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City Council Minutes 2024 03-12-24MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL OF THE UNITED CITY OF YORKVILLE,KENDALL COUNTY,ILLINOIS, HELD IN THE CITY COUNCIL CHAMBERS, 651 PRAIRIE POINTE DRIVE ON TUESDAY,MARCH 12,2024 Mayor Purcell called the meeting to order at 7:02 p.m. and led the Council in the Pledge of Allegiance. ROLL CALL City Clerk Behland called the roll. Ward I Koch Present Transier Present Ward II Plocher Present (arrived at 7:06 p.m.) Soling Present Ward III Funkhouser Present Marek Present Ward IV Tarulis Absent Corneils Present Staff in attendance at City Hall: City Administrator Olson, City Clerk Behland,Chief of Police Jensen, Attorney Lamb, Public Works Director Dhuse, Community Development Director Barksdale-Noble, Finance Director Fredrickson, Parks and Recreation Director Evans, and EEI Engineer Sanderson. Staff in attendance electronically: Mayor Purcell and Assistant City Administrator Willrett Members of the public were able to attend this meeting in person as well as being able to access the meeting remotely via Zoom which allowed for video, audio, and telephonic participation. A meeting notice was posted on the City's website on the agenda,minutes, and packets webpage with instructions regarding remote meeting access and a link was included for the public to participate in the meeting remotely:https://us02web.zoom.us/j/88910193167?pwd=QVE5SOFQUEZkcG5FN3prcmVnRDBzQT09. The Zoom meeting ID was 889 1019 3167. QUORUM A quorum was established. AMENDMENTS TO THE AGENDA None. AWARD PRESENTATIONS Recognition of Life-Saving Efforts—Patrol Team Chief of Police Jensen and Commander McMahon presented certificates for life-saving efforts to Sergeant Hayes,Officer Kuehlem, Officer Opp, Officer Heiser, Detective Johnson, School Resource Officer Goldsmith, and Officer Lobdell. PUBLIC HEARINGS 1. Lake Michigan Improvements—IEPA Project Plan PEID 2. Proposed Budget for Fiscal Year 2024-2025 Please see attached transcript from the court reporter regarding the public hearing portion of the meeting. CITIZEN COMMENTS ON AGENDA ITEMS None. CONSENT AGENDA 1. Minutes of the Regular City Council—February 13, 2024 2. Minutes of the Regular City Council—February 27,2024 3. Bill Payments for Approval 282,318.59 (vendors) 150,528.74 (wire payments) 373,665.13 (payroll period ending 03/01/24) 806,512.46 (total) The Minutes of the Regular Meeting of the City Council—March 12,2024—Page 2 of 4 Mayor Pro Tem Transier entertained a motion to approve the consent agenda. So moved by Alderman Koch; seconded by Alderman Soling. Motion approved by a roll call vote. Ayes-7 Nays-0 Koch-aye, Plocher-aye, Funkhouser-aye, Transier-aye, Soling-aye, Marek-aye, Corneils-aye REPORTS MAYOR'S REPORT Ordinance 2024-07 Providing for Issuance of United City of Yorkville,Kendall County,Illinois Special Service Area Number 2004-107 Special Tax Refunding Bonds, Series 2024 (Raintree Village II Project)and Authorizing the Execution of a Bond Order CC 2024-07) Mayor Pro Tem Transier entertained a motion to approve an Ordinance Providing for Issuance of United City of Yorkville, Kendall County, Illinois Special Service Area Number 2004-107 Special Tax Refunding Bonds, Series 2024(Raintree Village 11 Project), and Authorizing the Execution of a Bond Order and authorize the Mayor and City Clerk to execute. So moved by Alderman Koch; seconded by Alderman Funkhouser. Finance Director Fredrickson reported to the Council that the final savings amounts are$194 for single- family homes, $159 for duplexes, and$134 for townhomes. These amounts are Raintree Village II residents'average annual savings on their property taxes from 2025 through 2034. Motion approved by a roll call vote. Ayes-7 Nays-0 Plocher-aye, Funkhouser-aye, Transier-aye, Soling-aye, Marek-aye, Corneils-aye, Koch-aye Appointments to Boards and Commissions CC 2024-16) Mayor Pro Tem Transier entertained a motion to approve the Mayor's appointment of Ryan Forristall to the Planning and Zoning Commission to a term ending May 2027. So moved by Alderman Marek; seconded by Alderman Soling. Motion approved by a roll call vote. Ayes-7 Nays-0 Funkhouser-aye, Transier-aye, Soling-aye, Marek-aye, Corneils-aye,Koch-aye,Plocher-aye Resolution 2024-13 Approving a Second Escrow Intergovernmental Agreement By and Among the United City of Yorkville,The Village of Oswego,The Village of Montgomery and the DuPage Water Commission CC 2024-17) Mayor Pro Tem Transier entertained a motion to approve a Resolution Approving a Second Escrow Intergovernmental Agreement By and Among the United City of Yorkville, The Village of Oswego, The Village of Montgomery and the DuPage Water Commission and authorize the Mayor and City Clerk to execute. So moved by Alderman Funkhouser; seconded by Alderman Koch. Mayor Pro Tem Transier said this agreement is another step in inquiring water from Lake Michigan. City Administrator Olson reported this item is for phase two of engineering. This will include more detailed designs and land acquisition. The price for this phase is$20 million, split between each community. This phase should take the process through bidding, which is currently planned for the end of 2025. Water should be able to be turned on by the end of 2027. Alderman Funkhouser asked if this was budgeted. City Administrator Olson said yes,the City has the money in the budget and has authorized expenditures for the current year that we are in. We plan to reconcile or amend that amount with the fiscal year 2025 amount. Motion approved by a roll call vote. Ayes-7 Nays-0 Transier-aye, Soling-aye, Marek-aye, Corneils-aye, Koch-aye, Plocher-aye, Funkhouser-aye The Minutes of the Regular Meeting of the City Council—March 12,2024—Palze 3 of 4 PUBLIC WORKS COMMITTEE REPORT No report. ECONOMIC DEVELOPMENT COMMITTEE REPORT No report. PUBLIC SAFETY COMMITTEE REPORT No report. ADMINISTRATION COMMITTEE REPORT No report. PARK BOARD St.Patrick's Day Parks and Recreation Director Evans reported this Saturday is the Yorkville St. Patrick's Day celebration. Everything is in the downtown area this year. Events start at 9:00 a.m. with the Southbank BBQ run. There is also a leprechaun hunt starting at 9:00 a.m. There will be live music at Riverfront Park at 10:15 a.m. and the parade at 11:00 a.m. Pictures with the leprechaun and a Clover Cove Court contest will follow the parade. Easter Egg-Stravaganza Parks and Recreation Director Evans reported Saturday, March 23, 2024, is the Easter Egg-Stravaganza at Town Square Park. You do have to register to participate, and spots are still available. There are two sessions: 9:00 a.m. and 10:30 a.m. PLANNING AND ZONING COMMISSION No report. CITY COUNCIL REPORT No report. CITY CLERK'S REPORT No report. COMMUNITY & LIAISON REPORT Library Board Alderman Soling reported the Library Board scheduled the replacement last night on their chiller, which was a significant approval for their HVAC unit. They are looking at a Fall replacement and being ready for Spring next year. STAFF REPORT No report. MAYOR'S REPORT (cont'd) City Buildings Updates CC 2021-04) City Administrator Olson reported that the Public Works building tours are tomorrow morning. Staff and elected officials are touring South Elgin and Montgomery's new facilities.All questions will be taken to a future meeting to plan the public works facility. There should be a second tour for people who could not make it to this date. Water Study Update CC 2021-38) City Administrator Olson gave an update on a meeting held today with the EPA and WIFIA staff that the letter of interest we received last year for the project selection locks the City in for the 80% loan terms. This means the City can start the process of a special census to become home rule if the City has over 25,000 residents. This will increase the state share revenue, estimated at around$700,000. Proposed Budget for Fiscal Year 2024-2025 CC 2024-14) City Administrator Olson shared that there are no updates to the proposed budget at this time. He stated there would be a few small budget amendments at the next meeting. The budget needs to be approved by the end of April. ADDITIONAL BUSINESS None. The Minutes of the Regular Meeting of the City Council—March 12,2024—Paue 4 of 4 CITIZEN COMMENTS None. EXECUTIVE SESSION None. ADJOURNMENT Mayor Pro Tern Transier entertained a motion to adjourn the City Council meeting. So moved by Alderman Funkhouser; seconded by Alderman Soling. Motion unanimously approved by a viva voce vote. Meeting adjourned at 7:25 p.m. Minutes submitted by: on B hland, Jerk, City of Yorkville, Illinois 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 Vitosh Reporting Service 815.993.2832 cms.vitosh@gmail.com City Council - Public Hearings - March 12, 2024 1 UNITED CITY OF YORKVILLE KENDALL COUNTY, ILLINOIS CITY COUNCIL MEETING PUBLIC HEARINGS 651 Prairie Pointe Yorkville, Illinois Tuesday, March 12, 2024 7 :00 p .m . 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 Vitosh Reporting Service 815.993.2832 cms.vitosh@gmail.com City Council - Public Hearings - March 12, 2024 2 PRESENT: (In-person and via Zoom) Mr. John Purcell, Mayor; Mr. Ken Koch, Alderman; Mr. Dan Transier, Alderman, Mayor Pro Tem; Mr. Craig Soling, Alderman; Mr. Joe Plocher, Alderman; Mr. Chris Funkhouser, Alderman; Mr. Matt Marek, Alderman; Mr. Rusty Corneils, Alderman. ALSO PRESENT: (In-person and via Zoom) Mr. Bart Olson, City Administrator; Ms. Jori Behland, City Clerk; Ms. Erin Willrett, Assistant City Administrator; Ms. Megan Lamb, City Attorney; Mr. Rob Fredrickson, Finance Director; Mr. Eric Dhuse, Public Works Director; Chief James Jensen, Yorkville Police Department; Mr. Tim Evans, Parks and Recreation Director; 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 Vitosh Reporting Service 815.993.2832 cms.vitosh@gmail.com City Council - Public Hearings - March 12, 2024 3 Ms. Krysti Barksdale-Noble, Community Development Director; Mr. Brad Sanderson, City Engineer. ---o 0 o --- 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 Vitosh Reporting Service 815.993.2832 cms.vitosh@gmail.com City Council - Public Hearings - March 12, 2024 4 (WHEREUPON, the following proceedings were had in the public hearing portion of the meeting:) CHAIRMAN TRANSIER: We will move on to the next item on our agenda, and there are two public hearings this evening. We want to start with public hearing number one. MR. OLSON: So I believe we will open the public hearing if that's okay? CHAIRMAN TRANSIER: Yes. MR. OLSON: And then Brad has a prepared script he's going to read on behalf of our Lake Michigan project. MR. SANDERSON: So there is some readings, some text, that has to be read into the record, so bear with me a minute as I read the handful of paragraphs here. So the purpose of this public hearing is to obtain public comment on the United City of Yorkville's Lake Michigan Connection Plan Improvements Project and the Illinois EPA's preliminary environmental impacts determination as provided for in the Illinois procedures for issuing loans from the Public Water Supply Loan 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 Vitosh Reporting Service 815.993.2832 cms.vitosh@gmail.com City Council - Public Hearings - March 12, 2024 5 Program. This project is in the planning stage and this hearing is not a pre-construction meeting. The project is to complete needed improvements for the City to switch its source water to Lake Michigan by connecting to the DuPage Water Commission; specifically, the replacement of water mains to reduce leakage and water loss, and the construction of a receiving station to receive supply from D WC. Financial assistance for the project is being sought from the IEPA Public Water Supply Loan Program. A copy of the project summary and preliminary environmental impacts determination provided by the IEPA is on file at the United City of Yorkville City Hall, 651 Prairie Pointe Drive, Yorkville, Illinois, and available for public inspection during regular office hours. All interested parties wishing to provide comment on the project, the preliminary environmental impacts determination, and/or any environmental impacts of the project are now given an opportunity to be heard. Written comments might also be 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 Vitosh Reporting Service 815.993.2832 cms.vitosh@gmail.com City Council - Public Hearings - March 12, 2024 6 submitted at any time -- AUTOMATED SYSTEM: Recording in progress. MR. SANDERSON: -- for up to and including an additional ten days following the date of the public hearing. Written comments may be sent to the United City of Yorkville City Clerk and/or to the Illinois Environmental Protection Agency. CHAIRMAN TRANSIER: Thank you. So now I guess we will be looking for any comments on our public hearing, public hearing number one, the Lake Michigan improvements. (No response.) CHAIRMAN TRANSIER: No one here and I don't see anyone online. We then close the public hearing? MR. OLSON: Yes. CHAIRMAN TRANSIER: So we will close public hearing number one. We will now move on to public hearing number two, which we will open, on the proposed budget for fiscal year 24/25. Is there a preamble that we need to read for this one? 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 Vitosh Reporting Service 815.993.2832 cms.vitosh@gmail.com City Council - Public Hearings - March 12, 2024 7 MR. OLSON: No. CHAIRMAN TRANSIER: Does anyone here have any comments on the proposed budget? (No response.) CHAIRMAN TRANSIER: Anyone online? (No response.) CHAIRMAN TRANSIER: Seeing none, we will close public hearing number two. (Which were all the proceedings had in the public hearing portion of the meeting.) ---o 0 o --- 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 Vitosh Reporting Service 815.993.2832 cms.vitosh@gmail.com City Council - Public Hearings - March 12, 2024 8 STATE OF ILLINOIS ) ) SS: COUNTY OF LASALLE ) I , CHRISTINE M . VITOSH, a Certified Shorthand Reporter of the State of Illinois, do hereby certify: That the foregoing public hearing transcript, Pages 1 through 9 , was reported stenographically by me by means of machine shorthand, was simultaneously reduced to typewriting via computer-aided transcription under my personal direction, and constitutes a true record of the testimony given and the proceedings had; That the said public hearing was taken before me at the time and place specified; That I am not a relative or employee or attorney or counsel, nor a relative or employee of such attorney or counsel for any of the parties hereto, nor interested directly or indirectly in the outcome of this action. I further certify that my certificate attached hereto applies to the original transcript and copies thereof signed and certified under my hand only. I assume no 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 Vitosh Reporting Service 815.993.2832 cms.vitosh@gmail.com City Council - Public Hearings - March 12, 2024 9 responsibility for the accuracy of any reproduced copies not made under my control or direction. IN WITNESS WHEREOF, I do hereunto set my hand at Leland, Illinois, this 13th day of March, 2024. __________________________________ CHRISTINE M. VITOSH, C.S.R. 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