Library Board Minutes 2024 07-08-24Page 1 of 3
APPROVED 8/12/24
Yorkville Public Library
Board of Trustees Meeting
Monday, July 8, 2024 7:00pm
Michelle Pfister Meeting Room
902 Game Farm Road, Yorkville, IL
The Board of Trustees meeting was called to order at 7:00pm by President Theron Garcia, roll was called and a
quorum was established.
Roll Call:
Tara Schumacher-yes, Jason Hedman-yes, Keri Pesola-yes, Jackie Milschewski-yes, Wendy Gatz-yes, Ryan
Forristall-yes, Theron Garcia-yes
Absent: Rosie Millen
Staff Present:
Library Director Shelley Augustine
Others Present:
Friends of Library member Judy Somerlot, Alderman Craig Soling, Consultant Amanda Standerfer-Fast Forward
Libraries (via Zoom)
Recognition of Visitors:
President Garcia recognized staff and guests.
Amendments to the Agenda: None
Presentations:
Ms. Standerfer briefly reviewed the work completed on the Strategic Plan. She discussed the 3 Strategic
Directions and the supporting goals for each, which are part of the Vision and Mission Statement.
Strategic Direction 1: Maximize Community Engagement and Library Services
Strategic Direction 2: Optimize Usage of Library Spaces
Strategic Direction 3: Prioritize the Future Growth of the Organization
Mr. Hedman suggested that “Insure Long-Term Financial Sustainability” be a separate Goal under Direction #3
and the Board concurred.
The Vision Statement was then discussed and Ms. Standerfer read a suggested version which the Board
approved.
For the Mission Statement, the Board considered 3 suggested choices and decided on a combination of 2 of the
possibilities.
The next step is the transition between the planning and implementation and Ms. Standerfer will work with the
staff . There will be an implementation meeting on August 1st.
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Approval of Minutes: June 1, 2024 and June 10, 2024
Moved by Ms. Garcia and seconded by Ms. Milschewski to approve the June 1st Special Library Board meeting
minutes as presented. Roll call: Schumacher-yes, Hedman-yes, Pesola-yes, Milschewski-yes, Gatz-yes,
Forristall-yes, Garcia-yes. Carried 7-0.
Moved by Ms. Garcia and seconded by Ms. Milschewski to approve the June 10th regular Board meeting minutes
as presented. Roll call: Hedman-yes, Pesola-yes, Milschewski-yes, Gatz-yes, Forristall-yes, Garcia-yes,
Schumacher-yes. Carried 7-0.
Correspondence: None
Public Comment: None
Friends of the Library Report:
Ms. Somerlot reported on the Friends of the Library meeting. Four additional folding tables were approved for
purchase and four additional Easy Music Players were approved for purchase for the memory care items. These
will be included in the circulation items for seniors. Many donations have been received for the used book sale
and preparations are being made. The Friends of the Library walked in the July 4th parade and distributed
beaded necklaces as well as bookmarks with information about the book sale.
Staff Comment: None
Report of the Treasurer:
Financial Statement
Treasurer Milschewski said there was nothing outstanding to report about the bill list and she entertained a
motion to pay the bills as follows. Ms. Garcia seconded.
Payment of Bills
Accounts Payable: $29,198.51
Payroll: $41,829.26
Total: $71,027.77
Roll call: Pesola-yes, Milschewski-yes, Gatz-yes, Forristall-yes, Garcia-yes, Schumacher-yes, Hedman-yes,
Carried 7-0.
Report of the Library Director:
Ms. Augustine reported the following:
1. Summer reading programs ends July 31, she also listed the various programs held or in the future.
2. Assessment was done on the remainder of the LED lighting and an RFP will likely be done, money is
budgeted.
3. Ted Milschewski examined roof, 2 areas in need of repair on north side.
4. Per Capita Grant received in amount of $31,976.51.
5. Bright Farms has booked meeting room again, resulting in total fees of about $1,000.
6. YBSD contacted Library since they will be managing their own billing now for government offices,
businesses and others. Library will be paying for water and sanitary services at a cost of about $427 a
month/$5,100 a year. This will be put in utilities line item.
7. Ms. Augustine attended city department head meeting to discuss potential residential building boom,
possibly resulting in additional development fees.
8. Director participated in library survey comparing budgets, wages, staffing etc.
9. Researching acceptance of credit card payments at library. Mr. Hedman noted the library must be PCI
compliant for payment cards.
10. After Labor Day, will no longer have services of Marketing person Katelyn Gregory, Ms. Augustine is
looking at alternatives.
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City Council Liaison:
Alderman Soling discussed the YBSD billing. He said billing was previously done by the city under an IGA
(Inter-Governmental Agreement) and YBSD will now be doing their own billing. Fox example, the previous
system allowed for a bill to only be sent to one address for a strip mall, but now all businesses in that strip mall
or property will receive their own bill. Recent IEPA mandates also make it vital to bring in all necessary fees.
Standing Committees:
The Personnel Committee met prior to this meeting to conduct the Director's annual review. A report will be
made at the next Board meeting.
Unfinished Business:
HVAC Update
Ms. Augustine said Ted Milschewski reports the chiller is running OK. He is waiting on parts for the boiler
which still runs in the summer to regulate hot water. For now, the HVAC update will be removed from the
updates until chiller discussions resume.
Strategic Plan Update
The managers will meet on August 1st regarding the implementation plan.
New Business:
Election of Officers and Set Committees
A slate of officers was chosen at last month's Board meeting with the following nominations:
President: Theron Garcia
Vice-President: Jason Hedman and Keri Pesola
Treasurer: Jackie Milschewski
Secretary: Rosie Millen
By voice vote, the uncontested positions were accepted unanimously.
Both Vice-President candidates spoke briefly about themselves and qualifications. A paper ballot vote was used
for the selection process with Keri Pesola receiving 4 votes and Jason Hedman 3 votes.
President Garcia also announced the new committee assignments.
Executive Session: None
Adjournment:
There was no further business and the meeting adjourned at 7:54pm.
Minutes respectfully submitted by
Marlys Young, Minute Taker