Administration Committee Minutes 2024 02-21-24APPROVED 3/20/24
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UNITED CITY OF YORKVILLE
ADMINISTRATION COMMITTEE MEETING
Wednesday, February 21, 2024 6:00pm
East Conference Room, #337
651 Prairie Pointe Drive, Yorkville, IL
Committee Members In Attendance:
Chairman Matt Marek
Alderman Ken Koch
Alderman Rusty Corneils
Absent: Alderman Joe Plocher
Other City Officials In Attendance:
City Administrator Bart Olson (via Zoom)
Assistant City Administrator Erin Willrett (via Zoom)
Finance Director Rob Fredrickson
Others in Attendance: None
The meeting was called to order at 6:00pm by Chairman Matt Marek.
Citizen Comments: None
Minutes for Correction/Approval: December 20, 2023
The minutes were approved as presented.
New Business:
1. ADM 2024-01 Budget Reports for December 2023 and January 2024
Mr. Olson said $406,000 in the December report represents the October consumer sales
and is 9% up from the prior year. He said the next month will show about $394,000,
which is up 8%. He said the city is up about 3-4% for the year. Amusement and
admissions tax are doing very well since Raging Waves had a very good year. He noted
the admissions tax is rebated 100% to the developer. The income taxes will total about
$200,000. He said the expenditure side was minimal.
2. ADM 2024-02 Treasurer Reports for December 2023 and January 2024
Finance Director Fredrickson reported the following revenues:
December January
Beginning Fund Balance: $24,526,776 $24,526,776
YTD Revenue: $45,053,194 $47,471,996
YTD Expenses $33,783,330 $37,187,247
Projected Ending Fund Bal.: $35,796,640 $34,811,525
These reports move to the consent agenda.
3. ADM 2024-03 Cash Statement for November 2023
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Mr. Fredrickson said the cash balance as of November 2023 is about $35 million and the
investments total about $3.9 million. This is informational.
4. ADM 2024-04 Review of Invoices Between $5,000 and $25,000
a. December 20, 2023 Bill List
b. January 9, 2024 Bill List
c. January 23, 2024 Bill List
d. February 13, 2024 Bill List
This is informational and there was no discussion.
5. ADM 2024-05 Website Report for December 2023 and January 2024
Ms. Willrett said historically the website activity is slower in December and then picks up
in January. Social media is doing well and Facebook directs visitors to the website.
6. ADM 2024-06 Paid Time Leave for All Employees – Manual Update
A new state law requires all employers to provide 40 hours of paid leave, for any purpose,
to full-time employees and also some paid leave hours to part-time employees, said Mr.
Olson. Currently between 80-200 hours are given for vacation time which can be used
for any purpose. But, he said nuances in the law require the city to modify the employee
manual. The issue is that 40 hours of time must be provided at the beginning of the
calendar year. Vacation accruals are done by anniversary date rather than calendar year
and if the employee has used all their vacation time based on their anniversary date, the
new year could create an issue until their anniversary date. In that case, Mr. Olson said
the city would technically be violation. This new law becomes effective February 1. One
idea is to create a separate pool of paid leave time and employees can use this for any
reason. He said staff and the labor attorney are looking at solutions to adhere to the new
law and he said it will only be an issue in the first year. Ms. Willrett noted this new
policy does not affect union employees. This will move to the regular agenda.
Old Business: None
Additional Business: None
There was no further business and the meeting adjourned at 6:18pm.
Respectfully transcribed by
Marlys Young, Minute Taker