Library Board Packet 2024 02-12-24Agenda
Yorkville Public Library
Board of Trustees Meeting
February 12, 2024, at 7:00 P.M.
Michelle Pfister Meeting Room
902 Game Farm Road
1.Roll Call
2.Recognition of Visitors
3.Amendments to the Agenda
4.Presentations Recognition of ELL Volunteers
5.Approval of Minutes
6.Correspondence
7.Public Comment
8.Friends of the Library Report
9.Staff Comment
10.Report of the Treasurer:Financial Statement
Payment of Bills
11.Report of the Library Director
12.City Council Liaison
13.Standing Committees:Policy Personnel
Physical Facilities Finance - report
14.Unfinished Business:HVAC update/Chiller replacement update
15.New Business:Strategic Plan Timeline
16. Executive Session: (if needed)
1 For the appointment, employment, compensation, discipline, performance, or dismissal of
specific employees of the public body or legal counsel for the public body, including hearing testimony
on a complaint lodged against an employee of the public body or against legal counsel for the public
body to determine its validity.
17.New Business (continued)
18.Adjournment
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DRAFT
Yorkville Public Library
Board of Trustees Meeting
Monday, January 8, 2024 7:00pm
Michelle Pfister Meeting Room
902 Game Farm Road, Yorkville, IL
The Board of Trustees meeting was called to order at 7:00pm by President Theron Garcia, roll was called and a
quorum was established.
Roll Call:
Ryan Forristall-yes, Theron Garcia-yes, Rosie Millen-yes, Bret Reifsteck-yes Tara Schumacher-yes, Jason
Hedman-yes, Keri Pesola-yes
Absent: Jackie Milschewski
Staff Present:
Library Director Shelley Augustine
Others Present:
Friends of Library President Kathi Murphy, Mike Krempski & son
Recognition of Visitors:
President Garcia recognized staff and guests.
Amendments to the Agenda:
President Garcia asked to add one item under New Business-- “Library Emergency Closing”
Presentations: None
Approval of Minutes: December 11, 2023
Moved by Ms. Garcia and seconded by Mr. Hedman to approve the minutes as presented. Roll call: Forristall-
yes, Garcia-yes, Millen-yes, Reifsteck-yes, Schumacher-yes, Hedman-yes, Pesola-yes. Carried 7-0.
Correspondence: None
Public Comment: None
Friends of the Library Report:
Kathi Murphy said the Friends monthly meeting was held this morning and they worked on the mini-golf event.
It will be held Sunday, February 4th from 10-4pm.
Staff Comment: None
Report of the Treasurer:
Financial Statement
Ms. Augustine reported a $960 annual charge for 8 hotspots and a $1,700 charge for the ADS yearly fire alarm
service. There was a $22,000+ invoice for Verde Energy Services for the remainder of phase 1 and 2 lighting
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updates. She also noted development fees of $18,000 collected in December which exceeded predictions and the
budget is at 67% of the spending for the fiscal year. A motion was made by Mr. Hedman and seconded by Ms.
Garcia to pay the bills as follows:
Payment of Bills
Accounts Payable: $52,139.01
Payroll: $37,611.19
Total: $89,750.20
Roll call: Forristall-yes, Garcia-yes, Millen-yes, Reifsteck-yes, Schumacher-yes, Hedman-yes, Pesola-yes.
Carried 7-0.
Report of the Library Director:
Ms. Augustine reported the following:
1.She listed the many upcoming programs.
2.Director is doing a copier/printer usage study to determine number actually needed.
3.Illinois Per Capita Grant application submitted.
4.On January 10th, Director will have initial planning meeting with Strategic Plan consultant. A report will
be given at the next Library Board meeting.
5.Contacted school district about students parking in the library lot.
6.One-on-one meetings began with City Administrator to keep them up-to-date about Library.
7.Minimum wage increased to $14.00 per hour on January 1st.
8.Paid leave for part-time staff became effective January 1st. Mr. Hedman noted that the Policy book will
need to be amended.
9.Ms. Augustine will invite the ELL volunteers to the next Board meeting, so they can be recognized. Six
different languages are being taught to 40 students at the library.
10.Ms. Augustine is hosting a Director's group at the library in the upcoming week.
11.The stats showed the library is up 52% in the programs and attendance is up 90%.
12.Activities will be presented in observance of MLK Day.
City Council Liaison: None
Standing Committees: None
Unfinished Business:
HVAC Update/Chiller Replacement Update
Director Augustine said the engineering firm is working on plans for the chiller replacement. She also reiterated
from last month that the fans in the upstairs bathrooms need to be replaced and a control board on the boiler
needs to be replaced. Those repairs will be done at the same time.
New Business:
Set Finance Committee Meeting for FY25 Budget Planning
Ms. Augustine noted that she met with Finance Director Rob Fredrickson to review the preliminary budget draft.
The Finance Committee meeting was set for February 7th at 6pm in the Board room.
Emergency Closing Policy (added to agenda)
Ms. Augustine said there is brief information in the policy book now, but a more comprehensive policy including
closures due to weather factors will be included. The Board agreed that the Director could make the decision
and then inform the Board. The decision will also be made based on city and school decisions.
Ms. Garcia made a motion to approve the emergency closing policy with the notation that the decision to close
rests with the Director. Ms. Schumacher seconded the motion. Roll call: Garcia-yes, Millen-yes, Reifsteck-yes,
Schumacher-yes, Hedman-yes, Pesola-yes, Forristall-yes. Carried 7-0.
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Executive Session: None
Adjournment:
There was no further business and the meeting adjourned at 7:18pm on a motion by Ms. Garcia and second by
Ms. Schumacher.
Minutes respectfully submitted by
Marlys Young, Minute Taker
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OFFICE OF THE SECRETARY OF STATE
ALEXI GIANNOULIAS • Secretary of State and State Librarian
Illinois State Library
Springfield, Illinois 62701
January 12, 2024
Dear Library Director:
I wanted to reach out to wish you a Happy New Year and alert you to some new information that the state now
requires in submitting future Secretary of State grant applications.
On January 1, 2024, Public Act 103-0100 became law. This landmark “Right to Read” legislation was initiated to
protect the freedom of a library to acquire and circulate a collection of materials that addresses the needs of the
entire community of readers it serves.
The application forms will include more specific information about what needs to be included. Essentially,
this new law requires every Illinois library that applies for grant funding from this office to establish an anti-
censorship policy or statement. Libraries must either:
1) Adopt the American Library Association’s Library Bill of Rights, which states reading materials should not be
removed or restricted because of partisan or personal disapproval; or
2) Provide its own alternative policy, prohibiting the practice of banning books or resources.
Additionally, grant applicants must certify on the application that at the request of this office, the applicant agrees
to provide the Illinois State Library with any final decision for the reconsideration of library materials during the term
of the grant award.
I realize that every dollar this office provides to our state’s libraries is essential to the vital services provided by our
public, school and academic libraries. Please take the time to review your current policies and make sure your
institution meets this new eligibility requirement.
I commit to continue advocating for and supporting libraries and librarians across the state. I hope your library
continues to take advantage of the grant offerings from this office and uses the services we are expanding to bring
additional resources to the community you serve.
In closing, I want to thank you personally for your service to your communities and schools. Libraries hold more
than books. They open doors to learning, discovery, and possibilities. As the State Librarian, I appreciate your
hard work and will always have your back.
Please contact the Illinois State Library at 217-785-5600 if you have any questions or need more information.
Sincerely,
Alexi Giannoulias, Secretary of State
and State Librarian
AG:isl
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DATE: 01/18/24UNITED CITY OF YORKVILLETIME: 14:37:11MANUAL CHECK REGISTERID: AP225000.WOWCHECK # VENDOR # INVOICE ITEMCHECKINVOICE #DATE# DESCRIPTIONDATE ACCOUNT #ITEM AMT------------------------------------------------------------------------------------------------------------------------------------900142 FNBO FIRST NATIONAL BANK OMAHA 01/25/24012524-J.JENSEN 12/31/23 01 JEWEL-WATER01-210-56-00-565012.1202 DUNKIN-DONUTS, COFFEE01-210-56-00-565086.5603 ABT-55" TV01-000-24-00-24221,799.9604 AMAZON-TV WALL MOUNT01-000-24-00-2422128.76INVOICE TOTAL:2,027.40 *012524-J.NAVARRO 12/31/23 01 AMAZON-LED SLIDE DIMMER24-216-56-00-565685.2502 AMAZON-TELESCOPE EXTENSION24-216-56-00-565675.9703 POLE, FAN DUSTER** COMMENT **04 AMAZON-ACOUSTIC PANELS24-216-56-00-5656423.3005 AMAZON-LOCK ASSEMBLY24-216-56-00-565616.9706 AMAZON-INDOOR TIMERS24-216-56-00-565639.6007 AMAZON-PUSH SPREADER24-216-56-00-5656245.5608 HOME DEPO-EXTENSION CORDS,TUBS 24-216-56-00-5656407.9809 GJOVIKS#436645-REPLACE BALL 01-410-54-00-54901,419.3610 JOINTS AND PERFORM ALIGNMENT** COMMENT **11 AMAOZN-HEPA FILTERS24-216-56-00-5656105.0012 AMAZON-BUG FOGGER24-216-56-00-565656.3213 AMAZON-CONSTRUCTION HARNESS 24-216-56-00-5656124.7914 AMAZON-TOWELS24-216-56-00-565685.4115 AMAZON-PAPER TOWELS24-216-56-00-565696.75INVOICE TOTAL:3,182.26 *012524-J.PETRAGALLO 12/31/23 01 MENARDS#WATER01-220-56-00-562029.90INVOICE TOTAL:29.90 *012524-J.SLEEZER 12/31/23 01 MENARDS#121323-SCREWS01-410-56-00-562021.07INVOICE TOTAL:21.07 *012524-J.WEISS12/31/23 01 DOLLAR TREE-JANUARY82-000-24-00-248077.5002 PROGRAMMING SUPPLIES** COMMENT **INVOICE TOTAL:77.50 *012524-J.WHEELER 12/31/23 01 DOLLAR TREE-HOLIDAY DECOR79-795-56-00-56063.75INVOICE TOTAL:3.75 *012524-K.BALOG12/31/23 01 AMAZON-2024 FILE FOLDER LABELS 01-210-56-00-561031.2602 AMAZON-TOASTER, MEMO BOOKS, 01-210-56-00-5610151.0803 LABELS, POST ITS** COMMENT **04 AMAZON-FINGERPRINT PADS01-210-56-00-561015.6905 SHREDIT-NOV 2024 ON SITE01-210-54-00-5462251.8906 SHREDDING** COMMENT **07 AMAZON-CD DVD SLEEVES, NOTE 01-210-56-00-5610105.7808 PADS, LABELS** COMMENT **09 ACCURINT-NOV 2023 SEARCHES01-210-54-00-5462200.00INVOICE TOTAL:755.70 *7
DATE: 01/18/24UNITED CITY OF YORKVILLETIME: 14:37:11MANUAL CHECK REGISTERID: AP225000.WOWCHECK # VENDOR # INVOICE ITEMCHECKINVOICE #DATE# DESCRIPTIONDATEACCOUNT #ITEM AMT------------------------------------------------------------------------------------------------------------------------------------900142 FNBO FIRST NATIONAL BANK OMAHA 01/25/24012524-R.MIKOLASEK 12/31/23 03 SOFTWARE RENEWAL** COMMENT **04 ILEAS-ANNUAL CONFERENCE01-210-54-00-5412350.0005 REGISTRATION FOR 2 STAFF** COMMENT **06 PHYSICIANS CARE-2 NEW EMPLOYEE 01-210-54-00-5411995.4007 EXAMS** COMMENT **INVOICE TOTAL:4,455.40 *012524-S.AUGUSTINE 12/31/23 01 AMAZON-DEPOSIT STAMP82-820-56-00-561016.9902 AMAZON-BOOK84-840-56-00-568620.2903 AMAZON-PENCIL SHARPENER,82-000-24-00-2480257.7504 CART, EARBUDS** COMMENT **05 DELL-ADAPTABLE POWER SERVER82-820-56-00-56353,000.0006 DELL-ADAPTABLE POWER SERVER84-840-56-00-56352,049.0007 AMAZON-HOLIDAY PROGRAM82-000-24-00-248010.8908 SUPPLIES** COMMENT **09 FOX VALLEY FIRE-FIRE ALARM82-820-54-00-5495939.0010 ANNUAL SERVICE** COMMENT **11 TARGET-THROWS, CARD PACKS82-820-56-00-567657.9612 AMAZON-REPORT COVERS82-000-24-00-248021.9913 LIBRARIES FIRST-MUSEUM82-820-54-00-5460100.0014 ADVENTURE PASS FOR 2024** COMMENT **15 AMAZON MONTHLY PRIME FEE82-820-54-00-546014.9916 AMPERAGE-LAMPS82-820-56-00-562174.2517 AMAZON-PARKING PERMIT HOLDERS 82-820-56-00-562041.9318 QUILL-TAPE82-820-56-00-561039.8219 AMAZON-CLEAR PERMIT HOLDERS 82-820-56-00-562061.8520 AMAZON-CERTIFICATE HOLDERS82-820-56-00-562072.7321 SMITHEREEN-PEST CONTROL82-820-54-00-546287.00INVOICE TOTAL:6,866.44 *012524-S.IWANSKI 12/31/23 01 YORKVILLE POST-POSTAGE82-820-54-00-5452272.63INVOICE TOTAL:272.63 *012524-S.REDMON 12/31/23 01 WALMART-LAWN GAMES79-795-56-00-5606139.9802 AMAZON-SHIPPING DELAY REFUND 79-795-56-00-5606-13.5203 WALMART-PRESCHOOL SUPPLIES79-795-56-00-560642.7604 AMAZON-CRAFT SUPPLIES79-795-56-00-5606157.4005 SMITHEREEN-NOV 2023 PEST79-790-54-00-546297.0006 CONTROL** COMMENT **07 ARNESON#243856-NOV 2023 GAS 79-790-56-00-5695757.9308 ARNESON#237213-NOV 2023 GAS 79-790-56-00-5695787.4409 ARNESON#237218-NOV 2023 DIESEL 79-790-56-00-5695429.3210 AMPERAGE#6585-2014397-BUSHING, 25-225-60-00-60101,003.1811 NIPPLES, LOCKNUTS, LOAD CENTE ** COMMENT **12 AMPERAGE#6585-2013200-PHOTOCEL 79-790-56-00-5640117.15Total for all Highlighted Library Invoices: $7,216.578
82-820LIBRARYOPERATIONS84-840LIBRARYCAPITALDATE: 02/05/24 UNITED CITY OF YORKVILLE TIME: 11:41:33 CHECK REGISTERPRG ID: AP215000.WOWCHECK DATE: 02/12/24CHECK # VENDOR # INVOICE INVOICE ITEMNUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT------------------------------------------------------------------------------------------------------------------------------------105434 AUGUSTIS SHELLY AUGUSTINE020124 02/01/24 01 JAN 2024 MOBILE EMAIL 82-820-54-00-5440 45.0002 REIMBURSEMENT ** COMMENT **INVOICE TOTAL: 45.00 *CHECK TOTAL: 45.00105435 BAKTAY BAKER & TAYLOR2037994141 12/19/23 01 BOOKS 84-840-56-00-5686 356.85INVOICE TOTAL: 356.85 *2038006237 12/27/23 01 BOOKS 84-840-56-00-5686 569.48INVOICE TOTAL: 569.48 *2038016715 01/02/24 01 BOOKS 84-840-56-00-5686 373.18INVOICE TOTAL: 373.18 *2038026827 01/08/24 01 BOOKS 84-840-56-00-5686 383.82INVOICE TOTAL: 383.82 *2038039047 01/16/24 01 BOOKS 84-840-56-00-5686 320.97INVOICE TOTAL: 320.97 *CHECK TOTAL: 2,004.30105436 DELAGE DLL FINANCIAL SERVICES INC81812553 01/16/24 01 MAR 2024 COPIER LEASE 82-820-54-00-5462 183.04INVOICE TOTAL: 183.04 *CHECK TOTAL: 183.04105437 EBSCO EBSCO INDUSTRIES, INC.1000224811-1 02/01/24 01 LIBRARY AWARE RENEWAL 82-000-24-00-2480 692.009
82-820LIBRARYOPERATIONS84-840LIBRARYCAPITALDATE: 02/05/24 UNITED CITY OF YORKVILLE TIME: 11:41:33 CHECK REGISTERPRG ID: AP215000.WOWCHECK DATE: 02/12/24CHECK # VENDOR # INVOICE INVOICE ITEMNUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT------------------------------------------------------------------------------------------------------------------------------------105437 EBSCO EBSCO INDUSTRIES, INC.1000224811-1 02/01/24 02 LIBRARY AWARE RENEWAL 82-820-54-00-5460 692.00INVOICE TOTAL: 1,384.00 *CHECK TOTAL: 1,384.00105438 IMPACT IMPACT NETWORKING, LLC3143526 01/17/23 01 COPIER CHARGES 82-820-54-00-5462 563.86INVOICE TOTAL: 563.86 *CHECK TOTAL: 563.86105439 LLWCONSU LLOYD WARBER10566 01/05/24 01 DEC 2023 ON SITE IT SUPPORT 82-820-54-00-5462 720.00INVOICE TOTAL: 720.00 *10568 01/31/24 01 JAN 2024 N SITE IT SUPPORT 82-820-54-00-5462 720.00INVOICE TOTAL: 720.00 *CHECK TOTAL: 1,440.00105440 METRONET METRO FIBERNET LLC1651373-020124 02/01/24 01 FEB 2024 INTERNET 82-820-54-00-5440 124.97INVOICE TOTAL: 124.97 *CHECK TOTAL: 124.97105441 MIDWTAPE MIDWEST TAPE LLC504836463 12/26/23 01 DVD 82-820-56-00-5685 19.99INVOICE TOTAL: 19.99 *504862359 01/02/24 01 AUDIO BOOK 82-820-56-00-5683 49.99INVOICE TOTAL: 49.99 *10
82-820LIBRARYOPERATIONS84-840LIBRARYCAPITALDATE: 02/05/24UNITED CITY OF YORKVILLETIME: 11:41:33CHECK REGISTERPRG ID: AP215000.WOWCHECK DATE: 02/12/24CHECK # VENDOR # INVOICE INVOICE ITEMNUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT------------------------------------------------------------------------------------------------------------------------------------105441 MIDWTAPE MIDWEST TAPE LLC50492478501/16/24 01 DVDS82-820-56-00-568526.24INVOICE TOTAL:26.24 *CHECK TOTAL:96.22105442 STEWARTJ JESSICA YOUHANAIE20231201/06/24 01 DEC 2023 CHAIR YOGA CLASSES 82-000-24-00-2480850.00INVOICE TOTAL:850.00 *202312-101/06/24 01 DEC 2023 SENIOR COOKING82-000-24-00-2480750.0002 CLASSES** COMMENT **INVOICE TOTAL:750.00 *CHECK TOTAL:1,600.00105443 TCGTCG SOLUTIONS, INC24-007101/01/24 01 HOSTED VOIP-DEC 202382-820-54-00-5440445.00INVOICE TOTAL:445.00 *24-007202/01/24 01 HOSTED VOIP-JAN 202482-820-54-00-5440445.00INVOICE TOTAL:445.00 *CHECK TOTAL:890.00105444 TKELEVAT TK ELEVATOR CORPORATION300770407302/01/24 01 FEB-APR 2024 ELEVATOR82-820-54-00-5462551.2502 MAINTENANCE** COMMENT **INVOICE TOTAL:551.25 *600069920301/10/24 01 5YR FAID TESTING82-820-54-00-54621,566.00INVOICE TOTAL:1,566.00 *CHECK TOTAL:2,117.2511
82-820LIBRARYOPERATIONS84-840LIBRARYCAPITALDATE: 02/05/24UNITED CITY OF YORKVILLETIME: 11:41:33CHECK REGISTERPRG ID: AP215000.WOWCHECK DATE: 02/12/24CHECK # VENDOR # INVOICE INVOICE ITEMNUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT------------------------------------------------------------------------------------------------------------------------------------105445 TRICO TRICO MECHANICAL , INC825001/25/24 01 WATER LINE REPAIRS82-820-54-00-54951,356.00INVOICE TOTAL:1,356.00 *CHECK TOTAL:1,356.00105446 YOUNGM MARLYS J. YOUNG010824-LIB01/12/24 01 01/08/24 LIB MEETING MINUTES 82-820-54-00-546285.00INVOICE TOTAL:85.00 *CHECK TOTAL:85.00TOTAL AMOUNT PAID:11,889.6412
REGULAR OVERTIME TOTALIMRFFICA TOTALSADMINISTRATION18,622.44 - 18,622.44 1,100.59 1,377.52 21,100.55 FINANCE13,739.01 - 13,739.01 811.98 1,014.75 15,565.74 POLICE139,545.07 8,422.81 147,967.88 413.70 11,034.38 159,415.96 COMMUNITY DEV.25,748.62 - 25,748.62 1,539.49 1,905.91 29,194.02 STREETS23,708.04 83.76 23,791.80 1,412.01 1,765.94 26,969.75 BUILDING & GROUNDS5,938.01 - 5,938.01 359.80 457.22 6,755.03 WATER20,362.40 831.07 21,193.47 1,252.55 1,547.75 23,993.77 SEWER10,066.17 - 10,066.17 594.89 735.71 11,396.77 PARKS29,333.76 - 29,333.76 1,709.35 2,177.31 33,220.42 RECREATION22,889.78 - 22,889.78 1,280.95 1,718.22 25,888.95 LIBRARY16,088.64 - 16,088.64 654.94 1,192.85 17,936.43 TOTALS326,041.94$ 9,337.64$ 335,379.58$ 11,130.25$ 24,927.56$ 371,437.39$ TOTAL PAYROLL371,437.39$ UNITED CITY OF YORKVILLEPAYROLL SUMMARYJanuary 5, 202413
REGULAR OVERTIME TOTAL IMRFFICATOTALSMAYOR & LIQ. COM.1,433.34$ -$1,433.34$ -$109.65$ 1,542.99$ ALDERMAN4,566.64 -4,566.64-349.38 4,916.02 ADMINISTRATION18,878.79 -18,878.79 1,115.75 1,397.13 21,391.67 FINANCE14,021.70 -14,021.70 828.69 1,036.38 15,886.77 POLICE138,229.99 9,790.11 148,020.10 420.42 11,007.77 159,448.29 COMMUNITY DEV.25,748.64 -25,748.64 1,521.75 1,882.95 29,153.34 STREETS23,708.05 14,902.66 38,610.71 2,281.99 2,872.93 43,765.63 BUILDING & GROUNDS5,938.01 -5,938.01 350.93 445.73 6,734.67 WATER47,726.85 111.68 47,838.53 2,827.23 3,605.73 54,271.49 SEWER10,066.16 -10,066.16 594.88 738.23 11,399.27 PARKS31,058.77 -31,058.77 1,800.31 2,303.30 35,162.38 RECREATION22,083.76 -22,083.76 1,145.03 1,645.06 24,873.85 LIBRARY15,702.94 -15,702.94 649.03 1,155.73 17,507.70 TOTALS359,163.64$ 24,804.45$ 383,968.09$ 13,536.01$ 28,549.97$ 426,054.07$ TOTAL PAYROLL426,054.07$ UNITED CITY OF YORKVILLEPAYROLL SUMMARYJanuary 19, 202414
Library CC Check Register (Pages 1 ‐ 2)01/25/2024 7,216.57$
Library Check Register (Pages 3 ‐ 6)02/12/2024 11,889.64
Unimax ‐ Dec 2023 Office Cleaning 01/09/2024 1,950.00
IPRF ‐ Feb. 2024 Work Comp Ins 01/23/2024 943.16
BCBSIL ‐ Dearborn/BCBS EAP‐Jan 2024 01/09/2024 7.05
Glatfelter ‐ 2024 Liability Ins Installment #2 01/23/2024 1,294.71
Nicor ‐ 11/30‐01/02 Service 01/23/2024 1,894.66
TOTAL BILLS PAID: 25,195.79
DATE
Bi‐weekly (Page 7)01/05/2024 $17,936.43
Bi‐weekly (Page 8)01/19/2024 17,507.70
TOTAL PAYROLL:35,444.13
TOTAL DISBURSEMENTS:60,639.92
PAYROLL
YORKVILLE LIBRARY BOARD
BILL LIST SUMMARY
Monday, February 12, 2024
ACCOUNTS PAYABLE
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DATE: 02/05/2024UNITED CITY OF YORKVILLEPAGE: 1TIME: 13:10:16GENERAL LEDGER ACTIVITY REPORTID: GL440000.WOWFOR FISCAL YEAR 2024ACTIVITY THROUGH FISCAL PERIOD 09PER. JOURNAL # ENTRY DATE ITEM TRANSACTION DESCRIPTIONVENDORCHECK INVOICEDEBITCREDIT_____________________________________________________________________________________________________________________________________________________82-000-24-00-2480 (L) ESCROW - MEMORIALS & GIFTS_____________________________________________________________________________________________________________________________________________________0105/01/2023BEGINNING BALANCE56,505.06AP-230525MB 05/30/2023 24 AMAZON-YOGA MATSFIRST NATIONAL BANK 900133 052523-M.CURTIS-B99.6505/30/2023 25 AMAZON-BOOKSFIRST NATIONAL BANK 900133 052523-M.CURTIS-B78.3605/30/2023 26 AMAZON-DISECTION KITSFIRST NATIONAL BANK 900133 052523-S.AUGUSTINE-B12.9905/30/2023 27 AMAZON-BOX BUILDING SETFIRST NATIONAL BANK 900133 052523-S.AUGUSTINE-B40.00_________________________________TOTAL PERIOD 01 ACTIVITY231.00 0.0002 AP-230612B 06/06/2023 01 MAY YOGA & COOKING CLASSESJESSICA YOUHANAIE 105320 202305392.88AP-230625MB 06/23/2023 282 DOLLAR TREE-PROGRAM SUPPLIES FIRST NATIONAL BANK 900135 062523-J.WEISS-B38.7506/23/2023 283 AMAZON-YOGA AIDSFIRST NATIONAL BANK 900135 062523-S.AUGUSTINE-B81.7506/23/2023 284 BRICKS R US-ENGRAVED MEMORIAL FIRST NATIONAL BANK 900135 062523-S.AUGUSTINE-B40.65GJ-230629LB 07/05/2023 05 June 2023 Deposits 100.00_________________________________TOTAL PERIOD 02 ACTIVITY554.03100.0003 AP-230710 07/05/2023 01 LIBRARY GARDENING PROGRAMPEARL CARPENTER 105334 061523150.00AP-230725MB 07/20/2023 395 DOLLARE TREE-KIDS PROGRAMMING FIRST NATIONAL BANK 900136 072523-J.WEISS28.7507/20/2023 396 AMAZON-ACRYLIC SEALER, PAINT FIRST NATIONAL BANK 900136 072523-S.AUGUSTING22.9807/20/2023 397 AMAZON-DONATION BOXFIRST NATIONAL BANK 900136 072523-S.AUGUSTING39.6507/20/2023 398 AMAZON-MOD PODGEFIRST NATIONAL BANK 900136 072523-S.AUGUSTING14.3707/20/2023 399 AMAZON-LEGOS, TABLET DOODLEFIRST NATIONAL BANK 900136 072523-S.AUGUSTING124.18GJ-230730LB 08/02/2023 06 July 2023 Deposits 100.00_________________________________TOTAL PERIOD 03 ACTIVITY379.93100.0004 AP-230814 08/08/2023 01 JUNE CHAIR YOGA AND COOKINGJESSICA YOUHANAIE 105352 202306395.00AP-230825M 08/22/2023 302 AMAZON-BOOKSFIRST NATIONAL BANK 900137 082523-S.AUGUSTINE55.2008/22/2023 303 AMAZON-BOOKSFIRST NATIONAL BANK 900137 082523-S.AUGUSTINE20.0008/22/2023 304 AMAZON-BOOKSFIRST NATIONAL BANK 900137 082523-S.AUGUSTINE27.7208/22/2023 305 AMAZON-BOOKS, KEY CHAINS,FIRST NATIONAL BANK 900137 082523-S.AUGUSTINE105.7508/22/2023 306 AMAZON-GIFT TAGSFIRST NATIONAL BANK 900137 082523-S.AUGUSTINE13.77_________________________________TOTAL PERIOD 04 ACTIVITY617.44 0.0005 AP-230911 09/06/2023 01 POLLINATING FLOWERSJESSICA PRESNAK105365 100150.00AP-230925M 09/18/2023 357 DOLLAR TREE-AUG 2023 PROGRAM FIRST NATIONAL BANK 900138 092523-J.WEISS37.50_________________________________TOTAL PERIOD 05 ACTIVITY187.50 0.0006 AP-231009 10/03/2023 01 BEEKEEPING PRESENTATIONWILLIAM NOVICKI105376 101150.00AP-231025M 10/24/2023 368 AMAZON-GOOGLY EYESFIRST NATIONAL BANK 900139 102523-M.CURTIS5.4010/24/2023 369 AMAZON-SATIN RIBBONFIRST NATIONAL BANK 900139 102523-M.CURTIS8.6510/24/2023 370 WEBSTAURANT-COTTON WASHCLOTHS FIRST NATIONAL BANK 900139 102523-M.CURTIS40.2610/24/2023 371 AMAZON-HARRY POTTER PROGRAMFIRST NATIONAL BANK 900139 102523-S.AUGUSTINE101.1010/24/2023 372 AMAZON-WOOD CRAFT STICKSFIRST NATIONAL BANK 900139 102523-S.AUGUSTINE14.6910/24/2023 373 AMAZON-DRY ERASE MARKERS & FIRST NATIONAL BANK 900139 102523-S.AUGUSTINE466.7710/24/2023 374 AMAZON-TABLE COVERSFIRST NATIONAL BANK 900139 102523-S.AUGUSTINE69.98GJ-231030LB 11/02/2023 05 Oct 2023 Deposits 400.00_________________________________TOTAL PERIOD 06 ACTIVITY856.85400.0007 AP-231113 11/07/2023 01 ILLINOIS LIBRARY PRESENTSRAILS105395 11713685.00AP-231125M 11/21/2023 339 AMAZON-BLOOD PRESSUREFIRST NATIONAL BANK 900140 112523-S.AUGUSTINE94.9716
DATE: 02/05/2024UNITED CITY OF YORKVILLEPAGE: 2TIME: 13:10:17GENERAL LEDGER ACTIVITY REPORTID: GL440000.WOWFOR FISCAL YEAR 2024ACTIVITY THROUGH FISCAL PERIOD 09PER. JOURNAL # ENTRY DATE ITEM TRANSACTION DESCRIPTIONVENDORCHECK INVOICEDEBITCREDIT_____________________________________________________________________________________________________________________________________________________82-000-24-00-2480 (L) ESCROW - MEMORIALS & GIFTS_____________________________________________________________________________________________________________________________________________________07 GJ-231129LB 12/05/2023 07 Nov 2023 Deposits 1,120.00_________________________________TOTAL PERIOD 07 ACTIVITY779.97 1,120.0008 AP-231225M 12/19/2023 313 AMAZON-BOOKFIRST NATIONAL BANK 900141 122523-S.AUGUSTINE11.9612/19/2023 314 AMAZON-REFUND FOR BOOKFIRST NATIONAL BANK 900141 122523-S.AUGUSTINE11.9612/19/2023 315 AMAZON-GLAZE, MARKERSFIRST NATIONAL BANK 900141 122523-S.AUGUSTINE24.4112/19/2023 316 AMAZON-POLAR EXPRESS SUPPLIES FIRST NATIONAL BANK 900141 122523-S.AUGUSTINE186.7512/19/2023 317 AMAZON-ENVELOPES, NOISE MAKERS FIRST NATIONAL BANK 900141 122523-S.AUGUSTINE21.94GJ-231230LB 01/02/2024 07 December 2023 Deposits 1,400.00_________________________________TOTAL PERIOD 08 ACTIVITY245.061,411.9609 AP-240108 01/03/2024 01 BASIC SEVERE WEATHER PROGRAM NICKOLAS BARTHOLOMEW 105427 INV1212395.00AP-240125M 01/18/2024 324 DOLLAR TREE-JANUARYFIRST NATIONAL BANK 900142 012524-J.WEISS77.5001/18/2024 325 AMAZON-PENCIL SHARPENER,FIRST NATIONAL BANK 900142 012524-S.AUGUSTINE257.7501/18/2024 326 AMAZON-HOLIDAY PROGRAMFIRST NATIONAL BANK 900142 012524-S.AUGUSTINE10.8901/18/2024 327 AMAZON-REPORT COVERSFIRST NATIONAL BANK 900142 012524-S.AUGUSTINE21.99GJ-240130LB 02/02/2024 06 Jan 2024 Deposits 615.00_________________________________TOTAL PERIOD 09 ACTIVITY763.13615.00TOTAL ACCOUNT ACTIVITY4,614.913,746.96ENDING BALANCE55,637.11GRAND TOTAL0.0055,637.11TOTAL DIFFERENCE0.0055,637.1117
% of Fiscal Year8% 17% 25% 33% 42% 50% 58% 67% 75%Year-to-Date FISCAL YEAR 2024 ACCOUNT NUMBER DESCRIPTIONMay-23June-23July-23August-23 September-23 October-23 November-23 December-23 January-24Totals BUDGET % of BudgetLIBRARY OPERATIONS REVENUESTaxes82-000-40-00-4000 PROPERTY TAXES 70,444 403,741 12,629 47,399 349,447 10,445 6,712 - - 900,817 899,043 100.20%82-000-40-00-4083 PROPERTY TAXES-DEBT SERVICE 67,261 385,503 12,059 45,258 333,662 9,973 6,409 - - 860,125 864,150 99.53%Intergovernmental82-000-41-00-4120 PERSONAL PROPERTY TAX 3,574 - 2,890 466 - 2,395 - 743 1,644 11,712 17,000 68.89%82-000-41-00-4170 STATE GRANTS - - 31,761 - - - - - - 31,761 30,000 105.87%Fines & Forfeits82-000-43-00-4330 LIBRARY FINES 209 25 560 118 5 16 259 37 113 1,341 1,000 134.12%Charges for Service82-000-44-00-4401 LIBRARY SUBSCRIPTION CARDS 2,709 774 3,002 579 934 - 1,979 196 701 10,875 3,500 310.72%82-000-44-00-4422 COPY FEES 277 227 319 1 357 315 50 311 252 2,107 2,500 84.29%82-000-44-00-4439 PROGRAM FEES 29 - 10 15 17 4 234 1 16 325 - 0.00%Investment Earnings82-000-45-00-4500 INVESTMENT EARNINGS1,385 1,376 2,360 3,627 1,637 6,229 1,686 1,710 1,695 21,705 15,000 144.70%Miscellaneous82-000-48-00-4820 RENTAL INCOME- - - - - - 50 75 - 125 250 50.00%82-000-48-00-4850 MISCELLANEOUS INCOME181 792 250 214 116 409 137 199 130 2,429 3,000 80.96%Other Financing Sources82-000-49-00-4901 TRANSFER FROM GENERAL2,230 2,230 2,230 2,572 2,230 2,573 1,026 5,103 2,155 22,348 31,335 71.32%TOTAL REVENUES: LIBRARY 148,298 794,667 68,070 100,248 688,404 32,359 18,542 8,376 6,705 1,865,669 1,866,778 99.94%LIBRARY OPERATIONS EXPENDITURESSalaries & Wages82-820-50-00-5010 SALARIES & WAGES32,522 21,661 21,661 22,797 32,946 21,964 21,964 21,964 21,964 219,442 288,307 76.11%82-820-50-00-5015 PART-TIME SALARIES12,630 11,752 11,724 12,246 17,596 12,116 11,813 11,694 9,828 111,399 168,000 66.31%Benefits82-820-52-00-5212RETIREMENT PLAN CONTRIBUTION2,140 1,428 1,428 1,502 2,168 1,447 1,447 1,447 1,304 14,311 21,201 67.50%82-820-52-00-5214 FICA CONTRIBUTION 3,399 2,487 2,485 2,612 3,798 2,538 2,515 2,506 2,349 24,690 33,917 72.79%82-820-52-00-5216 GROUP HEALTH INSURANCE 14,362 7,081 7,924 15,504 3,784 5,565 6,983 6,032 (899) 66,335 89,456 74.15%82-820-52-00-5222 GROUP LIFE INSURANCE 67 42 50 50 50 57 43 50 50 459 554 82.86%82-820-52-00-5223 DENTAL INSURANCE 1,178 570 570 (4,854) 570 570 570 570 - (258) 6,835 -3.78%82-820-52-00-5224 VISION INSURANCE 105 73 85 85 85 85 85 16 78 698 940 74.22%82-820-52-00-5230 UNEMPLOYMENT INSURANCE - - - 342 - 342 - - - 685 1,250 54.80%82-820-52-00-5231 LIABILITY INSURANCE 2,230 2,230 2,230 2,230 2,230 2,230 1,026 5,103 2,155 21,663 30,085 72.01%Contractual Services82-820-54-00-5401 ADMINISTRATIVE CHARGEBACK - - - - - 7,500 7,500 - - 15,000 15,000 100.00%82-820-54-00-5412 TRAINING & CONFERENCES- 270 65 300 - - 210 55 - 900 3,000 30.00%82-820-54-00-5415 TRAVEL & LODGING- 45 - 350 - - 927 - 51 1,373 1,500 91.51%82-820-54-00-5426 PUBLISHING & ADVERTISING- - - - - - - - - - 2,500 0.00%82-820-54-00-5440 TELECOMMUNICATIONS- 445 699 125 125 125 570 1,530 1,460 5,079 8,000 63.48%82-820-54-00-5452 POSTAGE & SHIPPING- - 23 31 13 70 18 83 273 510 1,000 51.01%82-820-54-00-5453BUILDING & GROUND CHARGEBACK624 624 624 624 624 624 624 624 624 5,614 7,486 75.00%82-820-54-00-5460 DUES & SUBSCRIPTIONS 421 1,030 281 1,015 547 200 660 15 1,807 5,976 18,000 33.20%82-820-54-00-5462 PROFESSIONAL SERVICES 3,088 3,310 1,277 4,056 2,518 1,015 3,481 9,496 784 29,025 33,500 86.64%82-820-54-00-5466 LEGAL SERVICES - - - - - - 338 - - 338 3,000 11.25%82-820-54-00-5468 AUTOMATION - - 5,463 - - 5,019 945 499 5,019 16,944 25,000 67.78%YORKVILLE PUBLIC LIBRARYFISCAL YEAR 2024 BUDGET REPORTFor the Month Ended January 31, 202418
% of Fiscal Year8% 17% 25% 33% 42% 50% 58% 67% 75%Year-to-Date FISCAL YEAR 2024 ACCOUNT NUMBER DESCRIPTIONMay-23June-23July-23August-23 September-23 October-23 November-23 December-23 January-24Totals BUDGET % of BudgetYORKVILLE PUBLIC LIBRARYFISCAL YEAR 2024 BUDGET REPORTFor the Month Ended January 31, 202482-820-54-00-5480 UTILITIES- 900 - 1,775 - 438 1,253 3,318 1,895 9,579 24,719 38.75%82-820-54-00-5488 OFFICE CLEANING- 5,177 5,177 5,177 5,177 1,950 1,950 1,950 1,950 28,508 75,000 38.01%82-820-54-00-5495 OUTSIDE REPAIR & MAINTENANCE- - 2,272 17,511 2,087 7,149 28,680 - 2,319 60,017 131,000 45.81%82-820-54-00-5498 PAYING AGENT FEES- 1,689 - - - - - - - 1,689 1,700 99.32%Supplies82-820-56-00-5610 OFFICE SUPPLIES- 1,359 223 - 486 137 89 678 57 3,029 8,000 37.86%82-820-56-00-5620 OPERATING SUPPLIES- 35 211 11 - 783 - 309 177 1,525 4,000 38.13%82-820-56-00-5621 CUSTODIAL SUPPLIES- - 697 330 260 - - 1,661 74 3,022 7,000 43.17%82-820-56-00-5635COMPUTER EQUIPMENT & SOFTWARE- - - - - - - 2,870 3,000 5,870 3,000 195.65%82-820-56-00-5671 LIBRARY PROGRAMMING - - 60 30 - 171 215 45 - 521 2,000 26.04%82-820-56-00-5675EMPLOYEE RECOGNITION - - 39 - - - - - 58 97 300 32.36%82-820-56-00-5683 AUDIO BOOKS - 116 306 124 635 - - 45 777 2,003 3,500 57.22%82-820-56-00-5684 COMPACT DISCS & OTHER MUSIC - 53 - - - - - - - 53 500 10.59%82-820-56-00-5685 DVD'S - 26 85 80 52 67 40 245 293 889 3,000 29.64%82-820-56-00-5686 BOOKS - 3,469 1,518 6,475 2,041 4,467 2,300 - - 20,271 20,000 101.36%2006 Bond82-820-84-00-8000 PRINCIPAL PAYMENT - - - - - - - 100,000 - 100,000 100,000 100.00%82-820-84-00-8050 INTEREST PAYMENT - 4,775 - - - - - 4,775 - 9,550 9,550 100.00%2013 Refunding Bond82-820-99-00-8000 PRINCIPAL PAYMENT- - - - - - - 700,000 - 700,000 700,000 100.00%82-820-99-00-8050 INTEREST PAYMENT- 28,600 - - - - - 28,600 - 57,200 57,200 100.00%TOTAL FUND REVENUES148,298 794,667 68,070 100,248 688,404 32,359 18,542 8,376 6,705 1,865,669 1,866,778 99.94%TOTAL FUND EXPENDITURES72,765 99,246 67,177 90,529 77,790 76,630 96,245 906,178 57,443 1,544,005 1,909,000 80.88%FUND SURPLUS (DEFICIT)75,533 695,421 893 9,719 610,613 (44,271) (77,703) (897,802) (50,738) 321,664 (42,222) LIBRARY CAPITAL REVENUES84-000-42-00-4214 DEVELOPMENT FEES15,500 18,000 22,000 9,000 14,500 19,500 17,500 18,000 4,500 138,500 50,000 277.00%84-000-45-00-4500 INVESTMENT EARNINGS21 22 22 25 26 27 28 29 29 230 150 153.33%84-000-48-00-4850 MISCELLANEOUS INCOME- 22 - - - - - - - 22 - 0.00%TOTAL REVENUES: LIBRARY CAPITAL15,521 18,044 22,022 9,025 14,526 19,527 17,528 18,029 4,529 138,752 50,150 276.67%LIBRARY CAPITAL EXPENDITURES84-840-54-00-5460E-BOOK SUBSCRIPTIONS- - - - - - - - - - 3,500 0.00%84-840-56-00-5635COMPUTER EQUIPMENT & SOFTWARE- - - - - - - - 2,049 2,049 25,000 8.20%84-840-56-00-5686 BOOKS - - - - - - 2,572 3,388 2,152 8,112 30,000 27.04%84-840-60-00-6020 BUILDING IMPROVEMENTS - - - - - - 22,492 - 22,492 44,983 56,000 80.33%TOTAL FUND REVENUES 15,521 18,044 22,022 9,025 14,526 19,527 17,528 18,029 4,529 138,752 50,150 276.67%TOTAL FUND EXPENDITURES - - - - - - 25,064 3,388 26,693 55,144 114,500 48.16%FUND SURPLUS (DEFICIT) 15,521 18,044 22,022 9,025 14,526 19,527 (7,536) 14,642 (22,164) 83,607 (64,350) 19
May June July August September October November December January February March April202320232023202320232023202320232024202420242024Library OperationsOld Second $ 540,138 $ 862,652 $ 817,202 $ 782,184 $ 1,156,284 $ 1,095,654 $ 1,026,116 $ 859,792 $ 838,511 Building Development FeesOld Second 251,541 258,085 285,107 307,132 315,658 330,685 337,649 350,903 342,627 Library Operations Illinois Funds 311,158 312,484 345,779 347,381 348,955 350,594 352,185 353,819 355,439 Total: $ 1,102,836 $ 1,433,221 $ 1,448,088 $ 1,436,697 $ 1,820,897 $ 1,776,934 $ 1,715,949 $ 1,564,514 $ 1,536,577 $ - $ - $ - PAYROLL1ST PAY PERIOD31,324$ $ 18,289 $ 18,852 $ 18,938 $ 19,383 $ 18,921 $ 18,994 $ 18,391 $ 17,936 2ND PAY PERIOD19,368 19,039 18,446 20,219 18,632 18,733 18,746 19,220 17,508 3RD PAY PERIOD - - - - 18,492 - - - - Total50,692$ 37,328$ 37,298$ 39,157$ 56,507$ 37,655$ 37,739$ 37,611$ 35,444$ -$ -$ -$ YORKVILLE PUBLIC LIBRARYCASH STATEMENTAs of January 31, 2024FISCAL YEAR 202420
January YTD % of FY 2024
Actual Actual Budget Budget YTD Actual % Change
LIBRARY OPERATIONS FUND (82)
Revenues
Property Taxes -$ 1,760,941$ 99.87% 1,763,193$ 1,665,847$ 5.71%
Intergovernmental
Personal Property Replacement Tax 1,644$ 11,712$ 68.89% 17,000$ 15,143$ -22.66%
Federal & State Grants - 31,761 105.87% 30,000 34,217 -7.18%
Total Intergovernmental 1,644$ 43,473$ 92.50% 47,000$ 49,361$ -11.93%
Library Fines 113$ 1,341$ 134.12%1,000$ 2,133$ -37.12%
Charges for Services
Library Subscription Cards 701$ 10,875$ 310.72%3,500$ 10,128$ 7.37%
Copy Fees 252 2,107 84.29%2,500 1,788 17.88%
Total Charges for Services 953$ 12,982$ 216.37%6,000$ 11,916$ 8.95%
Investment Earnings 1,695$ 21,705$ 144.70% 15,000$ 12,865$ 68.71%
Reimbursements/Miscellaneous/Transfers In
Miscellaneous Reimbursements -$ -$ 0.00%-$ -$ 0.00%
Rental Income - 125 50.00%250 75 66.67%
Miscellaneous Income 146 2,754 91.79%3,000 3,948 -30.26%
Transfer In 2,155 22,348 71.32% 31,335 24,582 -9.09%
Total Miscellaneous & Transfers 2,301$ 25,227$ 72.94% 34,585$ 28,606$ -11.81%
Total Revenues and Transfers 6,705$ 1,865,669$ 99.94% 1,866,778$ 1,770,727$ 5.36%
Expenditures
Library Operations 57,443$ 1,544,005$ 80.88%1,909,000$ 1,486,133$ 3.89%
50 Salaries 31,792 330,842 72.50% 456,307 337,907 -2.09%
52 Benefits 5,037 128,583 69.79% 184,238 159,268 -19.27%
54 Contractual Services 16,180 180,551 51.53% 350,405 128,386 40.63%
56 Supplies 4,435 37,279 72.67% 51,300 13,259 181.17%
99 Debt Service - 866,750 100.00% 866,750 847,313 2.29%
Total Expenditures and Transfers 57,443$ 1,544,005$ 80.88% 1,909,000$ 1,486,133$ 3.89%
Surplus(Deficit)(50,738)$ 321,664$ (42,222)$ 284,594$
*January represents 75% of fiscal year 2024
YORKVILLE PUBLIC LIBRARY
STATEMENT OF REVENUES, EXPENDITURES AND TRANSFERS
For the Month Ended January 31, 2024 *
Fiscal Year 2023
For the Month Ended January 31, 2023
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February Director’s Report 2024
Upcoming Events and Programs:
• Jan 1, 2024 – Feb 29, 2024 – Winter Reading Challenge
Stop by the Youth Service desk to pick up your Winter Reading Challenge sheet. Complete each
challenge and mark it off. Return your sheet before March 5 to be entered into a drawing.
• Community Art Project – Feb. & March classes
We need your help! We are holding four creative sessions by age group (adults, teens, kids, all)
to allow each participant to decorate one piece of a collage that will be assembled by local
artists to create one (large) piece of community art in the library.
o Adults- February 7th at 11:00am-12:00pm
o Kids - February 21st at 4:30-5:30pm
o Teens - March 6th at 4:00 - 5:00pm
o All Ages- March 20th 4:00- 5:00pm
Each group will be given pieces of the collage and the medium for that group. They will also
receive instructions on how to proceed but you do not need to be an artist to participate. If you
can color, you can do this! Come create your piece of the project!
• Sat, Feb 17, 2024, 10:00 – Protecting Your Assets in Retirement and Beyond
New monthly series of financial seminars to help adults set themselves up for retirement and
beyond.
o February 17, 10:00 - Estate Planning Seminar 101: Craft Your Legacy with Care
Preparing a Comprehensive Estate Plan: Wills vs. Trusts
How to Smoothly Transfer Property to Your Loved Ones
Estate Planning Made Simple
o March 16, 10:00 - Decedent’s Estates: Selling & Transferring Real Estate Upon A Death
& Prior
Techniques for Transferring or Selling Real Estate
Planning for Incapacity, Age, and/or Death
Decedent’s Estates: Non-Probate Options
• Tue, Feb 20, 2024, 7:00 – Feel the Romance with Julia Quinn
Join us for this special Zoom event with Julia Quinn, the best-selling author of the Bridgerton
books and Netflix series. Quinn will help us feel Valentine’s magic all month with a special
discussion on Bridgerton and all things romance.
• Wed, Feb 28, 2024, 7:00 – The Fox River: Our Hidden Gem
The Conservation Foundation is collaborating with local partners to offer a presentation series
centered on the Fox River. The goal of the series is to increase community awareness of the
wildlife diversity, unique attributes and recreation opportunities provided by our most valuable
natural asses, the Fox River. This four-part series will be held on the 4th Wednesday of each
month beginning Jan 24 and running through April 24.
o Feb 28: Blooms of Renewal: Spring Flowers in Our Woodlands with speaker Anne
Dalrymple, Kramer Tree Specialists
o Mar 27: Beneath the Surface: Unveiling the Geological Wonders of the Fox River Basin
with speaker Mark Bramstedt, M & M Soils
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o Apr 24: Navigating the Fox River: Illinois' National Water Trail Advent with speaker Karen
Miller, Kane County Planning & Development Department
• Sat, Mar 23 – Tue, Apr 30, 2024 – Library Road Trip
The Library Road Trip is a collaborative program shared among 17 different libraries in the
Chicagoland area and suburbs that encourages all members of our communities to explore
other libraries around you! Pick up your passport, get it stamped at each location you visit, then
turn in your passport at your home library for an entry into a grand prize drawing.
Past Programs Highlights:
The first session of our 4-part series – The Fox River: Our Hidden Gem was a huge success. We had 92
people in attendance, an engaging speaker, and positive feedback for the next 3 sessions.
The Mini Golf FUN Raiser had 800+ people come through the doors on Sunday, Feb. 4 from 10:00 – 4:00.
We raised just over $5,000 in event and raffle ticket sales and $3600 in event sponsorship. This year we
had several expenses (purchased more putters, construction of the 9-3/4 hole, and postage and
marketing materials) which brings our profit for the event to around $7,000.
Library Operations
We closed the Library on 1/12 & 1/13 due to the severe weather conditions.
On 1/15/24 we delayed opening until 11:00 because of the extreme wind chills (which we follow based
on our Emergency Weather Policy). Staff arrived at 10:00 to the meeting room temperature at 55
degrees. We called Trico, who turned off the water coming into the meeting room and found a burst at
the meter. They worked to retore heat. They placed heaters in the bathrooms and closet where the
water main is located.
On 1/16/24 we delayed opening until 11:00 because of the extreme wind chills and following our
Emergency Weather Policy. When I left for the day, the temperature in the meeting room was 63
degrees. I received a patron email complaint about closing the library on Sat, Jan 13, and I responded
with our Library Emergency Closing Policy and a brief explanation.
On 1/17/24, at 2:00 pm the temperature was 71 degrees. Tom & Jesus are discussing alternative and/or
supplemental heating/cooling sources for the room. We will be receiving a quote in February.
On 1/19/24, Trico was here to repair the burst pipe and quickly discovered another section that burst in
the kitchen area.
Ted has let me know that the roof line on the back side of the meeting room has had the gutters torn off
by the sliding snow. WE will need to have this repaired.
Other
I submitted the ILLINET Traffic Survey Report to the State. This is a report that the Illinois State Library
requires Illinois libraries of all types, including academic, to complete annually. The Survey summarizes
the total number of interlibrary loan requests (both requesting and supplying) that libraries process
23
annually, and it breaks them down into additional categories, such as returnables vs. non-returnables
and in-state vs. out-of-state.
I completed our annual library certification with RAILS. In compliance with Illinois statutes and
administrative rules, annual certification is required of all library system members in order to retain
system membership and eligibility for grants administered by the Illinois State Library [23 Ill. Adm. Code
3030.200].
At the Jan 9 City Council Meeting, the Mayor read a proclamation declaring that Sun, Feb 4 was Mini
Golf Day and presented the certificate to our FOL President.
Our IT consultant has sent our E-Rate consultant specifications for a new firewall and support to be
included in our bid for 2024/2025.
Signed a Witness Slip in support of SB2787 which would amend the Illinois Local Library Act (75 ILCS 5/5-
5) and Public Library District Act (75 ILCS 16/40-45) of 1991 that requires competitive bidding for
contracts in excess of $35,000 (rather than the current $25,000) for specified improvement and
equipment purchases.
Meetings & Events Attended:
• Thurs, Jan 4 – weekly one-on-one with Bart
• Thurs, Jan 4 – meeting with FOL Treasurer
• Fri, Jan 5 – LibraryMarket zoom meeting
• Mon, Jan 8 – Mini Golf Committee meeting
• Mon, Jan 8 – FOL meeting
• Mon, Jan 8 – Board meeting
• Wed, Jan 10 – Strategic Planning meeting with consultant
• Thurs, Jan 11 – SAIL Director’s Group meeting
• Tue, Jan 16 – Business Women Connect Chamber meeting
• Tue, Jan 16 – Library Road Trip zoom meeting
• Thurs, Jan 18 – weekly one-on-one with Bart
• Mon, Jan 22 – FOL Board of Trustees meeting
• Wed, Jan 24 – Conservation Foundation program
• Thurs, Jan 25 – GOLD group meeting
• Mon, Jan 29 – Mini Golf Committee meeting
• Tue, Jan 30 – Strategic Planning meeting with Planning Team
• Wed, Jan 31 – PrairieCat Delegates Assembly meeting
• Thurs, Feb 1 – weekly one-on-one with Bart
• Fri, Feb 2 – WSPY bi-monthly on-air segment “Reference Desk”
• Fri, Feb 2 – LibraryMarket zoom meeting
24
JANUARY Youth Programs:
FY24
Month Name of Program
Age
0-5
Age
6-11
Age
12-18 Adult
All
Ages
At
Library
Live
Virtual Attendance
Books for BINGO 67 x 67
Drop-in story time (4) 98 x 98
3D Print (in person) 4 4 3 x 11
TAG 5 x 5
Book Club (grades 1-2) 12 x 12
Book Club (grades 3-5) 16 x 16
Window Art 3 7 2 x 12
Mommy and Me YOGA 17 16 x 33
Preschool Zone 14 14 x 28
Tots and Toddlers (2) 40 40 x 80
YHS Presentations 28 x 28
Paying for College w/o
going broke 8 x 8
Stuffie Sleepover 6 x 6
LEGO Kits 24 x 24
Teens Cards for Seniors 19 x 19
4-H Science (ages 6-8) 14 x 14
4-H Science (ages 9-12) 15 x 15
Read with Paws 15 x 15
491
Total JAN Youth Programs 18
Total Attendance 491
+11 passive programs with 776 attending (Color Pages, Scavenger Hunt (x2), Escape Room,
Makerspace, Groundhog Vote, Cards for Seniors, 3D Print (virtual), Spanish Storytime, Literary
Centers, Why We Love the Library
Winter Reading Logs- 120
25
JANUARY Adult Programs:
1/4 Chair Yoga 21
1/4 Dungeons & Dragons 11
1/5 Roaming Readers -
1/9 Dabblers Morning 5
1/9 Dabblers Evening -
1/10 Your Friend in Health 11
1/10 Lunch Bunch 9
1/11 Chair Yoga 18
1/11 Dungeons & Dragons 11
1/11 ILP Our Future with A.I. 6
1/15 Monday ELL -
1/15 Healthy Cooking 17
1/16 Tuesday ELL 2
1/16 Dabblers Morning (extra) 4
1/16 Dabblers Evening (reschedule) 6
1/17 Thriller Book Club 12
1/17 Wednesday ELL 4
1/18 Thursday ELL -
1/18 Chair Yoga 18
1/18 Dungeons & Dragons 9
1/18 Men’s Book Club 9
1/19 Roaming Readers -
1/20 Saturday ELL 3
1/20 Protecting your Assets 5
1/20 Genealogy 5
1/22 Monday ELL 10
1/22 Horror Book Club 8
1/23 Tuesday ELL -
1/23 Creative Writing 7
1/24 Wednesday ELL -
1/24 Computers for Seniors 5
1/24 Fox River: Hidden Gem 90
1/25 Thursday ELL 2
1/25 Chair Yoga 16
1/25 Dungeons & Dragons 10
1/27 Saturday ELL 2
1/29 Monday ELL 2
1/29 Movie Madness 7
1/30 Tuesday ELL 16
1/31 Wednesday ELL 7
Total JAN Programs 33
Total Attendance 368
4 passive programs with 47 attending (puzzle- 25, chess- 11, poem of the week- 3, art wall- 8)
Meeting Room Use: rentals- 4, library use- 18, zoom- 1
Board Room Use: community- 4, library- 10
Study Room Use: 55
Museum Pass: 2
Volunteers: Friends of the Library are collecting and sorting books for the sale, maintaining the lobby
book sale, and have been continuing to index the KCR Obits (this month’s volunteer/s: Nancy A.). Mini-
Golf preparations.
26
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YORKVILLE STATISTICS FOR FY24 PRAIRIECAT
web
renewals web holds
checkouts
+
renewals checkouts renewals
holds
placed
holds
filled checkins
Items
lent to
other
libraries
Items
borrowed
from
other
libraries
Items to
Reciprocal
Borrowers at
Yorkville
Items
added
Patrons
added
MAY 768 1477 5785 5519 266 351 1540 5432 551 1228 369 293 88
JUNE 710 1707 8915 8562 353 341 1798 7038 615 1448 530 277 197
JUL 1082 1928 8289 7951 338 411 1893 8128 635 1514 347 361 119
AUG 929 1697 7313 6947 366 451 1900 7492 655 1525 330 323 124
SEP 674 1622 5585 5274 311 302 1603 5612 691 1230 413 299 95
OCT 929 1660 5949 5663 286 405 1675 5378 655 1344 317 192 107
NOV 700 1629 5909 5598 311 271 1595 5621 621 1279 207 397 76
DEC 744 1430 5733 5417 316 325 1535 5388 498 1250 106 344 77
JAN 795 1934 6701 6426 275 418 1899 5686 696 1509 228 234 107
FEB
MAR
APR
Totals
CIRCULATION TOTAL ADULT JUV.YA TOTAL Books Videos Audios Mag other Total Circs
ANCESTRY E-READ IL OMNI OCLC
SEARCHES HITS E-BOOK E-AUDIO USERS E-BOOK E-AUDIO USERS VIDEO LENT BORROWED
MAY 84 62 27 103 43 812 717 385 0 18 3
JUN 51 13 18 88 43 777 739 405 0 16 25
JUL 32 27 44 106 44 906 806 443 0 16 31
AUG 609 2717 33 103 44 948 792 408 0 19 22
SEP 236 1495 39 82 47 890 757 396 0 17 20
OCT 258 605 29 93 44 851 713 402 0 23 53
NOV 88 326 31 80 42 808 860 423 0 17 39
DEC 162 376 39 77 40 918 848 446 0 23 24
JAN 233 216 58 126 68 1105 998 500 0 23 24
FEB
MAR
APR
Totals
27
FY 2023 ATTENDANCE MAY JUN JUL AUG SEP OCT NOV DEC JAN FEB MAR APR TOTALS
PATRON DOOR COUNT 6330 7535 6450 7135 8150 7208 6184 6051 6205
CURBSIDE PATRONS 8 11 5 7 4 3 6 2 4
HOME DELIVERY 8 9 11 17 15 20 7 17 20
CARDS ISSUED THROUGH WEBSITE 10 25 16 26 13 17 13 10 30
CHILDREN'S AGE 0-5 PROGRAMS 10 18 9 11 10 12 8 9 8
AGE 0-5 ATTENDANCE 240 514 311 348 365 292 189 286 225
CHILDREN'S AGE 6-11 PROGRAMS 7 22 11 14 9 14 10 9 7
AGE 6-11 ATTENDANCE 289 587 274 375 330 314 130 239 209
NUMBER OF CHILDREN'S PASSIVE PROGRAMS 4 6 6 6 7 6 10 8 8
CHILDREN'S PASSIVE PROGRAM ATTENDANCE 364 550 465 495 728 698 792 684 776
NUMBER OF YA PROGRAMS 4 6 7 4 4 3 3 3 6
YA PROGRAM ATTENDANCE 21 44 92 40 37 43 30 25 65
NUMBER OF YA PASSIVE PROGRAMS 3 1 2 2 2 3 3 2 3
YA PASSIVE PROGRAM ATTENDANCE 83 40 29 67 64 59 50 50 65
YOUTH SUMMER/WINTER READING 217 120
NUMBER OF ADULT PROGRAMS 46 46 35 41 39 48 48 29 33
ADULT PROGRAM ATTENDANCE 349 389 226 303 414 431 438 269 368
NUMBER OF ADULT PASSIVE PROGRAMS 4 4 4 5 4 4 4 4 4
ADULT PASSIVE PROGRAM ATTENDANCE 45 57 55 126 60 85 66 53 47
ADULT SUMMER/WINTER READING 65
MEETING RM. RENTAL/COMMUNITY USE 6 3 5 9 4 8 4 7 4
MEETING ROOM USE:18 29 27 23 20 27 23 15 18
BOARD ROOM USE 15 14 7 7 14 12 15 10 14
STUDY ROOM USE 67 57 56 58 61 79 69 52 55
MUSEUM PASS 11 21 14 15 7 8 4 15 2
YOUTH COMPUTER SESSIONS 26 28 17 27 19 15 10 14 54
ADULT COMPUTER SESSIONS 214 228 209 276 210 212 211 194 233
YOUTH VOLUNTEER HOURS
28
Upcoming Special Events
Special Events, Informational Programs, BookClubs, Creative Outlets, & Social Groups
February Health & Wellness Programs Adult Services
upcoming programs
YYoorkville Prkville Public Lublic Libraribraryy
Feb. 2024
For a complete listing of upcoming adult programs and book groups,
check out the Adult Services pages on the library's website.
Yorkville Public Library
902 GAME FARM RD,
YORKVILLE, Illinois 60560
630-553-4354
www.yorkville.lib.il.us/
30
Adult LearningFebruary Book Clubs
31
Mon Tue Wed Thu Fri Sat 1 2 3 5 6 7 8 9 10 12 13 14 15 16 17 19 20 21 22 23 24 26 27 28 29 Sun 4 11 18 25 CLOSED VIRTUAL 3D PRINTING *SEE WEBSITE* T.A.G. February 6 & 20 @ 2:45 DROP IN STORY TIME 10:30 @ YPL BOOK CLUB (GRADE 3-5) 4:30-5:00 RegistraƟon Required BOOK CLUB (GRADE 3-5) 4:30-5:00 RegistraƟon Required Read With Paws 10:30-11:30 RegistraƟon Required *SEE WEBSITE Facebook Spanish Story Time Feb. 14 & 28 at 10:00 am LITERACY CENTERS: TUESDAY– FRIDAY *DROP IN* LEGO Kits Feb. 20– 23 RegistraƟon Required *SEE WEBSITE WINTER READING CHALLENGE January 3—February 29 Stop by the Youth Service desk fo r your reading challenge. Please turn in BINGO cards BEFORE March 5 Window Art (Feb. 5-9) Registration Required *See website Escape Room This Escape Adventure is available th e m o n th o f F e b ru a ry Drop in or contact the library for a reservation. Tots and Toddlers @ 10:30 RegistraƟon Required National Engineers W eek: February 18-24 Preschool Zone 10:30 or 1:30 RegistraƟon Required Tots and Toddlers @ 10:30 RegistraƟon Required DROP IN STORY TIME 10:30 @ YPL DROP IN STORY TIME 10:30 @ YPL DROP IN STORY TIME 10:30 @ YPL MINI GOLF 10:00-4:00 * See website 4‐H Science Explorers (Ages 6‐8) 4:30‐5:00 (Ages 9‐12) 5:00‐5:30 RegistraƟon Required Book Club (1-2) 4:30-5:00 RegistraƟon Required Book Club (1-2) 4:30-5:00 RegistraƟon Required 3D Printing **IN PERSON RegistraƟon Required *SEE WEBSITE For more informaƟon about our Children’s Programming: Call Us— 630‐553‐4354 ext. 108 Check us out on Facebook or X @Yorkvillekidsread Register for programs at hƩp://www.yorkville.lib.il.us Mommy & Me YOGA @10:30 RegistraƟon Required Mommy & Me YOGA @10:30 RegistraƟon Required Artful Beginnings- (Preschool ) 10:30 RegistraƟon Required Community Art Project 4:30‐5:30 RegistraƟon Required *SEE WEBSITE Leap Year Fun 10:30 RegistraƟon Required YMS Tour @ 9:30 29
Monthly
Statistics
January 2024
New Cardholders Added
2024: 107
2023: 92
Change: +16.30%
Technology Stats
Events and Programs
2024: 69
2023: 61
Change: +13.11%
Items Added
2024: 234
2023: 397
Change: -41.06%
Events and Program
Attendance
2024: 1,875
2023: 1,326
Change: +41.40%
2024: 2,287
2023: 1,718
Change: +33.12%
Digital
Checkouts
2024: 287
2023: 257
Change: +11.67%
Computer Use
2024: 6,345
2023: 6,011
Change: +5.56%
Website Hits
Checkouts
2024: 7,496
2023: 7,445
Change: +0.69%
Visits
2024: 6,205
2023: 5,328
Change: +16.46%
32
Fast Forward Libraries LLC
info@fastforwardlibraries.com
fastforwardlibraries.com
Yorkville Public Library
Strategic Planning Process Timeline
Updated February 5, 2024
What Who When
PHASE I: LEARN
Planning Team Meeting: Process Kick-Off
•2-hour meeting via Zoom
•Finalize process plan/timeline
•Discuss community survey
Amanda and Laura with
Planning Team
January 30, 2024
Community Survey Development and
Administration
Amanda and Laura with
Planning Team assistance
February – March
2024
Library Sector Trends Research Laura March 2024
Initial Board and Staff Sessions
•1.5-hour session with Board (via
zoom)
•1 hour session with staff (via zoom,
may need multiple staff sessions)
Amanda Board: April 8, 7pm
Staff:
March 19 - PM
March 22 - AM
Board and Staff Survey Amanda and Laura with
Planning Team
April 2024
Community Needs Assessment Focus
Groups and Interviews
•3 focus group sessions (one-hour
each, in-person)
•Up to 6 interviews, 15-30 minutes
each (via phone)
Cindy Fesemyer with logistical
assistance from Planning
Team
April 9, 2024 (in-
person)
Learning Report Amanda and Laura with
editing assistance from
Planning Team
May 2024
PHASE II: DREAM
Planning Team Meeting: Learning Report
and Retreat Prep
•60-minutes via Zoom
•High-level review of Learning Report
•Review retreat session agendas
Amanda and Planning Team May 2024
Board Retreat Session
•3-hours, in-person
•Review learning and develop
strategic plan elements
Amanda with Board June 1, 2024 (time
TBD)
33
Fast Forward Libraries LLC
info@fastforwardlibraries.com
fastforwardlibraries.com
Staff Retreat Session
•3-hours, in-person (or multiple,
shorter sessions to maximize staff
participation)
•Review learning, review strategic
plan elements, and brainstorm
activities to achieve plan goals.
Amanda with Staff May 31, 2024
(multiple sessions,
times TBD)
Planning Team Meeting: Review Strategic
Plan Outline
•60-minutes via Zoom
Planning Team with Amanda June or July 2024
PHASE III: DO
Develop Plan Documents Amanda and Laura July 2024
Presentation of Draft Plan to Board
•Up to 60-minutes via Zoom
Amanda with Board July or August 2024
Activity Plan and Evaluation Framework
•60-minutes via Zoom
•Review draft activity plan and
evaluation framework
Amanda and
Director/Planning Team
August or
September 2024
34