Public Works Committee Minutes 2024 02-20-24APPROVED 3/19/24
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UNITED CITY OF YORKVILLE
PUBLIC WORKS COMMITTEE
Tuesday, February 20, 2024, 6:00pm
Yorkville City Hall, East Conference Room #337
651 Prairie Pointe Drive, Yorkville, IL
IN ATTENDANCE:
Committee Members
Chairman Ken Koch Alderman Matt Marek
Alderman Craig Soling Alderman Rusty Corneils (via I-Phone)
Other City Officials
City Administrator Bart Olson Assistant City Administrator Erin Willrett (via Zoom)
Engineer Brad Sanderson, EEI Public Works Director Eric Dhuse (via Zoom)
Other Guests: None
The meeting was called to order at 6:00pm by Chairman Ken Koch.
Citizen Comments: None
Previous Meeting Minutes: January 16, 2024
The minutes were approved as presented.
New Business:
1. PW 2024-14 Snow Operations Report
Mr. Dhuse reported that 1,500 tons of salt have been used this season and 500 tons remain. He said less salt
could be ordered.
2. PW 2024-15 Ashley Road Improvements - Acceptance
Mr. Sanderson said this is part of the Ashley Point subdivision project. Intersection improvements were made at
Rt. 126 and Ashley Rd which IDOT governed and has signed. Some punchlist items were also completed. Also,
improvements were made on Ashley Rd. for which Mr. Sanderson recommended acceptance. He also
recommended the city waive the 1-year guarantee since the work has been in place for several years. The turn
lanes there have been in place since 2021 and Alderman Soling asked if there has been a drop in accidents,
which is not known. A positive recommendation was made by the committee and it will move forward to the
City Council consent agenda.
3. PW 2024-16 Lake Michigan Improvements - IEPA Project Plan PEID
Mr. Sanderson said this is informational. He explained that part of the funding package for this could be from
IEPA low interest loans at 2% with a 30-year payback. He said obtaining these funds is highly competitive and
there is no guarantee the city will receive them. The first step is that a project plan must be compiled. This was
done several months ago and IEPA could now issue a PEID (Preliminary Environmental Impacts
Determination). When the PEID is issued, a Public Hearing is then required to review the document. The
recommendation is that the City Council Public Hearing be held when the document is issued. It should be
received within the next few days allowing for a Public Hearing at the first City Council meeting in March.
Alderman Marek asked if the surrounding towns are also going through this process. Both Oswego and
Montgomery have applied, but it was noted that not all applicants receive the loan. The presence of lead lines
and the actual need gives priority in the scoring process. This will move forward to the March 12th City
Council meeting for the Public Hearing.
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4. PW 2024-17 2024 Local Road Program – Design Engineering Agreement
Mr. Olson said said this is subdivision cluster design engineering for Road to Better Roads and was discussed
last year. Streets constructed in the early to mid-2000's will need rehab in the next few years and the city has $3
million in funds in addition to the normal funding for this program. The contract is scheduled to be bid next
week on Monday and the city would like to move forward on design at this time. He said there is money in the
budget and it's likely that the project will extend into next fiscal year as well. This design contract is a fixed fee
of $119,000. The first 3 subdivisions to be done are Blackberry Creek, Heartland and Cannonball Estates. A
draft of further schedules has been compiled through FY 2028 with spending of $2-4 million each year. Mr.
Olson said the proposal does not affect the road infrastructure fee since the budget has been doing so well. He
said the city expects to issue bonds for $6 million in FY 2026 to address the remainder of the cost.
Alderman Marek asked about the cost of repaving and rejuvenator which was done in Fox Hill last year and if
the rejuvenator extends the pavement life. Repaving was about $2-2.5 million and the rejuvenator was about
$70,000. Mr. Sanderson said a rejuvenator bid will be presented at the next Public Works meeting. The process
extends the life of roads from 3-7 years and is routinely done. It was recommended that this item be moved
forward to the regular City Council agenda.
5. PW 2024-18 Well No. 10 - Contract Award
This new well would bridge the gap prior to Lake Michigan water and will later serve as a backup well, said Mr.
Sanderson. Some property behind the high school has been identified as a suitable location and an agreement
with the school district has been drafted. Bids for well design were taken in December. Careful scheduling was
done to avoid construction during the school year or football season. Two drilling session timelines were
identified and because there are very few well drillers, only one bid was received, which was from Municipal
Well and Pump. The bid was slightly above the engineer's estimate and is recommended. The project will
begin in November 2024 and be completed in June 2025. This contract is for drilling only and there will be
additional costs for electrical equipment which will go to bid. A building will not be needed, but there will be an
electrical box, fence and driveway. This moves to the regular agenda.
6. PW 2024-19 Well No. 10 – Construction Engineering Agreement
This construction agreement applies to the item above and is estimated at $99,958 with EEI. This will move
forward to the regular agenda.
7. PW 2024-20 Well No. 10 Raw Water Main Improvements – Contract Award
These improvements will take the raw water from Well #10 to the current Public Works facility for treatment,
said Mr. Sanderson. Bids were taken on February 15th with 10 received. The lowest bid was about 30% below
estimate and was from Cecchin Site Utilities from Naperville for an amount of $1,335,053. This project will be
done during non-school time (June-August). City Attorney Orr is drafting an IGA and it should be finalized in
March. Mr. Dhuse noted that old water main that has been troublesome, will also be removed. This moves to
the regular City Council agenda.
8. PW 2024-21 Well No. 10 Raw Water Main Improvements – Construction Engineering Agreement
This agreement with EEI is estimated at $156,048. It will move to the regular Council agenda.
Old Business: None
Additional Business:
Alderman Soling noted that the committee had previously spoken about the area of 207 Adams St., where
Adams and Van Emmon split. There are 3 homes there and the citizens have asked about removal of the dead
stumps and volunteered to do plantings. Mr. Dhuse said options will be determined and presented.
There was no further business and the meeting adjourned at 6:29pm.
Minutes respectfully transcribed by
Marlys Young, Minute Taker