Library Board Minutes 2024 05-13-24APPROVED 6/10/24
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Yorkville Public Library
Board of Trustees Meeting
Monday, May 13, 2024 7:00pm
Michelle Pfister Meeting Room
902 Game Farm Road, Yorkville, IL
The Board of Trustees meeting was called to order at 7:00pm by President Theron Garcia, roll was called and a
quorum was established.
Roll Call:
Jackie Milschewski-yes, Wendy Gatz-(arr. 7:01pm), Ryan Forristall-yes, Theron Garcia-yes, Rosie Millen-yes,
Bret Reifsteck-yes, Jason Hedman-yes, Keri Pesola-yes
Absent: Tara Schumacher
Staff Present:
Library Director Shelley Augustine
Others Present:
Friends of Library President Kathi Murphy
Recognition of Visitors:
President Garcia recognized Ms. Murphy.
Amendments to the Agenda: None
Presentations: None
Approval of Minutes: April 8, 2024
Moved by Ms. Garcia and seconded by Ms. Milschewski to approve the minutes as presented. Roll call:
Forristall-yes, Gatz-yes, Garcia-yes, Millen-yes, Reifsteck-yes, Hedman-yes, Pesola-yes, Milschewski-yes.
Carried 8-0.
Correspondence: None
Public Comment: None
Friends of the Library Report:
Kathi Murphy said at the Friends meeting today, they passed the budget--up to $14,000 for adult and kids
programs and library items. The quarterly meeting of the new Friends of the Library Board of Directors was
held on April 8th.
Staff Comment: None
Report of the Treasurer:
Financial Statement
Treasurer Milschewski noted some of the bills including the spring cleanup at $8,688 and expenses related to
the new chiller, damaged gutters and boiler pump.
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Payment of Bills
Ms. Milschewski moved to pay the bills as follows and Ms. Garcia seconded.
Accounts Payable: $50,350.70
Payroll: $37,643.05
Total: $87,993.75
Roll call: Forristall-yes, Garcia-yes, Millen-yes, Reifsteck-yes, Hedman-yes, Pesola-yes, Milschewski-yes,
Gatz-yes. Carried 8-0.
Report of the Library Director:
Ms. Augustine reported on the new puzzle spot feature, upcoming programs and services and she noted the
library road trip has ended. She also discussed the recent mysterious noise in the IT room. The HVAC company
and IT person were called and both systems checked out. Ms. Augustine has met with school staff about
students parking in the library lot which sometimes leaves no parking for patrons. It will be revisited in the fall.
The Board discussed this and offered several suggestions. The school will purchase a sign indicating the library
lot is for library patrons only. It was also suggested to close the back entrance, however, it provides egress for
emergencies. The Director also received an email from the attorney that the U.S. Justice Department has new
rules requiring all local government to abide by the website accessibility laws for disabilities. There is a
deadline of April 26, 2027 to comply and Ms. Augustine will attend webinars regarding this mandate. The
website developer suggested a widget to monitor the website for compliance.
City Council Liaison: None
Standing Committees: None
Unfinished Business:
HVAC Update/Chiller Replacement Update
There was a problem with the boiler and pump so Trico replaced some parts and Marshall Electric inspected the
electrical connections. Ms. Augustine said a contract and rider have been signed to purchase a new chiller.
Preliminary plans have been sent to the engineer and when approved, the chiller will be ordered. It will take
approximately 31 weeks to receive it and it is hoped the chiller will be installed after the cooling season. A
project schedule will be requested.
Strategic Plan Update
A draft of the Learning Report was included for each Board member. It is a compilation of all the information
gathered so far and the Board will review it at their special meeting on June 1. Board members will be asked for
input that day as well. The consultant will be present at that meeting and the regular July Board meeting.
New Business:
Cost of Living Adjustment (COLA) Increase
Director Augustine noted the memo included in the agenda packet regarding these increases. She said the 5%
increase was already in the budget that was approved. She said the library is at a lower point for staff wages and
the increase is needed to retain and recruit staff. She said 2 staff will be leaving this summer. She said this topic
might need to be discussed at the Strategic Plan meeting.
Reminder: Saturday, June 1, 2024 Board Retreat
President Garcia reminded the Board members of the special meeting on June 1st to discuss the Strategic Plan.
Executive Session: None
Adjournment:
There was no further business and the meeting adjourned at 7:34pm on a motion by Ms. Garcia.
Minutes respectfully submitted by
Marlys Young, Minute Taker