Administration Committee Minutes 2024 04-17-24APPROVED 8/21/24
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UNITED CITY OF YORKVILLE
ADMINISTRATION COMMITTEE MEETING
Wednesday, April 17, 2024 6:00pm
East Conference Room, #337
651 Prairie Pointe Drive, Yorkville, IL
Committee Members In Attendance:
Chairman Matt Marek
Alderman Ken Koch
Alderman Rusty Corneils
Alderman Joe Plocher
Other City Officials In Attendance:
Assistant City Administrator Erin Willrett
Finance Director Rob Fredrickson
Others in Attendance:
Cort Carlson, AACVB
The meeting was called to order at 6:00pm by Chairman Matt Marek.
Citizen Comments: None
Minutes for Correction/Approval: March 20, 2024
The minutes were approved as presented.
New Business:
1. ADM 2024-15 Budget Report for March 2024
Mr. Fredrickson said the sales tax for March was an all-time high of $465,000 and
represents sales tax from holiday shopping. It is an 11% increase over 2023. The non-
home rule sales tax was also an all-time high at $362,000 for a 4% increase. Income tax
was over $211,000 for a 13% increase. This is informational.
2. ADM 2024-16 Treasurer's Report for March 2024
Finance Director Fredrickson reported the following revenues:
March
Beginning Fund Balance: $24,526,776
YTD Revenue: $54,163,628
YTD Expenses $46,369,423
Projected Ending Fund Bal.: $32,320,981
These reports are informational and move to the consent agenda.
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3. ADM 2024-17 Cash Statements for January and February 2024
Mr. Fredrickson said the cash summary and investments are included in these reports. No
further discussion.
4. ADM 2024-18 Review of Invoices Between $5,000 and $25,000
a. March 26, 2024 Bill List
b. April 9, 2024 Bill List
This is a summary of invoices already presented to the City Council. No further action.
5. ADM 2024-19 Website Report for March 2024
Ms. Willrett said hits are on the upswing and the first big event was held for St. Patrick's
Day, which had the second highest number of hits. Staff is still monitoring Google
analytics to insure that accurate information can still be extracted as more information is
being hidden.
6. ADM 2024-20 Aurora Area Convention & Visitors Bureau (AACVB) 2024
Municipal Marketing Plan
AACVB Director Cort Carlson was present and he met with staff recently to review 2023
numbers and determine the 2024 budget. It was decided to spend $53,000. After
Hometown Days last year, data was analyzed to determine what visitors did after the
event and it was found there was a spike in downtown activity. The WGN takeover in
June was also discussed. There will be some filming in the downtown and business
owners will be interviewed. There will be live reporting and prizes will be given away.
It is thought Yorkville is the first suburban city to take part in the WGN feature.
Alderman Corneils asked how the $1.8 million impact for the city was determined. Mr.
Carlson explained it is based on economic numbers AACVB gets from Tourism
Economics through the state including information from spending on hotels, restaurants,
etc. in each county. It is also based on credit card activity, phone apps and third party
providers. Mr. Carlson will attend the next City Council meeting where this matter will
be discussed on the regular agenda.
7. ADM 2024-21 Ordinance Approving the Third Amendment to the Amended
Intergovernmental Cooperative Agreement Between the United City of Yorkville and
the Yorkville Bristol Sanitary District Regarding Billing for District Services
This amendment slightly adjusts and also re-affirms this agreement allowing the city to
do the billing for YBSD. Effective May 1st, YBSD wishes to start billing their
commercial customers, but allow the city to continue billing residents. The city will
continue to do the meter reading for the commercial customers. Mr. Fredrickson has
adjusted the budget slightly from $200,000 in YBSD fees to $185,000. This proposed
agreement will extend these services for 20 years with the ability of either party to
withdraw on a 90-day notice. This moves to the consent agenda with committee
approval.
8. ADM 2024-22 Salary Ranges of City Employees
Ms. Willrett said the salary numbers are already in the 2025 budget and this analysis
discusses salary ranges. This survey is done every few years to ensure the salaries are
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comparable with other municipalities in order to retain employees. The last update of
these ranges was in 2018. This comparison will be done annually, however, with not as
much detail. The attachments show recommendations of a 5.5% increase from 2024 to
2025. The report also shows a salary survey comparing other communities. In addition,
City Administrator Bart Olson's recommendations are provided. The salary ranges were
determined from these factors. This report is just the non-union employees.
Ms. Willrett said formal Council approval is not needed, however, staff would like
endorsement of the figures for hiring purposes. It was noted that the external comparable
salary ranges were lower than desired. A Memorandum of Understanding for patrol
officers will be presented at the next City Council meeting due to some salaries falling
behind. This information moves to the regular City Council agenda.
Old Business: None
Additional Business: None
There was no further business and the meeting adjourned at 6:27pm.
Respectfully transcribed by
Marlys Young, Minute Taker