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Public Works Packet 2024 03-19-24 AGENDA PUBLIC WORKS COMMITTEE MEETING Tuesday, March 19, 2024 6:00 p.m. East Conference Room #337 651 Prairie Pointe Drive, Yorkville, IL Citizen Comments: Minutes for Correction/Approval: February 20, 2024 New Business: 1. PW 2024-22 2024 Road to Better Roads – Contract Award 2. PW 2024-23 2024 Road to Better Roads – Construction Engineering Agreement 3. PW 2024-24 2024 Asphalt Rejuvenation – Contract Award 4. PW 2024-25 2024 Water Main Replacement Contract A – Contract Award 5. PW 2024-26 2024 Water Main Replacement Contract A – Construction Engineering Agreement 6. PW 2024-27 Resolution Authorizing the Execution of Certain Contracts (Certificate of Authority for Rock Salt Purchases) 7. PW 2024-28 Road Resurfacing Intergovernmental Agreement with Bristol Township 8. PW 2024-29 2024 EEI Hourly Rates 9. PW 2024-30 Rob Roy Drainage District – Additional Work Old Business: 1. PW 2023-83 Kylyns Ridge Subdivision Traffic Sign Analysis Additional Business: United City of Yorkville 651 Prairie Pointe Drive Yorkville, Illinois 60560 Telephone: 630-553-4350 www.yorkville.il.us UNITED CITY OF YORKVILLE WORKSHEET PUBLIC WORKS COMMITTEE Tuesday, March 19, 2024 6:00 PM CITY HALL CONFERENCE ROOM --------------------------------------------------------------------------------------------------------------------------------------- CITIZEN COMMENTS: --------------------------------------------------------------------------------------------------------------------------------------- --------------------------------------------------------------------------------------------------------------------------------------- MINUTES FOR CORRECTION/APPROVAL: --------------------------------------------------------------------------------------------------------------------------------------- 1. February 20, 2024 □ Approved __________ □ As presented □ With corrections --------------------------------------------------------------------------------------------------------------------------------------- NEW BUSINESS: --------------------------------------------------------------------------------------------------------------------------------------- 1. PW 2024-22 2024 Road to Better Roads – Contract Award □ Moved forward to CC __________ □ Approved by Committee __________ □ Bring back to Committee __________ □ Informational Item □ Notes ___________________________________________________________________________ _________________________________________________________________________________ _________________________________________________________________________________ --------------------------------------------------------------------------------------------------------------------------------------- 2. PW 2024-23 2024 Road to Better Roads – Construction Engineering Agreement □ Moved forward to CC __________ □ Approved by Committee __________ □ Bring back to Committee __________ □ Informational Item □ Notes ___________________________________________________________________________ _________________________________________________________________________________ _________________________________________________________________________________ --------------------------------------------------------------------------------------------------------------------------------------- 3. PW 2024-24 2024 Asphalt Rejuvenation – Contract Award □ Moved forward to CC __________ □ Approved by Committee __________ □ Bring back to Committee __________ □ Informational Item □ Notes ___________________________________________________________________________ _________________________________________________________________________________ _________________________________________________________________________________ --------------------------------------------------------------------------------------------------------------------------------------- 4. PW 2024-25 2024 Water Main Replacement Contract A – Contract Award □ Moved forward to CC __________ □ Approved by Committee __________ □ Bring back to Committee __________ □ Informational Item □ Notes ___________________________________________________________________________ _________________________________________________________________________________ _________________________________________________________________________________ --------------------------------------------------------------------------------------------------------------------------------------- 5. PW 2024-26 2024 Water Main Replacement Contract A – Construction Engineering Agreement □ Moved forward to CC __________ □ Approved by Committee __________ □ Bring back to Committee __________ □ Informational Item □ Notes ___________________________________________________________________________ _________________________________________________________________________________ _________________________________________________________________________________ --------------------------------------------------------------------------------------------------------------------------------------- 6. PW 2024-27 Resolution Authorizing the Execution of Certain Contracts (Certificate of Authority for Rock Salt Purchases) □ Moved forward to CC __________ □ Approved by Committee __________ □ Bring back to Committee __________ □ Informational Item □ Notes ___________________________________________________________________________ _________________________________________________________________________________ _________________________________________________________________________________ --------------------------------------------------------------------------------------------------------------------------------------- 7. PW 2024-28 Road Resurfacing Intergovernmental Agreement with Bristol Township □ Moved forward to CC __________ □ Approved by Committee __________ □ Bring back to Committee __________ □ Informational Item □ Notes ___________________________________________________________________________ _________________________________________________________________________________ _________________________________________________________________________________ --------------------------------------------------------------------------------------------------------------------------------------- 8. PW 2024-29 2024 EEI Hourly Rates □ Moved forward to CC __________ □ Approved by Committee __________ □ Bring back to Committee __________ □ Informational Item □ Notes ___________________________________________________________________________ _________________________________________________________________________________ _________________________________________________________________________________ --------------------------------------------------------------------------------------------------------------------------------------- 9. PW 2024-30 Rob Roy Drainage District – Additional Work □ Moved forward to CC __________ □ Approved by Committee __________ □ Bring back to Committee __________ □ Informational Item □ Notes ___________________________________________________________________________ _________________________________________________________________________________ _________________________________________________________________________________ --------------------------------------------------------------------------------------------------------------------------------------- OLD BUSINESS: --------------------------------------------------------------------------------------------------------------------------------------- 1. PW 2023-83 Kylyns Ridge Subdivision Traffic Sign Analysis □ Moved forward to CC __________ □ Approved by Committee __________ □ Bring back to Committee __________ □ Informational Item □ Notes ___________________________________________________________________________ _________________________________________________________________________________ _________________________________________________________________________________ --------------------------------------------------------------------------------------------------------------------------------------- ADDITIONAL BUSINESS: --------------------------------------------------------------------------------------------------------------------------------------- Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Community Development Purchasing Police Public Works Parks and Recreation Agenda Item Number Minutes Tracking Number Minutes of the Public Works Committee – February 20, 2024 Public Works Committee – March 19, 2024 Majority Committee Approval Minute Taker Name Department DRAFT Page 1 of 2 UNITED CITY OF YORKVILLE PUBLIC WORKS COMMITTEE Tuesday, February 20, 2024, 6:00pm Yorkville City Hall, East Conference Room #337 651 Prairie Pointe Drive, Yorkville, IL IN ATTENDANCE: Committee Members Chairman Ken Koch Alderman Matt Marek Alderman Craig Soling Alderman Rusty Corneils (via I-Phone) Other City Officials City Administrator Bart Olson Assistant City Administrator Erin Willrett (via Zoom) Engineer Brad Sanderson, EEI Public Works Director Eric Dhuse (via Zoom) Other Guests: None The meeting was called to order at 6:00pm by Chairman Ken Koch. Citizen Comments: None Previous Meeting Minutes: January 16, 2024 The minutes were approved as presented. New Business: 1. PW 2024-14 Snow Operations Report Mr. Dhuse reported that 1,500 tons of salt have been used this season and 500 tons remain. He said less salt could be ordered. 2. PW 2024-15 Ashley Road Improvements - Acceptance Mr. Sanderson said this is part of the Ashley Point subdivision project. Intersection improvements were made at Rt. 126 and Ashley Rd which IDOT governed and has signed. Some punchlist items were also completed. Also, improvements were made on Ashley Rd. for which Mr. Sanderson recommended acceptance. He also recommended the city waive the 1-year guarantee since the work has been in place for several years. The turn lanes there have been in place since 2021 and Alderman Soling asked if there has been a drop in accidents, which is not known. A positive recommendation was made by the committee and it will move forward to the City Council consent agenda. 3. PW 2024-16 Lake Michigan Improvements - IEPA Project Plan PEID Mr. Sanderson said this is informational. He explained that part of the funding package for this could be from IEPA low interest loans at 2% with a 30-year payback. He said obtaining these funds is highly competitive and there is no guarantee the city will receive them. The first step is that a project plan must be compiled. This was done several months ago and IEPA could now issue a PEID (Preliminary Environmental Impacts Determination). When the PEID is issued, a Public Hearing is then required to review the document. The recommendation is that the City Council Public Hearing be held when the document is issued. It should be received within the next few days allowing for a Public Hearing at the first City Council meeting in March. Alderman Marek asked if the surrounding towns are also going through this process. Both Oswego and Montgomery have applied, but it was noted that not all applicants receive the loan. The presence of lead lines and the actual need gives priority in the scoring process. This will move forward to the March 12 th City Council meeting for the Public Hearing. Page 2 of 2 4. PW 2024-17 2024 Local Road Program – Design Engineering Agreement Mr. Olson said said this is subdivision cluster design engineering for Road to Better Roads and was discussed last year. Streets constructed in the early to mid-2000's will need rehab in the next few years and the city has $3 million in funds in addition to the normal funding for this program. The contract is scheduled to be bid next week on Monday and the city would like to move forward on design at this time. He said there is money in the budget and it's likely that the project will extend into next fiscal year as well. This design contract is a fixed fee of $119,000. The first 3 subdivisions to be done are Blackberry Creek, Heartland and Cannonball Estates. A draft of further schedules has been compiled through FY 2028 with spending of $2-4 million each year. Mr. Olson said the proposal does not affect the road infrastructure fee since the budget has been doing so well. He said the city expects to issue bonds for $6 million in FY 2026 to address the remainder of the cost. Alderman Marek asked about the cost of repaving and rejuvenator which was done in Fox Hill last year and if the rejuvenator extends the pavement life. Repaving was about $2-2.5 million and the rejuvenator was about $70,000. Mr. Sanderson said a rejuvenator bid will be presented at the next Public Works meeting. The process extends the life of roads from 3-7 years and is routinely done. It was recommended that this item be moved forward to the regular City Council agenda. 5. PW 2024-18 Well No. 10 - Contract Award This new well would bridge the gap prior to Lake Michigan water and will later serve as a backup well, said Mr. Sanderson. Some property behind the high school has been identified as a suitable location and an agreement with the school district has been drafted. Bids for well design were taken in December. Careful scheduling was done to avoid construction during the school year or football season. Two drilling session timelines were identified and because there are very few well drillers, only one bid was received, which was from Municipal Well and Pump. The bid was slightly above the engineer's estimate and is recommended. The project will begin in November 2024 and be completed in June 2025. This contract is for drilling only and there will be additional costs for electrical equipment which will go to bid. A building will not be needed, but there will be an electrical box, fence and driveway. This moves to the regular agenda. 6. PW 2024-19 Well No. 10 – Construction Engineering Agreement This construction agreement applies to the item above and is estimated at $99,958 with EEI. This will move forward to the regular agenda. 7. PW 2024-20 Well No. 10 Raw Water Main Improvements – Contract Award These improvements will take the raw water from Well #10 to the current Public Works facility for treatment, said Mr. Sanderson. Bids were taken on February 15th with 10 received. The lowest bid was about 30% below estimate and was from Cecchin Site Utilities from Naperville for an amount of $1,335,053. This project will be done during non-school time (June-August). City Attorney Orr is drafting an IGA and it should be finalized in March. Mr. Dhuse noted that old water main that has been troublesome, will also be removed. This moves to the regular City Council agenda. 8. PW 2024-21 Well No. 10 Raw Water Main Improvements – Construction Engineering Agreement This agreement with EEI is estimated at $156,048. It will move to the regular Council agenda. Old Business: None Additional Business: Alderman Soling noted that the committee had previously spoken about the area of 207 Adams St., where Adams and Van Emmon split. There are 3 homes there and the citizens have asked about removal of the dead stumps and volunteered to do plantings. Mr. Dhuse said options will be determined and presented. There was no further business and the meeting adjourned at 6:29pm. Minutes respectfully transcribed by Marlys Young, Minute Taker Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Community Development Purchasing Police Public Works Parks and Recreation Agenda Item Number New Business #1 Tracking Number PW 2024-22 2024 Road to Better Roads Program Public Works Committee – March 19, 2024 Majority Consideration of Contract Award 2024 Road to Better Roads Program – Recommendation of Award Brad Sanderson Engineering Name Department Bids were received, opened, and tabulated for work to be done on the 2024 Road To Better Roads Program at 10:00 a.m., February 26, 2024. Representatives of contractors bidding the project and our firm were in attendance. A tabulation of the bids and the engineer’s estimate is attached for your information and record. We recommend the acceptance of the Bid and approval of award be made to the low bidder, D. Construction, Inc. 1488 S. Broadway Coal City, IL 60416 in the total amount of $1,382,442.77. If you have any questions or require additional information, please let us know. Memorandum To: Bart Olson, City Administrator From: Brad Sanderson, EEI CC: Eric Dhuse, Director of Public Works Jori Behland, City Clerk Rob Fredrickson, Finance Director Date: February 27, 2024 Subject: 2024 Road to Better Roads Program Page 1 of 1BID TABULATIONENGINEER'S ESTIMATE BUILDERS PAVING, LLCBIDS RECEIVED 10:00 A.M. 02/26/24 52 Wheeler Road 4401 Roosevelt RoadSugar Grove, IL 60554 Hillside, IL 60162TOTAL BID$1,415,982.89 $1,392,800.00BID BOND N/AXSIGNED BID N/AXD. CONSTRUCTION, INC. GENEVA CONSTRUCTION COMPANY1488 S Broadway PO Box 998Coal City, IL 60416 Aurora, IL 60507TOTAL BID$1,382,442.77 $1,449,792.74BID BOND XXSIGNED BID XXBID SUMMARY2024 ROAD TO BETTER ROADSSECTION NO. 24-00000-00-GMUNITED CITY OF YORKVILLEENGINEERING ENTERPRISES, INC.52 WHEELER ROAD, SUGAR GROVE, ILLINOIS BID TABULATIONBID TABULATIONENGINEER'S ESTIMATEBIDS RECD 2/26/202452 Wheeler RoadSugar Grove, IL 60554 ITEMNO. DESCRIPTION1 PARTIAL DEPTH PATCHING (SPECIAL)SQ YD 280.029.00$ 8,120.00$ 30.00$ 8,400.00$ 35.00$ 9,800.00$ 35.00$ 9,800.00$ 2 HOT-MIX ASPHALT SURFACE REMOVAL - BUTT JOINTSQ YD 140.00.01$ 1.40$ 35.00$ 4,900.00$ 20.00$ 2,800.00$ 15.00$ 2,100.00$ 3 HOT-MIX ASPHALT SURFACE REMOVAL, VARIABLE DEPTHSQ YD 39430.03.00$ 118,290.00$ 3.40$ 134,062.00$ 2.55$ 100,546.50$ 2.90$ 114,347.00$ 4 HOT-MIX ASPHALT SURFACE REMOVAL, 1.5"SQ YD 19555.01.60$ 31,288.00$ 2.25$ 43,998.75$ 1.75$ 34,221.25$ 2.20$ 43,021.00$ 5 BITUMINOUS MATERIALS (TACK COAT)POUND 31055.00.01$ 310.55$ 0.01$ 310.55$ 0.01$ 310.55$ 0.05$ 1,552.75$ 6 HOT-MIX ASPHALT BINDER COURSE, IL-9.5, N50TON 3400.070.00$ 238,000.00$ 80.00$ 272,000.00$ 87.00$ 295,800.00$ 81.00$ 275,400.00$ 7 HOT-MIX ASPHALT SURFACE COURSE, IL-9.5, MIX "D", N50TON 5090.078.00$ 397,020.00$ 80.00$ 407,200.00$ 87.00$ 442,830.00$ 81.00$ 412,290.00$ 8 COMBINATION CONCRETE CURB AND GUTTER REMOVAL AND REPLACEMENTFOOT 2116.047.60$ 100,721.60$ 38.00$ 80,408.00$ 50.00$ 105,800.00$ 44.00$ 93,104.00$ 9 SIDEWALK REMOVALSQ FT 17325.02.75$ 47,643.75$ 1.00$ 17,325.00$ 2.50$ 43,312.50$ 2.25$ 38,981.25$ 10 PORTLAND CEMENT CONCRETE SIDEWALK, 5"SQ FT 17480.010.00$ 174,800.00$ 10.50$ 183,540.00$ 9.50$ 166,060.00$ 9.50$ 166,060.00$ 11 DETECTABLE WARNINGSSQ FT 742.040.70$ 30,199.40$ 35.00$ 25,970.00$ 40.00$ 29,680.00$ 35.00$ 25,970.00$ 12 INLETS TO BE ADJUSTEDEACH 42.0600.00$ 25,200.00$ 522.00$ 21,924.00$ 400.00$ 16,800.00$ 450.00$ 18,900.00$ 13 MANHOLES TO BE ADJUSTEDEACH 1.0800.00$ 800.00$ 671.00$ 671.00$ 950.00$ 950.00$ 750.00$ 750.00$ 14 SANITARY MANHOLES TO BE ADJUSTEDEACH 2.01,200.00$ 2,400.00$ 1,861.00$ 3,722.00$ 1,500.00$ 3,000.00$ 1,000.00$ 2,000.00$ 15 TYPE 1 FRAME, OPEN LIDEACH 8.0500.00$ 4,000.00$ 620.00$ 4,960.00$ 565.00$ 4,520.00$ 550.00$ 4,400.00$ 16 TYPE 1 FRAME, CLOSED LIDEACH 1.0500.00$ 500.00$ 734.00$ 734.00$ 565.00$ 565.00$ 550.00$ 550.00$ 17 TYPE 3 FRAME AND GRATEEACH 1.0500.00$ 500.00$ 1,217.00$ 1,217.00$ 665.00$ 665.00$ 575.00$ 575.00$ 18 VALVE BOXES TO BE ADJUSTEDEACH 3.0550.00$ 1,650.00$ 497.00$ 1,491.00$ 365.00$ 1,095.00$ 250.00$ 750.00$ 19 DOMESTIC WATER SERVICE BOXES TO BE ADJUSTEDEACH 1.0550.00$ 550.00$ 671.00$ 671.00$ 265.00$ 265.00$ 200.00$ 200.00$ 20 THERMOPLASTIC PAVEMENT MARKINGS - LETTERS & SYMBOLSSQ FT 477.05.50$ 2,623.50$ 5.00$ 2,385.00$ 5.00$ 2,385.00$ 6.00$ 2,862.00$ 21 THERMOPLASTIC PAVEMENT MARKINGS - LINE 4"FOOT 2050.00.99$ 2,029.50$ 0.90$ 1,845.00$ 0.90$ 1,845.00$ 1.00$ 2,050.00$ 22 THERMOPLASTIC PAVEMENT MARKINGS - LINE 6"FOOT 3244.01.32$ 4,282.08$ 1.20$ 3,892.80$ 1.20$ 3,892.80$ 2.00$ 6,488.00$ 23 THERMOPLASTIC PAVEMENT MARKINGS - LINE 8"FOOT 429.01.98$ 849.42$ 1.80$ 772.20$ 1.80$ 772.20$ 4.00$ 1,716.00$ 24 THERMOPLASTIC PAVEMENT MARKINGS - LINE 12"FOOT 205.02.20$ 451.00$ 2.00$ 410.00$ 2.00$ 410.00$ 4.00$ 820.00$ 25 THERMOPLASTIC PAVEMENT MARKINGS - LINE 24"FOOT 119.05.50$ 654.50$ 5.00$ 595.00$ 5.00$ 595.00$ 5.00$ 595.00$ 26 HOT-MIX ASPHALT DRIVEWAY REMOVAL AND REPLACEMENTSQ YD 286.230.00$ 8,586.00$ 47.00$ 13,451.40$ 52.00$ 14,882.40$ 55.00$ 15,741.00$ 27 REMOVE AND REINSTALL BRICK PAVERSSQ FT 12.025.60$ 307.20$ 23.25$ 279.00$ 23.25$ 279.00$ 45.00$ 540.00$ 28 BIKE PATH REMOVALSQ FT 170.010.00$ 1,700.00$ 5.00$ 850.00$ 1.80$ 306.00$ 2.25$ 382.50$ 29 HOT-MIX ASPHALT BIKE PATH REMOVAL AND REPLACEMENTSQ YD 50.850.00$ 2,540.00$ 47.00$ 2,387.60$ 55.50$ 2,819.40$ 50.00$ 2,540.00$ 30 SODDING, SPECIALSQ YD 2035.620.52$ 41,770.51$ 18.65$ 37,963.94$ 18.65$ 37,963.94$ 15.00$ 30,534.00$ 2024 ROAD TO BETTER ROADSUNITED CITY OF YORKVILLEHillside, IL 60162 Aurora, IL 60507BUILDERS PAVING, LLC GENEVA CONSTRUCTION4401 Roosevelt Road P.O. Box 998D CONSTRUCTION, INC.1488 S. Broadway Coal City, IL 60416SECTION NO. 24-00000-00-GMUNIT PRICEUNIT QUANTITY AMOUNT UNIT PRICE AMOUNT AMOUNT AMOUNTUNIT PRICE UNIT PRICEENGINEERING ENTERPRISES, INC.52 WHEELER ROAD, SUGAR GROVE, ILLINOIS BID TABULATIONBID TABULATIONENGINEER'S ESTIMATEBIDS RECD 2/26/202452 Wheeler RoadSugar Grove, IL 60554 ITEMNO. DESCRIPTION2024 ROAD TO BETTER ROADSUNITED CITY OF YORKVILLEHillside, IL 60162 Aurora, IL 60507BUILDERS PAVING, LLC GENEVA CONSTRUCTION4401 Roosevelt Road P.O. Box 998D CONSTRUCTION, INC.1488 S. Broadway Coal City, IL 60416SECTION NO. 24-00000-00-GMUNIT PRICEUNIT QUANTITY AMOUNT UNIT PRICE AMOUNT AMOUNT AMOUNTUNIT PRICE UNIT PRICE31 SUPPLEMENTAL WATERINGUNIT 20.00.01$ 0.20$ 0.01$ 0.20$ 0.01$ 0.20$ 50.00$ 1,000.00$ 32 TRAFFIC CONTROL AND PROTECTIONL SUM 1.020,000.00$ 20,000.00$ 18,046.32$ 18,046.32$ 11,500.00$ 11,500.00$ 19,394.35$ 19,394.35$ 33 ROUTING AND SEALING CRACKSFOOT 36188.00.82$ 29,674.16$ 0.73$ 26,417.24$ 0.75$ 27,141.00$ 0.58$ 20,989.04$ 34 CRACK ROUTINGFOOT 48000.00.06$ 2,880.00$ 0.03$ 1,440.00$ 0.05$ 2,400.00$ 0.01$ 480.00$ 35 CRACK FILLINGPOUND 16000.01.85$ 29,600.00$ 1.66$ 26,560.00$ 1.68$ 26,880.00$ 1.60$ 25,600.00$ 36 CLASS D PATCHES, 2 INCHSQ YD 2100.025.00$ 52,500.00$ 20.00$ 42,000.00$ 27.00$ 56,700.00$ 35.00$ 73,500.00$ TOTAL (Items 1 - 36)1,382,442.77$ 1,392,800.00$ 1,449,792.74$ 1,415,982.89$ % BELOW/ABOVE ENGINEER'S ESTIMATE-2.4% -1.6% 2.4%The highlighted cell contained an error and has been corrected with the right value. 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Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Community Development Purchasing Police Public Works Parks and Recreation Agenda Item Number New Business #2 Tracking Number PW 2024-23 2024 Road to Better Roads Program – Construction Engineering Agreement Public Works Committee – March 19, 2024 Majority Approval Please see the attached memo. Bart Olson Administration Name Department Summary Consideration of a construction engineering agreement with EEI for the 2024 RTBR regular program. Background This item was last discussed in October 2023, when the City Council approved a design engineering contract for the 2024 RTBR regular program. Since then, EEI has completed the design, put the project out to bid, and is recommending awarding the work to D Construction. Accordingly, EEI has submitted a construction engineering contract for the project. The agreement submitted by EEI covers construction engineering services only. The total cost of the contract is estimated at $112,791. Funds for this contract are included in the FY 24 budget and proposed FY 25 budget. Recommendation Staff recommends approval of the construction engineering agreement with EEI for the 2024 2024 RTBR regular program. Memorandum To: City Council From: Bart Olson, City Administrator CC: Date: March 14, 2024 Subject: Road to Better Roads (RTBR), regular 2024 program, construction engineering agreement UNITED CITY OF YORKVILLE 2024 ROAD TO BETTER ROADS PROGRAM PAGE 1 2024 Road to Better Roads Program United City of Yorkville Professional Services Agreement – Construction Engineering THIS AGREEMENT, by and between the United City of Yorkville, hereinafter referred to as the "City" or “OWNER” and Engineering Enterprises, Inc. hereinafter referred to as the "Contractor" or “ENGINEER” agrees as follows: A. Services: ENGINEER agrees to furnish to the City the following services: The ENGINEER shall provide any and all necessary engineering services to the City as indicated on the Scope of Services (Attachment B). Construction Engineering for all roadways indicated on Attachment E will be provided. Engineering will be in accordance with all City and Illinois Department of Transportation requirements. B. Term: Services will be provided beginning on the date of execution of this agreement and continuing, until terminated by either party upon 7 days written notice to the non-terminating party or upon completion of the Services. Upon termination the Contractor shall be compensated for all work performed for the City prior to termination. C. Compensation and maximum amounts due to Contractor: ENGINEER shall receive as compensation for all work and services to be performed herein, an amount based on the Estimated Level of Effort and Associated Cost included in Attachment C. Construction Engineering will be paid for as an Hourly Rate in the amount of $112,791. The hourly rates for this project are shown in the attached 2023 Standard Schedule of Charges (Attachment F). All payments will be made according to the Illinois State Prompt Payment Act and not less than once every thirty days. D. Changes in Rates of Compensation: In the event that this contract is designated in Section B hereof as an Ongoing Contract, ENGINEER, on or before February 1st of any given year, shall provide written notice of any change in the rates specified in Section C hereof (or on any attachments hereto) and said changes shall only be effective on and after May 1st of that same year. UNITED CITY OF YORKVILLE 2024 ROAD TO BETTER ROADS PROGRAM PAGE 2 E. Ownership of Records and Documents: Contractor agrees that all books and records and other recorded information developed specifically in connection with this agreement shall remain the property of the City. Contractor agrees to keep such information confidential and not to disclose or disseminate the information to third parties without the consent of the City. This confidentiality shall not apply to material or information, which would otherwise be subject to public disclosure through the freedom of information act or if already previously disclosed by a third party. Upon termination of this agreement, Contractor agrees to return all such materials to the City. The City agrees not to modify any original documents produced by Contractor without contractors consent. Modifications of any signed duplicate original document not authorized by ENGINEER will be at OWNER’s sole risk and without legal liability to the ENGINEER. Use of any incomplete, unsigned document will, likewise, be at the OWNER’s sole risk and without legal liability to the ENGINEER. F. Governing Law: This contract shall be governed and construed in accordance with the laws of the State of Illinois. Venue shall be in Kendall County, Illinois. G. Independent Contractor: Contractor shall have sole control over the manner and means of providing the work and services performed under this agreement. The City’s relationship to the Contractor under this agreement shall be that of an independent contractor. Contractor will not be considered an employee to the City for any purpose. H. Certifications: Employment Status: The Contractor certifies that if any of its personnel are an employee of the State of Illinois, they have permission from their employer to perform the service. Anti-Bribery: The Contractor certifies it is not barred under 30 Illinois Compiled Statutes 500/50-5(a) - (d) from contracting as a result of a conviction for or admission of bribery or attempted bribery of an officer or employee of the State of Illinois or any other state. Loan Default: If the Contractor is an individual, the Contractor certifies that he/she is not in default for a period of six months or more in an amount of $600 or more on the repayment of any educational loan guaranteed by the Illinois State Scholarship Commission made by an Illinois institution of higher education or any other loan made from public funds for the purpose of financing higher education (5 ILCS 385/3). UNITED CITY OF YORKVILLE 2024 ROAD TO BETTER ROADS PROGRAM PAGE 3 Felony Certification: The Contractor certifies that it is not barred pursuant to 30 Illinois Compiled Statutes 500/50-10 from conducting business with the State of Illinois or any agency as a result of being convicted of a felony. Barred from Contracting: The Contractor certifies that it has not been barred from contracting as a result of a conviction for bid-rigging or bid rotating under 720 Illinois Compiled Statutes 5/33E or similar law of another state. Drug Free Workplace: The Contractor certifies that it is in compliance with the Drug Free Workplace Act (30 Illinois Compiled Statutes 580) as of the effective date of this contract. The Drug Free Workplace Act requires, in part, that Contractors, with 25 or more employees certify and agree to take steps to ensure a drug free workplace by informing employees of the dangers of drug abuse, of the availability of any treatment or assistance program, of prohibited activities and of sanctions that will be imposed for violations; and that individuals with contracts certify that they will not engage in the manufacture, distribution, dispensation, possession, or use of a controlled substance in the performance of the contract. Non-Discrimination, Certification, and Equal Employment Opportunity: The Contractor agrees to comply with applicable provisions of the Illinois Human Rights Act (775 Illinois Compiled Statutes 5), the U.S. Civil Rights Act, the Americans with Disabilities Act, Section 504 of the U.S. Rehabilitation Act and the rules applicable to each. The equal opportunity clause of Section 750.10 of the Illinois Department of Human Rights Rules is specifically incorporated herein. The Contractor shall comply with Executive Order 11246, entitled Equal Employment Opportunity, as amended by Executive Order 11375, and as supplemented by U.S. Department of Labor regulations (41 C.F.R. Chapter 60). The Contractor agrees to incorporate this clause into all subcontracts under this Contract. International Boycott: The Contractor certifies that neither it nor any substantially owned affiliated company is participating or shall participate in an international boycott in violation of the provisions of the U.S. Export Administration Act of 1979 or the regulations of the U.S. Department of Commerce promulgated under that Act (30 ILCS 582). Record Retention and Audits: If 30 Illinois Compiled Statutes 500/20-65 requires the Contractor (and any subcontractors) to maintain, for a period of 3 years after the later of the date of completion of this Contract or the date of final payment under the Contract, all books and records relating to the performance of the Contract and necessary to support amounts charged to the City under the Contract. The Contract and all books and records related to the Contract shall be available for review and audit by the City and the Illinois Auditor General. If this Contract is funded from contract/grant funds provided by the U.S. Government, the Contract, books, and records shall be available for review and audit by the Comptroller General of the U.S. and/or the Inspector General of the federal UNITED CITY OF YORKVILLE 2024 ROAD TO BETTER ROADS PROGRAM PAGE 4 sponsoring agency. The Contractor agrees to cooperate fully with any audit and to provide full access to all relevant materials. United States Resident Certification: (This certification must be included in all contracts involving personal services by non-resident aliens and foreign entities in accordance with requirements imposed by the Internal Revenue Services for withholding and reporting federal income taxes.) The Contractor certifies that he/she is a: x United States Citizen ___ Resident Alien ___ Non-Resident Alien The Internal Revenue Service requires that taxes be withheld on payments made to non resident aliens for the performance of personal services at the rate of 30%. Tax Payer Certification : Under penalties of perjury, the Contractor certifies that its Federal Tax Payer Identification Number or Social Security Number is (provided separately) and is doing business as a (check one): ___ Individual ___ Real Estate Agent ___ Sole Proprietorship ___ Government Entity ___ Partnership ___ Tax Exempt Organization (IRC 501(a) only) x Corporation ___ Not for Profit Corporation ___ Trust or Estate ___ Medical and Health Care Services Provider Corp. I. Indemnification: Contractor shall indemnify and hold harmless the City and City’s agents, servants, and employees against all loss, damage, and expense which it may sustain or for which it will become liable on account of injury to or death of persons, or on account of damage to or destruction of property resulting from the performance of work under this agreement by Contractor or its Subcontractors, or due to or arising in any manner from the wrongful act or negligence of Contractor or its Subcontractors of any employee of any of them. In the event that the either party shall bring any suit, cause of action or counterclaim against the other party, the non-prevailing party shall pay to the prevailing party the cost and expenses incurred to answer and/or defend such action, including reasonable attorney fees and court costs. In no event shall the either party indemnify any other party for the consequences of that party’s negligence, including failure to follow the ENGINEER’s recommendations. J. Insurance: The ENGINEER agrees that it has either attached a copy of all required insurance certificates or that said insurance is not required due to the nature and extent of the types of services rendered hereunder. (Not applicable as having been previously supplied) K. Additional Terms or Modification: The terms of this agreement shall be further modified as provided on the attached Exhibits. Except for those terms included on the Exhibits, no additional terms are UNITED CITY OF YORKVILLE 2024 ROAD TO BETTER ROADS PROGRAM PAGE 5 included as a part of this agreement. All prior understandings and agreements between the parties are merged into this agreement, and this agreement may not be modified orally or in any manner other than by an agreement in writing signed by both parties. In the event that any provisions of this agreement shall be held to be invalid or unenforceable, the remaining provisions shall be valid and binding on the parties. The list of Attachments are as follows: Attachment A: Standard Terms and Conditions Attachment B: Scope of Services Attachment C: Estimate of Level of Effort and Associated Cost Attachment D: Estimated Schedule Attachment E: Location Map Attachment F: 2024 Standard Schedule of Charges UNITED CITY OF YORKVILLE 2024 ROAD TO BETTER ROADS PROGRAM PAGE 6 L. Notices: All notices required to be given under the terms of this agreement shall be given mail, addressed to the parties as follows: For the City: For the ENGINEER: City Administrator and City Clerk Engineering Enterprises, Inc. United City of Yorkville 52 Wheeler Road 651 Prairie Pointe Drive Sugar Grove Illinois 60554 Yorkville, IL 60560 Either of the parties may designate in writing from time to time substitute addresses or persons in connection with required notices. Agreed to this _____day of __________________, 2024. United City of Yorkville: Engineering Enterprises, Inc.: ___________________________ __________________________ John Purcell Brad Sanderson, PE Mayor Chief Operating Officer / President ___________________________ __________________________ Jori Behland Angie Smith City Clerk Executive Assistant ENGINEERING ENTERPRISES, INC. ATTACHMENT A – MARCH 2024 PAGE 1 STANDARD TERMS AND CONDITIONS Agreement: These Standard Terms and Conditions, together with the Professional Services Agreement, constitute the entire integrated agreement between the OWNER and Engineering Enterprises, Inc. (EEI) (hereinafter “Agreement”), and take precedence over any other provisions between the Parties. These terms may be amended, but only if both parties consent in writing. Standard of Care: In providing services under this Agreement, the ENGINEER will endeavor to perform in a matter consistent with that degree of care and skill ordinarily exercised by members of the same profession currently practicing under same circumstances in the same locality. ENGINEER makes no other warranties, express or implied, written or oral under this Agreement or otherwise, in connection with ENGINEER’S service. Construction Engineering and Inspection: The ENGINEER shall not supervise, direct, control, or have authority over any contractor work, nor have authority over or be responsible for the means, methods, techniques sequences, or procedures of construction selected or used by any contractor, or the safety precautions and programs incident thereto, for security or safety of the site, nor for any failure of a contractor to comply with laws and regulations applicable to such contractor’s furnishing and performing of its work. The ENGINEER neither guarantees the performance of any contractor nor assumes responsibility for contractor’s failure to furnish and perform the work in accordance with the contract documents. The ENGINEER is not responsible for the acts or omissions of any contractor, subcontractor, or supplies, or any of their agents or employees or any other person at the site or otherwise furnishing or performing any work. Shop drawing and submittal review by the ENGINEER shall apply to only the items in the submissions and only for the purpose of assessing if upon installation or incorporation in the project work they are generally consistent with the construction documents.  OWNER agrees that the contractor is solely responsible for the submissions and for compliance with the construction documents.  OWNER further agrees that the ENGINEER’S review and action in relation to these submissions shall not constitute the provision of means, methods, techniques, sequencing or procedures of construction or extend or safety programs or precautions.  The ENGINEER’S consideration of a component does not constitute acceptance of the assembled items. The ENGINEER’S site observation during construction shall be at the times agreed upon in the Project Scope.  Through standard, reasonable means the ENGINEER will become generally familiar with observable completed work.  If the ENGINEER observes completed work that is inconsistent with the construction documents, that information shall be communicated to the contractor and OWNER for them to address. Opinion of Probable Construction Costs: ENGINEER’S opinion of probable construction costs represents ENGINEER’S best and reasonable judgment as a professional engineer. OWNER acknowledges that ENGINEER has no control over construction costs of contractor’s methods of determining pricing, or over competitive bidding by contractors, or of market conditions or changes thereto. ENGINEER cannot and does not guarantee that proposals, bids or actual construction costs will not vary from ENGINEER’S opinion of probable construction costs. Copies of Documents & Electronic Compatibility: Copies of Documents that may be relied upon by OWNER are limited to the printed copies (also known as hard copies) that are signed or sealed by the ENGINEER. Files in electronic media format of text, data, graphics, or of other types that are furnished by ENGINEER to OWNER are only for convenience of OWNER. Any conclusion or information obtained or derived from such electronic files will be at the user's sole risk. When transferring documents in electronic media format, ENGINEER makes no representations as to long term compatibility, usability, or readability of documents resulting from the use of software application packages, operating systems, or computer hardware differing from those used by ENGINEER at the beginning of the project. Changed Conditions: If, during the term of this Agreement, circumstances or conditions that were not originally contemplated by or known to the ENGINEER are revealed, to the extent that they affect the scope of services, compensation, schedule, allocation of risks, or other material terms of this Agreement, the ENGINEER may call for renegotiation of appropriate portions of this Agreement. The ENGINEER shall notify the OWNER of the changed conditions necessitating renegotiation, and the ENGINEER and the OWNER shall promptly and in good faith enter into renegotiation of this Agreement to address the changed conditions. If terms cannot be agreed to, the parties agree that either party has the absolute right to terminate this Agreement, in accordance with the termination provision hereof. Hazardous Conditions: OWNER represents to ENGINEER that to the best of its knowledge no Hazardous Conditions (environmental or otherwise) exist on the project site. If a Hazardous Condition is encountered or alleged, ENGINEER shall have the obligation to notify OWNER and, to the extent of applicable Laws and Regulations, appropriate governmental officials. It is acknowledged by both parties that ENGINEER's scope of services does not include any services related to a Hazardous Condition. In the event ENGINEER or any other party encounters a Hazardous Condition, ENGINEER may, at its option and without liability for consequential or any other damages, suspend performance of services on the portion of the project affected thereby until OWNER: (i) retains appropriate specialist consultant(s) or contractor(s) to identify and, as appropriate, abate, remediate, or remove the Hazardous Condition; and (ii) warrants that the project site is in full compliance with applicable Laws and Regulations. Consequential Damages: Notwithstanding any other provision of this Agreement, and to the fullest extent permitted by law, neither the OWNER nor the ENGINEER, their respective officers, directors, partners, employees, contractors, or subcontractors shall be liable to the other or shall make any claim for any incidental, indirect, or consequential damages arising out of or connected in any way to the Project or to this Agreement. This mutual waiver of consequential damages shall include, but is not limited to, loss of use, loss of ENGINEERING ENTERPRISES, INC. ATTACHMENT A – MARCH 2024 PAGE 2 profit, loss of business, loss of income, loss of reputation, or any other consequential damages that either party may have incurred from any cause of action including negligence, strict liability, breach of contract, and breach of strict or implied warranty. Both the OWNER and the ENGINEER shall require similar waivers of consequential damages protecting all the entities or persons named herein in all contracts and subcontracts with others involved in this project. Termination: This Agreement may be terminated for convenience, without cause, upon fourteen (14) days written notice of either party. In the event of termination, the ENGINEER shall prepare a final invoice and be due compensation as set forth in the Professional Services Agreement for all costs incurred through the date of termination. Either party may terminate this Agreement for cause upon giving the other party not less than seven (7) calendar days’ written notice for the following reasons: (a) Substantial failure by the other party to comply with or perform in accordance with the terms of the Agreement and through no fault of the terminating party; (b) Assignment of the Agreement or transfer of the project without the prior written consent of the other party; (c) Suspension of the project or the ENGINEER’S services by the OWNER for a period of greater than ninety (90) calendar days, consecutive or in the aggregate. (d) Material changes in the conditions under which this Agreement was entered into, the scope of services or the nature of the project, and the failure of the parties to reach agreement on the compensation and schedule adjustments necessitated by such changes. Payment of Invoices: Invoices are due and payable within 30 days of receipt unless otherwise agreed to in writing. Third Party Beneficiaries: Nothing contained in this Agreement shall create a contractual relationship with or a cause of action in favor of a third party against either the OWNER or the ENGINEER. The ENGINEER’S services under this Agreement are being performed solely and exclusively for the OWNER’S benefit, and no other party or entity shall have any claim against the ENGINEER because of this Agreement or the performance or nonperformance of services hereunder. The OWNER and ENGINEER agree to require a similar provision in all contracts with contractors, subcontractors, vendors and other entities involved in this Project to carry out the intent of this provision. Force Majeure: Each Party shall be excused from the performance of its obligations under this Agreement to the extent that such performance is prevented by force majeure (defined below) and the nonperforming party promptly provides notice of such prevention to the other party. Such excuse shall be continued so long as the condition constituting force majeure continues. The party affected by such force majeure also shall notify the other party of the anticipated duration of such force majeure, any actions being taken to avoid or minimize its effect after such occurrence, and shall take reasonable efforts to remove the condition constituting such force majeure. For purposes of this Agreement, “force majeure” shall include conditions beyond the control of the parties, including an act of God, acts of terrorism, voluntary or involuntary compliance with any regulation, law or order of any government, war, acts of war (whether war be declared or not), labor strike or lock-out, civil commotion, epidemic, failure or default of public utilities or common carriers, destruction of production facilities or materials by fire, earthquake, storm or like catastrophe. The payment of invoices due and owing hereunder shall in no event be delayed by the payer because of a force majeure affecting the payer. Additional Terms or Modification: All prior understandings and agreements between the parties are merged into this Agreement, and this Agreement may not be modified orally or in any manner other than by an Agreement in writing signed by both parties. In the event that any provisions of this Agreement shall be held to be invalid or unenforceable, the remaining provisions shall be valid and binding on the parties. Assignment: Neither party to this Agreement shall transfer or assign any rights or duties under or interest in this Agreement without the prior written consent of the other party. Subcontracting normally contemplated by the ENGINEER shall not be considered an assignment for purposes of this Agreement. Waiver: A party’s waiver of, or the failure or delay in enforcing any provision of this Agreement shall not constitute a waiver of the provision, nor shall it affect the enforceability of that provision or of the remainder of this Agreement. Attorney’s Fees: In the event of any action or proceeding brought by either party against the other under this Agreement, the prevailing party shall be entitled to recover from the other all costs and expenses including without limitation the reasonable fees of its attorneys in such action or proceeding, including costs of appeal, if any, in such amount as the Court may adjudge reasonable. Fiduciary Duty: Nothing in this Agreement is intended to create, nor shall it be construed to create, a fiduciary duty owed to either party to the other party. EEI makes no warranty, express or implied, as to its professional services rendered. Headings: The headings used in this Agreement are inserted only as a matter of convenience only, and in no way define, limit, enlarge, modify, explain or define the text thereof nor affect the construction or interpretation of this Agreement. UNITED CITY OF YORKVILLE, IL 2024 ROAD TO BETTER ROADS PROGRAM PAGE 1 2024 Road to Better Roads Program United City of Yorkville, IL Professional Services Agreement - Construction Engineering Attachment B – Scope of Services CONSTRUCTION ENGINEERING: • Attend the Pre-Construction Meeting with the Contractor • Provide resident engineering for on-site observation • Daily documentation of work tasks and calculation of installed pay items • Monitor adherence to specifications • Gather material inspection and coordinate any required testing on behalf of the City • Provide guidance to the Contractor when questions arise during construction • Prepare/verify pay estimates • Gather invoices and waivers of lien from the Contractor • Provide information to residents as required • Perform punch list inspections, provide follow up inspections and recommend acceptance when appropriate • Communicate activity with City weekly or as required based on on-site activities • Prepare necessary IDOT closeout paperwork o BLR 13230 – Engineer’s Final Payment Estimate o BLR 13210 – Request for Approval of Change in Plans o BLR 14222 – Municipal Maintenance Expenditure Statement ATTACHMENT C: ESTIMATED LEVEL OF EFFORT AND ASSOCIATED COSTPROFESSIONAL ENGINEERING SERVICES CLIENT PROJECT NUMBERUnited City of YorkvilleYO2337-PPROJECT TITLEDATE PREPARED BY2024 Road to Better Roads Program - Construction EngineeringROLE PIC PM SPE 1 PE SPT 2 SPT 1 ADMINPERSONRATE $239 $204 $179 $162 $167 $156 $70CONSTRUCTION ENGINEERING3.12 14 6 2 2 26 4,872$ 3.22 16 8 26 4,568$ 3.32 12 410 110 2 536 94,276$ Insert Task Subtotal: 4 28 432 120 - - 4 588 103,716$ 4 28 432 120 - - 4 588 103,716 EEI STAFFDIRECT EXPENSESPIC Principal In CharagePrinting/Scanning = -$ PM Project ManagerRubino (Material Testing) = 5,500$ SPE 1 Senior Project Engineer IVehicle Charges ($65/day) = 3,575$ PE Project EngineerDIRECT EXPENSES = 9,075$ SPT 2 Senior Project Technician IISPT 1 Senior Project Technician IILABOR SUMMARYADMIN Adminstrative AssistantEEI Labor Expenses = 103,716$ TOTAL LABOR EXPENSES103,716$ TOTAL COSTS 112,791$ 52 Wheeler Road, Sugar Grove, IL 60554 Tel: 630.466.6700 Fax: 630.466.6701 www.eeiweb.comPROJECT TOTAL:CJO2/29/24COSTTASK NO.TASK DESCRIPTIONHOURSContract AdministrationConstruction LayoutObservation and Documentation ATTACHMENT D: ESTIMATED SCHEDULECLIENT PROJECT NUMBERUnited City of Yorkville YO2337-PPROJECT TITLEDATE PREPARED BY2024 Road to Better Roads Program - Construction Engineering CJOAPR MAYJUN JULAUG SEP OCT NOV3.13.23.3 52 Wheeler Road Sugar Grove, IL 60554 Tel: 630.466.6700 Fax: 630.466.6701 www.eeiweb.comTASK NO.TASK DESCRIPTION2/29/242024Contract AdministrationObservation and DocumentationConstruction Layout ()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()- ()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()- ()-()-()-()-()-()-()-()-()-()-( )-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-( )-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-( ) - 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ROAD REJUVENATION LOCATION MAPwww.eeiweb.com DATE: PROJECT NO.: FILE: PATH: BY: JANUARY 2024 YO2337 YO2237_Exhibit 2 Road Rejuvenation.MXD H:\GIS\PUBLIC\YORKVILLE\2023\ MJT United City of Yorkville651 Prairie Pointe Dr Yorkville, IL 60560630-553-4350 ³ 6,000 03,000 Feet Legend 2024 Road Rejuvenation EMPLOYEE DESIGNATION CLASSIFICATION HOURLY RATE Senior Principal E-4 $239.00 Principal E-3 $234.00 Senior Project Manager E-2 $227.00 Project Manager E-1 $204.00 Senior Project Engineer/Surveyor II P-6 $192.00 Senior Project Engineer/Surveyor I P-5 $179.00 Project Engineer/Surveyor P-4 $162.00 Senior Engineer/Surveyor P-3 $149.00 Engineer/Surveyor P-2 $135.00 Associate Engineer/Surveyor P-1 $122.00 Senior Project Technician II T-6 $167.00 Senior Project Technician I T-5 $156.00 Project Technician T-4 $146.00 Senior Technician T-3 $135.00 Technician T-2 $122.00 Associate Technician T-1 $107.00 GIS Technician II G-2 $119.00 GIS Technician I G-1 $110.00 Engineering/Land Surveying Intern I-1 $ 79.00 Executive Administrative Assistant A-4 $ 75.00 Administrative Assistant A-3 $ 70.00 VEHICLES. REPROGRAPHICS, DIRECT COSTS, DRONE AND EXPERT TESTIMONY Vehicle for Construction Observation $ 15.00 In-House Scanning and Reproduction $0.25/Sq. Ft. (Black & White) $1.00/Sq. Ft. (Color) Reimbursable Expenses (Direct Costs) Cost Services by Others (Direct Costs) Cost + 10% Unmanned Aircraft System / Unmanned Aerial Vehicle / Drone $ 216.00 Expert Testimony $ 271.00 STANDARD SCHEDULE OF CHARGES ~ JANUARY 1, 2023 ATTACHMENT F Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Community Development Purchasing Police Public Works Parks and Recreation Agenda Item Number New Business #3 Tracking Number PW 2024-24 2024 Asphalt Rejuvenation Program Public Works Committee – March 19, 2024 Majority Consideration of Contract Award 2024 Asphalt Rejuvenation Program – Recommendation of Award Brad Sanderson Engineering Name Department Bids were received, opened, and tabulated for work to be done on the 2024 Asphalt Rejuvenation Program at 10:05 a.m., February 26, 2024. Representatives from our firm were in attendance. A tabulation of the bids and the engineer’s estimate is attached for your information and record. There was only one bid that was submitted due to the limited number of Contractors that perform this work in the region. The low bidder Corrective Asphalt Materials, LLC has also performed asphalt rejuvenation work in the City before and the City has been very pleased with their quality of work. Therefore, we are recommending the acceptance of the Bid and approval of award be made to the low bidder, Corrective Asphalt Materials, LLC 300 Daniel Boone Trail South Roxana, IL 62087 in the total amount of $82,748.25. If you have any questions or require additional information, please let us know. Memorandum To: Bart Olson, City Administrator From: Brad Sanderson, EEI CC: Eric Dhuse, Director of Public Works Jori Behland, City Clerk Rob Fredrickson, Finance Director Date: February 27, 2024 Subject: 2024 Asphalt Rejuvenation Program Page 1 of 1BID TABULATIONENGINEER'S ESTIMATE CORRECTIVE ASPHALT MATERIALSBIDS RECEIVED 10:05 A.M. 02/26/24 52 Wheeler Road 300 Daniel Boone TrailSugar Grove, IL 60554 South Roxana, IL 62087TOTAL BID$88,406.25 $82,748.25BID BOND N/AXSIGNED BID N/AXBID SUMMARY2024 ASPHALT REJUVENATION PROJECTUNITED CITY OF YORKVILLEENGINEERING ENTERPRISES, INC.52 WHEELER ROAD, SUGAR GROVE, ILLINOIS BID TABULATIONBID TABULATIONENGINEER'S ESTIMATEBIDS RECD 2/26/2024 52 Wheeler RoadSugar Grove, IL 60554ITEMNO. DESCRIPTION1 EMULSIFIED MALTENE-BASED REJUVENATORSQ YD 70725.01.17$ 82,748.25$ 1.25$ 88,406.25$ TOTAL82,748.25$ 88,406.25$ % BELOW/ABOVE ENGINEER'S ESTIMATE-6.4%AMOUNTUNIT PRICEUNIT PRICEUNIT QUANTITY AMOUNT2024 ASPHALT REJUVENATIONUNITED CITY OF YORKVILLECORRECTIVE ASPHALT MATERIALS300 Daniel Boone TrailSouth Roxana, IL 62087ENGINEERING ENTERPRISES, INC.52 WHEELER ROAD, SUGAR GROVE, ILLINOIS ()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-( ) -()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()- ()-()-()- ()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-( )-()-()-()-()-()-()-()-()- ()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()- ( ) -()-()-()-()-()-()-()-( ) - ()-()-()-()-()-()-()-()-( ) - ()-()-()-()-()-()-()-()-()- ()-()-()-()-()-()- ()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-( ) -()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()- ()-()-()- ()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-( )-()-()-()-()-()-()-()-()- ()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()- ( ) -()-()-()-()-()-()-()-( ) - ()-()-()-()-()-()-()-()-( ) - ()-()-( )-()-()-()-()-()-( )- ()-()-()-()-()-()- ()-()-()-()-()-()-()-()-EldamainTro o n D r A da mAve Beecher RdMcHughRdW S o m o n a u kStGameFarmRdCorneils R d N ath anDr Purce llSt C a le d o n iaDrWillo w LnWLarkspurLn Wa ckerDr CoralDrTimberRidgeDrJohn S t SycamoreRdR i v e r Rd O a kSt Hea r tlandD r Tau sC i rC ar lyDr Chest n ut L nChurch StElden Dr C e nter P k w y BurnettStBertramDr Thom a s Ln AldenAveLandmarkAve M illR d P l ymo uthA ve B a r r e ttDr HighRidge LnAl a n D ale LnRe dbudDr Riverside RdShadow W ood Dr AutumnCreekBlvd OldGloryDrGardin e r AveMcMurtr ieWayEKendallDr ColtonStConco rdDr Q u in s e y R dRosenwink e l StPleasureDr OmahaDrFreemontStB luestemDrHayd enDrSunsetAvePrairieLnIroqoisLn W CenterSt Cross StPlumStKingStW RiverSt BristolAveClearwaterDr GawneLnLiberty StHuntSt CrimsonLnBoomerLnRidgeSt O rchidStP e nsa c o laSt E Spring StBruellStFoster Dr Co tton w ood Trl E Park St E Som o n auk St E Main St B aileyR dS ageCtYellowstoneLnRubyDrBoomhahBlvd W KendallDr Tuma Rd ELarkspurLnGalena Rd Birchwood Dr Western Ln Baseline Rd B r i sto lBayDr WestStW C o u n t r y sidePkwyLaurenDr Hillcres tAve NorthSt S P ark D rLaven d er WayLillia n L n JacksonSt Homes tead Dr Walnut St Emerald Ln Secretariat Ln BlackberryShoreLn Acorn LnJu l ie L nThunder Gulch RdHunter L nT w in leafTrlYorkvilleRd AliceAve Simon DrNorthla n d LnKat eD rLilacW ay Parkway Dr MarketviewDrBristolRidgeRd RileyRd W Veterans Pkwy Faxon Rd Elm St ArtesianLnP a t t e r so n R d S umac DrG a y l o rdLn F a i r h a ven Dr NRoyalOaksDrM a n ch e ste r Dr Squire Ci rW K e n d a ll D r i v e Leisure St SirBartonDr E Countryside Pkwy SCa rlyCir H un t i n gt o nLn WildIndigoLnRyanDr Titus DrSpoka ne Wa y PraireGrassLnG ol den r o d Dr Grace DrE L e xin g tonCirTeri LnConoverLn E Veterans PkwyIsabel DrCan y onTr lP e co s Cir SRoy a lOaks D rGa l l a n t Fo x Ci rWillowWay PatronLnPon d e rosa Dr C o m mercia lDr Hideawa yLnNBridgeStWhirlawayLn N Ca rlyCirEvergreenLnN B e e cherRdGordonRdAspen LnW aterp a r k W ayWhite Rose DrErica Ln Millrace LnAsheRd KennedyRdRivaRidgeRdEldamainRdVan Emm onRd Ve n e ti a n W a y Edw a r dLnB i g Be n d Dr C a n n o n b a l lT rlE Be e ch e r RdWBee c h e r R d Dickson RdWalshEngineering Enterprises, Inc.52 Wheeler RoadSugar Grove, Illinois 60554(630) 466-6700 EXHIBIT 1 - ROAD REJUVENATIO NLOCATION MAPwww.eeiweb.com DATE: PROJECT NO.: FILE: PATH: BY: JANUARY 2024 YO2337 YO2237_Exhibit 2 Road Rejuvenation.MXD H:\GIS\PUBL IC\YORKVILLE\2023 \ MJT United City of Yorkville651 Prairie Pointe Dr Yorkville, IL 60560630-553-4350 ³ 6,000 03,000 Feet Legend 2024 R oad Reju venation Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Community Development Purchasing Police Public Works Parks and Recreation Agenda Item Number New Business #4 Tracking Number PW 2024-25 2024 Water Main Improvements – Contract A Public Works Committee – March 19, 2024 Majority Consideration of Contract Award 2024 Water Main Improvements Contract A – Recommendation to Award Brad Sanderson Engineering Name Department Bids were received, opened and tabulated for work to be done on the 2024 Water Main Improvements – Contract A at 11:00 a.m., March 7, 2024. Representatives of contractors bidding the project, the City, and our firm were in attendance. A tabulation of the bids and the engineer’s estimate is attached for your information and record. This project is a combination of water, sidewalk, and roadway-related work. Water-related work consists of 91% of the work ($2,108,270), with sidewalk 7% ($160,587) and roadway 2% ($43,430). The low bid was below our engineer’s estimate and within the FY2025 budget. We recommend the acceptance of the bid and approval of award be made to the low bidder, Conley Excavating, Inc., 1555 Gramercy Place, Morris, IL 60450, in the total amount of $2,312,286.15. If you have any questions or require additional information, please let us know. Memorandum To: Bart Olson, City Administrator From: Brad Sanderson, EEI CC: Eric Dhuse, Director of Public Works Jori Behland, City Clerk Rob Fredrickson, Finance Director Date: March 11, 2024 Subject: 2024 Water Main Improvements – Contract A Page 1 of 1BID TABULATIONENGINEER'S ESTIMATE H. Linden & Sons Sewer and Water, Inc. J. Congdon Sewer Service, Inc. Winninger Excavating, Inc.BIDS RECEIVED 11:00 A.M. 03/07/2024 52 Wheeler Road 722 E. South St., Unit D 170-A Alexandra Way 1211 Deer StSugar Grove, IL 60554 Plano, IL-60545 Carol Stream, IL-60188 Yorkville, IL-60560BASE BID TOTAL$3,179,747.00 $2,456,658.15 $2,984,340.10 $2,472,401.85BID BOND XXXSIGNED BID XXXConley Excavating, Inc. C. Szabo Contracting, Inc.1555 Gramercy Pl 331 Elliot Ave.Morris, IL 60450 West Chicago, IL 60185BASE BID TOTAL$2,312,286.15 $2,657,364.65BID BOND XXSIGNED BID XXBID SUMMARY2024 WATER MAIN IMPROVEMENTS - CONTRACT AUNITED CITY OF YORKVILLEENGINEERING ENTERPRISES, INC.52 WHEELER ROAD, SUGAR GROVE, ILLINOIS BID TABULATION 2024 WATER MAIN IMPROVEMENTS-CONTRACT AUNITED CITY OF YORKVILLEBIDS RECD 3/7/2024ITEMUNIT UNIT UNIT UNIT UNIT UNITNO. DESCRIPTION UNIT QUANTITY PRICE AMOUNT PRICE AMOUNT PRICE AMOUNT PRICE AMOUNT PRICE AMOUNT PRICE AMOUNT1 TREE REMOVALUNIT 46 101.00$ 4,646.00$ 51.00$ 2,346.00$ 100.00$ 4,600.00$ 56.00$ 2,576.00$ 50.00$ 2,300.00$ 100.00$ 4,600.00$ 2 TREE ROOT PRUNING EACH 15150.00$ 2,250.00$ 110.00$ 1,650.00$ 150.00$ 2,250.00$ 250.00$ 3,750.00$ 200.00$ 3,000.00$ 225.00$ 3,375.00$ 3 CONNECTION TO EXISTING WATER MAIN, 16-INCH EACH 3 5,720.00$ 17,160.00$ 10,000.00$ 30,000.00$ 12,000.00$ 36,000.00$ 5,830.50$ 17,491.50$ 10,000.00$ 30,000.00$ 10,000.00$ 30,000.00$ 4 CONNECTION TO EXISTING WATER MAIN, 12-INCH EACH 1 4,700.00$ 4,700.00$ 6,000.00$ 6,000.00$ 9,000.00$ 9,000.00$ 4,737.50$ 4,737.50$ 8,000.00$ 8,000.00$ 8,500.00$ 8,500.00$ 5 CONNECTION TO EXISTING WATER MAIN, 8-INCH EACH 13 3,225.00$ 41,925.00$ 4,000.00$ 52,000.00$ 5,000.00$ 65,000.00$ 4,030.00$ 52,390.00$ 7,000.00$ 91,000.00$ 6,500.00$ 84,500.00$ 6 DISCONNECT AND ABANDON EXISTING WATER MAIN EACH 16 1,630.00$ 26,080.00$ 3,000.00$ 48,000.00$ 2,500.00$ 40,000.00$ 367.00$ 5,872.00$ 6,000.00$ 96,000.00$ 2,000.00$ 32,000.00$ 7 WATER MAIN, D.I.P, CLASS 52, WITH POLYETHYLENE WRAP, 12-INCH LF 865 169.00$ 146,185.00$ 180.00$ 155,700.00$ 229.00$ 198,085.00$ 317.00$ 274,205.00$ 200.00$ 173,000.00$ 225.00$ 194,625.00$ 8 WATER MAIN, D.I.P, CLASS 52, WITH POLYETHYLENE WRAP, 8-INCH LF 3,865 117.00$ 452,205.00$ 140.00$ 541,100.00$ 145.00$ 560,425.00$ 234.50$ 906,342.50$ 175.00$ 676,375.00$ 195.00$ 753,675.00$ 9 DUCTILE IRON FITTINGS LBS 4,220 12.00$ 50,640.00$ 14.00$ 59,080.00$ 0.01$ 42.20$ 1.00$ 4,220.00$ 0.01$ 42.20$ 14.00$ 59,080.00$ 10 WATER SERVICE CONNECTION, 1-INCH EACH 40 2,505.00$ 100,200.00$ 2,000.00$ 80,000.00$ 3,000.00$ 120,000.00$ 2,540.50$ 101,620.00$ 4,000.00$ 160,000.00$ 2,500.00$ 100,000.00$ 11 WATER SERVICE PIPE, PEX, 1-INCH LF 780 79.00$ 61,620.00$ 51.00$ 39,780.00$ 6.00$ 4,680.00$ 5.00$ 3,900.00$ 1.00$ 780.00$ 25.00$ 19,500.00$ 12 WATER SERVICE PIPE, PEX, 1-INCH (SPECIAL) LF 730 32.25$ 23,542.50$ 51.00$ 37,230.00$ 65.00$ 47,450.00$ 5.00$ 3,650.00$ 1.00$ 730.00$ 35.00$ 25,550.00$ 13 GATE VALVE (RESILIENT SEAT) IN 60" VAULT, 12-INCH EACH 4 8,230.00$ 32,920.00$ 7,000.00$ 28,000.00$ 11,000.00$ 44,000.00$ 9,016.00$ 36,064.00$ 5,000.00$ 20,000.00$ 11,000.00$ 44,000.00$ 14 GATE VALVE (RESILIENT SEAT) IN 60" VAULT, 8-INCH EACH 13 6,140.00$ 79,820.00$ 5,000.00$ 65,000.00$ 6,000.00$ 78,000.00$ 6,977.00$ 90,701.00$ 4,500.00$ 58,500.00$ 8,500.00$ 110,500.00$ 15 FIRE HYDRANT ASSEMBLY, WITH AUXILIARY VALVE, 6-INCH MJ EACH 10 7,920.00$ 79,200.00$ 8,000.00$ 80,000.00$ 11,000.00$ 110,000.00$ 8,680.00$ 86,800.00$ 8,000.00$ 80,000.00$ 10,000.00$ 100,000.00$ 16 FIRE HYDRANT TO BE REMOVED EACH 5 1,000.00$ 5,000.00$ 500.00$ 2,500.00$ 1,000.00$ 5,000.00$ 796.50$ 3,982.50$ 350.00$ 1,750.00$ 1,000.00$ 5,000.00$ 17 VALVE VAULT TO BE ABANDONED EACH 11 800.00$ 8,800.00$ 300.00$ 3,300.00$ 750.00$ 8,250.00$ 795.50$ 8,750.50$ 325.00$ 3,575.00$ 650.00$ 7,150.00$ 18 VALVE BOX TO BE ABANDONED EACH 6 300.00$ 1,800.00$ 50.00$ 300.00$ 100.00$ 600.00$ 150.00$ 900.00$ 50.00$ 300.00$ 300.00$ 1,800.00$ 19 WATER MAIN PROTECTION, 16-INCH PVC LF 66110.00$ 7,260.00$ 225.00$ 14,850.00$ 90.00$ 5,940.00$ 110.50$ 7,293.00$ 50.00$ 3,300.00$ 150.00$ 9,900.00$ 20 WATER MAIN PROTECTION, 18-INCH PVC LF 21128.00$ 2,688.00$ 250.00$ 5,250.00$ 110.00$ 2,310.00$ 187.50$ 3,937.50$ 60.00$ 1,260.00$ 165.00$ 3,465.00$ 21 STORM SEWER REMOVAL AND REPLACEMENT, 12-INCH, RCP LF 280125.50$ 35,140.00$ 142.00$ 39,760.00$ 65.00$ 18,200.00$ 103.00$ 28,840.00$ 95.00$ 26,600.00$ 95.00$ 26,600.00$ 22 SANITARY SEWER SERVICE REPAIR, PVC SDR-26, D-2241, 6-INCH EACH 20 725.00$ 14,500.00$ 100.00$ 2,000.00$ 750.00$ 15,000.00$ 301.00$ 6,020.00$ 400.00$ 8,000.00$ 1,500.00$ 30,000.00$ 23 SERVICE BOX COVER (SPECIAL) EACH 6 400.00$ 2,400.00$ 500.00$ 3,000.00$ 300.00$ 1,800.00$ 150.00$ 900.00$ 300.00$ 1,800.00$ 500.00$ 3,000.00$ 24 SANITARY MANHOLE TO BE ADJUSTED EACH 16 1,600.00$ 25,600.00$ 2,000.00$ 32,000.00$ 1,100.00$ 17,600.00$ 1,685.00$ 26,960.00$ 1,040.00$ 16,640.00$ 1,300.00$ 20,800.00$ 25 MANHOLE TO BE ADJUSTED EACH 25 600.00$ 15,000.00$ 500.00$ 12,500.00$ 750.00$ 18,750.00$ 1,460.00$ 36,500.00$ 920.00$ 23,000.00$ 900.00$ 22,500.00$ 26 INLET TO BE ADJUSTED EACH 5 600.00$ 3,000.00$ 500.00$ 2,500.00$ 750.00$ 3,750.00$ 693.50$ 3,467.50$ 890.00$ 4,450.00$ 800.00$ 4,000.00$ 27 NON-SPECIAL, NON-HAZARDOUS SOIL WASTE DISPOSAL - TYPE 1 TON 50 30.00$ 1,500.00$ 60.00$ 3,000.00$ 60.00$ 3,000.00$ 53.00$ 2,650.00$ 50.00$ 2,500.00$ 75.00$ 3,750.00$ 28 NON-SPECIAL, NON-HAZARDOUS SOIL WASTE DISPOSAL - TYPE 2 CY 50 30.00$ 1,500.00$ 70.00$ 3,500.00$ 60.00$ 3,000.00$ 63.00$ 3,150.00$ 50.00$ 2,500.00$ 75.00$ 3,750.00$ 29 FOUNDATION MATERIAL CY 150 40.00$ 6,000.00$ 1.00$ 150.00$ 0.01$ 1.50$ 23.00$ 3,450.00$ 40.00$ 6,000.00$ 65.00$ 9,750.00$ 30 EXPLORATORY EXCAVATION EACH 5 750.00$ 3,750.00$ 450.00$ 2,250.00$ 750.00$ 3,750.00$ 300.00$ 1,500.00$ 400.00$ 2,000.00$ 1,000.00$ 5,000.00$ H. Linden & Sons Sewer and Water, Inc.170-A Alexandra Way Carol Stream, IL-60188 Sugar Grove, IL 60554 Plano, IL-60545Morris, IL 60450West Chicago, IL 60185ENGINEER'S ESTIMATE722 E. South St., Unit D1555 Gramercy Pl331 Elliot Ave.52 Wheeler RoadBID TABULATIONConley Excavating, Inc.C. Szabo Contracting, Inc. J. Congdon Sewer Service, Inc.Winninger Excavating, Inc.1211 Deer StYorkville, IL-60560 ENGINEERING ENTERPRISES, INC.52 WHEELER ROAD, SUGAR GROVE, ILLINOIS BID TABULATION 2024 WATER MAIN IMPROVEMENTS-CONTRACT AUNITED CITY OF YORKVILLEBIDS RECD 3/7/2024ITEMUNIT UNIT UNIT UNIT UNIT UNITNO. DESCRIPTION UNIT QUANTITY PRICE AMOUNT PRICE AMOUNT PRICE AMOUNT PRICE AMOUNT PRICE AMOUNT PRICE AMOUNT H. Linden & Sons Sewer and Water, Inc.170-A Alexandra Way Carol Stream, IL-60188 Sugar Grove, IL 60554 Plano, IL-60545Morris, IL 60450West Chicago, IL 60185ENGINEER'S ESTIMATE722 E. South St., Unit D1555 Gramercy Pl331 Elliot Ave.52 Wheeler RoadBID TABULATIONConley Excavating, Inc.C. Szabo Contracting, Inc. J. Congdon Sewer Service, Inc.Winninger Excavating, Inc.1211 Deer StYorkville, IL-60560 31 GRADING AND SHAPING DITCHES LF 400 31.25$ 12,500.00$ 10.00$ 4,000.00$ 20.00$ 8,000.00$ 21.00$ 8,400.00$ 12.00$ 4,800.00$ 50.00$ 20,000.00$ 32 PORTLAND CEMENT CONCRETE SIDEWALK REMOVAL SF 8,760 2.50$ 21,900.00$ 2.00$ 17,520.00$ 3.00$ 26,280.00$ 3.00$ 26,280.00$ 2.00$ 17,520.00$ 5.00$ 43,800.00$ 33 PORTLAND CEMENT CONCRETE SIDEWALK, 5" SF 11,030 10.50$ 115,815.00$ 10.00$ 110,300.00$ 12.00$ 132,360.00$ 9.50$ 104,785.00$ 8.00$ 88,240.00$ 40.00$ 441,200.00$ 34 DETECTABLE WARNING SF 258 50.00$ 12,900.00$ 44.00$ 11,352.00$ 45.00$ 11,610.00$ 40.00$ 10,320.00$ 35.00$ 9,030.00$ 60.00$ 15,480.00$ 35 PORTLAND CEMENT CONCRETE PAVEMENT REMOVAL AND REPLACEMENT SY 28161.00$ 4,508.00$ 140.00$ 3,920.00$ 350.00$ 9,800.00$ 136.00$ 3,808.00$ 180.00$ 5,040.00$ 150.00$ 4,200.00$ 36 PORTLAND CEMENT CONCRETE SIDE CURB LF 12 46.00$ 552.00$ 46.00$ 552.00$ 85.00$ 1,020.00$ 48.50$ 582.00$ 100.00$ 1,200.00$ 100.00$ 1,200.00$ 37 COMBINATION CONCRETE CURB AND GUTTER REMOVAL AND REPLACEMENT LF 308 60.00$ 18,480.00$ 60.00$ 18,480.00$ 75.00$ 23,100.00$ 56.50$ 17,402.00$ 50.00$ 15,400.00$ 55.00$ 16,940.00$ 38 GEOTECHNICAL FABRIC FOR GROUND STABILIZATION SY 767 3.00$ 2,301.00$ 4.00$ 3,068.00$ 2.00$ 1,534.00$ 7.50$ 5,752.50$ 2.00$ 1,534.00$ 10.00$ 7,670.00$ 39 REMOVAL AND DISPOSAL OF UNSUITABLE MATERIALS CY 790 40.00$ 31,600.00$ 35.00$ 27,650.00$ 15.00$ 11,850.00$ 63.00$ 49,770.00$ 35.00$ 27,650.00$ 5.00$ 3,950.00$ 40 AGGREGATE SUBGRADE IMPROVEMENT CY 790 50.00$ 39,500.00$ 35.00$ 27,650.00$ 30.00$ 23,700.00$ 60.50$ 47,795.00$ 32.00$ 25,280.00$ 35.00$ 27,650.00$ 41 PORTLAND CEMENT CONCRETE DRIVEWAY REMOVAL SY 253 25.00$ 6,325.00$ 10.00$ 2,530.00$ 20.00$ 5,060.00$ 40.50$ 10,246.50$ 18.00$ 4,554.00$ 20.00$ 5,060.00$ 42 PORTLAND CEMENT CONCRETE DRIVEWAY, 6" SY 253117.00$ 29,601.00$ 110.00$ 27,830.00$ 125.00$ 31,625.00$ 106.00$ 26,818.00$ 81.00$ 20,493.00$ 120.00$ 30,360.00$ 43 HOT-MIX ASPHALT DRIVEWAY REMOVAL SY 380 15.00$ 5,700.00$ 10.00$ 3,800.00$ 18.00$ 6,840.00$ 36.00$ 13,680.00$ 3.00$ 1,140.00$ 15.00$ 5,700.00$ 44 HOT-MIX ASPHALT DRIVEWAY, 3" SY 380 45.00$ 17,100.00$ 44.00$ 16,720.00$ 49.00$ 18,620.00$ 41.00$ 15,580.00$ 41.00$ 15,580.00$ 40.00$ 15,200.00$ 45 AGGREGATE DRIVEWAY REMOVAL AND REPLACEMENT SY 180 35.00$ 6,300.00$ 20.00$ 3,600.00$ 44.00$ 7,920.00$ 15.00$ 2,700.00$ 20.00$ 3,600.00$ 25.00$ 4,500.00$ 46 HOT-MIX ASPHALT SURFACE REMOVAL - BUTT JOINT SY 520 11.00$ 5,720.00$ 11.00$ 5,720.00$ 12.00$ 6,240.00$ 10.00$ 5,200.00$ 10.00$ 5,200.00$ 10.00$ 5,200.00$ 47 HOT-MIX ASPHALT PAVEMENT REMOVAL - FULL DEPTH WATER MAIN TRENCH SY 3,720 8.00$ 29,760.00$ 2.00$ 7,440.00$ 2.00$ 7,440.00$ 2.00$ 7,440.00$ 1.70$ 6,324.00$ 8.00$ 29,760.00$ 48 HOT-MIX ASPHALT SURFACE REMOVAL - 1.5" SY 5,173 3.00$ 15,519.00$ 3.00$ 15,519.00$ 3.00$ 15,519.00$ 3.00$ 15,519.00$ 2.75$ 14,225.75$ 4.00$ 20,692.00$ 49 HOT-MIX ASPHALT SURFACE REMOVAL - 3.0" SY 6,380 4.00$ 25,520.00$ 4.00$ 25,520.00$ 4.00$ 25,520.00$ 3.50$ 22,330.00$ 3.50$ 22,330.00$ 5.00$ 31,900.00$ 50 HOT-MIX ASPHALT SURFACE REMOVAL - 4.0" SY 3,780 4.50$ 17,010.00$ 5.00$ 18,900.00$ 5.00$ 18,900.00$ 4.00$ 15,120.00$ 4.15$ 15,687.00$ 7.00$ 26,460.00$ 51 ROADWAY EDGE SEALING LF 3,845 1.50$ 5,767.50$ 2.00$ 7,690.00$ 1.20$ 4,614.00$ 1.00$ 3,845.00$ 1.20$ 4,614.00$ 5.00$ 19,225.00$ 52 BITUMINOUS MATERIALS (TACK COAT) LBS 10,615 0.01$ 106.15$ 0.01$ 106.15$ 0.01$ 106.15$ 0.01$ 106.15$ 0.01$ 106.15$ 1.00$ 10,615.00$ 53 HOT-MIX ASPHALT BINDER COURSE, IL-9.5, N50, 1.5" TON 580 108.00$ 62,640.00$ 110.00$ 63,800.00$ 115.00$ 66,700.00$ 98.00$ 56,840.00$ 98.00$ 56,840.00$ 105.00$ 60,900.00$ 54 HOT-MIX ASPHALT BINDER COURSE, IL-9.5, N50, 2.5" TON 560 104.50$ 58,520.00$ 106.00$ 59,360.00$ 112.00$ 62,720.00$ 95.00$ 53,200.00$ 95.00$ 53,200.00$ 105.00$ 58,800.00$ 55 HOT-MIX ASPHALT SURFACE COURSE, MIX 'D', N50, 1.5" TON 1,450 104.50$ 151,525.00$ 104.00$ 150,800.00$ 112.00$ 162,400.00$ 95.00$ 137,750.00$ 95.00$ 137,750.00$ 110.00$ 159,500.00$ 56 TEMPORARY HMA PATCHING, 2" SY 3,700 31.00$ 114,700.00$ 30.00$ 111,000.00$ 10.00$ 37,000.00$ 14.00$ 51,800.00$ 28.00$ 103,600.00$ 25.00$ 92,500.00$ 57 PARTIAL DEPTH PATCHING (SPECIAL), 4" SY 767 55.00$ 42,185.00$ 55.00$ 42,185.00$ 70.00$ 53,690.00$ 50.00$ 38,350.00$ 50.00$ 38,350.00$ 45.00$ 34,515.00$ 58 MAILBOX TO BE REMOVED AND RESET EACH 12 350.00$ 4,200.00$ 200.00$ 2,400.00$ 250.00$ 3,000.00$ 125.00$ 1,500.00$ 200.00$ 2,400.00$ 500.00$ 6,000.00$ 59 SIGN TO BE REMOVED AND RESET EACH 4 400.00$ 1,600.00$ 100.00$ 400.00$ 250.00$ 1,000.00$ 250.00$ 1,000.00$ 250.00$ 1,000.00$ 350.00$ 1,400.00$ 60 INLET PROTECTIONEACH 25 200.00$ 5,000.00$ 180.00$ 4,500.00$ 150.00$ 3,750.00$ 210.00$ 5,250.00$ 50.00$ 1,250.00$ 100.00$ 2,500.00$ ENGINEERING ENTERPRISES, INC.52 WHEELER ROAD, SUGAR GROVE, ILLINOIS BID TABULATION 2024 WATER MAIN IMPROVEMENTS-CONTRACT AUNITED CITY OF YORKVILLEBIDS RECD 3/7/2024ITEMUNIT UNIT UNIT UNIT UNIT UNITNO. DESCRIPTION UNIT QUANTITY PRICE AMOUNT PRICE AMOUNT PRICE AMOUNT PRICE AMOUNT PRICE AMOUNT PRICE AMOUNT H. Linden & Sons Sewer and Water, Inc.170-A Alexandra Way Carol Stream, IL-60188 Sugar Grove, IL 60554 Plano, IL-60545Morris, IL 60450West Chicago, IL 60185ENGINEER'S ESTIMATE722 E. South St., Unit D1555 Gramercy Pl331 Elliot Ave.52 Wheeler RoadBID TABULATIONConley Excavating, Inc.C. Szabo Contracting, Inc. J. Congdon Sewer Service, Inc.Winninger Excavating, Inc.1211 Deer StYorkville, IL-60560 61 RESTORATIONSY 8,700 11.00$ 95,700.00$ 8.00$ 69,600.00$ 10.00$ 87,000.00$ 12.25$ 106,575.00$ 10.00$ 87,000.00$ 15.00$ 130,500.00$ 62 WATER MAIN TESTING - PRESSURE AND DISINFECTION LS 1 14,200.00$ 14,200.00$ 10,000.00$ 10,000.00$ 17,000.00$ 17,000.00$ 2,000.00$ 2,000.00$ 10,000.00$ 10,000.00$ 15,000.00$ 15,000.00$ 63 TRAFFIC CONTROL AND PROTECTION LS 1 50,500.00$ 50,500.00$ 200,000.00$ 200,000.00$ 124,000.00$ 124,000.00$ 27,000.00$ 27,000.00$ 650,000.00$ 650,000.00$ 75,000.00$ 75,000.00$ 64 ALLOWANCE - ITEMS ORDERED BY THE ENGINEER UNIT 30,000 1.00$ 30,000.00$ 1.00$ 30,000.00$ 1.00$ 30,000.00$ 1.00$ 30,000.00$ 1.00$ 30,000.00$ 1.00$ 30,000.00$ BASE BID TOTAL2,312,286.15$ 2,456,658.15$ 2,472,401.85$ 2,657,364.65$ 2,984,340.10$ 3,179,747.00$ CORRECTED NUMBERS FROM BIDENGINEERING ENTERPRISES, INC.52 WHEELER ROAD, SUGAR GROVE, ILLINOIS GF GF GF GF GF GF GF GF GFGF GF GF GF GF GF GF GF GF GF GF GF GF GF GF GF GF GF GF GF GF GF GF GF GFGF GF GF GF GF GF GF GF GF GF GF GF GF GF GF GF GF GF GF GF GF GF GF GF GF GF GF GF GF GF GF GF GFGF GF GF GF GFGFGF GF GF GF GF GF GF GF GF GF GF GFGF GF GF GFGF GF GF GF GF GF GF GFGF GFGF GF GF GF GF GF GF GF GF GF GF GF GF GFGF !(!( !(!(!( !( !( !( !( !( !( !( !( !( !( !( !( !( !( !(!( !( !(!( !( !( !(!( !( !( !( !(!( !(!( !( !( !( !( !( !( !( !(!(!( !( !( !(!( !( !( !( !( !( !( !( !( !(!( !( !(!( !( !( !( !( !( !( !(!( !( !( !( !(!(!(!(!(!( !( !( !( !( !( !( !( !( !(!( !( !(!(!( !(!( !( !( !( !( !( !( !( !( !(!( !(!( !( !( !( !( !( !( !( !(!(!( !( !( !( !(!( !( !( !( !( !(!( !( !( !( !( !( !( !( !(!( !(!( !( !( !( !(!( !(!( !( !(!( !(!( !( !( !( !( !( !(!( !(!( !( !(!( !(!( !(!(BridgeMain Center River Somonauk Park Spring FreemontKingLibertyGame FarmBristolChurchPleasure ColtonSunsetWalnut Jackson Conover Georgeanna WestLandmark DaltonPrairieTowerElm Appletree Engineering Enterprises, Inc.52 Wheeler RoadSugar Grove, Illinois 60554(630) 466-6700 Legend 2024 Water Main Replacement !(VALVE GF HYDRANT Water Main UNKNOWN WATER MAIN Diameter 3" WATER MAIN AND SMALLER 4" WATER MAIN 6" WATER MAN 8" WATER MAIN 10" WATER MAIN 12" WATER MAIN 16" WATER MAIN 2024 WATER MAIN REPLACEMENT - CONTRACT A www.eeiweb.com DATE: PROJECT NO.: FILE: PATH: BY: MAY 2023 YO2314 YO2314_2024 Water Main Replacement Contract A. MXD H:\GIS\PUBLIC\YORKVILLE\2023\ MJT ³ 1,000 0500 Feet Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Community Development Purchasing Police Public Works Parks and Recreation Agenda Item Number New Business #5 Tracking Number PW 2024-26 2024 Water Main Replacement Contract A – Construction Engineering Agreement Public Works Committee – March 19, 2024 Majority Approval Please see the attached memo. Bart Olson Administration Name Department Summary Consideration of a construction engineering agreement with EEI for the 2024 Watermain Replacement Contract A. Background This item was last discussed in May 2023, when the City Council approved a design engineering contract for the 2024 Watermain Replacement Contract A. Since then, EEI has completed the design, put the project out to bid, and is recommending awarding the work to Conley Excavating. Accordingly, EEI has submitted a construction engineering contract for the project. The agreement submitted by EEI covers construction engineering services only. The total cost of the contract is estimated at $191,659. Funds for this contract are included in the FY 24 budget and proposed FY 25 budget. Recommendation Staff recommends approval of the construction engineering agreement with EEI for the 2024 Watermain Replacement, Contract A. Memorandum To: City Council From: Bart Olson, City Administrator CC: Date: March 14, 2024 Subject: 2024 Watermain Replacement Contract A, construction engineering agreement UNITED CITY OF YORKVILLE 2024 WATER MAIN IMPROVEMENTS – CONTRACT A PAGE 1 2024 Water Main Improvements – Contract A United City of Yorkville Professional Services Agreement – Construction Engineering THIS AGREEMENT, by and between the United City of Yorkville, hereinafter referred to as the "City" or “OWNER” and Engineering Enterprises, Inc. hereinafter referred to as the "Contractor" or “ENGINEER” agrees as follows: A. Services: The ENGINEER shall furnish the necessary personnel, materials, equipment and expertise to make the necessary investigations, analysis and calculations along with exhibits, cost estimates and narrative, to complete all necessary engineering services to the City as indicated on the included Attachment A. Construction engineering will be provided for approximately 3,600 linear feet of 8-inch and 3,600 linear feet of 12-inch water main improvements, as well as roadway resurfacing and curb and gutter improvements along West Street, W. Center Street, W. Spring Street, E. Spring Street, Colton Street, River Street, and Park Street. (see Attachment E for project limits). Engineering will be in accordance with all City, Standard Specifications for Water and Sewer Construction in Illinois, Illinois Department of Transportation, and Illinois Environmental Protection Agency requirements. B. Term: Services will be provided beginning on the date of execution of this agreement and continuing, until terminated by either party upon 7 days written notice to the non - terminating party or upon completion of the Services. Upon termination the Contractor shall be compensated for all work performed for the City prior to termination. C. Compensation and maximum amounts due to Contractor: ENGINEER shall receive as compensation for all work and services to be performed herein, an amount based on the Estimate of Level of Effort and Associated Cost included in Attachment C. Construction Engineering will be paid for Hourly (HR) at the actual rates for services to be performed, currently estimated at $191,659. Direct expenses are estimated at $12,285. The hourly rates for this project are shown in the attached 2023 Standard Schedule of Charges (Attachment F). All payments will be made according to the Illinois State Prompt Payment Act and not less than once every thirty days. UNITED CITY OF YORKVILLE 2024 WATER MAIN IMPROVEMENTS – CONTRACT A PAGE 2 D. Changes in Rates of Compensation: In the event that this contract is designated in Section B hereof as an Ongoing Contract, ENGINEER, on or before February 1st of any given year, shall provide written notice of any change in the rates specified in Section C hereof (or on any attachments hereto) and said changes shall only be effective on and after May 1st of that same year. E. Ownership of Records and Documents: Contractor agrees that all books and records and other recorded information developed specifically in connection with this agreement shall remain the property of the City. Contractor agrees to keep such information confidential and not to disclose or disseminate the information to third parties without the consent of the City. This confidentiality shall not apply to material or information, which would otherwise be subject to public disclosure through the Freedom of Information Act or if already previously disclosed by a third party. Upon termination of this agreement, Contractor agrees to return all such materials to the City. The City agrees not to modify any original documents produced by Contractor without Contractor’s consent. Modifications of any signed duplicate original document not authorized by ENGINEER will be at OWNER’s sole risk and without legal liability to the ENGINEER. Use of any incomplete, unsigned document will, likewise, be at the OWNER’s sole risk and without legal liability to the ENGINEER. F. Governing Law: This contract shall be governed and construed in accordance with the laws of the State of Illinois. Venue shall be in Kendall County, Illinois. G. Independent Contractor: Contractor shall have sole control over the manner and means of providing the work and services performed under this agreement. The City’s relationship to the Contractor under this agreement shall be that of an independent contractor. Contractor will not be considered an employee to the City for any purpose. H. Certifications: Employment Status: The Contractor certifies that if any of its personnel are an employee of the State of Illinois, they have permission from their employer to perform the service. Anti-Bribery: The Contractor certifies it is not barred under 30 Illinois Compiled Statutes 500/50-5(a) - (d) from contracting as a result of a conviction for or admission of bribery or attempted bribery of an officer or employee of the State of Illinois o r any other state. UNITED CITY OF YORKVILLE 2024 WATER MAIN IMPROVEMENTS – CONTRACT A PAGE 3 Loan Default: If the Contractor is an individual, the Contractor certifies that he/she is not in default for a period of six months or more in an amount of $600 or more on the repayment of any educational loan guaranteed by the Illinois State Scholarship Commission made by an Illinois institution of higher education or any other loan made from public funds for the purpose of financing higher education (5 ILCS 385/3). Felony Certification: The Contractor certifies that it is not barred pursuant to 30 Illinois Compiled Statutes 500/50-10 from conducting business with the State of Illinois or any agency as a result of being convicted of a felony. Barred from Contracting: The Contractor certifies that it has not been barred from contracting as a result of a conviction for bid-rigging or bid rotating under 720 Illinois Compiled Statutes 5/33E or similar law of another state. Drug Free Workplace: The Contractor certifies that it is in compliance with the Drug Free Workplace Act (30 Illinois Compiled Statutes 580) as of the effective date of this contract. The Drug Free Workplace Act requires, in part, that Contractors, with 25 or more employees certify and agree to take steps to ensure a drug free workplace by informing employees of the dangers of drug abuse, of the availability of any treatment or assistance program, of prohibited activities and of sanctions that will be imposed for violations; and that individuals with contracts certify that they will not engage in the manufacture, distribution, dispensation, possession, or use of a controlled substance in the performance of the contract. Non-Discrimination, Certification, and Equal Employment Opportunity: The Contractor agrees to comply with applicable provisions of the Illinois Human Rights Act (775 Illinois Compiled Statutes 5), the U.S. Civil Rights Act, the Americans with Disabilities Act, Section 504 of the U.S. Rehabilitation Act and the rules applicable to each. The equal opportunity clause of Section 750.10 of the Illinois Department of Human Rights Rules is specifically incorporated herein. The Contractor shall comply with Executive Order 11246, entitled Equal Employment Opportunity, as amended by Executive Order 11375, and as supplemented by U.S. Department of Labor regulations (41 C.F.R. Chapter 60). The Contractor agrees to incorporate this clause into all subcontracts under this Contract. International Boycott: The Contractor certifies that neither it nor any substantially owned affiliated company is participating or shall participate in an international boycott in violation of the provisions of the U.S. Export Administration Act of 1979 or the regulations of the U.S. Department of Commerce promulgated under that Act (30 ILCS 582). Record Retention and Audits: If 30 Illinois Compiled Statutes 500/20 -65 requires the Contractor (and any subcontractors) to maintain, for a period of 3 years after the later of the date of completion of this Contract or the date of final payment under the Contract, all books and records relating to the performance of the Contract and necessary to support amounts charged to the City under the Contract. The Contract UNITED CITY OF YORKVILLE 2024 WATER MAIN IMPROVEMENTS – CONTRACT A PAGE 4 and all books and records related to the Contract shall be available for review and audit by the City and the Illinois Auditor General. If this Contract is funded from contract/grant funds provided by the U.S. Government, the Contract, books, and records shall be available for review and audit by the Comptroller General of the U.S. and/or the Inspector General of the federal sponsoring agency. The Contractor agrees to cooperate fully with any audit and to provide full access to all relevant materials. United States Resident Certification: (This certification must be included in all contracts involving personal services by non-resident aliens and foreign entities in accordance with requirements imposed by the Internal Revenue Services for withholding and reporting federal income taxes.) The Contractor certifies that he/she is a: x United States Citizen ___ Resident Alien ___ Non-Resident Alien The Internal Revenue Service requires that taxes be withheld on payments made to non- resident aliens for the performance of personal services at the rate of 30%. Tax Payer Certification : Under penalties of perjury, the Contractor certifies that its Federal Tax Payer Identification Number or Social Security Number is (provided separately) and is doing business as a (check one): ___ Individual ___ Real Estate Agent ___ Sole Proprietorship ___ Government Entity ___ Partnership ___ Tax Exempt Organization (IRC 501(a) only) x Corporation ___ Not for Profit Corporation ___ Trust or Estate ___ Medical and Health Care Services Provider Corp. I. Indemnification: Contractor shall indemnify and hold harmless the City and City’s agents, servants, and employees against all loss, damage, and expense which it may sustain or for which it will become liable on account of injury to or death of persons, or on account of damage to or destruction of property resulting from the performance of work under this agreement by Contractor or its Subcontractors, or due to or arising in any manner from the wrongful act or negligence of Contractor or its Subcontractors of any employee of any of them. In the event that the either party shall bring any suit, cause of action or counterclaim against the other party, the non-prevailing party shall pay to the prevailing party the cost and expenses incurred to answer and/or defend such action, including reasonable attorney fees and court costs. In no event shall either party indemnify any other party for the consequences of that party’s negligence, including failure to follow the ENGINEER’s recommendations. J. Insurance: The ENGINEER agrees that it has either attached a copy of all required insurance certificates or that said insurance is not required due to the nature and extent of the types of services rendered hereunder. (Not applicable as having been previously supplied) UNITED CITY OF YORKVILLE 2024 WATER MAIN IMPROVEMENTS – CONTRACT A PAGE 5 K. Additional Terms or Modification: The terms of this agreement shall be further modified as provided on the attached Exhibits. Except for those terms included on the Exhibits, no additional terms are included as a part of this agreement. All prior understandings and agreements between the parties are merged into this agreement, and this agreement may not be modified orally or in any manner other than by an agreement in writing signed by both parties. In the event that any provisions of this agreement shall be held to be invalid or unenforceable, the remaining provisions shall be valid and binding on the parties. The list of Attachments are as follows: Attachment A: Standard Terms and Conditions Attachment B: Scope of Services Attachment C: Estimate of Level of Effort and Associated Cost Attachment D: Anticipated Project Schedule Attachment E: Location Map Attachment F: 2023 Standard Schedule of Charges L. Notices: All notices required to be given under the terms of this agreement shall be given mail, addressed to the parties as follows: For the City: For the ENGINEER: City Administrator and City Clerk Engineering Enterprises, Inc. United City of Yorkville 52 Wheeler Road 651 Prairie Pointe Drive Sugar Grove Illinois 60554 Yorkville, IL 60560 Either of the parties may designate in writing from time to time substitute addresses or persons in connection with required notices. Agreed to this ___day of _________, 2024. United City of Yorkville: Engineering Enterprises, Inc.: _________________________________ ______________________________ John Purcell Brad Sanderson, P.E. Mayor Chief Operating Officer / President _________________________________ ______________________________ Jori Behland Angie Smith City Clerk Executive Assistant ENGINEERING ENTERPRISES, INC. MARCH 2024 PAGE 1 STANDARD TERMS AND CONDITIONS Agreement: These Standard Terms and Conditions, together with the Professional Services Agreement, constitute the entire integrated agreement between the OWNER and Engineering Enterprises, Inc. (EEI) (hereinafter “Agreement”), and take precedence over any other provisions between the Parties. These terms may be amended, but only if both parties consent in writing. Standard of Care: In providing services under this Agreement, the ENGINEER will endeavor to perform in a matter consistent with that degree of care and skill ordinarily exercised by members of the same profession currently practicing under same circumstances in the same locality. ENGINEER makes no other warranties, express or implied, written or oral under this Agreement or otherwise, in connection with ENGINEER’S service. Construction Engineering and Inspection: The ENGINEER shall not supervise, direct, control, or have authority over any contractor work, nor have authority over or be responsible for the means, methods, techniques sequences, or procedures of construction selected or used by any contractor, or the safety precautions and programs incident thereto, for security or safety of the site, nor for any failure of a contractor to comply with laws and regulations applicable to such contractor’s furnishing and performing of its work. The ENGINEER neither guarantees the performance of any contractor nor assumes responsibility for contractor’s failure to furn ish and perform the work in accordance with the contract documents. The ENGINEER is not responsible for the acts or omissions of any contractor, subcontractor, or supplies, or any of their agents or employees or any other person at the site or otherwise furnishing or performing any work. Shop drawing and submittal review by the ENGINEER shall apply to only the items in the submissions and only for the purpose of assessing if upon installation or incorporation in the project work they are generally consistent with the construction docum ents.  OWNER agrees that the contractor is solely responsible for the submissions and for compliance with the construction documents.  OWNER further agrees that the ENGINEER’S review and action in relation to these submissions shall not constitute the provisio n of means, methods, techniques, sequencing or procedures of construction or extend or safety programs or precautions.  The ENGINEER’S consideration of a component does not constitute acceptance of the assembled items. The ENGINEER’S site observation during construction shall be at the times agreed upon in the Project Scope.  Through standard, reasonable means the ENGINEER will become generally familiar with observable completed work.  If the ENGINEER observes completed work that is inconsistent with the construction documents, that information shall be communicated to the contractor and OWNER for them to address. Opinion of Probable Construction Costs: ENGINEER’S opinion of probable construction costs represents ENGINEER’S best and reasonable judgment as a professional engineer. OWNER acknowledges that ENGINEER has no control over construction costs of contractor’s methods of determining pricing, or over competitive bidding by contractors, or of market conditions or changes thereto. ENGINEER cannot and does not guarantee that proposals, bids or actual construction costs will not vary from ENGINEER’S opinio n of probable construction costs. Copies of Documents & Electronic Compatibility: Copies of Documents that may be relied upon by OWNER are limited to the printed copies (also known as hard copies) that are signed or sealed by the ENGINEER. Files in electronic media format of text, data, graphics, or of other types that are furnished by ENGINEER to OWNER are only for convenience of OWNER. Any conclusion or information obtained or derived from such electronic files will be at the user's sole risk. When transferring documents in el ectronic media format, ENGINEER makes no representations as to long term compatibility, usability, or readability of documents resulting from the use of software application packages, operating systems, or computer hardware differing from those used by ENGINEER at th e beginning of the project. Changed Conditions: If, during the term of this Agreement, circumstances or conditions that were not originally contemplated by or known to the ENGINEER are revealed, to the extent that they affect the scope of services, compensation, schedule, allocation of risks, or other material terms of this Agreement, the ENGINEER may call for renegotiation of appropriate portions of this Agreement. The ENGINEER shall notify the OWNER of the changed conditions necessitating renegotiation, and the ENGINEER and the OWNER shall promptly and in good faith enter into renegotiation of this Agreement to address the changed conditions. If terms cannot be agreed to, the parties agree that either party has the absolute right to terminate this Agreement, in accordance with the termination provision hereof. Hazardous Conditions: OWNER represents to ENGINEER that to the best of its knowledge no Hazardous Conditions (environmental or otherwise) exist on the project site. If a Hazardous Condition is encountered or alleged, ENGINEER shall have the obligation to notify OWNER and, to the extent of applicable Laws and Regulations, appropriate governmental officials. It is acknowledged by both parties that ENGINEER's scope of services does not include any services related to a Hazardous Condition. In the event ENGINEER or any other party encounters a Hazardous Condition, ENGINEER may, at its option and without liability for consequential or any other damages, suspend performance of services on the portion of the project affected thereby until OWNER: (i) retains appropriate specialist consultant(s) or contractor(s) to identify and, as appropriate, abate, remediate, or remove the Hazardous Condition; and (ii) warrants that the project site is in full compliance with applicable Laws and Regulations. Consequential Damages: Notwithstanding any other provision of this Agreement, and to the fullest extent permitted by law, neither the OWNER nor the ENGINEER, their respective officers, directors, partners, employees, contractors, or subcontractors shall be liable to the other or shall make any claim for any incidental, indirect, or consequential damages arising out of or connected in any way to the Project or to this Agreement. This mutual waiver of consequential damages shall include, but is not limited to, loss of use, loss of ENGINEERING ENTERPRISES, INC. MARCH 2024 PAGE 2 profit, loss of business, loss of income, loss of reputation, or any other consequential damages that either party may have i ncurred from any cause of action including negligence, strict liability, breach of contract, and breach of strict or implied warran ty. Both the OWNER and the ENGINEER shall require similar waivers of consequential damages protecting all the entities or persons named herein in all contracts and subcontracts with others involved in this project. Termination: This Agreement may be terminated for convenience, without cause, upon fourteen (14) days written notice of either party. In the event of termination, the ENGINEER shall prepare a final invoice and be due compensation as set forth in the Professional Services Agreement for all costs incurred through the date of termination. Either party may terminate this Agreement for cause upon giving the other party not less than seven (7) calendar days’ written notice for the following reasons: (a) Substantial failure by the other party to comply with or perform in accordance with the terms of the Agreement and through no fault of the terminating party; (b) Assignment of the Agreement or transfer of the project without the prior written consent of the other party; (c) Suspension of the project or the ENGINEER’S services by the OWNER for a period of greater than ninety (90) calendar days, consecutive or in the aggregate. (d) Material changes in the conditions under which this Agreement was entered into, the scope of services or the nature of the project, and the failure of the parties to reach agreement on the compensation and schedule adjustments necessitated by such changes. Payment of Invoices: Invoices are due and payable within 30 days of receipt unless otherwise agreed to in writing. Third Party Beneficiaries: Nothing contained in this Agreement shall create a contractual relationship with or a cause of action in favor of a third party against either the OWNER or the ENGINEER. The ENGINEER’S services under this Agreement are being performed solely and exclusively for the OWNER’S benefit, and no other party or entity shall have any claim against the ENGINEER because of this Agreement or the performance or nonperformance of services hereunder. The OWNER and ENGINEER agree to require a similar provision in all contracts with contractors, subcontractors, vendors and other entities involved in this Project to car ry out the intent of this provision. Force Majeure: Each Party shall be excused from the performance of its obligations under this Agreement to the extent that such performance is prevented by force majeure (defined below) and the nonperforming party promptly provides notice of such prevention to the other party. Such excuse shall be continued so long as the condition constituting force majeure continues. The party affected by such force majeure also shall notify the other party of the anticipated duration of such force majeure, any actions b eing taken to avoid or minimize its effect after such occurrence, and shall take reasonable efforts to remove the condition constituting su ch force majeure. For purposes of this Agreement, “force majeure” shall include conditions beyond the control of the parties, including an act of God, acts of terrorism, voluntary or involuntary compliance with any regulation, law or order of any government, war, acts of war (whether war be declared or not), labor strike or lock-out, civil commotion, epidemic, failure or default of public utilities or common carriers, destruction of production facilities or materials by fire, earthquake, storm or like catastrophe. The payment of in voices due and owing hereunder shall in no event be delayed by the payer because of a force majeure affecting the payer. Additional Terms or Modification: All prior understandings and agreements between the parties are merged into this Agreement, and this Agreement may not be modified orally or in any manner other than by an Agreement in writing signed by both parties. In the event that any provisions of this Agreement shall be held to be invalid or unenforceable, the remaining provisions shall be valid and binding on the parties. Assignment: Neither party to this Agreement shall transfer or assign any rights or duties under or interest in this Agreement without the prior written consent of the other party. Subcontracting normally contemplated by the ENGINEER shall not be considered an assignment for purposes of this Agreement. Waiver: A party’s waiver of, or the failure or delay in enforcing any provision of this Agreement shall not constitute a waiver of th e provision, nor shall it affect the enforceability of that provision or of the remainder of this Agreement. Attorney’s Fees: In the event of any action or proceeding brought by either party against the other under this Agreement, the prevailing party shall be entitled to recover from the other all costs and expenses including without limitation the reasonab le fees of its attorneys in such action or proceeding, including costs of appeal, if any, in such amount as the Court may adjudge reasonable. Fiduciary Duty: Nothing in this Agreement is intended to create, nor shall it be construed to create, a fiduciary duty owed to either party to the other party. EEI makes no warranty, express or implied, as to its professional services rendered. Headings: The headings used in this Agreement are inserted only as a matter of convenience only, and in no way define, limit, enlarge, modify, explain or define the text thereof nor affect the construction or interpretation of this Agreement. Attachment B – Scope of Services 2024 Water Main Improvements – Contract A United City of Yorkville The United City of Yorkville intends to install approximately 3,600 linear feet of 8-inch and 3,600 linear feet of 12-inch water main improvements, as well as roadway resurfacing and curb and gutter improvements along West Street, W. Center Street, W. Spring Street, E. Spring Street, Colton Street, River Street, and Park Street. Our proposed cope of services for Construction Engineering will include the following: 3.1 Construction Administration • Prepare for, Attend and Facilitate the Preconstruction Meeting with the Contractor Including Preparation of Meeting Minutes • Shop Drawing Review • Prepare and Handout Construction Notice Flyers to Residents Including Temporary Water Loss Notices • Coordinate with City Services (Garbage, Mail, Etc.) • Review Engineering Plans, Specifications and Prepare Field Book • Prepare Pay Estimates and Change Orders • Gather Invoices and Waivers of Lien • Provide Weekly Updates to City or as Required Based on Onsite Activities 3.2 Construction Layout and Record Drawings • Stake Proposed Water Main • Perform Post Construction Field Survey for Record Drawings • Prepare and Review Record Drawings 3.3 Construction Observation and Documentation • Review Staked Water Main • Take Pre-Construction Videos and Photos of Pre-Existing Conditions • Provide Resident Engineering Services for Construction • Coordinate Any Required Testing on Behalf of the City and Review Test Reports • Provide Quantity Tracking, Documentation and Daily Field Reports • Perform Punch Walks, Prepare Punch List Letters and Provide Follow Up Inspections and Recommend Acceptance When Appropriate (2 Each) • Prepare Project Closeout Paperwork The following scope of services will be provided by EEI’s Subconsultant: • Rubino Engineering – Material Testing for Quality Assurance The above scope for “2024 Water Main Improvements – Contract A” summarizes the work items that will be completed for this contract. Additional work items, including additional meetings beyond the meetings defined in the above scope shall be considered outside the scope of base contract and will be billed in accordance with the Standard Schedule of Charges. ATTACHMENT C: ESTIMATE OF LEVEL OF EFFORT AND ASSOCIATED COST PROFESSIONAL ENGINEERING SERVICES CLIENT PROJECT NUMBER United City of Yorkville YO2314-P PROJECT TITLE DATE PREPARED BY 2024 Water Main Improvements - Contract A 3/11/24 ROLE PIC PM PE PT PM SPT2 PE ADMIN RATE $239 $204 $162 $146 $204 $167 $162 $70 CONSTRUCTION ENGINEERING 3.1 Contract Administration 10 48 60 49 - - - 2 169 29,196$ 3.2 Construction Layout and Record Drawings - 6 - 4 - 61 - - 71 11,995$ 3.3 Observation and Documentation 2 62 44 889 - - - 6 1,003 150,468$ Construction Engineering Subtotal:12 116 104 942 - 61 - 8 1,243 191,659$ 12 116 104 942 - 61 - 8 1,243 191,659 DIRECT EXPENSES Printing/Scanning = 150$ Vehicle = 5,135$ Material Testing = 7,000$ Environmental Assessment = -$ DIRECT EXPENSES =12,285$ LABOR SUMMARY EEI Labor Expenses = 181,472$ Surveying Expenses = 10,187$ Drafting Expenses = -$ TOTAL LABOR EXPENSES 191,659$ TOTAL COSTS 203,944$ 52 Wheeler Road, Sugar Grove, IL 60554 Tel: 630.466.6700 Fax: 630.466.6701 www.eeiweb.com PROJECT TOTAL: KDW COSTTASK NO.TASK DESCRIPTION HOURS ATTACHMENT D: ESTIMATED SCHEDULE CLIENT United City of Yorkville PROJECT TITLE 2024 Water Main Improvements - Contract A 1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4 CONSTRUCTION ENGINEERING 3.1 Contract Administration 3.2 Construction Layout and Record Drawings 3.3 Observation and Documentation - Water Main 52 Wheeler Road Sugar Grove, IL 60554 Tel: 630.466.6700 Fax: 630.466.6701 www.eeiweb.com PROJECT NUMBER DATE YO2314-P November 3/11/2024 PREPARED BY KDW 2024 DecemberOctoberTASK NO.TASK DESCRIPTION July August September GF GF GF GF GF GF GF GF GFGF GF GF GF GF GF GF GF GF GF GF GF GF GF GF GF GF GF GF GF GF GF GF GF GFGF GF GF GF GF GF GF GF GF GF GF GF GF GF GF GF GF GF GF GF GF GF GF GF GF GF GF GF GF GF GF GF GFGF GF GF GF GFGFGF GF GF GF GF GF GF GF GF GF GF GFGF GF GF GFGF GF GF GF GF GF GF GFGF GFGF GF GF GF GF GF GF GF GF GF GF GF GF GFGF !(!( !(!(!( !( !( !( !( !( !( !( !( !( !( !( !( !( !( !(!( !( !(!( !( !( !(!( !( !( !( !(!( !(!( !( !( !( !( !( !( !( !(!(!( !( !( !(!( !( !( !( !( !( !( !( !( !(!( !( !(!( !( !( !( !( !( !( !(!( !( !( !( !(!(!(!(!(!( !( !( !( !( !( !( !( !( !(!( !( !(!(!( !(!( !( !( !( !( !( !( !( !( !(!( !(!( !( !( !( !( !( !( !( !(!(!( !( !( !( !(!( !( !( !( !( !(!( !( !( !( !( !( !( !( !(!( !(!( !( !( !( !(!( !(!( !( !(!( !(!( !( !( !( !( !( !(!( !(!( !( !(!( !(!( !(!(BridgeMain Center River Somonauk Park Spring FreemontKingLibertyGame FarmBristolChurchPleasure ColtonSunsetWalnut Jackson Conover Georgeanna WestLandmark DaltonPrairieTowerElm Appletree Engineering Enterprises, Inc.52 Wheeler RoadSugar Grove, Illinois 60554(630) 466-6700 Legend 2024 Water Main Replacement !(VALVE GF HYDRANT Water Main UNKNOWN WATER MAIN Diameter 3" WATER MAIN AND SMALLER 4" WATER MAIN 6" WATER MAN 8" WATER MAIN 10" WATER MAIN 12" WATER MAIN 16" WATER MAIN www.eeiweb.com DATE: PROJECT NO.: FILE: PATH: BY: MAY 2023 YO2314 YO2314_2024 Water Main Replacement Contract A. MXD H:\GIS\PUBLIC\YORKVILLE\2023\ MJT ³ 1,000 0500 Feet 2024 WATER MAIN REPLACEMENT - CONTRACT A ATTACHMENT E EMPLOYEE DESIGNATION CLASSIFICATION HOURLY RATE Senior Principal E-4 $239.00 Principal E-3 $234.00 Senior Project Manager E-2 $227.00 Project Manager E-1 $204.00 Senior Project Engineer/Surveyor II P-6 $192.00 Senior Project Engineer/Surveyor I P-5 $179.00 Project Engineer/Surveyor P-4 $162.00 Senior Engineer/Surveyor P-3 $149.00 Engineer/Surveyor P-2 $135.00 Associate Engineer/Surveyor P-1 $122.00 Senior Project Technician II T-6 $167.00 Senior Project Technician I T-5 $156.00 Project Technician T-4 $146.00 Senior Technician T-3 $135.00 Technician T-2 $122.00 Associate Technician T-1 $107.00 GIS Technician II G-2 $119.00 GIS Technician I G-1 $110.00 Engineering/Land Surveying Intern I-1 $ 79.00 Executive Administrative Assistant A-4 $ 75.00 Administrative Assistant A-3 $ 70.00 VEHICLES. REPROGRAPHICS, DIRECT COSTS, DRONE AND EXPERT TESTIMONY Vehicle for Construction Observation $ 15.00 In-House Scanning and Reproduction $0.25/Sq. Ft. (Black & White) $1.00/Sq. Ft. (Color) Reimbursable Expenses (Direct Costs) Cost Services by Others (Direct Costs) Cost + 10% Unmanned Aircraft System / Unmanned Aerial Vehicle / Drone $ 216.00 Expert Testimony $ 271.00 STANDARD SCHEDULE OF CHARGES ~ JANUARY 1, 2023 ATTACHMENT F Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Community Development Purchasing Police Public Works Parks and Recreation Agenda Item Number New Business #6 Tracking Number PW 2024-27 Certificate of Authority by Vote – Rock Salt Purchases Public Works Committee – March 19, 2024 Majority Approval Approved certificate would allow the Director of PW to enter into contracts and joint participation agreements with the State of Illinois. Eric Dhuse Public Works Name Department Summary The State of Illinois Central Management System added this form to be able to participate in the yearly bulk rock salt bid. Staff is seeking approval for the Director of Public Works and City Administrator to participate in the bulk rock salt purchasing program. Background Each year we participate in the State-run bulk rock salt purchase. We bid on our number of tons in March and receive prices sometime in October. This year, to submit your bid for salt, you must fill out the attached form and send it in with your bid. This form is called the Certificate of Authority by Vote. It states that the City Council has authorized the Director of Public Works to enter into Contracts and joint participation agreements with the State of Illinois on behalf of the United City of Yorkville. The authorization comes by way of a vote that would be on March 26th at the regular meeting of the City Council. In practice, I have been performing these exact same duties for purchasing bulk rock salt for decades. I will continue to bring all items forward for council approval for any contract or joint participation agreement with the State of Illinois. Recommendation I recommend the approval of this document which allows the Public Works Director and City Administrator to participate in contracts and joint participation agreements with the State of Illinois. Memorandum To: Public Works Committee From: Eric Dhuse, Director of Public Works CC: Bart Olson, City Administrator Date: March 12, 2024 Subject: Certificate of Authority by Vote Resolution No. 2024-____ Page 1 Resolution No. 2024-_____ RESOLUTION OF THE UNITED CITY OF YORKVILLE, KENDALL COUNTY, ILLINOIS, AUTHORIZING THE EXECUTION OF CERTAIN CONTRACTS WHEREAS, the United City of Yorkville, Kendall County, Illinois (the "City") is a non- home rule municipality in accordance with the Illinois Constitution of 1970 and the laws of this State; and WHEREAS, the Mayor and City Council (the “Corporate Authorities”) have been requested to designate the persons employed by the City who are duly authorized to enter into contracts, including joint participation agreements, with the State of Illinois and any of its agencies or departments as determined to be necessary and in the best interest of the City; and WHEREAS, the Corporate Authorities have determined that the designation of the City Administrator and the Director of Public Works to enter into and execute such contracts and documents as approved and appropriated by the City Council is in the best interest of the City as hereinafter provided. NOW, THEREFORE, BE IT RESOLVED by the Mayor and City Council of the United City of Yorkville, Kendall County, Illinois, as follows: Section 1. Bart Olson, City Administrator, and Eric Dhuse, Director of Public Works of the City are hereby authorized to execute such contracts, including joint participation agreements with the State of Illinois and any of its agencies and departments so long as such contracts and joint participation agreements have been approved and costs incurred thereby have been appropriated. Section 2. That this Resolution shall be in full force and effect upon its passage and approval as provided by law. Resolution No. 2024-____ Page 2 Passed by the City Council of the United City of Yorkville, Kendall County, Illinois this ____ day of __________________, A.D. 2024. ______________________________ CITY CLERK KEN KOCH _________ DAN TRANSIER _________ ARDEN JOE PLOCHER _________ CRAIG SOLING _________ CHRIS FUNKHOUSER _________ MATT MAREK _________ SEAVER TARULIS _________ RUSTY CORNEILS _________ APPROVED by me, as Mayor of the United City of Yorkville, Kendall County, Illinois this ____ day of __________________, A.D. 2024. ______________________________ MAYOR Attest: ______________________________ CITY CLERK Certificate of Authority by Vote I, Jori Beland, hereby certify that I am duly appointed the City Clerk of the United City (Name) of Yorkville, Kendall County, Illinois. I hereby certify the following is a true copy of a vote (Name of Governmental Unit) taken at a meeting of the Mayor and City Council, duly called and held on ________, 2024, at which a quorum of the Members was present and voting, Voted: That Eric Dhuse, Director of Public Works and Bart Olson, City Administrator, upon approval of the Mayor and City Council, are duly authorized to enter into contracts, including join participation agreements, on behalf of the United City of Yorkville with the State of Illinois and any of its agencies or departments and further are authorized to execute any documents which may, in either of their judgments, be desirable or necessary to affect the purpose of this vote. I hereby certify that said vote has not been amended or repealed and remains in full force and effect as of the date of the contract or joint participation agreement to which this certificate is attached. I further certify that it is understood that the State of Illinois will rely on this certificate as evidence that the persons listed above currently occupy the positions indicated and that they have full authority to bind United City of Yorkville. To the extent that there are any limits on the authority of any listed individual to bind the United City of Yorkville contracts with State of Illinois, all such limitations are expressly stated herein. Dated: ______________________ Attest: ______________________ Jori Beland, City Clerk Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Community Development Purchasing Police Public Works Parks and Recreation Agenda Item Number New Business #7 Tracking Number PW 2024-28 Bristol Township IGA Public Works Committee – March 19, 2024 Majority Approval Proposed IGA for paving of certain roads in Bristol Township and the City of Yorkville. Eric Dhuse Public Works Name Department Summary Proposed agreement between the City and Bristol Township for repaving certain roads in Bristol Township and in the City of Yorkville. Background Last year we replaced water main in a large portion of Conover’s Subdivision. Some streets are city streets as outlined in Exhibit 1. Bristol Township is planning on paving all their streets in that subdivision this year. The Township has offered to repave the city streets in exhibit 1 that were affected by the water main project as part of their project. In return, the City would pave certain areas in Bristol Township that are adjacent to one of our paving projects. The specific streets are parts McHugh Rd. between Farmstead and Marketplace and Walnut St. and McHugh intersection. These areas are highlighted in Exhibit 2. No money would change hands, we would each treat the other’s paving area as our own. The agreement would be in effect to ensure we both perform the paving to certain specifications and to indemnify and hold each other harmless. I believe this is a win for the Township and the City. Both entities get better pricing, and a higher quality road since most of the paving can be done at once so there are less joints which gives a better ride for motorists and has less areas for water to permeate. Recommendation I recommend that we approve this agreement with Bristol Township. Memorandum To: Public Works Committee From: Eric Dhuse, Director of Public Works CC: Bart Olson, City Administrator Date: March 11, 2024 Subject: Bristol Township agreement for Paving Page 1 of 8 INTERGOVERNMENTAL AGREEMENT BETWEEN BRISTOL TOWNSHIP, ILLINOIS AND THE UNITED CITY OF YORKVILLE, ILLINOIS, RELATING TO THE RESURFACING OF CERTAIN STREETS THIS INTERGOVERNMENTAL AGREEMENT (the “Agreement”) is by and between the Township of Bristol, a unit of local government of the State of Illinois (“Bristol Township”), and the United City of Yorkville, a municipal corporation of the State of Illinois (the “City”). WITNESSETH: WHEREAS, the City and Bristol Township (the “Parties”) are units of local government within the meaning of Article VII, Section 1 of the Illinois Constitution of 1970 who are authorized to enter into intergovernmental agreements pursuant to the Intergovernmental Cooperation Act, 5 ILCS 220/1 et seq.; and WHEREAS, the Constitution of the State of Illinois of 1970, Article VII, Section 10, provides that units of local government may contract or otherwise associate among themselves to obtain or share services and to exercise, combine, or transfer any power or function in any manner not prohibited by law or by ordinance and may use their credit, revenues, and other resources to pay costs related to intergovernmental activities; and WHEREAS, the Intergovernmental Cooperation Act, 5 ILCS 220/1 et seq., provides that any unit of local government may participate in an intergovernmental agreement under this Act notwithstanding the absence of specific authority under the State law to perform the service involved, provided that the unit of local government contracting with each other has authority to perform the service; and WHEREAS, it is deemed to be in the best interest of Bristol Township, the City and the motoring public to improve and maintain the various roadways throughout Bristol Township and Page 2 of 8 the City pursuant to the Illinois Highway Code under 605 ILCS 5/9-101 and 605 ILCS 5/4-409, whereby municipalities and the townships may form cooperative agreements with each other for the construction, maintenance and improvement of streets, highways and any portions thereof; and WHEREAS, the City intends to make certain improvements to Sunset Ave. and Prairie Lane in the Countryside Subdivision as depicted in Exhibit 1 (the “City Project”), and Bristol Township intends to make certain improvements to McHugh Rd and Walnut St. as depicted in Exhibit 2; (the “Township Project”); and WHEREAS, the City Project is adjacent to roadways Bristol Township intends to improve other than the Township Project and the Township Project is adjacent to roadways the City intends to improve other than the City Project and, after reviewing the improvement plans and the location of the City Project and the Township Project in relation to the other roadway improvements both Parties intend to undertake, it would serve the residents and all of the motoring public to have the City construct the Bristol Project and Bristol Township to construct the City Project thereby coordinating all the construction of all roadway improvements by permitting one construction team to complete the improvements in each of the project areas; all as hereinafter set forth. NOW, THEREFORE, in consideration of the foregoing preambles, the mutual covenants contained herein and for good and valuable consideration, the sufficiency of which is agreed to by the Parties hereto, Bristol Township and the City covenant, agree and bind themselves as follows, to wit: 1. The foregoing preambles are hereby incorporated into this Agreement as if fully restated in this paragraph 1. 2. Bristol Township shall select and contract with all contractors and subcontractors necessary to complete the City Project in compliance with state and federal laws and regulations, including Page 3 of 8 competitive bidding and prevailing wage requirements. The City shall select and contract with all contractors and subcontractors necessary to complete the Bristol Project in compliance with state and federal regulations including competitive bidding and prevailing wage requirements. 3. During the course of the work, both Parties shall certify that each contractor and/or subcontractor performing work on the City Project and the Bristol Project (collectively the “Project”) shall obtain and continue in force during the term of the construction of the Project insurance coverage in not less than the following amounts: Comprehensive General Liability - $1,000,000 per occurrence; Auto Liability – Combined single limit amount of $1,000,000 on any contractor-owned, hired, and/or non-owned vehicles; Workers Compensation – Statutory requirements and Employer’s Liability Insurance with limit of no less than $1,000,000 per accident for bodily injury and property damage; Umbrella Coverage - $2,000,000 per occurrence. Each contractor and/or subcontractor contracted to perform work on the Project shall name both Bristol Township and the City as additional insureds on a primary and non- contributory basis with respect to all liability coverage. Each contractor and/or subcontractor shall grant to Bristol Township and the City a waiver of any right to subrogation which any insurer may acquire against Bristol Township or the City by virtue of the payment of any loss under such insurance. 4. Neither party shall make any alterations to the existing parkways or rights-of-way, except as required for the Project. 5. Upon completion of the Project, Bristol Township shall, at its sole cost and expense, maintain the roadway pavement, including thru-lanes, shoulders, parking stalls, concrete curb and gutter, pavement markings, and roadway signing included in the Bristol Project as identified in Exhibit 2. Page 4 of 8 6. Upon completion of the Project, the City shall, at its sole cost and expense, maintain the roadway pavement, including thru-lanes, shoulders, parking stalls, concrete curb and gutter, pavement markings, and roadway signing included in the City Project as identified on Exhibit 1. 7. The Parties hereby understand and agree that this Agreement shall not require, nor confer, any additional responsibility on either of the Parties to undertake maintenance, repairs or improvements, except as are already provided by law or otherwise described in this Agreement or other agreement. 8. To the extent permitted by law, each Party shall hold harmless, indemnify and defend the other Party, including such Party’s past, present, and future board members, aldermen, elected officials, insurers, employees, and agents from and against all liability, claims, suits, demands, proceedings and actions, including costs, reasonable fees and expense of defense, arising from, any loss, damage, injury, death, or loss or damage to property (collectively, the “Claims”), to the extent such Claims result from either 1) intentional, willful, wanton, reckless or negligent conduct by such indemnifying Party in the use, maintenance, repair, and/or improvement of the Project, or 2) such indemnifying Party's failure to adequately perform its obligations pursuant to this Agreement. However, no Party shall be indemnified hereunder for any loss, liability, damage, or expense resulting from its own intentional, willful, wanton, reckless or negligent misconduct. Nothing contained herein shall be construed as prohibiting Bristol Township and/or the City, and their respective officials, directors, officers, agents and employees, from defending through the selection and use of their own agents, attorneys and experts, any claims, suits, demands, proceedings and actions brought against them. The City’s and/or Bristol Township’s Page 5 of 8 participation in their own defense shall not remove the other Party’s and/or contractors and subcontractors’ duty to indemnify, defend, and hold the other Party harmless, as set forth herein. The City and Bristol Township do not waive their defenses or immunities under the Local Government and Governmental Employees Tort Immunity Act (745 ILCS 10/1, et seq.) or other such Acts by reason of indemnification or insurance. 9. This Agreement and the rights of the Parties hereunder may not be assigned (except by operation of law), and the terms and conditions of this Agreement shall inure to the benefit of and be binding upon the respective successors and assigns of the Parties hereto. Nothing in this Agreement, express or implied, is intended to confer upon any party, other than the Parties and their respective successors and assigns, any rights, remedies, obligations or liabilities under or by reason of such agreements. 10. Any notice required or permitted to be given pursuant to this Agreement shall be duly given if sent by fax, email, certified mail, or courier service and received. As such, all notices required or permitted hereunder shall be in writing and may be given by either (a) depositing the same in the United States mail, addressed to the Party to be notified, postage prepaid and certified with the return receipt requested, (b) delivering the same in person, or (c) telecopying the same with electronic confirmation of receipt: If to Bristol Township Road Commissioner Bristol Township Highway Dept. 9075 Corneils Rd. Bristol, Illinois 60512 If to the City: Mayor John Purcell 800 Game Farm Road Yorkville, Illinois 60560 Page 6 of 8 or such address or counsel as any Party hereto shall specify in writing pursuant to this Section from time to time. 11. This Agreement shall be interpreted and enforced under the laws of the State of Illinois. Any legal proceeding related to enforcement of this Agreement shall be brought in the Circuit Court of Kendall County, Illinois. In case any provision of this Agreement shall be declared and/or found invalid, illegal or unenforceable by a court of competent jurisdiction, such provision shall, to the extent possible, be modified by the court in such manner as to be valid, legal and enforceable so as to most nearly retain the intent of the Parties, and, if such modification is not possible, such provision shall be severed from this Agreement, and in either case the validity, legality, and enforceability of the remaining provisions of this Agreement shall not in any way be affected or impaired thereby. 12. This Agreement may be executed in counterparts (including facsimile signatures), each of which shall be deemed to be an original and each of which shall constitute one and the same Agreement. 13. This Agreement represents the entire agreement between the Parties regarding this subject matter and there are no other promises or conditions in any other agreement whether oral or written. Except as stated herein, this agreement supersedes any other prior written or oral agreements between the Parties about the Project and may not be further modified except in writing acknowledged by all Parties. 14. Nothing contained in this Agreement, nor any act of Bristol Township or the City pursuant to this Agreement, shall be deemed or construed by any of the Parties hereto or by third persons, to create any relationship of third-party beneficiary, principal, agent, limited or general Page 7 of 8 partnership, joint venture, or any association or relationship involving Bristol Township and the City. 15. This Agreement shall be in full force and effect for a period of ninety-nine (99) years from the date of the last signature below unless terminated in writing signed by both parties. 16. This Agreement shall be effective upon approval by Bristol Township and the City and the date of this Agreement shall be deemed as the last date of acceptance provided below. 17. Bristol Township and the City each hereby warrant and represent that their respective signatures set forth below have been, and are on the date of this Agreement, duly authorized by all necessary and appropriate corporate and/or governmental action to execute this Agreement. IN WITNESS WHEREOF, the Parties hereto have caused this Intergovernmental Agreement to be executed by their duly authorized officers on the below date. BRISTOL TOWNSHIP, A UNIT OF LOCAL GOVERNMENT OF THE STATE OF ILLIINOIS By: __________________________________ _______________ Bristol Township Road Commissioner Date Attest: __________________________________ Clerk (Seal) Page 8 of 8 CITY OF YORKVILLE, A MUNICIPAL CORPORATION OF THE STATE OF ILLINOIS By: __________________________________ _______________ Mayor Date Attest: __________________________________ City Clerk EXHIBIT 1 City of Yorkville’s porƟons of Prairie Lane & Sunset Avenue Approx. 5016 sq. yds. EXHIBIT 2 Bristol Road District portions of McHugh Road & Walnut Street Approx. 3,700 sq.yds Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Community Development Purchasing Police Public Works Parks and Recreation Agenda Item Number New Business #8 Tracking Number PW 2024-29 2024 EEI Rate Request Public Works Committee – March 19, 2024 Majority Approval Please see the attached memo. Bart Olson Administration Name Department Summary Consideration of a request from EEI to increase standard hourly rates for employees under the City’s base contract and any supplemental contracts. Background This item was last discussed by the City Council in March 2023, when the City Council approved EEI’s hourly rate request covering a change in rates between 2022 and 2023. EEI has proposed a 2024 rate increase request, which is attached to this memo. In general, EEI is requesting a ~3.8% per hour inflationary type increases for each classification. These hourly rates are used as the unit price for supplemental engineering contracts but are also used in the City’s base contract. Recommendation Staff recommends approval of the 2024 EEI rate request. Memorandum To: Public Works Committee From: Bart Olson, City Administrator CC: Date: March 14, 2024 Subject: EEI Rate Request Apprved Approved Approved Approved Proposed 2019 2021 2022 2023 2024 % ChangeClassification / DesignationRatesRatesRatesRatesRatesApproved 2023 to Proposed 2024 E‐4 208$ 217$ 228$ 239$ 246$ 2.9%E‐3 203$ 212$ 223$ 234$ 241$ 3.0%E‐2 197$ 206$ 216$ 227$ 234$ 3.1%E‐1 178$ 185$ 194$ 204$ 210$ 2.9%P‐6 165$ 174$ 183$ 192$ 200$ 4.2%P‐5 153$ 162$ 170$ 179$ 186$ 3.9%P‐4 141$ 147$ 154$ 162$ 168$ 3.7%P‐3 129$ 135$ 142$ 149$ 155$ 4.0%P‐2 117$ 123$ 129$ 135$ 140$ 3.7%P‐1 106$ 110$ 116$ 122$ 127$ 4.1%T‐6 153$ 158$ 159$ 167$ 175$ 4.8%T‐5 141$ 147$ 149$ 156$ 164$ 5.1%T‐4 129$ 135$ 139$ 146$ 153$ 4.8%T‐3 117$ 123$ 129$ 135$ 140$ 3.7%T‐2 106$ 110$ 116$ 122$ 127$ 4.1%T‐193$ 97$ 102$ 107$ 111$ 3.7%G‐2N / AN / AN / AN / A 125$ N / AG‐175$ 100$ 105$ 110$ 114$ 3.6%I‐184$ 79$ 79$ 79$ 82$ 3.8%A‐4 N / AN / AN / AN / A77$ N / AA‐370$ 70$ 70$ 70$ 72$ 2.9%Average % Change3.8%ENGINEERING ENTERPRISES, INC.STANDARD SCHEDULE(S) OF CHARGES EMPLOYEE DESIGNATION CLASSIFICATION HOURLY RATE Senior Principal E-4 $246.00 Principal E-3 $241.00 Senior Project Manager E-2 $234.00 Project Manager E-1 $210.00 Senior Project Engineer/Surveyor II P-6 $200.00 Senior Project Engineer/Surveyor I P-5 $186.00 Project Engineer/Surveyor P-4 $168.00 Senior Engineer/Surveyor P-3 $155.00 Engineer/Surveyor P-2 $140.00 Associate Engineer/Surveyor P-1 $127.00 Senior Project Technician II T-6 $175.00 Senior Project Technician I T-5 $164.00 Project Technician T-4 $153.00 Senior Technician T-3 $140.00 Technician T-2 $127.00 Associate Technician T-1 $111.00 GIS Technician II G-2 $125.00 GIS Technician I G-1 $114.00 Engineering/Land Surveying Intern I-1 $ 82.00 Executive Administrative Assistant A-4 $ 77.00 Administrative Assistant A-3 $ 72.00 VEHICLES. REPROGRAPHICS, DIRECT COSTS, DRONE AND EXPERT TESTIMONY Vehicle for Construction Observation $ 20.00 In-House Scanning and Reproduction $0.25/Sq. Ft. (Black & White) $1.00/Sq. Ft. (Color) Reimbursable Expenses (Direct Costs) Cost Services by Others (Direct Costs) Cost + 10% Unmanned Aircraft System / Unmanned Aerial Vehicle / Drone $ 225.00 Expert Testimony $ 275.00 STANDARD SCHEDULE OF CHARGES ~ JANUARY 1, 2024 Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Community Development Purchasing Police Public Works Parks and Recreation Agenda Item Number New Business #9 Tracking Number PW 2024-30 Rob Roy Drainage Ditch Additional Work Public Works Committee – March 19, 2024 Supermajority (6 out of 9) Approval Proposed to remove certain stumps along the entire length of the project Eric Dhuse Public Works Name Department Summary The Rob Roy Drainage District is proposing the removal of certain stumps along the Rob Roy Drainage Ditch. Staff has reached out to Homer Tree Service to secure a quote for this proposed work. the quote for this work is $50,000 Background Now that initial contract work is well underway, it is apparent that there are many stumps that can be removed without causing any erosion or stabilization issues throughout the project. We would NOT be looking to remove any stumps in the ditch itself, or within 10’ of the top of the ditch. We would only remove those stumps that are on the “back slope” of the ditch between the farm fields and the top of the ditch. I have attached photos that show the areas where stumps can be ground. To ensure that the contractor knows exactly what we are looking for, I will meet with them and drive the entire length of the project with them to make sure they fully understand what we are looking for. The original contract was for $180,500 and the additional north branch work was $58,000 for a total of $230,500 leaving a balance of $261,500 of the original $500,000 or ARPA money that was granted from Kendall County. With this additional work proposed at $50,000 it would bring the total to $280,500 leaving a balance of $219,500 for any additional work that can be performed before the December 31, 2024, deadline. Recommendation Staff recommends to award Homer Tree Service, Inc. of Lockport, IL in the amount of $50,000 for additional work as described in the quote and this memo. Since this is a sole source quote, a supermajority vote is required. Memorandum To: Public Works Committee From: Eric Dhuse, Director of Public Works CC: Bart Olson, City Administrator Date: March 12, 2024 Subject: Rob Roy Drainage District Additional Work Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Community Development Purchasing Police Public Works Parks and Recreation Agenda Item Number Old Business #1 Tracking Number PW 2023-83 Kylan’s Ridge Subdivision Traffic Sign Analysis Public Works Committee – March 19, 2024 PW – 10/17/23 A discussion took place. PW 2023-83 None Follow-up from October 2023 Meeting Brad Sanderson Engineering Name Department This memo is a follow-up to the information prepared for the October 2023 Public Works Committee Meeting. The request from the committee was to investigate the placement of pavement markings to serve as a speeding deterrent. Attached is an exhibit that denotes the potential placement of pavement markings to provide a traffic-calming effect. The pros and cons of this type of traffic-calming are noted below: Pros:  Research has shown effectiveness in reducing speeds from 1 to 7 mph.  Easy to change/remove in the future.  Less costly to install.  Installation can occur quickly. Cons:  Less effective when speeds are already low (speed limits greater than 30 mph). An article has also been attached and provides greater detail on the topic. The cost to install the striping noted on the exhibit will be approximately $3,000 and would be implemented as part of the expanded road program if the City elects to proceed. Memorandum To: Bart Olson, City Administrator From: Brad Sanderson, EEI CC: Eric Dhuse, Director of Public Works Rob Fredrickson, Finance Director Jori Behland, City Clerk Date: March 12, 2024 Subject: Kylan’s Ridge Traffic Analysis 30 ITE JOURNAL / SEPTEMBER 2011 Roadway Striping as a Traffic Calming Option IN LIEU OF TRADITIONAL TRAFFIC CALMING, ROADWAY STRIPING AS A TRAFFIC CALMING OPTION IS A VIABLE, LOW-COST ALTERNATIVE TO TRADITIONAL VERTICAL/ HORIZONTAL ROADWAY DESIGN FEATURES. THE ROADWAY STRIPING ALTERNATIVES HAVE LESS DETRIMENTAL IMPACT TO EMERGENCY SERVICES, ARE LESS COSTLY TO CONSTRUCT, AND CAN SUCCESSFULLY REDUCE SPEEDS FROM TWO TO MORE THAN SEVEN MILES PER HOUR. BY ROBERT KAHN, P.E. AND ALLISON KAHN GOEDECKE, MBA INTRODUCTION Traditional traffic calming techniques include vertical and horizontal displace- ment of the roadway surface, which can be effective in reducing speeds and cut- through traffic on roadways. These road- way design features can include speed humps, cushions, chokers, chicanes, me- dians, mini traffic circles, diverters, and full/partial roadway closures. While these features can have significant benefits to a community, they are sometimes difficult to implement as a result of potential nega- tive impacts to local residents, emergency service departments, and persons with dis- abilities and may not be consistent with public agency policies. In lieu of many of the traditional traffic calming devices, roadway striping can be implemented as a traffic calming option that is a viable, low-cost alternative to verti- cal/horizontal displacement traffic calming features. The roadway striping alternatives s(AVELESSDETRIMENTALIMPACTSUPON emergency services; s!RELESSCOSTLYTOCONSTRUCT s0ROVIDEGREATERmEXIBILITYTOMEET future changes; s(AVENOADVERSEIMPACTTOHIGHWAY drainage; s!RERECOGNIZEDBYLOCALRESIDENTSAS standard traffic control devices; s#ANPROVIDEBIKEPARKINGLANES s#ANSUCCESSFULLYREDUCESPEEDSFROM one to more than seven miles per hour. Even greater speed reductions have been documented in some case studies; and s#AN BE IMPLE- mented quickly. !NUMBEROFROAD- way striping calming alternatives have been successfully installed in Southern #ALIFORNIAWITHPOSITIVERESULTS)NMANY cases, these have been implemented on private streets and have resulted in re- duced speeds in these communities. These private streets have been designed to pub- lic street standards. Traffic calming strip- ing has also been used on public streets in 3OUTHERN#ALIFORNIA4HECALMINGALTERNA- tives that have been implemented follow standard California Manual on Uniform Traffic Control Devices #-54#$ RE- quirements. These traffic calming options have been implemented in a timely and cost-effective manner and are easily un- derstood by the local residents and driving public. They have resulted in some speed reductions, which were desired by the local residents. While more traditional TRAFlCCALMINGDEVICESEGSPEEDHUMPS may be required in certain instances to obtain greater speed or volume reduc- tions, roadway striping is a viable traffic calming option in many cases. TRAFFIC STRIPING AS AN ALTERNATIVE TO STANDARD TRAFFIC CALMING TECHNIQUES Striping as a traffic calming technique has less disruption to emergency service vehicles, since no vertical or horizontal displacement occurs within the roadway surface. Emergency service requirements are a major barrier to the installation of many traffic calming projects. Roadway striping that is used for traffic calming is universally recognized by the travel- ing public and emergency agencies. Traffic calming striping gives the visual impression that roadway width has been reduced, which has been shown to slow vehicles down while traveling along a roadway. This type of striping will not slow down emergency service vehicles utilizing the roadway or adversely affect traffic operations. Other types of traffic calming devices are new to some drivers, particularly out-of-the-area drivers who are not familiar with a particular area that has the traffic calming devices. In addition, there is considerably less cost to striping than other traffic calming TECHNIQUES!SOPPOSEDTO 53$ PER INSTALLATION FOR SPEED HUMPS ITE JOURNAL / SEPTEMBER 2011 31 or speed cushions, the same segment of ROADWAYCANBESTRIPEDFORONLYTO 53$!NOTHERADVANTAGEOFTRAF- fic striping as a traffic calming option is FUTUREmEXIBILITY4RAFlCSTRIPINGCANEASILY be changed in the future by sandblast- ing the painted striping, if a particular installation is unsuccessful in meeting its goals or needs to be changed. Further- more, traffic striping can be implemented quickly through conventional construc- TIONTECHNIQUESBYEXISTINGIN HOUSEPUB- lic works staff or contract services. !NOTHERSIGNIlCANTBENElTOFTRAFlC striping is that it does not adversely affect DRAINAGE-ANYTRAFlCCALMINGDEVICESSUCH AS SPEED HUMPS ROADWAY CHOKERSCURB EX- tensions, medians, and chicanes can ad- versely affect roadway drainage. These de- vices can constrict normal drainage patterns within the roadway surface, which could affect drainage for the roadways. This can require additional roadway maintenance for local public works departments. Traffic striping as a traffic calming device can effectively reduce speeds on a roadway. This is particularly effective on long, straight roadways where there are wide travel lanes for long distances. Before-and-after speed surveys by RK Engineering Group, Inc., with which the author is affiliated, have shown that speed reductions in the range of one to more than seven miles per hour are easily ac- complished through roadway striping, es- pecially for wide local streets with a curb- TO CURBWIDTHOFTOFEET!NOTHER advantage of roadway striping is that it can provide for bike lanes or parking areas adjacent to the travel lanes as part of the “complete streets” system. These bike or parking lanes are used to define the vari- ous functions of the roadway: not only vehicular travel but also vehicle access to the neighborhood, parking, and accom- modations for other modes of transporta- tion, such as bicycles. STRIPING ALTERNATIVES There are numerous striping alterna- tives that can be used for traffic calm- ing. The basic concept of traffic calming striping is to reduce the driver’s perceived width of the roadway. By doing this, the drivers tend to reduce speed and may also be diverted from a particular route as a result of the reduced speed. The strip- ing alternatives can consist of adding the following: s#ENTERLINESTRIPE s%DGELINES s#ENTERLINEPLUSEDGELINE s3TRIPEDMEDIAN s3TRIPEDCHOKERORCHICANE s3TRIPED SPEED HUMP WITHOUT THE raised speed hump; and s0SYCHO PERCEPTIVESTRIPING Centerline striping consists of adding a typical double-yellow centerline stripe or single-dash yellow line in the roadway. This separates the direction of traffic and reduces the roadway width of the travel LANETOTHEDRIVER7HITE INCHedge lines can be added to the right and left side of the roadway where there is suf- ficient width for the 8-foot parking lane. The parking lane can be provided and SEPARATEDBYTHE INCHWHITEEDGELINE! combination of both centerline and edge line striping is the most effective method of reducing the overall travel way width of the roadways. This can be provided on typical local streets and will provide FOR FOOTTRAVELLANESAND FOOT PARKINGLANES!SAMPLEOFTHISDESIGNIS SHOWNIN&IGURE !NOTHERMETHODOFREDUCINGTHEROAD- way width is by providing a striped me- dian. The median can be provided by double-yellow centerline stripes or can be a two-way left-turn lane, which pro- vides left turns from the roadway to the adjacent properties or across the roadway ITSELF!NOTHEROPTIONFORREDUCINGROAD- way width is striping chokers or chi- canes. These can be striped with a white 8-inch channel to provide the delineation OF THE CHOKER OR CHICANE !LTHOUGH NOT as prominent as the raised curbing of a typical choker or chicane, it does provide some of the same operational features as the raised curbing for chokers or chicanes by requiring the driver to slow while trav- eling the traffic calming area. !NOTHERTRAFlCCALMINGOPTIONISTO provide “striped” speed humps across the roadway. These can be effective where normal speed humps cannot be imple- mented, such as a hilly area or where GRADESEXCEEDPERCENT7HILELIMITED operational data is available on this type of striping, it can give the impression of a speed hump in the roadway area, therefore slowing vehicles. “Psycho-per- ceptive” striping has also been used in conjunction to implementation of speed humps. This type of striping is shown IN#-54#$&IGURE" 3MALLER stripes are provided, initially going to larger stripes when approaching the traf- lCCALMINGDEVICE!PHOTOOFTHISTYPE OFSTRIPINGISINCLUDEDIN&IGURE4HE evaluation of the effectiveness of optical speed bars was presented in the Novem- BER%RIC-EYERS AND-ARCH Figure 1. Typical traffic calming striping. 32 ITE JOURNAL / SEPTEMBER 2011 3TEVEN 0 ,ATOSKI ISSUES OF ITE Journal. These studies did show promising results in speed reduction with these types of pavement markings. TRAFFIC CALMING STRIPING CASE STUDIES RK Engineering Group, Inc. has been involved in several case studies involv- ing traffic calming striping as an alterna- tive traffic calming device. These studies have been primarily completed for private communities; however, the private road- ways and streets were constructed to city standards. In nearly all cases, the roadways WERE TO FOOT CURB TO CURB WIDTH and in many cases were long, straight streets, which encouraged speeding. The implementation of traffic calming striping effectively reduced speed on these road- ways and had a positive reception by the community and local agencies, including emergency service departments. Case Study No. 1 (June 2005–June 2006) 4HE.EWPORT2IDGE.ORTH#OMMU- nity is a manned-gated community in the CITY OF .EWPORT "EACH #ALIFORNIA 53! The community consists of high-end, single-family detached homes, which are SERVEDBYAPRIMARYCOLLECTORROAD#HAM- BORD2OAD #HAMBORD 2OADISA FOOT curb-to-curb roadway with sidewalks on both sides of the street. The roadway is oriented in a north-south direction (as SHOWNIN&IGURE ANDHASALENGTHOF APPROXIMATELYMILES 4HESTEEPGRADESALONG#HAMBORD did not allow for typical traffic calming techniques, such as speed humps or speed cushions. In addition, the community was concerned with the construction of these types of traffic calming devices and their effects on traffic operations and vehicle damage. There was also pedestrian activ- ity near the community recreation center and pool located at the center portion of #HAMBORD2OADANDACOMMUNITYTENNIS court facility located on the north end of the street. 0HOTOSOF#HAMBORDBEFORETHETRAF- fic calming striping was implemented are SHOWNIN&IGURE4HISWIDE FOOTCURB to-curb street with an undefined travel way encouraged speeding throughout the roadway. Before the implementation of Figure 2. UCI example of psycho-perspective striping. Figure 3. Newport Ridge North, Newport Beach. ITE JOURNAL / SEPTEMBER 2011 33 TRAFlCCALMINGSTRIPINGTHETHPERCENTILE SPEEDALONG#HAMBORDRANGEDFROMTO MILESPERHOURANDTHEAVERAGESPEEDS RANGEDFROMTOMILESPERHOUR Traffic calming striping was imple- MENTEDALONGTHEENTIRELENGTHOF#HAM- bord. This included a double-yellow CENTERLINEAND INCHEDGELINESTRIPES FEETFROMTHECURBFACE!FTERTHETRAF- fic calming striping was implemented, THETHPERCENTILESPEEDWASREDUCEDTO TOMILESPERHOURANDTHEAVERAGE SPEEDDECREASEDTOTOMILESPERHOUR THROUGHOUT THE LENGTH OF #HAMBORD AS SHOWNIN4ABLE Case Study No. 2 (August 2005–December 2007) Traffic calming striping was imple- MENTEDINSOUTH/RANGE#OUNTYWITHIN THECITYOF3AN#LEMENTE#ALIFORNIA53! AT THE 2ESERVE #OMMUNITY !SSOCIATION This project consists of a large number of single-detached family dwelling units with a recreation center located in the southern portion of the community. The project has four electronic gates, which provide access TO AN ADJACENT ARTERIAL HIGHWAY #AMINO 6ERA#RUZ 4HISCOMMUNITYHADFOUR roadways serving a series of cul-de-sacs throughout the community, both north ANDSOUTHOF#AMINO6ERA#RUZ The main roadways serving the com- MUNITYSOUTHOF#AMINO6ERA#RUZWERE FOOTCURB TO CURBWIDTHSTREETSAND those roadways serving the northerly sec- tion of the community had a curb-to-curb WIDTHOFTOFEET%XISTINGTRAFlCVOL- ume and speeds were collected throughout the community before traffic calming was IMPLEMENTED4HETHPERCENTILESPEEDS RANGEDFROMTOMILESPERHOURPRIOR to the implementation of traffic calming STRIPING"EFORE AND AFTERTHPERCENTILE SPEEDSARESUMMARIZEDIN4ABLE Traffic calming striping consisted of adding double-yellow centerlines and WHITE INCHEDGELINESONTHEWIDER roadways and the striping of edge lines ONLYFORTHENARROWERROADWAYS4HETH percentile was reduced to some degree after the implementation of traffic calm- INGSTRIPING4HETHPERCENTILESPEEDS WEREREDUCEDTO MILESPERHOUR with some minor reductions after the implementation of the striping. The rec- Figure 4. Chambord Road before restriping. Table 1. Before-and-after speed surveys. Location Roadway 85th% Speed Before Traffic Calming Striping (mph) After Traffic Calming Striping (mph) #ASE3TUDY Newport Ridge North .EWPORT"EACH s#HAMBORD./2IVAY s#HAMBORD3/-USSET s#HAMBORD3/"ARYEMON #ASE3TUDY The Reserve 3AN#LEMENTE s-ONTANADEL3OL ./#AMINO6ERA#RUZ s#OLINA2ODANTE 3/#AMINO6ERA#RUZ s#ALLEDE,OS!RBOLES ./#AMINO6ERA#RUZ s#ALLEDE,OS!RBOLES 3/#AMINO6ERA#RUZ #ASE3TUDY /AK#REEK)RVINE s%AGLE#REEK7/)NDIGO s%AGLE#REEK7/0ALM7OOD #ASE3TUDY Summit at Turtle 2IDGE)RVINE s'ARDEN4ERRACE%/(EDGEWOOD s#REST4ERRACE./"LUE3UMMIT s#ANYON4ERRACE ./#EZANNE6ALLEY s6ALLEY4ERRACE 3/#LIMBING6INE Summit at Turtle 2IDGE)RVINE s'ARDEN4ERRACE./3UMMIT0ARK s#REST4ERRACE7/3UMMIT0ARK s#ANYON4ERRACE./3UMMIT0ARK s6ALLEY4ERRACE./3UMMIT0ARK s3UMMIT0ARK$RIVEAT6ALLEY4ERRACE s3UMMIT0ARK$RIVE W/O View Terrace s3UMMIT0ARK$RIVE E/O Garden Terrace s3UMMIT0ARK$RIVEAT'ARDEN4ERRACE 34 ITE JOURNAL / SEPTEMBER 2011 OMMENDEDSPEEDLIMITSRANGEDFROM TOMILESPERHOURDEPENDINGONTHE LOCATIONANDTHETHPERCENTILESPEED !LTHOUGHNOTASSIGNIlCANTOFAREDUC tion in comparison to the Newport Ridge .ORTH#OMMUNITYSPEEDSWEREREDUCED TOMILESPERHOURWITHTHETRAFlC calming striping. The smaller reduction in speed was probably caused by the fact that THETRUEEXISTINGSPEEDSBEFORETHETRAFlC calming measures were implemented were LOWERTHANTHEEXISTINGSPEEDSINTHE.EW PORT2IDGE.ORTH#OMMUNITY Case No. 3 (June 2002–December 2009) 4HE/AKCREEK6ILLAGE#OMMUNITYLO CATEDINTHECITYOF)RVINE#ALIFORNIA53! also implemented traffi c calming striping. This is a private community with two sets of electronic gates located at the east and west ends of the project. The roadway lay- OUTFORTHE/AKCREEK$EVELOPMENTISA linear alignment with very little curvature. 4HE/AKCREEK$EVELOPMENTISSERVEDBY ASINGLEROADWAY%AGLE#REEK WHICHHAS direct access to driveways and homes along ITSENTIRELENGTHOFMILES4HE/AK CREEK6ILLAGE#OMMUNITYISSERVEDBYTWO electronic gates located on the northwest ANDSOUTHEASTENDOF%AGLE#REEK %AGLE#REEKISATWO LANEUNDIVIDED STREETWITHACURB TO CURBWIDTHOF feet with sidewalks on both sides of the STREET4HETHPERCENTILESPEEDON%AGLE #REEKBEFORETRAFlCCALMINGSTRIPINGWAS TOMILESPERHOUR4HECOMMU NITYFELTTHATTHISWASEXCESSIVESINCETHE PRIMAFACIESPEEDLIMITISMILESPER HOURFORTHISTYPEOFROADWAY!LSOTHERE was a concern that the crosswalk across %AGLE#REEKSERVEDANADJOININGELEMEN tary school where there was a signifi cant amount of pedestrian crossing. The traffi c calming striping consisted of a double-yellow centerline stripe along WITHWHITE INCHEDGELINESONBOTHSIDES of the street. Initially this was constructed WITHA FOOTPARKINGLANEONEACHSIDEOF THEROADWAYAND FOOTTRAVELLANESIN each direction. Since the original imple- mentation of traffi c calming striping, the TRAVELWAYHASBEENREDUCEDFURTHERTO feet and parking lanes were increased in WIDTHTOFEET4HETHPERCENTILESPEED AFTERTHETRAFlCCALMINGRANGEDFROM TOMILESPERHOURSEE4ABLE 4HE traffi c calming measures implemented BYTHECOMMUNITYOF/AK#REEK6ILLAGE have been successful in reducing speeds ASMUCHASTOMILESPERHOUR!FTER careful review, the original recommended STRIPINGWASMODIlEDTOCREATE FOOT wide travel lanes and an 8-foot-wide park- ing lane. This should further reduce traffi c speeds in the area. Case Study No. 4 (April 2008–April 2010) The community of the Summit at Tur- tle Ridge in the city of Irvine requested traffi c calming to reduce the vehicle speeds on some of its local streets. The Summit at Turtle Ridge is a private manned-gated community with a primary collector road 3UMMIT0ARK$RIVE 4HISHILLSIDECOM munity included numerous cul-de-sac streets where speeds were generally low ANDCONSISTENTWITHWHATWOULDBEEX PECTEDINTHELOCALSTREETSYSTEM(OWEVER the local community association felt that these speeds were too high and traffi c calming options should be investigated. For this study, RK surveyed four local streets in the community. This included 'ARDEN4ERRACEWHERETHETHPERCENTILE SPEEDWASMILESPERHOURBEFORETHE implementation of traffi c calming strip- INGANDWASREDUCEDTOMILESPERHOUR AFTERIMPLEMENTATION/N#REST4ERRACE THETHPERCENTILESPEEDWASONLY miles per hour before traffi c calming strip- INGANDREMAINEDATMILESPERHOUR after the implementation of the striping. #ANYON4ERRACEWASTHELOCATIONWITHTHE highest speeds in the community on the LOCALSTREETSWHERETHETHPERCENTILE SPEEDWASMILESPERHOUR4HISSPEED WASREDUCEDTOMILESPERHOURAFTERTHE implementation of traffi c calming strip- ing. The fi nal location where traffi c calm- ing was implemented was Valley Terrace 3TREET4HISCUL DE SACHADASPEEDOF miles per hour before implementation of THESTRIPINGANDMILESPERHOURAFTER traffi c striping was implemented. In the community of the Summit at Turtle Ridge, the speeds were already low and generally consistent with what would BEEXPECTEDFORLOCALRESIDENTIALSTREETS(OW ever, the community was concerned with the speeds; therefore, rather than placing more aggressive traffi c calming devices (e.g., SPEEDHUMPSCHOKERSANDSOFORTH TRAFlC calming striping was utilized as the preferred option within the community. The recom- mended traffi c calming striping included centerline and edge line striping with park- ing on one or both sides of the street depend- INGONWHETHERTHESTREETSWERE OR FEET WIDE!LTHOUGHTHESPEEDREDUCTIONSWERE not substantial within the community, the community was satisfi ed with the reduction of speeds as a result of the implementation of traffi c calming striping. The relationship of speed reduction with traffi c calming striping CANBESEENIN&IGURE One conclusion that can be reached from the various case studies is that if local streets are operating at speeds typical for ANOTHER ADVANTAGE OF TRAFFIC STRIPING AS A TRAFFIC CALMING OPTION IS FUTURE FLEXIBILITY. TRAFFIC STRIPING CAN EASILY BE CHANGED IN THE FUTURE BY SANDBLASTING THE PAINTED STRIPING, IF A PARTICULAR INSTALLATION IS UNSUCCESSFUL IN MEETING ITS GOALS OR NEEDS TO BE CHANGED. ITE JOURNAL / SEPTEMBER 2011 35 Figure 5. Speed reduction with traffic calming striping. THESE TYPES OF ROADWAYS IE MPH then only minor speed reductions can be obtained by traffic calming striping. Where speeds are significantly higher (i.e., MORE THAN MPH THEN MUCH GREATER speed reductions can be achieved from traffic calming striping. COMPARISON TO OTHER TRAFFIC CALMING TECHNIQUES The use of traffic calming striping compares favorably to other traffic calm- INGTECHNIQUES!LTHOUGHSPEEDREDUCTION can vary from site to site, positive speed reductions can be anticipated with the traffic calming, depending on the specific roadway configurations and the width of travel way. There are significant pros and cons to all types of traffic calming devices, AS SUMMARIZED IN 4ABLE !SCANBESEENFROM4ABLETRAFlC calming striping can typically result in SPEEDREDUCTIONSOFAPPROXIMATELYONE to seven miles per hour depending on the situation. Speed hump and speed cush- ions have considerable speed reduction CAPABILITIESOFAPPROXIMATELYMILESPER HOUR#HOKERSANDCHICANESCANREDUCE SPEEDSTOMILESPERHOURANDMEDIANS AND PAVEMENT TEXTURE CAN RESULT IN TO MILESPERHOURREDUCTION7HENTHERE are situations that require speed reduc- tions on local roadways, traffic calming striping can be considered the first step in THE TRAFlC CALMING PROCESS -ORE AGGRES- sive traffic calming devices such as speed humps/speed cushions, chokers, chicanes, MEDIANS AND PAVEMENT TEXTURES CAN COST considerably more but can be utilized in the event that the traffic calming striping is not successful in reaching the speed- reduction goals set by the community. COST COMPARISON One of the major advantages of traffic calming striping is its cost. Not only can traffic calming striping be implemented LESSEXPENSIVELYTHANMANYOTHEROPTIONS but it also can be modified or removed WITHOUTMAJORCOSTIMPLICATIONS!NAP- PROXIMATECOSTCOMPARISONOFVARIOUSTRAF- lC CALMING DEVICES IS INCLUDED IN4ABLE SAFETY CONSIDERATIONS There are numerous safety consider- ations for implementing traffic calming DEVICES!NYTIMETHATTHEVERTICALORHORI- zontal displacement of the roadway sur- face occurs, there is a potential for vehicles going out of control, hitting objects, or other actions which could be detrimental to the safety of the driver and passengers of the vehicle. Furthermore, impacts to emergency service vehicles can indirectly affect safety when responding to emer- gency events. Generally, traffic calming striping minimizes safety considerations, since they follow standard traffic engineering PRACTICESPURSUANTTOTHE#-54#$ $RIVERSAREFAMILIARWITHTHESETYPESOF traffic control features and respond ac- cordingly. This is true not only for local residents who are familiar with the traffic calming implemented in an area but also for drivers from outside the area that are unfamiliar with the traffic calming installations. Speed humps do reduce vehicle speed if properly designed and when adequate signage/pavement markings are provided. Speed humps can have an adverse affect on safety—but only if drivers ignore them and if reduced speeds do not occur. Speed humps can also reduce travel times for emergency service vehicles, which have an indirect impact on safety. Speed cushions have a similar effect on SAFETYASSPEEDHUMPS(OWEVERTHEYCAN be traversed better by larger vehicles, in- cluding emergency service vehicles, which can travel through the speed cushions at a normal speed as opposed to a typical speed hump. This is a major advantage of speed cushions over speed humps. #HOKERSCANAFFECTSAFETYIFTHEYARE HITBYVEHICLES0ROPERSIGNAGEANDPAVE- ment markers are necessary to ensure THATTHISDOESNOTOCCUR#HOKERSCAN improve safety for pedestrians by provid- ing a shorter walking distance for cross- WALKS#HICANESSIMILARTOCHOKERSCAN have a safety impact if a vehicle strikes them while traversing through the traffic calming device area. Implementation of sharp curb-width transitions can result in vehicle collision with the curb, causing ve- hicle damage and possible out-of-control vehicle operations. -EDIANSHAVEBEENSHOWNTOIMPROVE safety by separating the direction of travel OFVEHICLES(OWEVERWHENIMPLEMENTED in only selective areas, vehicles can hit the ends of medians, causing damage to the 36 ITE JOURNAL / SEPTEMBER 2011 Table 2. Comparison of traffic calming devices. Traffic Calming Technique Pros Cons Speed Reduction (mph) Cost2 3PEED(UMP s%FFECTIVELYREDUCESSPEEDBYAPPROXIMATELY 8 mph. s#ANCAUSESOMEDIVERSIONOFEXCESSTRAFlC volumes. s.OTACCEPTEDBYMANYLOCALJURISDICTIONS and emergency service agencies. s)MPROPERDRIVINGCANCAUSEVEHICLEDAMAGE and can cause vehicles to go out of control. s-ODERATECOSTCONSIDERATIONS s#ANIMPACTBICYCLESMOTORCYCLES s$IFlCULTTOREMOVE 8 TO 3PEED#USHION s%FFECTIVEINREDUCINGSPEEDSUPTOMILES per hour. s-OREACCEPTABLETOPUBLICAGENCIES emergency service agencies, because can slow normal size vehicles but allows larger emergency vehicles to pass without speed reductions. s3OMEAGENCIESANDEMERGENCYSERVICE agencies do not support these devices. s#OSTFORCONSTRUCTIONISMODERATE s$IFlCULTTOREMOVE s-AYIMPACTBICYCLESMOTORCYCLES TO #HOKERSAND #HICANES s%FFECTIVELYREDUCESTRAFlCSPEEDS APPROXIMATELYMILESPERHOUR s#ANREDUCEROADWAYWIDTHTOREDUCE walking distance for pedestrian (which is a SAFETYBENElT s#ANBEENHANCEDWITHLANDSCAPINGTO improve aesthetics. s%XPENSIVETOIMPLEMENT s#ANCAUSEDRAINAGEISSUES s$IFlCULTTOREMOVEINTHEFUTUREIFNOT effective. s3OMELOSSOFPARKING s#ANIMPACTBICYCLES n 5PTO n per pair n -EDIANS s#ANREDUCESPEEDSTOSOMEDEGREE s#ANPROVIDEAESTHETICBENElTSTOTHE community. s#OSTLYTOIMPLEMENT s$IFlCULTTOREMOVEIFNOTSUCCESSFUL s#ANCAUSEADDITIONALMAINTENANCECOSTS s7ATEROVERALLONPAVEMENT s-AYLOSEPARKING n n 0AVEMENT 4EXTURE s#ANCAUSEMINORREDUCTIONINSPEED s#ANBEAESTHETICALLYPLEASING s#ANBETIEDINTOCROSSWALKSORINTERSECTIONS to define channelized areas for pedestrians. s#OSTLYTOIMPLEMENT s$IFlCULTTOREMOVE s#ANEFFECTSOMETYPESOFPEDESTRIANS crossing the street. s#ANCAUSENOISEIMPACTS ,IMITED data nPER sq. ft. -INI4RAFlC #IRCLES s-INORREDUCTIONINSPEED s)MPROVESAESTHETICS s3LOWSTRAFlCTHROUGHTHEINTERSECTION s#OSTLYTOIMPLEMENT s#ANCONFUSEDRIVERSREGARDINGWHICHWAY to travel through an intersection. s-AYAFFECTBICYCLESANDPEDESTRIANS s#ANIMPACTLEFTTURNSFORLARGEVEHICLES s#ANSLOWEMERGENCYSERVICEVEHICLES n n Traffic #ALMING Striping s%FFECTIVEINREDUCINGSPEEDSFROMTO miles per hour. s!CCEPTEDBYMANYPUBLICAGENCIESAND emergency service agencies because they are standard traffic control. s%ASYTOCHANGEIFREQUIREDINTHEFUTURE s,ESSCOSTLYOPTIONTOINSTALL s)NSTALLATIONCANBEIMPLEMENTEDQUICKLY s#ANBEREMOVEDMOREEASILYTHANOTHER OPTIONSSANDBLAST s3OMELIMITATIONSINSPEEDREDUCTION s,ESSEFFECTIVEWHENSPEEDSAREALREADYLOW n n PER FEET ITE JOURNAL / SEPTEMBER 2011 37 vehicles, driver/passenger, and can also cause vehicles to go out of control. If me- dians are not properly designed, they can CAUSEWATERTOmOWINTOTHEPAVEMENT This can cause pavement deterioration and loss of control of vehicles. 0AVEMENTTEXTUREHASLIMITEDIMPACT on safety, although vehicles can possibly lose traction, depending on the type of TEXTUREDURINGWETCONDITIONS0EDESTRIANS CROSSING ON PAVEMENT TEXTURE CAN TRIP OR slip depending on the pavement type and condition. In addition, pedestrians (espe- CIALLY CHILDREN MAY NOT SEE THE TEXTURED pavement as a part of the “street,” which make them less aware of traffic. -INITRAFlCCIRCLESCANCAUSEVEHICLES to hit the curbs or cause other accidents. !LSOIFSUCHTRAFlCCIRCLESARENOTPROPERLY designed, trucks can have a difficult time navigating the intersection and could hit objects in the roadway. Traffic calming striping generally has a positive impact from a traffic safety stand- point. Traffic calming striping should be IMPLEMENTEDPURSUANTTOTHE#-54#$ requirements with respect to location, type, and placement of the striping. Where used as transitions, striping should be properly designed based upon the operating speed of the vehicles on that segment roadway. COMMUNITY ACCEPTANCE The community acceptance of any traffic calming measure is critical in long- term implementation and effectiveness. The vast majority of the professional lit- erature indicates that at least two-thirds of the community must support the traffic calming techniques in order for them to be implemented within the community. In many cases, vertical and horizontal displacement of traffic calming devices are heavily resisted by the local commu- nity and driving public. This is one of the major advantages of traffic calming striping, since it is readily acceptable to the local community because it is already implemented on most roadways through- out communities. Traffic calming strip- ing is understood by the driving public throughout local communities. It causes little damage to vehicles and drivers/pe- destrians of the community. It does not adversely effect the operation of vehicles for emergency service agencies. Traffic calming striping is not permanent and can easily be changed if required in the FUTURE!SARESULTOFTHISTRAFlCCALM- ing striping can be less controversial than more restrictive devices. CONCLUSIONS RK Engineering Group, Inc. has com- pleted a review of traffic calming striping as an alternative to vertical or horizontal displacement traffic calming devices such as speed humps, speed cushions, chokers, MEDIANS PAVEMENT TEXTURES AND OTHER roadway design features. Traffic calming striping has been shown to reduce speeds effectively as a first step of a traffic calm- ing process. Striping is a low-cost traf- fic calming solution that can have major benefits to the community compared to other vertical/horizontal displacement traffic calming devices, yet still provides substantial benefits in terms of reducing traffic speeds on the roadways. In conclusion, traffic calming strip- ing is an effective measure in a traffic/ TRANSPORTATIONENGINEERSTOOLBOXOFTRAFlC calming devices. These roadway striping techniques follow standard design prac- tice, which reduces future tort liability. Traffic striping is a cost-effective and ef- ficient traffic calming method that can be implemented quickly to reduce speeds on roadways. ■ Resources for further information #ITY OF #OLORADO 3PRINGSTraffic Calming Handbook!CCESSIBLEATWWWSPRINGSGOV COMlLES4#(ANDBOOKPDF 2EMINGTON6ERNICK%NGINEERSOld Newark Traffic Calming Plan!CCESSIBLE at www.wilmapco.org/Newark/Newark_traf- lC?CALMING?SECT0$& "ROWN3TEVEN&EHR0EERS City of La Habra Traffic Management Program!CCES- SIBLEATWWWLAHABRACITYCOMARTICLECFMID %WING 2EIDTraffic Calming State of the Practice7ASHINGTON$#)4%&(7! $ELAWARE$EPARTMENTOF4RANSPORTATION Delaware Department of Transportation Traffic Calming Manual!CCESSIBLEATWWW deldot.gov/information/pubs_forms/manuals/ traffic_calming/pdf/deldotfinal.pdf. 'ULDEN*EFF2EID%WINGh.EW4RAFlC #ALMING$EVICEOF#HOICEv ITE Journal6OL .O $ECEMBER 7ASHINGTON $#)4% ROBERT KAHN, P.E. is president of RK Engineering Group, Inc. which is a full- service transportation engineering firm located in Newport Beach, California, USA. Mr Kahn has more than 40 years of professional ex- perience and has owned his own consulting firm for 23 years. He is a registered engineer in the states of California, Colorado, and Nevada. Mr. Kahn has been involved in the practice of traffic calming since the early 1980s, when he designed some of the first speed humps in Orange County, California . He currently teaches “Fundamen- tals of Traffic Engineering” for the University of California and has been a guest lecturer at the University of California, Irvine. Mr. Kahn received his B.S. and M.S. in civil engineering from the University of California, Berkeley. He is a fellow of ITE. ALLISON KAHN GOEDECKE, MBA is a project manager with RK Engi- neering Group, Inc. She showed her first interest in the transportation field after completing a report, titled “Red Light, Green Light,” about her father’s role in helping communities as a transportation engineer back in 1981. Allison has now worked as a senior transportation planner for more than 12 years, focusing on preparing traffic impact studies for commercial, indus- trial, institutional, and residential projects. She graduated Phi Beta Kappa from University of California, Irvine, received her MBA from Pep- perdine University, and did postgraduate work at Oxford University. She is a member of American Planning Association (APA). © Engineering Enterprises, Inc.11HIGH RIDGE LANETRAFFIC CALMINGTRAFFIC CONTROL SIGNAGEAND PAVEMENT MARKINGSUNITED CITY OF YORKVILLEHIGH RIDGE LANEIROQUOI S L A N E CANYON T R A I L WHITE P L A I N S L A N E WESTERN LANEBLACKBERRY SHORE LANE FAXON R O A D EXISTING CROSS SECTIONHIGH RIDGE LANEPROPOSED CHOKER CROSS SECTIONHIGH RIDGE LANEROADNARROWSP12122221 Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Community Development Purchasing Police Public Works Parks and Recreation Agenda Item Number New Business #5 Tracking Number PW 2023-83 Kylyns Ridge Subdivision Traffic Sign Analysis Public Works Committee – October 17, 2023 None Informational Please see the attached memo. Brad Sanderson Engineering Name Department Packet materials from 10/17/23 PW meeting As requested, we investigated the possible installation of a multi-way stop sign at the following intersections: •Northland Lane and Blackberry Shore Lane •High Ridge Lane and Western Lane •High Ridge Lane and Canyon Trail / Canyon Trail Court We also investigated the possible installation of stop or yield signs at the following intersection: •Northland Lane and Western Lane Finally, a 7-day traffic speed study was conducted on the following streets: •High Ridge Lane •Northland Lane •Blackberry Shore Lane The governing entity on traffic control signage is the Manual on Uniform Traffic Control Devices (MUTCD). The manual states as follows in regards to multi-way stop sign installation: Guidance: The decision to install multi-way stop control should be based on an engineering study. The following criteria should be considered in the engineering study for a multi-way STOP sign installation: A. Where traffic control signals are justified, the multi-way stop is an interim measure that can be installed quickly to control traffic while arrangements are being made for the installation of the traffic control signal. B. Five or more reported crashes in a 12-month period that are susceptible to correction by a multi-way stop installation. Such crashes include right-turn and left-turn collisions as well as right-angle collisions. C. Minimum volumes: 1. The vehicular volume entering the intersection from the major street approaches (total of both approaches) averages at least 300 vehicles per hour for any 8 hours of an average day; and 2. The combined vehicular, pedestrian, and bicycle volume entering the intersection from the minor street approaches (total of both approaches) averages at least 200 units per hour for the same 8 hours, with an average delay to minor-street vehicular traffic of at least 30 seconds per vehicle during the highest hour; but 3. If the 85th-percentile approach speed of the major-street traffic exceeds 40 mph, the minimum vehicular volume warrants are 70 percent of the values provided in Items 1 and 2. Memorandum To: Bart Olson, City Administrator From: Brad Sanderson, EEI CC: Eric Dhuse, Director of Public Works Krysti Barksdale-Noble, Community Dev. Dir. Jori Behland, City Clerk James Jensen, Chief of Police Date: October 10, 2023 Subject: Kylyn’s Ridge Subdivision – Traffic Sign and Speed Analyses 1 D. Where no single criterion is satisfied, but where Criteria B, C.1, and C.2 are all satisfied to 80 percent of the minimum values. Criterion C.3 is excluded from this condition. Option: Other criteria that may be considered in an engineering study include: A.The need to control left-turn conflicts; B.The need to control vehicle/pedestrian conflicts near locations that generate high pedestrian volumes; C. Locations where a road user, after stopping, cannot see conflicting traffic and is not able to negotiate the intersection unless conflicting cross traffic is also required to stop; and D. An intersection of two residential neighborhood collector (through) streets of similar design and operating characteristics where multi-way stop control would improve traffic operational characteristics of the intersection The governing entity on traffic control signage is the Manual on Uniform Traffic Control Devices (MUTCD). The manual states as follows in regard to yield and stop sign installation: Guidance: Engineering judgment should be used to establish intersection control. The following factors should be considered: A.Vehicular, bicycle, and pedestrian traffic volumes on all approaches; B. Number and angle of approaches; C. Approach speeds; D.Sight distance available on each approach; and E.Reported crash experience. YIELD or STOP signs should be used at an intersection if one or more of the following conditions exist: A. An intersection of a less important road with a main road where application of the normal right-of-way rule would not be expected to provide reasonable compliance with the law; B.A street entering a designated through highway or street; and/or C. An unsignalized intersection in a signalized area. In addition, the use of YIELD or STOP signs should be considered at the intersection of two minor streets or local roads where the intersection has more than three approaches and where one or more of the following conditions exist: A. The combined vehicular, bicycle, and pedestrian volume entering the intersection from all approaches averages more than 2,000 units per day; B.The ability to see conflicting traffic on an approach is not sufficient to allow a road user to stop or yield in compliance with the normal right-of-way rule if such stopping or yielding is necessary; and/or C. Crash records indicate that five or more crashes that involve the failure to yield the right-of- way at the intersection under the normal right-of-way rule have been reported within a 3-year period, or that three or more such crashes have been reported within a 2-year period. Yield or Stop signs should not be used for speed control. At unsigned intersections, the application of the normal right-of-way rules would apply. 2 Figure D taken from the Illinois Drivers Manual shows that the minor roadway should yield to traffic on the major roadway at uncontrolled intersections. Our findings were as follows: •Northland Lane and Blackberry Shore Lane (Multi-Way Stop) o Currently, the intersection has a stop sign on the northbound and southbound approaches of Northland Lane. o Parking is not permitted on the westbound lane of Blackberry Shore Lane after the intersection. o There are no sight distance constraints in any direction approaching the intersection. o The Yorkville Police Department had reported no accidents at this intersection in the past three years. o The Blackberry Shore Lane bi-directional vehicle volume entering the intersection during evening commute hours was less than 300 vehicles per hour (approx. 108 vehicles per hour). o The Northland Lane bi-directional vehicular, pedestrian, and bicycle volume entering the intersection during evening commute hours was less than 200 units per hour (approx. 52 units per hour). o The speed limit on all approaches was unmarked, therefore the speed limit was 30 mph. o Left-turn conflicts do not appear to be an issue on any of the intersection approaches. o A park is situated northwest of this intersection; however, no pedestrian traffic was observed approaching the intersection during the study. o This intersection does not appear to be a good candidate for a multi-way stop. o It is our understanding that there may be a concern regarding speed on Blackberry Shore Lane. Since the MUTCD states that yield or stop signs should not be used for speed 3 control, this issue may be more properly addressed with enforcement or traffic calming devices if necessary. •High Ridge Lane and Western Lane (Multi-Way Stop) o Currently, the intersection has a yield sign on the eastbound and westbound approaches of Western Lane. o Parking is permitted on all approaches to the intersection. o There are no sight distance constraints in any direction approaching the intersection. o The Yorkville Police Department had reported one accident at this intersection in the past three years (See attached crash report). In the incident, an eastbound vehicle on Western Lane entered the intersection and struck a vehicle heading northbound on High Ridge Lane. The eastbound driver stated they had not seen the vehicle travelling northbound. The incident was not a turning incident. o The High Ridge Lane bi-directional vehicle volume entering the intersection during evening commute hours was less than 300 vehicles per hour (approx. 52 vehicles per hour). o The Western Lane bi-directional vehicular, pedestrian, and bicycle volume entering the intersection during evening commute hours was less than 200 units per hour (approx. 30 units per hour). o The speed limit on all approaches was unmarked, therefore the speed limit was 30 mph. o Left-turn conflicts do not appear to be an issue on any of the intersection approaches. The reported accident was not an issue of left-turn conflict. o A total of 14 pedestrians were observed approaching the intersection during the study. The area does not appear to need to control vehicle/pedestrian conflicts due to low pedestrian volumes during peak hours. o This intersection does not appear to be a good candidate for a multi-way stop. •High Ridge Lane and Canyon Trail / Canyon Trail Court (Multi-Way Stop) o Currently, the intersection has a yield sign on the eastbound approach of Canyon Trail Court, and the westbound approach of Canyon Trail. o Parking is permitted on all approaches to the intersection. o A bus stop is located at the northeast corner of the intersection. o The Yorkville Police Department had reported no accidents at this intersection in the past three years. o The High Ridge Lane bi-directional vehicle volume entering the intersection during evening commute hours was less than 300 vehicles per hour (approx. 44 vehicles per hour). o The Canyon Trail Court / Canyon Trail bi-directional vehicular, pedestrian, and bicycle volume entering the intersection during evening commute hours was less than 200 units per hour (approx. 29 units per hour). o The speed limit on all approaches was unmarked, therefore the speed limit was 30 mph. o There are no sight distance constraints in any direction approaching the intersection. o Left-turn conflicts do not appear to be an issue on any of the intersection approaches. The reported accident was not an issue of left-turn conflict. o A total of 14 pedestrians were observed approaching the intersection during the study. o This intersection does not appear to be a good candidate for a multi-way stop. 4 •Northland Lane and Western Lane (Stop or Yield Sign) o Currently, there are no traffic signs at the intersection. o Parking is not permitted on the westbound lane of Western Lane or the southbound Lane of Northland Lane after the intersection. o Cannonball Trail Park is directly southwest of the intersection. o There are no sight distance constraints in any direction approaching the intersection. o Neither street has a posted speed limit, therefore the speed limit is 30 mph on both streets. o The traffic volume approaching the intersection appears to be below 2,000 units per day (approx. 1,296 units per day). o The Yorkville Police Department had reported no accidents at this intersection in the past three years. o A total of 0 pedestrians approached the intersection from any direction during the study. o Based on the above criteria, this intersection does not appear to be a good candidate for the stop sign or yield sign. •High Ridge Lane (Traffic Speed Study) o A 7-day, bi-directional, traffic speed study was conducted south of the intersection of High Ridge Lane and Canyon Trail / Canyon Trail Court. A total of 2,894 vehicles were examined. The average speed was 28.8 mph, the 85th percentile speed was 34.0 mph, and the highest recorded speed was 65.0 mph, respectively. Since the MUTCD states that yield or stop signs should not be used for speed control, the perceived speeding issue may be more properly addressed with enforcement or traffic calming devices. However, the traffic speed study does not indicate a speeding issue on High Ridge Lane. •Northland Lane (Traffic Speed Study) o A 7-day, bi-directional, traffic speed study was conducted north of the intersection of Northland Lane and Western Lane. A total of 3,777 vehicles were examined. The average speed was 25.8 mph, the 85th percentile speed was 30.0 mph, and the highest recorded speed was 46.0 mph, respectively. Since the MUTCD states that yield or stop signs should not be used for speed control, the perceived speeding issue may be more properly addressed with enforcement or traffic calming devices. However, the traffic speed study does not indicate a speeding issue on Northland Lane. •Blackberry Shore Lane (Traffic Speed Study) o A 7-day, bi-directional, traffic speed study was conducted west of the intersection of Northland Lane and High Ridge Lane. A total of 7,629 vehicles were examined. The average speed was 30.6 mph, the 85th percentile speed was 36.0 mph, and the highest recorded speed was 59.0 mph, respectively. Since the MUTCD states that yield or stop signs should not be used for speed control, the perceived speeding issue may be more properly addressed with enforcement or traffic calming devices. However, the traffic speed study does not indicate a speeding issue on Blackberry Shore Lane. 5 PART I: INTERSECTION TRAFFIC SIGN ANALYSIS 6 No r t h l a n d Blackberr y S h o r e Western CanyonRed TailAlan DaleCannonballCopyright nearmap 2015 0 100 200 Feet KYLYN'S RIDGE SUBDIVISION TRAFFICSIGN ANALYSES Engineering Enterprises, Inc. 52 Wheeler RoadSugar Grove, Illinois 60554(630) 466-6700www.eeiweb.com DATE: PROJECT NO.: FILE: PATH: BY: OCTOBER 2023 YO1107 YO2107-Stop Sign Northland.mxd H:\GIS\PUBLIC\YORKVILLE\2021\ MJT ³ MULTI-WAYSTOP SIGN ANALYSIS !"$ !"$ YIELD SIGNANALYSIS EXISTING STOPSIGN LOCATIONS 7 WesternHigh RidgeIroquoisBlackberry Shore Canyon White Plains Canyon Trail Copyright nearmap 2015 0 100 200 Feet Engineering Enterprises, Inc.52 Wheeler RoadSugar Grove, Illinois 60554(630) 466-6700 KYLYN'S RIDGE SUBDIVISION TRAFFICSIGN ANALYSESwww.eeiweb.com DATE: PROJECT NO.: FILE: PATH: BY: OCTOBER 2023 YO2107 YO2107-Stop Sign High Ridge.mxd H:\GIS\PUBLIC\YORKVILLE\2021\ MJT ³ MULTI-WAYSTOP SIGN ANALYSIS %&'(%&'( MULTI-WAYSTOP SIGN ANALYSIS %&'(%&'( EXISTING YIELD SIGN LOCATIONS (TYP.) 8 PRELIMINARY ENGINEERING EVALUATION Location: Northland Lane and Blackberry Shore Lane Criteria Met Criteria** Yes Additional Study Required No A. B. C.Minimum Volumes: 1. 2. 3. D. E. F. G. H. Criteria are clearly met recommending installation of a multi-way stop Criteria are not clearly met at this time - no further action recommended Criteria may or may not be met - additional engineering study required By:Gabrieil Braboy Date:9/11/2023 Title By:Date: Title * Based upon Professional Engineer's Review** Manual on Uniform Traffic Control Devices (MUTCD) If the 85th-percentile approach speed of the major-street traffic exceeds 40 mph, the minimum vehicular volume warrants are 70 percent of the values provided in Items 1 and 2. Where no single criterion is satisfied, but where Criteria B, C.1 and C.2 are all satisfied to 80 percent of the minimum values, criterion C.3 is excluded from this condition. Based on a preliminary review of the criteria for a multi-way stop sign the following action is recommended: The need to control left-turn conflicts; The need to control vehicle/pedestrian conflicts near locations that generate high pedestrian volumes; Locations where a road user, after stopping, cannot see conflicting traffic and is not able to negotiate the intersection unless conflicting cross traffic is also required to stop; and An intersection of two residential neighborhood collector (through) streets of similar design and operating characteristics where multi-way stop control would improve traffic operational characteristics of the intersection. Where traffic control signals are justified, the multi-way stop is an interim measure that can be installed quickly to control traffic while arrangements are being made for the installation of the traffic control signal. Five or more reported crashes in a 12-month period that are susceptible to correction by a multi-way stop installation. Such crashes include right-turn and left-turn collisions as well as right-angle collisions. The vehicular volume entering the intersections from the major street approaches (total of both approaches)averages at least 300 vehicles per hour for any 8 hours of an average day; and The combined vehicular, pedestrian, and bicycle volume entering the intersections from the minor street approaches (total of both approaches) averages at least 200 units per hour for the same 8 hours, with an average delay to minor-street vehicular traffic of at least 30 seconds per vehicle during the highest hour; but MULTI-WAY STOP UNITED CITY OF YORKVILLE Primary Criteria to Consider* X X X X X X X X X X X 9 NORTHLAND LANE – NORTHBOUND APPROACH LOOKING NORTH NORTHLAND LANE – NORTHBOUND APPROACH LOOKING EAST 10 NORTHLAND LANE – NORTHBOUND APPROACH LOOKING WEST NORTHLAND LANE – SOUTHBOUND APPROACH LOOKING SOUTH 11 NORTHLAND LANE – SOUTHBOUND APPROACH LOOKING EAST NORTHLAND LANE – SOUTHBOUND APPROACH LOOKING WEST 12 BLACKBERRY SHORE LANE – EASTBOUND APPROACH LOOKING EAST BLACKBERRY SHORE LANE – EASTBOUND APPROACH LOOKING NORTH 13 BLACKBERRY SHORE LANE – EASTBOUND APPROACH LOOKING SOUTH BLACKBERRY SHORE LANE – WESTBOUND APPROACH LOOKING WEST 14 BLACKBERRY SHORE LANE – WESTBOUND APPROACH LOOKING NORTH BLACKBERRY SHORE LANE – WESTBOUND APPROACH LOOKING SOUTH 15 16 PRELIMINARY ENGINEERING EVALUATION Location: High Ridge Lane and Western Lane Criteria Met Criteria** Yes Additional Study Required No A. B. C.Minimum Volumes: 1. 2. 3. D. E. F. G. H. Criteria are clearly met recommending installation of a multi-way stop Criteria are not clearly met at this time - no further action recommended Criteria may or may not be met - additional engineering study required By:Gabriel Braboy Date:9/11/2023 Title By:Date: Title * Based upon Professional Engineer's Review** Manual on Uniform Traffic Control Devices (MUTCD) UNITED CITY OF YORKVILLE MULTI-WAY STOP Primary Criteria to Consider* Where traffic control signals are justified, the multi-way stop is an interim measure that can be installed quickly to control traffic while arrangements are being made for the installation of the traffic control signal. Five or more reported crashes in a 12-month period that are susceptible to correction by a multi-way stop installation. Such crashes include right-turn and left-turn collisions as well as right-angle collisions. The vehicular volume entering the intersections from the major street approaches (total of both approaches)averages at least 300 vehicles per hour for any 8 hours of an average day; and An intersection of two residential neighborhood collector (through) streets of similar design and operating characteristics where multi-way stop control would improve traffic operational characteristics of the intersection. Based on a preliminary review of the criteria for a multi-way stop sign the following action is recommended: The combined vehicular, pedestrian, and bicycle volume entering the intersections from the minor street approaches (total of both approaches) averages at least 200 units per hour for the same 8 hours, with an average delay to minor-street vehicular traffic of at least 30 seconds per vehicle during the highest hour; but If the 85th-percentile approach speed of the major-street traffic exceeds 40 mph, the minimum vehicular volume warrants are 70 percent of the values provided in Items 1 and 2. Where no single criterion is satisfied, but where Criteria B, C.1 and C.2 are all satisfied to 80 percent of the minimum values, criterion C.3 is excluded from this condition. The need to control left-turn conflicts; The need to control vehicle/pedestrian conflicts near locations that generate high pedestrian volumes; Locations where a road user, after stopping, cannot see conflicting traffic and is not able to negotiate the intersection unless conflicting cross traffic is also required to stop; and X X X X X X X X X X X 17 HIGH RIDGE LANE – NORTHBOUND APPROACH LOOKING NORTH HIGH RIDGE LANE – NORTHBOUND APPROACH LOOKING EAST 18 HIGH RIDGE LANE – NORTHBOUND APPROACH LOOKING WEST HIGH RIDGE LANE – SOUTHBOUND APPROACH LOOKING SOUTH 19 HIGH RIDGE LANE – SOUTHBOUND APPROACH LOOKING EAST HIGH RIDGE LANE – SOUTHBOUND APPROACH LOOKING WEST 20 WESTERN LANE – EASTBOUND APPROACH LOOKING EAST WESTERN LANE – EASTBOUND APPROACH LOOKING NORTH 21 WESTERN LANE – EASTBOUND APPROACH LOOKING SOUTH WESTERN LANE – WESTBOUND APPROACH LOOKING WEST 22 WESTERN LANE – WESTBOUND APPROACH LOOKING NORTH WESTERN LANE – WESTBOUND APPROACH LOOKING SOUTH 23 24 IY003 * X002608966 * 11 11 4 4 þ o o þ o o 4/23/2022 6:28 1 1 02 99 þ o 11-904 YK0002145 o o 230 Joshua Opp Sam Stroup, 209UNIT 1UNIT 2 1 2 3 1 2 3 (EVNO)(MOST)(EVNT)(LOC)DAMAGED PROPERTY OWNER NAME DAMAGED PROPERTY TIMEPOLICE NOTIFIED PROPERTY OWNERS ADDRESS: STREET, CITY, STATE, ZIP SECONDARYPRIMARY EMS NOTIFIED TIME ARREST NAME CITATIONS ISSUED PENDING SECTION CITATION NO.TIMEEMS ARRIVED ARREST NAME CITATIONS ISSUED PENDING SECTION CITATION NO.ROAD CLEARANCE TIME OFFICER ID.SIGNATURE BEAT / DIST.SUPERVISOR ID.COURT DATE TIME 4/23/2022 6:28 o þ o o o o 4/23/2022 6:28 o þ 5/19/2022 8:30 þ o AM PM AM PM AM PM AM PM AM PM (UNIT)(SEAT)(DOB)(SEX)(SAFT)(AIR)(INJ)(EJCT)(EPTH)PASSENGERS & WITNESSES ONLY (NAME) / (ADDR) / (TEL)(HOSP)(EMS)UNIT 2UNIT 1 HOSPITAL (TAKEN TO) EMS AGENCY OWNER ADDRESS (STREET, CITY, STATE, ZIP)PHONE NUMBER POLICY NO. PHONE NUMBER DRIVER LICENSE NO. VEHICLE OWNER (LAST, FIRST, M.I.) INSURANCE CO.EXPIRED Y N CITY STATE ZIP VIN STREET ADDRESS PLATE NO.STATE YEAR NAME (LAST, FIRST, M) DATE OF BIRTH mo / day / yr MAKE MODEL YEAR AUTOMATION SYSTEM Y NO UNK LEVEL IN VEH. LEVEL ENGAGED AT CRASHoþo0 0 CIRCLE NUMBER(S) FOR DAMAGED AREA(S) 00 - NONE 13 - UNDER CARRIAGE 14 - TOTAL (ALL) 15 - OTHER 99 - UNKNOWN POINT OF FIRST CONTACT TOWED DUE TO CRASH FIRE DISTRACTED Distraction Value* COM VEH Y N IF YES SEE SIDEBAR* HOSPITAL (TAKEN TO) EMS AGENCY OWNER STREET, CITY, STATE, ZIP PHONE NUMBER POLICY NO. PHONE NUMBER DRIVER LICENSE NO. VEHICLE OWNER (LAST, FIRST, M.I.) INSURANCE CO.EXPIRED Y N CITY STATE ZIP VIN STREET ADDRESS PLATE NO.STATE YEAR DATE OF BIRTH mo / day / yr MAKE MODEL YEAR AUTOMATION SYSTEM Y NO UNK LEVEL IN VEH. LEVEL ENGAGED AT CRASHoþo0 0 CIRCLE NUMBER(S) FOR DAMAGED AREA(S) 00 - NONE 13 - UNDER CARRIAGE 14 - TOTAL (ALL) 15 - OTHER 99 - UNKNOWN POINT OF FIRST CONTACT TOWED DUE TO CRASH FIRE DISTRACTED Distraction Value* COM VEH Y N IF YES SEE SIDEBAR* ADDRESS NO.HIGHWAY OR STREET NAME COUNTY City Township (CIRCLE)(CIRCLE) ........................ FT / MI N S E W AT INTERSECTION WITH ______________________________________________________________ (NAME OF INTERSECTION OR ROAD FEATURE) DATE OF CRASH DOORING WITH PEDALCYCLIST? INTERSECTION RELATED Y N PRIVATE PROPERTY Y N HIT & RUN Y N TIME # OF MOTOR VEHICLES INVLD AM PM SECONDARY CRASH o þYES NO FLOW CONDITION SLOW STOPPED FREE FLOW o o þ þoo ON SCENE NOT ON SCENE (DESK REPORT) AMENDED þ o A No Injury / Drive Away B Injury and / or Tow Due to Crash o o þ $500 OR LESS $501 - $1,500 OVER $1,500 DAMAGE TO ANY ONE PERSON'S VEHICLE / PROPERTY INVESTIGATING AGENCY TYPE OF REPORT AGENCY CRASH REPORT NO.YR 1 1 4 4 1 2 1 1 1 1 1 1 15 1 1 DRAC U1 U2 TRFD TRFC WEAT DRVA U2 VIS U1 U2 VEHD U1 U2 LGHT COLL MANV U1 U2 ILLINOIS TRAFFIC CRASH REPORT Sheet ____of ____Sheets TRFW VEHT U1 U2 # LNS U1 U2 ALIGN U1 U2 14 1 1 0 0 1 1 RSUR VEHU U1 U2 SPDR U1 U2 RDEF BAC U1 U2 1 2 2 0 0 1 996 996 # OCCS U1 U2 DIRP U1 U2 SLMT U1 U2 2 1 3 1 30 30 Yorkville Police Department 22 22-00670 WESTERN LN YORKVILLE o þ Y N HIGH RIDGE LN 2KENDALL 1 F 2 4 O 1 0 IL D 0 99 9 o þ SEX SAFT AIR INJ EJCT EPTH STATE CLASS CDL ID PEDV PPA PPL INCIDENTRESPONDER Y N IF "Y" TOYOTA COROLLA 2021 JTDVPMAE8MJ130577 TOYOTA LEASE TRUST J11 8510-D27-13 State Farm o þ 11 F 2 4 O 1 0 IL D 0 99 9 o þ SEX SAFT AIR INJ EJCT EPTH STATE CLASS CDL ID PEDV PPA PPL INCIDENTRESPONDER Y N IF "Y" FORD EXPLORER 2021 1FM5K8GC7MGB20272 939294017 Progressive o þ 1 6 F 13 4 O 1 0 oþ Did crash occur in a Work Zone? Y N o þ If YES check one below: Construction Maintenance Utility Unknown work zone type o o o o Workers present? Y N o þ ¡ ¡ o þ þ o o þ o þo þ DRIVER PARKED DRIVERLESS PED PEDAL EQUES NMV NCV DVþoooooooo o þ o þ o þ o þ DRIVER PARKED DRIVERLESS PED PEDAL EQUES NMV NCV DVþoooooooo o þ o þ o þ o þ 25 UNIT ____ IF MORE THAN ONE CMV IS INVOLVED, USE SR 1050A ADDITIONAL UNITS FORMS. A CMV is defined as any motor vehicle used to transport passengers or property and: 1. Has a weight rating of more than 10,000 pounds (example: truck or truck/trailer combination): or 2. Is used or designed to transport more than 15 passengers including the driver (example: shuttle or charter bus): or 3. Is designed to carry 15 or fewer passengers and operated by a contract carrier transporting employees in the course of their employment (example:employee transporter -usually a van type vehicle or passenger car): or 4. Is used or designed to transport between 9 and 15 passengers, including the driver,for direct compensation (example: large van used for specific purpose): or 5. Is any vehicle used to transport any hazardous material (HAZMAT) that requires placarding (example:placards will be displayed on the vehicle). CARRIER NAME _________________________________________________ ADDRESS _______________________________________________________ _______________________________________________________ CITY/STATE/ZIP ___________________________________________________ MOTOR CARR. ID USDOT NO._________________________ILLCC NO.__________________ Interstate Intrastate Not In Comm./Govt.Not In Comm./Other Source of above Side of Truck Papers Driver Log Book GVWR/GCWR <10,000 10,000 - 26,000 >26,000 Were HAZMAT placards on vehicle?Yes No If yes, name on placard _______________________________________ 4 digit UN NO.___________________1 digit Hazard Class NO._______ Did HAZMAT Spill from vehicle (do NOT consider FUEL from vehicle's own tank)?Yes No Unknown Did HAZMAT Regulations violation contribute to the crash? Yes No Unknown Did Motor Carrier Safety Regulations (MCS)violation contribute to the crash?Yes No Unknown Was a Driver/Vehicle Examination Report form completed? HAZMAT Yes No Unknown Out of Service Yes No MCS Yes No Unknown Out of Service Yes No Form Number _____________________________________________ IDOT PERMIT NO.________________WIDELOAD?Y N TRAILER VIN 1 ___________________________________________ TRAILER VIN 2 ___________________________________________ TRAILER WIDTH(S)0 - 96"97 - 102"> 102" TRAILER 1 TRAILER 2 TRAILER LENGTH(S) 1 __________ ft 2 __________ ft TOTAL VEHICLE LENGTH __________ ft NO. OF AXLES __________ SELECT CODES FROM BACK OF CRASH BOOKLET VEHICLE CONFIG. ______CARGO BODY TYPE ______LOAD TYPE ______ NARRATIVE (refer to vehicle by unit #) LOCAL USE ONLY A Diagram and Narrative are required on all Type B crashes, even if units have been moved prior to the officer's arrival. U1 COLOR U1 TOWED BY / TO : U2 COLOR U2 TOWED BY / TO : U1 Drug 1 U1 Drug 2 U2 Drug 1 U2 Drug 2 U1 TOWED DUE TO o DISABLING DAMAGE o NOT DISABLING DAMAGE DAMAGE EXTENT: U2 TOWED DUE TO o DISABLING DAMAGE o NOT DISABLING DAMAGE DAMAGE EXTENT: LARGE TRUCK,BUS,OR HM VEHICLE UNIT 1 WAS EASTBOUND WESTERN LN AT THE INTERSECTION OF HIGH RIDGE LN. UNIT 2 WAS NORTHBOUND HIGH RIDGE LN AT THE INTERSECTION OF WESTERN LN. BOTH VEHICLES TRAVELED THROUGH THE INTERSECTION AT THE SAME TIME AND THE FRONT PASSENGER SIDE BUMPER OF UNIT 1 STRUCK THE FRONT DRIVER SIDE OF UNIT 2 CAUSING MODERATE DAMAGE. UNIT 1 ADVISED THEY WERE APPROACHING THE INTERSECTION AND SLOWING DOWN TO THE YIELD SIGN. UNIT 1 ADVISED THEY DID NOT SEE UNIT 2 AND DID NOT YIELD TO THEM APPROACHING. UNIT 1 ADVISED THAT AS THEY WENT THROUGH THE INTERSECTION THEY STRUCK UNIT 2. UNIT 2 ADVISED THEY WERE NORTHBOUND ON HIGH RIDGE LN WHEN UNIT 1 o o o o o o o o o o o o o o o o o o o ooo o o o o o o o o o o oo ooo o o o Red Black 000 000 U1 Race:U2 Race:W W X002608966 26 BEGAN TO GO THROUGH THE INTERSECTION AND ULTIMATELY STRUCK THEIR VEHICLE. NO INJURIES REPORTED. NO VEHICLES TOWED. Narrative 27 PRELIMINARY ENGINEERING EVALUATION Location: High Ridge Lane and Canyon Trail / Canyon Trail Court Criteria Met Criteria** Yes Additional Study Required No A. B. C.Minimum Volumes: 1. 2. 3. D. E. F. G. H. Criteria are clearly met recommending installation of a multi-way stop Criteria are not clearly met at this time - no further action recommended Criteria may or may not be met - additional engineering study required By:Gabriel Braboy Date:9/11/2023 Title By:Date: Title * Based upon Professional Engineer's Review** Manual on Uniform Traffic Control Devices (MUTCD) An intersection of two residential neighborhood collector (through) streets of similar design and operating characteristics where multi-way stop control would improve traffic operational characteristics of the intersection. Based on a preliminary review of the criteria for a multi-way stop sign the following action is recommended: The combined vehicular, pedestrian, and bicycle volume entering the intersections from the minor street approaches (total of both approaches) averages at least 200 units per hour for the same 8 hours, with an average delay to minor-street vehicular traffic of at least 30 seconds per vehicle during the highest hour; but If the 85th-percentile approach speed of the major-street traffic exceeds 40 mph, the minimum vehicular volume warrants are 70 percent of the values provided in Items 1 and 2. Where no single criterion is satisfied, but where Criteria B, C.1 and C.2 are all satisfied to 80 percent of the minimum values, criterion C.3 is excluded from this condition. The need to control left-turn conflicts; The need to control vehicle/pedestrian conflicts near locations that generate high pedestrian volumes; Locations where a road user, after stopping, cannot see conflicting traffic and is not able to negotiate the intersection unless conflicting cross traffic is also required to stop; and UNITED CITY OF YORKVILLE MULTI-WAY STOP Primary Criteria to Consider* Where traffic control signals are justified, the multi-way stop is an interim measure that can be installed quickly to control traffic while arrangements are being made for the installation of the traffic control signal. Five or more reported crashes in a 12-month period that are susceptible to correction by a multi-way stop installation. Such crashes include right-turn and left-turn collisions as well as right-angle collisions. The vehicular volume entering the intersections from the major street approaches (total of both approaches)averages at least 300 vehicles per hour for any 8 hours of an average day; and X X X X X X X X X X X 28 HIGH RIDGE LANE – NORTHBOUND APPROACH LOOKING NORTH HIGH RIDGE LANE – NORTHBOUND APPROACH LOOKING EAST 29 HIGH RIDGE LANE – NORTHBOUND APPROACH LOOKING WEST HIGH RIDGE LANE – SOUTHBOUND APPROACH LOOKING SOUTH 30 HIGH RIDGE LANE – SOUTHBOUND APPROACH LOOKING EAST HIGH RIDGE LANE – SOUTHBOUND APPROACH LOOKING WEST 31 CANYON TRAIL COURT – EASTBOUND APPROACH LOOKING EAST CANYON TRAIL COURT – EASTBOUND APPROACH LOOKING NORTH 32 CANYON TRAIL COURT – EASTBOUND APPROACH LOOKING SOUTH CANYON TRAIL – WESTBOUND APPROACH LOOKING WEST 33 CANYON TRAIL COURT – WESTBOUND APPROACH LOOKING NORTH CANYON TRAIL COURT – WESTBOUND APPROACH LOOKING SOUTH 34 35 PRELIMINARY ENGINEERING EVALUATION Location: Northland Lane and Western Lane Criteria Met Criteria** Yes Additional Study Required No A. B. C.An unsignalized intersection in a signalized area. A. B. C. A.Criteria are clearly met recommending installation of a YIELD or STOP sign (Circle designated sign type) Designate Location: _ B.Criteria are not clearly met at this time - no further action recommended C.Criteria may or may not be met - additional engineering study required By:Gabriel Braboy Date:9/11/2023 PROJECT ENGINEERTitle By:Date: Title * Based upon Professional Engineer's Review** Manual on Uniform Traffic Control Devices (MUTCD) Based on a preliminary review of the criteria for a YIELD or STOP sign the following action is recommended: Crash records indicate that five or more crashes that involve the failure to yield the right-of-way at the intersection under the normal right-of-way rule have been reported within a 3-year period, or that three or more such crashes have been reported within a 2-year period. Guidance: Engineering judgement should be used to establish intersection control. The following factors should be considered:A. Vehicular, bicycle, and pedestrian traffic volumes on all approaches;B. Number and angle of approaches;C. Approach speeds;D. Sight distance available on each approach; andE. Reported crash experience. I. YIELD or STOP signs should be used at an intersection if one or more of the following conditions exist: An intersection of a less important road with a main road where application of the normal right-of-way rule would not be expected to provide reasonable compliance with the law. The combined vehicular, bicycle, and pedestrian volume entering the intersection from all approaches averages more than 2,000 units per day; The ability to see conflicting traffic on an approach is not sufficient to allow a road user to stop or yield in compliance with the normal right-of-way rule if such stopping or yielding is necessary; and/or A street entering a designated through highway or street; and/or II. In addition, the use of YIELD or STOP signs should be considered at the intersection of two minor streets or local roads where the intersection has more than three approaches and where one or more of the following conditions exist: UNITED CITY OF YORKVILLE TWO WAY YIELD OR STOP Evaluation Criteria X X X X X X X 36 NORTHLAND LANE – NORTHBOUND APPROACH LOOKING NORTH NORTHLAND LANE – NORTHBOUND APPROACH LOOKING WEST 37 NORTHLAND LANE – SOUTHBOUND APPROACH LOOKING SOUTH NORTHLAND LANE – SOUTHBOUND APPROACH LOOKING WEST 38 WESTERN LANE – EASTBOUND APPROACH LOOKING EAST WESTERN LANE – EASTBOUND APPROACH LOOKING NORTH 39 WESTERN LANE – EASTBOUND APPROACH LOOKING SOUTH 40 41 PART II: TRAFFIC SPEED STUDY 42 Faxon Western Alice NorthlandHigh RidgeBlackberry Shore Canyon Iroquois White P l a i n s Yellowstone Canyon Trail Denise Copyright nearmap 2015 0 300 600 Feet 7-DAY SPEEDSTUDYLOCATIONS Engineering Enterprises, Inc. 52 Wheeler RoadSugar Grove, Illinois 60554(630)466-6700www.eeiweb.com DATE: PROJECT NO.: FILE: PATH: BY: OCTOBER 2023 YO1107 YO2107-Kylyn Ridge Traffic Collection.mxd H:\GIS\PUBLIC\YORKVILLE\2021\ MJT ³ SPEED STUDY LOCATION SPEED STUDY LOCATION SPEED STUDY LOCATION 43 For Project:High Ridge Lane Project Notes: Location/Name:Merged Report Generated:9/20/2023 8:17:42 AM Speed Intervals 1 MPH Time Intervals Instant Traffic Report From 9/13/2023 6:00:00 PM through 9/20/2023 6:59:59 AM 85th Percentile Speed 34 MPH 85th Percentile Vehicles 2460 Max Speed 65 MPH on 9/16/2023 4:06:48 PM Total Vehicles 2894 AADT:442 Volumes - weekly counts Time 5 Day 7 Day Average Daily 386 404 AM Peak 7:00 AM 29 25 PM Peak 4:00 PM 45 42 Speed Speed Limit:30 85th Percentile Speed:34 50th Percentile Speed:29 10 MPH Pace Interval:23.0 MPH to 33.0 MPH Average Speed:28.82 Monday Tuesday Wednesday Thursday Friday Saturday Sunday Count over limit 173 168 35 179 203 164 161 % over limit 37.8 39.3 29.4 35.9 41.5 31.4 42.5 Avg Speeder 33.9 34.0 34.1 34.3 34.4 34.8 34.1 Avg Speed 28.9 28.7 28.1 28.7 29.3 28.1 29.6 Class Counts Number % VEH_SM 32 1.1 VEH_MED 2781 96.1 VEH_LG 81 2.8 [VEH_SM=motorcycle,VEH_MED = sedan,VEH_LG = truck] 44 Summary of Violators High Ridge Lane from Wed-Sep-13-2023-06-00-PM to Wed-Sep-20-2023-06-59-AM Starting Hour Count Average Speed of all Traffic Violator Counts Average Speed of Violators 00:00:00 27 28.6 8 35.6 01:00:00 7 30.6 4 31.5 02:00:00 13 29.3 6 33.3 03:00:00 6 35.3 5 39.4 04:00:00 22 26.7 6 32.3 05:00:00 31 27.0 6 33.0 06:00:00 105 26.4 27 33.9 07:00:00 141 28.9 52 34.3 08:00:00 154 28.0 52 33.6 09:00:00 131 29.0 52 34.3 10:00:00 141 29.4 50 34.4 11:00:00 146 29.7 71 33.6 12:00:00 183 29.2 79 33.9 13:00:00 181 29.2 75 33.5 14:00:00 187 29.3 78 34.8 15:00:00 238 28.7 86 34.4 16:00:00 254 29.6 100 35.1 17:00:00 219 29.1 91 34.1 18:00:00 229 28.5 73 34.5 19:00:00 177 28.6 64 33.7 20:00:00 145 28.0 46 33.9 21:00:00 85 28.7 29 34.4 22:00:00 47 27.0 11 36.5 23:00:00 25 30.9 12 37.0 45 46 For Project:Northland Lane Project Notes: Location/Name:Merged Report Generated:9/27/2023 7:37:38 AM Speed Intervals 1 MPH Time Intervals Instant Traffic Report From 9/20/2023 4:00:00 PM through 9/27/2023 7:59:59 AM 85th Percentile Speed 30 MPH 85th Percentile Vehicles 3210 Max Speed 46 MPH on 9/21/2023 5:16:51 PM Total Vehicles 3777 AADT:566 Volumes - weekly counts Time 5 Day 7 Day Average Daily 492 521 AM Peak 11:00 AM 32 39 PM Peak 5:00 PM 58 53 Speed Speed Limit:30 85th Percentile Speed:30 50th Percentile Speed:26 10 MPH Pace Interval:21.0 MPH to 31.0 MPH Average Speed:25.82 Monday Tuesday Wednesday Thursday Friday Saturday Sunday Count over limit 61 66 18 67 78 55 56 % over limit 10.3 11.2 7.2 11.7 13.3 8.8 9.9 Avg Speeder 32.5 32.3 34.5 32.5 33.0 33.0 32.4 Avg Speed 25.8 26.1 25.2 26.2 26.4 25.1 25.7 Class Counts Number % VEH_SM 2 0.1 VEH_MED 3707 98.1 VEH_LG 68 1.8 [VEH_SM=motorcycle,VEH_MED = sedan,VEH_LG = truck] 47 Summary of Violators Northland Lane from Wed-Sep-20-2023-04-00-PM to Wed-Sep-27-2023-07-59-AM Starting Hour Count Average Speed of all Traffic Violator Counts Average Speed of Violators 00:00:00 10 26.7 2 35.5 01:00:00 3 20.7 0 0.0 02:00:00 2 27.5 1 31.0 03:00:00 9 26.4 0 0.0 04:00:00 18 27.3 2 35.5 05:00:00 29 24.3 1 32.0 06:00:00 115 26.1 17 32.1 07:00:00 182 26.9 40 32.3 08:00:00 137 26.3 11 32.4 09:00:00 157 26.3 17 32.1 10:00:00 197 26.2 24 32.3 11:00:00 235 25.8 22 32.2 12:00:00 260 26.4 42 32.8 13:00:00 214 25.9 24 32.6 14:00:00 262 25.5 27 32.6 15:00:00 250 25.6 22 32.0 16:00:00 356 26.1 35 32.5 17:00:00 373 25.8 38 33.1 18:00:00 339 25.4 29 33.1 19:00:00 249 25.2 19 33.4 20:00:00 182 24.8 11 33.8 21:00:00 112 25.4 10 34.4 22:00:00 63 25.3 5 34.4 23:00:00 23 25.5 2 35.5 48 49 For Project:Blackberry Shore Ln Project Notes: Location/Name:Merged Report Generated:10/4/2023 3:25:52 PM Speed Intervals 1 MPH Time Intervals Instant Traffic Report From 9/27/2023 4:00:00 PM through 10/4/2023 2:59:59 PM 85th Percentile Speed 36 MPH 85th Percentile Vehicles 6485 Max Speed 59 MPH on 10/2/2023 7:13:12 AM Total Vehicles 7629 AADT:1096 Volumes - weekly counts Time 5 Day 7 Day Average Daily 1035 1023 AM Peak 7:00 AM 69 61 PM Peak 5:00 PM 105 97 Speed Speed Limit:30 85th Percentile Speed:36 50th Percentile Speed:31 10 MPH Pace Interval:26.0 MPH to 36.0 MPH Average Speed:30.55 Monday Tuesday Wednesday Thursday Friday Saturday Sunday Count over limit 560 525 504 713 657 569 502 % over limit 52.5 48.4 53.9 55.3 51.8 51.7 56.8 Avg Speeder 34.7 34.8 34.3 34.8 34.6 34.4 34.8 Avg Speed 30.5 30.2 30.7 30.9 30.4 30.3 31.1 Class Counts Number % VEH_SM 547 7.2 VEH_MED 6816 89.3 VEH_LG 266 3.5 [VEH_SM=motorcycle,VEH_MED = sedan,VEH_LG = truck] 50 Summary of Violators Blackberry Shore Ln from Wed-Sep-27-2023-04-00-PM to Wed-Oct-04-2023-02-59-PM Starting Hour Count Average Speed of all Traffic Violator Counts Average Speed of Violators 00:00:00 69 30.9 39 34.2 01:00:00 21 32.0 14 34.6 02:00:00 8 29.3 3 33.0 03:00:00 16 30.9 10 35.0 04:00:00 46 30.3 26 34.4 05:00:00 81 30.4 45 34.5 06:00:00 234 30.0 113 35.2 07:00:00 405 30.7 211 34.8 08:00:00 397 30.0 200 34.4 09:00:00 350 30.2 170 34.5 10:00:00 432 30.7 226 34.7 11:00:00 426 30.2 218 34.9 12:00:00 500 30.9 287 34.8 13:00:00 406 30.6 214 34.9 14:00:00 447 31.4 263 35.3 15:00:00 551 30.9 301 34.8 16:00:00 623 31.1 364 34.6 17:00:00 683 30.9 366 34.8 18:00:00 562 30.0 291 34.2 19:00:00 473 29.7 226 33.6 20:00:00 369 29.9 168 34.5 21:00:00 245 30.5 118 34.7 22:00:00 173 30.3 91 34.4 23:00:00 112 31.3 66 34.7 51 52