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City Council Packet 2024 03-26-24
AGENDA CITY COUNCIL MEETING Tuesday, March 26, 2024 7:00 p.m. City Hall Council Chambers 651 Prairie Pointe Drive, Yorkville, IL Call to Order: Pledge of Allegiance: Roll Call by Clerk: WARD I WARD II WARD III WARD IV Ken Koch Arden Joe Plocher Chris Funkhouser Seaver Tarulis Dan Transier Craig Soling Matt Marek Rusty Corneils Establishment of Quorum: Amendments to Agenda: Presentations: Public Hearings: Citizen Comments on Agenda Items: Consent Agenda: 1. Minutes of the Regular City Council – March 12, 2024 2. Bill Payments for Approval $ 1,004,639.63 (vendors) $ 100.00 (wire payments) $ 385,355.30 (payroll period ending 03/15/24) $ 1,390,094.93 (total) 3. PW 2024-23 2024 Road to Better Roads – Construction Engineering Agreement – authorize the Mayor and City Clerk to execute 4. PW 2024-26 2024 Water Main Replacement Contract A – Construction Engineering Agreement – authorize the Mayor and City Clerk to execute 5. PW 2024-27 Resolution Authorizing the Execution of Certain Contracts (Certificate of Authority for Rock Salt Purchases) – authorize the Mayor and City Clerk to execute 6. PW 2024-28 Resolution Approving an Intergovernmental Agreement Between the United City of Yorkville and Bristol Township – authorize the Mayor and City Clerk to execute 7. ADM 2024-08 Treasurer’s Report for February 2024 United City of Yorkville 651 Prairie Pointe Drive Yorkville, Illinois 60560 Telephone: 630-553-4350 www.yorkville.il.us City Council Agenda March 26, 2024 Page 2 Consent Agenda (cont’d): 8. ADM 2024-13 Water, Sewer, and Road Infrastructure Fee Renewal a. Ordinance Amending the Infrastructure Maintenance Fee for Water and Sanitary Sewer Service – authorize the Mayor and City Clerk to execute b. Ordinance Amending the Termination Date of the Motor Vehicle Tax in the United City of Yorkville – authorize the Mayor and City Clerk to execute 9. ADM 2024-14 FY25 Travel Authorizations – approval travel authorizations for elected officials as presented in packet materials Mayor’s Report: 1. CC 2024-18 Appointment to the Library Board 2. CC 2024-19 Ordinance Approving the 2024-2025 Fiscal Budget for the United City of Yorkville 3. CC 2024-20 Resolution Expressing Official Intent Regarding Certain Capital Expenditures to be Reimbursed from Proceeds of Water Revenue and/or General Obligation Alternate Revenue Bonds to be Issued by the United City of Yorkville, Kendall County, Illinois Public Works Committee Report: 1. PW 2024-22 2024 Road to Better Roads – Contract Award 2. PW 2024-24 2024 Asphalt Rejuvenation – Contract Award 3. PW 2024-25 2024 Water Main Replacement Contract A – Contract Award 4. PW 2024-29 2024 EEI Hourly Rates 5. PW 2024-30 Rob Roy Drainage District – Additional Work Economic Development Committee Report: Public Safety Committee Report: Administration Committee Report: 1. ADM 2024-12 Health Insurance Proposal Park Board: Planning and Zoning Commission: 1. PZC 2024-06 & EDC 2024-18 Ordinance Approving an Amendment to the Yorkville Unified Ordinance Development Regarding Alternative Energy Use Standards (Solar Farms) City Council Report: City Clerk’s Report: Community and Liaison Report: Staff Report: City Council Agenda March 26, 2024 Page 3 Mayor’s Report (cont’d): 4. CC 2021-04 City Buildings Updates 5. CC 2021-38 Water Study Update Additional Business: Citizen Comments: Executive Session: 1. For the discussion of minutes of meetings lawfully closed under the Open Meetings Act, whether for purposes of approval by the body of the minutes or semi-annual review of the minutes. Adjournment: COMMITTEES, MEMBERS AND RESPONSIBILITIES ADMINISTRATION: April 17, 2024 – 6:00 p.m. – East Conference Room #337 Committee Departments Liaisons Chairman: Alderman Marek Finance Library Vice-Chairman: Alderman Plocher Administration Committee: Alderman Koch Committee: Alderman Corneils ECONOMIC DEVELOPMENT: April 2, 2024 – 6:00 p.m. – East Conference Room #337 Committee Departments Liaisons Chairman: Alderman Plocher Community Development Planning & Zoning Commission Vice-Chairman: Alderman Funkhouser Building Safety & Zoning Kendall Co. Plan Commission Committee: Alderman Transier Committee: Alderman Tarulis PUBLIC SAFETY: May 2, 2024 – 6:00 p.m. – East Conference Room #337 Committee Departments Liaisons Chairman: Alderman Transier Police School District Vice-Chairman: Alderman Tarulis Committee: Alderman Soling Committee: Alderman Funkhouser City Council Agenda March 26, 2024 Page 4 COMMITTEES, MEMBERS AND RESPONSIBILITIES cont’d: PUBLIC WORKS: April 16, 2024 – 6:00 p.m. – East Conference Room #337 Committee Departments Liaisons Chairman: Alderman Koch Public Works Park Board Vice-Chairman: Alderman Soling Engineering YBSD Committee: Alderman Marek Parks and Recreation Committee: Alderman Corneils UNITED CITY OF YORKVILLE WORKSHEET CITY COUNCIL Tuesday, March 26, 2024 7:00 PM CITY COUNCIL CHAMBERS ---------------------------------------------------------------------------------------------------------------------------------------- AMENDMENTS TO AGENDA: ---------------------------------------------------------------------------------------------------------------------------------------- ----------------------------------------------------------------------------------------------------------------------------------------- CITIZEN COMMENTS ON AGENDA ITEMS: ----------------------------------------------------------------------------------------------------------------------------------------- ---------------------------------------------------------------------------------------------------------------------------------------- CONSENT AGENDA: ----------------------------------------------------------------------------------------------------------------------------------------- 1. Minutes of the Regular City Council – March 12, 2024 □ Approved: Y ______ N ______ □ Subject to __________________________________________ □ Removed ________________________________________________________________________ □ Notes _____________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ ----------------------------------------------------------------------------------------------------------------------------------------- 2. Bill Payments for Approval □ Approved ________ □ As presented □ As amended □ Notes _____________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ ----------------------------------------------------------------------------------------------------------------------------------------- 3. PW 2024-23 2024 Road to Better Roads – Construction Engineering Agreement □ Approved: Y ______ N ______ □ Subject to __________________________________________ □ Removed ________________________________________________________________________ □ Notes _____________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ ----------------------------------------------------------------------------------------------------------------------------------------- 4. PW 2024-26 2024 Water Main Replacement Contract A – Construction Engineering Agreement □ Approved: Y ______ N ______ □ Subject to __________________________________________ □ Removed ________________________________________________________________________ □ Notes _____________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ ----------------------------------------------------------------------------------------------------------------------------------------- 5. PW 2024-27 Resolution Authorizing the Execution of Certain Contracts (Certificate of Authority for Rock Salt Purchases) □ Approved: Y ______ N ______ □ Subject to __________________________________________ □ Removed ________________________________________________________________________ □ Notes _____________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ ----------------------------------------------------------------------------------------------------------------------------------------- 6. PW 2024-28 Resolution Approving an Intergovernmental Agreement Between the United City of Yorkville and Bristol Township □ Approved: Y ______ N ______ □ Subject to __________________________________________ □ Removed ________________________________________________________________________ □ Notes _____________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ ----------------------------------------------------------------------------------------------------------------------------------------- 7. ADM 2024-08 Treasurer’s Report for February 2024 □ Approved: Y ______ N ______ □ Subject to __________________________________________ □ Removed ________________________________________________________________________ □ Notes _____________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ ----------------------------------------------------------------------------------------------------------------------------------------- 8. ADM 2024-13 Water, Sewer, and Road Infrastructure Fees Renewal a. Ordinance Amending the Infrastructure Maintenance Fee for Water and Sanitary Sewer Service □ Approved: Y ______ N ______ □ Subject to __________________________________________ □ Removed ________________________________________________________________________ b. Ordinance Amending the Termination Date of the Motor Vehicle Tax in the United City of Yorkville □ Approved: Y ______ N ______ □ Subject to __________________________________________ □ Removed ________________________________________________________________________ □ Notes _____________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ ----------------------------------------------------------------------------------------------------------------------------------------- 9. ADM 2024-14 FY25 Travel Authorizations □ Approved: Y ______ N ______ □ Subject to __________________________________________ □ Removed ________________________________________________________________________ □ Notes _____________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ ---------------------------------------------------------------------------------------------------------------------------------------- MAYOR’S REPORT: ----------------------------------------------------------------------------------------------------------------------------------------- 1. CC 2024-18 Appointment to the Library Board □ Approved: Y ______ N ______ □ Subject to __________________________________________ □ Removed ________________________________________________________________________ □ Notes _____________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ ----------------------------------------------------------------------------------------------------------------------------------------- 2. CC 2024-19 Ordinance Approving the 2024-2025 Fiscal Budget for the United City of Yorkville □ Approved: Y ______ N ______ □ Subject to __________________________________________ □ Removed ________________________________________________________________________ □ Notes _____________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ ----------------------------------------------------------------------------------------------------------------------------------------- 3. CC 2023-20 Resolution Expressing Official Intent Regarding Certain Capital Expenditures to be Reimbursed from Proceeds of Water Revenue and/or General Obligation Alternate Revenue Bonds to Be Issued by the United City of Yorkville, Kendall County, Illinois □ Approved: Y ______ N ______ □ Subject to __________________________________________ □ Removed ________________________________________________________________________ □ Notes _____________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ ---------------------------------------------------------------------------------------------------------------------------------------- PUBLIC WORKS COMMITTEE REPORT: ----------------------------------------------------------------------------------------------------------------------------------------- 1. PW 2024-22 2024 Road to Better Roads – Contract Award □ Approved: Y ______ N ______ □ Subject to __________________________________________ □ Removed ________________________________________________________________________ □ Notes _____________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ ----------------------------------------------------------------------------------------------------------------------------------------- 2. PW 2024-24 2024 Asphalt Rejuvenation – Contract Award □ Approved: Y ______ N ______ □ Subject to __________________________________________ □ Removed ________________________________________________________________________ □ Notes _____________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ ----------------------------------------------------------------------------------------------------------------------------------------- 3. PW 2024-25 2024 Water Main Replacement Contract A – Contract Award □ Approved: Y ______ N ______ □ Subject to __________________________________________ □ Removed ________________________________________________________________________ □ Notes _____________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ ----------------------------------------------------------------------------------------------------------------------------------------- 4. PW 2024-29 2024 EEI Hourly Rates □ Approved: Y ______ N ______ □ Subject to __________________________________________ □ Removed ________________________________________________________________________ □ Notes _____________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ ----------------------------------------------------------------------------------------------------------------------------------------- 5. PW 2024-30 Rob Roy Drainage District – Additional Work □ Approved: Y ______ N ______ □ Subject to __________________________________________ □ Removed ________________________________________________________________________ □ Notes _____________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ ----------------------------------------------------------------------------------------------------------------------------------------- ADMINISTRATION COMMITTEE REPORT: ----------------------------------------------------------------------------------------------------------------------------------------- 1. ADM 2024-12 Health Insurance Proposal □ Approved: Y ______ N ______ □ Subject to __________________________________________ □ Removed ________________________________________________________________________ □ Notes _____________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ ----------------------------------------------------------------------------------------------------------------------------------------- PLANNING AND ZONING COMMISSION: ----------------------------------------------------------------------------------------------------------------------------------------- 1. PZC 2024-06 & EDC 2024-18 Ordinance Approving an Amendment to the Yorkville Unified Ordinance Development Regarding Alternative Energy Use Standards (Solar Farm) □ Approved: Y ______ N ______ □ Subject to __________________________________________ □ Removed ________________________________________________________________________ □ Notes _____________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ ----------------------------------------------------------------------------------------------------------------------------------------- MAYOR’S REPORT (CONT’D): ----------------------------------------------------------------------------------------------------------------------------------------- 4. CC 2021-04 City Building Updates □ Approved: Y ______ N ______ □ Subject to __________________________________________ □ Removed ________________________________________________________________________ □ Notes _____________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ ----------------------------------------------------------------------------------------------------------------------------------------- 5. CC 2021-38 Water Study Update □ Approved: Y ______ N ______ □ Subject to __________________________________________ □ Removed ________________________________________________________________________ □ Notes _____________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ ----------------------------------------------------------------------------------------------------------------------------------------- ADDITIONAL BUSINESS: ----------------------------------------------------------------------------------------------------------------------------------------- ----------------------------------------------------------------------------------------------------------------------------------------- CITIZEN COMMENTS: ----------------------------------------------------------------------------------------------------------------------------------------- Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Community Development Purchasing Police Public Works Parks and Recreation Agenda Item Number Consent Agenda #1 Tracking Number Minutes of the Regular City Council – March 12, 2024 City Council – March 26, 2024 Majority Approval Approval of Minutes Jori Behland Administration Name Department DRAFT MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL OF THE UNITED CITY OF YORKVILLE, KENDALL COUNTY, ILLINOIS, HELD IN THE CITY COUNCIL CHAMBERS, 651 PRAIRIE POINTE DRIVE ON TUESDAY, MARCH 12, 2024 Mayor Purcell called the meeting to order at 7:02 p.m. and led the Council in the Pledge of Allegiance. ROLL CALL City Clerk Behland called the roll. Ward I Koch Present Transier Present Ward II Plocher Present (arrived at 7:06 p.m.) Soling Present Ward III Funkhouser Present Marek Present Ward IV Tarulis Absent Corneils Present Staff in attendance at City Hall: City Administrator Olson, City Clerk Behland, Chief of Police Jensen, Attorney Lamb, Public Works Director Dhuse, Community Development Director Barksdale-Noble, Finance Director Fredrickson, Parks and Recreation Director Evans, and EEI Engineer Sanderson. Staff in attendance electronically: Mayor Purcell and Assistant City Administrator Willrett Members of the public were able to attend this meeting in person as well as being able to access the meeting remotely via Zoom which allowed for video, audio, and telephonic participation. A meeting notice was posted on the City’s website on the agenda, minutes, and packets webpage with instructions regarding remote meeting access and a link was included for the public to participate in the meeting remotely: https://us02web.zoom.us/j/88910193167?pwd=QVE5S0FQUEZkcG5FN3prcmVnRDBzQT09. The Zoom meeting ID was 889 1019 3167. QUORUM A quorum was established. AMENDMENTS TO THE AGENDA None. AWARD PRESENTATIONS Recognition of Life-Saving Efforts – Patrol Team Chief of Police Jensen and Commander McMahon presented certificates for life-saving efforts to Sergeant Hayes, Officer Kuehlem, Officer Opp, Officer Heiser, Detective Johnson, School Resource Officer Goldsmith, and Officer Lobdell. PUBLIC HEARINGS 1. Lake Michigan Improvements – IEPA Project Plan PEID 2. Proposed Budget for Fiscal Year 2024-2025 Please see attached transcript from the court reporter regarding the public hearing portion of the meeting. CITIZEN COMMENTS ON AGENDA ITEMS None. CONSENT AGENDA 1. Minutes of the Regular City Council – February 13, 2024 2. Minutes of the Regular City Council – February 27, 2024 3. Bill Payments for Approval $ 282,318.59 (vendors) $ 150,528.74 (wire payments) $ 373,665.13 (payroll period ending 03/01/24) $ 806,512.46 (total) The Minutes of the Regular Meeting of the City Council – March 12, 2024 – Page 2 of 4 Mayor Pro Tem Transier entertained a motion to approve the consent agenda. So moved by Alderman Koch; seconded by Alderman Soling. Motion approved by a roll call vote. Ayes-7 Nays-0 Koch-aye, Plocher-aye, Funkhouser-aye, Transier-aye, Soling-aye, Marek-aye, Corneils-aye REPORTS MAYOR’S REPORT Ordinance 2024-07 Providing for Issuance of United City of Yorkville, Kendall County, Illinois Special Service Area Number 2004-107 Special Tax Refunding Bonds, Series 2024 (Raintree Village II Project) and Authorizing the Execution of a Bond Order (CC 2024-07) Mayor Pro Tem Transier entertained a motion to approve an Ordinance Providing for Issuance of United City of Yorkville, Kendall County, Illinois Special Service Area Number 2004-107 Special Tax Refunding Bonds, Series 2024 (Raintree Village II Project), and Authorizing the Execution of a Bond Order and authorize the Mayor and City Clerk to execute. So moved by Alderman Koch; seconded by Alderman Funkhouser. Finance Director Fredrickson reported to the Council that the final savings amounts are $194 for single- family homes, $159 for duplexes, and $134 for townhomes. These amounts are Raintree Village II residents' average annual savings on their property taxes from 2025 through 2034. Motion approved by a roll call vote. Ayes-7 Nays-0 Plocher-aye, Funkhouser-aye, Transier-aye, Soling-aye, Marek-aye, Corneils-aye, Koch-aye Appointments to Boards and Commissions (CC 2024-16) Mayor Pro Tem Transier entertained a motion to approve the Mayor’s appointment of Ryan Forristall to the Planning and Zoning Commission to a term ending May 2027. So moved by Alderman Marek; seconded by Alderman Soling. Motion approved by a roll call vote. Ayes-7 Nays-0 Funkhouser-aye, Transier-aye, Soling-aye, Marek-aye, Corneils-aye, Koch-aye, Plocher-aye Resolution 2024-13 Approving a Second Escrow Intergovernmental Agreement By and Among the United City of Yorkville, The Village of Oswego, The Village of Montgomery and the DuPage Water Commission (CC 2024-17) Mayor Pro Tem Transier entertained a motion to approve a Resolution Approving a Second Escrow Intergovernmental Agreement By and Among the United City of Yorkville, The Village of Oswego, The Village of Montgomery and the DuPage Water Commission and authorize the Mayor and City Clerk to execute. So moved by Alderman Funkhouser; seconded by Alderman Koch. Mayor Pro Tem Transier said this agreement is another step in inquiring water from Lake Michigan. City Administrator Olson reported this item is for phase two of engineering. This will include more detailed designs and land acquisition. The price for this phase is $20 million, split between each community. This phase should take the process through bidding, which is currently planned for the end of 2025. Water should be able to be turned on by the end of 2027. Alderman Funkhouser asked if this was budgeted. City Administrator Olson said yes, the City has the money in the budget and has authorized expenditures for the current year that we are in. We plan to reconcile or amend that amount with the fiscal year 2025 amount. Motion approved by a roll call vote. Ayes-7 Nays-0 Transier-aye, Soling-aye, Marek-aye, Corneils-aye, Koch-aye, Plocher-aye, Funkhouser-aye The Minutes of the Regular Meeting of the City Council – March 12, 2024 – Page 3 of 4 PUBLIC WORKS COMMITTEE REPORT No report. ECONOMIC DEVELOPMENT COMMITTEE REPORT No report. PUBLIC SAFETY COMMITTEE REPORT No report. ADMINISTRATION COMMITTEE REPORT No report. PARK BOARD St. Patrick’s Day Parks and Recreation Director Evans reported this Saturday is the Yorkville St. Patrick’s Day celebration. Everything is in the downtown area this year. Events start at 9:00 a.m. with the Southbank BBQ run. There is also a leprechaun hunt starting at 9:00 a.m. There will be live music at Riverfront Park at 10:15 a.m. and the parade at 11:00 a.m. Pictures with the leprechaun and a Clover Cove Court contest will follow the parade. Easter Egg-Stravaganza Parks and Recreation Director Evans reported Saturday, March 23, 2024, is the Easter Egg-Stravaganza at Town Square Park. You do have to register to participate, and spots are still available. There are two sessions: 9:00 a.m. and 10:30 a.m. PLANNING AND ZONING COMMISSION No report. CITY COUNCIL REPORT No report. CITY CLERK’S REPORT No report. COMMUNITY & LIAISON REPORT Library Board Alderman Soling reported the Library Board scheduled the replacement last night on their chiller, which was a significant approval for their HVAC unit. They are looking at a Fall replacement and being ready for Spring next year. STAFF REPORT No report. MAYOR’S REPORT (cont’d) City Buildings Updates (CC 2021-04) City Administrator Olson reported that the Public Works building tours are tomorrow morning. Staff and elected officials are touring South Elgin and Montgomery’s new facilities. All questions will be taken to a future meeting to plan the public works facility. There should be a second tour for people who could not make it to this date. Water Study Update (CC 2021-38) City Administrator Olson gave an update on a meeting held today with the EPA and WIFIA staff that the letter of interest we received last year for the project selection locks the City in for the 80% loan terms. This means the City can start the process of a special census to become home rule if the City has over 25,000 residents. This will increase the state share revenue, estimated at around $700,000. Proposed Budget for Fiscal Year 2024-2025 (CC 2024-14) City Administrator Olson shared that there are no updates to the proposed budget at this time. He stated there would be a few small budget amendments at the next meeting. The budget needs to be approved by the end of April. ADDITIONAL BUSINESS None. The Minutes of the Regular Meeting of the City Council – March 12, 2024 – Page 4 of 4 CITIZEN COMMENTS None. EXECUTIVE SESSION None. ADJOURNMENT Mayor Pro Tem Transier entertained a motion to adjourn the City Council meeting. So moved by Alderman Funkhouser; seconded by Alderman Soling. Motion unanimously approved by a viva voce vote. Meeting adjourned at 7:25 p.m. Minutes submitted by: Jori Behland, City Clerk, City of Yorkville, Illinois 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 Vitosh Reporting Service 815.993.2832 cms.vitosh@gmail.com City Council - Public Hearings - March 12, 2024 1 UNITED CITY OF YORKVILLE KENDALL COUNTY, ILLINOIS CITY COUNCIL MEETING PUBLIC HEARINGS 651 Prairie Pointe Yorkville, Illinois Tuesday, March 12, 2024 7 :00 p .m . 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 Vitosh Reporting Service 815.993.2832 cms.vitosh@gmail.com City Council - Public Hearings - March 12, 2024 2 PRESENT: (In-person and via Zoom) Mr. John Purcell, Mayor; Mr. Ken Koch, Alderman; Mr. Dan Transier, Alderman, Mayor Pro Tem; Mr. Craig Soling, Alderman; Mr. Joe Plocher, Alderman; Mr. Chris Funkhouser, Alderman; Mr. Matt Marek, Alderman; Mr. Rusty Corneils, Alderman. ALSO PRESENT: (In-person and via Zoom) Mr. Bart Olson, City Administrator; Ms. Jori Behland, City Clerk; Ms. Erin Willrett, Assistant City Administrator; Ms. Megan Lamb, City Attorney; Mr. Rob Fredrickson, Finance Director; Mr. Eric Dhuse, Public Works Director; Chief James Jensen, Yorkville Police Department; Mr. Tim Evans, Parks and Recreation Director; 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 Vitosh Reporting Service 815.993.2832 cms.vitosh@gmail.com City Council - Public Hearings - March 12, 2024 3 Ms. Krysti Barksdale-Noble, Community Development Director; Mr. Brad Sanderson, City Engineer. ---o 0 o --- 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 Vitosh Reporting Service 815.993.2832 cms.vitosh@gmail.com City Council - Public Hearings - March 12, 2024 4 (WHEREUPON, the following proceedings were had in the public hearing portion of the meeting:) CHAIRMAN TRANSIER: We will move on to the next item on our agenda, and there are two public hearings this evening. We want to start with public hearing number one. MR. OLSON: So I believe we will open the public hearing if that's okay? CHAIRMAN TRANSIER: Yes. MR. OLSON: And then Brad has a prepared script he's going to read on behalf of our Lake Michigan project. MR. SANDERSON: So there is some readings, some text, that has to be read into the record, so bear with me a minute as I read the handful of paragraphs here. So the purpose of this public hearing is to obtain public comment on the United City of Yorkville's Lake Michigan Connection Plan Improvements Project and the Illinois EPA's preliminary environmental impacts determination as provided for in the Illinois procedures for issuing loans from the Public Water Supply Loan 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 Vitosh Reporting Service 815.993.2832 cms.vitosh@gmail.com City Council - Public Hearings - March 12, 2024 5 Program. This project is in the planning stage and this hearing is not a pre-construction meeting. The project is to complete needed improvements for the City to switch its source water to Lake Michigan by connecting to the DuPage Water Commission; specifically, the replacement of water mains to reduce leakage and water loss, and the construction of a receiving station to receive supply from D WC. Financial assistance for the project is being sought from the IEPA Public Water Supply Loan Program. A copy of the project summary and preliminary environmental impacts determination provided by the IEPA is on file at the United City of Yorkville City Hall, 651 Prairie Pointe Drive, Yorkville, Illinois, and available for public inspection during regular office hours. All interested parties wishing to provide comment on the project, the preliminary environmental impacts determination, and/or any environmental impacts of the project are now given an opportunity to be heard. Written comments might also be 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 Vitosh Reporting Service 815.993.2832 cms.vitosh@gmail.com City Council - Public Hearings - March 12, 2024 6 submitted at any time -- AUTOMATED SYSTEM: Recording in progress. MR. SANDERSON: -- for up to and including an additional ten days following the date of the public hearing. Written comments may be sent to the United City of Yorkville City Clerk and/or to the Illinois Environmental Protection Agency. CHAIRMAN TRANSIER: Thank you. So now I guess we will be looking for any comments on our public hearing, public hearing number one, the Lake Michigan improvements. (No response.) CHAIRMAN TRANSIER: No one here and I don't see anyone online. We then close the public hearing? MR. OLSON: Yes. CHAIRMAN TRANSIER: So we will close public hearing number one. We will now move on to public hearing number two, which we will open, on the proposed budget for fiscal year 24/25. Is there a preamble that we need to read for this one? 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 Vitosh Reporting Service 815.993.2832 cms.vitosh@gmail.com City Council - Public Hearings - March 12, 2024 7 MR. OLSON: No. CHAIRMAN TRANSIER: Does anyone here have any comments on the proposed budget? (No response.) CHAIRMAN TRANSIER: Anyone online? (No response.) CHAIRMAN TRANSIER: Seeing none, we will close public hearing number two. (Which were all the proceedings had in the public hearing portion of the meeting.) ---o 0 o --- 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 Vitosh Reporting Service 815.993.2832 cms.vitosh@gmail.com City Council - Public Hearings - March 12, 2024 8 STATE OF ILLINOIS ) ) SS: COUNTY OF LASALLE ) I , CHRISTINE M . VITOSH, a Certified Shorthand Reporter of the State of Illinois, do hereby certify: That the foregoing public hearing transcript, Pages 1 through 9 , was reported stenographically by me by means of machine shorthand, was simultaneously reduced to typewriting via computer-aided transcription under my personal direction, and constitutes a true record of the testimony given and the proceedings had; That the said public hearing was taken before me at the time and place specified; That I am not a relative or employee or attorney or counsel, nor a relative or employee of such attorney or counsel for any of the parties hereto, nor interested directly or indirectly in the outcome of this action. I further certify that my certificate attached hereto applies to the original transcript and copies thereof signed and certified under my hand only. I assume no 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 Vitosh Reporting Service 815.993.2832 cms.vitosh@gmail.com City Council - Public Hearings - March 12, 2024 9 responsibility for the accuracy of any reproduced copies not made under my control or direction. IN WITNESS WHEREOF, I do hereunto set my hand at Leland, Illinois, this 13th day of March, 2024. __________________________________ CHRISTINE M. VITOSH, C.S.R. 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2:23 evening [1] - 4:6 F file [1] - 5:15 Finance [1] - 2:19 financial [1] - 5:10 fiscal [1] - 6:22 following [2] - 4:1, 6:5 foregoing [1] - 8:6 Fredrickson [1] - 2:19 Funkhouser [1] - 2:9 G given [2] - 5:22, 8:12 guess [1] - 6:11 H Hall [1] - 5:16 hand [2] - 8:24, 9:4 handful [1] - 4:17 heard [1] - 5:23 hearing [15] - 4:3, 4:7, 4:9, 4:19, 5:2, 6:6, 6:12, 6:17, 6:20, 6:21, 7:8, 7:10, 8:6, 8:14 HEARINGS [1] - 1:10 hearings [1] - 4:6 hereby [1] - 8:5 hereto [2] - 8:19, 8:22 hereunto [1] - 9:3 hours [1] - 5:18 I IEPA [2] - 5:12, 5:15 ILLINOIS [2] - 1:7, 8:1 Illinois [7] - 1:17, 4:21, 4:23, 5:17, 6:8, 8:4, 9:4 impacts [4] - 4:22, 5:14, 5:21, 5:22 Improvements [1] - 4:21 improvements [2] - 5:5, 6:13 IN [1] - 9:3 in-person [2] - 2:1, 2:12 including [1] - 6:5 indirectly [1] - 8:20 inspection [1] - 5:18 interested [2] - 5:19, 8:19 issuing [1] - 4:24 item [1] - 4:5 J James [1] - 2:21 Jensen [1] - 2:21 Joe [1] - 2:8 John [1] - 2:3 Jori [1] - 2:15 K Ken [1] - 2:4 KENDALL [1] - 1:7 Koch [1] - 2:4 Krysti [1] - 3:1 Vitosh Reporting Service 815.993.2832 cms.vitosh@gmail.com City Council - Public Hearings - March 12, 2024 1 L Lake [4] - 4:12, 4:20, 5:6, 6:13 Lamb [1] - 2:18 LASALLE [1] - 8:2 leakage [1] - 5:8 Leland [1] - 9:4 Loan [2] - 4:24, 5:12 loans [1] - 4:24 looking [1] - 6:11 loss [1] - 5:9 M machine [1] - 8:8 mains [1] - 5:8 March [2] - 1:20, 9:4 Marek [1] - 2:10 Matt [1] - 2:10 Mayor [2] - 2:3, 2:5 means [1] - 8:8 meeting [3] - 4:3, 5:3, 7:11 MEETING [1] - 1:9 Megan [1] - 2:18 Michigan [4] - 4:13, 4:20, 5:6, 6:13 might [1] - 5:24 minute [1] - 4:16 move [2] - 4:4, 6:20 MR [6] - 4:8, 4:11, 4:14, 6:4, 6:18, 7:1 N need [1] - 6:23 needed [1] - 5:4 next [1] - 4:5 Noble [1] - 3:1 none [1] - 7:7 number [5] - 4:7, 6:12, 6:20, 6:21, 7:8 O obtain [1] - 4:19 OF [3] - 1:6, 8:1, 8:2 office [1] - 5:18 OLSON [4] - 4:8, 4:11, 6:18, 7:1 Olson [1] - 2:14 one [5] - 4:7, 6:12, 6:15, 6:20, 6:24 online [2] - 6:16, 7:5 open [2] - 4:8, 6:21 opportunity [1] - 5:23 original [1] - 8:22 outcome [1] - 8:20 P p.m [1] - 1:21 Pages [1] - 8:7 paragraphs [1] - 4:17 Parks [1] - 2:23 parties [2] - 5:19, 8:19 person [2] - 2:1, 2:12 personal [1] - 8:11 place [1] - 8:15 Plan [1] - 4:20 planning [1] - 5:1 Plocher [1] - 2:8 Pointe [2] - 1:16, 5:16 Police [1] - 2:21 portion [2] - 4:3, 7:10 Prairie [2] - 1:16, 5:16 pre [1] - 5:2 pre-construction [1] - 5:2 preamble [1] - 6:23 preliminary [3] - 4:22, 5:14, 5:20 prepared [1] - 4:11 PRESENT [2] - 2:1, 2:12 Pro [1] - 2:5 procedures [1] - 4:23 proceedings [3] - 4:2, 7:9, 8:13 Program [2] - 5:1, 5:12 progress [1] - 6:3 project [7] - 4:13, 5:1, 5:4, 5:11, 5:13, 5:20, 5:22 Project [1] - 4:21 proposed [2] - 6:22, 7:3 Protection [1] - 6:9 provide [1] - 5:19 provided [2] - 4:23, 5:15 PUBLIC [1] - 1:10 Public [3] - 2:20, 4:24, 5:12 public [17] - 4:2, 4:6, 4:7, 4:9, 4:18, 4:19, 5:18, 6:6, 6:12, 6:17, 6:20, 6:21, 7:8, 7:10, 8:6, 8:14 Purcell [1] - 2:3 purpose [1] - 4:18 R read [4] - 4:12, 4:15, 4:16, 6:24 readings [1] - 4:15 receive [1] - 5:10 receiving [1] - 5:9 record [2] - 4:16, 8:12 recording [1] - 6:2 Recreation [1] - 2:23 reduce [1] - 5:8 reduced [1] - 8:9 regular [1] - 5:18 relative [2] - 8:16, 8:17 replacement [1] - 5:8 reported [1] - 8:7 Reporter [1] - 8:4 reproduced [1] - 9:1 response [3] - 6:14, 7:4, 7:6 responsibility [1] - 9:1 Rob [1] - 2:19 Rusty [1] - 2:11 S Sanderson [1] - 3:3 SANDERSON [2] - 4:14, 6:4 script [1] - 4:12 see [1] - 6:16 seeing [1] - 7:7 sent [1] - 6:7 set [1] - 9:3 Shorthand [1] - 8:4 shorthand [1] - 8:9 signed [1] - 8:23 simultaneously [1] - 8:9 Soling [1] - 2:7 sought [1] - 5:11 source [1] - 5:5 specifically [1] - 5:7 specified [1] - 8:15 SS [1] - 8:1 stage [1] - 5:1 start [1] - 4:6 STATE [1] - 8:1 State [1] - 8:4 station [1] - 5:10 stenographically [1] - 8:8 submitted [1] - 6:1 summary [1] - 5:13 Supply [2] - 4:24, 5:12 supply [1] - 5:10 switch [1] - 5:5 SYSTEM [1] - 6:2 T Tem [1] - 2:6 ten [1] - 6:5 testimony [1] - 8:12 text [1] - 4:15 thereof [1] - 8:23 Tim [1] - 2:23 transcript [2] - 8:7, 8:23 transcription [1] - 8:10 Transier [1] - 2:5 TRANSIER [8] - 4:4, 4:10, 6:10, 6:15, 6:19, 7:2, 7:5, 7:7 true [1] - 8:12 Tuesday [1] - 1:20 two [3] - 4:5, 6:21, 7:8 typewriting [1] - 8:10 U under [3] - 8:11, 8:24, 9:2 United [3] - 4:19, 5:15, 6:7 UNITED [1] - 1:6 up [1] - 6:4 V via [3] - 2:1, 2:12, 8:10 VITOSH [2] - 8:3, 9:9 W Water [3] - 4:24, 5:7, 5:12 water [3] - 5:6, 5:8, 5:9 WHEREOF [1] - 9:3 WHEREUPON [1] - 4:1 Willrett [1] - 2:16 wishing [1] - 5:19 WITNESS [1] - 9:3 Works [1] - 2:20 written [2] - 5:24, 6:6 Y year [1] - 6:22 YORKVILLE [1] - 1:6 Yorkville [5] - 1:17, 2:21, 5:16, 5:17, 6:7 Yorkville's [1] - 4:20 Vitosh Reporting Service 815.993.2832 cms.vitosh@gmail.com City Council - Public Hearings - March 12, 2024 2 Z Zoom [2] - 2:1, 2:12 Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Community Development Purchasing Police Public Works Parks and Recreation Agenda Item Number Consent Agenda #2 Tracking Number Bills for Payment City Council – March 26, 2024 Majority Approval Amy Simmons Finance Name Department 01-110 ADMIN 01-120 FINANCE 01-210 POLICE 01-220 COMMUNITY DEVELOPMENT 01-410 STREETS OPERATIONS 01-640 ADMINISTRATIVE SERVICES 11-111 FOX HILL SSA 12-112 SUNFLOWER SSA 15-155 MOTOR FUEL TAX (MFT) 23-230 CITY WIDE CAPITAL 24-216 BUILDING & GROUNDS 25-205 POLICE CAPITAL 25-212 GENERAL GOVERNMENT CAPITAL 25-215 PUBLIC WORKS CAPITAL 25-225 PARK & RECREATION CAPITAL 51-510 WATER OPERATIONS 52-520 SEWER OPERATIONS 79-790 PARKS DEPARTMENT 79-795 RECREATION DEPARTMENT 82-820 LIBRARY OPERATIONS 84-840 LIBRARY CAPITAL 87-870 COUNTRYSIDE TIF 88-880 DOWNTOWN TIF 89-890 DOWNTOWN II TIF 90-XXX DEVELOPER ESCROW 95-000 ESCROW DEPOSIT DATE: 03/06/24 UNITED CITY OF YORKVILLE TIME: 07:37:05 CHECK REGISTERPRG ID: AP215000.WOWCHECK DATE: 03/06/24CHECK # VENDOR # INVOICE INVOICE ITEMNUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT------------------------------------------------------------------------------------------------------------------------------------540214 SECSTATE SECRETARY OF STATE030524-PLATES 03/05/24 01 LICENSE PLATES 01-410-54-00-5462 173.00INVOICE TOTAL: 173.00 *CHECK TOTAL: 173.00TOTAL AMOUNT PAID: 173.00Page 1 of 26 01-110 ADMIN01-120 FINANCE01-210 POLICE01-220 COMMUNITY DEVELOPMENT01-410 STREETS OPERATIONS01-640 ADMINISTRATIVE SERVICES11-111 FOX HILL SSA12-112 SUNFLOWER SSA15-155 MOTOR FUEL TAX (MFT)23-230 CITY WIDE CAPITAL 24-216 BUILDING & GROUNDS 25-205 POLICE CAPITAL25-212 GENERAL GOVERNMENT CAPITAL 25-215 PUBLIC WORKS CAPITAL 25-225 PARK & RECREATION CAPITAL 51-510 WATER OPERATIONS52-520 SEWER OPERATIONS79-790 PARKS DEPARTMENT79-795 RECREATION DEPARTMENT82-820 LIBRARY OPERATIONS84-840 LIBRARY CAPITAL87-870 COUNTRYSIDE TIF88-880 DOWNTOWN TIF89-890 DOWNTOWN II TIF 90-XXX DEVELOPER ESCROW95-000 ESCROW DEPOSITDATE: 03/18/24TIME: 10:05:19UNITED CITY OF YORKVILLE CHECK REGISTERID: AP211001.W0WINVOICES DUE ON/BEFORE 03/26/2024CHECK # VENDOR #INVOICE ITEMINVOICE #DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------540216 AACVB AURORA AREA CONVENTION02/24-ALL 03/05/24 01 ALL SEASON HOTEL TAX REBATE 01-640-54-00-5481 40.77INVOICE TOTAL: 40.77 *1/24-HOLIDAY 03/11/24 01 HOLIDAY INN HOTEL TAX-JAN 2024 01-640-54-00-5481 3,742.34INVOICE TOTAL:3,742.34 *12/23-HOLIDAY03/11/24 01 HOLIDAY INN HOTEL TAX-DEC 2023 01-640-54-00-54814,709.89INVOICE TOTAL:4,709.89 *2/24-SUPER03/11/24 01 SUPER 8 HOTEL TAX-FEB 2024 01-640-54-00-5481845.02INVOICE TOTAL:845.02 *CHECK TOTAL:9,338.02D003351 ANTPLACE ANTHONY PLACE YORKVILLE LPAPR 2024 03/15/24 01 CITY OF YORKVILLE HOUSING 01-640-54-00-5427 946.0002 ASSISTANCE PROGRAM RENT ** COMMENT **03 REIMBURSEMENT FOR APR 2024 ** COMMENT **INVOICE TOTAL: 946.00 *DIRECT DEPOSIT TOTAL: 946.00540217 ATT AT&T6305536805-0224 02/25/24 01 02/25-03/24 RIVERFRONT PARK 79-795-54-00-5440 124.11INVOICE TOTAL:124.11 *CHECK TOTAL:124.11540218 BEEBED DAVID BEEBE03022403/02/24 01 REFEREE79-795-54-00-5462250.00INVOICE TOTAL:250.00 *CHECK TOTAL:250.00Page 2 of 26 01-110 ADMIN01-120 FINANCE01-210 POLICE01-220 COMMUNITY DEVELOPMENT01-410 STREETS OPERATIONS01-640 ADMINISTRATIVE SERVICES11-111 FOX HILL SSA12-112 SUNFLOWER SSA15-155 MOTOR FUEL TAX (MFT)23-230 CITY WIDE CAPITAL 24-216 BUILDING & GROUNDS 25-205 POLICE CAPITAL25-212 GENERAL GOVERNMENT CAPITAL 25-215 PUBLIC WORKS CAPITAL 25-225 PARK & RECREATION CAPITAL 51-510 WATER OPERATIONS52-520 SEWER OPERATIONS79-790 PARKS DEPARTMENT79-795 RECREATION DEPARTMENT82-820 LIBRARY OPERATIONS84-840 LIBRARY CAPITAL87-870 COUNTRYSIDE TIF88-880 DOWNTOWN TIF89-890 DOWNTOWN II TIF 90-XXX DEVELOPER ESCROW95-000 ESCROW DEPOSITDATE: 03/18/24PAGE: 2TIME: 10:05:19UNITED CITY OF YORKVILLE CHECK REGISTERID: AP211001.W0WINVOICES DUE ON/BEFORE 03/26/2024CHECK # VENDOR #INVOICE ITEMINVOICE #DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------540219 COMED COMMONWEALTH EDISON1709169000-0224 03/06/24 01 1/30-3/6 RT34 & AUTUMN CRK 23-230-54-00-5482 347.40INVOICE TOTAL: 347.40 *1870344000-0224 03/06/24 01 1/30-3/6 105 COUNTRYSIDE PARK 79-795-54-00-5480 33.26INVOICE TOTAL:33.26 *3260462000-022403/05/24 01 01/29-03/05 RT 47 & RIVER 23-230-54-00-5482577.62INVOICE TOTAL:577.62 *3852534000-022403/01/24 01 01/25-03/01 RT126 & SCHLHS 23-230-54-00-5482165.13INVOICE TOTAL:165.13 *3897838000-022403/05/24 01 01/29-03/05 609 N BRIDGE01-110-54-00-548028.03INVOICE TOTAL:28.03 *CHECK TOTAL:1,151.44540220 COREMAIN CORE & MAIN LPU39672502/21/24 01 327 METERS51-510-56-00-566446,839.00INVOICE TOTAL:46,839.00 *CHECK TOTAL:46,839.00D003352 DHUSEE DHUSE, ERIC030524-MILEAGE 03/05/24 01 DUPAGE WATER COMMISSION 51-510-54-00-5415 94.1402 MEETING MILEAGE REIMBURSEMENT ** COMMENT **INVOICE TOTAL: 94.14 *DIRECT DEPOSIT TOTAL: 94.14540221 DIETERG GARY M. DIETER030924 03/09/24 01 REFEREE 79-795-54-00-5462 250.00INVOICE TOTAL:250.00 *CHECK TOTAL:250.00Page 3 of 26 01-110 ADMIN01-120 FINANCE01-210 POLICE01-220 COMMUNITY DEVELOPMENT01-410 STREETS OPERATIONS01-640 ADMINISTRATIVE SERVICES11-111 FOX HILL SSA12-112 SUNFLOWER SSA15-155 MOTOR FUEL TAX (MFT)23-230 CITY WIDE CAPITAL 24-216 BUILDING & GROUNDS 25-205 POLICE CAPITAL25-212 GENERAL GOVERNMENT CAPITAL 25-215 PUBLIC WORKS CAPITAL 25-225 PARK & RECREATION CAPITAL 51-510 WATER OPERATIONS52-520 SEWER OPERATIONS79-790 PARKS DEPARTMENT79-795 RECREATION DEPARTMENT82-820 LIBRARY OPERATIONS84-840 LIBRARY CAPITAL87-870 COUNTRYSIDE TIF88-880 DOWNTOWN TIF89-890 DOWNTOWN II TIF 90-XXX DEVELOPER ESCROW95-000 ESCROW DEPOSITDATE: 03/18/24TIME: 10:05:19UNITED CITY OF YORKVILLE CHECK REGISTERID: AP211001.W0WINVOICES DUE ON/BEFORE 03/26/2024CHECK # VENDOR #INVOICE ITEMINVOICE #DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------540222 DIRENRGY DIRECT ENERGY BUSINESS1704707-240610053819 03/01/24 01 01/18-02/22 RT47 & KENNEDY 23-230-54-00-54821,455.54INVOICE TOTAL:1,455.54 *1704712-240610053819 03/01/24 01 01/22-02/22 421 POPLAR23-230-54-00-54828,271.30INVOICE TOTAL:8,271.30 *1704715-240610053819 03/01/24 01 01/22-02/22 998 WHITE PLAINS 23-230-54-00-548210.95INVOICE TOTAL:10.95 *1704724-240610053819 03/01/24 01 01/18-02/21 3299 LEHMAN51-510-54-00-54809,508.25INVOICE TOTAL:9,508.25 *CHECK TOTAL:19,246.04540223 DORNER DORNER PRODUCTS, INC50989402/27/24 01 AIR & VACUUM VALVE51-510-56-00-5638893.19INVOICE TOTAL:893.19 *CHECK TOTAL:893.19540224 DUTEK THOMAS & JULIE FLETCHER102282402/29/24 01 HOSE REPAIR, COUPLER, NIPPLES 01-410-56-00-5628105.50INVOICE TOTAL:105.50 *102284703/01/24 01 COUPLER, NIPPLES01-410-56-00-5628174.00INVOICE TOTAL:174.00 *CHECK TOTAL:279.50540225 DYNEGY DYNEGY ENERGY SERVICES38664352402103/12/24 01 12/28-01/28 420 FAIRHAVEN 52-520-54-00-5480146.35Page 4 of 26 01-110 ADMIN01-120 FINANCE01-210 POLICE01-220 COMMUNITY DEVELOPMENT01-410 STREETS OPERATIONS01-640 ADMINISTRATIVE SERVICES11-111 FOX HILL SSA12-112 SUNFLOWER SSA15-155 MOTOR FUEL TAX (MFT)23-230 CITY WIDE CAPITAL 24-216 BUILDING & GROUNDS 25-205 POLICE CAPITAL25-212 GENERAL GOVERNMENT CAPITAL 25-215 PUBLIC WORKS CAPITAL 25-225 PARK & RECREATION CAPITAL 51-510 WATER OPERATIONS52-520 SEWER OPERATIONS79-790 PARKS DEPARTMENT79-795 RECREATION DEPARTMENT82-820 LIBRARY OPERATIONS84-840 LIBRARY CAPITAL87-870 COUNTRYSIDE TIF88-880 DOWNTOWN TIF89-890 DOWNTOWN II TIF 90-XXX DEVELOPER ESCROW95-000 ESCROW DEPOSITDATE: 03/18/24TIME: 10:05:19UNITED CITY OF YORKVILLE CHECK REGISTERID: AP211001.W0WINVOICES DUE ON/BEFORE 03/26/2024CHECK # VENDOR #INVOICE ITEMINVOICE #DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------540225 DYNEGY DYNEGY ENERGY SERVICES386643524021 03/12/24 02 12/29-01/29 6780 RT47 51-510-54-00-5480 186.2103 01/26-03/03 456 KENNEDY 51-510-54-00-5480 242.3304 01/12-02/11 4600 N BRIDGE 51-510-54-00-5480 107.3405 01/25-02/29 1107 PRAIRIE CR 52-520-54-00-5480 183.5406 01/26-03/03 301 E HYDRAULIC 79-795-54-00-5480 70.7807 01/02-01/30 FOXHILL 7 LIFT 52-520-54-00-5480101.5308 01/25-02/29 872 PRAIRIE CR 79-795-54-00-5480263.2809 01/12-02/11 9257 GALENA PARK 79-795-54-00-548049.9310 12/28-01/28 101 BRUELL ST 52-520-54-00-5480634.6511 01/25-02/29 1908 RAINTREE RD 51-510-54-00-5480406.5412 01/26-03/03 PRESTWICK LIFT 52-520-54-00-5480207.7013 01/26-03/03 1991 CANNONBALL TR 51-510-54-00-5480415.0714 12/28-01/28 610 TOWER51-510-54-00-5480395.4015 01/26-03/03 276 WINDHAM CIRCLE 52-520-54-00-5480212.3116 01/26-03/03 RIVERFRONT PARK 79-795-54-00-5480221.6417 12/28-01/28 1975 BRIDGE LIFT 52-520-54-00-5480713.97INVOICE TOTAL:4,558.57 *CHECK TOTAL:4,558.57540226 EEIENGINEERING ENTERPRISES, INC.022724-1002/27/24 01 BRISTOL RIDGE23-230-60-00-6032211.77INVOICE TOTAL:211.77 *7952802/28/24 01 NORTH RT47 IMPROVEMENTS01-640-54-00-54651,377.00INVOICE TOTAL:1,377.00 *7952902/28/24 01 SOUTH RT47 IMPROVEMENTS01-640-54-00-5465135.00INVOICE TOTAL:135.00 *7953002/28/24 01 TRAFFIC CONTROL SIGNAGE & 01-640-54-00-54653,726.0002 MARKINGS** COMMENT **INVOICE TOTAL:3,726.00 *Page 5 of 26 01-110 ADMIN01-120 FINANCE01-210 POLICE01-220 COMMUNITY DEVELOPMENT01-410 STREETS OPERATIONS01-640 ADMINISTRATIVE SERVICES11-111 FOX HILL SSA12-112 SUNFLOWER SSA15-155 MOTOR FUEL TAX (MFT)23-230 CITY WIDE CAPITAL 24-216 BUILDING & GROUNDS 25-205 POLICE CAPITAL25-212 GENERAL GOVERNMENT CAPITAL 25-215 PUBLIC WORKS CAPITAL 25-225 PARK & RECREATION CAPITAL 51-510 WATER OPERATIONS52-520 SEWER OPERATIONS79-790 PARKS DEPARTMENT79-795 RECREATION DEPARTMENT82-820 LIBRARY OPERATIONS84-840 LIBRARY CAPITAL87-870 COUNTRYSIDE TIF88-880 DOWNTOWN TIF89-890 DOWNTOWN II TIF 90-XXX DEVELOPER ESCROW95-000 ESCROW DEPOSITDATE: 03/18/24TIME: 10:05:19UNITED CITY OF YORKVILLE CHECK REGISTERID: AP211001.W0WINVOICES DUE ON/BEFORE 03/26/2024CHECK # VENDOR #INVOICE ITEMINVOICE #DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------540226 EEI ENGINEERING ENTERPRISES, INC.79531 02/28/24 01 UTILITY PERMIT REVIEWS 01-640-54-00-5465 676.00INVOICE TOTAL: 676.00 *79532 02/28/24 01 PRESTWICK 01-640-54-00-5465 1,052.75INVOICE TOTAL:1,052.75 *7953302/28/24 01 GRANDE RESERVE-UNIT 2301-640-54-00-546540.50INVOICE TOTAL:40.50 *7953402/28/24 01 GRANDE RESERVE-UNIT 801-640-54-00-546540.50INVOICE TOTAL:40.50 *7953502/28/24 01 WINDETT RIDGE-UNIT 290-048-48-00-01112,061.50INVOICE TOTAL:2,061.50 *7953602/28/24 01 WHISPERING MEADOWS-TRG01-640-54-00-54651,195.00INVOICE TOTAL:1,195.00 *7953702/28/24 01 GRANDE RESERVE-UNIT 301-640-54-00-546540.50INVOICE TOTAL:40.50 *7953802/28/24 01 GAS-N-WASH-O'KEEFE90-144-00-00-0111132.75INVOICE TOTAL:132.75 *7953902/28/24 01 KENDALL MARKETPLACE-LOT 52 90-154-00-00-011151.00INVOICE TOTAL:51.00 *7954002/28/24 01 KENDALL MARKETPLACE-LOT 52 90-154-00-00-0111170.5002 PHASE 2 & 3** COMMENT **INVOICE TOTAL:170.50 *7954102/28/24 01 GRANDE RESERVE-UNIT 2001-640-54-00-546581.00INVOICE TOTAL:81.00 *7954202/28/24 01 GRANDE RESERVE-UNITS 13 & 14 01-640-54-00-5465574.50INVOICE TOTAL:574.50 *Page 6 of 26 01-110 ADMIN01-120 FINANCE01-210 POLICE01-220 COMMUNITY DEVELOPMENT01-410 STREETS OPERATIONS01-640 ADMINISTRATIVE SERVICES11-111 FOX HILL SSA12-112 SUNFLOWER SSA15-155 MOTOR FUEL TAX (MFT)23-230 CITY WIDE CAPITAL 24-216 BUILDING & GROUNDS 25-205 POLICE CAPITAL25-212 GENERAL GOVERNMENT CAPITAL 25-215 PUBLIC WORKS CAPITAL 25-225 PARK & RECREATION CAPITAL 51-510 WATER OPERATIONS52-520 SEWER OPERATIONS79-790 PARKS DEPARTMENT79-795 RECREATION DEPARTMENT82-820 LIBRARY OPERATIONS84-840 LIBRARY CAPITAL87-870 COUNTRYSIDE TIF88-880 DOWNTOWN TIF89-890 DOWNTOWN II TIF 90-XXX DEVELOPER ESCROW95-000 ESCROW DEPOSITDATE: 03/18/24TIME: 10:05:19UNITED CITY OF YORKVILLE CHECK REGISTERID: AP211001.W0WINVOICES DUE ON/BEFORE 03/26/2024CHECK # VENDOR #INVOICE ITEMINVOICE #DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------540226 EEI ENGINEERING ENTERPRISES, INC.79543 02/28/24 01 BRIGHT FARMS 90-173-00-00-0111 1,660.50INVOICE TOTAL: 1,660.50 *79544 02/28/24 01 KENDALLWOOD ESTATES-RALLY 90-174-00-00-0111 5,268.50INVOICE TOTAL:5,268.50 *7954502/28/24 01 WELL MONITORING DASHBOARDS 01-640-54-00-5465281.00INVOICE TOTAL:281.00 *CHECK TOTAL:18,776.27540227 EEIENGINEERING ENTERPRISES, INC.7954602/28/24 01 NORTH CENTRAL EWST REHAB51-510-60-00-6015530.00INVOICE TOTAL:530.00 *CHECK TOTAL:530.00540228 EEIENGINEERING ENTERPRISES, INC.7954702/28/24 01 LSL INVENTORY01-640-54-00-5465890.25INVOICE TOTAL:890.25 *7954802/28/24 01 BRISTOL BAY-UNIT 1390-179-00-00-0111221.25INVOICE TOTAL:221.25 *7954902/28/24 01 GREEN DOOR LINCOLN PRAIRIE 90-191-00-00-01112,355.75INVOICE TOTAL:2,355.75 *7955002/28/24 01 2023 WATER MAIN REPLACEMENT-A 51-510-60-00-60251,503.50INVOICE TOTAL:1,503.50 *7955102/28/24 01 KENNEDY RD AND FREEDOM PLACE 23-230-60-00-60874,858.7502 INTERSECTION IMPROVEMENTS** COMMENT **INVOICE TOTAL:4,858.75 *Page 7 of 26 01-110 ADMIN01-120 FINANCE01-210 POLICE01-220 COMMUNITY DEVELOPMENT01-410 STREETS OPERATIONS01-640 ADMINISTRATIVE SERVICES11-111 FOX HILL SSA12-112 SUNFLOWER SSA15-155 MOTOR FUEL TAX (MFT)23-230 CITY WIDE CAPITAL 24-216 BUILDING & GROUNDS 25-205 POLICE CAPITAL25-212 GENERAL GOVERNMENT CAPITAL 25-215 PUBLIC WORKS CAPITAL 25-225 PARK & RECREATION CAPITAL 51-510 WATER OPERATIONS52-520 SEWER OPERATIONS79-790 PARKS DEPARTMENT79-795 RECREATION DEPARTMENT82-820 LIBRARY OPERATIONS84-840 LIBRARY CAPITAL87-870 COUNTRYSIDE TIF88-880 DOWNTOWN TIF89-890 DOWNTOWN II TIF 90-XXX DEVELOPER ESCROW95-000 ESCROW DEPOSITDATE: 03/18/24TIME: 10:05:19UNITED CITY OF YORKVILLE CHECK REGISTERID: AP211001.W0WINVOICES DUE ON/BEFORE 03/26/2024CHECK # VENDOR #INVOICE ITEMINVOICE #DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------540228 EEI ENGINEERING ENTERPRISES, INC.79552 02/28/24 01 CALEDONIA-UNIT 3 90-188-00-00-0111 68.50INVOICE TOTAL: 68.50 *79553 02/27/24 01 BRISTOL BAY-UNIT 10 90-186-00-00-0111 856.75INVOICE TOTAL:856.75 *7955402/28/24 01 BRISTO BAY-UNIT 1290-186-00-00-0111848.00INVOICE TOTAL:848.00 *7955502/28/24 01 GRANDE RESERVE-UNIT 401-640-54-00-546540.50INVOICE TOTAL:40.50 *7955602/28/24 01 GRANDE RESERVE-UNIT 601-640-54-00-54651,329.00INVOICE TOTAL:1,329.00 *7955702/28/24 01 RESTORE CHURCH-PARKING LOT 90-121-00-00-0111213.75INVOICE TOTAL:213.75 *7955802/28/24 01 NEW LEAF ENERGY-SOLAR FARM 90-196-00-00-0111903.50INVOICE TOTAL:903.50 *7955902/28/24 01 2023 WATER MAIN REPLACEMENT-B 51-510-60-00-60252,162.50INVOICE TOTAL:2,162.50 *7956002/28/24 01 MUNICIPAL ENGINEERING SERVICES 01-640-54-00-54651,900.00INVOICE TOTAL:1,900.00 *CHECK TOTAL:18,152.00540229 EEIENGINEERING ENTERPRISES, INC.7956102/28/24 01 WELL #10 & RAW WATER MAIN 51-510-60-00-602979,839.75INVOICE TOTAL:79,839.75 *CHECK TOTAL:79,839.75Page 8 of 26 01-110 ADMIN01-120 FINANCE01-210 POLICE01-220 COMMUNITY DEVELOPMENT01-410 STREETS OPERATIONS01-640 ADMINISTRATIVE SERVICES11-111 FOX HILL SSA12-112 SUNFLOWER SSA15-155 MOTOR FUEL TAX (MFT)23-230 CITY WIDE CAPITAL 24-216 BUILDING & GROUNDS 25-205 POLICE CAPITAL25-212 GENERAL GOVERNMENT CAPITAL 25-215 PUBLIC WORKS CAPITAL 25-225 PARK & RECREATION CAPITAL 51-510 WATER OPERATIONS52-520 SEWER OPERATIONS79-790 PARKS DEPARTMENT79-795 RECREATION DEPARTMENT82-820 LIBRARY OPERATIONS84-840 LIBRARY CAPITAL87-870 COUNTRYSIDE TIF88-880 DOWNTOWN TIF89-890 DOWNTOWN II TIF 90-XXX DEVELOPER ESCROW95-000 ESCROW DEPOSITDATE: 03/18/24TIME: 10:05:19UNITED CITY OF YORKVILLE CHECK REGISTERID: AP211001.W0WINVOICES DUE ON/BEFORE 03/26/2024CHECK # VENDOR #INVOICE ITEMINVOICE #DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------540230 EEI ENGINEERING ENTERPRISES, INC.79562 02/28/24 01 GREEN DOOR KELAKA 90-191-00-00-0111 1,725.50INVOICE TOTAL: 1,725.50 *79563 02/28/24 01 2024 WATER MAIN REPLACEMENT-A 51-510-60-00-6025 10,324.20INVOICE TOTAL:10,324.20 *7956402/28/24 01 2024 WATER MAIN REPLACEMENT-B 51-510-60-00-60255,053.11INVOICE TOTAL:5,053.11 *7956502/28/24 01 ELDAMAIN WATER MAIN LOOP-LP 51-510-60-00-602418,389.78INVOICE TOTAL:18,389.78 *7956602/28/24 01 SOUTHERN SANITARY SEWER52-520-60-00-6024845.0702 CONNECTION-LP** COMMENT **INVOICE TOTAL:845.07 *7956702/28/24 01 QUIKTRIP GAS STATION90-208-00-00-01111,034.00INVOICE TOTAL:1,034.00 *7956802/28/24 01 DWC TRANSMISSION MAIN51-510-60-00-60111,118.25INVOICE TOTAL:1,118.25 *CHECK TOTAL:38,489.91540231 EEIENGINEERING ENTERPRISES, INC.7956902/28/24 01 CENTER ST WATER MAIN EXTENSION 51-510-60-00-60253,879.60INVOICE TOTAL:3,879.60 *CHECK TOTAL:3,879.60540232 EEIENGINEERING ENTERPRISES, INC.7957002/28/24 01 1203 N BRIDGE-GERBER COLLISION 90-214-00-00-0111119.50INVOICE TOTAL:119.50 *Page 9 of 26 01-110 ADMIN01-120 FINANCE01-210 POLICE01-220 COMMUNITY DEVELOPMENT01-410 STREETS OPERATIONS01-640 ADMINISTRATIVE SERVICES11-111 FOX HILL SSA12-112 SUNFLOWER SSA15-155 MOTOR FUEL TAX (MFT)23-230 CITY WIDE CAPITAL 24-216 BUILDING & GROUNDS 25-205 POLICE CAPITAL25-212 GENERAL GOVERNMENT CAPITAL 25-215 PUBLIC WORKS CAPITAL 25-225 PARK & RECREATION CAPITAL 51-510 WATER OPERATIONS52-520 SEWER OPERATIONS79-790 PARKS DEPARTMENT79-795 RECREATION DEPARTMENT82-820 LIBRARY OPERATIONS84-840 LIBRARY CAPITAL87-870 COUNTRYSIDE TIF88-880 DOWNTOWN TIF89-890 DOWNTOWN II TIF 90-XXX DEVELOPER ESCROW95-000 ESCROW DEPOSITDATE: 03/18/24TIME: 10:05:19UNITED CITY OF YORKVILLE CHECK REGISTERID: AP211001.W0WINVOICES DUE ON/BEFORE 03/26/2024CHECK # VENDOR #INVOICE ITEMINVOICE #DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------540232 EEI ENGINEERING ENTERPRISES, INC.79571 02/28/24 01 DOWNTOWN RIVERWALK-FEASIBILITY 01-640-54-00-5465 1,188.0002 STUDY ** COMMENT **INVOICE TOTAL: 1,188.00 *79572 02/28/24 01 2024 ROAD PROGRAM 23-230-60-00-6025 22,947.30INVOICE TOTAL: 22,947.30 *79573 02/28/24 01 KENDALL MARKETPLACE-LOT 52, 90-154-00-00-0111 659.5002 PHASE 4 ** COMMENT **INVOICE TOTAL:659.50 *7957402/28/24 01 FY 2025 BUDGET01-640-54-00-54655,304.00INVOICE TOTAL:5,304.00 *7957502/28/24 01 LAKE MICHIGAN-WIFIA LOAN APP. 51-510-60-00-60115,884.62INVOICE TOTAL:5,884.62 *7957602/28/24 01 RT47 WATER MAIN RELOCATION- 51-510-60-00-60358,955.5402 WATER PARK WAY TO BERTRAM** COMMENT **INVOICE TOTAL:8,955.54 *7957702/28/24 01 NEXAMP SOLAR90-212-00-00-0111340.25INVOICE TOTAL:340.25 *7957802/28/24 01 CITY OF YORKVILLE-GENERAL 01-640-54-00-54651,620.00INVOICE TOTAL:1,620.00 *7957902/28/24 01 CORNEILS RD SOLAR90-216-00-00-01111,741.50INVOICE TOTAL:1,741.50 *7958002/28/24 01 1981 S. BRIDGE ST-SITE PLAN 90-217-00-00-0111672.00INVOICE TOTAL:672.00 *7958102/28/24 01 2023 SANITARY SEWER LINING 52-520-60-00-6025358.00INVOICE TOTAL:358.00 *CHECK TOTAL:49,790.21Page 10 of 26 01-110 ADMIN01-120 FINANCE01-210 POLICE01-220 COMMUNITY DEVELOPMENT01-410 STREETS OPERATIONS01-640 ADMINISTRATIVE SERVICES11-111 FOX HILL SSA12-112 SUNFLOWER SSA15-155 MOTOR FUEL TAX (MFT)23-230 CITY WIDE CAPITAL 24-216 BUILDING & GROUNDS 25-205 POLICE CAPITAL25-212 GENERAL GOVERNMENT CAPITAL 25-215 PUBLIC WORKS CAPITAL 25-225 PARK & RECREATION CAPITAL 51-510 WATER OPERATIONS52-520 SEWER OPERATIONS79-790 PARKS DEPARTMENT79-795 RECREATION DEPARTMENT82-820 LIBRARY OPERATIONS84-840 LIBRARY CAPITAL87-870 COUNTRYSIDE TIF88-880 DOWNTOWN TIF89-890 DOWNTOWN II TIF 90-XXX DEVELOPER ESCROW95-000 ESCROW DEPOSITDATE: 03/18/24TIME: 10:05:19UNITED CITY OF YORKVILLE CHECK REGISTERID: AP211001.W0WINVOICES DUE ON/BEFORE 03/26/2024CHECK # VENDOR #INVOICE ITEMINVOICE #DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------540233 EJEQUIP EJ EQUIPMENTP11874 03/05/24 01 QUICK DISCONNECT VACCS 52-520-56-00-5628 346.09INVOICE TOTAL: 346.09 *CHECK TOTAL: 346.09540234 FIRSTNET AT&T MOBILITY287313454005X0303202 03/25/24 01 01/26-02/25 MOBILE DEVICES 01-220-54-00-5440 42.1902 01/26-02/25 MOBILE DEVICES 51-510-54-00-544042.1903 01/26-02/25 MOBILE DEVICES 01-110-54-00-544084.3804 01/26-02/25 MOBILE DEVICES 01-210-54-00-5440837.8505 01/26-02/25 MOBILE DEVICES 79-795-54-00-544042.19INVOICE TOTAL:1,048.80 *CHECK TOTAL:1,048.80540235 FIRSTNET AT&T MOBILITY287313454207X0303202 02/25/24 01 01/26-02/25 MOBILE DEVICES 01-220-54-00-5440253.1402 01/26-02/25 MOBILE DEVICES 79-790-54-00-544036.2403 01/26-02/25 MOBILE DEVICES 79-795-54-00-5440156.8604 01/26-02/25 MOBILE DEVICES 51-510-54-00-5440235.2905 01/26-02/25 MOBILE DEVICES 52-520-54-00-544072.48INVOICE TOTAL:754.01 *CHECK TOTAL:754.01540236 GARDKOCH GARDINER KOCH & WEISBERGH-2364C-1843303/08/24 01 KIMBALL HILL I MATTERS01-640-54-00-546126,687.41INVOICE TOTAL:26,687.41 *CHECK TOTAL:26,687.41540237 GEEGANT TIMOTHY R. GEEGANPage 11 of 26 01-110 ADMIN01-120 FINANCE01-210 POLICE01-220 COMMUNITY DEVELOPMENT01-410 STREETS OPERATIONS01-640 ADMINISTRATIVE SERVICES11-111 FOX HILL SSA12-112 SUNFLOWER SSA15-155 MOTOR FUEL TAX (MFT)23-230 CITY WIDE CAPITAL 24-216 BUILDING & GROUNDS 25-205 POLICE CAPITAL25-212 GENERAL GOVERNMENT CAPITAL 25-215 PUBLIC WORKS CAPITAL 25-225 PARK & RECREATION CAPITAL 51-510 WATER OPERATIONS52-520 SEWER OPERATIONS79-790 PARKS DEPARTMENT79-795 RECREATION DEPARTMENT82-820 LIBRARY OPERATIONS84-840 LIBRARY CAPITAL87-870 COUNTRYSIDE TIF88-880 DOWNTOWN TIF89-890 DOWNTOWN II TIF 90-XXX DEVELOPER ESCROW95-000 ESCROW DEPOSITDATE: 03/18/24TIME: 10:05:19UNITED CITY OF YORKVILLE CHECK REGISTERID: AP211001.W0WINVOICES DUE ON/BEFORE 03/26/2024CHECK # VENDOR #INVOICE ITEMINVOICE #DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------540237 GEEGANT TIMOTHY R. GEEGAN030224 03/02/24 01 REFEREE 79-795-54-00-5462 150.00INVOICE TOTAL: 150.00 *CHECK TOTAL: 150.00540238 GLATFELT GLATFELTER UNDERWRITING SRVS.429951128-4 10/30/23 01 LIABILITY INS INSTALL #4 01-000-14-00-1400 16,138.9602 LIABILITY INS INSTALL #4-PR 01-000-14-00-14003,355.6803 LIABILITY INS INSTALL #4-LIB 01-000-14-00-14001,337.6804 LIABILITY INS INSTALL #451-000-14-00-14001,779.6105 LIABILITY INS INSTALL #452-000-14-00-1400853.07INVOICE TOTAL:23,465.00 *CHECK TOTAL:23,465.00540239 GROOT GROOT INC12135663T10203/07/24 01 FEB 2024 REFUSE SERVICE 01-540-54-00-5442143,293.9802 FEB 2024 SENIOR REFUSE SERVICE 01-540-54-00-54413,939.46INVOICE TOTAL:147,233.44 *CHECK TOTAL:147,233.44540240 GROUPEL GROUPE LACASSA LLC132377502/23/24 01 TABLES, CHAIRS25-205-60-00-60606,939.36INVOICE TOTAL:6,939.36 *CHECK TOTAL:6,939.36540241 HARRIS HARRIS COMPUTER SYSTEMSMSIMN000074502/29/24 01 FEB-DEC 2024 MSI COBOL LICENSE 01-120-54-00-5462745.26Page 12 of 26 01-110 ADMIN01-120 FINANCE01-210 POLICE01-220 COMMUNITY DEVELOPMENT01-410 STREETS OPERATIONS01-640 ADMINISTRATIVE SERVICES11-111 FOX HILL SSA12-112 SUNFLOWER SSA15-155 MOTOR FUEL TAX (MFT)23-230 CITY WIDE CAPITAL 24-216 BUILDING & GROUNDS 25-205 POLICE CAPITAL25-212 GENERAL GOVERNMENT CAPITAL 25-215 PUBLIC WORKS CAPITAL 25-225 PARK & RECREATION CAPITAL 51-510 WATER OPERATIONS52-520 SEWER OPERATIONS79-790 PARKS DEPARTMENT79-795 RECREATION DEPARTMENT82-820 LIBRARY OPERATIONS84-840 LIBRARY CAPITAL87-870 COUNTRYSIDE TIF88-880 DOWNTOWN TIF89-890 DOWNTOWN II TIF 90-XXX DEVELOPER ESCROW95-000 ESCROW DEPOSITDATE: 03/18/24TIME: 10:05:19UNITED CITY OF YORKVILLE CHECK REGISTERID: AP211001.W0WINVOICES DUE ON/BEFORE 03/26/2024CHECK # VENDOR #INVOICE ITEMINVOICE #DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------540241 HARRIS HARRIS COMPUTER SYSTEMSMSIMN0000745 02/29/24 02 AND DATA CONNECTOR MAINTENANCE ** COMMENT **INVOICE TOTAL: 745.26 *MSIXT0000501 02/27/24 01 MSI 10 CONVERSION 01-640-54-00-5450 10,075.00INVOICE TOTAL:10,075.00 *MSIXT000051202/27/24 01 FEB 2024 MYGOVHUB FEES01-120-54-00-5462101.5102 FEB 2024 MYGOVHUB FEES51-510-54-00-5462152.2603 FEB 2024 MYGOVHUB FEES52-520-54-00-546244.78INVOICE TOTAL:298.55 *CHECK TOTAL:11,118.81540242 HARTROB ROBBIE HART031324-TUITION03/13/24 01 SPRING 2024 TUITION01-210-54-00-54101,206.0002 REIMBURSEMENT** COMMENT **INVOICE TOTAL:1,206.00 *CHECK TOTAL:1,206.00D003353 HERNANDA ADAM HERNANDEZCDL REIMB 03/05/24 01 CDL LICENSE RENEWAL 79-790-54-00-5462 61.35INVOICE TOTAL: 61.35 *DIRECT DEPOSIT TOTAL: 61.35540243 IMPERINV IMPERIAL INVESTMENTSDEC 2023-REBATE 03/26/24 01 DEC 2023 BUSINESS DIST REBATE 01-000-24-00-2488 2,811.66INVOICE TOTAL: 2,811.66 *NOV 2023-REBATE 03/26/24 01 NOV 2023 BUSINESS DIST REBATE 01-000-24-00-2488 1,166.01INVOICE TOTAL: 1,166.01 *CHECK TOTAL: 3,977.67Page 13 of 26 01-110 ADMIN01-120 FINANCE01-210 POLICE01-220 COMMUNITY DEVELOPMENT01-410 STREETS OPERATIONS01-640 ADMINISTRATIVE SERVICES11-111 FOX HILL SSA12-112 SUNFLOWER SSA15-155 MOTOR FUEL TAX (MFT)23-230 CITY WIDE CAPITAL 24-216 BUILDING & GROUNDS 25-205 POLICE CAPITAL25-212 GENERAL GOVERNMENT CAPITAL 25-215 PUBLIC WORKS CAPITAL 25-225 PARK & RECREATION CAPITAL 51-510 WATER OPERATIONS52-520 SEWER OPERATIONS79-790 PARKS DEPARTMENT79-795 RECREATION DEPARTMENT82-820 LIBRARY OPERATIONS84-840 LIBRARY CAPITAL87-870 COUNTRYSIDE TIF88-880 DOWNTOWN TIF89-890 DOWNTOWN II TIF 90-XXX DEVELOPER ESCROW95-000 ESCROW DEPOSITDATE: 03/18/24TIME: 10:05:19UNITED CITY OF YORKVILLE CHECK REGISTERID: AP211001.W0WINVOICES DUE ON/BEFORE 03/26/2024CHECK # VENDOR #INVOICE ITEMINVOICE #DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------540244 INGEMUNS INGEMUNSON LAW OFFICES LTD1206803/01/24 01 02/05/24 ADMIN HEARING01-210-54-00-5467150.00INVOICE TOTAL:150.00 *CHECK TOTAL:150.00540245 INTERDEV INTERDEV, LLCLIC-104332602/29/24 01 TIMED ACTIVE STORAGE-FEB 2024 01-640-54-00-5450270.00INVOICE TOTAL:270.00 *MSP-104332402/29/24 01 MONTHLY IT BILLING-FEB 2024 01-640-54-00-545018,298.00INVOICE TOTAL:18,298.00 *SEC-104333402/29/24 01 DUO & SENTINEL ONE-FEB 2024 01-640-54-00-54501,235.54INVOICE TOTAL:1,235.54 *CHECK TOTAL:19,803.54540246 JIMSTRCK JIM'S TRUCK INSPECTION LLC20202402/23/24 01 TRUCK INSPECTION79-790-54-00-549543.00INVOICE TOTAL:43.00 *CHECK TOTAL:43.00540247 KCFENCE MICHAEL PAVLIK0140003/04/24 01 DIG OUT AND REPAIR GATE POST 24-216-54-00-54461,400.00INVOICE TOTAL:1,400.00 *CHECK TOTAL:1,400.00540248 KCPROB KENDALL COUNTY COURT SERVICES02162402/16/24 01 FY23 DIVERSION SPECIALIST 01-210-54-00-54726,800.22Page 14 of 26 01-110 ADMIN01-120 FINANCE01-210 POLICE01-220 COMMUNITY DEVELOPMENT01-410 STREETS OPERATIONS01-640 ADMINISTRATIVE SERVICES11-111 FOX HILL SSA12-112 SUNFLOWER SSA15-155 MOTOR FUEL TAX (MFT)23-230 CITY WIDE CAPITAL 24-216 BUILDING & GROUNDS 25-205 POLICE CAPITAL25-212 GENERAL GOVERNMENT CAPITAL 25-215 PUBLIC WORKS CAPITAL 25-225 PARK & RECREATION CAPITAL 51-510 WATER OPERATIONS52-520 SEWER OPERATIONS79-790 PARKS DEPARTMENT79-795 RECREATION DEPARTMENT82-820 LIBRARY OPERATIONS84-840 LIBRARY CAPITAL87-870 COUNTRYSIDE TIF88-880 DOWNTOWN TIF89-890 DOWNTOWN II TIF 90-XXX DEVELOPER ESCROW95-000 ESCROW DEPOSITDATE: 03/18/24TIME: 10:05:19UNITED CITY OF YORKVILLE CHECK REGISTERID: AP211001.W0WINVOICES DUE ON/BEFORE 03/26/2024CHECK # VENDOR #INVOICE ITEMINVOICE #DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------540248 KCPROB KENDALL COUNTY COURT SERVICES021624 02/16/24 02 12/1/22-11/30/23 ** COMMENT **INVOICE TOTAL: 6,800.22 *CHECK TOTAL: 6,800.22540249 KENCOM KENCOM PUBLIC SAFETY DISPATCH599 03/01/24 01 TYLER/NEW WORLD ANNUAL 01-640-54-00-5449 25,090.8702 MAINTENANCE RENEWAL** COMMENT **INVOICE TOTAL:25,090.87 *60203/01/24 01 IP FLEXIBLE REACH MONTHLY FEE 01-640-54-00-5449115.5602 FOR DEC 2023-FEB 2024** COMMENT **INVOICE TOTAL:115.56 *CHECK TOTAL:25,206.43540250 KENDCPA KENDALL COUNTY CHIEFS OF110902/20/24 01 FEB 2024 MONTHLY MEETING FOR 5 01-210-54-00-541585.0002 STAFF** COMMENT **INVOICE TOTAL:85.00 *CHECK TOTAL:85.00540251 KENDCROS KENDALL CROSSING, LLCBD REBATE 11/2303/26/24 01 NOV 2023 BUSINESS DIST REBATE 01-000-24-00-24874,995.90INVOICE TOTAL:4,995.90 *BD REBATE 12/2303/26/24 01 DEC 2023 BUSINESS DIST REBATE 01-000-24-00-24875,168.47INVOICE TOTAL:5,168.47 *CHECK TOTAL:10,164.37Page 15 of 26 01-110 ADMIN01-120 FINANCE01-210 POLICE01-220 COMMUNITY DEVELOPMENT01-410 STREETS OPERATIONS01-640 ADMINISTRATIVE SERVICES11-111 FOX HILL SSA12-112 SUNFLOWER SSA15-155 MOTOR FUEL TAX (MFT)23-230 CITY WIDE CAPITAL 24-216 BUILDING & GROUNDS 25-205 POLICE CAPITAL25-212 GENERAL GOVERNMENT CAPITAL 25-215 PUBLIC WORKS CAPITAL 25-225 PARK & RECREATION CAPITAL 51-510 WATER OPERATIONS52-520 SEWER OPERATIONS79-790 PARKS DEPARTMENT79-795 RECREATION DEPARTMENT82-820 LIBRARY OPERATIONS84-840 LIBRARY CAPITAL87-870 COUNTRYSIDE TIF88-880 DOWNTOWN TIF89-890 DOWNTOWN II TIF 90-XXX DEVELOPER ESCROW95-000 ESCROW DEPOSITDATE: 03/18/24TIME: 10:05:19UNITED CITY OF YORKVILLE CHECK REGISTERID: AP211001.W0WINVOICES DUE ON/BEFORE 03/26/2024CHECK # VENDOR #INVOICE ITEMINVOICE #DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------540252 KONICAMI KONICA MINOLTA BUSINESS5155186303/08/24 01 DOCUMENT SCANNING01-220-54-00-54625,217.55INVOICE TOTAL:5,217.55 *5155186403/08/24 01 DOCUMENT SCANNING01-220-54-00-5462283.50INVOICE TOTAL:283.50 *5155186503/08/24 01 DOCUMENT SCANNING01-220-54-00-5462317.82INVOICE TOTAL:317.82 *CHECK TOTAL:5,818.87540253 LANEMUCH LANER, MUCHIN, LTD66159202/01/24 01 GENERAL COUNSELING SERVICES 01-640-54-00-5463506.2502 THROUGH 01/20/24** COMMENT **INVOICE TOTAL:506.25 *CHECK TOTAL:506.25540254 LRSLRS, LLCPS58977403/13/24 01 03/25-04/04 PORTOLET79-795-56-00-5620157.5002 FEES-TOWN SQUARE PARK** COMMENT **INVOICE TOTAL:157.50 *PS58977503/07/24 01 03/25-04/04 PORTOLET79-795-56-00-5620302.0002 FEES-RIVERFRONT** COMMENT **INVOICE TOTAL:302.00 *PS58977703/07/24 01 03/25-04/04 PORTOLET FEES-VAN 79-795-56-00-562036.1502 EMMON** COMMENT **INVOICE TOTAL:36.15 *PS58977803/07/24 01 03/25-04/04 PORTOLET FEES-FOX 79-795-56-00-562036.15Page 16 of 26 01-110 ADMIN01-120 FINANCE01-210 POLICE01-220 COMMUNITY DEVELOPMENT01-410 STREETS OPERATIONS01-640 ADMINISTRATIVE SERVICES11-111 FOX HILL SSA12-112 SUNFLOWER SSA15-155 MOTOR FUEL TAX (MFT)23-230 CITY WIDE CAPITAL 24-216 BUILDING & GROUNDS 25-205 POLICE CAPITAL25-212 GENERAL GOVERNMENT CAPITAL 25-215 PUBLIC WORKS CAPITAL 25-225 PARK & RECREATION CAPITAL 51-510 WATER OPERATIONS52-520 SEWER OPERATIONS79-790 PARKS DEPARTMENT79-795 RECREATION DEPARTMENT82-820 LIBRARY OPERATIONS84-840 LIBRARY CAPITAL87-870 COUNTRYSIDE TIF88-880 DOWNTOWN TIF89-890 DOWNTOWN II TIF 90-XXX DEVELOPER ESCROW95-000 ESCROW DEPOSITDATE: 03/18/24TIME: 10:05:19UNITED CITY OF YORKVILLE CHECK REGISTERID: AP211001.W0WINVOICES DUE ON/BEFORE 03/26/2024CHECK # VENDOR #INVOICE ITEMINVOICE #DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------540254 LRS LRS, LLCPS58977803/07/24 02 HILL** COMMENT **INVOICE TOTAL:36.15 *PS58977903/07/24 01 03/25-04/04 PORTOLET FEES-FOX 79-795-56-00-562036.1502 HILL** COMMENT **INVOICE TOTAL:36.15 *PS58978003/07/24 01 03/25-04/04 PORTOLET79-795-56-00-5620174.5002 FEES-BEECHER** COMMENT **INVOICE TOTAL:174.50 *PS58978103/07/24 01 03/25-04/04 PORTOLET79-795-56-00-562036.1502 FEES-BRISTOL BAY** COMMENT **INVOICE TOTAL:36.15 *PS58978203/07/24 01 03/25-04/04 PORTOLET79-795-56-00-5620138.0002 FEES-BRIDGE** COMMENT **INVOICE TOTAL:138.00 *PS58978303/07/24 01 03/25-04/04 PORTOLET79-795-56-00-562036.15 02 FEES-RAINTREE B** COMMENT **INVOICE TOTAL:36.15 *PS58978403/07/24 01 03/25-04/04 PORTOLET79-795-56-00-562036.1502 FEES-CANNONBALL** COMMENT **INVOICE TOTAL:36.15 *PS58978503/07/24 01 03/25-04/04 PORTOLET FEES- 79-795-56-00-562036.1502 GREENS FILLING STATION** COMMENT **INVOICE TOTAL:36.15 *PS58978603/07/24 01 03/25-04/04 PORTOLET79-795-56-00-562072.2902 FEES-RIEMENSCHNIEDER** COMMENT **INVOICE TOTAL:72.29 *Page 17 of 26 01-110 ADMIN01-120 FINANCE01-210 POLICE01-220 COMMUNITY DEVELOPMENT01-410 STREETS OPERATIONS01-640 ADMINISTRATIVE SERVICES11-111 FOX HILL SSA12-112 SUNFLOWER SSA15-155 MOTOR FUEL TAX (MFT)23-230 CITY WIDE CAPITAL 24-216 BUILDING & GROUNDS 25-205 POLICE CAPITAL25-212 GENERAL GOVERNMENT CAPITAL 25-215 PUBLIC WORKS CAPITAL 25-225 PARK & RECREATION CAPITAL 51-510 WATER OPERATIONS52-520 SEWER OPERATIONS79-790 PARKS DEPARTMENT79-795 RECREATION DEPARTMENT82-820 LIBRARY OPERATIONS84-840 LIBRARY CAPITAL87-870 COUNTRYSIDE TIF88-880 DOWNTOWN TIF89-890 DOWNTOWN II TIF 90-XXX DEVELOPER ESCROW95-000 ESCROW DEPOSITDATE: 03/18/24TIME: 10:05:19UNITED CITY OF YORKVILLE CHECK REGISTERID: AP211001.W0WINVOICES DUE ON/BEFORE 03/26/2024CHECK # VENDOR #INVOICE ITEMINVOICE #DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------540254 LRS LRS, LLCPS58978703/07/24 01 03/25-04/04 PORTOLET79-795-56-00-5620260.0902 FEES-BRISTOL BAY** COMMENT **INVOICE TOTAL:260.09 *PS58978803/04/24 01 03/25-04/04 PORTOLET79-795-56-00-562036.1502 FEES-GRANDE RESERVE** COMMENT **INVOICE TOTAL:36.15 *PS58978903/07/24 01 03/25-04/04 PORTOLET79-795-56-00-562036.1502 FEES-COUNTRYSIDE** COMMENT **INVOICE TOTAL:36.15 *PS58979003/07/24 01 03/25-04/04 PORTOLET79-795-56-00-562092.0002 FEES-KIWANIS** COMMENT **INVOICE TOTAL:92.00 *PS59166603/11/24 01 03/25-04/04 PORTOLET79-795-56-00-562036.1502 FEES-BRISTOL STATION** COMMENT **INVOICE TOTAL:36.15 *CHECK TOTAL:1,557.88540255 MESIMPSO M.E. SIMPSON CO, INC4194902/27/24 01 302 RIDGE ST LEAK LOCATION 51-510-54-00-5462865.00INVOICE TOTAL:865.00 *CHECK TOTAL:865.00540256 MIDWSALT MIDWEST SALTP47331102/29/24 01 BULK ROCK SALT51-510-56-00-56383,164.83INVOICE TOTAL:3,164.83 *P47331302/29/24 01 BULK ROCK SALT51-510-56-00-56383,399.36INVOICE TOTAL:3,399.36 *Page 18 of 26 01-110 ADMIN01-120 FINANCE01-210 POLICE01-220 COMMUNITY DEVELOPMENT01-410 STREETS OPERATIONS01-640 ADMINISTRATIVE SERVICES11-111 FOX HILL SSA12-112 SUNFLOWER SSA15-155 MOTOR FUEL TAX (MFT)23-230 CITY WIDE CAPITAL 24-216 BUILDING & GROUNDS 25-205 POLICE CAPITAL25-212 GENERAL GOVERNMENT CAPITAL 25-215 PUBLIC WORKS CAPITAL 25-225 PARK & RECREATION CAPITAL 51-510 WATER OPERATIONS52-520 SEWER OPERATIONS79-790 PARKS DEPARTMENT79-795 RECREATION DEPARTMENT82-820 LIBRARY OPERATIONS84-840 LIBRARY CAPITAL87-870 COUNTRYSIDE TIF88-880 DOWNTOWN TIF89-890 DOWNTOWN II TIF 90-XXX DEVELOPER ESCROW95-000 ESCROW DEPOSITDATE: 03/18/24TIME: 10:05:19UNITED CITY OF YORKVILLE CHECK REGISTERID: AP211001.W0WINVOICES DUE ON/BEFORE 03/26/2024CHECK # VENDOR #INVOICE ITEMINVOICE #DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------540256 MIDWSALT MIDWEST SALTP47343603/08/24 01 BULK ROCK SALT51-510-56-00-56383,201.93INVOICE TOTAL:3,201.93 *CHECK TOTAL:9,766.12540257 NICOR NICOR GAS0-41-22-8748 4-0224 03/01/24 01 01/31-03/01 1107 PRAIRIE LN 01-110-54-00-548056.28INVOICE TOTAL:56.28 *12-43-53-5635 3-0224 03/04/24 01 02/01-03/04 609 N BRIDGE01-110-54-00-5480215.05INVOICE TOTAL:215.05 *15-64-61-3532 5-0224 03/01/24 01 01/31-03/01 1991 CANNONBALL TR 01-110-54-00-548045.84INVOICE TOTAL:45.84 *20-52-56-2042 1-0224 02/27/24 01 01/29-02/27 420 FAIRHAVEN 01-110-54-00-5480138.86INVOICE TOTAL:138.86 *23-45-91-4862 5-0224 03/04/24 01 02/01-03/04 101 BRUELL ST 01-110-54-00-5480141.47INVOICE TOTAL:141.47 *37-35-53-1941 1-0224 03/07/24 01 02/6-3/07 185 WOLF ST01-110-54-00-5480272.38INVOICE TOTAL:272.38 *40-52-64-8356 1-0224 03/07/24 01 02/03-03/06 102 E VAN EMMON 01-110-54-00-5480415.03INVOICE TOTAL:415.03 *46-69-47-6727 1-0224 03/07/24 01 02/06-03/07 1975 N BRIDGE 01-110-54-00-5480138.35INVOICE TOTAL:138.35 *61-60-41-1000 9-0224 03/04/24 01 02/01-03/04 610 TOWER01-110-54-00-5480899.50INVOICE TOTAL:899.50 *66-70-44-6942 9-0224 03/07/24 01 02/06-03/07 1908 RAINTREE 01-110-54-00-5480136.81INVOICE TOTAL:136.81 *Page 19 of 26 01-110 ADMIN01-120 FINANCE01-210 POLICE01-220 COMMUNITY DEVELOPMENT01-410 STREETS OPERATIONS01-640 ADMINISTRATIVE SERVICES11-111 FOX HILL SSA12-112 SUNFLOWER SSA15-155 MOTOR FUEL TAX (MFT)23-230 CITY WIDE CAPITAL 24-216 BUILDING & GROUNDS 25-205 POLICE CAPITAL25-212 GENERAL GOVERNMENT CAPITAL 25-215 PUBLIC WORKS CAPITAL 25-225 PARK & RECREATION CAPITAL 51-510 WATER OPERATIONS52-520 SEWER OPERATIONS79-790 PARKS DEPARTMENT79-795 RECREATION DEPARTMENT82-820 LIBRARY OPERATIONS84-840 LIBRARY CAPITAL87-870 COUNTRYSIDE TIF88-880 DOWNTOWN TIF89-890 DOWNTOWN II TIF 90-XXX DEVELOPER ESCROW95-000 ESCROW DEPOSITDATE: 03/18/24TIME: 10:05:19UNITED CITY OF YORKVILLE CHECK REGISTERID: AP211001.W0WINVOICES DUE ON/BEFORE 03/26/2024CHECK # VENDOR #INVOICE ITEMINVOICE #DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------540257 NICOR NICOR GAS80-56-05-1157 0-0224 03/07/24 01 02/06-03/7 2512 ROSEMONT01-110-54-00-548059.30INVOICE TOTAL:59.30 *83-80-00-1000 7-0224 03/05/24 01 02/01-03/04 610 TOWER UNIT B 01-110-54-00-5480315.56INVOICE TOTAL:315.56 *91-85-68-4012 8-0224 03/04/24 01 01/31-03/01 902 GAME FARM RD 82-820-54-00-54802,018.40INVOICE TOTAL:2,018.40 *CHECK TOTAL:4,852.83540258 OLEARYM MARTIN J. O'LEARY03022403/02/24 01 REFEREE79-795-54-00-5462250.00INVOICE TOTAL:250.00 *03112403/11/24 01 REFEREE79-795-54-00-5462150.00INVOICE TOTAL:150.00 *CHECK TOTAL:400.00540259 OTTOSEN OTTOSEN DINOLFO411001/31/24 01 KENDALL MARKETPLACE MATTERS 01-640-54-00-5456483.00INVOICE TOTAL:483.00 *411201/31/24 01 BRIGHT FARMS MATTERS90-173-00-00-001157.50INVOICE TOTAL:57.50 *411301/31/24 01 WESTBURY MATTERS90-178-00-00-0011517.50INVOICE TOTAL:517.50 *411401/31/24 01 GREEN DOOR MATTERS90-191-00-00-00116,601.00INVOICE TOTAL:6,601.00 *Page 20 of 26 01-110 ADMIN01-120 FINANCE01-210 POLICE01-220 COMMUNITY DEVELOPMENT01-410 STREETS OPERATIONS01-640 ADMINISTRATIVE SERVICES11-111 FOX HILL SSA12-112 SUNFLOWER SSA15-155 MOTOR FUEL TAX (MFT)23-230 CITY WIDE CAPITAL 24-216 BUILDING & GROUNDS 25-205 POLICE CAPITAL25-212 GENERAL GOVERNMENT CAPITAL 25-215 PUBLIC WORKS CAPITAL 25-225 PARK & RECREATION CAPITAL 51-510 WATER OPERATIONS52-520 SEWER OPERATIONS79-790 PARKS DEPARTMENT79-795 RECREATION DEPARTMENT82-820 LIBRARY OPERATIONS84-840 LIBRARY CAPITAL87-870 COUNTRYSIDE TIF88-880 DOWNTOWN TIF89-890 DOWNTOWN II TIF 90-XXX DEVELOPER ESCROW95-000 ESCROW DEPOSITDATE: 03/18/24TIME: 10:05:19UNITED CITY OF YORKVILLE CHECK REGISTERID: AP211001.W0WINVOICES DUE ON/BEFORE 03/26/2024CHECK # VENDOR #INVOICE ITEMINVOICE #DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------540259 OTTOSEN OTTOSEN DINOLFO4117 01/31/24 01 GRANDE RESERVE MATTTERS 01-640-54-00-5456 322.00INVOICE TOTAL: 322.00 *CHECK TOTAL: 7,981.00540260 PATTONS SHANE PATTON030224 03/02/24 01 REFEREE 79-795-54-00-5462 330.00INVOICE TOTAL:330.00 *03092403/09/24 01 REFEREE79-795-54-00-5462330.00INVOICE TOTAL:330.00 *CHECK TOTAL:660.00540261 PRINTSRC LAMBERT PRINT SOURCE, LLC390803/08/24 01 ST.PATRICKS DAY SIGNAGE & 79-795-56-00-56061,345.5002 SPONSORSHIP** COMMENT **INVOICE TOTAL:1,345.50 *CHECK TOTAL:1,345.50540262 R0002629 JEWEL FOOD STORES INCPOE REFUND03/04/24 01 REFUND PLACE OF EATING PROCEED 51-000-40-00-4085857.78INVOICE TOTAL:857.78 *CHECK TOTAL:857.78540263 R0002630 WEED COMMANDER INC030524-FNGRPRNT RFND 03/05/24 01 FINGERPRINTING FEE REFUND 01-000-42-00-4205128.25INVOICE TOTAL:128.25 *CHECK TOTAL:128.25Page 21 of 26 01-110 ADMIN01-120 FINANCE01-210 POLICE01-220 COMMUNITY DEVELOPMENT01-410 STREETS OPERATIONS01-640 ADMINISTRATIVE SERVICES11-111 FOX HILL SSA12-112 SUNFLOWER SSA15-155 MOTOR FUEL TAX (MFT)23-230 CITY WIDE CAPITAL 24-216 BUILDING & GROUNDS 25-205 POLICE CAPITAL25-212 GENERAL GOVERNMENT CAPITAL 25-215 PUBLIC WORKS CAPITAL 25-225 PARK & RECREATION CAPITAL 51-510 WATER OPERATIONS52-520 SEWER OPERATIONS79-790 PARKS DEPARTMENT79-795 RECREATION DEPARTMENT82-820 LIBRARY OPERATIONS84-840 LIBRARY CAPITAL87-870 COUNTRYSIDE TIF88-880 DOWNTOWN TIF89-890 DOWNTOWN II TIF 90-XXX DEVELOPER ESCROW95-000 ESCROW DEPOSITDATE: 03/18/24TIME: 10:05:19UNITED CITY OF YORKVILLE CHECK REGISTERID: AP211001.W0WINVOICES DUE ON/BEFORE 03/26/2024CHECK # VENDOR #INVOICE ITEMINVOICE #DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------540264 R0002631 RON KOHLER031124-RFND03/11/24 01 REFUND CREDIT ON UB ACCOUNT 01-000-13-00-1371146.6002 #0105141000-00** COMMENT **INVOICE TOTAL:146.60 *CHECK TOTAL:146.60540265 RIETZJ JACKSON RIETZ03022403/02/24 01 REFEREE79-795-54-00-5462150.00INVOICE TOTAL:150.00 *03092403/09/24 01 REFEREE79-795-54-00-5462300.00INVOICE TOTAL:300.00 *CHECK TOTAL:450.00540266 RIETZR ROBERT L. RIETZ JR.03022403/02/24 01 REFEREE79-795-54-00-5462300.00INVOICE TOTAL:300.00 *03092403/09/24 01 REFEREE79-795-54-00-5462300.00INVOICE TOTAL:300.00 *CHECK TOTAL:600.00540267 SANDOVAA ANTONIO SANDOVAL03092403/09/24 01 REFEREE79-795-54-00-5462100.00INVOICE TOTAL:100.00 *CHECK TOTAL:100.00540268 SHISHI INTERNATIONAL CORPPage 22 of 26 01-110 ADMIN01-120 FINANCE01-210 POLICE01-220 COMMUNITY DEVELOPMENT01-410 STREETS OPERATIONS01-640 ADMINISTRATIVE SERVICES11-111 FOX HILL SSA12-112 SUNFLOWER SSA15-155 MOTOR FUEL TAX (MFT)23-230 CITY WIDE CAPITAL 24-216 BUILDING & GROUNDS 25-205 POLICE CAPITAL25-212 GENERAL GOVERNMENT CAPITAL 25-215 PUBLIC WORKS CAPITAL 25-225 PARK & RECREATION CAPITAL 51-510 WATER OPERATIONS52-520 SEWER OPERATIONS79-790 PARKS DEPARTMENT79-795 RECREATION DEPARTMENT82-820 LIBRARY OPERATIONS84-840 LIBRARY CAPITAL87-870 COUNTRYSIDE TIF88-880 DOWNTOWN TIF89-890 DOWNTOWN II TIF 90-XXX DEVELOPER ESCROW95-000 ESCROW DEPOSITDATE: 03/18/24TIME: 10:05:19UNITED CITY OF YORKVILLE CHECK REGISTERID: AP211001.W0WINVOICES DUE ON/BEFORE 03/26/2024CHECK # VENDOR #INVOICE ITEMINVOICE #DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------540268 SHI SHI INTERNATIONAL CORP24572800 03/04/24 01 2 ADOBE PRO FOR TEAMS NEW 01-640-54-00-5450 300.0002 SUBSCRIPTIONS ** COMMENT **INVOICE TOTAL: 300.00 *CHECK TOTAL: 300.00540269 SUBURLAB SUBURBAN LABORATORIES INC.222899 02/29/24 01 ROUTINE WATER SAMPLING 51-510-54-00-5429 1,064.53INVOICE TOTAL:1,064.53 *CHECK TOTAL:1,064.53540270 TRCONTPR HIGH STAR TRAFFIC11826903/08/24 01 BARRICADES, CONES01-410-56-00-56304,053.75INVOICE TOTAL:4,053.75 *CHECK TOTAL:4,053.75540271 VITOSH CHRISTINE M. VITOSH216502/21/24 01 FEB 2024 ADMIN HEARINGS01-210-54-00-5467350.00INVOICE TOTAL:350.00 *CHECK TOTAL:350.00540272 WILCOXM CATHERINE B. WILCOX2024 HTD DEPOSIT 03/01/24 01 2024 HOMETOWN DAYS DEPOSIT 79-000-14-00-14002,500.00INVOICE TOTAL:2,500.00 *CHECK TOTAL:2,500.00D003354 YBSDYORKVILLE BRISTOLPage 23 of 26 01-110 ADMIN01-120 FINANCE01-210 POLICE01-220 COMMUNITY DEVELOPMENT01-410 STREETS OPERATIONS01-640 ADMINISTRATIVE SERVICES11-111 FOX HILL SSA12-112 SUNFLOWER SSA15-155 MOTOR FUEL TAX (MFT)23-230 CITY WIDE CAPITAL 24-216 BUILDING & GROUNDS 25-205 POLICE CAPITAL25-212 GENERAL GOVERNMENT CAPITAL 25-215 PUBLIC WORKS CAPITAL 25-225 PARK & RECREATION CAPITAL 51-510 WATER OPERATIONS52-520 SEWER OPERATIONS79-790 PARKS DEPARTMENT79-795 RECREATION DEPARTMENT82-820 LIBRARY OPERATIONS84-840 LIBRARY CAPITAL87-870 COUNTRYSIDE TIF88-880 DOWNTOWN TIF89-890 DOWNTOWN II TIF 90-XXX DEVELOPER ESCROW95-000 ESCROW DEPOSITDATE: 03/18/24TIME: 10:05:19UNITED CITY OF YORKVILLE CHECK REGISTERID: AP211001.W0WINVOICES DUE ON/BEFORE 03/26/2024CHECK # VENDOR #INVOICE ITEMINVOICE #DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------D003354 YBSDYORKVILLE BRISTOL24-FEB03/01/24 01 FEB 2024 SANITARY FEES95-000-24-00-2450380,009.02INVOICE TOTAL:380,009.02 *DIRECT DEPOSIT TOTAL:380,009.02540273 YOUNGM MARLYS J. YOUNG022124-ADMIN03/03/24 01 02/21/24 ADMIN MEETING MINUTES 01-110-54-00-546285.00INVOICE TOTAL:85.00 *CHECK TOTAL:85.00623,356.12381,110.51TOTAL CHECKS PAID: TOTAL DIRECT DEPOSITS PAID: TOTAL AMOUNT PAID:1,004,466.63Page 24 of 26 REGULAR OVERTIME TOTAL IMRFFICA TOTALSMAYOR & LIQ. COM.1,583.34$ -$ 1,583.34$ -$ 121.13$ 1,704.47$ ALDERMAN5,916.64 - 5,916.64 - 452.68 6,369.32 ADMINISTRATION18,872.43 - 18,872.43 1,100.26 1,396.64 21,369.33 FINANCE15,487.26 - 15,487.26 902.91 1,149.82 17,539.99 POLICE140,495.98 2,391.67 142,887.65 697.22 10,620.08 154,204.95 COMMUNITY DEV.28,344.79 - 28,344.79 1,652.50 2,081.55 32,078.84 STREETS24,374.84 118.91 24,493.75 1,427.98 1,862.99 27,784.72 BUILDING & GROUNDS5,938.01 - 5,938.01 346.19 445.75 6,729.95 WATER17,929.11 852.93 18,782.04 1,094.99 1,402.52 21,279.55 SEWER11,925.15 - 11,925.15 695.23 909.76 13,530.14 PARKS29,202.76 - 29,202.76 1,688.52 2,174.94 33,066.22 RECREATION27,792.03 - 27,792.03 1,181.94 2,100.89 31,074.86 LIBRARY16,751.71 - 16,751.71 640.24 1,231.01 18,622.96 TOTALS344,614.05$ 3,363.51$ 347,977.56$ 11,427.98$ 25,949.76$ 385,355.30$ TOTAL PAYROLL385,355.30$ UNITED CITY OF YORKVILLEPAYROLL SUMMARYMarch 15, 2024Page 25 of 26 ACCOUNTS PAYABLE DATE City Check Manual Register (Page 1)03/06/2024 173.00$ City Check Register (Pages 2 - 24)03/26/2024 1,004,466.63 SUB-TOTAL: 1,004,639.63$ WIRE/ACH PAYMENTS Park & Rec 2024 - Liquor Licenses 03/11/2024 100.00$ TOTAL PAYMENTS:$100.00 Bi - Weekly (Page 25)03/15/2024 385,355.30$ SUB-TOTAL: 385,355.30$ TOTAL DISBURSEMENTS:1,390,094.93$ UNITED CITY OF YORKVILLE BILL LIST SUMMARY Tuesday, March 26, 2024 PAYROLL Page 26 of 26 Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Community Development Purchasing Police Public Works Parks and Recreation Agenda Item Number Consent Agenda #3 Tracking Number PW 2024-23 2024 Road to Better Roads Program – Construction Engineering Agreement City Council – March 26, 2024 PW – 3/19/24 Moved forward to CC consent agenda. PW 2024-23 Majority Approval Please see the attached memo. Bart Olson Administration Name Department Summary Consideration of a construction engineering agreement with EEI for the 2024 RTBR regular program. Background This item was last discussed in October 2023, when the City Council approved a design engineering contract for the 2024 RTBR regular program. Since then, EEI has completed the design, put the project out to bid, and is recommending awarding the work to D Construction. Accordingly, EEI has submitted a construction engineering contract for the project. The agreement submitted by EEI covers construction engineering services only. The total cost of the contract is estimated at $112,791. Funds for this contract are included in the FY 24 budget and proposed FY 25 budget. Recommendation Staff recommends approval of the construction engineering agreement with EEI for the 2024 2024 RTBR regular program. Memorandum To: City Council From: Bart Olson, City Administrator CC: Date: March 14, 2024 Subject: Road to Better Roads (RTBR), regular 2024 program, construction engineering agreement UNITED CITY OF YORKVILLE 2024 ROAD TO BETTER ROADS PROGRAM PAGE 1 2024 Road to Better Roads Program United City of Yorkville Professional Services Agreement – Construction Engineering THIS AGREEMENT, by and between the United City of Yorkville, hereinafter referred to as the "City" or “OWNER” and Engineering Enterprises, Inc. hereinafter referred to as the "Contractor" or “ENGINEER” agrees as follows: A. Services: ENGINEER agrees to furnish to the City the following services: The ENGINEER shall provide any and all necessary engineering services to the City as indicated on the Scope of Services (Attachment B). Construction Engineering for all roadways indicated on Attachment E will be provided. Engineering will be in accordance with all City and Illinois Department of Transportation requirements. B. Term: Services will be provided beginning on the date of execution of this agreement and continuing, until terminated by either party upon 7 days written notice to the non- terminating party or upon completion of the Services. Upon termination the Contractor shall be compensated for all work performed for the City prior to termination. C. Compensation and maximum amounts due to Contractor: ENGINEER shall receive as compensation for all work and services to be performed herein, an amount based on the Estimated Level of Effort and Associated Cost included in Attachment C. Construction Engineering will be paid for as an Hourly Rate in the amount of $112,791. The hourly rates for this project are shown in the attached 2023 Standard Schedule of Charges (Attachment F). All payments will be made according to the Illinois State Prompt Payment Act and not less than once every thirty days. D. Changes in Rates of Compensation: In the event that this contract is designated in Section B hereof as an Ongoing Contract, ENGINEER, on or before February 1st of any given year, shall provide written notice of any change in the rates specified in Section C hereof (or on any attachments hereto) and said changes shall only be effective on and after May 1st of that same year. UNITED CITY OF YORKVILLE 2024 ROAD TO BETTER ROADS PROGRAM PAGE 2 E. Ownership of Records and Documents: Contractor agrees that all books and records and other recorded information developed specifically in connection with this agreement shall remain the property of the City. Contractor agrees to keep such information confidential and not to disclose or disseminate the information to third parties without the consent of the City. This confidentiality shall not apply to material or information, which would otherwise be subject to public disclosure through the freedom of information act or if already previously disclosed by a third party. Upon termination of this agreement, Contractor agrees to return all such materials to the City. The City agrees not to modify any original documents produced by Contractor without contractors consent. Modifications of any signed duplicate original document not authorized by ENGINEER will be at OWNER’s sole risk and without legal liability to the ENGINEER. Use of any incomplete, unsigned document will, likewise, be at the OWNER’s sole risk and without legal liability to the ENGINEER. F. Governing Law: This contract shall be governed and construed in accordance with the laws of the State of Illinois. Venue shall be in Kendall County, Illinois. G. Independent Contractor: Contractor shall have sole control over the manner and means of providing the work and services performed under this agreement. The City’s relationship to the Contractor under this agreement shall be that of an independent contractor. Contractor will not be considered an employee to the City for any purpose. H. Certifications: Employment Status: The Contractor certifies that if any of its personnel are an employee of the State of Illinois, they have permission from their employer to perform the service. Anti-Bribery: The Contractor certifies it is not barred under 30 Illinois Compiled Statutes 500/50-5(a) - (d) from contracting as a result of a conviction for or admission of bribery or attempted bribery of an officer or employee of the State of Illinois or any other state. Loan Default: If the Contractor is an individual, the Contractor certifies that he/she is not in default for a period of six months or more in an amount of $600 or more on the repayment of any educational loan guaranteed by the Illinois State Scholarship Commission made by an Illinois institution of higher education or any other loan made from public funds for the purpose of financing higher education (5 ILCS 385/3). UNITED CITY OF YORKVILLE 2024 ROAD TO BETTER ROADS PROGRAM PAGE 3 Felony Certification: The Contractor certifies that it is not barred pursuant to 30 Illinois Compiled Statutes 500/50-10 from conducting business with the State of Illinois or any agency as a result of being convicted of a felony. Barred from Contracting: The Contractor certifies that it has not been barred from contracting as a result of a conviction for bid-rigging or bid rotating under 720 Illinois Compiled Statutes 5/33E or similar law of another state. Drug Free Workplace: The Contractor certifies that it is in compliance with the Drug Free Workplace Act (30 Illinois Compiled Statutes 580) as of the effective date of this contract. The Drug Free Workplace Act requires, in part, that Contractors, with 25 or more employees certify and agree to take steps to ensure a drug free workplace by informing employees of the dangers of drug abuse, of the availability of any treatment or assistance program, of prohibited activities and of sanctions that will be imposed for violations; and that individuals with contracts certify that they will not engage in the manufacture, distribution, dispensation, possession, or use of a controlled substance in the performance of the contract. Non-Discrimination, Certification, and Equal Employment Opportunity: The Contractor agrees to comply with applicable provisions of the Illinois Human Rights Act (775 Illinois Compiled Statutes 5), the U.S. Civil Rights Act, the Americans with Disabilities Act, Section 504 of the U.S. Rehabilitation Act and the rules applicable to each. The equal opportunity clause of Section 750.10 of the Illinois Department of Human Rights Rules is specifically incorporated herein. The Contractor shall comply with Executive Order 11246, entitled Equal Employment Opportunity, as amended by Executive Order 11375, and as supplemented by U.S. Department of Labor regulations (41 C.F.R. Chapter 60). The Contractor agrees to incorporate this clause into all subcontracts under this Contract. International Boycott: The Contractor certifies that neither it nor any substantially owned affiliated company is participating or shall participate in an international boycott in violation of the provisions of the U.S. Export Administration Act of 1979 or the regulations of the U.S. Department of Commerce promulgated under that Act (30 ILCS 582). Record Retention and Audits: If 30 Illinois Compiled Statutes 500/20-65 requires the Contractor (and any subcontractors) to maintain, for a period of 3 years after the later of the date of completion of this Contract or the date of final payment under the Contract, all books and records relating to the performance of the Contract and necessary to support amounts charged to the City under the Contract. The Contract and all books and records related to the Contract shall be available for review and audit by the City and the Illinois Auditor General. If this Contract is funded from contract/grant funds provided by the U.S. Government, the Contract, books, and records shall be available for review and audit by the Comptroller General of the U.S. and/or the Inspector General of the federal UNITED CITY OF YORKVILLE 2024 ROAD TO BETTER ROADS PROGRAM PAGE 4 sponsoring agency. The Contractor agrees to cooperate fully with any audit and to provide full access to all relevant materials. United States Resident Certification: (This certification must be included in all contracts involving personal services by non-resident aliens and foreign entities in accordance with requirements imposed by the Internal Revenue Services for withholding and reporting federal income taxes.) The Contractor certifies that he/she is a: x United States Citizen ___ Resident Alien ___ Non-Resident Alien The Internal Revenue Service requires that taxes be withheld on payments made to non resident aliens for the performance of personal services at the rate of 30%. Tax Payer Certification : Under penalties of perjury, the Contractor certifies that its Federal Tax Payer Identification Number or Social Security Number is (provided separately) and is doing business as a (check one): ___ Individual ___ Real Estate Agent ___ Sole Proprietorship ___ Government Entity ___ Partnership ___ Tax Exempt Organization (IRC 501(a) only) x Corporation ___ Not for Profit Corporation ___ Trust or Estate ___ Medical and Health Care Services Provider Corp. I. Indemnification: Contractor shall indemnify and hold harmless the City and City’s agents, servants, and employees against all loss, damage, and expense which it may sustain or for which it will become liable on account of injury to or death of persons, or on account of damage to or destruction of property resulting from the performance of work under this agreement by Contractor or its Subcontractors, or due to or arising in any manner from the wrongful act or negligence of Contractor or its Subcontractors of any employee of any of them. In the event that the either party shall bring any suit, cause of action or counterclaim against the other party, the non-prevailing party shall pay to the prevailing party the cost and expenses incurred to answer and/or defend such action, including reasonable attorney fees and court costs. In no event shall the either party indemnify any other party for the consequences of that party’s negligence, including failure to follow the ENGINEER’s recommendations. J. Insurance: The ENGINEER agrees that it has either attached a copy of all required insurance certificates or that said insurance is not required due to the nature and extent of the types of services rendered hereunder. (Not applicable as having been previously supplied) K. Additional Terms or Modification: The terms of this agreement shall be further modified as provided on the attached Exhibits. Except for those terms included on the Exhibits, no additional terms are UNITED CITY OF YORKVILLE 2024 ROAD TO BETTER ROADS PROGRAM PAGE 5 included as a part of this agreement. All prior understandings and agreements between the parties are merged into this agreement, and this agreement may not be modified orally or in any manner other than by an agreement in writing signed by both parties. In the event that any provisions of this agreement shall be held to be invalid or unenforceable, the remaining provisions shall be valid and binding on the parties. The list of Attachments are as follows: Attachment A: Standard Terms and Conditions Attachment B: Scope of Services Attachment C: Estimate of Level of Effort and Associated Cost Attachment D: Estimated Schedule Attachment E: Location Map Attachment F: 2024 Standard Schedule of Charges UNITED CITY OF YORKVILLE 2024 ROAD TO BETTER ROADS PROGRAM PAGE 6 L. Notices: All notices required to be given under the terms of this agreement shall be given mail, addressed to the parties as follows: For the City: For the ENGINEER: City Administrator and City Clerk Engineering Enterprises, Inc. United City of Yorkville 52 Wheeler Road 651 Prairie Pointe Drive Sugar Grove Illinois 60554 Yorkville, IL 60560 Either of the parties may designate in writing from time to time substitute addresses or persons in connection with required notices. Agreed to this _____day of __________________, 2024. United City of Yorkville: Engineering Enterprises, Inc.: ___________________________ __________________________ John Purcell Brad Sanderson, PE Mayor Chief Operating Officer / President ___________________________ __________________________ Jori Behland Angie Smith City Clerk Executive Assistant ENGINEERING ENTERPRISES, INC. ATTACHMENT A – MARCH 2024 PAGE 1 STANDARD TERMS AND CONDITIONS Agreement: These Standard Terms and Conditions, together with the Professional Services Agreement, constitute the entire integrated agreement between the OWNER and Engineering Enterprises, Inc. (EEI) (hereinafter “Agreement”), and take precedence over any other provisions between the Parties. These terms may be amended, but only if both parties consent in writing. Standard of Care: In providing services under this Agreement, the ENGINEER will endeavor to perform in a matter consistent with that degree of care and skill ordinarily exercised by members of the same profession currently practicing under same circumstances in the same locality. ENGINEER makes no other warranties, express or implied, written or oral under this Agreement or otherwise, in connection with ENGINEER’S service. Construction Engineering and Inspection: The ENGINEER shall not supervise, direct, control, or have authority over any contractor work, nor have authority over or be responsible for the means, methods, techniques sequences, or procedures of construction selected or used by any contractor, or the safety precautions and programs incident thereto, for security or safety of the site, nor for any failure of a contractor to comply with laws and regulations applicable to such contractor’s furnishing and performing of its work. The ENGINEER neither guarantees the performance of any contractor nor assumes responsibility for contractor’s failure to furnish and perform the work in accordance with the contract documents. The ENGINEER is not responsible for the acts or omissions of any contractor, subcontractor, or supplies, or any of their agents or employees or any other person at the site or otherwise furnishing or performing any work. Shop drawing and submittal review by the ENGINEER shall apply to only the items in the submissions and only for the purpose of assessing if upon installation or incorporation in the project work they are generally consistent with the construction documents. OWNER agrees that the contractor is solely responsible for the submissions and for compliance with the construction documents. OWNER further agrees that the ENGINEER’S review and action in relation to these submissions shall not constitute the provision of means, methods, techniques, sequencing or procedures of construction or extend or safety programs or precautions. The ENGINEER’S consideration of a component does not constitute acceptance of the assembled items. The ENGINEER’S site observation during construction shall be at the times agreed upon in the Project Scope. Through standard, reasonable means the ENGINEER will become generally familiar with observable completed work. If the ENGINEER observes completed work that is inconsistent with the construction documents, that information shall be communicated to the contractor and OWNER for them to address. Opinion of Probable Construction Costs: ENGINEER’S opinion of probable construction costs represents ENGINEER’S best and reasonable judgment as a professional engineer. OWNER acknowledges that ENGINEER has no control over construction costs of contractor’s methods of determining pricing, or over competitive bidding by contractors, or of market conditions or changes thereto. ENGINEER cannot and does not guarantee that proposals, bids or actual construction costs will not vary from ENGINEER’S opinion of probable construction costs. Copies of Documents & Electronic Compatibility: Copies of Documents that may be relied upon by OWNER are limited to the printed copies (also known as hard copies) that are signed or sealed by the ENGINEER. Files in electronic media format of text, data, graphics, or of other types that are furnished by ENGINEER to OWNER are only for convenience of OWNER. Any conclusion or information obtained or derived from such electronic files will be at the user's sole risk. When transferring documents in electronic media format, ENGINEER makes no representations as to long term compatibility, usability, or readability of documents resulting from the use of software application packages, operating systems, or computer hardware differing from those used by ENGINEER at the beginning of the project. Changed Conditions: If, during the term of this Agreement, circumstances or conditions that were not originally contemplated by or known to the ENGINEER are revealed, to the extent that they affect the scope of services, compensation, schedule, allocation of risks, or other material terms of this Agreement, the ENGINEER may call for renegotiation of appropriate portions of this Agreement. The ENGINEER shall notify the OWNER of the changed conditions necessitating renegotiation, and the ENGINEER and the OWNER shall promptly and in good faith enter into renegotiation of this Agreement to address the changed conditions. If terms cannot be agreed to, the parties agree that either party has the absolute right to terminate this Agreement, in accordance with the termination provision hereof. Hazardous Conditions: OWNER represents to ENGINEER that to the best of its knowledge no Hazardous Conditions (environmental or otherwise) exist on the project site. If a Hazardous Condition is encountered or alleged, ENGINEER shall have the obligation to notify OWNER and, to the extent of applicable Laws and Regulations, appropriate governmental officials. It is acknowledged by both parties that ENGINEER's scope of services does not include any services related to a Hazardous Condition. In the event ENGINEER or any other party encounters a Hazardous Condition, ENGINEER may, at its option and without liability for consequential or any other damages, suspend performance of services on the portion of the project affected thereby until OWNER: (i) retains appropriate specialist consultant(s) or contractor(s) to identify and, as appropriate, abate, remediate, or remove the Hazardous Condition; and (ii) warrants that the project site is in full compliance with applicable Laws and Regulations. Consequential Damages: Notwithstanding any other provision of this Agreement, and to the fullest extent permitted by law, neither the OWNER nor the ENGINEER, their respective officers, directors, partners, employees, contractors, or subcontractors shall be liable to the other or shall make any claim for any incidental, indirect, or consequential damages arising out of or connected in any way to the Project or to this Agreement. This mutual waiver of consequential damages shall include, but is not limited to, loss of use, loss of ENGINEERING ENTERPRISES, INC. ATTACHMENT A – MARCH 2024 PAGE 2 profit, loss of business, loss of income, loss of reputation, or any other consequential damages that either party may have incurred from any cause of action including negligence, strict liability, breach of contract, and breach of strict or implied warranty. Both the OWNER and the ENGINEER shall require similar waivers of consequential damages protecting all the entities or persons named herein in all contracts and subcontracts with others involved in this project. Termination: This Agreement may be terminated for convenience, without cause, upon fourteen (14) days written notice of either party. In the event of termination, the ENGINEER shall prepare a final invoice and be due compensation as set forth in the Professional Services Agreement for all costs incurred through the date of termination. Either party may terminate this Agreement for cause upon giving the other party not less than seven (7) calendar days’ written notice for the following reasons: (a) Substantial failure by the other party to comply with or perform in accordance with the terms of the Agreement and through no fault of the terminating party; (b) Assignment of the Agreement or transfer of the project without the prior written consent of the other party; (c) Suspension of the project or the ENGINEER’S services by the OWNER for a period of greater than ninety (90) calendar days, consecutive or in the aggregate. (d) Material changes in the conditions under which this Agreement was entered into, the scope of services or the nature of the project, and the failure of the parties to reach agreement on the compensation and schedule adjustments necessitated by such changes. Payment of Invoices: Invoices are due and payable within 30 days of receipt unless otherwise agreed to in writing. Third Party Beneficiaries: Nothing contained in this Agreement shall create a contractual relationship with or a cause of action in favor of a third party against either the OWNER or the ENGINEER. The ENGINEER’S services under this Agreement are being performed solely and exclusively for the OWNER’S benefit, and no other party or entity shall have any claim against the ENGINEER because of this Agreement or the performance or nonperformance of services hereunder. The OWNER and ENGINEER agree to require a similar provision in all contracts with contractors, subcontractors, vendors and other entities involved in this Project to carry out the intent of this provision. Force Majeure: Each Party shall be excused from the performance of its obligations under this Agreement to the extent that such performance is prevented by force majeure (defined below) and the nonperforming party promptly provides notice of such prevention to the other party. Such excuse shall be continued so long as the condition constituting force majeure continues. The party affected by such force majeure also shall notify the other party of the anticipated duration of such force majeure, any actions being taken to avoid or minimize its effect after such occurrence, and shall take reasonable efforts to remove the condition constituting such force majeure. For purposes of this Agreement, “force majeure” shall include conditions beyond the control of the parties, including an act of God, acts of terrorism, voluntary or involuntary compliance with any regulation, law or order of any government, war, acts of war (whether war be declared or not), labor strike or lock-out, civil commotion, epidemic, failure or default of public utilities or common carriers, destruction of production facilities or materials by fire, earthquake, storm or like catastrophe. The payment of invoices due and owing hereunder shall in no event be delayed by the payer because of a force majeure affecting the payer. Additional Terms or Modification: All prior understandings and agreements between the parties are merged into this Agreement, and this Agreement may not be modified orally or in any manner other than by an Agreement in writing signed by both parties. In the event that any provisions of this Agreement shall be held to be invalid or unenforceable, the remaining provisions shall be valid and binding on the parties. Assignment: Neither party to this Agreement shall transfer or assign any rights or duties under or interest in this Agreement without the prior written consent of the other party. Subcontracting normally contemplated by the ENGINEER shall not be considered an assignment for purposes of this Agreement. Waiver: A party’s waiver of, or the failure or delay in enforcing any provision of this Agreement shall not constitute a waiver of the provision, nor shall it affect the enforceability of that provision or of the remainder of this Agreement. Attorney’s Fees: In the event of any action or proceeding brought by either party against the other under this Agreement, the prevailing party shall be entitled to recover from the other all costs and expenses including without limitation the reasonable fees of its attorneys in such action or proceeding, including costs of appeal, if any, in such amount as the Court may adjudge reasonable. Fiduciary Duty: Nothing in this Agreement is intended to create, nor shall it be construed to create, a fiduciary duty owed to either party to the other party. EEI makes no warranty, express or implied, as to its professional services rendered. Headings: The headings used in this Agreement are inserted only as a matter of convenience only, and in no way define, limit, enlarge, modify, explain or define the text thereof nor affect the construction or interpretation of this Agreement. UNITED CITY OF YORKVILLE, IL 2024 ROAD TO BETTER ROADS PROGRAM PAGE 1 2024 Road to Better Roads Program United City of Yorkville, IL Professional Services Agreement - Construction Engineering Attachment B – Scope of Services CONSTRUCTION ENGINEERING: • Attend the Pre-Construction Meeting with the Contractor • Provide resident engineering for on-site observation • Daily documentation of work tasks and calculation of installed pay items • Monitor adherence to specifications • Gather material inspection and coordinate any required testing on behalf of the City • Provide guidance to the Contractor when questions arise during construction • Prepare/verify pay estimates • Gather invoices and waivers of lien from the Contractor • Provide information to residents as required • Perform punch list inspections, provide follow up inspections and recommend acceptance when appropriate • Communicate activity with City weekly or as required based on on-site activities • Prepare necessary IDOT closeout paperwork o BLR 13230 – Engineer’s Final Payment Estimate o BLR 13210 – Request for Approval of Change in Plans o BLR 14222 – Municipal Maintenance Expenditure Statement ATTACHMENT C: ESTIMATED LEVEL OF EFFORT AND ASSOCIATED COSTPROFESSIONAL ENGINEERING SERVICES CLIENT PROJECT NUMBERUnited City of YorkvilleYO2337-PPROJECT TITLEDATE PREPARED BY2024 Road to Better Roads Program - Construction EngineeringROLE PIC PM SPE 1 PE SPT 2 SPT 1 ADMINPERSONRATE $239 $204 $179 $162 $167 $156 $70CONSTRUCTION ENGINEERING3.12 14 6 2 2 26 4,872$ 3.22 16 8 26 4,568$ 3.32 12 410 110 2 536 94,276$ Insert Task Subtotal: 4 28 432 120 - - 4 588 103,716$ 4 28 432 120 - - 4 588 103,716 EEI STAFFDIRECT EXPENSESPIC Principal In CharagePrinting/Scanning = -$ PM Project ManagerRubino (Material Testing) = 5,500$ SPE 1 Senior Project Engineer IVehicle Charges ($65/day) = 3,575$ PE Project EngineerDIRECT EXPENSES = 9,075$ SPT 2 Senior Project Technician IISPT 1 Senior Project Technician IILABOR SUMMARYADMIN Adminstrative AssistantEEI Labor Expenses = 103,716$ TOTAL LABOR EXPENSES103,716$ TOTAL COSTS 112,791$ 52 Wheeler Road, Sugar Grove, IL 60554 Tel: 630.466.6700 Fax: 630.466.6701 www.eeiweb.comPROJECT TOTAL:CJO2/29/24COSTTASK NO.TASK DESCRIPTIONHOURSContract AdministrationConstruction LayoutObservation and Documentation ATTACHMENT D: ESTIMATED SCHEDULECLIENT PROJECT NUMBERUnited City of Yorkville YO2337-PPROJECT TITLEDATE PREPARED BY2024 Road to Better Roads Program - Construction Engineering CJOAPR MAYJUN JULAUG SEP OCT NOV3.13.23.3 52 Wheeler Road Sugar Grove, IL 60554 Tel: 630.466.6700 Fax: 630.466.6701 www.eeiweb.comTASK NO.TASK DESCRIPTION2/29/242024Contract AdministrationObservation and DocumentationConstruction Layout ()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()- ()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()- ()-()-()-()-()-()-()-()-()-()-( )-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-( )-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-( ) - 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ROAD REJUVENATION LOCATION MAPwww.eeiweb.com DATE: PROJECT NO.: FILE: PATH: BY: JANUARY 2024 YO2337 YO2237_Exhibit 2 Road Rejuvenation.MXD H:\GIS\PUBLIC\YORKVILLE\2023\ MJT United City of Yorkville651 Prairie Pointe Dr Yorkville, IL 60560630-553-4350 ³ 6,000 03,000 Feet Legend 2024 Road Rejuvenation EMPLOYEE DESIGNATION CLASSIFICATION HOURLY RATE Senior Principal E-4 $239.00 Principal E-3 $234.00 Senior Project Manager E-2 $227.00 Project Manager E-1 $204.00 Senior Project Engineer/Surveyor II P-6 $192.00 Senior Project Engineer/Surveyor I P-5 $179.00 Project Engineer/Surveyor P-4 $162.00 Senior Engineer/Surveyor P-3 $149.00 Engineer/Surveyor P-2 $135.00 Associate Engineer/Surveyor P-1 $122.00 Senior Project Technician II T-6 $167.00 Senior Project Technician I T-5 $156.00 Project Technician T-4 $146.00 Senior Technician T-3 $135.00 Technician T-2 $122.00 Associate Technician T-1 $107.00 GIS Technician II G-2 $119.00 GIS Technician I G-1 $110.00 Engineering/Land Surveying Intern I-1 $ 79.00 Executive Administrative Assistant A-4 $ 75.00 Administrative Assistant A-3 $ 70.00 VEHICLES. REPROGRAPHICS, DIRECT COSTS, DRONE AND EXPERT TESTIMONY Vehicle for Construction Observation $ 15.00 In-House Scanning and Reproduction $0.25/Sq. Ft. (Black & White) $1.00/Sq. Ft. (Color) Reimbursable Expenses (Direct Costs) Cost Services by Others (Direct Costs) Cost + 10% Unmanned Aircraft System / Unmanned Aerial Vehicle / Drone $ 216.00 Expert Testimony $ 271.00 STANDARD SCHEDULE OF CHARGES ~ JANUARY 1, 2023 ATTACHMENT F Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Community Development Purchasing Police Public Works Parks and Recreation Agenda Item Number Consent Agenda #4 Tracking Number PW 2024-26 2024 Water Main Replacement Contract A – Construction Engineering Agreement City Council – March 26, 2024 PW – 3/19/24 Moved forward to CC consent agenda. PW 2024-26 Majority Approval Please see the attached memo. Bart Olson Administration Name Department Summary Consideration of a construction engineering agreement with EEI for the 2024 Watermain Replacement Contract A. Background This item was last discussed in May 2023, when the City Council approved a design engineering contract for the 2024 Watermain Replacement Contract A. Since then, EEI has completed the design, put the project out to bid, and is recommending awarding the work to Conley Excavating. Accordingly, EEI has submitted a construction engineering contract for the project. The agreement submitted by EEI covers construction engineering services only. The total cost of the contract is estimated at $191,659. Funds for this contract are included in the FY 24 budget and proposed FY 25 budget. Recommendation Staff recommends approval of the construction engineering agreement with EEI for the 2024 Watermain Replacement, Contract A. Memorandum To: City Council From: Bart Olson, City Administrator CC: Date: March 14, 2024 Subject: 2024 Watermain Replacement Contract A, construction engineering agreement UNITED CITY OF YORKVILLE 2024 WATER MAIN IMPROVEMENTS – CONTRACT A PAGE 1 2024 Water Main Improvements – Contract A United City of Yorkville Professional Services Agreement – Construction Engineering THIS AGREEMENT, by and between the United City of Yorkville, hereinafter referred to as the "City" or “OWNER” and Engineering Enterprises, Inc. hereinafter referred to as the "Contractor" or “ENGINEER” agrees as follows: A. Services: The ENGINEER shall furnish the necessary personnel, materials, equipment and expertise to make the necessary investigations, analysis and calculations along with exhibits, cost estimates and narrative, to complete all necessary engineering services to the City as indicated on the included Attachment A. Construction engineering will be provided for approximately 3,600 linear feet of 8-inch and 3,600 linear feet of 12-inch water main improvements, as well as roadway resurfacing and curb and gutter improvements along West Street, W. Center Street, W. Spring Street, E. Spring Street, Colton Street, River Street, and Park Street. (see Attachment E for project limits). Engineering will be in accordance with all City, Standard Specifications for Water and Sewer Construction in Illinois, Illinois Department of Transportation, and Illinois Environmental Protection Agency requirements. B. Term: Services will be provided beginning on the date of execution of this agreement and continuing, until terminated by either party upon 7 days written notice to the non - terminating party or upon completion of the Services. Upon termination the Contractor shall be compensated for all work performed for the City prior to termination. C. Compensation and maximum amounts due to Contractor: ENGINEER shall receive as compensation for all work and services to be performed herein, an amount based on the Estimate of Level of Effort and Associated Cost included in Attachment C. Construction Engineering will be paid for Hourly (HR) at the actual rates for services to be performed, currently estimated at $191,659. Direct expenses are estimated at $12,285. The hourly rates for this project are shown in the attached 2023 Standard Schedule of Charges (Attachment F). All payments will be made according to the Illinois State Prompt Payment Act and not less than once every thirty days. UNITED CITY OF YORKVILLE 2024 WATER MAIN IMPROVEMENTS – CONTRACT A PAGE 2 D. Changes in Rates of Compensation: In the event that this contract is designated in Section B hereof as an Ongoing Contract, ENGINEER, on or before February 1st of any given year, shall provide written notice of any change in the rates specified in Section C hereof (or on any attachments hereto) and said changes shall only be effective on and after May 1st of that same year. E. Ownership of Records and Documents: Contractor agrees that all books and records and other recorded information developed specifically in connection with this agreement shall remain the property of the City. Contractor agrees to keep such information confidential and not to disclose or disseminate the information to third parties without the consent of the City. This confidentiality shall not apply to material or information, which would otherwise be subject to public disclosure through the Freedom of Information Act or if already previously disclosed by a third party. Upon termination of this agreement, Contractor agrees to return all such materials to the City. The City agrees not to modify any original documents produced by Contractor without Contractor’s consent. Modifications of any signed duplicate original document not authorized by ENGINEER will be at OWNER’s sole risk and without legal liability to the ENGINEER. Use of any incomplete, unsigned document will, likewise, be at the OWNER’s sole risk and without legal liability to the ENGINEER. F. Governing Law: This contract shall be governed and construed in accordance with the laws of the State of Illinois. Venue shall be in Kendall County, Illinois. G. Independent Contractor: Contractor shall have sole control over the manner and means of providing the work and services performed under this agreement. The City’s relationship to the Contractor under this agreement shall be that of an independent contractor. Contractor will not be considered an employee to the City for any purpose. H. Certifications: Employment Status: The Contractor certifies that if any of its personnel are an employee of the State of Illinois, they have permission from their employer to perform the service. Anti-Bribery: The Contractor certifies it is not barred under 30 Illinois Compiled Statutes 500/50-5(a) - (d) from contracting as a result of a conviction for or admission of bribery or attempted bribery of an officer or employee of the State of Illinois o r any other state. UNITED CITY OF YORKVILLE 2024 WATER MAIN IMPROVEMENTS – CONTRACT A PAGE 3 Loan Default: If the Contractor is an individual, the Contractor certifies that he/she is not in default for a period of six months or more in an amount of $600 or more on the repayment of any educational loan guaranteed by the Illinois State Scholarship Commission made by an Illinois institution of higher education or any other loan made from public funds for the purpose of financing higher education (5 ILCS 385/3). Felony Certification: The Contractor certifies that it is not barred pursuant to 30 Illinois Compiled Statutes 500/50-10 from conducting business with the State of Illinois or any agency as a result of being convicted of a felony. Barred from Contracting: The Contractor certifies that it has not been barred from contracting as a result of a conviction for bid-rigging or bid rotating under 720 Illinois Compiled Statutes 5/33E or similar law of another state. Drug Free Workplace: The Contractor certifies that it is in compliance with the Drug Free Workplace Act (30 Illinois Compiled Statutes 580) as of the effective date of this contract. The Drug Free Workplace Act requires, in part, that Contractors, with 25 or more employees certify and agree to take steps to ensure a drug free workplace by informing employees of the dangers of drug abuse, of the availability of any treatment or assistance program, of prohibited activities and of sanctions that will be imposed for violations; and that individuals with contracts certify that they will not engage in the manufacture, distribution, dispensation, possession, or use of a controlled substance in the performance of the contract. Non-Discrimination, Certification, and Equal Employment Opportunity: The Contractor agrees to comply with applicable provisions of the Illinois Human Rights Act (775 Illinois Compiled Statutes 5), the U.S. Civil Rights Act, the Americans with Disabilities Act, Section 504 of the U.S. Rehabilitation Act and the rules applicable to each. The equal opportunity clause of Section 750.10 of the Illinois Department of Human Rights Rules is specifically incorporated herein. The Contractor shall comply with Executive Order 11246, entitled Equal Employment Opportunity, as amended by Executive Order 11375, and as supplemented by U.S. Department of Labor regulations (41 C.F.R. Chapter 60). The Contractor agrees to incorporate this clause into all subcontracts under this Contract. International Boycott: The Contractor certifies that neither it nor any substantially owned affiliated company is participating or shall participate in an international boycott in violation of the provisions of the U.S. Export Administration Act of 1979 or the regulations of the U.S. Department of Commerce promulgated under that Act (30 ILCS 582). Record Retention and Audits: If 30 Illinois Compiled Statutes 500/20 -65 requires the Contractor (and any subcontractors) to maintain, for a period of 3 years after the later of the date of completion of this Contract or the date of final payment under the Contract, all books and records relating to the performance of the Contract and necessary to support amounts charged to the City under the Contract. The Contract UNITED CITY OF YORKVILLE 2024 WATER MAIN IMPROVEMENTS – CONTRACT A PAGE 4 and all books and records related to the Contract shall be available for review and audit by the City and the Illinois Auditor General. If this Contract is funded from contract/grant funds provided by the U.S. Government, the Contract, books, and records shall be available for review and audit by the Comptroller General of the U.S. and/or the Inspector General of the federal sponsoring agency. The Contractor agrees to cooperate fully with any audit and to provide full access to all relevant materials. United States Resident Certification: (This certification must be included in all contracts involving personal services by non-resident aliens and foreign entities in accordance with requirements imposed by the Internal Revenue Services for withholding and reporting federal income taxes.) The Contractor certifies that he/she is a: x United States Citizen ___ Resident Alien ___ Non-Resident Alien The Internal Revenue Service requires that taxes be withheld on payments made to non- resident aliens for the performance of personal services at the rate of 30%. Tax Payer Certification : Under penalties of perjury, the Contractor certifies that its Federal Tax Payer Identification Number or Social Security Number is (provided separately) and is doing business as a (check one): ___ Individual ___ Real Estate Agent ___ Sole Proprietorship ___ Government Entity ___ Partnership ___ Tax Exempt Organization (IRC 501(a) only) x Corporation ___ Not for Profit Corporation ___ Trust or Estate ___ Medical and Health Care Services Provider Corp. I. Indemnification: Contractor shall indemnify and hold harmless the City and City’s agents, servants, and employees against all loss, damage, and expense which it may sustain or for which it will become liable on account of injury to or death of persons, or on account of damage to or destruction of property resulting from the performance of work under this agreement by Contractor or its Subcontractors, or due to or arising in any manner from the wrongful act or negligence of Contractor or its Subcontractors of any employee of any of them. In the event that the either party shall bring any suit, cause of action or counterclaim against the other party, the non-prevailing party shall pay to the prevailing party the cost and expenses incurred to answer and/or defend such action, including reasonable attorney fees and court costs. In no event shall either party indemnify any other party for the consequences of that party’s negligence, including failure to follow the ENGINEER’s recommendations. J. Insurance: The ENGINEER agrees that it has either attached a copy of all required insurance certificates or that said insurance is not required due to the nature and extent of the types of services rendered hereunder. (Not applicable as having been previously supplied) UNITED CITY OF YORKVILLE 2024 WATER MAIN IMPROVEMENTS – CONTRACT A PAGE 5 K. Additional Terms or Modification: The terms of this agreement shall be further modified as provided on the attached Exhibits. Except for those terms included on the Exhibits, no additional terms are included as a part of this agreement. All prior understandings and agreements between the parties are merged into this agreement, and this agreement may not be modified orally or in any manner other than by an agreement in writing signed by both parties. In the event that any provisions of this agreement shall be held to be invalid or unenforceable, the remaining provisions shall be valid and binding on the parties. The list of Attachments are as follows: Attachment A: Standard Terms and Conditions Attachment B: Scope of Services Attachment C: Estimate of Level of Effort and Associated Cost Attachment D: Anticipated Project Schedule Attachment E: Location Map Attachment F: 2023 Standard Schedule of Charges L. Notices: All notices required to be given under the terms of this agreement shall be given mail, addressed to the parties as follows: For the City: For the ENGINEER: City Administrator and City Clerk Engineering Enterprises, Inc. United City of Yorkville 52 Wheeler Road 651 Prairie Pointe Drive Sugar Grove Illinois 60554 Yorkville, IL 60560 Either of the parties may designate in writing from time to time substitute addresses or persons in connection with required notices. Agreed to this ___day of _________, 2024. United City of Yorkville: Engineering Enterprises, Inc.: _________________________________ ______________________________ John Purcell Brad Sanderson, P.E. Mayor Chief Operating Officer / President _________________________________ ______________________________ Jori Behland Angie Smith City Clerk Executive Assistant ENGINEERING ENTERPRISES, INC. MARCH 2024 PAGE 1 STANDARD TERMS AND CONDITIONS Agreement: These Standard Terms and Conditions, together with the Professional Services Agreement, constitute the entire integrated agreement between the OWNER and Engineering Enterprises, Inc. (EEI) (hereinafter “Agreement”), and take precedence over any other provisions between the Parties. These terms may be amended, but only if both parties consent in writing. Standard of Care: In providing services under this Agreement, the ENGINEER will endeavor to perform in a matter consistent with that degree of care and skill ordinarily exercised by members of the same profession currently practicing under same circumstances in the same locality. ENGINEER makes no other warranties, express or implied, written or oral under this Agreement or otherwise, in connection with ENGINEER’S service. Construction Engineering and Inspection: The ENGINEER shall not supervise, direct, control, or have authority over any contractor work, nor have authority over or be responsible for the means, methods, techniques sequences, or procedures of construction selected or used by any contractor, or the safety precautions and programs incident thereto, for security or safety of the site, nor for any failure of a contractor to comply with laws and regulations applicable to such contractor’s furnishing and performing of its work. The ENGINEER neither guarantees the performance of any contractor nor assumes responsibility for contractor’s failure to furn ish and perform the work in accordance with the contract documents. The ENGINEER is not responsible for the acts or omissions of any contractor, subcontractor, or supplies, or any of their agents or employees or any other person at the site or otherwise furnishing or performing any work. Shop drawing and submittal review by the ENGINEER shall apply to only the items in the submissions and only for the purpose of assessing if upon installation or incorporation in the project work they are generally consistent with the construction docum ents. OWNER agrees that the contractor is solely responsible for the submissions and for compliance with the construction documents. OWNER further agrees that the ENGINEER’S review and action in relation to these submissions shall not constitute the provisio n of means, methods, techniques, sequencing or procedures of construction or extend or safety programs or precautions. The ENGINEER’S consideration of a component does not constitute acceptance of the assembled items. The ENGINEER’S site observation during construction shall be at the times agreed upon in the Project Scope. Through standard, reasonable means the ENGINEER will become generally familiar with observable completed work. If the ENGINEER observes completed work that is inconsistent with the construction documents, that information shall be communicated to the contractor and OWNER for them to address. Opinion of Probable Construction Costs: ENGINEER’S opinion of probable construction costs represents ENGINEER’S best and reasonable judgment as a professional engineer. OWNER acknowledges that ENGINEER has no control over construction costs of contractor’s methods of determining pricing, or over competitive bidding by contractors, or of market conditions or changes thereto. ENGINEER cannot and does not guarantee that proposals, bids or actual construction costs will not vary from ENGINEER’S opinio n of probable construction costs. Copies of Documents & Electronic Compatibility: Copies of Documents that may be relied upon by OWNER are limited to the printed copies (also known as hard copies) that are signed or sealed by the ENGINEER. Files in electronic media format of text, data, graphics, or of other types that are furnished by ENGINEER to OWNER are only for convenience of OWNER. Any conclusion or information obtained or derived from such electronic files will be at the user's sole risk. When transferring documents in el ectronic media format, ENGINEER makes no representations as to long term compatibility, usability, or readability of documents resulting from the use of software application packages, operating systems, or computer hardware differing from those used by ENGINEER at th e beginning of the project. Changed Conditions: If, during the term of this Agreement, circumstances or conditions that were not originally contemplated by or known to the ENGINEER are revealed, to the extent that they affect the scope of services, compensation, schedule, allocation of risks, or other material terms of this Agreement, the ENGINEER may call for renegotiation of appropriate portions of this Agreement. The ENGINEER shall notify the OWNER of the changed conditions necessitating renegotiation, and the ENGINEER and the OWNER shall promptly and in good faith enter into renegotiation of this Agreement to address the changed conditions. If terms cannot be agreed to, the parties agree that either party has the absolute right to terminate this Agreement, in accordance with the termination provision hereof. Hazardous Conditions: OWNER represents to ENGINEER that to the best of its knowledge no Hazardous Conditions (environmental or otherwise) exist on the project site. If a Hazardous Condition is encountered or alleged, ENGINEER shall have the obligation to notify OWNER and, to the extent of applicable Laws and Regulations, appropriate governmental officials. It is acknowledged by both parties that ENGINEER's scope of services does not include any services related to a Hazardous Condition. In the event ENGINEER or any other party encounters a Hazardous Condition, ENGINEER may, at its option and without liability for consequential or any other damages, suspend performance of services on the portion of the project affected thereby until OWNER: (i) retains appropriate specialist consultant(s) or contractor(s) to identify and, as appropriate, abate, remediate, or remove the Hazardous Condition; and (ii) warrants that the project site is in full compliance with applicable Laws and Regulations. Consequential Damages: Notwithstanding any other provision of this Agreement, and to the fullest extent permitted by law, neither the OWNER nor the ENGINEER, their respective officers, directors, partners, employees, contractors, or subcontractors shall be liable to the other or shall make any claim for any incidental, indirect, or consequential damages arising out of or connected in any way to the Project or to this Agreement. This mutual waiver of consequential damages shall include, but is not limited to, loss of use, loss of ENGINEERING ENTERPRISES, INC. MARCH 2024 PAGE 2 profit, loss of business, loss of income, loss of reputation, or any other consequential damages that either party may have i ncurred from any cause of action including negligence, strict liability, breach of contract, and breach of strict or implied warran ty. Both the OWNER and the ENGINEER shall require similar waivers of consequential damages protecting all the entities or persons named herein in all contracts and subcontracts with others involved in this project. Termination: This Agreement may be terminated for convenience, without cause, upon fourteen (14) days written notice of either party. In the event of termination, the ENGINEER shall prepare a final invoice and be due compensation as set forth in the Professional Services Agreement for all costs incurred through the date of termination. Either party may terminate this Agreement for cause upon giving the other party not less than seven (7) calendar days’ written notice for the following reasons: (a) Substantial failure by the other party to comply with or perform in accordance with the terms of the Agreement and through no fault of the terminating party; (b) Assignment of the Agreement or transfer of the project without the prior written consent of the other party; (c) Suspension of the project or the ENGINEER’S services by the OWNER for a period of greater than ninety (90) calendar days, consecutive or in the aggregate. (d) Material changes in the conditions under which this Agreement was entered into, the scope of services or the nature of the project, and the failure of the parties to reach agreement on the compensation and schedule adjustments necessitated by such changes. Payment of Invoices: Invoices are due and payable within 30 days of receipt unless otherwise agreed to in writing. Third Party Beneficiaries: Nothing contained in this Agreement shall create a contractual relationship with or a cause of action in favor of a third party against either the OWNER or the ENGINEER. The ENGINEER’S services under this Agreement are being performed solely and exclusively for the OWNER’S benefit, and no other party or entity shall have any claim against the ENGINEER because of this Agreement or the performance or nonperformance of services hereunder. The OWNER and ENGINEER agree to require a similar provision in all contracts with contractors, subcontractors, vendors and other entities involved in this Project to car ry out the intent of this provision. Force Majeure: Each Party shall be excused from the performance of its obligations under this Agreement to the extent that such performance is prevented by force majeure (defined below) and the nonperforming party promptly provides notice of such prevention to the other party. Such excuse shall be continued so long as the condition constituting force majeure continues. The party affected by such force majeure also shall notify the other party of the anticipated duration of such force majeure, any actions b eing taken to avoid or minimize its effect after such occurrence, and shall take reasonable efforts to remove the condition constituting su ch force majeure. For purposes of this Agreement, “force majeure” shall include conditions beyond the control of the parties, including an act of God, acts of terrorism, voluntary or involuntary compliance with any regulation, law or order of any government, war, acts of war (whether war be declared or not), labor strike or lock-out, civil commotion, epidemic, failure or default of public utilities or common carriers, destruction of production facilities or materials by fire, earthquake, storm or like catastrophe. The payment of in voices due and owing hereunder shall in no event be delayed by the payer because of a force majeure affecting the payer. Additional Terms or Modification: All prior understandings and agreements between the parties are merged into this Agreement, and this Agreement may not be modified orally or in any manner other than by an Agreement in writing signed by both parties. In the event that any provisions of this Agreement shall be held to be invalid or unenforceable, the remaining provisions shall be valid and binding on the parties. Assignment: Neither party to this Agreement shall transfer or assign any rights or duties under or interest in this Agreement without the prior written consent of the other party. Subcontracting normally contemplated by the ENGINEER shall not be considered an assignment for purposes of this Agreement. Waiver: A party’s waiver of, or the failure or delay in enforcing any provision of this Agreement shall not constitute a waiver of th e provision, nor shall it affect the enforceability of that provision or of the remainder of this Agreement. Attorney’s Fees: In the event of any action or proceeding brought by either party against the other under this Agreement, the prevailing party shall be entitled to recover from the other all costs and expenses including without limitation the reasonab le fees of its attorneys in such action or proceeding, including costs of appeal, if any, in such amount as the Court may adjudge reasonable. Fiduciary Duty: Nothing in this Agreement is intended to create, nor shall it be construed to create, a fiduciary duty owed to either party to the other party. EEI makes no warranty, express or implied, as to its professional services rendered. Headings: The headings used in this Agreement are inserted only as a matter of convenience only, and in no way define, limit, enlarge, modify, explain or define the text thereof nor affect the construction or interpretation of this Agreement. Attachment B – Scope of Services 2024 Water Main Improvements – Contract A United City of Yorkville The United City of Yorkville intends to install approximately 3,600 linear feet of 8-inch and 3,600 linear feet of 12-inch water main improvements, as well as roadway resurfacing and curb and gutter improvements along West Street, W. Center Street, W. Spring Street, E. Spring Street, Colton Street, River Street, and Park Street. Our proposed cope of services for Construction Engineering will include the following: 3.1 Construction Administration • Prepare for, Attend and Facilitate the Preconstruction Meeting with the Contractor Including Preparation of Meeting Minutes • Shop Drawing Review • Prepare and Handout Construction Notice Flyers to Residents Including Temporary Water Loss Notices • Coordinate with City Services (Garbage, Mail, Etc.) • Review Engineering Plans, Specifications and Prepare Field Book • Prepare Pay Estimates and Change Orders • Gather Invoices and Waivers of Lien • Provide Weekly Updates to City or as Required Based on Onsite Activities 3.2 Construction Layout and Record Drawings • Stake Proposed Water Main • Perform Post Construction Field Survey for Record Drawings • Prepare and Review Record Drawings 3.3 Construction Observation and Documentation • Review Staked Water Main • Take Pre-Construction Videos and Photos of Pre-Existing Conditions • Provide Resident Engineering Services for Construction • Coordinate Any Required Testing on Behalf of the City and Review Test Reports • Provide Quantity Tracking, Documentation and Daily Field Reports • Perform Punch Walks, Prepare Punch List Letters and Provide Follow Up Inspections and Recommend Acceptance When Appropriate (2 Each) • Prepare Project Closeout Paperwork The following scope of services will be provided by EEI’s Subconsultant: • Rubino Engineering – Material Testing for Quality Assurance The above scope for “2024 Water Main Improvements – Contract A” summarizes the work items that will be completed for this contract. Additional work items, including additional meetings beyond the meetings defined in the above scope shall be considered outside the scope of base contract and will be billed in accordance with the Standard Schedule of Charges. ATTACHMENT C: ESTIMATE OF LEVEL OF EFFORT AND ASSOCIATED COST PROFESSIONAL ENGINEERING SERVICES CLIENT PROJECT NUMBER United City of Yorkville YO2314-P PROJECT TITLE DATE PREPARED BY 2024 Water Main Improvements - Contract A 3/11/24 ROLE PIC PM PE PT PM SPT2 PE ADMIN RATE $239 $204 $162 $146 $204 $167 $162 $70 CONSTRUCTION ENGINEERING 3.1 Contract Administration 10 48 60 49 - - - 2 169 29,196$ 3.2 Construction Layout and Record Drawings - 6 - 4 - 61 - - 71 11,995$ 3.3 Observation and Documentation 2 62 44 889 - - - 6 1,003 150,468$ Construction Engineering Subtotal:12 116 104 942 - 61 - 8 1,243 191,659$ 12 116 104 942 - 61 - 8 1,243 191,659 DIRECT EXPENSES Printing/Scanning = 150$ Vehicle = 5,135$ Material Testing = 7,000$ Environmental Assessment = -$ DIRECT EXPENSES =12,285$ LABOR SUMMARY EEI Labor Expenses = 181,472$ Surveying Expenses = 10,187$ Drafting Expenses = -$ TOTAL LABOR EXPENSES 191,659$ TOTAL COSTS 203,944$ 52 Wheeler Road, Sugar Grove, IL 60554 Tel: 630.466.6700 Fax: 630.466.6701 www.eeiweb.com PROJECT TOTAL: KDW COSTTASK NO.TASK DESCRIPTION HOURS ATTACHMENT D: ESTIMATED SCHEDULE CLIENT United City of Yorkville PROJECT TITLE 2024 Water Main Improvements - Contract A 1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4 CONSTRUCTION ENGINEERING 3.1 Contract Administration 3.2 Construction Layout and Record Drawings 3.3 Observation and Documentation - Water Main 52 Wheeler Road Sugar Grove, IL 60554 Tel: 630.466.6700 Fax: 630.466.6701 www.eeiweb.com PROJECT NUMBER DATE YO2314-P November 3/11/2024 PREPARED BY KDW 2024 DecemberOctoberTASK NO.TASK DESCRIPTION July August September GF GF GF GF GF GF GF GF GFGF GF GF GF GF GF GF GF GF GF GF GF GF GF GF GF GF GF GF GF GF GF GF GF GFGF GF GF GF GF GF GF GF GF GF GF GF GF GF GF GF GF GF GF GF GF GF GF GF GF GF GF GF GF GF GF GF GFGF GF GF GF GFGFGF GF GF GF GF GF GF GF GF GF GF GFGF GF GF GFGF GF GF GF GF GF GF GFGF GFGF GF GF GF GF GF GF GF GF GF GF GF GF GFGF !(!( !(!(!( !( !( !( !( !( !( !( !( !( !( !( !( !( !( !(!( !( !(!( !( !( !(!( !( !( !( !(!( !(!( !( !( !( !( !( !( !( !(!(!( !( !( !(!( !( !( !( !( !( !( !( !( !(!( !( !(!( !( !( !( !( !( !( !(!( !( !( !( !(!(!(!(!(!( !( !( !( !( !( !( !( !( !(!( !( !(!(!( !(!( !( !( !( !( !( !( !( !( !(!( !(!( !( !( !( !( !( !( !( !(!(!( !( !( !( !(!( !( !( !( !( !(!( !( !( !( !( !( !( !( !(!( !(!( !( !( !( !(!( !(!( !( !(!( !(!( !( !( !( !( !( !(!( !(!( !( !(!( !(!( !(!(BridgeMain Center River Somonauk Park Spring FreemontKingLibertyGame FarmBristolChurchPleasure ColtonSunsetWalnut Jackson Conover Georgeanna WestLandmark DaltonPrairieTowerElm Appletree Engineering Enterprises, Inc.52 Wheeler RoadSugar Grove, Illinois 60554(630) 466-6700 Legend 2024 Water Main Replacement !(VALVE GF HYDRANT Water Main UNKNOWN WATER MAIN Diameter 3" WATER MAIN AND SMALLER 4" WATER MAIN 6" WATER MAN 8" WATER MAIN 10" WATER MAIN 12" WATER MAIN 16" WATER MAIN www.eeiweb.com DATE: PROJECT NO.: FILE: PATH: BY: MAY 2023 YO2314 YO2314_2024 Water Main Replacement Contract A. MXD H:\GIS\PUBLIC\YORKVILLE\2023\ MJT ³ 1,000 0500 Feet 2024 WATER MAIN REPLACEMENT - CONTRACT A ATTACHMENT E EMPLOYEE DESIGNATION CLASSIFICATION HOURLY RATE Senior Principal E-4 $239.00 Principal E-3 $234.00 Senior Project Manager E-2 $227.00 Project Manager E-1 $204.00 Senior Project Engineer/Surveyor II P-6 $192.00 Senior Project Engineer/Surveyor I P-5 $179.00 Project Engineer/Surveyor P-4 $162.00 Senior Engineer/Surveyor P-3 $149.00 Engineer/Surveyor P-2 $135.00 Associate Engineer/Surveyor P-1 $122.00 Senior Project Technician II T-6 $167.00 Senior Project Technician I T-5 $156.00 Project Technician T-4 $146.00 Senior Technician T-3 $135.00 Technician T-2 $122.00 Associate Technician T-1 $107.00 GIS Technician II G-2 $119.00 GIS Technician I G-1 $110.00 Engineering/Land Surveying Intern I-1 $ 79.00 Executive Administrative Assistant A-4 $ 75.00 Administrative Assistant A-3 $ 70.00 VEHICLES. REPROGRAPHICS, DIRECT COSTS, DRONE AND EXPERT TESTIMONY Vehicle for Construction Observation $ 15.00 In-House Scanning and Reproduction $0.25/Sq. Ft. (Black & White) $1.00/Sq. Ft. (Color) Reimbursable Expenses (Direct Costs) Cost Services by Others (Direct Costs) Cost + 10% Unmanned Aircraft System / Unmanned Aerial Vehicle / Drone $ 216.00 Expert Testimony $ 271.00 STANDARD SCHEDULE OF CHARGES ~ JANUARY 1, 2023 ATTACHMENT F Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Community Development Purchasing Police Public Works Parks and Recreation Agenda Item Number Consent Agenda #5 Tracking Number PW 2024-27 Certificate of Authority by Vote – Rock Salt Purchases City Council – March 26, 2024 PW – 3/19/24 Moved forward to CC consent agenda. PW 2024-27 Majority Approval Approved certificate would allow the Director of PW to enter into contracts and joint participation agreements with the State of Illinois. Eric Dhuse Public Works Name Department Summary The State of Illinois Central Management System added this form to be able to participate in the yearly bulk rock salt bid. Staff is seeking approval for the Director of Public Works and City Administrator to participate in the bulk rock salt purchasing program. Background Each year we participate in the State-run bulk rock salt purchase. We bid on our number of tons in March and receive prices sometime in October. This year, to submit your bid for salt, you must fill out the attached form and send it in with your bid. This form is called the Certificate of Authority by Vote. It states that the City Council has authorized the Director of Public Works to enter into Contracts and joint participation agreements with the State of Illinois on behalf of the United City of Yorkville. The authorization comes by way of a vote that would be on March 26th at the regular meeting of the City Council. In practice, I have been performing these exact same duties for purchasing bulk rock salt for decades. I will continue to bring all items forward for council approval for any contract or joint participation agreement with the State of Illinois. Recommendation I recommend the approval of this document which allows the Public Works Director and City Administrator to participate in contracts and joint participation agreements with the State of Illinois. Memorandum To: Public Works Committee From: Eric Dhuse, Director of Public Works CC: Bart Olson, City Administrator Date: March 12, 2024 Subject: Certificate of Authority by Vote Resolution No. 2024-____ Page 1 Resolution No. 2024-_____ RESOLUTION OF THE UNITED CITY OF YORKVILLE, KENDALL COUNTY, ILLINOIS, AUTHORIZING THE EXECUTION OF CERTAIN CONTRACTS WHEREAS, the United City of Yorkville, Kendall County, Illinois (the "City") is a non- home rule municipality in accordance with the Illinois Constitution of 1970 and the laws of this State; and WHEREAS, the Mayor and City Council (the “Corporate Authorities”) have been requested to designate the persons employed by the City who are duly authorized to enter into contracts, including joint participation agreements, with the State of Illinois and any of its agencies or departments as determined to be necessary and in the best interest of the City; and WHEREAS, the Corporate Authorities have determined that the designation of the City Administrator and the Director of Public Works to enter into and execute such contracts and documents as approved and appropriated by the City Council is in the best interest of the City as hereinafter provided. NOW, THEREFORE, BE IT RESOLVED by the Mayor and City Council of the United City of Yorkville, Kendall County, Illinois, as follows: Section 1. Bart Olson, City Administrator, and Eric Dhuse, Director of Public Works of the City are hereby authorized to execute such contracts, including joint participation agreements with the State of Illinois and any of its agencies and departments so long as such contracts and joint participation agreements have been approved and costs incurred thereby have been appropriated. Section 2. That this Resolution shall be in full force and effect upon its passage and approval as provided by law. Resolution No. 2024-____ Page 2 Passed by the City Council of the United City of Yorkville, Kendall County, Illinois this ____ day of __________________, A.D. 2024. ______________________________ CITY CLERK KEN KOCH _________ DAN TRANSIER _________ ARDEN JOE PLOCHER _________ CRAIG SOLING _________ CHRIS FUNKHOUSER _________ MATT MAREK _________ SEAVER TARULIS _________ RUSTY CORNEILS _________ APPROVED by me, as Mayor of the United City of Yorkville, Kendall County, Illinois this ____ day of __________________, A.D. 2024. ______________________________ MAYOR Attest: ______________________________ CITY CLERK Certificate of Authority by Vote I, Jori Beland, hereby certify that I am duly appointed the City Clerk of the United City (Name) of Yorkville, Kendall County, Illinois. I hereby certify the following is a true copy of a vote (Name of Governmental Unit) taken at a meeting of the Mayor and City Council, duly called and held on ________, 2024, at which a quorum of the Members was present and voting, Voted: That Eric Dhuse, Director of Public Works and Bart Olson, City Administrator, upon approval of the Mayor and City Council, are duly authorized to enter into contracts, including join participation agreements, on behalf of the United City of Yorkville with the State of Illinois and any of its agencies or departments and further are authorized to execute any documents which may, in either of their judgments, be desirable or necessary to affect the purpose of this vote. I hereby certify that said vote has not been amended or repealed and remains in full force and effect as of the date of the contract or joint participation agreement to which this certificate is attached. I further certify that it is understood that the State of Illinois will rely on this certificate as evidence that the persons listed above currently occupy the positions indicated and that they have full authority to bind United City of Yorkville. To the extent that there are any limits on the authority of any listed individual to bind the United City of Yorkville contracts with State of Illinois, all such limitations are expressly stated herein. Dated: ______________________ Attest: ______________________ Jori Beland, City Clerk Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Community Development Purchasing Police Public Works Parks and Recreation Agenda Item Number Consent Agenda #6 Tracking Number PW 2024-28 Bristol Township IGA City Council – March 26, 2024 PW – 3/19/24 Moved forward to CC consent agenda. PW 2024-28 Majority Approval Proposed IGA for paving of certain roads in Bristol Township and the City of Yorkville. Eric Dhuse Public Works Name Department Summary Proposed agreement between the City and Bristol Township for repaving certain roads in Bristol Township and in the City of Yorkville. Background Last year we replaced water main in a large portion of Conover’s Subdivision. Some streets are city streets as outlined in Exhibit 1. Bristol Township is planning on paving all their streets in that subdivision this year. The Township has offered to repave the city streets in exhibit 1 that were affected by the water main project as part of their project. In return, the City would pave certain areas in Bristol Township that are adjacent to one of our paving projects. The specific streets are parts McHugh Rd. between Farmstead and Marketplace and Walnut St. and McHugh intersection. These areas are highlighted in Exhibit 2. No money would change hands, we would each treat the other’s paving area as our own. The agreement would be in effect to ensure we both perform the paving to certain specifications and to indemnify and hold each other harmless. I believe this is a win for the Township and the City. Both entities get better pricing, and a higher quality road since most of the paving can be done at once so there are less joints which gives a better ride for motorists and has less areas for water to permeate. Recommendation I recommend that we approve this agreement with Bristol Township. Memorandum To: Public Works Committee From: Eric Dhuse, Director of Public Works CC: Bart Olson, City Administrator Date: March 11, 2024 Subject: Bristol Township agreement for Paving Resolution No. 2024-____ Page 1 Resolution No. 2024-_____ RESOLUTION APPROVING AN INTERGOVERNMENTAL AGREEMENT BETWEEN THE UNITED CITY OF YORKVILLE AND BRISTOL TOWNSHIP WHEREAS, the United City of Yorkville (the “City”), and Bristol Township (the “Township ”) are units of local government (collectively the “Parties”); and WHEREAS, the Constitution of the State of Illinois of 1970, Article VII, Section 10, and the Intergovernmental Cooperation Act, 5 ILCS 220/1 et seq., (collectively, the “Authority”) authorize unites of local government to contract or otherwise associate amongst themselves to obtain or share services and to exercise, combine, or transfer any power or function in any manner not prohibited by law; and WHEREAS, Conover’s Subdivision is partially incorporated into the City, with certain roads within this subdivision being controlled by the Township and others controlled by the City; and WHEREAS, the Township plans to pave all Township controlled streets within Conover’s Subdivision during the 2024 calendar year, and has offered to pave some damaged portions of City controlled streets within Conover’s Subdivision as part of this project; and WHEREAS, in exchange for the Township’s paving of certain City controlled streets in Conover’s Subdivision, the City shall pave certain Township controlled portions of McHugh Road and Walnut Street that are connected to an upcoming City-planned paving project; and WHEREAS, the City has determined that it is in the best interest of its residents to enter into an Intergovernmental Agreement, attached hereto as Exhibit “A”, in furtherance of the stated goals and desires set forth above. NOW, THEREFORE, BE IT RESOLVED by the Mayor and the City Council of the United City of Yorkville, Kendall County, Illinois, as follows: Section 1. The recitals set forth above are incorporated into this Resolution as if fully restated herein. Section 2. The Intergovernmental Agreement Between Bristol Township, Illinois and the United City of Yorkville, Illinois, Relating to the Resurfacing of Certain Streets, in the form Resolution No. 2024-____ Page 2 attached hereto and made a part hereof, is hereby approved; and, the Mayor and City Clerk are hereby authorized to execute said Agreement. Section 3. That this Resolution shall be in full force and effect from and after its passage and approval as provided by law. Passed by the City Council of the United City of Yorkville, Kendall County, Illinois this ____ day of __________________, A.D. 2024. ______________________________ CITY CLERK KEN KOCH _________ DAN TRANSIER _________ ARDEN JOE PLOCHER _________ CRAIG SOLING _________ CHRIS FUNKHOUSER _________ MATT MAREK _________ SEAVER TARULIS _________ RUSTY CORNEILS _________ APPROVED by me, as Mayor of the United City of Yorkville, Kendall County, Illinois this ____ day of __________________, A.D. 2024. ______________________________ MAYOR Attest: ______________________________ CITY CLERK Page 1 of 8 INTERGOVERNMENTAL AGREEMENT BETWEEN BRISTOL TOWNSHIP, ILLINOIS AND THE UNITED CITY OF YORKVILLE, ILLINOIS, RELATING TO THE RESURFACING OF CERTAIN STREETS THIS INTERGOVERNMENTAL AGREEMENT (the “Agreement”) is by and between the Township of Bristol, a unit of local government of the State of Illinois (“Bristol Township”), and the United City of Yorkville, a municipal corporation of the State of Illinois (the “City”). WITNESSETH: WHEREAS, the City and Bristol Township (the “Parties”) are units of local government within the meaning of Article VII, Section 1 of the Illinois Constitution of 1970 who are authorized to enter into intergovernmental agreements pursuant to the Intergovernmental Cooperation Act, 5 ILCS 220/1 et seq.; and WHEREAS, the Constitution of the State of Illinois of 1970, Article VII, Section 10, provides that units of local government may contract or otherwise associate among themselves to obtain or share services and to exercise, combine, or transfer any power or function in any manner not prohibited by law or by ordinance and may use their credit, revenues, and other resources to pay costs related to intergovernmental activities; and WHEREAS, the Intergovernmental Cooperation Act, 5 ILCS 220/1 et seq., provides that any unit of local government may participate in an intergovernmental agreement under this Act notwithstanding the absence of specific authority under the State law to perform the service involved, provided that the unit of local government contracting with each other has authority to perform the service; and WHEREAS, it is deemed to be in the best interest of Bristol Township, the City and the motoring public to improve and maintain the various roadways throughout Bristol Township and Page 2 of 8 the City pursuant to the Illinois Highway Code under 605 ILCS 5/9-101 and 605 ILCS 5/4-409, whereby municipalities and the townships may form cooperative agreements with each other for the construction, maintenance and improvement of streets, highways and any portions thereof; and WHEREAS, the City intends to make certain improvements to Sunset Ave. and Prairie Lane in the Countryside Subdivision as depicted in Exhibit 1 (the “City Project”), and Bristol Township intends to make certain improvements to McHugh Rd and Walnut St. as depicted in Exhibit 2; (the “Township Project”); and WHEREAS, the City Project is adjacent to roadways Bristol Township intends to improve other than the Township Project and the Township Project is adjacent to roadways the City intends to improve other than the City Project and, after reviewing the improvement plans and the location of the City Project and the Township Project in relation to the other roadway improvements both Parties intend to undertake, it would serve the residents and all of the motoring public to have the City construct the Bristol Project and Bristol Township to construct the City Project thereby coordinating all the construction of all roadway improvements by permitting one construction team to complete the improvements in each of the project areas; all as hereinafter set forth. NOW, THEREFORE, in consideration of the foregoing preambles, the mutual covenants contained herein and for good and valuable consideration, the sufficiency of which is agreed to by the Parties hereto, Bristol Township and the City covenant, agree and bind themselves as follows, to wit: 1. The foregoing preambles are hereby incorporated into this Agreement as if fully restated in this paragraph 1. 2. Bristol Township shall select and contract with all contractors and subcontractors necessary to complete the City Project in compliance with state and federal laws and regulations, including Page 3 of 8 competitive bidding and prevailing wage requirements. The City shall select and contract with all contractors and subcontractors necessary to complete the Bristol Project in compliance with state and federal regulations including competitive bidding and prevailing wage requirements. 3. During the course of the work, both Parties shall certify that each contractor and/or subcontractor performing work on the City Project and the Bristol Project (collectively the “Project”) shall obtain and continue in force during the term of the construction of the Project insurance coverage in not less than the following amounts: Comprehensive General Liability - $1,000,000 per occurrence; Auto Liability – Combined single limit amount of $1,000,000 on any contractor-owned, hired, and/or non-owned vehicles; Workers Compensation – Statutory requirements and Employer’s Liability Insurance with limit of no less than $1,000,000 per accident for bodily injury and property damage; Umbrella Coverage - $2,000,000 per occurrence. Each contractor and/or subcontractor contracted to perform work on the Project shall name both Bristol Township and the City as additional insureds on a primary and non- contributory basis with respect to all liability coverage. Each contractor and/or subcontractor shall grant to Bristol Township and the City a waiver of any right to subrogation which any insurer may acquire against Bristol Township or the City by virtue of the payment of any loss under such insurance. 4. Neither party shall make any alterations to the existing parkways or rights-of-way, except as required for the Project. 5. Upon completion of the Project, Bristol Township shall, at its sole cost and expense, maintain the roadway pavement, including thru-lanes, shoulders, parking stalls, concrete curb and gutter, pavement markings, and roadway signing included in the Bristol Project as identified in Exhibit 2. Page 4 of 8 6. Upon completion of the Project, the City shall, at its sole cost and expense, maintain the roadway pavement, including thru-lanes, shoulders, parking stalls, concrete curb and gutter, pavement markings, and roadway signing included in the City Project as identified on Exhibit 1. 7. The Parties hereby understand and agree that this Agreement shall not require, nor confer, any additional responsibility on either of the Parties to undertake maintenance, repairs or improvements, except as are already provided by law or otherwise described in this Agreement or other agreement. 8. To the extent permitted by law, each Party shall hold harmless, indemnify and defend the other Party, including such Party’s past, present, and future board members, aldermen, elected officials, insurers, employees, and agents from and against all liability, claims, suits, demands, proceedings and actions, including costs, reasonable fees and expense of defense, arising from, any loss, damage, injury, death, or loss or damage to property (collectively, the “Claims”), to the extent such Claims result from either 1) intentional, willful, wanton, reckless or negligent conduct by such indemnifying Party in the use, maintenance, repair, and/or improvement of the Project, or 2) such indemnifying Party's failure to adequately perform its obligations pursuant to this Agreement. However, no Party shall be indemnified hereunder for any loss, liability, damage, or expense resulting from its own intentional, willful, wanton, reckless or negligent misconduct. Nothing contained herein shall be construed as prohibiting Bristol Township and/or the City, and their respective officials, directors, officers, agents and employees, from defending through the selection and use of their own agents, attorneys and experts, any claims, suits, demands, proceedings and actions brought against them. The City’s and/or Bristol Township’s Page 5 of 8 participation in their own defense shall not remove the other Party’s and/or contractors and subcontractors’ duty to indemnify, defend, and hold the other Party harmless, as set forth herein. The City and Bristol Township do not waive their defenses or immunities under the Local Government and Governmental Employees Tort Immunity Act (745 ILCS 10/1, et seq.) or other such Acts by reason of indemnification or insurance. 9. This Agreement and the rights of the Parties hereunder may not be assigned (except by operation of law), and the terms and conditions of this Agreement shall inure to the benefit of and be binding upon the respective successors and assigns of the Parties hereto. Nothing in this Agreement, express or implied, is intended to confer upon any party, other than the Parties and their respective successors and assigns, any rights, remedies, obligations or liabilities under or by reason of such agreements. 10. Any notice required or permitted to be given pursuant to this Agreement shall be duly given if sent by fax, email, certified mail, or courier service and received. As such, all notices required or permitted hereunder shall be in writing and may be given by either (a) depositing the same in the United States mail, addressed to the Party to be notified, postage prepaid and certified with the return receipt requested, (b) delivering the same in person, or (c) telecopying the same with electronic confirmation of receipt: If to Bristol Township Road Commissioner Bristol Township Highway Dept. 9075 Corneils Rd. Bristol, Illinois 60512 If to the City: Mayor John Purcell 800 Game Farm Road Yorkville, Illinois 60560 Page 6 of 8 or such address or counsel as any Party hereto shall specify in writing pursuant to this Section from time to time. 11. This Agreement shall be interpreted and enforced under the laws of the State of Illinois. Any legal proceeding related to enforcement of this Agreement shall be brought in the Circuit Court of Kendall County, Illinois. In case any provision of this Agreement shall be declared and/or found invalid, illegal or unenforceable by a court of competent jurisdiction, such provision shall, to the extent possible, be modified by the court in such manner as to be valid, legal and enforceable so as to most nearly retain the intent of the Parties, and, if such modification is not possible, such provision shall be severed from this Agreement, and in either case the validity, legality, and enforceability of the remaining provisions of this Agreement shall not in any way be affected or impaired thereby. 12. This Agreement may be executed in counterparts (including facsimile signatures), each of which shall be deemed to be an original and each of which shall constitute one and the same Agreement. 13. This Agreement represents the entire agreement between the Parties regarding this subject matter and there are no other promises or conditions in any other agreement whether oral or written. Except as stated herein, this agreement supersedes any other prior written or oral agreements between the Parties about the Project and may not be further modified except in writing acknowledged by all Parties. 14. Nothing contained in this Agreement, nor any act of Bristol Township or the City pursuant to this Agreement, shall be deemed or construed by any of the Parties hereto or by third persons, to create any relationship of third-party beneficiary, principal, agent, limited or general Page 7 of 8 partnership, joint venture, or any association or relationship involving Bristol Township and the City. 15. This Agreement shall be in full force and effect for a period of ninety-nine (99) years from the date of the last signature below unless terminated in writing signed by both parties. 16. This Agreement shall be effective upon approval by Bristol Township and the City and the date of this Agreement shall be deemed as the last date of acceptance provided below. 17. Bristol Township and the City each hereby warrant and represent that their respective signatures set forth below have been, and are on the date of this Agreement, duly authorized by all necessary and appropriate corporate and/or governmental action to execute this Agreement. IN WITNESS WHEREOF, the Parties hereto have caused this Intergovernmental Agreement to be executed by their duly authorized officers on the below date. BRISTOL TOWNSHIP, A UNIT OF LOCAL GOVERNMENT OF THE STATE OF ILLIINOIS By: __________________________________ _______________ Bristol Township Road Commissioner Date Attest: __________________________________ Clerk (Seal) Page 8 of 8 CITY OF YORKVILLE, A MUNICIPAL CORPORATION OF THE STATE OF ILLINOIS By: __________________________________ _______________ Mayor Date Attest: __________________________________ City Clerk EXHIBIT 1 City of Yorkville’s porƟons of Prairie Lane & Sunset Avenue Approx. 5016 sq. yds. EXHIBIT 2 Bristol Road District porƟons of McHugh Road & Walnut Street Approx. 3,700 sq.yds Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Community Development Purchasing Police Public Works Parks and Recreation Agenda Item Number Consent Agenda #7 Tracking Number ADM 2024-08 Treasurer’s Report for February 2024 City Council – March 26, 2024 ADM – 3/20/24 Moved forward to CC consent agenda. ADM 2024-08 Majority Approval Rob Fredrickson Finance Name Department Beginning Fund Balance February Revenues YTD Revenues Revenue Budget % of Budget February Expenses YTD Expenses Expense Budget % of Budget Projected Ending Fund Balance General Fund01 - General 10,996,607$ 1,864,602$ 20,985,492$ 23,017,965$ 91% 1,539,157$ 17,666,003$ 23,017,965$ 77% 14,316,096$ Special Revenue Funds15 - Motor Fuel Tax 319,840 72,330 946,893 999,400 95% 81,549 1,099,892 1,240,000 89% 166,841 79 - Parks and Recreation 261,118 319,724 3,041,786 3,370,030 90% 232,745 2,606,361 3,409,293 76% 696,542 87 - Countryside TIF (1,175,044) - 226,795 228,000 99% 1,360 224,379 227,436 99% (1,172,628) 88 - Downtown TIF (1,614,928) - 121,458 122,000 100% 40,331 64,785 81,857 79% (1,558,255) 89 - Downtown TIF II 87,577 - 145,465 146,000 100% - 2,549 11,000 23% 230,492 11 - Fox Hill SSA 37,034 - 24,017 24,000 100% - 9,217 60,640 15% 51,834 12 - Sunflower SSA 11,786 - 21,015 21,000 100% - 14,715 18,640 79% 18,086 Capital Project Funds25 - Vehicle & Equipment 1,432,503 143,048 1,619,364 2,051,830 79% 28,627 1,568,171 3,099,341 51% 1,483,697 23 - City-Wide Capital 4,785,053 211,194 1,550,007 3,573,795 43% 502,151 2,079,668 4,896,994 42% 4,255,393 24 - Buildings & Grounds 1,865,907 42,417 1,334,108 33,174,623 4% 23,507 1,610,368 4,617,909 35% 1,589,647 Enterprise Funds *51 - Water 3,955,973 946,785 16,526,769 16,264,301 102% 446,612 9,692,290 15,421,998 63% 10,790,452 *52 - Sewer 2,517,832 411,005 3,020,444 3,036,752 99% 737,112 2,576,112 2,845,033 91% 2,962,164 Library Funds82 - Library Operations 793,959 5,322 1,881,117 1,866,778 101% 67,727 1,620,400 1,909,000 85% 1,054,676 84 - Library Capital 251,559 6,027 144,779 50,150 289% 2,181 57,326 114,500 50% 339,013 Total Funds 24,526,776$ 4,022,455$ 51,589,509$ 87,946,624$ 59% 3,703,060$ 40,892,236$ 60,971,606$ 67% 35,224,049$ * Fund Balance EquivalencyRob Fredrickson, Finance Director/TreasurerUNITED CITY OF YORKVILLE TREASURER'S REPORT - for the month ended February 29, 2024Cash BasisAs Treasurer of the United City of Yorkville, I hereby attest, to the best of my knowledge, that the information contained in this Treasurer's Report is accurate as of the date detailed herein. Further information is available in the Finance Department. Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Human Resources Community Development Police Public Works Parks and Recreation Agenda Item Number Consent Agenda #8 Tracking Number ADM 2024-13 Water, Sewer & Road Infrastructure Fee Renewal City Council – March 26, 2024 ADM – 3/20/24 Moved forward to CC consent agenda. ADM 2024-13 See attached memo and ordinances. Rob Fredrickson Finance Name Department Summary The attached ordinances re-establish the following fees: the water infrastructure fee at $8.25 per month; the sewer infrastructure fee at $4 per month; and the road infrastructure fee at $8 per month. All of these fees have a sunset clause of April 30, 2025 and will show up on the utility bill sent out to customers at the end of June 2024, if approved. Background The attached ordinances carry out the anticipated policy decisions of the City Council, assuming that the fiscal year 2025 budget passes without amendments to the water, sewer and road infrastructure fees. As shown in the graph below, the water infrastructure fee has been in place for fourteen years. In fiscal years 2011 thru 2013 the fee was $8.25 per month, per user. In fiscal years 2014 and 2015, the water infrastructure fee was reduced to $4 per month. For fiscal year 2025 it is the recommendation of staff that the water infrastructure fee remain at $8.25 per month, as it has been since May 1, 2015 (FY 2016). The sewer infrastructure fee has been in place for ten years and would remain at $4 per month for the upcoming fiscal year. The road infrastructure fee (i.e., vehicle tax) was first implemented in fiscal year 2014, as a funding mechanism for the City’s Road to Better Roads program and other roadway projects. For fiscal year 2025 the fee, as currently proposed, would remain at $8 per month, per user. Utility customers with no motor vehicle housed or registered at their address would be able to exempt themselves from the fee, by filing an exemption affidavit with the City. $3 $4 $5 $6 $7 $8 $9 FY 2011 FY 2012 FY 2013 FY 2014 FY 2015 FY 2016 FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 FY 2025 Monthly Infrastructure Fee Amounts Fiscal Years 2011 thru 2025 Wa Infra Sw Infra Road Infra Memorandum To: Administration Committee From: Rob Fredrickson, Finance Director Date: March 12, 2024 Subject: Water, Sewer & Road Infrastructure Fees The fiscal year 2024 water, sewer and road infrastructure fees were approved with a sunset clause of April 30, 2024. Thus, any fiscal year 2025 infrastructure fees must be re-established by ordinance. As mentioned above, these re-established fees would sunset on April 30, 2025. Recommendation Staff recommends approval of the ordinances as attached. Ordinance No. 2024-____ Page 1 Ordinance No. 2024-_____ AN ORDINANCE OF THE UNITED CITY OF YORKVILLE, KENDALL COUNTY, ILLINOIS, AMENDING THE INFRASTRUCTURE MAINTENANCE FEE FOR WATER AND SANITARY SEWER SERVICE WHEREAS, the United City of Yorkville (the “City”) is a duly organized and validly existing non home-rule municipality created in accordance with the Constitution of the State of Illinois of 1970 and the laws of the State; and, WHEREAS, the City pursuant to Sections 11-117-12 and 11-129-6 of the Illinois Municipal Code (65 ILCS 5/11-117-12 and 5/11-129-6) has the authority to charge reasonable rates for water and sanitary sewer service that are sufficient to meet operation and maintenance costs, to provide a depreciation fund and to meet principal and interest payments of any utility bonds; and, WHEREAS, Mayor and City Council have determined that the fees established by this ordinance are reasonable to pay for the cost of such services. NOW, THEREFORE, BE IT ORDAINED by the Mayor and City Council of the United City of Yorkville, Kendall County, Illinois, as follows: Section 1: That Title 7, Chapter 5, Section 5-1(A)(1) of the United City of Yorkville Code of Ordinances is hereby amended to read as follows: “(1) Each utility customer shall be charged a water infrastructure improvement and maintenance fee of eight dollars and twenty-five cents ($8.25) per month through April 30, 2025. This fee shall be billed as part of the City’s utility billing system pursuant to this Title.” Section 2: That Title 7, Chapter 6, of the United City of Yorkville Code of Ordinances is hereby amended to read as follows: “4-2: Each utility customer using the public sanitary sewer system shall be charged a monthly infrastructure improvement and maintenance fee for the sanitary sewer system of four dollars ($4.00) per month through April 30, 2025. This fee shall be billed as part of the City’s utility billing system pursuant to this Title.” Section 3: This Ordinance shall be in full force and effect on upon its passage, approval, and publication as provided by law. Ordinance No. 2024-____ Page 2 Passed by the City Council of the United City of Yorkville, Kendall County, Illinois this ____ day of __________________, A.D. 2024. ______________________________ CITY CLERK KEN KOCH _________ DAN TRANSIER _________ ARDEN JOE PLOCHER _________ CRAIG SOLING _________ CHRIS FUNKHOUSER _________ MATT MAREK _________ SEAVER TARULIS _________ RUSTY CORNEILS _________ APPROVED by me, as Mayor of the United City of Yorkville, Kendall County, Illinois this ____ day of __________________, A.D. 2024. ______________________________ MAYOR Ordinance No. 2024-____ Page 1 Ordinance No. 2024-_____ AN ORDINANCE AMENDING THE TERMINATION DATE OF THE MOTOR VEHICLE TAX IN THE UNITED CITY OF YORKVILLE WHEREAS, the United City of Yorkville (the “City”) is a duly organized and validly existing non home-rule municipality created in accordance with the Constitution of the State of Illinois of 1970 and the laws of the State; and, WHEREAS, Section 8-11-4 of the Illinois Municipal Code (65 ILCS 5/8-11-4) provides that each owner of a motor vehicle may be required by a City within which the owner resides to pay a tax for the use of such motor vehicle in that City; and, WHEREAS, the Mayor and City Council (the “Corporate Authorities”) desire to amend the termination date of the vehicle tax to April 30, 2025. NOW, THEREFORE, BE IT ORDAINED by the Mayor and City Council of the United City of Yorkville, Kendall County, Illinois, as follows: Section 1: That Section 3-2-8A of the Yorkville City Code is hereby amended to read as follows: “A. Tax Imposed. A vehicle tax is imposed upon the owner of a motor vehicle as defined in the Illinois Vehicle Code, except as provided in subsection F, which is registered with the Illinois Secretary of State to a premise located within the City or has its situs in the City notwithstanding the owner’s residency. It shall constitute prima facie evidence that a motor vehicle is operated on the streets of the City when registered or it has its situs in the City. Situs shall mean the owner’s premise where the motor vehicle is principally garaged, dispatched or where the movement of the vehicle originates. An owner’s premise shall mean the same as the premise of a utility service customer. This vehicle tax shall expire on April 30, 2025.” Section 2: This Ordinance shall be in full force and effect upon its passage, approval, and publication as provided by law. Passed by the City Council of the United City of Yorkville, Kendall County, Illinois this ____ day of __________________, A.D. 2024. ______________________________ CITY CLERK Ordinance No. 2024-____ Page 2 KEN KOCH _________ DAN TRANSIER _________ ARDEN JOE PLOCHER _________ CRAIG SOLING _________ CHRIS FUNKHOUSER _________ MATT MAREK _________ SEAVER TARULIS _________ RUSTY CORNEILS _________ APPROVED by me, as Mayor of the United City of Yorkville, Kendall County, Illinois this ____ day of __________________, A.D. 2024. ______________________________ MAYOR Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Community Development Purchasing Police Public Works Parks and Recreation Agenda Item Number Consent Agenda #9 Tracking Number ADM 2024-14 Travel Expense Authorization for Elected Officials City Council – March 26, 2024 ADM – 3/20/24 Moved forward to CC consent agenda. ADM 2024-14 Majority Approval See attached memo. Erin Willrett Administration Name Department Memorandum To: Administration Committee From: Erin Willrett, Assistant City Administrator CC: Bart Olson, City Administrator Date: March 20, 2024 Subject: Travel Expense Authorization – Elected Officials Summary Approval of FY 25 travel expenses related to the IML Conference, Metrowest Drive Down and FY 26 ICSC Recon show. Background The City’s employee manual amendment requires City Council approval for any travel and lodging expenditures for elected officials. While the act and the City’s employee manual allow these expenditures to be approved retroactively in some cases. The attached forms cover all FY 25 travel for elected officials. The FY 25 ICSC Recon show for Mayor Purcell, was previously approved in June 2023. However, due to the timing of the early May show, we need to approve the FY 26 ICSC Recon show. The IML Annual Conference is hosted by the Illinois Municipal League in Chicago every Fall. This year’s conference will occur on September 19-21. The IML Annual Conference is the premier conference for Illinois municipal government officials, and the City has a long history of sending any elected officials willing to attend the event. The travel costs associated with this event are typically limited to two nights of hotel stay per individual (sometimes three nights depending on personal and conference schedules) and parking fees. Hotel fees are typically higher than the employee manual guideline of $150 per night because of the location of the conference in downtown Chicago. The approved travel policy allows the $150 per night to be exceeded if the conference-associated hotel is chosen. In this case, the conference associated hotel is chosen. Parking fees are typically higher than most other conferences given the location in downtown Chicago, but historically elected officials have carpooled or taken the train into the conference. The MetroWest Legislative Drivedown is an event hosted by the MetroWest Council of Government. Every spring for the past several years, dozens of mayors, managers, and aldermen from municipalities in Kane, Kendall, and DeKalb counties have made the trek to Springfield to discuss municipal issues with state representatives, senators, and department directors. Those elected officials and staff members who have made the effort to attend have found the meetings and experience useful to advancing municipal interests. The travel costs associated with this event are typically limited to one night of hotel stay per individual, and parking fees. The ICSC Recon show is hosted by the International Council of Shopping Centers in Las Vegas every Spring. The Mayor and City Administrator attended the May 2023 conference. The Recon show is the nation’s premier retail shopping center conference, which hosts developers, retailers, and government officials from around the world. The Mayor, the City’s economic development consultant, and the City Attorney or City Administrator have attended this conference each year for the past four years and we have found value in the conference. The travel costs for this event are typically limited to airfare. The City’s economic development consultant has donated lodging accommodations to the City in years past. Also included is the FY26 request for the May 2025 show, due to the May date of the show, this will cover the authorization for that as well. Recommendation Staff recommends approval of the travel expense authorizations. For all authorizations, approval means the elected official has the ability to go to the conference without further City Council approval, but it does not guarantee that the elected official will be able to attend the conference or will actually attend the conference. Assuming the final costs are in line with the estimates shown in the attached authorizations, no subsequent approval by City Council will be required. Should the actual costs exceed the estimates, subsequent City Council approval will be required. Revised 01/05/17 Lodging Expenses Length of Stay: September 19, 20, 21 Estimate: $312 per room per night per person, plus tax Total estimate: $8,424 plus tax Meal Expenses $79 per day, per person Total estimate: $2,133 Toll Expenses None anticipated at this time. 2024 Mileage Expenses None anticipated at this time. Parking Expenses Estimate: $79 per car per night Total Estimate: $2,133 Other Expenses (Airfare, Taxi, etc.) Conference fees: $310 per person Total estimate: $2,790 Total Reimbursement/Estimate $15,480 plus tax (estimated) Per the United City of Yorkville Employee Manual: Meals are reimbursed on a per diem basis, at a maximum of $40 per day. Meals included with the price of registration for an event will not be included in the per diem. Meal payments shall be processed as a reimbursement after the event from petty cash or by requesting a check from the Finance Department; or employees shall be issued a City credit card, if feasible, for use at the event. For multiple-day seminars or conferences, the allowance for the day of departure and day of return shall be pro-rated based upon the number of meals required away from home. For these pro-rated allowances, breakfast shall be $10, lunch $10, and dinner $20 per day. In no instances shall per diems be used to purchase alcoholic beverages, whether or not the consumption occurs during meal-time. Maximum lodging rates shall be set at the conference-host hotel rate, or in absence of a conference, $150 per night. Department head approval must be obtained for any and all increases to this amount for lodging. To minimize travel costs while at conferences, employees are encouraged to ask the hotel for government-rates and to stay at the conference-host hotels. At conferences, employees are allowed to stay at any other hotel of their choice, so long as the hotel rate is equal or cheaper than the conference-host hotel rate. All employees ARE REQUIRED to submit receipts with this form. Also please make sure that Full Name and Title: Mayor John Purcell, Alderman Dan Transier, Alderman Ken Koch, Alderman Craig Soling, Alderman Joe Plocher, Alderman Chris Funkhouser, Alderman Matt Marek, Alderman Seaver Tarulis, Alderman Rusty Corneils Date of Request: March 20, 2024 Date of Travel: September 21 – 23, 2024 Nature of Travel: IML Annual Conference United City of Yorkville Travel Expense Authorization Revised 01/05/17 if an employee is seeking reimbursement for mileage that Map Quest directions are attached showing mileage from City Hall to their desired destination. Employee Signature Department Head/Designee Signature Revised 01/05/17 Lodging Expenses Length of Stay: April (2 nights) Estimate: $200 per room per night per person, plus tax Total estimate: $3,600 plus tax Meal Expenses $59 per day, per person Total estimate: $1,062 Toll Expenses None anticipated at this time. 2024 Mileage Expenses $1,758 (car pool) Parking Expenses None anticipated at this time. Other Expenses (Airfare, Taxi, etc.) Total Reimbursement/Estimate $6,420 plus tax (estimated) Per the United City of Yorkville Employee Manual: Meals are reimbursed on a per diem basis, at a maximum of $40 per day. Meals included with the price of registration for an event will not be included in the per diem. Meal payments shall be processed as a reimbursement after the event from petty cash or by requesting a check from the Finance Department; or employees shall be issued a City credit card, if feasible, for use at the event. For multiple-day seminars or conferences, the allowance for the day of departure and day of return shall be pro-rated based upon the number of meals required away from home. For these pro-rated allowances, breakfast shall be $10, lunch $10, and dinner $20 per day. In no instances shall per diems be used to purchase alcoholic beverages, whether or not the consumption occurs during meal-time. Maximum lodging rates shall be set at the conference-host hotel rate, or in absence of a conference, $150 per night. Department head approval must be obtained for any and all increases to this amount for lodging. To minimize travel costs while at conferences, employees are encouraged to ask the hotel for government-rates and to stay at the conference-host hotels. At conferences, employees are allowed to stay at any other hotel of their choice, so long as the hotel rate is equal or cheaper than the conference-host hotel rate. All employees ARE REQUIRED to submit receipts with this form. Also please make sure that if an employee is seeking reimbursement for mileage that Map Quest directions are attached showing mileage from City Hall to their desired destination. Employee Signature Department Head/Designee Signature Full Name and Title: Mayor John Purcell, Alderman Dan Transier, Alderman Ken Koch, Alderman Craig Soling, Alderman Joe Plocher, Alderman Chris Funkhouser, Alderman Matt Marek, Alderman Seaver Tarulis, Alderman Rusty Corneils Date of Request: March 20, 2024 Date of Travel: April 2025 Nature of Travel: Metrowest Drive Down United City of Yorkville Travel Expense Authorization Revised 01/05/17 Lodging Expenses None anticipated at this time. Meal Expenses $51.75 Sunday, $67 Monday, $67 Tuesday, $51.75 Wednesday per employee manual policy: $240 (estimated maximum) Toll Expenses None anticipated at this time. 2024 Mileage Expenses None anticipated at this time. Parking Expenses None anticipated at this time. Other Expenses (Airfare, Taxi, etc.) Airfare: $600 Total Reimbursement/Estimate $ 837.50 plus tax (estimated) Per the United City of Yorkville Employee Manual: Meals are reimbursed on a per diem basis, at a maximum of $40 per day. Meals included with the price of registration for an event will not be included in the per diem. Meal payments shall be processed as a reimbursement after the event from petty cash or by requesting a check from the Finance Department; or employees shall be issued a City credit card, if feasible, for use at the event. For multiple-day seminars or conferences, the allowance for the day of departure and day of return shall be pro-rated based upon the number of meals required away from home. For these pro-rated allowances, breakfast shall be $10, lunch $10, and dinner $20 per day. In no instances shall per diems be used to purchase alcoholic beverages, whether or not the consumption occurs during meal-time. Maximum lodging rates shall be set at the conference-host hotel rate, or in absence of a conference, $150 per night. Department head approval must be obtained for any and all increases to this amount for lodging. To minimize travel costs while at conferences, employees are encouraged to ask the hotel for government-rates and to stay at the conference-host hotels. At conferences, employees are allowed to stay at any other hotel of their choice, so long as the hotel rate is equal or cheaper than the conference-host hotel rate. All employees ARE REQUIRED to submit receipts with this form. Also please make sure that if an employee is seeking reimbursement for mileage that Map Quest directions are attached showing mileage from City Hall to their desired destination. Employee Signature Department Head/Designee Signature Full Name and Title: Mayor John Purcell Date of Request: March 20, 2024 Date of Travel: May 18 through May 23, 2025 Nature of Travel: ICSC Recon Conference United City of Yorkville Travel Expense Authorization Agenda Item Number Mayor’s Report #1 Tracking Number CC 2024-18 Title: Agenda Item Summary Memo Appointment to the Library Board Meeting and Date: Synopsis: City Council – March 26, 2024 Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Mayor John Purcell Name Department Agenda Item Notes: Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council Reviewed By: Legal Finance Engineer City Administrator Community Development Purchasing Police Public Works Parks and Recreation 2024 Board and Commission Appointment BOARD/ COMMISSION NAME Type of Appointment Term Expiration Library Board Wendy Gatz New appointment partial term May 2024 3'*(327.)*6*)+36&'3&6)36(311.77.3240*&7*(3140*8*8-.7&440.(&8.32&2)6*896283 8-* &88*28.323+-RUL%HKODQG&LW\0*6/&88-*&))6*770.78*)&'3:*36'=*1&.083 MEHKODQG=36/:.00*.097 &1*%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%% ))6*77 %%%%%%%%%%%%%%%%%%%%%%%% -32*31* %%%%%%%%%%%%%%%%%%%"36/%%%%%%%%%%%%%%%%%*00 %%% 1&.0 %%%%%%%%%%%%%%%% 9').:.7.32%%%%%%%%%%%%%%%%%%%%%% 0*&7*.2).(&8*8-*3&6)311.77.3278-&8=39;390)0./*834&68.(.4&8*32 .6*&2) 30.(*311.77.32 0&22.2,&2)$32.2,311.77.32 .'6&6=3&6) 30.(* *27.3292)3&6) &6/3&6) -*+3003;.2,59*78.327-*04.27*0*(8.323+'3&6)(311.77.321*1'*67 2).(&8* =396 *<4*6.*2(* 4*6732&0 &2)36 ;36/ 8-&8 ;.00 -*04 =39 .2 7*6:.2, 8-* 6*7.)*2873+8-*!2.8*).8=3+#36/:.00* "-=)3=39;&28837*6:*32&3&6)311.77.32+368-*!2.8*).8=3+#36/:.00* ! ! % !!!% #! ! ! % ! ! ! ! !" " ! ! ! % !!%! $! ! # ! ! "! " %! !"!%! !!# ! ! !" ! ! ! ! &1*&61 3&) #36/:.00*00.23.7 *0*4-32* ;;;=36/:.00*.097 !" ! !!!!!! Wendy Gatz Fox Hill I have been a Human Resource for over 18 years, my extensive experience to align Human Resources strategies with organizational goal can be transferred to my contribution as a board library member to align library services and staff development to its goals and objectives. I have been a resident of the City of Yorkville for the past 23 years , I feel that my educational and professional background can be a valuable asset for the community. Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: FY 25 Proposed Budget Link - https://www.yorkville.il.us/ArchiveCenter/ViewFile/Item/5558 Reviewed By: Legal Finance Engineer City Administrator Community Development Purchasing Police Public Works Parks and Recreation Agenda Item Number Mayor’s Report #2 Tracking Number CC 2024-19 Fiscal Year 2025 Draft Budget Revisions City Council – March 26, 2024 CC – 03/12/24 Public Hearing was held. Majority Approval Rob Fredrickson Finance Name Department Summary Review of proposed changes to the Fiscal Year 2025 draft budget, as itemized on Exhibit A (attached), and the corresponding budget ordinance. Background This item was last discussed at the March 12th City Council meeting, in which a public hearing was held. Since that meeting, Staff has made four revisions to the Proposed FY 25 budget as identified below: Budget Adjustment #1 The Yorkville-Bristol Sanitary District (YBSD) has recently completed a Sewer System Evaluation Study (SSES – one-page summary included as Exhibit B) and has identified areas within the sanitary sewer system that have excessive inflow and infiltration. The report identifies several high priority repair areas, which should be completed in tandem with other City planned infrastructure improvements such as water main replacement and roadway resurfacing. Public Works and EEI are in the early stages of preparing summaries of the report and anticipate that additional SSES related improvements may need to be performed over the next two fiscal years. As such, Staff proposes that the annual Sewer Main replacement line item within the Sewer Fund be increased by $440,000 (consisting of $50,000 for design/construction engineering and $390,000 for construction) in FY 25 and FY 26. Budget Adjustments #2 and #3 Group health and dental insurance increases were originally budgeted between 5% and 8% in FY 25. Actual renewal results showed health insurance coming in around 5% higher and dental insurance increasing by 9%. When netting together the health and dental renewal amounts, along with immaterial savings in vision and life insurance costs, the result is a nominal budgetary surplus of ~$11,500. Budget Adjustment #3 shows a budgetary reduction in the General Funds operational transfer to the (79) Parks & Recreation Fund (while still maintaining a zero-fund balance in Fund 79, which has been the City past practice over the last several budgetary cycles) and an increase in its transfer to the City-Wide Capital to finance future roadway projects, stemming from the marginal budgetary insurance savings noted in the preceding paragraph. Budget Adjustment #4 A new line item accounting for future Lake Michigan water purchases from the DuPage Water Commission (DWC) has been added to the Water Fund beginning in FY 29. According to DWC’s proposed FY 25 Budget, they intend to increase the current purchased water rate to $5.58 per thousand gallons effective May 1, 2024, which is a 3.4% increase from the current rate (https://www.dpwc.org/wp-content/uploads/2024/02/DWC-2024- 2025-DRAFT-Tentative-Budget.pdf ). This is based on the most recent 3.4% increase in the water rate charged to DWC by the City of Chicago. Assuming the same 3.4% annual increase over the next four fiscal years, the Memorandum To: City Council From: Rob Fredrickson, Finance Director Date: March 21, 2024 Subject: Fiscal Year 2025 Budget Revisions estimated water supply rate would be at $6.40 per thousand gallons by FY 29. Using this rate and the current average day demand projection of 2.436 million gallons, the estimated total purchased water cost for the City in FY29 would be $5,690,496. However, this amount may sharply decrease in FY 30 and beyond (perhaps by 40% or more), based on the fact that the City of Chicago has officially agreed to charge the Grand Prairie Water Commission (GPWC - Joliet) a lower water supply rate, based on a cost of service rate model. The current understanding, based on contractual provisions, is that the DWC will be able to eventually obtain the same rate model as the GPWC, once the GPWC system goes online in 2030. Recommendation Staff recommends that the adjustments presented above (as itemized on Exhibit A), be incorporated into the FY 25 proposed budget. Additionally, a budget ordinance, incorporating these changes, has also been included for your review and consideration. Ordinance No. 2024-____ Page 1 Ordinance No. 2024-_____ ORDINANCE APPROVING THE 2024-2025 FISCAL BUDGET FOR THE UNITED CITY OF YORKVILLE WHEREAS, the Mayor and City Council of the UNITED CITY OF YORKVILLE have duly held all Public Hearings, allowed public input, and have duly considered formation of a budget for the 2024-2025 Fiscal Year; and WHEREAS, a tentative budget was duly announced and available for examination at the City offices of the UNITED CITY OF YORKVILLE; and WHEREAS, the Mayor and City Council of the UNITED CITY OF YORKVILLE deem it in the best interest of the City for the orderly operation thereof to pass and approve the 2024-2025 Fiscal Year Budget being submitted on March 26, 2024 at its regular City Council Meeting: NOW, THEREFORE, BE IT ORDAINED, by the Mayor and City Council of the United City of Yorkville, Kendall County, Illinois that the 2024-2025 Budget totaling $102,132,122 including the amounts of $24,269,791 General Fund, $1,190,000 Motor Fuel Tax Fund, $3,326,455 Vehicle & Equipment Fund, $6,363,532 Sewer Fund, $40,206,233 Water Fund, $7,633,447 City-Wide Capital Fund, $11,337,961 Buildings & Grounds Fund, $3,854,403 Parks & Recreation Fund, $1,995,272 Library Operations Fund, $549,000 Library Capital Fund, $225,781 Countryside TIF Fund, $1,073,967 Downtown TIF Fund, $22,000 Downtown TIF II Fund, $23,640 Sunflower SSA Fund, and $60,640 Fox Hill SSA Fund is hereby adopted for the 2024-2025 Fiscal Year, as presented. Passed by the City Council of the United City of Yorkville, Kendall County, Illinois this ____ day of __________________, A.D. 2024. ______________________________ CITY CLERK Ordinance No. 2024-____ Page 2 KEN KOCH _________ DAN TRANSIER _________ ARDEN JOE PLOCHER _________ CRAIG SOLING _________ CHRIS FUNKHOUSER _________ MATT MAREK _________ SEAVER TARULIS _________ RUSTY CORNEILS _________ APPROVED by me, as Mayor of the United City of Yorkville, Kendall County, Illinois this ____ day of __________________, A.D. 2024. ______________________________ MAYOR Fiscal YearFundDepartmentAccount NumberDescriptionOriginal AmountRevised AmountEffect on Fund BalanceNotesBudget Adjustment # 12025- 440,000 (440,000) Proposed by Management(440,000)$ 202615,000 455,000 (440,000) (440,000)$ (880,000)$ Budget Adjustment # 2Administration 01-110-52-00-521690,900 88,605 2,295 Proposed by ManagementFinance01-120-52-00-521695,796 94,447 1,349 Police01-210-52-00-5216675,314 673,013 2,301 Comm Dvlp 01-220-52-00-5216137,825 138,471 (646) Streets01-410-52-00-5216228,831 220,948 7,883 Building & Grounds Building & Grounds 24-216-52-00-521625,831 25,221 610 WaterWater Operations 51-510-52-00-5216177,541 175,122 2,419 SewerSewer Operations 52-520-52-00-5216104,996 103,304 1,692 Parks79-790-52-00-5216238,150 234,441 3,709 Recreation 79-795-52-00-5216144,967 143,278 1,689 LibraryLibrary Operations 82-820-52-00-5216103,346 103,057 289 Finance01-120-52-00-5222496 484 12 Police01-210-52-00-52224,347 4,318 29 Streets01-410-52-00-52221,129 1,099 30 WaterWater Operations 51-510-52-00-5222920 907 13 SewerSewer Operations 52-520-52-00-5222548 537 11 LibraryLibrary Operations 82-820-52-00-5222554 600 (46) GeneralGroup Health InsuranceOverall Net Effect on Fund BalanceParks & RecreationGeneral2025Group Life InsuranceSewer Sewer Ops 52-520-60-00-6025 Sewer Main Replacement ProgramFiscal Year SubtotalFiscal Year SubtotalAdditional sanitary sewer replacement work for FY 25 and FY 26, based on the recently updated SSES study from the YBSD.Miscellaneous departmental Group Health, Life, Dental and Vision insurance line items adjusted based on the results of the 2024 renewal. 1 Fiscal YearFundDepartmentAccount NumberDescriptionOriginal AmountRevised AmountEffect on Fund BalanceNotesBudget Adjustment # 2 (continued)Administration 01-110-52-00-52236,591 7,184 (593) Proposed by ManagementFinance01-120-52-00-52235,534 5,869 (335) Police01-210-52-00-522347,192 51,276 (4,084) Comm Dvlp 01-220-52-00-522310,386 11,321 (935) Streets01-410-52-00-522316,123 17,032 (909) Building & Grounds Building & Grounds 24-216-52-00-52232,767 3,016 (249) WaterWater Operations 51-510-52-00-522312,461 13,447 (986) SewerSewer Operations 52-520-52-00-52237,092 7,595 (503) Parks79-790-52-00-522316,678 17,854 (1,176) Recreation 79-795-52-00-52239,440 10,290 (850) LibraryLibrary Operations 82-820-52-00-52236,835 7,450 (615) Finance01-120-52-00-5224776 757 19 Police01-210-52-00-52246,462 6,442 20 Streets01-410-52-00-52242,370 2,294 76 WaterWater Operations 51-510-52-00-52241,665 1,649 16 SewerSewer Operations 52-520-52-00-5224958 942 16 Parks79-790-52-00-52242,245 2,205 40 79-795-52-00-5212 Retirement Plan Contribution38,542 39,014 (472) 79-795-52-00-5214 FICA Contribution54,580 55,165 (585) 11,534$ 11,534$ Budget Adjustment # 3Parks & Recreation Park & Rec Revenues 79-000-49-00-4901 Transfer from General2,360,083 2,357,728 (2,355) Proposed by ManagementGeneralAdmin Services 01-640-99-00-9979 Transfer to Parks & Recreation2,360,083 2,357,728 2,355 City-Wide Capital CW Capital Revenues 23-000-49-00-4901 Transfer from General440,775 449,642 8,867 GeneralAdmin Services 01-640-99-00-9979 Transfer to Parks & Recreation440,775 449,642 (8,867) -$ -$ Budget Adjustment # 4Proposed by Management2029 Water Water Operations 51-510-56-00-5670 Lake Michigan Water (DWC) - 5,690,496 (5,690,496) Estimated cost of Lake Michigan water. City's water source is projected to transition to DWC in the Spring of 2028 (FY 2029).(5,690,496)$ 2025Overall Net Effect on Fund BalanceOverall Net Effect on Fund Balance2025Parks & RecreationDental InsuranceVision InsuranceFiscal Year SubtotalMiscellaneous departmental Group Health, Life, Dental and Vision insurance line items adjusted based on the results of the 2024 renewal. Parks & RecreationRecreationGeneralGeneralOverall Net Effect on Fund BalanceAdjust interfund transfer from General to Parks & Recreation; target zero fund balance for Parks & Recreation Fund, per City's past budgetary practice. Transfer General Fund surplus to City-Wide Capital to fund future roadway projects (e.g., subdivision cluster beginning in FY 2025).Fiscal Year Subtotal2 FY 2024FY 2025FY 2026FY 2027FY 2028FY 2029ProjectedProposedProjectedProjectedProjectedProjectedGeneral -$ -$ -$ -$ -$ -$ Fox Hill SSASunflower SSAMotor Fuel TaxCity-Wide Capital982,782(4,603,462)2,658,450(2,796,682)(1,013,479)(3,795)Buildings & Grounds356,64732,050,197(26,927,697)(5,704,637)(697,498)531,421 Vehicle & EquipmentWater5,874,6247,948,054(7,702,957)488,806(4,149,575)1,364,160Sewer1,186,881(892,926)(619,295)(393,324)(209,159)(108,262)Parks & Recreation244,952(488,756)- - - - Library74,621(32,688)106,630 115,011 129,817 137,752 Library CapitalCountryside TIFDowntown TIFDowntown TIF IIEntity-Wide Total8,720,507$ 33,980,419$ (32,484,869)$ (8,290,826)$ (5,939,894)$ 1,921,276$ Overall Effect of Proposed Budget Adjustments on Fund Balance/Fund Balance Equivalent3 FY 2024FY 2025FY 2026FY 2027FY 2028FY 2029ProjectedProposedProjectedProjectedProjectedProjectedGeneral 10,996,607$ 10,996,607$ 10,996,607$ 10,996,607$ 10,996,607$ 10,996,607$ Fox Hill SSA47,41110,77121,13129,76338,39512,027Sunflower SSA11,8019,16111,52112,15312,78513,417Motor Fuel Tax248,359125,9212,2604,7444,5031,982.00City-Wide Capital5,767,8351,164,3733,822,8231,026,14112,6628,867Buildings & Grounds2,222,55434,272,7517,345,0541,640,417942,9191,474,340Vehicle & Equipment1,850,956193,275139,87590,47576,52676,526Water9,830,59717,778,65110,075,69410,564,5006,414,9257,779,085Sewer3,704,7132,811,7872,192,4921,799,1681,590,0091,481,747Park & Recreation488,756- - - - - Countryside TIF(1,175,347)(1,168,663)(1,313,107)(1,447,322)(1,576,856)(1,700,943)Downtown TIF (1,562,429)(2,511,902)(2,466,836)(2,422,501)(2,378,134)(2,333,794)Downtown TIF II224,042351,144481,974616,625755,192897,773Adjusted City-Wide Total32,655,855$ 64,033,876$ 31,309,488$ 22,910,770$ 16,889,533$ 18,707,634$ City Fund Balance/Fund Balance Equivalent - Adjusted4 FY 2024FY 2025FY 2026FY 2027FY 2028FY 2029ProjectedProposedProjectedProjectedProjectedProjectedLibrary868,580$835,892$942,522$1,057,533$1,187,350$1,325,102$Library Capital336,801 (161,999) (294,299)(357,599) (467,399) (594,199) Adjusted Entity-Wide Total1,205,381$673,893$648,223$699,934$719,951$730,903$Library Fund Balance - Adjusted5 Yorkville-Bristol Sanitary District – Summary of SSES March 2024 Page 1 of 1 Summary In 2021, RJN Group Inc. (RJN) conducted sanitary sewer flow monitoring for the Yorkville-Bristol Sanitary District (YBSD). Several basins exhibited very high peaking factors (see Figure 1) and a 2- year plan was put in place for sewer inspections. Sanitary Sewer Evaluation Survey (SSES) investigations were conducted in these areas over the past two years. Investigations included manhole inspections, smoke testing, dyed water flooding, and closed-circuit televising (CCTV). Some pipe segments in these areas had previously been lined. Where post-lining CCTV was available, lines were not re-televised. Detailed rehab recommendations have been compiled to be shared with the City of Yorkville for these two priority areas. Based on the flow monitoring results and the SSES that was completed, only about 12.5% of the excess flow from I&I has been identified (see Figure 2). The remaining 87.5% of excess flow can likely be attributed to various private sector defects, including laterals, foundation drains, sump pumps, and downspouts. Further investigation into private sector defects should be conducted to identify additional sources of I/I and develop a private-sector rehabilitation program. Private sector rehabilitation programs could include a CCTV program for service laterals and building inspections. Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Community Development Purchasing Police Public Works Parks and Recreation Agenda Item Number Mayor’s Report #3 Tracking Number CC 2024-20 Reimbursement Resolution – Proposed 2024 Water Bonds City Council – March 26, 2024 Approval Please see attached. Rob Fredrickson Finance Name Department Summary Approval of a resolution declaring the City’s intent to issue bonds for the purposes of reimbursing the (51) Water Fund for costs associated with the water sourcing transition to Lake Michigan via the DuPage Water Commission (DWC), and for other related capital improvements to the City’s existing water delivery system needed to facilitate that transition. Background The passage of a reimbursement resolution is generally the first step in the bond issuance process, as it will allow the City to reimburse the (51) Water Fund for any Lake Michigan/DWC water sourcing transition and related capital improvement costs that are incurred prior to the issuance of the proposed bonds. This resolution serves two primary purposes: (1) it allows the City to reimburse itself with future bond proceeds on any applicable project expense incurred 60-days prior to the passage of the reimbursement resolution; and (2) allows the City to continue to reimburse itself for incurred expenses with future bond proceeds from the date of the reimbursement resolution, until the bonds are actually issued (which must occur the later of 18-months after the date of the initial reimbursed expense or the date the project is put into service, but not more than three years after the original expense is paid. For example, if the initial reimbursed expense was dated February 1, 2024, the bond would have to be issued the later of August 1, 2025 or 18-months after completion of the project, but no later than February 1, 2027). Please note that this reimbursement resolution does not commit the City to conduct a bond sale and has no other legal impacts. As currently drafted, the reimbursement resolution sets the upper limit of principal that could be issued at $25 million, which more than covers the proposed bond issuance of $22.735 million shown in the FY 25 budget draft. The principal amount of $22.735 million represents the current maximum amount of debt service that can be supported by existing Water Fund revenues (i.e., the Fund is required to show that it has revenues equal to 125% of annual proposed debt service amounts), per the figures presented in the FY 23 audited financials. Current Wifia eligible project costs are estimated at approximately $160 million, of which 80% ($128 million) is anticipated to be financed with a loan from the EPA. The proceeds from the proposed 2024 Water Bonds would count towards Yorkville’s 20% matching requirement (presently estimated at ~$32 million) for the Wifia Loan program, with the remaining ~$9.3 million to be financed in a future fiscal period with a mix of additional bonded debt, an Illinois EPA Loan (if available) and Water revenues. Moreover, this influx of bond proceeds into the Water Fund would help to mitigate any potential cash flow issues that could occur over the course of FY 25, due to an unexpected delay in the closing of the Wifia Loan or a large unanticipated expense stemming from the Lake Michigan water sourcing project. Memorandum To: City Council From: Rob Fredrickson, Finance Director Date: March 21, 2024 Subject: Reimbursement Resolution for 2024 Water Bond Recommendation Staff recommends approval of the attached reimbursement resolution. In addition, a preliminary debt service schedule (prepared by Speer Financial – Exhibit A) has also been attached, which shows estimated annual debt service amounts fluctuating between ~$1.0 million and $1.9 million, over a 25- year term. 51947501.1 EXTRACT OF MINUTES of a regular public meeting of the City Council of the United City of Yorkville, Kendall County, Illinois, held in the City Hall, 651 Prairie Pointe Drive, Yorkville, Illinois, at 7:00 o’clock P.M., on the 26th day of March, 2024. The Mayor called the meeting to order and directed the City Clerk to call the roll. Upon the roll being called, John Purcell, the Mayor, and the following Aldermen were physically present at said location: ________________________________________________ _____________________________ _____________________________________________________________________________. The following Aldermen were allowed by a majority of the Aldermen of the City Council in accordance with and to the extent allowed by the laws of the State of Illinois and the rules adopted by the City Council to attend the meeting by video or audio conference: _____________ ______________________________________________________________________________ No Alderman was not permitted to attend the meeting by video or audio conference. The following Aldermen were absent and did not participate in the meeting in any manner or to any extent whatsoever: _______________________________________________________ ______________________________________________________________________________ The Mayor announced that the City has developed a list of capital projects for which it reasonably expects to reimburse itself for the expenditures related thereto with the proceeds of its water revenue and/or general obligation alternate revenue bonds and that the City Council would consider the adoption of a resolution expressing its official intent to reimburse such expenditures with the issuance of its water revenue and/or general obligation alternate revenue bonds. Whereupon Alderman ____________________ presented and the City Clerk read by title a resolution as follows, a copy of which was provided to each Alderman prior to said meeting and to everyone in attendance at said meeting who requested a copy: Error! Unknown document property name.Error! Unknown document property name. A RESOLUTION expressing official intent regarding certain capital expenditures to be reimbursed from proceeds of water revenue and/or general obligation alternate revenue bonds to be issued by the United City of Yorkville, Kendall County, Illinois. WHEREAS, the United City of Yorkville, Kendall County, Illinois (the “City”), is a duly organized and existing municipality incorporated and existing under the provisions of the laws of the State of Illinois, and is now operating under the provisions of Illinois Municipal Code, as amended, and all laws amendatory thereof and supplementary thereto, including without limitation the Local Government Debt Reform Act of the State of Illinois, as amended; and WHEREAS, the City Council of the City (the “City Council”) has developed a list of capital projects with respect to the enhancement of its water delivery system (the “System”), including, without limitation, replacing existing water mains, modifying the existing raw water main and water treatment plant and other capital improvements relating to the System, and for the construction of a new water supply line and connection to the DuPage Water Commission for a new source of water (collectively, the “Project”); and WHEREAS, all or a portion of the expenditures relating to the Project (the “Expenditures”) (i) have been paid within the sixty (60) days prior to the passage of this Resolution, or (ii) will be paid on or after the passage of this Resolution; and WHEREAS, the City reasonably expects to reimburse itself for the Expenditures with the proceeds of its water revenue and/or general obligation alternate revenue bonds. NOW, THEREFORE, Be It and It Is Hereby Resolved by the City Council of the United City of Yorkville, Kendall County, Illinois, as follows: Section 1. Incorporation of Preambles. The City Council hereby finds that all of the recitals contained in the preambles to this Resolution are full, true and correct and does incorporate them into this Resolution by this reference. 2 Error! Unknown document property name.Error! Unknown document property name. Section 2. Intent to Reimburse. The City reasonably expects to reimburse the Expenditures with the proceeds of an obligation in the form of its water revenue and/or general obligation alternate revenue bonds (in any event, the “Bonds”). All original Expenditures to be reimbursed will be capital expenditures (as defined in Treas. Reg. Sec. 1.150-1(b)) and other amounts permitted to be reimbursed pursuant to Treas. Reg. Sec. 1.150-2(d)(3) and (f). The description of the type and use of the property for which the original Expenditures to be fully or partially reimbursed is to be paid are the costs relating to the Project as defined in the recitals to this Resolution. Section 3. Maximum Amount. The maximum aggregate principal amount of the Bonds expected to be issued to reimburse the costs of the Project paid prior to their issuance and to complete the Project is $25,000,000, not including the costs of issuance of the Bonds. Section 4. Ratification. All actions of the officers, agents and employees of the City that are in conformity with the purposes and intent of this Resolution, whether taken before or after the adoption thereof, are hereby ratified, confirmed and approved. Section 5. Authorization. This Resolution is made pursuant to Treasury Regulations Section 1.150-2. The City intends this Resolution to satisfy the requirements of the Internal Revenue Code of 1986, as amended and the regulations promulgated thereunder, and specifically Treasury Regulation Section 1.150-2(d), regarding the declaration by the City of its official intent to issue its Bonds for the purpose of reimbursing original expenditures (as that term is defined in Treasury Regulation Section 1.150-2(c)) incurred with respect to the Project within 60 days preceding the adoption of this Resolution. Section 6. Severability. If any section, paragraph, clause or provision of this Resolution shall be held to be invalid or unenforceable for any reason, the invalidity or unenforceability of 3 Error! Unknown document property name.Error! Unknown document property name. such section, paragraph, clause or provision shall not affect any of the remaining provisions of this Resolution. Section 7. Repeal. All resolutions and parts of resolutions in conflict herewith be and the same are hereby repealed and that this Resolution be in full force and effect forthwith upon its adoption. Adopted March 26, 2024. ____________________________________ Mayor ____________________________________ City Clerk Error! Unknown document property name.Error! Unknown document property name. Alderman _______________________ moved and Alderman ________________________ seconded the motion that said resolution as presented and read by title be adopted. After a full and complete discussion thereof, the Mayor directed the City Clerk to call the roll for a vote upon the motion to adopt said resolution. Upon the roll being called, the following Aldermen voted AYE: ____________________ _____________________________________________________________________________. The following Aldermen voted NAY: __________________________________________ Whereupon the Mayor declared the motion carried and said resolution adopted, and in open meeting approved and signed said resolution and directed the City Clerk to record the same in full in the records of the City Council of the United City of Yorkville, Kendall County, Illinois, which was done. Other business not pertinent to the adoption of said resolution was duly transacted at said meeting. Upon motion duly made, seconded and carried, the meeting was adjourned. ____________________________________ City Clerk Error! Unknown document property name.Error! Unknown document property name. STATE OF ILLINOIS ) ) SS COUNTY OF KENDALL ) CERTIFICATION OF MINUTES AND RESOLUTION I, the undersigned, do hereby certify that I am the duly qualified and acting City Clerk of the United City of Yorkville, Kendall County, Illinois (the “City”), and that as such official I am the keeper of the records and files of the City and of the City Council thereof (the “City Council”). I do further certify that the foregoing constitutes a full, true and complete transcript of the minutes of the meeting of the City Council held on the 26th day of March, 2024, insofar as same relates to the adoption of a resolution entitled: A RESOLUTION expressing official intent regarding certain capital expenditures to be reimbursed from proceeds of water revenue and/or general obligation alternate revenue bonds to be issued by the United City of Yorkville, Kendall County, Illinois. a true, correct and complete copy of which said resolution as adopted at said meeting appears in the foregoing transcript of the minutes of said meeting. I do further certify that the deliberations of the City Council on the adoption of said resolution were conducted openly, that the vote on the adoption of said resolution was taken openly, that said meeting was held at a specified time and place convenient to the public, that notice of said meeting was duly given to all of the news media requesting such notice, that an agenda for said meeting was posted at the location where said meeting was held and at the principal office of the City Council at least 96 hours in advance of the holding of said meeting and on a day that was not a Saturday, Sunday or legal holiday in the State of Illinois, that a true, correct and complete copy of said agenda as so posted is attached hereto as Exhibit A, that said meeting was called and held in strict compliance with the provisions of the Open Meetings Act of the State of Illinois, as amended, and the Illinois Municipal Code, as amended, and that the City Council has complied with all of the provisions of said Acts and with all of the procedural rules of the City Council in the conduct of said meeting and in the adoption of said resolution. IN WITNESS WHEREOF, I hereunto affix my official signature, this 26th day of March, 2024. ____________________________________ City Clerk United City of Yorkville, IL General Obligation (Alternate Revenue Source) Bonds, Series 2024 Dated: May 15, 2024 / Callable December 30, 2034 @ Par PRLM / Max Project Fund Table of Contents Report Sources & Uses 1 Debt Service Schedule 2 Net Debt Service Schedule 3 Pricing Summary 4 Proof of Premium/5Yr Call Bond Selection of Call D 5 Proof of D/S for Arbitrage Purposes 6 Proof of Bond Yield @ 4.0553417%7 Detail Costs Of Issuance 8 2024 Water Bonds v10 30yr | SINGLE PURPOSE | 2/16/2024 | 5:21 PM Speer Financial, Inc. Preliminary, As of February 16, 2024 United City of Yorkville, IL General Obligation (Alternate Revenue Source) Bonds, Series 2024 Dated: May 15, 2024 / Callable December 30, 2034 @ Par PRLM / Max Project Fund Sources & Uses Dated 05/15/2024 | Delivered 05/15/2024 Sources Of Funds Par Amount of Bonds $22,735,000.00 Reoffering Premium 520,714.60 Total Sources $23,255,714.60 Uses Of Funds Total Underwriter's Discount (0.800%)181,880.00 Costs of Issuance 250,000.00 Deposit to Project Fund 22,823,834.60 Total Uses $23,255,714.60 2024 Water Bonds v10 30yr | SINGLE PURPOSE | 2/16/2024 | 5:21 PM Speer Financial, Inc. Page 1 Preliminary, As of February 16, 2024 United City of Yorkville, IL General Obligation (Alternate Revenue Source) Bonds, Series 2024 Dated: May 15, 2024 / Callable December 30, 2034 @ Par PRLM / Max Project Fund Debt Service Schedule Date Principal Coupon Interest Total P+I Fiscal Total 05/15/2024 ----- 12/30/2025 --1,582,567.19 1,582,567.19 - 04/30/2026 ----1,582,567.19 06/30/2026 --486,943.75 486,943.75 - 12/30/2026 --486,943.75 486,943.75 - 04/30/2027 ----973,887.50 06/30/2027 --486,943.75 486,943.75 - 12/30/2027 --486,943.75 486,943.75 - 04/30/2028 ----973,887.50 06/30/2028 --486,943.75 486,943.75 - 12/30/2028 --486,943.75 486,943.75 - 04/30/2029 ----973,887.50 06/30/2029 --486,943.75 486,943.75 - 12/30/2029 --486,943.75 486,943.75 - 04/30/2030 ----973,887.50 06/30/2030 --486,943.75 486,943.75 - 12/30/2030 --486,943.75 486,943.75 - 04/30/2031 ----973,887.50 06/30/2031 --486,943.75 486,943.75 - 12/30/2031 --486,943.75 486,943.75 - 04/30/2032 ----973,887.50 06/30/2032 --486,943.75 486,943.75 - 12/30/2032 --486,943.75 486,943.75 - 04/30/2033 ----973,887.50 06/30/2033 --486,943.75 486,943.75 - 12/30/2033 --486,943.75 486,943.75 - 04/30/2034 ----973,887.50 06/30/2034 --486,943.75 486,943.75 - 12/30/2034 920,000.00 5.000%486,943.75 1,406,943.75 - 04/30/2035 ----1,893,887.50 06/30/2035 --463,943.75 463,943.75 - 12/30/2035 970,000.00 5.000%463,943.75 1,433,943.75 - 04/30/2036 ----1,897,887.50 06/30/2036 --439,693.75 439,693.75 - 12/30/2036 1,020,000.00 5.000%439,693.75 1,459,693.75 - 04/30/2037 ----1,899,387.50 06/30/2037 --414,193.75 414,193.75 - 12/30/2037 1,070,000.00 5.000%414,193.75 1,484,193.75 - 04/30/2038 ----1,898,387.50 06/30/2038 --387,443.75 387,443.75 - 12/30/2038 1,130,000.00 4.000%387,443.75 1,517,443.75 - 04/30/2039 ----1,904,887.50 06/30/2039 --364,843.75 364,843.75 - 12/30/2039 1,170,000.00 4.000%364,843.75 1,534,843.75 - 04/30/2040 ----1,899,687.50 06/30/2040 --341,443.75 341,443.75 - 12/30/2040 1,215,000.00 4.000%341,443.75 1,556,443.75 - 04/30/2041 ----1,897,887.50 06/30/2041 --317,143.75 317,143.75 - 12/30/2041 1,265,000.00 4.000%317,143.75 1,582,143.75 - 04/30/2042 ----1,899,287.50 06/30/2042 --291,843.75 291,843.75 - 12/30/2042 1,315,000.00 4.000%291,843.75 1,606,843.75 - 04/30/2043 ----1,898,687.50 06/30/2043 --265,543.75 265,543.75 - 12/30/2043 1,365,000.00 4.000%265,543.75 1,630,543.75 - 04/30/2044 ----1,896,087.50 06/30/2044 --238,243.75 238,243.75 - 12/30/2044 1,420,000.00 4.000%238,243.75 1,658,243.75 - 04/30/2045 ----1,896,487.50 06/30/2045 --209,843.75 209,843.75 - 12/30/2045 1,480,000.00 4.250%209,843.75 1,689,843.75 - 04/30/2046 ----1,899,687.50 06/30/2046 --178,393.75 178,393.75 - 12/30/2046 1,540,000.00 4.250%178,393.75 1,718,393.75 - 04/30/2047 ----1,896,787.50 06/30/2047 --145,668.75 145,668.75 - 12/30/2047 1,610,000.00 4.250%145,668.75 1,755,668.75 - 04/30/2048 ----1,901,337.50 06/30/2048 --111,456.25 111,456.25 - 12/30/2048 1,675,000.00 4.250%111,456.25 1,786,456.25 - 04/30/2049 ----1,897,912.50 06/30/2049 --75,862.50 75,862.50 - 12/30/2049 1,750,000.00 4.250%75,862.50 1,825,862.50 - 04/30/2050 ----1,901,725.00 06/30/2050 --38,675.00 38,675.00 - 12/30/2050 1,820,000.00 4.250%38,675.00 1,858,675.00 - 04/30/2051 ----1,897,350.00 Total $22,735,000.00 -$18,916,029.69 $41,651,029.69 - Yield Statistics Bond Year Dollars $445,809.38 Average Life 19.609 Years Average Coupon 4.2430758% Net Interest Cost (NIC)4.1670714% True Interest Cost (TIC)4.1270770% Bond Yield for Arbitrage Purposes 4.0553417% All Inclusive Cost (AIC)4.2104251% IRS Form 8038 Net Interest Cost 4.0785168% Weighted Average Maturity 19.394 Years 2024 Water Bonds v10 30yr | SINGLE PURPOSE | 2/16/2024 | 5:21 PM Speer Financial, Inc. Page 2 Preliminary, As of February 16, 2024 United City of Yorkville, IL General Obligation (Alternate Revenue Source) Bonds, Series 2024 Dated: May 15, 2024 / Callable December 30, 2034 @ Par PRLM / Max Project Fund Net Debt Service Schedule Date Principal Coupon Interest Total P+I Net New D/S 12/30/2024 ----- 12/30/2025 --1,582,567.19 1,582,567.19 1,582,567.19 12/30/2026 --973,887.50 973,887.50 973,887.50 12/30/2027 --973,887.50 973,887.50 973,887.50 12/30/2028 --973,887.50 973,887.50 973,887.50 12/30/2029 --973,887.50 973,887.50 973,887.50 12/30/2030 --973,887.50 973,887.50 973,887.50 12/30/2031 --973,887.50 973,887.50 973,887.50 12/30/2032 --973,887.50 973,887.50 973,887.50 12/30/2033 --973,887.50 973,887.50 973,887.50 12/30/2034 920,000.00 5.000%973,887.50 1,893,887.50 1,893,887.50 12/30/2035 970,000.00 5.000%927,887.50 1,897,887.50 1,897,887.50 12/30/2036 1,020,000.00 5.000%879,387.50 1,899,387.50 1,899,387.50 12/30/2037 1,070,000.00 5.000%828,387.50 1,898,387.50 1,898,387.50 12/30/2038 1,130,000.00 4.000%774,887.50 1,904,887.50 1,904,887.50 12/30/2039 1,170,000.00 4.000%729,687.50 1,899,687.50 1,899,687.50 12/30/2040 1,215,000.00 4.000%682,887.50 1,897,887.50 1,897,887.50 12/30/2041 1,265,000.00 4.000%634,287.50 1,899,287.50 1,899,287.50 12/30/2042 1,315,000.00 4.000%583,687.50 1,898,687.50 1,898,687.50 12/30/2043 1,365,000.00 4.000%531,087.50 1,896,087.50 1,896,087.50 12/30/2044 1,420,000.00 4.000%476,487.50 1,896,487.50 1,896,487.50 12/30/2045 1,480,000.00 4.250%419,687.50 1,899,687.50 1,899,687.50 12/30/2046 1,540,000.00 4.250%356,787.50 1,896,787.50 1,896,787.50 12/30/2047 1,610,000.00 4.250%291,337.50 1,901,337.50 1,901,337.50 12/30/2048 1,675,000.00 4.250%222,912.50 1,897,912.50 1,897,912.50 12/30/2049 1,750,000.00 4.250%151,725.00 1,901,725.00 1,901,725.00 12/30/2050 1,820,000.00 4.250%77,350.00 1,897,350.00 1,897,350.00 Total $22,735,000.00 -$18,916,029.69 $41,651,029.69 $41,651,029.69 2024 Water Bonds v10 30yr | SINGLE PURPOSE | 2/16/2024 | 5:21 PM Speer Financial, Inc. Page 3 Preliminary, As of February 16, 2024 United City of Yorkville, IL General Obligation (Alternate Revenue Source) Bonds, Series 2024 Dated: May 15, 2024 / Callable December 30, 2034 @ Par PRLM / Max Project Fund Pricing Summary Maturity Type of Bond Coupon Yield Maturity Value Price YTM Call Date Call Price Dollar Price 12/30/2034 Serial Coupon 5.000%3.150%920,000.00 116.591% ---1,072,637.20 12/30/2035 Serial Coupon 5.000%3.250%970,000.00 115.613%c 3.366%12/30/2034 100.000%1,121,446.10 12/30/2036 Serial Coupon 5.000%3.350%1,020,000.00 114.644%c 3.550%12/30/2034 100.000%1,169,368.80 12/30/2037 Serial Coupon 5.000%3.450%1,070,000.00 113.686%c 3.711%12/30/2034 100.000%1,216,440.20 12/30/2038 Serial Coupon 4.000%3.800%1,130,000.00 101.731%c 3.844%12/30/2034 100.000%1,149,560.30 12/30/2039 Serial Coupon 4.000%3.900%1,170,000.00 100.859%c 3.926%12/30/2034 100.000%1,180,050.30 12/30/2040 Serial Coupon 4.000%3.950%1,215,000.00 100.426%c 3.964%12/30/2034 100.000%1,220,175.90 12/30/2041 Serial Coupon 4.000%4.000%1,265,000.00 100.000% ---1,265,000.00 12/30/2042 Serial Coupon 4.000%4.050%1,315,000.00 99.346% ---1,306,399.90 12/30/2043 Serial Coupon 4.000%4.100%1,365,000.00 98.656% ---1,346,654.40 12/30/2044 Serial Coupon 4.000%4.150%1,420,000.00 97.930% ---1,390,606.00 12/30/2045 Serial Coupon 4.250%4.200%1,480,000.00 100.420%c 4.220%12/30/2034 100.000%1,486,216.00 12/30/2046 Serial Coupon 4.250%4.300%1,540,000.00 99.277% ---1,528,865.80 12/30/2047 Serial Coupon 4.250%4.300%1,610,000.00 99.258% ---1,598,053.80 12/30/2048 Serial Coupon 4.250%4.300%1,675,000.00 99.240% ---1,662,270.00 12/30/2049 Serial Coupon 4.250%4.300%1,750,000.00 99.223% ---1,736,402.50 12/30/2050 Serial Coupon 4.250%4.300%1,820,000.00 99.207% ---1,805,567.40 Total ---$22,735,000.00 -----$23,255,714.60 Bid Information Par Amount of Bonds $22,735,000.00 Reoffering Premium or (Discount)520,714.60 Gross Production $23,255,714.60 Total Underwriter's Discount (0.800%)$(181,880.00) Bid (101.490%)23,073,834.60 Total Purchase Price $23,073,834.60 Bond Year Dollars $445,809.38 Average Life 19.609 Years Average Coupon 4.2430758% Net Interest Cost (NIC)4.1670714% True Interest Cost (TIC)4.1270770% 2024 Water Bonds v10 30yr | SINGLE PURPOSE | 2/16/2024 | 5:21 PM Speer Financial, Inc. Page 4 Preliminary, As of February 16, 2024 United City of Yorkville, IL General Obligation (Alternate Revenue Source) Bonds, Series 2024 Dated: May 15, 2024 / Callable December 30, 2034 @ Par PRLM / Max Project Fund Proof of Premium/5Yr Call Bond Selection of Call Dates/Prices Maturity Call Date Call Price PV at Bond Yield Lowest? 12/30/2035 --1,052,569.21 No 12/30/2035 12/30/2034 100.000%1,046,765.12 Yes 12/30/2036 --1,112,688.46 No 12/30/2036 12/30/2034 100.000%1,100,722.08 Yes 12/30/2037 --1,173,140.47 No 12/30/2037 12/30/2034 100.000%1,154,679.05 Yes 2024 Water Bonds v10 30yr | SINGLE PURPOSE | 2/16/2024 | 5:21 PM Speer Financial, Inc. Page 5 Preliminary, As of February 16, 2024 United City of Yorkville, IL General Obligation (Alternate Revenue Source) Bonds, Series 2024 Dated: May 15, 2024 / Callable December 30, 2034 @ Par PRLM / Max Project Fund Proof of D/S for Arbitrage Purposes Date Principal Interest Total 05/15/2024 --- 12/30/2025 -1,582,567.19 1,582,567.19 06/30/2026 -486,943.75 486,943.75 12/30/2026 -486,943.75 486,943.75 06/30/2027 -486,943.75 486,943.75 12/30/2027 -486,943.75 486,943.75 06/30/2028 -486,943.75 486,943.75 12/30/2028 -486,943.75 486,943.75 06/30/2029 -486,943.75 486,943.75 12/30/2029 -486,943.75 486,943.75 06/30/2030 -486,943.75 486,943.75 12/30/2030 -486,943.75 486,943.75 06/30/2031 -486,943.75 486,943.75 12/30/2031 -486,943.75 486,943.75 06/30/2032 -486,943.75 486,943.75 12/30/2032 -486,943.75 486,943.75 06/30/2033 -486,943.75 486,943.75 12/30/2033 -486,943.75 486,943.75 06/30/2034 -486,943.75 486,943.75 12/30/2034 3,980,000.00 486,943.75 4,466,943.75 06/30/2035 -387,443.75 387,443.75 12/30/2035 -387,443.75 387,443.75 06/30/2036 -387,443.75 387,443.75 12/30/2036 -387,443.75 387,443.75 06/30/2037 -387,443.75 387,443.75 12/30/2037 -387,443.75 387,443.75 06/30/2038 -387,443.75 387,443.75 12/30/2038 1,130,000.00 387,443.75 1,517,443.75 06/30/2039 -364,843.75 364,843.75 12/30/2039 1,170,000.00 364,843.75 1,534,843.75 06/30/2040 -341,443.75 341,443.75 12/30/2040 1,215,000.00 341,443.75 1,556,443.75 06/30/2041 -317,143.75 317,143.75 12/30/2041 1,265,000.00 317,143.75 1,582,143.75 06/30/2042 -291,843.75 291,843.75 12/30/2042 1,315,000.00 291,843.75 1,606,843.75 06/30/2043 -265,543.75 265,543.75 12/30/2043 1,365,000.00 265,543.75 1,630,543.75 06/30/2044 -238,243.75 238,243.75 12/30/2044 1,420,000.00 238,243.75 1,658,243.75 06/30/2045 -209,843.75 209,843.75 12/30/2045 1,480,000.00 209,843.75 1,689,843.75 06/30/2046 -178,393.75 178,393.75 12/30/2046 1,540,000.00 178,393.75 1,718,393.75 06/30/2047 -145,668.75 145,668.75 12/30/2047 1,610,000.00 145,668.75 1,755,668.75 06/30/2048 -111,456.25 111,456.25 12/30/2048 1,675,000.00 111,456.25 1,786,456.25 06/30/2049 -75,862.50 75,862.50 12/30/2049 1,750,000.00 75,862.50 1,825,862.50 06/30/2050 -38,675.00 38,675.00 12/30/2050 1,820,000.00 38,675.00 1,858,675.00 Total $22,735,000.00 $18,605,029.69 $41,340,029.69 2024 Water Bonds v10 30yr | SINGLE PURPOSE | 2/16/2024 | 5:21 PM Speer Financial, Inc. Page 6 Preliminary, As of February 16, 2024 United City of Yorkville, IL General Obligation (Alternate Revenue Source) Bonds, Series 2024 Dated: May 15, 2024 / Callable December 30, 2034 @ Par PRLM / Max Project Fund Proof of Bond Yield @ 4.0553417% Date Cashflow PV Factor Present Value Cumulative PV 05/15/2024 -1.0000000x -- 12/30/2025 1,582,567.19 0.9368425x 1,482,616.22 1,482,616.22 06/30/2026 486,943.75 0.9182240x 447,123.41 1,929,739.64 12/30/2026 486,943.75 0.8999754x 438,237.40 2,367,977.04 06/30/2027 486,943.75 0.8820895x 429,527.99 2,797,505.03 12/30/2027 486,943.75 0.8645591x 420,991.66 3,218,496.69 06/30/2028 486,943.75 0.8473771x 412,624.99 3,631,121.68 12/30/2028 486,943.75 0.8305366x 404,424.59 4,035,546.27 06/30/2029 486,943.75 0.8140307x 396,387.16 4,431,933.43 12/30/2029 486,943.75 0.7978529x 388,509.47 4,820,442.90 06/30/2030 486,943.75 0.7819966x 380,788.33 5,201,231.23 12/30/2030 486,943.75 0.7664554x 373,220.65 5,574,451.88 06/30/2031 486,943.75 0.7512230x 365,803.36 5,940,255.24 12/30/2031 486,943.75 0.7362934x 358,533.48 6,298,788.72 06/30/2032 486,943.75 0.7216605x 351,408.08 6,650,196.80 12/30/2032 486,943.75 0.7073184x 344,424.29 6,994,621.10 06/30/2033 486,943.75 0.6932614x 337,579.29 7,332,200.39 12/30/2033 486,943.75 0.6794837x 330,870.33 7,663,070.72 06/30/2034 486,943.75 0.6659798x 324,294.70 7,987,365.43 12/30/2034 4,466,943.75 0.6527443x 2,915,772.07 10,903,137.50 06/30/2035 387,443.75 0.6397718x 247,875.60 11,151,013.10 12/30/2035 387,443.75 0.6270572x 242,949.38 11,393,962.48 06/30/2036 387,443.75 0.6145952x 238,121.07 11,632,083.55 12/30/2036 387,443.75 0.6023809x 233,388.72 11,865,472.27 06/30/2037 387,443.75 0.5904093x 228,750.41 12,094,222.69 12/30/2037 387,443.75 0.5786757x 224,204.29 12,318,426.97 06/30/2038 387,443.75 0.5671753x 219,748.51 12,538,175.48 12/30/2038 1,517,443.75 0.5559034x 843,552.10 13,381,727.58 06/30/2039 364,843.75 0.5448555x 198,787.12 13,580,514.71 12/30/2039 1,534,843.75 0.5340272x 819,648.29 14,400,162.99 06/30/2040 341,443.75 0.5234141x 178,716.46 14,578,879.46 12/30/2040 1,556,443.75 0.5130119x 798,474.13 15,377,353.59 06/30/2041 317,143.75 0.5028164x 159,465.08 15,536,818.67 12/30/2041 1,582,143.75 0.4928236x 779,717.74 16,316,536.41 06/30/2042 291,843.75 0.4830293x 140,969.09 16,457,505.50 12/30/2042 1,606,843.75 0.4734297x 760,727.61 17,218,233.11 06/30/2043 265,543.75 0.4640209x 123,217.85 17,341,450.97 12/30/2043 1,630,543.75 0.4547991x 741,569.81 18,083,020.78 06/30/2044 238,243.75 0.4457605x 106,199.66 18,189,220.44 12/30/2044 1,658,243.75 0.4369016x 724,489.36 18,913,709.80 06/30/2045 209,843.75 0.4282187x 89,859.03 19,003,568.82 12/30/2045 1,689,843.75 0.4197084x 709,241.68 19,712,810.50 06/30/2046 178,393.75 0.4113673x 73,385.35 19,786,195.85 12/30/2046 1,718,393.75 0.4031919x 692,842.37 20,479,038.21 06/30/2047 145,668.75 0.3951789x 57,565.22 20,536,603.44 12/30/2047 1,755,668.75 0.3873252x 680,014.83 21,216,618.27 06/30/2048 111,456.25 0.3796276x 42,311.87 21,258,930.14 12/30/2048 1,786,456.25 0.3720830x 664,710.05 21,923,640.20 06/30/2049 75,862.50 0.3646884x 27,666.17 21,951,306.37 12/30/2049 1,825,862.50 0.3574406x 652,637.44 22,603,943.81 06/30/2050 38,675.00 0.3503370x 13,549.28 22,617,493.09 12/30/2050 1,858,675.00 0.3433744x 638,221.50 23,255,714.60 Total $41,340,029.69 -$23,255,714.60 - Derivation Of Target Amount Par Amount of Bonds $22,735,000.00 Reoffering Premium or (Discount)520,714.60 Original Issue Proceeds $23,255,714.60 2024 Water Bonds v10 30yr | SINGLE PURPOSE | 2/16/2024 | 5:21 PM Speer Financial, Inc. Page 7 Preliminary, As of February 16, 2024 United City of Yorkville, IL General Obligation (Alternate Revenue Source) Bonds, Series 2024 Dated: May 15, 2024 / Callable December 30, 2034 @ Par PRLM / Max Project Fund Detail Costs Of Issuance Dated 05/15/2024 | Delivered 05/15/2024 COSTS OF ISSUANCE DETAIL 2024 Water Bonds v10 30yr | SINGLE PURPOSE | 2/16/2024 | 5:21 PM Speer Financial, Inc. Page 8 Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Community Development Purchasing Police Public Works Parks and Recreation Agenda Item Number Public Works Committee #1 Tracking Number PW 2024-22 2024 Road to Better Roads Program City Council – March 26, 2024 PW – 3/19/24 Moved forward to City Council agenda. PW 2024-22 Majority Consideration of Contract Award 2024 Road to Better Roads Program – Recommendation of Award Brad Sanderson Engineering Name Department Bids were received, opened, and tabulated for work to be done on the 2024 Road To Better Roads Program at 10:00 a.m., February 26, 2024. Representatives of contractors bidding the project and our firm were in attendance. A tabulation of the bids and the engineer’s estimate is attached for your information and record. We recommend the acceptance of the Bid and approval of award be made to the low bidder, D. Construction, Inc. 1488 S. Broadway Coal City, IL 60416 in the total amount of $1,382,442.77. If you have any questions or require additional information, please let us know. Memorandum To: Bart Olson, City Administrator From: Brad Sanderson, EEI CC: Eric Dhuse, Director of Public Works Jori Behland, City Clerk Rob Fredrickson, Finance Director Date: February 27, 2024 Subject: 2024 Road to Better Roads Program Page 1 of 1BID TABULATIONENGINEER'S ESTIMATE BUILDERS PAVING, LLCBIDS RECEIVED 10:00 A.M. 02/26/24 52 Wheeler Road 4401 Roosevelt RoadSugar Grove, IL 60554 Hillside, IL 60162TOTAL BID$1,415,982.89 $1,392,800.00BID BOND N/AXSIGNED BID N/AXD. CONSTRUCTION, INC. GENEVA CONSTRUCTION COMPANY1488 S Broadway PO Box 998Coal City, IL 60416 Aurora, IL 60507TOTAL BID$1,382,442.77 $1,449,792.74BID BOND XXSIGNED BID XXBID SUMMARY2024 ROAD TO BETTER ROADSSECTION NO. 24-00000-00-GMUNITED CITY OF YORKVILLEENGINEERING ENTERPRISES, INC.52 WHEELER ROAD, SUGAR GROVE, ILLINOIS BID TABULATIONBID TABULATIONENGINEER'S ESTIMATEBIDS RECD 2/26/202452 Wheeler RoadSugar Grove, IL 60554 ITEMNO. DESCRIPTION1 PARTIAL DEPTH PATCHING (SPECIAL)SQ YD 280.029.00$ 8,120.00$ 30.00$ 8,400.00$ 35.00$ 9,800.00$ 35.00$ 9,800.00$ 2 HOT-MIX ASPHALT SURFACE REMOVAL - BUTT JOINTSQ YD 140.00.01$ 1.40$ 35.00$ 4,900.00$ 20.00$ 2,800.00$ 15.00$ 2,100.00$ 3 HOT-MIX ASPHALT SURFACE REMOVAL, VARIABLE DEPTHSQ YD 39430.03.00$ 118,290.00$ 3.40$ 134,062.00$ 2.55$ 100,546.50$ 2.90$ 114,347.00$ 4 HOT-MIX ASPHALT SURFACE REMOVAL, 1.5"SQ YD 19555.01.60$ 31,288.00$ 2.25$ 43,998.75$ 1.75$ 34,221.25$ 2.20$ 43,021.00$ 5 BITUMINOUS MATERIALS (TACK COAT)POUND 31055.00.01$ 310.55$ 0.01$ 310.55$ 0.01$ 310.55$ 0.05$ 1,552.75$ 6 HOT-MIX ASPHALT BINDER COURSE, IL-9.5, N50TON 3400.070.00$ 238,000.00$ 80.00$ 272,000.00$ 87.00$ 295,800.00$ 81.00$ 275,400.00$ 7 HOT-MIX ASPHALT SURFACE COURSE, IL-9.5, MIX "D", N50TON 5090.078.00$ 397,020.00$ 80.00$ 407,200.00$ 87.00$ 442,830.00$ 81.00$ 412,290.00$ 8 COMBINATION CONCRETE CURB AND GUTTER REMOVAL AND REPLACEMENTFOOT 2116.047.60$ 100,721.60$ 38.00$ 80,408.00$ 50.00$ 105,800.00$ 44.00$ 93,104.00$ 9 SIDEWALK REMOVALSQ FT 17325.02.75$ 47,643.75$ 1.00$ 17,325.00$ 2.50$ 43,312.50$ 2.25$ 38,981.25$ 10 PORTLAND CEMENT CONCRETE SIDEWALK, 5"SQ FT 17480.010.00$ 174,800.00$ 10.50$ 183,540.00$ 9.50$ 166,060.00$ 9.50$ 166,060.00$ 11 DETECTABLE WARNINGSSQ FT 742.040.70$ 30,199.40$ 35.00$ 25,970.00$ 40.00$ 29,680.00$ 35.00$ 25,970.00$ 12 INLETS TO BE ADJUSTEDEACH 42.0600.00$ 25,200.00$ 522.00$ 21,924.00$ 400.00$ 16,800.00$ 450.00$ 18,900.00$ 13 MANHOLES TO BE ADJUSTEDEACH 1.0800.00$ 800.00$ 671.00$ 671.00$ 950.00$ 950.00$ 750.00$ 750.00$ 14 SANITARY MANHOLES TO BE ADJUSTEDEACH 2.01,200.00$ 2,400.00$ 1,861.00$ 3,722.00$ 1,500.00$ 3,000.00$ 1,000.00$ 2,000.00$ 15 TYPE 1 FRAME, OPEN LIDEACH 8.0500.00$ 4,000.00$ 620.00$ 4,960.00$ 565.00$ 4,520.00$ 550.00$ 4,400.00$ 16 TYPE 1 FRAME, CLOSED LIDEACH 1.0500.00$ 500.00$ 734.00$ 734.00$ 565.00$ 565.00$ 550.00$ 550.00$ 17 TYPE 3 FRAME AND GRATEEACH 1.0500.00$ 500.00$ 1,217.00$ 1,217.00$ 665.00$ 665.00$ 575.00$ 575.00$ 18 VALVE BOXES TO BE ADJUSTEDEACH 3.0550.00$ 1,650.00$ 497.00$ 1,491.00$ 365.00$ 1,095.00$ 250.00$ 750.00$ 19 DOMESTIC WATER SERVICE BOXES TO BE ADJUSTEDEACH 1.0550.00$ 550.00$ 671.00$ 671.00$ 265.00$ 265.00$ 200.00$ 200.00$ 20 THERMOPLASTIC PAVEMENT MARKINGS - LETTERS & SYMBOLSSQ FT 477.05.50$ 2,623.50$ 5.00$ 2,385.00$ 5.00$ 2,385.00$ 6.00$ 2,862.00$ 21 THERMOPLASTIC PAVEMENT MARKINGS - LINE 4"FOOT 2050.00.99$ 2,029.50$ 0.90$ 1,845.00$ 0.90$ 1,845.00$ 1.00$ 2,050.00$ 22 THERMOPLASTIC PAVEMENT MARKINGS - LINE 6"FOOT 3244.01.32$ 4,282.08$ 1.20$ 3,892.80$ 1.20$ 3,892.80$ 2.00$ 6,488.00$ 23 THERMOPLASTIC PAVEMENT MARKINGS - LINE 8"FOOT 429.01.98$ 849.42$ 1.80$ 772.20$ 1.80$ 772.20$ 4.00$ 1,716.00$ 24 THERMOPLASTIC PAVEMENT MARKINGS - LINE 12"FOOT 205.02.20$ 451.00$ 2.00$ 410.00$ 2.00$ 410.00$ 4.00$ 820.00$ 25 THERMOPLASTIC PAVEMENT MARKINGS - LINE 24"FOOT 119.05.50$ 654.50$ 5.00$ 595.00$ 5.00$ 595.00$ 5.00$ 595.00$ 26 HOT-MIX ASPHALT DRIVEWAY REMOVAL AND REPLACEMENTSQ YD 286.230.00$ 8,586.00$ 47.00$ 13,451.40$ 52.00$ 14,882.40$ 55.00$ 15,741.00$ 27 REMOVE AND REINSTALL BRICK PAVERSSQ FT 12.025.60$ 307.20$ 23.25$ 279.00$ 23.25$ 279.00$ 45.00$ 540.00$ 28 BIKE PATH REMOVALSQ FT 170.010.00$ 1,700.00$ 5.00$ 850.00$ 1.80$ 306.00$ 2.25$ 382.50$ 29 HOT-MIX ASPHALT BIKE PATH REMOVAL AND REPLACEMENTSQ YD 50.850.00$ 2,540.00$ 47.00$ 2,387.60$ 55.50$ 2,819.40$ 50.00$ 2,540.00$ 30 SODDING, SPECIALSQ YD 2035.620.52$ 41,770.51$ 18.65$ 37,963.94$ 18.65$ 37,963.94$ 15.00$ 30,534.00$ 2024 ROAD TO BETTER ROADSUNITED CITY OF YORKVILLEHillside, IL 60162 Aurora, IL 60507BUILDERS PAVING, LLC GENEVA CONSTRUCTION4401 Roosevelt Road P.O. Box 998D CONSTRUCTION, INC.1488 S. Broadway Coal City, IL 60416SECTION NO. 24-00000-00-GMUNIT PRICEUNIT QUANTITY AMOUNT UNIT PRICE AMOUNT AMOUNT AMOUNTUNIT PRICE UNIT PRICEENGINEERING ENTERPRISES, INC.52 WHEELER ROAD, SUGAR GROVE, ILLINOIS BID TABULATIONBID TABULATIONENGINEER'S ESTIMATEBIDS RECD 2/26/202452 Wheeler RoadSugar Grove, IL 60554 ITEMNO. DESCRIPTION2024 ROAD TO BETTER ROADSUNITED CITY OF YORKVILLEHillside, IL 60162 Aurora, IL 60507BUILDERS PAVING, LLC GENEVA CONSTRUCTION4401 Roosevelt Road P.O. Box 998D CONSTRUCTION, INC.1488 S. Broadway Coal City, IL 60416SECTION NO. 24-00000-00-GMUNIT PRICEUNIT QUANTITY AMOUNT UNIT PRICE AMOUNT AMOUNT AMOUNTUNIT PRICE UNIT PRICE31 SUPPLEMENTAL WATERINGUNIT 20.00.01$ 0.20$ 0.01$ 0.20$ 0.01$ 0.20$ 50.00$ 1,000.00$ 32 TRAFFIC CONTROL AND PROTECTIONL SUM 1.020,000.00$ 20,000.00$ 18,046.32$ 18,046.32$ 11,500.00$ 11,500.00$ 19,394.35$ 19,394.35$ 33 ROUTING AND SEALING CRACKSFOOT 36188.00.82$ 29,674.16$ 0.73$ 26,417.24$ 0.75$ 27,141.00$ 0.58$ 20,989.04$ 34 CRACK ROUTINGFOOT 48000.00.06$ 2,880.00$ 0.03$ 1,440.00$ 0.05$ 2,400.00$ 0.01$ 480.00$ 35 CRACK FILLINGPOUND 16000.01.85$ 29,600.00$ 1.66$ 26,560.00$ 1.68$ 26,880.00$ 1.60$ 25,600.00$ 36 CLASS D PATCHES, 2 INCHSQ YD 2100.025.00$ 52,500.00$ 20.00$ 42,000.00$ 27.00$ 56,700.00$ 35.00$ 73,500.00$ TOTAL (Items 1 - 36)1,382,442.77$ 1,392,800.00$ 1,449,792.74$ 1,415,982.89$ % BELOW/ABOVE ENGINEER'S ESTIMATE-2.4% -1.6% 2.4%The highlighted cell contained an error and has been corrected with the right value. 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Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Community Development Purchasing Police Public Works Parks and Recreation Agenda Item Number Public Works Committee #2 Tracking Number PW 2024-24 2024 Asphalt Rejuvenation Program City Council – March 26, 2024 PW – 3/19/24 Moved forward to City Council agenda. PW 2024-24 Majority Consideration of Contract Award 2024 Asphalt Rejuvenation Program – Recommendation of Award Brad Sanderson Engineering Name Department Bids were received, opened, and tabulated for work to be done on the 2024 Asphalt Rejuvenation Program at 10:05 a.m., February 26, 2024. Representatives from our firm were in attendance. A tabulation of the bids and the engineer’s estimate is attached for your information and record. There was only one bid that was submitted due to the limited number of Contractors that perform this work in the region. The low bidder Corrective Asphalt Materials, LLC has also performed asphalt rejuvenation work in the City before and the City has been very pleased with their quality of work. Therefore, we are recommending the acceptance of the Bid and approval of award be made to the low bidder, Corrective Asphalt Materials, LLC 300 Daniel Boone Trail South Roxana, IL 62087 in the total amount of $82,748.25. If you have any questions or require additional information, please let us know. Memorandum To: Bart Olson, City Administrator From: Brad Sanderson, EEI CC: Eric Dhuse, Director of Public Works Jori Behland, City Clerk Rob Fredrickson, Finance Director Date: February 27, 2024 Subject: 2024 Asphalt Rejuvenation Program Page 1 of 1BID TABULATIONENGINEER'S ESTIMATE CORRECTIVE ASPHALT MATERIALSBIDS RECEIVED 10:05 A.M. 02/26/24 52 Wheeler Road 300 Daniel Boone TrailSugar Grove, IL 60554 South Roxana, IL 62087TOTAL BID$88,406.25 $82,748.25BID BOND N/AXSIGNED BID N/AXBID SUMMARY2024 ASPHALT REJUVENATION PROJECTUNITED CITY OF YORKVILLEENGINEERING ENTERPRISES, INC.52 WHEELER ROAD, SUGAR GROVE, ILLINOIS BID TABULATIONBID TABULATIONENGINEER'S ESTIMATEBIDS RECD 2/26/2024 52 Wheeler RoadSugar Grove, IL 60554ITEMNO. DESCRIPTION1 EMULSIFIED MALTENE-BASED REJUVENATORSQ YD 70725.01.17$ 82,748.25$ 1.25$ 88,406.25$ TOTAL82,748.25$ 88,406.25$ % BELOW/ABOVE ENGINEER'S ESTIMATE-6.4%AMOUNTUNIT PRICEUNIT PRICEUNIT QUANTITY AMOUNT2024 ASPHALT REJUVENATIONUNITED CITY OF YORKVILLECORRECTIVE ASPHALT MATERIALS300 Daniel Boone TrailSouth Roxana, IL 62087ENGINEERING ENTERPRISES, INC.52 WHEELER ROAD, SUGAR GROVE, ILLINOIS ()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-( ) -()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()- ()-()-()- ()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-( )-()-()-()-()-()-()-()-()- ()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()- ( ) -()-()-()-()-()-()-()-( ) - ()-()-()-()-()-()-()-()-( ) - ()-()-()-()-()-()-()-()-()- ()-()-()-()-()-()- ()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-( ) -()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()- ()-()-()- ()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-( )-()-()-()-()-()-()-()-()- ()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()- ( ) -()-()-()-()-()-()-()-( ) - ()-()-()-()-()-()-()-()-( ) - ()-()-( )-()-()-()-()-()-( )- ()-()-()-()-()-()- ()-()-()-()-()-()-()-()-EldamainTro o n D r A da mAve Beecher RdMcHughRdW S o m o n a u kStGameFarmRdCorneils R d N ath anDr Purce llSt C a le d o n iaDrWillo w LnWLarkspurLn Wa ckerDr CoralDrTimberRidgeDrJohn S t SycamoreRdR i v e r Rd O a kSt Hea r tlandD r Tau sC i rC ar lyDr Chest n ut L nChurch StElden Dr C e nter P k w y BurnettStBertramDr Thom a s Ln AldenAveLandmarkAve M illR d P l ymo uthA ve B a r r e ttDr HighRidge LnAl a n D ale LnRe dbudDr Riverside RdShadow W ood Dr AutumnCreekBlvd OldGloryDrGardin e r AveMcMurtr ieWayEKendallDr ColtonStConco rdDr Q u in s e y R dRosenwink e l StPleasureDr OmahaDrFreemontStB luestemDrHayd enDrSunsetAvePrairieLnIroqoisLn W CenterSt Cross StPlumStKingStW RiverSt BristolAveClearwaterDr GawneLnLiberty StHuntSt CrimsonLnBoomerLnRidgeSt O rchidStP e nsa c o laSt E Spring StBruellStFoster Dr Co tton w ood Trl E Park St E Som o n auk St E Main St B aileyR dS ageCtYellowstoneLnRubyDrBoomhahBlvd W KendallDr Tuma Rd ELarkspurLnGalena Rd Birchwood Dr Western Ln Baseline Rd B r i sto lBayDr WestStW C o u n t r y sidePkwyLaurenDr Hillcres tAve NorthSt S P ark D rLaven d er WayLillia n L n JacksonSt Homes tead Dr Walnut St Emerald Ln Secretariat Ln BlackberryShoreLn Acorn LnJu l ie L nThunder Gulch RdHunter L nT w in leafTrlYorkvilleRd AliceAve Simon DrNorthla n d LnKat eD rLilacW ay Parkway Dr MarketviewDrBristolRidgeRd RileyRd W Veterans Pkwy Faxon Rd Elm St ArtesianLnP a t t e r so n R d S umac DrG a y l o rdLn F a i r h a ven Dr NRoyalOaksDrM a n ch e ste r Dr Squire Ci rW K e n d a ll D r i v e Leisure St SirBartonDr E Countryside Pkwy SCa rlyCir H un t i n gt o nLn WildIndigoLnRyanDr Titus DrSpoka ne Wa y PraireGrassLnG ol den r o d Dr Grace DrE L e xin g tonCirTeri LnConoverLn E Veterans PkwyIsabel DrCan y onTr lP e co s Cir SRoy a lOaks D rGa l l a n t Fo x Ci rWillowWay PatronLnPon d e rosa Dr C o m mercia lDr Hideawa yLnNBridgeStWhirlawayLn N Ca rlyCirEvergreenLnN B e e cherRdGordonRdAspen LnW aterp a r k W ayWhite Rose DrErica Ln Millrace LnAsheRd KennedyRdRivaRidgeRdEldamainRdVan Emm onRd Ve n e ti a n W a y Edw a r dLnB i g Be n d Dr C a n n o n b a l lT rlE Be e ch e r RdWBee c h e r R d Dickson RdWalshEngineering Enterprises, Inc.52 Wheeler RoadSugar Grove, Illinois 60554(630) 466-6700 EXHIBIT 1 - ROAD REJUVENATIO NLOCATION MAPwww.eeiweb.com DATE: PROJECT NO.: FILE: PATH: BY: JANUARY 2024 YO2337 YO2237_Exhibit 2 Road Rejuvenation.MXD H:\GIS\PUBL IC\YORKVILLE\2023 \ MJT United City of Yorkville651 Prairie Pointe Dr Yorkville, IL 60560630-553-4350 ³ 6,000 03,000 Feet Legend 2024 R oad Reju venation Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Community Development Purchasing Police Public Works Parks and Recreation Agenda Item Number Public Works Committee #3 Tracking Number PW 2024-25 2024 Water Main Improvements – Contract A City Council – March 26, 2024 PW – 3/19/24 Moved forward to City Council agenda. PW 2024-25 Majority Consideration of Contract Award 2024 Water Main Improvements Contract A – Recommendation to Award Brad Sanderson Engineering Name Department Bids were received, opened and tabulated for work to be done on the 2024 Water Main Improvements – Contract A at 11:00 a.m., March 7, 2024. Representatives of contractors bidding the project, the City, and our firm were in attendance. A tabulation of the bids and the engineer’s estimate is attached for your information and record. This project is a combination of water, sidewalk, and roadway-related work. Water-related work consists of 91% of the work ($2,108,270), with sidewalk 7% ($160,587) and roadway 2% ($43,430). The low bid was below our engineer’s estimate and within the FY2025 budget. We recommend the acceptance of the bid and approval of award be made to the low bidder, Conley Excavating, Inc., 1555 Gramercy Place, Morris, IL 60450, in the total amount of $2,312,286.15. If you have any questions or require additional information, please let us know. Memorandum To: Bart Olson, City Administrator From: Brad Sanderson, EEI CC: Eric Dhuse, Director of Public Works Jori Behland, City Clerk Rob Fredrickson, Finance Director Date: March 11, 2024 Subject: 2024 Water Main Improvements – Contract A Page 1 of 1BID TABULATIONENGINEER'S ESTIMATE H. Linden & Sons Sewer and Water, Inc. J. Congdon Sewer Service, Inc. Winninger Excavating, Inc.BIDS RECEIVED 11:00 A.M. 03/07/2024 52 Wheeler Road 722 E. South St., Unit D 170-A Alexandra Way 1211 Deer StSugar Grove, IL 60554 Plano, IL-60545 Carol Stream, IL-60188 Yorkville, IL-60560BASE BID TOTAL$3,179,747.00 $2,456,658.15 $2,984,340.10 $2,472,401.85BID BOND XXXSIGNED BID XXXConley Excavating, Inc. C. Szabo Contracting, Inc.1555 Gramercy Pl 331 Elliot Ave.Morris, IL 60450 West Chicago, IL 60185BASE BID TOTAL$2,312,286.15 $2,657,364.65BID BOND XXSIGNED BID XXBID SUMMARY2024 WATER MAIN IMPROVEMENTS - CONTRACT AUNITED CITY OF YORKVILLEENGINEERING ENTERPRISES, INC.52 WHEELER ROAD, SUGAR GROVE, ILLINOIS BID TABULATION 2024 WATER MAIN IMPROVEMENTS-CONTRACT AUNITED CITY OF YORKVILLEBIDS RECD 3/7/2024ITEMUNIT UNIT UNIT UNIT UNIT UNITNO. DESCRIPTION UNIT QUANTITY PRICE AMOUNT PRICE AMOUNT PRICE AMOUNT PRICE AMOUNT PRICE AMOUNT PRICE AMOUNT1 TREE REMOVALUNIT 46 101.00$ 4,646.00$ 51.00$ 2,346.00$ 100.00$ 4,600.00$ 56.00$ 2,576.00$ 50.00$ 2,300.00$ 100.00$ 4,600.00$ 2 TREE ROOT PRUNING EACH 15150.00$ 2,250.00$ 110.00$ 1,650.00$ 150.00$ 2,250.00$ 250.00$ 3,750.00$ 200.00$ 3,000.00$ 225.00$ 3,375.00$ 3 CONNECTION TO EXISTING WATER MAIN, 16-INCH EACH 3 5,720.00$ 17,160.00$ 10,000.00$ 30,000.00$ 12,000.00$ 36,000.00$ 5,830.50$ 17,491.50$ 10,000.00$ 30,000.00$ 10,000.00$ 30,000.00$ 4 CONNECTION TO EXISTING WATER MAIN, 12-INCH EACH 1 4,700.00$ 4,700.00$ 6,000.00$ 6,000.00$ 9,000.00$ 9,000.00$ 4,737.50$ 4,737.50$ 8,000.00$ 8,000.00$ 8,500.00$ 8,500.00$ 5 CONNECTION TO EXISTING WATER MAIN, 8-INCH EACH 13 3,225.00$ 41,925.00$ 4,000.00$ 52,000.00$ 5,000.00$ 65,000.00$ 4,030.00$ 52,390.00$ 7,000.00$ 91,000.00$ 6,500.00$ 84,500.00$ 6 DISCONNECT AND ABANDON EXISTING WATER MAIN EACH 16 1,630.00$ 26,080.00$ 3,000.00$ 48,000.00$ 2,500.00$ 40,000.00$ 367.00$ 5,872.00$ 6,000.00$ 96,000.00$ 2,000.00$ 32,000.00$ 7 WATER MAIN, D.I.P, CLASS 52, WITH POLYETHYLENE WRAP, 12-INCH LF 865 169.00$ 146,185.00$ 180.00$ 155,700.00$ 229.00$ 198,085.00$ 317.00$ 274,205.00$ 200.00$ 173,000.00$ 225.00$ 194,625.00$ 8 WATER MAIN, D.I.P, CLASS 52, WITH POLYETHYLENE WRAP, 8-INCH LF 3,865 117.00$ 452,205.00$ 140.00$ 541,100.00$ 145.00$ 560,425.00$ 234.50$ 906,342.50$ 175.00$ 676,375.00$ 195.00$ 753,675.00$ 9 DUCTILE IRON FITTINGS LBS 4,220 12.00$ 50,640.00$ 14.00$ 59,080.00$ 0.01$ 42.20$ 1.00$ 4,220.00$ 0.01$ 42.20$ 14.00$ 59,080.00$ 10 WATER SERVICE CONNECTION, 1-INCH EACH 40 2,505.00$ 100,200.00$ 2,000.00$ 80,000.00$ 3,000.00$ 120,000.00$ 2,540.50$ 101,620.00$ 4,000.00$ 160,000.00$ 2,500.00$ 100,000.00$ 11 WATER SERVICE PIPE, PEX, 1-INCH LF 780 79.00$ 61,620.00$ 51.00$ 39,780.00$ 6.00$ 4,680.00$ 5.00$ 3,900.00$ 1.00$ 780.00$ 25.00$ 19,500.00$ 12 WATER SERVICE PIPE, PEX, 1-INCH (SPECIAL) LF 730 32.25$ 23,542.50$ 51.00$ 37,230.00$ 65.00$ 47,450.00$ 5.00$ 3,650.00$ 1.00$ 730.00$ 35.00$ 25,550.00$ 13 GATE VALVE (RESILIENT SEAT) IN 60" VAULT, 12-INCH EACH 4 8,230.00$ 32,920.00$ 7,000.00$ 28,000.00$ 11,000.00$ 44,000.00$ 9,016.00$ 36,064.00$ 5,000.00$ 20,000.00$ 11,000.00$ 44,000.00$ 14 GATE VALVE (RESILIENT SEAT) IN 60" VAULT, 8-INCH EACH 13 6,140.00$ 79,820.00$ 5,000.00$ 65,000.00$ 6,000.00$ 78,000.00$ 6,977.00$ 90,701.00$ 4,500.00$ 58,500.00$ 8,500.00$ 110,500.00$ 15 FIRE HYDRANT ASSEMBLY, WITH AUXILIARY VALVE, 6-INCH MJ EACH 10 7,920.00$ 79,200.00$ 8,000.00$ 80,000.00$ 11,000.00$ 110,000.00$ 8,680.00$ 86,800.00$ 8,000.00$ 80,000.00$ 10,000.00$ 100,000.00$ 16 FIRE HYDRANT TO BE REMOVED EACH 5 1,000.00$ 5,000.00$ 500.00$ 2,500.00$ 1,000.00$ 5,000.00$ 796.50$ 3,982.50$ 350.00$ 1,750.00$ 1,000.00$ 5,000.00$ 17 VALVE VAULT TO BE ABANDONED EACH 11 800.00$ 8,800.00$ 300.00$ 3,300.00$ 750.00$ 8,250.00$ 795.50$ 8,750.50$ 325.00$ 3,575.00$ 650.00$ 7,150.00$ 18 VALVE BOX TO BE ABANDONED EACH 6 300.00$ 1,800.00$ 50.00$ 300.00$ 100.00$ 600.00$ 150.00$ 900.00$ 50.00$ 300.00$ 300.00$ 1,800.00$ 19 WATER MAIN PROTECTION, 16-INCH PVC LF 66110.00$ 7,260.00$ 225.00$ 14,850.00$ 90.00$ 5,940.00$ 110.50$ 7,293.00$ 50.00$ 3,300.00$ 150.00$ 9,900.00$ 20 WATER MAIN PROTECTION, 18-INCH PVC LF 21128.00$ 2,688.00$ 250.00$ 5,250.00$ 110.00$ 2,310.00$ 187.50$ 3,937.50$ 60.00$ 1,260.00$ 165.00$ 3,465.00$ 21 STORM SEWER REMOVAL AND REPLACEMENT, 12-INCH, RCP LF 280125.50$ 35,140.00$ 142.00$ 39,760.00$ 65.00$ 18,200.00$ 103.00$ 28,840.00$ 95.00$ 26,600.00$ 95.00$ 26,600.00$ 22 SANITARY SEWER SERVICE REPAIR, PVC SDR-26, D-2241, 6-INCH EACH 20 725.00$ 14,500.00$ 100.00$ 2,000.00$ 750.00$ 15,000.00$ 301.00$ 6,020.00$ 400.00$ 8,000.00$ 1,500.00$ 30,000.00$ 23 SERVICE BOX COVER (SPECIAL) EACH 6 400.00$ 2,400.00$ 500.00$ 3,000.00$ 300.00$ 1,800.00$ 150.00$ 900.00$ 300.00$ 1,800.00$ 500.00$ 3,000.00$ 24 SANITARY MANHOLE TO BE ADJUSTED EACH 16 1,600.00$ 25,600.00$ 2,000.00$ 32,000.00$ 1,100.00$ 17,600.00$ 1,685.00$ 26,960.00$ 1,040.00$ 16,640.00$ 1,300.00$ 20,800.00$ 25 MANHOLE TO BE ADJUSTED EACH 25 600.00$ 15,000.00$ 500.00$ 12,500.00$ 750.00$ 18,750.00$ 1,460.00$ 36,500.00$ 920.00$ 23,000.00$ 900.00$ 22,500.00$ 26 INLET TO BE ADJUSTED EACH 5 600.00$ 3,000.00$ 500.00$ 2,500.00$ 750.00$ 3,750.00$ 693.50$ 3,467.50$ 890.00$ 4,450.00$ 800.00$ 4,000.00$ 27 NON-SPECIAL, NON-HAZARDOUS SOIL WASTE DISPOSAL - TYPE 1 TON 50 30.00$ 1,500.00$ 60.00$ 3,000.00$ 60.00$ 3,000.00$ 53.00$ 2,650.00$ 50.00$ 2,500.00$ 75.00$ 3,750.00$ 28 NON-SPECIAL, NON-HAZARDOUS SOIL WASTE DISPOSAL - TYPE 2 CY 50 30.00$ 1,500.00$ 70.00$ 3,500.00$ 60.00$ 3,000.00$ 63.00$ 3,150.00$ 50.00$ 2,500.00$ 75.00$ 3,750.00$ 29 FOUNDATION MATERIAL CY 150 40.00$ 6,000.00$ 1.00$ 150.00$ 0.01$ 1.50$ 23.00$ 3,450.00$ 40.00$ 6,000.00$ 65.00$ 9,750.00$ 30 EXPLORATORY EXCAVATION EACH 5 750.00$ 3,750.00$ 450.00$ 2,250.00$ 750.00$ 3,750.00$ 300.00$ 1,500.00$ 400.00$ 2,000.00$ 1,000.00$ 5,000.00$ H. Linden & Sons Sewer and Water, Inc.170-A Alexandra Way Carol Stream, IL-60188 Sugar Grove, IL 60554 Plano, IL-60545Morris, IL 60450West Chicago, IL 60185ENGINEER'S ESTIMATE722 E. South St., Unit D1555 Gramercy Pl331 Elliot Ave.52 Wheeler RoadBID TABULATIONConley Excavating, Inc.C. Szabo Contracting, Inc. J. Congdon Sewer Service, Inc.Winninger Excavating, Inc.1211 Deer StYorkville, IL-60560 ENGINEERING ENTERPRISES, INC.52 WHEELER ROAD, SUGAR GROVE, ILLINOIS BID TABULATION 2024 WATER MAIN IMPROVEMENTS-CONTRACT AUNITED CITY OF YORKVILLEBIDS RECD 3/7/2024ITEMUNIT UNIT UNIT UNIT UNIT UNITNO. DESCRIPTION UNIT QUANTITY PRICE AMOUNT PRICE AMOUNT PRICE AMOUNT PRICE AMOUNT PRICE AMOUNT PRICE AMOUNT H. Linden & Sons Sewer and Water, Inc.170-A Alexandra Way Carol Stream, IL-60188 Sugar Grove, IL 60554 Plano, IL-60545Morris, IL 60450West Chicago, IL 60185ENGINEER'S ESTIMATE722 E. South St., Unit D1555 Gramercy Pl331 Elliot Ave.52 Wheeler RoadBID TABULATIONConley Excavating, Inc.C. Szabo Contracting, Inc. J. Congdon Sewer Service, Inc.Winninger Excavating, Inc.1211 Deer StYorkville, IL-60560 31 GRADING AND SHAPING DITCHES LF 400 31.25$ 12,500.00$ 10.00$ 4,000.00$ 20.00$ 8,000.00$ 21.00$ 8,400.00$ 12.00$ 4,800.00$ 50.00$ 20,000.00$ 32 PORTLAND CEMENT CONCRETE SIDEWALK REMOVAL SF 8,760 2.50$ 21,900.00$ 2.00$ 17,520.00$ 3.00$ 26,280.00$ 3.00$ 26,280.00$ 2.00$ 17,520.00$ 5.00$ 43,800.00$ 33 PORTLAND CEMENT CONCRETE SIDEWALK, 5" SF 11,030 10.50$ 115,815.00$ 10.00$ 110,300.00$ 12.00$ 132,360.00$ 9.50$ 104,785.00$ 8.00$ 88,240.00$ 40.00$ 441,200.00$ 34 DETECTABLE WARNING SF 258 50.00$ 12,900.00$ 44.00$ 11,352.00$ 45.00$ 11,610.00$ 40.00$ 10,320.00$ 35.00$ 9,030.00$ 60.00$ 15,480.00$ 35 PORTLAND CEMENT CONCRETE PAVEMENT REMOVAL AND REPLACEMENT SY 28161.00$ 4,508.00$ 140.00$ 3,920.00$ 350.00$ 9,800.00$ 136.00$ 3,808.00$ 180.00$ 5,040.00$ 150.00$ 4,200.00$ 36 PORTLAND CEMENT CONCRETE SIDE CURB LF 12 46.00$ 552.00$ 46.00$ 552.00$ 85.00$ 1,020.00$ 48.50$ 582.00$ 100.00$ 1,200.00$ 100.00$ 1,200.00$ 37 COMBINATION CONCRETE CURB AND GUTTER REMOVAL AND REPLACEMENT LF 308 60.00$ 18,480.00$ 60.00$ 18,480.00$ 75.00$ 23,100.00$ 56.50$ 17,402.00$ 50.00$ 15,400.00$ 55.00$ 16,940.00$ 38 GEOTECHNICAL FABRIC FOR GROUND STABILIZATION SY 767 3.00$ 2,301.00$ 4.00$ 3,068.00$ 2.00$ 1,534.00$ 7.50$ 5,752.50$ 2.00$ 1,534.00$ 10.00$ 7,670.00$ 39 REMOVAL AND DISPOSAL OF UNSUITABLE MATERIALS CY 790 40.00$ 31,600.00$ 35.00$ 27,650.00$ 15.00$ 11,850.00$ 63.00$ 49,770.00$ 35.00$ 27,650.00$ 5.00$ 3,950.00$ 40 AGGREGATE SUBGRADE IMPROVEMENT CY 790 50.00$ 39,500.00$ 35.00$ 27,650.00$ 30.00$ 23,700.00$ 60.50$ 47,795.00$ 32.00$ 25,280.00$ 35.00$ 27,650.00$ 41 PORTLAND CEMENT CONCRETE DRIVEWAY REMOVAL SY 253 25.00$ 6,325.00$ 10.00$ 2,530.00$ 20.00$ 5,060.00$ 40.50$ 10,246.50$ 18.00$ 4,554.00$ 20.00$ 5,060.00$ 42 PORTLAND CEMENT CONCRETE DRIVEWAY, 6" SY 253117.00$ 29,601.00$ 110.00$ 27,830.00$ 125.00$ 31,625.00$ 106.00$ 26,818.00$ 81.00$ 20,493.00$ 120.00$ 30,360.00$ 43 HOT-MIX ASPHALT DRIVEWAY REMOVAL SY 380 15.00$ 5,700.00$ 10.00$ 3,800.00$ 18.00$ 6,840.00$ 36.00$ 13,680.00$ 3.00$ 1,140.00$ 15.00$ 5,700.00$ 44 HOT-MIX ASPHALT DRIVEWAY, 3" SY 380 45.00$ 17,100.00$ 44.00$ 16,720.00$ 49.00$ 18,620.00$ 41.00$ 15,580.00$ 41.00$ 15,580.00$ 40.00$ 15,200.00$ 45 AGGREGATE DRIVEWAY REMOVAL AND REPLACEMENT SY 180 35.00$ 6,300.00$ 20.00$ 3,600.00$ 44.00$ 7,920.00$ 15.00$ 2,700.00$ 20.00$ 3,600.00$ 25.00$ 4,500.00$ 46 HOT-MIX ASPHALT SURFACE REMOVAL - BUTT JOINT SY 520 11.00$ 5,720.00$ 11.00$ 5,720.00$ 12.00$ 6,240.00$ 10.00$ 5,200.00$ 10.00$ 5,200.00$ 10.00$ 5,200.00$ 47 HOT-MIX ASPHALT PAVEMENT REMOVAL - FULL DEPTH WATER MAIN TRENCH SY 3,720 8.00$ 29,760.00$ 2.00$ 7,440.00$ 2.00$ 7,440.00$ 2.00$ 7,440.00$ 1.70$ 6,324.00$ 8.00$ 29,760.00$ 48 HOT-MIX ASPHALT SURFACE REMOVAL - 1.5" SY 5,173 3.00$ 15,519.00$ 3.00$ 15,519.00$ 3.00$ 15,519.00$ 3.00$ 15,519.00$ 2.75$ 14,225.75$ 4.00$ 20,692.00$ 49 HOT-MIX ASPHALT SURFACE REMOVAL - 3.0" SY 6,380 4.00$ 25,520.00$ 4.00$ 25,520.00$ 4.00$ 25,520.00$ 3.50$ 22,330.00$ 3.50$ 22,330.00$ 5.00$ 31,900.00$ 50 HOT-MIX ASPHALT SURFACE REMOVAL - 4.0" SY 3,780 4.50$ 17,010.00$ 5.00$ 18,900.00$ 5.00$ 18,900.00$ 4.00$ 15,120.00$ 4.15$ 15,687.00$ 7.00$ 26,460.00$ 51 ROADWAY EDGE SEALING LF 3,845 1.50$ 5,767.50$ 2.00$ 7,690.00$ 1.20$ 4,614.00$ 1.00$ 3,845.00$ 1.20$ 4,614.00$ 5.00$ 19,225.00$ 52 BITUMINOUS MATERIALS (TACK COAT) LBS 10,615 0.01$ 106.15$ 0.01$ 106.15$ 0.01$ 106.15$ 0.01$ 106.15$ 0.01$ 106.15$ 1.00$ 10,615.00$ 53 HOT-MIX ASPHALT BINDER COURSE, IL-9.5, N50, 1.5" TON 580 108.00$ 62,640.00$ 110.00$ 63,800.00$ 115.00$ 66,700.00$ 98.00$ 56,840.00$ 98.00$ 56,840.00$ 105.00$ 60,900.00$ 54 HOT-MIX ASPHALT BINDER COURSE, IL-9.5, N50, 2.5" TON 560 104.50$ 58,520.00$ 106.00$ 59,360.00$ 112.00$ 62,720.00$ 95.00$ 53,200.00$ 95.00$ 53,200.00$ 105.00$ 58,800.00$ 55 HOT-MIX ASPHALT SURFACE COURSE, MIX 'D', N50, 1.5" TON 1,450 104.50$ 151,525.00$ 104.00$ 150,800.00$ 112.00$ 162,400.00$ 95.00$ 137,750.00$ 95.00$ 137,750.00$ 110.00$ 159,500.00$ 56 TEMPORARY HMA PATCHING, 2" SY 3,700 31.00$ 114,700.00$ 30.00$ 111,000.00$ 10.00$ 37,000.00$ 14.00$ 51,800.00$ 28.00$ 103,600.00$ 25.00$ 92,500.00$ 57 PARTIAL DEPTH PATCHING (SPECIAL), 4" SY 767 55.00$ 42,185.00$ 55.00$ 42,185.00$ 70.00$ 53,690.00$ 50.00$ 38,350.00$ 50.00$ 38,350.00$ 45.00$ 34,515.00$ 58 MAILBOX TO BE REMOVED AND RESET EACH 12 350.00$ 4,200.00$ 200.00$ 2,400.00$ 250.00$ 3,000.00$ 125.00$ 1,500.00$ 200.00$ 2,400.00$ 500.00$ 6,000.00$ 59 SIGN TO BE REMOVED AND RESET EACH 4 400.00$ 1,600.00$ 100.00$ 400.00$ 250.00$ 1,000.00$ 250.00$ 1,000.00$ 250.00$ 1,000.00$ 350.00$ 1,400.00$ 60 INLET PROTECTIONEACH 25 200.00$ 5,000.00$ 180.00$ 4,500.00$ 150.00$ 3,750.00$ 210.00$ 5,250.00$ 50.00$ 1,250.00$ 100.00$ 2,500.00$ ENGINEERING ENTERPRISES, INC.52 WHEELER ROAD, SUGAR GROVE, ILLINOIS BID TABULATION 2024 WATER MAIN IMPROVEMENTS-CONTRACT AUNITED CITY OF YORKVILLEBIDS RECD 3/7/2024ITEMUNIT UNIT UNIT UNIT UNIT UNITNO. DESCRIPTION UNIT QUANTITY PRICE AMOUNT PRICE AMOUNT PRICE AMOUNT PRICE AMOUNT PRICE AMOUNT PRICE AMOUNT H. Linden & Sons Sewer and Water, Inc.170-A Alexandra Way Carol Stream, IL-60188 Sugar Grove, IL 60554 Plano, IL-60545Morris, IL 60450West Chicago, IL 60185ENGINEER'S ESTIMATE722 E. South St., Unit D1555 Gramercy Pl331 Elliot Ave.52 Wheeler RoadBID TABULATIONConley Excavating, Inc.C. Szabo Contracting, Inc. J. Congdon Sewer Service, Inc.Winninger Excavating, Inc.1211 Deer StYorkville, IL-60560 61 RESTORATIONSY 8,700 11.00$ 95,700.00$ 8.00$ 69,600.00$ 10.00$ 87,000.00$ 12.25$ 106,575.00$ 10.00$ 87,000.00$ 15.00$ 130,500.00$ 62 WATER MAIN TESTING - PRESSURE AND DISINFECTION LS 1 14,200.00$ 14,200.00$ 10,000.00$ 10,000.00$ 17,000.00$ 17,000.00$ 2,000.00$ 2,000.00$ 10,000.00$ 10,000.00$ 15,000.00$ 15,000.00$ 63 TRAFFIC CONTROL AND PROTECTION LS 1 50,500.00$ 50,500.00$ 200,000.00$ 200,000.00$ 124,000.00$ 124,000.00$ 27,000.00$ 27,000.00$ 650,000.00$ 650,000.00$ 75,000.00$ 75,000.00$ 64 ALLOWANCE - ITEMS ORDERED BY THE ENGINEER UNIT 30,000 1.00$ 30,000.00$ 1.00$ 30,000.00$ 1.00$ 30,000.00$ 1.00$ 30,000.00$ 1.00$ 30,000.00$ 1.00$ 30,000.00$ BASE BID TOTAL2,312,286.15$ 2,456,658.15$ 2,472,401.85$ 2,657,364.65$ 2,984,340.10$ 3,179,747.00$ CORRECTED NUMBERS FROM BIDENGINEERING ENTERPRISES, INC.52 WHEELER ROAD, SUGAR GROVE, ILLINOIS GF GF GF GF GF GF GF GF GFGF GF GF GF GF GF GF GF GF GF GF GF GF GF GF GF GF GF GF GF GF GF GF GF GFGF GF GF GF GF GF GF GF GF GF GF GF GF GF GF GF GF GF GF GF GF GF GF GF GF GF GF GF GF GF GF GF GFGF GF GF GF GFGFGF GF GF GF GF GF GF GF GF GF GF GFGF GF GF GFGF GF GF GF GF GF GF GFGF GFGF GF GF GF GF GF GF GF GF GF GF GF GF GFGF !(!( !(!(!( !( !( !( !( !( !( !( !( !( !( !( !( !( !( !(!( !( !(!( !( !( !(!( !( !( !( !(!( !(!( !( !( !( !( !( !( !( !(!(!( !( !( !(!( !( !( !( !( !( !( !( !( !(!( !( !(!( !( !( !( !( !( !( !(!( !( !( !( !(!(!(!(!(!( !( !( !( !( !( !( !( !( !(!( !( !(!(!( !(!( !( !( !( !( !( !( !( !( !(!( !(!( !( !( !( !( !( !( !( !(!(!( !( !( !( !(!( !( !( !( !( !(!( !( !( !( !( !( !( !( !(!( !(!( !( !( !( !(!( !(!( !( !(!( !(!( !( !( !( !( !( !(!( !(!( !( !(!( !(!( !(!(BridgeMain Center River Somonauk Park Spring FreemontKingLibertyGame FarmBristolChurchPleasure ColtonSunsetWalnut Jackson Conover Georgeanna WestLandmark DaltonPrairieTowerElm Appletree Engineering Enterprises, Inc.52 Wheeler RoadSugar Grove, Illinois 60554(630) 466-6700 Legend 2024 Water Main Replacement !(VALVE GF HYDRANT Water Main UNKNOWN WATER MAIN Diameter 3" WATER MAIN AND SMALLER 4" WATER MAIN 6" WATER MAN 8" WATER MAIN 10" WATER MAIN 12" WATER MAIN 16" WATER MAIN 2024 WATER MAIN REPLACEMENT - CONTRACT A www.eeiweb.com DATE: PROJECT NO.: FILE: PATH: BY: MAY 2023 YO2314 YO2314_2024 Water Main Replacement Contract A. MXD H:\GIS\PUBLIC\YORKVILLE\2023\ MJT ³ 1,000 0500 Feet Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Community Development Purchasing Police Public Works Parks and Recreation Agenda Item Number Public Works Committee #4 Tracking Number PW 2024-29 2024 EEI Rate Request City Council – March 26, 2024 PW – 3/19/24 Moved forward to City Council agenda. PW 2024-29 Majority Approval Please see the attached memo. Bart Olson Administration Name Department Summary Consideration of a request from EEI to increase standard hourly rates for employees under the City’s base contract and any supplemental contracts. Background This item was last discussed by the City Council in March 2023, when the City Council approved EEI’s hourly rate request covering a change in rates between 2022 and 2023. EEI has proposed a 2024 rate increase request, which is attached to this memo. In general, EEI is requesting a ~3.8% per hour inflationary type increases for each classification. These hourly rates are used as the unit price for supplemental engineering contracts but are also used in the City’s base contract. Recommendation Staff recommends approval of the 2024 EEI rate request. Memorandum To: Public Works Committee From: Bart Olson, City Administrator CC: Date: March 14, 2024 Subject: EEI Rate Request Apprved Approved Approved Approved Proposed 2019 2021 2022 2023 2024 % ChangeClassification / DesignationRatesRatesRatesRatesRatesApproved 2023 to Proposed 2024 E‐4 208$ 217$ 228$ 239$ 246$ 2.9%E‐3 203$ 212$ 223$ 234$ 241$ 3.0%E‐2 197$ 206$ 216$ 227$ 234$ 3.1%E‐1 178$ 185$ 194$ 204$ 210$ 2.9%P‐6 165$ 174$ 183$ 192$ 200$ 4.2%P‐5 153$ 162$ 170$ 179$ 186$ 3.9%P‐4 141$ 147$ 154$ 162$ 168$ 3.7%P‐3 129$ 135$ 142$ 149$ 155$ 4.0%P‐2 117$ 123$ 129$ 135$ 140$ 3.7%P‐1 106$ 110$ 116$ 122$ 127$ 4.1%T‐6 153$ 158$ 159$ 167$ 175$ 4.8%T‐5 141$ 147$ 149$ 156$ 164$ 5.1%T‐4 129$ 135$ 139$ 146$ 153$ 4.8%T‐3 117$ 123$ 129$ 135$ 140$ 3.7%T‐2 106$ 110$ 116$ 122$ 127$ 4.1%T‐193$ 97$ 102$ 107$ 111$ 3.7%G‐2N / AN / AN / AN / A 125$ N / AG‐175$ 100$ 105$ 110$ 114$ 3.6%I‐184$ 79$ 79$ 79$ 82$ 3.8%A‐4 N / AN / AN / AN / A77$ N / AA‐370$ 70$ 70$ 70$ 72$ 2.9%Average % Change3.8%ENGINEERING ENTERPRISES, INC.STANDARD SCHEDULE(S) OF CHARGES EMPLOYEE DESIGNATION CLASSIFICATION HOURLY RATE Senior Principal E-4 $246.00 Principal E-3 $241.00 Senior Project Manager E-2 $234.00 Project Manager E-1 $210.00 Senior Project Engineer/Surveyor II P-6 $200.00 Senior Project Engineer/Surveyor I P-5 $186.00 Project Engineer/Surveyor P-4 $168.00 Senior Engineer/Surveyor P-3 $155.00 Engineer/Surveyor P-2 $140.00 Associate Engineer/Surveyor P-1 $127.00 Senior Project Technician II T-6 $175.00 Senior Project Technician I T-5 $164.00 Project Technician T-4 $153.00 Senior Technician T-3 $140.00 Technician T-2 $127.00 Associate Technician T-1 $111.00 GIS Technician II G-2 $125.00 GIS Technician I G-1 $114.00 Engineering/Land Surveying Intern I-1 $ 82.00 Executive Administrative Assistant A-4 $ 77.00 Administrative Assistant A-3 $ 72.00 VEHICLES. REPROGRAPHICS, DIRECT COSTS, DRONE AND EXPERT TESTIMONY Vehicle for Construction Observation $ 20.00 In-House Scanning and Reproduction $0.25/Sq. Ft. (Black & White) $1.00/Sq. Ft. (Color) Reimbursable Expenses (Direct Costs) Cost Services by Others (Direct Costs) Cost + 10% Unmanned Aircraft System / Unmanned Aerial Vehicle / Drone $ 225.00 Expert Testimony $ 275.00 STANDARD SCHEDULE OF CHARGES ~ JANUARY 1, 2024 Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Community Development Purchasing Police Public Works Parks and Recreation Agenda Item Number Public Works Committee #5 Tracking Number PW 2024-30 Rob Roy Drainage Ditch Additional Work City Council – March 26, 2024 PW – 3/19/24 Moved forward to City Council agenda. PW 2024-30 Supermajority (6 out of 9) Approval Proposed to remove certain stumps along the entire length of the project Eric Dhuse Public Works Name Department Summary The Rob Roy Drainage District is proposing the removal of certain stumps along the Rob Roy Drainage Ditch. Staff has reached out to Homer Tree Service to secure a quote for this proposed work. the quote for this work is $50,000 Background Now that initial contract work is well underway, it is apparent that there are many stumps that can be removed without causing any erosion or stabilization issues throughout the project. We would NOT be looking to remove any stumps in the ditch itself, or within 10’ of the top of the ditch. We would only remove those stumps that are on the “back slope” of the ditch between the farm fields and the top of the ditch. I have attached photos that show the areas where stumps can be ground. To ensure that the contractor knows exactly what we are looking for, I will meet with them and drive the entire length of the project with them to make sure they fully understand what we are looking for. The original contract was for $180,500 and the additional north branch work was $58,000 for a total of $230,500 leaving a balance of $261,500 of the original $500,000 or ARPA money that was granted from Kendall County. With this additional work proposed at $50,000 it would bring the total to $280,500 leaving a balance of $219,500 for any additional work that can be performed before the December 31, 2024, deadline. Recommendation Staff recommends to award Homer Tree Service, Inc. of Lockport, IL in the amount of $50,000 for additional work as described in the quote and this memo. Since this is a sole source quote, a supermajority vote is required. Memorandum To: Public Works Committee From: Eric Dhuse, Director of Public Works CC: Bart Olson, City Administrator Date: March 12, 2024 Subject: Rob Roy Drainage District Additional Work Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Human Resources Community Development Police Public Works Parks and Recreation Agenda Item Number Administration Committee #1 Tracking Number ADM 2024-12 Fiscal Year 2025 Insurance Renewals City Council – March 26, 2024 ADM – 3/20/24 Moved forward to City Council agenda. ADM 2024-12 Majority Approval Please see attached Rob Fredrickson Finance Name Department Summary Review of options related to Fiscal Year 2025 health, dental, vision and life insurance renewals. Background After three successive fiscal years of reductions (-0.09% in FY 20; -6.28% in FY 21; and -4.66% in FY 22), Blue Cross Blue Shield (BCBS) health insurance premiums increased by 6.42% and 2.66% in FY 23 and FY 24 (current fiscal year), respectively. For the upcoming fiscal year (FY 25), as shown on pages 4 and 5 of Alliant’s Benefits Renewal Analysis (Exhibit A), initial quotes from BCBS came in at a 9.95% (+$172,618) increase. The primary driver for this increase was the most recent 12-month loss ratio from the City’s PPO Plan, which came in at 121.4% (meaning for every $1 in premium received, BCBS paid out $1.21 in claims); although this was mitigated to some extent by the HMO Plan loss ratio of 47.1%. Nonetheless, after further discussions with BCBS, Alliant was able to negotiate that down by $57,221 to a 6.65% (+$115,397) increase, without any changes to benefits. Moreover, the health insurance renewal would further decrease by an additional 1.6% (-$27,748) should the City decide to continue with BCBS as its dental, vision (Dearborn National) and life insurance carrier. As for other health insurance renewal options, Alliant does present an alternative quote from BCBS (pages 4 and 5) which shows premiums declining by 2.94% (-$50,997). However, this alternative BCBS plan would offer diminished benefits, including increases in co-pays for office, emergency/urgent care visits, inpatient hospital stays and deductible maximums for both employee and family coverages. Alliant also solicited proposals from three other carriers (pages 6 and 7), resulting in an uncompetitive quote from United Healthcare (UHC); and Aetna and Cigna declining to respond. Employee contributions, for both union and non-union employees, are shown on Exhibit B at the current contribution rates of 10.5% (HMO) and 12.5% (PPO), respectively, depending on coverage. On the dental side, quotes from BCBS (current provider), Aetna, Unum, UHC and Guardian are presented on pages 8 and 9. BCBS initially quoted a 15.0% (+$21,266) increase, but Alliant was able to negotiate them down to a 9.0% (+$12,759) increase. Guardian gave a competitive quote, although with diminished benefits, which would result in a reduction of premiums by $17,014 (-12.00%). However, the 1.6% bundling discount in health insurance premiums by staying with BCBS dental/vision/life, valued at an estimated $27,748, negates any savings that would result from switching dental carriers. Rates for the City’s current vision insurance provider, Dearborn National (BCBS), remain unchanged from FY 24, and will continue to remain frozen until the end of FY 2025 (pages 10 and 11). Guardian, VSP, Standard and UHC all gave competitive quotes, which would result in nominal savings. Quotes for life insurance (page 12) yielded similar results, with BCBS (current provider) freezing their current rates through FYE 2025, with Standard and Guardian offering competitive quotes with minor savings. Memorandum To: Administration Committee From: Rob Fredrickson, Finance Director Date: March 13, 2024 Subject: Fiscal Year 2025 Insurance Renewals Similar to dental above, any savings by switching carriers would be eclipsed by a reduction in health insurance premiums by staying with BCBS, which leaves the City better off with a net positive of approximately $6,500 (bundling discount of $27,748 netted against the combined savings from low-cost, alternate dental, vision and life insurance carriers of $21,238). Recommendation Staff recommends retaining Blue Cross Blue Shield (BCBS) as the City health insurance carrier, as its quote was extremely competitive without any reductions in existing benefits. Moreover, staff recommends non-union employee contributions remain at 10.5% (HMO) and 12.5% (PPO), as shown in Exhibit B, for the upcoming fiscal year (assuming a proof of physical is provided annually / union employee contribution rates are set by contract). For dental insurance, staff recommends staying with BCBS, as the premium increase of $12,759 is more than offset by the 1.6% bundling discount in health insurance premiums, and to avoid any network disruptions for employees. As for the City’s vision and life insurance plans, staff proposes to remain with Dearborn National (BCBS), in order to take advantage of the bundling discount in health insurance premiums (as noted above and on the preceding page), and to avoid any network disruptions for employees. Coverage Carrier Policy Number Renewal Date Medical BCBSIL 210681 5/1/2024 Dental BCBSIL 092465 5/1/2024 Vision BCBSIL/Dearborn F015083 5/1/2025 Basic Life/AD&D BCBSIL/Dearborn 092465 5/1/2025 Vol Life/AD&D BCBSIL/Dearborn 092465 5/1/2025 United City of Yorkville Summary of Current Coverages May 1, 2024 Renewal Date 1 Current Carrier Status Disposition BCBSIL Renewal Received Initial Increase-9.95%; Negotiated Increase: 6.06% Aetna Declined to Quote Not Competitive Cigna Declined to Quote Not Competitive UHC Quote Received Presented Current Carrier Status BCBSIL Renewal Received Initial Increase: 15%; Negotiated Increase-9% Aetna Declined to Quote Not Competitive Cigna Declined to Quote Not Competitive Principal Declined to Quote Not Competitive Guardian Quote Received Presented Standard Quote Received Presented UHC Quote Received Presented Unum Declined to Quote Not Competitive Current Carrier Status Disposition BCBSIL Renewal Received Rate Pass: Guaranteed until 2025 Aetna Declined to Quote Not Competitive Cigna Declined to Quote Not Competitive EyeMed Quote Received Presented Principal Declined to Quote Not Competitive Guardian Quote Received Presented Standard Quote Received Presented UHC Quote Received Presented Unum Declined to Quote Not Competitive VSP Quote Received Presented Current Carrier Status Disposition BCBSIL Renewal Received Rate Pass: Guaranteed until 2025 Guardian Quote Received Presented Hartford Declined to Quote Not Competitive NY Life Quote Received Presented Principal Declined to Quote Not Competitive Standard Quote Received Presented Unum Declined to Quote Not Competitive UHC Quote Received Presented United City of Yorkville Markets Approached May 1, 2024 Renewal Date Basic Life and AD&D Alternate Carriers Medical Alternate Carriers Dental Alternate Carriers Vision Alternate Carriers 2 United City of Yorkville Markets Approached May 1, 2024 Renewal Date Current Carrier Status Disposition BCBSIL Renewal Received Rate Pass: Guaranteed until 2025 Guardian Quote Received Presented Hartford Declined to Quote Not Competitive NY Life Quote Received Presented Principal Declined to Quote Not Competitive Standard Quote Received Presented Unum Declined to Quote Not Competitive UHC Quote Received Presented Voluntary Life and AD&D Alternate Carriers 3 BenefitsHMO PlanNetworkCoinsurance Percentage Employee DeductibleFamily DeductibleTotal Employee Maximum Out of Pocket excluding RxTotal Family Maximum Out of Pocket excluding RxNetwork Office Visit (PCP/Specialist)Emergency RoomUrgent CareOutpatient Surgery (Physician Office/Hospital) Inpatient Hospital Rx Out of Pocket MaximumRetail Rx Copays (Generic/Brand Formulary/Brand Non-Formulary) Mail Order Rx Copays (Generic/Brand Formulary/Brand Non-Formulary) PPO PlanNetworkCoinsurance Percentage Employee DeductibleFamily Deductible (Non-Embedded)Total Employee Maximum Out of Pocket (Includes Deductible)Total Family Maximum Out of Pocket (Includes Deductible)Network Office Visit (PCP/Specialist)Emergency RoomUrgent Care Outpatient Surgery (Physician Office/Hospital) Inpatient Hospital Rx Out of Pocket MaximumNon Preferred Rx Copays (Generic/Brand Formulary/Brand Non-Formulary)Preferred Retail Rx Copays (Generic/Brand Formulary/Brand Non-Formulary)Mail Order Rx Copays (Generic/Brand Formulary/Brand Non-Formulary)Out-of-Network Benefits (Providers may Balance Bill)Coinsurance Percentage Deductible (Individual/Family)Out-of-Pocket Maximum (Individual/Family)Current and RenewalAlternate MHHB106 Blue Advantage HMO MIBAH 2000 HMOUnited City of YorkvilleRenewal Medical Financial AnalysisMay 1, 2024 Renewal DateBCBSILBCBSIL$0$0$0$0Blue Advantage Network Blue Advantage Network100%100%$20/$40 Copay$40/$60 Copay$150 ER Copay$350 ER Copay$1,500$1,500$3,000$3,000No Charge$250/dayIndividual: $1,000 Family: $3,000Included in overall Out of Pocket Maximum AboveNo Charge$40/$60 CopayNo ChargeNo ChargeMPSE3X05 Blue Edge HSA (PPO) MIEEE3053 Blue Edge HSA (PPO)PPO NetworkPPO Network$10/$40/$60 $0/$10/$35/$75/$150/$2502x Retail 2x Retail $6,850$7,000$5,800$7,00080%80%$3,500$3,50090% after Deductible80% after Deductible80% after Deductible 80% after Deductible$6,850$14,00080% after Deductible 80% after DeductibleIncluded in overall Out of Pocket Maximum Above Included in overall Out of Pocket Maximum Above80% after Deductible90%/90%/80%/70%/60%/50%80% after Deductible 80% after Deductible80% after Deductible 80% after Deductible60%60%80% after Deductible80%/80%/70%/60%/60%/50%80%/80%/70%/60%/60%/50%$7,000/$14,000$7,000/$14,000 - $300 Inpatient Deductible$11,600/$23,200$21,000/$42,0004 United City of YorkvilleRenewal Medical Financial Analysis - continued May 1, 2024 Renewal DateBCBSILBCBSILRatesCount* Current Renewal Revised Renewal Estimated Revised Renewal with dental and life bundling discountHMO Monthly Rates, Active EmployeesEmployee7 $608.18 $660.67 $640.84 $631.23Employee & Spouse7 $1,351.48 $1,465.54 $1,421.57 $1,400.25Employee & Child(ren)0 $1,375.38 $1,477.58 $1,433.25 $1,411.75Family11 $2,118.68 $2,282.45 $2,213.97 $2,180.76Est. Monthly HMO Medical Premium $37,023.10 $39,990.42 $38,790.54 $38,208.72Est. Annual HMO Medical Premium 25 $444,277.20 $479,885.04 $465,486.48 $458,504.64PPO Monthly Rates, Active EmployeesEmployee17 $599.50 $667.59 $647.56 $637.85Employee & Spouse12 $1,332.20 $1,480.92 $1,436.48 $1,414.93Employee & Child(ren)3 $1,355.77 $1,493.09 $1,448.29 $1,426.57Family37 $2,088.47 $2,306.40 $2,237.20 $2,203.64Est. Monthly PPO Medical Premium$107,518.60$118,936.14$115,367.55$113,637.07Est. Annual PPO Medical Premium69 $1,290,223.20 $1,427,233.68$1,384,410.60$1,363,644.89Est. Combined Monthly Medical Premium$144,541.70$158,926.56$154,158.09$151,845.79Est. Combined Annual Medical Premium94 $1,734,500.40 $1,907,118.72$1,849,897.08$1,822,149.53Est. Annual Gross Premium Increase Over the Current Policy Year ($)$172,618.32$115,396.68$87,649.13Est. Annual Gross Premium Increase Over the Current Policy Year (%)9.95%6.65%5.05%*Enrollment based on 2024 City of Yorkville CensusBoard members working less than 30 hours a week are not eligible.AlternateMHHB106 Blue Advantage HMOMIBAH 2000 HMO-2.94%This benefit summary is provided for your use in comparing the major provisions of the medical plan. This is only a brief description of the benefits. Please refer to the plan document and contract when issued, for additional details, coverage exclusions and coverage limitations. At all times, the plan documents and contract take precedence over this summary.$140,291.94$1,683,503.28-$50,997.12$1,966.72$101,419.40$1,217,032.80$569.27$1,262.80$1,273.19$38,872.54$642.20$466,470.48MPSE3X05 Blue Edge HSA (PPO)MIEEE3053 Blue Edge HSA (PPO)$1,424.57$1,436.28$2,218.655 BenefitsHMO PlanNetworkCoinsurance Percentage Employee DeductibleFamily DeductibleTotal Employee Maximum Out of Pocket excluding RxTotal Family Maximum Out of Pocket excluding RxNetwork Office Visit (PCP/Specialist)Emergency RoomUrgent CareOutpatient Surgery (Physician Office/Hospital) Inpatient Hospital Rx Out of Pocket MaximumRetail Rx Copays (Generic/Brand Formulary/Brand Non-Formulary) Mail Order Rx Copays (Generic/Brand Formulary/Brand Non-Formulary) PPO PlanNetworkCoinsurance Percentage Employee DeductibleFamily Deductible (Non-Embedded)Total Employee Maximum Out of Pocket (Includes Deductible)Total Family Maximum Out of Pocket (Includes Deductible)Network Office Visit (PCP/Specialist)Emergency RoomUrgent Care Outpatient Surgery (Physician Office/Hospital) Inpatient Hospital Rx Out of Pocket MaximumRetail Rx Copays (Generic/Brand Formulary/Brand Non-Formulary)Mail Order Rx Copays (Generic/Brand Formulary/Brand Non-Formulary)Out-of-Network Benefits (Providers may Balance Bill)Coinsurance Percentage Deductible (Individual/Family)Out-of-Pocket Maximum (Individual/Family)$5,000/$10,000$10,000/$20,000$10/$35/$60 2.5x Retail 60%80% after Deductible80% after Deductible80% after Deductible80% after DeductibleIncluded in overall Out of Pocket Maximum Above$3,500$7,000$6,350$12,70080% after Deductible$10/$40/$75/$1252.5x Retail DEKZ HSA (PPO)Core Network80%$300 ER Copay$75 CopayNo ChargeNo ChargeIncluded in overall Out of Pocket Maximum Above$0$0$1,500$3,000$20/$40 CopayUHC with Unbundle Alternate 2BFC4 HMONavigate Network100%80% after DeductibleIncluded in overall Out of Pocket Maximum Above80% after Deductible80% after Deductible$7,000/$14,000$11,600/$23,200$6,8502x Retail MPSE3X05 Blue Edge HSA (PPO)PPO Network90% after Deductible$5,800$6,85080% after DeductibleBCBSIL$1,500100%$0$0UHC Alternate 1Current and RenewalMHHB106 Blue Advantage HMOBlue Advantage Network$3,000$20/$40 CopayNo ChargeIndividual: $1,000 Family: $3,000$10/$40/$60 $150 ER CopayNo ChargeNo Charge80%$3,50080% after Deductible80% after Deductible80% after Deductible80% after DeductibleIncluded in overall Out of Pocket Maximum Above$10/$40/$75/$1252.5x Retail Included in overall Out of Pocket Maximum Above$10/$35/$60 2.5x Retail 60%$5,000/$10,000$10,000/$20,00080% after DeductibleDEKZ HSA (PPO)Core Network80%60%80% after Deductible80% after DeductibleUnited City of YorkvilleRenewal Medical Financial Analysis - Alternate CarriersMay 1, 2024 Renewal DateBFC4 HMONavigate Network100%$0$0$1,500$3,000$20/$40 Copay$300 ER Copay$75 CopayNo ChargeNo Charge$3,500$7,000$6,350$12,7006 UHC with Unbundle BCBSILUHC United City of YorkvilleRenewal Medical Financial Analysis - Alternate Carriers - continuedMay 1, 2024 Renewal DateRatesCount* Current Renewal Revised Renewal Estimated Revised Renewal with dental and life bundling discountHMO Monthly Rates, Active EmployeesEmployee7$608.18$660.67$640.84$631.23Employee & Spouse7$1,351.48$1,465.54$1,421.57$1,400.25Employee & Child(ren)0$1,375.38$1,477.58$1,433.25$1,411.75Family11$2,118.68$2,282.45$2,213.97$2,180.76Est. Monthly HMO Medical Premium$37,023.10$39,990.42$38,790.54$38,208.72Est. Annual HMO Medical Premium25$444,277.20$479,885.04$465,486.48$458,504.64PPO Monthly Rates, Active EmployeesEmployee17$599.50$667.59$647.56$637.85Employee & Spouse12$1,332.20$1,480.92$1,436.48$1,414.93Employee & Child(ren)3$1,355.77$1,493.09$1,448.29$1,426.57Family37$2,088.47$2,306.40$2,237.20$2,203.64Est. Monthly PPO Medical Premium$107,518.60$118,936.14$115,367.55$113,637.07Est. Annual PPO Medical Premium69$1,290,223.20$1,427,233.68$1,384,410.60$1,363,644.89Est. Combined Monthly Medical Premium$144,541.70$158,926.56$154,158.09$151,845.79Est. Combined Annual Medical Premium94$1,734,500.40$1,907,118.72$1,849,897.08$1,822,149.53Est. Annual Gross Premium Increase Over the Current Policy Year ($)$172,618.32$115,396.68$87,649.13Est. Annual Gross Premium Increase Over the Current Policy Year (%)9.95%6.65%5.05%*Enrollment based on 2024 City of Yorkville CensusBoard members working less than 30 hours a week are not eligible.19.11%$119,796.90$1,437,562.80$172,160.32$2,065,923.84$331,423.44DEKZ HSA (PPO)$667.97$1,484.34$1,510.48$2,326.97$1,911.46$1,945.12$2,996.54$52,363.42$628,361.04Estimated UHC Unbundle RatesBFC4 HMO$860.18MPSE3X05 Blue Edge HSA (PPO)MHHB106 Blue Advantage HMOAlternate 1BFC4 HMOThis benefit summary is provided for your use in comparing the major provisions of the medical plan. This is only a brief description of the benefits. Please refer to the plan document and contract when issued, for additional details, coverage exclusions and coverage limitations. At all times, the plan documents and contract take precedence over this summary.$2,129,820.36$395,319.96$886.78$1,970.58$2,005.28$3,089.22$53,982.94$647,795.28DEKZ HSA (PPO)$1,557.20$2,398.94$123,502.09$1,482,025.08$177,485.03$688.63$1,530.2522.79%7 BenefitsNetworkNetwork Non-Network Network Non-Network Network Non-NetworkDeductible (single / family)Calendar Year Maximum per IndividualOrthodontia Lifetime MaximumUsual and CustomaryPreventive CareDeductible waived Deductible Waived Deductible waived Deductible Waived Deductible waived Deductible WaivedOral Exams100% 100% 100% 100% 100% 100%Prophylaxis100% 100% 100% 100% 100% 100%Fluoride Treatment100% 100% 100% 100% 100% 100%Sealants100% 100% 100% 100% 100% 100%Space Maintainers100% 100% 100% 100% 100% 100%X-Rays100% 100% 100% 100% 100% 100%Basic ServicesOral Surgery80% 80% 80% 80% 80% 80%Anesthesia80% 80% 80% 80% 80% 80%Amalgams / Composite Fillings80% 80% 80% 80% 80% 80%Periodontics Non-surgical80% 80% 80% 80% 80% 80%Periodontics (Surgical)80% 80% 80% 80% 80% 80%Endodontics80% 80% 80% 80% 80% 80%Major ServicesCrowns50% 50% 50% 50% 50% 50%Bridges50% 50% 50% 50% 50% 50%Dentures50% 50% 50% 50% 50% 50%Inlays/Onlays50% 50% 50% 50% 50% 50%Implants50% 50% 50% 50% 50% 50%Orthodontia50% 50% 50% 50% 50% 50%Adult Ortho CoveredYes YesNo No No NoMonthly RatesCurrent Renewal Revised RenewalEmployee27 $40.72 $46.83 $44.39Employee & Spouse26 $81.44 $93.66 $88.77Employee & Child(ren) 1 $95.78 $110.15 $104.40Family57 $149.14 $171.51 $162.56Total Monthly Premium$11,814 $13,586 $12,877Total Annual Premium111 $141,763.68 $163,029.48 $154,522.44Est. Annual Gross Premium Increase Over the Current Policy Year ($) $21,266 $12,759Est. Annual Gross Premium Increase Over the Current Policy Year (%) 15.00% 9.00%Rate Guarantee*Enrollment based on 2024 City of Yorkville Census*Adults and Dependents under age 19United City of YorkvilleDental Financial AnalysisMay 1, 2024 Renewal DateAlternate 1$25/$75$3,000$2,000 BCBSILStandard$3,000$3,000$25/$75Current and RenewalAlternate 2$25/$75Guardian$2,000 90th Percentile R&C25.06%90th Percentile R&C$50.93$101.85$119.79$186.52$131.24$10,396$124,749.60-$17,014-12.00%MACGuardian$2,000 This benefit summary is provided for your use in comparing the major provisions of the medical plan. This is only a brief description of the benefits. Please refer to the plan document and contract when issued, for additional details, coverage exclusionsand coverage limitations. At all times, the plan documents and contract take precedence over this summary.Standard$14,775$177,295.68$35,5322 Years1 Year 2 Years$35.83$71.67$84.298 BenefitsNetworkNetworkNon-NetworkNetworkNon-NetworkNetworkNon-NetworkDeductible (single / family)Calendar Year Maximum per IndividualOrthodontia Lifetime MaximumUsual and CustomaryPreventive CareDeductible waivedDeductible Waived Deductible waived Deductible Waived Deductible waived Deductible WaivedOral Exams100%100%100%100%100%100%Prophylaxis100%100%100%100%100%100%Fluoride Treatment100%100%100%100%100%100%Sealants100%100%100%100%100%100%Space Maintainers100%100%100%100%100%100%X-Rays100%100%100%100%100%100%Basic ServicesOral Surgery80%80%80%80%90%80%Anesthesia80%80%80%80%90%80%Amalgams / Composite Fillings80%80%80%80%90%80%Periodontics Non-surgical80%80%80%80%90%80%Periodontics (Surgical)80%80%80%80%90%80%Endodontics80%80%80%80%90%80%Major ServicesCrowns50%50%50%50%60%50%Bridges50%50%50%50%60%50%Dentures50%50%50%50%60%50%Inlays/Onlays50%50%50%50%60%50%Implants50%50%50%50%60%50%Orthodontia50%50%50%50%50%50%Adult Ortho CoveredYesYesNoNoYesYesMonthly RatesCurrentRenewal Revised RenewalEmployee27$40.72$46.83$44.39Employee & Spouse26$81.44$93.66$88.77Employee & Child(ren)1$95.78$110.15$104.40Family57$149.14$171.51$162.56Total Monthly Premium$11,814$13,586$12,877Total Annual Premium111 $141,763.68$163,029.48$154,522.44Est. Annual Gross Premium Increase Over the Current Policy Year ($)$21,266$12,759Est. Annual Gross Premium Increase Over the Current Policy Year (%)15.00%9.00%Rate Guarantee*Enrollment based on 2024 City of Yorkville Census*Adults and Dependents under age 19United City of Yorkville Dental Financial Analysis - continuedMay 1, 2024 Renewal Date$13,088$157,056.96BCBSILAlternate 4$0/$0$2,000$2,000 90th Percentile$99.41$15,29310.79%1 YearBCBSIL$45.12$90.15$106.12$165.26$2,000 90th PercentileUHC$42.35$84.701 Year$155.11$12,286$147,435.96$5,6724.00%BCBSIL$3,000$25/$75Current and RenewalUHCAlternate 3$50/$150$3,000$2,000 90th Percentile R&CThis benefit summary is provided for your use in comparing the major provisions of the medical plan. This is only a brief description of the benefits. Please refer to the plan document and contract when issued, for additional details, coverage exclusions and coverage limitations. At all times, the plan documents and contract take precedence over this summary.1 Year9 BenefitsNetworkNetwork Non-Network Network Non-Network Network Non-NetworkVision Exam$10 Copay $30 Allowance $10 Copay$50 Allowance$10 Copay$45 AllowanceContact Lens Fit & Follow Up (Standard Lenses)$0 Copay, Covered in Full $40 Allowance Included in Contact AllowanceN/A$10 Copay, Covered in FullN/AMaterials $10 Copay N/A $25 Copay N/A $10 Copay N/AEyeglass Lenses(After Copay) (After Copay) (After Copay)Single Vision Covered in Full $25 Allowance Covered in Full$48 AllowanceCovered in Full$30 AllowanceBifocal Covered in Full $40 Allowance Covered in Full$67 AllowanceCovered in Full$50 AllowanceTrifocal Covered in Full $55 Allowance Covered in Full$86 AllowanceCovered in Full$65 AllowanceLenticular Covered in Full $55 Allowance Covered in Full$126 AllowanceCovered in Full$100 AllowanceEyeglass Lens OptionsUV Treatment $15 Copay N/A $16 N/A $16 N/ATint (Solid and Gradient) $15 Copay N/A $0-$17 N/A $0-$17 N/AStandard Plastic Scratch Coating Covered in Full $5 Allowance $17 N/A $17 N/AStandard Polycarbonate $40 Copay N/A $31-$35 N/A $31-$35 N/AStandard Anti-Reflective Coating varies by type,statting at $45 N/A $41 Copay N/A $41 Copay N/APhotochromic - Non-Glass $75 Copay N/A $75 Copay N/A $75 Copay N/AFramesStandard$0 Copay, $130 Allowance & 20% balance $65 Allowance$130 Allowance & 20% off balance $48 Allowance$10 Copay, 20% off balance over $130 Allowance $70 AllowanceContact LensesNecessary Covered in Full after Copay $210 Allowance Covered in Full after Copay $210 Allowance $10 Copay, Covered in Full $210 AllowanceElective $0 Copay, $130 Allowance & 15% off balance$104 Allowance$130 Allowance & 15% off balance$105 Allowance$10 Copay, $130 Allowance$105 AllowanceLaser Discount Savings15% off retail or 5% off promotional ratesN/A Discounts available N/A15%-20% off retail or 5% off promotional ratesN/AMaximumsExamsLenses / Contact LensesFramesMonthly RatesEmployee 27Employee & Spouse 25Employee & Child(ren) 1Family 58Total Monthly PremiumTotal Annual Premium111Est. Annual Gross Premium Increase Over the Current Policy Year ($)Est. Annual Gross Premium Increase Over the Current Policy Year (%)Rate Guarantee:Enrollment based on 2023 City of Yorkville CensusBoard members working less than 30 hours a week are not eligible with BCBSIL, UHCUnited City of YorkvilleVision Benefit AnalysisMay 1, 2025 Renewal Date$1,415$16,978.32VSPAlternate 2Once Every 12 MonthsOnce Every 12 MonthsOnce Every 24 Months$1,403$16,836.84GuardianAlternate 1Once Every 12 MonthsOnce Every 12 Months-14.29%2 YearsVSP$6.39$10.23$10.44$16.83$5.68$10.79$11.36$16.70-$2,830Once Every 24 Months-$2,971This benefit summary is provided for your use in comparing the major provisions of the medical plan. This is only a brief description of the benefits. Please refer to the plan document and contract when issued, for additional details, coverage exclusions and coverage limitations. At all times, the plan documents and contract take precedence over this summary.Dearborn National/BCBSILCurrent and RenewalOnce Every 12 MonthsOnce Every 24 MonthsOnce Every 12 Months$13.37$19.65Dearborn National/BCBSILUntil May 1, 2025$1,651$19,808.16$6.68$12.69-15.00%2 YearsGuardian 10 BenefitsNetworkNetworkNon-NetworkNetworkNon-NetworkNetworkNon-NetworkNetworkNon-NetworkVision Exam$10 Copay$30 Allowance$10 CopayUp to $45$10 Copay$40 Allowance$10 Copay$40 AllowanceContact Lens Fit & Follow Up (Standard Lenses)$0 Copay, Covered in Full$40 AllowanceUp to $60N/AIncluded in Contact AllowanceN/A$0 Copay, Covered in Full$40 AllowanceMaterials $10 CopayN/A$10 Copay$10 Copay$10 CopayN/A$10 CopayN/AEyeglass Lenses(After Copay)(After Copay)(After Copay)(After Copay)Single VisionCovered in Full$25 AllowanceCovered in FullUp to $30Covered in FullUp to $40Covered in Full$30 AllowanceBifocalCovered in Full$40 AllowanceCovered in FullUp to $50Covered in FullUp to $60Covered in Full$50 AllowanceTrifocalCovered in Full$55 AllowanceCovered in FullUp to $65Covered in FullUp to $80Covered in Full$70 AllowanceLenticularCovered in Full$55 Allowance20% discountUp to $100N/AUp to $81Covered in Full$70 AllowanceEyeglass Lens OptionsUV Treatment$15 CopayN/A$16 N/A$0 N/A$15 N/ATint (Solid and Gradient)$15 CopayN/AN/AN/A$14 N/A$15 N/AStandard Plastic Scratch CoatingCovered in Full$5 Allowance17-$33N/A$10 N/A$0 N/AStandard Polycarbonate$40 CopayN/A$33 N/A33%N/A$40 CopayN/AStandard Anti-Reflective Coatingvaries by type,statting at $45N/A$43-$85 N/A$430-$95N/A$45 CopayN/APhotochromic - Non-Glass$75 CopayN/A$31-$82 N/A$67 N/A$75 CopayN/AFramesStandard$0 Copay, $130 Allowance & 20% balance $65 Allowance$130 Allowance $70 Allowance$130 Allowance $45 Allowance$0 Copay, 20% off balance over $130 Allowance $65 AllowanceContact LensesNecessaryCovered in Full after Copay $210 Allowance$0 Copay, Covered in Full $210 Allowance$0 Copay, Covered in Full$210 Allowance$0 Copay, Covered in Full$300 AllowanceElective$0 Copay, $130 Allowance & 15% off balance$104 Allowance$130 Allowance$105 Allowance$130 Allowance$130 Allowance$0 Copay, $130 Allowance, 15% off balance over $130$65 AllowanceLaser Discount Savings15% off retail or 5% off promotional ratesN/A15% off retail or 5% off promotional ratesN/ADiscounts available N/A15% off retail or 5% off promotional ratesN/AMaximumsExamsLenses / Contact LensesFramesMonthly RatesEmployee27Employee & Spouse25Employee & Child(ren)1Family58Total Monthly PremiumTotal Annual Premium111Est. Annual Gross Premium Increase Over the Current Policy Year ($)Est. Annual Gross Premium Increase Over the Current Policy Year (%)Rate Guarantee:Enrollment based on 2023 City of Yorkville CensusBoard members working less than 30 hours a week are not eligible with BCBSIL, UHCUnited City of Yorkville Vision Benefit Analysis - continuedMay 1, 2025 Renewal Date$1,730$20,756.76$9494.79%StandardUHC$6.00$11.40$12.01$17.66$1,483$17,799.48-$2,009-10.14%4 YearsEyeMed$7.00$13.30$14.01$20.59EyeMedAlternate 5Once Every 12 MonthsOnce Every 12 MonthsOnce Every 24 MonthsUnited HealthcareThis benefit summary is provided for your use in comparing the major provisions of the medical plan. This is only a brief description of the benefits. Please refer to the plan document and contract when issued, for additional details, coverage exclusions and coverage limitations. At all times, the plan documents and contract take precedence over this summary.Dearborn National/BCBSILCurrent and RenewalOnce Every 12 MonthsOnce Every 24 MonthsOnce Every 12 Months$17.57$11.95$11.35$5.97StandardAlternate 3Once Every 12 MonthsOnce Every 12 MonthsOnce Every 24 MonthsAlternate 4Once Every 12 MonthsOnce Every 12 MonthsOnce Every 24 Months$17,711.40$1,476$13.37$19.653 YearsDearborn National/BCBSIL-$2,097-10.59%2 YearsUntil May 1, 2025$1,651$19,808.16$6.68$12.6911 BenefitsBCBSIL Standard Guardian UHC NY LifeCurrent & Renewal Alternate 2 Alternate 1 Alternate 3 Alternate 4Employee CoverageLife Benefit Amount$50,000 $50,000$25,000$50,000 $50,000AD&D Benefit Amount$50,000 $50,000$25,000$50,000 $50,000Guarantee Issue$50,000 $50,000$25,000$50,000 $50,000Accelerated BenefitIncluded Included Included Included IncludedPremium WaiverIncluded Included Included Included IncludedPortabilityNot IncludedIncluded IncludedNot Included Not IncludedReduction Schedule Reduces to 65% at age 65, 50% at age 70 Reduces to 65% at age 65, 50% at age 70Reduces to 65% at age 65, 40% at age 70Reduces to 65% at age 65, 50% at age 70 Reduces to 65% at age 65, 50% at age 70Spouse CoverageLife/AD&D Benefit Amount $10,000 $10,000$5,000 N/A N/AReduction Schedule Reduces to 65% at age 65, 50% at age 70 Reduces to 65% at age 65, 50% at age 70 Reduces to 65% at age 65, 40% at age 70Child Life CoverageBirth to 14 Days: $0; 14 Days to age 26: $2,500Birth to age 25: $2,500Birth to 14 Days: $400; 14 Days to age 26: $2,000N/A N/APremiumEmployeeBCBSIL Standard Guardian UHC NY LifeTotal Volume Life$4,825,000 $4,825,000 $4,825,000 $4,825,000 $4,825,000Life Rate per $1,000 of benefit $0.124 $0.124 $0.124$0.190 $0.250AD&D Rate per $1,000 of benefit $0.025 $0.025$0.019$0.025$0.030Spouse & Child(ren)Number enrolled7373Life and AD&D Rate per family$1.43$1.43Monthly Premium$823.32 $718.93 $794.37 $1,037.38 $1,351.00Estimated Annual Premium$9,879.78 $8,627.10 $9,532.38 $12,448.50 $16,212.00Rate GuaranteeUntil May 1, 2025 Until May 1, 2027 Until May 1, 2026 Until May 1, 2027 Until May 1, 2027Est. Annual Gross Premium Increase Over the Current Policy Year ($)-$1,252.68 -$347.40$2,568.72 $6,332.22Est. Annual Gross Premium Increase Over the Current Policy Year (%)-12.68% -3.52%26.00% 64.09%Volume based on 2024 City of Yorkville CensusBoard members working less than 30 hours a week are not eligible.This benefit summary is provided for your use in comparing the major provisions of the medical plan. This is only a brief description of the benefits. Please refer to the plan document and contract when issued, for additional details, coverage exclusions and coverage limitations. At all times, the plan documents and contract United City of YorkvilleBasic Life/AD&D Benefit AnalysisMay 1, 2025 Renewal Date12 BenefitsBCBSIL NY Life UHC Standard GuardianCurrent & Renewal Alternate 1 Alternate 2 Alternate 3 Alternate 4Employee CoverageBenefit Amount $10,000 Increments to a maximum of $500,000 $10,000 Increments to a maximum of $500,000 $10,000 Increments to a maximum of $500,000 $10,000 Increments to a maximum of $500,000$10,000 Increments to a maximum of $300,000Maximum Benefit limited to 5 x Annual Salary $500,000 limited to 5 x Annual Salary $500,000$300,000Guarantee Issue$100,000$100,000$100,000$100,000$150,000 Reduction ScheduleReduces to 65% at age 65, 50% at age 70Reduces to 65% at age 65, 50% at age 70Reduces to 65% at age 65, 50% at age 70Reduces to 65% at age 65, 50% at age 70Reduces to 65% at age 65, 40% at age 70PortabilityIncludedIncludedIncludedIncludedIncludedSpouse CoverageBenefit Amount$5,000 Increments to a maximum of $100,000$5,000 Increments to the lesser of $250,000 or 100% of EE amount$5,000 Increments to a maximum of $100,000$5,000 Increments to a maximum of $100,000$5,000 Increments, $10,000 to $250,000 , not to exceed 100% of EE amountMaximum Benefitlimited to 50% of employee amountlimited to 100% of employee amountlimited to 100% of employee amount$100,000 Limited to 100% of employee amountGuarantee Issue$25,000$25,000$25,000$25,000$25,000Reduction ScheduleReduces to 65% at age 65, 50% at age 70Reduces to 65% at age 65, 50% at age 70Reduces to 65% at age 65, 50% at age 70Reduces to 65% at age 65, 50% at age 70Reduces to 65% at age 65, 40% at age 70Child CoverageBenefit Amount14 Days to 6 Months: $250; 6 Months to age 26: increments of $500, minimum of $5,000 and maximum of $10,000Increments of $5,000 to $10,00014 Days to 6 Months: $250; 6 Months to age 26: increments of $500, minimum of $5,000 and maximum of $10,000$5,000 or $10,000Birth to 14 days: $500; 14 days to 26 years: Increments of $5,000 to $10,000, not to exceed 100% of EE amountGuarantee Issue$10,000Full Benefit$10,000Full Benefit$10,000Monthly PremiumCurrentNY LifeUHCStandardGuardianEmployee and Spouse Cost/$1,000Age<24$0.108$0.100$0.108$0.108$0.09925-29$0.108$0.100$0.108$0.108$0.09930-34$0.108$0.010$0.108$0.108$0.10435-39$0.192$0.190$0.192$0.192$0.13140-44$0.288$0.290$0.288$0.288$0.18845-49$0.480$0.480$0.480$0.480$0.30450-54$0.768$0.750$0.768$0.768$0.49355-59$1.248$1.250$1.248$1.248$0.78060-64$2.052$2.050$2.052$2.052$1.13665-69$2.964$2.950$2.964$2.964$2.01870-74$5.172$5.150$5.172$5.172$4.01675+$5.172$5.150$5.172$5.172$4.016AD&D Cost/$1,000Employee & Spouse: $0.04Employee & Spouse: $0.03Employee, Spouse & Child: $0.04Employee & Spouse: $0.04Employee & Spouse: $0.03Dependent Child Rate per $5,000 of Benefit$0.805$0.750$0.805$0.805$0.800Dependent Child Rate per $10,000 of Benefit$1.61$1.500$1.61$1.61$1.60Rate GuaranteeUntil May 1, 2025Until May 1, 2027Until May 1, 2026Until May 1, 2027Until May 1, 2026*UHC requires a 25% participation requirement This benefit summary is provided for your use in comparing the major provisions of the medical plan. This is only a brief description of the benefits. Please refer to the plan document and contract when issued, for additional details, coverage exclusions and coverage limitations. At all times, the plan documents and contract take precedence over this summary.United City of YorkvilleVoluntary Life Financial AnalysisMay 1, 2025 Renewal Date13 FY 2024 (Current Fiscal Year Rates) HMO Gross Cost to City, Monthly, Per Employee Employee Contribution, Monthly, Per Employee Non-Union Employee 10.5% 63.86$ 10.5% 141.91$ 10.5% 144.41$ 10.5% 222.46$ PW Union Employee 10.5% 63.86$ 10.5% 141.91$ 10.5% 144.41$ 10.5% 222.46$ PD Sergeant Union Employee 10.5% 63.86$ 10.5% 141.91$ 10.5% 144.41$ 10.5% 222.46$ PD Officer Union Employee 10.5% 63.86$ 10.5% 141.91$ 10.5% 144.41$ 10.5% 222.46$ PPO Monthly Premium Monthly HRA cost Gross Cost to City, Monthly, Per Employee Employee Contribution, Monthly, Per Employee Non-Union Employee 12.5% 129.10$ 12.5% 226.42$ 12.5% 229.37$ 12.5% 320.95$ PW Union Employee 12.5% 129.10$ 12.5% 226.42$ 12.5% 229.37$ 12.5% 320.95$ PD Sergeant Union Employee 12.5% 129.10$ 12.5% 226.42$ 12.5% 229.37$ 12.5% 320.95$ PD Officer Union Employee 12.5% 129.10$ 12.5% 226.42$ 12.5% 229.37$ 12.5% 320.95$ FY 2025 (Upcoming Fiscal Year Renewal Rates - includes Bundling Discount) HMO Gross Cost to City, Monthly, Per Employee Employee Contribution, Monthly, Per Employee Non-Union Employee 10.5% 66.28$ 10.5% 147.03$ 10.5% 148.23$ 10.5% 228.98$ PW Union Employee 10.5% 66.28$ 10.5% 147.03$ 10.5% 148.23$ 10.5% 228.98$ PD Sergeant Union Employee 10.5% 66.28$ 10.5% 147.03$ 10.5% 148.23$ 10.5% 228.98$ PD Officer Union Employee 10.5% 66.28$ 10.5% 147.03$ 10.5% 148.23$ 10.5% 228.98$ PPO Monthly Premium Monthly HRA cost Gross Cost to City, Monthly, Per Employee Employee Contribution, Monthly, Per Employee Non-Union Employee 12.5% 133.90$ 12.5% 236.76$ 12.5% 238.22$ 12.5% 335.35$ PW Union Employee 12.5% 133.90$ 12.5% 236.76$ 12.5% 238.22$ 12.5% 335.35$ PD Sergeant Union Employee 12.5% 133.90$ 12.5% 236.76$ 12.5% 238.22$ 12.5% 335.35$ PD Officer Union Employee 12.5% 133.90$ 12.5% 236.76$ 12.5% 238.22$ 12.5% 335.35$ $ 637.85 $ 1,414.93 $ 1,426.57 $ 2,203.64 433.33 479.17 479.17 479.17 1,071.18$ 1,894.10$ 1,905.74$ 2,682.81$ HMO Employee Only HMO Employee + Spouse HMO Employee + Child(ren)HMO Family 631.23$ 1,400.25$ 1,411.75$ 2,180.76$ PPO Employee Only PPO Employee + Spouse PPO Employee + Child(ren)PPO Family $ 599.50 $ 1,332.20 $ 1,355.77 $ 2,088.47 433.33 479.17 479.17 479.17 1,032.83$ 1,811.37$ 1,834.94$ 2,567.64$ HMO Employee Only HMO Employee + Spouse HMO Employee + Child(ren)HMO Family 608.18$ 1,351.48$ 1,375.38$ 2,118.68$ PPO Employee Only PPO Employee + Spouse PPO Employee + Child(ren)PPO Family Report Description: Provides the medical and pharmacy loss ratio and claims for the most recent reported twelve months. Month Premium Medical Paid Claims Pharmacy Paid Claims VBC Payments Total Paid Medical and Pharmacy Loss Ratio Feb 2023 $100,807 $39,142 $8,572 $184 $47,898 47.5% Mar 2023 $100,665 $42,631 $20,831 $1,478 $64,940 64.5% Apr 2023 $100,665 $38,708 $18,217 $766 $57,690 57.3% May 2023 $103,376 $41,682 $20,968 $707 $63,356 61.3% Jun 2023 $104,708 $41,392 $22,600 $725 $64,718 61.8% Jul 2023 $105,464 $107,321 $21,537 $174 $129,032 122.4% Aug 2023 $103,376 $113,849 $90,265 $178 $204,292 197.6% Sep 2023 $103,376 $106,902 $83,522 $160 $190,584 184.4% Oct 2023 $101,444 $106,266 $22,604 $162 $129,031 127.2% Nov 2023 $101,287 $70,047 $31,812 $166 $102,025 100.7% Dec 2023 $101,287 $182,394 $33,957 $157 $216,509 213.8% Jan 2024 $99,955 $211,529 $7,645 ($4)$219,169 219.3% Summary $1,226,410 $1,101,862 $382,529 $4,853 $1,489,244 121.4% Key Findings: The medical and pharmacy loss ratio for the most recent reported month was 97.8% higher than the average of the most recent reported twelve months, which was 121.4%. UNITED CITY OF YORKVILLE: PREM NON-HMO Financial Overview: Medical & Pharmacy Loss Ratio Report Description: Provides the medical and pharmacy loss ratio and claims for the most recent reported twelve months. Month Premium Medical Paid Claims Pharmacy Paid Claims Total Paid Medical and Pharmacy Loss Ratio Feb 2023 $32,355 $360 $14,020 $14,381 44.4% Mar 2023 $33,102 $9,502 $7,192 $16,694 50.4% Apr 2023 $33,102 $1,689 $8,175 $9,865 29.8% May 2023 $33,261 $17,619 $7,506 $25,125 75.5% Jun 2023 $35,380 $278 $7,596 $7,875 22.3% Jul 2023 $35,380 $8,504 $7,984 $16,488 46.6% Aug 2023 $35,380 $10,908 $7,935 $18,843 53.3% Sep 2023 $35,380 $7,475 $9,374 $16,849 47.6% Oct 2023 $35,380 $6,872 $7,498 $14,370 40.6% Nov 2023 $35,380 $1,350 $7,000 $8,350 23.6% Dec 2023 $35,380 $21,306 $16,952 $38,258 108.1% Jan 2024 $35,988 $1,821 $6,970 $8,791 24.4% Summary $415,468 $87,687 $108,203 $195,889 47.1% Key Findings: The medical and pharmacy loss ratio for the most recent reported month was 22.7% lower than the average of the most recent reported twelve months, which was 47.1%. UNITED CITY OF YORKVILLE: PREM HMO Financial Overview: Medical & Pharmacy Loss Ratio Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/gov_officials.php Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: See attached memo. Reviewed By: Legal Finance Engineer City Administrator Community Development Purchasing Police Public Works Parks and Recreation Agenda Item Number Planning and Zoning Committee #1 Tracking Number PZC 2024-06 & EDC 2024-18 PZC 2024-06 Unified Development Ordinance – Text Amendment for Solar Farms City Council – March 26, 2024 PZC – 3/13/24 Moved forward to City Council agenda. PZC 2024-06 & EDC 2024-18 Text Amendment to Unified Development Ordinance regarding solar farms. Krysti J. Barksdale-Noble, AICP Community Development Name Department 1 Summary A request to amend Section 10-4-13. Alternative Energy Use Standards in the Unified Development Ordinance regarding commercial scale solar farm facilities. The proposed amendments provide additional regulations requiring a minimum distance of one-thousand feet (1,000’) from the nearest solar array to a major corridor and the Fox River. Additionally, staff proposes minor text amendments related to typographical errors, clarification regarding solar glare, proof of utility service provider, and easement requirements. Planning and Zoning Commission: The Planning and Zoning Commission held a public hearing for the proposed text amendment to the Unified Development Ordinance on March 13, 2024. The commission made the following action on the motion for the request below: In consideration of testimony presented during a Public Hearing on March 13, 2024 and discussions conducted at that meeting, the Planning and Zoning Commission recommends approval to the City Council of a request to amend Section 10-4-13 Alternative Energy Use Standards regarding solar farms of the Yorkville Unified Development Ordinance as presented in a staff memorandum dated March 1, 2024. Action: Goins-yes, Millen-yes, Vinyard-yes, Williams-yes, Forristall-yes 5 ayes; 0 no Attachments 1. Draft Approving Ordinance 2. Proposed redlined amendments to Section 10-4-13 Alternative Energy Use Standards in the Unified Development Ordinance 3. Written Opinion by the City Attorney regarding solar farm regulation, prepared by Kathleen Field Orr dated February 19, 2024. 4. Yorkville Solar Farm Projects – Buffer Map 5. Yorkville Solar Farm Projects – ComEd Distribution Electric Lines 6. Figure 7.1: Existing Roadway and Rail Network of the 2016 United City of Yorkville Comprehensive Plan Update. 7. American Planning Association Planning Advisory Service (PAS) Memo titled “Planning for Utility- Scale Solar Energy Facilities” dated September/October 2019. 8. Public Hearing Notice Memorandum To: City Council From: Krysti J. Barksdale-Noble, Community Development Director CC: Sara Mendez, Planner I Bart Olson, City Administrator Date: March 20, 2024 Subject: PZC 2024-06 Alternative Energy Use Standards – Text Amendment Solar Farm Regulations Ordinance No. 2024-____ Page 1 Ordinance No. 2024-_____ AN ORDINANCE OF THE UNITED CITY OF YORKVILLE, KENDALL COUNTY, ILLINOIS, APPROVING AN AMENDMENT TO THE YORKVILLE UNIFIED DEVELOPMENT ORDINANCE REGARDING ALTERNATIVE ENERGY USE STANDARDS (SOLAR FARMS) WHEREAS, the United City of Yorkville (the “City”) is a duly organized and validly existing non home-rule municipality created in accordance with the Constitution of the State of Illinois of 1970 and the laws of the State; and, WHEREAS, pursuant to Section 10-8-11 of the United City of Yorkville Unified Development Ordinance (“UDO”) the City may initiate amendments to the Zoning Ordinance; and, WHEREAS, the City filed a request seeking an amendment to the UDO to provide regulations requiring a minimum distance of one-thousand feet (1,000’) from the nearest solar array to a major corridor or the Fox River. In addition, the City seeks to make minor amendments related to typographical errors, clarification regarding solar glare, proof of utility service provider, and easement requirements; and, WHEREAS, the Planning and Zoning Commission convened and held a public hearing on March 13, 2024, to consider the request and adopted Findings of Fact with recommendations to the City Council to approve the requested text amendment. NOW, THEREFORE, BE IT ORDAINED by the Mayor and City Council of the United City of Yorkville, Kendall County, Illinois, as follows: Section 1. That the above recitals are hereby incorporated and made a part of this Ordinance. Section 2. That a Section 10-19-4-F of the United City of Yorkville Unified Development Ordinance is hereby amended attached hereto and made a part hereof as Exhibit A. Section 3. This Ordinance shall be in full force and effect after its passage, publication, and approval as provided by law. 2 Passed by the City Council of the United City of Yorkville, Kendall County, Illinois this ____ day of __________________, A.D. 2024. ______________________________ CITY CLERK KEN KOCH _________ DAN TRANSIER _________ ARDEN JOE PLOCHER _________ CRAIG SOLING _________ CHRIS FUNKHOUSER _________ MATT MAREK _________ SEAVER TARULIS _________ RUSTY CORNEILS _________ APPROVED by me, as Mayor of the United City of Yorkville, Kendall County, Illinois this ____ day of __________________, A.D. 2024. ______________________________ MAYOR United City of Yorkville Chapter 4. Use Standards Unified Development Ordinance Update Page 10 of 48 DRAFT FOR REVIEW Alternative Energy Use Standards A. General Requirements for all Alternative Energy Uses. 1. Applicability. The provisions of this Section are to establish zoning parameters by which solar and wind energy systems may be installed in the City. Additional renewable energy solutions not mentioned herein may be authorized subject to compliance with the applicable codes and standards of the City. 2. Use. Alternative energy systems Solar and Wind Farms shall be an accessory to the principal permitted use of a site. 3. Abandoned Systems. All alternative energy systems inactive or inoperable for twelve (12) continuous months shall be deemed abandoned. If the system is deemed abandoned, the owner is required to repair or remove the system from the property at the owner's expense within ninety (90) days after notice from the City. If the owner does not comply with said notice, the Building Code Official shall enforce this as a violation of the Yorkville Zoning Ordinance. 4. Signage. No attention getting device is permitted on any alternative energy system. One (1) sign shall be permitted to indicate the emergency contact information of the property owner or operator. Said sign shall not exceed two (2) square feet in size. Graphics, colors, corporate logos, and text on wind energy systems located within business or manufacturing zoned properties are permitted, subject to the discretion of the City Council. 5. Safety. All wind energy systems shall be equipped with manual and/or automatic controls and mechanical brakes to limit rotation of blades to prevent uncontrolled rotation. 6. Lighting. Alternative energy systems shall not be illuminated, except as required by the FAA or those used in commercial applications such as streetlights. 7. Shadow Flicker. No habitable portion of an existing adjacent structure shall be subject to shadow flicker from a wind turbine. Shadow flicker onto an adjacent roof and/or exterior wall which does not contain any windows, doors, and like openings shall be acceptable. If shadow flicker occurs, the operation of the wind turbine shall cease during those times which cause the shadow flicker. 8. Screening. There shall be no required mechanical screening for alternative energy systems. 9. Design. Wind energy systems and associated tower shall be a nonreflective color. The City Council may impose such conditions as are necessary to eliminate, if at all possible, any adverse effects such system may have on surrounding properties. 10. Compliance. Wind energy systems shall meet or exceed current standards of the international building code and Federal Aviation Administration (FAA) requirements, any other agency of the state or federal government with the authority to regulate wind energy systems, and all City codes. 11. Building Code/Safety Standards. Any owner or operator of an alternative energy system shall maintain said system in compliance with the standards contained in the current and applicable state or local building codes and any applicable standards for said energy systems that are published by the International Building Code, as amended from time to time. If, upon inspection, the United City of Yorkville concludes that an alternative energy system fails to comply with such codes and standards and constitutes a danger to persons or property, the City Code Official shall require immediate removal of the system at the owner's expense. United City of Yorkville Chapter 4. Use Standards Unified Development Ordinance Update Page 11 of 48 DRAFT FOR REVIEW B. Solar Farm. 1. No solar farm shall be erected on any lot less than three (3) acres in size. 2. A solar farm use may occupy up to eight-five (85) percent of a given parcel in the M-1 or M-2 District or up to eighty (80) percent of a given parcel in any other District. 3. A certified professional engineer shall certify that the foundation and design on the solar panels are within accepted professional standards, given local soil and climate conditions. 4. Power and communication lines running between banks of solar panels and to electric substations or interconnections with buildings shall be buried underground. a. Evidence shall be provided that the electric utility service provider that serves the proposed site has been notified of the owner’s intent to install an interconnected customer owned electricity generator. 4.5. Off-street parking provided on site shall be paved. Gravel or other unpaved materials shall be prohibited. 5.6. Systems, equipment, and structures shall not exceed thirty feet (30) in height when ground mounted. 6.7. Groundcover as specified in Section 10-5-3(A)(7) shall be provided beneath all solar panels. 7.8. Ground mounted solar energy collection systems as part of a solar farm shall have a minimum setback for all equipment, excluding fences, of: a. Front and Corner Yards: one hundred (100) feet, b. Side and Rear Yards: fifty (50) feet from nonresidential property lines and one hundred (100) feet from residential property lines. c. Buffer Areas: one thousand (1,000) feet from the nearest solar array to roadway networks, as defined in Figure 7.1: Existing Roadway and Rail Network of the 2016 United City of Yorkville Comprehensive Plan Update. b.d. Fox River: one thousand (1,000) feet from the nearest solar array to the edge of the bank of the Fox River. 8.9. Systems, equipment, and structures shall be fully enclosed and secured by a fence or wall with a height of eight (8) feet. Knox boxes and keys shall be provided at locked entrances for emergency personnel access. a. Warnings. (1) Warning signs shall be provided at the entrance to the facility and along the perimeter of the solar farm in locations determined necessary by the Zoning Officer. (2) The signs shall be less than four (4) square feet and made with letters and numbers at least three (3) inches in height and shall include the 911 address and an emergency phone number of the operator which shall be answered twenty-four (24) hours a day by a live operator. A nonemergency phone number for the operator shall also be displayed. 9.10. Outdoor Storage. Only the outdoor storage of materials, vehicles, and equipment that directly support the operation and maintenance of the wind solar farm shall be allowed except for outdoor storage that is expressly allowed in the zoning district specified elsewhere in this title. 10.11. Materials Handling, Storage, and Disposal. a. All solid wastes related to the construction, operation, and maintenance of the solar farm shall be removed from the site promptly and disposed of in accordance with all federal, state, and local laws. United City of Yorkville Chapter 4. Use Standards Unified Development Ordinance Update Page 12 of 48 DRAFT FOR REVIEW b. A list of hazardous fluids that may be used on site shall be provided. All hazardous materials related to the construction, operation, and maintenance of the solar farm shall be handled, stored, transported, and disposed of in accordance with all applicable local, state, and federal laws. United City of Yorkville Chapter 4. Use Standards Unified Development Ordinance Update Page 13 of 48 DRAFT FOR REVIEW 11.12. Decommissioning Plan. Prior to receiving approval, the applicant shall submit a decommissioning plan to ensure that the solar farm project is properly decommissioned, which shall include: a. Provisions describing the triggering events for decommissioning the solar farm project. Any nonfunctioning solar panel/array of the project shall be decommissioned within thirty (30) days unless the operator has shown to the Zoning Administrator that it is diligently repairing such solar panel/array or component. b. Procedures for the removal of structures, debris, and cabling, including those below the soil surface, c. Provisions for the restoration of the natural soil and vegetation, d. An estimate of the decommissioning costs certified by a professional engineer, to be updated every three (3) years or as determined necessary by the Zoning Administrator. The Zoning Administrator may request an independent third-party verification of the decommissioning costs at any time. The costs for this verification shall be reimbursed by the applicant and/or operator. e. Financial assurance, secured by the owner or operator, for the purpose of performing the decommissioning, in an amount equal to one-hundred and twenty (120) percent of the professional engineer's certified estimate of the decommissioning cost. f. A provision that the terms of the decommissioning plan shall be binding upon the owner or operator and any of his successors, assigns, or heirs. Figure 4.4. Solar Farm Standards 13. Solar Glare: Solar panels shall be placed such that concentrated solar radiation or glare shall not be directed onto nearby properties or roadways. 14. Easement: A blanket easement, or other authorized means of access as determined by the City Attorney, shall be provided over the property to allow the City or its contractor to enter and remove the abandoned system in compliance with the City Code. 1 Summary A request to amend Section 10-4-13. Alternative Energy Use Standards in the Unified Development Ordinance regarding commercial scale solar farm facilities. The proposed amendments provide additional regulations requiring a minimum distance of one-thousand feet (1,000’) from the nearest solar array to a major corridor and the Fox River. Additionally, staff proposes minor text amendments related to typographical errors, clarification regarding solar glare, proof of utility service provider, and easement requirements. Background After feedback from the Economic Development Committee (EDC) in September 2023 regarding a petition for a solar farm development along IL Route 47, staff requested further discussion on polices, guidelines, or preferences for locations of solar developments in the City to provide direction when future petitioners approach the City with large-scale solar projects. To assist with the discussion by the Economic Development Committee regarding potential policies and guidelines for appropriate site location of solar farms, staff researched planning advisory articles (see attached) with recommended parameters for large- scale solar facilities. Some of those recommendations included: 1) Maximum acreage or density (e.g., not more than two facilities within a two-mile radius) to mitigate the impacts related to the scale of these facilities. 2) Location outside of growth areas or a specified distance from an identified zoning district, certain land use, or growth area (e.g., Solar Farm must be setback 1,500 feet from a major arterial roadway as identified in the Comprehensive Plan; may not be located within 1,000 feet of an existing residential structure or zoned district; or not within 800 feet from an existing commercial zoning or land use). 3) Avoidance of or minimization of impact to the viewshed of any scenic, cultural, or recreational resources (i.e., large solar facilities may not be seen from surrounding points that are in line-of-sight with a resource location). Major Yorkville scenic, cultural, or recreational resources may include the Fox River and the Raging Waves waterpark. Upon review and additional feedback provided in January 2024, the Economic Development Committee recommended the City consider amending the Alternative Energy Use Standards regarding solar farms in the Unified Development Ordinance (UDO) to regulate the following: Minimum Distance of 1,000 feet from nearest solar arrays to major roadways Minimum Distance of 1,000 feet from nearest solar arrays to the Fox River Maximum Number of five (5) solar farms permitted within the city It is important to note that upon review of the EDC’s recommendations, the City Attorney has opined that while she has not been able to find any court decision or statute applicable to municipalities capping the number of solar farms in their communities, she does feel that such a restriction would be problematic due to the broadness of the regulation without a solid justification that couldn’t apply to any other land use. Therefore, staff recommends not including a cap on solar farm developments but allow the other proposed regulations to control the development of such uses. Memorandum To: Planning and Zoning Commission From: Krysti J. Barksdale-Noble, Community Development Director CC: Sara Mendez, Planner I Bart Olson, City Administrator Date: March 1, 2024 Subject: PZC 2024-06 Alternative Energy Use Standards – Text Amendment Solar Farm Regulations Packet materials from 3/13/24 PZC meeting 2 Approved & Proposed Solar Farms The attached map and following table illustrate the nine (9) solar farm projects that were either approved, previously applied but withdrawn, currently applied, or have inquired if the site is acceptable to the city for development: Project Name Parcel Number(s) Zoning Development Name Year Application Status Nearest Solar Array to Roadway GRNE Solar 02-29-100-006 O OFFICE Kendall Co. Campus 2018 Approved ~900 ft. to US 34 BAP Power 05-03-300-029 B-3 GENERAL BUSINESS Windmill Farms PUD 2018 Withdrawn N/A New Leaf Energy 02-18-400-002 02-17-300-002 A-1 AGRICULTURAL N/A (Annexed) 2022 Approved ~4,600 ft. to Eldamain Road ~183 ft. to Beecher Road* Bristol Ridge Solar 105 02-15-126-004 A-1 AGRICULTURAL Bristol Ridge PUD 2023 Approved ~1,000 ft.to Cannonball Trail Bristol Ridge Solar 106 02-10-300-017 R-2 SINGLE- FAMILY, R-3 MULTI-FAMILY ATTACHED Bristol Ridge PUD 2023 Withdrawn N/A Lanceleaf Solar 02-04-100-006 B-3 GENERAL BUSINESS Bailey Meadows PUD 2023 Applied ~150 ft. to IL 47 Yorkville Renewables 02-08-200-030 B-3 GENERAL BUSINESS Westbury East Village PUD 2023 Applied ~1,100 ft. to IL 47 ~1,500 ft. to Galena Road New Leaf Energy (Ament Road) 05-16-300-006 05-17-400-005 N/A N/A (Unincorporated) 2023 Inquiry N/A Corneils Solar 02-08-300-011 02-08-300-012 02-08-300-008 N/A N/A (Unincorporated) 2024 Applied ~1,700 ft. to Corneils Road* *Roadway not considered a major roadway as identified in Table 7.1: Existing Roadway and Rail Network in the Yorkville 2016 Comprehensive Plan Update. Based upon the three (3) approved and three (3) applied for applications for solar farm developments, all but two (2) would meet the proposed minimum 1,000-foot distance to a major roadway. All are well over 1,000 feet from the Fox River. Proposed Text Amendments In consideration of the direction provided by the Economic Development Committee and a written opinion by the City Attorney, staff is proposing to amend Section 10-4-13. Alternative Energy Use Standards in the Unified Development Ordinance (UDO) related to solar farms. We are also proposing to make additional minor text amendments within this section of the UDO to correct typographical/grammatical errors, clarification regarding solar glare, requiring proof of utility service provider, and blanket easement requirements. The following is a summary of the proposed amendments: 1. Section 10-4-13.A.2 Use. Alternative energy systems Solar and Wind Farms shall be an accessory to the principal permitted use of a site. a. Staff proposes to amend this section by removing “Alternative energy systems” and replace it with “Solar and Wind Farms” to clarify that only commercial scale solar or wind 3 farms are required to be an accessory to the principal permitted use since individual freestanding solar and freestanding wind systems are permitted as principal uses in Section 10-4-13.E and 10-4-13.I of the Unified Development Ordinance. 2. Section 10-4-13.B.4.a. Evidence shall be provided that the electric utility service provider that serves the proposed site has been notified of the owner’s intent to install an interconnected customer owned electricity generator. a. Staff proposes to add this clause to ensure the proposed solar fam location has already been submitted for review by the local electric utility provider and thereby a viable location. 3. Section 10-4-13.B.8.c. Buffer Areas: one thousand (1,000) feet from the nearest solar array to roadway networks, as defined in Figure 7.1: Existing Roadway and Rail Network of the 2016 United City of Yorkville Comprehensive Plan Update. a. Staff proposes to add buffer requirements between solar arrays and major roadways, as proposed by the Economic Development Committee. 4. Section 10-4-13.B.8.d. Fox River: one thousand (1,000) feet from the nearest solar array to the edge of the bank of the Fox River. a. Staff proposes to add buffer requirements between solar arrays and the Fox River, as proposed by the Economic Development Committee. 5. Section 10-4-13.B.10. Outdoor Storage. Only the outdoor storage of materials, vehicles, and equipment that directly support the operation and maintenance of the wind solar farm shall be allowed except for outdoor storage that is expressly allowed in the zoning district specified elsewhere in this title. a. Staff proposes to remove “wind” and replace with “solar” as this section of the Unified Development Ordinance specifically refers to solar farms. 6. Section 10-4-13.B.13. Solar Glare: Solar panels shall be placed such that concentrated solar radiation or glare shall not be directed onto nearby properties or roadways. a. Staff proposes to add language related to solar glare to this section of the Unified Development Ordinance specific to solar farms. Similar language is included for freestanding solar energy systems in Sections 10-4-13.D.3 and 10-4-13.E.3 with the Unified Development Ordinance. Staff believes the exclusion of this proposed language was an inadvertent oversight. 7. Section 10-4-13.B.14. Easement: A blanket easement, or other authorized means of access as determined by the City Attorney, shall be provided over the property to allow the City or its contractor to enter and remove the abandoned system in compliance with the City Code. a. Staff proposes to add language requiring applicants seeking solar farms to provide an easement allowing City staff or its contractor to enter on the property and remove the arrays and equipment should the system be abandoned. This language has been required in all solar farm developments as a condition of the special use but should be codified. Staff Comments Staff is supportive of the proposed text amendments to the Alternative Energy Use Standards in the Unified Development Ordinance as it provides further clarification of preferred locations for commercial scale solar farm developments and decreases the potential impact of such projects from scenic viewpoints and significant environmental features. 4 Proposed Motion: In consideration of testimony presented during a Public Hearing on March 13, 2024 and discussions conducted at that meeting, the Planning and Zoning Commission recommends approval to the City Council of a request to amend Section 10-4-13 Alternative Energy Use Standards regarding solar farms of the Yorkville Unified Development Ordinance as presented in a staff memorandum dated March 1, 2024 and further subject to {insert any additional conditions of the Planning and Zoning Commission}… Attachments 1. Draft Approving Ordinance 2. Proposed redlined amendments to Section 10-4-13 Alternative Energy Use Standards in the Unified Development Ordinance 3. Written Opinion by the City Attorney regarding solar farm regulation, prepared by Kathleen Field Orr dated February 19, 2024. 4. Yorkville Solar Farm Projects – Buffer Map 5. Yorkville Solar Farm Projects – ComEd Distribution Electric Lines 6. Figure 7.1: Existing Roadway and Rail Network of the 2016 United City of Yorkville Comprehensive Plan Update. 7. American Planning Association Planning Advisory Service (PAS) Memo titled “Planning for Utility- Scale Solar Energy Facilities” dated September/October 2019. 8. Public Hearing Notice Ordinance No. _____ AN ORDINANCE OF THE UNITED CITY OF YORKVILLE, KENDALL COUNTY, ILLINOIS, APPROVING AN AMENDMENT TO THE YORKVILLE UNIFIED DEVELOPMENT ORDINANCE REGARDING ALTERNATIVE ENERGY USE STANDARDS (SOLAR FARMS) WHEREAS, the United City of Yorkville (the “City”) is a duly organized and validly existing non home-rule municipality created in accordance with the Constitution of the State of Illinois of 1970 and the laws of the State; and, WHEREAS, pursuant to Section 10-8-11 of the United City of Yorkville Unified Development Ordinance (“UDO”) the City may initiate amendments to the Zoning Ordinance; and, WHEREAS, the City filed a request seeking an amendment to the UDO to provide regulations requiring a minimum distance of one-thousand feet (1,000’) from the nearest solar array to a major corridor or the Fox River. In addition, the City seeks to make minor amendments related to typographical errors, clarification regarding solar glare, proof of utility service provider, and easement requirements; and, WHEREAS, the Planning and Zoning Commission convened and held a public hearing on March 13, 2024, to consider the request and adopted Findings of Fact with recommendations to the City Council to approve the requested text amendment. NOW, THEREFORE, BE IT ORDAINED by the Mayor and City Council of the United City of Yorkville, Kendall County, Illinois, as follows: Section 1: That the above recitals are hereby incorporated and made a part of this Ordinance. Section 2: That a Section 10-19-4-F of the United City of Yorkville Unified Development Ordinance is hereby amended attached hereto and made a part hereof as Exhibit A. Section 3: This Ordinance shall be in full force and effect after its passage, publication, and approval as provided by law. Passed by the City Council of the United City of Yorkville, Kendall County, Illinois, this _____ day of _______________, 2024. ______________________________ City Clerk 2 DAN TRANSIER ______ KEN KOCH ______ CRAIG SOLING ______ ARDEN JOE PLOCHER ______ CHRIS FUNKHOUSER ______ RUSTY CORNEILS ______ SEAVER TARULIS ______ MATT MAREK ______ Approved by me, as Mayor of the United City of Yorkville, Kendall County, Illinois, this _____ day of _______________, 2024. ____________________________________ Mayor United City of Yorkville Chapter 4. Use Standards Unified Development Ordinance Update Page 10 of 48 DRAFT FOR REVIEW Alternative Energy Use Standards A. General Requirements for all Alternative Energy Uses. 1. Applicability. The provisions of this Section are to establish zoning parameters by which solar and wind energy systems may be installed in the City. Additional renewable energy solutions not mentioned herein may be authorized subject to compliance with the applicable codes and standards of the City. 2. Use. Alternative energy systems Solar and Wind Farms shall be an accessory to the principal permitted use of a site. 3. Abandoned Systems. All alternative energy systems inactive or inoperable for twelve (12) continuous months shall be deemed abandoned. If the system is deemed abandoned, the owner is required to repair or remove the system from the property at the owner's expense within ninety (90) days after notice from the City. If the owner does not comply with said notice, the Building Code Official shall enforce this as a violation of the Yorkville Zoning Ordinance. 4. Signage. No attention getting device is permitted on any alternative energy system. One (1) sign shall be permitted to indicate the emergency contact information of the property owner or operator. Said sign shall not exceed two (2) square feet in size. Graphics, colors, corporate logos, and text on wind energy systems located within business or manufacturing zoned properties are permitted, subject to the discretion of the City Council. 5. Safety. All wind energy systems shall be equipped with manual and/or automatic controls and mechanical brakes to limit rotation of blades to prevent uncontrolled rotation. 6. Lighting. Alternative energy systems shall not be illuminated, except as required by the FAA or those used in commercial applications such as streetlights. 7. Shadow Flicker. No habitable portion of an existing adjacent structure shall be subject to shadow flicker from a wind turbine. Shadow flicker onto an adjacent roof and/or exterior wall which does not contain any windows, doors, and like openings shall be acceptable. If shadow flicker occurs, the operation of the wind turbine shall cease during those times which cause the shadow flicker. 8. Screening. There shall be no required mechanical screening for alternative energy systems. 9. Design. Wind energy systems and associated tower shall be a nonreflective color. The City Council may impose such conditions as are necessary to eliminate, if at all possible, any adverse effects such system may have on surrounding properties. 10. Compliance. Wind energy systems shall meet or exceed current standards of the international building code and Federal Aviation Administration (FAA) requirements, any other agency of the state or federal government with the authority to regulate wind energy systems, and all City codes. 11. Building Code/Safety Standards. Any owner or operator of an alternative energy system shall maintain said system in compliance with the standards contained in the current and applicable state or local building codes and any applicable standards for said energy systems that are published by the International Building Code, as amended from time to time. If, upon inspection, the United City of Yorkville concludes that an alternative energy system fails to comply with such codes and standards and constitutes a danger to persons or property, the City Code Official shall require immediate removal of the system at the owner's expense. United City of Yorkville Chapter 4. Use Standards Unified Development Ordinance Update Page 11 of 48 DRAFT FOR REVIEW B. Solar Farm. 1. No solar farm shall be erected on any lot less than three (3) acres in size. 2. A solar farm use may occupy up to eight-five (85) percent of a given parcel in the M-1 or M-2 District or up to eighty (80) percent of a given parcel in any other District. 3. A certified professional engineer shall certify that the foundation and design on the solar panels are within accepted professional standards, given local soil and climate conditions. 4. Power and communication lines running between banks of solar panels and to electric substations or interconnections with buildings shall be buried underground. a. Evidence shall be provided that the electric utility service provider that serves the proposed site has been notified of the owner’s intent to install an interconnected customer owned electricity generator. 4.5. Off-street parking provided on site shall be paved. Gravel or other unpaved materials shall be prohibited. 5.6. Systems, equipment, and structures shall not exceed thirty feet (30) in height when ground mounted. 6.7. Groundcover as specified in Section 10-5-3(A)(7) shall be provided beneath all solar panels. 7.8. Ground mounted solar energy collection systems as part of a solar farm shall have a minimum setback for all equipment, excluding fences, of: a. Front and Corner Yards: one hundred (100) feet, b. Side and Rear Yards: fifty (50) feet from nonresidential property lines and one hundred (100) feet from residential property lines. c. Buffer Areas: one thousand (1,000) feet from the nearest solar array to roadway networks, as defined in Figure 7.1: Existing Roadway and Rail Network of the 2016 United City of Yorkville Comprehensive Plan Update. b.d. Fox River: one thousand (1,000) feet from the nearest solar array to the edge of the bank of the Fox River. 8.9. Systems, equipment, and structures shall be fully enclosed and secured by a fence or wall with a height of eight (8) feet. Knox boxes and keys shall be provided at locked entrances for emergency personnel access. a. Warnings. (1) Warning signs shall be provided at the entrance to the facility and along the perimeter of the solar farm in locations determined necessary by the Zoning Officer. (2) The signs shall be less than four (4) square feet and made with letters and numbers at least three (3) inches in height and shall include the 911 address and an emergency phone number of the operator which shall be answered twenty-four (24) hours a day by a live operator. A nonemergency phone number for the operator shall also be displayed. 9.10. Outdoor Storage. Only the outdoor storage of materials, vehicles, and equipment that directly support the operation and maintenance of the wind solar farm shall be allowed except for outdoor storage that is expressly allowed in the zoning district specified elsewhere in this title. 10.11. Materials Handling, Storage, and Disposal. a. All solid wastes related to the construction, operation, and maintenance of the solar farm shall be removed from the site promptly and disposed of in accordance with all federal, state, and local laws. United City of Yorkville Chapter 4. Use Standards Unified Development Ordinance Update Page 12 of 48 DRAFT FOR REVIEW b. A list of hazardous fluids that may be used on site shall be provided. All hazardous materials related to the construction, operation, and maintenance of the solar farm shall be handled, stored, transported, and disposed of in accordance with all applicable local, state, and federal laws. United City of Yorkville Chapter 4. Use Standards Unified Development Ordinance Update Page 13 of 48 DRAFT FOR REVIEW 11.12. Decommissioning Plan. Prior to receiving approval, the applicant shall submit a decommissioning plan to ensure that the solar farm project is properly decommissioned, which shall include: a. Provisions describing the triggering events for decommissioning the solar farm project. Any nonfunctioning solar panel/array of the project shall be decommissioned within thirty (30) days unless the operator has shown to the Zoning Administrator that it is diligently repairing such solar panel/array or component. b. Procedures for the removal of structures, debris, and cabling, including those below the soil surface, c. Provisions for the restoration of the natural soil and vegetation, d. An estimate of the decommissioning costs certified by a professional engineer, to be updated every three (3) years or as determined necessary by the Zoning Administrator. The Zoning Administrator may request an independent third-party verification of the decommissioning costs at any time. The costs for this verification shall be reimbursed by the applicant and/or operator. e. Financial assurance, secured by the owner or operator, for the purpose of performing the decommissioning, in an amount equal to one-hundred and twenty (120) percent of the professional engineer's certified estimate of the decommissioning cost. f. A provision that the terms of the decommissioning plan shall be binding upon the owner or operator and any of his successors, assigns, or heirs. Figure 4.4. Solar Farm Standards 13. Solar Glare: Solar panels shall be placed such that concentrated solar radiation or glare shall not be directed onto nearby properties or roadways. 14. Easement: A blanket easement, or other authorized means of access as determined by the City Attorney, shall be provided over the property to allow the City or its contractor to enter and remove the abandoned system in compliance with the City Code. From:Kathleen Field Orr To:Krysti Barksdale-Noble Cc:Bart Olson Subject:Limitation of Additional Solar Farms Date:Monday, February 19, 2024 4:35:59 PM Attachments:image001.png You have requested my opinion as to whether the City could prohibit or cap the number of Solar Farms to be located in the City. While I have not been able to find any court decision or statute applicable to municipalities addressing this question, I do believe that such a restriction could be very problematic. What is unclear is the basis for such a restriction. Is it because Solar Farms generate minimal real estate taxes? Because Solar Farms do not create much job opportunity? But, with regard to taxes or jobs, how are Solar Farms different from not-for -profit organizations? Are all Solar Farms the same that a prohibition would apply to all? Would the restriction apply to community solar farms? In 2023, Section 55 ILCS 5/5-12030 of the Counties Code was revised to specifically set siting regulations and prohibits counties from being more restrictive than the regulations set forth in the Counties Code. The statute provides a laundry list of permitted regulations but prohibits any regulation which is more restrictive. It has been interpreted to apply to municipalities but, having read the statute, I do not think it does, but then I think it is only a matter of time. I would suggest that a study be made of restrictions of the location, size, and proximity to residential communities to determine if the City can prevent a proliferation of Solar Farms which would have a negative impact on the community. kfo Kathleen Field Orr | Ottosen DiNolfo Hasenbalg & Castaldo, Ltd. 1804 North Naper Boulevard, Suite 350 Naperville, Illinois 60563 O:630-682-0085 C:708-267-6244 kfo@ottosenlaw.com | www.ottosenlaw.com The information contained in this e-mail message may be privileged, confidential, and protected from disclosure. If you are not the intended recipient, any further disclosure or use, dissemination, distribution, or copying of this message or any attachment is strictly prohibited. If you think that you have received this e-mail message in error, please delete it and notify sdinolfo@ottosenlaw.com. 1804 N. Naper Boulevard, Suite 350, Naperville, IL 60563 Phone 630.682.0085 Fax 630.682.0788 www.ottosenlaw.com Memorandum To: Krysti Barksdale-Noble From: Kathleen Field Orr, City Attorney Date: March 1, 2024 Re: Solar Farms You have requested my opinion as to whether the City could prohibit or cap the number of Solar Farms to be located in the City. While I have not been able to find any court decision or statute applicable to municipalities addressing this question, I do believe that such a restriction could be very problematic. What is unclear is the basis for such a restriction. Is it because Solar Farms generate minimal real estate taxes? Because Solar Farms do not create much job opportunity? But, with regard to taxes or jobs, how are Solar Farms different from not-for-profit organizations? Are all Solar Farms the same that a prohibition would apply to all? Would the restriction apply to community solar farms? In 2023, Section 55 ILCS 5/5-12030 of the Counties Code was revised to specifically establish siting regulations and prohibit counties from being more restrictive than the regulations set forth in the Counties Code. The statute provides a laundry list of permitted regulations but prohibits any regulation which is more restrictive. It has been interpreted to apply to municipalities however, having read the statute, I do not think it does, but I do believe it is only a matter of time before similar regulations will be imposed upon municipalities. I would suggest that a study be made of restrictions of the location, size, and proximity to residential communities to allow the City to prevent a proliferation of Solar Farms which could have a negative impact on the community. KFO Rob Roy CreekRob Roy CreekF o x R iv e r Rob Roy CreekRob Roy CreekRob Roy CreekBlackberry CreekBlackberry CreekF o x R i v e r Middle Aux Sable Creek Rob Roy CreekBlackberry C reek Blackberry CreekFox RiverB l a c k b e r r y C r e e k Blackberry Creek Fox RiverBig Rock CreekBlackberry CreekMorgan CreekMiddle Aux Sable Creek F o x R iverFox RiverJ e n na C ir JennaCirELyncliffDrEldamain RdEldamainRdSBridgeStEHighpointRdMinklerRdMinklerRdS c ha e f e r R d BeecherRdG r a n d e T r l Grande Trl LisbonRdGordonRdGordonRdWHighpointRd SundownLnM a n ch e s te r D r ParksideLnPecosCirBigBendDrRosenwinkelStRebecca CirSMainStGreenfieldTurnOakCreekDr N R o y a lO a k s D rMadelineDrOldGloryDrE Mit ch e l Dr N C y pre s s D r F a irh a venDrRonhillRdW a ls h C ir McLellanBlvdN aw ak w a L n SumacDrCranstonCirTimberCreek D r E WhiteRoseDrCotswoldDrHartfieldDrYellowstone Ln EllsworthDrNorw a y C ir Bri a n Ln CryderWayWhiteOakWayHe a the r Ln MonarchosLnWi ndhamCi r KellyAveSquireCirStacy 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Ga te s L n A da m Av e WindingCreekRdBrooksideLn EMillBrookCirTanglewoodTrailsDrWalsh DrHawkHollowDrHam ptonLnE Van Emmon St RivaRidgeRdRiverside Dr HillsideDr Foster D r PoplarDrHighviewDr AutumnCreek Blvd M c M u rtrie Way S e e ley S t Bern ad e t t e L n ThunderGulchRdKi ngsmi l l StAliceAve P a tte r s o n R d M a rg are t Dr P ark w a y DrAlde nAveRai nt r e e RdCrookedCreekDrS u t t o n S t G r e e n B r i a r R d W hi rla wa y L n SimonDrWestern Ln VenetianW ayFairfieldAve MapleLnLillianLnHeustisStMa pl eRi dgeL n E Countryside Pkwy Ava l on L n QuinseyLnEvergreenLnCommercialDr W Madison St W Ridge St E Fox St K entshire DrHighRidgeLnCoachRd PenmanRdSRoyalOaksDr Shado w Wo o d Dr C ol on ia l P kw y P o n d e r o s a D r E Washington St W Hig h la n d Dr BrightonOaksDr J ul ie L n EHighlandDrB e a v e r S t Ridge St Pl y m ou th Av e TeriLnAndr e wTrl E Veterans PkwyNorthlandLn O akmontDr W h e at on Ave G o ld e n r o d D r E ld e n D rRobert LnFord Dr R i v e r B i r c h D rLaurenDr W Van Emmon St Hu nt in gt on L n RoseHillLnEl iz a be th S tRiverBirchLnMorganSt WoodenBridgeDrWestStHanbur y L n ManchesterLnO a k S tAdrianStCoralDrW in t e r b e r r y D r Banbur yAveBurnettStPen saco la S t LongGroveRdGarritanoStWhit eOakWayWarblerLnBristol AveDrayto n CtKingStJuliusC t Appletree Ct SavannaCtFox G le n D r E F lin tC re e k L n E t h elCtOmahaDrHarvestTrlCedarCt CotswoldWay Bluejay Dr O akL n ColtonStP in e C tDenise Ct Garden CirRoseHillCtQuantock LnJennifer CtTallgrass LnBu e ll RdLinden AveSunset AveOaklawn AveBurr Ct Hobbs CtGrande TrailCt Ly m an Loop Henning Ln Amos Ave BristolRidgeRd ERickardDrCharles StM o nt cl aireL n Jon a th an D r WestonAveCl a ri d g e L nArtesianLn H o n e y s u c k le L n E Elm St RileyRd W Veterans Pkwy CandleberryLnFoxCtGawneLnA me ric a n W ay GenevaLnKateD rLe w i s St B e r e s ford Dr Blaine St S witc h g rassLnYorkvilleRd GoldfinchAveRoodStHobbs LnG a r d e n S t E d y t he S tFerdinandLn Clarem on t Ct SummerwindDrCy pr es s D r T h o r n h ill C t E mily Ct PrestonDr BoomerLnF rances L n ColumbineDrAsterDrW es t w in d D r WoodlandDrWalnut St WoodworthStHunt St Jackson St Farm CtColumbia LnTremontAveHilsboroLnS P arkD rLen o x L n BonnieLnNParkDr North St CanaryAveGildaC tW yth e Pl CanyonCtDaltonAveChallyDrIndianCliffsLnDivisionStSouth St TimberCreekDr Wo o dv ie w S t Auburn DrBirchwoodDrWolf St C hristy Ln Wal nutDr A st or L n BradyStCoral berryCtC lo v e rC tOver l ookCt M a p le S tTimberCreekPlMorgan Ct Lynn DrM ea d o wv ie w Ln HillcrestAve S a ge Ct CardinalDrDakotaDrAmandaLn W Jo h n St WilsonCtBehrens St SunnyD e llCt P a t ri c i a L n Walter St Willow Ln A n d reaCtE Ridge St Ka th le e n Ci r FoxHillCtC onservationD rW i nt e r t h urGrnFawnRidgeCtPalmerCtSpruceCtStrawberry Ln W Dolph St MistwoodCtFar m s t e a dDr Mulh e r n C t FoxtailLnColeCtEBlackberryLnNadenCt C o lo n y C tTowerLnH ic k o r y C tR e g a l OakCt RedTailLn Chestnut Cir EKendallDr RebeccaCt LibertyStPowersCtB l u e s te m D rQ u in s e y L n BirchCt NortonLn L aurel Ct R i v e r R d PhelpsCtPatriotCtNe ol a Rd R e n a LnSMainStW Fox St Mill Rd Austin CtChurchSt TimberCtHaleyCt Gloria CtDavid Ct WellsStFirCt CannonballTrlB e r r y w o o d L n E Main St TuscanyTrlWalshDrJohnsonStW S o m o n a u k S t E South St Eldamain RdC a n n o n b a l l T r l FoxRdW Veterans Pkwy MillStSBridgeStJefferson StState StState StMadison CtE Orange St Olsen St Illini CtW W ashington StW Dolph St W Orange St W Washington St W Beecher StRedhorse LnFox Glen Cir Fox Glen CtR e b e c c a C t H i g h p o i n t C t Lisbon RdM a p le R id g e C tTimber Creek Dr WBrandenburg Way Legion Rd Arcadia LnE Hi ghpoi nt RdW alsh Dr Su nf lo w e r C t Hawthorne Ct Wa ls h Ct B u c k th o rn e C tWBa r berryCi rHollenbackCtEllsworthCtCryder C tGra n d e Trl Cor n erstoneDrB u rn ingBus h Dr Spi c ebushCtDeerStWest StW Center St E Center St W So mo na u k S t W Spring St W Main St River Rd N Bridge StE Spring St E Park St E S o monauk St Sanders CtWorsley StE Main StOakwoodStFreemontStMartin Ave Victoria Ave Marie Ave Heritage Dr HeartlandD rStillwaterCtOmaha DrRedwood Dr G raceDr E Spring StESpringStC entral D rAcorn LnRiverside RdWheatla n d C t Landmark Ave McHugh RdTuma Rd Carpenter St Menard DrDickson CtCe nt erPkwyWCountrysidePkwyB la c k b e rr y C t W B lackberry LnAnder son Ct Cornell LnIn d epen de n c e B lvdJohn St Hick oryLnMeadowview LnCanyon Trl Canyon Trl Ct White Plains Ln Alan Dale LnFaxon Rd FaxonRdC h e s h ire C tNewbury CtEssex CtD o v erCtNDover Ct SCatalpaTrlRedbud Dr Cannonball TrlA la n D al e L n Crestwood Dr Caledonia DrCaledonia Dr Fo n ta na Dr Pinewood DrNa th an Dr Gabriel DrCorneils Rd Co rne i ls R d Co rne i ls Rd C o r neils R d Hunte r Ln Charity LnPlum StGrove StCross StMain StRoyal Oaks Ct F r e e d o m Pl Lehman CrossingSeeley StHo lly Ln Be rry wo od Ln Pin e R id ge Dr S Meado ww ood LnHeatherwood DrStation DrMill Rd Big Rock BlvdBissel DrBailey RdShoeger CtCrookerDr Evan s C tHaven hill CtTuscany TrlOwen Ct (Pvt) Gains Ct (Pvt) S h e rid a n C t ( P v t) K etchum C t (P vt)Silver Springs Ct (Pvt)B l a c k h a wk B lv d G ra pe Vin e Trl Grape Vine TrlGrapeVineTrlB u r ga n d y C t M a g n o l i a C tReliance CtConcordDr SConcordDrSBaumann TrlM erlotCtGalena Rd Concord CtRo x b u r y LnM ay f ie ld D r M ayfield DrAm s te rd am CtKlock CtGriffin DrKate D r William DrEmma AveSa n d Hill Ct Kyla CtCaliendo CirKathleen CirJenna Ct M a t t h e w DrShaunaD rRebecca CirMargaret CtBrian LnBrian CtStacy Ct Sa v oy Ln Lenox CirConcord Dr Pro v id e nc e Ln Prescott DrPrescott DrChad LnChad CtTro o n DrAdam AveHeather LnW Larkspur LnE Larkspur LnS C y pre s s D r ParkLnWillow LnBasswood CtSto ry b roo k D r B u c h ananLnPrairie Crossing DrSir Barton DrSimon CtIro n Le i ge L n Sil v er Ch a rm L n Ga yl or d Ln Se c re ta ria t Ln Co nc o rd Dr Sp ok a n e Wa y Spokane WayCharismatic LnMillrace LnJu a ni ta L nWestgate LnThomas LnGordon RdS il ver Ci ty C t Cloud Croft Ct Pecos CirRo s e n wi n k e l S t Kennedy RdMinkler RdLakeview D r AllegianceCrossingBell StChestnutCtS a r a v a n o s DrTommyHughesWay Biscayne LnPleasant CtTampa DrS a r a s o t a A v e Timb ali er St Bertram DrPierpontLn Harrisson StPortageLn Willoughby Ct HalfMoonDrCamden LnWinchester LnMarquette S t Galena Rd Galena Rd N Bridge StN Bridge StN Bridge StConcord CtELexingtonCirP riarie M e a d o w D r Wi l d I ndi go LnPrairie Rose LnConeflower C t P r a irieGrassLnMcHugh RdPrairie Clover Dr ECountrysidePkwy McHugh RdConover Ln Leisure St Pleasure Dr Georgeanna StSycamoreRdJohn St Sequo ia C ir C h estnutLnChestnutLnWhite Pine CtStoneridg e C tStoneridge CirCyp res s L nCottonwoodTrl C o t t o n w o o d C t WillowWayR i v e r R d S t o n y C r e e k L n S h a r o n L n T y l e r Cr e e k Ct A a r o n L n (P la tte d ) W Veterans Pkwy Popl a r Dr St Annes Dr WalshCirR e d TailCtBeecherRd Sienna DrMadden CtCobalt DrMeadowlark LnMeadowlarkCtGreenfieldTurnSunny D ellLnH a z e ltin e W a y StJosephsWayWaverly CirBlueberryHill Hearthstone AveHartfield AveBraem o r e LnAshworthLnFairfax WayC a ulfield PtFitzhugh TurnWilton CtWHighpointRdHillviewCtLakeside CtS ta g e c o a c h T rlT im b e r C r e e k C t Ne ol a CtEldamain RdEldamain RdPa v illi o n Rd W Beecher RdN Br i dge St Beecher RdN Bridge StSchoolhouse Rd Illin o is R o u te 7 1 Illinois Route 71Deere Crossing DrDoe CtImmanuel RdE Highpoint RdDickson RdUS Route 30 Galena Rd Cannonball TrlTrillium Ct Meadow Rose Ln Candleberry Ct Vil l age Vi ew Dr D e er p oint L n In g e mu n s o n L n S ta g e c o a c h T rlIllinois Route 71Illinois Route 126 S Brid ge St Legion RdGalena RdKennedy RdTimber View LnBasel in e Rd Ashe RdEldamain RdIllinois Route 47US Route 30 Riv e r W o od DrRiv erWo odLn R iv e r W o o d C tW Lyncl i f f DrB r i s t o l C t Shadow Creek CtBlock RdAshley RdAment R dMighell RdCountryViewDr WrenRdPrestwick LnShetlan d LnShetlan d CtGleneagles Ln Callander TrlDun bar CtAberdeenC tWhitekirk LnE Hydraulic AveN Conover CtS Conover CtSchoolhouse RdB ator StDydyna CtBenjamin StRodak S tBenjamin StTomasik CtB uhrm a s t e r C tRyanDrLongview DrLavender W ay SunsetAveW Hydraulic Ave W Hydraulic Ave R y a n C tIdenta Rd R o s e n w in k e l S t Isabel DrErica Ln Blackberry Shore Ln Gillespie LnEdward LnEdward Ln Isabel DrBeecher RdPu rc ell St N C a rly Cir S C arly Cir C arly DrCarly C tPa trickCt C o d y CtDivision StSeeleySt Sw a n s o n L n Prairie Pointe Dr FountainviewDr 02-08-200-030 05-16-300-006 02-15-126-004 02-08-300-008 02-29-100-006 02-10-300-017 05-17-400-005 02-04-100-006 05-03-300-029 02-08-300-011 02-18-400-002 02-08-300-012 02-17-300-002 Sources: Esri, HERE, Garmin, Intermap, increment P Corp., GEBCO, USGS, FAO, NPS, N RCAN, GeoBase, IGN, Kadaster N L, Ordnance Sur vey, Esri Japan, METI, Esri China (Hong Kong), (c) OpenStreetMap contributors, and the GIS User Community YORKVILLE SOLAR FARM PROJECTS DA TE: PROJECT NO.: FILE: BY: NO VEMBE R 2023 YO2300 MJT LOCATION MA PUNITED CIT Y OF YORKVILLE, ILLINOIS Engineering Enterprises, Inc.52 Wheeler RoadSugar Grove, Illinois 60554(630) 466-6700www.eeiweb .com PATH:H:\GIS \PUBLIC\YO RK VILLE \2023\YO 2300 United C ity o f Yor kv ille 651 P rairie P ointe Dr, Yorkville, IL 60560 N O R T H° YO 2300_Yorkville Solar Farm Projects Best Legend Appr oved Wit hdr awn Applied Inquiry Yorkville Major Roads 500 Ft Buffer Yorkville Major Roads 1000 Ft Buffer Yorkville Major Roads 1500 Ft Buffer BNSF Railroad 500 Ft Buffer Yorkville Boundary Rob Roy CreekRob Roy CreekF o x R iv e r Rob Roy CreekRob Roy CreekRob Roy CreekBlackberry CreekBlackberry CreekF o x R i v e r Middle Aux Sable Creek Rob Roy CreekBlackberry C reek Blackberry CreekFox RiverB l a c k b e r r y C r e e k Blackberry Creek Fox RiverBig Rock CreekBlackberry CreekMorgan CreekMiddle Aux Sable Creek F o x R iverFox RiverJ e n na C ir JennaCirELyncliffDrEldamain RdEldamainRdSBridgeStEHighpointRdMinklerRdMinklerRdS c ha e f e r R d BeecherRdG r a n d e T r l Grande Trl LisbonRdGordonRdGordonRdWHighpointRd SundownLnM a n ch e s te r D r ParksideLnPecosCirBigBendDrRosenwinkelStRebecca CirSMainStGreenfieldTurnOakCreekDr N R o y a lO a k s D rMadelineDrOldGloryDrE Mit ch e l Dr N C y pre s s D r F a irh a venDrRonhillRdW a ls h C ir McLellanBlvdN aw ak w a L n SumacDrCranstonCirTimberCreek D r E WhiteRoseDrCotswoldDrHartfieldDrYellowstone Ln EllsworthDrNorw a y C ir Bri a n Ln CryderWayWhiteOakWayHe a the r Ln MonarchosLnWi ndhamCi r KellyAveSquireCirStacy CirIroqoisLnPatronLnDeerStAspen Ln Shadow Cre e k L n T w in le a fT r lAshleyLnTimberRidgeDrSchmidtLnHideawayLn DanielleLnEBarberryCirRichmondAv e Ga lla n t Fo x Ci r Gardine r A v e BurrStMurf i el dDrFoxGlenDrWPineRidgeDrSJason DrWLexingtonCirDeer p a t h Dr Wi n g RdPrairieLnWoodSageAveBarrettDr W R oyalOak s D r Illini Dr MajesticPrinceLnT a u s Cir BruellStMarketviewDrMar k etPlaceDr HomesteadDrGameFarmRd FreemontStArrowheadDr WKendallDrWKendallDr D i e h l F ar mRdHaydenDrMcHughRdCenterPkwyK e n n e d y R d KennedyRdJohn S tCarolyn CtWackerDrGalena Rd Illinois Route 126 Corneils Rd AshleyRdEVeteransPkwyCannonballTrlA m en t RdImmanuelRdBaselineRd V a n E m m o n R d L e g io n R d DicksonRdPenmanRdBristol Ridge R d WRickardDrCannonballTrlPavillionRdWBeecherRd FieldsDrBlockRdTuma RdEBeecherRdW FoxStFaxonRd Country Rd AudreyAveAm e nt Rd FairfaxWay Br is to l B a y Dr WindettRidgeRd ReservationRd Tro o n Dr CountryHillsDrE m erald Ln Pr a i r ie C r os s in g D rMillSt HilltopRd Ga te s L n A da m Av e WindingCreekRdBrooksideLn EMillBrookCirTanglewoodTrailsDrWalsh DrHawkHollowDrHam ptonLnE Van Emmon St RivaRidgeRdRiverside Dr HillsideDr Foster D r PoplarDrHighviewDr AutumnCreek Blvd M c M u rtrie Way S e e ley S t Bern ad e t t e L n ThunderGulchRdKi ngsmi l l StAliceAve P a tte r s o n R d M a rg are t Dr P ark w a y DrAlde nAveRai nt r e e RdCrookedCreekDrS u t t o n S t G r e e n B r i a r R d W hi rla wa y L n SimonDrWestern Ln VenetianW ayFairfieldAve MapleLnLillianLnHeustisStMa pl eRi dgeL n E Countryside Pkwy Ava l on L n QuinseyLnEvergreenLnCommercialDr W Madison St W Ridge St E Fox St K entshire DrHighRidgeLnCoachRd PenmanRdSRoyalOaksDr Shado w Wo o d Dr C ol on ia l P kw y P o n d e r o s a D r E Washington St W Hig h la n d Dr BrightonOaksDr J ul ie L n EHighlandDrB e a v e r S t Ridge St Pl y m ou th Av e TeriLnAndr e wTrl E Veterans PkwyNorthlandLn O akmontDr W h e at on Ave G o ld e n r o d D r E ld e n D rRobert LnFord Dr R i v e r B i r c h D rLaurenDr W Van Emmon St Hu nt in gt on L n RoseHillLnEl iz a be th S tRiverBirchLnMorganSt WoodenBridgeDrWestStHanbur y L n ManchesterLnO a k S tAdrianStCoralDrW in t e r b e r r y D r Banbur yAveBurnettStPen saco la S t LongGroveRdGarritanoStWhit eOakWayWarblerLnBristol AveDrayto n CtKingStJuliusC t Appletree Ct SavannaCtFox G le n D r E F lin tC re e k L n E t h elCtOmahaDrHarvestTrlCedarCt CotswoldWay Bluejay Dr O akL n ColtonStP in e C tDenise Ct Garden CirRoseHillCtQuantock LnJennifer CtTallgrass LnBu e ll RdLinden AveSunset AveOaklawn AveBurr Ct Hobbs CtGrande TrailCt Ly m an Loop Henning Ln Amos Ave BristolRidgeRd ERickardDrCharles StM o nt cl aireL n Jon a th an D r WestonAveCl a ri d g e L nArtesianLn H o n e y s u c k le L n E Elm St RileyRd W Veterans Pkwy CandleberryLnFoxCtGawneLnA me ric a n W ay GenevaLnKateD rLe w i s St B e r e s ford Dr Blaine St S witc h g rassLnYorkvilleRd GoldfinchAveRoodStHobbs LnG a r d e n S t E d y t he S tFerdinandLn Clarem on t Ct SummerwindDrCy pr es s D r T h o r n h ill C t E mily Ct PrestonDr BoomerLnF rances L n ColumbineDrAsterDrW es t w in d D r WoodlandDrWalnut St WoodworthStHunt St Jackson St Farm CtColumbia LnTremontAveHilsboroLnS P arkD rLen o x L n BonnieLnNParkDr North St CanaryAveGildaC tW yth e Pl CanyonCtDaltonAveChallyDrIndianCliffsLnDivisionStSouth St TimberCreekDr Wo o dv ie w S t Auburn DrBirchwoodDrWolf St C hristy Ln Wal nutDr A st or L n BradyStCoral berryCtC lo v e rC tOver l ookCt M a p le S tTimberCreekPlMorgan Ct Lynn DrM ea d o wv ie w Ln HillcrestAve S a ge Ct CardinalDrDakotaDrAmandaLn W Jo h n St WilsonCtBehrens St SunnyD e llCt P a t ri c i a L n Walter St Willow Ln A n d reaCtE Ridge St Ka th le e n Ci r FoxHillCtC onservationD rW i nt e r t h urGrnFawnRidgeCtPalmerCtSpruceCtStrawberry Ln W Dolph St MistwoodCtFar m s t e a dDr Mulh e r n C t FoxtailLnColeCtEBlackberryLnNadenCt C o lo n y C tTowerLnH ic k o r y C tR e g a l OakCt RedTailLn Chestnut Cir EKendallDr RebeccaCt LibertyStPowersCtB l u e s te m D rQ u in s e y L n BirchCt NortonLn L aurel Ct R i v e r R d PhelpsCtPatriotCtNe ol a Rd R e n a LnSMainStW Fox St Mill Rd Austin CtChurchSt TimberCtHaleyCt Gloria CtDavid Ct WellsStFirCt CannonballTrlB e r r y w o o d L n E Main St TuscanyTrlWalshDrJohnsonStW S o m o n a u k S t E South St Eldamain RdC a n n o n b a l l T r l FoxRdW Veterans Pkwy MillStSBridgeStJefferson StState StState StMadison CtE Orange St Olsen St Illini CtW W ashington StW Dolph St W Orange St W Washington St W Beecher StRedhorse LnFox Glen Cir Fox Glen CtR e b e c c a C t H i g h p o i n t C t Lisbon RdM a p le R id g e C tTimber Creek Dr WBrandenburg Way Legion Rd Arcadia LnE Hi ghpoi nt RdW alsh Dr Su nf lo w e r C t Hawthorne Ct Wa ls h Ct B u c k th o rn e C tWBa r berryCi rHollenbackCtEllsworthCtCryder C tGra n d e Trl Cor n erstoneDrB u rn ingBus h Dr Spi c ebushCtDeerStWest StW Center St E Center St W So mo na u k S t W Spring St W Main St River Rd N Bridge StE Spring St E Park St E S o monauk St Sanders CtWorsley StE Main StOakwoodStFreemontStMartin Ave Victoria Ave Marie Ave Heritage Dr HeartlandD rStillwaterCtOmaha DrRedwood Dr G raceDr E Spring StESpringStC entral D rAcorn LnRiverside RdWheatla n d C t Landmark Ave McHugh RdTuma Rd Carpenter St Menard DrDickson CtCe nt erPkwyWCountrysidePkwyB la c k b e rr y C t W B lackberry LnAnder son Ct Cornell LnIn d epen de n c e B lvdJohn St Hick oryLnMeadowview LnCanyon Trl Canyon Trl Ct White Plains Ln Alan Dale LnFaxon Rd FaxonRdC h e s h ire C tNewbury CtEssex CtD o v erCtNDover Ct SCatalpaTrlRedbud Dr Cannonball TrlA la n D al e L n Crestwood Dr Caledonia DrCaledonia Dr Fo n ta na Dr Pinewood DrNa th an Dr Gabriel DrCorneils Rd Co rne i ls R d Co rne i ls Rd C o r neils R d Hunte r Ln Charity LnPlum StGrove StCross StMain StRoyal Oaks Ct F r e e d o m Pl Lehman CrossingSeeley StHo lly Ln Be rry wo od Ln Pin e R id ge Dr S Meado ww ood LnHeatherwood DrStation DrMill Rd Big Rock BlvdBissel DrBailey RdShoeger CtCrookerDr Evan s C tHaven hill CtTuscany TrlOwen Ct (Pvt) Gains Ct (Pvt) S h e rid a n C t ( P v t) K etchum C t (P vt)Silver Springs Ct (Pvt)B l a c k h a wk B lv d G ra pe Vin e Trl Grape Vine TrlGrapeVineTrlB u r ga n d y C t M a g n o l i a C tReliance CtConcordDr SConcordDrSBaumann TrlM erlotCtGalena Rd Concord CtRo x b u r y LnM ay f ie ld D r M ayfield DrAm s te rd am CtKlock CtGriffin DrKate D r William DrEmma AveSa n d Hill Ct Kyla CtCaliendo CirKathleen CirJenna Ct M a t t h e w DrShaunaD rRebecca CirMargaret CtBrian LnBrian CtStacy Ct Sa v oy Ln Lenox CirConcord Dr Pro v id e nc e Ln Prescott DrPrescott DrChad LnChad CtTro o n DrAdam AveHeather LnW Larkspur LnE Larkspur LnS C y pre s s D r ParkLnWillow LnBasswood CtSto ry b roo k D r B u c h ananLnPrairie Crossing DrSir Barton DrSimon CtIro n Le i ge L n Sil v er Ch a rm L n Ga yl or d Ln Se c re ta ria t Ln Co nc o rd Dr Sp ok a n e Wa y Spokane WayCharismatic LnMillrace LnJu a ni ta L nWestgate LnThomas LnGordon RdS il ver Ci ty C t Cloud Croft Ct Pecos CirRo s e n wi n k e l S t Kennedy RdMinkler RdLakeview D r AllegianceCrossingBell StChestnutCtS a r a v a n o s DrTommyHughesWay Biscayne LnPleasant CtTampa DrS a r a s o t a A v e Timb ali er St Bertram DrPierpontLn Harrisson StPortageLn Willoughby Ct HalfMoonDrCamden LnWinchester LnMarquette S t Galena Rd Galena Rd N Bridge StN Bridge StN Bridge StConcord CtELexingtonCirP riarie M e a d o w D r Wi l d I ndi go LnPrairie Rose LnConeflower C t P r a irieGrassLnMcHugh RdPrairie Clover Dr ECountrysidePkwy McHugh RdConover Ln Leisure St Pleasure Dr Georgeanna StSycamoreRdJohn St Sequo ia C ir C h estnutLnChestnutLnWhite Pine CtStoneridg e C tStoneridge CirCyp res s L nCottonwoodTrl C o t t o n w o o d C t WillowWayR i v e r R d S t o n y C r e e k L n S h a r o n L n T y l e r Cr e e k Ct A a r o n L n (P la tte d ) W Veterans Pkwy Popl a r Dr St Annes Dr WalshCirR e d TailCtBeecherRd Sienna DrMadden CtCobalt DrMeadowlark LnMeadowlarkCtGreenfieldTurnSunny D ellLnH a z e ltin e W a y StJosephsWayWaverly CirBlueberryHill Hearthstone AveHartfield AveBraem o r e LnAshworthLnFairfax WayC a ulfield PtFitzhugh TurnWilton CtWHighpointRdHillviewCtLakeside CtS ta g e c o a c h T rlT im b e r C r e e k C t Ne ol a CtEldamain RdEldamain RdPa v illi o n Rd W Beecher RdN Br i dge St Beecher RdN Bridge StSchoolhouse Rd Illin o is R o u te 7 1 Illinois Route 71Deere Crossing DrDoe CtImmanuel RdE Highpoint RdDickson RdUS Route 30 Galena Rd Cannonball TrlTrillium Ct Meadow Rose Ln Candleberry Ct Vil l age Vi ew Dr D e er p oint L n In g e mu n s o n L n S ta g e c o a c h T rlIllinois Route 71Illinois Route 126 S Brid ge St Legion RdGalena RdKennedy RdTimber View LnBasel in e Rd Ashe RdEldamain RdIllinois Route 47US Route 30 Riv e r W o od DrRiv erWo odLn R iv e r W o o d C tW Lyncl i f f DrB r i s t o l C t Shadow Creek CtBlock RdAshley RdAment R dMighell RdCountryViewDr WrenRdPrestwick LnShetlan d LnShetlan d CtGleneagles Ln Callander TrlDun bar CtAberdeenC tWhitekirk LnE Hydraulic AveN Conover CtS Conover CtSchoolhouse RdB ator StDydyna CtBenjamin StRodak S tBenjamin StTomasik CtB uhrm a s t e r C tRyanDrLongview DrLavender W ay SunsetAveW Hydraulic Ave W Hydraulic Ave R y a n C tIdenta Rd R o s e n w in k e l S t Isabel DrErica Ln Blackberry Shore Ln Gillespie LnEdward LnEdward Ln Isabel DrBeecher RdPu rc ell St N C a rly Cir S C arly Cir C arly DrCarly C tPa trickCt C o d y CtDivision StSeeleySt Sw a n s o n L n Prairie Pointe Dr FountainviewDr 02-08-200-030 05-16-300-006 02-15-126-004 02-08-300-008 02-29-100-006 02-10-300-017 05-17-400-005 02-04-100-006 05-03-300-029 02-08-300-011 02-18-400-002 02-08-300-012 02-17-300-002 Sources: Esri, HERE, Garmin, Intermap, increment P Corp., GEBCO, USGS, FAO, NPS, N RCAN, GeoBase, IGN, Kadaster N L, Ordnance Sur vey, Esri Japan, METI, Esri China (Hong Kong), (c) OpenStreetMap contributors, and the GIS User Community YORKVILLE SOLAR FARM PROJECTS DA TE: PROJECT NO.: FILE: BY: NO VEMBE R 2023 YO2300 MJT LOCATION MA PUNITED CIT Y OF YORKVILLE, ILLINOIS Engineering Enterprises, Inc.52 Wheeler RoadSugar Grove, Illinois 60554(630) 466-6700www.eeiweb .com PATH:H:\GIS \PUBLIC\YO RK VILLE \2023\YO 2300 United C ity o f Yor kv ille 651 P rairie P ointe Dr, Yorkville, IL 60560 N O R T H° YO 2300_Yorkville Solar Farm Projects Best - Comed Only Legend ComEd Distribution Electric Limits Appr oved Wit hdr awn Applied Inquiry Yorkville Boundary SECTION 7 - COMMUNITY SYSTEMS AND INFRASTRUCTURE124THE YORKVILLE PLAN • CONNECTING OUR PAST TO THE FUTUREFigure 7.1: Existing Roadway and Rail Networkimpacts on roadway capacity and would need to be studied in further detail. Two roadway segments for which capacity constraints may be an issue in 2040 are highlighted in red in Table 7.1. With the proposed roadway widening, Yorkville’s transportation network is expected to be able to accommodate traffic forecasts. CMAP and IDOT update their plans on a regular basis to address changes in travel patterns and financial conditions. These plan updates should be monitored to determine if there are changes in conditions or planned improvements.Pavement condition is another important factor in keeping the transportation network in a state of good repair. The City of Yorkville conducts pavement condition surveys on local roads on an as-needed basis to identify transportation project priorities for the City’s Capital Improvement Plan (CIP). The City’s 2015 budget as approved by City Council stated that the City’s combined roadway score for roadways within the jurisdiction of the City of Yorkville is 82 out of a possible score 100. Graph 7.1 shows the share of roadways in each condition category by total mileage of roadway.In order to keep the roadway network in a state of good repair, the City estimated a need of $2.1 million annually for roadway improvements. $1 million has been funded. The City anticipates that the combined roadway score will drop from 82 to 77 by 2018 with some exceptions for roadway improvement projects currently under way.Graph 7.1: Roadway ConditionsSource: City of Yorkville5101520253035MILES OF ROADWAYROADWAY CONDITION RATING90-100 EXCELLENT19.480-89 VERY GOOD3170-79 GOOD20.260-69 FAIR7.240-59 POOR3.710-39 VERT POOR0 1 American Planning Association | planning.org PAS MEMO — SEPTEMBER/OCTOBER 2019 American Planning Association Planning Advisory Service Creating Great Communities for All PAS MEMO September/October 2019 Planning for Utility-Scale Solar Energy Facilities By Darren Coffey, aicp Solar photovoltaics (PV) are the fastest-growing energy source in the world due to the decreasing cost per kilowatt-hour—60 percent to date since 2010, according to the U.S. Department of Energy (U.S. DOE n.d.)—and the comparative speed in constructing a facility. Solar currently generates 0.4 percent of global electricity, but some University of Oxford researchers es- timate its share could increase to 20 percent by 2027 (Hawken 2017). Utility-scale solar installations are the most cost-effective solar PV option (Hawken 2017). Transitioning from coal plants to solar significantly decreases carbon dioxide emissions and eliminates sulfur, nitrous oxides, and mercury emissions. As the U.S. Depart- ment of Energy states, “As the cleanest domestic energy source available, solar supports broader national priorities, including national security, economic growth, climate change mitigation, and job creation” (U.S. DOE n.d.). As a result, there is growing demand for solar energy from companies (e.g., the “RE100,” 100 global corporations committed to sourcing 100 percent renewable electricity by 2050) and governments (e.g., the Virginia Energy Plan commits the state to 16 percent renewable energy by 2022). Federal and state tax incentives have accelerated the energy industry’s efforts to bring facilities online as quickly as possible. This has created a new challenge for local governments, as many are ill-prepared to consider this new and unique land- use option. Localities are struggling with how to evaluate utili- ty-scale solar facility applications, how to update their land-use regulations, and how to achieve positive benefits for hosting these clean energy facilities. As a land-use application, utility-scale solar facilities are processed as any other land-use permit. Localities use the tools available: the existing comprehensive (general) plan and zoning ordinance. In many cases, however, plans and ordi- nances do not address this type of use. Planners will need to amend these documents to bring some structure, consisten- cy, and transparency to the evaluation process for utility-scale solar facilities. Unlike many land uses, these solar installations will occupy vast tracts of land for one or more generations; they require tre- mendous local resources to monitor during construction (and presumably decommissioning); they can have significant im- pacts on the community depending on their location, buffers, installation techniques, and other factors (Figure 1); and they are not readily adaptable for another industrial or commercial use, hence the need for decommissioning. While solar energy aligns with sustainability goals held by an increasing number of communities, solar industries must bring an overall value to the locality beyond the clean energy label. Localities must consider the other elements of sustainability and make deliberate decisions regarding impacts and benefits to the social fabric, natural environment, and local economy. How should a locality properly evaluate the overall impacts of a large-scale clean energy land use on the community? This PAS Memo examines utility-scale solar facility uses and related land-use issues. It defines and classifies these facilities, Figure 1. Utility-scale solar facilities are large-scale uses that can have significant land-use impacts on communities. Photo by Flickr user U.S. Department of Energy/Michael Faria. 2 American Planning Association | planning.org PAS MEMO — SEPTEMBER/OCTOBER 2019 analyzes their land-use impacts, and makes recommendations for how to evaluate and mitigate those impacts. While public officials tend to focus on the economics of these facilities and their overall fiscal impact to the community, the emphasis for planners is on the direct land-use considerations that should be carefully evaluated (e.g., zoning, neighbors, viewsheds, and environmental impacts). Specific recommendations and sample language for addressing utility-scale solar in compre- hensive plans and zoning ordinances are provided at the end of the article. The Utility-Scale Solar Backdrop In contrast to solar energy systems generating power for on- site consumption, utility-scale solar, or a solar farm, is an energy generation facility that supplies power to the grid. These Figure 2. Components of a solar farm: solar panels (left), substation (center), and high-voltage transmission lines (right). Photos courtesy Berkley Group (left, right) and Pixabay (center). facilities are generally more than two acres in size and have capacities in excess of one megawatt; today’s utility-scale solar facilities may encompass hundreds or even thousands of acres. A solar site may also include a substation and a switchyard, and it may require generator lead lines (gen-tie lines) to intercon- nect to the grid (Figure 2). From 2008 to 2019, U.S. solar photovoltaic (PV) installations have grown from generating 1.2 gigawatts (GW) to 30 GW (SEIA 2019). The top 10 states generating energy from solar PV are shown in Figure 3. For many of these initial projects, local planning staff independently compiled information through research, used model ordinances, and relied on professional networks to cobble together local processes and permit con- ditions to better address the adverse impacts associated with utility-scale solar. Figure 3. Utility solar capacity in the United States in 2019. Courtesy Solar Energy Industry Association. 3 American Planning Association | planning.org PAS MEMO — SEPTEMBER/OCTOBER 2019 industry. Figure 4 shows the extent of existing electric trans- mission lines in one rural Virginia county. Federal and state tax incentives have further accelerated the pace of utility-scale solar developments, along with decreas- ing solar panel production costs. These factors all combine to create land-use development pressure that, absent effective and relevant land-use regulatory and planning tools, creates an environment where it is difficult to properly evaluate and make informed decisions for the community’s benefit. Solar Facility Land-Use Impacts As with any land-use application, there are numerous potential impacts that need to be evaluated with solar facility uses. All solar facilities are not created equal, and land-use regulations should reflect those differences in scale and impact accordingly. Utility-scale solar energy facilities involve large tracts of land involving hundreds, if not thousands, of acres. On these large tracts, the solar panels often cover more than half of the land area. The solar facility use is often pitched as “temporary” by developers, but it has a significant duration—typically project- ed by applicants as up to 40 years. Establishing such a solar facility use may take an existing agricultural or forestry operation out of production, and resum- ing such operations in the future will be a challenge. Utility-scale solar can take up valuable future residential, commercial, or industrial growth land when located near cities, towns, or other Figure 4. Electric transmission lines in Mecklenburg County, Virginia. Courtesy Berkley Group. However, each individual project brings unique challenges related to size, siting, compatibility with surrounding uses, miti- gating impacts through setbacks and buffers, land disturbance processes and permits, financial securities, and other factors. This has proven to be a significant and ongoing challenge to local planning staff, planning commissions, and governing bodies. Some localities have adopted zoning regulations to address utility-scale solar facilities based on model solar ordinance templates created by state or other agencies for solar energy facilities. However, these ordinances may not be sufficient to properly mitigate the adverse impacts of these facilities on communities. Many of these initial models released in the early 2010s aimed to promote clean energy and have failed to incorporate lessons learned from actual facility development. In addition, the solar industry has been changing at a rapid pace, particularly regarding the increasing scale of facilities. Planners should therefore revisit any existing zoning regula- tions for utility-scale solar facilities to ensure their relevance and effectiveness. Rapid growth of utility-scale solar facilities has emerged for rural communities, particularly those that have significant elec- trical grid infrastructure. Many rural counties have thousands of acres of agricultural and forested properties in various levels of production. Land prices tend to be much more cost-effec- tive in rural localities, and areas located close to high-voltage electric transmission lines offer significant cost savings to the 4 American Planning Association | planning.org PAS MEMO — SEPTEMBER/OCTOBER 2019 identified growth areas. If a solar facility is close to a major road or cultural asset, it could affect the viewshed and attractiveness of the area. Because of its size, a utility-scale solar facility can change the character of these areas and their suitability for future development. There may be other locally specific poten- tial impacts. In short, utility-scale solar facility proposals must be carefully evaluated regarding the size and scale of the use; the conversion of agricultural, forestry, or residential land to an industrial-scale use; and the potential environmental, social, and economic impacts on nearby properties and the area in general. To emphasize the potential impact of utility-scale solar facil- ities, consider the example of one 1,408-acre (2.2-square-mile) Virginia town with a 946-acre solar facility surrounding its north and east sides. The solar project area is equal to approximately 67 percent of the town’s area. A proposed 332.5-acre solar facility west of town increases the solar acres to 1,278.5, nearly the size of the town. Due to its proximity to multiple high-voltage elec- trical transmission lines, other utility-scale solar facilities are also proposed for this area, which would effectively lock in the town’s surrounding land-use pattern for the next generation or more. The following considerations are some of the important land-use impacts that utility-scale solar may have on nearby communities. Change in Use/Future Land Use A primary impact of utility-scale solar facilities is the removal of forest or agricultural land from active use. An argument often made by the solar industry is that this preserves the land for future agricultural use, and applicants typically state that the land will be restored to its previous condition. This is easiest when the land was initially used for grazing, but it is still not without its challenges, particularly over large acreages. Land with significant topography, active agricultural land, or forests is more challenging to restore. It is important that planners consider whether the industrial nature of a utility-scale solar use is compatible with the local- ity’s vision. Equally as important are imposing conditions that will enforce the assertions made by applicants regarding the future restoration of the site and denying applications where those conditions are not feasible. Agricultural/Forestry Use. Agricultural and forested areas are typical sites for utility-scale solar facility uses. However, the use of prime agricultural land (as identified by the USDA or by state agencies) and ecologically sensitive lands (e.g., riparian buffers, critical habitats, hardwood forests) for these facilities should be scrutinized. For a solar facility, the site will need to be graded in places and revegetated to stabilize the soil. That vegetation typically needs to be managed (e.g., by mowing, herbicide use, or sheep grazing) over a long period of time. This prolonged vegetation management can change the natural characteristics of the soil, making restoration of the site for future agricultural use more difficult. While native plants, pollinator plants, and grazing options exist and are continually being explored, there are logistical issues with all of them, from soil quality impacts to compatibility of animals with the solar equipment. A deforested site can be reforested in the future, but over an additional extended length of time, and this may be delayed or the land left unforested at the request of the landowner at the time of decommissioning. Clearcutting forest in anticipation of a utility-scale solar application should be avoided but is not un- common. This practice potentially undermines the credibility of the application, eliminates what could have been natural buffers and screening, and eliminates other landowner options to mon- etize the forest asset (such as for carbon or nutrient credits). For decommissioning, the industry usually stipulates re - moval of anything within 36 inches below the ground surface. Unless all equipment is specified for complete removal and this is properly enforced during decommissioning, future agricul- tural operations would be planting crops over anything left in the ground below that depth, such as metal poles, concrete footers, or wires. Residential Use. While replacing agricultural uses with residential uses is a more typical land-use planning concern, in some areas this is anticipated and desired over time. “Peo- ple have to live somewhere,” and this should be near existing infrastructure typical of cities, towns, and villages rather than sprawled out over the countryside. This makes land lying within designated growth areas or otherwise located near existing population centers a logical location for future residential use. Designated growth areas can be important land-use strategies to accommodate future growth in a region. Permitting a utili- ty-scale use on such land ties it up for 20–40 years (a generation or two), which may be appropriate in some areas, but not others. Industrially Zoned Land. Solar facilities can be a good use of brownfields or other previously disturbed land. A challenge in many rural areas, however, is that industrially zoned land is limited, and both public officials and comprehensive plan policies place a premium on industries that create and retain well-paying jobs. While utility-scale solar facilities are not neces- sarily incompatible with other commercial and industrial uses, the amount of space they require make them an inefficient use of industrially zoned land, for which the “highest and best use” often entails high-quality jobs and an array of taxes paid to the locality (personal property, real estate, machinery and tool, and other taxes). Location The location of utility-scale solar facilities is the single most im- portant factor in evaluating an application because of the large amount of land required and the extended period that land is dedicated to this singular use, as discussed above. Solar facilities can be appropriately located in areas where they are difficult to detect, the prior use of the land has been marginal, and there is no designated future use specified (i.e., not in growth areas, not on prime farmland, and not near recreation- al or historic areas). Proposed facilities adjacent to corporate boundaries, public rights-of-way, or recreational or cultural resources are likely to be more controversial than facilities that are well placed away from existing homes, have natural buffers, and don’t change the character of the area from the view of local residents and other stakeholders. 5 American Planning Association | planning.org PAS MEMO — SEPTEMBER/OCTOBER 2019 Concentration of Uses A concentration of solar facilities is another primary concern. The large scale of this land use, particularly when solar facili- ties are concentrated, also significantly exacerbates adverse impacts to the community in terms of land consumption, use pattern disruptions, and environmental impacts (e.g., storm- water, erosion, habitat). Any large-scale homogenous land use should be carefully examined—whether it is rooftops, impervious surface, or solar panels. Such concentrated land uses change the character of the area and alter the natural and historic development pattern of a community. The attraction of solar facilities to areas near population centers is a response to the same forces that attract other uses—the infrastructure is already there (electrical grid, water and sewer, and roads). One solar facility in a given geographic area may be an acceptable use of the land, but when multiple facilities are attracted to the same geography for the same reasons, this tips the land-use balance toward too much of a single use. The willingness of landowners to cooperate with energy companies is understandable, but that does not automatically translate into good planning for the community. The short- and medium-term gains for individual landowners can have a lasting negative impact on the larger community. Visual Impacts The visual impact of utility-scale solar facilities can be signifi- cantly minimized with effective screening and buffering, but this is more challenging in historic or scenic landscapes. Solar facilities adjacent to scenic byways or historic corridors may negatively impact the rural aesthetic along these transporta- tion routes. Buffering or screening may also be appropriate along main arterials or any public right-of-way, regardless of special scenic or historic designation. The location of large solar facilities also needs to account for views from public rights-of-way (Figure 5). Scenic or historic areas should be avoided, while other sites should be effectively screened from view with substantial vegetative or other types of buffers. Berms, for example, can provide a very effective screen, particularly if combined with appropriate vegetation. Decommissioning The proper decommissioning and removal of equipment and other improvements when the facility is no longer operational presents significant challenges to localities. Decommissioning can cost millions in today’s dollars. The industry strongly asserts that there is a significant salvage value to the solar arrays, but there may or may not be a market to salvage the equipment when removed. Further, the feasibility of realizing salvage value may depend on who removes the equipment—the operator, the tenant, or the landowner (who may not be the same parties as during construction)—as well as when it is removed. Providing for adequate security to ensure that financial re- sources are available to remove the equipment is a significant challenge. Cash escrow is the most reliable security for a local- ity but is the most expensive for the industry and potentially a financial deal breaker. Insurance bonds or letters of credit seem to be the most acceptable forms of security but can be difficult to enforce as a practical matter. The impact of inflation over decades is difficult to calculate; therefore, the posted financial security to ensure a proper decommissioning should be reeval- Figure 5. This scenic vista would be impacted by a solar facility proposed for the far knoll. Photo courtesy Berkley Group. 6 American Planning Association | planning.org PAS MEMO — SEPTEMBER/OCTOBER 2019 Figure 6. A conceptual site plan for a 1,491-acre utility-scale solar facility showing wildlife corridors throughout the site. Courtesy Dominion Energy. Wildlife Corridors. In addition to mitigating the visual impact of utility-scale solar facilities, substantial buffers can act as wildlife corridors along project perimeters. The arrangement of panels within a project site is also important to maintain areas conducive to wildlife travel through the site. Existing trees, wetlands, or other vegetation that link open areas should be preserved as wildlife cover. Such sensitivity to the land’s en- vironmental features also breaks up the panel bay groups and will make the eventual restoration of the land to its previous state that much easier and more effective. A perimeter fence is a barrier to wildlife movement, while fencing around but not in between solar panel bays creates open areas through which animals can continue to travel (Figure 6). Stormwater, Erosion, and Sediment Control. The site disturbance required for utility-scale solar facilities is significant due to the size of the facilities and the infrastructure needed to operate them. These projects require the submission of both stormwater (SWP) and erosion/sediment control (ESC) plans to comply with federal and state environmental regulations. Depending on the site orientation and the panels to be used, significant grading may be required for panel placement, roads, and other support infrastructure. The plan review and submis- uated periodically—usually every five years or so. The worst possible outcome for a community (and a farmer or landown- er) would be an abandoned utility-scale solar facility with no resources available to pay for its removal. Additional Solar Facility Impacts In addition to the land-use impacts previously discussed, there are a number of significant environmental and economic im- pacts associated with utility-scale solar facilities that should be addressed as part of the land-use application process. Environmental Impacts While solar energy is a renewable, green resource, its gen- eration is not without environmental impacts. Though utility-scale solar facilities do not generate the air or water pollution typical of other large-scale fossil-fuel power pro- duction facilities, impacts on wildlife habitat and stormwater management can be significant due to the large scale of these uses and the resulting extent of land disturbance. The location of sites, the arrangement of panels within the site, and the ongoing management of the site are important in the mitigation of such impacts. 7 American Planning Association | planning.org PAS MEMO — SEPTEMBER/OCTOBER 2019 sion processes are no different with these facilities than for any other land-disturbing activity. However, such large-scale grading project plans are more complex than those for other uses due primarily to the scale of utility solar. Additionally, the impervious nature of the panels themselves creates stormwater runoff that must be properly controlled, managed, and maintained. Due to this complexity, it is recommended that an indepen- dent third party review all SWP and ESC plans in addition to the normal review procedures. Many review agencies (local, re- gional, or state) are under-resourced or not familiar with large- scale grading projects or appropriate and effective mitigation measures. It is in a locality’s best interest to have the applicant’s engineering and site plans reviewed by a licensed third party prior to and in addition to the formal plan review process. Most localities have engineering firms on call that can perform such reviews on behalf of the jurisdiction prior to formal plan review submittal and approval. This extra step, typically paid for by the applicant, helps to ensure the proper design of these environ- mental protections (Figure 7). The successful implementation of these plans and ongo- ing maintenance of the mitigation measures is also critical and should be addressed in each proposal through sufficient performance security requirements and long-term mainte - nance provisions. Cultural, Environmental, and Recreational Resources. Every proposed site should undergo an evaluation to identify any architectural, archaeological, or other cultural resources on or near proposed facilities. Additionally, sites located near recreational, historic, or environmental resources should be avoided. Tourism is recognized as a key sector for economic growth in many regions, and any utility-scale solar facilities that might be visible from a sce- nic byway, historic site, recreational amenity, or similar resources could have negative consequences for those tourist attractions. Figure 7. Examples of compliance (left) and noncompliance (right) with erosion and sediment control requirements. Photos courtesy Berkley Group. Economic Impacts This PAS Memo focuses on the land-use impacts of utility-scale solar facilities, but planners should also be aware of economic considerations surrounding these uses for local governments and communities. Financial Incentives. Federal and state tax incentives benefit the energy industry at the expense of localities. The initial intent of industry-targeted tax credits was to act as an economic catalyst to encourage the development of green energy. An unintended consequence has been to benefit the solar industry by saving it tax costs at the expense of localities, which don’t receive the benefit of the full taxable rate they would normally receive. Employment. Jobs during construction (and decommis- sioning) can be numerous, but utility-scale solar facilities have minimal operational requirements otherwise. Very large facil- ities may employ one or two full-time-equivalent employees. During the construction phase there are typically hundreds of employees who need local housing, food, and entertainment. Fiscal Impact. The positive fiscal impact to landowners who lease or sell property for utility-scale solar facilities is clear. How- ever, the fiscal impact of utility-scale solar facilities to the com- munity as a whole is less clear and, in the case of many localities, may be negligible compared with their overall budget due to tax credits, low long-term job creation, and other factors. Property values. The impact of utility-scale solar facilities is typically negligible on neighboring property values. This can be a significant concern of adjacent residents, but negative impacts to property values are rarely demonstrated and are usually di- rectly addressed by applicants as part of their project submittal. Solar Facilities in Local Policy and Regulatory Documents The two foundational land-use tools for most communities are their comprehensive (general) plans and zoning ordinances. 8 American Planning Association | planning.org PAS MEMO — SEPTEMBER/OCTOBER 2019 These two land-use documents are equally critical in the eval- uation of utility-scale solar facilities. A community’s plan should discuss green energy, and its zoning ordinance should properly enable and regulate green energy uses. The Comprehensive Plan The comprehensive plan establishes the vision for a community and should discuss public facilities and utilities. However, solar fa- cilities are not directly addressed in many comprehensive plans. If solar energy facilities are desired in a community, they should be discussed in the comprehensive plan in terms of green infrastructure, environment, and economic development goals. Specific direction should be given in terms of policy objectives such as appropriate locations and conditions. If a community does not desire such large-scale land uses because of their impacts on agriculture or forestry or other concerns, then that should be directly addressed in the plan. Some states, such as Virginia, require a plan review of public facilities—including utility-scale solar facilities—for substantial conformance with the local comprehensive plan (see Code of Virginia §15.2-2232). This typically requires a review by the planning commission of public utility facility proposals, wheth- er publicly or privately owned, to determine if their general or approximate locations, characters, and extents are substantially in accord with the comprehensive plan. Most comprehensive plans discuss the types of industry desired by the community, the importance of agricultural op- erations, and any cultural, recreational, historic, or scenic rural landscape features. An emphasis on tourism, job growth, and natural and scenic resource protection may not be consistent with the use pattern associated with utility-scale solar facilities. If a plan is silent on the solar issue, this may act as a barrier to approving this use. Plans should make clear whether utili- ty-scale solar is desired and, if so, under what circumstances. This plan review process should precede any other land-use application submittal, though it may be performed concur- rently with other zoning approvals. Planners and other public officials should keep in mind that even if a facility is found to be substantially in accord with a comprehensive plan, that does not mean the land-use application must be approved. Use permits are discretionary. If a particular application does not sufficiently mitigate the adverse impacts of the proposed land use, then it can and should be denied regardless of its conformance with the comprehensive plan. Similarly, in Virginia, a utility-scale solar facility receiving use permit approval without a comprehensive plan review may not be in compliance with state code. The permit approval process is a two-step process, with the comprehensive plan review preferably preceding the consideration of a use permit application. The Zoning Ordinance While a community’s comprehensive plan is its policy guide, the zoning ordinance is the regulatory document that imple- ments that policy. Plans are advisory in nature, although often upheld in court decisions, whereas ordinance regulations are mandatory. In addition to comprehensive plan amendments, the zoning ordinance should specifically set forth the process and requirements necessary for the evaluation of a utility-scale solar application. In zoning regulations, uses may be permitted either by right (with or without designated performance measures such as use and design standards) or as conditional or special uses, which require discretionary review and approval. Solar facilities generating power for on-site use are typically regulated as by- right uses depending on their size and location. Utility-scale solar facilities, however, should in most cases be conditionally permitted regardless of the zoning district and are most appropriate on brownfield sites, in remote areas, or in agriculturally zoned areas. This is particularly true for more The Virginia Experience The recommendations presented in this PAS Memo are derived from research and the author’s direct experience with the de- scribed planning, ordinance amendment, and application and regulatory processes in the following three Virginia localities, all rural counties in the southern or eastern parts of the state. Mecklenburg County When Mecklenburg County began seeing interest in utili- ty-scale solar facilities, the county’s long-range plan did not ad- dress solar facilities, and the zoning ordinance was based on an inadequate and outdated state model that did not adequately regulate this land use. The town of Chase City is located near the confluence of several high-voltage utility lines, and all proposed facilities were located near or within the town’s corporate limits. The county approved the first utility-scale solar facility application in the ju- risdiction without any conditions or much consideration. When the second application for a much larger facility (more than 900 acres) came in soon after, with significant interest from other po- tential applicants as well, the county commissioned the author’s consulting firm, The Berkley Group, to undertake a land-use and industry study regarding utility-scale solar facilities. As Mecklenburg officials continued with the approval process on the second utility-scale solar facility under existing regula- tions, they received the results of the industry study and began considering a series of amendments to the comprehensive plan and zoning ordinance. Though county officials were particularly worried about the potential concentration of facilities around Chase City, town officials expressed formal support for the proposed land use. Other Mecklenburg communities expressed more concern and wanted the facilities to be located a signifi- cant distance away from their corporate boundaries. These dis- 9 American Planning Association | planning.org PAS MEMO — SEPTEMBER/OCTOBER 2019 The Virginia Experience (continued) cussions led to standards limiting the concentration of facilities, encouraging proximity to the electrical grid, and establishing distances from corporate boundaries where future solar facilities could not be located. Since the adoption of the new regulations, numerous other utility-scale solar applications have been submit- ted and while some have been denied, most have been approved. Solar industry representatives’ concerns that the new regulations were an attempt to prevent this land use have therefore not been realized; these are simply the land-use tools that public officials wanted and needed to appropriately evaluate solar facility applications. Many of the examples and best practices recommended in this article, including the model language provided at the end of the article, are a result of the utility-scale solar study commissioned by the county (Berkley Group 2017) and the subsequent policies and regulations it adopted. Sussex County Sussex County is located east and north of Mecklenburg, and the interest in utility-scale solar projects there has been no less immediate or profound. The announcement of the new Amazon headquarters in Arlington, Virginia, along with the company’s interest in offsetting its operational energy use with green energy sources furthered interest in this rural county more than 100 miles south of Arlington. As in Mecklenburg County, local regulations did not address utility-scale solar uses, so public officials asked for assistance from The Berkley Group to develop policies and regulations ap- propriate for their community. Sussex County officials outlined an aggressive timeline for considering new regulations regard- ing solar facilities and, within one month of initiation, swiftly adopted amended regulations for solar energy facilities. The same metrics and policy issues examined and adopted for Mecklenburg County were used for the initial discussion in Sussex at a joint work session between the board of super- visors (the governing body) and the planning commission. Public officials tailored the proposed standards and regulations to the county context based on geography, cultural priorities, and other concerns. They then set a joint public hearing for their next scheduled meeting to solicit public comment. Under Virginia law, land-use matters may be considered at a joint public hearing with a recommendation from the plan- ning commission going to the governing body and that body taking action thereafter. This is not a typical or recommended practice for local governments since it tends to limit debate, transparency, and good governance, but due to the intense interest from the solar industry, coupled with the lack of land- use regulations addressing the proposed utility-scale solar uses, county officials utilized that expedited process. No citizens and only two industry officials spoke at the pub- lic hearing, and after two hours of questions, discussion, and some negotiation of proposed standards, the new regulations were adopted the same evening. Since the new regulations have been put into place, no new solar applications have been received, but informal discussions with public officials and staff suggest that interest from the industry remains strong. Greensville County Greensville County, like Mecklenburg, lies on the Virginia-North Carolina boundary. The county has processed four solar en- ergy applications to date (three were approved and one was denied) and continues to process additional applications. Con- currently, the county is in the process of evaluating its land-use policies and regulations, which were amended in late 2016 at the behest of solar energy interests. The reality of the land-use approval process has proved more challenging than the theory of the facilities when con- sidered a few years ago. As with other localities experiencing interest from the solar energy industry, the issues of scale, concentration, buffers/setbacks, and other land-use consid- erations have been debated at each public hearing for each application. Neighbors and families have been divided, and lifelong relationships have been severed or strained. The board of supervisors has found it difficult in the face of their friends, neighbors, and existing corporate citizens to deny applications that otherwise might not have been approved. County officials have agreed that they do want to amend their existing policies and regulations to be more specific and less open to interpretation by applicants and citizens. One of their primary challenges has been dedicating the time to discuss proposed changes to their comprehensive plan and zoning ordinance. A joint work session between the board of supervisors and planning commission is being scheduled and should lead to subsequent public hearings and actions by those respective bodies to enact new regulations for future utility-scale solar applicants. 10 American Planning Association | planning.org PAS MEMO — SEPTEMBER/OCTOBER 2019 populated areas due to the more compact nature of land uses. There are, however, areas throughout the country where utili- ty-scale solar might be permitted by right under strict design standards that are compatible with community objectives. To better mitigate the potential adverse impacts of utili- ty-scale solar facilities, required application documents should include the following: • Concept plan • Site plan • Construction plan • Maintenance plan • Erosion and sediment control and stormwater plans Performance measures should address these issues: • Setbacks and screening • Plan review process • Construction/deconstruction mitigation and associated financial securities • Signage • Nuisance issues (glare, noise) The model language provided at the end of this PAS Memo outlines specific recommendations regarding comprehensive plan and zoning ordinance amendments, the application process, and conditions for consideration during the permitting process. Action Steps for Planners There are four primary actions that planners can pursue with their planning commissions and governing bodies to ensure that their communities are ready for utility-scale solar. Review and Amend the Plan The first, and most important, step from a planning viewpoint is to review and amend the comprehensive plan to align with how a community wants to regulate utility-scale solar uses. Some communities don’t want them at all, and many cities and towns don’t have the land for them. Larger municipalities and counties around the country may have to deal with this land use at some point, if they haven’t already. Local governments should get their planning houses in order by amending plans before the land-use applications arrive. Review and Amend Land-Use Ordinances Once the plan is updated, the next step is to review and amend land-use ordinances (namely the zoning ordinance) accordingly. These ordinances are vital land-use tools that need to be up to date and on point to effectively regulate large and complex solar facilities. If local governments do not create regulations for utility-scale solar facilities, applications for these projects will occupy excessive staff time, energy, and talents, resulting in much less efficient and more open-ended results. Evaluate Each Application Based on Its Own Merits This should go without saying, but it is important, particularly from a legal perspective, that each project application is evalu- ated based on its own merits. All planners have probably seen a project denied due to the politics at play with regard to other projects: “That one shouldn’t have been approved so we’re go- ing to deny this one.” “The next one is better so this one needs to be denied.” The focus of each application should be on the potential adverse impacts of the project on the community and what can be done successfully to mitigate those impacts. Whether the applicant is a public utility or a private company, the issues and complexities of the project are the same. The bottom line should never be who the applicant is; rather, it should be whether the project’s adverse impacts can be properly mitigat- ed so that the impact to the community is positive. Learn From Others Mecklenburg County’s revised solar energy policies and regu- lations began with emails and phone calls to planning col- leagues to see how they had handled utility-scale solar projects in their jurisdictions. The primary resources used were internet research, other planners, and old-fashioned planner ingenuity and creativity. While it is the author’s hope and intent that this article offers valuable information on this topic, nothing beats the tried and true formula of “learn from and lean on your colleagues.” Conclusion The solar energy market is having major impacts on land use across the country, and federal and state tax incentives have con- tributed to a flood of applications in recent years. While the ben- efits of clean energy are often touted, the impacts of utility-scale solar facilities on a community can be significant. Applicants often say that a particular project will “only” take up some small percentage of agricultural, forestry, or other land-use category— but the impact of these uses extends beyond simply replacing an existing (or future) land use. Fiscal benefit to a community is also often cited as an incentive, but this alone is not a compelling reason to approve (or disapprove) a land-use application. The scale and duration of utility-scale solar facilities compli- cates everything from the land disturbance permitting process through surety requirements. If not done properly, these uses can change the character of an area, altering the future of com- munities for generations. Local officials need to weigh these land-use decisions within the context of their comprehensive plan and carefully consider each individual application in terms of the impact that it will have in that area of the community, not only by itself but also if combined with additional sites. The concentration of solar facilities is a major consideration in addition to their indi- vidual locations. A solar facility located by itself in a rural area, close to major transmission lines, not prominently visible from public rights-of-way or adjacent properties, and not located in growth areas, on prime farmland, or near cultural, historic, or recreational sites may be an acceptable land use with a benefi- cial impact on the community. Properly evaluating and, to the extent possible, mitigating the impacts of these facilities by carefully controlling their 11 American Planning Association | planning.org PAS MEMO — SEPTEMBER/OCTOBER 2019 location, scale, size, and other site-specific impacts is key to ensuring that utility-scale solar facilities can help meet broad- er sustainability goals without compromising a community’s vision and land-use future. About the Author Darren K. Coffey, aicp, is co-owner and chief executive officer of The Berkley Group, a local government consulting firm in Virginia. Prior to forming The Berkley Group, he worked as a land-use planner for various localities in North Carolina and Virginia. The Berkley Group began working on utility-scale solar planning issues in early 2017 as that industry began to take off in Virginia. Coffey has bachelor of science degrees in economics and geography from James Madison University and a master of arts in geography from Rutgers University, and he attained AICP certification in 2000. He may be reached at darren@bgllc.net. The author would like to thank Denise Nelson, pe, cfm, env sp, Berkley Group Environmental Engineer, for her contributions to this article. References and Resources Berkley Group. 2017. “Solar Facility Impacts Analysis: An Exam- ination of Land Use Impacts.” Unpublished study. Mecklenburg County, Virginia. Climate Group and CDP. 2019. “RE100.” Hawken, Paul. 2017. Drawdown: The Most Comprehensive Plan Ever Proposed to Reverse Global Warming. New York: Penguin Books. Solar Energy Industry Association (SEIA). 2019. “U.S. Solar Mar- ket Insight.” June 18. U.S. Department of Energy (U.S. DOE). n.d. “Solar Energy in the United States.” Office of Energy Efficiency and Renewable Energy. Virginia, Commonwealth of. 2018. 2018 Virginia Energy Plan. Office of the Secretary of Commerce and Trade, Department of Mines, Minerals and Energy. PAS Memo is a bimonthly online publication of APA’s Planning Advisory Service. Joel Albizo, fasae, cae, Chief Executive Officer; Petra Hurtado, Research Director; Ann F. Dillemuth, aicp, Editor. Learn more at planning.org/pas. ©2019 American Planning Association. All Rights Reserved. No part of this publication may be reproduced or utilized in any form or by any means without permission in writing from APA. PAS Memo (ISSN 2169-1908) is published by the American Planning Association, which has offices at 205 N. Michigan Ave., Suite 1200, Chicago, IL 60601-5927, and 1030 15th St. NW, Suite 750 West, Washington, DC 20005-1503; planning.org. 1 American Planning Association | planning.org PAS MEMO — SEPTEMBER/OCTOBER 2019 American Planning Association Planning Advisory Service Creating Great Communities for All PAS MEMOADDENDUM September/October 2019 Specific Planning and Zoning Recommendations for Utility-Scale Solar This guidance and sample ordinance language for utility-scale solar facilities is drawn from actual comprehensive plan and zoning ordinance amendments as well as conditional (special) use permit conditions. These examples are from Virginia and should be tailored to localities within the context of each state’s enabling legislation regarding land use. THE COMPREHENSIVE (GENERAL) PLAN The following topics should be addressed for comprehensive plan amendments: • Identification of major electrical facility infrastructure (i.e., transmission lines, transfer stations, generation facilities, etc.) • Identification of growth area boundaries around each city, town, or appropriate population center • Additional public review and comment opportunities for land-use applications within a growth area boundary, within a specified distance from an identified growth area bound- ary, or within a specified distance from identified population centers (e.g., city or town limits) • Recommended parameters for utility-scale solar facilities, such as: ❍maximum acreage or density (e.g., not more than two fa- cilities within a two-mile radius) to mitigate the impacts related to the scale of these facilities ❍maximum percent usage (i.e., “under panel” or impervi- ous surface) of assembled property to mitigate impacts to habitat, soil erosion, and stormwater runoff ❍location adjacent or close to existing electric transmis- sion lines ❍location outside of growth areas or town boundary or a specified distance from an identified growth boundary ❍location on brownfields or near existing industrial uses (but not within growth boundaries) ❍avoidance of or minimization of impact to prime farm- land as defined by the USDA ❍avoidance of or minimization of impact to the viewshed of any scenic, cultural, or recreational resources (i.e., large solar facilities may not be seen from surrounding points that are in line-of-sight with a resource location) • Identification of general conditions to mitigate negative effects, including the following: ❍Concept plan compliance ❍Buffers and screening (e.g., berms, vegetation, etc.) ❍Third-party plan review (for erosion and sediment con- trols, stormwater management, grading) ❍Setbacks ❍Landscaping maintenance ❍Decommissioning plan and security THE ZONING ORDINANCE In addition to, or separate from, comprehensive plan amend- ments, the zoning ordinance should be amended to more specifically set forth the process and requirements necessary for a thorough land-use evaluation of an application. Recommended Application Process Pre-Application Meeting The process of requiring applicants to meet with staff prior to the submission of an application often results in a better, more complete application and a smoother process once an application is submitted. This meeting allows the potential ap- plicant and staff to sit down to discuss the location, scale, and nature of the proposed use and what will be expected during that process. The pre-application meeting is one of the most 2 American Planning Association | planning.org PAS MEMO — SEPTEMBER/OCTOBER 2019 effective tools planners can use to ensure a more efficient, substantive process. Comprehensive Plan Review As discussed in the article, a comprehensive plan review for public utility facilities, if required, can occur prior to or as part of the land-use application process. Any application not including the review would be subject to such review in compliance if re- quired by state code. If the plan review is not done concurrent- ly with the land-use application, then it should be conducted prior to the receipt of the application. An application not substantially in accord with the com- prehensive plan should not be recommended for approval, regardless of the conditions placed on the use. Depending on the location, scale, and extent of the project, it is difficult to sufficiently mitigate the adverse impacts of a project that does not conform with the plan. Land-Use Application If the comprehensive plan review is completed and the project is found to be in compliance with the comprehensive plan, then the use permit process can proceed once a complete application is submitted. Application completion consists of the submission of all requirements set forth in the zoning ordinance and is at the discretion of the zoning administrator if there is any question as to what is required or when it is required. Applications should contain all required elements at the time of submittal and no components should be outstanding at the time of submittal. Sample Ordinance Language The following sample ordinance language addresses require- ments for applications, public notice, development standards, decommissioning, site plan review, and other process elements. 1. Application requirements. Each applicant requesting a use permit shall submit the following: a. A complete application form. b. Documents demonstrating the ownership of the subject parcel(s). c. Proof that the applicant has authorization to act upon the owner’s behalf. d. Identification of the intended utility company who will interconnect to the facility. e. List of all adjacent property owners, their tax map num- bers, and addresses. f. A description of the current use and physical characteris- tics of the subject parcels. g. A description of the existing uses of adjacent properties and the identification of any solar facilities—existing or proposed—within a five-mile radius of the proposed location. h. Aerial imagery which shows the proposed location of the solar energy facility, fenced areas and driveways with the closest distance to all adjacent property lines, and nearby dwellings, along with main points of ingress/egress. i. Concept plan. The facility shall be constructed and operated in substantial compliance with the approved concept plan, with allowances for changes required by any federal or state agency. The project shall be limited to the phases and conditions set forth in the concept plan that constitutes part of this application, notwith- standing any other state or federal requirements. No additional phasing or reduction in facility size shall be permitted, and no extensions beyond the initial period shall be granted without amending the use permit. The concept plan shall include the subject parcels; the proposed location of the solar panels and related facilities; the location of proposed fencing, driveways, internal roads, and structures; the closest distance to adjacent property lines and dwellings; the location of proposed setbacks; the location and nature of proposed buffers, including vegetative and constructed buffers and berms; the location of points of ingress/egress; any proposed construction phases. j. A detailed decommissioning plan (see item 5 below). k. A reliable and detailed estimate of the costs of decom- missioning, including provisions for inflation (see item 5 below). l. A proposed method of providing appropriate escrow, surety, or security for the cost of the decommissioning plan (see item 5 below). m. Traffic study modelling the construction and decommis- sioning processes. Staff will review the study in coopera- tion with the state department of transportation or other official transportation authority. n. An estimated construction schedule. o. [x number of] hard copy sets (11”× 17” or larger), one reduced copy (8½”× 11”), and one electronic copy of site plans, including elevations and landscape plans as required. Site plans shall meet the requirements of this ordinance. p. The locality may require additional information deemed necessary to assess compliance with this section based on the specific characteristics of the property or other project elements as determined on a case by case basis. q. Application fee to cover any additional review costs, advertising, or other required staff time. 2. Public notice. a. Use permits shall follow the public notice requirements as set forth in the zoning ordinance or by state code as applicable. b. Neighborhood meeting: A public meeting shall be held prior to the public hearing with the planning commis- sion to give the community an opportunity to hear from the applicant and ask questions regarding the proposed project. i The applicant shall inform the zoning administrator and adjacent property owners in writing of the date, time, and location of the meeting, at least seven but 3 American Planning Association | planning.org PAS MEMO — SEPTEMBER/OCTOBER 2019 no more than 14 days in advance of the meeting date. ii The date, time, and location of the meeting shall be advertised in the newspaper of record by the ap- plicant, at least seven but no more than 14 days in advance of the meeting date. iii The meeting shall be held within the community, at a location open to the general public with adequate parking and seating facilities which may accommo- date persons with disabilities. iv The meeting shall give members of the public the opportunity to review application materials, ask ques- tions of the applicant, and make comments regarding the proposal. v The applicant shall provide to the zoning administra- tor a summary of any input received from members of the public at the meeting. 3. Minimum development standards. a. No solar facility shall be located within a reasonable radius of an existing or permitted solar facility, airport, or municipal boundary. b. The minimum setback from property lines shall be a reasonable distance (e.g., at least 100 feet) and correlated with the buffer requirement. c. The facilities, including fencing, shall be significantly screened from the ground-level view of adjacent proper- ties by a buffer zone of a reasonable distance extending from the property line that shall be landscaped with plant materials consisting of an evergreen and deciduous mix (as approved by staff), except to the extent that ex- isting vegetation or natural landforms on the site provide such screening as determined by the zoning adminis- trator. In the event that existing vegetation or landforms providing the screening are disturbed, new plantings shall be provided which accomplish the same. Opaque architectural fencing may be used to supplement other screening methods but shall not be the primary method. d. The design of support buildings and related structures shall use materials, colors, textures, screening, and land- scaping that will blend the facilities to the natural setting and surrounding structures. e. Maximum height of primary structures and accessory buildings shall be a reasonable height as measured from the finished grade at the base of the structure to its highest point, including appurtenances (e.g., 15 feet). The board of supervisors may approve a greater height based upon the demonstration of a significant need where the impacts of increased height are mitigated. f. All solar facilities must meet or exceed the standards and regulations of the Federal Aviation Administration (FAA), State Corporation Commission (SCC) or equivalent, and any other agency of the local, state, or federal government with the authority to regulate such facilities that are in force at the time of the application. g. To ensure the structural integrity of the solar facility, the owner shall ensure that it is designed and maintained in compliance with standards contained in applicable local, state, and federal building codes and regulations that were in force at the time of the permit approval. h. The facilities shall be enclosed by security fencing on the interior of the buffer area (not to be seen by other properties) of a reasonable height. A performance bond reflecting the costs of anticipated fence maintenance shall be posted and maintained. Failure to maintain the security fencing shall result in revocation of the use per- mit and the facility’s decommissioning. i. Ground cover on the site shall be native vegetation and maintained in accordance with established performance measures or permit conditions. j. Lighting shall use fixtures as approved by the municipal- ity to minimize off-site glare and shall be the minimum necessary for safety and security purposes. Any excep- tions shall be enumerated on the concept plan and approved by the zoning administrator. k. No facility shall produce glare that would constitute a nuisance to the public. l. Any equipment or situations on the project site that are determined to be unsafe must be corrected within 30 days of citation of the unsafe condition. m. Any other condition added by the planning commission or governing body as part of a permit approval. 4. Coordination of local emergency services. Applicants for new solar energy facilities shall coordinate with emergency services staff to provide materials, education and/or training to the departments serving the property with emergency services in how to safely respond to on-site emergencies. 5. Decommissioning. The following requirements shall be met: a. Utility-scale solar facilities which have reached the end of their useful life or have not been in active and con- tinuous service for a reasonable period of time shall be removed at the owner’s or operator’s expense, except if the project is being repowered or a force majeure event has or is occurring requiring longer repairs; however, the municipality may require evidentiary support that a longer repair period is necessary. b. Decommissioning shall include removal of all solar electric systems, buildings, cabling, electrical compo- nents, security barriers, roads, foundations, pilings, and any other associated facilities, so that any agricultural ground upon which the facility or system was located is again tillable and suitable for agricultural uses. The site shall be graded and reseeded to restore it to as natural a condition as possible, unless the land owner requests in writing that the access roads or other land surface areas not be restored, and this request is approved by the gov- erning body (other conditions might be more beneficial or desirable at that time). c. The site shall be regraded and reseeded to as natural condition as possible within a reasonable timeframe after equipment removal. 4 American Planning Association | planning.org PAS MEMO — SEPTEMBER/OCTOBER 2019 d. The owner or operator shall notify the zoning administrator by certified mail, return receipt requested, of the proposed date of discontinued operations and plans for removal. e. Decommissioning shall be performed in compliance with the approved decommissioning plan. The govern- ing body may approve any appropriate amendments to or modifications of the decommissioning plan. f. Hazardous material from the property shall be disposed of in accordance with federal and state law. g. The applicant shall provide a reliable and detailed cost estimate for the decommissioning of the facility pre- pared by a professional engineer or contractor who has expertise in the removal of solar facilities. The decom- missioning cost estimate shall explicitly detail the cost and shall include a mechanism for calculating increased removal costs due to inflation and without any reduction for salvage value. This cost estimate shall be recalculated every five (5) years and the surety shall be updated in kind. h. The decommissioning cost shall be guaranteed by cash escrow at a federally insured financial institution ap- proved by the municipality before any building permits are issued. The governing body may approve alternative methods of surety or security, such as a performance bond, letter of credit, or other surety approved by the municipality, to secure the financial ability of the owner or operator to decommission the facility. i. If the owner or operator of the solar facility fails to remove the installation in accordance with the requirements of this permit or within the proposed date of decommis- sioning, the municipality may collect the surety and staff or a hired third party may enter the property to physical- ly remove the installation. 6. Site plan requirements. In addition to the site plan require- ments set forth in the zoning ordinance, a construction management plan shall be submitted that includes: • Traffic control plan (subject to state and local approv- al, as appropriate) • Delivery and parking areas • Delivery routes • Permits (state/local) Additionally, a construction/deconstruction mitigation plan shall also be submitted including: • Hours of operation • Noise mitigation (e.g., construction hours) • Smoke and burn mitigation (if necessary) • Dust mitigation • Road monitoring and maintenance 7. The building permit must be obtained within [18 months] of obtaining the use permit and commencement of the operation shall begin within [one year] from building permit issuance. 8. All solar panels and devices are considered primary struc- tures and subject to the requirements for such, along with the established setbacks and other requirements for solar facilities. 9. Site maintenance. a. Native grasses shall be used to stabilize the site for the duration of the facility’s use. b. Weed control or mowing shall be performed routinely and a performance bond reflecting the costs of such maintenance for a period of [six (6) months] shall be posted and maintained. Failure to maintain the site may result in revocation of the use permit and the facility’s decommissioning. c. Anti-reflection coatings. Exterior surfaces of the collec- tors and related equipment shall have a nonreflective finish and solar panels shall be designed and installed to limit glare to a degree that no after image would occur towards vehicular traffic and any adjacent building. d. Repair of panels. Panels shall be repaired or replaced when either nonfunctional or in visible disrepair. 10. Signage shall identify the facility owner, provide a 24-hour emergency contact phone number, and conform to the requirements set forth in the Zoning Ordinance. 11. At all times, the solar facility shall comply with any local noise ordinance. 12. The solar facility shall not obtain a building permit until evidence is given to the municipality that an electric utility company has a signed interconnection agreement with the permittee. 13. All documentation submitted by the applicant in support of this permit request becomes a part of the conditions. Conditions imposed by the governing body shall control over any inconsistent provision in any documentation provided by the applicant. 14. If any one or more of the conditions is declared void for any reason, such decision shall not affect the remaining portion of the permit, which shall remain in full force and effect, and for this purpose, the provisions of this are here by declared to be severable. 15. Any infraction of the above-mentioned conditions, or any zoning ordinance regulations, may lead to a stop order and revocation of the permit. 16. The administrator/manager, building official, or zoning administrator, or any other parties designated by those public officials, shall be allowed to enter the property at any reasonable time, and with proper notice, to check for compliance with the provisions of this permit. 5 American Planning Association | planning.org PAS MEMO — SEPTEMBER/OCTOBER 2019 EXAMPLE OF RECOMMENDED USE PERMIT CONDITIONS (In Virginia: conditional uses, special uses, special excep- tions) Conditions ([approved/revised] at the Planning Commission meeting on [date]) If the Board determines that the application furthers the comprehensive plan’s goals and objectives and that it meets the criteria set forth in the zoning ordinance, then the Planning Commission recommends the following conditions to mitigate the adverse effects of this utility-scale solar generation facility with any Board recommendation for permit approval. 1. The Applicant will develop the Solar Facility in sub- stantial accord with the Conceptual Site Plan dated ____________________ included with the application as determined by the Zoning Administrator. Significant deviations or additions, including any enclosed building structures, to the Site Plan will require review and approval by the Planning Commission and Board of Supervisors. 2. Site Plan Requirements. In addition to all State site plan requirements and site plan requirements of the Zoning Administrator, the Applicant shall provide the following plans for review and approval for the Solar Facility prior to the issuance of a building permit: a. Construction Management Plan. The Applicant shall pre- pare a Construction Management Plan for each appli- cable site plan for the Solar Facility, and each plan shall address the following: i. Traffic control methods (in coordination with the Department of Transportation prior to initiation of construction), including lane closures, signage, and flagging procedures. ii. Site access planning directing employee and delivery traffic to minimize conflicts with local traffic. iii. Fencing. The Applicant shall install temporary security fencing prior to the commencement of construction activities occurring on the Solar Facility. iv. Lighting. During construction of the Solar Facility, any temporary construction lighting shall be positioned downward, inward, and shielded to eliminate glare from all adjacent properties. Emergency and safety lighting shall be exempt from this construction light- ing condition. b. Construction Mitigation Plan. The Applicant shall prepare a Construction Mitigation Plan for each applicable site plan for the Solar Facility to the satisfaction of the Zoning Administrator. Each plan shall address, at a minimum, the effective mitigation of dust, burning operations, hours of construction activity, access and road improvements, and handling of general construction complaints. c. Grading plan. The Solar Facility shall be constructed in compliance with the County-approved grading plan as determined and approved by the Zoning Administrator or his designee prior to the commencement of any con- struction activities and a bond or other security will be posted for the grading operations. The grading plan shall: i. Clearly show existing and proposed contours; ii. Note the locations and amount of topsoil to be removed (if any) and the percent of the site to be graded; iii. Limit grading to the greatest extent practicable by avoiding steep slopes and laying out arrays parallel to landforms; iv. Require an earthwork balance to be achieved on-site with no import or export of soil; v. Require topsoil to first be stripped and stockpiled on- site to be used to increase the fertility of areas intend- ed to be seeded in areas proposed to be permanent access roads which will receive gravel or in any areas where more than a few inches of cut are required; vi. Take advantage of natural flow patterns in drainage design and keep the amount of impervious surface as low as possible to reduce stormwater storage needs. d. Erosion and Sediment Control Plan. The County will have a third-party review with corrections completed prior to submittal for Department of Environmental Quality (DEQ) review and approval. The owner or operator shall construct, maintain, and operate the project in com- pliance with the approved plan. An E&S bond (or other security) will be posted for the construction portion of the project. e. Stormwater Management Plan. The County will have a third-party review with corrections completed prior to submittal for DEQ review and approval. The owner or operator shall construct, maintain, and operate the proj- ect in compliance with the approved plan. A stormwater control bond (or other security) will be posted for the project for both construction and post construction as applicable and determined by the Zoning Administrator. f. Solar Facility Screening and Vegetation Plan. The owner or operator shall construct, maintain, and operate the facility in compliance with the approved plan. A separate security shall be posted for the ongoing maintenance of the project’s vegetative buffers in an amount deemed sufficient by the Zoning Administrator. g. The Applicant will compensate the County in obtaining an independent third-party review of any site plans or construction plans or part thereof. h. The design, installation, maintenance, and repair of the Solar Facility shall be in accordance with the most current National Electrical Code (NFPA 70) available (2017 version or later as applicable). 3. Operations. a. Permanent Security Fence. The Applicant shall install a permanent security fence, consisting of chain link, 2-inch square mesh, 6 feet in height, surmounted by three strands of barbed wire, around the Solar Facility prior to the commencement of operations of the Solar Facility. 6 American Planning Association | planning.org PAS MEMO — SEPTEMBER/OCTOBER 2019 Failure to maintain the fence in a good and functional condition will result in revocation of the permit. b. Lighting. Any on-site lighting provided for the operational phase of the Solar Facility shall be dark-sky compliant, shielded away from adjacent properties, and positioned downward to minimize light spillage onto adjacent prop- erties. c. Noise. Daytime noise will be under 67 dBA during the day with no noise emissions at night. d. Ingress/Egress. Permanent access roads and parking areas will be stabilized with gravel, asphalt, or concrete to minimize dust and impacts to adjacent properties. 4. Buffers. a. Setbacks. i. A minimum 150-foot setback, which includes a 50-foot planted buffer as described below, shall be maintained from a principal Solar Facility structure to the street line (edge of right-of-way) where the Property abuts any public rights-of-way. ii. A minimum 150-foot setback, which includes a 50- foot planted buffer as described below, shall be main- tained from a principal Solar Facility structure to any adjoining property line which is a perimeter boundary line for the project area. b. Screening. A minimum 50-foot vegetative buffer (consist- ing of existing trees and vegetation) shall be maintained. If there is no existing vegetation or if the existing vege- tation is inadequate to serve as a buffer as determined by the Zoning Administrator, a triple row of trees and shrubs will be planted on approximately 10-foot centers in the 25 feet immediately adjacent to the security fence. New plantings of trees and shrubs shall be approximate- ly 6 feet in height at time of planting. In addition, pine seedlings will be installed in the remaining 25 feet of the 50-foot buffer. Ancillary project facilities may be included in the buffer as described in the application where such facilities do not interfere with the effectiveness of the buffer as determined by the Zoning Administrator. c. Wildlife corridors. The Applicant shall identify an access corridor for wildlife to navigate through the Solar Facility. The proposed wildlife corridor shall be shown on the site plan submitted to the County. Areas between fencing shall be kept open to allow for the movement of migra- tory animals and other wildlife. 5. Height of Structures. Solar facility structures shall not exceed 15 feet, however, towers constructed for electrical lines may exceed the maximum permitted height as provided in the zoning district regulations, provided that no structure shall exceed the height of 25 feet above ground level, unless required by applicable code to interconnect into existing electric infrastructure or necessitated by applicable code to cross certain structures (e.g. pipelines). 6. Inspections. The Applicant will allow designated County representatives or employees access to the facility at any time for inspection purposes as set forth in their application. 7. Training. The Applicant shall arrange a training session with the Fire Department to familiarize personnel with issues unique to a solar facility before operations begin. 8. Compliance. The Solar Facility shall be designed, construct- ed, and tested to meet relevant local, state, and federal standards as applicable. 9. Decommissioning. a. Decommissioning Plan. The Applicant shall submit a decommissioning plan to the County for approval in conjunction with the building permit. The purpose of the decommissioning plan is to specify the procedure by which the Applicant or its successor would remove the Solar Facility after the end of its useful life and to restore the property for agricultural uses. b. Decommissioning Cost Estimate. The decommissioning plan shall include a decommissioning cost estimate prepared by a State licensed professional engineer. i. The cost estimate shall provide the gross estimated cost to decommission the Solar Facility in accordance with the decommissioning plan and these conditions. The decommissioning cost estimate shall not include any estimates or offsets for the resale or salvage val- ues of the Solar Facility equipment and materials. ii. The Applicant, or its successor, shall reimburse the County for an independent review and analysis by a licensed engineer of the initial decommissioning cost estimate. iii. The Applicant, or its successor, will update the decommissioning cost estimate every 5 years and reimburse the County for an independent review and analysis by a licensed engineer of each decommis- sioning cost estimate revision. c. Security. i. Prior to the County’s approval of the building permit, the Applicant shall provide decommissioning security in one of the two following alternatives: 1. Letter of Credit for Full Decommissioning Cost: A letter of credit issued by a financial institution that has (i) a credit Rating from one or both of S&P and Moody’s of at least A from S&P or A2 from Moody’s and (ii) a capital surplus of at least $10,000,000,000; or (iii) other credit rating and capitalization reason- ably acceptable to the County, in the full amount of the decommissioning estimate; or 2. Tiered Security: a. 10 percent of the decommissioning cost estimate to be deposited in a cash escrow at a financial institution reasonably acceptable to the County; and b. 10 percent of the decommissioning cost esti- mate in the form of a letter of credit issued by 7 American Planning Association | planning.org PAS MEMO — SEPTEMBER/OCTOBER 2019 a financial institution that has (i) a credit rating from one or both of S&P and Moody’s of at least A from S&P or A2 from Moody’s and (ii) a capital surplus of at least $10,000,000,000, or (iii) other credit rating and capitalization reasonably ac- ceptable to the County, with the amount of the letter of credit increasing by an additional 10 percent each year in years 2–9 after commence- ment of operation of the Solar Facility; and c. The Owner, not the Applicant, will provide its guaranty of the decommissioning obligations. The guaranty will be in a form reasonably acceptable to the County. The Owner, or its successor, should have a minimum credit rating of (i) Baa3 or higher by Moody’s or (ii) BBB- or higher by S&P; and d. In the tenth year after operation, the Applicant will have increased the value of the letter of credit to 100 percent of the decommissioning cost estimate. At such time, the Applicant may be entitled to a return of the 10 percent cash escrow. ii. Upon the receipt of the first revised decommission- ing cost estimate (following the 5th anniversary), any increase or decrease in the decommissioning security shall be funded by the Applicant or refunded to Applicant (if permissible by the form of security) within 90 days and will be similarly trued up for every subsequent five-year updated decommissioning cost estimate. iii. The security must be received prior to the approval of the building permit and must stay in force for the du- ration of the life span of the Solar Facility and until all decommissioning is completed. If the County receives notice or reasonably believes that any form of security has been revoked or the County receives notice that any security may be revoked, the County may revoke the special use permit and shall be entitled to take all action to obtain the rights to the form of security. d. Applicant/Property Owner Obligation. Within 6 months after the cessation of use of the Solar Facility for electrical power generation or transmission, the Applicant or its successor, at its sole cost and expense, shall decommission the Solar Facility in accordance with the decommissioning plan approved by the County. If the Applicant or its successor fails to decommission the Solar Facility within 6 months, the property owners shall commence decommissioning activities in accordance with the decommissioning plan. Following the completion of decommissioning of the entire Solar Facility arising out of a default by the Applicant or its successor, any remaining security funds held by the County shall be distributed to the property owners in a proportion of the security funds and the property owner’s acreage ownership of the Solar Facility. e. Applicant/Property Owner Default; Decommissioning by the County. i. If the Applicant, its successor, or the property own- ers fail to decommission the Solar Facility within 6 months, the County shall have the right, but not the obligation, to commence decommissioning activities and shall have access to the property, access to the full amount of the decommissioning security, and the rights to the Solar Facility equipment and materials on the property. ii. If applicable, any excess decommissioning security funds shall be returned to the current owner of the property after the County has completed the decom- missioning activities. iii. Prior to the issuance of any permits, the Applicant and the property owners shall deliver a legal instrument to the County granting the County (1) the right to access the property, and (2) an interest in the Solar Facility equipment and materials to complete the decommis- sioning upon the Applicant’s and property owner’s default. Such instrument(s) shall bind the Applicant and property owners and their successors, heirs, and assigns. Nothing herein shall limit other rights or rem- edies that may be available to the County to enforce the obligations of the Applicant, including under the County’s zoning powers. f. Equipment/Building Removal. All physical improvements, materials, and equipment related to solar energy gen- eration, both surface and subsurface components, shall be removed in their entirety. The soil grade will also be restored following disturbance caused in the removal process. Perimeter fencing will be removed and recycled or reused. Where the current or future landowner prefers to retain the fencing, these portions of fence will be left in place. g. Infrastructure Removal. All access roads will be removed, including any geotextile material beneath the roads and granular material. The exception to removal of the access roads and associated culverts or their related material would be upon written request from the current or future landowner to leave all or a portion of these facilities in place for use by that landowner. Access roads will be removed within areas that were previously used for agricultural purposes and topsoil will be redistributed to provide substantially similar growing media as was present within the areas prior to site disturbance. h. Partial Decommissioning. If decommissioning is triggered for a portion, but not the entire Solar Facility, then the Applicant or its successor will commence and complete decommissioning, in accordance with the decommis- sioning plan, for the applicable portion of the Solar Facility; the remaining portion of the Solar Facility would continue to be subject to the decommissioning plan. Any reference to decommissioning the Solar Facility shall include the obligation to decommission all or a portion of the Solar Facility whichever is applicable with respect 8 American Planning Association | planning.org PAS MEMO — SEPTEMBER/OCTOBER 2019 to a particular situation. 10. Power Purchase Agreement. At the time of the Applicant’s site plan submission, the Applicant shall have executed a power purchase agreement with a third-party providing for the sale of a minimum of 80% of the Solar Facility’s antici- pated generation capacity for not less than 10 years from commencement of operation. Upon the County’s request, the Applicant shall provide the County and legal counsel with a redacted version of the executed power purchase agreement. Product(s): SubTrib_Aurora Beacon News, Publicnotices.com AdSize(s):1 Column Run Date(s):Friday, February 23, 2024 Zone:Full Run Color Spec.B/W Preview Order ID:7588375 Page 2 of 2 2/21/2024 9:24:24 AMPrinted: GROSS PRICE * :$143.29 * Agency Commission not included IL Govt Legal Aurora BeaconPACKAGE NAME: Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: If new information is available at the time of the meeting, then a discussion will be held. Reviewed By: Legal Finance Engineer City Administrator Community Development Purchasing Police Public Works Parks and Recreation Agenda Item Number Mayor’s Report #4 Tracking Number CC 2021-04 City Buildings Updates City Council – March 26, 2024 None Informational Bart Olson Administration Name Department Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: If new information is available at the time of the meeting, then a discussion will be held. Reviewed By: Legal Finance Engineer City Administrator Community Development Purchasing Police Public Works Parks and Recreation Agenda Item Number Mayor’s Report #5 Tracking Number CC 2021-38 Water Study Update City Council – March 26, 2024 None Informational Bart Olson Administration Name Department