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Library Board Packet 2024 04-08-24Agenda Yorkville Public Library Board of Trustees Meeting April 8, 2024, at 7:00 P.M. Michelle Pfister Meeting Room 902 Game Farm Road 1. Roll Call 2. Recognition of Visitors 3. Oath of Office for: New Board Member – Wendy Gatz 4. Amendments to the Agenda 5. Presentations Environmental Scan and SOAR Analysis with Strategic Planning Consultant, Amanda Standerfer – Fast Forward Libraries LLC 6. Approval of Minutes 7. Correspondence 8. Public Comment 9. Friends of the Library Report 10. Staff Comment 11. Report of the Treasurer: Financial Statement Payment of Bills 12. Report of the Library Director 13. City Council Liaison 14. Standing Committees: Policy Personnel Physical Facilities Finance 15. Unfinished Business: HVAC update/Chiller replacement update Strategic Plan update 16. New Business: Discussion/approval of bid for Chiller replacement Resolution to adopt non-resident card Reminder: File SEI (Statement of Economic Interest) before 5/1/24 17. Executive Session: (if needed) 1 For the appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body or legal counsel for the public body, including hearing testimony on a complaint lodged against an employee of the public body or against legal counsel for the public body to determine its validity. 18. New Business (continued) 19. Adjournment 3 This page intentionally left blank. 4 NOTICE YORKVILLE PUBLIC LIBRARY BOARD OF TRUSTEES MEETING Monday, April 8, 2024 7:00 p.m. Michelle Pfister Meeting Room 902 Game Farm Road, Yorkville, IL Remote Meeting Attendance Instructions for the Yorkville Public Library Board of Trustees Meeting to be held on April 8, 2024 at 7:00 p.m. The Yorkville Public Library Board of Trustees meeting to be held on Monday, April 8, 2024 at 7:00 p.m. Instructions for joining the meeting are listed below. City of Yorkville is inviting you to a scheduled Zoom meeting. Topic: Yorkville Public Library Board of Trustees meeting – April 8, 2024 Time: April 8, 2024 07:00 PM Central Time (US and Canada) Join Zoom Meeting https://us02web.zoom.us/j/86791777695?pwd=ekxyc0hjQjRjaW1IQklNYVI5K0I2QT09 Meeting ID: 867 9177 7695 Passcode: 949303 One tap mobile +13126266799,,86791777695#,,,,*949303# US (Chicago) +13092053325,,86791777695#,,,,*949303# US Dial by your location +1 312 626 6799 US (Chicago) +1 305 224 1968 US +1 646 558 8656 US (New York) +1 646 931 3860 US +1 301 715 8592 US (Washington DC) +1 669 444 9171 US +1 669 900 9128 US (San Jose) +1 253 215 8782 US (Tacoma) +1 346 248 7799 US (Houston) Meeting ID: 867 9177 7695 Passcode: 949303 Find your local number: https://us02web.zoom.us/u/kbpLMCZJGH United City of Yorkville 651 Prairie Point Drive Yorkville, Illinois 60560 Telephone: 630-553-4350 www.yorkville.il.us 1 This page intentionally left blank. 2 Fast Forward Libraries LLC info@fastforwardlibraries.com fastforwardlibraries.com Yorkville Public Library – Strategic Planning Kick Off Strategic Planning Timeline LEARN Phase Kick-Off with Planning Team February 2024 Community Survey February – March 2024 Library Sector Trends Research March 2024 Initial Board and Staff Meetings March 2024 Board and Staff Survey April 2024 Focus Groups & Interviews April 2024 Learning Report May 2024 DREAM Phase Planning Team Meeting May 2024 Board and Staff Retreat Sessions Staff – May 31 Board – June 1 Planning Team Debrief Meeting July 2024 DO Phase Develop Plan Documents August 2024 Presentation of Draft to Board August or September 2024 Activity Plan and Evaluation Framework September 2024 Why engage in a strategic planning process? •Engages the community in thinking about the future of the library •Allows for collection of feedback and analysis of data with a future- focused lens •Establishes direction and priorities •Sharpens focus and creates alignment •Outlines clear path and simplifies decision-making •Allows time for reflection and grounding •Provides sense of purpose and meaning •Creates momentum and clear communication The Golden Circle Framework 5 Fast Forward Libraries LLC info@fastforwardlibraries.com fastforwardlibraries.com Environmental Scan SOAR Analysis For this exercise, consider issues in our world, country, state and community in each of For this exercise, we’ll narr ow to thinking about the library and consider strengths, these six areas that we need to keep in mind as we plan for the future of the library. opportunities, aspirations and results we hope to achieve. Political Economic Social Strengths What are we good at? What are we known for? Opportunities What issues do we need to address? What does our community need? Technological Legal Library Sector Aspirations What do we want our community to be like in 5-10 years? What do we hope for our community members? Results What do we hope to achieve? How will we know we are successful? 6 DRAFT Yorkville Public Library Board of Trustees Meeting Monday, March 11, 2024 7:00pm Michelle Pfister Meeting Room 902 Game Farm Road, Yorkville, IL The Board of Trustees meeting was called to order at 7:00pm by President Theron Garcia, roll was called and a quorum was established. Roll Call: Jackie Milschewski-yes, Ryan Forristall-yes, Theron Garcia-yes, Bret Reifsteck-yes, Tara Schumacher-yes, Jason Hedman-yes, Keri Pesola-yes Absent: Rosie Millen Staff Present: Library Director Shelley Augustine Others Present: Friends of Library President Kathi Murphy, Alderman/Liaison Craig Soling Recognition of Visitors: President Garcia recognized staff and guests. Amendments to the Agenda: None Presentations: None Approval of Minutes: February 7, 2024 Finance Committee and February 12, 2024 Board of Trustees Moved by Ms. Garcia and seconded by Ms. Milschewski to approve the February 7, 2024 Finance Committee minutes. Roll call: Forristall-yes, Garcia-yes, Reifsteck-yes, Schumacher-yes, Hedman-yes, Pesola-yes, Milschewski-yes. Carried 7-0. Moved by Ms. Garcia and seconded by Ms. Milschewski to approve the February 12, 2024 Board of Trustees meeting minutes. Roll call: Forristall-yes, Garcia-yes, Reifsteck-yes, Schumacher-yes, Hedman-yes, Pesola- yes, Milschewski-yes. Carried 7-0. Correspondence: None Public Comment: None Friends of the Library Report: Kathi Murphy said the Friends meeting was held this morning and they are already preparing for the fall used book sale. She also noted that National Library Week is April 7-13 and they will place banners and an inflatable character outside. The Friends will be providing lunch for the staff on April 9th. Staff Comment: None Page 1 of 3 7 Report of the Treasurer: Financial Statement Treasurer Milschewski said the Friends of the Library reimbursed the cost of the inflatable character and the Bookpage Annual Subscription, both listed on page 11 showing the bills. On page 12 is half the cost of an emergency elevator repair. The repair is needed due to a worn out sensor which caused the door to be stuck open or closed. Payment of Bills Ms. Milschewski moved to pay the bills as follows and Ms. Garcia seconded: Payroll: $38,075.95 Accounts Payable: $23,317.10 Total: $61,393.05 Roll call: Garcia-yes, Reifsteck-yes, Schumacher-yes, Hedman-yes, Pesola-yes, Milschewski-yes, Forristall-yes. Carried 7-0. Report of the Library Director: Ms. Augustine reported the following: 1. The library received 1,000 pair of solar eclipse glasses for the April 8th eclipse and also some bookmarks regarding the community survey. 2. She asked everyone to spread the word about using the QR code for the community survey. As of last week, 100 surveys have been received and it will continue to be promoted. 3. The ongoing Hidden Gem program/Fox River was held last month with 80 people attending. 4. Mike Curtis is holding a resume and interview workshop 4 separate times. 5. The Tablescape event will be held April 6th and proceeds benefit various community organizations. 6. Strategic Plan focus groups are now on the calendar of events. Ms. Augustine compiled a list of community stakeholders and sent them a letter asking for their input for the library. Sessions will be scheduled for April 9th and some one-on-one interviews will be held. 7. The copier lease has been renewed as well as for 4 stand-alone copiers. 8. E-rate consultant has sent bids for new firewall support. 9. Three failed window panes were replaced and weather strip reset. The windows will also be cleaned. 10. The city removed 3 trees at Ms. Augustine's request. 11. An RFP was issued for spring cleanup and 3 quotes were received. 12. The Library will close at 1pm on March 29th for Good Friday. 13. The Technical Services Manager will be participating in MARC Record training. This is for coding for the catalog. 14. Staff training for the new calendar software has begun. It will go live by end of April/beginning of May. 15. Library Road Trip begins March 23rd. City Council Liaison: None Standing Committees: None Unfinished Business: HVAC Update/Chiller Replacement Update Ms. Augustine said one of the boiler pumps is being rebuilt since it has been failing and is being done on Trico's recommendation. Regarding the chiller replacement, Ms. Augustine just received information today and the attorney has been asked to review these documents prior to bids. She said the manufacturers are about 30 weeks out on deliveries, so a fall installation was decided so it is ready for next spring. She said bids can be put out and returned by the next Board meeting to make recommendations. Strategic Plan Update The Community Survey went out on February 26th and will be open until March 31st. Focus groups have been formed and the next step is for Board and staff SOAR sessions and environmental scans. There will be 2 Page 2 of 3 8 sessions via Zoom with staff on May 31st and the Board will consider these items April 8th in a 1.5 hour session during the regular Board meeting. The Board will meet for their retreat on Saturday, June 1 for about 3 hours, at which time goals, mission statement and objectives will be determined. The final plan will be presented to the Board in August. New Business: FY25 Budget Discussion/Approval There was no discussion or questions on the budget so a motion was made by Ms. Milschewski and seconded by Ms. Garcia to approve the FY 25 budget. Roll call: Reifsteck-yes, Schumacher-yes, Hedman-yes, Pesola-yes, Milschewski-yes, Forristall-yes, Garcia-yes. Carried 7-0. Approval to Close Library 5/31/24 for Staff Training & Strategic Planning Workshop Ms. Garcia made a motion to approve closing the library on May 31st for staff training and strategic planning workshop. Ms. Schumacher seconded. Roll call: Reifsteck-yes, Schumacher-yes, Hedman-yes, Pesola-yes, Milschewski-yes, Forristall-yes, Garcia-yes. Carried 7-0. New Paid Leave Act for All Policy Approval Ms. Augustine reported on this and said the state has passed a Paid Leave Act effective January 1st. Guidelines were not clarified until mid-February so the policy was delayed. The city's labor attorney reviewed it as well. It will provide all workers with up to 40 hours of paid time off to be used for any reason in their anniversary year. She said the city will front-load their full-time employees with the 40 hours that comes from their accrued time. For part-time staff, the city will track their hours worked to determine accruals. The city is allowing employees to carry over their time. Ms. Augustine is recommending the library follow suit with the city. Ms. Garcia made a motion that the Board approve the Paid Leave Act for All Policy and Ms. Milschewski seconded the motion. Roll call: Schumacher-yes, Hedman-yes, Pesola-yes, Milschewski-yes, Forristall-yes, Garcia-yes, Reifsteck-yes. Carried 7-0. Vacation Policy Revision Approval Ms. Augustine asked the Board to consider removing from the policy, the 20 days of vacation after 6 months for the Director. Ms. Garcia moved to approve the revisions to the Vacation Policy as presented and Ms. Milschewski seconded. Roll call: Hedman-yes, Pesola-yes, Milschewski-yes, Forristall-yes, Garcia-yes, Reifsteck-yes, Schumacher-yes. Carried 7-0. Reminder: File SEI (Statement of Economic Interest) Before 5-1-24 President Garcia reminded the Trustees that they must complete this statement before May 1. There is a penalty for non-compliance. Executive Session: None Adjournment: There was no further business and the meeting adjourned at 7:37pm on a motion by Ms. Garcia and second by Ms. Milschewski. Roll call: Pesola-yes, Milschewski-yes, Forristall-yes, Garcia-yes, Reifsteck-yes, Schumacher-yes, Hedman-yes. Carried 7-0. Minutes respectfully submitted by Marlys Young, Minute Taker Page 3 of 3 9 This page intentionally left blank. 10 DATE: 03/19/24UNITED CITY OF YORKVILLETIME: 15:13:56MANUAL CHECK REGISTERID: AP225000.WOWCHECK # VENDOR # INVOICE ITEMCHECKINVOICE #DATE# DESCRIPTIONDATE ACCOUNT #ITEM AMT------------------------------------------------------------------------------------------------------------------------------------900144 FNBO FIRST NATIONAL BANK OMAHA 03/25/24032524-K.JONES02/29/24 77 ARNESON#238881-JAN 2024 GAS51-510-56-00-5695206.7278 ARNESON#238881-JAN 2024 GAS 52-520-56-00-5695206.7279 WPC#0320600-SS SADDLES51-510-56-00-56401,425.3780 WPC#0320674-SS SADDLES RETURNS 51-510-56-00-5640-613.7581 WPC#0320601-VALVE BOX51-510-56-00-5640285.0082 WPC#0320599-BELL SLEEVE51-510-56-00-56401,575.0083 WPC#0320673-COUPLING51-510-56-00-5640323.9584 ARNESON#239533-JAN 2024 DIESEL 01-410-56-00-5695512.2385 ARNESON#239533-JAN 2024 DIESEL 51-510-56-00-5695512.2386 ARNESON#239533-JAN 2024 DIESEL 52-520-56-00-5695512.2287 FOX RIDGE-GRAVEL51-510-56-00-5640455.0088 FOX RIDGE-GRAVEL51-510-56-00-5640345.00INVOICE TOTAL:29,208.23 *032524-M.CARYLE 02/29/24 01 SAFELITE-REPLACED WINDSHIELD 01-210-54-00-5495292.0502 GJOVIK#437972-OIL CHANGE01-210-54-00-549540.0003 GJOVIK#438261-OIL CHANGE01-210-54-00-549565.6504 GJOVIK#437288-REPAIR OIL LEAK 01-210-54-00-54952,519.4505 GJOVIK#438543-REPLACED SPARK 01-210-54-00-5495446.3106 PLUGS** COMMENT **07 GJOVIKS#438623-BRAKE REPAIR 01-210-54-00-5495479.1208 NEMRT-TRAINING01-210-54-00-54121,810.00INVOICE TOTAL:5,652.58 *032524-M.CISIJA 02/29/24 01 UPS-SHIP GRANDE RESERVE BONDS 01-110-54-00-545232.7202 KEND PRINT-MENDEZ NAMEPLATE 01-110-56-00-561021.90INVOICE TOTAL:54.62 *032524-M.CURTIS 02/29/24 01 AMAZON-DRY ERASE MARKERS,82-000-24-00-248060.8902 SHEET PROTECTORS, BINDERS** COMMENT **03 AMAZON-DESK CALENDAR82-000-24-00-248012.98INVOICE TOTAL:73.87 *032524-M.MCGREGORY 02/29/24 01 MENARDS#022224-UTILITY KNIFE 51-510-56-00-56305.9702 MENARDS#021624-ME.CLEAN51-510-56-00-56208.9403 ISOS-CDL LICENSE RENEWAL51-510-54-00-546266.46INVOICE TOTAL:81.37 *032524-M.NELSON 02/29/24 01 WALGREENS-GIFT CARDS01-210-56-00-5650100.00INVOICE TOTAL:100.00 *032524-M.SENG02/29/24 01 YORK ACE-OIL, CHAIN01-410-56-00-5628122.9602 MENARDS#022624-PAINT, BRUSHES 01-410-56-00-562873.58INVOICE TOTAL:196.54 *032524-M.WARD02/29/24 01 YORK POST-POSTAGE82-820-54-00-54523.9211 DATE: 03/19/24UNITED CITY OF YORKVILLETIME: 15:13:56MANUAL CHECK REGISTERID: AP225000.WOWCHECK # VENDOR # INVOICE ITEMCHECKINVOICE #DATE# DESCRIPTIONDATE ACCOUNT #ITEM AMT------------------------------------------------------------------------------------------------------------------------------------900144 FNBO FIRST NATIONAL BANK OMAHA03/25/24032524-M.WARD02/29/24 02 AMAZON-BOOKS84-840-56-00-568617.35INVOICE TOTAL:21.27 *032524-P.MCMAHON02/29/24 01 WASH HOUSE-ALTERATIONS01-210-56-00-560020.8002 GALLS-FLASHLIGHTS01-210-56-00-5620237.2003 O'HERRON-PANTS, LIGHT CASE, 01-210-56-00-5600390.5904 SHOES** COMMENT **05 GALLS-NAME PLATE ENGRAVING01-210-56-00-560026.0606 GALLS-WORK BOOTS01-210-56-00-5600167.0007 STREICHERS-1 BALLASTIC VEST 01-210-56-00-5690640.0008 O'HERRON-PANTS01-210-56-00-560059.36INVOICE TOTAL:1,541.01 *032524-P.RATOS02/29/24 01 THREAD LOGIC- JACKETS-NELSON 01-220-56-00-562061.2102 SHIRTS** COMMENT **03 ICC-2024 CODE BOOKS01-220-56-00-56201,320.9004 AMAZON-OUTLET TESTER01-220-56-00-562021.9705 AMAZON-PAPER PLATES01-220-56-00-562030.6806 THREAD LOGIC- JACKETS-WEINERT 01-220-56-00-562061.2107 THREAD LOGIC- JACKETS-MENDEZ 01-220-56-00-562061.2108 THREAD LOGIC- JACKETS-BRKSDL 01-220-56-00-562061.2109 THREAD LOGIC- 3 POLOS-CREDEUR 01-220-56-00-5620129.6310 THREAD LOGIC- 2 POLOS-JOHN P. 01-220-56-00-562061.9011 THREAD LOGIC- 3 POLOS-RATOS 01-220-56-00-562099.6412 THREAD LOGIC- 3 POLOS-HASTINGS 01-220-56-00-562069.6313 THREAD LOGIC- 3 POLOS-JOHN P 01-220-56-00-562058.9414 THREAD LOGIC- SWEATSHIRT-RATOS 01-220-56-00-562046.21INVOICE TOTAL:2,084.34 *032524-P.SCODRO 02/29/24 01 MENARDS#020824-410W CONVERTER 51-510-56-00-563854.9902 MENARDS#021324-DRYING CLOTH 51-510-56-00-56205.4903 MENARDS#020124-SCREWDRIVER, 51-510-56-00-562013.6204 GORILLA GLUE,SEALING COMPOUND ** COMMENT **INVOICE TOTAL:74.10 *032524-R.FREDRICKSON 02/29/24 01 COMCAST-1/13-2/12 INTERNET AT 51-510-54-00-5440119.8502 610 TOWER PLANT** COMMENT **03 COMCAST-1/15-2/14 INTERNET AT 79-795-54-00-5440221.4704 102 E VAN EMMON** COMMENT **05 NEWTEK-2/11-3/11 WEB HOSTING 01-640-54-00-545017.2106 IGFOA-MEMBERSHIP RENEWAL01-120-54-00-5460300.0007 COMCAST-1/29-2/28 INTERNET, 79-790-54-00-5440268.9708 VOICE AND CABLE AT 185 WOLF ST ** COMMENT **09 COMCAST-1/30-2/29 INTERNET AT 52-520-54-00-544031.5810 610 TOWER** COMMENT **12 DATE: 03/19/24 UNITED CITY OF YORKVILLE TIME: 15:13:56 MANUAL CHECK REGISTERID: AP225000.WOWCHECK # VENDOR # INVOICE ITEM CHECK INVOICE # DATE # DESCRIPTION DATE ACCOUNT # ITEM AMT------------------------------------------------------------------------------------------------------------------------------------900144 FNBO FIRST NATIONAL BANK OMAHA 03/25/24 032524-R.FREDRICKSON 02/29/24 11 COMCAST-1/30-2/29 INTERNET AT 51-510-54-00-5440 78.95 12 610 TOWER ** COMMENT ** 13 COMCAST-1/30-2/29 INTERNET AT 01-410-54-00-5440 126.32 14 610 TOWER ** COMMENT ** 15 EMPLOYEE NAVIGATOR-2023 ACA 01-120-54-00-5462 532.80 16 REPORTING ** COMMENT ** 17 YEF-2024 FOSTERING OUR FUTURE 01-110-54-00-5460 529.80 18 SPONSORSHIP ** COMMENT ** INVOICE TOTAL: 2,226.95 * 032524-R.HORNER 02/29/24 01 MENARDS#020624-BOLTS 79-790-56-00-5640 4.18 02 MENARDS#020224-CONTRACTOR BAGS 79-790-56-00-5620 168.72 03 MENARDS#030424-CONTRACTOR BAGS 79-790-56-00-5620 1,539.53 INVOICE TOTAL: 1,712.43 * 032524-R.MIKOLASEK 02/28/24 01 OP GAZETTE-EMPLOYMENT AD 01-210-54-00-5411 33.00 02 BLUE LINE-EMPLOYMENT AD 01-210-54-00-5411 298.00 03 FBI LEEDA-2024 DUE RENEWAL 01-210-54-00-5460 50.00 INVOICE TOTAL: 381.00 * 032524-S,SENDRA 02/29/24 01 AMAZON-STAPLE GUN 79-795-56-00-5606 17.26 02 AMAZON-MOUSE PAD,STREAMERS, 79-795-56-00-5606 34.08 03 CRAFT STICKS ** COMMENT ** 04 AMAZON-ST.PATRICK'S DAY 79-795-56-00-5606 577.48 05 SUPPLIES ** COMMENT ** 06 AMAZON-PRESCHOOL CRAFT 79-795-56-00-5606 178.22 07 SUPPLIES ** COMMENT ** 08 AMAZON-PARTY FAVOR GIFT BOXES 79-795-56-00-5606 17.67 09 AMAZON-IRISH FLAG SASH 79-795-56-00-5606 16.94 10 AMAZON-STAMP PADS,WALL POCKETS 79-795-56-00-5606 89.95 11 AMAZON-ST.PATRICKS DAY 79-795-56-00-5606 155.72 12 PRESCHOOL SUPPLIES ** COMMENT ** 13 AMAZON-RHINESTONES, BOOKS, 79-795-56-00-5606 48.27 14 SHRINKY DINKS ** COMMENT ** INVOICE TOTAL: 1,135.59 * 032524-S.AUGUSTINE 02/29/24 01 4IMPRINT-PROMOTIONAL MATERIALS 82-000-24-00-2480 1,670.15 02 TARGET-PROGRAM SNACKS 82-820-56-00-5671 61.13 03 FAST FORWARD-STRATEGIC 82-820-54-00-5462 11,700.00 04 PLANNING PROCESS ** COMMENT ** 05 FARONICS-DEEP FREEZZE ENT NA 82-820-54-00-5462 761.25 06 MAINTENANCE RENEWAL ** COMMENT ** 07 AMPERAGE#2037618-BULBS 82-820-56-00-5621 152.10 08 QUILL-COPY PAPER 82-820-56-00-5610 267.26 09 QUILL-TISSUE, PAPER TOWELS, 82-820-56-00-5621 260.9113 DATE: 03/19/24UNITED CITY OF YORKVILLETIME: 15:13:56MANUAL CHECK REGISTERID: AP225000.WOWCHECK # VENDOR # INVOICE ITEMCHECKINVOICE #DATE# DESCRIPTIONDATE ACCOUNT #ITEM AMT------------------------------------------------------------------------------------------------------------------------------------900144 FNBO FIRST NATIONAL BANK OMAHA 03/25/24032524-S.AUGUSTINE 02/29/24 10 SOAP, GARBAGE BAGS, TOILET** COMMENT **11 TISSUE** COMMENT **12 AMAZON-MONTHLY PRIME FEE82-820-54-00-546014.9913 SMITHEREEN-FEB 2024 PEST82-820-54-00-546287.0014 CONTROL** COMMENT **15 YORK POST-POSTAGE82-820-54-00-545230.4516 AMAZON-CHARGING CABLES, CRAFT82-000-24-00-248060.7017 SICKS, EXACTO KNIFE, GLUE GUN** COMMENT **18 AMAZON-PUZZLE SHEETS82-000-24-00-248016.9819 AMAZON-WEBCAM, BLUETOOTH82-820-56-00-562049.9720 ADAPTER** COMMENT **INVOICE TOTAL:15,132.89 *032524-S.IWANSKI 02/29/24 01 MENARDS#020224-SPRAY PAINT82-820-56-00-561012.9602 VISTAPRINT-BUSINESS CARDS82-820-56-00-562025.9903 YORK POST-POSTAGE82-820-54-00-545213.16INVOICE TOTAL:52.11 *032524-S.MENDEZ 02/29/24 01 APA-MEMBERSHIP DUES01-220-54-00-546050.00INVOICE TOTAL:50.00 *032524-S.REDMON 02/29/24 01 AMAZON-DECOUPAGE79-795-56-00-560613.0702 AMAZON-HAND SANITIZER79-795-56-00-560623.6903 AMAZON-VACUUM79-795-56-00-560641.8004 AT&T-2/24-3/23 INTERNET FOR 79-795-54-00-5440104.7005 TOWN SQUARE SIGN** COMMENT **06 AMAZON-BULLETIN BOARD DECOR 79-795-56-00-5606114.2307 GREAT MASCOT-LEPRECHAUN79-795-56-00-5606419.0008 COSTUME** COMMENT **09 ARNESON#239502-JAN 2024 GAS 79-790-56-00-569591.7910 ARNESON#24396-JAN 2024 GAS79-790-56-00-5695420.8111 FUN EXPRESS-ST PATRICKS DAY 79-795-56-00-5606155.8712 SUPPLIES** COMMENT **13 AMAZON-VALENTINES DAY SUPPLIES 79-795-56-00-560668.0814 WALMART-MOTHER/SON BOWLING79-795-56-00-560665.9215 SUPPLIES** COMMENT **16 UNIFIRST-FIRST AID SUPPLIES 79-790-56-00-5695161.9817 AMAZON-ST PATRICKS DAY79-795-56-00-560664.9818 SUPPLIES** COMMENT **19 NET-EASTER TOY FILLED EGGS79-795-56-00-560688.0020 AMAZON-CANDY79-795-56-00-560667.0221 NRPA-CPRP CERTIFICATION-REMUS 79-795-54-00-541270.0022 CHASEWOOD-LEGO CLASS79-795-54-00-5462825.0023 INSTRUCTION** COMMENT **24 RUNCO-WIPES, PAPER TOWEL,TAPE, 79-795-56-00-5606148.11Total for all Highlighted Library Invoices: $15,422.9014 82-820 LIBRARY OPERATIONS84-840 LIBRARY CAPITAL DATE: 04/02/24UNITED CITY OF YORKVILLETIME: 08:38:25CHECK REGISTERPRG ID: AP215000.WOWCHECK DATE: 04/08/24CHECK # VENDOR # INVOICE INVOICE ITEMNUMBER DATE # DESCRIPTIONACCOUNT #ITEM AMT------------------------------------------------------------------------------------------------------------------------------------105462 AUGUSTIS SHELLY AUGUSTINE03072403/07/24 01 PRAIRIECAT WORKSHOP MILEAGE82-820-54-00-541544.7602 REIMBURSEMENT** COMMENT **INVOICE TOTAL:44.76 *04012404/01/24 01 MAR 2024 MOBILE EMAIL82-820-54-00-544045.0002 REIMBURSEMENT** COMMENT **INVOICE TOTAL:45.00 *CHECK TOTAL:89.76105463 BAKTAY BAKER & TAYLOR203812509703/01/24 01 BOOKS84-840-56-00-56861,492.16INVOICE TOTAL:1,492.16 *203812599202/28/24 01 BOOKS84-840-56-00-5686959.67INVOICE TOTAL:959.67 *203813838903/08/24 01 BOOKS84-840-56-00-5686679.53INVOICE TOTAL:679.53 *203815297403/14/24 01 BOOKS84-840-56-00-5686647.53INVOICE TOTAL:647.53 *203816130204/02/24 01 BOOKS84-840-56-00-5686636.38INVOICE TOTAL:636.38 *203816378203/19/24 01 BOOKS84-840-56-00-5686452.24INVOICE TOTAL:452.24 *203817837203/22/24 01 BOOKS84-840-56-00-5686621.00INVOICE TOTAL:621.00 *CHECK TOTAL:5,488.5115 82-820 LIBRARY OPERATIONS84-840 LIBRARY CAPITAL DATE: 04/02/24UNITED CITY OF YORKVILLETIME: 08:38:25CHECK REGISTERPRG ID: AP215000.WOWCHECK DATE: 04/08/24CHECK # VENDOR # INVOICE INVOICE ITEMNUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT------------------------------------------------------------------------------------------------------------------------------------105464 DELAGE DLL FINANCIAL SERVICES INC8221771503/18/24 01 MAY 2024 COPIER LEASE82-000-14-00-1400183.04INVOICE TOTAL:183.04 *CHECK TOTAL:183.04105465 MIDWTAPE MIDWEST TAPE LLC50514377003/05/24 01 AUDIO BOOK82-820-56-00-568339.9902 DVDS82-820-56-00-568573.47INVOICE TOTAL:113.46 *50517724703/12/24 01 AUDIO BOOK82-820-56-00-568315.74INVOICE TOTAL:15.74 *CHECK TOTAL:129.20105466 NOVICKIW WILLIAM NOVICKI10204/01/24 01 5/21/24 BEEKEEPING82-000-24-00-2480200.0002 PRESENTATION** COMMENT **INVOICE TOTAL:200.00 *CHECK TOTAL:200.00105467 PEARL PEARL CARPENTER10104/01/24 01 4/11 GARDENING PRESENTATION82-000-24-00-2480200.00INVOICE TOTAL:200.00 *CHECK TOTAL:200.00105468 PRAIRCAT PRAIRIECAT900204/01/24 01 APR 2024 PARTICIPATION FEES82-820-54-00-54681,672.8416 82-820 LIBRARY OPERATIONS84-840 LIBRARY CAPITAL DATE: 04/02/24UNITED CITY OF YORKVILLETIME: 08:38:25CHECK REGISTERPRG ID: AP215000.WOWCHECK DATE: 04/08/24CHECK # VENDOR # INVOICE INVOICE ITEMNUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT------------------------------------------------------------------------------------------------------------------------------------105468 PRAIRCAT PRAIRIECAT900204/01/24 02 MAY-JUN 2024 PARTICPATION FEES 82-000-14-00-14003,345.66INVOICE TOTAL:5,018.50 *CHECK TOTAL:5,018.50105469 R0002636 LASALLE PUBLIC LIBRARY03242403/27/24 01 LOST BOOK REPLACEMENT COST84-840-56-00-568620.00INVOICE TOTAL:20.00 *CHECK TOTAL:20.00105470 TCGTCG SOLUTIONS, INC24-011203/01/24 01 MONTHLY HOSTED VOIP82-820-54-00-5440445.00INVOICE TOTAL:445.00 *CHECK TOTAL:445.00105471 TKELEVAT TK ELEVATOR CORPORATION600071172503/14/24 01 ELEVATOR SCHEDULED REPAIR82-820-54-00-54954,391.00INVOICE TOTAL:4,391.00 *CHECK TOTAL:4,391.00105472 TRICO TRICO MECHANICAL , INC839502/28/24 01 INSTALLED NEW T-STAT82-820-54-00-5495504.00INVOICE TOTAL:504.00 *840003/07/24 01 HVAC EXHAUST FAN REPAIR82-820-54-00-54952,463.00INVOICE TOTAL:2,463.00 *CHECK TOTAL:2,967.0017 82-820 LIBRARY OPERATIONS84-840 LIBRARY CAPITAL DATE: 04/02/24UNITED CITY OF YORKVILLE TIME: 08:38:25CHECK REGISTERPRG ID: AP215000.WOWCHECK DATE: 04/08/24CHECK # VENDOR # INVOICE INVOICE ITEMNUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT------------------------------------------------------------------------------------------------------------------------------------105473 WEISSJ JENNETTE WEISS03212403/21/24 01 PURCHASED BOOK REIMBURSEMENT 84-840-56-00-568640.00INVOICE TOTAL:40.00 *CHECK TOTAL:40.00105474 YOUNGM MARLYS J. YOUNG031124-LIB03/20/24 01 03/11/24 LIB MEETING MINUTES 82-820-54-00-546285.00INVOICE TOTAL:85.00 *CHECK TOTAL:85.00TOTAL AMOUNT PAID:19,257.0118 REGULAR OVERTIME TOTAL IMRF FICA TOTALSADMINISTRATION18,628.07 - 18,628.07 1,086.01 1,377.95 21,092.03 FINANCE13,601.75 - 13,601.75 792.99 1,005.20 15,399.94 POLICE140,997.41 2,744.38 143,741.79 419.68 10,718.73 154,880.20 COMMUNITY DEV.28,344.79 - 28,344.79 1,675.82 2,112.16 32,132.77 STREETS23,708.04 - 23,708.04 1,388.00 1,759.55 26,855.59 BUILDING & GROUNDS5,938.01 - 5,938.01 354.93 457.22 6,750.16 WATER17,281.94 629.19 17,911.13 1,044.20 1,305.56 20,260.89 SEWER10,141.70 307.54 10,449.24 609.20 763.81 11,822.25 PARKS29,492.27 - 29,492.27 1,683.41 2,189.44 33,365.12 RECREATION29,264.16 - 29,264.16 1,164.05 2,205.85 32,634.06 LIBRARY16,611.61 - 16,611.61 640.24 1,220.27 18,472.12 TOTALS334,009.75$ 3,681.11$ 337,690.86$ 10,858.53$ 25,115.74$ 373,665.13$ TOTAL PAYROLL373,665.13$ UNITED CITY OF YORKVILLEPAYROLL SUMMARYMarch 1, 202419 REGULAR OVERTIME TOTAL IMRFFICA TOTALSMAYOR & LIQ. COM.1,583.34$ -$1,583.34$ -$121.13$ 1,704.47$ ALDERMAN5,916.64 -5,916.64-452.68 6,369.32 ADMINISTRATION18,872.43 -18,872.43 1,100.26 1,396.64 21,369.33 FINANCE15,487.26 -15,487.26 902.91 1,149.82 17,539.99 POLICE140,495.98 2,391.67 142,887.65 697.22 10,620.08 154,204.95 COMMUNITY DEV.28,344.79 -28,344.79 1,652.50 2,081.55 32,078.84 STREETS24,374.84 118.91 24,493.75 1,427.98 1,862.99 27,784.72 BUILDING & GROUNDS5,938.01 -5,938.01 346.19 445.75 6,729.95 WATER17,929.11 852.93 18,782.04 1,094.99 1,402.52 21,279.55 SEWER11,925.15 -11,925.15 695.23 909.76 13,530.14 PARKS29,202.76 -29,202.76 1,688.52 2,174.94 33,066.22 RECREATION27,792.03 -27,792.03 1,181.94 2,100.89 31,074.86 LIBRARY16,751.71 -16,751.71 640.24 1,231.01 18,622.96 TOTALS344,614.05$ 3,363.51$ 347,977.56$ 11,427.98$ 25,949.76$ 385,355.30$ TOTAL PAYROLL385,355.30$ UNITED CITY OF YORKVILLEPAYROLL SUMMARYMarch 15, 202420 REGULAR OVERTIME TOTAL IMRF FICA TOTALSADMINISTRATION18,622.44 - 18,622.44 1,085.68 1,414.91 21,123.03 FINANCE13,543.28 - 13,543.28 780.97 1,033.95 15,358.20 POLICE137,592.09 1,719.41 139,311.50 321.61 10,617.69 150,250.80 COMMUNITY DEV.28,344.78 - 28,344.78 1,652.50 2,135.27 32,132.55 STREETS23,708.05 - 23,708.05 1,382.17 1,804.73 26,894.95 BUILDING & GROUNDS5,938.01 - 5,938.01 346.19 454.26 6,738.46 WATER17,262.52 1,431.45 18,693.97 1,089.87 1,423.53 21,207.37 SEWER10,141.70 - 10,141.70 591.24 775.80 11,508.74 PARKS35,985.25 - 35,985.25 2,066.21 2,747.00 40,798.46 RECREATION28,878.44 - 28,878.44 1,391.15 2,209.21 32,478.80 LIBRARY17,225.85 - 17,225.85 640.24 1,310.42 19,176.51 TOTALS337,242.41$ 3,150.86$ 340,393.27$ 11,347.83$ 25,926.77$ 377,667.87$ TOTAL PAYROLL377,667.87$ UNITED CITY OF YORKVILLEPAYROLL SUMMARYMarch 28, 202421 Library CC Check Register (Pages 1 - 4)03/25/2024 15,422.90$ Library Check Register (Pages 5 - 8)04/08/2024 8,527.95 Unimax - Feb. 2024 Office Cleaning 03/12/2024 1,950.00 IPRF - Apr. 2024 Work Comp Ins 03/12/2024 943.16 Nicor - 01/31-03/01 Service 03/26/2024 2,018.40 TOTAL BILLS PAID: 28,862.41 DATE Bi-weekly (Page 9)03/01/2024 $18,472.12 Bi-weekly (Page 10)03/15/2024 18,622.96 Bi-weekly (Page 11)03/28/2024 19,176.51 TOTAL PAYROLL:56,271.59 TOTAL DISBURSEMENTS:$85,134.00 PAYROLL YORKVILLE LIBRARY BOARD BILL LIST SUMMARY Monday, April 8, 2024 ACCOUNTS PAYABLE 22 82-820 LIBRARY OPERATIONS 84-840 LIBRARY CAPITAL DATE: 04/02/2024 UNITED CITY OF YORKVILLE PAGE: 1TIME: 08:54:25 GENERAL LEDGER ACTIVITY REPORTID: GL440000.WOW FOR FISCAL YEAR 2024 ACTIVITY THROUGH FISCAL PERIOD 11PER. JOURNAL # ENTRY DATE ITEM TRANSACTION DESCRIPTION VENDOR CHECK INVOICE DEBIT CREDIT_____________________________________________________________________________________________________________________________________________________82-000-24-00-2480 (L) ESCROW - MEMORIALS & GIFTS_____________________________________________________________________________________________________________________________________________________01 05/01/2023 BEGINNING BALANCE 56,505.06 AP-230525MB 05/30/2023 24 AMAZON-YOGA MATS FIRST NATIONAL BANK 900133 052523-M.CURTIS-B 99.65 05/30/2023 25 AMAZON-BOOKS FIRST NATIONAL BANK 900133 052523-M.CURTIS-B 78.36 05/30/2023 26 AMAZON-DISECTION KITS FIRST NATIONAL BANK 900133 052523-S.AUGUSTINE-B 12.99 05/30/2023 27 AMAZON-BOX BUILDING SET FIRST NATIONAL BANK 900133 052523-S.AUGUSTINE-B 40.00 _________________________________ TOTAL PERIOD 01 ACTIVITY 231.00 0.0002 AP-230612B 06/06/2023 01 MAY YOGA & COOKING CLASSES JESSICA YOUHANAIE 105320 202305 392.88 AP-230625MB 06/23/2023 282 DOLLAR TREE-PROGRAM SUPPLIES FIRST NATIONAL BANK 900135 062523-J.WEISS-B 38.75 06/23/2023 283 AMAZON-YOGA AIDS FIRST NATIONAL BANK 900135 062523-S.AUGUSTINE-B 81.75 06/23/2023 284 BRICKS R US-ENGRAVED MEMORIAL FIRST NATIONAL BANK 900135 062523-S.AUGUSTINE-B 40.65 GJ-230629LB 07/05/2023 05 June 2023 Deposits 100.00 _________________________________ TOTAL PERIOD 02 ACTIVITY 554.03 100.0003 AP-230710 07/05/2023 01 LIBRARY GARDENING PROGRAM PEARL CARPENTER 105334 061523 150.00 AP-230725MB 07/20/2023 395 DOLLARE TREE-KIDS PROGRAMMING FIRST NATIONAL BANK 900136 072523-J.WEISS 28.75 07/20/2023 396 AMAZON-ACRYLIC SEALER, PAINT FIRST NATIONAL BANK 900136 072523-S.AUGUSTING 22.98 07/20/2023 397 AMAZON-DONATION BOX FIRST NATIONAL BANK 900136 072523-S.AUGUSTING 39.65 07/20/2023 398 AMAZON-MOD PODGE FIRST NATIONAL BANK 900136 072523-S.AUGUSTING 14.37 07/20/2023 399 AMAZON-LEGOS, TABLET DOODLE FIRST NATIONAL BANK 900136 072523-S.AUGUSTING 124.18 GJ-230730LB 08/02/2023 06 July 2023 Deposits 100.00 _________________________________ TOTAL PERIOD 03 ACTIVITY 379.93 100.0004 AP-230814 08/08/2023 01 JUNE CHAIR YOGA AND COOKING JESSICA YOUHANAIE 105352 202306 395.00 AP-230825M 08/22/2023 302 AMAZON-BOOKS FIRST NATIONAL BANK 900137 082523-S.AUGUSTINE 55.20 08/22/2023 303 AMAZON-BOOKS FIRST NATIONAL BANK 900137 082523-S.AUGUSTINE 20.00 08/22/2023 304 AMAZON-BOOKS FIRST NATIONAL BANK 900137 082523-S.AUGUSTINE 27.72 08/22/2023 305 AMAZON-BOOKS, KEY CHAINS, FIRST NATIONAL BANK 900137 082523-S.AUGUSTINE 105.75 08/22/2023 306 AMAZON-GIFT TAGS FIRST NATIONAL BANK 900137 082523-S.AUGUSTINE 13.77 _________________________________ TOTAL PERIOD 04 ACTIVITY 617.44 0.0005 AP-230911 09/06/2023 01 POLLINATING FLOWERS JESSICA PRESNAK 105365 100 150.00 AP-230925M 09/18/2023 357 DOLLAR TREE-AUG 2023 PROGRAM FIRST NATIONAL BANK 900138 092523-J.WEISS 37.50 _________________________________ TOTAL PERIOD 05 ACTIVITY 187.50 0.0006 AP-231009 10/03/2023 01 BEEKEEPING PRESENTATION WILLIAM NOVICKI 105376 101 150.00 AP-231025M 10/24/2023 368 AMAZON-GOOGLY EYES FIRST NATIONAL BANK 900139 102523-M.CURTIS 5.40 10/24/2023 369 AMAZON-SATIN RIBBON FIRST NATIONAL BANK 900139 102523-M.CURTIS 8.65 10/24/2023 370 WEBSTAURANT-COTTON WASHCLOTHS FIRST NATIONAL BANK 900139 102523-M.CURTIS 40.26 10/24/2023 371 AMAZON-HARRY POTTER PROGRAM FIRST NATIONAL BANK 900139 102523-S.AUGUSTINE 101.10 10/24/2023 372 AMAZON-WOOD CRAFT STICKS FIRST NATIONAL BANK 900139 102523-S.AUGUSTINE 14.69 10/24/2023 373 AMAZON-DRY ERASE MARKERS & FIRST NATIONAL BANK 900139 102523-S.AUGUSTINE 466.77 10/24/2023 374 AMAZON-TABLE COVERS FIRST NATIONAL BANK 900139 102523-S.AUGUSTINE 69.98 GJ-231030LB 11/02/2023 05 Oct 2023 Deposits 400.00 _________________________________ TOTAL PERIOD 06 ACTIVITY 856.85 400.0007 AP-231113 11/07/2023 01 ILLINOIS LIBRARY PRESENTS RAILS 105395 11713 685.00 AP-231125M 11/21/2023 339 AMAZON-BLOOD PRESSURE FIRST NATIONAL BANK 900140 112523-S.AUGUSTINE 94.9723 82-820 LIBRARY OPERATIONS 84-840 LIBRARY CAPITAL DATE: 04/02/2024 UNITED CITY OF YORKVILLE PAGE: 2TIME: 08:54:25 GENERAL LEDGER ACTIVITY REPORTID: GL440000.WOW FOR FISCAL YEAR 2024 ACTIVITY THROUGH FISCAL PERIOD 11PER. JOURNAL # ENTRY DATE ITEM TRANSACTION DESCRIPTION VENDOR CHECK INVOICE DEBIT CREDIT_____________________________________________________________________________________________________________________________________________________82-000-24-00-2480 (L) ESCROW - MEMORIALS & GIFTS_____________________________________________________________________________________________________________________________________________________07 GJ-231129LB 12/05/2023 07 Nov 2023 Deposits 1,120.00 _________________________________ TOTAL PERIOD 07 ACTIVITY 779.97 1,120.0008 AP-231225M 12/19/2023 313 AMAZON-BOOK FIRST NATIONAL BANK 900141 122523-S.AUGUSTINE 11.96 12/19/2023 314 AMAZON-REFUND FOR BOOK FIRST NATIONAL BANK 900141 122523-S.AUGUSTINE 11.96 12/19/2023 315 AMAZON-GLAZE, MARKERS FIRST NATIONAL BANK 900141 122523-S.AUGUSTINE 24.41 12/19/2023 316 AMAZON-POLAR EXPRESS SUPPLIES FIRST NATIONAL BANK 900141 122523-S.AUGUSTINE 186.75 12/19/2023 317 AMAZON-ENVELOPES, NOISE MAKERS FIRST NATIONAL BANK 900141 122523-S.AUGUSTINE 21.94 GJ-231230LB 01/02/2024 07 December 2023 Deposits 1,400.00 _________________________________ TOTAL PERIOD 08 ACTIVITY 245.06 1,411.9609 AP-240108 01/03/2024 01 BASIC SEVERE WEATHER PROGRAM NICKOLAS BARTHOLOMEW 105427 INV1212 395.00 AP-240125M 01/18/2024 324 DOLLAR TREE-JANUARY FIRST NATIONAL BANK 900142 012524-J.WEISS 77.50 01/18/2024 325 AMAZON-PENCIL SHARPENER, FIRST NATIONAL BANK 900142 012524-S.AUGUSTINE 257.75 01/18/2024 326 AMAZON-HOLIDAY PROGRAM FIRST NATIONAL BANK 900142 012524-S.AUGUSTINE 10.89 01/18/2024 327 AMAZON-REPORT COVERS FIRST NATIONAL BANK 900142 012524-S.AUGUSTINE 21.99 GJ-240130LB 02/02/2024 06 Jan 2024 Deposits 615.00 _________________________________ TOTAL PERIOD 09 ACTIVITY 763.13 615.0010 AP-240212 02/05/2024 01 LIBRARY AWARE RENEWAL EBSCO INDUSTRIES, IN 105437 1000224811-1 692.00 02/05/2024 02 DEC 2023 CHAIR YOGA CLASSES JESSICA YOUHANAIE 105442 202312 850.00 02/05/2024 03 DEC 2023 SENIOR COOKING JESSICA YOUHANAIE 105442 202312-1 750.00 AP-240225M 02/13/2024 324 AMAZON-PAINTING CANVAS BOARDS FIRST NATIONAL BANK 900143 022524-M.CURTIS 42.21 02/13/2024 325 AMAZON-INFLATABLE AIR DANCERS FIRST NATIONAL BANK 900143 022524-S.AUGUSTINE 199.00 02/13/2024 326 BOOKPAGE-ANNUAL SUBSCRIPTION FIRST NATIONAL BANK 900143 022524-S.AUGUSTINE 402.00 02/13/2024 327 AMAZON-WINTER PROGRAMMING FIRST NATIONAL BANK 900143 022524-S.AUGUSTINE 74.94 GJ-240227LB 03/01/2024 06 Feb 2024 Deposits 3,091.21 _________________________________ TOTAL PERIOD 10 ACTIVITY 3,010.15 3,091.2111 AP-240325M 03/19/2024 314 AMAZON-DRY ERASE MARKERS, FIRST NATIONAL BANK 900144 032524-M.CURTIS 60.89 03/19/2024 315 AMAZON-DESK CALENDAR FIRST NATIONAL BANK 900144 032524-M.CURTIS 12.98 03/19/2024 316 4IMPRINT-PROMOTIONAL MATERIALS FIRST NATIONAL BANK 900144 032524-S.AUGUSTINE 1,670.15 03/19/2024 317 AMAZON-CHARGING CABLES, CRAFT FIRST NATIONAL BANK 900144 032524-S.AUGUSTINE 60.70 03/19/2024 318 AMAZON-PUZZLE SHEETS FIRST NATIONAL BANK 900144 032524-S.AUGUSTINE 16.98 GJ-240330LB 04/01/2024 06 March 2024 Deposits 172.55 _________________________________ TOTAL PERIOD 11 ACTIVITY 1,821.70 172.55 TOTAL ACCOUNT ACTIVITY 9,446.76 7,010.72 ENDING BALANCE 54,069.02 GRAND TOTAL 0.00 54,069.02 TOTAL DIFFERENCE 0.00 54,069.0224 % of Fiscal Year8% 17% 25% 33% 42% 50% 58% 67% 75% 83% 92%Year-to-Date FISCAL YEAR 2024 ACCOUNT NUMBER DESCRIPTION May-23 June-23 July-23 August-23 September-23 October-23 November-23 December-23 January-24 February-24 March-24Totals BUDGET % of BudgetLIBRARY OPERATIONS REVENUESTaxes82-000-40-00-4000 PROPERTY TAXES 70,444 403,741 12,629 47,399 349,447 10,445 6,712 - - - - 900,817 899,043 100.20%82-000-40-00-4083 PROPERTY TAXES-DEBT SERVICE 67,261 385,503 12,059 45,258 333,662 9,973 6,409 - - - - 860,125 864,150 99.53%Intergovernmental82-000-41-00-4120 PERSONAL PROPERTY TAX 3,574 - 2,890 466 - 2,395 - 743 1,644 - 969 12,681 17,000 74.59%82-000-41-00-4170 STATE GRANTS - - 31,761 - - - - - - - - 31,761 30,000 105.87%Fines & Forfeits82-000-43-00-4330 LIBRARY FINES 209 25 560 118 5 16 259 37 113 221 55 1,617 1,000 161.70%Charges for Service82-000-44-00-4401 LIBRARY SUBSCRIPTION CARDS 2,709 774 3,002 579 934 - 1,979 196 701 1,893 338 13,106 3,500 374.46%82-000-44-00-4422 COPY FEES 277 227 319 1 357 315 50 311 252 20 2 2,130 2,500 85.19%82-000-44-00-4439 PROGRAM FEES 29 - 10 15 17 4 234 1 16 4 15 344 - 0.00%Investment Earnings82-000-45-00-4500 INVESTMENT EARNINGS1,385 1,376 2,360 3,627 1,637 6,229 1,686 1,710 11,821 1,592 1,695 35,118 15,000 234.12%Miscellaneous82-000-48-00-4820 RENTAL INCOME- - - - - - 50 75 - - - 125 250 50.00%82-000-48-00-4850 MISCELLANEOUS INCOME181 792 250 214 116 409 137 199 130 263 289 2,980 3,000 99.33%Other Financing Sources82-000-49-00-4901 TRANSFER FROM GENERAL2,230 2,230 2,230 2,572 2,230 2,573 1,026 5,103 2,155 1,330 943 24,622 31,335 78.58%TOTAL REVENUES: LIBRARY 148,298 794,667 68,070 100,248 688,404 32,359 18,542 8,376 16,831 5,322 4,308 1,885,425 1,866,778 101.00%LIBRARY OPERATIONS EXPENDITURESSalaries & Wages82-820-50-00-5010 SALARIES & WAGES32,522 21,661 21,661 22,797 32,946 21,964 21,964 21,964 21,964 21,964 32,946 274,352 288,307 95.16%82-820-50-00-5015 PART-TIME SALARIES12,630 11,752 11,724 12,246 17,596 12,116 11,813 11,694 9,828 12,289 17,643 141,332 168,000 84.13%Benefits82-820-52-00-5212RETIREMENT PLAN CONTRIBUTION2,140 1,428 1,428 1,502 2,168 1,447 1,447 1,447 1,304 1,286 1,921 17,518 21,201 82.63%82-820-52-00-5214 FICA CONTRIBUTION 3,399 2,487 2,485 2,612 3,798 2,538 2,515 2,506 2,349 2,537 3,762 30,988 33,917 91.36%82-820-52-00-5216 GROUP HEALTH INSURANCE 14,362 7,081 7,924 15,504 3,784 5,565 6,983 6,032 7,199 6,849 (564) 80,719 89,456 90.23%82-820-52-00-5222 GROUP LIFE INSURANCE 67 42 50 50 50 57 43 57 50 50 43 559 554 100.92%82-820-52-00-5223 DENTAL INSURANCE 1,178 570 570 (4,854) 570 570 570 570 570 570 - 881 6,835 12.89%82-820-52-00-5224 VISION INSURANCE 105 73 85 85 85 85 85 16 78 78 78 854 940 90.88%82-820-52-00-5230 UNEMPLOYMENT INSURANCE - - - 342 - 342 - - - 387 - 1,072 1,250 85.75%82-820-52-00-5231 LIABILITY INSURANCE 2,230 2,230 2,230 2,230 2,230 2,230 1,026 5,103 2,155 943 943 23,550 30,085 78.28%Contractual Services82-820-54-00-5401 ADMINISTRATIVE CHARGEBACK- - - - - 7,500 7,500 - - - - 15,000 15,000 100.00%82-820-54-00-5412 TRAINING & CONFERENCES- 270 65 300 - - 210 55 - - - 900 3,000 30.00%82-820-54-00-5415TRAVEL & LODGING- 45 - 350 - - 927 - 51 - - 1,373 1,500 91.51%82-820-54-00-5426 PUBLISHING & ADVERTISING- - - - - - - - - - - - 2,500 0.00%82-820-54-00-5440 TELECOMMUNICATIONS- 445 699 125 125 125 570 1,530 1,460 1,060 170 6,308 8,000 78.86%82-820-54-00-5452 POSTAGE & SHIPPING- - 23 31 13 70 18 83 273 37 48 595 1,000 59.46%82-820-54-00-5453BUILDING & GROUND CHARGEBACK624 624 624 624 624 624 624 624 624 624 624 6,862 7,486 91.67%82-820-54-00-5460 DUES & SUBSCRIPTIONS 421 1,030 281 1,015 547 200 660 15 1,807 4,181 15 10,172 18,000 56.51%82-820-54-00-5462 PROFESSIONAL SERVICES 3,088 3,310 1,277 4,056 2,518 1,015 3,481 9,496 784 8,780 14,645 52,450 33,500 156.57%82-820-54-00-5466 LEGAL SERVICES - - - - - - 338 - - - - 338 3,000 11.25%82-820-54-00-5468 AUTOMATION - - 5,463 - - 5,019 945 499 5,019 - - 16,944 25,000 67.78%82-820-54-00-5480 UTILITIES - 900 - 1,775 - 438 1,253 3,318 1,895 2,275 2,018 13,872 24,719 56.12%82-820-54-00-5488 OFFICE CLEANING - 5,177 5,177 5,177 5,177 1,950 1,950 1,950 1,950 1,950 1,950 32,408 75,000 43.21%82-820-54-00-5495OUTSIDE REPAIR & MAINTENANCE- - 2,272 17,511 2,087 7,149 28,680 - 2,319 1,356 1,768 63,141 131,000 48.20%82-820-54-00-5498 PAYING AGENT FEES - 1,689 - - - - - - - - - 1,689 1,700 99.32%Supplies82-820-56-00-5610 OFFICE SUPPLIES - 1,359 223 - 486 137 89 678 57 147 280 3,456 8,000 43.20%82-820-56-00-5620 OPERATING SUPPLIES - 35 211 11 - 783 - 309 177 225 76 1,826 4,000 45.65%82-820-56-00-5621 CUSTODIAL SUPPLIES - - 697 330 260 - - 1,661 74 - 413 3,435 7,000 49.07%YORKVILLE PUBLIC LIBRARYFISCAL YEAR 2024 BUDGET REPORTFor the Month Ended March 31, 202425 % of Fiscal Year8% 17% 25% 33% 42% 50% 58% 67% 75% 83% 92%Year-to-Date FISCAL YEAR 2024 ACCOUNT NUMBER DESCRIPTION May-23 June-23 July-23 August-23 September-23 October-23 November-23 December-23 January-24 February-24 March-24Totals BUDGET % of BudgetYORKVILLE PUBLIC LIBRARYFISCAL YEAR 2024 BUDGET REPORTFor the Month Ended March 31, 202482-820-56-00-5635COMPUTER EQUIPMENT & SOFTWARE- - - - - - - 2,870 - - - 2,870 3,000 95.65%82-820-56-00-5671 LIBRARY PROGRAMMING - - 60 30 - 171 215 45 - 43 61 625 2,000 31.26%82-820-56-00-5675 EMPLOYEE RECOGNITION - - 39 - - - - - 58 - - 97 300 32.36%82-820-56-00-5683 AUDIO BOOKS - 116 306 124 635 - - 45 777 50 628 2,681 3,500 76.59%82-820-56-00-5684 COMPACT DISCS & OTHER MUSIC - 53 - - - - - - - - - 53 500 10.59%82-820-56-00-5685 DVD'S- 26 85 80 52 67 40 245 293 46 191 1,126 3,000 37.55%82-820-56-00-5686 BOOKS- 3,469 1,518 6,475 2,041 4,467 2,300 - - - - 20,271 20,000 101.36%2006 Bond82-820-84-00-8000PRINCIPAL PAYMENT- - - - - - - 100,000 - - - 100,000 100,000 100.00%82-820-84-00-8050 INTEREST PAYMENT- 4,775 - - - - - 4,775 - - - 9,550 9,550 100.00%2013 Refunding Bond82-820-99-00-8000 PRINCIPAL PAYMENT- - - - - - - 700,000 - - - 700,000 700,000 100.00%82-820-99-00-8050 INTEREST PAYMENT- 28,600 - - - - - 28,600 - - - 57,200 57,200 100.00%TOTAL FUND REVENUES148,298 794,667 68,070 100,248 688,404 32,359 18,542 8,376 16,831 5,322 4,308 1,885,425 1,866,778 101.00%TOTAL FUND EXPENDITURES72,765 99,246 67,177 90,529 77,790 76,630 96,245 906,186 63,111 67,727 79,659 1,697,066 1,909,000 88.90%FUND SURPLUS (DEFICIT)75,533 695,421 893 9,719 610,613 (44,271) (77,703) (897,809) (46,280) (62,405) (75,351) 188,359 (42,222) LIBRARY CAPITAL REVENUES84-000-42-00-4214 DEVELOPMENT FEES15,500 18,000 22,000 9,000 14,500 19,500 17,500 18,000 4,500 6,000 14,000 158,500 50,000 317.00%84-000-45-00-4500 INVESTMENT EARNINGS21 22 22 25 26 27 28 29 29 27 29 286 150 190.91%84-000-48-00-4850 MISCELLANEOUS INCOME- 22 - - - - - - - - - 22 - 0.00%TOTAL REVENUES: LIBRARY CAPITAL15,521 18,044 22,022 9,025 14,526 19,527 17,528 18,029 4,529 6,027 14,029 158,808 50,150 316.67%LIBRARY CAPITAL EXPENDITURES84-840-54-00-5460 E-BOOK SUBSCRIPTIONS- - - - - - - - - - - - 3,500 0.00%84-840-56-00-5635COMPUTER EQUIPMENT & SOFTWARE- - - - - - - - 2,049 3,177 - 5,226 25,000 20.90%84-840-56-00-5686 BOOKS- - - - - - 2,572 3,388 2,152 2,004 3,835 13,951 30,000 46.50%84-840-60-00-6020 BUILDING IMPROVEMENTS- - - - - - 22,492 - 22,492 - - 44,983 56,000 80.33%TOTAL FUND REVENUES15,521 18,044 22,022 9,025 14,526 19,527 17,528 18,029 4,529 6,027 14,029 158,808 50,150 316.67%TOTAL FUND EXPENDITURES- - - - - - 25,064 3,388 26,693 5,181 3,835 64,160 114,500 56.04%FUND SURPLUS (DEFICIT)15,521 18,044 22,022 9,025 14,526 19,527 (7,536) 14,642 (22,164) 846 10,195 94,648 (64,350) 26 May June July August September October November December January February March April202320232023202320232023202320232024202420242024Library OperationsOld Second $ 540,138 $ 862,652 $ 817,202 $ 782,184 $ 1,156,284 $ 1,095,654 $ 1,026,116 $ 859,792 $ 838,511 $ 733,352 $ 667,913 Building Development FeesOld Second 251,541 258,085 285,107 307,132 315,658 330,685 337,649 350,903 342,627 345,473 344,685 Library Operations Illinois Funds 311,158 312,484 345,779 347,381 348,955 350,594 352,185 353,819 355,439 356,965 35,603 Total: $ 1,102,836 $ 1,433,221 $ 1,448,088 $ 1,436,697 $ 1,820,897 $ 1,776,934 $ 1,715,949 $ 1,564,514 $ 1,536,577 $ 1,435,789 $ 1,048,200 $ - PAYROLL1ST PAY PERIOD31,324$ $ 18,289 $ 18,852 $ 18,938 $ 19,383 $ 18,921 $ 18,994 $ 18,391 $ 17,936 $ 19,153 $ 18,472 2ND PAY PERIOD19,368 19,039 18,446 20,219 18,632 18,733 18,746 19,220 17,508 18,923 18,623 3RD PAY PERIOD - - - - 18,492 - - - - - 19,177 Total50,692$ 37,328$ 37,298$ 39,157$ 56,507$ 37,655$ 37,739$ 37,611$ 35,444$ 38,076$ 56,272$ -$ YORKVILLE PUBLIC LIBRARYCASH STATEMENTAs of March 31, 2024FISCAL YEAR 202427 February YTD % of FY 2024 Actual Actual Budget Budget YTD Actual % Change LIBRARY OPERATIONS FUND (82) Revenues Property Taxes -$ 1,760,941$ 99.87% 1,763,193$ 1,665,847$ 5.71% Intergovernmental Personal Property Replacement Tax 969$ 12,681$ 74.59% 17,000$ 16,530$ -23.29% State Grant - 31,761 105.87% 30,000 34,217 -7.18% Total Intergovernmental 969$ 44,442$ 94.56% 47,000$ 50,748$ -12.43% Library Fines 55$ 1,617$ 161.70%1,000$ 2,411$ -32.94% Charges for Services Library Subscription Cards 338$ 13,106$ 374.46%3,500$ 11,319$ 15.79% Copy Fees 2 2,130 85.19%2,500 2,554 -16.63% Total Charges for Services 341$ 15,236$ 253.93%6,000$ 13,873$ 9.82% Investment Earnings 1,695$ 35,118$ 234.12% 15,000$ 17,869$ 96.53% Reimbursements/Miscellaneous/Transfers In Miscellaneous Reimbursements -$ -$ 0.00%-$ -$ 0.00% Rental Income - 125 50.00%250 125 0.00% Miscellaneous Income 304 3,324 110.81%3,000 60,450 -94.50% Transfer In 943 24,622 78.58% 31,335 28,142 -12.51% Total Miscellaneous & Transfers 1,247$ 28,071$ 81.16% 34,585$ 88,717$ -68.36% Total Revenues and Transfers 4,308$ 1,885,425$ 101.00% 1,866,778$ 1,839,465$ 2.50% Expenditures Library Operations 79,659$ 1,697,066$ 88.90%1,909,000$ 1,700,944$ -0.23% 50 Salaries 50,589 415,684 91.10% 456,307 423,682 -1.89% 52 Benefits 6,183 156,141 84.75% 184,238 193,808 -19.44% 54 Contractual Services 21,237 222,051 63.37% 350,405 221,452 0.27% 56 Supplies 1,649 36,440 71.03% 51,300 14,689 148.08% 99 Debt Service - 866,750 100.00% 866,750 847,313 2.29% Total Expenditures and Transfers 79,659$ 1,697,066$ 88.90% 1,909,000$ 1,700,944$ -0.23% Surplus(Deficit)(75,351)$ 188,359$ (42,222)$ 138,520$ *March represents 92% of fiscal year 2024 YORKVILLE PUBLIC LIBRARY STATEMENT OF REVENUES, EXPENDITURES AND TRANSFERS For the Month Ended March 31, 2024 * Fiscal Year 2023 For the Month Ended March 31, 2023 28 March Director’s Report 2024 Upcoming Events and Programs: • “Book Your Table” Tablescape Event– Saturday, April 6 10:00-3:00 Come view 12 beautiful, creatively decorated tables designed by community members. All proceeds from this event benefit local charities, organizations, and the Library. Participants will have the opportunity to vote for their favorite table and support their favorite charities too! Ballots will be given at the door. Tickets are $10/person and available at the Circulation Desk now and at the door the day of the event. (67 advanced tickets have been sold) • Library Road Trip – March 23 – April 30 at 21 participating libraries Pick up a Library Road Trip passport at any of the participating locations on or after March 23rd. Get your passport stamped at each location you visit. When you have completed your road trip, submit your passport to YOUR HOME LIBRARY for chances to win a grand prize from your home library on or before April 30th. • Strategic Planning Focus Groups – April 9 10:30, 2:00, and 5:30 The Yorkville Public Library is collaborating with Fast Forward Libraries, a consulting group hired to compile our new strategic plan that will provide our library with key insight on how to enhance current library services and further explore new diverse, equitable, and inclusive ones. Community members are invited to participate in one of the upcoming focus group sessions. By participating, you will actively contribute to the development of key strategies that will guide the library's growth. • Getting the Dirt on Gardening: Cold Weather Crops – April 11 @ 6:00 Are you eager to getting planting this gardening season? Then join us for a presentation on Cool Weather Crops with Pearl Carpenter, from The Farmacy Farmstand! She'll go over cool weather crops (plants that can handle a frost) and how to get started planting some of them now! • Storm Chasers – April 17 @ 6:00 The Severe Weather Information group will present a weather program for families. Join us to take a look into severe weather, local climatology, past tornado events, storm chasing, weather photos, and videos. Followed by a question/answer session. Past Programs & Highlights: There were 275 people in attendance at our Author-Illustrator Showcase that was held on Saturday, March 16 in conjunction with the school districts Fine Art Festival. The school district placed our event flyer on the backside of their festival programs. There was a representative from a publishing company in attendance who will now be working with 2 of the authors featured in our showcase. There were 20 local authors/illustrators featured. We had several programs over spring break and the library was extremely busy for the week. Books for Bingo was attended by 76 people. 29 Our Children’s Director was at the Bristol Bay STEM night program with a table and activity. She had 350 people visit her that evening. For future school programs, there will be at least 2-3 staff members attending these events. The Fox River – Hidden Gem series with the Conservation Foundation is very popular this year. The 3rd installment was on soil with 85 people in attendance. The 4th and last installment will be held on Wed, April 24 and the topic will be navigating the Fox River. Library Operations: Service on the elevator door sensor has been completed. The exhaust fan for the upstairs bathrooms has been replaced. The unit is located on the rooftop. I wrote an RFP for spring cleaning of our landscaping. We received 3 quotes and the winning bid has started work this week and will finish once the weather clears up. We replaced #4 pump on our #1 boiler. We had sent it out for a rebuild, but it became apparent that it was more cost effective to purchase a new pump instead of rebuilding and rewinding the motor. There was a contractor bid walk through/meeting for our chiller replacement with 8 potential bidders in attendance. The bid opening is scheduled for 4/2/24 at 11:00 at City Hall 3rd floor conference room. We received a quote from a company to replace the broken gutter on the backside of the meeting room, and I have reached out to another company for an additional quote before making a final decision. Our windows (inside and outside) and gutters and downspouts have been cleaned and unclogged. We received a fire alarm alert from our monitoring company. It was determined that determined to be a faulty heat detector and module that was replaced and equipment was updated and reset. Our new copiers have been delivered and will be installed in 2 weeks. Staff: 30 Our Director of Youth Services, Jennette Weiss and the entire Youth Services Department Staff have been nominated for Partner of the Year for the Yorkville Educational Foundation’s 2024 Fostering Our Future Awards! We are incredibly proud of the partnerships that they have build and continue to foster with the YEF and the Yorkville School District #115. They will be attending a banquet honoring all nominees on 4/3/24. – Update Jennette was honored as Partner of the Year 2024!!! Other: Met with new board member, Wendy Gatz. I gave her the trustee orientation and tour of the library. We received 244 community survey responses for our strategic planning process. We will be conducting 3 focus groups on Tue, April 9 – 10:30, 2:00, & 5:30. The library will have a table at the following festivals this coming year: • Beach Party – Town Square – Thurs, June 6 5-9pm • River Fest - Riverfront Park – Sat, July 20 11-3 • National Night Out – Reimenschneider Park – Tue, Aug 6 TBD • Hometown Days – Beecher Fields – Sat, Aug 31 11-4 Management staff has completed training on LibraryMarket, our new online program & room reservation software. We have set a tentative date to go live on May 1, 2024. Parks & Rec Dept has requested to use our meeting room for a few days for their 2024 preschool graduation ceremonies. We held 2 sessions for staff to participate in the SOAR analysis and environmental scan with our strategic planning consultants. The staff provided great input. We have started the process of applying for E-rate to replace our firewall and software/service. Meetings & Events Attended: • March 5 – Library Road Trip zoom meeting • March 5 – LibraryMarket calendar and room reservation training • March 7 – PrairieCat Serving the Unserved workshop in DeKalb • March 11 – Friends of the Library meeting • March 11 – Library Board meeting • March 13 – Tablescape meeting • March 14 – LibraryMarket calendar and room reservation training (2 sessions) • March 14 – Trustee orientation • March 19 – Bid/meeting walk through for chiller replacement • March 19 – Staff environmental scan and SOAR analysis zoom meeting • March 20 – Meeting with Park & Rec. • March 21 – One-on-One meeting with Bart • March 21 – Meeting with Library Services Manager from Waubonsee CC • March 22 – Staff environmental scan and SOAR analysis zoom meeting • March 27 – Conservation Foundation program 31 MARCH 2024 Youth Programs: Age 0-5 Age 6-11 Age 12-18 Adult All Ages At Library Off Site Live Virtual Attendance 3D printing - in person 6 8 x 14 Drop in Story time (5) 155 x 155 Book Club (grades 1-2) 14 x 14 Book Club (grades 3-5) 4 x 4 Mommy and Me Yoga (2) 16 16 x 32 Window Art 5 6 3 x 14 Preschool Zone 11 9 x 20 Community Art - Teens 14 x 14 TAG 12 x 12 LEGO Kits 3 12 1 x 16 Artful Beginnings 10 10 x 20 Tots and Toddlers (2) 32 27 x 59 Teen Cookie Decorating 12 x 12 Chalk the Walk 9 4 x 13 Author-Illustrator Showcase 275 x 275 Tot Play 5 4 x 9 Art of the Appeal 19 x 19 Community Art - all ages 27 x 27 Read with Paws 13 x 13 LEGO Tournament 13 10 x 23 Weaving 1 7 6 x 14 Spy training 3 17 3 x 23 Books for Bingo 76 x 76 4-H Science Explorers (ages 6-8) 12 x 12 4-H Science Explorers (ages 9-12) 12 x 12 Bristol Bay STEM 350 x 350 TOTALS 95 107 63 915 1252 Total MAR Programs 26 Total MAR Attendance 1252 +10 passive programs with 768 attending (Coloring Pages, Scavenger Hunts (3), Find Lucky, Escape Room, Literacy Centers, Makerspace, 3D Printing – virtual, Spanish Story Time) 32 MARCH 2024 Adult Programs: 3/1 Roaming Readers - 3/2 Resume Writing 4 3/2 Saturday ELL 4 3/4 Monday ELL 4 3/5 Threads & More 6 3/5 Books & Cooks 8 3/5 Tuesday ELL 6 3/6 Wednesday ELL 4 3/7 Thursday ELL - 3/7 Chair Yoga 24 3/7 Dungeons & Dragons 10 3/9 Saturday ELL 8 3/11 Monday ELL 7 3/12 Tuesday ELL 2 3/12 Dabblers AM 8 3/12 Dabblers PM 10 3/13 Wednesday ELL - 3/13 Your Friend in Health 12 3/13 Lunch Bunch 9 3/14 Thursday ELL - 3/14 Chair Yoga 23 3/14 Dungeons & Dragons 15 3/15 Roaming Readers - 3/16 Saturday ELL 4 3/16 Resume Writing 3 3/16 Protecting Your Assets 15 3/16 Genealogy 3 3/18 Healthy Cooking 14 3/18 Monday ELL 4 3/19 Tuesday ELL 15 3/20 Wednesday ELL 3 3/20 Cake Decorating 12 3/20 Thriller Book Club 10 3/21 Thursday ELL 2 3/21 Chair Yoga 19 3/21 Dungeons & Dragons 12 3/21 Men’s Book Club 9 3/23 Saturday ELL 6 3/25 Movie Madness 4 3/25 Monday ELL 2 3/25 Horror Book Club 8 3/26 Tuesday ELL 4 3/26 Creative Writing 9 3/27 Wednesday ELL 3 3/27 Computers for Seniors 2 3/27 Fox River: Hidden Gem 85 3/28 Thursday ELL - 3/28 Chair Yoga 16 3/28 Dungeons & Dragons 12 3/30 Saturday ELL - Total MAR Programs 43 Total Attendance 441 4 passive programs with 51 attending (puzzle, chess, poem of the week, art wall) Meeting Room Use: rentals- 2, library use- 26, zoom- 3 Board Room Use: community- 1, library- 12 Study Room Use: 90 Museum Pass: 10 Volunteers: Friends of the Library are collecting and sorting books for the sale, maintaining the lobby book sale, and have been continuing to index the KCR Obits (this month’s volunteer/s: Sands U.). 33 This page intentionally left blank. 34 YORKVILLE STATISTICS FOR FY24 PRAIRIECAT web renewals web holds checkouts + renewals checkouts renewals holds placed holds filled checkins Items lent to other libraries Items borrowed from other libraries Items to Reciprocal Borrowers at Yorkville Items added Patrons added MAY 768 1477 5785 5519 266 351 1540 5432 551 1228 369 293 88 JUNE 710 1707 8915 8562 353 341 1798 7038 615 1448 530 277 197 JUL 1082 1928 8289 7951 338 411 1893 8128 635 1514 347 361 119 AUG 929 1697 7313 6947 366 451 1900 7492 655 1525 330 323 124 SEP 674 1622 5585 5274 311 302 1603 5612 691 1230 413 299 95 OCT 929 1660 5949 5663 286 405 1675 5378 655 1344 317 192 107 NOV 700 1629 5909 5598 311 271 1595 5621 621 1279 207 397 76 DEC 744 1430 5733 5417 316 325 1535 5388 498 1250 106 344 77 JAN 795 1934 6701 6426 275 418 1899 5686 696 1509 228 234 107 FEB 856 1604 6229 5892 337 361 1693 6250 663 1410 335 254 114 MAR 926 1977 7434 7127 307 375 1962 6431 634 1626 221 449 119 APR Totals CIRCULATION TOTAL ADULT JUV.YA TOTAL Books Videos Audios Mag other Total Circs ANCESTRY E-READ IL OMNI OCLC SEARCHES HITS E-BOOK E-AUDIO USERS E-BOOK E-AUDIO USERS VIDEO LENT BORROWED MAY 84 62 27 103 43 812 717 385 0 18 3 JUN 51 13 18 88 43 777 739 405 0 16 25 JUL 32 27 44 106 44 906 806 443 0 16 31 AUG 609 2717 33 103 44 948 792 408 0 19 22 SEP 236 1495 39 82 47 890 757 396 0 17 20 OCT 258 605 29 93 44 851 713 402 0 23 53 NOV 88 326 31 80 42 808 860 423 0 17 39 DEC 162 376 39 77 40 918 848 446 0 23 24 JAN 233 216 58 126 68 1105 998 500 0 20 27 FEB 224 184 35 128 66 966 1008 505 0 18 24 MAR 67 42 45 134 73 974 1069 501 0 18 24 APR Totals 35 FY 2023 ATTENDANCE MAY JUN JUL AUG SEP OCT NOV DEC JAN FEB MAR APR TOTALS PATRON DOOR COUNT 6330 7535 6450 7135 8150 7208 6184 6051 6205 7473 7437 CURBSIDE PATRONS 8 11 5 7 4 3 6 2 4 8 7 HOME DELIVERY 8 9 11 17 15 20 7 17 20 25 10 CARDS ISSUED THROUGH WEBSITE 10 25 16 26 13 17 13 10 30 15 26 CHILDREN'S AGE 0-5 PROGRAMS 10 18 9 11 10 12 8 9 8 10 14 AGE 0-5 ATTENDANCE 240 514 311 348 365 292 189 286 225 203 340 CHILDREN'S AGE 6-11 PROGRAMS 7 22 11 14 9 14 10 9 7 12 17 AGE 6-11 ATTENDANCE 289 587 274 375 330 314 130 239 209 212 352 NUMBER OF CHILDREN'S PASSIVE PROGRAMS 4 6 6 6 7 6 10 8 8 11 10 CHILDREN'S PASSIVE PROGRAM ATTENDANCE 364 550 465 495 728 698 792 684 776 659 768 NUMBER OF YA PROGRAMS 4 6 7 4 4 3 3 3 6 7 11 YA PROGRAM ATTENDANCE 21 44 92 40 37 43 30 25 65 62 184 NUMBER OF YA PASSIVE PROGRAMS 3 1 2 2 2 3 3 2 3 3 3 YA PASSIVE PROGRAM ATTENDANCE 83 40 29 67 64 59 50 50 65 60 100 YOUTH SUMMER/WINTER READING 217 120 NUMBER OF ADULT PROGRAMS 46 46 35 41 39 48 48 29 33 39 43 ADULT PROGRAM ATTENDANCE 349 389 226 303 414 431 438 269 368 439 441 NUMBER OF ADULT PASSIVE PROGRAMS 4 4 4 5 4 4 4 4 4 4 4 ADULT PASSIVE PROGRAM ATTENDANCE 45 57 55 126 60 85 66 53 47 56 51 ADULT SUMMER/WINTER READING 65 MEETING RM. RENTAL/COMMUNITY USE 6 3 5 9 4 8 4 7 4 3 2 MEETING ROOM USE:18 29 27 23 20 27 23 15 18 25 26 BOARD ROOM USE 15 14 7 7 14 12 15 10 14 13 13 STUDY ROOM USE 67 57 56 58 61 79 69 52 55 67 90 MUSEUM PASS 11 21 14 15 7 8 4 15 2 0 10 YOUTH COMPUTER SESSIONS 26 28 17 27 19 15 10 14 54 35 14 ADULT COMPUTER SESSIONS 214 228 209 276 210 212 211 194 233 280 258 YOUTH VOLUNTEER HOURS 36 For a complete listing of upcoming adult programs and book groups, check out the Adult Services pages on the library's website. Upcoming Special Events Special Events, Informational Programs, BookClubs, Creative Outlets, & Social Groups More Special Programs Adult Services upcoming programs YYoorkville Prkville Public Lublic Libraribraryy April 2024 Yorkville Public Library 902 GAME FARM RD, YORKVILLE, Illinois 60560 630-553-4354 www.yorkville.lib.il.us/ 37 Mind, Body, & SpiritAdult Education Programs 38 39 Monthly Statistics April 2024 New Cardholders Added 2024: 119 2023: 104 Change: +14.42% Technology Stats Events and Programs 2024: 102 2023: 63 Change: +61.90% Items Added 2024: 449 2023: 457 Change: -1.75% Events and Program Attendance 2024: 2,236 2023: 1,239 Change: +80.47% 2024: 2,222 2023: 1,634 Change: +35.99% Digital Checkouts 2024: 272 2023: 197 Change: +38.07% Computer Use 2024: 6,141 2023: 5,185 Change: +18.44% Website Hits Checkouts 2024: 8,360 2023: 6,444 Change: +29.73% Visits 2024: 7,437 2023: 6,240 Change: +19.18% 40 2024 Chiller Replacement Yorkville Public Library 902 Game Farm Road Yorkville, IL PROJECT MANUAL March 12, 2024 20/10 Engineering Group, LLC 1216 Tower Road Schaumburg, IL 60173 847-882-2010 Fax (847) 882-2201 SET NO. PROJECT MANUAL TOC - Table of Contents 20/10 ENGINEERING GROUP, LLC 1216 Tower Road Schaumburg, IL 60173 847-882-2010 Fax (847) 882-2201 PROJECT MANUAL FOR: 2024 Chiller Replacement at Yorkville Public Library DATE: March 12, 2024 DIVISION SECTION TITLE PAGES 00 PROCUREMENT AND CONTRACT REQUIREMENTS 00 0115 List of Drawing Sheets 00 0115-1-1 00 1116 Invitation to Bid 00 1116-1-2 00 2100 Instructions to Bidders 00 2100-1-4 00 4100 Bid Form 00 4100-1-7 00 7300 Supplementary Conditions (A201-2007) 00 7300-1-3 00 7301 Rider to A101-2017 00 7301-1-4 00 9001 Reserved for Addenda 01 GENERAL REQUIREMENTS 01 1000 Project Summary 01 1000-1-2 01 3100 Project Coordination 01 3100-1-4 01 3300 Submittal Procedures 01 3300-1-4 01 5000 Temporary Facilities and Controls 01 5000-1-3 01 7329 Cutting and Patching 01 7329-1-2 01 7700 Closeout Procedures 01 7700-1-3 END TOC Yorkville Public Library 1 2024 Chiller Replacement 00 0115 - List of Drawing Sheets DIVISION 00 - PROCUREMENT AND CONTRACT REQUIREMENTS Document 00 0115 - List of Drawing Sheets 2024 Chiller Replacement at Yorkville Public Library T-1 Cover Sheet ME-1 Mechanical/Electrical Plans ME-2 Mechanical/Electrical Notes and Legends All drawings are dated March 12, 2024. END 00 0115 Yorkville Public Library 1 2024 Chiller Replacement 00 1116 - Invitation to Bid DIVISION 00 - PROCUREMENT AND CONTRACT REQUIREMENTS Section 00 1116 - Invitation to Bid Owner: United City of Yorkville 651 Prairie Pointe Drive Yorkville, IL 60560 Engineer: 20/10 Engineering Group, LLC 1216 Tower Road Schaumburg, IL 60173 847-882-2010 Fax (847) 882-2201 Date: March 12, 2024 Contractors are invited to submit a bid for 2024 Chiller Replacement at Yorkville Public Library. Bids will be received at the United City of Yorkville Administration Offices, 651 Prairie Pointe Drive, Yorkville, IL 60560, Attn: Jesus Navarro, Facilities Manager before 11:00 AM local prevailing time on Tuesday, April 2, 2024 at which time bids will be publicly opened and read. The Contractor must pay the Prevailing Wage Rates for all work per the Illinois Prevailing Wage Act, 820 ILCS 130/1 et seq. The project consists of: Chiller replacement. A single stipulated sum bid will be received for all Base Bid work and Alternate Bid work, if applicable. Refer to other Bidding requirements described in Document 00 2100 - Instructions to Bidders. Submit Bid on the Bid Form provided. Bidders are required to complete Bid Form. Bid will be required to be submitted under a condition of irrevocability for a period of 60 days after submission. A 10% Bid Security and a Performance and Payment Bond is required. It is the policy of the United City of Yorkville to provide equal opportunity to all qualified businesses in the awarding of contracts and accordingly promotes the utilization of diversified businesses to the maximum extent feasible in any contract issued against the solicitation to bid. A Pre-Bid walk-through is scheduled on Tuesday, March 19, 2024, 9:30 a.m. Bidders shall meet at Yorkville Public Library, 902 Game Farm Rd, Yorkville, IL 60560 The Owner reserves the right to reject any or all bids, to waive irregularities in the bidding procedure, or accept the Bid that, in its opinion, will serve the best interest of the Library. Any such decision shall be considered final. The Owner reserves the right to set aside a Bid from a Contractor who, in the Owner’s opinion, does not exhibit past experience equal to the size and scope of this project. The bidder shall have a written sexual harassment policy in place in full compliance with Section 2-105 of the Illinois Human Rights Act. The successful bidder will be required to deliver to the Owner, an executed copy of the Contract, and a valid certificate of insurance within ten days after the successful bidder has received Notice of Award of the contract. Copies of the Bid Documents including plans and specifications will be available at 20/10 Engineering Group, LLC starting Tuesday, March 12, 2024. Bidders can download electronic drawings and Specifications at no cost from the 20/10 Engineering Group One Drive site, call for access information. Yorkville Public Library 2 2024 Chiller Replacement 00 1116 - Invitation to Bid All questions shall be directed to 20/10 Engineering Group, LLC, 847-882-2010. END 00 1116 Yorkville Public Library 1 2024 Chiller Replacement 00 2100 - Instructions to Bidders DIVISION 00 - PROCUREMENT AND CONTRACT DOCUMENTS Section 00 2100 - Instructions to Bidders 1. GENERAL 1.1. SECTION INCLUDES A. Invitation to Bid B. Bid Documents and Contract Documents C. Site Assessment D. Qualifications E. Bid Submission F. Bid Enclosures/Requirements G. Other Requirements H. Offer Acceptance/Rejection 1.2. RELATED SECTIONS A. Specified Elsewhere: 1. Section 00 1116 - Invitation to Bid 2. Section 00 4100 - Bid Form 3. Section 00 7300 - Supplementary Conditions 2. INVITATION TO BID 2.1. BID SUBMISSION A. Bids signed, executed, and dated shall be received until time and at location indicated in the Invitation to Bid. 2.2. CONTRACT TIME A. Bidder agrees to commence work upon execution of the contract, and to be substantially complete with the work by February 28, 2025 and complete by March 14, 2025. 3. BID DOCUMENTS AND CONTRACT DOCUMENTS 3.1. DEFINITIONS A. Bid Documents: Contract Documents supplemented with Invitation to Bid, Instructions to Bidders, and Bid Form identified herein. B. Contract Documents: Defined in General Conditions, including issued Addenda. C. Bid, Offer, or Bidding: Act of submitting an offer. D. Bid Price: Monetary sum identified by the Bidder in the Bid Form. 3.2. AVAILABILITY A. Bid Documents may be obtained from the office of the Engineer, 20/10 Engineering Group, LLC (847-882-2010). B. Bid Documents are made available only for the purpose of obtaining offers for this project. Their use does not grant a license for other purposes. Yorkville Public Library 2 2024 Chiller Replacement 00 2100 - Instructions to Bidders 3.3. EXAMINATION A. Upon receipt of Bid Documents verify that documents are complete. Notify the Engineer should the documents be incomplete. B. Immediately notify the Engineer upon finding discrepancies or omissions in the Bid Documents. 3.4. QUERIES/ADDENDA A. Fax or email questions to the Engineer (Keith@2010engineering.com). Telephone (voice) queries are discouraged. B. Addenda may be issued during the Bidding period. All Addenda become part of the Contract Documents. Include resultant costs in the Bid Price. C. Verbal interpretations of the meaning of the drawings or specifications are not binding on any party. D. Addenda shall be forwarded not later than two working days prior to the date fixed for the opening of bids. Failure of any Bidder to receive such addenda shall not relieve such Bidder from any obligation under his Bid as submitted. E. Each Bidder shall ascertain prior to submitting Bid that said Bidder has received all Addenda, and shall acknowledge receipt on the Bid Form. 3.5. PRODUCT/SYSTEM SUBSTITUTIONS A. Where the Bid Documents stipulate a particular product, requests for substitutions (from prime bidders) will be considered by the Engineer up to 4 working days before receipt of Bids. B. The request for substitution shall provide sufficient information to determine acceptability of such products. C. In submission of requests for substitutions to products specified, Bidder shall include in his Request any changes required in the Work and changes to Contract Time and Contract Sum to accommodate such substitutions. A later claim by the Bidder for an addition to the Contract Time or Contract Sum because of changes in Work necessitated by use of substitutions shall not be considered. 4. SITE ASSESSMENT 4.1. SITE EXAMINATION A. It is recommended that the Bidder examine the project site before submitting a Bid. B. A visit to the project site may be arranged for Bidders by contacting Jesus Navarro, 630- 553-8544. 5. BID SUBMISSION 5.1. SUBMISSION PROCEDURE A. Submit two copies of the executed offer on the Bid Forms provided, signed and sealed. Yorkville Public Library 3 2024 Chiller Replacement 00 2100 - Instructions to Bidders B. All blank spaces for bid amounts shall be filled, using ink or typewritten, with both words and figures. In case of discrepancy, the amount shown in words shall govern. Write "No Bid" on blank spaces where bidder is not bidding. 5.2. BID INELIGIBILITY A. Failure to provide insurance requirements may at the discretion of the Owner, invalidate the Bid. 6. BID ENCLOSURES/REQUIREMENTS 6.1. PERFORMANCE ASSURANCE A. Accepted Bidder: Provide a Performance and Payment Bond as described in Document 00 7300 – Supplementary Conditions. B. Include the cost of performance assurance bonds in the Bid Amount and identify the cost on the bid form. 6.2. BID FORM SIGNATURE A. The Bid Form shall be signed by the Bidder, as follows: 1. Sole Proprietorship: Signature of sole proprietor in the presence of a witness who will also sign. Insert the words "Sole Proprietor" under the signature. Affix seal. 2. Partnership: Signature of all partners in the presence of a witness who will also sign. Insert the word "Partner" under each signature. Affix seal to each signature. 3. Corporation: Signature of a duly authorized signing officer(s) in their normal signatures. Insert the officer's capacity in which the signing officer acts, under each signature. Affix the corporate seal. If the Bid is signed by officials other than the President and Secretary of the company, or the President/Secretary/Treasurer of the company, a copy of the by-law resolution of the Board of Directors authorizing them to do so, must also be submitted with the Bid Form in the Bid envelope. 4. Joint Venture: Each party of the joint venture shall execute the Bid Form under their respective seals in a manner appropriate to such party as described above, similar to the requirements of a Partnership. 6.3. BID SECURITY A. Bid Security is required in the form of a Bid Bond, AIA Document A310-2010 in an amount equal to not less than ten percent (10%) of the Base Bid and all Additive Alternates. 7. OTHER REQUIREMENTS 7.1. AGREEMENT A. The contract form for this work shall be the Standard Form of Agreement Between Owner and Contractor (AIA Form A101, 2017 edition). B. The winning bidder will be expected to execute the rider per Specification Section 007301, which may modify the terms of AIA Form A107, 2017 edition. 8. OFFER ACCEPTANCE/REJECTION 8.1. DURATION OF OFFER A. Bids shall remain open to acceptance and shall be irrevocable for a period of sixty (60) days after the Bid closing date. Yorkville Public Library 4 2024 Chiller Replacement 00 2100 - Instructions to Bidders 8.2. ACCEPTANCE OF OFFER A. The Owner reserves the right to accept or reject any or all offers, or to waive any informalities in the Bidding. B. After acceptance by the Owner, the Engineer, on behalf of the Owner, will issue a Notice of Award to the successful Bidder. END 00 2100 Yorkville Public Library 1 2024 Chiller Replacement 00 2101 – Rider to A101-2017 DIVISION 00 - PROCUREMENT AND CONTRACT DOCUMENTS Section 00 2101 – Rider to A101-2017 3/__/2024 RIDER TO A201-2017 For Inclusion in Standard Form of Agreement Between Owner and Contractor (“Agreement”) (AIA Document A201-2017) dated ___ ___ Between the Yorkville Public Library (“Owner”) And ____________________________________ (“Contractor”) For Information Purposes: The engineer on this project is 20/20 Engineering Group, LLC (“Engineer”) (The project consists of Chiller Replacement at the Library) A. This Rider to A201-2017 (Rider) applies to all services to be provided by Contractor pursuant to the Agreement. B. All representations made by the Owner in the Contract Documents that complete the Agreement are made to the best of Owner’s knowledge and belief. C. Contractor shall provide a Payment Bond and a Performance Bond in a sum equal to 100% of the amount of the contract issued by an insurance company acceptable to Owner. D. Performance Bonds to be provided (AIA Form) shall contain the following language: “Any suit under this bond must be instituted before the expiration of the statute of limitation applicable to any claims against the Contractor named herein, and further, the parties intend that modifications in the Agreement or Contract Documents or Performance Bond of the limitations provided by 735 ILCS 5/13-214, if any, shall be given no effect.” E. Any claims shall be commenced within the limitations stated in 735 ILCS 5/13-214. The parties (a) Actions based upon tort, contract or otherwise against any person for an act or omission of such person in the design, planning, supervision, observation or management of construction, or construction of an improvement to real property shall be commenced within 4 years from the time the person bringing an action, or his or her privity, knew or should reasonably have known of such act or omission. Notwithstanding any other provision of law, contract actions against a surety on a payment or performance bond shall be commenced, if at all, within the same time limitation applicable to the bond principal. (b) No action based upon tort, contract or otherwise may be brought against any person for an act or omission of such person in the design, planning, supervision, observation or management of construction, or construction of an improvement to real property after 10 years have elapsed from the time of such act or omission . . . Yorkville Public Library 2 2024 Chiller Replacement 00 2101 – Rider to A101-2017 intend that modifications in the Agreement or Contract Documents of the limitations provided by 735 ILCS 5/13-214, if any, shall be given no effect. F. Contractor shall purchase insurance to cover claims and expenses, including costs of defense, asserted against Owner and Engineer, their agents, employees and consultants for bodily injury, sickness, disease or death caused by any negligent act or omission of the Contractor, anyone directly or indirectly employed by them or anyone for whose acts any of them may be liable. The coverage afforded the Owner and Engineer and Owner’s Representative shall be primary insurance for the Owner and Engineer and Owner’s Representative with respect to claims arising out of operations performed by or on behalf of the Contractor. If the Owner and Engineer and Owner’s Representative have other insurance which is applicable to the loss, such other insurance shall be on an excess or contingent basis. The amount of liability of the Contractor under this insurance policy shall not be reduced by the existence of such other insurance. G. Contractor shall purchase and maintain builder’s risk property insurance for all sites upon which construction is occurring as provided by the Agreement and all storage sites where equipment, materials, and supplies of any kind purchased pursuant to the Agreement are being held or stored. Except to the extent recoverable by Contractor from another subcontractor, deductibles shall be the responsibility of the Contractor. H. Work will not begin, nor will any payment be authorized absent submission by the Contractor to the Owner and/or Owner’s Representative of proof that all required insurance coverages and bonds are in effect. A Certificate of Insurance is not adequate proof. The Contractor may provide a Certificate of Insurance but shall also provide the actual endorsement from the contractor’s insurance company. I. “As built” drawings from the Contractor are a condition of receipt of the Contractor’s final payment. J. The responsibilities/liabilities of the Owner and the Contractor and their consultants, agents and employees and any concomitant damages and/or consequential damages shall be determined in such amount and to such extent as provided by Illinois law, insurance coverage, caps or limitations notwithstanding. By way of this provision, the parties intend that any limitations in the Agreement of the amounts or types of damages available to the parties shall be given no effect. K. The Contractor shall reimburse the Owner for all reasonable fees charged to the Owner by the Engineer and Owner’s Representative, if any, which the Owner incurs as a result of the Contractor’s failure to fulfill the Contractor’s obligations including, without limitation, timely completion of the project. L. Contractor shall pay all reasonable attorneys’ fees, experts’ fees, and costs incurred by the Owner in enforcing the terms and provisions of this Agreement and in defending any proceeding to which the Owner is made a party as result of the acts or omissions of the Contractor. M. Contractor shall defend, indemnify, and hold harmless Owner, Engineer and Owner’s Representative from and against all claims, losses, damages, and expenses to the extent such claims, losses, damages or expenses are caused by Contractor’s conduct, acts, errors or omissions. N. In an effort to resolve any conflicts that arise under this Agreement, prior to commencing litigation all disputes between the Owner and the Contractor arising out of or relating to Yorkville Public Library 3 2024 Chiller Replacement 00 2101 – Rider to A101-2017 this Agreement shall be submitted to non-binding mediation. After such non-binding mediation and, unless the parties agree to submit to binding arbitration, any claims, disputes, liabilities of the parties or other matters between the Owner and the Contractors shall be resolved in the Circuit Court of Cook County, Illinois in accordance with Illinois law. O. Contractor shall obtain lien waivers for all labor and materials for the project. P. Contractor acknowledges sole responsibility for determining the nature and extent of any and all work required to complete the Project. Q. It is intended that neither the Owner nor the Engineer nor the Owner’s Representative has responsibility for constructions means, methods, techniques, sequences, or procedures, and/or safety precautions and programs. R. Contractor shall at all times observe and comply with all laws, ordinances, regulations and codes of any applicable governmental entity including, without limitation, prevailing wage laws. S. Contractor acknowledges full and sole authority for all safety programs and precautions in connection with the work. T. Contractor acknowledges that he has examined the property and has familiarized himself with all local conditions affecting the property. U. The Contractor’s standard of care shall be the standard of care consistent with those usual and customary standards of professional care, skill, and diligence which are, at the time of performance of services under this Agreement, commonly followed by Contractors performing the same or similar services in the locale in which the Project is located. Consistent with this standard of care, Contractor is cognizant of its duties: a) vis-à-vis assessing compliance with the Drawings and Specs; and b) to confirm in writing, when appropriate, interpretations by government officials of building codes and applicable regulations. V. Contractor, at Contractor’s expense, will obtain and maintain all necessary permits and licenses. W. Contractor shall provide Owner with all documents requested by Owner thereby enabling Owner to respond timely to any request to Owner for documents pursuant to the Freedom of Information Act. X. The Owner is subject to the Freedom of Information Act, 5 ILCS 140/1, et seq. (“FOIA”). All information submitted by Contractor to Owner is subject to disclosure to third parties in accordance with FOIA. If Contractor intends for Owner to withhold the bidder’s trade secrets, commercial information, or financial information from disclosure to a third party in response to a FOIA request, Contractor must include with its bid written notification specifically identifying such information, along with a statement that disclosure of such information will cause competitive harm to the bidder, as provided by FOIA Section 7(1)(g), 5 ILCS 140/7(1)(g). Any information submitted which is not so marked by Contractor at the time of bid submittal will be presumed to be open to public inspection. Contractor may be required to substantiate the basis for its claims. Owner reserves the right, in its sole discretion and subject only to applicable law, to withhold or release Yorkville Public Library 4 2024 Chiller Replacement 00 2101 – Rider to A101-2017 Contractor’s information in response to a FOIA request. Y. THIS RIDER TO A201-2017 (RIDER) IS THE LAST ARTICLE TO THE AGREEMENT AND IS EXECUTED ON THE DATES STATED BELOW. IN THE EVENT OF ANY CONFLICT BETWEEN THE PROVISIONS OF THIS RIDER AND ANY OTHER PROVISIONS OF THE AGREEMENT, THIS RIDER CONTROLS. THIS PARAGRAPH IS STATED IN ALL CAPITAL LETTERS AND IS INITIALED AS CONFIRMATION OF THE PARTIES’ UNDERSTANDING OF THE PRECEDENCE THIS RIDER TAKES OVER ANY OTHER PROVISIONS OF THE AGREEMENT. _______________ ________________ Contractor (Initial) Owner (Initial) Date Initialed: __________ Date Initialed: __________ [SIGANTURE PAGE FOLLOWS] Yorkville Public Library 5 2024 Chiller Replacement 00 2101 – Rider to A101-2017 CONTRACTOR TBD BOARD OF LIBRARY TRUSTEES COMPANY YORKVILLE PUBLIC LIBRARY By: _________________________________ By: __________________________________ Theron Garcia President President Date Signed: ________________, 2024 Date Signed: ________________, 2024 Yorkville Public Library 1 2024 Chiller Replacement 00 4100 - Bid Form DIVISION 00 - PROCUREMENT AND CONTRACT DOCUMENT Section 00 4100 - Bid Form To: Yorkville Public Library 902 Game Farm Road Yorkville, IL 60560 Projects: 2024 Chiller Replacement Date: _____________________________ Submitted by: (full name) ____________________________________________________________________________________ (full address) ____________________________________________________________________________________ ____________________________________________________________________________________ 1. BID Having examined the Place of the Work and all matters referred to in the Instructions to Bidders and the Contract Documents prepared by 20/10 Engineering Group, LLC., Engineer for the above mentioned project, we, the undersigned, hereby offer to enter into a contract to perform the Work for Chiller Replacement. (Amount shall be shown in both words and figures. In case of discrepancy, the amount shown in words shall govern.) A. Base Bid – Carrier: All work associated with the 2024 Chiller Replacement at Yorkville Public Library utilizing the specified Carrier chiller for the contract sum of: __________________________________________________________ Dollars ($___________). B. Base Bid - Daikin: All work associated with the 2024 Chiller Replacement at Yorkville Public Library utilizing the specified Trane chiller for the contract sum of: __________________________________________________________ Dollars ($___________). C. Base Bid – JCI/York: All work associated with the 2024 Chiller Replacement at Yorkville Public Library utilizing the specified JCI/York chiller for the contract sum of: __________________________________________________________ Dollars ($___________). All federal taxes, State of Illinois taxes, and local municipal taxes as applicable are included in the Bid Sum. D. Bid Security: The undersigned furnishes herewith a bid security in the amount of 10% of the amount bid in the form. Yorkville Public Library 2 2024 Chiller Replacement 00 4100 - Bid Form E. Bonds: Included in the Base Bid is the amount of ______________________________ Dollars ($____________), for providing Performance Bond and Labor and Material Bond by ___________________________________________________________________________ (name of bonding company) 2. ACCEPTANCE This offer shall be open to acceptance and is irrevocable for sixty (60) days from the Bid closing date. If the Bid is accepted by the Owner within the time period stated above, we will: A. Execute the Agreement within ten (10) days of receipt of Notice of Award. B. Furnish the required bonds within ten (10) days of receipt of Notice of Award in the form described in the Supplementary Conditions. C. Furnish the required Certificate of Insurance within ten (10) days of receipt of Notice of Award in the form and amounts described in the Supplementary Conditions. D. Commence work as established by the written Notice to Proceed. 3. CONTRACT TIME If the Bid is accepted, we will complete the work by __________________________ (bidder insert date). 4. ADDENDA The following Addenda have been received. The modifications to the Bid Documents noted therein have been considered and all costs thereto are included in the Bid Sum. Addendum # _______________________ Dated ______________________ Addendum # _______________________ Dated ______________________ Addendum # _______________________ Dated ______________________ Addendum # _______________________ Dated ______________________ 5. GENERAL STATEMENT It is understood that the right is reserved by the Owner to reject any or all proposals, to waive all informalities in connection therewith, and to award a Contract for any part of the work or the project as a whole. It is agreed that this proposal may not be withdrawn for a period of sixty (60) days after it has been opened, without permission of the Owner. The undersigned declares that the person(s) signing this proposal is/are fully authorized to sign on behalf of the named firm and to fully bind the named firm to all the conditions and provisions thereof. It is agreed that no person(s) or company other than the firm listed below or as otherwise indicated hereinafter has any interest whatsoever in this proposal or the contract that may be entered into as a result thereof, and that in all respects the proposal is legal and fair, submitted in good faith, without collusion or fraud. It is agreed that the undersigned has complied and/or will comply with all requirements concerning licensing and with all other local, state, and national laws, and that no legal requirement has been or will Yorkville Public Library 3 2024 Chiller Replacement 00 4100 - Bid Form be violated in making or accepting this proposal, in awarding the contract to him, and/or in the prosecution of the work required thereunder, The undersigned agrees that withdrawal of this Bid or failure to sign the Agreement or furnish satisfactory Payment and Completion Bonds within the times hereinabove set forth shall automatically bar undersigned from any further consideration and terminate any and all rights undersigned may have acquired in, by, or through this Bid. 6. BID FORM SIGNATURE(S) IN WITNESS WHEREOF the undersigned Bidder has caused his/its signature and seal to be affixed hereto by its duly authorized officers this _____day of ___________, 2024. Firm Name ______________________________________ By ______________________________________ Title ______________________________________ Telephone Number ______________________________________ Official Address ______________________________________ Attest: ______________________ Secretary (Note: If Bidder is a corporation, the corporate seal must be affixed.) Yorkville Public Library 4 2024 Chiller Replacement 00 4100 - Bid Form Owner: Yorkville Public Library 902 Game Farm Road Yorkville, IL 60560 CERTIFICATE OF COMPLIANCE WITH ILLINOIS DRUG-FREE WORKPLACE ACT _____________________________________________________________________, (Bidder) having fewer than 25 employees, does hereby certify that it is not subject to the requirements of Section 3 of the Illinois Drug-Free Workplace Act (III. Rev. Stat., ch. 127, par. 132.313). _____________________________________________________________________, (Bidder) having more than 25 or more employees, does hereby certify pursuant to Section 3 of the Illinois Drug-Free Workplace Ace (III. Rev. Stat., ch. 127, par. 132.313) that the Bidder shall provide a drug-free workplace for all employees engaged in the performance of work under the contract by complying with the requirements of the Illinois Drug-Free Workplace Act and further certifies, the Bidder is not ineligible for award of this contract by reason of debarment for a violation of the Illinois Drug-Free Workplace Act. Firm Name: ___________________________________________ By: ________________________________________________ Authorized Agent of Contractor Yorkville Public Library 5 2024 Chiller Replacement 00 4100 - Bid Form Owner: Yorkville Public Library 902 Game Farm Road Yorkville, IL 60560 DOCUMENT 00488 CERTIFICATE REGARDING CRIMINAL BACKGROUND INVESTIGATIONS Contractor hereby represent, warrants, and certifies that no officer or director thereof has any knowledge that any employee thereof has been convicted of committing or attempting to commit “Criminal code of 1961m “720 ILCS, Section 5/11-6 (Indecent solicitations of a child), 5/11-9 (Public Indecency), 5/11-14 (Prostitution), b/11-15 (Soliciting for a prostitute), 5/11-15.1 (Soliciting for a juvenile prostitute), 5/11-19 (Pimping), 5/11-19.1 (Juvenile pimping), 5/11-19.2 (Exploitation of a child), 5/11-20 (Obscenity), 5/11-20.1 (Sexual assault), 5/12-14 (Aggravated criminal sexual assault), 5/12-15 (Criminal sexual abuse), and 5/12-16 (Aggravated criminal sexual abuse), and/or those offenses defined in the “Cannabis Control Act,” 720 ILCS, 550/1 et. seq. (except the “Illinois Controlled Substances Act,” 720 ILCS 570/100 et, seq, and/or any offense committed or attempted in any other state or against the laws of the United States, which if committed or attempted in this State, would have been punishable as one or more of the foregoing offenses. Contractor further agrees that it shall not employ any person who has or may have direct, daily contact with the pupils of any school in the district, and for whom a criminal background investigation has not been conducted pursuant hereto, and further represents and agrees that all applicants for any such employment shall furnish with their applications the attached written “Authorization for Criminal Background Information” form authorizing the Board of Education to request a criminal background investigation of said applicant pursuant to Section 5/10-21.9 of the School Code of Illinois and to receive criminal history record information pursuant thereto determine if the applicant has been convicted or committing or attempting to commit any of the criminal or drug offenses enumerated above. Contractor further agrees to submit with said authorization payment for any costs and expenses associated with the criminal background investigation. Contractor further represents, warrants, and certifies that no applicant for employment with respect to whom the criminal investigation reveals any conviction for committing and/or attempting to commit any of the above enumerated offenses shall be employed thereby in any position that involves or may involve contact with the students of the school district. This certification is executed on the date hereinafter indicted by the designated contractor by its duly authorized officer. Firm Name: ___________________________________________ By: ________________________________________________ Authorized Agent of Contractor Yorkville Public Library 6 2024 Chiller Replacement 00 4100 - Bid Form Owner: Yorkville Public Library 902 Game Farm Road Yorkville, IL 60560 DOCUMENT 00489 AUTHORIZATION FOR CRIMINAL BACKGROUND INVESTIGATION The undersigned hereby authorizes the Yorkville Public Library, Yorkville, IL to request a criminal background investigation from the Illinois State Police, pursuant to Section 5/1 – 21.9 of the School Code of Illinois, 105 ILCS 5/10-21.9 and to receive criminal history record information pursuant thereto. Firm Name: ___________________________________________ By: ________________________________________________ Authorized Agent of Contractor Yorkville Public Library 7 2024 Chiller Replacement 00 4100 - Bid Form Owner: Yorkville Public Library 902 Game Farm Road Yorkville, IL 60560 DOCUMENT 00495 – BIDDER ELIGIBILITY CERTIFICATE AND NON-COLLUSION AFFIDAVIT PURSUANT TO PUBLIC ACT 85-1295 (ILLINOIS REVISED STATUTES, 1987 CH. 38, SECTION 33E-11 AS AMENDED I, the individual whose signature appears below on the bid / contract for _____________________________________________________________________ ___________________________________________________________________________________ Hereby certify that the bidding party/contracting party is not barred from bidding on the contract as a result of a violation of either Section 33E-3 or Section 33E-4 of Chapter 38, 1987, Ill. Rev. Stat., as amended. The undersigned further certifies and affirms that this proposal was prepared independently for this project and that it contains no fees or amounts other than for legitimate execution of this work as specified and that it includes no understanding or agreements in restraints of trade. Firm Name: ___________________________________________ By: ________________________________________________ Authorized Agent of Contractor END 00 4100 Yorkville Public Library 1 2024 Chiller Replacement 00 7300 - Supplementary Conditions DIVISION 00- PROCUREMENT AND CONTRACT REQUIREMENTS Section 00 7300 - Supplementary Conditions The following supplements modify the "General Conditions of the Contract for Construction," AIA Document A201-2017. Where a portion of the General Conditions is modified or deleted by these Supplementary Conditions, the unaltered portions of the General Conditions shall remain in effect. ARTICLE 1: GENERAL PROVISIONS (No modifications to this article.) ARTICLE 2: OWNER (No modifications to this article.) ARTICLE 3: CONTRACTOR (No modifications to this article.) ARTICLE 4: ARCHITECT (No modifications to this article.) ARTICLE 5: SUBCONTRACTORS (No modifications to this article.) ARTICLE 6: CONSTRUCTION BY THE OWNER OR BY SEPARATE CONTRACTORS ARTICLE 7: CHANGES IN THE WORK (No modifications to this article.) ARTICLE 8: TIME (No modifications to this article.) ARTICLE 9: PAYMENTS AND COMPLETION 9.3. APPLICATIONS FOR PAYMENT - Add the following subparagraphs: "9.3.1.3. To insure the proper performance of this Contract the Owner will retain 10% of the amount of each estimate until final completion and acceptance of all work covered by this Contract." "9.3.2.1. Although all material and work covered by partial payments made shall have become the property of the Owner, this provision shall not be construed as relieving the Contractor from the sole responsibility for the care and protection of materials and work upon which payments have been made, or the restoration of any damaged work, or as a waiver of the right of the Owner to require the fulfillment of all terms of the Contract." “9.3.2.2 The stored materials may be included in the Application for Payment providing the Engineer can verify the cost and the existence of such stored materials. The Contractor shall reimburse the Owner for all of the Engineer’s expenses required to verify materials which are stored away from the Project site if the Contractor wishes to include the cost of the stored material in an Application for Payment. Applications for stored materials must meet the following criteria: a. Evidence of insurance is required for the stored product. b. The product must be produced for this project only. c. The product must be stored separately from other inventory and identified for this project only.” "9.3.4. The Contractor shall provide all statements, affidavits and waivers required by the Mechanics' Liens Law of the State of Illinois, including Section 5 thereof, at such time and in such form as provided therein to protect the Owner against mechanics or other liens, and the Contractor hereby acknowledges receipt of notice from the Owner to furnish same." Yorkville Public Library 2 2024 Chiller Replacement 00 7300 - Supplementary Conditions "9.3.5. Each application for payment must be accompanied by Contractor's Affidavits and by partial waivers of lien from all Subcontractors, as well as Material Suppliers, showing that the amount of money paid to date to each Subcontractor and Supplier is at least equivalent to the amount shown as the estimated total value of all labor and material incorporated into the work through the immediately preceding calendar month's estimate of work performed as submitted by the Contractor, less contract retainage." ARTICLE 10: PROTECTION OF PERSONS AND PROPERTY (No modifications to this article.) ARTICLE 11: INSURANCE AND BONDS 11.1. CONTRACTOR'S INSURANCE AND BONDS - Add the following paragraphs: "11.1.2.1 The insurance coverage required here-in-under shall be the minimum amounts maintained by the Contractor and Subcontractors until all Work is completed and accepted by the Owner. A. Workers Compensation 1. State: Statutory 2. Applicable Federal: Statutory 3. Employer's Liability: a. $500,000 per Accident b. $500,000 Occupational Disease B. Commercial General Liability 1. Each Occurrence $1,000,000 2. Products/Completed Operations Aggregate $2,000,000 3. Personal/Advertising Injury $1,000,000 4. General Aggregate $2,000,000 5. Policy shall include: a. Premises - Operations b. Independent Contractors Liability c. Products and Completed Operations: Maintained for minimum of one year after date of final Certificate for Payment, in full amount of the limits specified above. d. Contractual Liability e. Broad Form Property Damage. f. Personal Injury-Offenses A,B,C, -exclusion C deleted. 6. The Commercial General Liability policy shall include a contractual liability endorsement insuring the indemnity required by the contract. The indemnities shall be named as additional insureds on the Contractor's Commercial General Liability policy using Form CG 20 10 or its equivalent. The additional insured endorsement shall provide the following: a. That the coverage afforded the additional insureds will be primary insurance for the additional insureds with respect to claims arising out of operations performed by or on behalf of the contractor. b. That if the additional insureds have other insurance which is applicable to the loss, such other insurance will be on an excess or contingent basis, c. That the amount of the company's liability under the insurance policy will not be reduced by the existence of such other insurance, and d. That the additional insureds will not be given less than 30 days prior written notice of any cancellation thereof. e. The Contractor will furnish a Certificate of Insurance evidencing the foregoing. Yorkville Public Library 3 2024 Chiller Replacement 00 7300 - Supplementary Conditions C. Business Auto Liability (including owned, non-owned and hired vehicles). 1. Bodily Injury a. $ 500,000 Per Person b. $ 1,000,000 Per Accident 2. Property Damage $ 500,000 or 3. Combined Single Limit $ 1,000,000 D. Umbrella 1. If the Contractor's Workers Compensation, Commercial General Liability and Business Auto policies do not have these minimum limits, an Umbrella policy, written in an insurance company acceptable to the Owner, may be used to meet the minimum limits required. 2. Umbrella Excess Liability (in addition to primary coverage): $2,000,000 E. The following parties shall be included as Additional Insureds on all contractor’s and subcontractor’s Certificates of Insurance: 1. United City of Yorkville, 651 Prairie Pointe Drive, Yorkville, IL 60560 2. 20/10 Engineering Group, LLC, 1216 Tower Road, Schaumburg, IL 60173 "11.1.3.1 Certificates of Insurance shall be submitted within ten (10) days after the date of the Notice of Award, or as otherwise mutually agreed upon by the Owner and the Contractor." 11.4. LOSS OF USE, BUSINESS INTERUPTIONS AND DELAY IN COMPLETING INSURANCE- add to the following subparagraph: "11.4.1 The Contractor shall provide and pay for a Performance Bond and a Payment Bond in the full amount of the contract. The surety of the bond shall be satisfactory to the Owner and shall be provided on the forms provided in the project manual." "11.4.2. The Bonds shall include the provisions that the surety will fully reimburse and repay the Owner all costs, damages, attorney fees, engineer's fees, and other expenses which the Owner may incur in making good any default by the Contractor, including any default based upon failure of the Contractor to furnish maintenance, repairs or replacements for any period of time after the work is completed, as provided for in the contract documents." ARTICLE 12: UNCOVERING AND CORRECTION OF WORK (No modifications to this Article.) ARTICLE 13: MISCELLANEOUS PROVISIONS (No modifications to this article.) ARTICLE 14: TERMINATION OR SUSPENSION OF THE CONTRACT (No Modifications to this Article.) ARTICLE 15: CLAIMS AND DISPUTES (No modifications to this article.) END 00 7300 Yorkville Public Library 1 2024 Chiller Replacement 00 7301 – Rider to A101-2017 DIVISION 00 - PROCUREMENT AND CONTRACT DOCUMENTS Section 00 7301 – Rider to A101-2017 3/__/2024 RIDER TO A201-2017 For Inclusion in Standard Form of Agreement Between Owner and Contractor (“Agreement”) (AIA Document A201-2017) dated ___ ___ Between the Yorkville Public Library (“Owner”) And ____________________________________ (“Contractor”) For Information Purposes: The engineer on this project is 20/20 Engineering Group, LLC (“Engineer”) (The project consists of Chiller Replacement at the Library) A. This Rider to A201-2017 (Rider) applies to all services to be provided by Contractor pursuant to the Agreement. B. All representations made by the Owner in the Contract Documents that complete the Agreement are made to the best of Owner’s knowledge and belief. C. Contractor shall provide a Payment Bond and a Performance Bond in a sum equal to 100% of the amount of the contract issued by an insurance company acceptable to Owner. D. Performance Bonds to be provided (AIA Form) shall contain the following language: “Any suit under this bond must be instituted before the expiration of the statute of limitation applicable to any claims against the Contractor named herein, and further, the parties intend that modifications in the Agreement or Contract Documents or Performance Bond of the limitations provided by 735 ILCS 5/13- 214, if any, shall be given no effect.” E. Any claims shall be commenced within the limitations stated in 735 ILCS 5/13-214. The parties intend that modifications in the Agreement or Contract Documents of the limitations provided by 735 ILCS 5/13-214, if any, shall be given no effect. F. Contractor shall purchase insurance to cover claims and expenses, including costs of defense, (a) Actions based upon tort, contract or otherwise against any person for an act or omission of such person in the design, planning, supervision, observation or management of construction, or construction of an improvement to real property shall be commenced within 4 years from the time the person bringing an action, or his or her privity, knew or should reasonably have known of such act or omission. Notwithstanding any other provision of law, contract actions against a surety on a payment or performance bond shall be commenced, if at all, within the same time limitation applicable to the bond principal. (b) No action based upon tort, contract or otherwise may be brought against any person for an act or omission of such person in the design, planning, supervision, observation or management of construction, or construction of an improvement to real property after 10 years have elapsed from the time of such act or omission . . . Yorkville Public Library 2 2024 Chiller Replacement 00 7301 – Rider to A101-2017 asserted against Owner and Engineer, their agents, employees and consultants for bodily injury, sickness, disease or death caused by any negligent act or omission of the Contractor, anyone directly or indirectly employed by them or anyone for whose acts any of them may be liable. The coverage afforded the Owner and Engineer and Owner’s Representative shall be primary insurance for the Owner and Engineer and Owner’s Representative with respect to claims arising out of operations performed by or on behalf of the Contractor. If the Owner and Engineer and Owner’s Representative have other insurance which is applicable to the loss, such other insurance shall be on an excess or contingent basis. The amount of liability of the Contractor under this insurance policy shall not be reduced by the existence of such other insurance. G. Contractor shall purchase and maintain builder’s risk property insurance for all sites upon which construction is occurring as provided by the Agreement and all storage sites where equipment, materials, and supplies of any kind purchased pursuant to the Agreement are being held or stored. Except to the extent recoverable by Contractor from another subcontractor, deductibles shall be the responsibility of the Contractor. H. Work will not begin, nor will any payment be authorized absent submission by the Contractor to the Owner and/or Owner’s Representative of proof that all required insurance coverages and bonds are in effect. A Certificate of Insurance is not adequate proof. The Contractor may provide a Certificate of Insurance but shall also provide the actual endorsement from the contractor’s insurance company. I. “As built” drawings from the Contractor are a condition of receipt of the Contractor’s final payment. J. The responsibilities/liabilities of the Owner and the Contractor and their consultants, agents and employees and any concomitant damages and/or consequential damages shall be determined in such amount and to such extent as provided by Illinois law, insurance coverage, caps or limitations notwithstanding. By way of this provision, the parties intend that any limitations in the Agreement of the amounts or types of damages available to the parties shall be given no effect. K. The Contractor shall reimburse the Owner for all reasonable fees charged to the Owner by the Engineer and Owner’s Representative, if any, which the Owner incurs as a result of the Contractor’s failure to fulfill the Contractor’s obligations including, without limitation, timely completion of the project. L. Contractor shall pay all reasonable attorneys’ fees, experts’ fees, and costs incurred by the Owner in enforcing the terms and provisions of this Agreement and in defending any proceeding to which the Owner is made a party as result of the acts or omissions of the Contractor. M. Contractor shall defend, indemnify, and hold harmless Owner, Engineer and Owner’s Representative from and against all claims, losses, damages, and expenses to the extent such claims, losses, damages or expenses are caused by Contractor’s conduct, acts, errors or omissions. N. In an effort to resolve any conflicts that arise under this Agreement, prior to commencing litigation all disputes between the Owner and the Contractor arising out of or relating to this Agreement shall be submitted to non-binding mediation. After such non-binding mediation and, unless the parties agree to submit to binding arbitration, any claims, disputes, liabilities of the parties or other matters between the Owner and the Contractors shall be resolved in the Circuit Court of Cook County, Illinois in accordance with Illinois law. O. Contractor shall obtain lien waivers for all labor and materials for the project. P. Contractor acknowledges sole responsibility for determining the nature and extent of any and all work required to complete the Project. Q. It is intended that neither the Owner nor the Engineer nor the Owner’s Representative has responsibility for constructions means, methods, techniques, sequences, or procedures, and/or Yorkville Public Library 3 2024 Chiller Replacement 00 7301 – Rider to A101-2017 safety precautions and programs. R. Contractor shall at all times observe and comply with all laws, ordinances, regulations and codes of any applicable governmental entity including, without limitation, prevailing wage laws. S. Contractor acknowledges full and sole authority for all safety programs and precautions in connection with the work. T. Contractor acknowledges that he has examined the property and has familiarized himself with all local conditions affecting the property. U. The Contractor’s standard of care shall be the standard of care consistent with those usual and customary standards of professional care, skill, and diligence which are, at the time of performance of services under this Agreement, commonly followed by Contractors performing the same or similar services in the locale in which the Project is located. Consistent with this standard of care, Contractor is cognizant of its duties: a) vis-à-vis assessing compliance with the Drawings and Specs; and b) to confirm in writing, when appropriate, interpretations by government officials of building codes and applicable regulations. V. Contractor, at Contractor’s expense, will obtain and maintain all necessary permits and licenses. W. Contractor shall provide Owner with all documents requested by Owner thereby enabling Owner to respond timely to any request to Owner for documents pursuant to the Freedom of Information Act. X. The Owner is subject to the Freedom of Information Act, 5 ILCS 140/1, et seq. (“FOIA”). All information submitted by Contractor to Owner is subject to disclosure to third parties in accordance with FOIA. If Contractor intends for Owner to withhold the bidder’s trade secrets, commercial information, or financial information from disclosure to a third party in response to a FOIA request, Contractor must include with its bid written notification specifically identifying such information, along with a statement that disclosure of such information will cause competitive harm to the bidder, as provided by FOIA Section 7(1)(g), 5 ILCS 140/7(1)(g). Any information submitted which is not so marked by Contractor at the time of bid submittal will be presumed to be open to public inspection. Contractor may be required to substantiate the basis for its claims. Owner reserves the right, in its sole discretion and subject only to applicable law, to withhold or release Contractor’s information in response to a FOIA request. Y. THIS RIDER TO A201-2017 (RIDER) IS THE LAST ARTICLE TO THE AGREEMENT AND IS EXECUTED ON THE DATES STATED BELOW. IN THE EVENT OF ANY CONFLICT BETWEEN THE PROVISIONS OF THIS RIDER AND ANY OTHER PROVISIONS OF THE AGREEMENT, THIS RIDER CONTROLS. THIS PARAGRAPH IS STATED IN ALL CAPITAL LETTERS AND IS INITIALED AS CONFIRMATION OF THE PARTIES’ UNDERSTANDING OF THE PRECEDENCE THIS RIDER TAKES OVER ANY OTHER PROVISIONS OF THE AGREEMENT. _______________ ________________ Contractor (Initial) Owner (Initial) Date Initialed: __________ Date Initialed: __________ [SIGNATURE PAGE FOLLOWS] Yorkville Public Library 4 2024 Chiller Replacement 00 7301 – Rider to A101-2017 CONTRACTOR TBD BOARD OF LIBRARY TRUSTEES COMPANY YORKVILLE PUBLIC LIBRARY By: _________________________________ By: __________________________________ Theron Garcia President President Date Signed: ________________, 2024 Date Signed: ________________, 2024 Yorkville Public Library 1 2024 Chiller Replacement 01 1000 - Project Summary DIVISION 01 - GENERAL REQUIREMENTS Section 01 1000 - Project Summary 1. GENERAL 1.1. WORK INCLUDES A. Work covered by contract documents: Chiller Replacement. 1.2. RELATED WORK A. Specified Elsewhere: 1. Section 01 5000 - Temporary Facilities and Controls 2. Section 01 7700 - Closeout Procedures 1.3. DEFINITIONS. The following terms are used throughout the contract documents. The work will be governed in accord with the definitions. A. Fabricated: "Fabricated" pertains to items specifically assembled or made of selected materials or components to meet individual design requirements. B. Manufactured: "Manufactured" means standard units, usually mass produced by an established manufacturer of the respective item. C. Provide: "Provide" means furnish and install. D. Shop fabricated or shop made: "Shop fabricated or shop made" refers to items made by the Contractor in his own shop. 1.4. INSURANCE: See the Conditions of the Contract. 1.5. CONTRACT A. Construct project under a single combined contract, as the General Contractor, in accordance with Supplementary Conditions, and including the following work: 1. General Work 2. Electrical Work 3. Fire Protection Work 1.6. WORK BY OTHERS A. The Owner will award contracts which will commence during the Spring of 2024. Work under these contracts includes: Chiller Replacement. B. Items noted "N.I.C" (Not-in-Contract) will be furnished and installed by the Owner. C. The Owner will remove and retain possession of the following items prior to start of the work: N/A D. Items furnished by the Owner for final connection by the contractor: N/A 1.7. CONTRACTOR USE OF PREMISES A. Confine operations at site to areas permitted by: 1. Law Yorkville Public Library 2 2024 Chiller Replacement 01 1000 - Project Summary 2. Permits 3. Contract 4. Drawings 5. Owner's representative B. Do not unreasonably encumber site with materials or equipment. C. Do not load structures with weight that will endanger structure. D. Assume full responsibility for protection and safekeeping of products stored on premises. E. Use of Site: Confine operations at site to areas as designated by Contract Documents. F. Fire Protection: 1. Fires: Contractor shall prohibit the lighting of fires about the premises and use due diligence to see that refuse and such not be burned at the construction site. Promptly remove all refuse and such from the site for legal disposal. Prevent the accumulation of combustibles on the site or within the building. 2. Welding and cutting: It shall be the responsibility of each contractor to take precautionary measures to prevent fire. 3. Flammables: Gasoline and other fuels shall be kept and handled in accord with NFPA and in UL listed and labeled safety cans, and shall be stored away from hazardous work areas. G. Smoking inside of the existing building, including those areas associated with the work of this contract, will not be permitted. Smoking on the premises outside of the building will also not be permitted. 1.8. HAZARDOUS MATERIALS A. No asbestos containing materials, lead based paints, or other hazardous materials shall be furnished or installed in this work. 1.9. WORK SEQUENCE A. Construct work between Notice to Proceed and March 14, 2025. B. Coordinate construction schedule and operations with the owner. 1.10. OWNER OCCUPANCY A. The Owner intends to occupy the area of work throughout the project. B. The Owner will occupy the premises during the construction. C. Cooperate with the owner to minimize conflict. D. Schedule the Work to accommodate these requirements. END 01 1000 Yorkville Public Library 1 2024 Chiller Replacement 01 3100 - Project Coordination DIVISION 01 - GENERAL REQUIREMENTS Section 01 3100 - Project Coordination 1. GENERAL 1.1. WORK INCLUDES A. Construction mobilization. B. Submittals. C. Contractor duties. D. Coordination. E. Closeout procedures. F. Testing. 1.2. RELATED WORK A. Specified Elsewhere: 1. General Conditions: Duties of the Contractor 2. Section 01 7700 - Closeout Procedures 1.3. CONSTRUCTION MOBILIZATION A. Cooperate with the Owner in allocation of mobilization areas of site and parking. B. Comply with Engineer’s procedures for intra-project communications; submittals, reports and records, schedules, coordination drawings, and recommendations; and resolution of ambiguities and conflicts. 1.4. SUBMITTALS A. Submit shop drawings, product data and samples for review and compliance with contract documents, for field dimensions and clearances, for relation to available space, and for relation to work of separate contracts. Revise and resubmit as required. B. Submit applications for payment on AIA G702 forms (or as otherwise accepted by the Owner) for review. C. Submit requests for interpretation of Contract Documents and obtain same through Engineer. D. Process requests for substitutions, and change orders, through Engineer. E. Deliver closeout submittals for review and preliminary inspection reports. 1.5. CONTRACTOR DUTIES A. Coordinate work of all contractors. B. Temporary Utilities: 1. Verify that adequate services are provided to comply with specifications for work and climatic conditions. Yorkville Public Library 2 2024 Chiller Replacement 01 3100 - Project Coordination C. Payments: 1. Submit Contractor's application for payment including: a. Request for Partial Payment. b. Contractor’s Sworn Statement and Affidavit c. Waivers of Lien. d. Requests for Payment for Stored Materials. D. Changes: 1. Recommend necessary or desirable changes to Engineer. 2. Enforce adherence to all modifications in contract documents. E. Permits and Fees: 1. Project is considered maintenance; therefore, no building permits or special permits are anticipated. 2. Contractor shall include utility company fees. if required. F. Inspection: 1. Inspect work to assure that work is performed in accord with Contract Documents. 2. Reject or stop portions of the work which are not in accord with Contract Documents. G. Interpretations of Contract: 1. Consult with Engineer to obtain interpretations. 2. Assist in resolution of questions which may arise. 3. Transmit written interpretations to the concerned parties. H. Administer Coordination and Processing of: 1. Shop drawings, product data and samples. 2. Project record documents. I. Maintain Reports and Records: 1. Records: a. Contracts. b. Purchases. c. Materials and equipment records. d. Inspection reports. 2. Verify that contractors and subcontractors maintain project record documents on a current basis. 3. At completion of project, assemble project record documents in accordance with Contract requirements and deliver to Engineer. 4. Assemble documentation for handling of claims and disputes. J. Verify that specified cleaning is done: 1. During progress of work. 2. At completion of contract. K. Notification of start-up of permanent equipment: Yorkville Public Library 3 2024 Chiller Replacement 01 3100 - Project Coordination 1. Notify all parties seven (7) days prior to start-up date. 2. Record dates of start of operation of systems and equipment. L. Substantial Completion: 1. Upon Contractor’s determination of substantial completion of work or a portion thereof, prepare for Engineer a list of incomplete or unsatisfactory items. 2. Upon Engineer's certification of date of substantial completion, coordinate correction and completion of work. M. Final Completion: 1. Upon subcontractor's determination that work is finally complete: a. Submit written notice to Engineer that work is ready for final acceptance. b. Secure and transmit to Engineer specified closeout submittals. 2. Turn over to Engineer: a. Operations and maintenance data. b. Spare parts and maintenance materials. 1.6. COORDINATION A. Perform all work between the hours of 7:30 AM and 4:00 PM Monday through Friday, unless other arrangements are made with the Owner. B. The Contractor is responsible for all security with regard to the construction. The Contractor shall cooperate completely with the Owner's security measures. C. Inform the Owner when coordination of his work and activities is required. 1.7. CLOSEOUT PROCEDURES A. Notify Engineer when Work is considered ready for Substantial Completion. Accompany Engineer on preliminary review to determine items to be listed for completion or correction in Contractor's notice of Substantial Completion. B. Comply with Contract requirements to correct items of work listed in executed Certificates of Substantial Completion. C. Notify Engineer when Work is considered finally complete. Accompany Engineer for final acceptance. D. Comply with Contract requirements for completion of items of Work determined as necessary for final acceptance. 1.8. TESTING A. Notify Engineer of test schedules. B. Verify that required personnel are present. C. Verify that specified tests are made as scheduled. Yorkville Public Library 4 2024 Chiller Replacement 01 3100 - Project Coordination 2. PRODUCTS Not Used. 3. EXECUTION Not Used. END 01 3100 Yorkville Public Library 1 2024 Chiller Replacement 01 3300 - Submittal Procedures DIVISION 01 - GENERAL REQUIREMENTS Section 01 3300 - Submittal Procedures 1. GENERAL 1.1. WORK INCLUDES A. Submittals procedures. B. Shop drawings. C. Product data. D. Manufacturers' instructions. E. Schedule of Values. F. Contractor responsibilities. G. Engineer's duties. 1.2. RELATED WORK A. Specified Elsewhere: 1. Section 01 3100 - Project Coordination 2. Section 01 7700 - Closeout Procedures: Contract warranty and manufacturer's certificates; closeout submittals. 1.3. DEFINITIONS A. Shop Drawings: Shop drawings are original drawings prepared by Contractor, subcontractor, sub-subcontractor, supplier, or distributor, which illustrate some portion of the work, showing fabrication, layout, setting or erection details. 1. Prepared by qualified detailer. 2. Identify details by reference to sheet and detail number shown on contract drawings. 3. Minimum sheet size: 8-1/2" x 11". 4. PDF Format. B. Product Data: 1. Manufacturer's standard schematic drawings. a. Modify to delete information which is not applicable to project. b. Supplement standard information to provide additional information applicable to project. 2. Manufacturer's catalog sheets, brochures, diagrams, schedules, performance charts, illustrations and other standard descriptive data. C. Samples: Physical samples to illustrate materials, equipment or workmanship. Approved samples establish standards by which complete work is judged. Maintain at site as directed. Protect until no longer needed. Yorkville Public Library 2 2024 Chiller Replacement 01 3300 - Submittal Procedures 1.4. CONTRACTOR’S USE OF ENGINEER’S ELECTRONIC FILES A. General: At Contractor's written request, copies of Engineer's electronic files will be provided to Contractor for Contractor's use in connection with Project, subject to the following conditions: 1. Upon request to utilize electronic media, the Contractor shall complete an “Electronic File Transfer” form provided by 20/10 Engineering and return the signed form. 2. Construction drawings for this project have been prepared utilizing Revit and AutoCAD. We make no representation as to the compatibility of these files with your hardware or your software beyond the specified release of the referenced specifications. 3. The electronic contract documents can be used for preparation of shop drawings and as-built drawings only. The information may not be used in whole or in part for any other project. 4. The use of these AutoCAD documents by the Contractor does not relieve them from their duty to fully comply with the contract documents, including, and without limitation, the need to check, confirm and coordinate all dimensions and details, take field measurements, verify field conditions and coordinate your work with that of the other contractors for the project. 5. The information is provided to expedite the project and assist the Contractor with no guarantee by 20/10 Engineering as to the accuracy or correctness of the information provided. 20/10 Engineering accepts no responsibility or liability for the Contractor’s use of these documents. 1.5. SUBMITTAL PROCEDURES - GENERAL A. Sequentially number the transmittal forms. Re-submittals to have original number with an alphabetic suffix. B. Make all submittals in PDF Format. C. Reproduction of the Contract Documents will not be accepted as submittals. The Contract Documents are protected by copyright laws and shall not be reused or copied in any form without written permission of the authors. D. Apply contractor's stamp, signed or initialed certifying that review, verification of products required, field dimensions, adjacent construction work, and coordination of information, is in accordance with the requirements of the work and Contract Documents. 1. Contractor review must be completed to the greatest extent possible prior to submission to the Engineer. E. Identify variations from Contract Documents and product or system limitations which may be detrimental to successful performance of the completed work. 1.6. MANUFACTURER'S INSTRUCTIONS SUBMITTAL PROCEDURES A. When specified in individual specification Sections, submit manufacturer's printed instructions for delivery, storage, assembly, installation, start-up, adjusting, and finishing, in quantities specified for Product Data. B. Identify conflicts between manufacturers' instructions and Contract Documents. 1.7. SCHEDULE OF VALUES A. Submit Schedule of Values to Engineer at least 15 business days prior to submitting first application for payment. Yorkville Public Library 3 2024 Chiller Replacement 01 3300 - Submittal Procedures 1. Support values given with data to substantiate its correctness. 2. List quantities of materials specified under unit prices. 3. Use Schedule of Values as only basis for application for payment. 4. Payment for materials stored on or off site will be limited to those materials listed in Schedule of Values. B. Form of Submittal 1. Submit typewritten Schedule of Values on form acceptable to the Engineer. 2. Use Project Manual Table of Contents as basis of format for listing costs of all work, unless otherwise indicated by the Engineer. 3. Identify each line item with number and title listed in Project Manual Table of Contents. 2. PRODUCTS Not used. 3. EXECUTION 3.1. CONTRACTOR RESPONSIBILITIES A. Review shop drawings, product data, and samples prior to submission to Engineer. B. Verify: 1. Field dimensions. 2. Field construction criteria. 3. Catalog numbers and similar data. C. Coordinate each submittal with requirements of: 1. The work. 2. The contract documents. 3. The work of other contractors and Subcontractors. D. Contractor's responsibility for errors and omissions in submittals is not relieved by Engineer's review of submittals. E. Prior to submission, notify Engineer in writing of all proposed deviations in submittals from contract requirements. F. Do not begin any work which requires submittals without having Engineer's stamp and initials or signature. G. After Engineer's review, make response indicated by the Engineer's stamp. Distribute copies of reviewed submittals to concerned parties. 1. Instruct parties to promptly report any inability to comply with provisions. 3.2. ENGINEER’S DUTIES A. Review submittals within 20 business days, unless notice is otherwise given to the Contractor. B. Review for: 1. Consistency with design concept of project. Yorkville Public Library 4 2024 Chiller Replacement 01 3300 - Submittal Procedures 2. Compliance with Contract Documents. C. Review all requests for proposed deviations. D. Review of separate item does not constitute review of assembly in which item functions. E. Affix stamp, data and initials or signature certifying to review of submittal, and with indications for Contractor response. F. Return submittals to Contractor for response or distribution. The Engineer will return the reviewed and stamped in electronic PDF Format to the Contractor. 3.3. RESUBMISSION REQUIREMENTS A. Shop drawings: 1. Revise initial drawings as indicated and resubmit in accordance with submittal procedures. 2. Indicate on drawings all changes which have been made in addition to those requested by Engineer. B. Product data and samples: Submit new data and samples as specified for initial submittal. C. Make all re-submittals within 10 business days after date of Engineer's previous review. END 01 3300 Yorkville Public Library 1 2024 Chiller Replacement 01 5000 - and Controls DIVISION 01 - GENERAL REQUIREMENTS Section 01 5000 - Temporary Facilities and Controls 1. GENERAL 1.1. WORK INCLUDES A. Temporary Utilities: Electricity, lighting, heat, ventilation, water, and sanitary facilities. B. Temporary Controls: Barriers, protection of the Work, and water control. C. Construction Facilities: Parking, field offices, progress cleaning, and project signage. 1.2. RELATED WORK A. Specified Elsewhere: 1. Section 01 3100 - Project Coordination 2. Section 01 7700 - Closeout Procedures 1.3. SUBMITTALS A. Submit in accordance with Section 01 3300: 1.4. REQUIREMENTS OF REGULATORY AGENCIES A. Comply with specified codes and regulations: 1. National Electric Code. 2. Federal, State and Local requirements. 3. Utility company regulations. 1.5. TEMPORARY UTILITIES/SERVICES RESPONSIBILITY A. Responsibility: The following temporary utilities and facilities on the construction site shall be provided by the party indicated below: Item Provider 1 - Telephone Contractor 2 - Electricity Owner 3 - Water (potable for construction use) Owner 4 - Drinking water Owner 5 - Toilets Contractor 6 - Parking Spaces for Workers Owner 7 - Storage Areas and Facilities Contractor 8 - Trash containers and Trash removal Contractor Yorkville Public Library 2 2024 Chiller Replacement 01 5000 - and Controls 1.6. USE OF OWNER'S EXISTING SYSTEMS FOR CONSTRUCTION A. Make all arrangements with Owner's Representative. Contractor is responsible for all connection fees. B. Limitations: Regulate all parts of existing systems used for construction purposes. 1. Do not overload system. When project requirements exceed system capacity, provide separate system to meet needs. C. Modify, supplement, and extend system to meet temporary utility requirements for project, subject to acceptance of Engineer and the Owner. D. Maintain strict supervision of use of temporary facilities. 1. Enforce conformance with: a. Specified codes and standards. 2. Use only designated facilities, systems or portions thereof. a. Electrical Power Service: 1) Provide temporary extension of service to meet lighting requirements. 2) Do not overload circuits. 3) Replace all components damaged by Contractor's use. b. Lighting: 1) Provide and maintain additional lighting, extend from existing system, to comply with temporary lighting requirements. 2) Contractor causing damage shall replace damaged lamps and fixtures. 1.7. TEMPORARY LIGHTING A. Provide and maintain lighting for construction operations. B. All temporary lighting requirements shall meet or exceed OSHA requirements. Remove all temporary lighting facilities at end of project. 1.8. TEMPORARY SANITARY FACILITIES A. Provide and maintain temporary outdoor sanitary facilities within lockable work area to prevent access by students. B. Remove temporary facilities at completion of project. 1.9. PROTECTION OF INSTALLED WORK A. Provide temporary and removable protection for installed products. Control activity in immediate work area to minimize damage. 1.10. SECURITY A. Coordinate with Owner's security program. Yorkville Public Library 3 2024 Chiller Replacement 01 5000 - and Controls 1.11. PROGRESS CLEANING A. Maintain all construction areas free of waste materials, debris, and rubbish. Maintain site in a clean and orderly condition at all times. B. Broom and vacuum clean interior areas prior to start of surface finishing and continue cleaning to eliminate dust. C. Remove waste materials, debris, and rubbish from site and dispose legally off-site. 2. PRODUCTS 2.1. Not Used 3. EXECUTION 3.1. ALL TEMPORARY UTILITIES A. Install work in neat and orderly manner. B. Maintain to give safe, continuous service, and to provide safe working conditions. 3.2. REMOVAL A. Repair all damage caused by installation. Restore to original conditions. END 01 5000 Yorkville Public Library 1 2024 Chiller Replacement 01 7329 - Cutting and Patching DIVISION 01 - GENERAL REQUIREMENTS Section 01 7329 - Cutting and Patching 1. GENERAL 1.1. WORK INCLUDES A. Requirements and limitations for cutting and patching of work. 1. Execute cutting, filling, or patching of work, required to: a. Make several parts fit properly. b. Uncover work to provide for installation of ill-timed work. c. Remove and replace defective work. d. Remove and replace work not conforming to contract requirements. e. Install specified work in existing construction. 2. Do not cut or alter work of another contractor without written consent of Engineer. 1.2. RELATED WORK A. Specified Elsewhere: 1. Section 01 1000 - Project Summary 2. Section 01 3300 - Submittal Procedures 1.3. SUBMITTALS A. Submit written request in advance of cutting or alteration which affects: 1. Structural integrity of any element of Project. 2. Integrity of weather-exposed or moisture-resistant element. 3. Efficiency, maintenance, or safety of any operational element. 4. Visual qualities of sight exposed elements. B. Prior to cutting and patching done on request of Engineer, submit cost estimate. 1.4. PAYMENT FOR COSTS A. Costs caused by ill-timed or defective work, or work not conforming to contract documents, including costs for additional services of Engineer: Party responsible for ill-timed, rejected, or non-conforming work. B. Work done on request of Engineer, in addition to the contract requirements, other than defective or non-conforming work: Owner. C. Cutting and patching of all major holes in existing materials in remodeling work for the penetration of any contractor’s work shall be installed by the Contractor. Cost of cutting and patching of these holes, as well as costs for lintels, sleeves, or other associated construction, shall be borne by the Contractor. D. Cost of cutting of minor holes in existing materials in remodeling work, and cost of cutting of new materials installed in remodeling work shall be the responsibility of the trade requiring the cutting. Patching shall be done by the trade normally involved with that type of work at the cost of the trade requiring the cutting. Yorkville Public Library 2 2024 Chiller Replacement 01 7329 - Cutting and Patching E. Major holes shall be defined as any opening 8" x 8" or 8" in diameter, or larger, in surface area by depth as required. Minor holes shall be defined as any opening smaller than a major hole. 2. PRODUCTS 2.1. MATERIALS A. Primary Products: Those required for original installation. 3. EXECUTION 3.1. EXAMINATION A. Inspect existing conditions prior to commencing Work, including elements subject to damage or movement during cutting and patching. B. After uncovering existing Work, inspect conditions affecting performance of work. C. Beginning of cutting or patching means acceptance of existing conditions. 3.2. PREPARATION A. Provide temporary supports to ensure structural integrity of the Work. Provide devices and methods to protect other portions of Project from damage. 3.3. CUTTING AND PATCHING A. Execute cutting, fitting, and patching to complete work. B. Fit products together, to integrate with other work. C. Remove and replace defective or non-conforming work. 3.4. PERFORMANCE A. Execute work by methods to avoid damage to other Work, and which will provide appropriate surfaces to receive patching and finishing. B. Employ original installer to perform cutting and patching for weather exposed and moisture resistant elements, and sight-exposed surfaces. C. Cut rigid materials using masonry saw or core drill. Pneumatic tools not allowed without prior acceptance. D. Restore work with new products in accordance with requirements of Contract Documents. E. Fit work air tight to pipes, sleeves, conduit, and other penetrations through surfaces. F. At penetrations of fire-rated walls, completely seal voids with fire-rated, fire resistant material to full thickness of the penetrated element. G. Refinish surfaces to match adjacent finish. For continuous surfaces, refinish to nearest intersection or natural break. For an assembly, refinish entire unit. END 01 7329 Yorkville Public Library 1 2024 Chiller Replacement 01 7700 - Closeout Procedures DIVISION 01 - GENERAL REQUIREMENTS Section 01 7700 - Closeout Procedures 1. GENERAL 1.1. WORK INCLUDES A. Closeout procedures. B. Final cleaning. C. Adjusting. D. Project record documents. E. Operation and maintenance data. F. Warranties 1.2. RELATED WORK A. Specified Elsewhere: 1. Section 01 5000 - Temporary Facilities and Controls: Progress Cleaning. 1.3. CLOSEOUT PROCEDURES A. Submit written certification that Contract Documents have been reviewed, Work has been inspected, and that Work is complete in accordance with Contract Documents and ready for Engineer's review. B. Provide submittals to Engineer that are required by governing or other authorities. C. Submit final Application for Payment identifying total adjusted Contract Sum, previous payments, and sum remaining due. 1.4. FINAL CLEANING A. Execute final cleaning prior to final observation. B. Clean equipment and fixtures to a sanitary condition. C. Remove waste and surplus materials, rubbish, and construction facilities from the site. 1.5. ADJUSTING A. Adjust operating products and equipment to ensure smooth and unhindered operation. 1.6. PROJECT RECORD DOCUMENTS A. Maintain on site, one set of the following record documents; record actual revisions to the Work: 1. Contract Drawings. 2. Specifications. 3. Addenda. 4. Change Orders and other Modifications to the Contract. 5. Reviewed shop drawings, product data, and samples. Yorkville Public Library 2 2024 Chiller Replacement 01 7700 - Closeout Procedures B. Store Record Documents separate from documents used for construction. C. Record information concurrent with construction progress. D. Submit documents to Engineer with final Application for Payment. E. Mark drawings with red pencil or mark work of separate subcontracts with different colors of pencils. 1.7. OPERATION AND MAINTENANCE DATA A. Submit an electronic PDF and two sets prior to final acceptance, bound in 8-1/2" x 11" text pages, three D side ring binders with durable plastic covers. B. Prepare binder covers with printed title "OPERATION AND MAINTENANCE INSTRUCTIONS" and title of project. 1.8. WARRANTIES A. Provide duplicate notarized copies. B. Submit prior to final Application for Payment. C. Warranties begin at the date of Substantial Completion, including items that were used during construction. 1.9. SPARE PARTS, KEYS, AND MAINTENANCE MATERIALS A. Provide products, spare parts, keys, maintenance and operating tools, and extra materials in quantities specified. B. Deliver to project site and place in location as directed; obtain receipt prior to final payment. 1.10. OTHER PROJECT CLOSEOUT REQUIREMENTS A. See 01 7700 - Appendix A (attached) for additional project closeout requirements. 2. PRODUCTS Not used. 3. EXECUTION Not used. Yorkville Public Library 3 2024 Chiller Replacement 01 7700 - Closeout Procedures PROJECT CLOSEOUT CHECKLIST - APPENDIX A I. ENGINEER PREPARE FOR EXECUTION: A. Final Punch List B. Certificate of Substantial Completion C. List of all Warranties greater than 1 year duration. II. CONTRACTOR PREPARE FOR EXECUTION AND SUBMITTAL: A. Final Application for Payment B. Contractor's Affidavit of Payment of Debts and Claims C. Contractor's Affidavit of Release of Liens 1. Final Waivers of Lien from: a. Subcontractors b. Suppliers 2. Contractor's Final Waiver of Lien in the full amount of the contract. D. Contractor's Certification of Completion in compliance with the Contract Documents (including all Punch List items). III. CONTRACTOR PREPARE AND SUBMIT: A. Written guarantees as required by the Contract Documents B. Project Record Documents C. Operating and Maintenance Manuals IV. CONTRACTOR OBTAIN FROM OTHERS AND SUBMIT: A. Certificate of Occupancy B. Consent of Surety to Final Payment V. CONTRACTOR VERIFY THAT OWNER HAS RECEIVED (provide Engineer with letters of transmittal signed by Owner’s project representative): A. Equipment Operating Tools and Keys as required by the Contract Documents END 01 7700 April 3, 2024 Shelley Augustine, Director Yorkville Public Library 902 Game Farm Road Yorkville, IL 60560 Re: Letter of Recommendation 2024 Chiller Replacement Yorkville Public Library Yorkville, Illinois Ms. Augustine and Members of the Board: On Tuesday April 2, 2024 at 11:00 pm, bids were received at the United City of Yorkville Administrative Office for the 2024 Chiller Replacement at Yorkville Public Library project. The bid release was advertised in local publications more than 10 days prior to the bid opening. Attached for your reference is the bid tabulation sheet. There were thirteen bidders that submitted bids. The bid was structured to provide a separate bid for each of 3 manufacturer's chillers due to the differences in installation of each one. The lowest bid for each chiller was as follows: Carrier: Oakbrook Mechanical, $235,000.00 Daikin: Trico Mechanical, $236,670.10 JCI/York: Oakbrook Mechanical, $240,000.00 The lowest bid is by Oakbrook Mechanical of Elmhurst, Illinois utilizing a Carrier chiller in the amount of $235,000. We have contacted Oakbrook Mechanical to review the scope of the project and are confident that they have included the work indicated on the drawings and in the specifications in their bid. We have worked successfully with Oakbrook Mechanical on similar projects in the past. They are a reputable contractor capable of completing this project. Sincerely, 20/10 Engineering Group, LLC Jeffrey C. Chamberlin, P.E., LEED-AP 41 Addendum11 Source Mechanical, Inc.XX $313,577 $298,169 $309,807Acitelli Heating & PipingXX $277,000 $279,000 $284,000Artlip and Sons, Inc.XX $293,000 $289,000 $302,000CCC Design-BuildCommercial MechanicalXX $308,700 $279,800 $290,900Core MechanicalXX $301,395 $300,750 $317,195Cryer & Olsen Mechanical XX $277,000 $247,000 $267,000FE MoranXX $254,100 $239,955 $255,300Helm MechanicalXX $297,000 $285,000 $301,000JB Contracting CorporationXX $284,911 $241,396 $254,418John's Sales & ServiceMonaco MechanicalXX $240,000 $238,000 $252,000Oak Brook MechanicalXX$235,000$239,000$240,000Premier Mechanical Inc.XX $272,600 $275,100 $291,200Trico Mechanical Inc. XX $251,991.70$236,670.10$245,293.00Performance Bond 100%Yorkville Public Library2024 Chiller ReplacementBid Tabulation SheetTuesday, April 2, 2024, 11:00amBidderCommentsBase Bid:JCI/YorkBase Bid:CarrierBase Bid:DaikinBid Bond 10%42 To: Board of Trustees From: Shelley Augustine – Library Director Date: March 26, 2024 Subject: Non-Resident cards Section 3050.20 of the Illinois State Administrative Code requires that each public library make an annual decision whether to participate in the state’s nonresident fee program or not. If a Library participates, it must also set the fee nonresidents will pay for their card, which must be at least equal to the cost paid by the residents. Administrative rules [23 Ill. Adm. Code 3050] determine where non-residents must go to purchase their non-resident card. These same rules also delineate formula options that library boards should use in calculating the library’s non-resident fee. Section 3050.60 Non-Resident Fee Formula set by the Illinois State Library. General Mathematical Formula 1) To determine the minimum non-resident fee, a local library should divide the library income from public property tax sources or its equivalent by the local population to determine the cost of service per capita a. 1,870,321 (income) divided by 21,533 (US Census 2020) X 3.03 (Persons per household – US Census 2020) = $263.18 Tax Bill Methods 1) Non-Resident Taxpayer: The library tax rate or equivalent, including all special levies, is applied to the non-resident property owner's principal residence assessed valuation on an individual, case by case basis. The most recent property tax bill will be used. The property owner will pay the same amount as would be paid if the property were in the library service area. a. Net taxable value x current tax rate (.00255320) = Cost of non-resident card It is my recommendation to participate in the non-resident fee program and to adopt the Tax Bill method for determining the cost of a non-resident card. 43 This page intentionally left blank. 44 RESOLUTION 01-24 ANNUAL RESOLUTION AUTHORIZING NON-RESIDENT LIBRARY CARDS WHEREAS, the Yorkville Public Library (the Library) is a tax-supported public library; and WHEREAS, persons residing within the jurisdictional boundaries of the Library pay taxes to support the Library; and WHEREAS, the Local Library Act (the Act) provides that the Board of Library Trustees (the Board) may allow non-residents to purchase a library card, i.e., the Act provides the Board may extend the privileges and use of the Library, including the borrowing of materials on an individual basis by persons residing outside the Library (75 ILCS 5/4-7(12); and WHERAS, the Act stipulates that “A person residing outside of a public library service area must apply for a non-resident card at the public library located closest to the person’s principal residence”; and WHEREAS, the Board has determined for its fiscal year commencing May 1, 2024 and ending April 30, 2025 to participate in the non-resident reciprocal borrowing program of its regional library system and to issue non-resident library cards. NOW, THEREFORE, be it and it is hereby resolved by the Board as follows: Section 1: Individuals residing beyond the jurisdictional boundaries of the Library and owning no taxable property within the jurisdictional boundaries of the Library may purchase a non-resident fee card for the price calculated according to the “Tax Bill Method” (see 23 Ad. Code 3050.60(b)). Section 2: Individuals residing beyond the jurisdictional boundaries of the Library but owning or leasing property that is taxed for library service (as an individual, a partner, the principal stockholder, or other joint owner) within the jurisdictional boundaries of the Library, or serving as a senior administrative officer of a firm, business or other corporation owning taxable property within the jurisdictional boundaries of the Library may obtain a non-resident library card without payment of the non-resident fee upon presentation of the most recent tax bill upon that taxable property or a copy of the commercial lease 45 of that taxable property. Each non-resident library card issued pursuant to this Section is limited to the exclusive use of the individual whose name appears on its face. Section 3: The Library shall notify the regional library system of this Resolution within 30 days of the adoption of this Resolution. Section 4: A valid non-resident library card issued by the Library pursuant to this Resolution shall afford a non-resident library cardholder all the services which the Library affords its residents, including reciprocal borrowing privileges. Section 5: This Resolution is effective upon its adoption. ADOPTED April 8, 2024 by a roll call vote as follows: AYES: ___________________________________ NAYS: ___________________________________ ABSENT: _________________________________ _______________________________ President Board of Library Trustees Yorkville Public Library ATTEST: _________________________________ Secretary Board of Library Trustees Yorkville Public Library 46