-00-545236.91INVOICE TOTAL:36.91 *Total for all Highlighted Library Invoices: $4,836.4311 82-820    LIBRARY OPERATIONS 84-840    LIBRARY CAPITAL   DATE: 02/26/24 UNITED CITY OF YORKVILLE TIME: 07:37:14 CHECK REGISTERPRG ID: AP215000.WOWCHECK DATE: 02/26/24CHECK # VENDOR # INVOICE INVOICE ITEMNUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT------------------------------------------------------------------------------------------------------------------------------------105447 TKELEVAT TK ELEVATOR CORPORATIONACIA-26VOXHI-DEPOSIT 02/22/24 01 DOWN PAYMENT FOR EMERGENCY 82-820-54-00-5462 4,391.0002 ELEVATOR REPAIR ** COMMENT **INVOICE TOTAL: 4,391.00 *CHECK TOTAL: 4,391.00TOTAL AMOUNT PAID: 4,391.0012 82-820 LIBRARY OPERATIONS84-840 LIBRARY CAPITAL DATE: 03/04/24UNITED CITY OF YORKVILLETIME: 13:58:58CHECK REGISTERPRG ID: AP215000.WOWCHECK DATE: 03/11/24CHECK # VENDOR # INVOICE INVOICE ITEMNUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT------------------------------------------------------------------------------------------------------------------------------------105451 AUGUSTIS SHELLY AUGUSTINE03012403/01/24 01 FEB 2024 MOBILE EMAIL82-820-54-00-544045.0002 REIMBURSEMENT** COMMENT **INVOICE TOTAL:45.00 *CHECK TOTAL:45.00105452 BAKTAYBAKER & TAYLOR203805436601/25/24 01 BOOKS84-840-56-00-5686920.18INVOICE TOTAL:920.18 *203806157501/30/24 01 BOOKS84-840-56-00-5686938.87INVOICE TOTAL:938.87 *203807742902/06/24 01 BOOKS84-840-56-00-5686924.88INVOICE TOTAL:924.88 *203809141302/09/24 01 BOOKS84-840-56-00-5686611.76INVOICE TOTAL:611.76 *203810459502/16/24 01 BOOKS84-840-56-00-5686421.54INVOICE TOTAL:421.54 *CHECK TOTAL:3,817.23105453 DELAGEDLL FINANCIAL SERVICES INC8201121302/16/24 01 APR 2024 COPIER CHARGES82-820-54-00-5462183.04INVOICE TOTAL:183.04 *CHECK TOTAL:183.04105454 IMPACT IMPACT NETWORKING, LLC318204103/04/24 01 ADVANCED PAYMENT FOR IMPACT 82-820-54-00-5462517.2513 82-820 LIBRARY OPERATIONS 84-840 LIBRARY CAPITAL DATE: 03/04/24 UNITED CITY OF YORKVILLE TIME: 13:58:58 CHECK REGISTERPRG ID: AP215000.WOWCHECK DATE: 03/11/24CHECK # VENDOR # INVOICE INVOICE ITEMNUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT------------------------------------------------------------------------------------------------------------------------------------105454 IMPACT IMPACT NETWORKING, LLC3182041 03/04/24 02 NETWORKING PRINT AGREEMENT ** COMMENT **INVOICE TOTAL: 517.25 *CHECK TOTAL: 517.25105455 LLWCONSU LLOYD WARBER10571 03/03/24 01 FEB 2024 ONSITE IT SUPPORT 82-820-54-00-5462 720.00INVOICE TOTAL: 720.00 *CHECK TOTAL: 720.00105456 METRONET METRO FIBERNET LLC1651373-030124 03/01/24 01 MAR 2024 INTERNET 82-820-54-00-5440 124.97INVOICE TOTAL: 124.97 *CHECK TOTAL: 124.97105457 MIDWTAPE MIDWEST TAPE LLC504992678 02/05/24 01 AUDIO BOOKS 82-820-56-00-5683 87.9802 DVDS 82-820-56-00-5685 48.73INVOICE TOTAL: 136.71 *505040919 02/12/24 01 DVDS 82-820-56-00-5685 60.72INVOICE TOTAL: 60.72 *505075503 02/19/24 01 AUDIO BOOKS 82-820-56-00-5683 319.9502 DVDS 82-820-56-00-5685 41.23INVOICE TOTAL: 361.18 *505098203 02/23/24 01 AUDIO BOOKS 82-820-56-00-5683 219.9702 DVDS 82-820-56-00-5685 40.48INVOICE TOTAL: 260.45 *CHECK TOTAL: 819.0614 82-820 LIBRARY OPERATIONS 84-840 LIBRARY CAPITAL DATE: 03/04/24 UNITED CITY OF YORKVILLE TIME: 13:58:58 CHECK REGISTERPRG ID: AP215000.WOWCHECK DATE: 03/11/24CHECK # VENDOR # INVOICE INVOICE ITEMNUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT------------------------------------------------------------------------------------------------------------------------------------105458 TODAYS TODAY'S BUSINESS SOLUTIONS INC021224-52 02/29/24 01 OCT-DEC 2023 FAXES 82-820-54-00-5462 26.40INVOICE TOTAL: 26.40 *CHECK TOTAL: 26.40105459 UMBRELLA UMBRELLA TECHNOLOGIES1529 03/01/24 01 ACCESS CONTROL CLOUD HOSTING 82-820-54-00-5462 480.0002 FOR 11 ENTRIES ** COMMENT **INVOICE TOTAL: 480.00 *CHECK TOTAL: 480.00105460 YORKGLAS YORKVILLE GLASS & MIRROR7947 03/04/24 01 ADJUST WINDOW IN MEETING ROOM 82-820-54-00-5495 1,625.00INVOICE TOTAL: 1,625.00 *CHECK TOTAL: 1,625.00105461 YOUNGM MARLYS J. YOUNG020724-LIB 02/13/24 01 02/07/24 LIB MEETING MINUTES 82-820-54-00-5462 85.00INVOICE TOTAL: 85.00 *021224-LIB 02/20/24 01 02/12/24 LIB MEETING MINUTES 82-820-54-00-5462 85.00INVOICE TOTAL: 85.00 *CHECK TOTAL: 170.00TOTAL AMOUNT PAID: 8,527.9515 REGULAR OVERTIME TOTAL IMRF FICA TOTALSADMINISTRATION18,647.20 - 18,647.20 1,087.14 1,379.41 21,113.75 FINANCE13,763.31 - 13,763.31 802.41 1,016.61 15,582.33 POLICE142,486.26 552.82 143,039.08 427.17 10,672.63 154,138.88 COMMUNITY DEV.28,052.56 - 28,052.56 1,652.95 2,082.16 31,787.67 STREETS25,313.81 4,983.43 30,297.24 1,772.18 2,255.86 34,325.28 BUILDING & GROUNDS5,938.01 185.74 6,123.75 365.76 471.44 6,960.95 WATER18,669.88 1,282.47 19,952.35 1,163.25 1,464.87 22,580.47 SEWER10,109.81 - 10,109.81 589.40 739.54 11,438.75 PARKS29,686.77 - 29,686.77 1,697.22 2,208.17 33,592.16 RECREATION25,260.16 - 25,260.16 1,147.18 1,899.47 28,306.81 LIBRARY17,226.90 - 17,226.90 646.07 1,279.93 19,152.90 TOTALS335,154.67$ 7,004.46$ 342,159.13$ 11,350.73$ 25,470.09$ 378,979.95$ TOTAL PAYROLL378,979.95$ UNITED CITY OF YORKVILLEPAYROLL SUMMARYFebruary 2, 202416 REGULAR OVERTIME TOTAL IMRFFICA TOTALSMAYOR & LIQ. COM.1,583.34$ -$ 1,583.34$ -$ 121.13$ 1,704.47$ ALDERMAN5,916.64 - 5,916.64 - 452.68 6,369.32 ADMINISTRATION18,872.43 - 18,872.43 1,100.26 1,396.64 21,369.33 FINANCE13,709.94 - 13,709.94 799.30 1,012.69 15,521.93 POLICE131,459.36 3,460.84 134,920.20 403.06 10,005.65 145,328.91 COMMUNITY DEV.30,835.28 - 30,835.28 1,797.70 2,272.07 34,905.05 STREETS23,708.03 - 23,708.03 1,382.17 1,751.90 26,842.10 BUILDING & GROUNDS5,938.01 - 5,938.01 346.19 445.75 6,729.95 WATER17,131.38 299.63 17,431.01 1,016.24 1,268.47 19,715.72 SEWER10,141.73 62.82 10,204.55 594.91 746.24 11,545.70 PARKS30,876.78 76.40 30,953.18 1,765.86 2,289.74 35,008.78 RECREATION26,929.27 - 26,929.27 1,171.73 2,015.76 30,116.76 LIBRARY17,025.93 - 17,025.93 640.24 1,256.88 18,923.05 TOTALS334,128.12$ 3,899.69$ 338,027.81$ 11,017.66$ 25,035.60$ 374,081.07$ TOTAL PAYROLL374,081.07$ UNITED CITY OF YORKVILLEPAYROLL SUMMARYFebruary 16, 202417 Library CC Check Register (Pages 1 - 4)02/25/2024 4,836.43$ Library Check Register (Page 5)02/26/2024 4,391.00 Library Check Register (Pages 6 - 8)03/11/2024 8,527.95 Unimax - Jan 2024 Office Cleaning 02/13/2024 1,950.00 IPRF - Mar. 2024 Work Comp Ins 02/13/2024 943.16 First Non-Profit-1st Qtr Unemployment Ins.02/13/2024 386.98 BCBSIL - Dearborn/BCBS EAP-Feb 2024 02/27/2024 7.05 Nicor - 01/02-01/31 Service 02/27/2024 2,274.53 TOTAL BILLS PAID: 23,317.10 DATE Bi-weekly (Page 9)02/02/2024 $19,152.90 Bi-weekly (Page 10)02/16/2024 18,923.05 TOTAL PAYROLL:38,075.95 TOTAL DISBURSEMENTS:61,393.05 PAYROLL YORKVILLE LIBRARY BOARD BILL LIST SUMMARY Monday, March 11, 2024 ACCOUNTS PAYABLE 18 This page intentionally left blank.  DATE: 03/04/2024 UNITED CITY OF YORKVILLE PAGE: 1TIME: 10:30:07 GENERAL LEDGER ACTIVITY REPORTID: GL440000.WOW FOR FISCAL YEAR 2024ACTIVITY THROUGH FISCAL PERIOD 10PER. JOURNAL # ENTRY DATE ITEM TRANSACTION DESCRIPTION VENDOR CHECK INVOICE DEBIT CREDIT_____________________________________________________________________________________________________________________________________________________82-000-24-00-2480 (L) ESCROW - MEMORIALS & GIFTS_____________________________________________________________________________________________________________________________________________________01 05/01/2023 BEGINNING BALANCE 56,505.06AP-230525MB 05/30/2023 24 AMAZON-YOGA MATS FIRST NATIONAL BANK 900133 052523-M.CURTIS-B 99.6505/30/2023 25 AMAZON-BOOKS FIRST NATIONAL BANK 900133 052523-M.CURTIS-B 78.3605/30/2023 26 AMAZON-DISECTION KITS FIRST NATIONAL BANK 900133 052523-S.AUGUSTINE-B 12.9905/30/2023 27 AMAZON-BOX BUILDING SET FIRST NATIONAL BANK 900133 052523-S.AUGUSTINE-B 40.00_________________________________TOTAL PERIOD 01 ACTIVITY 231.00 0.0002 AP-230612B 06/06/2023 01 MAY YOGA & COOKING CLASSES JESSICA YOUHANAIE 105320 202305 392.88AP-230625MB 06/23/2023 282 DOLLAR TREE-PROGRAM SUPPLIES FIRST NATIONAL BANK 900135 062523-J.WEISS-B 38.7506/23/2023 283 AMAZON-YOGA AIDS FIRST NATIONAL BANK 900135 062523-S.AUGUSTINE-B 81.7506/23/2023 284 BRICKS R US-ENGRAVED MEMORIAL FIRST NATIONAL BANK 900135 062523-S.AUGUSTINE-B 40.65GJ-230629LB 07/05/2023 05 June 2023 Deposits 100.00_________________________________TOTAL PERIOD 02 ACTIVITY 554.03 100.0003 AP-230710 07/05/2023 01 LIBRARY GARDENING PROGRAM PEARL CARPENTER 105334 061523 150.00AP-230725MB 07/20/2023 395 DOLLARE TREE-KIDS PROGRAMMING FIRST NATIONAL BANK 900136 072523-J.WEISS 28.7507/20/2023 396 AMAZON-ACRYLIC SEALER, PAINT FIRST NATIONAL BANK 900136 072523-S.AUGUSTING 22.9807/20/2023 397 AMAZON-DONATION BOX FIRST NATIONAL BANK 900136 072523-S.AUGUSTING 39.6507/20/2023 398 AMAZON-MOD PODGE FIRST NATIONAL BANK 900136 072523-S.AUGUSTING 14.3707/20/2023 399 AMAZON-LEGOS, TABLET DOODLE FIRST NATIONAL BANK 900136 072523-S.AUGUSTING 124.18GJ-230730LB 08/02/2023 06 July 2023 Deposits 100.00_________________________________TOTAL PERIOD 03 ACTIVITY 379.93 100.0004 AP-230814 08/08/2023 01 JUNE CHAIR YOGA AND COOKING JESSICA YOUHANAIE 105352 202306 395.00AP-230825M 08/22/2023 302 AMAZON-BOOKS FIRST NATIONAL BANK 900137 082523-S.AUGUSTINE 55.2008/22/2023 303 AMAZON-BOOKS FIRST NATIONAL BANK 900137 082523-S.AUGUSTINE 20.0008/22/2023 304 AMAZON-BOOKS FIRST NATIONAL BANK 900137 082523-S.AUGUSTINE 27.7208/22/2023 305 AMAZON-BOOKS, KEY CHAINS, FIRST NATIONAL BANK 900137 082523-S.AUGUSTINE 105.7508/22/2023 306 AMAZON-GIFT TAGS FIRST NATIONAL BANK 900137 082523-S.AUGUSTINE 13.77_________________________________TOTAL PERIOD 04 ACTIVITY 617.44 0.0005 AP-230911 09/06/2023 01 POLLINATING FLOWERS JESSICA PRESNAK 105365 100 150.00AP-230925M 09/18/2023 357 DOLLAR TREE-AUG 2023 PROGRAM FIRST NATIONAL BANK 900138 092523-J.WEISS 37.50_________________________________TOTAL PERIOD 05 ACTIVITY 187.50 0.0006 AP-231009 10/03/2023 01 BEEKEEPING PRESENTATION WILLIAM NOVICKI 105376 101 150.00AP-231025M 10/24/2023 368 AMAZON-GOOGLY EYES FIRST NATIONAL BANK 900139 102523-M.CURTIS 5.4010/24/2023 369 AMAZON-SATIN RIBBON FIRST NATIONAL BANK 900139 102523-M.CURTIS 8.6510/24/2023 370 WEBSTAURANT-COTTON WASHCLOTHS FIRST NATIONAL BANK 900139 102523-M.CURTIS 40.2610/24/2023 371 AMAZON-HARRY POTTER PROGRAM FIRST NATIONAL BANK 900139 102523-S.AUGUSTINE 101.1010/24/2023 372 AMAZON-WOOD CRAFT STICKS FIRST NATIONAL BANK 900139 102523-S.AUGUSTINE 14.6910/24/2023 373 AMAZON-DRY ERASE MARKERS & FIRST NATIONAL BANK 900139 102523-S.AUGUSTINE 466.7710/24/2023 374 AMAZON-TABLE COVERS FIRST NATIONAL BANK 900139 102523-S.AUGUSTINE 69.98GJ-231030LB 11/02/2023 05 Oct 2023 Deposits 400.00_________________________________TOTAL PERIOD 06 ACTIVITY 856.85 400.0007 AP-231113 11/07/2023 01 ILLINOIS LIBRARY PRESENTS RAILS 105395 11713 685.00AP-231125M 11/21/2023 339 AMAZON-BLOOD PRESSURE FIRST NATIONAL BANK 900140 112523-S.AUGUSTINE 94.9719  DATE: 03/04/2024 UNITED CITY OF YORKVILLE PAGE: 2TIME: 10:30:07 GENERAL LEDGER ACTIVITY REPORTID: GL440000.WOW FOR FISCAL YEAR 2024ACTIVITY THROUGH FISCAL PERIOD 10PER. JOURNAL # ENTRY DATE ITEM TRANSACTION DESCRIPTION VENDOR CHECK INVOICE DEBIT CREDIT_____________________________________________________________________________________________________________________________________________________82-000-24-00-2480 (L) ESCROW - MEMORIALS & GIFTS_____________________________________________________________________________________________________________________________________________________07 GJ-231129LB 12/05/2023 07 Nov 2023 Deposits 1,120.00_________________________________TOTAL PERIOD 07 ACTIVITY 779.97 1,120.0008 AP-231225M 12/19/2023 313 AMAZON-BOOK FIRST NATIONAL BANK 900141 122523-S.AUGUSTINE 11.9612/19/2023 314 AMAZON-REFUND FOR BOOK FIRST NATIONAL BANK 900141 122523-S.AUGUSTINE 11.9612/19/2023 315 AMAZON-GLAZE, MARKERS FIRST NATIONAL BANK 900141 122523-S.AUGUSTINE 24.4112/19/2023 316 AMAZON-POLAR EXPRESS SUPPLIES FIRST NATIONAL BANK 900141 122523-S.AUGUSTINE 186.7512/19/2023 317 AMAZON-ENVELOPES, NOISE MAKERS FIRST NATIONAL BANK 900141 122523-S.AUGUSTINE 21.94GJ-231230LB 01/02/2024 07 December 2023 Deposits 1,400.00_________________________________TOTAL PERIOD 08 ACTIVITY 245.06 1,411.9609 AP-240108 01/03/2024 01 BASIC SEVERE WEATHER PROGRAM NICKOLAS BARTHOLOMEW 105427 INV1212 395.00AP-240125M 01/18/2024 324 DOLLAR TREE-JANUARY FIRST NATIONAL BANK 900142 012524-J.WEISS 77.5001/18/2024 325 AMAZON-PENCIL SHARPENER, FIRST NATIONAL BANK 900142 012524-S.AUGUSTINE 257.7501/18/2024 326 AMAZON-HOLIDAY PROGRAM FIRST NATIONAL BANK 900142 012524-S.AUGUSTINE 10.8901/18/2024 327 AMAZON-REPORT COVERS FIRST NATIONAL BANK 900142 012524-S.AUGUSTINE 21.99GJ-240130LB 02/02/2024 06 Jan 2024 Deposits 615.00_________________________________TOTAL PERIOD 09 ACTIVITY 763.13 615.0010 AP-240212 02/05/2024 01 LIBRARY AWARE RENEWAL EBSCO INDUSTRIES, IN 105437 1000224811-1 692.0002/05/2024 02 DEC 2023 CHAIR YOGA CLASSES JESSICA YOUHANAIE 105442 202312 850.0002/05/2024 03 DEC 2023 SENIOR COOKING JESSICA YOUHANAIE 105442 202312-1 750.00AP-240225M 02/13/2024 324 AMAZON-PAINTING CANVAS BOARDS FIRST NATIONAL BANK 900143 022524-M.CURTIS 42.2102/13/2024 325 AMAZON-INFLATABLE AIR DANCERS FIRST NATIONAL BANK 900143 022524-S.AUGUSTINE 199.0002/13/2024 326 BOOKPAGE-ANNUAL SUBSCRIPTION FIRST NATIONAL BANK 900143 022524-S.AUGUSTINE 402.0002/13/2024 327 AMAZON-WINTER PROGRAMMING FIRST NATIONAL BANK 900143 022524-S.AUGUSTINE 74.94GJ-240227LB 03/01/2024 06 Feb 2024 Deposits 3,091.21_________________________________TOTAL PERIOD 10 ACTIVITY 3,010.15 3,091.21TOTAL ACCOUNT ACTIVITY 7,625.06 6,838.17ENDING BALANCE 55,718.17GRAND TOTAL 0.00 55,718.17TOTAL DIFFERENCE 0.00 55,718.1720 % of Fiscal Year8%17%25%33%42%50%58%67%75%83%Year-to-Date FISCAL YEAR 2024 ACCOUNT NUMBER DESCRIPTIONMay-23June-23July-23August-23 September-23 October-23 November-23 December-23 January-24 February-24Totals BUDGET % of BudgetLIBRARY OPERATIONS REVENUESTaxes82-000-40-00-4000 PROPERTY TAXES 70,444 403,741 12,629 47,399 349,447 10,445 6,712 - - - 900,817 899,043 100.20%82-000-40-00-4083 PROPERTY TAXES-DEBT SERVICE67,261 385,503 12,059 45,258 333,662 9,973 6,409 - - - 860,125 864,150 99.53%Intergovernmental82-000-41-00-4120 PERSONAL PROPERTY TAX3,574 - 2,890 466 - 2,395 - 743 1,644 - 11,712 17,000 68.89%82-000-41-00-4170 STATE GRANTS- - 31,761 - - - - - - - 31,761 30,000 105.87%Fines & Forfeits82-000-43-00-4330 LIBRARY FINES209 25 560 118 5 16 259 37 113 221 1,562 1,000 156.18%Charges for Service82-000-44-00-4401 LIBRARY SUBSCRIPTION CARDS2,709 774 3,002 579 934 - 1,979 196 701 1,893 12,768 3,500 364.79%82-000-44-00-4422 COPY FEES277 227 319 1 357 315 50 311 252 20 2,127 2,500 85.09%82-000-44-00-4439 PROGRAM FEES29 - 10 15 17 4 234 1 16 4 329- 0.00%Investment Earnings82-000-45-00-4500 INVESTMENT EARNINGS1,385 1,376 2,360 3,627 1,637 6,229 1,686 1,710 11,821 1,592 33,423 15,000 222.82%Miscellaneous82-000-48-00-4820 RENTAL INCOME- - - - - - 50 75 - - 12525050.00%82-000-48-00-4850 MISCELLANEOUS INCOME181 792 250 214 116 409 137 199 130 263 2,691 3,000 89.71%Other Financing Sources82-000-49-00-4901 TRANSFER FROM GENERAL2,230 2,230 2,230 2,572 2,230 2,573 1,026 5,103 2,155 1,330 23,678 31,335 75.57%TOTAL REVENUES: LIBRARY 148,298 794,667 68,070 100,248 688,404 32,359 18,542 8,376 16,831 5,322 1,881,117 1,866,778 100.77%LIBRARY OPERATIONS EXPENDITURESSalaries & Wages82-820-50-00-5010 SALARIES & WAGES32,522 21,661 21,661 22,797 32,946 21,964 21,964 21,964 21,964 21,964 241,406 288,307 83.73%82-820-50-00-5015 PART-TIME SALARIES12,630 11,752 11,724 12,246 17,596 12,116 11,813 11,694 9,828 12,289 123,688 168,000 73.62%Benefits82-820-52-00-5212RETIREMENT PLAN CONTRIBUTION2,140 1,428 1,428 1,502 2,168 1,447 1,447 1,447 1,304 1,286 15,597 21,201 73.57%82-820-52-00-5214 FICA CONTRIBUTION3,399 2,487 2,485 2,612 3,798 2,538 2,515 2,506 2,349 2,537 27,227 33,917 80.27%82-820-52-00-5216 GROUP HEALTH INSURANCE14,362 7,081 7,924 15,504 3,784 5,565 6,983 6,032 7,199 6,849 81,283 89,456 90.86%82-820-52-00-5222 GROUP LIFE INSURANCE67 42 50 50 50 57 43 50 50 50 50955491.89%82-820-52-00-5223 DENTAL INSURANCE1,178 570 570 (4,854)570 570 570 570 570 570 8816,835 12.89%82-820-52-00-5224 VISION INSURANCE105 73 85 85 85 85 85 16 78 78 77694082.55%82-820-52-00-5230 UNEMPLOYMENT INSURANCE- - - 342 - 342 - - - 387 1,072 1,250 85.75%82-820-52-00-5231 LIABILITY INSURANCE2,230 2,230 2,230 2,230 2,230 2,230 1,026 5,103 2,155 943 22,606 30,085 75.14%Contractual Services82-820-54-00-5401 ADMINISTRATIVE CHARGEBACK- - - - - 7,500 7,500 - - - 15,000 15,000 100.00%82-820-54-00-5412 TRAINING & CONFERENCES- 270 65 300 - - 210 55 - - 9003,000 30.00%82-820-54-00-5415 TRAVEL & LODGING- 45 - 350 - - 927 - 51 - 1,373 1,500 91.51%82-820-54-00-5426 PUBLISHING & ADVERTISING- - - - - - - - - - - 2,500 0.00%82-820-54-00-5440 TELECOMMUNICATIONS- 445 699 125 125 125 570 1,530 1,460 1,060 6,138 8,000 76.73%82-820-54-00-5452 POSTAGE & SHIPPING- - 23 31 13 70 18 83 273 37 5471,000 54.70%82-820-54-00-5453BUILDING & GROUND CHARGEBACK624 624 624 624 624 624 624 624 624 624 6,238 7,486 83.33%82-820-54-00-5460 DUES & SUBSCRIPTIONS421 1,030 281 1,015 547 200 660 15 1,807 4,181 10,157 18,000 56.43%82-820-54-00-5462 PROFESSIONAL SERVICES3,088 3,310 1,277 4,056 2,518 1,015 3,481 9,496 784 8,780 37,805 33,500 112.85%82-820-54-00-5466 LEGAL SERVICES- - - - - - 338 - - - 3383,000 11.25%82-820-54-00-5468 AUTOMATION- - 5,463 - - 5,019 945 499 5,019 - 16,944 25,000 67.78%82-820-54-00-5480 UTILITIES- 900 - 1,775 - 438 1,253 3,318 1,895 2,275 11,854 24,719 47.95%YORKVILLE PUBLIC LIBRARYFISCAL YEAR 2024 BUDGET REPORTFor the Month Ended February 29, 202421 % of Fiscal Year8%17%25%33%42%50%58%67%75%83%Year-to-Date FISCAL YEAR 2024 ACCOUNT NUMBER DESCRIPTIONMay-23June-23July-23August-23 September-23 October-23 November-23 December-23 January-24 February-24Totals BUDGET % of BudgetYORKVILLE PUBLIC LIBRARYFISCAL YEAR 2024 BUDGET REPORTFor the Month Ended February 29, 202482-820-54-00-5488 OFFICE CLEANING- 5,177 5,177 5,177 5,177 1,950 1,950 1,950 1,950 1,950 30,458 75,000 40.61%82-820-54-00-5495 OUTSIDE REPAIR & MAINTENANCE- - 2,272 17,511 2,087 7,149 28,680 - 2,319 1,356 61,373 131,000 46.85%82-820-54-00-5498 PAYING AGENT FEES- 1,689 - - - - - - - - 1,689 1,700 99.32%Supplies82-820-56-00-5610 OFFICE SUPPLIES- 1,359 223 - 486 137 89 678 57 147 3,176 8,000 39.70%82-820-56-00-5620 OPERATING SUPPLIES- 35 211 11 - 783 - 309 177 225 1,750 4,000 43.75%82-820-56-00-5621 CUSTODIAL SUPPLIES- - 697 330 260 - - 1,661 74 - 3,022 7,000 43.17%82-820-56-00-5635COMPUTER EQUIPMENT & SOFTWARE- - - - - - - 2,870 3,000 - 5,870 3,000 195.65%82-820-56-00-5671 LIBRARY PROGRAMMING - - 60 30 - 171 215 45 - 43 564 2,000 28.21%82-820-56-00-5675 EMPLOYEE RECOGNITION - - 39 - - - - - 58 - 97 300 32.36%82-820-56-00-5683AUDIO BOOKS - 116 306 124 635 - - 45 777 50 2,053 3,500 58.65%82-820-56-00-5684 COMPACT DISCS & OTHER MUSIC - 53 - - - - - - - - 53 500 10.59%82-820-56-00-5685DVD'S - 26 85 80 52 67 40 245 293 46 935 3,000 31.18%82-820-56-00-5686 BOOKS - 3,469 1,518 6,475 2,041 4,467 2,300 - - - 20,271 20,000 101.36%2006 Bond82-820-84-00-8000 PRINCIPAL PAYMENT - - - - - - - 100,000 - - 100,000 100,000 100.00%82-820-84-00-8050 INTEREST PAYMENT- 4,775 - - - - - 4,775 - - 9,550 9,550 100.00%2013 Refunding Bond82-820-99-00-8000 PRINCIPAL PAYMENT- - - - - - - 700,000 - - 700,000 700,000 100.00%82-820-99-00-8050 INTEREST PAYMENT- 28,600 - - - - - 28,600 - - 57,200 57,200 100.00%TOTAL FUND REVENUES148,298 794,667 68,070 100,248 688,404 32,359 18,542 8,376 16,831 5,322 1,881,117 1,866,778 100.77%TOTAL FUND EXPENDITURES72,765 99,246 67,177 90,529 77,790 76,630 96,245 906,178 66,111 67,727 1,620,400 1,909,000 84.88%FUND SURPLUS (DEFICIT)75,533 695,421 893 9,719 610,613 (44,271) (77,703) (897,802) (49,280) (62,405) 260,717 (42,222) LIBRARY CAPITAL REVENUES84-000-42-00-4214 DEVELOPMENT FEES15,500 18,000 22,000 9,000 14,500 19,500 17,500 18,000 4,500 6,000 144,500 50,000 289.00%84-000-45-00-4500 INVESTMENT EARNINGS21 22 22 25 26 27 28 29 29 27 257 150 171.53%84-000-48-00-4850 MISCELLANEOUS INCOME- 22 - - - - - - - - 22 - 0.00%TOTAL REVENUES: LIBRARY CAPITAL15,521 18,044 22,022 9,025 14,526 19,527 17,528 18,029 4,529 6,027 144,779 50,150 288.69%LIBRARY CAPITAL EXPENDITURES84-840-54-00-5460 E-BOOK SUBSCRIPTIONS- - - - - - - - - - - 3,500 0.00%84-840-56-00-5635COMPUTER EQUIPMENT & SOFTWARE- - - - - - - - 2,049 177 2,226 25,000 8.90%84-840-56-00-5686 BOOKS - - - - - - 2,572 3,388 2,152 2,004 10,116 30,000 33.72%84-840-60-00-6020 BUILDING IMPROVEMENTS - - - - - - 22,492 - 22,492 - 44,983 56,000 80.33%TOTAL FUND REVENUES 15,521 18,044 22,022 9,025 14,526 19,527 17,528 18,029 4,529 6,027 144,779 50,150 288.69%TOTAL FUND EXPENDITURES - - - - - - 25,064 3,388 26,693 2,181 57,326 114,500 50.07%FUND SURPLUS (DEFICIT) 15,521 18,044 22,022 9,025 14,526 19,527 (7,536) 14,642 (22,164) 3,846 87,454 (64,350) 22 May June July August September October November December January February March April202320232023202320232023202320232024202420242024Library OperationsOld Second $ 540,138 $ 862,652 $ 817,202 $ 782,184 $ 1,156,284 $ 1,095,654 $ 1,026,116 $ 859,792 $ 838,511 $ 733,352 Building Development FeesOld Second 251,541 258,085 285,107 307,132 315,658 330,685 337,649 350,903 342,627 345,473 Library Operations Illinois Funds 311,158 312,484 345,779 347,381 348,955 350,594 352,185 353,819 355,439 356,965 Total: $ 1,102,836 $ 1,433,221 $ 1,448,088 $ 1,436,697 $ 1,820,897 $ 1,776,934 $ 1,715,949 $ 1,564,514 $ 1,536,577 $ 1,435,789 $ - $ - PAYROLL1ST PAY PERIOD31,324$ $ 18,289 $ 18,852 $ 18,938 $ 19,383 $ 18,921 $ 18,994 $ 18,391 $ 17,936 $ 19,153 2ND PAY PERIOD19,368 19,039 18,446 20,219 18,632 18,733 18,746 19,220 17,508 18,923 3RD PAY PERIOD - - - - 18,492 - - - - - Total50,692$ 37,328$ 37,298$ 39,157$ 56,507$ 37,655$ 37,739$ 37,611$ 35,444$ 38,076$ -$ -$ YORKVILLE PUBLIC LIBRARYCASH STATEMENTAs of February 29, 2024FISCAL YEAR 202423 February YTD % of FY 2024 Actual Actual Budget Budget YTD Actual % Change LIBRARY OPERATIONS FUND (82) Revenues Property Taxes -$ 1,760,941$ 99.87% 1,763,193$ 1,665,847$ 5.71% Intergovernmental Personal Property Replacement Tax -$ 11,712$ 68.89% 17,000$ 15,143$ -22.66% State Grant - 31,761 105.87% 30,000 34,217 -7.18% Total Intergovernmental -$ 43,473$ 92.50% 47,000$ 49,361$ -11.93% Library Fines 221$ 1,562$ 156.18%1,000$ 2,399$ -34.90% Charges for Services Library Subscription Cards 1,893$ 12,768$ 364.79%3,500$ 10,847$ 17.70% Copy Fees 20 2,127 85.09%2,500 2,132 -0.21% Total Charges for Services 1,913$ 14,895$ 248.25%6,000$ 12,979$ 14.76% Investment Earnings 1,592$ 33,423$ 222.82% 15,000$ 16,318$ 104.82% Reimbursements/Miscellaneous/Transfers In Miscellaneous Reimbursements -$ -$ 0.00%-$ -$ 0.00% Rental Income - 125 50.00%250 75 66.67% Miscellaneous Income 267 3,020 100.67%3,000 60,201 -94.98% Transfer In 1,330 23,678 75.57% 31,335 27,116 -12.68% Total Miscellaneous & Transfers 1,597$ 26,824$ 77.56% 34,585$ 87,392$ -69.31% Total Revenues and Transfers 5,322$ 1,881,117$ 100.77% 1,866,778$ 1,834,296$ 2.55% Expenditures Library Operations 67,727$ 1,620,400$ 84.88%1,909,000$ 1,612,616$ 0.48% 50 Salaries 34,253 365,095 80.01% 456,307 371,768 -1.79% 52 Benefits 12,700 149,951 81.39% 184,238 173,432 -13.54% 54 Contractual Services 20,262 200,813 57.31% 350,405 206,250 -2.64% 56 Supplies 512 37,791 73.67% 51,300 13,854 172.78% 99 Debt Service - 866,750 100.00% 866,750 847,313 2.29% Total Expenditures and Transfers 67,727$ 1,620,400$ 84.88% 1,909,000$ 1,612,616$ 0.48% Surplus(Deficit)(62,405)$ 260,717$ (42,222)$ 221,679$ *February represents 83% of fiscal year 2024 YORKVILLE PUBLIC LIBRARY STATEMENT OF REVENUES, EXPENDITURES AND TRANSFERS For the Month Ended February 29, 2024 * Fiscal Year 2023 For the Month Ended February 28, 2023 24 March Director’s Report 2024 Upcoming Events and Programs: Spring Break March 25-29: • Library Road Trip March 23-April 30 • Lego Tournament – Mon, Mar 25 @ 1:00 • Learn to Weave – Tue, Mar 26 @ 1:00 • Computer Basics for Seniors – Wed, Mar 27 @ 10:00 • SPY Training – Wed, Mar 27 @ 2:00 • 4-H Science Explorers – Wed, Mar 27 @ 4:30 & 5:00 • The Fox River: Our Hidden Gem – Wed, Mar 27 @ 7:00 • Books for Bingo – Thurs, Mar 28 @ 1:00 Resume & Interview Tools – Saturday, March 2, 16 and April 6, 20 @ 2:30 Join HR professional Tyler Chatham to learn more about job hunting, resumes, and interviews. In each of our scheduled sessions, Tyler will discuss building a great resume, ATS compliance, phone screening preparation, interview preparation, and thank you follow- ups. Book Your Table: a tablescape fundraiser for our community – Sat, April 6 10:00-3:00 Join us to enjoy 12 beautiful, creatively decorated tables designed by community members. All proceeds from this event benefit local charities, organizations, and the library. Tickets are $10 per person and can be purchased in advance at the Circulation desk or on the day of the event at the door. Strategic Planning Focus Groups – Tue, April 9 @ 10:30, 2:00, and 5:30 Your voice is important! The Yorkville Public Library is collaborating with Fast Forward Libraries, a consulting group hired to compile our new strategic plan that will provide our library with key insight on how to enhance current library services and further explore new diverse, equitable, and inclusive ones. Community members are invited to participate in one of the upcoming focus group sessions. By participating, you will actively contribute to the development of key strategies that will guide the library's growth. Getting the Dirt on Gardening: Cold Weather Crops – Thurs, April 11 @ 6:00 Are you eager to getting planting this gardening season? Then join us for a presentation on Cool Weather Crops with Pearl Carpenter, from The Farmacy Farmstand! She'll go over cool weather crops (plants that can handle a frost) and how to get started planting some of them now! Storm Chasers – Wed, April 17 @ 6:00 The Severe Weather Information group will present a weather program for families. Join us to take a look into severe weather, local climatology, past tornado events, storm chasing, weather photos, and videos. Followed by a question/answer session. 25 Library Operations We have renewed our lease for copy equipment with our current provider. We will not have our 4 stand alone printers covered under contract for toner and service as well. Our e-rate consultant has sent us bids they have received for a new firewall/support. Our IT consultant will look them over and give their recommendations. Yorkville Glass & Mirror replaced 3 failed windowpanes, reset weatherstripping in 25 windows, and moved a window that had shifted from vibration of the football field construction. I have received 3 quotes for spring landscape clean up, and will be making a decision this week. The city has cut down 3 trees on the west side of the library. One tree was dead, and 2 pine trees that have grown close to the building. We will need to have a company come and grind the stumps. The elevator needed an emergency repair. The door sensor failed and the door would get stuck in the open position. The company required ½ down on the repair before they would order the parts. I had a check cut by the city and overnighted the payment. The service people were here on 3/6 for most of the day. Other The Library will be closing at 1:00 on Friday, March 29 in observance of Good Friday. Staff Madison, our Technical Services Manager, has starting MARC Record training with PrairieCat. These will be weekly meetings and the course will take approximately 6 months to complete. We have started training on entering events/programs and closing dates in our new calendar software. There are 2 more trainings left and then we can move forward in entering our programs for April and May. We have not set a go live date, because we are still working on DNS records for our server. Meetings & Events Attended: • Fri, Feb 2 – WSPY on air visit • Fri, Feb 2 – LibraryMarket zoom meeting • Sat, Feb 3 – Mini Golf setup • Sun, Feb 4 – Mini Golf event • Wed, Feb 7 – Strategic Planning meeting with consultant • Wed, Feb 7 – Finance Committee meeting • Fri, Feb 9 – City/Library group zoom meeting • Fri, Feb 9 – LibraryMarket zoom meeting • Mon, Feb 12 – Friends of the Library meeting • Mon, Feb 12 – Board Meeting • Tue, Feb 13 – Library Road Trip zoom meeting • Wed, Feb 14 – RAILS member update zoom meeting 26 • Thurs, Feb 15 – Table scape program meeting • Thurs, Feb 15 – Advanced roofing site visit • Thurs, Feb 15 – Cox Landscaping site visit • Fri, Feb 23 – LibraryMarket zoom meeting FEBRUARY Youth Programs: Name of Program Age 0- 5 Age 6- 11 Age 12- 18 Adult All Ages At Library Attendance 3D Print- in person 3 6 x 9 Drop in story time (4) 45 45 90 x 90 Window Art 2 11 2 x 15 Mommy and Me YOGA 8 8 x 16 Preschool Zone 18 15 x 33 Tots and Toddlers 35 32 x 67 Book Club (grades 1-2) 14 x 14 Book Club (grades 3-5) 2 x 2 LEGO Kits 3 16 2 x 21 Community Art Project- kids 2 15 15 x 32 4-H Science Explorers (ages 6-8) 15 x 15 4-H Science Explorers (ages 9-12) 15 x 15 Read with Paws 3 5 1 x 9 TAG 13 x 13 Artful Beginnings 16 15 x 31 Leap Year Fun 15 14 x 29 Tour- YMS 15 30 45 x 45 Tour - Visualy impaired 8 8 8 24 x 24 Total FEB Youth Programs 18 Total Attendance 480 +11 passive programs with 659 attending (Color Pages, Scavenger Hunt (x3), Escape Room, Makerspace, Spring Read – Hockey, Winter Reading, 3D Print (virtual), Spanish Storytime, Literary Centers Winter Reading Logs returned- 23 27 FEBRUARY Adult Programs: 2/1 Dungeons & Dragons 11 2/1 Thursday ELL - 2/2 Roaming Readers 2/3 Saturday ELL 3 2/5 Monday ELL 7 2/6 Threads & More 7 2/6 Tuesday ELL 12 2/6 Books & Cooks 8 2/6 ILP Draw Yor Own Comics 3 2/7 Wednesday ELL 4 2/8 Chair Yoga 25 2/8 Thursday ELL - 2/8 Dungeons & Dragons 11 2/10 Saturday ELL 2 2/12 Monday ELL - 2/13 Dabblers Morning 10 2/13 Dabblers Evening 9 2/13 Tuesday ELL 10 2/14 Wednesday ELL 4 2/15 Chair Yoga 22 2/15 Thursday ELL - 2/15 Dungeons & Dragons 11 2/15 Men’s Books Club 10 2/16 Roaming Readers - 2/17 Genealogy 6 2/17 Protecting Your Assets 24 2/17 Saturday ELL - 2/20 Tuesday ELL 13 2/20 ILP Julia Quinn 6 2/21 Wednesday ELL - 2/21 Lunch Bunch 9 2/21 Thriller Book Club 12 2/22 Thursday ELL 2 2/22 Chair Yoga 23 2/22 Dungeons & Dragons 10 2/24 Saturday ELL 6 2/26 Monday ELL 5 2/26 Movie Madness 3 2/26 Healthy Cooking - 2/26 Horror Book Club 10 2/27 Tuesday ELL 13 2/27 Creative Writing 4 2/28 Wednesday ELL 4 2/28 Computers for Seniors 4 2/28 Fox River: Hidden Gem 75 2/29 Thursday ELL 5 2/29 Chair Yoga 18 2/29 Dungeons & Dragons 9 Total FEB Programs 39 Total Attendance 439 4 passive programs with 56 attending (puzzle, chess, poem of the week, art wall) Meeting Room Use: rentals- 3, library use- 25, zoom- 1 Board Room Use: community- 1, library- 11 Study Room Use: 67 Museum Pass: 0 Volunteers: Friends of the Library are collecting and sorting books for the sale, maintaining the lobby book sale, and have been continuing to index the KCR Obits (this month’s volunteer/s: Nancy A.). Mini- Golf Fundraiser took place on February 5. We had 417 participants and the Friends raised over $7000. 28 YORKVILLE STATISTICS FOR FY24 PRAIRIECAT web renewals web holds checkouts + renewals checkouts renewals holds placed holds filled checkins Items lent to other libraries Items borrowed from other libraries Items to Reciprocal Borrowers at Yorkville Items added Patrons added MAY 768 1477 5785 5519 266 351 1540 5432 551 1228 369 293 88 JUNE 710 1707 8915 8562 353 341 1798 7038 615 1448 530 277 197 JUL 1082 1928 8289 7951 338 411 1893 8128 635 1514 347 361 119 AUG 929 1697 7313 6947 366 451 1900 7492 655 1525 330 323 124 SEP 674 1622 5585 5274 311 302 1603 5612 691 1230 413 299 95 OCT 929 1660 5949 5663 286 405 1675 5378 655 1344 317 192 107 NOV 700 1629 5909 5598 311 271 1595 5621 621 1279 207 397 76 DEC 744 1430 5733 5417 316 325 1535 5388 498 1250 106 344 77 JAN 795 1934 6701 6426 275 418 1899 5686 696 1509 228 234 107 FEB 856 1604 6229 5892 337 361 1693 6250 663 1410 335 254 114 MAR APR Totals CIRCULATION TOTAL ADULT JUV.YA TOTAL Books Videos Audios Mag other Total Circs ANCESTRY E-READ IL OMNI OCLC SEARCHES HITS E-BOOK E-AUDIO USERS E-BOOK E-AUDIO USERS VIDEO LENT BORROWED MAY 84 62 27 103 43 812 717 385 0 18 3 JUN 51 13 18 88 43 777 739 405 0 16 25 JUL 32 27 44 106 44 906 806 443 0 16 31 AUG 609 2717 33 103 44 948 792 408 0 19 22 SEP 236 1495 39 82 47 890 757 396 0 17 20 OCT 258 605 29 93 44 851 713 402 0 23 53 NOV 88 326 31 80 42 808 860 423 0 17 39 DEC 162 376 39 77 40 918 848 446 0 23 24 JAN 233 216 58 126 68 1105 998 500 0 20 27 FEB 224 184 35 128 66 966 1008 505 0 20 27 MAR APR Totals 29 FY 2023 ATTENDANCE MAY JUN JUL AUG SEP OCT NOV DEC JAN FEB MAR APR TOTALS PATRON DOOR COUNT 6330 7535 6450 7135 8150 7208 6184 6051 6205 7473 CURBSIDE PATRONS 8 11 5 7 4 3 6 2 4 8 HOME DELIVERY 8 9 11 17 15 20 7 17 20 25 CARDS ISSUED THROUGH WEBSITE 10 25 16 26 13 17 13 10 30 15 CHILDREN'S AGE 0-5 PROGRAMS 10 18 9 11 10 12 8 9 8 10 AGE 0-5 ATTENDANCE 240 514 311 348 365 292 189 286 225 203 CHILDREN'S AGE 6-11 PROGRAMS 7 22 11 14 9 14 10 9 7 12 AGE 6-11 ATTENDANCE 289 587 274 375 330 314 130 239 209 212 NUMBER OF CHILDREN'S PASSIVE PROGRAMS 4 6 6 6 7 6 10 8 8 11 CHILDREN'S PASSIVE PROGRAM ATTENDANCE 364 550 465 495 728 698 792 684 776 659 NUMBER OF YA PROGRAMS 4 6 7 4 4 3 3 3 6 7 YA PROGRAM ATTENDANCE 21 44 92 40 37 43 30 25 65 62 NUMBER OF YA PASSIVE PROGRAMS 3 1 2 2 2 3 3 2 3 3 YA PASSIVE PROGRAM ATTENDANCE 83 40 29 67 64 59 50 50 65 60 YOUTH SUMMER/WINTER READING 217 120 NUMBER OF ADULT PROGRAMS 46 46 35 41 39 48 48 29 33 39 ADULT PROGRAM ATTENDANCE 349 389 226 303 414 431 438 269 368 439 NUMBER OF ADULT PASSIVE PROGRAMS 4 4 4 5 4 4 4 4 4 4 ADULT PASSIVE PROGRAM ATTENDANCE 45 57 55 126 60 85 66 53 47 56 ADULT SUMMER/WINTER READING 65 MEETING RM. RENTAL/COMMUNITY USE 6 3 5 9 4 8 4 7 4 3 MEETING ROOM USE:18 29 27 23 20 27 23 15 18 25 BOARD ROOM USE 15 14 7 7 14 12 15 10 14 13 STUDY ROOM USE 67 57 56 58 61 79 69 52 55 67 MUSEUM PASS 11 21 14 15 7 8 4 15 2 0 YOUTH COMPUTER SESSIONS 26 28 17 27 19 15 10 14 54 35 ADULT COMPUTER SESSIONS 214 228 209 276 210 212 211 194 233 280 YOUTH VOLUNTEER HOURS 30 Upcoming Special Events Special Events, Informational Programs, BookClubs, Creative Outlets, & Social Groups March Recurring Programs Adult Services upcoming programs YYoorkville Prkville Public Lublic Libraribraryy March2024 For a complete listing of upcoming adult programs and book groups, check out the Adult Services pages on the library's website. Yorkville Public Library 902 GAME FARM RD, YORKVILLE, Illinois 60560 630-553-4354 www.yorkville.lib.il.us/ 31 Health & Wellness ProgramsCreative Programs 32 33 Monthly Statistics February 2024 New Cardholders Added 2024: 114 2023: 84 Change: +35.71% Technology Stats Events and Programs 2024: 86 2023: 59 Change: +45.76% Items Added 2024: 254 2023: 457 Change: -44.42% Events and Program Attendance 2024: 1,661 2023: 1,101 Change: +50.86 % 2024: 2,137 2023: 1,563 Change: +36.72% Digital Checkouts 2024: 315 2023: 183 Change: +72.13% Computer Use 2024: 6,222 2023: 5,656 Change: +10.01% Website Hits Checkouts 2024: 7,085 2023: 5,729 Change: +23.67% Visits 2024: 7,473 2023: 5,682 Change: +31.52% 34 Fast Forward Libraries LLC info@fastforwardlibraries.com fastforwardlibraries.com Yorkville Public Library Strategic Planning Process Timeline Updated February 5, 2024 What Who When PHASE I: LEARN Planning Team Meeting: Process Kick-Off • 2-hour meeting via Zoom • Finalize process plan/timeline • Discuss community survey Amanda and Laura with Planning Team January 30, 2024 Community Survey Development and Administration Amanda and Laura with Planning Team assistance February – March 2024 Library Sector Trends Research Laura March 2024 Initial Board and Staff Sessions • 1.5-hour session with Board (via zoom) • 1 hour session with staff (via zoom, may need multiple staff sessions) Amanda Board: April 8, 7pm Staff: March 19 - PM March 22 - AM Board and Staff Survey Amanda and Laura with Planning Team April 2024 Community Needs Assessment Focus Groups and Interviews • 3 focus group sessions (one-hour each, in-person) • Up to 6 interviews, 15-30 minutes each (via phone) Cindy Fesemyer with logistical assistance from Planning Team April 9, 2024 (in- person) Learning Report Amanda and Laura with editing assistance from Planning Team May 2024 PHASE II: DREAM Planning Team Meeting: Learning Report and Retreat Prep • 60-minutes via Zoom • High-level review of Learning Report • Review retreat session agendas Amanda and Planning Team May 2024 Board Retreat Session • 3-hours, in-person • Review learning and develop strategic plan elements Amanda with Board June 1, 2024 (time TBD) 35 Fast Forward Libraries LLC info@fastforwardlibraries.com fastforwardlibraries.com Staff Retreat Session • 3-hours, in-person (or multiple, shorter sessions to maximize staff participation) • Review learning, review strategic plan elements, and brainstorm activities to achieve plan goals. Amanda with Staff May 31, 2024 (multiple sessions, times TBD) Planning Team Meeting: Review Strategic Plan Outline • 60-minutes via Zoom Planning Team with Amanda June or July 2024 PHASE III: DO Develop Plan Documents Amanda and Laura July 2024 Presentation of Draft Plan to Board • Up to 60-minutes via Zoom Amanda with Board July or August 2024 Activity Plan and Evaluation Framework • 60-minutes via Zoom • Review draft activity plan and evaluation framework Amanda and Director/Planning Team August or September 2024 36 FY 2024 FY 2025 FY 2022 FY 2023 Adopted FY 2024 Proposed FY 2026 FY 2027 FY 2028 FY 2029 Actual Actual Budget Projected Budget Projected Projected Projected Projected Revenues Taxes 1,611,808$ 1,665,847$ 1,763,193$ 1,760,942$ 1,856,755$ 1,045,114$ 1,092,144$ 1,135,830$ 1,175,584$ Intergovernmental 48,746 52,529 47,000 45,239 45,327 45,598 45,875 46,157 46,445 Fines & Forfeits 6,576 2,433 1,000 1,500 1,500 1,500 1,500 1,500 1,500 Charges for Service 11,131 13,825 6,000 13,825 12,500 12,500 12,500 12,500 12,500 Investment Earnings 1,342 19,325 15,000 26,000 15,000 10,000 5,000 5,000 5,000 Miscellaneous 2,770 60,703 3,250 3,200 3,200 3,200 3,200 3,200 3,200 Total Revenues 1,682,373$ 1,814,662$ 1,835,443$ 1,850,706$ 1,934,282$ 1,117,912$ 1,160,219$ 1,204,187$ 1,244,229$ Other Financing Sources 24,809 29,489 31,335 25,050 28,302 29,910 31,615 33,422 35,337 Total Revenues and Transfers 1,707,182$ 1,844,151$ 1,866,778$ 1,875,756$ 1,962,584$ 1,147,822$ 1,191,834$ 1,237,609$ 1,279,566$ Expenditures Salaries 439,588$ 469,219$ 456,307$ 440,000$ 491,573$ 508,740$ 523,682$ 538,907$ 555,924$ Benefits 172,081 200,002 184,238 177,774 196,109 207,686 220,964 235,215 250,525 Contractual Services 127,412 262,043 350,405 269,202 377,618 256,166 260,577 264,570 268,765 Supplies 19,011 18,526 51,300 47,221 65,600 75,600 85,600 85,600 85,600 Debt Service 840,225 847,313 866,750 866,750 864,000 - - - - Total Expenditures 1,598,317$ 1,797,103$ 1,909,000$ 1,800,947$ 1,994,900$ 1,048,192$ 1,090,823$ 1,124,292$ 1,160,814$ Surplus (Deficit)108,865$ 47,048$ (42,222)$ 74,809$ (32,316)$ 99,630$ 101,011$ 113,317$ 118,752$ Ending Fund Balance 746,897$ 793,959$ 716,219$ 868,768$ 836,452$ 936,082$ 1,037,093$ 1,150,410$ 1,269,162$ 46.73%44.18%37.52%48.24%41.93%89.30%95.07%102.32%109.33% Operational Fund Balance %98.52%83.59%68.72%93.00%73.96%89.30%95.07%102.32%109.33% Library Operations Fund (82) The Yorkville Public Library provides the people of the community, from pre-school through maturity, with access to a collection of books and other materials which will serve their educational, cultural and recreational needs. The Library board and staff strive to provide the community an environment that promotes the love of reading. $0 $500 $1,000 $1,500 ThousandsFund Balance 37 FY 2022 FY 2023 FY 2024 FY 2024 FY 2025 FY 2026 FY 2027 FY 2028 FY 2029 Account Number Actual Actual Adopted Projected Proposed Projected Projected Projected Projected LIBRARY FUND - 82 82-000-40-00-4000 PROPERTY TAXES - LIBRARY OPS 774,248$ 820,513$ 899,043$ 900,817$ 995,347$ 1,045,114$ 1,092,144$ 1,135,830$ 1,175,584$ 82-000-40-00-4083 PROPERTY TAXES - DEBT SERVICE 837,560 845,334 864,150 860,125 861,408 - - - - 82-000-41-00-4120 PERSONAL PROPERTY TAX 16,201 18,312 17,000 13,478 13,566 13,837 14,114 14,396 14,684 82-000-41-00-4160 FEDERAL GRANTS 7,587 2,456 - - - - - - - 82-000-41-00-4170 STATE GRANTS 24,958 31,761 30,000 31,761 31,761 31,761 31,761 31,761 31,761 82-000-43-00-4330 LIBRARY FINES 6,576 2,433 1,000 1,500 1,500 1,500 1,500 1,500 1,500 82-000-44-00-4401 LIBRARY SUBSCRIPTION CARDS 8,378 10,974 3,500 11,000 10,000 10,000 10,000 10,000 10,000 82-000-44-00-4422 COPY FEES 2,702 2,845 2,500 2,500 2,500 2,500 2,500 2,500 2,500 82-000-44-00-4439 PROGRAM FEES 51 6 - 325 - - - - - 82-000-45-00-4500 1,342 19,325 15,000 26,000 15,000 10,000 5,000 5,000 5,000 82-000-48-00-4820 RENTAL INCOME 200 200 250 200 200 200 200 200 200 82-000-48-00-4850 MISCELLANEOUS INCOME 2,570 60,503 3,000 3,000 3,000 3,000 3,000 3,000 3,000 1,682,373$ 1,814,662$ 1,835,443$ 1,850,706$ 1,934,282$ 1,117,912$ 1,160,219$ 1,204,187$ 1,244,229$ Over Budget 15,263$ 82-000-49-00-4901 TRANSFER FROM GENERAL 24,809 29,489 31,335 25,050 28,302 29,910 31,615 33,422 35,337 24,809$ 29,489$ 31,335$ 25,050$ 28,302$ 29,910$ 31,615$ 33,422$ 35,337$ Under Budget (6,285)$ 1,707,182$ 1,844,151$ 1,866,778$ 1,875,756$ 1,962,584$ 1,147,822$ 1,191,834$ 1,237,609$ 1,279,566$ Over Budget 8,978$ Library Operations Department 82-820-50-00-5010 SALARIES & WAGES 269,386$ 307,963$ 288,307$ 285,000$ 305,573$ 314,740$ 324,182$ 333,907$ 343,924$ 82-820-50-00-5015 PART-TIME SALARIES 170,202 161,256 168,000 155,000 186,000 194,000 199,500 205,000 212,000 82-820-52-00-5212 RETIREMENT PLAN CONTRIBUTION 27,675 24,289 21,201 19,000 19,635 18,538 19,645 20,869 22,114 82-820-52-00-5214 FICA CONTRIBUTION 32,700 34,436 33,917 33,917 36,497 38,919 40,062 41,226 42,528 82-820-52-00-5216 GROUP HEALTH INSURANCE 79,114 102,604 89,456 91,398 103,346 111,614 120,543 130,186 140,601 82-820-52-00-5222 GROUP LIFE INSURANCE 532 583 554 602 554 560 566 572 578 82-820-52-00-5223 DENTAL INSURANCE 6,336 7,518 6,835 6,874 6,835 7,177 7,536 7,913 8,309 82-820-52-00-5224 VISION INSURANCE 915 1,083 940 933 940 968 997 1,027 1,058 82-820-52-00-5230 UNEMPLOYMENT INSURANCE 645 1,539 1,250 1,500 1,500 1,500 1,500 1,500 1,500 Library Fund Revenues L ibrary Fund Revenue & Transfers Other Financing Sources INVESTMENT EARNINGS Description 38 FY 2022 FY 2023 FY 2024 FY 2024 FY 2025 FY 2026 FY 2027 FY 2028 FY 2029 Account Number Actual Actual Adopted Projected Proposed Projected Projected Projected ProjectedDescription 82-820-52-00-5231 LIABILITY INSURANCE 24,164 27,950 30,085 23,550 26,802 28,410 30,115 31,922 33,837 82-820-54-00-5401 ADMINISTRATIVE CHARGEBACK - 15,000 15,000 15,000 15,825 16,616 17,530 18,056 18,598 82-820-54-00-5412 TRAINING & CONFERENCES 357 555 3,000 2,000 2,000 3,000 3,000 3,000 3,000 82-820-54-00-5415 TRAVEL & LODGING 310 737 1,500 1,500 2,000 2,000 2,000 2,000 2,000 82-820-54-00-5426 PUBLISHING & ADVERTISING 1,332 567 2,500 1,000 2,000 2,000 2,000 2,000 2,000 82-820-54-00-5440 TELECOMMUNICATIONS 7,199 6,845 8,000 8,000 8,500 8,500 8,500 8,500 8,500 82-820-54-00-5452 POSTAGE & SHIPPING 884 1,146 1,000 1,000 1,500 1,500 1,500 1,500 1,500 82-820-54-00-5453 BUILDING & GROUND CHARGEBACK - 6,428 7,486 7,486 8,091 8,496 8,963 9,232 9,509 82-820-54-00-5460 DUES & SUBSCRIPTIONS 9,324 8,642 18,000 10,000 20,000 20,000 20,000 20,000 20,000 82-820-54-00-5462 PROFESSIONAL SERVICES 34,322 23,157 33,500 40,000 105,000 30,000 30,000 30,000 30,000 82-820-54-00-5466 LEGAL SERVICES 4,050 - 3,000 500 3,000 3,000 3,000 3,000 3,000 82-820-54-00-5468 AUTOMATION 17,461 18,877 25,000 20,000 26,000 26,000 26,000 26,000 26,000 82-820-54-00-5480 UTILITIES 27,568 21,069 24,719 24,719 26,202 27,774 29,440 31,206 33,078 82-820-54-00-5488 OFFICE CLEANING - 36,040 75,000 36,308 25,400 27,280 28,644 30,076 31,580 82-820-54-00-5495 OUTSIDE REPAIR & MAINTENANCE 22,916 121,291 131,000 100,000 130,000 80,000 80,000 80,000 80,000 82-820-54-00-5498 PAYING AGENT FEES 1,689 1,689 1,700 1,689 2,100 - - - - 82-820-56-00-5610 OFFICE SUPPLIES 4,694 4,073 8,000 6,000 7,000 7,000 7,000 7,000 7,000 82-820-56-00-5620 LIBRARY OPERATING SUPPLIES 1,240 5,002 4,000 3,000 5,000 5,000 5,000 5,000 5,000 82-820-56-00-5621 CUSTODIAL SUPPLIES 4,030 4,353 7,000 5,000 7,000 7,000 7,000 7,000 7,000 82-820-56-00-5635 COMPUTER EQUIPMENT & SOFTWARE 6,916 3,480 3,000 6,000 7,000 7,000 7,000 7,000 7,000 82-820-56-00-5671 LIBRARY PROGRAMMING 325 319 2,000 1,000 2,000 2,000 2,000 2,000 2,000 82-820-56-00-5676 EMPLOYEE RECOGNITION 171 177 300 200 600 600 600 600 600 82-820-56-00-5683 AUDIO BOOKS - - 3,500 3,500 3,500 3,500 3,500 3,500 3,500 82-820-56-00-5684 COMPACT DISCS & OTHER MUSIC - - 500 250 500 500 500 500 500 82-820-56-00-5685 DVD'S - - 3,000 2,000 3,000 3,000 3,000 3,000 3,000 82-820-56-00-5686 BOOKS 1,635 1,122 20,000 20,271 30,000 40,000 50,000 50,000 50,000 Debt Service - 2006 Bond 82-820-84-00-8000 PRINCIPAL PAYMENT 75,000 75,000 100,000 100,000 100,000 - - - - 82-820-84-00-8050 INTEREST PAYMENT 16,675 13,113 9,550 9,550 4,800 - - - - 39 FY 2022 FY 2023 FY 2024 FY 2024 FY 2025 FY 2026 FY 2027 FY 2028 FY 2029 Account Number Actual Actual Adopted Projected Proposed Projected Projected Projected ProjectedDescription Debt Service - 2013 Refunding Bond 82-820-99-00-8000 PRINCIPAL PAYMENT 645,000 675,000 700,000 700,000 730,000 - - - - 82-820-99-00-8050 INTEREST PAYMENT 103,550 84,200 57,200 57,200 29,200 - - - - 1,598,317$ 1,797,103$ 1,909,000$ 1,800,947$ 1,994,900$ 1,048,192$ 1,090,823$ 1,124,292$ 1,160,814$ Under Budget (108,053)$ 24,809$ 29,489$ 31,335$ 25,050$ 28,302$ 29,910$ 31,615$ 33,422$ 35,337$ - - - - - - - - - 24,809$ 29,489$ 31,335$ 25,050$ 28,302$ 29,910$ 31,615$ 33,422$ 35,337$ Surplus(Deficit)108,865$ 47,048$ (42,222)$ 74,809$ (32,316)$ 99,630$ 101,011$ 113,317$ 118,752$ Fund Balance 746,897$ 793,959$ 716,219$ 868,768$ 836,452$ 936,082$ 1,037,093$ 1,150,410$ 1,269,162$ 46.73%44.18%37.52%48.24%41.93%89.30%95.07%102.32%109.33% 98.52%83.59%68.72%93.00%73.96%89.30%95.07%102.32%109.33% Transfers In Operational Fund Balance % Library Fund Expenditures (Transfers Out) Library Fund Net Transfers 40 . FY 2024 FY 2025 FY 2022 FY 2023 Adopted FY 2024 #REF!FY 2026 FY 2027 FY 2028 FY 2029 Actual Actual Budget Projected Budget Projected Projected Projected Projected Revenues Licenses & Permits 103,850$ 140,950$ 50,000$ 165,000$ 50,000$ 50,000$ 50,000$ 50,000$ 50,000$ Investment Earnings 189 205 150 225 200 200 200 200 200 Miscellaneous 26 22 - - - - - - - Total Revenues 104,065$ 141,177$ 50,150$ 165,225$ 50,200$ 50,200$ 50,200$ 50,200$ 50,200$ Expenditures Contractual Services 3,000$ 3,000$ 3,500$ -$ -$ -$ -$ -$ -$ Supplies 75,541 63,279 55,000 35,000 49,000 54,500 46,500 10,000 27,000 Capital Outlay 18,050 - 56,000 44,983 500,000 115,000 80,000 150,000 150,000 Total Expenditures 96,591$ 66,279$ 114,500$ 79,983$ 549,000$ 169,500$ 126,500$ 160,000$ 177,000$ Surplus (Deficit)7,474$ 74,898$ (64,350)$ 85,242$ (498,800)$ (119,300)$ (76,300)$ (109,800)$ (126,800)$ Ending Fund Balance 176,662$ 251,559$ 170,497$ 336,801$ (161,999)$ (281,299)$ (357,599)$ (467,399)$ (594,199)$ Library Capital Fund (84) The Library Capital Fund derives its revenue from monies collected from building permits. The revenue is used for Library building maintenance and associated capital, contractual and supply purchases. ($1,000) ($500) $0 $500 ThousandsFund Balance 41 FY 2022 FY 2023 FY 2024 FY 2024 FY 2025 FY 2026 FY 2027 FY 2028 FY 2029 Account Number Actual Actual Adopted Projected Proposed Projected Projected Projected ProjectedDescription LIBRARY CAPITAL FUND - 84 84-000-42-00-4214 DEVELOPMENT FEES 103,850$ 140,950$ 50,000$ 165,000$ 50,000$ 50,000$ 50,000$ 50,000$ 50,000$ 84-000-45-00-4500 189 205 150 225 200 200 200 200 200 84-000-48-00-4850 MISCELLANEOUS INCOME 26 22 - - - - - - - 104,065$ 141,177$ 50,150$ 165,225$ 50,200$ 50,200$ 50,200$ 50,200$ 50,200$ Over Budget 115,075$ 84-840-54-00-5460 E-BOOKS SUBSCRIPTION 3,000$ 3,000$ 3,500$ -$ -$ -$ -$ -$ -$ 84-840-56-00-5635 COMPUTER EQUIPMENT & SOFTWARE 19,965 7,384 25,000 10,000 29,000 44,500 46,500 10,000 27,000 84-840-56-00-5683 AUDIO BOOKS 3,029 2,068 - - - - - - - 84-840-56-00-5685 DVD'S 2,867 2,417 - - - - - - - 84-840-56-00-5686 BOOKS 49,680 51,410 30,000 25,000 20,000 10,000 - - - 84-840-60-00-6020 BUILDING IMPROVEMENTS 18,050 - 56,000 44,983 500,000 115,000 80,000 150,000 150,000 96,591$ 66,279$ 114,500$ 79,983$ 549,000$ 169,500$ 126,500$ 160,000$ 177,000$ Under Budget (34,517)$ Surplus(Deficit)7,474 74,898 (64,350) 85,242 (498,800) (119,300) (76,300) (109,800) (126,800) Fund Balance 176,662$ 251,559$ 170,497$ 336,801$ (161,999)$ (281,299)$ (357,599)$ (467,399)$ (594,199)$ Library Capital Fund Revenues Library Capital Fund Expenditures INVESTMENT EARNINGS 42 FY 2024 FY 2025 FY 2022 FY 2023 Adopted FY 2024 #REF!FY 2026 FY 2027 FY 2028 FY 2029 Actual Actual Budget Projected Budget Projected Projected Projected Projected Revenues Taxes 1,611,808$ 1,665,847$ 1,763,193$ 1,760,942$ 1,856,755$ 1,045,114$ 1,092,144$ 1,135,830$ 1,175,584$ Intergovernmental 48,746 52,529 47,000 45,239 45,327 45,598 45,875 46,157 46,445 Licenses & Permits 103,850 140,950 50,000 165,000 50,000 50,000 50,000 50,000 50,000 Fines & Forfeits 6,576 2,433 1,000 1,500 1,500 1,500 1,500 1,500 1,500 Charges for Service 11,131 13,825 6,000 13,825 12,500 12,500 12,500 12,500 12,500 Investment Earnings 1,531 19,530 15,150 26,225 15,200 10,200 5,200 5,200 5,200 Miscellaneous 2,796 60,725 3,250 3,200 3,200 3,200 3,200 3,200 3,200 Total Revenues 1,786,438$ 1,955,839$ 1,885,593$ 2,015,931$ 1,984,482$ 1,168,112$ 1,210,419$ 1,254,387$ 1,294,429$ Other Financing Sources 24,809 29,489 31,335 25,050 28,302 29,910 31,615 33,422 35,337 Total Revenues & Transfers 1,811,247$ 1,985,328$ 1,916,928$ 2,040,981$ 2,012,784$ 1,198,022$ 1,242,034$ 1,287,809$ 1,329,766$ Expenditures Salaries 439,588$ 469,219$ 456,307$ 440,000$ 491,573$ 508,740$ 523,682$ 538,907$ 555,924$ Benefits 172,081 200,002 184,238 177,774 196,109 207,686 220,964 235,215 250,525 Contractual Services 130,412 265,043 353,905 269,202 377,618 256,166 260,577 264,570 268,765 Supplies 94,552 81,805 106,300 82,221 114,600 130,100 132,100 95,600 112,600 Capital Outlay 18,050 - 56,000 44,983 500,000 115,000 80,000 150,000 150,000 Debt Service 840,225 847,313 866,750 866,750 864,000 - - - - Total Expenditures 1,694,908$ 1,863,382$ 2,023,500$ 1,880,930$ 2,543,900$ 1,217,692$ 1,217,323$ 1,284,292$ 1,337,814$ Surplus (Deficit)116,339$ 121,946$ (106,572)$ 160,051$ (531,116)$ (19,670)$ 24,711$ 3,517$ (8,048)$ Ending Fund Balance 923,559$ 1,045,518$ 886,716$ 1,205,569$ 674,453$ 654,783$ 679,494$ 683,011$ 674,963$ 54.49%56.11%43.82%64.09%26.51%53.77%55.82%53.18%50.45% The table and graph below present the Library's funds in aggregate, similar to that of a private business (for illustrative purposes only). All budgeted Library funds are included: Library Operations (82); and Library Capital (84). Yorkville Public Library - Consolidated Budget $0 $500 $1,000 $1,500 ThousandsFund Balance 43 FY 2022 FY 2023 FY 2024 FY 2024 FY 2025 FY 2026 FY 2027 FY 2028 FY 2029 Account Number Actual Actual Adopted Projected Proposed Projected Projected Projected ProjectedDescription 923,559$ 1,045,518$ 886,716$ 1,205,569$ 674,453$ 654,783$ 679,494$ 683,011$ 674,963$ 108.68%100.73%76.99%115.50%54.58%62.47%62.29%60.75%58.15% Cash Flow - Surplus(Deficit) Library Ops 108,865$ 47,048$ (42,222)$ 74,809$ (32,316)$ 99,630$ 101,011$ 113,317$ 118,752$ Library Capital 7,474 74,898 (64,350) 85,242 (498,800) (119,300) (76,300) (109,800) (126,800) 116,339$ 121,946$ (106,572)$ 160,051$ (531,116)$ (19,670)$ 24,711$ 3,517$ (8,048)$ Cash Flow - Fund Balance Library Ops 746,897$ 793,959$ 716,219$ 868,768$ 836,452$ 936,082$ 1,037,093$ 1,150,410$ 1,269,162$ Library Capital 176,662 251,559 170,497 336,801 (161,999) (281,299) (357,599) (467,399) (594,199) 923,559$ 1,045,518$ 886,716$ 1,205,569$ 674,453$ 654,783$ 679,494$ 683,011$ 674,963$ Library Consolidated Library Fund Balances Fund Balance % (excluding Debt Service) 44 To: Board of Trustees From: Shelley Augustine – Library Director Date: February 28, 2024 Subject: New Paid Leave for Any Reason Policy & Revised Vacation Policy in Personnel Policy Summary Revision of Section B Benefits – Vacation of the Yorkville Public Library Personnel Policy Background (provided from memo from City Administrator dated 2-27-24) Section B outlines the vacation leave policy for full-time employees. The Paid Leave for all Workers Act (P.A. 102-1143) became effective on January 1, 2024. This requires employers, including municipalities, to provide 40 hours of paid leave to all employees on an annual basis. Employers must provide one hour of paid leave per 40 hours worked. This time can be taken for any reason or no reason at all. The attached is the current language with the proposed addition to the language red-lined within. The revised language allows or Full-Time and Part-Time employees this new benefit. However, for full-time employees, the annual vacation allotment table has been adjusted to allow for the additional 40 hours from the paid leave for all. Part-time employees will begin to earn one-hour of paid time leave per 40 hours worked as of January 1, 2024. There is a 90-day waiting period before a newly hired employee is eligible to use their earned paid time off. Part-time employees may carry over or receive pay at the end of the calendar year for any remaining earned but unused hours of paid leave. Full-time employees will receive 40 hours of paid leave retroactively to January 1, 2024. After this initial year, paid leave will be frontloaded for full-time employees on their anniversary date. The employee may carry over or receive pay on their anniversary date for any remaining time of paid leave and vacation time as outlined in the vacation leave section of the manual. In other words, on the employee’s anniversary date, a maximum of 40 hours of unused vacation time or paid leave time may be carried over into the next year or paid out. New full-time hires between January 1st through June 30th will receive 40 hours of paid leave on their hire date. New full-time hires between July 1st through December 31st will receive 20 hours of paid leave on their hire date. A calculation will be run at the end of the calendar year to establish that the employee, were given 1 hour of paid leave for every 40 hours worked (at maximum). 45 Full-time employees’ vacation allotment will be adjusted by 40 hours to allow for the 40 hours of paid leave. So, the full-time employees will be receiving 40 hours of paid leave that can be used for any reason, and based on the years completed, the vacation time credited will be reduced by the 40 hours of paid leave given at the beginning of the calendar year. For example, a non-exempt employee that has was hired on June 1, 2022, will receive 40 hours of paid time leave, as of January 1, 2024. They will receive 40 hours of vacation time on June 1, 2024. If they have 40 hours of unused vacation or paid leave on May 30, 2024, they can either roll over 40 hours into June 1, 2024, vacation time or get paid out for 40 hours. On June 1, 2025, the employee will receive 40 hours of vacation and 40 hours of paid time leave. If they have 40 hours of unused vacation or paid leave on May 30, 2025, they can either roll over 40 hours into June 1, 2025, vacation time or get paid out for 40 hours. Recommendation Staff recommends approving Section B.1 (Paid Leave for Any Reason Policy) and revising/approving Section B.2 (Benefits – Vacation) of the Yorkville Public Library Personnel Policy. 46 Benefits B.1 Paid Leave for Any Reason Policy This policy is effective January 1, 2024, and will supersede and replace the prior B. Vacations policy that was in effect as of December 31, 2023, as applied to full time employees. Note: The implementation of this NEW Paid Leave for Any Reason Policy will not result in a loss or reduction of the number of annualized paid days off. However, terms of usage of those days off are changed as set forth below in the New Section B.1. 1. This Paid Leave for Any Reason policy is applicable to all employees, including, but not limited to, all full-time, part-time, and seasonal employees. 2. Full Time Employees: Effective January 1, 2024: a. Full time employees who are employed on January 1, 2024, or hired during the period from January 1 through June 30, 2024, will be given forty (40) hours of paid leave to be used for “any purpose” as determined by the employee, subject to the terms below. b. Full time employees who are hired during the period from July 1 through December 31, 2024, will have twenty (20) hours of paid time off frontloaded for use by the end of calendar year. The Company will apply this Subsection 2(b) to ensure that these employees receive at least one hour of paid time off for each 40 hours worked (up to a maximum of 40 hours). c. Employees may use their paid time off for any reason available under this Section B.1 for any reason. The employee may carry over on their anniversary date for any remaining earned but unused hours of paid leave or vacation time, up to 40 hours, as outlined in Section B.2 Vacation. d. In all subsequent years, this Paid Leave for Any reason will be “frontloaded” and available for use by full time employees beginning on their anniversary date (up to a maximum of 40 hours per year under this Section B.1). 3. Part Time/Seasonal/Partial Year Employees: Effective January 1, 2024, paid time off under this Section B.1 will be computed and earned based on an “accrual method” and not frontloaded. The paid time off accrual rate is computed at the pace of one hour of paid time off for every forty (40) hours of time actually worked, up to a maximum of 40 hours per calendar year. Full time employees will also earn and accrue paid time off under Section B.1 pursuant to the “accrual method” (one hour earned for each 40 hours worked up to 40 hours maximum in a calendar year). 47 Employees who earn time on this “accrual method” may carry over any remaining earned but unused hours of paid leave under this Policy. 4. New Hire Waiting Period: There is a 90-day waiting period before a newly hired employee is eligible to use their earned paid time off pursuant to this Section B.1. 5. Notice by Employee: When the reason for an employee seeks to use paid time under this Policy for a reason that is foreseeable, the employee must notify the employee’s supervisor at least seven (7) calendar days before the date the leave is to begin. If leave taken under this Section B.1 is not foreseeable, the employee shall notify the employee’s supervisor as soon as is practicable after the employee is aware of the necessity of the leave (and at least one hour before the employee’s scheduled starting time). 6. Approval of Time Off: The Library reserves the right to deny a request to use time off under this Section B.1 for operational reasons. If the request for time off is denied, we will provide you with a written explanation of the operational reasons for the denial. 7. Impact on Other Policies: Paid leave under this Policy does not count as hours worked for overtime purposes. Employees will be required to use the available paid leave under this Policy concurrently with any protected unpaid leave, such as leave under the Family and Medical Leave Act (“FMLA”) when applicable. If an employee’s employment is terminated for any reason, the employee will not be paid for any earned but unused paid leave under this Policy. 8. No employee will be subject to retaliation of any kind is prohibited because the employee (a) exercises rights or attempts to exercise rights under this Policy or the Paid Leave for All Workers Act, (b) opposes practices which the employee believes to be in violation of the Act, or (c) supports the exercise of rights of another under the Act. Employees may raise any concerns about retaliation by following the complaint reporting procedure set forth in the Library’s “Personnel Policy – Conditions of Work” that is then in effect. For additional information about this Policy and your rights under the new Illinois law, consult the poster available on the Illinois Department of Labor website at: DOL.PaidLeave@illinois.gov. Adopted 3-11 -24 48 Benefits B.2 Vacation: This policy is revised effective January 1, 2024: 1. Employment anniversary dates shall govern the number of vacation days allowed. 2. Full-time employees are entitled to the following vacation time based on continuous and completed years of service pursuant to the chart below. 3. There is no vacation pay earned and accrued pursuant to this Policy in the initial 6 months of employment. Put another way: the employee must work the full ½ year (6 months since anniversary date) to truly earn the vacation time credited amount referenced below. Years of Service Completed Vacation Time Credited After completion of 6 months (40 hours Paid Leave for All) After completion of 1-4 years 40 hours + (40 hours Paid Leave for All) After completion of 5-9 years 80 hours + (40 hours Paid Leave for All) After completion of 10+ years 120 hours +(40 hours Paid Leave for All) 4. Employees who have accumulated eighty (80) or more hours of vacation hours or paid time leave that were accrued under this Section 4.2 or Section 4.1 may use up to forty (40) hours of vacation or paid leave time as pay in lieu of time off per anniversary year, if approved by the Department Head/Library Director in advance. 5. Vacation time off earned pursuant to this Section B.2 are normally requested in forty (40) hour increments. Smaller increments of vacation leave may be taken with the approval of the Department Head/Library Director. All requests must be submitted at least fourteen (14) days in advance and approved by the Department Head/Library Director. Any vacation request submitted for the calendar year by February 28th will be approved based on seniority and scheduling to provide essential services. When the vacation leave request is approved the employee has reserved their right to their leave; however, all leaves are subject to review and/or cancellation for major emergencies or extreme circumstances, which may cause a personnel shortage. 6. Upon the employee’s anniversary date, a maximum of forty (40) hours of unused vacation time or paid leave time available pursuant to Section B.2 and Section B.1 may be carried over into the next year by eligible full-time employees. 7. Upon termination of employment, the employee shall receive prorated accumulated vacation and paid leave pay for the number of months worked in the final year (computed based on number of months from anniversary date to termination date year). This final vacation pays, and paid leave will be computed on the basis of 1/12 49 for each full month worked past the employee's final year of employment which is payable in the employee’s final paycheck. 8. Like all personnel policies, this Policy is subject to change, or elimination as deemed appropriate by the Library Board of Trustees for business reasons or to comply with changes in the law. Therefore, there is nothing in the policy that should be construed as a guarantee of employment for any specific term or a promise of a payment/benefit for a specific period of time. Revision to Personnel Policy: Approved Oct 9, 2017 Approved September 13, 2021 Approved January 8, 2024 Approved March 11, 2024 50 Benefits A. Paid Holidays Holiday pay shall be based on the 8-hour workday per holiday, for full time employees B. Vacations The Library director receives 20 days of vacation after the 6-month evaluation period and beginning on the anniversary of his/her date of employment. An employee must complete six months of continuous service before a vacation is allowed. Full time employees have the following yearly vacation schedule: a. 5 day’s vacation after 6 months b. 10 day’s vacation after 1 year c. 15 day’s vacation after 5 years d. 20 day’s vacation after 10 years Unused vacation time does not carry over into the next year. C. Compassionate Leave Up to five consecutive days will be granted in the case of the death of a staff member’s immediate family. Hours scheduled during the 5 days leave will be paid to full time employees. If the circumstances require additional time off a request must be made to the Library Director who may extend leave for an additional fifteen working days without pay. Further time off must be approved by the Library Board. Immediate family members include mother, father, brother, sister, child, spouse, mother-in-law, father-in-law, grandparent, or in special cases as approved by the Director. D. Sick Time An employee who is employed for a minimum of 40 hours per week will be entitled to receive 1 sick day per month with salary to be continued during this time. Unused sick days will accumulate to no more than 30 days (240 hours). The Library Director’s sick leave shall accumulate to no more than 50 days (400 hours). Sick days shall not be applied to vacation time. Family medical emergencies, doctor appointments and dentist appointments are valid use of sick time. Sick time will be deducted from the total accumulated hours based on the number of hours the employee was scheduled to work that day. 51