Loading...
Public Works Committee Minutes 2024 04-16-24APPROVED 5/21/24 Page 1 of 3 UNITED CITY OF YORKVILLE PUBLIC WORKS COMMITTEE Tuesday, April 16, 2024, 6:00pm Yorkville City Hall, East Conference Room #337 651 Prairie Pointe Drive, Yorkville, IL IN ATTENDANCE: Committee Members Chairman Ken Koch Alderman Rusty Corneils Alderman Craig Soling Alderman Matt Marek Other City Officials City Administrator Bart Olson Assistant City Administrator Erin Willrett Engineer Brad Sanderson, EEI Public Works Director Eric Dhuse Alderman Chris Funkhouser via Zoom Other Guests: None The meeting was called to order at 6:00pm by Chairman Ken Koch. Citizen Comments: None Previous Meeting Minutes: March 19, 2024 The minutes were approved as presented on a unanimous voice vote. New Business: 1. PW 2024-31 Water Reports for July 2023 – March 2024 Director Dhuse said these are the monthly reports which will be sent to IEPA after City Council approval. He noted that each report shows the number of new customers which has steadily increased. This moves to the Council consent agenda. 2. PW 2024-32 Capital Improvement Projects Update Mr. Sanderson said these are the typical quarterly updates of projects the city is undertaking. There are 2 water main projects from last year, both of which have punchlist items to be done including landscaping. The current water main project in Fox Hill Industrial Park is progressing and should be finished at the end of May. The second water main project will begin in mid-May. The expanded road program will be bid in May and bids presented at the May Public Works meeting. Mr. Corniels asked about the status of the downtown riverwalk feasibility project. A meeting will be held soon to discuss. No further action required. 3. PW 2024-33 Quarterly Bond and Letter of Credit Reduction Summary This report is for the first quarter of this year. Mr. Koch asked about the status of Bristol Bay. Mr. Sanderson said most of the infrastructure is complete, but there is some roadwork, sidewalk, etc. Mr. Olson said said there have been work stoppages for various reasons, including other projects in the area. This is informational. 4. PW 2024-34 Leak Detection Contract with M.E. Simpson Mr. Dhuse said a leak detection survey is required each year as part of the Lake Michigan requirements and he is recommending a 3-year contract instead of annual. M.E. Simpson has been used in the past 3 years and it was found another contractor was more expensive. He said there is no price increase in the first 2 years of the Page 2 of 3 proposed contract and only a 2% increase for the third year. The price is $40,560 for 150 miles of water main. He said other companies could be considered when the non-revenue water loss is below 10%. This will move to the regular Council agenda. 5. PW 2024-35 Pavement Management Program Update – Preliminary Engineering Agreement This is the third time the streets will be scored to determine capital projects for the next 5 years. EEI will oversee the project at a fixed fee of $89,920. Mr. Dhuse said the streets are ranked in order of maintenance needed and has not been done for about 7 or 8 years. This moves to the regular Council agenda. 6. PW 2024-36 Kennedy Road and Freedom Place Intersection Improvements – Contract Award Mr. Sanderson said bids were taken for these intersection improvements/safety including turn lanes. There were 4 bids and D Construction submitted the lowest at $567,530.89. He is recommending awarding the work to them. The award should be contingent on acquisition of easement and right-of-way. Alderman Corneils asked if this project is linked with a grant for widening of this road. This is considered a separate project and the Grande Reserve developer is contributing funds towards this project. The grant will be used for improvements/widening further to the west. This moves to the regular agenda. 7. PW 2024- 37 Kennedy Road and Freedom Place Intersection Improvements – Construction Engineering Agreement This is the standard construction agreement with EEI and it is an hourly rate for a cost of $88,621. This moves to the consent agenda. 8. PW 2024-38 Supplemental MFT Resolution for Bulk Rock Salt Mr. Dhuse said this is the yearly resolution for the purchase of rock salt and authorizes the money so when bids come in October, it will be ready. He said he has $190,000 budgeted that would get the maximum of 1,900 tons at $100 per ton and any funds left over revert to the MFT Fund. This moves to the regular agenda. 9. PW 2024-39 Oak Street Parking Restriction This matter was brought forward by Alderman Corneils regarding a possible parking restriction on Oak St. The Bristol Township Road Commissioner contacted Mr. Corneils about complaints they have received regarding cars parked along Oak St. close to the intersection. The Septran bus garage is nearby and cars park very close to the intersection making it difficult to see when pulling out. It was noted that Kendall County has put up no parking signs already on Cannonball Trail from Oak St. to Bristol Ridge Rd. Alderman Corneils suggested no parking on the south side of Oak Street. Mr. Olson said staff will speak with Septran. After discussion, it was decided to place a sign “No Parking Here to Corner” on Oak St. and revisit the issue if needed. 10. PW 2024-40 Tuscany Trail Parking Restriction Mr. Olson said there are resident complaints about possible future parking issues on Tuscany Trail due to the proposed cricket stadium. Mr. Corneils said a bicyclist could not see oncoming traffic due to cars parked on the curve and was nearly hit. Mr. Olson said the city has sometimes banned parking in the inside of a curve. It was also noted that there is a bike path at that location and the cyclist was not using it. After much discussion pro and con for parking restrictions, the committee decided to take no action at this time. The other complaint forwarded to Alderman Corniels was regarding a truck that is regularly parked on the Yorkville portion of the street to circumvent Oswego overnight parking regulations. Old Business: 1. PW 2023-84 Route 47 Expansion and Improvements – Update and Overview - Follow-Up Mr. Sanderson said last November a package of information was brought to committee regarding planned improvements included in 3 separate contracts. At that time, there were questions on medians, grass etc. Information was gathered from the 3 plans and brought forth at this meeting. The median design is based on IDOT median rules, which takes several factors into account. He discussed raised medians and the grassy areas and where they were generally located. It was noted the medians are mountable. Mr. Dhuse said Public Works is looking at cushion bumpers for mowers for safety and he added that the city has to maintain grass. Page 3 of 3 Additional Business: None There was no further business and the meeting adjourned at 6:49pm. Minutes respectfully transcribed by Marlys Young, Minute Taker