City Council Minutes 2024 06-25-24MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL
OF THE UNITED CITY OF YORKVILLE, KENDALL COUNTY, ILLINOIS,
HELD__ IN THE CITY COUNCIL CHAMBERS,
651 PRAIRIE POINTE DRIVE ON
TUESDAY, JUNE 25, 2024
Mayor Purcell called the meeting to order at 7:00 p.m. and led the Council in the Pledge of Allegiance.
ROLL CALL
Deputy Clerk Cisija called the roll.
Ward I
Koch
Present
Transier
Present
Ward II
Plocher
Present
Soling
Absent
Ward III
Funkhouser
Present
Marek
Present
Ward IV
Tarulis
Present
Comeils
Present
(electronic attendance)
Staff in attendance at City Hall: City Administrator Olson, Deputy Clerk Cisija, Deputy Chief of Police
Mikolasek, Attorney Orr, Public Works Director Dhuse, Community Development Director Barksdale -
Noble, Finance Director Fredrickson, Parks and Recreation Director Evans, Assistant City Administrator
Willrett, and EEI Engineer Sanderson.
Staff in attendance electronically: none
Members of the public were able to attend this meeting in person as well as being able to access the
meeting remotely via Zoom which allowed for video, audio, and telephonic participation.
A meeting notice was posted on the City's website on the agenda, minutes, and packets webpage with
instructions regarding remote meeting access and a link was included for the public to participate in the
meeting remotely:
httns://us02web.zoom.us/i/82610975411 ?owd=i3AMdi orZnhtJRx4ov61 LV6a0Ebw Wn.1.
The Zoom meeting ID was 826 1097 5411.
QUORUM
A quorum was established.
AMENDMENTS TO THE AGENDA
None,
PRESENTATIONS
None.
PUBLIC HEARINGS
None.
CITIZEN COMMENTS ON AGENDA ITEMS
None,
CONSENT AGENDA
1. Bill Payments for Approval
$ 336,240.15
(vendors FY 24)
$ 915,932.61
(vendors FY 25)
$ 446,200,75
(payroll period ending 06/07/24)
$ 1,698,373.51
(total)
2. 2023 Water Main Replacement Contract B Balancing Change Order No. 2 — approve the 2023
Water Main Replacement Contract B — Balancing Change Order No. 2 and authorize the Mayor
to execute (PW 2024-47)
3. Corneils Road Interceptor Sewer — Balancing Change Order No. 3 authorize the Corneils Road
Interceptor Sewer — Balancing Change Order No. 3 and authorize the Mayor to execute
(PW 2024-48)
The Minutes of the Regular Meeting of the City Council June 25 2024 — Page 2 of 5
Mayor Purcell entertained a motion to approve the consent agenda. So moved by Alderman Corneils;
seconded by Alderman Koch.
Motion approved by a roll call vote. Ayes-7 Nays-0
Koch -aye, Plocher-aye, Funkhouser-aye, Tarulis-aye,
Transier-aye, Marek-aye, Corneils-aye
REPORTS
MAYOR'S REPORT
Appointments to Boards and Commissions
(CC 2024-52)
Mayor Purcell entertained a motion to approve the Mayor's appointment of Kelly Diederich to the Park
Board for a term ending May 2029, the appointment of Sash Dumanovic to the Park Board for a term
ending May 2028, the appointment of Tara Schumacher to the Library Board for a term ending May
2027, and the appointment of Ruben Rodriguez to the Fire and Police Commission for a term ending May
2027. So moved by Alderman Transier; seconded by Alderman Corneils.
Motion approved by a roll call vote. Ayes-7 Nays-0
Plocher-aye, Funkhouser-aye, Tarulis-ayc, Transier-aye,
Marek-aye, Comeils-aye, Koch -aye
Downtown Grant — Planning Contract
(CC 2024-53)
Mayor Purcell entertained a motion to approve the downtown grant planning support contract with The
Lakota Group for a fixed rate of $24,925 plus reimbursable expenses and authorize the Mayor to execute.
So moved by Alderman Transier; seconded by Alderman Tarulis.
City Administrator Olson stated the downtown planning grant is due on July 22"d. The Lakota Group was
used for the 2016 Comprehensive Plan and has won statewide awards. He stated feedback is needed for
the branding component, and "Hydraulic District" was unique to Yorkville; however, a name is possible.
Scott Freres, The Lakota Group president, explained that this project is important in building
communities and building community space. He stated they are only successful when everyone
participates. The Lakota Group is currently working on four communities within the Chicagoland area, as
well as a couple of out-of-state communities, some of which are being funded by the same grant. Mr.
Freres stated this is an economic development tool to leverage businesses to reinvest in their properties
and bring people to the downtown area. He stated that the idea of developing a community space is
successful when it is programmed, and plans need to be tailored to what is realistically achievable by
starting small and programming it to be used all year round. Mr. Freres stated Bourbonnais, Illinois, is at
the three -fourths point of a major construction event. They are developing a town square, and they
leveraged part of the grant against the Chicago Bears, who left its Bourbonnais training camp. The space
they are developing will have bandshells, splash pads, bathrooms, a community park, and open space for
gatherings. Mr. Freres stated this has sparked local businesses to expand themselves in order to take
advantage of this.
Mr. Freres also stated The Lakota Group broke ground two weeks ago in downtown Tinley Park at
Harmony Square with the same program to energize a downtown that has drifted off over the years, and
they are almost at the completion of Antioch, Illinois.
Alderman Koch asked for ideas for reimbursable expenses. Mr. Freres stated there are prints and plots
that go along with developing a booklet or packet that has to go to the State, and those are the costs.
Alderman Koch stated those costs should be in the number Mr. Freres is showing. Mr. Freres responded
that they always separate it because sometimes they never get to it and try to itemize it because some
people want to see it. Alderman Funkhouser asked if it would go over $25,000. City Administrator Olson
stated it might, and he asked Attorney Orr if we needed to amend the motion. Attorney Orr responded
that we say plus reimbursable expenses and the importance is that it is understood that reimbursable
expenses would be the costs of operation. Attorney Orr does not believe there is a need to amend the
motion, mainly because there is a discussion tonight regarding Alderman Funkhouser's question. Mr.
Freres stated that professional fees are certain itemized numbers vs. reimbursable expenses, which
fluctuate. Alderman Transier wanted to know The Lakota Group's past success rate in helping
communities obtain these grants. Mr. Freres stated 30% and 30% is successful in the real marketplace. He
stated they are looking at the community, the economic conditions, and the leadership structure to move
this forward for the intended purpose. Mr. Freres stated it is about bringing business to town, supporting
the businesses, and developing a future business model to bring people to an active and vibrant
The Minutes of the Regular Meeting of the City Council — June 25, 2024 — Page 3 of 5
downtown. Alderman Koch stated this has been stagnant for 20 years, and they showed at the last meeting
that they were supporting the purchase of the property from the beginning, and who knows how long it
would have sat that way.
Motion approved by a roll call vote. Ayes-6 Nays-0 Present-1
Funkhouser-present, Tarulis-aye, Transier-aye, Marek-aye,
Comeils-aye, Koch-ayc, Plocher-aye
PUBLIC WORKS COMMITTEE REPORT
Public Works Equipment and Trucks Purchase
(PW 2024-49)
Resolution 2024-29 a. Authorizing the Purchase of a Trackless Tractor from E.J.
Equipment, Inc. in an Amount Not to Exceed $238,038
Alderman Koch made a motion to approve a Resolution Authorizing the Purchase of a Trackless Tractor
from E.J. Equipment, Inc., in an Amount Not to Exceed $238,038; seconded by Alderman Plocher.
Motion approved by a roll call vote. Ayes-7 Nays-0
Tarulis-aye, Transier-aye, Marek-aye, Comeils-aye,
Koch -aye, Plocher-aye, Funkhouser-aye
Resolution 2024-30 h. Authorizing the Purchase of a Ford F-350 Truck from
Haggarty Ford, in an Amount Not to Exceed $56,241
Alderman Koch made a motion to approve a Resolution Authorizing the Purchase of a Ford F-350 Truck
from Haggarty Ford, in an Amount Not to Exceed $56,241; seconded by Alderman Plocher.
Motion approved by a roll call vote. Ayes-7 Nays-0
Transier-aye, Marek-aye, Comeils-aye, Koch -aye,
Plocher-aye, Funkhouser-aye, Tarulis-aye
Resolution 2024-31 Approving an Intergovernmental Agreement Between the
United City of Yorkville and Yorkville -Bristol Sanitary
(PW 2024-50)
Alderman Koch made a motion to approve a Resolution Approving an Intergovernmental Agreement
Between the United City of Yorkville and Yorkville -Bristol Sanitary District; seconded by Alderman
Transier.
Motion approved by a roll call vote. Ayes-7 Nays-0
Marek-aye, Comeils-aye, Koch -aye, Plocher-aye,
Funkhouser-aye, Tarulis-aye, Transier-aye
Lake Michigan South Receiving Station —
Design Engineering Agreement
(PW 2024-51)
Alderman Koch made a motion to approve the Lake Michigan South Receiving Station — Agreement for
Professional Services — Design Engineering Agreement and authorize the Mayor and City Clerk to
execute; seconded by Alderman Tarulis.
Motion approved by a roll call vote. Ayes-7 Nays-0
Comeils-aye, Koch -aye, Plocher-aye, Funkhouser-aye,
Tarulis-aye, Transier-aye, Marek-aye
Lake Michigan North Receiving Station —
Design Engineering Agreement
(PW 2024-52)
Alderman Koch made a motion to approve the Lake Michigan North Receiving Station — Agreement for
Professional Services — Design Engineering Agreement and authorize the Mayor and City Clerk to
execute; seconded by Alderman Transier.
Alderman Koch explained that this does not include the towers. EEI Engineer Sanderson explained these
contracts are just for the receiving stations.
Motion approved by a roll call vote. Ayes-7 Nays-0
Koch -aye, Plocher-aye, Funkhouser-aye, Tarulis-aye,
Transier-aye, Marek-aye, Comeils-aye
The Minutes of the Regular Meeting of the City Council — June 25, 2024 — Page 4 of 5
ECONOMIC DEVELOPMENT COMMITTEE REPORT
No report.
PUBLIC SAFETY COMMITTEE REPORT
No report.
ADMINISTRATION COMMITTEE REPORT
No report.
PARK BOARD
WGN Radio Hometown Takeover
Parks and Recreation Director Evans shared that the WGN radio takeover will occur on Thursday, June
27, 2024, and there will be various speakers on the radio throughout the day. A video will also be released
on Thursday.
Movies Under the Stars
Parks and Recreation Director Evans shared the first Movies Under the Stars night, a partnership with the
Village of Oswego, will be held on Thursday, June 27, 2024, at Venue 1012 located 1012 Station Drive,
Oswego, Illinois. Additional information can be found at
http s://www.facebook.com/CityofYorkville/posts/ 849227217229260/.
Independence Day Celebration
Parks and Recreation Director Evans reminded that July 4" parade starts at 9:00 a.m. in Town Square and
there will be a City Council float in the parade. There will be all -day activities at Town Square and
fireworks at night at Countryside Parkway and Route 47. Additional information can be found at
https://www.yorkville.il.us/567/independence-Day-Celebration.
PLANNING AND ZONING COMMISSION
No report.
CITY COUNCIL REPORT
No report.
CITY CLERK'S REPORT
No rcport.
COMMUNITY & LIAISON REPORT
No report.
STAFF REPORT
No report.
MAYOR'S REPORT (cont'd)
City Buildings Updates
(CC 2021-04)
No report.
Water Study Update
(CC 2021-38)
No report.
ADDITIONAL BUSINESS
None.
CITIZEN COMMENTS
None.
EXECUTIVE SESSION
None.
ADJOURNMENT
Mayor Purcell entertained a motion to adjourn the City Council meeting. So moved by Alderman
Plocher; seconded by Alderman Koch.
Motion unanimously approved by a viva voce vote.
The Minutes of the Re ular Meetin of the City Council — June 25 2024 — PajZe 5 of 5
Meeting adjourned at 7:28 p.m.
Minutes submitted b
Monica Cisija,
Deputy Clerk, City of Yorkville, Illinois