City Council Packet 2024 05-28-24 - supplemental packet 1
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Agenda Item Summary Memo
Title:
Meeting and Date:
Synopsis:
Council Action Previously Taken:
Date of Action: Action Taken:
Item Number:
Type of Vote Required:
Council Action Requested:
Submitted by:
Agenda Item Notes:
Reviewed By:
Legal
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Purchasing
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Agenda Item Number
Mayor’s Report #5
Tracking Number
CC 2024-47
Ordinance Authorizing the Acquisition of 121 East Van Emmon Street
City Council – May 28, 2024
Supermajority (6 out of 9)
Approval
Bart Olson Administration
Name Department
Supplemental Information – distributed 5/24/24
Summary
Consideration of an ordinance authorizing the sale of the downtown FS property at 121 E
Van Emmon.
Background
This property was last discussed by the City Council in 2017, when the City Council
approved an inducement resolution with Imperial Investments on the property at 121 E Van
Emmon. Since then, the property has been subject to various conceptual plans and inquiries, but
has never resulted in a formally submitted development plan. The City has engaged with
Imperial Investments several times over the past few years, resulting in earnest discussions on
City acquisition of the property in the past several weeks. Those discussions were finalized this
week and are reflected in the attached purchase contract for the property parcels 02-033-154-013,
014, and 018.
The attached contract for purchase of real estate is straight forward: the City will buy the
entire property from Imperial Investments for $900,000, which will be structured as six annual
$150,000 payments, with the first due by the closing date (expected to be end of June 2024).
The City has extensively studied the environmental conditions on the property since the mid-
2000s, when the property owner and the City opened a brownfield file on this property and the
adjacent City parking lot. Those brownfield/pollution remediation studies have continued on and
off since then and are waiting for a final plan IEPA sign off for a remediation plan when any of
the impacted property owners are ready for a final development plan. It is the City’s intent to
pursue a “no further remediation letter” from the IEPA after acquiring this property, in
conjunction with the grant application outlined in the supplemental memo.
This acquisition is a budgeted expense within the FY 25 budget, Downtown TIF #1 fund.
The property itself is within TIF#2. Although not legally required, as expenditures and funds
can be shared between adjacent TIF’s, a budget amendment has been prepared for Downtown
TIF II (Schedule B) for transparency purposes and to avoid potential audit comment. In
addition, a budget amendment has been prepared for the Downtown TIF Fund (Schedule A),
showing a reduction in project costs by $150,000.
The long-term use of the property is expected to be public open space. While the City
will be applying for a grant for development of beautification improvements, private business
Memorandum
To: City Council
From: Bart Olson, City Administrator
CC:
Date: May 24, 2024
Subject: Purchase of downtown FS property
façade or patio improvements, utility relocation, and a band shell/stage, these plans have never
been discussed publicly and could change based on public or City Council feedback.
Recommendation
Staff recommends approval the ordinance authorizing the purchase agreement for the FS
property and the corresponding budget amendment.
Resolution No. 2017-02
A RESOLUTION OF THE UNITED CITY OF YORKVILLE,
KENDALL COUNTY,ILLINOIS,TO INDUCE THE REDEVELOPMENT OF
CERTAIN PROPERTIES WITHIN THE YORKVILLE DOWNTOWN
TAX INCREMENT REDEVELOPMENT PROJECT AREA
WHEREAS,the United City of Yorkville, Kendall County, Illinois (the"City"),is a duly
organized and validly existing municipality of the State of Illinois pursuant to the 1970 Illinois
Constitution and the Illinois Municipal Code, as from time to time amended (the "Municipal
Code") (65 ILCS 5/65-1-1-2, et seq.); and,
WHEREAS, the Mayor and City Council of the City (the "Corporate Authorities"), as
authorized by the Municipal Code, undertook an eligibility study and report with respect to a
redevelopment project and plan for a certain area and based on said report approved a
redevelopment project and plan pursuant to Ordinance No. 2006-46 for said specific area
designated by Ordinance No. 2006-47 as the Yorkville Downtown Redevelopment Project Area
the "Project Area") and adopted tax increment financing for the payment and financing of
redevelopment project costs incurred within the Project Area by Ordinance No. 2006-48,
adopted by the Corporate Authorities on June 13, 2006, pursuant to the Tax Increment Allocation
Redevelopment Act, 65 ILCS 5/11-74.4-1, et seq., (the "TIF Act"); and,
WHEREAS, the City has been informed by Imperial Investments, Inc., an Illinois
corporation (the "Developer'), that it has acquired certain properties within the Project Area, as
listed on Exhibit A attached hereto and made a part hereof, which properties (the "Developer's
Properties") it would like to develop or redevelop by demolishing certain buildings; and
rehabilitating certain buildings; and, constructing new buildings for residential and commercial
uses (the "Projects"); and,
Resolution No.2017-02
Page 1
WHEREAS, the Developer has also informed the City that the ability to proceed with
these Projects shall require financial assistance from the City for certain costs for improvements
that would be incurred in connection with the Projects which costs would constitute
Redevelopment Project Costs"as such term is defined in the TIF Act; and,
WHEREAS, the Developer would like to incur certain costs in connection with those
Projects prior to the approval of any ordinance authorizing the execution of a redevelopment
agreement with the City pertaining to any one or more of the Developer's Properties, wherein
reimbursement for such costs may be considered between the parties subject to certain
conditions; and,
WHEREAS, the Developer desires such costs related to the redevelopment of the
Developer's Properties be able to qualify for consideration as redevelopment project costs that
can be reimbursed utilizing tax increment financing, provided that such costs constitute
Redevelopment Project Costs"as such term is defined in the TIF Act; and,
WHEREAS, this Resolution is intended to allow the Developer to incur certain costs
relating to the redevelopment of the Developer's Properties that may be considered
Redevelopment Project Costs" as such term is defined in the TIF Act, prior to approval of any
ordinance authorizing the execution of a redevelopment agreement with the City pertaining to
any one or more of the Developer's Properties, subject to the condition set forth in Section 3 of
this Resolution.
NOW, THEREFORE, BE IT RESOLVED by the Mayor and City Council of the
United City of Yorkville, Kendall County, Illinois, as follows:
Section 1. That the above recitals are incorporated herein and made a part hereof.
Resolution No.2017-02
Page 2
Section 2. That the City Council may consider expenditures that are "Redevelopment
Project Costs" as such term is defined in the TIF Act, in connection with the development of any
one or more of the Developer's Properties incurred prior to the approval and execution of a
redevelopment agreement with the Developer, or a successor or assignee of the Developer, to be
expenditures that are eligible for reimbursement through the TIF Act in accordance with the
redevelopment project and plan for the Project Area, provided that such costs constitute
redevelopment project costs" as defined by the TIF Act; and, that the development of one or
more of the Developer's Properties shall be consistent with the redevelopment project and plan
for the overall Project Area.
Section 3. That all undertakings of the City set forth in this Resolution are specifically
contingent upon the City approving and executing a redevelopment agreement with the
Developer, or a successor or assignee of the Developer which provides for the development or
redevelopment of any one or more of the Developer's Properties in accordance with the terms
and conditions to be negotiated by the parties.
Section 4. That any financial assistance rendered to the Developer by the City shall be
contingent upon the authority,restrictions,terms and conditions imposed by the TIF Act.
Section S. That this Resolution shall be in full force and effect from and after its passage
and approval as provided by law.
CARLO COLOSIMO a\je--- KEN KOCH
JACKIE MILSCHEWSKI aJOEL FRIEDERS e
CHRIS FUNKHOUSER Q, SEAVER TARULIS
DIANE TEELING
Resolution No.2017-02
Page 3
PASSED by the Mayor and City Council of the United City of Yorkville, Illinois, this
10th
day of January, 2017.
APPROVED:
r 1
Mayor
Attest:
DapVTY City Clerk
Resolution No.2017-OZ.
Page 4
Exhibit A
All of the FS properties generally located at 121 East Van Emmon and identified by the
following permanent index numbers:
02-33-154-013
02-33-154-014
02-33-154-018
Kendallwood Estates lots identified by the following permanent index numbers:
02-33-377-002
02-33-377-003
02-33-377-004
02-33-377-005
02-33-377-006
02-33-377-007
02-33-377-008
02-33-377-009
02-33-377-010
02-33-377-011
02-33-377-012
02-33-377-013
02-33-377-014
02-33-377-015
02-33-377-016
02-33-377-017
02-33-377-018
02-33-377-019
02-33-377-020
02-33-377-021
02-33-377-022
02-33-377-023
02-33-377-024
02-33-377-025
02-33-377-026
02-33-377-027
02-33-377-028
02-33-377-029
02-33-377-030
02-33-377-031
02-33-377-032
02-33-377-033
02-33-377-034
02-33-378-001
02-33-378-002
02-33-378-003
02-33-378-004
02-33-378-005
02-33-378-006
02-33-378-007
02-33-379-001
02-33-379-002
02-33-379-003
02-33-379-004
02-33-379-005
02-33-379-006
02-33-379-007
02-33-379-008
02-33-379-009
02-33-379-010
02-33-379-011
02-33-380-001
02-33-380-002
02-33-380-003
02-33-380-004
02-33-380-005
02-33-380-006
02-33-380-007
02-33-380-008
02-33-380-009
02-33-380-010
02-33-380-011
02-33-380-012
02-33-380-013
02-33-380-014
02-33-380-015
02-33-380-016
Other Downtown Properties:
211 South Bridge 02-32-283-006
215 South Bridge 02-32-283-007
220 South Bridge 02-33-154-031
112 West Van Emmon 02-32-287-002
201 West Van Emmon 02-32-282-006
205 West Van Emmon 02-32-282-004
207 West Van Emmon 02-32-282-003
204 West Hydraulic 02-32-282-005
Mill StB
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n
j
a
m
i
n
S
t
W Fox St
State StDeer StHeustis StE Fox St
E Van Emmon St
Beaver St
W Ridge St
Morgan StE Orange St
Adrian StW Madison St
Blaine St
Elizabeth St
Colonial Pkwy
W River St
Badger StE Washington St
Garden St
Illini Dr
Wolf St
Crooked Creek DrAdams StGawne Ln
W Van Emmon St
W Orange St
Wooden Bridge DrWalsh DrOlsen St
Walter St
E Barberry CirE Hydraulic Ave
Wood Sage AveE Ridge St Worsley StDydyna CtW Hydraulic Ave
Garden CirW Dolph St
Bator StCornersto
n
e
D
r
W Was
hi
n
gt
o
n
St
W Beecher St
Rodak St
Buhrma
st
er
Ct
Illini CtState StMorgan StW Hydraulic Ave
S Main StW Dolph St
W Washington St S Bridge StS Bridge StSc
h
o
o
l
h
o
u
s
e
R
d
Sc
h
o
o
l
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o
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47
126
Fox River
LEGEND
Downtown Redevelopment Project Area #2 Boundary
Downtown Redevelopment Project Area #2 Parcels
N
All map data provided by the City of Yorkville Community Development Department. October 2017.
LEGEND
Downtown Redevelopment Project Area #1 Boundary
Downtown Redevelopment Project area #2 Parcels
N
All map data provided by the City of Yorkville Community Development Department. October 2017.
Downtown Redevelopment Project Area #2 Boundary
Downtown Redevelopment Project Area #1 Parcels
Ordinance No. 2024-____
Page 1
Ordinance No. 2024-_____
AN ORDINANCE OF THE UNITED CITY OF YORKVILLE, ILLINOIS,
AUTHORIZING THE ACQUISITION OF REAL ESTATE AND APPROVAL OF A REAL
ESTATE PURCHASE AGREEMENT WITH GRUNDY BANK AS TRUSTEE UNDER TRUST
AGREEMENT DATED DECEMBER 31, 2009 AND KNOWN AS TRUST NUMBER 1505
WHEREAS, the United City of Yorkville (the “City”) is a duly organized and validly
existing non home-rule municipality created in accordance with the Constitution of the State of
Illinois of 1970 and the laws of the State; and
WHEREAS, Grundy Bank, as Trustee under Trust Agreement dated December 31, 2009
and known as Trust Number 1505 (the“Seller”) owns certain property located within a
redevelopment project area, commonly known as 121 East Van Emmon Street, Yorkville, IL
60560 and identified by parcel numbers 02-033-154-013, -015, and -018 (the “Subject Property”);
and
WHEREAS, the City is authorized to purchase certain real property located within a
redevelopment project area pursuant to the Tax Increment Allocation Redevelopment Act (65
ILCS 5/11-74.4-1 et seq.); and
WHEREAS, the Mayor and City Council find that it is in the best interests of the City and
its residents to purchase the Subject Property; and
WHEREAS, the City and the Seller desire to enter into a real estate purchase agreement
to transfer title of the Subject Property to the City (the “Purchase Agreement”), in substantially
the form attached hereto as Exhibit A.
NOW, THEREFORE, BE IT ORDAINED by the Mayor and City Council of the United
City of Yorkville, Kendall County, Illinois, as follows:
Section 1. The foregoing recitals are hereby incorporated in this Ordinance as the findings
of the Corporate Authorities.
Section 2. In consideration of the foregoing recitals, the Mayor and City Clerk are hereby
authorized and directed to sign the Purchase Agreement and take any other action that may be
necessary to complete the transfer of the Subject Property.
Section 3. This Ordinance shall be in full force and effect upon its passage and approval
as provided by law.
Ordinance No. 2024-____
Page 2
Passed by the City Council of the United City of Yorkville, Kendall County, Illinois this
____ day of __________________, A.D. 2024.
______________________________
CITY CLERK
KEN KOCH _________ DAN TRANSIER _________
ARDEN JOE PLOCHER _________ CRAIG SOLING _________
CHRIS FUNKHOUSER _________ MATT MAREK _________
SEAVER TARULIS _________ RUSTY CORNEILS _________
APPROVED by me, as Mayor of the United City of Yorkville, Kendall County, Illinois
this ____ day of __________________, A.D. 2024.
______________________________
MAYOR
Attest:
______________________________
CITY CLERK
Ordinance No. 2024-____
Page 1
Ordinance No. 2024-____
AN ORDINANCE AUTHORIZING THE FIRST AMENDMENT TO THE ANNUAL
BUDGET OF THE UNITED CITY OF YORKVILLE, FOR THE FISCAL YEAR
COMMENCING ON MAY 1, 2024 AND ENDING ON APRIL 30, 2025
WHEREAS, the United City of Yorkville (the “City”) is a duly organized and validly
existing non-home rule municipality created in accordance with the Constitution of the State of
Illinois of 1970 and the laws of the State; and,
WHEREAS, pursuant to 65 ILCS 5/8-2-9.4, the City adopted Ordinance No. 2024-10 on
March 26, 2024 adopting an annual budget for the fiscal year commencing on May 1, 2024 and
ending on April 30, 2025; and,
WHEREAS, pursuant to 65 ILCS 5/8-2-9.6, by a vote of two-thirds of the members of
the corporate authorities then holding office, the annual budget of the United City of Yorkville
may be revised by deleting, adding to, changing or creating sub-classes within object classes and
object classes themselves. No revision of the budget shall be made increasing the budget in the
event funds are not available to effectuate the purpose of the revision; and,
WHEREAS, funds are available to effectuate the purpose of this revision.
NOW THEREFORE, BE IT ORDAINED by the Mayor and City Council of the
United City of Yorkville, Kendall County, Illinois, as follows:
Section 1: That the amounts shown in Schedule A and Schedule B, attached hereto and
made a part hereof by reference, increasing and/or decreasing certain object classes and
decreasing certain fund balances in the Downtown TIF and Downtown TIF II funds with respect
to the United City of Yorkville’s 2024-2025 Budget are hereby approved.
Section 2: This ordinance shall be in full force and effect from and after its passage and
approval according to law.
Ordinance No. 2024-____
Page 2
Passed by the City Council of the United City of Yorkville, Kendall County, Illinois this
____ day of __________________, A.D. 2024.
______________________________
CITY CLERK
KEN KOCH _________ DAN TRANSIER _________
ARDEN JOE PLOCHER _________ CRAIG SOLING _________
CHRIS FUNKHOUSER _________ MATT MAREK _________
SEAVER TARULIS _________ RUSTY CORNEILS _________
APPROVED by me, as Mayor of the United City of Yorkville, Kendall County, Illinois
this ____ day of __________________, A.D. 2024.
______________________________
MAYOR
FY 2024 FY 2025 FY 2025
FY 2022 FY 2023 Adopted FY 2024 Adopted Amended
Actual Actual Budget Projected Budget Budget
Revenue
Taxes 96,795$ 100,932$ 1,220,000$ 121,458$ 124,494$ 124,494$
Other Financing Sources - - - - - 180,000
Total Revenue 96,795$ 100,932$ 1,220,000$ 121,458$ 124,494$ 304,494$
Expenditures
Contractual Services 74,223$ 72,810$ 76,857$ 68,959$ 73,967$ 73,967$
Capital Outlay 7,488 3,120 5,000 - 1,000,000 850,000
Debt Service 206,083 - - - - -
Total Expenditures 287,794$ 75,930$ 81,857$ 68,959$ 1,073,967$ 923,967$
Surplus (Deficit)(190,999)$ 25,002$ 1,138,143$ 52,499$ (949,473)$ (619,473)$
Ending Fund Balance (1,639,928)$ (1,614,928)$ (1,574,911)$ (1,562,429)$ (2,511,902)$ (2,181,902)$
DOWNTOWN TIF FUND (88)
The Downtown TIF was created in 2006, in order to finance a mixed use development in the downtown area.
($3,000)
($2,500)
($2,000)
($1,500)
($1,000)
($500)
$0
Thousands1
88
FY 2024 FY 2025 FY 2025
FY 2022 FY 2023 Adopted FY 2024 Adopted Amended
Account Actual Actual Budget Projected Budget Budget
88-000-40-00-4000 PROPERTY TAXES 96,795$ 100,932$ 1,220,000$ 121,458$ 124,494$ 124,494$
88-000-49-00-4910 SALE OF CAPITAL ASSETS -$ -$ -$ -$ -$ 180,000$
121,458$ 96,795$ Total:Taxes
DOWNTOWN TIF FUND REVENUE
Taxes
-$
Other Financing Sources
Total:Other Financing Sources -$ -$
124,494$
180,000$
304,494$
United City of Yorkville
Downtown TIF Fund
Total: DOWNTOWN TIF REVENUE 96,795$
100,932$ 1,220,000$ 124,494$
100,932$ 1,220,000$ 124,494$ 121,458$
-$ -$
2
880
FY 2024 FY 2025 FY 2025
FY 2022 FY 2023 Adopted FY 2024 Adopted Amended
Account Actual Actual Budget Projected Budget Budget
88-880-54-00-5401 ADMINISTRATIVE CHARGEBACK 35,020$ 31,102$ 32,129$ 32,129$ 32,046$ 32,046$
88-880-54-00-5425 TIF INCENTIVE PAYOUT 36,562 37,835 39,728 36,473 39,421 39,421
88-880-54-00-5462 PROFESSIONAL SERVICES 2,641 3,873 5,000 357 2,500 2,500
88-880-60-00-6000 PROJECT COSTS -$ -$ 5,000$ -$ 1,000,000$ 850,000$
88-880-60-00-6079 ROUTE 47 EXPANSION 7,488 3,120 - - - -
88-880-81-00-8000 PRINCIPAL PAYMENT 200,000$ -$ -$ -$ -$ -$
80-880-81-00-8050 INTEREST PAYMENT 6,083 - - - - -
1,073,967$
73,967$
1,000,000$
72,810$ 76,857$
68,959$
3,120$ 5,000$
75,930$ 81,857$
-$
-$ -$ -$ -$
Capital Outlay 7,488$
Debt Service - FNBO Loan - 102 E Van Emmon Building
Total:Debt Service - FNBO Loan 206,083$
73,967$
850,000$
-$
923,967$
United City of Yorkville
Downtown TIF Fund
DOWNTOWN TIF FUND EXPENDITURES
Total:Contractual Services
Contractual Services
74,223$ 68,959$
Total: DOWNTOWN TIF EXPENDITURES 287,794$
Capital Outlay
Total:
3
FY 2024 FY 2025 FY 2025
FY 2022 FY 2023 Adopted FY 2024 Adopted Amended
Actual Actual Budget Projected Budget Budget
Revenue
Taxes 78,764$ 97,574$ 146,000$ 145,465$ 149,102$ 149,102$
Total Revenue 78,764$ 97,574$ 146,000$ 145,465$ 149,102$ 149,102$
Expenditures
Contractual Services 37,521$ 3,371$ 11,000$ 9,000$ 17,000$ 17,000$
Capital Outlay - - - - 5,000 5,000
Debt Service - - - - - 150,000
Total Expenditures 37,521$ 3,371$ 11,000$ 9,000$ 22,000$ 172,000$
Surplus (Deficit)41,243$ 94,203$ 135,000$ 136,465$ 127,102$ (22,898)$
Ending Fund Balance (6,625)$ 87,577$ 198,949$ 224,042$ 351,144$ 201,144$
DOWNTOWN TIF II FUND (89)
The Downtown TIF II was created in 2018, in order to help promote downtown redevelopment and support the existing Downtown TIF.
($100)
$0
$100
$200
$300
$400
Thousands1
890
FY 2024 FY 2025 FY 2025
FY 2022 FY 2023 Adopted FY 2024 Adopted Amended
Account Actual Actual Budget Projected Budget Budget
89-000-40-00-4000 PROPERTY TAXES 78,764$ 97,574$ 146,000$ 145,465$ 149,102$ 149,102$
149,102$
149,102$
United City of Yorkville
Downtown TIF II Fund
Total: DOWNTOWN TIF II REVENUE 78,764$
97,574$ 146,000$ 149,102$
97,574$ 146,000$ 149,102$ 145,465$
78,764$ Total:Taxes
DOWNTOWN TIF II FUND REVENUE
Description
Taxes
145,465$
2
890
FY 2024 FY 2025 FY 2025
FY 2022 FY 2023 Adopted FY 2024 Adopted Amended
Account Actual Actual Budget Projected Budget Budget
89-890-54-00-5425 TIF INCENTIVE PAYOUT 36,805$ 1,808$ 8,000$ 8,000$ 14,000$ 14,000$
89-890-54-00-5462 PROFESSIONAL SERVICES 716 1,563 3,000 1,000 3,000 3,000
89-890-60-00-6000 PROJECT COSTS -$ -$ -$ -$ 5,000$ 5,000$
89-890-94-00-8000 PRINCIPAL PAYMENT -$ -$ -$ -$ -$ 150,000$
17,000$
5,000$
150,000$
172,000$
United City of Yorkville
Downtown TIF II Fund
5,000$
Debt Service - FS Property
Total:Debt Service -$ -$ -$ -$ -$
DOWNTOWN TIF II FUND EXPENDITURES
Description
Total:Contractual Services
Contractual Services
37,521$ 9,000$
Total: DOWNTOWN TIF II EXPENDITURES 37,521$ 22,000$
17,000$ 3,371$ 11,000$
9,000$ 3,371$ 11,000$
Capital Outlay
Total:Capital Outlay -$ -$ -$ -$
3
Summary
Introduction to the State’s “Rebuild Downtowns & Main Streets” grant program and the
first review of the City’s redevelopment plan for the FS property.
Background
In the past few weeks, the State announced another round of downtown grants for mid-
2024. The City applied for a downtown grant in 2022 and was unsuccessful. This newest round
of downtown grants has an application deadline date of July 22nd, with a max award of
$2,000,000 and a required 25% local match. Utilizing the project components from the 2022
grant as a base and adding the City’s expected purchase of the FS property, we are seeking
feedback on the following grant application components:
1. East alley watermain relocation
a. Scope
1. Replacement of an old, undersized watermain in the east alley of the
downtown. This old watermain is due for replacement as part of our
internal improvements in advance of the Lake Michigan project. This
watermain prevents any of the businesses along Route 47 from
constructing substantial or permanent patios and decks off the east side of
each building (i.e. no permanent structures permitted above a watermain).
Replacing this watermain and moving to the east away from the buildings
would allow each business (or the City with a universal solution) to
construct and use a deck or patio to expand their business footprint.
b. Cost estimate
1. $700k, in 2021 dollars and before we had contemplated shifting the
watermain to the east
c. Timeline
1. Already planned to be designed in FY 25, and tentatively budgeted (fund
TBD) for FY26.
2. Undergrounding utilities in the east alley only – nothing proposed or estimated on FS yet
a. Scope
1. There are a few above ground utility poles in the east alley and parking lot
area that prevent free flow of vehicular traffic, hampers business use of the
area for outdoor dining, and is aesthetically unpleasant. We would
Memorandum
To: City Council
From: Bart Olson, City Administrator
CC:
Date: May 24, 2024
Subject: Downtown Grant Application
propose to put these utilities underground to allow free use of the property
and improve the aesthetics.
b. Cost estimate
1. $400k, in 2021 dollars and not taking the FS property into account
c. Timeline
1. Within the grant development timeline (1-2 years)
3. Brownfield remediation
a. Scope
1. Both the City parking lot and the FS property have legacy pollution issues
underground. The City has studied ways to remediate the property, which
could range from $0 cost by maximizing the utility of the site plan or more
expensive by treating or removing the polluted soils on site.
b. Cost estimate (to remediate or remove the soil)
1. $150k to $500k in 2016 dollars
c. Timeline
1. Within the grant development timeline (1-2 years)
4. Wall mural at the Law Office
a. Scope
1. Creation of a wall mural similar to the Crusade Building, which is
expected to cost $15,000 in full.
b. Cost estimate
1. As low as $15k for a Crusade-type mural, or as much as $50k for
something more detailed. These are gross costs and could be lowered
assuming the City would ask for a match from the property owner.
c. Timeline
1. 2-3 months to negotiate with the property owner and select a design. 1-2
months to paint the design.
5. Community trash receptacles
a. Scope
1. Each business in the downtown area has its own trash enclosure, resulting
in multiple trash bins and enclosures. To save space and beautify the area,
we propose to centrally locate one larger trash enclosure area. This effort
will require us to discuss the trash needs for each business and get their
buy-in to utilize and fund a centralized enclosure.
b. Cost estimate
1. TBD
c. Timeline
1. Would be completed within the grant development timeline (1-2 years)
6. Rear building enhancement or façade improvements
a. Scope
1. Each business in the downtown area is likely to want a porch, deck, patio,
or other outdoor area for their patrons. The City could create a façade
improvement or business development grant program within this grant
application that would cover eligible products like window or exterior
paint improvements, construction of a deck or patio, or similar. This grant
could be any denomination and may or may not require a local match.
The City would expect to receive a better State grant score if it receives
business support and commitment to invest in the buildings. One possible
solution is to design a larger deck/patio across the rear of every business in
the east alley, allowing the stairs and ADA ramps to be located in one
central location on the City side of the property (i.e. providing a universal
solution to accessibility issues). This effort will ultimately require buy-in
and financial commitment by participating businesses. While the City can
prepare illustrations for the grant application with little effort, any useable
plan for this idea will require the City to immediately engage an
architect/design team.
b. Cost estimate
1. Variable, but we assume between $500k and $1m, anticipating grants of
$50k to $100k per business. A universal deck/patio solution would
increase this cost.
c. Timeline
1. Would be completed within the grant development timeline (1-2 years)
7. Bandshell and gathering area
a. Scope
1. The City has seen great interest in outdoor music from casual concerts to
special event festivals. As the FS property would expected to be a
publicly owned common area for the community, we believe a moderately
sized stage or elevated platform area is an amenity expected by the public
and business community. We anticipate a mix of unrestricted access to
common seating and gathering areas and restricted access to a stage area is
the preferred approach – allowing ticketed and secure events to take place.
Like the façade improvement program, we anticipate illustrations for the
grant application requiring minimal effort, but any useable plan for this
idea will require the City to immediately engage an architect and design
team. Additionally, if this grant application is approved or the City ever
moves to more detailed design plans for a stage area, we’d recommend
having a sound engineer study the layout of the area to minimize noise
outside of the immediate area.
b. Cost estimate
1. TBD. As a reference Oswego’s 1012 venue stage and property was built
with $750,000 in funds in 2021 and was offset by several hundred
thousand dollars in private donations. The Patrons Launching Arts in
Yorkville group (PLAY) had estimated a similarly sized band shell on the
Riverfront in Yorkville for around $300,000 in private donations in 2022.
c. Timeline
1. Would be completed within the grant development timeline (1-2 years)
8. Stamped asphalt design
a. Scope
1. A stamped asphalt or hard-scaped decorative feature within the east alley
or City parking lot area
b. Cost estimate
1. TBD
c. Timeline
1. Would be completed within the grant development timeline (1-2 years)
8. Gateway signage
a. Scope
1. Large, over-road entrance signage in the downtown area.
b. Cost estimate
1. $150k in 2021 dollars
c. Timeline
1. Would be completed within the grant development timeline (1-2 years)
9. Catenary lighting
a. Scope
1. Aesthetically pleasing suspended lighting above dining patios and/or
common areas.
b. Cost estimate
1. $300k in 2021 dollars for two stretches of light along Van Emmon and
Hydraulic.
c. Timeline
1. Would be completed within the grant development timeline (1-2 years)
10. Landscape berm and fencing near the railroad track
a. Scope
1. This berm would separate the common area and railroad tracks, improving
the area aesthetics and safety. This would be done as part of the overall
site plan, but we wanted to highlight it as a necessary feature of the
turning the property into a commonly used gathering space.
b. Cost estimate
1. TBD
c. Timeline
1. Would be completed within the grant development timeline (1-2 years)
Recommendation
Staff is seeking feedback on these project components. The overall cost estimate of items
currently known in non-present day dollars is $3.85m on the high end, with the landscape berm,
stamped asphalt, and community trash enclosures not estimated. Of this figure, the City can only
receive $2m in grant funds, and we already have ~$700,000 budgeted for the watermain
replacement. After feedback is received, we’d propose to conduct public discussions on the
grant application throughout June, before submitting in mid-July.
State of Illinois Uniform Notice of Funding Opportunity (NOFO)
Summary Information
Awarding Agency Name Commerce And Econ Opp
Agency Contact John O'Conner (john.oconner@illinois.gov)
Announcement Type Initial
Type of Assistance Instrument Grant
Funding Opportunity Number FY24-1 Rebuild Downtowns & Main Streets/RISE Implementation
Grants
Funding Opportunity Title Rebuild Downtowns & Main Streets Capital Grant
CSFA Number 420-00-2560
CSFA Popular Name Rebuild Downtowns & Main Streets
Anticipated Number of Awards 20
Estimated Total Program Funding $20,000,000
Award Range $250000 - $2000000
Source of Funding Federal and State
Cost Sharing or Matching
Requirements
Yes
Indirect Costs Allowed Yes
Restrictions on Indirect Costs Yes : Indirect or administrative costs under these programs cannot be
applied to capital expenditures such as those on land acquisition, site
development, construction, and infrastructure.
Indirect costs may therefore be eligible for RISE projects in whole or in
part, depending on the nature of the project and its associated
expenditures. No indirect costs will be eligible for reimbursement
under RDMS, however, since that program is limited to capital-only
projects.
Posted Date 04/22/2024
Application Date Range 04/22/2024 - 07/22/2024 : 5:00PM
Grant Application Link Please select the entire address below and paste it into the browser...
https://dceo.illinois.gov/aboutdceo/grantopportunities/2560-2765--
3304-2764.html
Technical Assistance Session Offered : Yes
Mandatory : No
Date : 05/01/2024 : 10:30AM
Registration link :
https://illinois.webex.com/illinois/ldr.php?RCID=d37afa1a40eaf368e27
88841caf7f466
State of Illinois Uniform Notice of Funding Opportunity (NOFO)
Summary Information
Awarding Agency Name Commerce And Econ Opp
Agency Contact John O'Conner (john.oconner@illinois.gov)
Announcement Type Initial
Type of Assistance Instrument Grant
Funding Opportunity Number FY24-1 Rebuild Downtowns & Main Streets/RISE Implementation
Grants
Funding Opportunity Title RISE Implementation Grant Program
CSFA Number 420-35-3304
CSFA Popular Name RISE Implementation Grants
Anticipated Number of Awards 20
Estimated Total Program Funding $10,000,000
Award Range $250000 - $2000000
Source of Funding Federal and State
Cost Sharing or Matching
Requirements
Yes
Indirect Costs Allowed Yes
Restrictions on Indirect Costs Yes : Indirect or administrative costs under these programs cannot be
applied to capital expenditures such as those on land acquisition, site
development, construction, and infrastructure.
Indirect costs may therefore be eligible for RISE projects in whole or in
part, depending on the nature of the project and its associated
expenditures. No indirect costs will be eligible for reimbursement
under RDMS, however, since that program is limited to capital-only
projects.
Posted Date 04/22/2024
Application Date Range 04/22/2024 - 07/22/2024 : 5:00PM
Grant Application Link Please select the entire address below and paste it into the browser...
https://dceo.illinois.gov/aboutdceo/grantopportunities/2560-2765--
3304-2764.html
Technical Assistance Session Offered : Yes
Mandatory : No
Date : 05/01/2024 : 10:30AM
Registration link :
https://illinois.webex.com/illinois/ldr.php?RCID=d37afa1a40eaf368e27
88841caf7f466
Agency-specific Content for the Notice of Funding Opportunity
Rebuild Downtowns & Main Streets/RISE Implementation Grants
NOFO ID: 2560-2765 and 3304-2764
For information about grants please visit https://dceo.illinois.gov/aboutdceo/grantopportunities/granteeresources.html.
A. Program Description
Notice of Funding Opportunity Intent
The Illinois Department of Commerce and Economic Opportunity (the “Department” or “DCEO”) is issuing
this Notice of Funding Opportunity (“NOFO”) to request applications for the Rebuild Downtowns & Main
Streets (RDMS) Capital Grant Program and for the Research in Illinois to Spur Economic Recovery
(RISE) Implementation Grant Program. As described below, each program will facilitate investments
intended to accelerate economic recovery following the pandemic. Applicants will provide a single
application for an eligible project, and within the application denote whether the project is eligible for
RDMS, RISE, or both.
Program Description
The Illinois Department of Commerce and Economic Opportunity (DCEO) is providing a joint application
for the RDMS and RISE Implementation programs. $20 million has been allocated for RDMS and $10
million for RISE, with individual grants for both opportunities ranging from $250,000 to $2 million. An
applicant may receive no more than one award through this NOFO.
RDMS will facilitate investment to revitalize commercial corridors and downtown areas in Illinois, offering
capital grants to support improvements in communities that have experienced disinvestment, particularly
those hardest-hit by the COVID-19 crisis. This support will help to accelerate Illinois’ economic recovery
and promote long-term, sustainable, and inclusive growth for the state. RDMS grants are available for
capital projects only. Examples of suitable projects include but are not limited to:
• Improvement and repair of roads, sidewalks, and lighting in commercial corridors and downtowns
• Development of public spaces that will attract events to and/or add to the appeal of commercial
corridors and downtowns
• Improvement and repair of water and sewer infrastructure serving commercial corridors and
downtowns
• Mixed-use development that will add to the vitality of commercial corridors and downtowns
RISE Implementation Grants are a strategic effort to allocate funding towards economic development
projects or initiatives identified by RISE Local and Regional Planning (RISE Planning) grants. RISE
Planning awards, announced in the fall of 2022, reimbursed awardees for costs associated with
developing or updating an economic recovery plan responsive to the COVID health and economic crisis.
Examples of suitable projects for RISE Implementation Grants include but are not limited to the following
types of projects:
• Infrastructure projects identified by economic recovery plans
• Housing or multi-use development projects consistent with economic recovery plans
• Workforce training programming consistent with economic recovery plans
• Site readiness projects consistent with economic recovery plans
RISE Implementation projects must be aligned with recommendations from a recovery plan produced as
a result of a project funded through a RISE Planning grant. Unlike RDMS, RISE projects do not need to
be wholly capital in nature and do not need to be located in commercial corridors or downtown areas.
Program History
2
This NOFO includes the second round of RDMS funding. The first round, with awards announced in
August 20221, provided grants of up to $3 million to support improvements and encourage investment in
commercial corridors and downtowns that have experienced disinvestment, particularly in communities
hardest-hit by the COVID-19 public health and economic crisis. Successful applicants demonstrated that
their projects were well-conceived, consistent with local and regional economic development strategies,
facilitated recovery from the economic downturn caused by the COVID-19 pandemic, and promoted job
creation and enhanced the quality of life in the area.
The RISE Planning grant program was established to create or update local and regional Economic
Recovery Plans. These plans were intended to assess current conditions and identify initiatives and
investments to help communities and regions recover from the health and economic crisis caused by the
COVID-19 pandemic. Awards were announced in September 2022.2 RISE Implementation grants offer
potential funding for worthy projects consistent with, or specifically identified through, these recovery
plans.
Performance Goals and Measures
Grantees will be required to submit performance data to the Department on a quarterly basis.
Performance reporting may encompass both achievement of milestones associated with implementation
of the project and subsequent impacts on the community. Performance measures may include but will
not necessarily be limited to:
• Project milestones completed
• Public and private investment leveraged
Other Information
Applicants will be asked whether they are applying for an RDMS or RISE Implementation grant - or both.
However, the Department will evaluate submissions for both programs using the same criteria and may
provide awards under either program (if eligible). Applicants shall only submit one application and are
only eligible for one award, even if the project is eligible under both programs.
B. Funding Information
This grant program is utilizing state funds appropriated by appropriated by the General Assembly. Total
amount of funding expected to be awarded through this NOFO is $20 million for RDMS and $10 million
for RISE Implementation. Awards will range from $250,000 to $2 million for both programs. The
Department expects to make 20-25 awards though this NOFO.
Anticipated start date for awards is fall 2024. The period of performance is expected to be late calendar
year 2024 through the end of calendar year 2026.
Grants for both programs will be provided on a reimbursement basis.
RDMS grants will reimburse capital expenditures only, while RISE Implementation grants may include
capital and non-capital elements. Capital expenditures refer generally to purchase or construction of long-
lived assets. For more information on which expenditures qualify as capital, please review the Rebuild
Illinois Bondability Guidelines.3
The release of this NOFO does not obligate the Department to make an award.
1 See announcement and list of RDMS awardees here: https://www.illinois.gov/news/press-
release.25318.html#:~:text=%22I%20am%20thrilled%20to%20announce,quality%20of%20life%20for%20our
2 See announcement of RISE Planning grant awards here: https://www.illinois.gov/news/press-
release.25429.html
3 See State of Illinois link at:
https://dceo.illinois.gov/content/dam/soi/en/web/dceo/communitydevelopment/documents/bondability-
guidelines-rebuild-il.pdf
3
C. Eligibility Information
An entity must be registered in the Grant Accountability and Transparency Act (GATA) Grantee Portal,
https://grants.illinois.gov/portal/, at the time of grant application. The portal will verify that the entity:
• Has a valid FEIN number (https://www.irs.gov/individuals/international-taxpayers/taxpayer-
identification-numbers-
tin#:~:text=You%20can%20use%20the%20IRS%27s,for%20Individual%20Taxpayer%20Iden
tification%20Number);
• Has a current SAM.gov registration (https://sam.gov), SAM.gov registrations must be marked as
“public” to allow the GATA Grantee Portal to expedite the review of the federal information;
• Has a valid UEI number (https://sam.gov)
• Is not on the Federal Excluded Parties List (verified at https://sam.gov);
• Is in Good Standing with the Illinois Secretary of State, as applicable
(https://www.cyberdriveillinois.com/departments/business_services/corp.html);
• Is not on the Illinois Stop Payment list (verified once entity is registered in GATA Grantee Portal);
and
• Is not on the Department of Healthcare and Family Services Provider Sanctions list
(https://www.illinois.gov/hfs/oig/Pages/SanctionsList.aspx).
Entities on the Illinois Stop Payment List and/or the Federal Excluded Parties List at time of application
submission will not be considered for an award.
An automated email notification to the entity alerts them of “qualified” status or informs how to remediate
a negative verification (e.g., not in good standing with the Secretary of State). A federal Debarred and
Suspended status cannot be remediated.
Pursuant to the policy of the Illinois Office of the Comptroller, to receive grant funds from the State of
Illinois, a grantee must be considered a regarded entity by the IRS for federal income tax purposes.
Disregarded entities will not be eligible to receive grant funds.
1. Eligible Applicants include:
Eligibility for both RDMS and RISE Implementation grants will be determined by characteristics of
the applicant and the project.
The following entities are eligible to apply for both RDMS and RISE Implementation grants:
•Economic development organizations (EDOs)4
•Local units of government (e.g., municipalities, counties, townships)
•Private Businesses 5
Special purpose local units of government (e.g., library districts, fire protection districts, schools)
are not eligible.
Under RDMS, projects must be located in a commercial corridor or downtown area to be eligible.
This requires that the project be in close proximity of multiple public-facing business
establishments. Specific project types eligible under RDMS include -- but are not limited to -- new
construction or rehabilitation of the following:
4 Economic Development Organizations (EDOs) are entities dedicated to the economic development of a region
within the state. EDOs are typically government agencies, public-private partnerships, or non-governmental
organizations who collaborate with public and private stakeholders within a defined sub-state area. For purposes
of these programs, EDOs can also include organizations providing planning and technical assistance to counties and
communities intended to guide and facilitate development of necessary transportation and other infrastructure
needed to sustain economic growth and opportunity.
5 Private businesses were not eligible for RISE Planning grants, but they may be eligible for RISE Implementation
grants if the proposed project or initiative aligns with a RISE Planning grant economic recovery plan.
4
• Roads, parking, and sidewalks
• Transit, pedestrian, or bicycle infrastructure
• Broadband infrastructure
• Water/sewer infrastructure
• Public spaces, such as parks and plazas, including lighting and landscaping
• Rehabilitation of structures in disrepair
• Mixed-use development or transit-oriented development
RISE Implementation projects must align with priorities identified through a RISE planning grant
recovery plan and must be intended to accelerate economic recovery. RISE Implementation
applicants must document their alignment with RISE by including a letter of support from the
entity who issued the RISE Planning economic recovery plan associated with the RISE
Implementation application. Expenditures may be capital or non-capital in nature. Examples of
project types eligible under RISE Implementation include but are not limited to:
• Water, sewer, or broadband infrastructure
• Investment in affordable housing
• Local workforce development programming
• Retrofitting or renovating facilities and buildings
• Investment in site readiness for business development
• Tourism promotion programming
The following types of projects are specifically ineligible for RDMS or RISE Implementation
grants:
• Construction or renovation of buildings, or portions thereof, used predominantly for
the general conduct of government (e.g., city halls, courthouses, jails, police stations,
libraries, schools)
• Costs of operating and maintaining public infrastructure and services
• Projects for which construction-related activities beyond design & engineering have
been initiated.
Successful applicants for both programs will demonstrate that the proposed project or initiative is
well-conceived, consistent with local and regional economic development strategies, and will
facilitate economic recovery and revitalization.
The Department complies with all applicable provisions of state and federal laws and regulations
pertaining to nondiscrimination, sexual harassment and equal employment opportunity including,
but not limited to: The Illinois Human Rights Act (775 ILCS 5/1-101 et seq.), The Public Works
Employment Discrimination Act (775 ILCS 10/1 et seq.), The United States Civil Rights Act of
1964 (as amended) (42 USC 2000a-and 2000H-6), Section 504 of the Rehabilitation Act of 1973
(29 USC 794), The Americans with Disabilities Act of 1990 (42 USC 12101 et seq.), and The Age
Discrimination Act (42 USC 6101 et seq.).
2. Cost Sharing or Matching.
For both RDMS and RISE Implementation, the applicant is required to provide matching funds as
follows:
• Local units of government must provide a cash match of 25% of total project costs (a
1:3 match).
• All other applicants must provide a cash match of 50% of total project costs (a 1:1
match). Note that this matching requirement is triggered if any project capital
investment will occur on property that is not owned by a local unit of government.
Matching funds can come from the organization’s own resources, other private funds, or other
non-state grant funds. The applicant must document the availability of matching funds in the
application.
5
3. Indirect Cost Rate.
In order to charge indirect costs to a grant, the applicant organization must have an annually
negotiated indirect cost rate agreement (NICRA). There are three types of NICRAs:
a) Federally Negotiated Rate. Organizations that receive direct federal funding, may have an
indirect cost rate that was negotiated with the Federal Cognizant Agency. Illinois will accept the
federally negotiated rate. The organization must provide a copy of the federally NICRA.
b) State Negotiated Rate. The organization may negotiate an indirect cost rate with the State of
Illinois if they do not have a Federally Negotiated Rate. If an organization has not previously
established in indirect cost rate, an indirect cost rate proposal must be submitted through State of
Illinois’ centralized indirect cost rate system no later than three months after receipt of a Notice of
State Award (NOSA). If an organization previously established an indirect cost rate, the
organization must annually submit a new indirect cost proposal through CARS within six to nine
months after the close of the grantee’s fiscal year, depending on the grantee’s audit type
requirements.
c) De Minimis Rate. An organization may elect a de minimis rate of 10% of modified total direct
cost (MTDC). Once established, the De Minimis Rate may be used indefinitely. The State of
Illinois must verify the calculation of the MTDC annually in order to accept the De Minimis Rate.
All grantees must complete an indirect cost rate negotiation or elect the De Minimis Rate to claim
indirect costs. Indirect costs claimed without a negotiated rate or a De Minimis Rate election on
record in the State of Illinois’ centralized indirect cost rate system may be subject to disallowance.
Grantees have discretion and can elect to waive payment for indirect costs. Grantees that elect to
waive payments for indirect costs cannot be reimbursed for indirect costs. The organization must
record an election to “Waive Indirect Costs” into the State of Illinois’ centralized indirect cost rate
system.
State Universities may request an indirect cost rate of 10% due to the State of Illinois’ continuous
funding of a portion of facility and administrative costs.
Indirect or administrative costs under these programs cannot be applied to capital expenditures
such as those on land acquisition, site development, construction, and infrastructure.
Indirect costs may therefore be eligible for RISE projects in whole or in part, depending on the
nature of the project and its associated expenditures. No indirect costs will be eligible for
reimbursement under RDMS, however, since that program is limited to capital-only projects.
4. Other, if applicable.
Applicants may submit one application for this opportunity.
D. Application and Submission Information
1. Address to Request Application Package.
Grant application forms are available at the web link provided in the “Grant Application Link” field
of this announcement or by contacting the Program Manager:
John O’Conner
Illinois Department of Commerce & Economic Opportunity
607 E. Adams
Springfield, IL 62701
Tele: 217-993-2275
Email: CEO.RDMS@illinois.gov
6
CEO.RISEImplementation@illinois.gov
2. Content and Form of Application Submission.
A standard application package must be submitted and reviewed by the Department. Each
package should contain the following items:
☐ Uniform Grant Application in fillable PDF format. Signature page must be printed,
signed, scanned and submitted with application. ☐ Uniform Budget utilizing the template provided by DCEO for this project. The entire
budget with all worksheets included even if the worksheets are not relevant to the
grant opportunity must be submitted with the application materials. Signature page
must be printed, signed, scanned and submitted with application. ☐ Conflict of Interest Disclosure ☐ Mandatory Disclosures
This Notice of Funding Opportunity also requires the submission of the following other
programmatic specific items as part of a program application:
☐ Program Application ☐ Letters of Recommendation: Applicants must provide letters of support (LOS) from
stakeholders in the community as part of their applications. Please note the following:
• LOS must be included in the application to be considered. Any LOS submitted
separately by email or regular mail will not be considered.
• RISE Implementation applications must include a LOS from the RISE Planning
grant awardee that developed the corresponding economic recovery plan, unless
the applicant issued the recovery plan.
• At least one LOS should come from an elected official (e.g., mayor, state
legislator, or alderman) serving the area. Additional LOS may come from other
stakeholders such as community organizations, local businesses, and local
Please note there is a maximum upload of 10 documents in the web form that you submit the
application, so combining files may be necessary.
3. Unique Entity Identifier (UEI) and System for Award Management (SAM)
Each applicant (unless the applicant is an individual or Federal or State awarding agency that is
exempt from those requirements under 2 CFR 25.110(b) or (c), or has an exception approved by
the Federal or State awarding agency under 2 CFR 25.110(d)) is required to:
(i) Be registered in SAM. To establish a SAM registration, go to www.SAM.gov and/or utilize this
instructional link: How to Register in SAM from the www.grants.illinois.gov Resource Links
tab. SAM.gov registrations must be “public.”
(ii) Provide a valid UEI number in the GATA Grantee Portal registration.
(iii) Continue to maintain an active SAM registration with current information at all times during
which it has an active Federal, Federal pass-through or State award or an application or plan
under consideration by a Federal or State awarding agency. The State awarding agency may
not make a Federal pass-through or State award to an applicant until the applicant has
complied with all applicable UEI and SAM requirements and, if an applicant has not fully
complied with the requirements by the time the State awarding agency is ready to make a
Federal pass-through or State award, the State awarding agency may determine that the
applicant is not qualified to receive a Federal pass-through or State award and use that
determination as a basis for making a Federal pass-through or State award to another
applicant.
4. Submission Dates and Times.
7
Applications for this opportunity must be submitted by 5PM CST on Monday, July 22nd, 2024.
Application materials must be submitted to the Department via electronic form at
https://app.smartsheet.com/b/form/a2931c36e0da49e294f7ae2019801883
The Department is under no obligation to review applications that do not comply with the above
requirements.
Failure to meet the application deadline may result in the Department returning application
without review or may preclude the Department from making the award.
5. Intergovernmental Review, if applicable.
N/A
6. Funding Restrictions.
This opportunity does not allow reimbursement of pre-award costs. Other restrictions can be
found in Sections A., B. and C.
7. Other Submission Requirements.
Documents stored in Google Docs or other cloud-based servers are not allowed.
Applicants may confirm receipt of the application and documents by contacting the program
contact listed in this NOFO.
E. Application Review Information.
1. Criteria.
Grant proposals will be reviewed on a competitive basis. Each proposal will be scored on a 100-
point scale. The Department shall consider the following criteria when evaluating the application
submittal: Need, Capacity, and Quality. The extent of the applicant’s matching expenditures
beyond the minimum requirement required by Section C.2 will not impact the project score.
Need- Identification of stakeholders, facts, and evidence that demonstrate the proposal
supports the grant program purpose (30 points)
Project or initiative is located in an area that is experiencing economic
disinvestment, job loss, or other form of particular economic hardship. Relevant
factors may include local/regional unemployment rates, poverty rates, vacancy
rates, status as underserved community 6, etc.
12
Applicant demonstrates consistency with applicable local/regional economic
development plans
10
Letters of support from elected officials and other community stakeholders (4
points for at least one LOS from a local elected official, 1 point apiece for up to
four additional LOS. Up to 2 points may be deducted from score if LOS in total
represent only a narrow set and/or category of community stakeholders.)
8
Capacity- The ability of the applicant to execute the project according to requirements
of the grant program (20 points)
6 See DCEO map of underserved communities at this link:
https://dceo.illinois.gov/expandrelocate/incentives/underservedareas.html
8
Applicant demonstrates relevant experience and expertise to manage grants of
this nature
4
Applicant demonstrates relevant experience and expertise to execute project or
initiative of this nature
10
Applicant provides detailed plan to fully fund the project, including status of
commitments for matching funds
6
Quality- The totality of features and characteristics of the project that indicate its ability
to satisfy the requirements of the grant program (50 points)
Applicant provides a complete description of the project or initiative sufficient to
enhance understanding of the project scope. Depending on the nature of the
project or initiative, this could include maps, demographic data, business
information, and pictures as necessary and appropriate.
6
Scope of work for the project is clear, coherent, well-aligned with the purpose of
the project or initiative, and accounts for any necessary permits.
5
Applicant provides clear timeline, including intermediate milestones, for
successful completion of the project or initiative
5
Budget is complete, clear and aligned with scope of work 7
Budget is reasonable and supported by evidence 7
Applicant demonstrates that the project or initiative will address an existing
barrier to robust economic development
8
Applicant demonstrates that the project will promote economic development,
including long-term job creation, in the project area
6
Applicant demonstrates that the project will leverage additional investment in
the area and/or improve conditions for future investment in the project area
6
2. Review and Selection Process.
Applications will be graded using the Merit Review Process and scored on the criteria specified in
Section E.1. The Department will designate an Evaluation Committee to grade each eligible
application received for this funding opportunity. The final score of each Committee member will
be calculated and an average of all scores will be the final applicant score. Each applicant will
then be ranked for each program, and awards will be recommended according to project ranking
and available funding. DCEO may take into account balance across several dimensions, in
addition to applicant scores, when making award determinations. Such considerations may
include the geographic distribution of projects across the state; sufficient inclusion of underserved
communities; and sufficient inclusion of projects in urban, rural, and suburban locations.
The Merit Based Review process is subject to appeal. However, competitive grant appeals are
limited to the evaluation process. Evaluation scores may not be protested. Only the evaluation
process is subject to appeal. The appeal must be submitted in writing to the Department within 14
calendar days after the date that the grant award notice has been published. The written appeal
shall include the name and address of the appealing party, the identification of the grant and a
statement of reasons for the appeal. To file an appeal, applicants must submit the appeal in
writing and in accordance with the Merit-Based Application Review Appeals Process listed on the
Grant Opportunities page of the DCEO website:
https://dceo.illinois.gov/aboutdceo/grantopportunities/meritappreview.html.
9
3. Anticipated Announcement and State Award Dates, if applicable.
After the application period is closed, the Department will conduct a merit based review of eligible
applications. Successful applicants will receive a Notice of State Award (NOSA) to initiate the
grant agreement phase. During this phase, you will be contacted by a grant manager to develop a
grant agreement, which can be a months long process depending on complexity, cooperation,
and conformity with all applicable federal and state laws.
The Department reserves the right to issue a reduced award, or not to issue any award.
F. Award Administration Information
1. State Award Notices.
The Notice of State Award (NOSA) will specify the funding terms and specific conditions resulting
from the pre-award risk assessments and the merit based review process. The NOSA must be
accepted in the GATA Portal by an authorized representative of the grantee organization. The
NOSA is not an authorization to begin performance or incur costs.
2. Administrative and National Policy Requirements.
Subrecipients and Subcontractors: Agreement(s) and budget(s) with subrecipients and
subcontractors must be pre-approved by and on file with DCEO. Agreements can be submitted
to DCEO when available. Subcontractors and subrecipients are subject to all applicable
provisions of the Agreement(s) executed between DCEO and the grantee. The successful
applicant shall retain sole responsibility for the performance of its subrecipient(s) and/or
subcontractor(s).
Grant Uniform Requirements: The Grant Accountability and Transparency Act (30 ILCS 708/1
et seq.) (and its related administrative rules, 44 Ill. Admin. Code Part 7000), was enacted to
increase the accountability and transparency in the use of grant funds from whatever source and
to reduce administrative burdens on both State agencies and grantees by adopting federal
guidance and regulations applicable to those grant funds; specifically, the Uniform Administrative
Requirements, Cost Principles, and Audit Requirements for Federal Awards (2 CFR 200).
Procurement: Grantees will be required to adhere to methods of procurement per the
Procurement Standards (2 CFR 200.317 – 2 CFR 200.327).
Business Enterprise Program: For grant awards of $250,000 or more, grantees will be
required to comply with the Business Enterprise Program for Minorities, Females, and Persons
with Disabilities Act (30 ILCS 575/0.01 et seq.), which establishes a goal for contracting with
businesses that have been certified as owned and controlled by persons who are minority, female
or who have disabilities. The Department and the Capital Development Board will work with the
grantees to ensure compliance prior to the establishment of the grant agreement as well as
through the life of the grant.
Environmental Review Requirements: Capital grants will be reviewed to determine
environmental review requirements. Based on the scope of the project, the grantees may be
required to complete additional environmental approvals before a grant agreement can be
initiated.
Illinois Works Jobs Program Act (30 ILCS 559/20-1 et seq.): For grants with an estimated total
project cost of $500,000 or more, the grantee will be required to comply with the Illinois Works
Apprenticeship Initiative (30 ILCS 559/20-20 to 20-25) and all applicable administrative rules. The
“estimated total project cost” is a good faith approximation of the costs of an entire project being
paid for in whole or in part by appropriated capital funds to construct a public work. The goal of
the Illinois Apprenticeship Initiative is that apprentices will perform either 10% of the total labor
10
hours actually worked in each prevailing wage classification or 10% of the estimated labor hours
in each prevailing wage classification, whichever is less. Grantees will be permitted to seek from
the Department a waiver or reduction of this goal in certain circumstances pursuant to 30 ILCS
559/20-20(b). The grantee must ensure compliance for the life of the entire project, including
during the term of the grant and after the term ends, if applicable, and will be required to report on
and certify its compliance.
Prevailing Wage Act (820 ILCS 130/0.01 et seq.): Applicants that are awarded grants shall
comply with all requirements of the Prevailing Wage Act, including but not limited to, inserting into
all contracts for construction a stipulation to the effect that not less than the prevailing rate of
wages as applicable to the project shall be paid to all laborers, workers, and mechanics
performing work under the award and requiring all bonds of contractors to include a provision as
will guarantee the faithful performance of such prevailing wage clause as provided by
contract. Grantees will be required to report on Prevailing Wage Act compliance on a monthly
basis.
Employment of Illinois Workers on Public Works Act (30 ILCS 570/0.01 et seq.): All grantees
will be required to comply with the Employment of Illinois Workers on Public Works Act (30 ILCS
570/0.01 et seq.) (the “Act”), which provides that whenever there is a period of excessive
unemployment in Illinois (as defined by the Act), if the Grantee is using Grant Funds for (1)
constructing or building any public works, or (2) performing the clean-up and on-site disposal of
hazardous waste for the State of Illinois or any political subdivision of the State, then the Grantee
shall employ at least 90% Illinois laborers on such project. Illinois laborers refers to any person
who has resided in Illinois for at least 30 days and intends to become or remain an Illinois
resident. Grantees may receive an exception from this requirement by submitting a request and
supporting documents certifying that Illinois laborers are either not available, or are incapable of
performing the particular type of work involved. The certification must: (a) be submitted to the
grant manager within the first quarter of the Award Term; (b) provide sufficient support that
demonstrates the exception is met; (c) be signed by an authorized signatory of the Grantee; and
(d) be approved by DCEO in consultation with the Illinois Department of Labor. In addition, every
contractor on a public works project or improvement or hazardous waste clean-up and on-site
disposal project in this State may place on such work no more than 3 (or 6 in the case of a
hazardous waste clean-up and on-site disposal project) of the contractor’s regularly employed
non-resident executive and technical experts.
3. Reporting.
Periodic Performance Report (PPR) and Periodic Financial Report (PFR)
Grantees funded through this NOFO are required to submit in the format required by the Grantor,
at least on a quarterly basis, the PPR and PFR electronically to their assigned grant manager.
The first of such reports shall cover the first three months after the award begins. Pursuant to 2
CFR 200.328, Periodic Financial Reports shall be submitted no later than 30 calendar days
following the period covered by the report. Pursuant to 2 CFR 200.329, Periodic Performance
Reports shall be submitted no later than 30 calendar days following the period covered by the
report. Any additional reporting requirements will be disclosed in the NOSA. Grantees are
required within 45 calendar days following the end of the period of performance to submit a final
closeout report in the format required by the Grantor (See 2 CFR 200.344).
Monitoring
Grantees funded through this NOFO are subject to fiscal and programmatic monitoring visits by
the Department in accordance with 2 CFR 200.337. They must have an open-door policy
allowing periodic visits by Department monitors to evaluate the progress of the project and
provide documentation upon request of the monitor. Program staff will also maintain contact with
participants and monitor progress and performance of the contracts. The Department may modify
grants based on performance.
Audit
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Grantees shall be subject to Illinois’ statewide Audit Report Review requirements. Terms of the
Single Audit Act Amendments of 1996 (31 USC 7501-7507), Subpart F of 2 CFR Part 200, and
the audit rules set forth under the Grant Accountability and Transparency Act shall apply (See 30
ILCS 708/65(c)).
G. State Awarding Agency Contact(s)
Grant Help Desk
Illinois Department of Commerce & Economic Opportunity
Email: CEO.GrantHelp@illinois.gov
H. Other Information, if applicable
N/A