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Public Works Packet 2024 06-18-24 AGENDA PUBLIC WORKS COMMITTEE MEETING Tuesday, June 18, 2024 6:00 p.m. East Conference Room #337 651 Prairie Pointe Drive, Yorkville, IL Citizen Comments: Minutes for Correction/Approval: May 21, 2024 New Business: 1. PW 2024-47 2023 Water Main Replacement Contract B – Balancing Change Order No. 2 2. PW 2024-48 Corneils Road Interceptor Sewer – Balancing Change Order No. 3 3. PW 2024-49 Public Works Equipment and Trucks Purchases a. Purchase of a Trackless MT7 Utility Tractor b. Purchase of a 2024 Ford F-350 4. PW 2024-50 Resolution Approving an Intergovernmental Agreement Between the United City of Yorkville and Yorkville-Bristol Sanitary District 5. PW 2024-51 Lake Michigan South Receiving Station – Design Engineering Agreement 6. PW 2024-52 Lake Michigan North Receiving Station – Design Engineering Agreement Old Business: Additional Business: United City of Yorkville 651 Prairie Pointe Drive Yorkville, Illinois 60560 Telephone: 630-553-4350 www.yorkville.il.us UNITED CITY OF YORKVILLE WORKSHEET PUBLIC WORKS COMMITTEE Tuesday, June 18, 2024 6:00 PM CITY HALL CONFERENCE ROOM --------------------------------------------------------------------------------------------------------------------------------------- CITIZEN COMMENTS: --------------------------------------------------------------------------------------------------------------------------------------- --------------------------------------------------------------------------------------------------------------------------------------- MINUTES FOR CORRECTION/APPROVAL: --------------------------------------------------------------------------------------------------------------------------------------- 1.May 21, 2024 □Approved __________ □As presented □With corrections --------------------------------------------------------------------------------------------------------------------------------------- NEW BUSINESS: --------------------------------------------------------------------------------------------------------------------------------------- 1.PW 2024-47 2023 Water Main Replacement Contract B – Balancing Change Order No. 2 □Moved forward to CC __________ □Approved by Committee __________ □Bring back to Committee __________ □Informational Item □Notes ___________________________________________________________________________ _________________________________________________________________________________ _________________________________________________________________________________ --------------------------------------------------------------------------------------------------------------------------------------- 2. PW 2024-48 Corneils Road Interceptor Sewer – Balancing Change Order No. 3 □Moved forward to CC __________ □Approved by Committee __________ □Bring back to Committee __________ □Informational Item □Notes ___________________________________________________________________________ _________________________________________________________________________________ _________________________________________________________________________________ --------------------------------------------------------------------------------------------------------------------------------------- 3.PW 2024-49 Public Works Equipment and Truck Purchases a. Purchase of a Trackless MT7 Utility Tractor □Moved forward to CC __________ □Approved by Committee __________ □Bring back to Committee __________ □Informational Item b. Purchase of a 2024 Ford F-350 □Moved forward to CC __________ □Approved by Committee __________ □Bring back to Committee __________ □Informational Item □Notes ___________________________________________________________________________ _________________________________________________________________________________ _________________________________________________________________________________ --------------------------------------------------------------------------------------------------------------------------------------- 4. PW 2024-50 Resolution Approving an Intergovernmental Agreement Between the United City of Yorkville and Yorkville-Bristol Sanitary District □Moved forward to CC __________ □Approved by Committee __________ □Bring back to Committee __________ □Informational Item □Notes ___________________________________________________________________________ _________________________________________________________________________________ _________________________________________________________________________________ --------------------------------------------------------------------------------------------------------------------------------------- 5.PW 2024-51 Lake Michigan South Receiving Station – Design Engineering Agreement □Moved forward to CC __________ □Approved by Committee __________ □Bring back to Committee __________ □Informational Item □Notes ___________________________________________________________________________ _________________________________________________________________________________ _________________________________________________________________________________ --------------------------------------------------------------------------------------------------------------------------------------- 6.PW 2024-52 Lake Michigan North Receiving Station – Design Engineering Agreement □Moved forward to CC __________ □Approved by Committee __________ □Bring back to Committee __________ □Informational Item □Notes ___________________________________________________________________________ _________________________________________________________________________________ _________________________________________________________________________________ --------------------------------------------------------------------------------------------------------------------------------------- ADDITIONAL BUSINESS: --------------------------------------------------------------------------------------------------------------------------------------- Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Community Development Purchasing Police Public Works Parks and Recreation Agenda Item Number Minutes Tracking Number Minutes of the Public Works Committee – May 21, 2024 Public Works Committee – June 18, 2024 Majority Committee Approval Minute Taker Name Department DRAFT Page 1 of 2 UNITED CITY OF YORKVILLE PUBLIC WORKS COMMITTEE Tuesday, May 21, 2024, 6:00pm Yorkville City Hall, East Conference Room #337 651 Prairie Pointe Drive, Yorkville, IL IN ATTENDANCE: Committee Members Chairman Ken Koch Alderman Rusty Corneils Alderman Craig Soling (via Zoom) Alderman Matt Marek Other City Officials Assistant City Administrator Erin Willrett Public Works Director Eric Dhuse Engineer Brad Sanderson, EEI Alderman Chris Funkhouser (arr. 6:09pm) Other Guests: David Petesch, Kendall County Record (via Zoom at 6:03pm) The meeting was called to order at 6:00pm by Chairman Ken Koch. Citizen Comments: None Previous Meeting Minutes: April 16, 2024 The minutes were approved as presented. New Business: 1. PW 2024-41 2024 Local Road Program – Contract Award Mr. Sanderson said bids were taken for extra subdivision roadway work approved by City Council and 3 bids were received. Builders Paving was the low bidder at $3,000,162.08 and they are being recommended for the work, with the committee approving. This will move to the regular agenda. 2. PW 2024-42 2024 Local Road Program – Construction Engineering Agreement Mr. Dhuse said this agreement pertains to the above contract for the roadwork. The agreement is with EEI at their hourly rate and in the amount of $239,982. The work is expected to start after July 4th and finish by winter. Staff recommends approval of this agreement and with committee approval, it will move forward to the regular agenda. 3. PW 2024-43 2025 Water Main Replacement – Design Engineering Agreement This work is for next year to meet the Lake Michigan deadline, said Mr. Dhuse. It is for 7,700 linear feet at a cost of $318,720 for EEI to do the field work, prepare the plans and bid the project. The funds come from the water main replacement program already approved in the budget. Staff recommends this contract. Chairman Koch requested a running total for all elected officials. It was noted that significant expenditures began last FY. Alderman Soling asked if the city is meeting the 10% water loss. The replacement should be helping with that loss and the city is being aggressive in water main replacement. This moves to the regular agenda. 4. PW 2024-44 Bluestem Water Main Replacement – Design Engineering Agreement This project is slated for next FY construction and the design will be done this year. A 6-inch water main will be used for a better flow. The contract is for $56,985 and is budgeted. This will move to the consent agenda. Page 2 of 2 5. PW 2024-45 Water Rate Study – Professional Services Agreement This rate analysis is required for the WIFIA loan application, said Mr. Dhuse,. It will demonstrate that the city can repay the money that will be borrowed and the money will come from water rate increases. The contract is for $88,900 with EEI and will move forward to the consent agenda with staff and committee approval. 6. PW 2024-46 Downtown Riverwalk Options Engineer Sanderson reported on this item and said several options were prepared for a proposed crossing of Rt. 47 in the downtown area. The 2 options discussed were to build a bridge over Rt. 47 or to build a walkway under the Rt. 47 bridge. Option #1: A pedestrian bridge over Rt. 47 must have minimum clearance of 16 feet along with building the pathway and be ADA accessible. The bridge sets the grade. Various locations were considered. Building the path adjacent to the river would be difficult and cofferdams and other methods would be used for construction. There are several drainage structures to contend with on the east side of the bridge. On the west side the grade drops off significantly and due to the grade, the parking lot would be needed for the path. The height of the bridge over Rt. 47 and the grades make it difficult. They are also concerned about the railroad vision with new structures. The cost would be more than $8 million. Option #2: This option would be to build a pathway under the Rt. 47 bridge. Mr. Sanderson said there are already negative factors for this option. A minimum 9-foot clearance would be required under the bridge, but the beams already hang down. On the west side, cofferdams would be needed. The location would put it in the floodway. On the east side, there are three 36” culverts and they discharge near the existing parking lot above grade of the proposed path and would place it underwater when it rains. Underneath the bridge the path would have to be set at a 10-year flood elevation and the path would often be under water a significant part of the year. The estimated cost is $3 million. Mr. Sanderson said EEI also looked at building a path on the east side of Rt. 47 to connect the parking lot with the existing path. Just the east side would cost more than $1 million. A cost on the west side would be $2.9 million. It was noted that the brewery on the west side has given an easement to the city. Alderman Koch asked about a trail along Hydraulic. Mr. Dhuse said a signalized crossing would be required or pedestrians would need to be transported to Van Emmon. A tunnel under Hydraulic was ruled out due to thick bedrock. Another factor is the potential for a commuter train in the downtown area in the future. Ms. Willrett noted that to obtain grants for trails, they must be ADA compliant. Alderman Corneils asked about the cost to build a bridge to the canoe chute. There was a pre-fab bridge and it was an IDNR project, built by D Construction. Alderman Soling asked if the proposal to remove dams along the Fox River, would help or hinder this project by widening or deepening the river. Montgomery is doing a study and it was suggested information be obtained from them. Alderman Koch asked that the other Aldermen be given this information and he asked that Director of Parks and Recreation Tim Evans discuss this matter with the Park Board members. Old Business: None Additional Business: None There was no further business and the meeting adjourned at 6:40pm. Minutes respectfully transcribed by Marlys Young, Minute Taker Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Community Development Purchasing Police Public Works Parks and Recreation Agenda Item Number New Business #1 Tracking Number PW 2024-47 2023 Water Main Replacement Contract B – Balancing Change Order No. 2 Public Works Committee – June 18, 2024 Majority Consideration of Approval Consideration of Change Order No. 2 – Final Balancing Brad Sanderson Engineering Name Department The purpose of this memo is to present Change Order No. 2 – Final Balancing for the above referenced project. A Change Order, as defined by in the General Conditions of the Contract Documents, is a written order to the Contractor authorizing an addition, deletion or revision in the work within the general scope of the Contract Documents, or authorizing an adjustment in the Contract Price or Contract Time. Background: The United City of Yorkville and Winninger Excavating, Inc. entered into an agreement for a contract value of $1,983,518.44 for the above referenced project. Subsequent change orders reduced the contract value to $1,789,936.55. Questions Presented: Should the City approve Change Order No. 2 – Final Balancing, which would increase the contract value by $86,106.86. Discussion: The change order would increase the contract value to $1,876,043.41 based upon final measurement of quantities in the field. We are recommending approval of the change order. Action Required: Consideration of approval of Change Order No. 2 – Final Balancing. Memorandum To: Bart Olson, City Administrator From: Brad Sanderson, EEI CC: Eric Dhuse, Director of Public Works Erin Willrett, Assistant City Administrator Rob Fredrickson, Finance Director Jori Behland, City Clerk Date: May 21, 2024 Subject: 2023 Water Main Replacement – Contract B CHANGE ORDER Order No. 2 – Final Balancing Date: May 21, 2024 Agreement Date: January 13, 2023 NAME OF PROJECT: 2023 Water Main Replacement – Contract B OWNER: United City of Yorkville CONTRACTOR: Winninger Excavating, Inc. The following changes are hereby made to the CONTRACT DOCUMENTS: Change of CONTRACT PRICE: Original CONTRACT PRICE: $1,983518.44 Current CONTRACT PRICE adjusted by previous CHANGE ORDER(S): $1,789,936.55 The CONTRACT PRICE due to this CHANGE ORDER will be increased) by: $86,106.86 The new CONTRACT PRICE including this CHANGE ORDER will be: $1,876,043.41 Change to CONTRACT TIME: The CONTRACT TIME will be (increased) (decreased) by calendar days. The date for completion for all work will be: Justification This change order reflects the contract value based upon final measurements in the field. Approvals Required Requested by: United City of Yorkville Recommended by: Engineering Enterprises, Inc. Accepted by: Winninger Excavating, Inc PAYABLE TO: WINNINGER EXCAVATING, INC ADDRESS: 8845 SCHOGER DRIVE, NAPERVILLE, IL 6564 FROM:12/5/2023 TO:12/5/2023 COMPLETED COMPLETED TOTAL TOTAL ITEM AWARDED ADDED DEDUCTED UNIT QUANTITY THIS VALUE THIS COMPLETED COMPLETED NO.ITEMS UNIT QUANTITY VALUE QUANTITY QUANTITY PRICE PAY PERIOD PAY PERIOD QUANTITY VALUE 1 TREE ROOT PRUNING EACH 2 1,400.00$ 700.00$ 0.0 -$ 2.0 1,400.00$ 2 TREE REMOVAL (6 TO 15 UNITS DIAMETER)UNIT 10 350.00$ 35.00$ 0.0 -$ 0.0 -$ 3 TREE REMOVAL (>15 UNITS DIAMETER)UNIT 22 1,870.00$ 85.00$ 0.0 -$ 48.0 4,080.00$ 4 CONNECTION TO EXISTING WATER MAIN, 16-INCH EACH 1 19,000.00$ 19,000.00$ 1.0 19,000.00$ 3.0 57,000.00$ 5 CONNECTION TO EXISTING WATER MAIN, 12-INCH EACH 3 13,500.00$ 4,500.00$ -1.0 (4,500.00)$ 1.0 4,500.00$ 6 CONNECTION TO EXISTING WATER MAIN, 8-INCH EACH 8 28,000.00$ 3,500.00$ 0.0 -$ 5.0 17,500.00$ 7 CONNECTION TO EXISTING WATER MAIN, 4-INCH EACH 1 3,700.00$ 3,700.00$ -1.0 (3,700.00)$ 2.0 7,400.00$ 8 WATER MAIN, CLASS 52, WITH POLYETHYLENE WRAP, 8-INCH FOOT 2,780 505,960.00$ 182.00$ -251.0 (45,682.00)$ 2273.0 413,686.00$ 9 WATER MAIN, CLASS 52, WITH POLYETHYLENE WRAP, 12-INCH FOOT 10 11,000.00$ 1,100.00$ 0.0 -$ 10.0 11,000.00$ 10 GATE VALVE (RESILIENT SEAT) IN 60" VAULT, 8-INCH EACH 13 71,500.00$ 5,500.00$ 0.0 -$ 12.0 66,000.00$ 11 FIRE HYDRANT ASSEMBLY, WITH AUXILIARY VALVE, 6-INCH MJ EACH 10 100,000.00$ 10,000.00$ 0.0 -$ 8.0 80,000.00$ 12 FIRE HYDRANT TO BE REMOVED EACH 5 3,000.00$ 600.00$ 0.0 -$ 5.0 3,000.00$ 13 DUCTILE IRON FITTINGS LB 3,308 33.08$ 0.01$ 4975.0 49.75$ 4975.0 49.75$ 14 WATER MAIN PROTECTION, PVC C-900, 16-INCH FOOT 154 10,010.00$ 65.00$ 0.0 -$ 94.0 6,110.00$ 15 NON-SPECIAL, NON-HAZARDOUS SOIL WASTE DISPOSAL - TYPE 1 CUYD 25 1,850.00$ 74.00$ 0.0 -$ 0.0 -$ 16 NON-SPECIAL, NON-HAZARDOUS SOIL WASTE DISPOSAL - TYPE 2 CUYD 25 1,850.00$ 74.00$ 0.0 -$ 0.0 -$ 17 FOUNDATION MATERIAL CUYD 35 1,750.00$ 50.00$ 0.0 -$ 0.0 -$ 18 EXPLORATORY EXCAVATION EACH 1 1,500.00$ 1,500.00$ 0.0 -$ 2.0 3,000.00$ 19 WATER SERVICE CONNECTION, 1-INCH EACH 41 106,600.00$ 2,600.00$ 0.0 -$ 37.0 96,200.00$ 20 WATER SERVICE PIPE, 1-INCH PEX FOOT 1,050 5,250.00$ 5.00$ 0.0 -$ 994.0 4,970.00$ 21 B-BOX FRAME (SPECIAL)EACH 4 1,200.00$ 300.00$ 0.0 -$ 4.0 1,200.00$ 22 VALVE VAULT TO BE ABANDONED EACH 10 2,500.00$ 250.00$ 0.0 -$ 10.0 2,500.00$ 23 VALVE BOX TO BE ABANDONED EACH 3 450.00$ 150.00$ 0.0 -$ 4.0 600.00$ 24 SANITARY SEWER SERVICE REPAIR, PVC SDR-26, D-2241, 6-INCH EACH 5 4,250.00$ 850.00$ 0.0 -$ 2.0 1,700.00$ 25 DISCONNECT AND ABANDON EXISTING WATER MAIN EACH 13 19,500.00$ 1,500.00$ 0.0 -$ 12.0 18,000.00$ 26 INLET PROTECTION EACH 18 2,700.00$ 150.00$ 0.0 -$ 18.0 2,700.00$ 27 WATER MAIN TESTING - PRESSURE AND DISINFECTION LSUM 1 8,000.00$ 8,000.00$ 0.00 -$ 1.0 8,000.00$ 28 STORM SEWER, RCP, CLASS A, TYPE 2, 12"FOOT 356 21,360.00$ 60.00$ 0.0 -$ 356.0 21,360.00$ 29 INLET, TYPE A, 2' DIA W/ TYPE 6 FRAME AND GRATE EACH 2 3,600.00$ 1,800.00$ 0.0 -$ 2.0 3,600.00$ 30 INLET, TYPE A, 2' DIA W/ TYPE 11 FRAME AND GRATE EACH 1 1,900.00$ 1,900.00$ 0.0 -$ 1.0 1,900.00$ 31 STORM MANHOLE, TYPE A, 4' DIA W/ TYPE 6 FRAME AND GRATE EACH 1 3,600.00$ 3,600.00$ 0.0 -$ 1.0 3,600.00$ 32 INLET (SPECIAL)EACH 1 1,800.00$ 1,800.00$ 0.0 -$ 1.0 1,800.00$ 33 STORM MANHOLE, TYPE A , 4' DIA. W/ TYPE 1 FRAME AND LID EACH 2 6,000.00$ 3,000.00$ 0.0 -$ 2.0 6,000.00$ 34 PREPARATION OF BASE SQYD 1,584 2,376.00$ 1.50$ 0.0 -$ 0.0 -$ 35 PARTIAL DEPTH PATCHING (SPECIAL)SQYD 1,487 74,350.00$ 50.00$ 0.0 -$ 847.0 42,350.00$ 36 GEOTECHNICAL FABRIC FOR GROUND STABILIZATION SQYD 824 1,236.00$ 1.50$ 0.0 -$ 0.0 -$ 37 REMOVAL AND DISPOSAL OF UNSUITABLE MATERIALS CUYD 275 6,600.00$ 24.00$ 0.0 -$ 61.0 1,464.00$ 38 AGGREGATE SUBGRADE IMPROVEMENT CUYD 275 13,750.00$ 50.00$ 0.0 -$ 61.0 3,050.00$ 39 HOT-MIX ASPHALT SURFACE REMOVAL - BUTT JOINT SQYD 254 7,620.00$ 30.00$ 0.0 -$ 254.0 7,620.00$ 40 PAVEMENT REMOVAL SQYD 300 4,200.00$ 14.00$ 0.0 -$ 388.0 5,432.00$ 41 HOT-MIX ASPHALT SURFACE REMOVAL, 3"SQYD 13,828 82,968.00$ 6.00$ 0.0 -$ 7804.0 46,824.00$ 42 HOT-MIX ASPHALT PAVEMENT REMOVAL, 4"SQYD 1,584 14,256.00$ 9.00$ 0.0 -$ 5178.0 46,602.00$ 43 HOT-MIX ASPHALT SURFACE REMOVAL - FULL DEPTH WATER MAIN TRENCH SQYD 1,402 7,010.00$ 5.00$ 0.0 -$ 1363.0 6,815.00$ 44 ROADWAY EDGE CRACK SEALING FOOT 3,200 3,840.00$ 1.20$ 0.0 -$ 3728.0 4,473.60$ 45 BITUMINOUS MATERIALS (PRIME COAT)LBS 34,673 346.73$ 0.01$ 0.0 -$ 6080.0 60.80$ 46 BITUMINOUS MATERIALS (TACK COAT)LBS 10,143 101.43$ 0.01$ 0.0 -$ 4400.0 44.00$ 47 HOT-MIX ASPHALT SURFACE COURSE, MIX 'D', N50, 1.5"TON 1,316 125,020.00$ 95.00$ 0.0 -$ 1240.0 117,800.00$ 48 HOT-MIX ASPHALT BINDER COURSE, IL-9.5, N50, 1.5"TON 1,100 104,500.00$ 95.00$ 0.0 -$ 931.0 88,445.00$ 49 HOT-MIX ASPHALT BINDER COURSE, IL-19.0, N50, 2.5"TON 379 35,247.00$ 93.00$ 0.0 -$ 690.0 64,170.00$ 50 CLASS "C" PATCH SQFT 593 23,720.00$ 40.00$ 0.0 -$ 1050.0 42,000.00$ 51 COMB. CONC. CURB AND GUTTER REMOVAL AND REPLACEMENT FOOT 1,113 74,571.00$ 67.00$ 0.0 -$ 1973.0 132,191.00$ 52 COMBINATION CONCRETE CURB AND GUTTER, M-3.12 FOOT 395 23,700.00$ 60.00$ 0.0 -$ 309.0 18,540.00$ 53 SIDEWALK REMOVAL SQFT 13,071 15,685.20$ 1.20$ 0.0 -$ 9223.1 11,067.72$ 54 PORTLAND CEMENT CONCRETE SIDEWALK 5-INCH SQFT 13,144 170,872.00$ 13.00$ 0.0 -$ 9223.1 119,900.30$ 55 PORTLAND CEMENT CONCRETE PAVEMENT REMOVAL AND REPLACEMENT SQYD 21 7,350.00$ 350.00$ 0.0 -$ 36.6 12,810.00$ 56 DETECTABLE WARNING SQFT 176 5,280.00$ 30.00$ 0.0 -$ 196.0 5,880.00$ 57 SANITARY MANHOLE TO BE ADJUSTED EACH 11 12,100.00$ 1,100.00$ 0.0 -$ 3.0 3,300.00$ 58 MANHOLE TO BE ADJUSTED EACH 27 13,500.00$ 500.00$ 0.0 -$ 27.0 13,500.00$ 59 INLET TO BE ADJUSTED EACH 7 3,500.00$ 500.00$ 0.0 -$ 0.0 -$ 60 INLET TO BE ADJUSTED W/ NEW TYPE 11 FRAME AND GRATE EACH 2 2,800.00$ 1,400.00$ 0.0 -$ 2.0 2,800.00$ 61 CATCH BASIN TO BE REMOVED AND REPLACED EACH 1 3,800.00$ 3,800.00$ 0.0 -$ 0.0 -$ 62 HOT-MIX ASPHALT DRIVEWAY REMOVAL AND REPLACEMENT SQYD 732 29,280.00$ 40.00$ 0.0 -$ 357.0 14,280.00$ 63 HOT-MIX ASPHALT DRIVEWAY 2-INCH SQYD 160 4,800.00$ 30.00$ 0.0 -$ 344.0 10,320.00$ 64 PORTLAND CEMENT CONCRETE DRIVEWAY REMOVAL SQYD 181 4,344.00$ 24.00$ 0.0 -$ 145.0 3,480.00$ 65 PORTLAND CEMENT CONCRETE DRIVEWAY 6-INCH SQYD 134 12,730.00$ 95.00$ 0.0 -$ 145.0 13,775.00$ 66 AGGREGATE DRIVEWAY REMOVAL AND REPLACEMENT SQYD 17 850.00$ 50.00$ 0.0 -$ 0.0 -$ 67 THERMOPLASTIC PAVEMENT MARKING LINE - 6"FOOT 426 2,556.00$ 6.00$ 0.0 -$ 416.0 2,496.00$ 68 THERMOPLASTIC PAVEMENT MARKING LINE - 24"FOOT 24 288.00$ 12.00$ 0.0 -$ 0.0 -$ 69 BRICK PAVER REMOVAL AND RESET SQFT 277 1,939.00$ 7.00$ 0.0 -$ 158.0 1,106.00$ 70 MAILBOX TO BE REMOVED AND RESET EACH 7 1,400.00$ 200.00$ 0.0 -$ 28.0 5,600.00$ 71 SIGN TO BE REMOVED AND RESET EACH 3 600.00$ 200.00$ 0.0 -$ 5.0 1,000.00$ 72 RESTORATION SQYD 1,290 19,350.00$ 15.00$ 0.0 -$ 2916.0 43,740.00$ 73 RESTORATION (SPECIAL)SQYD 450 16,200.00$ 36.00$ 0.0 -$ 370.0 13,320.00$ 74 TRAFFIC CONTROL AND PROTECTION LSUM 1 50,000.00$ 50,000.00$ 0.0 -$ 1.0 50,000.00$ 75 SILT FENCE FOOT 35 525.00$ 15.00$ 0.0 -$ 0.0 -$ ENGINEERS PAYMENT ESTIMATE NO. 4 PAY PERIOD 2023 WATER MAIN IMPROVEMENTS - CONTRACT B UNITED CITY OF YORKVILLE COMPLETED COMPLETED TOTAL TOTAL ITEM AWARDED ADDED DEDUCTED UNIT QUANTITY THIS VALUE THIS COMPLETED COMPLETED NO.ITEMS UNIT QUANTITY VALUE QUANTITY QUANTITY PRICE PAY PERIOD PAY PERIOD QUANTITY VALUE 76 SIGN PANEL TYPE 1 W14-2 SQFT 6 300.00$ 50.00$ 0.0 -$ 6.0 300.00$ 77 SIGN PANEL TYPE 1 OM4-1 SQFT 14.0 784.00$ 56.00$ 0.0 -$ 14.0 784.00$ 78 TELESCOPING STEEL SIGN SUPPORT FOOT 112 2,240.00$ 20.00$ 0.0 -$ 112.0 2,240.00$ 79 B-BOX TO BE ADJUSTED EACH 1 50.00$ 50.00$ 0.0 -$ 0.0 -$ 80 ALLOWANCE - ITEMS ORDERED BY THE ENGINEER UNIT 30,000 30,000.00$ 1.00$ 0.0 -$ 0.0 -$ 1,983,518.44$ (34,832.25)$ - TO DATE:1,808,436.17$ MISCELLANEOUS ADDITIONS TO THE PROJECT AT THE CITY'S DISCRETION (PAY ITEM 80)QUANTITY UNIT PRICE VALUES SUMMARY 1 T&M - ADDITIONAL DEPTH OF WATER MAIN 1,182.78$ TOTAL MISCELLANEOUS ADDITIONS (PAY ITEM #80)67,607.24$ 2 T&M - CHANGE OF FIELD CONDITIONS - SATURDAY 3,913.25$ TOTAL COMPLETED CONSTRUCTION COSTS 1,876,043.41$ 3 T&M - 12-INCH WATER MAIN AND VALVE W/ 60-INCH VAULT - SATURDAY 36,771.35$ DEDUCT RETAINAGE (0%)-$ 4 AUP - INLET RECONSTRUCTION ON KING STREET 3.00 3,109.70$ 9,329.10$ TOTAL AMOUNT DUE TO CONTRACTOR 1,876,043.41$ 5 T&M - PVC PIPE REPAIR ON WEST MAIN STREET 829.40$ TOTAL DEBITS 1,706,930.37$ 6 AUP - CONCRETE MODIFICATION TO PP-2 1.00 1,295.00$ 1,295.00$ NET AMOUNT DUE - THIS PAYMENT 169,113.04$ 7 T&M - RESTORATION REPAIR 14,286.36$ DEBITS VALUES 1 PAY ESTIMATE 1 259,339.50$ 2 PAY ESTIMATE 2 583,506.34$ 3 PAY ESTIMATE 3 864,084.53$ PREPARED BY: 4 5 ENGINEERING ENTERPRISES, INC.APPROVED BY: 52 WHEELER ROAD SUGAR GROVE, ILLINOIS 60554 G:\Public\Yorkville\2022\YO2256-P 2023 Water Main Replacement-Contract B\Construction\Pay Estimates\[Pay Estimate YO2256.xlsx]Pay Est No. 4 BID VALUE AWARDED:VALUE COMPLETED - THIS REQUEST: Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Community Development Purchasing Police Public Works Parks and Recreation Agenda Item Number New Business #2 Tracking Number PW 2024-48 Corneils Road Interceptor Sewer – Balancing Change Order No. 3 Public Works Committee – June 18, 2024 Majority Consideration of Approval Consideration of Change Order No. 3 – Final Balancing Brad Sanderson Engineering Name Department The purpose of this memo is to present Change Order No. 3 – Final Balancing for the above referenced project. A Change Order, as defined by in the General Conditions of the Contract Documents, is a written order to the Contractor authorizing an addition, deletion or revision in the work within the general scope of the Contract Documents, or authorizing an adjustment in the Contract Price or Contract Time. Background: The United City of Yorkville and Fischer Excavating, Inc. entered into an agreement for a contract value of $3,140,637.45 for the above referenced project. Subsequent change orders reduced the contract value to $2,984,572.45. Questions Presented: Should the City approve Change Order No. 3 – Final Balancing, which would increase the contract value by $19,282.00. Discussion: The change order would increase the contract value to $3,003,854.45 based upon final measurement of quantities in the field. Note that there has been a recent error discovered in the final quantity calculations. We are recommending approval of the change order. Action Required: Consideration of approval of Change Order No. 3 – Final Balancing. Memorandum To: Bart Olson, City Administrator From: Brad Sanderson, EEI CC: Eric Dhuse, Director of Public Works Erin Willrett, Assistant City Administrator Rob Fredrickson, Finance Director Jori Behland, City Clerk Date: May 21, 2024 Subject: Corneils Road Interceptor Improvements CHANGE ORDER Order No. 3 – Final Balancing Date: May 17, 2024 Agreement Date: January 13, 2023 NAME OF PROJECT: Corneils Road Interceptor Improvements OWNER: United City of Yorkville CONTRACTOR: Fischer Excavating, Inc. The following changes are hereby made to the CONTRACT DOCUMENTS: Change of CONTRACT PRICE: Original CONTRACT PRICE: $3,140,637.45 Current CONTRACT PRICE adjusted by previous CHANGE ORDER(S): $2,984,572.45 The CONTRACT PRICE due to this CHANGE ORDER will be increased) by: $19,282.00 The new CONTRACT PRICE including this CHANGE ORDER will be: $3,003,854.45 Change to CONTRACT TIME: The CONTRACT TIME will be (increased) (decreased) by calendar days. The date for completion for all work will be: Justification This change order reduces the contract value based upon final measurements in the field. Approvals Required Requested by: United City of Yorkville Recommended by: Engineering Enterprises, Inc. Accepted by: Fischer Excavating, Inc Page 1 of 1 ENGINEER'S PAYMENT ESTIMATE NO. 4 PAYABLE TO: FISCHER EXCAVATING, INC.CORNEILS ROAD INTERCEPTOR SEWER PAY PERIOD ADDRESS: 1567 HEINE ROAD UNITED CITY OF YORKVILLE FROM: 6/19/2023 TO: 3/14/2024 FREEPORT, IL 61032 KENDALL COUNTY, ILLINOIS COMPLETED QUANTITY COMPLETED TOTAL TOTAL AWARDED AWARDED ADDED DEDUCTED THIS PAY VALUE THIS COMPLETED COMPLETED ITEM NO.ITEMS QUANTITY UNITS UNIT PRICE VALUE QUANTITY QUANTITY PERIOD PAY PERIOD QUANTITY VALUE 1 TREE REMOVAL, ACRES 0.25 ACRE 35,000.00$ 8,750.00$ 0.21 0.04 $1,400.00 0.0 $1,400.00 2 FOUNDATION MATERIAL 100 CU YD 95.00$ 9,500.00$ 126.00 0.0 $0.00 226.0 $21,470.00 3 NON SPECIAL, NON HAZARDOUS SOIL WASTE DISPOSAL - TYPE 1 50 CU YD 99.00$ 4,950.00$ 50.00 0.0 $0.00 0.0 $0.00 4 NON SPECIAL, NON HAZARDOUS SOIL WASTE DISPOSAL - TYPE 2 50 CU YD 37.00$ 1,850.00$ 50.00 0.0 $0.00 0.0 $0.00 5 SELECTED GRANULAR BACKFILL 325 CU YD 47.00$ 15,275.00$ 9.00 0.0 $0.00 316.0 $14,852.00 6 RESTORATION 1 LSUM 18,000.00$ 18,000.00$ 0.0 $0.00 1.0 $18,000.00 7 EXPLORATORY EXCAVATION 3 EACH 872.00$ 2,616.00$ 0.0 $0.00 3.0 $2,616.00 8 PERIMETER EROSION BARRIER 14725 FOOT 2.90$ 42,702.50$ 1300.00 0.0 $0.00 13425.0 $38,932.50 9 INLET AND PIPE PROTECTION 5 EACH 370.00$ 1,850.00$ 2.00 0.0 $0.00 3.0 $1,110.00 10 FULL DEPTH PAVEMENT PATCHING 245 SQ YD 140.00$ 34,300.00$ 138.00 0.0 $0.00 107.0 $14,980.00 11 HMA PAVEMENT PATCH, 4-INCH 150 SQ YD 118.00$ 17,700.00$ 150.00 0.0 $0.00 0.0 $0.00 12 REMOVE AND RE-ERECT STEEL PLATE BEAM GUARDRAIL 15 FOOT 95.00$ 1,425.00$ 15.00 0.0 $0.00 0.0 $0.00 13 TRAFFIC BARRIER TERMINAL, TYPE 2 1 EACH 4,465.00$ 4,465.00$ 1.00 0.0 $0.00 0.0 $0.00 14 AGGREGATE DRIVEWAY REMOVAL AND REPLACEMENT 2200 SQ YD 14.00$ 30,800.00$ 2151.00 49.0 $686.00 49.0 $686.00 15 SANITARY SEWER, PVC C900, DR-18, 12-INCH 828 FOOT 150.00$ 124,200.00$ 89.00 0.0 $0.00 917.0 $137,550.00 16 SANITARY SEWER, PVC C900, DR-18, 16-INCH 6589 FOOT 240.00$ 1,581,360.00$ 89.00 0.0 $0.00 6500.0 $1,560,000.00 17 SANITARY SEWER, PVC C900, DR-18, 30-INCH 1190 FOOT 687.00$ 817,530.00$ 0.0 $0.00 1190.0 $817,530.00 18 TYPE A SANITARY MANHOLE, 5' DIA., TYPE 1 FRAME AND CLOSED LID 25 EACH 7,735.00$ 193,375.00$ 4.00 0.0 $0.00 21.0 $162,435.00 19 ADDITIONAL DEPTH OF MANHOLE 176 FOOT 597.00$ 105,072.00$ 13.00 0.0 $0.00 189.0 $112,833.00 20 PRESSURE TESTING SANITARY SEWER 8607 FOOT 1.00$ 8,607.00$ 2.00 0.0 $0.00 8605.0 $8,605.00 21 DEFLECTION TESTING SANITARY SEWER 8607 FOOT 0.85$ 7,315.95$ 0.0 $0.00 8607.0 $7,315.95 22 SANITARY MANHOLE VACUUM TESTING 25 EACH 112.00$ 2,800.00$ 1.00 0.0 $0.00 24.0 $2,688.00 23 TELEVISING SANITARY SEWER 8598 FOOT 2.00$ 17,196.00$ 0.00 8598.0 $17,196.00 8598.0 $17,196.00 24 CONNECTION TO EXISTING SANITARY MANHOLE 1 EACH 3,050.00$ 3,050.00$ 0.0 $0.00 1.0 $3,050.00 25 DRAIN TILE REPAIR 100 FOOT 171.00$ 17,100.00$ 13.00 0.0 $0.00 87.0 $14,877.00 26 PIPE CULVERT REMOVAL AND REPLACEMENT, 12"30 FOOT 94.00$ 2,820.00$ 30.00 0.0 $0.00 0.0 $0.00 27 TRAFFIC CONTROL AND PROTECTION 1 LSUM 9,403.00$ 9,403.00$ 0.0 $0.00 1.0 $9,403.00 28 STABILIZED CONSTRUCTION ENTRANCE 5 EACH 1,325.00$ 6,625.00$ 0.0 $0.00 5.0 $6,625.00 29 ALLOWANCE - ITEMS ORDERED BY THE ENGINEER 50000 UNIT 1.00$ 50,000.00$ 50000.00 0.0 $0.00 0.0 $0.00 AWARDED VALUE = $3,140,637.45 THIS PERIOD = $17,882.00 TO DATE = $2,974,154.45 MISCELLANEOUS EXTRAS AND CREDITS VALUE 1 TYPE A SANITARY MANHOLE, 6' DIA., TYPE 1 FRAME AND CLOSED LID 29,700.00$ 2 SUMMARY 3 TOTAL MISCELLANEOUS EXTRAS AND CREDITS 29,700.00$ TOTAL COMPLETED CONSTRUCTION COSTS 3,003,854.45$ DEDUCT RETAINAGE -$ TOTAL AMOUNT DUE TO CONTRACTOR 3,003,854.45$ MISCELLANEOUS DEBITS VALUE TOTAL DEBITS (2,984,572.45)$ 1 PAY ESTIMATE 1 906,735.15$ NET AMOUNT DUE - THIS PAYMENT 19,282.00$ 2 PAY ESTIMATE 2 1,636,447.59$ 3 PAY ESTIMATE 3 441,389.71$ 4 5 PREPARED BY : _________________________________________ DATE: _____________________ APPROVED BY : _________________________________________ DATE: _____________________ G:\Public\Yorkville\2021\YO2153-P Corneils Road Interceptor Sewer\Construction\Pay Estimates\[Pay Estimates.xls]Pay Estimate 4 ENGINEERING ENTERPRISES, INC., CONSULTING ENGINEERS Page 1 of 1 Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Community Development Purchasing Police Public Works Parks and Recreation Agenda Item Number New Business #3a Tracking Number PW 2024-49a Public Works Equipment and Vehicle Purchases – Trackless MT7 Utility Tractor Public Works Committee – June 18, 2024 Supermajority (6 out of 9) Approval Proposed purchase of budgeted equipment. Eric Dhuse Public Works Name Department Summary Staff is proposing the purchase of a rear mounted boom mower and a Trackless utility tractor with attachments. Background Utility Tractor and Attachments The Trackless utility tractor with attachments is budgeted in the approved FY25 budget in an amount of $250,000. Although this sounds expensive for a utility tractor, it is much more than a typical tractor. I have attached the official brochure to show how versatile this unit can be. The unit we are specifying includes the following equipment: 1. MT 7 tractor 2. 51” ribbon snow blower for use on the bridge, sidewalks, and other hard to reach areas such as the W. Van Emmon street parking adjacent to Rt. 47. 3. 60”snow plow for snow removal 4. Galvanized rear spreader for salting the sidewalks and bridge 5. 72” finish mower for boulevard mowing and city building mowing 6. 120’ finish mower for larger areas such as the trails 7. Turf tires so no ruts are left when mowing 8. Used leaf loader to assist in leaf collection in the fall. We feel that this will help us be more efficient with leaf pickup and use less manpower to complete it. We tested this unit last fall and think that it will definitely help this year. The pricing for the unit is NOT a Sourcewell quote. EJ Equipment is a dealer for Trackless and has dealer direct pricing which is less than the Sourcewell pricing. I have attached both quotes for your review. As you can see, the dealer direct quote of $238,038 is $6980.32 less than the Sourcewell quote of $245,018.32. The Sourcewell quote is a nationwide quote whereas Trackless and EJ Equipment are allowed to be more flexible with the dealer direct quote. We also compared the Trackless utility tractor with the Holder S75 tractor with attachments. The Holder is a very comparable tractor and has many of the same features and attachments as the trackless. In the end, the Holder was $1,000 more expensive but did not include the 10’ mower or the leaf loader. In addition, the nearest service center for Holder tractors is Minneapolis, MN. The Trackless can be serviced right at EJ equipment in Manteno or Addison, IL. This purchase is budgeted in the approved FY25 budget at $250,000 in the PW Capital equipment line item. Memorandum To: Public Works Committee From: Eric Dhuse, Director of Public Works CC: Bart Olson, City Administrator Date: June 11, 2024 Subject: PW Equipment Purchases Sewer Department Pickup Truck AT THIS TIME, THIS IS INFORMATIONAL ONLY. I AM WAITING ON THE FINAL QUOTE FROM HAGGARTY FORD. The truck they quoted is not on their lot, it is somewhere in a 600-mile radius. If they can get the truck with no additional costs, the information will be true. If they are not able to hold the price, I will revise the numbers and make a firm recommendation. This is an approved purchase in the FY25 budget in the sewer department in the vehicle line item with a maximum price of $60,000. I have attached 3 different quotes that are very similar in build. The first quote is from National Auto Fleet. We have used them in the past to order trucks when they were scarce and had good luck. This would be a build to suit truck that would not be ready until October/November of this year at the earliest. The representative would not give me a firm date and kept stressing that the manufacturer does not give them dates to pass along. This truck is the lowest price at $53,871, but the wait time is hard to ignore. The Second Quote is from Gjovik Ford for a truck that is on the lot and ready for purchase. The price is $57,635 and could be ours tomorrow. The third and final quote if from Haggarty Ford. We have used them in the past to purchase a transit van and an F150 for the water department. The quoted price for this truck is APPROXIMATELY $55,164 and is available now. This truck will be set up for plowing snow and the street department will purchase the snowplow for the truck. All the quotes are below the budgeted amount and would be a welcome addition to the fleet. With the wait time of at least 5 months, I would recommend that we drop the quote from National Auto Fleet even though it is less expensive by ~$1,300. Instead, I would recommend the purchase from Haggarty Ford at $55,164 IF THE FINAL QUOTE COMES IN AT THE SAME PRICE Recommendations Utility Tractor – I recommend the purchase of the trackless MT7 and attachments as described in quote Q05276 for an amount not to exceed $238,038 from EJ Equipment of Manteno, IL Sewer Department Truck – I recommend the purchase of a Ford F350 in an amount not to exceed $55,164 from Haggarty Ford of West Chicago, IL IF THE FINAL QUOTE COMES IN AT THE SAME PRICE. IN STORE PICKUP 01 - CENTRAL 06/12/2024 13:26:23 (O) 1 04 YORKV001 6305534350 Q05276 CITY OF YORKVILLE 610 TOWER LANE YORKVILLE IL 60560 ERIC LESAGE S23 / S23 Attention: JOHN SLEEZER Description ** Q U O T E **QUOTE VALID: 07/05/2024 Amount TRACKLESS MT7 MULTI-PURPOSE TRACTOR WITH DUMP BODY 162194.00 CALCIUM FILLED TIRES AND HIGH MOUNT TAIL LIGHT USED LEAF LOADER 18500.00 51" RIBBON SNOWBLOWER 16969.00 60" PLOW WITH ATTACH KIT 5979.00 GALVANIZED REAR SPREADER 7522.00 72" ROTARY FINISHING MOWER 7100.00 120" ROTARY FINISING MOWER 17242.00 TURF TIRES WITH RIMS 2532.00 Subtotal: 238038.00 Authorization: _________________________Quote Total: 238038.00 IN STORE PICKUP 01 - CENTRAL 06/12/2024 13:25:52 (O) 1 02 YORKV001 6305534350 Q05288 CITY OF YORKVILLE 610 TOWER LANE YORKVILLE IL 60560 ERIC LESAGE S23 / S23 Attention: JOHN SLEEZER Description ** Q U O T E ** QUOTE VALID: 07/05/2024 Amount SOURCEWELL CONTRACT # 093021-ELG | TRACKLESS MT7 MULTI-PURPOSE TRACTOR WITH DUMP BODY 166409.71 CALCIUM FILLED TIRES AND HIGH MOUNT TAIL LIGHT USED LEAF LOADER 18500.00 51" RIBBON SNOWBLOWER 18171.98 60" PLOW WITH ATTACH KIT 6175.02 GALVANIZED REAR SPREADER 7522.00 72" ROTARY FINISHING MOWER 7128.53 120" ROTARY FINISING MOWER 18573.56 TURF TIRES WITH RIMS 2537.52 Subtotal: 245018.32 Authorization: _________________________Quote Total: 245018.32 32RIDE CONTROL (OPTION)Automatically senses ground speed and the overhung load of the attachment to calculate shock load and cancel out tractor bounce.REVERSING ENGINE FANThe automatic reversing engine fan comes standard. By reversing at factory set intervals, the fan keeps the radiator and hydraulic oil cooler clean from grass clippings in the summer and salt build-up in the winter.WIFI DIAGNOSTICS (OPTION)The WiFi Diagnostics feature allows our diagnostics team to connect directly into all MT7 ECUs, including the engine ECU. This option reduces downtime and service calls should there be a problem or concern.PTO WORK MODE/STANDARD MODEPTO Work Mode allows an operator to set the engine at full RPM to power PTO-driven attachments such as a snowblower or any of our mowers and control ground speed independently by way of the hydrostatic foot pedal.Flip the switch to Standard Mode, and the tractor drives like a car. The pedal now controls both the ground speed and engine RPM simultaneously. Standard Mode saves a significant amount of fuel as the engine RPM returns to idle when letting off the pedal vs constant full RPM when in Work Mode. Standard mode is ideal for plowing, sanding, other operations that do not require PTO power, and transporting to and from where work is to be done.ONBOARD DIAGNOSTICSThe onboard computer checks and monitors all systems. If a fault is detected, the user can access tractor diagnostics through the digital dash.JOHN DEERE STAGE 5 ENGINEA 74 HP John Deere 4.5 LT Stage 5 diesel engine powers the MT7, rather than a smaller 2.6 to 3.6 LT engine. We chose the larger displacement engine for its robust characteristics and longer engine life. MT7 owners or anyone who has seen a demonstration are impressed with the engine's performance.EXTERNAL UP/DOWN SWITCHThe conveniently positioned external up/down switch on the front of the tractor provides for single operator pinning of attachments. This feature reduces the risk of injury, which could occur from a second individual operating controls inside the cab and unable to see the hands of the individual pinning the attachment. When using the switch, hydraulic cylinders move at a third of the regular speed, providing precise and safe control for aligning the pins.REAR PTO & REAR 3-POINT HITCH (OPTION)The MT7 has an optional rear 540 RPM PTO and category one 3-point hitch, allowing for the installation of an attachment on the rear of the tractor.Trackless Vehicles has been in the articulated tractor manufacturing industry for over 50 years. Trackless leads ƢķėɆśëƎŏėƢɆļŝɆƢėĉķŝŨŒŨİļĉëŒɆĐėƖļİŝȚɆėįǘĉļėŝĉļėƖȚɆƖëįėƢǈɆfeatures, operator comfort and overall performance. While less expensive competitive products are available, the many value-added and safety features of the MT7 are primarily due to feedback and requests from our large customer base. The majority of our business is with municipalities and their public works departments. However, we have also equipped parks, airports, universities, military facilities, private contractors and large corporations with equipment to help them tackle their toughest seasonal grounds maintenance challenges.The MT7 is what you, the customer, should expect; a tractor ëƋƋƎŨƋƎļëƢėŒǈɆĐėƖļİŝėĐɆƢŨɆĐŨɆƢķėɆŌŨĈɆƖëįėŒǈɆëŝĐɆėįǘĉļėŝƢŒǈșɆOur commitment is to be the best and deliver the products you need to get the job done.TRACKLESS MT7:PACKED WITH FEATURESAC/CLIMATE CONTROLDƪŒŒɆĉŒļśëƢėɆĉŨŝƢƎŨŒɆįŨƎɆǙŨŨƎɆķėëƢɆëŝĐɆĐėįƎŨƖƢɆǂļƢķɆįƎėƖķɆair intake. Set desired temperature on the digital display, choose fan speed, and the temperature will remain constant. Air is dried in defrost mode to prevent fogging.INDUSTRY LEADING SUPPORTVisit Municipal Tractor University, a free online platform designed exclusively for Trackless owners and operators. {ŝɆn¶½ȚɆǈŨƪȼŒŒɆǘŝĐɆǁļĐėŨɆƢƪƢŨƎļëŒƖȚɆƋëƎƢƖɆĉëƢëŒŨİƪėƖȚɆmanuals, diagnostic information and more! Also accessible by scanning the QR code inside the cab of every MT7.Learn more about MTU and take advantage of this service solution today by visiting: TRACKLESSVEHICLES.COM/MTU DESIGNED FORMAXIMUMPRODUCTIVITYRIGHT SIDE SWITCH PANELThe user-friendly switch panel is located to the right of the joystick. Tractor functions such as cruise control, engine RPM, hydraulics, PTO, sander, joystick modes and air ride seat are all at the operator's ǘŝİėƎƢļƋƖșɆDIGITAL DASHThe digital dash displays all relevant ƢƎëĉƢŨƎɆļŝįŨƎśëƢļŨŝȚɆļŝĉŒƪĐļŝİɆǙƪļĐɆtemperatures, speedometer, engine RPM, fuel level, selected gear range, forward/neutral/reverse, turn signals, and more. The digital dash illustrates a variety of information by way of icons. In addition to the icons, when a fault occurs, such as low coolant, low hydraulic oil or plugged air breather, a message in ¾-inch text will appear on the screen. These messages eliminate the risk of an operator failing to notice a fault light icon and help to clarify the fault.JOYSTICK A state-of-the-art joystick controls attachment functions. The joystick is easy to use and extremely smooth. Select from the list of attachment modes A, B or C, position the joystick mode switch accordingly, and the joystick automatically ƋƎŨİƎëśƖɆļƢƖėŒįɆįŨƎɆƢķėɆëƢƢëĉķśėŝƢɆǈŨƪɆķëǁėɆļŝƖƢëŒŒėĐșɆnëŝƪëŒŒǈɆƎėȯĉŨŝǘİƪƎļŝİɆthe joystick is never required. With the operator’s hand resting comfortably on the joystick, all attachment functions, as well as switching between forward and reverse, couldn’t be easier or more comfortable.BACKUP CAMERAThe backup camera is viewed on the 7" digital dash and is a standard feature.54 76TWIN AUGERSNOWBLOWERThe Twin Auger Snowblower is a highly ėįǘĉļėŝƢȚɆƢǂŨȯƖƢëİėɆƖŝŨǂĈŒŨǂėƎșIt is available in three widths: 51", 60" and 70". All widths will accept either a sidewalk or a truck-loading chute, and many municipalities utilize both chutes with their snowblower. After clearing sidewalks, municipalities can change to the truck-loading chute to remove windrowed snow from streets or cul-de-sacs. In both cases, the manoeuvrability and physical size of the MT and Snowblower are less apt ƢŨɆĉƎėëƢėɆƢƎëįǘĉɆĉŨŝİėƖƢļŨŝɆƢķëŝɆŒëƎİėƎɆsnowblowers. Overall durable construction includes 3/8-inch thick side plates, double-wall impeller housing and a 15-inch diameter bearing assembly for smooth, accurate chute rotation. In addition, high-strength, low alloy steel augers with ice picks and a heavy-duty balanced impeller can easily handle the most challenging snow conditions.Average loading time for the MT and Snowblower is seven cubic yards per minute.RIBBON SNOWBLOWERThe Ribbon Snowblower is the next generation of snowblower technology from Trackless Vehicles. Designed for higher output, this Snowblower outperforms all others in heavy snow conditions. In addition, it is highly aggressive when cutting into frozen snow. The Ribbon Snowblower can accept either a sidewalk chute, truck-loading chute, or telescopic chute. Depending on the job at hand, an operator can quickly change from the sidewalk chute to the truck-loading chute to load snow from the street into an awaiting truck. Available widths: 51", 60" and 75". Contact Sales for 84" width.ŨƖļƢļǁėɆëŝĐɆëĉĉƪƎëƢėɆƖƢėėƎļŝİɆŨįɆƢķėɆ©ŝŨǂĈŒŨǂėƎɆļŝɆĉŨŝǘŝėĐɆëƎėëƖɆëŝĐɆëƎŨƪŝĐɆŨĈƖƢƎƪĉƢļŨŝƖɆļƖɆĐƪėɆƢŨɆƢķėɆëƎƢļĉƪŒëƢėĐɆsteering of the MT. The ability to move the Snowblower sideways by simply turning the steering wheel allows the operator to approach any obstruction safely.The Twin Auger Snowblowers are manufactured by Trackless Vehicles to ensure that the quality, service, and parts availability are equal to that of the MT.WINTER ATTACHMENTSSNOWBLOWERSTELESCOPIC CHUTEThe telescopic chute provides the best of both worlds, allowing the operator to change the height of the chute from within the cab of the Trackless MT. The telescopic truck-loading chute is available as an option for the 51", 60", 70", 75" and 84" widths. 98ANGLE SNOWPLOWThe Angle Snowplow is the śŨƖƢɆĉŨƖƢȯėįǘĉļėŝƢɆƖŝŨǂɆśŨǁļŝİɆattachment you can mount on your Trackless MT. Nothing beats the economic performance and durability of a straight blade. However, we took the simplicity of a straight blade and made it better; blade skins are made from 3/16-inch hot-rolled steel and reinforced with 3/8-inch thick steel ribs for optimum durability.The Plow is available in four widths: ǨʈȚɆǩʈȚɆǪʈɆëŝĐɆǫʈșɆFIXED WING V-PLOWThe Trackless Fixed Wing V-Plow is designed for high-speed plowing. The V-Plow has excellent snow rolling and throwing capabilities that allow it to effortlessly cut through drifting or accumulated snow. The tapered nose allows it to ride safely over uneven surfaces without damaging the Plow or the sidewalk. Available in 49" width.DOUBLE TRIP PLOW The design of the Double Trip Plow provides safer operation on uneven sidewalk surfaces. The double trip system trips the mouldboard 35° and the cutting edge 40°. With this type of trip system, the operator is not required to stop or slow down for the mouldboard and cutting edge to return to position. The tripping of the Plow is also smoother than conventional mouldboard trip or cutting-edge trip plows.Available in 60" width.FRONT MOUNT SPREADER AND PLOWThe Front Mount Spreader and Plow is a unique combination ŨįɆëɆǨʈɆëŝİŒėɆƋŒŨǂɆëŝĐɆƖļĐėǂëŒŏɆspreader attached to the front of the Trackless MT.When coupled with the Rear Mount Sidewalk Spreader, operators can increase spread distance by ǘŒŒļŝİɆĈŨƢķɆƖƋƎėëĐėƎƖɆǂļƢķɆƢķėɆsame material. Alternatively, the ƖƋƎėëĐėƎƖɆĉëŝɆĈėɆǘŒŒėĐɆǂļƢķɆƢǂŨɆĐļįįėƎėŝƢɆśëƢėƎļëŒƖɆįŨƎɆëƎėëȯƖƋėĉļǘĉɆapplications.5-POSITION FOLDING V-PLOWThe 5-Position Folding V-Plow allows you to build ǙėǇļĈļŒļƢǈɆļŝƢŨɆǈŨƪƎɆƖļĐėǂëŒŏɆmaintenance program. This attachment offers the ability to choose between the simplicity of a straight blade, the speed of a V-Plow, the manoeuvrability of a scoop ƋŒŨǂȚɆŨƎɆëŝǈɆĉŨŝǘİƪƎëƢļŨŝɆļŝɆbetween. The left and right wings are controlled by individual hydraulic circuits via the joystick, allowing you to change your blade ĉŨŝǘİƪƎëƢļŨŝɆëƖɆƋŒŨǂļŝİɆconditions change. With the push of a button, both wings can be moved simultaneously.PLOW TRIPPINGThe 5-Position Folding V-Plow is designed to be able to trip while in the straight blade position. DIAMOND SPREAD PATTERN1110REAR MOUNT SIDEWALK SPREADER¶ķėɆ¡ėëƎɆnŨƪŝƢɆ©ļĐėǂëŒŏɆ©ƋƎėëĐėƎɆǂëƖɆƖƋėĉļǘĉëŒŒǈɆėŝİļŝėėƎėĐɆįŨƎɆƖļĐėǂëŒŏɆapplications. The capacity of the Rear Mount Sidewalk Spreader is ½ cubic yard, providing a spread distance of 4 to 12 km (3 to 8 miles).As illustrated, the Spreader conserves material by dispersing it evenly in a diamond patternrather than a solid layer. The delivery roller maintains a 41" spread width, preventing material waste and turf damage from salt, both of which can be a problem with spinner spreaders. As a result, reduced labour and material requirements minimize the overall cost of operation.An in-cab switch allows the operator to choose between Auto Mode or Run Mode. Auto Mode automatically stops the Spreader from spreading whenever the tractor stops or is shifted into reverse. Run Mode allows the Spreader to run constantly. A 10-position rotary switch in the right side switch panel allows the operator to increase/decrease the amount of material being spread.For safety, the Spreader comes equipped with a safety screen, a slow-moving vehicle sign and 3 screw-jack stands that allow one person to safely attach or remove the Spreader from the tractor without the aid of a lifting device. As an option for the Spreader, the MT7 can be equipped with a ground speed-regulated controller.DUMP BODY The Trackless Dump Body is an option for municipalities wishing to double their Rear Mount Sidewalk Spreader’s spread distance. The operator spreads material until the Rear Mount Sidewalk ©ƋƎėëĐėƎɆļƖɆėśƋƢǈɆëŝĐɆĉëŝɆƢķėŝɆƎėǘŒŒɆƢķėɆ©ƋƎėëĐėƎɆĈǈɆķǈĐƎëƪŒļĉëŒŒǈɆraising the Dump Body. The tailgate opens automatically and closes again once the Dump Body is lowered back into the rest position. For safety purposes, the tractor will not drive forward or reverse while the Dump Body is in the raised position.When the winter season is over, the Dump Body and its supporting frame can be unbolted and stored until the following winter. Additionally, the Dump Body is used to house the 150-gallon Water Tank attachment.TOW BEHIND SPREADERThe Tow Behind Spreader has a 1 cubic yard capacity with a spread distance of up to 18 km (11 miles). It is hydraulically driven and has an electric actuator to control the spread distance. The actuator control is located in the cab next to the joystick.The Tow Behind Spreader conserves material by dispersing it evenly in a diamond pattern rather than a solid layer. The delivery roller maintains a 41" spread width; this prevents material waste and turf damage from salt. As a result, reduced labour and material requirements minimize the overall cost of operation.For added safety, the Tow Behind Spreader is equipped with electric brakes. 150-GALLON BRINE SPRAYERThe 150-gallon Brine Sprayer can be used in conjunction with front-mounted attachments, such as a Snowblower, Plow, Power Angle Sweeper or Snow Lion Ice-Breaker. The Trackless Brine Sprayer can be utilized for anti-icing, deicing ŨƎɆƋƎėȯǂėƢƢļŝİȚɆëŝĐɆǂëƖɆƖƋėĉļǘĉëŒŒǈɆĐėƖļİŝėĐɆįŨƎɆƢķėɆëƋƋŒļĉëƢļŨŝɆof salt brine. Liquid brine is ideal for use in downtown core areas to limit material being tracked into stores and buildings. 1312SNOW LION ICE-BREAKERThe Trackless Snow Lion Ice-Breaker is designed to pulverize ice and hard-packed snow that can build up on sidewalks and walkway surfaces over time. The ƋƎėǁėŝƢļŨŝɆŨįɆƋŨƢėŝƢļëŒɆƖŒļƋɆëŝĐɆįëŒŒƖɆļƖɆëɆƖļİŝļǘĉëŝƢɆconcern for all municipalities, and the Ice-Breaker attachment was explicitly designed for this purpose. The Ice-Breaker can operate regardless of temperature or climate and can provide effective ice control in temperatures that may render deicing agents ineffective. The Ice-Breaker features a double pulverizing roller system, which provides two passes in one. INDEPENDENT ROLLER SUSPENSIONEach cutter on the Ice-Breaker attachment is mounted with a spring-loaded suspension. This allows the cutters to follow uneven surfaces such as curbs.80-GALLON BRINE SPRAYERThe 80-gallon Brine Sprayer is designed ƖƋėĉļǘĉëŒŒǈɆįŨƎɆŒļƍƪļĐɆƖëŒƢɆĈƎļŝėɆëƋƋŒļĉëƢļŨŝșThe application of brine prevents the bond of snow and ice from freezing to the sidewalk. The use of brine spraying systems to deice sidewalks and other surfaces reduces material and labour costs. The 14' Rotary Finishing Mower was designed to drastically reduce mowing time in large areas such as campuses and parks. The three-section, front-mounted Mower provides the ǙėǇļĈļŒļƢǈɆƎėƍƪļƎėĐɆƢŨɆëǁŨļĐɆscalping on undulating ground. The Mower's 72" main deck is powered by the tractor's PTO, while the two hinged 48" wings are powered independently by the tractor's hydraulics. Safety switches shut off the wings automatically when raised. The Mower's cutting height ranges from 1½" to 4" and can be adjusted in ½" increments.For side slope cutting, axle extensions and Terra Grip Turf tires are available.151472ʉROTARY FINISHING MOWER10' ROTARY FINISHING MOWERSPRING ATTACHMENTSROTARYFINISHINGMOWERSThe Trackless 72" Rotary Finishing Mower is designed for close trimming with a full-width rear discharge. Four large gauge wheels and ëɆǙėǇļĈŒėɆëƢƢëĉķļŝİɆįƎëśėɆëŒŒŨǂɆëĉĉƪƎëƢėɆcutting on rolling ground. The MT’s hydrostatic transmission allows the operator to maintain the optimum cutting speed in various conditions. The 10' Rotary Finishing Mower is a mid-sized mower option for customers looking to mow large areas without compromising manoeuvrability. Operators are able to easily manoeuvre around ŨĈƖƢëĉŒėƖɆƖƪĉķɆëƖɆƖļİŝƖȚɆǙŨǂėƎɆĈėĐƖɆëŝĐɆƢƎėėƖɆǂļƢķɆthe 10' Mower. The Mower is comprised of three sections: a 72" main mower deck and two 24" mower wings. For safety, the 10' Rotary Finishing Mower is equipped with safety switches that shut off the wings automatically when raised.14’ ROTARY FINISHING MOWER 180 DEGREE BOOM ROTATIONThe operator can rotate the entire boom assembly 180°; this allows the attachment to water on the tractor's left or right side and any position in between. Additionally, the Spray Arm is equipped with a 40" side shift. 80-GALLON WATER TANKThe 80-gallon (300 L) Water Tank is moulded from semi-translucent polypropylene. It includes a 12V electric pump, adjustable relief valve, hosing, and a harness with a trailer plug to connect to the rear of the MT. A large lid ĉëŝɆëĉĉŨśśŨĐëƢėɆǘŒŒļŝİɆįƎŨśɆëɆǁëƎļėƢǈɆŨįɆǂëƢėƎɆsources.The Trackless Water Tank attachment is ideal for dust suppression when combined with optional Spray Bar Kits.1716WATERING HEADThe Spray Arm's watering head was primarily designed to ǂëƢėƎɆķëŝİļŝİɆǙŨǂėƎɆĈëƖŏėƢƖșɆLŨǂėǁėƎȚɆƢķėɆëƢƢëĉķśėŝƢɆĉëŝɆëŒƖŨɆĈėɆƪƢļŒļǒėĐɆƢŨɆǂëƢėƎɆǙŨǂėƎɆĈėĐƖɆļŝɆƎėśŨƢėɆŒŨĉëƢļŨŝƖșɆAn in-cab rotary dial allows the operator to select the volume of water in litres to be dispersed. For example, setting the dial to 0 will disperse ½ litre; setting the dial to 1 will disperse 1 litre; setting the dial to 2 will disperse 2 litres, ëŝĐɆƖŨɆŨŝșɆDŨƎɆĉŨŝƢļŝƪŨƪƖɆǂëƢėƎɆǙŨǂȚɆƖėƢɆƢķėɆĐļëŒɆƢŨɆǬɆëŝĐɆthen press and hold the on/off button on the joystick.Operating the Spray Arm is simple: manoeuvre the tractor and attachment into position, select the desired water volume and press the on/off button on the joystick. When the water shuts off, the operator can shift or rotate the Spray Arm back towards the tractor and move on to the next plant.150-GALLON WATER TANKThe 150-gallon (565 L) Water Tank has many applications. The Tank can be used with the Spray Arm, Brine Spray System, and Spray Bar Kits for Power Angle Sweepers, the Pickup Sweeper and the Asphalt Cold Planer.The stainless steel Water Tank is designed to mount within the Dump Body attachment. SPRAY ARMThe Trackless Spray Arm is the ideal solution for spraying weeds in the summer months. The attachment features two interchangeable spray ķėëĐƖȚɆëŒŒŨǂļŝİɆįŨƎɆėįǘĉļėŝƢɆƪƖėɆļŝɆëɆǁëƎļėƢǈɆŨįɆscenarios. The double-sided spray head was designed for spraying around guard rails and barriers. ¶ķėɆǙėǇļĈŒėɆƖƋƎëǈɆķėëĐɆļƖɆƖƋƎļŝİȯśŨƪŝƢėĐɆëŝĐɆwas designed for spraying against fences or other obstacles.SPRAY ARMSPRAY HEAD 1918LINE & STENCIL PAINTERThe Trackless Line and Stencil Painter attachment is used for both straight line and stencil painting. For straight line painting, simply remove the cart, set up the spray gun and proceed. For stencil painting, a hose reel and hand wand are provided. Stencils can be stored in one of the two storage drawers. PICKUP SWEEPERThe winter battle can leave a considerable accumulation of sand and other debris on sidewalks. The Trackless Pickup Sweeper is the ideal attachment for your sidewalk spring clean-up.The Sweeper is driven for one or more blocks collecting debris in its path and emptied by a hydraulically controlled bottom gate. Rubber skirting on the sides and front help control dust. Adding the optional Spray Bar Kit and Water Tank attachment provides additional dust suppression.POWER ANGLE SWEEPERThe Power Angle Sweeper can be used to perform a wide variety of tasks every month of the year, making it one of the most cost-effective and versatile attachments to own. QŝɆëĐĐļƢļŨŝɆƢŨɆƖǂėėƋļŝİɆƖŝŨǂȚɆƖëŝĐȚɆİƎëǁėŒɆŨƎɆŨƢķėƎɆĐėĈƎļƖɆįƎŨśɆƖļĐėǂëŒŏƖȚɆƋëƎŏļŝİɆŒŨƢƖɆëŝĐɆĉƪŒȯĐėȯƖëĉƖȚɆƢķėɆ©ǂėėƋėƎɆĉëŝɆĈėɆƪƖėĐɆƢŨɆĐėƢķëƢĉķɆŒëƎİėɆŒëǂŝƖɆëŝĐɆƋŒëǈļŝİɆǘėŒĐƖșThe high-output hydraulics of the Trackless MT directly drive the broom head, while a relief valve protects the core from twisting in overload conditions. The scissor frame is designed to automatically centre the sweeping pattern in front of the tractor as the broom is angled. Colour-coded quick couplers and integrated storage stands contribute to the attachment’s ease of use.The Sweeper is available with 3 bristle options to accommodate various applications: all poly, ½ poly and ½ wire, and all wire.Available widths: 3', 4', 5', 6', 7' and 8'.SCISSOR FRAMECENTRES BRUSH HEAD 2120Almost every municipality has several areas which are challenging, unsafe or impossible to mow. Ditches, steep inclines, over guard rails and waters-edge cutting become problems of the past once the Trackless Boom Flail Mower enters the scene.ėŝėǘƢƖț• Front-mounted for better visibility compared to side or rear mount boom ǙëļŒƖȚɆƎėƖƪŒƢļŝİɆļŝɆŒėƖƖɆŨƋėƎëƢŨƎɆįëƢļİƪėɆëŝĐɆƖëįėƎɆŨƋėƎëƢļŨŝș• The compact size of the MT and Boom Flail decreases interference with ƋëƖƖļŝİɆƢƎëįǘĉɆĉŨśƋëƎėĐɆƢŨɆŒëƎİėƎɆëİƎļĉƪŒƢƪƎëŒȯƢǈƋėɆƢƎëĉƢŨƎȦśŨǂėƎɆĉŨśĈļŝëƢļŨŝƖșɆ¶ķėɆĉŨśƋëĉƢɆƖļǒėɆļƖɆëŒƖŨɆĈėŝėǘĉļëŒɆǂķėŝɆƢƎëŝƖƋŨƎƢļŝİɆƢŨɆëŝĐɆfrom the job site.• Hydrostatic speed control allows the operator to react to oncoming obstacles for optimum safety and productivity.• The Boom Flail can be removed from the MT within minutes, allowing the operator to mount another attachment and move on to the next task. SUMMER ATTACHMENTSBOOM FLAIL MOWER74” FRONT FLAIL MOWERThe Front Flail Mower was designed to cut heavier grass, weeds, scrub and light brush where a standard rotary lawn mower could not cope. An enclosed mower housing and rubber safety skirts keep the cut grass, mulch and other debris within the cutting chamber. This allows for safe mowing near roads, parks and other busy areas. Large gauge wheels and a full-width gauge roller give the śŨǂėƎɆįƎŨŝƢȯƢŨȯƎėëƎɆǙėǇļĈļŒļƢǈȚɆëŒŒŨǂļŝİɆļƢɆƢŨɆįŨŒŒŨǂɆİƎŨƪŝĐɆcontours, producing an even cut without turf damage.AERATORThe Aerator is mounted to the front of the Trackless MT, allowing the operator to keep the implement in their sight at all times. The tine discs swivel with the tractor. This feature allows the operator to steer around obstacles without having to raise the attachment as with conventional, rear-mounted aerators.With the front-mount design, the operator can lift the Aerator, shift the MT into high range, and move to the next job site without having to trailer the equipment. SIDEWALK MILLING VS COSTLY ALTERNATIVEYOUR CHOICE, ASPHALT OR CONCRETEThe Asphalt Cold Planer is ideal for repairs to asphalt abutting manhole covers, curbsides, gutters and driveways. It can also be used for pothole repairs as well as utility cuts.The primary function of the Concrete Cold Planer is to mill sidewalk elevation differences. However, municipalities have also utilized the Concrete Cold Planer to mill elevated curbs, driveway entrances and wheelchair access ramps.COLD PLANERSidewalk maintenance doesn’t stop when the snow melts. Winter freeze-thaw cycles can cause frost heave and wreak havoc on pedestrian walkways, creating differences in sidewalk elevations. These repairs are often outsourced to companies specializing in slab jacking (mudjacking), grinding or milling. However, a public works department equipped with a Trackless MT and Cold Planer can repair concrete or asphalt surfaces in a cleaner, faster and more cost-effective manner, saving the municipality from unnecessary costs.DEEP REDUCTION (OPTION)The Trackless MT is available with a mechanical, 10:1 planetary Deep Reduction transfer case. When engaged, maximum speed of the tractor is 10 feet per minute. The Deep Reduction generates 10 times the wheel torque compared to normal low range. Achieving creeper gear speeds any other way may be cheaper but will not provide the same performance. The Trackless Deep Reduction results in smoother, surge-free operation of the Cold Planer. Tilt, depth, and side shift controls add to the attachment’s precision, and when combined with the articulation of the Trackless MT, gives the operator ultimate manoeuvrability.FRONT END LOADERThe Trackless self-levelling Front End Loader is ideal for lighter work required by grounds maintenance departments. Smooth, accurate control of the Loader by way of the joystick, combined with the articulated steering of the tractor, allows the operator to manoeuvre with precision and place material exactly where required.ǁëļŒëĈŒėɆļŝɆǧǬʉɆëŝĐɆǪǪʉɆǂļĐƢķƖșSTUMP GRINDERThe Trackless front-mounted ©ƢƪśƋɆEƎļŝĐėƎɆķëƖɆëɆǥǧʉɆdiameter rotor with 34 bolt-on carbide teeth. The tractor’s hydraulic system powers the Stump Grinder. Joystick controls provide precise and accurate operation.The attachment and tractor can be easily manoeuvred and driven from one job site to another.BOOM SPRAYERA 14' wide Boom Sprayer is available and mounts to the rear of the 80-gallon Water Tank frame. The Sprayer's booms can be folded inwards for easy transportation. Additionally, the Boom Sprayer features a forward and reverse break-away system. 2322SPRAY BAR KITSThe Trackless Spray Bar Kits can be utilized with Power Angle Sweepers, the Pickup Sweeper and the Asphalt Cold Planer.When coupled with either the 80-gallon or the 150-gallon Water Tank, the Spray Bar Kits provide excellent dust suppression. BEFORE AND AFTER2524FASTER PICK UP, LESS PERSONNEL, HEAVIER LOADS & FEWER TRIPS¶ķėɆ¶ƎëĉŏŒėƖƖɆdėëįɆdŨëĐėƎɆļƖɆëŝɆëĐǁëŝĉėĐɆëŝĐɆėįǘĉļėŝƢɆŒėëįɆŒŨëĐļŝİɆëƢƢëĉķśėŝƢȚɆwhereby leaves are picked up curbside, mulched, and blown into a truck. The Leaf Loader can load up to four leaf debris trucks per hour and 100,000 pounds of leaves per day. After using the Leaf Loader for their leaf pick-up programs, many customers claim that they are three to four weeks ahead of schedule.MULCHINGLeaves can represent up to 20% of a municipality's solid waste. Many municipalities ķëǁėɆĈëŝŝėĐɆŒėëįɆĐļƖƋŨƖëŒɆĈǈɆŒëŝĐǘŒŒɆŨƎɆļŝĉļŝėƎëƢļŨŝȚɆëŝĐɆëƖɆŨƢķėƎƖɆįŨŒŒŨǂȚɆśƪŒĉķļŝİɆëŝĐɆĉŨśƋŨƖƢļŝİɆǂļŒŒɆƖŨŨŝɆĈėĉŨśėɆśëŝĐëƢŨƎǈɆëƖɆƢķėɆǘƎƖƢɆƖƢėƋɆļŝɆŒėëįɆĐļƖƋŨƖëŒɆŨƎɆrecycling.RECYCLINGMulch can be sold or offered free of charge to landscapers and the general public įŨƎɆƢķėļƎɆİëƎĐėŝƖɆŨƎɆǙŨǂėƎɆĈėĐƖșɆŒƢķŨƪİķɆƢķėɆĐėśëŝĐɆśëǈɆŝŨƢɆĈėɆŒëƎİėɆėŝŨƪİķɆƢŨɆrecycle 100% of the mulch generated, the demand will increase every year once a program is implemented.NO BAD WEATHER DAYSWith a heated cab, rain, snow or cold weather does not affect the operator’s willingness to work. Furthermore, none of these conditions affect the Leaf Loader’s ability to pick up the leaves, even if they are frozen to the asphalt.NO PHYSICAL LABOURThe operator can remain in the cab and let the Leaf Loader do the work. As with any job where physical demands are high, total mechanization can easily double, if not quadruple, productivity.LESS TRAFFIC CONGESTIONThe Trackless Leaf Loader and truck operate close to the curb, minimizing ĐļƖƢƪƎĈëŝĉėɆƢŨɆƢƎëįǘĉɆǙŨǂșFALL ATTACHMENTSLEAF LOADERBUFFALO TURBINE DEBRIS BLOWERThe combination of the Trackless MT and Buffalo Turbine Debris Blower is ideal for leaf and debris clean-up in parks, cemeteries, trails and other areas where larger equipment is not practical.The Buffalo Turbine Debris Blower is powered by the MT's front PTO. To adjust the velocity of the Debris Blower, simply increase or decrease engine RPM via the hand throttle. Nozzle rotation and speed of nozzle rotation are both controlled by the joystick, providing smooth and accurate control.Since the Debris Blower utilizes the MT's front PTO and joystick, additional switches or controls are not required. This provides ease of operation and makes installation and removal quick and simple.A 12" round nozzle is standard; optional shaped nozzles are available. INFRARED ASPHALT HEATER AND 45KW GENERATORTWO MACHINES IN ONEWhen the Infrared Asphalt Heater is not in use, it can be separated from the Generator frame by simply removing four pins.The Generator produces 45 KW and 175 amps. This provides enough power to run welders, portable lighting, pumping stations, and in an emergency situation, essential functions of a municipal building. The Generator comes equipped with both 110 V and 220 V receptacles. For safety, security fencing for both the tractor and Generator is included, as well as safety lockouts.CONTROLLED CYCLE TIMESA timer controls heat cycle time. To achieve optimum heating time for the conditions, heat cycle time can be increased or decreased in 2 minute intervals.SIMPLICITY OF OPERATIONOperation of the Infrared Asphalt Heater is simple: position the Heater over the repair area, activate the tractor PTO, set the cycle time and press the start button.GENERATOR MAY BE PURCHASED SEPARATELYNO OPEN FLAME¶ķėɆ¶ƎëĉŏŒėƖƖɆQŝįƎëƎėĐɆLėëƢėƎɆķëƖɆŝŨɆŨƋėŝɆǙëśėșɆQŝƖƢėëĐȚɆėŒėĉƢƎļĉɆelements produce an even and controlled heat that will not burn the surface.ELIMINATE:• Propane tank storage regulations• Training/licensing personnel for propane• Propane tank shortages• Possibility of leaking valves or tank rupturesMANOEUVRABILITYSince the Heater is mounted in front of the tractor, it is easier to manoeuvre and position than towed trailer-mounted units. With the precise control of the tractor’s articulated steering, the operator can accurately position the Infrared Asphalt Heater.ȣɆɆ{ƋėŝɆǙëśėɆļŝɆĉŒŨƖėɆƋƎŨǇļśļƢǈɆƢŨɆƋƎŨƋëŝėɆƢëŝŏƖȣɆɆ{ƋėŝɆǙëśėɆŨǁėƎɆŨƎɆŝėëƎɆĉëƢĉķɆĈëƖļŝƖɆŨƎɆmanholes where there is a potential for ǙëśśëĈŒėɆİëƖėƖɆŨƎɆŒļƍƪļĐƖ2726 SPECIFICATIONSENGINE STD OPTJohn Deere Model 4045 TFC 03 Emission Rating Stage 5 Displacement 4.5 L HP Power Rating 74 HP, 55 KW Torque 224 lb-ft, 304 NM @ 1600 r.p.m. Bore x stroke 4.2 x 5.0 inch TurbochargedEquipped with start aid and 1000 watt engine block heaterIcons and warning messages displayed on digital dashReversing engine fanSPEEDSLow range 0 to 12 km/h (0 to 8 mph) High range 0 to 30 km/h (0 to 19 mph) Deep low range 0 to 3 m (10 ft) / minHigh range lockout to prevent operation of attachments in high rangeP.T.ODƎŨŝƢɆ¶{Ɇ ǤȯǦȦǫʉɆǩɆƖƋŒļŝėȚɆǨǧǣɆ¡n¡ėëƎɆ¶{Ɇ ǤȯǦȦǫʉɆǩɆƖƋŒļŝėȚɆǨǧǣɆ¡nTwin disc over center clutch with electric over hydraulic actuationReduction box 4:1POWERTRAINSauer Danfoss hydrostatic/electronic transmission and motorControl by electronic foot pedal programmed to control hydrostatic independently or both engine RPM and hydrostatic simultaneouslyTrackless mechanical transmission with high/low range and neutralPOWERTRAIN (CONTINUED)STD OPTCruise control in low range$ëŝëɆƖƢǈŒėɆśŨĐėŒɆǩǣɆįƪŒŒɆǙŨëƢɆëǇŒėƖɆǂļƢķɆŝėǂɆķėëǁǈȯĐƪƢǈɆëŒŒŨǈɆspindles and limited slip differentials – 12,000 lb capacity each10:1 deep reduction planetary transmission. When coupled to mechanical transmission, 4 speed ranges instead of 2. Deep low is 0 – 3 m (10 ft) / minElectronic locking front differential – will not engage in high rangeAxle extensions for slope mowingHYDRAULICS20 gpm hydraulic gear pump driven by timing gears of engine14 gpm hydraulic gear pump, only driven with PTO clutch engaged`ŨǈƖƢļĉŏɆĉŨŝƢƎŨŒɆǂļƢķɆǫɆĈëĉŏŒļƢɆśėśĈƎëŝėɆƖǂļƢĉķėƖȚɆǧɆǙŨëƢɆƋŨƖļƢļŨŝ switches also have additional LED indicator lights. Switches colour coded to circuits. Includes FNR (forward/neutral/reverse) switch.6 (3 pair) low volume front hydraulic couplers for attachment control4 (2 pair) high volume hydraulic couplers to power attachments requiring approximately 16 gpm2 (1 pair) high volume hydraulic couplers at rear of tractorÔëƎļëĈŒėɆǙŨǂɆƢŨɆƎėëƎɆķǈĐƎëƪŒļĉƖɆĈǈɆǂëǈɆŨįɆƎŨƢëƎǈɆĐļëŒɆƖǂļƢĉķɆļŝɆĉëĈëƎƢƎļĐİėȯƢǈƋėɆķǈĐƎëƪŒļĉɆǘŒƢėƎɆśŨƪŝƢėĐɆëƢɆķļİķėƖƢɆƋŨļŝƢɆļŝɆƖǈƖƢėś to allow dry changesThermostatically controlled bypass from oil cooler for start-up in cold conditionsSteel hydrostatic lines Low hydraulic oil warningInching switch outside cab to control lift cylinders for safe pinning of attachmentsBRAKING STD OPTHydrostatic dynamic braking programmed for smooth decelerationDriveline brakeService brake application also activates more aggressive hydrostatic brakingMechanical parking brake with warning message displayed on digital dashELECTRICAL1000 CCA group 31 battery200 amp alternatorMain circuit breaker protection and mini blade fusesBattery disconnect switchSwitch, wiring and plumbing for spray systemsCAN wire to front plug to control engine RPM from external source such as Generator/Infrared Asphalt Heater7 prong trailer plugGPS / Data tracking portWiFi connected diagnostic12 volt power point auxiliary outlet for cell phone 12 volt 2-way radio jacksSTEERINGArticulated steering 35 degrees each wayOrbitrol hydraulic motor, hydraulic steering cylinder, tilt steering columnInside turning radius approximately 8-feetHigh strength spherical bearings for pivot pins and steering pinsBearings and pins greaseableTIRES & WHEELS STD OPTLT 245/75R x 16 ǤǣɆƋŒǈɆƎëĐļëŒɆƢļƎėɆŨŝɆL$ɆǤǩʉɆǫȯĈŨŒƢɆƎļśƖ31 x 15.50 x 15 ǫɆƋŒǈɆƢƪƎįɆƢļƎėƖɆŨŝɆL$ɆǤǨʉɆǫȯĈŨŒƢɆƎļśƖDual 10 ply loader lug tires (8) mounted on 8 rimsTerra Grip TurfWheel nut indicatorsHITCHESFront Trackless quick hitch with dual lift cylindersRear Category 1, 3-point hitch with anti-sway barLIGHTS4 - LED headlights (High/Low beam) 1 - LED backup light 2 - Rubber mounted shockproof LED tail lights 1 - Interior dome lightDƎŨŝƢɆëŝĐɆƎėëƎɆd,$ɆƖļİŝëŒɆŒļİķƢƖɆëŝĐɆǧɆǂëǈɆǙëƖķėƎƖǫɆd,$ɆǙëƖķļŝİɆŒļİķƢƖɆëĈŨǁėɆƎŨŨįȚɆśŨƪŝƢėĐɆļŝɆLÔɆİƪëƎĐ 2 on each side for 360 degree visibility, all amber or 4 blue, 4 amberSecond rear LED backup lightAdditional high-mount rear tail lightsHeadlight, signal (marker) light guardsFINISHAll steel components prepped in 5 stage phosphate wash, 2 part epoxy primer with rust inhibitor, 2 part polyurethane automotive top coatLatches, linkages, levers, battery hold down straps and bolts, support rods, striker plate, shifter gate and various small brackets zinc platedColour: highway yellow with black trim, grey/black interiorƪƖƢŨśɆĉŨŒŨƪƎƖɆƢŨɆĉƪƖƢŨśėƎɆƖƋėĉļǘĉëƢļŨŝ2928 SPECIFICATIONS EXTERIOR FEATURES STD OPTSteel panels and top hood, 2 hinged access doors, hinged rear grillTop, rear and side panels removable without toolsHeavy-duty 10 gauge steel fendersSMV – slow-moving vehicle signPintle hitchǥȯǨȦǤǩʉɆĈëŒŒɆķļƢĉķRear licence plate bracket and lightSAFETY FEATURESNeutral safety start switchAutomatic hydraulic power shut off if rotary mower wings raisedAutomatic PTO shut down if operator leaves seatAutomatic engine shut down if operator leaves seat with shifter not in neutral positionAutomatic hydraulic power shut off if operator leaves the seatApplication of service brake foot pedal activates more aggressive hydrostatic braking in conjunction with the service brakeÕļƎėɆǘŝİėƎɆİƪëƎĐɆƋƎŨƢėĉƢļŨŝɆįƎŨśɆėŝİļŝėɆįëŝɆĈŒëĐėƖ¡ėǙėĉƢļǁėɆƖƢƎļƋļŝİɆŨŝɆĈŨƢķɆƖļĐėƖɆëŝĐɆƎėëƎɆŨįɆƢƎëĉƢŨƎPinch point, danger and caution decalsBackup alarm / Backup cameraWhite sound reversing alarmCAB FEATURES STD OPTėƎƢļǘėĐɆ¡{©ɆĉëĈɆƖƢƎƪĉƢƪƎėșɆ©ƢėėŒɆƎŨŨįɆǂļƢķɆƎëļŝɆİƪƢƢėƎƖDigital dash: tachometer, speedometer, hour meter, fuel level, engine coolant temp., hydraulic oil temp., engine oil pressure, voltmeter7-speed HVAC fansHVAC system with auxiliary heat and pressurization2 outside and 1 inside rear view mirror3-point retractable seat beltAM/FM/Bluetooth stereo, dual speakers, external aerial with ëśƋŒļǘėƎCup holder, cell phone holder, door pocket, storage trayHeated seatFire extinguisherFirst aid kitGas strut door cylinder and safety strapTilt steering column with horn, signal lever, hazard buttonDOT-approved tinted tempered safety glassLeft and right side slider windowsFull colour digital dash including backup camera when in reverse3-speed pantograph wiper and windshield washerIntermittent front wiper, 2-speed rear wiper and washerŨŝëǙėǇɆƖŨƪŝĐɆĐėëĐėŝļŝİȚɆƖŨƪŝĐɆĈëƎƎļėƎɆǙŨŨƎɆśëƢƢļŝİSlopemeterHigh back, fabric-covered air ride seatLeft and right arm rest(CONTINUED)CAPACITIES US METRICFuel Ultra low sulfur diesel ONLY24.3 gal94.0 LEngine Oil John Deere Plus-50 II or equivalent 2.25 gal 8.5 LATTACHMENTS REQUIREDǪǥɁȚɆǤǣʈɆŨƎɆǤǧʈɆ¡ŨƢëƎǈɆDļŝļƖķļŝİɆnŨǂėƎTurf TiresAeratorTurf TiresFront Flail MowerTurf TiresStump GrinderTurf TiresBoom Flail Mower Dual TiresAsphalt Cold Planer - $ėėƋɆ¡ėĐƪĉƢļŨŝɆ©ƪİİėƖƢėĐɆ{ŝŒǈDeep ReductionConcrete Cold Planer Deep ReductionLeaf Loader Duals on RearElectric Infrared Asphalt HeaterBuffalo Turbine Debris BlowerFront End Loader with 49" or 77" Bucket80-Gallon (300 Litres) Water Tank and Spraying Systems150-Gallon (565 Litres) Stainless Steel Water TankSpray ArmǦʈȚɆǧʈȚɆǨʈȚɆǩɂȚɆǪʈɆŨƎɆǫʈɆŨǂėƎɆŝİŒėɆ©ǂėėƋėƎǧǫʉɆļĉŏƪƋɆ©ǂėėƋėƎ51", 60" or 75" Ribbon Snowblower51", 60" or 70" Twin Auger Snowblower5-Position Folding V-Plow5', 6', 7' or 8' Angle PlowFixed V-PlowSnow Lion Ice-BreakerRear Mount Sidewalk SpreaderTow Behind SpreaderCAPACITIES (CONTINUED) US METRIC Coolant Must meet ASTM4985 (GM6038M)5.68 gal21.5 LHydraulic oil Hydrex MV46 or equivalent 19.8 gal 75.0 LDifferentials 80W90 EP or equivalent 2.4 qt 2.3 LReduction gearbox 80W90 EP or equivalent 1.1 qt 1.0 LMechanical transmission 80W90 EP or equivalent 3.2 qt 3.0 LWEIGHTS & DIMENSIONS USMETRICOverall length including rear bumper 149.5 in 3797 mmHeight to top of HVAC system 88.0 in 2235 mmTrack width with radial tires 49.5 in 1257 mmOverall width including fenders 50.5 in 1283 mmWeight with oils, coolant and full tank of fuel 6900 lbs 3130 kgOTHER OPTIONSHeated mirrorsRide controlAutomatic grease systemSun visorLocking hoodsLocking fuel capRoof guardHydraulic oil tank heaterLED dome lightExtra set of keysFront tractor weight kit3130 SOLD AND SERVICED BYTRACKLESS VEHICLES55 THUNDERBIRD DRIVEP.O. BOX 244, COURTLAND ONTARIOCANADA N0J 1E0PHONE (519) 688-0370FAX (519) 688-3644tracklessvehicles.com$ƪėɆƢŨɆŨƪƎɆƋŨŒļĉǈɆŨįɆĉŨŝƢļŝƪŨƪƖɆƋƎŨĐƪĉƢɆļśƋƎŨǁėśėŝƢȚɆƖƋėĉļǘĉëƢļŨŝƖɆëƎėɆƖƪĈŌėĉƢɆƢŨɆĉķëŝİėɆǂļƢķŨƪƢɆŝŨƢļĉėșLEARN MORE ATTRACKLESSVEHICLES.COMLEARN MORE ATTRACKLESSVE Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Community Development Purchasing Police Public Works Parks and Recreation Agenda Item Number New Business #3b Tracking Number PW 2024-49b Public Works Equipment and Vehicle Purchases – 2024 Ford F-350 Public Works Committee – June 18, 2024 None Informational Proposed purchase of budgeted vehicle. Eric Dhuse Public Works Name Department Summary Staff is proposing the purchase of a rear mounted boom mower and a Trackless utility tractor with attachments. Background Utility Tractor and Attachments The Trackless utility tractor with attachments is budgeted in the approved FY25 budget in an amount of $250,000. Although this sounds expensive for a utility tractor, it is much more than a typical tractor. I have attached the official brochure to show how versatile this unit can be. The unit we are specifying includes the following equipment: 1. MT 7 tractor 2. 51” ribbon snow blower for use on the bridge, sidewalks, and other hard to reach areas such as the W. Van Emmon street parking adjacent to Rt. 47. 3. 60”snow plow for snow removal 4. Galvanized rear spreader for salting the sidewalks and bridge 5. 72” finish mower for boulevard mowing and city building mowing 6. 120’ finish mower for larger areas such as the trails 7. Turf tires so no ruts are left when mowing 8. Used leaf loader to assist in leaf collection in the fall. We feel that this will help us be more efficient with leaf pickup and use less manpower to complete it. We tested this unit last fall and think that it will definitely help this year. The pricing for the unit is NOT a Sourcewell quote. EJ Equipment is a dealer for Trackless and has dealer direct pricing which is less than the Sourcewell pricing. I have attached both quotes for your review. As you can see, the dealer direct quote of $238,038 is $6980.32 less than the Sourcewell quote of $245,018.32. The Sourcewell quote is a nationwide quote whereas Trackless and EJ Equipment are allowed to be more flexible with the dealer direct quote. We also compared the Trackless utility tractor with the Holder S75 tractor with attachments. The Holder is a very comparable tractor and has many of the same features and attachments as the trackless. In the end, the Holder was $1,000 more expensive but did not include the 10’ mower or the leaf loader. In addition, the nearest service center for Holder tractors is Minneapolis, MN. The Trackless can be serviced right at EJ equipment in Manteno or Addison, IL. This purchase is budgeted in the approved FY25 budget at $250,000 in the PW Capital equipment line item. Memorandum To: Public Works Committee From: Eric Dhuse, Director of Public Works CC: Bart Olson, City Administrator Date: June 11, 2024 Subject: PW Equipment Purchases Sewer Department Pickup Truck AT THIS TIME, THIS IS INFORMATIONAL ONLY. I AM WAITING ON THE FINAL QUOTE FROM HAGGARTY FORD. The truck they quoted is not on their lot, it is somewhere in a 600-mile radius. If they can get the truck with no additional costs, the information will be true. If they are not able to hold the price, I will revise the numbers and make a firm recommendation. This is an approved purchase in the FY25 budget in the sewer department in the vehicle line item with a maximum price of $60,000. I have attached 3 different quotes that are very similar in build. The first quote is from National Auto Fleet. We have used them in the past to order trucks when they were scarce and had good luck. This would be a build to suit truck that would not be ready until October/November of this year at the earliest. The representative would not give me a firm date and kept stressing that the manufacturer does not give them dates to pass along. This truck is the lowest price at $53,871, but the wait time is hard to ignore. The Second Quote is from Gjovik Ford for a truck that is on the lot and ready for purchase. The price is $57,635 and could be ours tomorrow. The third and final quote if from Haggarty Ford. We have used them in the past to purchase a transit van and an F150 for the water department. The quoted price for this truck is APPROXIMATELY $55,164 and is available now. This truck will be set up for plowing snow and the street department will purchase the snowplow for the truck. All the quotes are below the budgeted amount and would be a welcome addition to the fleet. With the wait time of at least 5 months, I would recommend that we drop the quote from National Auto Fleet even though it is less expensive by ~$1,300. Instead, I would recommend the purchase from Haggarty Ford at $55,164 IF THE FINAL QUOTE COMES IN AT THE SAME PRICE Recommendations Utility Tractor – I recommend the purchase of the trackless MT7 and attachments as described in quote Q05276 for an amount not to exceed $238,038 from EJ Equipment of Manteno, IL Sewer Department Truck – I recommend the purchase of a Ford F350 in an amount not to exceed $55,164 from Haggarty Ford of West Chicago, IL IF THE FINAL QUOTE COMES IN AT THE SAME PRICE. Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Community Development Purchasing Police Public Works Parks and Recreation Agenda Item Number New Business #4 Tracking Number PW 2024-50 IGA Between Yorkville Bristol Sanitary District Public Works Committee – June 18, 2024 Majority Approval Bart Olson Administration Name Department Summary Consideration of an intergovernmental agreement with Yorkville Bristol Sanitary District (YBSD) covering cost share responsibilities for design engineering, construction engineering and constructions costs for the Center Street watermain extension. Background This item was last discussed by the City Council in December 2023, when the City Council approved a design engineering agreement with EEI for the Center Street watermain extension. This watermain extension is necessary for the YBSD plant expansion. Since the design engineering contract approval, the project has been bid out and there are companion bid awards and construction engineering agreements up for consideration on the June PW agenda. This intergovernmental agreement covers YBSD’s responsibility for the cost of the project, minus a ~13% City share of the cost to cover the oversizing of one section of the watermain. This project is budgeted in the Water Fund in FY 25. Recommendation Staff recommends approval of the agreement with Yorkville Bristol Sanitary District (YBSD) covering cost share responsibilities for design engineering, construction engineering, and constructions costs for the Center Street watermain extension. Memorandum To: City Council From: Bart Olson, City Administrator CC: Date: June 13, 2024 Subject: YBSD Intergovernmental Agreement Resolution No. 2024-____ Page 1 Resolution No. 2024 - ____ A RESOLUTION OF THE UNITED CITY OF YORKVILLE, KENDALL COUNTY, ILLINOIS, APPROVING AN INTERGOVERNMENTAL AGREEMENT BETWEEN THE UNITED CITY OF YORKVILLE AND YORKVILLE-BRISTOL SANITARY DISTRICT WHEREAS, the United City of Yorkville, Kendall County, Illinois (the “City”) and the Yorkville-Bristol Sanitary District (the “District”) are units of local government; and WHEREAS, the Constitution of the State of Illinois of 1970, Article VII, Section 10, and the Intergovernmental Cooperation Act, 5 ILCS 220/1 et seq., (collectively, the “Authority”) authorize units of local government to contract or otherwise associate amongst themselves to obtain or share services and to exercise, combine, or transfer any power or function in any manner not prohibited by law; and WHEREAS, the District determined that it is necessary and in its best interest to extend its watermain from West Center Street south to River Road and then east to connect to its existing watermain on River Road (the “Project”) and has requested the City to undertake the Project on the condition that the District would be responsible for all design fees, engineering fees and construction costs; and WHEREAS, the Project, as proposed by the District, contemplated an eight (8) inch watermain, however the City has requested that the watermain be increased in size to twelve (12) inches and agrees that the increase in the cost of the Project due to such additional sizing of the watermain be at the sole cost of the City; and WHEREAS, the District and the City agree it is in the best interests of the community to construct a watermain of twelve (12) inches; and WHEREAS, the City has determined that it is in the best interest of its residents to enter into an Intergovernmental Agreement, attached hereto as Exhibit “1”, in furtherance of the stated goals and desires set forth above. NOW, THEREFORE, BE IT RESOLVED by the Mayor and the City Council of the United City of Yorkville, Kendall County, Illinois, as follows: Resolution No. 2024-____ Page 2 Section 1. The recitals set forth above are incorporated into this Resolution as if fully restated herein. Section 2. That the Intergovernmental Agreement Between the United City of Yorkville and the Yorkville-Bristol Sanitary District, attached hereto and made a part hereof by reference, is hereby approved, and the Mayor and City Clerk are hereby authorized to execute said Agreement. Section 3. That this Resolution shall be in full force and effect from and after its passage and approval as provided by law. Passed by the City Council of the United City of Yorkville, Kendall County, Illinois this ____ day of __________________, A.D. 2024. ______________________________ CITY CLERK KEN KOCH _________ DAN TRANSIER _________ ARDEN JOE PLOCHER _________ CRAIG SOLING _________ CHRIS FUNKHOUSER _________ MATT MAREK _________ SEAVER TARULIS _________ RUSTY CORNEILS _________ APPROVED by me, as Mayor of the United City of Yorkville, Kendall County, Illinois this ____ day of __________________, A.D. 2024. ______________________________ MAYOR Attest: ______________________________ CITY CLERK 1 INTERGOVERNMENTAL AGREEMENT BETWEEN THE UNITED CITY OF YORKVILLE AND THE YORKVILLE-BRISTOL SANITARY DISTRICT THIS INTERGOVERNMENTAL AGREEMENT (the “Agreement”) is made and entered into this ____ day of ___________ 2024, by and between the United City of Yorkville, Kendall County, Illinois, an Illinois municipal corporation (hereinafter “City”), and the Yorkville-Bristol Sanitary District (hereinafter “District”). WHEREAS, the District and the City are units of local government and public agencies within the meaning of the Illinois Intergovernmental Cooperation Act (5 ILCS 220/1 et seq.) (the “Act”) and are authorized by the Act and by Article VII, Section 10 of the 1970 Constitution of the State of Illinois to enter into intergovernmental agreements of cooperation; and WHEREAS, the District determined that it is necessary and in its best interest to extend its watermain from West Center Street south to River Road and then east to connect to its existing watermain on River Road (the “Project”) and has requested the City to undertake the Project on the condition that the District would be responsible for all design fees, engineering fees and construction costs; and WHEREAS, the Project, as proposed by the District, contemplated an eight (8) inch watermain, however the City has requested that the watermain be increased in size to twelve (12) inches and agrees that the increase in the cost of the Project due to such additional sizing of the watermain be at the sole cost of the City; and WHEREAS, the District and the City agree it is in the best interests of the community to construct a watermain of twelve (12) inches in accordance with the terms and conditions as hereinafter set forth. NOW THEREFORE, in condition of the premises and the mutual covenants and agreements as hereinafter set forth, the City and the District agree as follows: Section 1. The above recitals are hereby incorporated by this reference as if fully restated herein. Section 2. The District and the City hereby agree that the City shall construct the Project on property owned by the District from Center Street to River Road as depicted in Exhibit A, attached hereto and made a part hereof, (the “Premises”) the cost of which to be paid by the District; provided however, the City shall be responsible for that portion of the cost of the Project attributable to the increase of the size of the watermain to twelve (12) inches estimated as follows: Total YBSD % City Estimated Design Fees $ 102,990 $ 89,601 87% $ 13,389 Estimated Probable Construction Costs $ 517,246 $ 450,004 87% $ 67,242 Estimated Construction Engineering Fees $ 74,928 $ 65,187 87% $ 9,741 $ 695,164 $ 604,792 $ 90,372 2 Section 3. Within ten (10) business days of the execution of this Agreement, the District shall deposit its share of the estimated cost of the Project with the City and the City agrees to appropriate its share of the total estimated costs of the Project which the City shall hold in a separate account to be used solely for the payment of the Project. Section 4. The City shall provide the District with copies of the design and engineering plans for the Project. Upon receipt of the plans from the City, the District shall convey a Temporary Construction Easement granting the City rights to enter upon the Premises for the sole purpose of constructing the Project and a Permanent Easement to enter upon the Premises for the purpose of constructing, maintaining and repairing the watermain Project as needed, in the forms as attached hereto as Exhibit B. Section 4. The City agrees to commence construction of the Project on or before July 15, 2024, and complete the Project on or before November 30, 2024. The City further agrees, within thirty (30) days of completion of the Project, to provide the District with documentation evidencing the actual costs of the Project and a calculation of proportionate share of the Project costs for which the District and the City are responsible. In the event the cost of the Project is less than the amount deposited with the City based upon the estimated Project cost, the City shall refund to the District, within thirty (30) days, eighty-seven percent (87%) of the amount the estimated Project cost was greater than the actual cost of the Project. In the event the actual cost of the Project exceeds the estimated cost as stated above in Section 2, the District agrees to pay the City eighty-seven percent (87%) of the amount in excess of the estimated Project costs within thirty (30) days. Section 5. The term of this Agreement shall commence upon execution by the parties hereto and terminate upon a final accounting from the City of the actual Project costs and payment of a refund to the District if the estimated costs exceed the actual Project costs or the payment to the City by the District if the estimated costs of the Project was less than the actual costs of the Project. Section 6. Any term or condition of this Agreement may be amended, deleted or altered only by written agreement approved by and duly executed by the City and the District. Section 7. This Amendment may be executed in several counterparts that shall be an original and shall constitute but on and the same Agreement. IN WITNESS WHEREOF, the parties hereto have executed this Agreement effective on the day and date first above written. United City of Yorkville, an Illinois municipal corporation By: _________________________________ Mayor Attest: ____________________________________ City Clerk Date: _______________________________ Yorkville-Bristol Sanitary District 3 By: _________________________________ President Attest: _______________________________ Secretary Date: _______________________________ Exhibit A RIVER ROADPAGE 1 OF 1GRANT OF EASEMENTSUGAR GROVESURVEYORLANDPROFESSIONAL3678CHRIS E PETERSO N “”“”GRANT OF EASEMENTTO THEUNITED CITY OF YORKVILLEKENDALL COUNTY, ILLINOISUNITED CITY OF YORKVILLE651 PRAIRIE POINTE DRIVEYORKVILLE, IL 60560Exhibit B Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Community Development Purchasing Police Public Works Parks and Recreation Agenda Item Number New Business #5 Tracking Number PW 2024-51 Lake Michigan South Receiving Station – Design Engineering Agreement Public Works Committee – June 18, 2024 Majority Approval Please see the attached memo. Bart Olson Administration Name Department Summary Consideration of a design engineering agreement with EEI for a south receiving station for the Lake Michigan water source project. Background The City Council last discussed this project during the most recent Lake Michigan capital improvement plan reviews in 2023. The City staff have identified the Restore Church property near Route 126 and Route 71 as a suitable property for a southern connection point for the Lake Michigan water source project. Accordingly, the City has engaged a land acquisition specialist to negotiate land acquisition with Restore Church. This southern connection point will include a DuPage Water Commission (DWC) receiving station building, a booster pump station, and a new 1.5-million-gallon water tower. A concept plan and map is included as an exhibit to the attached design engineering agreement with EEI. This contract for design engineering services for the receiving station and equipment (and not the water tower) and is for a fixed fee of $239,743 plus $30,000 for land acquisition for grand total of $269,743. The water tower design contract will be brought forward as a separate contract in July. The proposed design engineering contract is included in the FY 25 Water Fund budget. This contract will include work to bring us to bidding of the improvements in Q2 of 2025. The contract includes as an optional line-item various tasks associated with using IEPA low interest loans for this project (we have not included this project in our IEPA funding list yet, and so it would need to be signed off on by IEPA before we can include it). The contract covers subcontractor work on electrical, geotechnical, mechanical, plumbing, structural, and architectural subcontractor services. Even though the DWC receiving station will be owned by DWC, the City is responsible for the costs of and constructing the building. Recommendation Staff recommends approval of a design engineering agreement with EEI for a south receiving station for the Lake Michigan water source project. Memorandum To: City Council From: Bart Olson, City Administrator CC: Date: June 13, 2024 Subject: South Receiving Station, Design Engineering Contract UNITED CITY OF YORKVILLE LAKE MICHIGAN SOUTH RECEIVING STATION PAGE 1 Lake Michigan South Receiving Station United City of Yorkville Agreement for Professional Services – Design Engineering THIS AGREEMENT, by and between the United City of Yorkville, hereinafter referred to as the "City" or “OWNER” and Engineering Enterprises, Inc. hereinafter referred to as the "Contractor" or “ENGINEER” agrees as follows: A. Services: The Engineer shall furnish the necessary personnel, materials, equipment and expertise to make the necessary investigations, analysis and calculations along with exhibits, cost estimates and narrative, to complete all necessary engineering services to the City as indicated on the included Attachment A. Design Engineering services shall be provided as indicated on the Scope of Services on Attachment B. The Engineer shall work with the City to develop a contracting and bidding schedule consistent with available funding. All Engineering will be in accordance with all City, Standard Specifications for Water and Sewer Construction in Illinois, Illinois Environmental Protection Agency, and Illinois Department of Transportation requirements. B. Term: Services will be provided beginning on the date of execution of this agreement and continuing, until terminated by either party upon 7 days written notice to the non- terminating party or upon completion of the Services. Upon termination the ENGINEER shall be compensated for all work performed for the City prior to termination. C. Compensation and maximum amounts due to ENGINEER: ENGINEER shall receive as compensation for all work and services to be performed herein an amount based on the Estimated Level of Effort and Associated Cost included in Attachment C. Design Engineering will be paid for monthly based on the percentage of the project that is complete. The Fixed Fee amount for the Design Engineering is $239,743.00. There is an additional Hourly cost of $30,000.00 for Land Acquisition – Legal Surveying, for a total cost of $269,743.00 including Fixed Fee and Hourly costs. The hourly rates for this project are shown in Attachment F. All payments will be made according to the Illinois State Prompt Payment Act and not less than once every thirty days. D. Changes in Rates of Compensation: In the event that this contract is designated in Section B hereof as an Ongoing Contract, ENGINEER, on or before February 1st of any given year, shall provide UNITED CITY OF YORKVILLE LAKE MICHIGAN SOUTH RECEIVING STATION PAGE 2 written notice of any change in the rates specified in Section C hereof (or on any attachments hereto) and said changes shall only be effective on and after May 1st of that same year. E. Ownership of Records and Documents: ENGINEER agrees that all books and records and other recorded information developed specifically in connection with this agreement shall remain the property of the City. ENGINEER agrees to keep such information confidential and not to disclose or disseminate the information to third parties without the consent of the City. This confidentiality shall not apply to material or information, which would otherwise be subject to public disclosure through the freedom of information act or if already previously disclosed by a third party. Upon termination of this agreement, ENGINEER agrees to return all such materials to the City. The City agrees not to modify any original documents produced by ENGINEER without Contractor’s consent. Modifications of any signed duplicate original document not authorized by ENGINEER will be at OWNER’s sole risk and without legal liability to the ENGINEER. Use of any incomplete, unsigned document will, likewise, be at the OWNER’s sole risk and without legal liability to the ENGINEER. F. Governing Law: This contract shall be governed and construed in accordance with the laws of the State of Illinois. Venue shall be in Kane County, Illinois. G. Independent ENGINEER: ENGINEER shall have sole control over the manner and means of providing the work and services performed under this agreement. The City’s relationship to the ENGINEER under this agreement shall be that of an independent ENGINEER. ENGINEER will not be considered an employee to the City for any purpose. H. Certifications: Employment Status: The ENGINEER certifies that if any of its personnel are an employee of the State of Illinois, they have permission from their employer to perform the service. Anti-Bribery: The ENGINEER certifies it is not barred under 30 Illinois Compiled Statutes 500/50-5(a) - (d) from contracting as a result of a conviction for or admission of bribery or attempted bribery of an officer or employee of the State of Illinois or any other state. Loan Default: If the ENGINEER is an individual, the ENGINEER certifies that he/she is not in default for a period of six months or more in an amount of $600 or more on the repayment of any educational loan guaranteed by the Illinois State Scholarship UNITED CITY OF YORKVILLE LAKE MICHIGAN SOUTH RECEIVING STATION PAGE 3 Commission made by an Illinois institution of higher education or any other loan made from public funds for the purpose of financing higher education (5 ILCS 385/3). Felony Certification: The ENGINEER certifies that it is not barred pursuant to 30 Illinois Compiled Statutes 500/50-10 from conducting business with the State of Illinois or any agency as a result of being convicted of a felony. Barred from Contracting: The ENGINEER certifies that it has not been barred from contracting as a result of a conviction for bid-rigging or bid rotating under 720 Illinois Compiled Statutes 5/33E or similar law of another state. Drug Free Workplace: The ENGINEER certifies that it is in compliance with the Drug Free Workplace Act (30 Illinois Compiled Statutes 580) as of the effective date of this contract. The Drug Free Workplace Act requires, in part, that Contractors, with 25 or more employees certify and agree to take steps to ensure a drug free workplace by informing employees of the dangers of drug abuse, of the availability of any treatment or assistance program, of prohibited activities and of sanctions that will be imposed for violations; and that individuals with contracts certify that they will not engage in the manufacture, distribution, dispensation, possession, or use of a controlled substance in the performance of the contract. Non-Discrimination, Certification, and Equal Employment Opportunity: The ENGINEER agrees to comply with applicable provisions of the Illinois Human Rights Act (775 Illinois Compiled Statutes 5), the U.S. Civil Rights Act, the Americans with Disabilities Act, Section 504 of the U.S. Rehabilitation Act and the rules applicable to each. The equal opportunity clause of Section 750.10 of the Illinois Department of Human Rights Rules is specifically incorporated herein. The ENGINEER shall comply with Executive Order 11246, entitled Equal Employment Opportunity, as amended by Executive Order 11375, and as supplemented by U.S. Department of Labor regulations (41 C.F.R. Chapter 60). The ENGINEER agrees to incorporate this clause into all subcontracts under this Contract. International Boycott: The ENGINEER certifies that neither it nor any substantially owned affiliated company is participating or shall participate in an international boycott in violation of the provisions of the U.S. Export Administration Act of 1979 or the regulations of the U.S. Department of Commerce promulgated under that Act (30 ILCS 582). Record Retention and Audits: If 30 Illinois Compiled Statutes 500/20-65 requires the ENGINEER (and any subcontractors) to maintain, for a period of 3 years after the later of the date of completion of this Contract or the date of final payment under the Contract, all books and records relating to the performance of the Contract and necessary to support amounts charged to the City under the Contract. The Contract and all books and records related to the Contract shall be available for review and audit by the City and the Illinois Auditor General. If this Contract is funded from contract/grant funds provided by the U.S. Government, the Contract, books, and UNITED CITY OF YORKVILLE LAKE MICHIGAN SOUTH RECEIVING STATION PAGE 4 records shall be available for review and audit by the Comptroller General of the U.S. and/or the Inspector General of the federal sponsoring agency. The ENGINEER agrees to cooperate fully with any audit and to provide full access to all relevant materials. United States Resident Certification: (This certification must be included in all contracts involving personal services by non-resident aliens and foreign entities in accordance with requirements imposed by the Internal Revenue Services for withholding and reporting federal income taxes.) The ENGINEER certifies that he/she is a: x United States Citizen ___ Resident Alien ___ Non-Resident Alien The Internal Revenue Service requires that taxes be withheld on payments made to non resident aliens for the performance of personal services at the rate of 30%. Tax Payer Certification : Under penalties of perjury, the ENGINEER certifies that its Federal Tax Payer Identification Number or Social Security Number is (provided separately) and is doing business as a (check one): ___ Individual ___ Real Estate Agent ___ Sole Proprietorship ___ Government Entity ___ Partnership ___ Tax Exempt Organization (IRC 501(a) only) x Corporation ___ Not for Profit Corporation ___ Trust or Estate ___ Medical and Health Care Services Provider Corp. I. Indemnification: ENGINEER shall indemnify and hold harmless the City and City’s agents, servants, and employees against all loss, damage, and expense which it may sustain or for which it will become liable on account of injury to or death of persons, or on account of damage to or destruction of property resulting from the performance of work under this agreement by ENGINEER or its Subcontractors, or due to or arising in any manner from the wrongful act or negligence of ENGINEER or its Subcontractors of any employee of any of them. In the event that the either party shall bring any suit, cause of action or counterclaim against the other party, the non-prevailing party shall pay to the prevailing party the cost and expenses incurred to answer and/or defend such action, including reasonable attorney fees and court costs. In no event shall the either party indemnify any other party for the consequences of that party’s negligence, including failure to follow the ENGINEER’s recommendations. J. Insurance: The ENGINEER agrees that it has either attached a copy of all required insurance certificates or that said insurance is not required due to the nature and extent of the types of services rendered hereunder. (Not applicable as having been previously supplied) UNITED CITY OF YORKVILLE LAKE MICHIGAN SOUTH RECEIVING STATION PAGE 5 K. Additional Terms or Modification: The terms of this agreement shall be further modified as provided on the attached Exhibits. Except for those terms included on the Exhibits, no additional terms are included as a part of this agreement. All prior understandings and agreements between the parties are merged into this agreement, and this agreement may not be modified orally or in any manner other than by an agreement in writing signed by both parties. In the event that any provisions of this agreement shall be held to be invalid or unenforceable, the remaining provisions shall be valid and binding on the parties. The list of Attachments are as follows: Attachment A: Standard Terms and Conditions Attachment B: Scope of Services Attachment C: Estimated Level of Effort and Associated Cost Attachment D: Location Map Attachment E: Anticipated Project Schedule Attachment F: 2024 Standard Schedule of Charges Attachment G: IEPA Professional Services Contract Clauses Attachment H: USEPA / WIFIA Professional Services Contract Clauses L. Notices: All notices required to be given under the terms of this agreement shall be given mail, addressed to the parties as follows: For the City: For the ENGINEER: City Administrator and City Clerk Engineering Enterprises, Inc. United City of Yorkville 52 Wheeler Road 651 Prairie Pointe Drive Sugar Grove Illinois 60554 Yorkville, IL 60560 Either of the parties may designate in writing from time-to-time substitute addresses or persons in connection with required notices. Agreed to this ___day of _________, 2024. United City of Yorkville Engineering Enterprises, Inc.: _________________________________ _______________________________ John Purcell Brad Sanderson, P.E. Mayor Chief Operating Officer /President _________________________________ ______________________________ Jori Behland Angela R. Smith City Clerk Executive Assistant ENGINEERING ENTERPRISES, INC. JUNE 2024 PAGE 1 ATTACHMENT A – STANDARD TERMS AND CONDITIONS Agreement: These Standard Terms and Conditions, together with the Professional Services Agreement, constitute the entire integrated agreement between the OWNER and Engineering Enterprises, Inc. (EEI) (hereinafter “Agreement”), and take precedence over any other provisions between the Parties. These terms may be amended, but only if both parties consent in writing. However, to the extent that the Scope of Work differs from the Standard Terms and Conditions, the Scope of Work document controls. Standard of Care: In providing services under this Agreement, the ENGINEER will endeavor to perform in a matter consistent with that degree of care and skill ordinarily exercised by members of the same profession currently practicing under same circumstances in the same locality. ENGINEER makes no other warranties, express or implied, written or oral under this Agreement or otherwise, in connection with ENGINEER’S service. Construction Engineering and Inspection: The ENGINEER shall not supervise, direct, control, or have authority over any contractor work, nor have authority over or be responsible for the means, methods, techniques sequences, or procedures of construction selected or used by any contractor, or the safety precautions and programs incident thereto, for security or safety of the site, nor for any failure of a contractor to comply with laws and regulations applicable to such contractor’s furnishing and performing of its work. The ENGINEER neither guarantees the performance of any contractor nor assumes responsibility for contractor’s failure to furnish and perform the work in accordance with the contract documents. The ENGINEER is not responsible for the acts or omissions of any contractor, subcontractor, or supplies, or any of their agents or employees or any other person at the site or otherwise furnishing or performing any work. Shop drawing and submittal review by the ENGINEER shall apply to only the items in the submissions and only for the purpose of assessing if upon installation or incorporation in the project work they are generally consistent with the construction documents.  OWNER agrees that the contractor is solely responsible for the submissions and for compliance with the construction documents.  OWNER further agrees that the ENGINEER’S review and action in relation to these submissions shall not constitute the provision of means, methods, techniques, sequencing or procedures of construction or extend or safety programs or precautions.  The ENGINEER’S consideration of a component does not constitute acceptance of the assembled items. The ENGINEER’S site observation during construction shall be at the times agreed upon in the Project Scope.  Through standard, reasonable means the ENGINEER will become generally familiar with observable completed work.  If the ENGINEER observes completed work that is inconsistent with the construction documents, that information shall be communicated to the contractor and OWNER for them to address. Opinion of Probable Construction Costs: ENGINEER’S opinion of probable construction costs represents ENGINEER’S best and reasonable judgment as a professional engineer. OWNER acknowledges that ENGINEER has no control over construction costs of contractor’s methods of determining pricing, or over competitive bidding by contractors, or of market conditions or changes thereto. ENGINEER cannot and does not guarantee that proposals, bids or actual construction costs will not vary from ENGINEER’S opinion of probable construction costs. Copies of Documents & Electronic Compatibility: Copies of Documents that may be relied upon by OWNER are limited to the printed copies (also known as hard copies) that are signed or sealed by the ENGINEER. Files in electronic media format of text, data, graphics, or of other types that are furnished by ENGINEER to OWNER are only for convenience of OWNER. Any conclusion or information obtained or derived from such electronic files will be at the user's sole risk. When transferring documents in electronic media format, ENGINEER makes no representations as to long term compatibility, usability, or readability of documents resulting from the use of software application packages, operating systems, or computer hardware differing from those used by ENGINEER at the beginning of the project. Changed Conditions: If, during the term of this Agreement, circumstances or conditions that were not originally contemplated by or known to the ENGINEER are revealed, to the extent that they affect the scope of services, compensation, schedule, allocation of risks, or other material terms of this Agreement, the ENGINEER may call for renegotiation of appropriate portions of this Agreement. The ENGINEER shall notify the OWNER of the changed conditions necessitating renegotiation, and the ENGINEER and the OWNER shall promptly and in good faith enter into renegotiation of this Agreement to address the changed conditions. If terms cannot be agreed to, the parties agree that either party has the absolute right to terminate this Agreement, in accordance with the termination provision hereof. Hazardous Conditions: OWNER represents to ENGINEER that to the best of its knowledge no Hazardous Conditions (environmental or otherwise) exist on the project site. If a Hazardous Condition is encountered or alleged, ENGINEER shall have the obligation to notify OWNER and, to the extent of applicable Laws and Regulations, appropriate governmental officials. It is acknowledged by both parties that ENGINEER's scope of services does not include any services related to a Hazardous Condition. In the event ENGINEER or any other party encounters a Hazardous Condition, ENGINEER may, at its option and without liability for consequential or any other damages, suspend performance of services on the portion of the project affected thereby until OWNER: (i) retains appropriate specialist consultant(s) or contractor(s) to identify and, as appropriate, abate, remediate, or remove the Hazardous Condition; and (ii) warrants that the project site is in full compliance with applicable Laws and Regulations. ENGINEER agrees to cooperate with the OWNER, as necessary, to remediate a Hazardous Condition, but same may result in additional costs to the OWNER. ENGINEERING ENTERPRISES, INC. JUNE 2024 PAGE 2 Consequential Damages: Notwithstanding any other provision of this Agreement, and to the fullest extent permitted by law, neither the OWNER nor the ENGINEER, their respective officers, directors, partners, employees, contractors, or subcontractors shall be liable to the other or shall make any claim for any incidental, indirect, or consequential damages arising out of or connected in any way to the Project or to this Agreement. This mutual waiver of consequential damages shall include, but is not limited to, loss of use, loss of profit, loss of business, loss of income, loss of reputation, or any other consequential damages that either party may have incurred from any cause of action including negligence, strict liability, breach of contract, and breach of strict or implied warranty. Both the OWNER and the ENGINEER shall require similar waivers of consequential damages protecting all the entities or persons named herein in all contracts and subcontracts with others involved in this project. Termination: This Agreement may be terminated for convenience, without cause, upon fourteen (14) days written notice of either party. In the event of termination, the ENGINEER shall prepare a final invoice and be due compensation as set forth in the Professional Services Agreement for all costs incurred through the date of termination. Either party may terminate this Agreement for cause upon giving the other party not less than seven (7) calendar days’ written notice for the following reasons: (a) Substantial failure by the other party to comply with or perform in accordance with the terms of the Agreement and through no fault of the terminating party; (b) Assignment of the Agreement or transfer of the project without the prior written consent of the other party; (c) Suspension of the project or the ENGINEER’S services by the OWNER for a period of greater than ninety (90) calendar days, consecutive or in the aggregate. (d) Material changes in the conditions under which this Agreement was entered into, the scope of services or the nature of the project, and the failure of the parties to reach agreement on the compensation and schedule adjustments necessitated by such changes. Payment of Invoices: Invoices are due and payable within 30 days of receipt unless otherwise agreed to in writing. Third Party Beneficiaries: Nothing contained in this Agreement shall create a contractual relationship with or a cause of action in favor of a third party against either the OWNER or the ENGINEER. The ENGINEER’S services under this Agreement are being performed solely and exclusively for the OWNER’S benefit, and no other party or entity shall have any claim against the ENGINEER because of this Agreement or the performance or nonperformance of services hereunder. The OWNER and ENGINEER agree to require a similar provision in all contracts with contractors, subcontractors, vendors and other entities involved in this Project to carry out the intent of this provision. Force Majeure: Each Party shall be excused from the performance of its obligations under this Agreement to the extent that such performance is prevented by force majeure (defined below) and the nonperforming party promptly provides notice of such prevention to the other party. Such excuse shall be continued so long as the condition constituting force majeure continues. The party affected by such force majeure also shall notify the other party of the anticipated duration of such force majeure, any actions being taken to avoid or minimize its effect after such occurrence, and shall take reasonable efforts to remove the condition constituting such force majeure. For purposes of this Agreement, “force majeure” shall include conditions beyond the control of the parties, including an act of God, acts of terrorism, voluntary or involuntary compliance with any regulation, law or order of any government, war, acts of war (whether war be declared or not), labor strike or lock-out, civil commotion, epidemic, failure or default of public utilities or common carriers, destruction of production facilities or materials by fire, earthquake, storm or like catastrophe. The payment of invoices due and owing hereunder shall in no event be delayed by the payer because of a force majeure affecting the payer. Additional Terms or Modification: All prior understandings and agreements between the parties are merged into this Agreement, and this Agreement may not be modified orally or in any manner other than by an Agreement in writing signed by both parties. In the event that any provisions of this Agreement shall be held to be invalid or unenforceable, the remaining provisions shall be valid and binding on the parties. Assignment: Neither party to this Agreement shall transfer or assign any rights or duties under or interest in this Agreement without the prior written consent of the other party. Subcontracting normally contemplated by the ENGINEER shall not be considered an assignment for purposes of this Agreement. Waiver: A party’s waiver of, or the failure or delay in enforcing any provision of this Agreement shall not constitute a waiver of the provision, nor shall it affect the enforceability of that provision or of the remainder of this Agreement. Attorney’s Fees: In the event of any action or proceeding brought by either party against the other under this Agreement, the prevailing party shall be entitled to recover from the other all costs and expenses including without limitation the reasonable fees of its attorneys in such action or proceeding, including costs of appeal, if any, in such amount as the Court may adjudge reasonable. Fiduciary Duty: Nothing in this Agreement is intended to create, nor shall it be construed to create, a fiduciary duty owed to either party to the other party. EEI makes no warranty, express or implied, as to its professional services rendered. Headings: The headings used in this Agreement are inserted only as a matter of convenience only, and in no way define, limit, enlarge, modify, explain or define the text thereof nor affect the construction or interpretation of this Agreement. UNITED CITY OF YORKVILLE LAKE MICHIGAN SOUTH RECEIVING STATION PAGE 1 Lake Michigan South Receiving Station – Design Engineering United City of Yorkville, IL Attachment B – Scope of Services The United City of Yorkville requires Design Engineering services to construct a station to connect to receive water supply from DuPage Water Commission (DWC). Items include construction of a new building to house a new pressure adjusting station, including booster pump station (BPS) and pressure reducing station, chemical feed including chlorine and phosphate feed stations, additional structure and piping associated with receiving station at BPS, architectural components, electrical, connection to existing water main, associated water main piping and valves, SCADA upgrades, and generator. A concept site plan of the project can be found in Attachment D of this proposal. The City has begun implementing a multi-year program to construct required infrastructure to connect to receive water supply from DWC utilizing funds from WIFIA and from the IEPA Public Water Supply Loan Program (PWSLP). The following list of work items establishes the scope of engineering services for this project: DESIGN ENGINEERING: 2.1 Project Management and Administration • Management of Personnel and the Engineering Contract • Budget Tracking • Coordination with the City and Subconsultants 2.2 Project Kickoff and Progress Review Meetings (3 Total Meetings with City plus Internal Meetings) • Project Kick-Off Meeting Between the City and EEI o Prepare Discussion Outline and Minutes o Attend Meeting at City Hall or Virtual o Site Visit After Meeting • Two (2) Design Progress Meetings Between the City and EEI prior to Bidding o Prepare Discussion Outlines and Minutes o Attend Meetings at City Hall or Virtual 2.3 Design and Project Manual Preparation for Permit Issue • Prepare and Coordinate Requests for Information (RFIs) with City • Review Existing Building Codes • Confirm Preliminary Engineering Calculations for Determining Design Flow Capacity of the Booster Pump Station • Prepare Hydraulic Calculations and Pump Sizing for New Booster Pumps • Design Receiving Station Building, Pumping Equipment, Chlorine Feed Equipment, Phosphate Feed Equipment, Process Piping, Valves, Meter, Underground Utilities Associated with the Receiving Station, and Appurtenances in Accordance with City Standards. Assumes Connecting to Existing Offsite System Piping and Discharge to Watermain. UNITED CITY OF YORKVILLE LAKE MICHIGAN SOUTH RECEIVING STATION PAGE 2 o Scope includes design for either a recessed pump area or slab-on-grade for design/layout of the Receiving Station BPS, to be confirmed by City at Project Kickoff Meeting. o Includes Watermain Design Outside the Property Lines (Offsite). Watermain Design Includes Connection to Existing City Distribution Watermain within 500- Feet of the Property Line, and Stub for Future Connection to DWC Piping (Onsite). o Assumes Sanitary and Storm Piping Connection Points within 500-Feet of the Property Line. o Geotechnical and Structural Engineering Services will be Required for Foundation for Receiving Station Building. • Design Receiving Station Building in Accordance with City Standards. Includes Coordination with Electric Utility for Electrical Service to the Station. Assumes New Electrical Service Coordination with ComEd. Assumes Use of a Brick and Block Building, Wood Trusses and Asphalt Shingle Roof to match North Receiving Station (to be confirmed/coordinated with the City and DWC). • New Permanent Emergency Backup Generator (Diesel) and Automatic Transfer Switch (ATS). • SCADA and Instrumentation Design and Coordination with the City’s System Integrator. Assumes Radio Telemetry. • Site Design in Accordance with the City Standards. Assumes New Fencing and Gates Around the Site. Scope Includes Asphalt Pavement Access to the Receiving Station Building. Includes Grass Seeding for Groundcover and Natural Site Grading (Match Existing). o Does Not Include Landscape Architecture Services, Including Trees or Shrubbery. o Does Not Include Stormwater Detention Drainage. Stormwater Design Limited to Connecting to Existing Offsite Storm Sewer. • Coordination with Subconsultants (Structural, Electrical/SCADA, Mechanical/Plumbing, Geotechnical, Architectural) • Coordination with DWC and the City on Receiving Station and DWC-owned Metering Station (e.g. architecture) • Identify and Begin Preparation of Required Plans and Technical Specifications • Prepare Permit Issue Plans and Specifications (~60%) • Prepare Plans Necessary to Obtain the IEPA Construction Permit • Prepare Project Manual, Including Technical Specifications for the Project, Necessary to Obtain the IEPA Construction Permit 2.4 Design and Project Manual Preparation for Bid Issue • Prepare Final Plans Necessary to Bid the Project (100%) • Prepare Final Project Manual, Including Technical Specifications for the Project, Necessary to Bid the Project o Assumes use of EEI’s Standard Contract Documents • Prepare 60% and 100% Engineer’s Opinion of Probable Construction Cost • Internal QA/QC 2.5 Permitting Coordination • IEPA Construction Permit Coordination and Acquire Permit o Complete All Necessary Permit Application Forms and Schedules UNITED CITY OF YORKVILLE LAKE MICHIGAN SOUTH RECEIVING STATION PAGE 3 o Coordinate Signatures with City and Submittal of Application Packages to IEPA • Stormwater Pollution Prevention Plan (SWPP) • City Building Permit Facilitation 2.6 Bidding and Contracting • Prepare Bidders List and Ad for Bid • Submit Ad for Bid to the Local Paper and Post Bidding Documents on QuestCDN • Address Bid Questions and Prepare Addenda • Prepare Agenda/Minutes and Attend Pre-Bid Meeting • Attend Bid Opening • Prepare Bid Tab, Bid Summary, and Recommendation of Award • Execute Contract Documents 2.7 WIFIA Loan Coordination • Coordination with USEPA to furnish required documentation necessary for WIFIA Loan funding (executed engineering agreements, final bid and contract documents, executed construction contracts) • Advertisement for DBE’s consistent with good faith requirements regarding use of DBE’s 2.8 Surveying • Conduct survey of site for proposed Receiving Station for use in design including topographical survey, development of site plan and related drawings • Coordination with City and Property Owner for access to site 2.9 Environmental Signoff Submittals & Amended Project Plan Coordination with IEPA • Submittal of revised South Receiving Station project site to appropriate agencies for review including SHPO, EcoCAT, Phase 1 Archeological Survey, Tribal Consultations • Coordination with IEPA to submit amended project plan for South Receiving Station site • Coordination with IEPA and City on Preliminary Environmental Impacts Determination (PEID) and Public Hearing, and Advertisement for project and hearing DIRECT EXPENSES The following scope of services will be provided by EEI’s subconsultants: Geotechnical and CCDD (Rubino Engineering, Inc.) • Two (2) Soil Borings 25’ in depth • Prepare Geotechnical Report and CCDD Analysis • Prepare LPC 662/663 Permit Electrical/SCADA (Consultant To Be Determined) Mechanical/Plumbing (Consultant To Be Determined) Structural (Hutter-Trankina Engineering) Architectural (Allen+Pepa) LAND ACQUISITION – LEGAL SURVEYING Land acquisition and legal surveying as required for South Receiving Station site, including ALTA survey, topographic survey, easements, and coordination with City, Property Owner, and City’s Property Acquisition Consultant, as required to conform with federal requirements of the Uniform Act (Uniform Relocation Assistance and Real Property Acquisition Policies Act). UNITED CITY OF YORKVILLE LAKE MICHIGAN SOUTH RECEIVING STATION PAGE 4 A.1 OPTIONAL ADDITIONAL Scope: Illinois Public Water Supply Loan Program (PWSLP) State Revolving Fund (SRF) Loan Application • To be completed only if City obtains amended project plan approval per Scope Item 2.9 • Prepare Loan Application Form o Loan Program Certifications and Resolutions  Disbarment, Suspension, and Other Responsibility Matters  Intent Regarding National Flood Insurance  Project Site Rights of Way, Easements, and Permits  Taxpayer ID (FEIN) Certifications  Five Officer Certification Form  Tax Compliance Certificate and Agreement  Authorizing Representative to Sign Loan Documents  Certified Bond Ordinance o Existing Water Rate Ordinance o Water System Information o Project Completion Schedule and Estimates • Financial Coordination with the City o Current and Future Debt o Comprehensive Financial Projections (5 years) o Audited Financial Statements o Bond Ratings NOTES AND EXCLUSIONS • The above scope of services does not include the following: o Construction Engineering o Site Survey Outside of Scope Identified in Scope Item 2.9 o Property Negotiations with Owner pertinent to Land Acquisition o Environmental Surveys Beyond Those Noted in Scope Item 2.10 o WIFIA Loan Application or Loan Processing/Coordination other than items noted in above scope o Engineering Related to New South Water Storage Tank o Engineering Related to DWC Metering Station o Modifications to Existing Well 7 Water Treatment Plant o Permitting Coordination Other Than IEPA Construction Permit and City Building Permit o Landscape Architecture • Assumes Existing Connecting Sanitary and Storm Sewers, as well as Watermain, Have Adequate Capacity – Scope Does Not Include Replacement of Existing Utilities • Assumes Usage of SRF PWSLP Application for North Receiving Station as Basis for South Receiving Station Application • Assumes South Receiving Station to be Based Upon Design of North Receiving Station, Including Structural, Architectural, Process Equipment/Piping, Electrical, Plumbing, and HVAC Components The above scope summarizes the work items that will be completed for this contract. Additional work items, including additional meetings beyond the meetings defined in the above scope shall be considered outside the scope of the base contract and will be billed in accordance with EEI’s Standard Schedule of Charges (Attachment F) in affect at the time the extra work is performed. ATTACHMENT C: ESTIMATED LEVEL OF EFFORT AND ASSOCIATED COSTPROFESSIONAL ENGINEERING SERVICES CLIENT PROJECT NUMBERUnited City of YorkvilleYO2416-PPROJECT TITLEDATE PREPARED BYLake Michigan South Receiving StationROLE PIC SPM PM SPS 1 PE SPT 2 SPT 1 ST ADMINRATE $246 $241 $210 $186 $168 $175 $164 $140 $70DESIGN ENGINEERING2.1 Project Management and Administration 4 2 16 22 4,826$ 2.2 Project Kickoff and Progress Review Meetings (3 Total Meetings with City plus Internal Meetings) 16 12 20 32 80 16,404$ 2.3 Design and Project Manual Preparation for Permit Issue 4 16 48 112 60 4 244 43,856$ 2.4 Design and Project Manual Preparation for Bid Issue 4 8 32 72 40 4 160 28,568$ 2.5 Permitting Coordination8 16 24 4,368$ 2.6 Bidding and Contracting4 2 16 24 46 8,858$ 2.7 WIFIA Loan Coordination8 16 24 4,368$ 2.8 Surveying9 8 27 8 8 60 11,527$ 2.9 Environmental Signoff Submittals and Amended Project Plan Coordination with IEPA 2 12 32 48 24 118 22,368$ Design Engineering Subtotal: 34 61 188 27 328 24 108 - 8 576 145,143$ 34 61 188 27 328 24 108 - 8 576 145,143 NotesRefer to Attachment B - Scope of Services for additional details.500$ EEI STAFFMileage = 100$ PIC Principal In ChargeElectrical/SCADA = 37,500$ SPM Senior Project Manager9,000$ PM Project Manager15,000$ SPS 1 Senior Project Surveyor IArchitectural = 15,000$ PE Project Engineer17,500$ SPT 2 Senior Project Technician IIDIRECT EXPENSES = 94,600$ SPT 1 Senior Project Technician IST Senior TechnicianADMIN Administrative Assistant145,143$ 145,143$ 239,743$ 30,000$ 30,000$ 269,743$ OPTIONAL ADDITIONAL ILLINOIS PWSLP LOAN APPLICATIONA.1 Illinois PWSLP Loan Application4 8 16 40 68 12,992$ Design Engineering Subtotal: 4 8 16 - 40 - - - - 68 12,992$ 52 Wheeler Road, Sugar Grove, IL 60554 Tel: 630.466.6700 Fax: 630.466.6701 www.eeiweb.comLAND ACQUISITION - LEGAL SURVEYINGLand Acq. & Legal Survey = TOTAL COST (Hourly)TOTAL COSTSEMC / CRW / STD6/12/24COSTTASK NO.TASK DESCRIPTIONHOURSPROJECT TOTAL:DIRECT EXPENSESTOTAL COSTS (Fixed Fee)Printing =Geotechnical Engineering =Structural Engineering =EEI Labor Expenses = TOTAL LABOR EXPENSESLABOR SUMMARYMEP Engineering = 320'400'400'320' © Engineering Enterprises, Inc. 1 1 PROPOSED SOUTH DELIVERY STATION SITE PLAN (PRELIMINARY) LAKE MICHIGAN PRELIMINARY ENGINEERING UNITED CITY OF YORKVILLE IL R O U T E 1 2 6WI NG RO A D IL R O U T E 1 2 6WING ROADIL RO U T E 7 1 LOCATION MAP ATTACHMENT E: ESTIMATED SCHEDULECLIENT PROJECT NUMBERUnited City of YorkvilleYO2416-PPROJECT TITLEDATE PREPARED BYLake Michigan South Receiving StationEMCMAY JUN JUL AUG SEPT OCT NOV DEC JAN FEB MAR APRDESIGN ENGINEERING2.12.22.32.42.52.62.72.82.9LAND ACQUISITION AND LEGAL SURVEYINGOPTIONAL ADDITIONAL ILLINOIS PWSLP LOAN APPLICATIONA.1 52 Wheeler Road Sugar Grove, IL 60554 Tel: 630.466.6700 Fax: 630.466.6701 www.eeiweb.comLand Acquisition and Legal SurveyingIllinois PWSLP Loan ApplicationEnvironmental Signoff Submittals and Amended Project Plan Coordination with IEPATASK NO.TASK DESCRIPTION6/12/2420252024Permitting CoordinationBidding and ContractingProject Management and AdministrationProject Kickoff and Progress Review Meetings (3 Total Meetings with City plus Internal Meetings)Design and Project Manual Preparation for Permit IssueDesign and Project Manual Preparation for Bid IssueSurveyingWIFIA Loan Coordination EMPLOYEE DESIGNATION CLASSIFICATION HOURLY RATE Senior Principal E-4 $246.00 Principal E-3 $241.00 Senior Project Manager E-2 $234.00 Project Manager E-1 $210.00 Senior Project Engineer/Surveyor II P-6 $200.00 Senior Project Engineer/Surveyor I P-5 $186.00 Project Engineer/Surveyor P-4 $168.00 Senior Engineer/Surveyor P-3 $155.00 Engineer/Surveyor P-2 $140.00 Associate Engineer/Surveyor P-1 $127.00 Senior Project Technician II T-6 $175.00 Senior Project Technician I T-5 $164.00 Project Technician T-4 $153.00 Senior Technician T-3 $140.00 Technician T-2 $127.00 Associate Technician T-1 $111.00 GIS Technician II G-2 $125.00 GIS Technician I G-1 $114.00 Engineering/Land Surveying Intern I-1 $ 82.00 Executive Administrative Assistant A-4 $ 77.00 Administrative Assistant A-3 $ 72.00 VEHICLES. REPROGRAPHICS, DIRECT COSTS, DRONE AND EXPERT TESTIMONY Vehicle for Construction Observation $ 20.00 In-House Scanning and Reproduction $0.25/Sq. Ft. (Black & White) $1.00/Sq. Ft. (Color) Reimbursable Expenses (Direct Costs) Cost Services by Others (Direct Costs) Cost + 10% Unmanned Aircraft System / Unmanned Aerial Vehicle / Drone $ 225.00 Expert Testimony $ 275.00 STANDARD SCHEDULE OF CHARGES ~ JANUARY 1, 2024 ATTACHMENT G IEPA PROFESSIONAL SERVICES CONTRACT CLAUSES Audit and Access to Records Clause: A. Books, records, documents and other evidence directly pertinent to performance of PWSLP/WPCLP loan work under this agreement shall be maintained in accordance with generally accepted Accounting Principles. The Agency or any of its authorized representatives shall have access to the books, records, documents and other evidence for the purpose of inspection, audit and copying. Facilities shall be provided for access and inspection. B. Audits conducted pursuant to this provision shall be in accordance with auditing standards generally accepted in the United States of America. C. All information and reports resulting from access to records pursuant to the above shall be disclosed to the Agency. The auditing agency shall afford the engineer an opportunity for an audit exit conference and an opportunity to comment on the pertinent portions of the draft audit report. D. The final audit report shall include the written comments, if any, of the audited parties. E. Records shall be maintained and made available during performance of project services under this agreement and for three years after the final loan closing. In addition, those records that relate to any dispute pursuant to the Loan Rules Section 365.650 or Section 662.650 (Disputes) or litigation or the settlement of claims arising out of project performance or costs or items to which an audit exception has been taken, shall be maintained and made available for three years after the resolution of the appeal, litigation, claim or exception. Covenant Against Contingent Fees: The professional services contractor warrants that no person or selling agency has been employed or retained to solicit or secure this contract upon an agreement or understanding for a commission, percentage, brokerage, or contingent fee, excepting bonafide employees. For breach or violation of this warranty, the loan recipient shall have the right to annul this agreement without liability or in its discretion to deduct from the contract price or consideration or otherwise recover, the full amount of such commission, percentage, brokerage, or contingent fee. Certification Regarding Debarment, Suspension and Other Responsibility Matters: Form EPA 5700-49 is signed and attached as part of Attachment G. USEPA Nondiscrimination Clause: The contractor (engineer) shall not discriminate on the basis of race, color, national origin or sex in the performance of this contract. The contractor shall carry out applicable requirements of 40 CFR Part 33 in the award and administration of contracts awarded under EPA financial assistance agreements. Failure by the contractor to carry out these requirements is a material breach of this contract which may result in the termination of this contract or other legally available remedies. USEPA Fair Share Percentage Clause: The engineer agrees to take affirmative steps to assure that disadvantaged business enterprises are utilized when possible as sources of supplies, equipment, construction and services in accordance with the [WPC or PWS] Loan Program rules. As required by the award conditions of USEPA's Assistance Agreement with Illinois EPA, the engineer acknowledges that the fair share percentages are 5% for MBEs & 12% for WBEs”. United States Environmental Protection Agency Washington, D.C. 20460 Certification Regarding Debarment, Suspension, and Other Responsibility Matters The prospective participant certifies to the best of its knowledge and belief that it and its principals: (a) Are not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from covered transactions by any Federal department or agency; (b) Have not within a three year period preceding this proposal been convicted of or had a civil judgment rendered against them for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public: (Federal, State, or local) transaction or contract under a public transaction; violation of Federal or State antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen property; (c) Are not presently indicted for or otherwise criminally or civilly charged by a government entity (Federal, State, or local) with commission of any of the offenses enumerated in paragraph (1)(b) of this certification; and (d) Have not within a three-year period preceding this application/proposal had one or more public transactions (Federal, State, or local) terminated for cause or default. I understand that a false statement on this certification may be grounds for rejection of this proposal or termination of the award. In addition, under 18 USC Sec. 1001, a false statement may result in a fine of up to $10,000 or imprisonment for up to 5 years, or both. Typed Name and Title of Authorized Representative Signature of Authorized Representative Date I am unable to certify to the above statements. May explanation is attached. EPA FORM 5700-49 (11-88) EPA Project Control Number ATTACHMENT H SUPPLEMENTARY USEPA / WIFIA PROFESSIONAL SERVICES CONTRACT CLAUSES ECONOMIC AND MISCELLANEOUS AUTHORITIES DEBARMENT AND SUSPENSION AND PROHIBITIONS RELATING TO VIOLATIONS OF CWA AND CAA WITH RESPECT TO FEDERAL CONTRACTS, GRANTS, OR LOANS Debarment and Suspension. Contractor certifies that it will not knowingly enter into a contract with anyone who is ineligible under the 2 CFR part 180 and part 1532 (per Executive Order 12549, 51 FR 6370, February 21, 1986) or who is prohibited under Section 306 of the Clean Air Act or Section 508 of the Clean Water Act to participate in the [Project]. Suspension and debarment information can be accessed at http://www.sam.gov. Contractor represents and warrants that it has or will include a term or conditions requiring compliance with this provision in all of its subcontracts under this Agreement. NEW RESTRICTIONS ON LOBBYING Federal Lobbying Restrictions (31 U.S.C 1352). Recipients of federal financial assistance may not pay any person for influencing or attempting to influence any officer or employee of a federal agency, a member of Congress, an officer or employee of Congress, or an employee of a member of Congress with respect to the award, continuation, renewal, amendment, or modification of a federal grant, loan, or contract. These requirements are implemented for USEPA in 40 CFR Part 34, which also describes types of activities, such as legislative liaison activities and professional and technical services, which are not subject to this prohibition. Upon award of this contract, Contractor shall complete and submit to the City the certification and disclosure forms in Appendix A and Appendix B to 40 CFR Part 34. Contractor shall also require all subcontractors and suppliers of any tier awarded a subcontract over $100,000 to similarly complete and submit the certification and disclosure forms pursuant to the process set forth in 40 CFR 34.110. Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Community Development Purchasing Police Public Works Parks and Recreation Agenda Item Number New Business #6 Tracking Number PW 2024-52 Lake Michigan North Receiving Station – Design Engineering Agreement Public Works Committee – June 18, 2024 Majority Approval Please see the attached memo. Bart Olson Administration Name Department Summary Consideration of a design engineering agreement with EEI for a north receiving station for the Lake Michigan water source project. Background The City Council last discussed this project during the most recent Lake Michigan capital improvement plan reviews in 2023. The City staff have identified the Grande Reserve water tower site off of Lehman Crossing Drive as the northern connection point for the Lake Michigan water source project. This connection point will include a DuPage Water Commission (DWC) receiving station building and a pressure adjusting station on the City property that currently holds a water tower and water treatment plant. Of note, the last time this was reviewed by City Council, the staff was recommending to delay booster pump station improvements to defer costs, but we are now recommending this be completed now to take advantage of our recently awarded IEPA low interest loans. A concept plan and map is included as an exhibit to the attached design engineering agreement with EEI. This contract for design engineering services is for a fixed fee of $279,368 and is included in the FY 25 Water Fund budget. This contract will include work to bring us to bidding of the improvements in Q2 of 2025. The contract includes various tasks associated with using IEPA low interest loans for this project, and results in the City paying for the entire contract up front and then receiving loan reimbursement once the construction occurs. The contract covers subcontractor work on electrical, geotechnical, mechanical, plumbing, structural, and architectural subcontractor services. Even though the DWC receiving station will be owned by DWC, the City is responsible for the costs of and constructing the building. Recommendation Staff recommends approval of a design engineering agreement with EEI for a north receiving station for the Lake Michigan water source project. Memorandum To: City Council From: Bart Olson, City Administrator CC: Date: June 13, 2024 Subject: North Receiving Station, Design Engineering Contract UNITED CITY OF YORKVILLE LAKE MICHIGAN NORTH RECEIVING STATION PAGE 1 Lake Michigan North Receiving Station United City of Yorkville Agreement for Professional Services – Design Engineering THIS AGREEMENT, by and between the United City of Yorkville, hereinafter referred to as the "City" or “OWNER” and Engineering Enterprises, Inc. hereinafter referred to as the "Contractor" or “ENGINEER” agrees as follows: A. Services: The Engineer shall furnish the necessary personnel, materials, equipment and expertise to make the necessary investigations, analysis and calculations along with exhibits, cost estimates and narrative, to complete all necessary engineering services to the City as indicated on the included Attachment A. Design Engineering services shall be provided as indicated on the Scope of Services on Attachment B. The Engineer shall work with the City to develop a contracting and bidding schedule consistent with available funding. All Engineering will be in accordance with all City, Standard Specifications for Water and Sewer Construction in Illinois, Illinois Environmental Protection Agency, and Illinois Department of Transportation requirements. B. Term: Services will be provided beginning on the date of execution of this agreement and continuing, until terminated by either party upon 7 days written notice to the non- terminating party or upon completion of the Services. Upon termination the ENGINEER shall be compensated for all work performed for the City prior to termination. C. Compensation and maximum amounts due to ENGINEER: ENGINEER shall receive as compensation for all work and services to be performed herein an amount based on the Estimated Level of Effort and Associated Cost included in Attachment C. Design Engineering will be paid for monthly based on the percentage of the project that is complete. The Fixed Fee amount for the Design Engineering is $279,368.00. The hourly rates for this project are shown in Attachment F. All payments will be made according to the Illinois State Prompt Payment Act and not less than once every thirty days. D. Changes in Rates of Compensation: In the event that this contract is designated in Section B hereof as an Ongoing Contract, ENGINEER, on or before February 1st of any given year, shall provide written notice of any change in the rates specified in Section C hereof (or on any UNITED CITY OF YORKVILLE LAKE MICHIGAN NORTH RECEIVING STATION PAGE 2 attachments hereto) and said changes shall only be effective on and after May 1st of that same year. E. Ownership of Records and Documents: ENGINEER agrees that all books and records and other recorded information developed specifically in connection with this agreement shall remain the property of the City. ENGINEER agrees to keep such information confidential and not to disclose or disseminate the information to third parties without the consent of the City. This confidentiality shall not apply to material or information, which would otherwise be subject to public disclosure through the freedom of information act or if already previously disclosed by a third party. Upon termination of this agreement, ENGINEER agrees to return all such materials to the City. The City agrees not to modify any original documents produced by ENGINEER without Contractor’s consent. Modifications of any signed duplicate original document not authorized by ENGINEER will be at OWNER’s sole risk and without legal liability to the ENGINEER. Use of any incomplete, unsigned document will, likewise, be at the OWNER’s sole risk and without legal liability to the ENGINEER. F. Governing Law: This contract shall be governed and construed in accordance with the laws of the State of Illinois. Venue shall be in Kane County, Illinois. G. Independent ENGINEER: ENGINEER shall have sole control over the manner and means of providing the work and services performed under this agreement. The City’s relationship to the ENGINEER under this agreement shall be that of an independent ENGINEER. ENGINEER will not be considered an employee to the City for any purpose. H. Certifications: Employment Status: The ENGINEER certifies that if any of its personnel are an employee of the State of Illinois, they have permission from their employer to perform the service. Anti-Bribery: The ENGINEER certifies it is not barred under 30 Illinois Compiled Statutes 500/50-5(a) - (d) from contracting as a result of a conviction for or admission of bribery or attempted bribery of an officer or employee of the State of Illinois or any other state. Loan Default: If the ENGINEER is an individual, the ENGINEER certifies that he/she is not in default for a period of six months or more in an amount of $600 or more on the repayment of any educational loan guaranteed by the Illinois State Scholarship UNITED CITY OF YORKVILLE LAKE MICHIGAN NORTH RECEIVING STATION PAGE 3 Commission made by an Illinois institution of higher education or any other loan made from public funds for the purpose of financing higher education (5 ILCS 385/3). Felony Certification: The ENGINEER certifies that it is not barred pursuant to 30 Illinois Compiled Statutes 500/50-10 from conducting business with the State of Illinois or any agency as a result of being convicted of a felony. Barred from Contracting: The ENGINEER certifies that it has not been barred from contracting as a result of a conviction for bid-rigging or bid rotating under 720 Illinois Compiled Statutes 5/33E or similar law of another state. Drug Free Workplace: The ENGINEER certifies that it is in compliance with the Drug Free Workplace Act (30 Illinois Compiled Statutes 580) as of the effective date of this contract. The Drug Free Workplace Act requires, in part, that Contractors, with 25 or more employees certify and agree to take steps to ensure a drug free workplace by informing employees of the dangers of drug abuse, of the availability of any treatment or assistance program, of prohibited activities and of sanctions that will be imposed for violations; and that individuals with contracts certify that they will not engage in the manufacture, distribution, dispensation, possession, or use of a controlled substance in the performance of the contract. Non-Discrimination, Certification, and Equal Employment Opportunity: The ENGINEER agrees to comply with applicable provisions of the Illinois Human Rights Act (775 Illinois Compiled Statutes 5), the U.S. Civil Rights Act, the Americans with Disabilities Act, Section 504 of the U.S. Rehabilitation Act and the rules applicable to each. The equal opportunity clause of Section 750.10 of the Illinois Department of Human Rights Rules is specifically incorporated herein. The ENGINEER shall comply with Executive Order 11246, entitled Equal Employment Opportunity, as amended by Executive Order 11375, and as supplemented by U.S. Department of Labor regulations (41 C.F.R. Chapter 60). The ENGINEER agrees to incorporate this clause into all subcontracts under this Contract. International Boycott: The ENGINEER certifies that neither it nor any substantially owned affiliated company is participating or shall participate in an international boycott in violation of the provisions of the U.S. Export Administration Act of 1979 or the regulations of the U.S. Department of Commerce promulgated under that Act (30 ILCS 582). Record Retention and Audits: If 30 Illinois Compiled Statutes 500/20-65 requires the ENGINEER (and any subcontractors) to maintain, for a period of 3 years after the later of the date of completion of this Contract or the date of final payment under the Contract, all books and records relating to the performance of the Contract and necessary to support amounts charged to the City under the Contract. The Contract and all books and records related to the Contract shall be available for review and audit by the City and the Illinois Auditor General. If this Contract is funded from contract/grant funds provided by the U.S. Government, the Contract, books, and UNITED CITY OF YORKVILLE LAKE MICHIGAN NORTH RECEIVING STATION PAGE 4 records shall be available for review and audit by the Comptroller General of the U.S. and/or the Inspector General of the federal sponsoring agency. The ENGINEER agrees to cooperate fully with any audit and to provide full access to all relevant materials. United States Resident Certification: (This certification must be included in all contracts involving personal services by non-resident aliens and foreign entities in accordance with requirements imposed by the Internal Revenue Services for withholding and reporting federal income taxes.) The ENGINEER certifies that he/she is a: x United States Citizen ___ Resident Alien ___ Non-Resident Alien The Internal Revenue Service requires that taxes be withheld on payments made to non resident aliens for the performance of personal services at the rate of 30%. Tax Payer Certification : Under penalties of perjury, the ENGINEER certifies that its Federal Tax Payer Identification Number or Social Security Number is (provided separately) and is doing business as a (check one): ___ Individual ___ Real Estate Agent ___ Sole Proprietorship ___ Government Entity ___ Partnership ___ Tax Exempt Organization (IRC 501(a) only) x Corporation ___ Not for Profit Corporation ___ Trust or Estate ___ Medical and Health Care Services Provider Corp. I. Indemnification: ENGINEER shall indemnify and hold harmless the City and City’s agents, servants, and employees against all loss, damage, and expense which it may sustain or for which it will become liable on account of injury to or death of persons, or on account of damage to or destruction of property resulting from the performance of work under this agreement by ENGINEER or its Subcontractors, or due to or arising in any manner from the wrongful act or negligence of ENGINEER or its Subcontractors of any employee of any of them. In the event that the either party shall bring any suit, cause of action or counterclaim against the other party, the non-prevailing party shall pay to the prevailing party the cost and expenses incurred to answer and/or defend such action, including reasonable attorney fees and court costs. In no event shall the either party indemnify any other party for the consequences of that party’s negligence, including failure to follow the ENGINEER’s recommendations. J. Insurance: The ENGINEER agrees that it has either attached a copy of all required insurance certificates or that said insurance is not required due to the nature and extent of the types of services rendered hereunder. (Not applicable as having been previously supplied) UNITED CITY OF YORKVILLE LAKE MICHIGAN NORTH RECEIVING STATION PAGE 5 K. Additional Terms or Modification: The terms of this agreement shall be further modified as provided on the attached Exhibits. Except for those terms included on the Exhibits, no additional terms are included as a part of this agreement. All prior understandings and agreements between the parties are merged into this agreement, and this agreement may not be modified orally or in any manner other than by an agreement in writing signed by both parties. In the event that any provisions of this agreement shall be held to be invalid or unenforceable, the remaining provisions shall be valid and binding on the parties. The list of Attachments are as follows: Attachment A: Standard Terms and Conditions Attachment B: Scope of Services Attachment C: Estimated Level of Effort and Associated Cost Attachment D: Location Map Attachment E: Anticipated Project Schedule Attachment F: 2024 Standard Schedule of Charges Attachment G: IEPA Professional Services Contract Clauses Attachment H: USEPA / WIFIA Professional Services Contract Clauses L. Notices: All notices required to be given under the terms of this agreement shall be given mail, addressed to the parties as follows: For the City: For the ENGINEER: City Administrator and City Clerk Engineering Enterprises, Inc. United City of Yorkville 52 Wheeler Road 651 Prairie Pointe Drive Sugar Grove Illinois 60554 Yorkville, IL 60560 Either of the parties may designate in writing from time-to-time substitute addresses or persons in connection with required notices. Agreed to this ___day of _________, 2024. United City of Yorkville Engineering Enterprises, Inc.: _________________________________ _______________________________ John Purcell Brad Sanderson, P.E. Mayor Chief Operating Officer /President _________________________________ ______________________________ Jori Behland Angela R. Smith City Clerk Executive Assistant ENGINEERING ENTERPRISES, INC. JUNE 2024 PAGE 1 ATTACHMENT A – STANDARD TERMS AND CONDITIONS Agreement: These Standard Terms and Conditions, together with the Professional Services Agreement, constitute the entire integrated agreement between the OWNER and Engineering Enterprises, Inc. (EEI) (hereinafter “Agreement”), and take precedence over any other provisions between the Parties. These terms may be amended, but only if both parties consent in writing. However, to the extent that the Scope of Work differs from the Standard Terms and Conditions, the Scope of Work document controls. Standard of Care: In providing services under this Agreement, the ENGINEER will endeavor to perform in a matter consistent with that degree of care and skill ordinarily exercised by members of the same profession currently practicing under same circumstances in the same locality. ENGINEER makes no other warranties, express or implied, written or oral under this Agreement or otherwise, in connection with ENGINEER’S service. Construction Engineering and Inspection: The ENGINEER shall not supervise, direct, control, or have authority over any contractor work, nor have authority over or be responsible for the means, methods, techniques sequences, or procedures of construction selected or used by any contractor, or the safety precautions and programs incident thereto, for security or safety of the site, nor for any failure of a contractor to comply with laws and regulations applicable to such contractor’s furnishing and performing of its work. The ENGINEER neither guarantees the performance of any contractor nor assumes responsibility for contractor’s failure to furnish and perform the work in accordance with the contract documents. The ENGINEER is not responsible for the acts or omissions of any contractor, subcontractor, or supplies, or any of their agents or employees or any other person at the site or otherwise furnishing or performing any work. Shop drawing and submittal review by the ENGINEER shall apply to only the items in the submissions and only for the purpose of assessing if upon installation or incorporation in the project work they are generally consistent with the construction documents.  OWNER agrees that the contractor is solely responsible for the submissions and for compliance with the construction documents.  OWNER further agrees that the ENGINEER’S review and action in relation to these submissions shall not constitute the provision of means, methods, techniques, sequencing or procedures of construction or extend or safety programs or precautions.  The ENGINEER’S consideration of a component does not constitute acceptance of the assembled items. The ENGINEER’S site observation during construction shall be at the times agreed upon in the Project Scope.  Through standard, reasonable means the ENGINEER will become generally familiar with observable completed work.  If the ENGINEER observes completed work that is inconsistent with the construction documents, that information shall be communicated to the contractor and OWNER for them to address. Opinion of Probable Construction Costs: ENGINEER’S opinion of probable construction costs represents ENGINEER’S best and reasonable judgment as a professional engineer. OWNER acknowledges that ENGINEER has no control over construction costs of contractor’s methods of determining pricing, or over competitive bidding by contractors, or of market conditions or changes thereto. ENGINEER cannot and does not guarantee that proposals, bids or actual construction costs will not vary from ENGINEER’S opinion of probable construction costs. Copies of Documents & Electronic Compatibility: Copies of Documents that may be relied upon by OWNER are limited to the printed copies (also known as hard copies) that are signed or sealed by the ENGINEER. Files in electronic media format of text, data, graphics, or of other types that are furnished by ENGINEER to OWNER are only for convenience of OWNER. Any conclusion or information obtained or derived from such electronic files will be at the user's sole risk. When transferring documents in electronic media format, ENGINEER makes no representations as to long term compatibility, usability, or readability of documents resulting from the use of software application packages, operating systems, or computer hardware differing from those used by ENGINEER at the beginning of the project. Changed Conditions: If, during the term of this Agreement, circumstances or conditions that were not originally contemplated by or known to the ENGINEER are revealed, to the extent that they affect the scope of services, compensation, schedule, allocation of risks, or other material terms of this Agreement, the ENGINEER may call for renegotiation of appropriate portions of this Agreement. The ENGINEER shall notify the OWNER of the changed conditions necessitating renegotiation, and the ENGINEER and the OWNER shall promptly and in good faith enter into renegotiation of this Agreement to address the changed conditions. If terms cannot be agreed to, the parties agree that either party has the absolute right to terminate this Agreement, in accordance with the termination provision hereof. Hazardous Conditions: OWNER represents to ENGINEER that to the best of its knowledge no Hazardous Conditions (environmental or otherwise) exist on the project site. If a Hazardous Condition is encountered or alleged, ENGINEER shall have the obligation to notify OWNER and, to the extent of applicable Laws and Regulations, appropriate governmental officials. It is acknowledged by both parties that ENGINEER's scope of services does not include any services related to a Hazardous Condition. In the event ENGINEER or any other party encounters a Hazardous Condition, ENGINEER may, at its option and without liability for consequential or any other damages, suspend performance of services on the portion of the project affected thereby until OWNER: (i) retains appropriate specialist consultant(s) or contractor(s) to identify and, as appropriate, abate, remediate, or remove the Hazardous Condition; and (ii) warrants that the project site is in full compliance with applicable Laws and Regulations. ENGINEER agrees to cooperate with the OWNER, as necessary, to remediate a Hazardous Condition, but same may result in additional costs to the OWNER. ENGINEERING ENTERPRISES, INC. JUNE 2024 PAGE 2 Consequential Damages: Notwithstanding any other provision of this Agreement, and to the fullest extent permitted by law, neither the OWNER nor the ENGINEER, their respective officers, directors, partners, employees, contractors, or subcontractors shall be liable to the other or shall make any claim for any incidental, indirect, or consequential damages arising out of or connected in any way to the Project or to this Agreement. This mutual waiver of consequential damages shall include, but is not limited to, loss of use, loss of profit, loss of business, loss of income, loss of reputation, or any other consequential damages that either party may have incurred from any cause of action including negligence, strict liability, breach of contract, and breach of strict or implied warranty. Both the OWNER and the ENGINEER shall require similar waivers of consequential damages protecting all the entities or persons named herein in all contracts and subcontracts with others involved in this project. Termination: This Agreement may be terminated for convenience, without cause, upon fourteen (14) days written notice of either party. In the event of termination, the ENGINEER shall prepare a final invoice and be due compensation as set forth in the Professional Services Agreement for all costs incurred through the date of termination. Either party may terminate this Agreement for cause upon giving the other party not less than seven (7) calendar days’ written notice for the following reasons: (a) Substantial failure by the other party to comply with or perform in accordance with the terms of the Agreement and through no fault of the terminating party; (b) Assignment of the Agreement or transfer of the project without the prior written consent of the other party; (c) Suspension of the project or the ENGINEER’S services by the OWNER for a period of greater than ninety (90) calendar days, consecutive or in the aggregate. (d) Material changes in the conditions under which this Agreement was entered into, the scope of services or the nature of the project, and the failure of the parties to reach agreement on the compensation and schedule adjustments necessitated by such changes. Payment of Invoices: Invoices are due and payable within 30 days of receipt unless otherwise agreed to in writing. Third Party Beneficiaries: Nothing contained in this Agreement shall create a contractual relationship with or a cause of action in favor of a third party against either the OWNER or the ENGINEER. The ENGINEER’S services under this Agreement are being performed solely and exclusively for the OWNER’S benefit, and no other party or entity shall have any claim against the ENGINEER because of this Agreement or the performance or nonperformance of services hereunder. The OWNER and ENGINEER agree to require a similar provision in all contracts with contractors, subcontractors, vendors and other entities involved in this Project to carry out the intent of this provision. Force Majeure: Each Party shall be excused from the performance of its obligations under this Agreement to the extent that such performance is prevented by force majeure (defined below) and the nonperforming party promptly provides notice of such prevention to the other party. Such excuse shall be continued so long as the condition constituting force majeure continues. The party affected by such force majeure also shall notify the other party of the anticipated duration of such force majeure, any actions being taken to avoid or minimize its effect after such occurrence, and shall take reasonable efforts to remove the condition constituting such force majeure. For purposes of this Agreement, “force majeure” shall include conditions beyond the control of the parties, including an act of God, acts of terrorism, voluntary or involuntary compliance with any regulation, law or order of any government, war, acts of war (whether war be declared or not), labor strike or lock-out, civil commotion, epidemic, failure or default of public utilities or common carriers, destruction of production facilities or materials by fire, earthquake, storm or like catastrophe. The payment of invoices due and owing hereunder shall in no event be delayed by the payer because of a force majeure affecting the payer. Additional Terms or Modification: All prior understandings and agreements between the parties are merged into this Agreement, and this Agreement may not be modified orally or in any manner other than by an Agreement in writing signed by both parties. In the event that any provisions of this Agreement shall be held to be invalid or unenforceable, the remaining provisions shall be valid and binding on the parties. Assignment: Neither party to this Agreement shall transfer or assign any rights or duties under or interest in this Agreement without the prior written consent of the other party. Subcontracting normally contemplated by the ENGINEER shall not be considered an assignment for purposes of this Agreement. Waiver: A party’s waiver of, or the failure or delay in enforcing any provision of this Agreement shall not constitute a waiver of the provision, nor shall it affect the enforceability of that provision or of the remainder of this Agreement. Attorney’s Fees: In the event of any action or proceeding brought by either party against the other under this Agreement, the prevailing party shall be entitled to recover from the other all costs and expenses including without limitation the reasonable fees of its attorneys in such action or proceeding, including costs of appeal, if any, in such amount as the Court may adjudge reasonable. Fiduciary Duty: Nothing in this Agreement is intended to create, nor shall it be construed to create, a fiduciary duty owed to either party to the other party. EEI makes no warranty, express or implied, as to its professional services rendered. Headings: The headings used in this Agreement are inserted only as a matter of convenience only, and in no way define, limit, enlarge, modify, explain or define the text thereof nor affect the construction or interpretation of this Agreement. UNITED CITY OF YORKVILLE LAKE MICHIGAN NORTH RECEIVING STATION PAGE 1 Lake Michigan North Receiving Station – Design Engineering United City of Yorkville, IL Attachment B – Scope of Services The United City of Yorkville requires Design Engineering services to construct a station to connect to receive water supply from DuPage Water Commission (DWC). Items include construction of a new building to house a new pressure adjusting station, including booster pump station (BPS) and pressure reducing station, chemical feed including chlorine and phosphate feed stations, additional structure and piping associated with receiving station at BPS, architectural components, electrical, connection to existing water main, associated water main piping and valves, SCADA upgrades, and generator as well as a new Altitude Valve for the Northeast Elevated Water Storage Tank. A concept site plan of the project can be found in Attachment D of this proposal. The City has begun implementing a multi-year program to construct required infrastructure to connect to receive water supply from DWC utilizing funds from the IEPA Public Water Supply Loan Program (PWSLP). To be eligible for the loan, the City has an approved Drinking Water Project Plan. The following list of work items establishes the scope of engineering services for this project: DESIGN ENGINEERING: 2.1 Project Management and Administration Management of Personnel and the Engineering Contract Budget Tracking Coordination with the City and Subconsultants 2.2 Project Kickoff and Progress Review Meetings (3 Total Meetings with City plus Internal Meetings) Project Kick-Off Meeting Between the City and EEI o Prepare Discussion Outline and Minutes o Attend Meeting at City Hall or Virtual o Site Visit After Meeting Two (2) Design Progress Meetings Between the City and EEI prior to Bidding o Prepare Discussion Outlines and Minutes o Attend Meetings at City Hall or Virtual 2.3 Design and Project Manual Preparation for Permit Issue •Prepare and Coordinate Requests for Information (RFIs) with City •Review Existing Building Codes •Confirm Preliminary Engineering Calculations for Determining Design Flow Capacity of the Booster Pump Station •Prepare Hydraulic Calculations and Pump Sizing for New Booster Pumps •Design Receiving Station Building, Pumping Equipment, Chlorine Feed Equipment, Phosphate Feed Equipment, Process Piping, Valves, Meter, Underground Utilities Associated with the Receiving Station, and Appurtenances in Accordance with City UNITED CITY OF YORKVILLE LAKE MICHIGAN NORTH RECEIVING STATION PAGE 2 Standards. Assumes Connecting to Existing System Piping and Discharge to Watermain at the Receiving Station Property Lines. o Scope includes design for either a recessed pump area or slab-on-grade for design/layout of the Receiving Station BPS, to be confirmed by City at Project Kickoff Meeting o Does Not Include Existing System or Watermain Design Outside the Property Lines (Offsite). Watermain Design Includes Connection to Existing City Distribution Watermain and Stub for Future Connection to DWC Piping (Onsite). o Geotechnical and Structural Engineering Services will be Required for Foundation for Receiving Station Building.  Design Receiving Station Building in Accordance with City Standards. Includes Coordination with Electric Utility for Electrical Service to the Station. Assumes Adequate Electrical Service Available at the Property Line. Assumes Use of a Brick and Block Building, Wood Trusses and Asphalt Shingle Roof to match existing onsite Water Treatment Plant (to be confirmed/coordinated with the City and DWC).  Evaluation of Existing Permanent Emergency Backup Generator (Diesel) and Automatic Transfer Switch (ATS) for Continued Use with Receiving Station. If Not Suitable for Reuse, Scope Includes New Diesel Generator and ATS.  SCADA and Instrumentation Design and Coordination with the City’s System Integrator. Assumes Radio Telemetry.  Site Design in Accordance with the City Standards. Assumes Reuse of Existing Fencing Around the Site (No New Fencing or Gates). Scope Includes Asphalt Pavement Access to the Receiving Station Building. Includes Grass Seeding for Groundcover and Natural Site Grading (Match Existing). o Does Not Include Landscape Architecture Services, Including Trees or Shrubbery. o Does Not Include Stormwater Detention Drainage. Stormwater Design Limited to Connecting to Existing Onsite Storm Sewer.  Design a New Altitude Valve for the NE EWST o Review of Ground Elevations/Tank Elevations, Pressures/Pressure Zones and Anticipated Altitude Valve Location o Conduct Site Visit o Coordination with Altitude Valve Station manufacturer o Prepare Altitude Valve Station Layout & Piping Drawings Only o Prepare Specifications for the Altitude Valve Station o Prepare Basis of Design and Buoyancy Calcs for IEPA Permit  Coordination with Subconsultants (Structural, Electrical/SCADA, Mechanical/Plumbing, Geotechnical)  Coordination with DWC and the City on Receiving Station and DWC-owned Metering Station (e.g. architecture)  Identify and Begin Preparation of Required Plans and Technical Specifications  Prepare Permit Issue Plans and Specifications (~60%)  Prepare Plans Necessary to Obtain the IEPA Construction Permit  Prepare Project Manual, Including Technical Specifications for the Project, Necessary to Obtain the IEPA Construction Permit 2.4 Design and Project Manual Preparation for Bid Issue  Prepare Final Plans Necessary to Bid the Project (100%) UNITED CITY OF YORKVILLE LAKE MICHIGAN NORTH RECEIVING STATION PAGE 3  Prepare Final Project Manual, Including Technical Specifications for the Project, Necessary to Bid the Project o Assumes use of EEI’s Standard Contract Documents  Prepare 60% and 100% Engineer’s Opinion of Probable Construction Cost  Internal QA/QC 2.5 Permitting Coordination  IEPA Construction Permit Coordination and Acquire Permit o Complete All Necessary Permit Application Forms and Schedules o Coordinate Signatures with City and Submittal of Application Packages to IEPA  Stormwater Pollution Prevention Plan (SWPP)  City Building Permit Facilitation 2.6 Bidding and Contracting  Prepare Bidders List and Ad for Bid  Submit Ad for Bid to the Local Paper and Post Bidding Documents on QuestCDN  Address Bid Questions and Prepare Addenda  Prepare Agenda/Minutes and Attend Pre-Bid Meeting  Attend Bid Opening  Prepare Bid Tab, Bid Summary, and Recommendation of Award  Execute Contract Documents 2.7 Illinois Public Water Supply Loan Program (PWSLP) State Revolving Fund (SRF) Loan Application  Prepare Loan Application Form o Loan Program Certifications and Resolutions  Disbarment, Suspension, and Other Responsibility Matters  Intent Regarding National Flood Insurance  Project Site Rights of Way, Easements, and Permits  Taxpayer ID (FEIN) Certifications  Five Officer Certification Form  Tax Compliance Certificate and Agreement  Authorizing Representative to Sign Loan Documents  Certified Bond Ordinance o Existing Water Rate Ordinance o Water System Information o Project Completion Schedule and Estimates  Financial Coordination with the City o Current and Future Debt o Comprehensive Financial Projections (5 years) o Audited Financial Statements o Bond Ratings 2.8 WIFIA Loan Coordination  Coordination with USEPA to furnish required documentation necessary for WIFIA Loan funding (executed engineering agreements, final bid and contract documents, executed construction contracts) UNITED CITY OF YORKVILLE LAKE MICHIGAN NORTH RECEIVING STATION PAGE 4  Advertisement for DBE’s consistent with good faith requirements regarding use of DBE’s 2.9 Surveying  Confirmatory Topographical Survey of the Receiving Station Building Area, Including Connecting Utilities DIRECT EXPENSES The following scope of services will be provided by EEI’s subconsultants: Geotechnical and CCDD (Rubino Engineering, Inc.)  Two (2) Soil Borings 25’ in depth  Prepare Geotechnical Report and CCDD Analysis  Prepare LPC 662/663 Permit Electrical/SCADA (Consultant To Be Determined) Mechanical/Plumbing (Consultant To Be Determined) Structural (Hutter-Trankina Engineering) Architectural (Allen+Pepa) NOTES AND EXCLUSIONS  The above scope of services does not include the following: o Construction Engineering o Site Survey Outside of Scope Identified in Scope Item 2.9 o Land Acquisition and Property Negotiations o Environmental Surveys o WIFIA Loan Application or Loan Processing/Coordination other than items noted in above scope o New Electrical Service (assumes connecting to existing 480V service at site) o Engineering Related to New NW Elevated Water Storage Tank o Engineering Related to DWC Metering Station o Modifications to Existing Wells 8 & 9 Water Treatment Plant o Permitting Coordination Other Than IEPA Construction Permit and City Building Permit o Landscape Architecture  Assumes Existing Onsite Sanitary and Storm Sewers, as well as Watermain, Have Adequate Capacity – Scope Does Not Include Replacement of Existing Utilities The above scope summarizes the work items that will be completed for this contract. Additional work items, including additional meetings beyond the meetings defined in the above scope shall be considered outside the scope of the base contract and will be billed in accordance with EEI’s Standard Schedule of Charges (Attachment F) in affect at the time the extra work is performed. ATTACHMENT C: ESTIMATED LEVEL OF EFFORT AND ASSOCIATED COSTPROFESSIONAL ENGINEERING SERVICES CLIENT PROJECT NUMBERUnited City of YorkvilleYO2415-PPROJECT TITLEDATE PREPARED BYLake Michigan North Receiving StationROLE PIC SPM PM SPS 1 PE SPT 2 SPT 1 ST ADMINRATE $246 $241 $210 $186 $168 $175 $164 $140 $70DESIGN ENGINEERING2.1 Project Management and Administration 6 16 22 4,836$ 2.2 Project Kickoff and Progress Review Meetings (3 Total Meetings with City plus Internal Meetings) 16 16 20 32 84 17,368$ 2.3 Design and Project Manual Preparation for Permit Issue 8 24 48 140 80 4 304 54,752$ 2.4 Design and Project Manual Preparation for Bid Issue 4 16 40 88 72 4 224 40,112$ 2.5 Permitting Coordination8 16 24 4,368$ 2.6 Bidding and Contracting4 2 16 24 4 50 9,138$ 2.7 Illinois PWSLP Loan Application4 16 24 60 104 19,960$ 2.8 WIFIA Loan Coordination8 16 24 4,368$ 2.9 Surveying12 9 4 25 4,866$ Design Engineering Subtotal: 42 74 192 9 380 - 152 - 12 708 159,768$ 42 74 192 9 380 - 152 - 12 708 159,768 EEI STAFFPIC Principal In Charge500$ SPM Senior Project ManagerMileage = 100$ PM Project ManagerElectrical/SCADA = 45,000$ SPS 1 Senior Project Surveyor I9,000$ PE Project Engineer20,000$ SPT 2 Senior Project Technician IIArchitectural = 20,000$ SPT 1 Senior Project Technician I25,000$ ST Senior TechnicianDIRECT EXPENSES =119,600$ ADMIN Adminstrative Assistant159,768$ 159,768$ 279,368$ 52 Wheeler Road, Sugar Grove, IL 60554 Tel: 630.466.6700 Fax: 630.466.6701 www.eeiweb.comEMC / CRW / STD6/12/24COSTTASK NO.TASK DESCRIPTIONHOURSDIRECT EXPENSESTOTAL COSTSPrinting =Geotechnical Engineering =Structural Engineering =EEI Labor Expenses = TOTAL LABOR EXPENSESLABOR SUMMARYMEP Engineering =PROJECT TOTAL: © Engineering Enterprises, Inc.12EXHIBIT C: PROPOSEDNORTH DELIVERY STATIONSITE PLAN (PRELIMINARY)LAKE MICHIGAN CONNECTIONPRELIMINARY ENGINEERINGUNITED CITY OF YORKVILLEPROPOSED SITE0.95 ACRES ATTACHMENT E: ESTIMATED SCHEDULECLIENT PROJECT NUMBERUnited City of YorkvilleYO2415-PPROJECT TITLEDATE PREPARED BYLake Michigan North Receiving StationEMCMAY JUN JULAUG SEPT OCT NOV DEC JAN FEB MARAPR MAYDESIGN ENGINEERING2.12.22.32.42.52.62.72.82.9 52 Wheeler Road Sugar Grove, IL 60554 Tel: 630.466.6700 Fax: 630.466.6701 www.eeiweb.comTASK NO.TASK DESCRIPTION5/15/2420252024SurveyingPermitting CoordinationBidding and ContractingProject Management and AdministrationProject Kickoff and Progress Review Meetings (3 Total)Design and Project Manual Preparation for Permit IssueDesign and Project Manual Preparation for Bid IssueIllinois PWSLP Loan Application and CoordinationWIFIA Loan Coordination EMPLOYEE DESIGNATION CLASSIFICATION HOURLY RATE Senior Principal E-4 $246.00 Principal E-3 $241.00 Senior Project Manager E-2 $234.00 Project Manager E-1 $210.00 Senior Project Engineer/Surveyor II P-6 $200.00 Senior Project Engineer/Surveyor I P-5 $186.00 Project Engineer/Surveyor P-4 $168.00 Senior Engineer/Surveyor P-3 $155.00 Engineer/Surveyor P-2 $140.00 Associate Engineer/Surveyor P-1 $127.00 Senior Project Technician II T-6 $175.00 Senior Project Technician I T-5 $164.00 Project Technician T-4 $153.00 Senior Technician T-3 $140.00 Technician T-2 $127.00 Associate Technician T-1 $111.00 GIS Technician II G-2 $125.00 GIS Technician I G-1 $114.00 Engineering/Land Surveying Intern I-1 $ 82.00 Executive Administrative Assistant A-4 $ 77.00 Administrative Assistant A-3 $ 72.00 VEHICLES. REPROGRAPHICS, DIRECT COSTS, DRONE AND EXPERT TESTIMONY Vehicle for Construction Observation $ 20.00 In-House Scanning and Reproduction $0.25/Sq. Ft. (Black & White) $1.00/Sq. Ft. (Color) Reimbursable Expenses (Direct Costs) Cost Services by Others (Direct Costs) Cost + 10% Unmanned Aircraft System / Unmanned Aerial Vehicle / Drone $ 225.00 Expert Testimony $ 275.00 STANDARD SCHEDULE OF CHARGES ~ JANUARY 1, 2024 ATTACHMENT G IEPA PROFESSIONAL SERVICES CONTRACT CLAUSES Audit and Access to Records Clause: A. Books, records, documents and other evidence directly pertinent to performance of PWSLP/WPCLP loan work under this agreement shall be maintained in accordance with generally accepted Accounting Principles. The Agency or any of its authorized representatives shall have access to the books, records, documents and other evidence for the purpose of inspection, audit and copying. Facilities shall be provided for access and inspection. B. Audits conducted pursuant to this provision shall be in accordance with auditing standards generally accepted in the United States of America. C. All information and reports resulting from access to records pursuant to the above shall be disclosed to the Agency. The auditing agency shall afford the engineer an opportunity for an audit exit conference and an opportunity to comment on the pertinent portions of the draft audit report. D. The final audit report shall include the written comments, if any, of the audited parties. E. Records shall be maintained and made available during performance of project services under this agreement and for three years after the final loan closing. In addition, those records that relate to any dispute pursuant to the Loan Rules Section 365.650 or Section 662.650 (Disputes) or litigation or the settlement of claims arising out of project performance or costs or items to which an audit exception has been taken, shall be maintained and made available for three years after the resolution of the appeal, litigation, claim or exception. Covenant Against Contingent Fees: The professional services contractor warrants that no person or selling agency has been employed or retained to solicit or secure this contract upon an agreement or understanding for a commission, percentage, brokerage, or contingent fee, excepting bonafide employees. For breach or violation of this warranty, the loan recipient shall have the right to annul this agreement without liability or in its discretion to deduct from the contract price or consideration or otherwise recover, the full amount of such commission, percentage, brokerage, or contingent fee. Certification Regarding Debarment, Suspension and Other Responsibility Matters: Form EPA 5700-49 is signed and attached as part of Attachment G. USEPA Nondiscrimination Clause: The contractor (engineer) shall not discriminate on the basis of race, color, national origin or sex in the performance of this contract. The contractor shall carry out applicable requirements of 40 CFR Part 33 in the award and administration of contracts awarded under EPA financial assistance agreements. Failure by the contractor to carry out these requirements is a material breach of this contract which may result in the termination of this contract or other legally available remedies. USEPA Fair Share Percentage Clause: The engineer agrees to take affirmative steps to assure that disadvantaged business enterprises are utilized when possible as sources of supplies, equipment, construction and services in accordance with the [WPC or PWS] Loan Program rules. As required by the award conditions of USEPA's Assistance Agreement with Illinois EPA, the engineer acknowledges that the fair share percentages are 5% for MBEs & 12% for WBEs”. United States Environmental Protection Agency Washington, D.C. 20460 Certification Regarding Debarment, Suspension, and Other Responsibility Matters The prospective participant certifies to the best of its knowledge and belief that it and its principals: (a) Are not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from covered transactions by any Federal department or agency; (b) Have not within a three year period preceding this proposal been convicted of or had a civil judgment rendered against them for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public: (Federal, State, or local) transaction or contract under a public transaction; violation of Federal or State antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen property; (c) Are not presently indicted for or otherwise criminally or civilly charged by a government entity (Federal, State, or local) with commission of any of the offenses enumerated in paragraph (1)(b) of this certification; and (d) Have not within a three-year period preceding this application/proposal had one or more public transactions (Federal, State, or local) terminated for cause or default. I understand that a false statement on this certification may be grounds for rejection of this proposal or termination of the award. In addition, under 18 USC Sec. 1001, a false statement may result in a fine of up to $10,000 or imprisonment for up to 5 years, or both. Typed Name and Title of Authorized Representative Signature of Authorized Representative Date I am unable to certify to the above statements. May explanation is attached. EPA FORM 5700-49 (11-88) EPA Project Control Number ATTACHMENT H SUPPLEMENTARY USEPA / WIFIA PROFESSIONAL SERVICES CONTRACT CLAUSES ECONOMIC AND MISCELLANEOUS AUTHORITIES DEBARMENT AND SUSPENSION AND PROHIBITIONS RELATING TO VIOLATIONS OF CWA AND CAA WITH RESPECT TO FEDERAL CONTRACTS, GRANTS, OR LOANS Debarment and Suspension. Contractor certifies that it will not knowingly enter into a contract with anyone who is ineligible under the 2 CFR part 180 and part 1532 (per Executive Order 12549, 51 FR 6370, February 21, 1986) or who is prohibited under Section 306 of the Clean Air Act or Section 508 of the Clean Water Act to participate in the [Project]. Suspension and debarment information can be accessed at http://www.sam.gov. Contractor represents and warrants that it has or will include a term or conditions requiring compliance with this provision in all of its subcontracts under this Agreement. NEW RESTRICTIONS ON LOBBYING Federal Lobbying Restrictions (31 U.S.C 1352). Recipients of federal financial assistance may not pay any person for influencing or attempting to influence any officer or employee of a federal agency, a member of Congress, an officer or employee of Congress, or an employee of a member of Congress with respect to the award, continuation, renewal, amendment, or modification of a federal grant, loan, or contract. These requirements are implemented for USEPA in 40 CFR Part 34, which also describes types of activities, such as legislative liaison activities and professional and technical services, which are not subject to this prohibition. Upon award of this contract, Contractor shall complete and submit to the City the certification and disclosure forms in Appendix A and Appendix B to 40 CFR Part 34. Contractor shall also require all subcontractors and suppliers of any tier awarded a subcontract over $100,000 to similarly complete and submit the certification and disclosure forms pursuant to the process set forth in 40 CFR 34.110.