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City Council Packet 2024 08-27-24 AGENDA CITY COUNCIL MEETING Tuesday, August 27, 2024 7:00 p.m. City Hall Council Chambers 651 Prairie Pointe Drive, Yorkville, IL Call to Order: Pledge of Allegiance: Roll Call by Clerk: WARD I WARD II WARD III WARD IV Ken Koch Arden Joe Plocher Chris Funkhouser Seaver Tarulis Dan Transier Craig Soling Matt Marek Rusty Corneils Establishment of Quorum: Amendments to Agenda: Presentations: 1. Valor and Lifesaving Award – Gavin J. Faitz 2. Lifesaving Award – Daniel L. Torres 3. Employees Service Awards 4. Special Recognition – Deputy Chief Ray Mikolasek and Deputy Chief Garrett Carlyle Public Hearings: Citizen Comments on Agenda Items: Consent Agenda: 1. Minutes of the Regular City Council – August 13, 2024 2. Bill Payments for Approval $ 859,368.05 (vendors) $ 3,764.84 (wire payments) $ 392,778.93 (payroll period ending 08/16/24) $ 1,255,911.82 (total) 3. PW 2024-66 Water Reports for April – July 2024 United City of Yorkville 651 Prairie Pointe Drive Yorkville, Illinois 60560 Telephone: 630-553-4350 www.yorkville.il.us City Council Agenda August 27, 2024 Page 2 Consent Agenda (cont’d): 4. PW 2024-67 Road Reconstructions Related to C1 Yorkville, LLC a. Faxon Road Reconstruction – Design Engineering Agreement – authorize the Mayor and City Clerk to execute b. Beecher Road Reconstruction – Design Engineering Agreement – authorize the Mayor and City Clerk to execute 5. PW 2024-68 Kennedy Road and Freedom Place Intersection Improvements – authorize staff to reject the submitted bids received for the Kennedy Road and Freedom Place Interception Improvements 6. ADM 2024-24 Treasurer’s Reports for April – July 2024 7. ADM 2024-29 Ordinance Authorizing the Eighth Amendment to the Annual Budget of the United City of Yorkville, for the Fiscal Year Commencing on May 1, 2023 and Ending on April 30, 2024 (Sunflower SSA, Countryside TIF, and Downtown TIF II) – authorize the Mayor and City Clerk to execute Mayor’s Report: 1. CC 2024-63 Ordinance Authorizing the Acquisition of Certain Easements for the Construction of Water Mains (Czinki) 2. CC 2024-64 Resolution Approving an Intergovernmental Agreement Between the United City of Yorkville and Bristol-Kendall Fire Protection District 3. CC 2024-65 Disposal of City Property – Sleezer Park Sign 4. CC 2024-66 Ament Road Solar Farm – Pre-Annexation Agreement Inquiry 5. CC 2024-67 ITEP Grant Review 6. CC 2024-68 Lake Michigan Improvements – Building Architecture 7. CC 2024-69 Salary Ranges for Additional Positions – Assistant Public Works Director and Senior Planner Public Works Committee Report: 1. PW 2024-70 Quiet Zone Study Preliminary Engineering Agreements a. BNSF Railroad – Quiet Zone Study – Preliminary Engineering b. Downtown Railroad – Quiet Zone Study – Preliminary Engineering 2. PW 2024-71 Public Works and Parks Building Plan Update 3. PW 2024-72 Kluber Construction Manager RFQ Status Update Economic Development Committee Report: Public Safety Committee Report: Administration Committee Report: 1. ADM 2024-30 Partial Special Census Consideration and First Steps City Council Agenda August 27, 2024 Page 3 Park Board: 1. CC 2024-70 Community Nutrition Network Shed Request – Informational Planning and Zoning Commission: 1. PZC 2024-16 & EDC 2024-47 2551 N. Bridge Street – Variance – Informational City Council Report: City Clerk’s Report: Community and Liaison Report: Staff Report: Mayor’s Report (cont’d): 8. CC 2021-04 City Buildings Updates 9. CC 2021-38 Water Study Update Additional Business: Citizen Comments: Executive Session: 1. For collective negotiating matters between the public body and its employees or their representatives, or deliberations concerning salary schedules for one or more classes of employees. 2. For the discussion of minutes of meetings lawfully closed under the Open Meetings Act, whether for purposes of approval by the body of the minutes or semi-annual review of the minutes. Adjournment: COMMITTEES, MEMBERS AND RESPONSIBILITIES ADMINISTRATION: September 18, 2024 – 6:00 p.m. – East Conference Room #337 Committee Departments Liaisons Chairman: Alderman Marek Finance Library Vice-Chairman: Alderman Plocher Administration Committee: Alderman Koch Committee: Alderman Corneils ECONOMIC DEVELOPMENT: September 3, 2024 – 6:00 p.m. – East Conference Room #337 Committee Departments Liaisons Chairman: Alderman Plocher Community Development Planning & Zoning Commission Vice-Chairman: Alderman Funkhouser Building Safety & Zoning Kendall Co. Plan Commission Committee: Alderman Transier Committee: Alderman Tarulis City Council Agenda August 27, 2024 Page 4 COMMITTEES, MEMBERS AND RESPONSIBILITIES cont’d: PUBLIC SAFETY: September 5, 2024 – 6:00 p.m. – East Conference Room #337 Committee Departments Liaisons Chairman: Alderman Transier Police School District Vice-Chairman: Alderman Tarulis Committee: Alderman Soling Committee: Alderman Funkhouser PUBLIC WORKS: September 17, 2024 – 6:00 p.m. – East Conference Room #337 Committee Departments Liaisons Chairman: Alderman Koch Public Works Park Board Vice-Chairman: Alderman Soling Engineering YBSD Committee: Alderman Marek Parks and Recreation Committee: Alderman Corneils UNITED CITY OF YORKVILLE WORKSHEET CITY COUNCIL Tuesday, August 27, 2024 7:00 PM CITY COUNCIL CHAMBERS ---------------------------------------------------------------------------------------------------------------------------------------- AMENDMENTS TO AGENDA: ---------------------------------------------------------------------------------------------------------------------------------------- ----------------------------------------------------------------------------------------------------------------------------------------- PRESENTATIONS: ----------------------------------------------------------------------------------------------------------------------------------------- 1. Valor and Lifesaving Award – Gavin J. Faitz 2. Lifesaving Award – Daniel L. Torres 3. Employees Service Awards 4. Special Recognition – Deputy Chief Ray Mikolasek and Deputy Chief Garrett Carlyle ----------------------------------------------------------------------------------------------------------------------------------------- CITIZEN COMMENTS ON AGENDA ITEMS: ----------------------------------------------------------------------------------------------------------------------------------------- ---------------------------------------------------------------------------------------------------------------------------------------- CONSENT AGENDA: ----------------------------------------------------------------------------------------------------------------------------------------- 1. Minutes of the Regular City Council – August 13, 2024 □ Approved: Y ______ N ______ □ Subject to __________________________________________ □ Removed ________________________________________________________________________ □ Notes _____________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ ----------------------------------------------------------------------------------------------------------------------------------------- 2. Bill Payments for Approval □ Approved ________ □ As presented □ As amended □ Notes _____________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ ----------------------------------------------------------------------------------------------------------------------------------------- 3. PW 2024-66 Water Reports for April – July 2024 □ Approved: Y ______ N ______ □ Subject to __________________________________________ □ Removed ________________________________________________________________________ □ Notes _____________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ ----------------------------------------------------------------------------------------------------------------------------------------- 4. PW 2024-67 Road Reconstructions Related to C1 Yorkville, LLC a. Faxon Road Reconstruction – Design Engineering Agreement □ Approved: Y ______ N ______ □ Subject to __________________________________________ □ Removed ________________________________________________________________________ b. Beecher Road Reconstruction – Design Engineering Agreement □ Approved: Y ______ N ______ □ Subject to __________________________________________ □ Removed ________________________________________________________________________ ----------------------------------------------------------------------------------------------------------------------------------------- 5. PW 2024-68 Kennedy Road and Freedom Place Intersection Improvements □ Approved: Y ______ N ______ □ Subject to __________________________________________ □ Removed ________________________________________________________________________ □ Notes _____________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ ----------------------------------------------------------------------------------------------------------------------------------------- 6. ADM 2024-24 Treasurer’s Reports for April – July 2024 □ Approved: Y ______ N ______ □ Subject to __________________________________________ □ Removed ________________________________________________________________________ □ Notes _____________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ ----------------------------------------------------------------------------------------------------------------------------------------- 7. ADM 2024-29 Ordinance Authorizing the Eighth Amendment to the Annual Budget of the United City of Yorkville, for the Fiscal Year Commencing on May 1, 2023 and Ending on April 30, 2024 (Sunflower SSA, Countryside TIF, and Downtown TIF II) □ Approved: Y ______ N ______ □ Subject to __________________________________________ □ Removed ________________________________________________________________________ □ Notes _____________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ ----------------------------------------------------------------------------------------------------------------------------------------- MAYOR’S REPORT: ----------------------------------------------------------------------------------------------------------------------------------------- 1. CC 2024-63 Ordinance Authorizing the Acquisition of Certain Easements for the Construction of Water Mains (Czinki) □ Approved: Y ______ N ______ □ Subject to __________________________________________ □ Removed ________________________________________________________________________ □ Notes _____________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ ----------------------------------------------------------------------------------------------------------------------------------------- 2. CC 2024-64 Resolution Approving an Intergovernmental Agreement Between the United City of Yorkville and the Bristol-Kendall Fire Protection District □ Approved: Y ______ N ______ □ Subject to __________________________________________ □ Removed ________________________________________________________________________ □ Notes _____________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ ----------------------------------------------------------------------------------------------------------------------------------------- 3. CC 2024-65 Disposal of City Property – Sleezer Park Sign □ Approved: Y ______ N ______ □ Subject to __________________________________________ □ Removed ________________________________________________________________________ □ Notes _____________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ ----------------------------------------------------------------------------------------------------------------------------------------- 4. CC 2024-66 Ament Road Solar Farm – Pre-Annexation Agreement Inquiry □ Approved: Y ______ N ______ □ Subject to __________________________________________ □ Removed ________________________________________________________________________ □ Notes _____________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ ----------------------------------------------------------------------------------------------------------------------------------------- 5. CC 2024-67 ITEP Grant Review □ Approved: Y ______ N ______ □ Subject to __________________________________________ □ Removed ________________________________________________________________________ □ Notes _____________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ ----------------------------------------------------------------------------------------------------------------------------------------- 6. CC 2024-68 Lake Michigan Improvements – Building Architecture □ Approved: Y ______ N ______ □ Subject to __________________________________________ □ Removed ________________________________________________________________________ □ Notes _____________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ ----------------------------------------------------------------------------------------------------------------------------------------- 7. CC 2024-69 Salary Ranges for Additional Positions – Assistant Public Works Director and Senior Planner □ Approved: Y ______ N ______ □ Subject to __________________________________________ □ Removed ________________________________________________________________________ □ Notes _____________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ ---------------------------------------------------------------------------------------------------------------------------------------- PUBLIC WORKS COMMITTEE REPORT: ----------------------------------------------------------------------------------------------------------------------------------------- 1. PW 2024-70 Quiet Zone Study Preliminary Engineering Agreements a. BNSF Railroad – Quiet Zone Study – Preliminary Engineering □ Approved: Y ______ N ______ □ Subject to __________________________________________ □ Removed ________________________________________________________________________ b. Downtown Railroad – Quiet Zone Study – Preliminary Engineering □ Approved: Y ______ N ______ □ Subject to __________________________________________ □ Removed ________________________________________________________________________ □ Notes _____________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ ----------------------------------------------------------------------------------------------------------------------------------------- 2. PW 2024-71 Public Works and Parks Building Plan Update □ Approved: Y ______ N ______ □ Subject to __________________________________________ □ Removed ________________________________________________________________________ □ Notes _____________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ ----------------------------------------------------------------------------------------------------------------------------------------- 3. PW 2024-72 Kluber Construction Manager RFQ Status Update □ Approved: Y ______ N ______ □ Subject to __________________________________________ □ Removed ________________________________________________________________________ □ Notes _____________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ ----------------------------------------------------------------------------------------------------------------------------------------- ADMINISTRATION COMMITTEE REPORT: ----------------------------------------------------------------------------------------------------------------------------------------- 1. ADM 2024-30 Partial Special Census Consideration and First Steps □ Approved: Y ______ N ______ □ Subject to __________________________________________ □ Removed ________________________________________________________________________ □ Notes _____________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ ----------------------------------------------------------------------------------------------------------------------------------------- PARK BOARD: ----------------------------------------------------------------------------------------------------------------------------------------- 1. CC 2024-70 Community Nutrition Network Shed Request – Informational □ Approved: Y ______ N ______ □ Subject to __________________________________________ □ Removed ________________________________________________________________________ □ Notes _____________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ ----------------------------------------------------------------------------------------------------------------------------------------- PLANNING AND ZONING COMMISSION: ----------------------------------------------------------------------------------------------------------------------------------------- 1. PZC 2024-16 & EDC 2024-47 2551 N. Bridge Street – Variance – Informational □ Approved: Y ______ N ______ □ Subject to __________________________________________ □ Removed ________________________________________________________________________ □ Notes _____________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ ----------------------------------------------------------------------------------------------------------------------------------------- MAYOR’S REPORT (CONT’D): ----------------------------------------------------------------------------------------------------------------------------------------- 8. CC 2021-04 City Building Updates □ Approved: Y ______ N ______ □ Subject to __________________________________________ □ Removed ________________________________________________________________________ □ Notes _____________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ ----------------------------------------------------------------------------------------------------------------------------------------- 9. CC 2021-38 Water Study Update □ Approved: Y ______ N ______ □ Subject to __________________________________________ □ Removed ________________________________________________________________________ □ Notes _____________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ ----------------------------------------------------------------------------------------------------------------------------------------- ADDITIONAL BUSINESS: ----------------------------------------------------------------------------------------------------------------------------------------- ----------------------------------------------------------------------------------------------------------------------------------------- CITIZEN COMMENTS: ----------------------------------------------------------------------------------------------------------------------------------------- Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Community Development Purchasing Police Public Works Parks and Recreation Agenda Item Number Presentations #1 Tracking Number Valor and Lifesaving Award – Gavin J. Faitz City Council – August 27, 2024 None Informational James Jensen Police Name Department Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Community Development Purchasing Police Public Works Parks and Recreation Agenda Item Number Presentations #2 Tracking Number Lifesaving Award – Daniel L. Torres City Council – August 27, 2024 None Informational James Jensen Police Name Department Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Community Development Purchasing Police Public Works Parks and Recreation Agenda Item Number Presentations #3 Tracking Number Employees Service Awards City Council – August 27, 2024 None Informational James Jensen Police Name Department Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Community Development Purchasing Police Public Works Parks and Recreation Agenda Item Number Presentations #4 Tracking Number Special Recognition – Deputy Chief Garrett Carlyle and Deputy Chief Ray Mikolasek City Council – August 27, 2024 None Informational James Jensen Police Name Department Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Community Development Purchasing Police Public Works Parks and Recreation Agenda Item Number Consent Agenda #1 Tracking Number Minutes of the Regular City Council – August 13, 2024 City Council – August 27, 2024 Majority Approval Approval of Minutes Jori Behland Administration Name Department MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL OF THE UNITED CITY OF YORKVILLE, KENDALL COUNTY, ILLINOIS, HELD IN THE CITY COUNCIL CHAMBERS, 651 PRAIRIE POINTE DRIVE ON TUESDAY, AUGUST 13, 2024 Mayor Purcell called the meeting to order at 7:06 p.m. and led the Council in the Pledge of Allegiance. ROLL CALL City Clerk Behland called the roll. Ward I Koch Present Transier Absent Ward II Plocher Present Soling Present Ward III Funkhouser Present Marek Present Ward IV Tarulis Present Corneils Present Staff in attendance at City Hall: City Administrator Olson, City Clerk Behland, Chief of Police Jensen, Attorney Castaldo, Public Works Director Dhuse, Community Development Director Barksdale-Noble, Finance Director Fredrickson, Parks and Recreation Director Evans, Assistant City Administrator Willrett, and EEI Engineer Sanderson. Members of the public were able to attend this meeting in person as well as being able to access the meeting remotely via Zoom which allowed for video, audio, and telephonic participation. A meeting notice was posted on the City’s website on the agenda, minutes, and packets webpage with instructions regarding remote meeting access and a link was included for the public to participate in the meeting remotely:  https://us02web.zoom.us/j/85012310541?pwd=5lvmVVNV7Eo7VyMjyv0jvyFMw9boPd.1. The Zoom meeting ID was 850 1231 0541. QUORUM A quorum was established. AMENDMENTS TO THE AGENDA None. PRESENTATIONS None. PUBLIC HEARINGS None. CITIZEN COMMENTS ON AGENDA ITEMS None. CONSENT AGENDA 1. Minutes of the Regular City Council – July 9, 2024 2. Minutes of the Regular City Council – July 23, 2024 3. Bill Payments for Approval $ 4,532.23 (vendors – FY 24) $ 3,461,440.41 (vendors – FY 25) $ 161,749.29 (wire payments) $ 413,137.76 (payroll period ending 07/19/24) $ 392,435.53 (payroll period ending 08/02/24) $ 4,433,295.22 (total) Mayor Purcell entertained a motion to approve the consent agenda. So moved by Alderman Soling; seconded by Alderman Tarulis. Motion approved by a roll call vote. Ayes-7 Nays-0 Koch-aye, Plocher-aye, Funkhouser-aye, Tarulis-aye, Soling-aye, Marek-aye, Corneils-aye The Minutes of the Regular Meeting of the City Council – August 13, 2024 – Page 2 of 5   REPORTS MAYOR’S REPORT National Night Out Mayor Purcell asked Chief of Police Jensen and Parks and Recreation Director Evans about the National Night Out event on Tuesday, August 6th at Riemenschneider Park. Chief of Police Jensen reported that many people showed up, and Parks and Recreation Director Evans stated it was a great turnout, although it rained the last half hour. The Police and Fire Departments came out, and Officer Fisher dressed up as a Ghostbuster. Ordinance 2024-36 Authorizing the Acquisition of Certain Easements for the Construction of Water Mains (Rosenwinkel) (CC 2024-59) Mayor Purcell entertained a motion to approve an Ordinance Authorizing the Acquisition of Certain Easements for the Construction of Water Mains (Rosenwinkel) and authorize the Mayor and City Clerk to execute. So moved by Alderman Funkhouser; seconded by Alderman Plocher. Motion approved by a roll call vote. Ayes-7 Nays-0 Plocher-aye, Funkhouser-aye, Tarulis-aye, Soling-aye, Marek-aye, Corneils-aye, Koch-aye Resolution 2024-32 Approving an Agreement to Provide Janitorial Services By Uni-Max Management Corp. (CC 2024-60) Mayor Purcell entertained a motion to approve a Resolution Approving an Agreement to Provide Janitorial Services By Uni-Max Management Corp. and authorize the Mayor and City Clerk to execute. So moved by Alderman Tarulis; seconded by Alderman Marek. Motion approved by a roll call vote. Ayes-7 Nays-0 Funkhouser-aye, Tarulis-aye, Soling-aye, Marek-aye, Corneils-aye, Koch-aye, Plocher-aye Resolution 2024-33 Authorizing the Submittal of a WIFIA Application for the United City of Yorkville WaterLink Project (CC 2024-61) Mayor Purcell entertained a motion to approve a Resolution Authorizing the Submittal of a WIFIA Application for the United City of Yorkville WaterLink Project and authorize the Mayor and City Clerk to execute. So moved by Alderman Corneils; seconded by Alderman Marek. City Administrator Olson reported that this is the start of the WIFIA loan process and not the loan closing, which will be seven months from now. Before the loan closes, the City must approve a multiyear water rate plan that EEI is preparing to have ready in December. He stated that the cost estimates for the transmission system related to the water project presented in May have not changed. To ensure funds do not run out during the project, the City will request as much money as possible for the loan. The EPA is aware of this and has told the City to be very conservative with cost estimates and add contingency. This is in hopes of having enough loan pool to pay for the entire project without requesting another loan. Finance Director Fredrickson said that this application enters the City into a master credit agreement to issue two loans. The first loan is estimated to be $25.7 million, and the second is $101.4 million. He stated that these loan amounts are preliminary and intentionally conservative. Tonight does not commit us to anything other than the $100,000 application fee. The City only has to pay back what is borrowed and will draw down the money as needed and not take all the money upfront. The EPA takes around six months to review the application. Alderman Soling asked where we stand with the inflation costs increasing regarding rate increases. City Administrator Olson stated the last long-term rate increase was discussed around a year ago. We will not have anything more detailed until EEI’s plan is finalized. Mayor Purcell asked about the timing of paying back the loan. Finance Director Fredrickson stated that you do not have to start paying down the WIFIA loan until five years after substantial completion, estimated for April 2028. The rate increases will be spread out over many years. Alderman Marek asked how staff came up with the contingency amount, and Finance Director Fredrickson stated they focused on the max loan amount of $160 million. Motion approved by a roll call vote. Ayes-7 Nays-0 Tarulis-aye, Soling-aye, Marek-aye, Corneils-aye Koch-aye, Plocher-aye, Funkhouser-aye The Minutes of the Regular Meeting of the City Council – August 13, 2024 – Page 3 of 5   2024 ITEP Grant Potential Project Application Discussion (CC 2024-62) City Administrator Olson shared that staff is looking for feedback on applying for the ITEP grant, which is the Illinois Transportation Enhancement Program. This grant is for trails, sidewalk extensions, pedestrian improvements, making transportation more efficient, or pedestrian safety. Staff has focused on the FS property area downtown as we just applied for another grant. City Administrator Olson shared some ideas with the Council and stated he believes this can all be done in-house and should not need a planner. A public hearing is required, which we can hold at the September 10th City Council meeting. Before staff goes forward with the downtown area, they would like input from the Council on other areas they would like to look at for the grant. This grant is due at the end of September, and the Council must vote. Alderman Plocher stated that if we move forward with this grant, we should continue in the downtown area. Alderman Soling is in favor of focusing on the downtown area. Alderman Funkhouser asked if by September 30th, the Council would have all the budget information and plans. City Administrator Olson stated they hope to have everything together by the public hearing. It is a $3 million maximum grant. The City is required to fund 20% of the project. Mayor Purcell stated that staff will not know the grading scale until later this month. Alderman Koch asked if it would cost anything to apply, which City Administrator Olson said only staff time. There are no costs to apply and no penalty if we back out. Alderman Funkhouser asked when we must use the funds if awarded in the Spring. City Administrator Olson said we would have to enter into a grant agreement, and then you usually have two years to use the funds. PUBLIC WORKS COMMITTEE REPORT No report. ECONOMIC DEVELOPMENT COMMITTEE REPORT No report. PUBLIC SAFETY COMMITTEE REPORT No report. ADMINISTRATION COMMITTEE REPORT No report. PARK BOARD Yorkville Hometown Days Festival Parks and Recreation Director Evans reminded that Hometown Days will take place from Thursday, August 29th through Sunday, September 1st. The annual BBQ fundraiser with Senior Services is the soft opening on Thursday. On Friday, there will be a home football game, and it will be very crowded. On Saturday, a Brews & BBQ event will occur and be presented by Fox Republic Brewing and Station One Smokehouse. More information on Hometown Days can be found on the City’s website at https://www.yorkville.il.us/459/Hometown-Days-Festival. 2026 Special Celebration – 4th of July Parks and Recreation Director Evans shared that there were some discussions for the 2026 July 4th Celebration. Mayor Purcell stated he wants to do something tremendous for it as it will be 250 years since the signing of the Declaration of Independence. PLANNING AND ZONING COMMISSION Kelaka, LLC (PZC 2024-07 & EDC 2024-24) Ordinance 2024-37 a. Annexing Certain Territory Located South of the Burlington Northern Santa Fe Railroad Right of Way and East of Eldamain Road to the United City of Yorkville (Kelaka Property) Mayor Purcell entertained a motion to approve an Ordinance Annexing Certain Territory Located South of the Burlington Northern Santa Fe Railroad Right of Way and East of Eldamain Road to the United City of Yorkville (Kelaka Property) and authorize the Mayor and City Clerk to execute. So moved by Alderman Koch; seconded by Alderman Plocher. Motion approved by a roll call vote. Ayes-7 Nays-0 Soling-aye, Marek-aye, Corneils-aye, Koch-aye, Plocher-aye, Funkhouser-aye, Tarulis-aye The Minutes of the Regular Meeting of the City Council – August 13, 2024 – Page 4 of 5   Ordinance 2024-38 b. Authorizing the Execution of an Annexation Agreement for Certain Territory Located South of the Burlington Northern Santa Fe Railroad Right of Way and East of Eldamain Road to the United City of Yorkville (Kelaka Property) Mayor Purcell entertained a motion to approve an Ordinance Authorizing the Execution of an Annexation Agreement for Certain Territory Located South of the Burlington Northern Santa Fe Railroad Right of Way and East of Eldamain Road to the United City of Yorkville (Kelaka Property) and authorize the Mayor and City Clerk to execute. So moved by Alderman Tarulis; seconded by Alderman Soling. Motion approved by a roll call vote. Ayes-7 Nays-0 Marek-aye, Corneils-aye, Koch-aye, Plocher-aye, Funkhouser-aye, Tarulis-aye, Soling-aye Ordinance 2024-39 c. Approving the Rezoning to M-2 General Manufacturing District for the Property Located South of the Burlington Northern Santa Fe Railroad Right of Way and East of Eldamain Road in Yorkville, Illinois (Kelaka Property) Mayor Purcell entertained a motion to approve an Ordinance Approving the Rezoning to M-2 General Manufacturing District for the Property Located South of the Burlington Northern Santa Fe Railroad Right of Way and East of Eldamain Road in Yorkville, Illinois (Kelaka Property) and authorize the Mayor and City Clerk to execute. So moved by Alderman Soling; seconded by Alderman Plocher. Motion approved by a roll call vote. Ayes-7 Nays-0 Corneils-aye, Koch-aye, Plocher-aye, Funkhouser-aye Tarulis-aye, Soling-aye, Marek-aye Hagemann Trust (PZC 2024-08 & EDC 2024-25) Ordinance 2024-40 a. Annexing Certain Territory Located East of Eldamain Road and North of Corneils Road to the United City of Yorkville (Hagemann Property) Mayor Purcell entertained a motion to approve an Ordinance Annexing Certain Territory Located East of Eldamain Road and North of Corneils Road to the United City of Yorkville (Hagemann Property) and authorize the Mayor and City Clerk to execute. So moved by Alderman Funkhouser; seconded by Alderman Marek. Motion approved by a roll call vote. Ayes-7 Nays-0 Koch-aye, Plocher-aye, Funkhouser-aye, Tarulis-aye Soling-aye, Marek-aye, Corneils-aye Ordinance 2024-41 b. Authorizing the Execution of an Annexation Agreement for Certain Territory Located East of Eldamain Road and North of Corneils Road to the United City of Yorkville (Hagemann Property) Mayor Purcell entertained a motion to approve an Ordinance Authorizing the Execution of an Annexation Agreement for Certain Territory Located East of Eldamain Road and North of Corneils Road to the United City of Yorkville (Hagemann Property) and authorize the Mayor and City Clerk to execute. So moved by Alderman Plocher; seconded by Alderman Soling. Motion approved by a roll call vote. Ayes-7 Nays-0 Plocher-aye, Funkhouser-aye, Tarulis-aye, Soling-aye, Marek-aye, Corneils-aye, Koch-aye Ordinance 2024-42 c. Approving the Rezoning to M-2 General Manufacturing District for the Property Located East of Eldamain Road and North of Corneils Road in Yorkville, Illinois (Hagemann Property) Mayor Purcell entertained a motion to approve an Ordinance Approving the Rezoning to M-2 General Manufacturing District for the Property Located East of Eldamain Road and North of Corneils Road in Yorkville, Illinois (Hagemann Property) and authorize the Mayor and City Clerk to execute. So moved by Alderman Marek; seconded by Alderman Tarulis. Motion approved by a roll call vote. Ayes-7 Nays-0 Funkhouser-aye, Tarulis-aye, Soling-aye, Marek-aye, Corneils-aye, Koch-aye, Plocher-aye The Minutes of the Regular Meeting of the City Council – August 13, 2024 – Page 5 of 5   102 Worsley Street (PZC 2024-12 & EDC 2024-39) Ordinance 2024-43 a. Approving the Rezoning to the R-2 Single-Family Traditional Residence District of the Property Located at 102 Worsley Street Mayor Purcell entertained a motion to approve an Ordinance Approving the Rezoning to the R-2 Single- Family Traditional Residence District of the Property Located at 102 Worsley Street and authorize the Mayor and City Clerk to execute. So moved by Alderman Soling; seconded by Alderman Plocher. Motion approved by a roll call vote. Ayes-7 Nays-0 Tarulis-aye, Soling-aye, Marek-aye, Corneils-aye, Koch-aye, Plocher-aye, Funkhouser-aye Ordinance 2024-44 b. Granting a Variance to Decrease the Minimum Lot Size for the R-2 Single-Family Traditional Residence District to Less Than the Required 12,000 Feet for the Property Located at 102 Worsley Street Mayor Purcell entertained a motion to approve an Ordinance Granting a Variance to Decrease the Minimum Lot Size for the R-2 Single-Family Traditional Residence District to Less Than the Required 12,000 Square Feet for the Property Located at 102 Worsley Street and authorize the Mayor and City Clerk to execute. So moved by Alderman Marek; seconded by Alderman Koch. Motion approved by a roll call vote. Ayes-7 Nays-0 Soling-aye, Marek-aye, Corneils-aye, Koch-aye, Plocher-aye, Funkhouser-aye, Tarulis-aye CITY COUNCIL REPORT No report. CITY CLERK’S REPORT City Clerk Behland reminded the Election petition circulation starts on Tuesday, August 20, 2024, and she shared that the City’s Election page has been updated with election information and pre-filing notice. COMMUNITY & LIAISON REPORT No report. STAFF REPORT No report. MAYOR’S REPORT (cont’d) City Buildings Update (CC 2021-04) No report. Water Study Update (CC 2021-38) No report. ADDITIONAL BUSINESS None. CITIZEN COMMENTS None. EXECUTIVE SESSION None. ADJOURNMENT Mayor Purcell entertained a motion to adjourn the City Council meeting. So moved by Alderman Plocher; seconded by Alderman Soling. Motion unanimously approved by a viva voce vote. Meeting adjourned at 7:37 p.m. Minutes submitted by: Jori Behland, City Clerk, City of Yorkville, Illinois Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Community Development Purchasing Police Public Works Parks and Recreation Agenda Item Number Consent Agenda #2 Tracking Number Bills for Payment City Council – August 27, 2024 Majority Approval Amy Simmons Finance Name Department 01-110 ADMIN 01-120 FINANCE 01-210 POLICE 01-220 COMMUNITY DEVELOPMENT 01-410 STREETS OPERATIONS 01-640 ADMINISTRATIVE SERVICES 11-111 FOX HILL SSA 12-112 SUNFLOWER SSA 15-155 MOTOR FUEL TAX (MFT) 23-230 CITY WIDE CAPITAL 24-216 BUILDING & GROUNDS 25-205 POLICE CAPITAL 25-212 GENERAL GOVERNMENT CAPITAL 25-215 PUBLIC WORKS CAPITAL 25-225 PARK & RECREATION CAPITAL 51-510 WATER OPERATIONS 52-520 SEWER OPERATIONS 79-790 PARKS DEPARTMENT 79-795 RECREATION DEPARTMENT 82-820 LIBRARY OPERATIONS 84-840 LIBRARY CAPITAL 87-870 COUNTRYSIDE TIF 88-880 DOWNTOWN TIF 89-890 DOWNTOWN II TIF 90-XXX DEVELOPER ESCROW 95-000 ESCROW DEPOSIT DATE: 08/08/24 UNITED CITY OF YORKVILLE TIME: 09:26:17 CHECK REGISTERPRG ID: AP215000.WOW CHECK DATE: 08/08/24CHECK # VENDOR # INVOICE INVOICE ITEM NUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT------------------------------------------------------------------------------------------------------------------------------------541152 SECSTATE SECRETARY OF STATE PK TRAILER 08/08/24 01 TITLE AND PLATES FOR TRAILER 25-225-60-00-6060 173.00 INVOICE TOTAL: 173.00 * CHECK TOTAL: 173.00 TOTAL AMOUNT PAID: 173.00Page 1 of 21 01-110 ADMIN01-120 FINANCE01-210 POLICE01-220 COMMUNITY DEVELOPMENT01-410 STREETS OPERATIONS01-640 ADMINISTRATIVE SERVICES11-111 FOX HILL SSA12-112 SUNFLOWER SSA15-155 MOTOR FUEL TAX (MFT)23-230 CITY WIDE CAPITAL 24-216 BUILDING & GROUNDS 25-205 POLICE CAPITAL25-212 GENERAL GOVERNMENT CAPITAL 25-215 PUBLIC WORKS CAPITAL 25-225 PARK & RECREATION CAPITAL 51-510 WATER OPERATIONS52-520 SEWER OPERATIONS79-790 PARKS DEPARTMENT79-795 RECREATION DEPARTMENT82-820 LIBRARY OPERATIONS84-840 LIBRARY CAPITAL87-870 COUNTRYSIDE TIF88-880 DOWNTOWN TIF89-890 DOWNTOWN II TIF 90-XXX DEVELOPER ESCROW95-000 ESCROW DEPOSITDATE: 08/14/24UNITED CITY OF YORKVILLETIME: 10:32:52CHECK REGISTERPRG ID: AP215000.WOWCHECK DATE: 08/14/24CHECK # VENDOR # INVOICE INVOICE ITEMNUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT------------------------------------------------------------------------------------------------------------------------------------541157 7THHEAVE RICHARD HOFHERR2024 HTD08/14/24 01 2024 HTD BAND79-795-56-00-56024,000.00INVOICE TOTAL:4,000.00 *CHECK TOTAL:4,000.00TOTAL AMOUNT PAID:4,000.00Page 2 of 21 01-110 ADMIN 01-120 FINANCE 01-210 POLICE 01-220 COMMUNITY DEVELOPMENT 01-410 STREETS OPERATIONS 01-640 ADMINISTRATIVE SERVICES 11-111 FOX HILL SSA 12-112 SUNFLOWER SSA 15-155 MOTOR FUEL TAX (MFT) 23-230 CITY WIDE CAPITAL 24-216 BUILDING & GROUNDS 25-205 POLICE CAPITAL 25-212 GENERAL GOVERNMENT CAPITAL 25-215 PUBLIC WORKS CAPITAL 25-225 PARK & RECREATION CAPITAL 51-510 WATER OPERATIONS 52-520 SEWER OPERATIONS 79-790 PARKS DEPARTMENT 79-795 RECREATION DEPARTMENT 82-820 LIBRARY OPERATIONS 84-840 LIBRARY CAPITAL 87-870 COUNTRYSIDE TIF 88-880 DOWNTOWN TIF 89-890 DOWNTOWN II TIF 90-XXX DEVELOPER ESCROW 95-000 ESCROW DEPOSIT DATE: 08/13/24 UNITED CITY OF YORKVILLE TIME: 11:38:08 CHECK REGISTERPRG ID: AP215000.WOWCHECK DATE: 08/16/24CHECK # VENDOR # INVOICE INVOICE ITEMNUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT------------------------------------------------------------------------------------------------------------------------------------541153 LOFTUSR ROBERT M.LOFTUSEASEMENT-2024 08/13/24 01 2024 AQUIRED EASEMENT 51-510-60-00-6024 41,016.00INVOICE TOTAL: 41,016.00 *CHECK TOTAL: 41,016.00541154 RIETZR ROBERT L. RIETZ JR.080824 08/08/24 01 UMPIRE 79-795-54-00-5462 168.00INVOICE TOTAL: 168.00 *CHECK TOTAL: 168.00541155 VOITIKM MICHAEL VOITIK080824 08/08/24 01 UMPIRE 79-795-54-00-5462 168.00INVOICE TOTAL: 168.00 *CHECK TOTAL: 168.00541156 WASONG GERALD WASON080824 08/08/24 01 UMPIRE 79-795-54-00-5462 168.00INVOICE TOTAL: 168.00 *CHECK TOTAL: 168.00TOTAL AMOUNT PAID: 41,520.00Page 3 of 21 01-110 ADMIN01-120 FINANCE01-210 POLICE01-220 COMMUNITY DEVELOPMENT01-410 STREETS OPERATIONS01-640 ADMINISTRATIVE SERVICES11-111 FOX HILL SSA12-112 SUNFLOWER SSA15-155 MOTOR FUEL TAX (MFT)23-230 CITY WIDE CAPITAL 24-216 BUILDING & GROUNDS 25-205 POLICE CAPITAL25-212 GENERAL GOVERNMENT CAPITAL 25-215 PUBLIC WORKS CAPITAL 25-225 PARK & RECREATION CAPITAL 51-510 WATER OPERATIONS52-520 SEWER OPERATIONS79-790 PARKS DEPARTMENT79-795 RECREATION DEPARTMENT82-820 LIBRARY OPERATIONS84-840 LIBRARY CAPITAL87-870 COUNTRYSIDE TIF88-880 DOWNTOWN TIF89-890 DOWNTOWN II TIF 90-XXX DEVELOPER ESCROW95-000 ESCROW DEPOSITDATE: 08/19/24TIME: 07:31:09UNITED CITY OF YORKVILLE CHECK REGISTERID: AP211001.W0WINVOICES DUE ON/BEFORE 08/27/2024CHECK # VENDOR #INVOICE ITEMINVOICE #DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------541158 AACVB AURORA AREA CONVENTION6/24-SUPER 06/07/24 01 JUN 2024 SUPER 8 HOTEL TAX 01-640-54-00-5481 1,787.68INVOICE TOTAL: 1,787.68 *CHECK TOTAL: 1,787.68541159 ALLTECH ALLTECH SUPPLY, INC54752 05/14/24 01 BREDEL 50 BRINE PUMP 51-510-60-00-6060 23,910.16INVOICE TOTAL: 23,910.16 *55298 08/01/24 01 HOSE LUBRICANT 51-510-56-00-5638 237.13INVOICE TOTAL: 237.13 *CHECK TOTAL: 24,147.29541160 AMALGAMA AMALGAMATED BANK OF CHICAGO5270824 08/01/24 01 BOND SERIES 2014A ADMIN FEE 23-230-54-00-5498 475.00INVOICE TOTAL: 475.00 *54290824 08/01/24 01 BOND SERIES 2014C ADMIN FEE 51-510-54-00-5498 197.91INVOICE TOTAL: 197.91 *80170824 08/01/24 01 BOND SERIES 2023A ADMIN FEE 51-510-54-00-5498 475.00INVOICE TOTAL: 475.00 *CHECK TOTAL: 1,147.91D003651 ANTPLACE ANTHONY PLACE YORKVILLE LPSEPT 2024 08/15/24 01 CITY OF YORKVILLE HOUSING 01-640-54-00-5427 946.0002 ASSISTANCE PROGRAM RENT ** COMMENT **03 REIMBURSEMENT FOR THE MONTH OF ** COMMENT **04 SEPT 2024 ** COMMENT **INVOICE TOTAL: 946.00 *DIRECT DEPOSIT TOTAL: 946.00Page 4 of 21 01-110 ADMIN01-120 FINANCE01-210 POLICE01-220 COMMUNITY DEVELOPMENT01-410 STREETS OPERATIONS01-640 ADMINISTRATIVE SERVICES11-111 FOX HILL SSA12-112 SUNFLOWER SSA15-155 MOTOR FUEL TAX (MFT)23-230 CITY WIDE CAPITAL 24-216 BUILDING & GROUNDS 25-205 POLICE CAPITAL25-212 GENERAL GOVERNMENT CAPITAL 25-215 PUBLIC WORKS CAPITAL 25-225 PARK & RECREATION CAPITAL 51-510 WATER OPERATIONS52-520 SEWER OPERATIONS79-790 PARKS DEPARTMENT79-795 RECREATION DEPARTMENT82-820 LIBRARY OPERATIONS84-840 LIBRARY CAPITAL87-870 COUNTRYSIDE TIF88-880 DOWNTOWN TIF89-890 DOWNTOWN II TIF 90-XXX DEVELOPER ESCROW95-000 ESCROW DEPOSITDATE: 08/19/24TIME: 07:31:09UNITED CITY OF YORKVILLE CHECK REGISTERID: AP211001.W0WINVOICES DUE ON/BEFORE 08/27/2024CHECK # VENDOR #INVOICE ITEMINVOICE #DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------541161 ATT AT&T6305536805-0724 07/25/24 01 07/25-08/24 RIVERFRONT PARK 79-795-54-00-5440 236.77INVOICE TOTAL: 236.77 *CHECK TOTAL: 236.77541162 BKFD BRISTOL KENDALL FIRE DEPART.073124-LC 08/12/24 01 MAY-JUL 2024 DEVELOPMENT FEES 95-000-24-00-2452 34,150.00INVOICE TOTAL: 34,150.00 *CHECK TOTAL: 34,150.00541163 CAMBRIA CAMBRIA SALES COMPANY INC.43892 08/01/24 01 PAPER TOWEL, TOILET TISSUE 52-520-56-00-5620 196.38INVOICE TOTAL: 196.38 *CHECK TOTAL: 196.38541164 CENTRALL CENTRAL LIMESTONE COMPANY, INC38897 07/29/24 01 AGLIME 01-410-56-00-5628 58.51INVOICE TOTAL: 58.51 *CHECK TOTAL: 58.51541165 COMED COMMONWEALTH EDISON0505912000-0724 07/30/24 01 1908 RAINTREE RD 51-510-54-00-5480 197.01INVOICE TOTAL: 197.01 *0884004000-0724 07/31/24 01 06/28-07/30 1991 CANNONBALL TR 51-510-54-00-5480 239.19INVOICE TOTAL: 239.19 *1135300100-0724 07/31/24 01 06/28-07/30 456 KENNEDY 51-510-54-00-5480 64.73INVOICE TOTAL: 64.73 *Page 5 of 21 01-110 ADMIN01-120 FINANCE01-210 POLICE01-220 COMMUNITY DEVELOPMENT01-410 STREETS OPERATIONS01-640 ADMINISTRATIVE SERVICES11-111 FOX HILL SSA12-112 SUNFLOWER SSA15-155 MOTOR FUEL TAX (MFT)23-230 CITY WIDE CAPITAL 24-216 BUILDING & GROUNDS 25-205 POLICE CAPITAL25-212 GENERAL GOVERNMENT CAPITAL 25-215 PUBLIC WORKS CAPITAL 25-225 PARK & RECREATION CAPITAL 51-510 WATER OPERATIONS52-520 SEWER OPERATIONS79-790 PARKS DEPARTMENT79-795 RECREATION DEPARTMENT82-820 LIBRARY OPERATIONS84-840 LIBRARY CAPITAL87-870 COUNTRYSIDE TIF88-880 DOWNTOWN TIF89-890 DOWNTOWN II TIF 90-XXX DEVELOPER ESCROW95-000 ESCROW DEPOSITDATE: 08/19/24TIME: 07:31:09UNITED CITY OF YORKVILLE CHECK REGISTERID: AP211001.W0WINVOICES DUE ON/BEFORE 08/27/2024CHECK # VENDOR #INVOICE ITEMINVOICE #DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------541165 COMED COMMONWEALTH EDISON1709169000-0724 08/01/24 01 07/02-08/01 RT34 & ATMN CRK 23-230-54-00-5482 197.48INVOICE TOTAL: 197.48 *1870344000-0724 08/01/24 01 07/02-08/01 105 COUNTRYSIDE PK 23-230-54-00-5482 29.39INVOICE TOTAL: 29.39 *2173921222-0724 08/01/24 01 07/01-07/31 420 FAIRHAVEN 52-520-54-00-5480 108.94INVOICE TOTAL: 108.94 *2536492222-0724 08/05/24 01 07/02-0801 SARAVANOS PUMP 52-520-54-00-5480 36.82INVOICE TOTAL: 36.82 *2793598111-0724 08/01/24 01 07/01-07/31 1975 BRIDGE LIFT 52-520-54-00-5480 285.60INVOICE TOTAL: 285.60 *3131491222-0724 08/01/24 01 07/01-07/31 101 BRUELL ST 52-520-54-00-5480 324.58INVOICE TOTAL: 324.58 *3260462000-0724 07/31/24 01 07/01-07/31 RT47 & RIVER 23-230-54-00-5482 247.59INVOICE TOTAL: 247.59 *3387801111-0724 07/30/24 01 06/27-07/29 872 PRAIRIE CR 79-795-54-00-5480 113.62INVOICE TOTAL: 113.62 *3852534000-0724 07/29/24 01 06/27-07/29 RT126 & SCHLHS 23-230-54-00-5482 86.48INVOICE TOTAL: 86.48 *3897838000-0724 08/02/24 01 07/01-07/31 609 N BRIDGE 23-230-54-00-5482 177.07INVOICE TOTAL: 177.07 *5110449000-0724 08/02/24 01 07/02-08/010 6780 RT47 51-510-54-00-5480 37.09INVOICE TOTAL: 37.09 *5288861222-0724 08/01/24 01 07/03-07/31 1850 MARKETVIEW 23-230-54-00-5482 74.23INVOICE TOTAL: 74.23 *Page 6 of 21 01-110 ADMIN01-120 FINANCE01-210 POLICE01-220 COMMUNITY DEVELOPMENT01-410 STREETS OPERATIONS01-640 ADMINISTRATIVE SERVICES11-111 FOX HILL SSA12-112 SUNFLOWER SSA15-155 MOTOR FUEL TAX (MFT)23-230 CITY WIDE CAPITAL 24-216 BUILDING & GROUNDS 25-205 POLICE CAPITAL25-212 GENERAL GOVERNMENT CAPITAL 25-215 PUBLIC WORKS CAPITAL 25-225 PARK & RECREATION CAPITAL 51-510 WATER OPERATIONS52-520 SEWER OPERATIONS79-790 PARKS DEPARTMENT79-795 RECREATION DEPARTMENT82-820 LIBRARY OPERATIONS84-840 LIBRARY CAPITAL87-870 COUNTRYSIDE TIF88-880 DOWNTOWN TIF89-890 DOWNTOWN II TIF 90-XXX DEVELOPER ESCROW95-000 ESCROW DEPOSITDATE: 08/19/24TIME: 07:31:09UNITED CITY OF YORKVILLE CHECK REGISTERID: AP211001.W0WINVOICES DUE ON/BEFORE 08/27/2024CHECK # VENDOR #INVOICE ITEMINVOICE #DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------541165 COMED COMMONWEALTH EDISON6114554111-0724 08/01/24 01 07/01-07/31 610 TOWER 51-510-54-00-5480 150.97INVOICE TOTAL: 150.97 *6918342222-0724 07/31/24 01 06/28-07/30 301 E HYDRAULIC 79-795-54-00-5480 50.34INVOICE TOTAL: 50.34 *7581432222-0724 07/30/24 01 06/27-07/29 1107 PRAIRIE CR 52-520-54-00-5480 153.09INVOICE TOTAL: 153.09 *7824275000-0724 08/01/24 01 07/03-07/31 1 MCHUGH RD 23-230-54-00-5482 70.67INVOICE TOTAL: 70.67 *8273737000-0724 07/31/24 01 06/28-07/31 104 E VAN EMMON 01-110-54-00-5480 139.93INVOICE TOTAL: 139.93 *8500662000-0724 07/31/24 01 06/28-07/30 PRESTWICK LIFT 52-520-54-00-5480 140.13INVOICE TOTAL: 140.13 *8503040100-0724 08/05/24 01 07/03-08/02 FOXHILL 7 LIFT 52-520-54-00-5480 76.32INVOICE TOTAL: 76.32 *8507242000-0724 08/01/24 01 07/03-07/31 7 COUNTRYSIDE PK 23-230-54-00-5482 101.93INVOICE TOTAL: 101.93 *9567127000-0724 08/01/24 01 07/01-07/31 1 COUNTRYSIDE PK 23-230-54-00-5482 138.87INVOICE TOTAL: 138.87 *CHECK TOTAL: 3,242.07541166 COREMAIN CORE & MAIN LPV256011 07/22/24 01 81 510M METERS 51-510-56-00-5664 12,798.00INVOICE TOTAL: 12,798.00 *V295134 07/24/24 01 METER PARTS 51-510-56-00-5664 243.00INVOICE TOTAL: 243.00 *Page 7 of 21 01-110 ADMIN01-120 FINANCE01-210 POLICE01-220 COMMUNITY DEVELOPMENT01-410 STREETS OPERATIONS01-640 ADMINISTRATIVE SERVICES11-111 FOX HILL SSA12-112 SUNFLOWER SSA15-155 MOTOR FUEL TAX (MFT)23-230 CITY WIDE CAPITAL 24-216 BUILDING & GROUNDS 25-205 POLICE CAPITAL25-212 GENERAL GOVERNMENT CAPITAL 25-215 PUBLIC WORKS CAPITAL 25-225 PARK & RECREATION CAPITAL 51-510 WATER OPERATIONS52-520 SEWER OPERATIONS79-790 PARKS DEPARTMENT79-795 RECREATION DEPARTMENT82-820 LIBRARY OPERATIONS84-840 LIBRARY CAPITAL87-870 COUNTRYSIDE TIF88-880 DOWNTOWN TIF89-890 DOWNTOWN II TIF 90-XXX DEVELOPER ESCROW95-000 ESCROW DEPOSITDATE: 08/19/24TIME: 07:31:09UNITED CITY OF YORKVILLE CHECK REGISTERID: AP211001.W0WINVOICES DUE ON/BEFORE 08/27/2024CHECK # VENDOR #INVOICE ITEMINVOICE #DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------541166 COREMAIN CORE & MAIN LPV309185 07/24/24 01 27 510M METERS 51-510-56-00-5664 5,566.14INVOICE TOTAL: 5,566.14 *CHECK TOTAL: 18,607.14541167 COXLAND COX LANDSCAPING LLC192509 08/02/24 01 JUL 2024 LAWN MOWING 11-111-54-00-5495 1,322.50INVOICE TOTAL: 1,322.50 *192510 08/02/24 01 JULY 2024 LAWN MOWING 12-112-54-00-5495 1,250.00INVOICE TOTAL: 1,250.00 *CHECK TOTAL: 2,572.50541168 DIRENRGY DIRECT ENERGY BUSINESS1704705-242190054954 08/06/24 01 06/28-07/31 KENNEDY & MCHUGH 23-230-54-00-5482 86.30INVOICE TOTAL: 86.30 *1704707-242130054914 07/31/24 01 06/19-07/19 RT47 & KENNEDY 23-230-54-00-5482 1,282.67INVOICE TOTAL: 1,282.67 *1704712-242130054914 07/31/24 01 06/19-07/23 421 POPLAR 23-230-54-00-5482 5,223.84INVOICE TOTAL: 5,223.84 *1704715-242120054903 07/30/24 01 06/19-07/23 998 WHITE PLAINS 23-230-54-00-5482 8.52INVOICE TOTAL: 8.52 *1704717-242120054903 07/30/24 01 06/14-07/17 RT47 & ROSENWINKLE 23-230-54-00-5482 34.79INVOICE TOTAL: 34.79 *1704719-242120054903 07/30/24 01 06/26-07/26 LEASURE & SUNSET 23-230-54-00-5482 2,672.73INVOICE TOTAL: 2,672.73 *Page 8 of 21 01-110 ADMIN01-120 FINANCE01-210 POLICE01-220 COMMUNITY DEVELOPMENT01-410 STREETS OPERATIONS01-640 ADMINISTRATIVE SERVICES11-111 FOX HILL SSA12-112 SUNFLOWER SSA15-155 MOTOR FUEL TAX (MFT)23-230 CITY WIDE CAPITAL 24-216 BUILDING & GROUNDS 25-205 POLICE CAPITAL25-212 GENERAL GOVERNMENT CAPITAL 25-215 PUBLIC WORKS CAPITAL 25-225 PARK & RECREATION CAPITAL 51-510 WATER OPERATIONS52-520 SEWER OPERATIONS79-790 PARKS DEPARTMENT79-795 RECREATION DEPARTMENT82-820 LIBRARY OPERATIONS84-840 LIBRARY CAPITAL87-870 COUNTRYSIDE TIF88-880 DOWNTOWN TIF89-890 DOWNTOWN II TIF 90-XXX DEVELOPER ESCROW95-000 ESCROW DEPOSITDATE: 08/19/24TIME: 07:31:09UNITED CITY OF YORKVILLE CHECK REGISTERID: AP211001.W0WINVOICES DUE ON/BEFORE 08/27/2024CHECK # VENDOR #INVOICE ITEMINVOICE #DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------541168 DIRENRGY DIRECT ENERGY BUSINESS1704724-242120054903 07/30/24 01 06/20-07/19 LEHMAN CR 51-510-54-00-5480 2,773.41INVOICE TOTAL: 2,773.41 *CHECK TOTAL: 12,082.26541169 DRHCAMBR DR HORTON-MIDWEST20231750-2742 BERRYW 08/07/24 01 SECURITY GUARANTEE REFUND 01-000-24-00-2415 7,500.00INVOICE TOTAL: 7,500.00 *20231939-2712 BERRYW 08/07/24 01 SECURITY GUARANTEE REFUND 01-000-24-00-2415 5,000.00INVOICE TOTAL: 5,000.00 *20231940-2708 BERRYW 08/07/24 01 SECURITY GUARANTEE REFUND 01-000-24-00-2415 5,000.00INVOICE TOTAL: 5,000.00 *20231943-2701 BERRYW 08/02/24 01 SECURITY GUARANTEE REFUND 01-000-24-00-2415 7,500.00INVOICE TOTAL: 7,500.00 *CHECK TOTAL: 25,000.00541170 EJEQUIP EJ EQUIPMENTP13307 08/02/24 01 PLASTIC REEL 52-520-56-00-5628 1,595.00INVOICE TOTAL: 1,595.00 *CHECK TOTAL: 1,595.00541171 FIRSTNET AT&T MOBILITY287313454005X0803202 07/25/24 01 06/26-07/25 MOBILE DEVICES 01-220-54-00-5440 42.1702 06/26-07/25 MOBILE DEVICES 51-510-54-00-5440 42.1703 06/26-07/25 MOBILE DEVICES 01-110-54-00-5440 42.1704 06/26-07/25 MOBILE DEVICES 01-210-54-00-5440 837.47Page 9 of 21 01-110 ADMIN01-120 FINANCE01-210 POLICE01-220 COMMUNITY DEVELOPMENT01-410 STREETS OPERATIONS01-640 ADMINISTRATIVE SERVICES11-111 FOX HILL SSA12-112 SUNFLOWER SSA15-155 MOTOR FUEL TAX (MFT)23-230 CITY WIDE CAPITAL 24-216 BUILDING & GROUNDS 25-205 POLICE CAPITAL25-212 GENERAL GOVERNMENT CAPITAL 25-215 PUBLIC WORKS CAPITAL 25-225 PARK & RECREATION CAPITAL 51-510 WATER OPERATIONS52-520 SEWER OPERATIONS79-790 PARKS DEPARTMENT79-795 RECREATION DEPARTMENT82-820 LIBRARY OPERATIONS84-840 LIBRARY CAPITAL87-870 COUNTRYSIDE TIF88-880 DOWNTOWN TIF89-890 DOWNTOWN II TIF 90-XXX DEVELOPER ESCROW95-000 ESCROW DEPOSITDATE: 08/19/24TIME: 07:31:09UNITED CITY OF YORKVILLE CHECK REGISTERID: AP211001.W0WINVOICES DUE ON/BEFORE 08/27/2024CHECK # VENDOR #INVOICE ITEMINVOICE #DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------541171 FIRSTNET AT&T MOBILITY287313454005X0803202 07/25/24 05 06/26-07/25 MOBILE DEVICES 79-795-54-00-5440 42.17INVOICE TOTAL: 1,006.15 *CHECK TOTAL: 1,006.15541172 FIRSTNET AT&T MOBILITY287313454207X0803202 07/25/24 01 06/26-07/25 MOBILE DEVICES 01-220-54-00-5440 253.0202 06/26-07/25 MOBILE DEVICES 79-790-54-00-5440 36.2403 06/26-07/25 MOBILE DEVICES 79-795-54-00-5440156.8204 06/26-07/25 MOBILE DEVICES 51-510-54-00-5440235.2305 06/26-07/25 MOBILE DEVICES 52-520-54-00-544072.48INVOICE TOTAL:753.79 *CHECK TOTAL:753.79541173 FUNONE THE FUN ONES8644307/17/24 01 HOMETOWN DAYS INFLATABLES 79-795-56-00-56021,775.90INVOICE TOTAL:1,775.90 *CHECK TOTAL:1,775.90541174 GARDKOCH GARDINER KOCH & WEISBERG2046808/08/24 01 KIMBALL HILL I MATTERS01-640-54-00-54613,510.00INVOICE TOTAL:3,510.00 *CHECK TOTAL:3,510.00541175 GLATFELT GLATFELTER UNDERWRITING SRVS.429959128-908/01/24 01 LIABILITY INS INSTALLMENT #9 01-640-52-00-523116,138.9602 LIABILITY INS INSTALLMENT #9 01-640-52-00-52313,355.68Page 10 of 21 01-110 ADMIN01-120 FINANCE01-210 POLICE01-220 COMMUNITY DEVELOPMENT01-410 STREETS OPERATIONS01-640 ADMINISTRATIVE SERVICES11-111 FOX HILL SSA12-112 SUNFLOWER SSA15-155 MOTOR FUEL TAX (MFT)23-230 CITY WIDE CAPITAL 24-216 BUILDING & GROUNDS 25-205 POLICE CAPITAL25-212 GENERAL GOVERNMENT CAPITAL 25-215 PUBLIC WORKS CAPITAL 25-225 PARK & RECREATION CAPITAL 51-510 WATER OPERATIONS52-520 SEWER OPERATIONS79-790 PARKS DEPARTMENT79-795 RECREATION DEPARTMENT82-820 LIBRARY OPERATIONS84-840 LIBRARY CAPITAL87-870 COUNTRYSIDE TIF88-880 DOWNTOWN TIF89-890 DOWNTOWN II TIF 90-XXX DEVELOPER ESCROW95-000 ESCROW DEPOSITDATE: 08/19/24TIME: 07:31:09UNITED CITY OF YORKVILLE CHECK REGISTERID: AP211001.W0WINVOICES DUE ON/BEFORE 08/27/2024CHECK # VENDOR #INVOICE ITEMINVOICE #DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------541175 GLATFELT GLATFELTER UNDERWRITING SRVS.429959128-9 08/01/24 03 LIABILITY INS INSTALLMENT #9 51-510-52-00-5231 1,779.6104 LIABILITY INS INSTALLMENT #9 52-520-52-00-5231 853.0705 LIABILITY INS INSTALLMENT #9 82-820-52-00-5231 1,337.68INVOICE TOTAL: 23,465.00 *CHECK TOTAL: 23,465.00541176 GROOT GROOT INC12691615T102 08/12/24 01 JUN 2024 REFUSE SERVICE 01-540-54-00-5442 151,743.8202 JUN 2024 SENIOR REFUSE SERVICE 01-540-54-00-5441 4,307.90INVOICE TOTAL: 156,051.72 *12948549T102 08/01/24 01 JUL 2024 REFUSE SERVICE 01-540-54-00-5442 152,338.3002 JUL 2024 REFUSE SERVICE 01-540-54-00-5441 4,307.90INVOICE TOTAL: 156,646.20 *CHECK TOTAL: 312,697.92541177 IMPERINV IMPERIAL INVESTMENTSJUNE 2024-REBATE 08/11/24 01 BUSINESS DIST REBATE-JUN 2024 01-000-24-00-2488 2,045.84INVOICE TOTAL: 2,045.84 *MAY 2024 REBATE 07/11/24 01 BUSINESS DIST REBATE-MAY 2024 01-000-24-00-2488 1,820.22INVOICE TOTAL: 1,820.22 *CHECK TOTAL: 3,866.06541178 IPRF ILLINOIS PUBLIC RISK FUND90510 07/15/24 01 SEPT 2024 WORKER COMP INS 01-640-52-00-5231 11,668.7602 SEPT 2024 WORKER COMP INS-P 01-640-52-00-5231 2,373.7103 SEPT 2024 WORKER COMP INS 51-510-52-00-5231 1,106.54Page 11 of 21 01-110 ADMIN01-120 FINANCE01-210 POLICE01-220 COMMUNITY DEVELOPMENT01-410 STREETS OPERATIONS01-640 ADMINISTRATIVE SERVICES11-111 FOX HILL SSA12-112 SUNFLOWER SSA15-155 MOTOR FUEL TAX (MFT)23-230 CITY WIDE CAPITAL 24-216 BUILDING & GROUNDS 25-205 POLICE CAPITAL25-212 GENERAL GOVERNMENT CAPITAL 25-215 PUBLIC WORKS CAPITAL 25-225 PARK & RECREATION CAPITAL 51-510 WATER OPERATIONS52-520 SEWER OPERATIONS79-790 PARKS DEPARTMENT79-795 RECREATION DEPARTMENT82-820 LIBRARY OPERATIONS84-840 LIBRARY CAPITAL87-870 COUNTRYSIDE TIF88-880 DOWNTOWN TIF89-890 DOWNTOWN II TIF 90-XXX DEVELOPER ESCROW95-000 ESCROW DEPOSITDATE: 08/19/24TIME: 07:31:09UNITED CITY OF YORKVILLE CHECK REGISTERID: AP211001.W0WINVOICES DUE ON/BEFORE 08/27/2024CHECK # VENDOR #INVOICE ITEMINVOICE #DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------541178 IPRF ILLINOIS PUBLIC RISK FUND90510 07/15/24 04 SEPT 2024 WORKER COMP INS 52-520-52-00-5231 499.8305 SEPT 2024 WORKER COMP INS 82-820-52-00-5231 943.16INVOICE TOTAL: 16,592.00 *CHECK TOTAL: 16,592.00541179 JIMSTRCK JIM'S TRUCK INSPECTION LLC204878 08/09/24 01 TRUCK INSPECTION 01-410-54-00-5490 40.00INVOICE TOTAL:40.00 *CHECK TOTAL:40.00541180 KENDCROS KENDALL CROSSING, LLCBD REBATE 06/2408/11/24 01 BUSINESS DIST REBATE-JUN 2024 01-000-24-00-24875,561.51INVOICE TOTAL:5,561.51 *CHECK TOTAL:5,561.51541181 KLUBER KLUBER, INC913507/31/24 01 CITY OF YORKVILLE-PUBLIC WORKS 24-216-60-00-6042105,585.5002 AND PARK MAINTENANCE BUILDING ** COMMENT **INVOICE TOTAL:105,585.50 *CHECK TOTAL:105,585.50541182 MARCO MARCO TECHNOLOGIES LLC53467298507/27/24 01 7/20-8/20 COPIER LEASE01-110-54-00-5485487.4602 7/20-8/20 COPIER LEASE01-120-54-00-5485487.4403 7/20-8/20 COPIER LEASE01-220-54-00-5485703.5904 7/20-8/20 COPIER LEASE01-210-54-00-5485834.64Page 12 of 21 01-110 ADMIN01-120 FINANCE01-210 POLICE01-220 COMMUNITY DEVELOPMENT01-410 STREETS OPERATIONS01-640 ADMINISTRATIVE SERVICES11-111 FOX HILL SSA12-112 SUNFLOWER SSA15-155 MOTOR FUEL TAX (MFT)23-230 CITY WIDE CAPITAL 24-216 BUILDING & GROUNDS 25-205 POLICE CAPITAL25-212 GENERAL GOVERNMENT CAPITAL 25-215 PUBLIC WORKS CAPITAL 25-225 PARK & RECREATION CAPITAL 51-510 WATER OPERATIONS52-520 SEWER OPERATIONS79-790 PARKS DEPARTMENT79-795 RECREATION DEPARTMENT82-820 LIBRARY OPERATIONS84-840 LIBRARY CAPITAL87-870 COUNTRYSIDE TIF88-880 DOWNTOWN TIF89-890 DOWNTOWN II TIF 90-XXX DEVELOPER ESCROW95-000 ESCROW DEPOSITDATE: 08/19/24TIME: 07:31:09UNITED CITY OF YORKVILLE CHECK REGISTERID: AP211001.W0WINVOICES DUE ON/BEFORE 08/27/2024CHECK # VENDOR #INVOICE ITEMINVOICE #DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------541182 MARCO MARCO TECHNOLOGIES LLC534672985 07/27/24 05 7/20-8/20 COPIER LEASE 01-410-54-00-5485 59.2906 7/20-8/20 COPIER LEASE 51-510-54-00-5485 59.2807 7/20-8/20 COPIER LEASE 52-520-54-00-5485 59.2908 7/20-8/20 COPIER LEASE 79-790-54-00-5485 163.9109 7/20-8/20 COPIER LEASE 79-795-54-00-5485 406.92INVOICE TOTAL:3,261.82 *CHECK TOTAL:3,261.82541183 MAXRTHE PRESTWICK GROUP, INCSO2544808/07/24 01 SINGLE SIDED INFORMATIONAL 25-225-60-00-6010712.0002 SIGN** COMMENT **INVOICE TOTAL:712.00 *CHECK TOTAL:712.00541184 MECHANIC MECHANICS LAB LLC551607/22/24 01 BRAKE CHAMBER SERVICE, OIL 01-410-54-00-54901,821.6002 CHANGE** COMMENT **INVOICE TOTAL:1,821.60 *CHECK TOTAL:1,821.60541185 MIDWSALT MIDWEST SALTP47540507/26/24 01 BULK ROCK SALT51-510-56-00-56383,249.02INVOICE TOTAL:3,249.02 *P47556908/07/24 01 BULK ROCK SALT51-510-56-00-56383,352.76INVOICE TOTAL:3,352.76 *P47557308/07/24 01 BULK ROCK SALT51-510-56-00-56383,233.98INVOICE TOTAL:3,233.98 *Page 13 of 21 01-110 ADMIN01-120 FINANCE01-210 POLICE01-220 COMMUNITY DEVELOPMENT01-410 STREETS OPERATIONS01-640 ADMINISTRATIVE SERVICES11-111 FOX HILL SSA12-112 SUNFLOWER SSA15-155 MOTOR FUEL TAX (MFT)23-230 CITY WIDE CAPITAL 24-216 BUILDING & GROUNDS 25-205 POLICE CAPITAL25-212 GENERAL GOVERNMENT CAPITAL 25-215 PUBLIC WORKS CAPITAL 25-225 PARK & RECREATION CAPITAL 51-510 WATER OPERATIONS52-520 SEWER OPERATIONS79-790 PARKS DEPARTMENT79-795 RECREATION DEPARTMENT82-820 LIBRARY OPERATIONS84-840 LIBRARY CAPITAL87-870 COUNTRYSIDE TIF88-880 DOWNTOWN TIF89-890 DOWNTOWN II TIF 90-XXX DEVELOPER ESCROW95-000 ESCROW DEPOSITDATE: 08/19/24TIME: 07:31:09UNITED CITY OF YORKVILLE CHECK REGISTERID: AP211001.W0WINVOICES DUE ON/BEFORE 08/27/2024CHECK # VENDOR #INVOICE ITEMINVOICE #DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------541185 MIDWSALT MIDWEST SALTP75447 07/30/24 01 BULK ROCK SALT 51-510-56-00-5638 3,366.30INVOICE TOTAL: 3,366.30 *CHECK TOTAL: 13,202.06541186 NARVICK NARVICK BROS. LUMBER CO, INC92645 07/22/24 01 4000 PSI 25-225-60-00-6010 804.00INVOICE TOTAL: 804.00 *92671 07/23/24 01 4000 PSI 23-230-60-00-6041 653.00INVOICE TOTAL: 653.00 *92824 07/31/24 01 4000 PSI 79-790-56-00-5640 462.50INVOICE TOTAL: 462.50 *CHECK TOTAL: 1,919.50541187 NICOR NICOR GAS00-41-22-8748 4-0724 08/01/24 01 07/01-08/01 1107 PRAIRIE 01-110-54-00-5480 47.00INVOICE TOTAL: 47.00 *15-64-61-3532 5-0724 08/01/24 01 07/01-08/01 1991 CANNONALL TR 01-110-54-00-5480 48.20INVOICE TOTAL: 48.20 *20-52-56-2042 1-0724 07/29/24 01 06/27-07/29 420 FAIRHAVEN 01-110-54-00-5480 141.57INVOICE TOTAL: 141.57 *23-45-91-4862 5-0724 08/02/24 01 07/02-08/02 101 BRUELL ST 01-110-54-00-5480 142.51INVOICE TOTAL: 142.51 *37-35-53-1941 1-0724 08/07/24 01 07/08-08/07 185 WOLF ST 01-110-54-00-5480 44.43INVOICE TOTAL: 44.43 *Page 14 of 21 01-110 ADMIN01-120 FINANCE01-210 POLICE01-220 COMMUNITY DEVELOPMENT01-410 STREETS OPERATIONS01-640 ADMINISTRATIVE SERVICES11-111 FOX HILL SSA12-112 SUNFLOWER SSA15-155 MOTOR FUEL TAX (MFT)23-230 CITY WIDE CAPITAL 24-216 BUILDING & GROUNDS 25-205 POLICE CAPITAL25-212 GENERAL GOVERNMENT CAPITAL 25-215 PUBLIC WORKS CAPITAL 25-225 PARK & RECREATION CAPITAL 51-510 WATER OPERATIONS52-520 SEWER OPERATIONS79-790 PARKS DEPARTMENT79-795 RECREATION DEPARTMENT82-820 LIBRARY OPERATIONS84-840 LIBRARY CAPITAL87-870 COUNTRYSIDE TIF88-880 DOWNTOWN TIF89-890 DOWNTOWN II TIF 90-XXX DEVELOPER ESCROW95-000 ESCROW DEPOSITDATE: 08/19/24TIME: 07:31:09UNITED CITY OF YORKVILLE CHECK REGISTERID: AP211001.W0WINVOICES DUE ON/BEFORE 08/27/2024CHECK # VENDOR #INVOICE ITEMINVOICE #DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------541187 NICOR NICOR GAS40-52-64-8356 1-0724 08/06/24 01 07/03-08/05 102 E VAN EMMON 01-110-54-00-5480 140.23INVOICE TOTAL: 140.23 *46-69-47-6727 1-0724 08/07/24 01 07/08-08/07 1975 N BRIDGE 01-110-54-00-5480 141.76INVOICE TOTAL: 141.76 *61-60-41-1000 9-0724 08/02/24 01 07/02-0802 610 TOWER 01-110-54-00-5480 57.23INVOICE TOTAL: 57.23 *66-70-44-6942 9-0724 08/07/24 01 07/08-08/07 1908 RAINTREE 01-110-54-00-5480 149.25INVOICE TOTAL: 149.25 *80-56-05-1157 0-0724 08/07/24 01 07/08-08/07 2512 ROSEMONT 01-110-54-00-5480 74.16INVOICE TOTAL: 74.16 *83-80-00-1000 7-0724 08/05/24 01 07/02-08/02 610 TOWER UNIT B 01-110-54-00-5480 52.63INVOICE TOTAL: 52.63 *91-85-68-4012 8-0724 08/02/24 01 07/01-08/01 902 GAME FARM 82-820-54-00-5480 926.45INVOICE TOTAL: 926.45 *CHECK TOTAL: 1,965.42541188 NUTOYS NUTOYS LEISURE PRODUCTS5598807/24/24 01 8 STEEL LITTER RECETACLES 25-225-60-00-601010,166.00INVOICE TOTAL:10,166.00 *CHECK TOTAL:10,166.00541189 OMALLEY O'MALLEY WELDING & FABRICATING2127707/16/24 01 CUT AND RECRIMP TUBING79-790-54-00-549575.00INVOICE TOTAL:75.00 *CHECK TOTAL:75.00Page 15 of 21 01-110 ADMIN01-120 FINANCE01-210 POLICE01-220 COMMUNITY DEVELOPMENT01-410 STREETS OPERATIONS01-640 ADMINISTRATIVE SERVICES11-111 FOX HILL SSA12-112 SUNFLOWER SSA15-155 MOTOR FUEL TAX (MFT)23-230 CITY WIDE CAPITAL 24-216 BUILDING & GROUNDS 25-205 POLICE CAPITAL25-212 GENERAL GOVERNMENT CAPITAL 25-215 PUBLIC WORKS CAPITAL 25-225 PARK & RECREATION CAPITAL 51-510 WATER OPERATIONS52-520 SEWER OPERATIONS79-790 PARKS DEPARTMENT79-795 RECREATION DEPARTMENT82-820 LIBRARY OPERATIONS84-840 LIBRARY CAPITAL87-870 COUNTRYSIDE TIF88-880 DOWNTOWN TIF89-890 DOWNTOWN II TIF 90-XXX DEVELOPER ESCROW95-000 ESCROW DEPOSITDATE: 08/19/24TIME: 07:31:09UNITED CITY OF YORKVILLE CHECK REGISTERID: AP211001.W0WINVOICES DUE ON/BEFORE 08/27/2024CHECK # VENDOR #INVOICE ITEMINVOICE #DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------541190 OSWEFIRE OSWEGO FIRE PROTECTION DIST.073124-LC 08/12/24 01 MAY-JUL 2024 DEVELOPMENT FEES 95-000-24-00-2456 2,740.50INVOICE TOTAL: 2,740.50 *CHECK TOTAL: 2,740.50541191 OSWEGO VILLAGE OF OSWEGO2754 08/06/24 01 MAY-JUL 2024 STATE LOBBYIST 01-640-54-00-5462 3,500.0002 MAY-JUL 2024 STATE LOBBYIST 51-510-54-00-5462 3,499.9903 MAY-JUL 2024 FEDERAL LOBBYIST 01-640-54-00-54654,687.5004 MAY-JUL 2024 FEDERAL LOBBYIST 51-510-54-00-54624,687.50INVOICE TOTAL:16,374.99 *CHECK TOTAL:16,374.99541192 PIZZO PIZZO AND ASSOCIATES, LTD340-408/01/24 01 NATURALIZATION AREA UPKEEP 24-216-54-00-5446732.1902 AT 651 PRAIRIE POINTE** COMMENT **INVOICE TOTAL:732.19 *CHECK TOTAL:732.19541193 R0001975 RYAN HOMES20231426-372 BISCAYN 08/08/24 01 SECURITY GUARANTEE REFUND 01-000-24-00-24155,000.00INVOICE TOTAL:5,000.00 *20232297-551 BISCAYN 08/02/24 01 SECURITY GUARANTEE REFUND 01-000-24-00-24155,000.00INVOICE TOTAL:5,000.00 *20232343-366 BISCAYN 08/08/24 01 SECURITY GUARANTEE REFUND 01-000-24-00-24155,000.00INVOICE TOTAL:5,000.00 *20232346-371 BISCAYN 08/02/24 01 SECURITY GUARANTEE REFUND 01-000-24-00-24155,000.00INVOICE TOTAL:5,000.00 *Page 16 of 21 01-110 ADMIN01-120 FINANCE01-210 POLICE01-220 COMMUNITY DEVELOPMENT01-410 STREETS OPERATIONS01-640 ADMINISTRATIVE SERVICES11-111 FOX HILL SSA12-112 SUNFLOWER SSA15-155 MOTOR FUEL TAX (MFT)23-230 CITY WIDE CAPITAL 24-216 BUILDING & GROUNDS 25-205 POLICE CAPITAL25-212 GENERAL GOVERNMENT CAPITAL 25-215 PUBLIC WORKS CAPITAL 25-225 PARK & RECREATION CAPITAL 51-510 WATER OPERATIONS52-520 SEWER OPERATIONS79-790 PARKS DEPARTMENT79-795 RECREATION DEPARTMENT82-820 LIBRARY OPERATIONS84-840 LIBRARY CAPITAL87-870 COUNTRYSIDE TIF88-880 DOWNTOWN TIF89-890 DOWNTOWN II TIF 90-XXX DEVELOPER ESCROW95-000 ESCROW DEPOSITDATE: 08/19/24TIME: 07:31:09UNITED CITY OF YORKVILLE CHECK REGISTERID: AP211001.W0WINVOICES DUE ON/BEFORE 08/27/2024CHECK # VENDOR #INVOICE ITEMINVOICE #DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------541193 R0001975 RYAN HOMES20240010-491 BISCAYN 08/02/24 01 SECURITY GUARANTEE REFUND 01-000-24-00-2415 7,500.00INVOICE TOTAL: 7,500.00 *CHECK TOTAL: 27,500.00541194 R0002288 LENNAR20231198-3366 CALEDO 08/02/24 01 SECURITY GUARANTEE REFUND 01-000-24-00-2415 7,500.00INVOICE TOTAL: 7,500.00 *20231663-3397 GABRIE 08/02/24 01 SECURITY GUARANTEE REFUND 01-000-24-00-2415 7,500.00INVOICE TOTAL: 7,500.00 *20231665-3377 GABRIE 08/02/24 01 SECURITY GUARANTEE REFUND 01-000-24-00-2415 5,000.00INVOICE TOTAL: 5,000.00 *20231667-3357 GABRIE 08/02/24 01 SECURITY GUARANTEE REFUND 01-000-24-00-2415 5,000.00INVOICE TOTAL: 5,000.00 *CHECK TOTAL: 25,000.00541195 RALLY RALLY HOMES20231363-572 TIMBER 08/02/24 01 SURETY GUARANTEE REFUND 01-000-24-00-2415 5,000.00INVOICE TOTAL: 5,000.00 *20231634-492 TIMBER 08/02/24 01 SURETY GUARANTEE REFUND 01-000-24-00-2415 7,500.00INVOICE TOTAL: 7,500.00 *CHECK TOTAL: 12,500.00541196 REINDERS REINDERS, INC.6057899-00 08/01/24 01 BRACKETS, TIRE RIM, NUTS, 79-790-56-00-5640 160.33Page 17 of 21 01-110 ADMIN01-120 FINANCE01-210 POLICE01-220 COMMUNITY DEVELOPMENT01-410 STREETS OPERATIONS01-640 ADMINISTRATIVE SERVICES11-111 FOX HILL SSA12-112 SUNFLOWER SSA15-155 MOTOR FUEL TAX (MFT)23-230 CITY WIDE CAPITAL 24-216 BUILDING & GROUNDS 25-205 POLICE CAPITAL25-212 GENERAL GOVERNMENT CAPITAL 25-215 PUBLIC WORKS CAPITAL 25-225 PARK & RECREATION CAPITAL 51-510 WATER OPERATIONS52-520 SEWER OPERATIONS79-790 PARKS DEPARTMENT79-795 RECREATION DEPARTMENT82-820 LIBRARY OPERATIONS84-840 LIBRARY CAPITAL87-870 COUNTRYSIDE TIF88-880 DOWNTOWN TIF89-890 DOWNTOWN II TIF 90-XXX DEVELOPER ESCROW95-000 ESCROW DEPOSITDATE: 08/19/24TIME: 07:31:09UNITED CITY OF YORKVILLE CHECK REGISTERID: AP211001.W0WINVOICES DUE ON/BEFORE 08/27/2024CHECK # VENDOR #INVOICE ITEMINVOICE #DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------541196 REINDERS REINDERS, INC.6057899-00 08/01/24 02 WASHERS ** COMMENT **INVOICE TOTAL: 160.33 *6057899-01 08/02/24 01 SCREW 79-790-56-00-5640 0.67INVOICE TOTAL: 0.67 *CHECK TOTAL: 161.00541197 ROSATIS ROSATI'S2024 RIVER FEST 08/12/24 01 STAFF MEAL REIMBURSEMENT FOR 79-795-56-00-5606 130.0002 RIVER FEST VOUCHERS ** COMMENT **INVOICE TOTAL: 130.00 *CHECK TOTAL: 130.00541198 RUSHTRCK RUSH TRUCK CENTER3038292741 08/07/24 01 AC REPAIR 01-410-54-00-5490 5,560.97INVOICE TOTAL: 5,560.97 *CHECK TOTAL: 5,560.97541199 STATION STATION ONE2024 RIVER FEST 07/31/24 01 STAFF MEAL REIMBURSEMENT FOR 79-795-56-00-5606 100.0002 RIVER FEST VOUCHERS ** COMMENT **INVOICE TOTAL: 100.00 *CHECK TOTAL: 100.00D003652 YBSDYORKVILLE BRISTOL2024.01508/01/24 01 AUG 2024 LANDFILL EXPENSE 51-510-54-00-544536,030.77INVOICE TOTAL:36,030.77 *DIRECT DEPOSIT TOTAL:36,030.77Page 18 of 21 01-110 ADMIN01-120 FINANCE01-210 POLICE01-220 COMMUNITY DEVELOPMENT01-410 STREETS OPERATIONS01-640 ADMINISTRATIVE SERVICES11-111 FOX HILL SSA12-112 SUNFLOWER SSA15-155 MOTOR FUEL TAX (MFT)23-230 CITY WIDE CAPITAL 24-216 BUILDING & GROUNDS 25-205 POLICE CAPITAL25-212 GENERAL GOVERNMENT CAPITAL 25-215 PUBLIC WORKS CAPITAL 25-225 PARK & RECREATION CAPITAL 51-510 WATER OPERATIONS52-520 SEWER OPERATIONS79-790 PARKS DEPARTMENT79-795 RECREATION DEPARTMENT82-820 LIBRARY OPERATIONS84-840 LIBRARY CAPITAL87-870 COUNTRYSIDE TIF88-880 DOWNTOWN TIF89-890 DOWNTOWN II TIF 90-XXX DEVELOPER ESCROW95-000 ESCROW DEPOSITDATE: 08/19/24TIME: 07:31:09UNITED CITY OF YORKVILLE CHECK REGISTERID: AP211001.W0WINVOICES DUE ON/BEFORE 08/27/2024CHECK # VENDOR #INVOICE ITEMINVOICE #DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------541200 YORKSCHO YORKVILLE SCHOOL DIST #115073124-LC 08/12/24 01 MAY - JUL 2024 LAND CASH 95-000-24-00-2453 52,842.89INVOICE TOTAL: 52,842.89 *CHECK TOTAL: 52,842.89541201 YOUNGM MARLYS J. YOUNG071624-PW 08/02/24 01 07/16/24 PW MEETING MINUTES 01-110-54-00-5462 85.00INVOICE TOTAL: 85.00 *072524-PC 08/09/24 01 07/25/24 PC MEETING MINUTES 90-212-00-00-0011 85.00INVOICE TOTAL: 85.00 *080624-EDC 08/12/24 01 08/06/24 EDC MEETING MINUTES 01-110-54-00-5462 85.00INVOICE TOTAL: 85.00 *CHECK TOTAL: 255.00TOTAL CHECKS PAID: 776,698.28TOTAL DEPOSITS PAID: 36,976.77TOTAL AMOUNT PAID: 813,675.05Page 19 of 21 REGULAR OVERTIME TOTAL IMRFFICA TOTALSMAYOR & LIQ. COM.1,583.34$ -$ 1,583.34$ -$ 121.13$ 1,704.47$ ALDERMAN5,916.64 - 5,916.64 - 452.68 6,369.32 ADMINISTRATION18,980.97 - 18,980.97 1,106.60 1,402.51 21,490.08 FINANCE13,385.76 - 13,385.76 780.38 991.46 15,157.60 POLICE140,124.90 3,303.54 143,428.44 451.97 10,638.13 154,518.54 COMMUNITY DEV.30,628.51 - 30,628.51 1,743.67 2,253.90 34,626.08 STREETS21,634.68 - 21,634.68 1,261.29 1,599.53 24,495.50 BUILDING & GROUNDS6,202.70 - 6,202.70 361.62 461.68 7,026.00 WATER20,962.41 800.17 21,762.58 1,268.76 1,592.53 24,623.87 SEWER10,722.29 - 10,722.29 625.11 781.67 12,129.07 PARKS38,465.68 145.10 38,610.78 1,970.46 2,876.27 43,457.51 RECREATION24,178.88 - 24,178.88 1,158.19 1,798.34 27,135.41 LIBRARY18,045.00 - 18,045.00 672.26 1,328.22 20,045.48 TOTALS350,831.76$ 4,248.81$ 355,080.57$ 11,400.31$ 26,298.05$ 392,778.93$ TOTAL PAYROLL392,778.93$ UNITED CITY OF YORKVILLEPAYROLL SUMMARYAugust 16, 2024Page 20 of 21 ACCOUNTS PAYABLE DATE Manual City Check Register (Page 1)08/08/2024 173.00$ Manual City Check Register (Page 2)08/14/2024 4,000.00 Manual City Check Register (Page 3)08/16/2024 41,520.00 City Check Register - FY 25 (Pages 4 - 19)08/27/2024 813,675.05 SUB-TOTAL: $859,368.05 WIRE PAYMENTS IEPA - L17-1163 Fund - Debt Service Interest PYMT 08/07/2024 3,764.84$ TOTAL PAYMENTS:$3,764.84 Bi - Weekly (Page 20)08/16/2024 392,778.93$ SUB-TOTAL: 392,778.93$ TOTAL DISBURSEMENTS:1,255,911.82$ UNITED CITY OF YORKVILLE BILL LIST SUMMARY Tuesday, August 27, 2024 PAYROLL Page 21 of 21 Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Community Development Purchasing Police Public Works Parks and Recreation Agenda Item Number Consent Agenda #3 Tracking Number PW 2024-66 Water Reports for April – July 2024 City Council – August 27, 2024 PW – 8/20/24 Moved forward to CC consent agenda. PW 2024-66 Majority Approval Acceptance of the monthly water reports per IEPA regulations. Eric Dhuse Public Works Name Department United City of Yorkville WATER DEPARTMENT REPORT April 2024 _ MONTH / YEAR WELLS NO WELL DEPTH (FEET) PUMP DEPTH (FEET) WATER ABOVE PUMP (FEET) THIS MONTH’S PUMPAGE (GALLONS) 4 1394 795 416 16,369,000 7 1527 1125 501 13,932,700 8 1384 840 326 13,587,000 9 1368 861 374 11,732,000 TOTAL PUMPED 55,620,700 CURRENT MONTH’S PUMPAGE IS 1,463,000 GALLONS MORE THAN LAST MONTH 4,090,700 GALLONS MORE THAN LAST YEAR DAILY AVERAGE PUMPED: _ 1,854,023 ___GALLONS DAILY MAXIMUM PUMPED: __ 2,255,000 GALLONS DAILY AVERAGE PER CAPITA USE: ___ 76.03 __ GALLONS (Population 23,000) WATER TREATMENT: CHLORINE: 1200 LBS. FED CALCULATED CONCENTRATION: ___2.74__ MG/L FLUORIDE: _ 0 LBS. FED MEASURED CONCENTRATION: _____0.71 __ MG/L POLYPHOSPHATE: 1118 _ LBS. FED CALCULATED CONCENTRATION: ___0.89___ MG/L WATER QUALITY: BACTERIOLOGICAL SAMPLES ANALYZED BY ILLINOIS ENVIRONMENTAL PROTECTION AGENCY: __30 SATISFACTORY _____ UNSATISFACTORY (EXPLAIN) ___________________________________________________________________________________________ FLOURIDE: __ 3 __ SAMPLE(S) TAKEN CONCENTRATION: _ 0.71 MG/L MAINTENANCE: NUMBER OF METERS REPLACED: __13 NUMBER OF LEAKS OR BREAKS REPAIRED: __ ___ MXU’S: _2 BATTERIES REPLACED: _ NEW CUSTOMERS: RESIDENTIAL: __31 COMMERCIAL: ____ INDUSTRIAL/GOVERNMENTAL: __2_ ___ COMMENTS: United City of Yorkville WATER DEPARTMENT REPORT May 2024 _ MONTH / YEAR WELLS NO WELL DEPTH (FEET) PUMP DEPTH (FEET) WATER ABOVE PUMP (FEET) THIS MONTH’S PUMPAGE (GALLONS) 4 1394 795 397 21,022,000 7 1527 1125 543 14,781,000 8 1384 840 321 18,377,000 9 1368 861 358 14,969,000 TOTAL PUMPED 69,149,100 CURRENT MONTH’S PUMPAGE IS 13,528,400 GALLONS MORE THAN LAST MONTH 563,900 GALLONS LESS THAN LAST YEAR DAILY AVERAGE PUMPED: _ 2,230,616 ___GALLONS DAILY MAXIMUM PUMPED: __ 2,803,000 GALLONS DAILY AVERAGE PER CAPITA USE: ___ 91.20 __ GALLONS (Population 23,000) WATER TREATMENT: CHLORINE: 1341 LBS. FED CALCULATED CONCENTRATION: ___2.47__ MG/L FLUORIDE: _ 0 LBS. FED MEASURED CONCENTRATION: _____0.67 __ MG/L POLYPHOSPHATE: 1270 _ LBS. FED CALCULATED CONCENTRATION: ___0.82___ MG/L WATER QUALITY: BACTERIOLOGICAL SAMPLES ANALYZED BY ILLINOIS ENVIRONMENTAL PROTECTION AGENCY: __30 SATISFACTORY _____ UNSATISFACTORY (EXPLAIN) ___________________________________________________________________________________________ FLOURIDE: __ 3 __ SAMPLE(S) TAKEN CONCENTRATION: _ 0.67 MG/L MAINTENANCE: NUMBER OF METERS REPLACED: __34 NUMBER OF LEAKS OR BREAKS REPAIRED: __1 ___ MXU’S: _2 BATTERIES REPLACED: _ NEW CUSTOMERS: RESIDENTIAL: __21 COMMERCIAL: ____ INDUSTRIAL/GOVERNMENTAL: ___ ___ COMMENTS: United City of Yorkville WATER DEPARTMENT REPORT June 2024 _ MONTH / YEAR WELLS NO WELL DEPTH (FEET) PUMP DEPTH (FEET) WATER ABOVE PUMP (FEET) THIS MONTH’S PUMPAGE (GALLONS) 4 1394 795 393 19,646,000 7 1527 1125 543 19,085,100 8 1384 840 300 18,180,000 9 1368 861 363 16,863,000 TOTAL PUMPED 73,774,100 CURRENT MONTH’S PUMPAGE IS 4,625,000 GALLONS MORE THAN LAST MONTH 8,669,700 GALLONS LESS THAN LAST YEAR DAILY AVERAGE PUMPED: _ 2,459,137___GALLONS DAILY MAXIMUM PUMPED: __ 3,227,000 GALLONS DAILY AVERAGE PER CAPITA USE: ___ 100.29 __ GALLONS (Population 23,000) WATER TREATMENT: CHLORINE: 1638 LBS. FED CALCULATED CONCENTRATION: ___2.84__ MG/L FLUORIDE: _ 0 LBS. FED MEASURED CONCENTRATION: _____0.67 __ MG/L POLYPHOSPHATE: 1543 _ LBS. FED CALCULATED CONCENTRATION: ___0.94___ MG/L WATER QUALITY: BACTERIOLOGICAL SAMPLES ANALYZED BY ILLINOIS ENVIRONMENTAL PROTECTION AGENCY: __30 SATISFACTORY _____ UNSATISFACTORY (EXPLAIN) ___________________________________________________________________________________________ FLOURIDE: __ 3 __ SAMPLE(S) TAKEN CONCENTRATION: _ 0.84 MG/L MAINTENANCE: NUMBER OF METERS REPLACED: __20 NUMBER OF LEAKS OR BREAKS REPAIRED: __1 ___ MXU’S: _2 BATTERIES REPLACED: _ NEW CUSTOMERS: RESIDENTIAL: __46 COMMERCIAL: ____ INDUSTRIAL/GOVERNMENTAL: ___ ___ COMMENTS: United City of Yorkville WATER DEPARTMENT REPORT July 2024 _ MONTH / YEAR WELLS NO WELL DEPTH (FEET) PUMP DEPTH (FEET) WATER ABOVE PUMP (FEET) THIS MONTH’S PUMPAGE (GALLONS) 4 1394 795 397 19,573,000 7 1527 1125 520 16,978,000 8 1384 840 298 17,871,000 9 1368 861 353 13,581,000 TOTAL PUMPED 73,774,100 CURRENT MONTH’S PUMPAGE IS 5,771,100 GALLONS LESS THAN LAST MONTH 2,671,600 GALLONS LESS THAN LAST YEAR DAILY AVERAGE PUMPED: _ 2,193,645___GALLONS DAILY MAXIMUM PUMPED: __ 2,670,000 GALLONS DAILY AVERAGE PER CAPITA USE: ___ 89.50 __ GALLONS (Population 23,000) WATER TREATMENT: CHLORINE: 1615 LBS. FED CALCULATED CONCENTRATION: ___3.03__ MG/L FLUORIDE: _ 0 LBS. FED MEASURED CONCENTRATION: _____0.74 __ MG/L POLYPHOSPHATE: 1708 _ LBS. FED CALCULATED CONCENTRATION: ___1.12___ MG/L WATER QUALITY: BACTERIOLOGICAL SAMPLES ANALYZED BY ILLINOIS ENVIRONMENTAL PROTECTION AGENCY: __30 SATISFACTORY _____ UNSATISFACTORY (EXPLAIN) ___________________________________________________________________________________________ FLOURIDE: __ 3 __ SAMPLE(S) TAKEN CONCENTRATION: _ 0.84 MG/L MAINTENANCE: NUMBER OF METERS REPLACED: __13 NUMBER OF LEAKS OR BREAKS REPAIRED: __1 ___ MXU’S: _5 BATTERIES REPLACED: _ NEW CUSTOMERS: RESIDENTIAL: __40 COMMERCIAL: ____1 INDUSTRIAL/GOVERNMENTAL: __1_ ___ COMMENTS: Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Community Development Purchasing Police Public Works Parks and Recreation Agenda Item Number Consent Agenda #4 Tracking Number PW 2024-67 Faxon Rd. and Beecher Rd. Reconstruction – Design Engineering Agreements City Council – August 27, 2024 PW – 8/20/24 Moved forward to CC consent agenda. PW 2024-67 Majority Approval Proposed design engineering contracts for Faxon and Beecher roads per C1 PUD agreement. Eric Dhuse Public Works Name Department Summary EEI has proposed design engineering contracts for Faxon Rd. and Beecher Rd. The design engineering agreement for Faxon Rd. is proposed in the amount of $193,620. The contract is broken down to an hourly cost estimate of $167,530 and $20,090 of fixed costs. The design engineering contract for Beecher Rd. is proposed in the amount of $89,268. The contract is broken down to an hourly cost estimate of $78,908 and $10,360 of fixed costs. Although this is not budgeted, there will be no impact on the budget. Per the approved PUD agreement, all these costs will be paid by the developer. Background The City Council passed the PUD agreement with C1 on July 9, 2024. In that agreement section 3.2 outlines engineering and road construction which include Faxon Rd. and Beecher Rd. I have attached the section for your review. Section 3.2 states that the city will design and construct Beecher and Faxon Roads, less the surface coat of asphalt, by August 31, 2025. There are also specific steps and triggers along the way to ensure responsibility and transparency throughout the process. I have outlined the these below.  Upon execution of the contract for the engineering design of the roadway improvements, the City shall send notice of same along with a copy of the design contract to developer. Developer shall pay to the City the cost of the engineering design for the road improvements within thirty (30) days of receipt of the contract therefor.  Should the city incur costs for the relocation of poles or acquisition of ROW, the developer is responsible for 50% the costs.  The City shall provide the developer courtesy copies of the design drawings at 30% and 90% completion with updated cost estimates. The rest of section 3.2 deals with the construction of the roadway and will be used in the next step after the design. I have also included the approved cross section design for Faxon Rd. and Beecher Rd. along with the approved cost estimates for each for your review. Recommendation Staff recommends approval of the design engineering agreements with EEI for Faxon Rd. and Beecher Rd. Memorandum To: Public Works Committee From: Eric Dhuse, Director of Public Works CC: Bart Olson, City Administrator Date: August 12, 2024 Subject: Faxon Rd. and Beecher Rd. Design Engineering Agreements UNITED CITY OF YORKVILLE FAXON ROAD RECONSTRUCTION PAGE 1 Faxon Road Reconstruction United City of Yorkville Professional Services Agreement – Design Engineering THIS AGREEMENT, by and between the United City of Yorkville, hereinafter referred to as the "City" or “OWNER” and Engineering Enterprises, Inc. hereinafter referred to as the "Contractor" or “ENGINEER” agrees as follows: A. Services: ENGINEER agrees to furnish to the City the following services: The ENGINEER shall provide any and all necessary engineering services to the City as indicated on the Scope of Services (Attachment B). Design Engineering for all roadways indicated on Attachment E will be provided. Construction Engineering services are not included and would be provided in a separate agreement. Engineering will be in accordance with all City and Illinois Department of Transportation requirements. B. Term: Services will be provided beginning on the date of execution of this agreement and continuing, until terminated by either party upon 7 days written notice to the non- terminating party or upon completion of the Services. Upon termination the Contractor shall be compensated for all work performed for the City prior to termination. C. Compensation and maximum amounts due to Contractor: ENGINEER shall receive as compensation for all work and services to be performed herein, an amount based on the Estimated Level of Effort and Associated Cost included in Attachment C. Design Engineering will be paid for as a Fixed Fee (FF) in the amount of $167,530, Direct Expenses are estimated at $26,090. The total contract amount is $193,620. The hourly rates for this project are shown in the attached 2024 Standard Schedule of Charges (Attachment F). All payments will be made according to the Illinois State Prompt Payment Act and not less than once every thirty days. D. Changes in Rates of Compensation: In the event that this contract is designated in Section B hereof as an Ongoing Contract, ENGINEER, on or before February 1st of any given year, shall provide written notice of any change in the rates specified in Section C hereof (or on any attachments hereto) and said changes shall only be effective on and after May 1st of that same year. UNITED CITY OF YORKVILLE FAXON ROAD RECONSTRUCTION PAGE 2 E. Ownership of Records and Documents: Contractor agrees that all books and records and other recorded information developed specifically in connection with this agreement shall remain the property of the Village. Contractor agrees to keep such information confidential and not to disclose or disseminate the information to third parties without the consent of the Village. This confidentiality shall not apply to material or information, which would otherwise be subject to public disclosure through the freedom of information act or if already previously disclosed by a third party. Upon termination of this agreement, Contractor agrees to return all such materials to the Village. The Village agrees not to modify any original documents produced by Contractor without contractors consent. Modifications of any signed duplicate original document not authorized by ENGINEER will be at OWNER’s sole risk and without legal liability to the ENGINEER. Use of any incomplete, unsigned document will, likewise, be at the OWNER’s sole risk and without legal liability to the ENGINEER. F. Governing Law: This contract shall be governed and construed in accordance with the laws of the State of Illinois. Venue shall be in Kendall County, Illinois. G. Independent Contractor: Contractor shall have sole control over the manner and means of providing the work and services performed under this agreement. The Village’s relationship to the Contractor under this agreement shall be that of an independent contractor. Contractor will not be considered an employee to the Village for any purpose. H. Certifications: Employment Status: The Contractor certifies that if any of its personnel are an employee of the State of Illinois, they have permission from their employer to perform the service. Anti-Bribery: The Contractor certifies it is not barred under 30 Illinois Compiled Statutes 500/50-5(a) - (d) from contracting as a result of a conviction for or admission of bribery or attempted bribery of an officer or employee of the State of Illinois or any other state. Loan Default: If the Contractor is an individual, the Contractor certifies that he/she is not in default for a period of six months or more in an amount of $600 or more on the repayment of any educational loan guaranteed by the Illinois State Scholarship Commission made by an Illinois institution of higher education or any other loan made from public funds for the purpose of financing higher education (5 ILCS 385/3). UNITED CITY OF YORKVILLE FAXON ROAD RECONSTRUCTION PAGE 3 Felony Certification: The Contractor certifies that it is not barred pursuant to 30 Illinois Compiled Statutes 500/50-10 from conducting business with the State of Illinois or any agency as a result of being convicted of a felony. Barred from Contracting: The Contractor certifies that it has not been barred from contracting as a result of a conviction for bid-rigging or bid rotating under 720 Illinois Compiled Statutes 5/33E or similar law of another state. Drug Free Workplace: The Contractor certifies that it is in compliance with the Drug Free Workplace Act (30 Illinois Compiled Statutes 580) as of the effective date of this contract. The Drug Free Workplace Act requires, in part, that Contractors, with 25 or more employees certify and agree to take steps to ensure a drug free workplace by informing employees of the dangers of drug abuse, of the availability of any treatment or assistance program, of prohibited activities and of sanctions that will be imposed for violations; and that individuals with contracts certify that they will not engage in the manufacture, distribution, dispensation, possession, or use of a controlled substance in the performance of the contract. Non-Discrimination, Certification, and Equal Employment Opportunity: The Contractor agrees to comply with applicable provisions of the Illinois Human Rights Act (775 Illinois Compiled Statutes 5), the U.S. Civil Rights Act, the Americans with Disabilities Act, Section 504 of the U.S. Rehabilitation Act and the rules applicable to each. The equal opportunity clause of Section 750.10 of the Illinois Department of Human Rights Rules is specifically incorporated herein. The Contractor shall comply with Executive Order 11246, entitled Equal Employment Opportunity, as amended by Executive Order 11375, and as supplemented by U.S. Department of Labor regulations (41 C.F.R. Chapter 60). The Contractor agrees to incorporate this clause into all subcontracts under this Contract. International Boycott: The Contractor certifies that neither it nor any substantially owned affiliated company is participating or shall participate in an international boycott in violation of the provisions of the U.S. Export Administration Act of 1979 or the regulations of the U.S. Department of Commerce promulgated under that Act (30 ILCS 582). Record Retention and Audits: If 30 Illinois Compiled Statutes 500/20-65 requires the Contractor (and any subcontractors) to maintain, for a period of 3 years after the later of the date of completion of this Contract or the date of final payment under the Contract, all books and records relating to the performance of the Contract and necessary to support amounts charged to the Village under the Contract. The Contract and all books and records related to the Contract shall be available for review and audit by the Village and the Illinois Auditor General. If this Contract is funded from contract/grant funds provided by the U.S. Government, the Contract, books, and records shall be available for review and audit by the Comptroller General of the U.S. and/or the Inspector General of the federal UNITED CITY OF YORKVILLE FAXON ROAD RECONSTRUCTION PAGE 4 sponsoring agency. The Contractor agrees to cooperate fully with any audit and to provide full access to all relevant materials. United States Resident Certification: (This certification must be included in all contracts involving personal services by non-resident aliens and foreign entities in accordance with requirements imposed by the Internal Revenue Services for withholding and reporting federal income taxes.) The Contractor certifies that he/she is a: x United States Citizen ___ Resident Alien ___ Non-Resident Alien The Internal Revenue Service requires that taxes be withheld on payments made to non resident aliens for the performance of personal services at the rate of 30%. Tax Payer Certification : Under penalties of perjury, the Contractor certifies that its Federal Tax Payer Identification Number or Social Security Number is (provided separately) and is doing business as a (check one): ___ Individual ___ Real Estate Agent ___ Sole Proprietorship ___ Government Entity ___ Partnership ___ Tax Exempt Organization (IRC 501(a) only) x Corporation ___ Not for Profit Corporation ___ Trust or Estate ___ Medical and Health Care Services Provider Corp. I. Indemnification: Contractor shall indemnify and hold harmless the Village and Village’s agents, servants, and employees against all loss, damage, and expense which it may sustain or for which it will become liable on account of injury to or death of persons, or on account of damage to or destruction of property resulting from the performance of work under this agreement by Contractor or its Subcontractors, or due to or arising in any manner from the wrongful act or negligence of Contractor or its Subcontractors of any employee of any of them. In the event that the either party shall bring any suit, cause of action or counterclaim against the other party, the non-prevailing party shall pay to the prevailing party the cost and expenses incurred to answer and/or defend such action, including reasonable attorney fees and court costs. In no event shall the either party indemnify any other party for the consequences of that party’s negligence, including failure to follow the ENGINEER’s recommendations. J. Insurance: The ENGINEER agrees that it has either attached a copy of all required insurance certificates or that said insurance is not required due to the nature and extent of the types of services rendered hereunder. (Not applicable as having been previously supplied) K. Additional Terms or Modification: The terms of this agreement shall be further modified as provided on the attached Exhibits. Except for those terms included on the Exhibits, no additional terms are UNITED CITY OF YORKVILLE FAXON ROAD RECONSTRUCTION PAGE 5 included as a part of this agreement. All prior understandings and agreements between the parties are merged into this agreement, and this agreement may not be modified orally or in any manner other than by an agreement in writing signed by both parties. In the event that any provisions of this agreement shall be held to be invalid or unenforceable, the remaining provisions shall be valid and binding on the parties. The list of Attachments are as follows: Attachment A: Standard Terms and Conditions Attachment B: Scope of Services Attachment C: Estimate of Level of Effort and Associated Cost Attachment D: Estimated Schedule Attachment E: Location Map Attachment F: 2024 Standard Schedule of Charges UNITED CITY OF YORKVILLE FAXON ROAD RECONSTRUCTION PAGE 6 L. Notices: All notices required to be given under the terms of this agreement shall be given mail, addressed to the parties as follows: For the City: For the ENGINEER: City Administrator and City Clerk Engineering Enterprises, Inc. United City of Yorkville 52 Wheeler Road 651 Prairie Pointe Drive Sugar Grove Illinois 60554 Yorkville, IL 60560 Either of the parties may designate in writing from time to time substitute addresses or persons in connection with required notices. Agreed to this _____day of __________________, 2024. United City of Yorkville: Engineering Enterprises, Inc.: ___________________________ __________________________ John Purcell Brad Sanderson, PE Mayor Chief Operating Officer / President ___________________________ __________________________ Jori Behland Angie Smith City Clerk Executive Assistant ENGINEERING ENTERPRISES, INC. ATTACHMENT A – AUGUST 2024 PAGE 1 STANDARD TERMS AND CONDITIONS Agreement: These Standard Terms and Conditions, together with the Professional Services Agreement, constitute the entire integrated agreement between the OWNER and Engineering Enterprises, Inc. (EEI) (hereinafter “Agreement”), and take precedence over any other provisions between the Parties. These terms may be amended, but only if both parties consent in writing. Standard of Care: In providing services under this Agreement, the ENGINEER will endeavor to perform in a matter consistent with that degree of care and skill ordinarily exercised by members of the same profession currently practicing under same circumstances in the same locality. ENGINEER makes no other warranties, express or implied, written or oral under this Agreement or otherwise, in connection with ENGINEER’S service. Construction Engineering and Inspection: The ENGINEER shall not supervise, direct, control, or have authority over any contractor work, nor have authority over or be responsible for the means, methods, techniques sequences, or procedures of construction selected or used by any contractor, or the safety precautions and programs incident thereto, for security or safety of the site, nor for any failure of a contractor to comply with laws and regulations applicable to such contractor’s furnishing and performing of its work. The ENGINEER neither guarantees the performance of any contractor nor assumes responsibility for contractor’s failure to furn ish and perform the work in accordance with the contract documents. The ENGINEER is not responsible for the acts or omissions of any contractor, subcontractor, or supplies, or any of their agents or employees or any other person at the site or otherwise furnishing or performing any work. Shop drawing and submittal review by the ENGINEER shall apply to only the items in the submissions and only for the purpose of assessing if upon installation or incorporation in the project work they are generally consistent with the construction docum ents.  OWNER agrees that the contractor is solely responsible for the submissions and for compliance with the construction documents.  OWNER further agrees that the ENGINEER’S review and action in relation to these submissions shall not constitute the provisio n of means, methods, techniques, sequencing or procedures of construction or extend or safety programs or precautions.  The ENGINEER’S consideration of a component does not constitute acceptance of the assembled items. The ENGINEER’S site observation during construction shall be at the times agreed upon in the Project Scope.  Through standard, reasonable means the ENGINEER will become generally familiar with observable completed work.  If the ENGINEER observes completed work that is inconsistent with the construction documents, that information shall be communicated to the contractor and OWNER for them to address. Opinion of Probable Construction Costs: ENGINEER’S opinion of probable construction costs represents ENGINEER’S best and reasonable judgment as a professional engineer. OWNER acknowledges that ENGINEER has no control over construction costs of contractor’s methods of determining pricing, or over competitive bidding by contractors, or of market conditions or changes thereto. ENGINEER cannot and does not guarantee that proposals, bids or actual construction costs will not vary from ENGINEER’S opinio n of probable construction costs. Copies of Documents & Electronic Compatibility: Copies of Documents that may be relied upon by OWNER are limited to the printed copies (also known as hard copies) that are signed or sealed by the ENGINEER. Files in electronic media format of text, data, graphics, or of other types that are furnished by ENGINEER to OWNER are only for convenience of OWNER. Any conclusion or information obtained or derived from such electronic files will be at the user's sole risk. When transferring documents in el ectronic media format, ENGINEER makes no representations as to long term compatibility, usability, or readability of documents resulting from the use of software application packages, operating systems, or computer hardware differing from those used by ENGINEER at th e beginning of the project. Changed Conditions: If, during the term of this Agreement, circumstances or conditions that were not originally contemplated by or known to the ENGINEER are revealed, to the extent that they affect the scope of services, compensation, schedule, allocation of risks, or other material terms of this Agreement, the ENGINEER may call for renegotiation of appropriate portions of this Agreement. The ENGINEER shall notify the OWNER of the changed conditions necessitating renegotiation, and the ENGINEER and the OWNER shall promptly and in good faith enter into renegotiation of this Agreement to address the changed conditions. If terms cannot be agreed to, the parties agree that either party has the absolute right to terminate this Agreement, in accordance with the termination provision hereof. Hazardous Conditions: OWNER represents to ENGINEER that to the best of its knowledge no Hazardous Conditions (environmental or otherwise) exist on the project site. If a Hazardous Condition is encountered or alleged, ENGINEER shall have the obligation to notify OWNER and, to the extent of applicable Laws and Regulations, appropriate governmental officials. It is acknowledged by both parties that ENGINEER's scope of services does not include any services related to a Hazardous Condition. In the event ENGINEER or any other party encounters a Hazardous Condition, ENGINEER may, at its option and without liability for consequential or any other damages, suspend performance of services on the portion of the project affected thereby until OWNER: (i) retains appropriate specialist consultant(s) or contractor(s) to identify and, as appropriate, abate, remediate, or remove the Hazardous Condition; and (ii) warrants that the project site is in full compliance with applicable Laws and Regulations. Consequential Damages: Notwithstanding any other provision of this Agreement, and to the fullest extent permitted by law, neither the OWNER nor the ENGINEER, their respective officers, directors, partners, employees, contractors, or subcontractors shall be liable to the other or shall make any claim for any incidental, indirect, or consequential damages arising out of or connected in any way to the Project or to this Agreement. This mutual waiver of consequential damages shall include, but is not limited to, loss of use, loss of ENGINEERING ENTERPRISES, INC. ATTACHMENT A – AUGUST 2024 PAGE 2 profit, loss of business, loss of income, loss of reputation, or any other consequential damages that either party may have i ncurred from any cause of action including negligence, strict liability, breach of contract, and breach of strict or implied warran ty. Both the OWNER and the ENGINEER shall require similar waivers of consequential damages protecting all the entities or persons named herein in all contracts and subcontracts with others involved in this project. Termination: This Agreement may be terminated for convenience, without cause, upon fourteen (14) days written notice of either party. In the event of termination, the ENGINEER shall prepare a final invoice and be due compensation as set forth in the Professional Services Agreement for all costs incurred through the date of termination. Either party may terminate this Agreement for cause upon giving the other party not less than seven (7) calendar days’ written notice for the following reasons: (a) Substantial failure by the other party to comply with or perform in accordance with the terms of the Agreement and through no fault of the terminating party; (b) Assignment of the Agreement or transfer of the project without the prior written consent of the other party; (c) Suspension of the project or the ENGINEER’S services by the OWNER for a period of greater than ninety (90) calendar days, consecutive or in the aggregate. (d) Material changes in the conditions under which this Agreement was entered into, the scope of services or the nature of the project, and the failure of the parties to reach agreement on the compensation and schedule adjustments necessitated by such changes. Payment of Invoices: Invoices are due and payable within 30 days of receipt unless otherwise agreed to in writing. Third Party Beneficiaries: Nothing contained in this Agreement shall create a contractual relationship with or a cause of action in favor of a third party against either the OWNER or the ENGINEER. The ENGINEER’S services under this Agreement are being performed solely and exclusively for the OWNER’S benefit, and no other party or entity shall have any claim against the ENGINEER because of this Agreement or the performance or nonperformance of services hereunder. The OWNER and ENGINEER agree to require a similar provision in all contracts with contractors, subcontractors, vendors and other entities involved in this Project to car ry out the intent of this provision. Force Majeure: Each Party shall be excused from the performance of its obligations under this Agreement to the extent that such performance is prevented by force majeure (defined below) and the nonperforming party promptly provides notice of such prevention to the other party. Such excuse shall be continued so long as the condition constituting force majeure continues. The party affected by such force majeure also shall notify the other party of the anticipated duration of such force majeure, any actions b eing taken to avoid or minimize its effect after such occurrence, and shall take reasonable efforts to remove the condition constituting su ch force majeure. For purposes of this Agreement, “force majeure” shall include conditions beyond the control of the parties, including an act of God, acts of terrorism, voluntary or involuntary compliance with any regulation, law or order of any government, war, acts of war (whether war be declared or not), labor strike or lock-out, civil commotion, epidemic, failure or default of public utilities or common carriers, destruction of production facilities or materials by fire, earthquake, storm or like catastrophe. The payment of in voices due and owing hereunder shall in no event be delayed by the payer because of a force majeure affecting the payer. Additional Terms or Modification: All prior understandings and agreements between the parties are merged into this Agreement, and this Agreement may not be modified orally or in any manner other than by an Agreement in writing signed by both parties. In the event that any provisions of this Agreement shall be held to be invalid or unenforceable, the remaining provisions shall be valid and binding on the parties. Assignment: Neither party to this Agreement shall transfer or assign any rights or duties under or interest in this Agreement without the prior written consent of the other party. Subcontracting normally contemplated by the ENGINEER shall not be considered an assignment for purposes of this Agreement. Waiver: A party’s waiver of, or the failure or delay in enforcing any provision of this Agreement shall not constitute a waiver of th e provision, nor shall it affect the enforceability of that provision or of the remainder of this Agreement. Attorney’s Fees: In the event of any action or proceeding brought by either party against the other under this Agreement, the prevailing party shall be entitled to recover from the other all costs and expenses including without limitation the reasonab le fees of its attorneys in such action or proceeding, including costs of appeal, if any, in such amount as the Court may adjudge reasonable. Fiduciary Duty: Nothing in this Agreement is intended to create, nor shall it be construed to create, a fiduciary duty owed to either party to the other party. EEI makes no warranty, express or implied, as to its professional services rendered. Headings: The headings used in this Agreement are inserted only as a matter of convenience only, and in no way define, limit, enlarge, modify, explain or define the text thereof nor affect the construction or interpretation of this Agreement. UNITED CITY OF YORKVILLE, IL FAXON ROAD RECONSTRUCTION PAGE 1 Faxon Road Reconstruction United City of Yorkville, IL Professional Services Agreement - Design Engineering Attachment B – Scope of Services DESIGN ENGINEERING  Project Management and Coordination o Project Management o Project Scheduling o Coordination with Sub-Consultants (Rubino Engineering, Inc.) o QC/QA of Final Plans, Specifications and Estimates  Project Meetings o Internal Kick-Off Meeting o Kick-Off Meeting with City Staff o 60% Submittal Meeting  Survey and Data Collection o Perform Topographic Survey along Faxon Road and Eldamain Road o Perform Boundary Survey along Faxon Road and Eldamain Road to Review ROW Ownership o Obtain, Review and Inventory Roadway, Right-Of-Way, Ownership, Soil Data, Etc. o Prepare Right-Of-Way Dedication Plats (3) o Review Topographic Survey  Geotechnical Investigation o Coordinate Locations and Work to Obtain Soil Boring/Pavement Cores o Perform Soil Borings/Pavement Cores for Pavement Design and Grading (Rubino Engineering, Inc.) o Prepare Geotechnical Report (Rubino Engineering, Inc.)  NPDES Permitting and CCDD o Perform EcoCAT Submittal o Prepare and Submit Illinois State Historic Preservation Office (SHPO) Approval o Prepare and Submit NPDES Permit for NOI o CCDD and LPC 662/663 Forms (Rubino Engineering, Inc.)  Utility Coordination o Perform Design JULIE o Review and Inventory Existing Utility Information to Identify Potential Conflicts o Coordination with Public Utilities  Prefinal Plans, Specifications and Estimates o Coordinate with City Staff the Final Scope of Improvements o Develop Prefinal Plans Including the Following:  Title Sheet  General Notes  Summary of Quantities  Existing and Proposed Typical Sections  Plan and Profile (1”=20’)  Suggested Construction Staging Plans  Erosion and Sediment Control Plan (1”=20’)  Drainage and Utilities Plan (1”=20’)  Pavement Marking and Signing Plan (1”=20’)  Project Details  City Details UNITED CITY OF YORKVILLE, IL FAXON ROAD RECONSTRUCTION PAGE 2  Cross Sections (@ 50 ft stations, 1”=10’ horizontal, 1”=5’ vertical) o Prepare Bid Package and Ancillary Documents including:  BLR 12200 – Local Agency Formal Contract Proposal  BLR 12201 – Schedule of Prices  BLR 12230 – Bid Bond Form  BC 57 – Affidavit of Availability  Index for Supplemental Specifications and Recurring Special Provisions  BLR 11300 - Check Sheet for Recurring Special Provisions  BLR 11310 – Special Provisions  BDE Check Sheet/Special Provisions  Prevailing Wage o Special Provisions in IDOT Format  Local Roads Special Provisions  City Special Provisions and Details  Status of Utilities to Be Adjusted o Prepare Preliminary Cost Estimate o Submit Prefinal Plans to Utility Companies as Necessary o Submit Prefinal Plans, Special Provisions and Cost Estimate to City for Review  Final Plans, Specifications and Estimates o Update Plans Based on Comments Received on Pre-Final Plans o Update Summary of Quantities, Estimate of Cost for Final Submittal o Update Special Provisions for Final Submittal o Submit Final Plans, Specifications and Estimate of Cost to City and Utility Companies  Bidding, Letting and Contracting o Assist in Bidding and Contractor/Bid Evaluation o Contract Preparation o Additional Contract Administration as Required DIRECT EXPENSES: Preparation of easement documents by EEI to be included in easement agreements prepared by the City attorney. The scope of work is based on preparing seven (7) easement documents as there are seven (7) property owners along the project route with the exception of the developer’s property. The following scope of services will be provided by EEI’s subconsultant: Geotechnical and CCDD (Rubino Engineering, Inc.) - Refer to scope items listed above EXCLUSION:  Easement Negotiations  Preparation of Easement Agreements  Right-Of-Way Negotiations and Appraisals  Phase III Engineering Services  Preliminary Environmental Site Assessment (PESA)  Archeological Surveys  Environmental Surveys including but not limited to Tree Surveys  No Allowance for Public Involvement or Public Meetings  Traffic Signal Design The above scope for “Faxon Road Reconstruction” summarizes the work items that will be completed for this contract. Additional work items, including additional meetings beyond the meetings defined in the above scope shall be considered outside the scope of the base contract and will be billed in accordance with the Standard Schedule of Charges. ATTACHMENT C: ESTIMATED LEVEL OF EFFORT AND ASSOCIATED COST PROFESSIONAL ENGINEERING SERVICES CLIENT PROJECT NUMBER United City of Yorkville YO2435-P PROJECT TITLE DATE PREPARED BY Faxon Road Reconstruction - Design Engineering ROLE PIC SPM SPE 1 PE SPT 2 SPT 1 ADMIN PERSON RATE $246 $234 $186 $168 $175 $164 $72 DESIGN ENGINEERING 2.1 2 48 50 11,724$ 2.2 4 8 8 20 4,344$ 2.3 77 55 132 27,258$ 2.4 2 2 4 8 1,512$ 2.5 3 6 8 2 19 3,306$ 2.6 4 10 10 2 26 4,620$ 2.7 2 32 112 172 40 112 470 83,076$ 2.8 2 16 24 48 16 48 154 27,436$ 2.9 1 6 6 8 2 23 4,254$ Insert Task Subtotal: 11 196 168 305 56 160 6 902 167,530$ 11 196 168 305 56 160 6 902 167,530 EEI STAFF DIRECT EXPENSES PIC Principal In Charage Printing/Scanning = 500$ SPM Senior Project Manager Rubino (Soil Borings & CCDD) = 4,590$ SPE 1 Senior Project Engineer I Easement Documentation = 21,000$ PE Project Engineer DIRECT EXPENSES = 26,090$ SPT 2 Senior Project Technician II SPT 1 Senior Project Technician II LABOR SUMMARY ADMIN Adminstrative Assistant EEI Labor Expenses = 167,530$ TOTAL LABOR EXPENSES 167,530$ TOTAL COSTS 193,620$ 52 Wheeler Road, Sugar Grove, IL 60554 Tel: 630.466.6700 Fax: 630.466.6701 www.eeiweb.com PROJECT TOTAL: CJO8/5/24 COSTTASK NO.TASK DESCRIPTION HOURS Project Management and Coordination Project Meetings Survey and Data Collection Geotechnical Investigation NPDES Permitting and CCDD Utility Coordination Prefinal Plans, Specifications and Estimates Final Plans, Specifications and Estimates Bidding, Letting and Contracting ATTACHMENT D: ESTIMATED SCHEDULE CLIENT PROJECT NUMBER United City of Yorkville YO2436-P PROJECT TITLE DATE PREPARED BY Faxon Road Reconstruction - Design Engineering CJO SEP OCT NOV DEC JAN FEB MAR APR MAY 2.1 2.2 2.3 2.4 2.5 2.6 2.7 2.8 2.9 * A separate construction engineering agreement will be provided. 52 Wheeler Road Sugar Grove, IL 60554 Tel: 630.466.6700 Fax: 630.466.6701 www.eeiweb.com Prefinal Plans, Specifications and Estimates Bidding, Letting and Contracting Final Plans, Specifications and Estimates Construction* Project Meetings Survey and Data Collection Geotechnical Investigation NPDES Permitting and CCDD Utility Coordination TASK NO.TASK DESCRIPTION 8/5/24 Project Management and Coordination 2024 2025 Peter Cheryl Schmit Miguel Sandra E Camcho Brummel Family Trust 4 Dillow CtOsbronStEldamain RdFaxon Rd Faxon R d D e a m e s St Faxon Rd Maxar, Microsoft Engineering Enterprises, Inc. 52 Wheeler Road Sugar Grove, Illinois 60554 (630) 466-6700 www.eeiweb.com DATE DATE: PROJECT NO.: FILE: PATH: BY: JULY 2024 YO2435 KJD NO.REVISIONS ³United City of Yorkville 651 Prairie Pointe Dr, Yorkville, IL 60560 630-553-4350www.yorkville.il.us 0 700350 Feet YO2436_Reconstruction_Maps H:\GIS\Public\Yorkville\2024\YO2436\YO2436_Reconstruction_Maps\YO2436_Reconstruction_Maps.aprx Cyrus One ATTACHMENT E FAXON ROAD RECONSTRUCTION LOCATION MAP EMPLOYEE DESIGNATION CLASSIFICATION HOURLY RATE Senior Principal E-4 $246.00 Principal E-3 $241.00 Senior Project Manager E-2 $234.00 Project Manager E-1 $210.00 Senior Project Engineer/Surveyor II P-6 $200.00 Senior Project Engineer/Surveyor I P-5 $186.00 Project Engineer/Surveyor P-4 $168.00 Senior Engineer/Surveyor P-3 $155.00 Engineer/Surveyor P-2 $140.00 Associate Engineer/Surveyor P-1 $127.00 Senior Project Technician II T-6 $175.00 Senior Project Technician I T-5 $164.00 Project Technician T-4 $153.00 Senior Technician T-3 $140.00 Technician T-2 $127.00 Associate Technician T-1 $111.00 GIS Technician II G-2 $125.00 GIS Technician G-I 1 $114.00 Engineering/Land Surveying Intern I-1 $ 82.00 Executive Administrative Assistant A-4 $ 77.00 Administrative Assistant A-3 $ 72.00 VEHICLES. REPROGRAPHICS, DIRECT COSTS, DRONE AND EXPERT TESTIMONY Vehicle for Construction Observation $ 20.00 In-House Scanning and Reproduction $0.25/Sq. Ft. (Black & White) $1.00/Sq. Ft. (Color) Reimbursable Expenses (Direct Costs) Cost Services by Others (Direct Costs) Cost + 10% Unmanned Aircraft System / Unmanned Aerial Vehicle / Drone $ 225.00 Expert Testimony $ 275.00 STANDARD SCHEDULE OF CHARGES ~ JANUARY 1, 2024 ATTACHMENT F UNITED CITY OF YORKVILLE BEECHER ROAD RECONSTRUCTION PAGE 1 Beecher Road Reconstruction United City of Yorkville Professional Services Agreement – Design Engineering THIS AGREEMENT, by and between the United City of Yorkville, hereinafter referred to as the "City" or “OWNER” and Engineering Enterprises, Inc. hereinafter referred to as the "Contractor" or “ENGINEER” agrees as follows: A. Services: ENGINEER agrees to furnish to the City the following services: The ENGINEER shall provide any and all necessary engineering services to the City as indicated on the Scope of Services (Attachment B). Design Engineering for all roadways indicated on Attachment E will be provided. Construction Engineering services are not included and would be provided in a separate agreement. Engineering will be in accordance with all City and Illinois Department of Transportation requirements. B. Term: Services will be provided beginning on the date of execution of this agreement and continuing, until terminated by either party upon 7 days written notice to the non- terminating party or upon completion of the Services. Upon termination the Contractor shall be compensated for all work performed for the City prior to termination. C. Compensation and maximum amounts due to Contractor: ENGINEER shall receive as compensation for all work and services to be performed herein, an amount based on the Estimated Level of Effort and Associated Cost included in Attachment C. Design Engineering will be paid for as a Fixed Fee (FF) in the amount of $78,908. Direct Expenses are estimated at $10,360. The total contract amount is $89,268. The hourly rates for this project are shown in the attached 2024 Standard Schedule of Charges (Attachment F). All payments will be made according to the Illinois State Prompt Payment Act and not less than once every thirty days. D. Changes in Rates of Compensation: In the event that this contract is designated in Section B hereof as an Ongoing Contract, ENGINEER, on or before February 1st of any given year, shall provide written notice of any change in the rates specified in Section C hereof (or on any attachments hereto) and said changes shall only be effective on and after May 1st of that same year. UNITED CITY OF YORKVILLE BEECHER ROAD RECONSTRUCTION PAGE 2 E. Ownership of Records and Documents: Contractor agrees that all books and records and other recorded information developed specifically in connection with this agreement shall remain the property of the Village. Contractor agrees to keep such information confidential and not to disclose or disseminate the information to third parties without the consent of the Village. This confidentiality shall not apply to material or information, which would otherwise be subject to public disclosure through the freedom of information act or if already previously disclosed by a third party. Upon termination of this agreement, Contractor agrees to return all such materials to the Village. The Village agrees not to modify any original documents produced by Contractor without contractors consent. Modifications of any signed duplicate original document not authorized by ENGINEER will be at OWNER’s sole risk and without legal liability to the ENGINEER. Use of any incomplete, unsigned document will, likewise, be at the OWNER’s sole risk and without legal liability to the ENGINEER. F. Governing Law: This contract shall be governed and construed in accordance with the laws of the State of Illinois. Venue shall be in Kendall County, Illinois. G. Independent Contractor: Contractor shall have sole control over the manner and means of providing the work and services performed under this agreement. The Village’s relationship to the Contractor under this agreement shall be that of an independent contractor. Contractor will not be considered an employee to the Village for any purpose. H. Certifications: Employment Status: The Contractor certifies that if any of its personnel are an employee of the State of Illinois, they have permission from their employer to perform the service. Anti-Bribery: The Contractor certifies it is not barred under 30 Illinois Compiled Statutes 500/50-5(a) - (d) from contracting as a result of a conviction for or admission of bribery or attempted bribery of an officer or employee of the State of Illinois or any other state. Loan Default: If the Contractor is an individual, the Contractor certifies that he/she is not in default for a period of six months or more in an amount of $600 or more on the repayment of any educational loan guaranteed by the Illinois State Scholarship Commission made by an Illinois institution of higher education or any other loan made from public funds for the purpose of financing higher education (5 ILCS 385/3). UNITED CITY OF YORKVILLE BEECHER ROAD RECONSTRUCTION PAGE 3 Felony Certification: The Contractor certifies that it is not barred pursuant to 30 Illinois Compiled Statutes 500/50-10 from conducting business with the State of Illinois or any agency as a result of being convicted of a felony. Barred from Contracting: The Contractor certifies that it has not been barred from contracting as a result of a conviction for bid-rigging or bid rotating under 720 Illinois Compiled Statutes 5/33E or similar law of another state. Drug Free Workplace: The Contractor certifies that it is in compliance with the Drug Free Workplace Act (30 Illinois Compiled Statutes 580) as of the effective date of this contract. The Drug Free Workplace Act requires, in part, that Contractors, with 25 or more employees certify and agree to take steps to ensure a drug free workplace by informing employees of the dangers of drug abuse, of the availability of any treatment or assistance program, of prohibited activities and of sanctions that will be imposed for violations; and that individuals with contracts certify that they will not engage in the manufacture, distribution, dispensation, possession, or use of a controlled substance in the performance of the contract. Non-Discrimination, Certification, and Equal Employment Opportunity: The Contractor agrees to comply with applicable provisions of the Illinois Human Rights Act (775 Illinois Compiled Statutes 5), the U.S. Civil Rights Act, the Americans with Disabilities Act, Section 504 of the U.S. Rehabilitation Act and the rules applicable to each. The equal opportunity clause of Section 750.10 of the Illinois Department of Human Rights Rules is specifically incorporated herein. The Contractor shall comply with Executive Order 11246, entitled Equal Employment Opportunity, as amended by Executive Order 11375, and as supplemented by U.S. Department of Labor regulations (41 C.F.R. Chapter 60). The Contractor agrees to incorporate this clause into all subcontracts under this Contract. International Boycott: The Contractor certifies that neither it nor any substantially owned affiliated company is participating or shall participate in an international boycott in violation of the provisions of the U.S. Export Administration Act of 1979 or the regulations of the U.S. Department of Commerce promulgated under that Act (30 ILCS 582). Record Retention and Audits: If 30 Illinois Compiled Statutes 500/20-65 requires the Contractor (and any subcontractors) to maintain, for a period of 3 years after the later of the date of completion of this Contract or the date of final payment under the Contract, all books and records relating to the performance of the Contract and necessary to support amounts charged to the Village under the Contract. The Contract and all books and records related to the Contract shall be available for review and audit by the Village and the Illinois Auditor General. If this Contract is funded from contract/grant funds provided by the U.S. Government, the Contract, books, and records shall be available for review and audit by the Comptroller General of the U.S. and/or the Inspector General of the federal UNITED CITY OF YORKVILLE BEECHER ROAD RECONSTRUCTION PAGE 4 sponsoring agency. The Contractor agrees to cooperate fully with any audit and to provide full access to all relevant materials. United States Resident Certification: (This certification must be included in all contracts involving personal services by non-resident aliens and foreign entities in accordance with requirements imposed by the Internal Revenue Services for withholding and reporting federal income taxes.) The Contractor certifies that he/she is a: x United States Citizen ___ Resident Alien ___ Non-Resident Alien The Internal Revenue Service requires that taxes be withheld on payments made to non resident aliens for the performance of personal services at the rate of 30%. Tax Payer Certification : Under penalties of perjury, the Contractor certifies that its Federal Tax Payer Identification Number or Social Security Number is (provided separately) and is doing business as a (check one): ___ Individual ___ Real Estate Agent ___ Sole Proprietorship ___ Government Entity ___ Partnership ___ Tax Exempt Organization (IRC 501(a) only) x Corporation ___ Not for Profit Corporation ___ Trust or Estate ___ Medical and Health Care Services Provider Corp. I. Indemnification: Contractor shall indemnify and hold harmless the Village and Village’s agents, servants, and employees against all loss, damage, and expense which it may sustain or for which it will become liable on account of injury to or death of persons, or on account of damage to or destruction of property resulting from the performance of work under this agreement by Contractor or its Subcontractors, or due to or arising in any manner from the wrongful act or negligence of Contractor or its Subcontractors of any employee of any of them. In the event that the either party shall bring any suit, cause of action or counterclaim against the other party, the non-prevailing party shall pay to the prevailing party the cost and expenses incurred to answer and/or defend such action, including reasonable attorney fees and court costs. In no event shall the either party indemnify any other party for the consequences of that party’s negligence, including failure to follow the ENGINEER’s recommendations. J. Insurance: The ENGINEER agrees that it has either attached a copy of all required insurance certificates or that said insurance is not required due to the nature and extent of the types of services rendered hereunder. (Not applicable as having been previously supplied) K. Additional Terms or Modification: The terms of this agreement shall be further modified as provided on the attached Exhibits. Except for those terms included on the Exhibits, no additional terms are UNITED CITY OF YORKVILLE BEECHER ROAD RECONSTRUCTION PAGE 5 included as a part of this agreement. All prior understandings and agreements between the parties are merged into this agreement, and this agreement may not be modified orally or in any manner other than by an agreement in writing signed by both parties. In the event that any provisions of this agreement shall be held to be invalid or unenforceable, the remaining provisions shall be valid and binding on the parties. The list of Attachments are as follows: Attachment A: Standard Terms and Conditions Attachment B: Scope of Services Attachment C: Estimate of Level of Effort and Associated Cost Attachment D: Estimated Schedule Attachment E: Location Map Attachment F: 2024 Standard Schedule of Charges UNITED CITY OF YORKVILLE BEECHER ROAD RECONSTRUCTION PAGE 6 L. Notices: All notices required to be given under the terms of this agreement shall be given mail, addressed to the parties as follows: For the City: For the ENGINEER: City Administrator and City Clerk Engineering Enterprises, Inc. United City of Yorkville 52 Wheeler Road 651 Prairie Pointe Drive Sugar Grove Illinois 60554 Yorkville, IL 60560 Either of the parties may designate in writing from time to time substitute addresses or persons in connection with required notices. Agreed to this _____day of __________________, 2024. United City of Yorkville: Engineering Enterprises, Inc.: ___________________________ __________________________ John Purcell Brad Sanderson, PE Mayor Chief Operating Officer / President ___________________________ __________________________ Jori Behland Angie Smith City Clerk Executive Assistant ENGINEERING ENTERPRISES, INC. ATTACHMENT A – AUGUST 2024 PAGE 1 STANDARD TERMS AND CONDITIONS Agreement: These Standard Terms and Conditions, together with the Professional Services Agreement, constitute the entire integrated agreement between the OWNER and Engineering Enterprises, Inc. (EEI) (hereinafter “Agreement”), and take precedence over any other provisions between the Parties. These terms may be amended, but only if both parties consent in writing. Standard of Care: In providing services under this Agreement, the ENGINEER will endeavor to perform in a matter consistent with that degree of care and skill ordinarily exercised by members of the same profession currently practicing under same circumstances in the same locality. ENGINEER makes no other warranties, express or implied, written or oral under this Agreement or otherwise, in connection with ENGINEER’S service. Construction Engineering and Inspection: The ENGINEER shall not supervise, direct, control, or have authority over any contractor work, nor have authority over or be responsible for the means, methods, techniques sequences, or procedures of construction selected or used by any contractor, or the safety precautions and programs incident thereto, for security or safety of the site, nor for any failure of a contractor to comply with laws and regulations applicable to such contractor’s furnishing and performing of its work. The ENGINEER neither guarantees the performance of any contractor nor assumes responsibility for contractor’s failure to furn ish and perform the work in accordance with the contract documents. The ENGINEER is not responsible for the acts or omissions of any contractor, subcontractor, or supplies, or any of their agents or employees or any other person at the site or otherwise furnishing or performing any work. Shop drawing and submittal review by the ENGINEER shall apply to only the items in the submissions and only for the purpose of assessing if upon installation or incorporation in the project work they are generally consistent with the construction docum ents.  OWNER agrees that the contractor is solely responsible for the submissions and for compliance with the construction documents.  OWNER further agrees that the ENGINEER’S review and action in relation to these submissions shall not constitute the provisio n of means, methods, techniques, sequencing or procedures of construction or extend or safety programs or precautions.  The ENGINEER’S consideration of a component does not constitute acceptance of the assembled items. The ENGINEER’S site observation during construction shall be at the times agreed upon in the Project Scope.  Through standard, reasonable means the ENGINEER will become generally familiar with observable completed work.  If the ENGINEER observes completed work that is inconsistent with the construction documents, that information shall be communicated to the contractor and OWNER for them to address. Opinion of Probable Construction Costs: ENGINEER’S opinion of probable construction costs represents ENGINEER’S best and reasonable judgment as a professional engineer. OWNER acknowledges that ENGINEER has no control over construction costs of contractor’s methods of determining pricing, or over competitive bidding by contractors, or of market conditions or changes thereto. ENGINEER cannot and does not guarantee that proposals, bids or actual construction costs will not vary from ENGINEER’S opinio n of probable construction costs. Copies of Documents & Electronic Compatibility: Copies of Documents that may be relied upon by OWNER are limited to the printed copies (also known as hard copies) that are signed or sealed by the ENGINEER. Files in electronic media format of text, data, graphics, or of other types that are furnished by ENGINEER to OWNER are only for convenience of OWNER. Any conclusion or information obtained or derived from such electronic files will be at the user's sole risk. When transferring documents in el ectronic media format, ENGINEER makes no representations as to long term compatibility, usability, or readability of documents resulting from the use of software application packages, operating systems, or computer hardware differing from those used by ENGINEER at th e beginning of the project. Changed Conditions: If, during the term of this Agreement, circumstances or conditions that were not originally contemplated by or known to the ENGINEER are revealed, to the extent that they affect the scope of services, compensation, schedule, allocation of risks, or other material terms of this Agreement, the ENGINEER may call for renegotiation of appropriate portions of this Agreement. The ENGINEER shall notify the OWNER of the changed conditions necessitating renegotiation, and the ENGINEER and the OWNER shall promptly and in good faith enter into renegotiation of this Agreement to address the changed conditions. If terms cannot be agreed to, the parties agree that either party has the absolute right to terminate this Agreement, in accordance with the termination provision hereof. Hazardous Conditions: OWNER represents to ENGINEER that to the best of its knowledge no Hazardous Conditions (environmental or otherwise) exist on the project site. If a Hazardous Condition is encountered or alleged, ENGINEER shall have the obligation to notify OWNER and, to the extent of applicable Laws and Regulations, appropriate governmental officials. It is acknowledged by both parties that ENGINEER's scope of services does not include any services related to a Hazardous Condition. In the event ENGINEER or any other party encounters a Hazardous Condition, ENGINEER may, at its option and without liability for consequential or any other damages, suspend performance of services on the portion of the project affected thereby until OWNER: (i) retains appropriate specialist consultant(s) or contractor(s) to identify and, as appropriate, abate, remediate, or remove the Hazardous Condition; and (ii) warrants that the project site is in full compliance with applicable Laws and Regulations. Consequential Damages: Notwithstanding any other provision of this Agreement, and to the fullest extent permitted by law, neither the OWNER nor the ENGINEER, their respective officers, directors, partners, employees, contractors, or subcontractors shall be liable to the other or shall make any claim for any incidental, indirect, or consequential damages arising out of or connected in any way to the Project or to this Agreement. This mutual waiver of consequential damages shall include, but is not limited to, loss of use, loss of ENGINEERING ENTERPRISES, INC. ATTACHMENT A – AUGUST 2024 PAGE 2 profit, loss of business, loss of income, loss of reputation, or any other consequential damages that either party may have i ncurred from any cause of action including negligence, strict liability, breach of contract, and breach of strict or implied warran ty. Both the OWNER and the ENGINEER shall require similar waivers of consequential damages protecting all the entities or persons named herein in all contracts and subcontracts with others involved in this project. Termination: This Agreement may be terminated for convenience, without cause, upon fourteen (14) days written notice of either party. In the event of termination, the ENGINEER shall prepare a final invoice and be due compensation as set forth in the Professional Services Agreement for all costs incurred through the date of termination. Either party may terminate this Agreement for cause upon giving the other party not less than seven (7) calendar days’ written notice for the following reasons: (a) Substantial failure by the other party to comply with or perform in accordance with the terms of the Agreement and through no fault of the terminating party; (b) Assignment of the Agreement or transfer of the project without the prior written consent of the other party; (c) Suspension of the project or the ENGINEER’S services by the OWNER for a period of greater than ninety (90) calendar days, consecutive or in the aggregate. (d) Material changes in the conditions under which this Agreement was entered into, the scope of services or the nature of the project, and the failure of the parties to reach agreement on the compensation and schedule adjustments necessitated by such changes. Payment of Invoices: Invoices are due and payable within 30 days of receipt unless otherwise agreed to in writing. Third Party Beneficiaries: Nothing contained in this Agreement shall create a contractual relationship with or a cause of action in favor of a third party against either the OWNER or the ENGINEER. The ENGINEER’S services under this Agreement are being performed solely and exclusively for the OWNER’S benefit, and no other party or entity shall have any claim against the ENGINEER because of this Agreement or the performance or nonperformance of services hereunder. The OWNER and ENGINEER agree to require a similar provision in all contracts with contractors, subcontractors, vendors and other entities involved in this Project to car ry out the intent of this provision. Force Majeure: Each Party shall be excused from the performance of its obligations under this Agreement to the extent that such performance is prevented by force majeure (defined below) and the nonperforming party promptly provides notice of such prevention to the other party. Such excuse shall be continued so long as the condition constituting force majeure continues. The party affected by such force majeure also shall notify the other party of the anticipated duration of such force majeure, any actions b eing taken to avoid or minimize its effect after such occurrence, and shall take reasonable efforts to remove the condition constituting su ch force majeure. For purposes of this Agreement, “force majeure” shall include conditions beyond the control of the parties, including an act of God, acts of terrorism, voluntary or involuntary compliance with any regulation, law or order of any government, war, acts of war (whether war be declared or not), labor strike or lock-out, civil commotion, epidemic, failure or default of public utilities or common carriers, destruction of production facilities or materials by fire, earthquake, storm or like catastrophe. The payment of in voices due and owing hereunder shall in no event be delayed by the payer because of a force majeure affecting the payer. Additional Terms or Modification: All prior understandings and agreements between the parties are merged into this Agreement, and this Agreement may not be modified orally or in any manner other than by an Agreement in writing signed by both parties. In the event that any provisions of this Agreement shall be held to be invalid or unenforceable, the remaining provisions shall be valid and binding on the parties. Assignment: Neither party to this Agreement shall transfer or assign any rights or duties under or interest in this Agreement without the prior written consent of the other party. Subcontracting normally contemplated by the ENGINEER shall not be considered an assignment for purposes of this Agreement. Waiver: A party’s waiver of, or the failure or delay in enforcing any provision of this Agreement shall not constitute a waiver of th e provision, nor shall it affect the enforceability of that provision or of the remainder of this Agreement. Attorney’s Fees: In the event of any action or proceeding brought by either party against the other under this Agreement, the prevailing party shall be entitled to recover from the other all costs and expenses including without limitation the reasonab le fees of its attorneys in such action or proceeding, including costs of appeal, if any, in such amount as the Court may adjudge reasonable. Fiduciary Duty: Nothing in this Agreement is intended to create, nor shall it be construed to create, a fiduciary duty owed to either party to the other party. EEI makes no warranty, express or implied, as to its professional services rendered. Headings: The headings used in this Agreement are inserted only as a matter of convenience only, and in no way define, limit, enlarge, modify, explain or define the text thereof nor affect the construction or interpretation of this Agreement. UNITED CITY OF YORKVILLE, IL BEECHER ROAD RECONSTRUCTION PAGE 1 Beecher Road Reconstruction United City of Yorkville, IL Professional Services Agreement - Design Engineering Attachment B – Scope of Services DESIGN ENGINEERING  Project Management and Coordination o Project Management o Project Scheduling o Coordination with Sub-Consultants (Rubino Engineering, Inc.) o QC/QA of Final Plans, Specifications and Estimates  Project Meetings o Internal Kick-Off Meeting o Kick-Off Meeting with City Staff o 60% Submittal Meeting  Survey and Data Collection o Perform Topographic Survey along Beecher Road o Perform Boundary Survey along Beecher Road to Review ROW Ownership o Obtain, Review and Inventory Roadway, Right-Of-Way, Ownership, Soil Data, Etc. o Prepare Right-Of-Way Dedication Plat (1) o Review Topographic Survey  Geotechnical Investigation o Coordinate Locations and Work to Obtain Soil Boring/Pavement Cores o Perform Soil Borings/Pavement Cores for Pavement Design and Grading (Rubino Engineering, Inc.) o Prepare Geotechnical Report (Rubino Engineering, Inc.)  NPDES Permitting and CCDD o Perform EcoCAT Submittal o Prepare and Submit Illinois State Historic Preservation Office (SHPO) Approval o Prepare and Submit NPDES Permit for NOI o CCDD and LPC 662/663 Forms (Rubino Engineering, Inc.)  Utility Coordination o Perform Design JULIE o Review and Inventory Existing Utility Information to Identify Potential Conflicts o Coordination with Public Utilities  Prefinal Plans, Specifications and Estimates o Coordinate with City Staff the Final Scope of Improvements o Develop Prefinal Plans Including the Following:  Title Sheet  General Notes  Summary of Quantities  Existing and Proposed Typical Sections  Plan and Profile (1”=20’)  Suggested Construction Staging Plans  Erosion and Sediment Control Plan (1”=20’)  Drainage and Utilities Plan (1”=20’)  Pavement Marking and Signing Plan (1”=20’)  Project Details  City Details  Cross Sections (@ 50 ft stations, 1”=10’ horizontal, 1”=5’ vertical) UNITED CITY OF YORKVILLE, IL BEECHER ROAD RECONSTRUCTION PAGE 2 o Prepare Bid Package and Ancillary Documents including:  BLR 12200 – Local Agency Formal Contract Proposal  BLR 12201 – Schedule of Prices  BLR 12230 – Bid Bond Form  BC 57 – Affidavit of Availability  Index for Supplemental Specifications and Recurring Special Provisions  BLR 11300 - Check Sheet for Recurring Special Provisions  BLR 11310 – Special Provisions  BDE Check Sheet/Special Provisions  Prevailing Wage o Special Provisions in IDOT Format  Local Roads Special Provisions  City Special Provisions and Details  Status of Utilities to Be Adjusted o Prepare Preliminary Cost Estimate o Submit Prefinal Plans to Utility Companies as Necessary o Submit Prefinal Plans, Special Provisions and Cost Estimate to City for Review  Final Plans, Specifications and Estimates o Update Plans Based on Comments Received on Pre-Final Plans o Update Summary of Quantities, Estimate of Cost for Final Submittal o Update Special Provisions for Final Submittal o Submit Final Plans, Specifications and Estimate of Cost to City and Utility Companies  Bidding, Letting and Contracting o Assist in Bidding and Contractor/Bid Evaluation o Contract Preparation o Additional Contract Administration as Required DIRECT EXPENSES: Preparation of easement documents by EEI to be included in easement agreements prepared by the City attorney. The scope of work is based on preparing two (2) easement documents as there are two (2) property owners along the project route except for the developer’s property. The following scope of services will be provided by EEI’s subconsultant: Geotechnical and CCDD (Rubino Engineering, Inc.) - Refer to scope items listed above EXCLUSIONS:  Easement Negotiations  Preparation of Easement Agreements  Right-Of-Way Negotiations and Appraisals  Phase III Engineering Services  Preliminary Environmental Site Assessment (PESA)  Archeological Surveys  Environmental Surveys including but not limited to Tree Surveys  No Allowance for Public Involvement or Public Meetings  Traffic Signal Design The above scope for “Beecher Road Reconstruction” summarizes the work items that will be completed for this contract. Additional work items, including additional meetings beyond the meetings defined in the above scope shall be considered outside the scope of the base contract and will be billed in accordance with the Standard Schedule of Charges. ATTACHMENT C: ESTIMATED LEVEL OF EFFORT AND ASSOCIATED COST PROFESSIONAL ENGINEERING SERVICES CLIENT PROJECT NUMBER United City of Yorkville YO2436-P PROJECT TITLE DATE PREPARED BY Beecher Road Reconstruction - Design Engineering ROLE PIC SPM SPE 1 PE SPT 2 SPT 1 ADMIN PERSON RATE $246 $234 $186 $168 $175 $164 $72 DESIGN ENGINEERING 2.1 2 10 12 2,832$ 2.2 2 6 6 14 3,012$ 2.3 25 22 47 9,700$ 2.4 1 2 2 5 942$ 2.5 2 6 8 2 18 3,072$ 2.6 2 8 8 2 20 3,444$ 2.7 2 12 50 70 20 70 224 39,340$ 2.8 2 6 12 20 8 20 2 70 12,312$ 2.9 1 6 6 8 2 23 4,254$ Insert Task Subtotal: 9 70 90 116 50 90 8 433 78,908$ 9 70 90 116 50 90 8 433 78,908 EEI STAFF DIRECT EXPENSES PIC Principal In Charage Printing/Scanning = 300$ SPM Senior Project Manager Rubino (Soil Borings & CCDD) = 4,060$ SPE 1 Senior Project Engineer I Easement Documentation = 6,000$ PE Project Engineer DIRECT EXPENSES = 10,360$ SPT 2 Senior Project Technician II SPT 1 Senior Project Technician II LABOR SUMMARY ADMIN Adminstrative Assistant EEI Labor Expenses = 78,908$ TOTAL LABOR EXPENSES 78,908$ TOTAL COSTS 89,268$ 52 Wheeler Road, Sugar Grove, IL 60554 Tel: 630.466.6700 Fax: 630.466.6701 www.eeiweb.com PROJECT TOTAL: CJO8/5/24 COSTTASK NO.TASK DESCRIPTION HOURS Project Management and Coordination Project Meetings Survey and Data Collection Geotechnical Investigation NPDES Permitting and CCDD Utility Coordination Prefinal Plans, Specifications and Estimates Final Plans, Specifications and Estimates Bidding, Letting and Contracting ATTACHMENT D: ESTIMATED SCHEDULE CLIENT PROJECT NUMBER United City of Yorkville YO2436-P PROJECT TITLE DATE PREPARED BY Beecher Road Reconstruction - Design Engineering CJO SEP OCT NOV DEC JAN FEB MAR APR MAY 2.1 2.2 2.3 2.4 2.5 2.6 2.7 2.8 2.9 * A separate construction engineering agreement will be provided. 52 Wheeler Road Sugar Grove, IL 60554 Tel: 630.466.6700 Fax: 630.466.6701 www.eeiweb.com Prefinal Plans, Specifications and Estimates Bidding, Letting and Contracting Final Plans, Specifications and Estimates Construction* Project Meetings Survey and Data Collection Geotechnical Investigation NPDES Permitting and CCDD Utility Coordination TASK NO.TASK DESCRIPTION 8/5/24 Project Management and Coordination 2024 2025 JYJ LLC New Leaf EnergyBeecher RdMaxar, Microsoft Engineering Enterprises, Inc. 52 Wheeler Road Sugar Grove, Illinois 60554 (630) 466-6700 www.eeiweb.com DATE DATE: PROJECT NO.: FILE: PATH: BY: JULY 2024 YO2436 KJD NO.REVISIONS ³United City of Yorkville 651 Prairie Pointe Dr, Yorkville, IL 60560 630-553-4350www.yorkville.il.us 0 600300 Feet YO2436_Reconstruction_Maps H:\GIS\Public\Yorkville\2024\YO2436\YO2436_Reconstruction_Maps\YO2436_Reconstruction_Maps.aprx Cyrus One ATTACHMENT E BEECHER ROAD RECONSTRUCTION LOCATION MAP EMPLOYEE DESIGNATION CLASSIFICATION HOURLY RATE Senior Principal E-4 $246.00 Principal E-3 $241.00 Senior Project Manager E-2 $234.00 Project Manager E-1 $210.00 Senior Project Engineer/Surveyor II P-6 $200.00 Senior Project Engineer/Surveyor I P-5 $186.00 Project Engineer/Surveyor P-4 $168.00 Senior Engineer/Surveyor P-3 $155.00 Engineer/Surveyor P-2 $140.00 Associate Engineer/Surveyor P-1 $127.00 Senior Project Technician II T-6 $175.00 Senior Project Technician I T-5 $164.00 Project Technician T-4 $153.00 Senior Technician T-3 $140.00 Technician T-2 $127.00 Associate Technician T-1 $111.00 GIS Technician II G-2 $125.00 GIS Technician G-I 1 $114.00 Engineering/Land Surveying Intern I-1 $ 82.00 Executive Administrative Assistant A-4 $ 77.00 Administrative Assistant A-3 $ 72.00 VEHICLES. REPROGRAPHICS, DIRECT COSTS, DRONE AND EXPERT TESTIMONY Vehicle for Construction Observation $ 20.00 In-House Scanning and Reproduction $0.25/Sq. Ft. (Black & White) $1.00/Sq. Ft. (Color) Reimbursable Expenses (Direct Costs) Cost Services by Others (Direct Costs) Cost + 10% Unmanned Aircraft System / Unmanned Aerial Vehicle / Drone $ 225.00 Expert Testimony $ 275.00 STANDARD SCHEDULE OF CHARGES ~ JANUARY 1, 2024 ATTACHMENT F Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Community Development Purchasing Police Public Works Parks and Recreation Agenda Item Number Consent Agenda #5 Tracking Number PW 2024-68 Kennedy Road and Freedom Place Intersection Improvements City Council – August 27, 2024 PW – 8/20/24 Moved forward to CC consent agenda. PW 2024-68 Majority Consideration of Bid Rejection Kennedy Road and Freedom Place Intersection Improvements – Rejection of Bids Brad Sanderson Engineering Name Department Bids were received, opened, and tabulated for work to be done on the above-referenced project at 10:00 a.m., April 8, 2024. Representatives from the contractors bidding the project and our firm were in attendance. Since the bids were opened the City has been working to obtain the required right-of-way from Blackberry Oaks Golf Course but has not been successful. Due to not obtaining the right-of-way and the remaining time left in this construction season, we recommend rejecting the bids and bidding this project out again after the right-of-way has been secured. Memorandum To: Bart Olson, City Administrator From: Brad Sanderson, EEI CC: Eric Dhuse, Director of Public Works Jori Behland, City Clerk Rob Fredrickson, Finance Director Date: August 13, 2024 Subject: Kennedy Road and Freedom Place Intersection Improvements        August 13, 2024 Contractors Re: Kennedy Road and Freedom Place Intersection Improvements United City of Yorkville Kendall County, IL Contractors: Bids were received, opened, and tabulated for work to be done on the above-referenced project at 10:00 a.m., April 8, 2024. Representatives from the contractors bidding the project and our firm were in attendance. Since the bids were opened the City has been working to obtain the required right-of-way from Blackberry Oaks Golf Course but has not been successful. Due to not obtaining the right-of-way and the remaining time left in this construction season, the bids are hereby rejected. The City plans to re-bid this project after the right-of-way has been secured. If you have any questions or need additional information, please call. Respectfully submitted, ENGINEERING ENTERPRISES, INC. Bradley P. Sanderson, P.E. Chief Operating Officer/President Enclosures pc: Mr. Bart Olson, City Administrator (via email) Ms. Erin Willrett, Assistant City Administrator (via email) Mr. Eric Dhuse, Director of Public Works (via email) Ms. Jori Behland, City Clerk (via email) JWC, CJO, - EEI (via email) Page 1 of 1 BID TABULATION ENGINEER'S ESTIMATE GENEVA CONSTRUCTION D CONSTRUCTION BUILDERS PAVING, LLC BIDS RECEIVED 10:00 A.M. 04/08/24 52 Wheeler Road 1350 Aurora Ave 1488 S. Broadway 4413 Roosevelt Road Suite 108 Sugar Grove, IL 60554 Aurora, IL 60505 Coal City, IL 60416 Hillside, IL 60514 TOTAL BID $724,707.65 $592,433.83 $567,530.89 $682,000.88 BID BOND N/A X X X SIGNED BID N/A X X X CURRAN CONTRACTING CO. 286 Memorial Court Crystal Lake, IL 60014 TOTAL BID $684,376.38 BID BOND X SIGNED BID X BID SUMMARY KENNEDY ROAD AND FREEDOM PLACE INTERSECTION IMPROVEMENTS UNITED CITY OF YORKVILLE ENGINEERING ENTERPRISES, INC. 52 WHEELER ROAD, SUGAR GROVE, ILLINOIS BIDS REC'D 4/8/2024 ITEM UNIT UNIT UNIT UNIT UNIT NO.DESCRIPTION UNIT QUANTITY PRICE AMOUNT PRICE AMOUNT PRICE AMOUNT PRICE AMOUNT PRICE AMOUNT 1 TREE REMOVAL (OVER 15 UNITS DIAMETER)UNIT 326 26.40$ 8,606.40$ 22.75$ 7,416.50$ 22.75$ 7,416.50$ 24.00$ 7,824.00$ 40.00$ 13,040.00$ 2 NITROGEN FERTILIZER NUTRIENT POUND 69 2.20$ 151.80$ 3.00$ 207.00$ 2.00$ 138.00$ 3.00$ 207.00$ 3.00$ 207.00$ 3 PHOSPHORUS FERTILIZER NUTRIENT POUND 69 2.20$ 151.80$ 3.00$ 207.00$ 2.00$ 138.00$ 3.00$ 207.00$ 3.00$ 207.00$ 4 POTASSIUM FERTILIZER NUTRIENT POUND 69 2.20$ 151.80$ 3.00$ 207.00$ 2.00$ 138.00$ 3.00$ 207.00$ 3.00$ 207.00$ 5 EARTH EXCAVATION CU YD 465 40.00$ 18,600.00$ 55.00$ 25,575.00$ 80.00$ 37,200.00$ 85.00$ 39,525.00$ 70.00$ 32,550.00$ 6 REMOVAL AND DISPOSAL OF UNSUITABLE MATERIAL CU YD 832 40.00$ 33,280.00$ 50.00$ 41,600.00$ 55.00$ 45,760.00$ 40.00$ 33,280.00$ 50.00$ 41,600.00$ 7 POROUS GRANULAR EMBANKMENT CU YD 465 50.00$ 23,250.00$ 55.00$ 25,575.00$ 35.00$ 16,275.00$ 60.00$ 27,900.00$ 75.00$ 34,875.00$ 8 GEOTECHNICAL FABRIC FOR GROUND STABILIZATION SQ YD 2,046 3.00$ 6,138.00$ 2.00$ 4,092.00$ 2.00$ 4,092.00$ 1.25$ 2,557.50$ 3.00$ 6,138.00$ 9 TOPSOIL FURNISH AND PLACE, 8"SQ YD 3,722 12.10$ 45,036.20$ 10.74$ 39,974.28$ 11.00$ 40,942.00$ 6.00$ 22,332.00$ 15.00$ 55,830.00$ 10 SEEDING, CLASS 2A ACRE 0.8 2,662.00$ 2,129.60$ 4,500.00$ 3,600.00$ 3,611.00$ 2,888.80$ 4,500.00$ 3,600.00$ 6,000.00$ 4,800.00$ 11 EROSION CONTROL BLANKET SQ YD 3,399 2.75$ 9,347.25$ 3.25$ 11,046.75$ 1.50$ 5,098.50$ 3.55$ 12,066.45$ 2.00$ 6,798.00$ 12 TURF REINFORCEMENT MAT SQ YD 323 6.60$ 2,131.80$ 8.50$ 2,745.50$ 4.50$ 1,453.50$ 9.00$ 2,907.00$ 15.00$ 4,845.00$ 13 TEMPORARY EROSION CONTROL SEEDING POUND 77 11.00$ 847.00$ 3.00$ 231.00$ 6.00$ 462.00$ 3.00$ 231.00$ 6.50$ 500.50$ 14 TEMPORARY DITCH CHECKS FOOT 210 19.80$ 4,158.00$ 12.00$ 2,520.00$ 8.00$ 1,680.00$ 12.00$ 2,520.00$ 20.00$ 4,200.00$ 15 PERIMETER EROSION BARRIER FOOT 2,435 2.75$ 6,696.25$ 3.00$ 7,305.00$ 2.00$ 4,870.00$ 3.00$ 7,305.00$ 5.00$ 12,175.00$ 16 INLET AND PIPE PROTECTION EACH 8 198.00$ 1,584.00$ 210.00$ 1,680.00$ 250.00$ 2,000.00$ 210.00$ 1,680.00$ 275.00$ 2,200.00$ 17 AGGREGATE SUBGRADE IMPROVEMENT 12"SQ YD 1,486 17.00$ 25,262.00$ 23.07$ 34,282.02$ 26.00$ 38,636.00$ 35.00$ 52,010.00$ 25.00$ 37,150.00$ 18 SUBBASE GRANULAR MATERIAL, TYPE B 6"SQ YD 560 12.00$ 6,720.00$ 12.00$ 6,720.00$ 18.00$ 10,080.00$ 15.00$ 8,400.00$ 11.00$ 6,160.00$ 19 HOT-MIX ASPHALT BASE COURSE, 6"SQ YD 1,486 26.00$ 38,636.00$ 38.00$ 56,468.00$ 30.00$ 44,580.00$ 45.00$ 66,870.00$ 55.00$ 81,730.00$ 20 BITUMINOUS MATERIALS (TACK COAT)POUND 3,443 0.01$ 34.43$ 0.01$ 34.43$ 0.01$ 34.43$ 0.01$ 34.43$ 0.75$ 2,582.25$ 21 LONGITUDINAL JOINT SEALANT FOOT 3,388 7.70$ 26,087.60$ 4.00$ 13,552.00$ 3.75$ 12,705.00$ 3.75$ 12,705.00$ 4.00$ 13,552.00$ 22 HOT-MIX ASPHALT SURFACE REMOVAL - BUTT JOINT SQ YD 41 0.01$ 0.41$ 32.00$ 1,312.00$ 35.00$ 1,435.00$ 21.00$ 861.00$ 30.00$ 1,230.00$ 23 HOT-MIX ASPHALT BINDER COURSE, IL- 9.5, N50 TON 450 75.00$ 33,750.00$ 100.00$ 45,000.00$ 125.00$ 56,250.00$ 100.00$ 45,000.00$ 80.00$ 36,000.00$ 24 HOT-MIX ASPHALT SURFACE COURSE, IL-9.5, MIX "D", N50 TON 520 85.00$ 44,200.00$ 100.00$ 52,000.00$ 140.00$ 72,800.00$ 85.00$ 44,200.00$ 85.00$ 44,200.00$ 25 PORTLAND CEMENT CONCRETE SIDEWALK 5 INCH SQ FT 318 20.00$ 6,360.00$ 15.00$ 4,770.00$ 23.00$ 7,314.00$ 23.00$ 7,314.00$ 16.00$ 5,088.00$ 26 DETECTABLE WARNINGS SQ FT 48 50.00$ 2,400.00$ 45.00$ 2,160.00$ 40.00$ 1,920.00$ 40.00$ 1,920.00$ 45.00$ 2,160.00$ 27 PAVEMENT REMOVAL SQ YD 168 20.00$ 3,360.00$ 20.00$ 3,360.00$ 61.00$ 10,248.00$ 60.00$ 10,080.00$ 40.00$ 6,720.00$ 28 DRIVEWAY PAVEMENT REMOVAL SQ YD 278 20.00$ 5,560.00$ 11.35$ 3,155.30$ 12.00$ 3,336.00$ 17.00$ 4,726.00$ 20.00$ 5,560.00$ 29 COMBINATION CURB AND GUTTER REMOVAL FOOT 168 10.00$ 1,680.00$ 8.00$ 1,344.00$ 25.00$ 4,200.00$ 16.00$ 2,688.00$ 13.00$ 2,184.00$ 30 SIDEWALK REMOVAL SQ FT 301 5.00$ 1,505.00$ 1.50$ 451.50$ 6.00$ 1,806.00$ 3.50$ 1,053.50$ 5.00$ 1,505.00$ 31 AGGREGATE SHOULDERS, TYPE B 6"SQ YD 828 9.00$ 7,452.00$ 22.00$ 18,216.00$ 11.50$ 9,522.00$ 17.00$ 14,076.00$ 15.00$ 12,420.00$ 32 PIPE CULVERT REMOVAL FOOT 33 20.00$ 660.00$ 43.00$ 1,419.00$ 135.00$ 4,455.00$ 200.00$ 6,600.00$ 40.00$ 1,320.00$ CURRAN CONTRACTING CO. 286 Memorial Court Crystal Lake, IL 60014Coal City, IL 60416 1488 S. Broadway Aurora, IL 60505 UNITED CITY OF YORKVILLE Sugar Grove, IL 60554 BUILDERS PAVING, LLC 4413 Roosevelt Road Suite 108 Hillside, IL 60514 BID TABULATION D CONSTRUCTION BID TABULATION KENNEDY ROAD AND FREEDOM PLACE INTERSECTION IMPROVEMENTS 52 Wheeler Road GENEVA CONSTRUCTION ENGINEER'S ESTIMATE 1350 Aurora Ave ENGINEERING ENTERPRISES, INC. 52 WHEELER ROAD, SUGAR GROVE, ILLINOIS BIDS REC'D 4/8/2024 ITEM UNIT UNIT UNIT UNIT UNIT NO.DESCRIPTION UNIT QUANTITY PRICE AMOUNT PRICE AMOUNT PRICE AMOUNT PRICE AMOUNT PRICE AMOUNT CURRAN CONTRACTING CO. 286 Memorial Court Crystal Lake, IL 60014Coal City, IL 60416 1488 S. Broadway Aurora, IL 60505 UNITED CITY OF YORKVILLE Sugar Grove, IL 60554 BUILDERS PAVING, LLC 4413 Roosevelt Road Suite 108 Hillside, IL 60514 BID TABULATION D CONSTRUCTION BID TABULATION KENNEDY ROAD AND FREEDOM PLACE INTERSECTION IMPROVEMENTS 52 Wheeler Road GENEVA CONSTRUCTION ENGINEER'S ESTIMATE 1350 Aurora Ave 33 PRECAST REINFORCED CONCRETE FLARED END SECTIONS 12"EACH 1 2,000.00$ 2,000.00$ 1,795.00$ 1,795.00$ 2,700.00$ 2,700.00$ 4,000.00$ 4,000.00$ 1,500.00$ 1,500.00$ 34 STORM SEWERS, CLASS A, TYPE 1 12"FOOT 495 80.00$ 39,600.00$ 97.00$ 48,015.00$ 47.00$ 23,265.00$ 70.00$ 34,650.00$ 90.00$ 44,550.00$ 35 STORM SEWERS, CLASS B, TYPE 1 6"FOOT 20 100.00$ 2,000.00$ 51.00$ 1,020.00$ 115.00$ 2,300.00$ 170.00$ 3,400.00$ 75.00$ 1,500.00$ 36 CONCRETE HEADWALLS FOR PIPE DRAINS EACH 1 500.00$ 500.00$ 560.00$ 560.00$ 1,100.00$ 1,100.00$ 1,650.00$ 1,650.00$ 800.00$ 800.00$ 37 MANHOLES, TYPE A, 4'-DIAMETER, TYPE 1 FRAME, OPEN LID EACH 1 4,000.00$ 4,000.00$ 3,315.00$ 3,315.00$ 8,500.00$ 8,500.00$ 13,000.00$ 13,000.00$ 7,500.00$ 7,500.00$ 38 INLETS, TYPE A, TYPE 8 GRATE EACH 3 2,000.00$ 6,000.00$ 2,406.00$ 7,218.00$ 2,100.00$ 6,300.00$ 3,100.00$ 9,300.00$ 2,000.00$ 6,000.00$ 39 INLETS TO BE ADJUSTED EACH 2 1,000.00$ 2,000.00$ 636.00$ 1,272.00$ 1,050.00$ 2,100.00$ 1,555.00$ 3,110.00$ 1,200.00$ 2,400.00$ 40 COMBINATION CONCRETE CURB AND GUTTER, TYPE B-6.12 FOOT 198 40.00$ 7,920.00$ 50.00$ 9,900.00$ 60.00$ 11,880.00$ 58.65$ 11,612.70$ 55.00$ 10,890.00$ 41 SHORT TERM PAVEMENT MARKING FOOT 1,156 0.01$ 11.56$ 1.15$ 1,329.40$ 1.00$ 1,156.00$ 0.35$ 404.60$ 1.00$ 1,156.00$ 42 SHORT TERM PAVEMENT MARKING REMOVAL SQ FT 249 0.01$ 2.49$ 1.75$ 435.75$ 5.00$ 1,245.00$ 2.50$ 622.50$ 4.00$ 996.00$ 43 TEMPORARY PAVEMENT MARKING - LINE 4"- PAINT FOOT 2,190 0.01$ 21.90$ 0.50$ 1,095.00$ 0.85$ 1,861.50$ 0.10$ 219.00$ 1.75$ 3,832.50$ 44 THERMOPLASTIC PAVEMENT MARKING - LETTERS AND SYMBOLS SQ FT 78 5.50$ 429.00$ 6.00$ 468.00$ 5.00$ 390.00$ 5.00$ 390.00$ 6.50$ 507.00$ 45 THERMOPLASTIC PAVEMENT MARKING - LINE 4"FOOT 6,129 1.00$ 6,129.00$ 1.00$ 6,129.00$ 0.90$ 5,516.10$ 0.90$ 5,516.10$ 1.60$ 9,806.40$ 46 THERMOPLASTIC PAVEMENT MARKING - LINE 6" FOOT 473 1.22$ 577.06$ 1.50$ 709.50$ 1.10$ 520.30$ 1.10$ 520.30$ 2.50$ 1,182.50$ 47 THERMOPLASTIC PAVEMENT MARKING - LINE 12" FOOT 831 3.30$ 2,742.30$ 3.00$ 2,493.00$ 3.00$ 2,493.00$ 3.00$ 2,493.00$ 3.50$ 2,908.50$ 48 THERMOPLASTIC PAVEMENT MARKING - LINE 24"FOOT 22 6.60$ 145.20$ 6.00$ 132.00$ 6.00$ 132.00$ 6.00$ 132.00$ 6.00$ 132.00$ 49 REMOVE EXISTING FLARED END SECTION EACH 1 1,000.00$ 1,000.00$ 295.00$ 295.00$ 710.00$ 710.00$ 1,050.00$ 1,050.00$ 400.00$ 400.00$ 50 BIKE PATH REMOVAL SQ YD 571 20.00$ 11,420.00$ 6.00$ 3,426.00$ 17.50$ 9,992.50$ 8.50$ 4,853.50$ 15.00$ 8,565.00$ 51 TRIAXIAL GEOGRID REINFORCEMENT, TYPE I SQ YD 1,486 8.00$ 11,888.00$ 7.65$ 11,367.90$ 5.00$ 7,430.00$ 3.00$ 4,458.00$ 6.00$ 8,916.00$ 52 PARTIAL DEPTH PATCHING (SPECIAL)SQ YD 150 100.00$ 15,000.00$ 70.50$ 10,575.00$ 65.00$ 9,750.00$ 85.00$ 12,750.00$ 85.00$ 12,750.00$ 53 EXPLORATION TRENCH, SPECIAL FOOT 100 50.00$ 5,000.00$ 25.00$ 2,500.00$ 100.00$ 10,000.00$ 50.00$ 5,000.00$ 80.00$ 8,000.00$ 54 TEMPORARY ACCESS (COMMERCIAL ENTRANCE)EACH 2 500.00$ 1,000.00$ 400.00$ 800.00$ 250.00$ 500.00$ 555.00$ 1,110.00$ 1,200.00$ 2,400.00$ 55 TEMPORARY ACCESS (ROAD)EACH 1 1,000.00$ 1,000.00$ 300.00$ 300.00$ 500.00$ 500.00$ 775.00$ 775.00$ 1,500.00$ 1,500.00$ 56 HOT-MIX ASPHALT SURFACE REMOVAL, VARIABLE DEPTH SQ YD 3,612 5.42$ 19,577.04$ 6.00$ 21,672.00$ 5.50$ 19,866.00$ 4.15$ 14,989.80$ 6.00$ 21,672.00$ 57 TRAFFIC CONTROL AND PROTECTION, (SPECIAL)L SUM 1 30,000.00$ 30,000.00$ 8,000.00$ 8,000.00$ 74,830.75$ 74,830.75$ 80,000.00$ 80,000.00$ 50,000.00$ 50,000.00$ 57 TEMPORARY PAVEMENT MARKING REMOVAL SQ FT 730 5.00$ 3,650.00$ 1.50$ 1,095.00$ 1.00$ 730.00$ 0.10$ 73.00$ 2.00$ 1,460.00$ 58 RELOCATE SIGN PANEL AND POST EACH 5 200.00$ 1,000.00$ 260.00$ 1,300.00$ 200.00$ 1,000.00$ 150.00$ 750.00$ 400.00$ 2,000.00$ 59 ALLOWANCE - ITEMS ORDERED BY THE ENGINEER UNIT 20,000 1.00$ 20,000.00$ 1.00$ 20,000.00$ 1.00$ 20,000.00$ 1.00$ 20,000.00$ 1.00$ 20,000.00$ 60 HOT-MIX ASPHALT DRIVEWAY PAVEMENT, 2"SQ YD 233 30.00$ 6,990.00$ 30.00$ 6,990.00$ 23.00$ 5,359.00$ 20.00$ 4,660.00$ 50.00$ 11,650.00$ TOTAL BID (Items 1 - 60) 567,530.89$ 592,433.83$ 682,000.88$ 684,376.38$ 724,707.65$ % BELOW/ABOVE ENGINEER'S ESTIMATE -21.69%-18.25%-5.89%-5.57% ENGINEERING ENTERPRISES, INC. 52 WHEELER ROAD, SUGAR GROVE, ILLINOIS Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Community Development Purchasing Police Public Works Parks and Recreation Agenda Item Number Consent Agenda #6 Tracking Number ADM 2024-24 Treasurer’s Reports for April – July 2024 City Council – August 27, 2024 ADM – 8/21/24 Moved forward to CC consent agenda. ADM 2024-24 Majority Approval Rob Fredrickson Finance Name Department Beginning Fund Balance April Revenues YTD Revenues Revenue Budget % of Budget April Expenses YTD Expenses Expense Budget % of Budget Projected Ending Fund Balance General Fund01 - General 10,996,607$ 1,721,483$ 24,317,992$ 23,017,965$ 106% 1,540,853$ 21,028,065$ 23,017,965$ 91% 14,286,534$ Special Revenue Funds15 - Motor Fuel Tax319,840 71,753 1,096,367 999,400 110% - 1,099,892 1,240,000 89% 316,315 79 - Parks and Recreation 261,118 220,360 3,540,655 3,370,030 105% 246,193 3,152,588 3,409,293 92% 649,185 87 - Countryside TIF (1,175,044) - 226,795 228,000 99% 1,360 227,477 227,436 100% (1,175,727) 88 - Downtown TIF (1,614,928) - 121,458 122,000 100% 2,677 70,140 81,857 86% (1,563,610) 89 - Downtown TIF II 87,577 - 145,465 146,000 100% - 2,549 11,000 23% 230,492 11 - Fox Hill SSA 37,034 - 24,017 24,000 100% - 9,217 60,640 15% 51,834 12 - Sunflower SSA 11,786 - 21,015 21,000 100% - 14,715 18,640 79% 18,086 Capital Project Funds25 - Vehicle & Equipment 1,432,503 141,597 1,909,814 2,051,830 93% 24,528 1,664,247 3,099,341 54% 1,678,070 23 - City-Wide Capital 4,785,053 255,185 1,889,577 3,573,795 53% 8,131 2,165,167 4,896,994 44% 4,509,463 24 - Buildings & Grounds 1,865,907 42,267 1,420,748 33,174,623 4% 49,360 1,734,526 4,617,909 38% 1,552,129 Enterprise Funds *51 - Water3,955,973 1,022,379 17,793,880 16,264,301 109% 1,502,526 14,153,919 15,421,998 92% 7,595,934 *52 - Sewer2,517,832 416,814 3,578,026 3,036,752 118% 57,836 2,708,023 2,845,033 95% 3,387,834 Library Funds82 - Library Operations 793,959 4,346 1,890,340 1,866,778 101% 55,886 1,763,419 1,909,000 92% 920,880 84 - Library Capital 251,559 10,528 169,337 50,150 338% 5,852 70,013 114,500 61% 350,883 Total Funds 24,526,776$ 3,906,712$ 58,145,484$ 87,946,624$ 66% 3,495,204$ 49,863,958$ 60,971,606$ 82% 32,808,302$ * Fund Balance EquivalencyRob Fredrickson, Finance Director/TreasurerUNITED CITY OF YORKVILLE TREASURER'S REPORT - for the month ended April 30, 2024Cash BasisAs Treasurer of the United City of Yorkville, I hereby attest, to the best of my knowledge, that the information contained in this Treasurer's Report is accurate as of the date detailed herein. Further information is available in the Finance Department. May Revenues YTD Revenues Revenue Budget % of Budget May Expenses YTD Expenses Expense Budget % of Budget General Fund01 - General 1,820,779$ 1,820,779$ 24,269,791$ 8% 1,369,437$ 1,369,437$ 24,269,791$ 6%Special Revenue Funds15 - Motor Fuel Tax 78,892 78,892 1,067,562 7% - - 1,190,000 0%79 - Parks and Recreation 299,074 299,074 3,365,647 9% 329,802 329,802 3,854,403 9%87 - Countryside TIF - - 232,465 0% 42,690 42,690 225,781 19%88 - Downtown TIF 25,430 25,430 304,494 8% 2,671 2,671 923,967 0%89 - Downtown TIF II 4,900 4,900 149,102 3% - - 172,000 0%11 - Fox Hill SSA 700 700 24,000 3% - - 60,640 0%12 - Sunflower SSA 540 540 21,000 3% - - 23,640 0%Capital Project Funds25 - Vehicle & Equipment 134,475 134,475 1,668,774 8% 661,940 661,940 3,326,455 20%23 - City-Wide Capital 74,938 74,938 3,029,985 2% 57,790 57,790 7,633,447 1%24 - Buildings & Grounds 74,930 74,930 43,388,158 0% 21,511 21,511 11,337,961 0%Enterprise Funds *51 - Water 290,621 290,621 48,154,287 1% 179,604 179,604 40,206,233 0%*52 - Sewer 122,724 122,724 5,470,606 2% 49,748 497,488 6,363,532 8%Library Funds82 - Library Operations 87,195 87,195 1,962,584 4% 61,771 61,771 1,995,272 3%84 - Library Capital 10,531 10,531 50,200 21% - - 549,000 0%Total Funds 3,025,730$ 3,025,730$ 133,158,655$ 2% 2,776,964$ 3,224,704$ 102,132,122$ 3%* Fund Balance EquivalencyRob Fredrickson, Finance Director/TreasurerUNITED CITY OF YORKVILLE TREASURER'S REPORT - for the month ended May 31, 2024Cash BasisAs Treasurer of the United City of Yorkville, I hereby attest, to the best of my knowledge, that the information contained in this Treasurer's Report is accurate as of the date detailed herein. Further information is available in the Finance Department. June Revenues YTD Revenues Revenue Budget % of Budget June Expenses YTD Expenses Expense Budget % of Budget General Fund01 - General 3,708,182$ 5,551,040$ 24,269,791$ 23%2,265,182$ 3,733,355$ 24,269,791$ 15%Special Revenue Funds15 - Motor Fuel Tax234,116 313,008 1,067,562 29%- - 1,190,000 0%79 - Parks and Recreation 313,665 742,682 3,365,647 22% 298,405 641,477 3,854,403 17%87 - Countryside TIF 40,727 40,727 232,465 18% 1,272 43,962 225,781 19%88 - Downtown TIF 113,415 138,845 304,494 46% 13,563 16,234 923,967 2%89 - Downtown TIF II 111,688 116,588 149,102 78% - - 172,000 0%11 - Fox Hill SSA 11,671 12,371 24,000 52% 1,838 1,838 60,640 3%12 - Sunflower SSA 10,038 10,578 21,000 50% 1,640 1,640 23,640 7%Capital Project Funds25 - Vehicle & Equipment 159,011 293,486 1,668,774 18% 178,127 840,067 3,326,455 25%23 - City-Wide Capital 237,486 296,900 3,029,985 10% 95,803 153,593 7,633,447 2%24 - Buildings & Grounds 72,777 148,031 43,388,158 0% 121,524 143,035 11,337,961 1%Enterprise Funds *51 - Water1,348,197 1,674,595 48,154,287 3%395,725 581,910 40,206,233 1%*52 - Sewer411,868 539,814 5,470,606 10%120,906 173,845 6,363,532 3%Library Funds82 - Library Operations921,225 1,008,845 1,962,584 51%92,758 158,177 1,995,272 8%84 - Library Capital12,060 22,591 50,200 45%- - 549,000 0%Total Funds7,706,125$ 10,910,103$ 133,158,655$ 8%3,586,743$ 6,489,132$ 102,132,122$ 6%* Fund Balance EquivalencyRob Fredrickson, Finance Director/TreasurerUNITED CITY OF YORKVILLE TREASURER'S REPORT - for the month ended June 30, 2024Cash BasisAs Treasurer of the United City of Yorkville, I hereby attest, to the best of my knowledge, that the information contained in this Treasurer's Report is accurate as of the date detailed herein. Further information is available in the Finance Department. July Revenues YTD Revenues Revenue Budget % of Budget July Expenses YTD Expenses Expense Budget % of Budget General Fund01 - General 1,647,421$ 7,219,768$ 24,269,791$ 30% 1,413,721$ 5,147,059$ 24,269,791$ 21%Special Revenue Funds15 - Motor Fuel Tax 84,869 397,877 1,067,562 37% 282,279 282,279 1,190,000 24%79 - Parks and Recreation 308,169 1,051,867 3,365,647 31% 327,264 968,741 3,854,403 25%87 - Countryside TIF 411 41,139 232,465 18% 1,272 45,233 225,781 20%88 - Downtown TIF 1,172 140,017 304,494 46% 2,671 18,904 923,967 2%89 - Downtown TIF II 1,396 117,984 149,102 79% 150,976 150,976 172,000 88%11 - Fox Hill SSA 389 12,761 24,000 53% 1,058 2,896 60,640 5%12 - Sunflower SSA 191 10,769 21,000 51% 1,000 2,640 23,640 11%Capital Project Funds25 - Vehicle & Equipment 123,234 416,720 1,668,774 25% 233,154 1,073,221 3,326,455 32%23 - City-Wide Capital 41,430 310,786 3,029,985 10% 96,347 249,940 7,633,447 3%24 - Buildings & Grounds 59,274 207,621 43,388,158 0% 97,138 240,173 11,337,961 2%Enterprise Funds *51 - Water 143,998 1,851,892 48,154,287 4% 752,981 1,334,902 40,206,233 3%*52 - Sewer 101,362 646,381 5,470,606 12% 56,532 230,377 6,363,532 4%Library Funds82 - Library Operations 37,544 1,061,001 1,962,584 54% 73,930 232,107 1,995,272 12%84 - Library Capital 4,031 26,622 50,200 53% - - 549,000 0%Total Funds 2,554,891$ 13,513,204$ 133,158,655$ 10% 3,490,322$ 9,979,448$ 102,132,122$ 10%* Fund Balance EquivalencyRob Fredrickson, Finance Director/TreasurerUNITED CITY OF YORKVILLE TREASURER'S REPORT - for the month ended July 31, 2024Cash BasisAs Treasurer of the United City of Yorkville, I hereby attest, to the best of my knowledge, that the information contained in this Treasurer's Report is accurate as of the date detailed herein. Further information is available in the Finance Department. Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Community Development Purchasing Police Public Works Parks and Recreation Agenda Item Number Consent Agenda #7 Tracking Number ADM 2024-29 FY 2024 Budget Amendments – Sunflower SSA / Countryside TIF / Downtown TIF II City Council – August 27, 2024 ADM – 8/21/24 Moved forward to CC consent agenda. ADM 2024-29 Majority Approval Please see attached memo. Rob Fredrickson Finance Name Department With the conclusion of Fiscal Year 2024 on April 30th, it is projected that most City funds will finish under budget for expenditures. This includes major operating funds such as the General, Water, Sewer, Library, Parks & Recreation, City-Wide Capital and Buildings & Grounds Funds. However, three smaller, non-major Funds—the Sunflower SSA, Countryside TIF, and Downtown TIF II—are expected to slightly exceed their budgeted amounts. • (12) Sunflower SSA Fund - is projected to be over budget by $1,030 due to the timing of expenditures related to mowing and groundskeeping within the Special Service Area (SSA). To address this budgetary issue, it is recommended that the Outside Repair & Maintenance (12-112-54-00-5495) line item be increased from $13,640 to $17,090 (Schedule A – page 3). Despite this overage, the Sunflower SSA Fund will end FY 2024 with a surplus of approximately $1,350, raising fund balance from $11,786 to $13,131. • (87) Countryside TIF Fund - is expected to exceed its budget by $41, primarily due to an unexpected increase in paying agent fees by the Bank of New York related to the 2014 Refunding Bond. It is recommended that the Paying Agent Fees (87-870-54-00-5498) line item be increased from $700 to $928 (Schedule B – page 3). The small deficit of $682 in FY 2024 is mainly due to lower-than-expected incremental property taxes and will have a minimal impact on the TIF’s fund balance position. • (89) Downtown TIF II Fund - is anticipated to exceed its expenditure budget by $5,913, largely due to a higher-than-expected rebate of incremental property taxes under an incentive agreement for the property at 111 W. Madison Street (Old Jail), approved by City Council in August 2019. It is recommended that the TIF Incentive Payout (89-890- 54-00-5425) line item be increased by $8,172, from $8,000 to $16,172 (Schedule C – page 3). Despite this overage, the Downtown TIF II Fund continued to grow its fund balance in FY 2024, driven by a significant increase in incremental property taxes in comparison to the previous fiscal year. As per the City’s established practice, funds that exceed their budgetary amounts due to reasonable circumstances should be amended in accordance with the recommendations of the City’s auditors. This approach ensures that the budget accurately reflects the evolving plans of management and City Council, accounts for unforeseen occurrences and prevents potential audit comment. Although this may seem a bit “after the fact” to amend the 2024 budget after the fiscal year has ended, not doing so will result in the same audit comment that we received in the 2012 Comprehensive Annual Financial Report (included in the attached packet as Exhibit 1). Therefore, staff recommends amending the budgets for the Sunflower SSA (12), Countryside Memorandum To: Administration Committee From: Rob Fredrickson, Finance Director Date: August 15, 2024 Subject: Fiscal Year 2024 Proposed Budget Amendment TIF (87), and Downtown TIF II (89) Funds as outlined above. Attached are budget worksheets for each Fund, detailing the original and proposed changes for Fiscal Year 2024 (highlighted in yellow), alongside current year actuals (unaudited). A budget ordinance is also included for your review and consideration. Ordinance No. 2024-____ Page 1 Ordinance No. 2024-____ AN ORDINANCE AUTHORIZING THE EIGHTH AMENDMENT TO THE ANNUAL BUDGET OF THE UNITED CITY OF YORKVILLE, FOR THE FISCAL YEAR COMMENCING ON MAY 1, 2023 AND ENDING ON APRIL 30, 2024 WHEREAS, the United City of Yorkville (the “City”) is a duly organized and validly existing non-home rule municipality created in accordance with the Constitution of the State of Illinois of 1970 and the laws of the State; and, WHEREAS, pursuant to 65 ILCS 5/8-2-9.4, the City adopted Ordinance No. 2023-14 on April 25, 2023 adopting an annual budget for the fiscal year commencing on May 1, 2023 and ending on April 30, 2024; and, WHEREAS, pursuant to 65 ILCS 5/8-2-9.6, by a vote of two-thirds of the members of the corporate authorities then holding office, the annual budget of the United City of Yorkville may be revised by deleting, adding to, changing or creating sub-classes within object classes and object classes themselves. No revision of the budget shall be made increasing the budget in the event funds are not available to effectuate the purpose of the revision; and, WHEREAS, funds are available to effectuate the purpose of this revision. NOW THEREFORE, BE IT ORDAINED by the Mayor and City Council of the United City of Yorkville, Kendall County, Illinois, as follows: Section 1. That the amounts shown in Schedules A, B and C, attached hereto and made a part hereof by reference, increasing and/or decreasing certain object classes and decreasing certain fund balances in the Sunflower SSA, Countryside TIF & Downtown TIF II funds with respect to the United City of Yorkville’s 2023-2024 Budget are hereby approved. Section 2. This ordinance shall be in full force and effect from and after its passage and approval according to law. Ordinance No. 2024-____ Page 2 Passed by the City Council of the United City of Yorkville, Kendall County, Illinois this ____ day of __________________, A.D. 2024. ______________________________ CITY CLERK KEN KOCH _________ DAN TRANSIER _________ ARDEN JOE PLOCHER _________ CRAIG SOLING _________ CHRIS FUNKHOUSER _________ MATT MAREK _________ SEAVER TARULIS _________ RUSTY CORNEILS _________ APPROVED by me, as Mayor of the United City of Yorkville, Kendall County, Illinois this ____ day of __________________, A.D. 2024. ______________________________ MAYOR FY 2024 FY 2024 Unaudited FY 2022 FY 2023 Adopted Amended FY 2024 Actual Actual Budget Budget Actual Revenue Taxes 20,363$ 21,000$ 21,000$ 21,000$ 21,015$ Total Revenue 20,363$ 21,000$ 21,000$ 21,000$ 21,015$ Expenditures Contractual Services 9,569$ 11,600$ 18,640$ 22,090$ 19,670$ Total Expenditures 9,569$ 11,600$ 18,640$ 22,090$ 19,670$ Surplus (Deficit)10,794$ 9,400$ 2,360$ (1,090)$ 1,345$ Ending Fund Balance 2,386$ 11,786$ 10,746$ 10,696$ 13,131$ SUNFLOWER SSA FUND (12) This fund was created for the purpose of maintaining the common areas of the Sunflower Estates (SSA 2006-119) subdivision. Revenues for the fund are derived from property taxes levied on homeowners in the subdivision. $0 $5 $10 $15 ThousandsFund Balance 1 12 FY 2024 FY 2024 Unaudited FY 2022 FY 2023 Adopted Amended FY 2024 Account Actual Actual Budget Budget Actual 12-000-40-00-4000 PROPERTY TAXES 20,363$ 21,000$ 21,000$ 21,000$ 21,015$ 20,363$ Sunflower Special Service Area Fund 21,000$ United City of Yorkville 21,015$ 21,015$ Total: SUNFLOWER SSA REVENUE 21,000$ Total:Taxes 21,000$ SUNFLOWER SSA FUND REVENUE Taxes 21,000$ 21,000$ 20,363$ 21,000$ 2 112 FY 2024 FY 2024 Unaudited FY 2022 FY 2023 Adopted Amended FY 2024 Account Actual Actual Budget Budget Actual 12-112-54-00-5416 POND MAINTENANCE 3,268$ 5,160$ 5,000$ 5,000$ 2,580$ 12-112-54-00-5495 OUTSIDE REPAIR & MAINTENANCE 6,301 6,440 13,640 17,090 17,090 9,569$ United City of Yorkville Sunflower Special Service Area Fund 22,090$ 22,090$ 19,670$ 19,670$ SUNFLOWER SSA EXPENDITURES Contractual Services 11,600$ 18,640$ 18,640$ Total: SUNFLOWER SSA EXPENDITURES 9,569$ 11,600$ Total:Contractual Services 3 FY 2024 FY 2024 Unaudited FY 2022 FY 2023 Adopted Amended FY 2024 Actual Actual Budget Budget Actual Revenue Taxes 250,366$ 232,124$ 228,000$ 228,000$ 226,795$ Total Revenue 250,366$ 232,124$ 228,000$ 228,000$ 226,795$ Expenditures Contractual Services 12,643$ 16,983$ 18,014$ 18,242$ 18,055$ Debt Service 209,316 207,370 209,422 209,422 209,422 Total Expenditures 221,959$ 224,353$ 227,436$ 227,664$ 227,477$ Surplus (Deficit)28,407$ 7,771$ 564$ 336$ (682)$ Ending Fund Balance (1,182,815)$ (1,175,044)$ (1,177,872)$ (1,174,708)$ (1,175,726)$ COUNTRYSIDE TIF FUND (87) The Countryside TIF was created in February of 2005, with the intent of constructing a future retail development at Countryside Center. This TIF is located at the northwest corner of US Route 34 and IL Route 47. ($1,185) ($1,180) ($1,175) ($1,170)ThousandsFund Balance 1 87 FY 2024 FY 2024 Unaudited FY 2022 FY 2023 Adopted Amended FY 2024 Account Actual Actual Budget Budget Actual 87-000-40-00-4000 PROPERTY TAXES 250,366$ 232,124$ 228,000$ 228,000$ 226,795$ Total: COUNTRYSIDE TIF REVENUE 250,366$ 228,000$ 226,795$ 226,795$ 232,124$ 228,000$ United City of Yorkville Countryside TIF Fund 250,366$ Total:Taxes COUNTRYSIDE TIF FUND REVENUE Description Taxes 232,124$ 228,000$ 228,000$ 2 870 FY 2024 FY 2024 Unaudited FY 2022 FY 2023 Adopted Amended FY 2024 Account Actual Actual Budget Budget Actual 87-870-54-00-5401 ADMINISTRATIVE CHARGEBACK 11,381$ 15,804$ 16,314$ 16,314$ 16,314$ 87-870-54-00-5462 PROFESSIONAL SERVICES 601 518 1,000 1,000 813 87-870-54-00-5498 PAYING AGENT FEES 661 661 700 928 928 87-870-77-00-8000 PRINCIPAL PAYMENT 112,455$ 116,424$ 121,716$ 121,716$ 121,716$ 87-870-77-00-8050 INTEREST PAYMENT 46,146 40,231 36,991 36,991 36,991 87-870-93-00-8000 PRINCIPAL PAYMENT -$ -$ -$ -$ -$ 87-870-93-00-8050 50,715 50,715 50,715 50,715 50,715 158,707$ 156,655$ 158,707$ 158,707$ 224,353$ 227,436$ 227,477$ 227,664$ 50,715$ 50,715$ 50,715$ 50,715$ Debt Service -2015A Bond 158,601$ Total: COUNTRYSIDE TIF 221,959$ Debt Service - 2015A Bond Debt Service - 2014 Refunding Bond Total:Debt Service - 2014 Bond 50,715$ Total: INTEREST PAYMENT United City of Yorkville Countryside TIF Fund 18,242$ 18,055$ COUNTRYSIDE TIF FUND EXPENDITURES Description Total:Contractual Services Contractual Services 12,643$ 16,983$ 18,014$ 3 FY 2024 FY 2024 Unaudited FY 2022 FY 2023 Adopted Amended FY 2024 Actual Actual Budget Budget Actual Revenue Taxes 78,764$ 97,574$ 146,000$ 146,000$ 145,465$ Total Revenue 78,764$ 97,574$ 146,000$ 146,000$ 145,465$ Expenditures Contractual Services 22,173$ 3,371$ 11,000$ 19,172$ 16,913$ Total Expenditures 22,173$ 3,371$ 11,000$ 19,172$ 16,913$ Surplus (Deficit)56,591$ 94,203$ 135,000$ 126,828$ 128,552$ Ending Fund Balance (6,625)$ 87,577$ 61,943$ 214,405$ 216,129$ DOWNTOWN TIF II FUND (89) The Downtown TIF II was created in 2018, in order to help promote downtown redevelopment and support the existing Downtown TIF. ($100) $0 $100 $200 $300 ThousandsFund Balance 1 890 FY 2024 FY 2024 Unaudited FY 2022 FY 2023 Adopted Amended FY 2024 Account Actual Actual Budget Budget Actual 89-000-40-00-4000 PROPERTY TAXES 78,764$ 97,574$ 146,000$ 146,000$ 145,465$ United City of Yorkville Downtown TIF II Fund 78,764$ Total:Taxes DOWNTOWN TIF II FUND REVENUE Description Taxes 146,000$ Total: DOWNTOWN TIF II REVENUE 78,764$ 97,574$ 146,000$ 145,465$ 97,574$ 146,000$ 145,465$ 146,000$ 2 890 FY 2024 FY 2024 Unaudited FY 2022 FY 2023 Adopted Amended FY 2024 Account Actual Actual Budget Budget Actual 89-890-54-00-5425 TIF INCENTIVE PAYOUT 20,979$ 1,808$ 8,000$ 16,172$ 16,172$ 89-890-54-00-5462 PROFESSIONAL SERVICES 1,194 1,563 3,000 3,000 741 Total: DOWNTOWN TIF II EXPENDITURES 22,173$ 16,913$ 16,913$ 3,371$ 11,000$ 19,172$ 3,371$ 11,000$ United City of Yorkville Downtown TIF II Fund DOWNTOWN TIF II FUND EXPENDITURES Description Total:Contractual Services Contractual Services 22,173$ 19,172$ 3 UNITED CITY OF YORKVILLE, ILLINOIS Notes to the Financial Statements April 30, 2012 NOTE 2 – STEWARDSHIP, COMPLIANCE, AND ACCOUNTABILITY –Continued BUDGETARY INFORMATION –Continued The City follows these procedures in establishing the budgetary data reflected in the financial statements: Prior the May 1, the Mayor submits to the City Council the proposed budget for the fiscal year commencing the following May1. The operating budget includes proposed expenditures and the means of financing them. Public hearings are conducted at the City offices to obtain taxpayer comments. Prior to May 1, the budget is legally adopted by a vote of the City Council through passage of an ordinance. The budget officer is authorized to transfer budgeted amounts between departments within any fund; however, any revisions that alter the total expenditures of any fund must be approved by the City Council. EXCESS OF ACTUAL EXPENDITURES OVER BUDGET IN INDIVIDUAL FUNDS The following funds had an excess of actual expenditures over budget as of the date of this report: Fund Fox Hill Special Service Area $ 860 Land Cash 35,836 Countryside TIF 42 Municipal Building 750 Excess DEFICIT FUND EQUITY The following funds had deficit fund equity as of the date of this report: Fund Land Cash $ 294,778 Municipal Building 579,374 Recreation Center 220,001 Deficit Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Community Development Purchasing Police Public Works Parks and Recreation Agenda Item Number Mayor’s Report #1 Tracking Number CC 2024-63 Cyrus One Watermain Easements – Czinki Trust City Council – August 27, 2024 Majority Approval Please see the attached memo. Bart Olson Administration Name Department Summary Consideration of an ordinance authorizing the acquisition of temporary construction and permanent easements for the Cyrus One watermain loop from one landowner. Background This item was last discussed by the City Council at the August 13th meeting when the City Council approved easements from one landowner. Since that meeting, we have come to terms with one more landowner for two easements (one permanent, and one temporary for construction) for the watermain extension project. That landowner is the Florian Czinki Declaration of Trust. The total cost of these two easements is $1,190. Ordinance 2023-17 and Ordinance 2024-31 confirms easement acquisition costs are to be reimbursed by Green Door / Yorkville Nexus / Cyrus One as part of their infrastructure extension. The exact paying reimbursing entity is subject to a civil agreement between the entities and all entities have understood the City will be acquiring these easements. Recommendation Staff recommends approval of the ordinance authorizing the acquisition of temporary construction and permanent easements for the Cyrus One watermain project. Memorandum To: City Council From: Bart Olson, City Administrator CC: Date: August 22, 2024 Subject: Cyrus One watermain easements – Czinki Ordinance No. 2024-____ Page 1 Ordinance No. 2024-_____ AN ORDINANCE OF THE UNITED CITY OF YORKVILLE, KENDALL COUNTY, ILLINOIS AUTHORIZING THE ACQUISITION OF CERTAIN EASEMENTS FOR THE CONSTRUCTION OF WATER MAINS WHEREAS, the United City of Yorkville, Kendall County, Illinois (the “City”) is a duly organized and validly existing non-home-rule municipality created in accordance with the Constitution of the State of Illinois of 1970 and the laws of the State; and WHEREAS, Yorkville Nexus, LLC, an Illinois limited liability company (“Yorkville Nexus”), submitted a proposal to the City to develop approximately two hundred seventy-nine (279) acres at the northeast corner of Eldamain and Faxon Road (the “Development Site”); and WHEREAS, Yorkville Nexus, as a part of its proposal to the City, requested the City to extend water services to the Development Site and further agreed to be responsible for all costs incurred by the City for the engineering design fees, acquisition of required temporary and permanent easements, and the cost of construction related to water service extended to the Development Site, and all permit fees for its construction (the “Project”); and WHEREAS, the City has proceeded to negotiate the acquisition of the easements required to construct the Project from the owner of certain property along Corneils Road and is prepared to authorize the acceptance of and payments due for the conveyance of temporary construction easements and permanent easements (collectively, the “Easements”) as hereinafter provided. NOW, THEREFORE, BE IT ORDAINED by the Mayor and City Council of the United City of Yorkville, Kendall County, Illinois, as follows: Section 1. All of the Preambles hereinabove set forth are incorporated herein as if restated. Section 2. The following Easements, as attached hereto, are hereby accepted: Ordinance No. 2024-____ Page 2 1. Permanent Easement dated August 16, 2024, from Florian Czinki, Trustee of the Florian Czinki Declaration of Trust, as Grantor, said easement being located within Parcel No. 02-17-201-002. 2. Temporary Construction Easement dated August 16, 2024, from Florian Czinki, Trustee of the Florian Czinki Declaration of Trust, as Grantor, said easement being located within Parcel No. 02-17-201-002. Section 3. The City Council hereby authorizes payment in an amount not to exceed a total of Seven Thousand Five Hundred Dollars ($1,190) for the Easements hereinabove itemized. Section 4. This Ordinance shall be in full force and effect after its passage, publication, and approval as provided by law. [Remainder of page intentionally left blank; roll call vote follows] Ordinance No. 2024-____ Page 3 Passed by the City Council of the United City of Yorkville, Kendall County, Illinois this ____ day of __________________, A.D. 2024. ______________________________ CITY CLERK KEN KOCH _________ DAN TRANSIER _________ ARDEN JOE PLOCHER _________ CRAIG SOLING _________ CHRIS FUNKHOUSER _________ MATT MAREK _________ SEAVER TARULIS _________ RUSTY CORNEILS _________ APPROVED by me, as Mayor of the United City of Yorkville, Kendall County, Illinois this ____ day of __________________, A.D. 2024. ______________________________ MAYOR Attest: ______________________________ CITY CLERK LOT 207LOT 204CORNEILS RD© EXHIBIT LOT 207LOT 204CORNEILS RD© EXHIBIT Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Community Development Purchasing Police Public Works Parks and Recreation Agenda Item Number Mayor’s Report #2 Tracking Number CC 2024-64 Bristol-Kendall Fire Protection District Intergovernmental Agreement City Council – August 27, 2024 Majority Approval Please see the attached memo. Tim Evans Parks and Recreation Name Department Subject Bristol Kendall Fire Protection District Intergovernmental Agreement Background As shown on the attached map, Riemenschneider Park is located at 600 Hayden Drive, just north of Yorkville City Hall and south of the Bristol-Kendall Fire Department Station No. 2. The park site and playground equipment are “fire-house” themed. The park was built in 2007 using an Open Space Land Acquisition and Development (OSLAD) in the amount of $400,000. The eight (8) acre park site includes two (2) baseball fields, a fire-truck themed tot lot, an age 5 to 12 play structure, swings, shelter, a perimeter walking path, multipurpose open space and a fire district memorial area with a monument, flagpole, brick honor walk and plaza dedicated to those who served with the Bristol Kendall Fire Protection District. The original intention of the memorial area was for Bristol Kendall Fire Protection District to maintain this area and for the City’s Parks and Recreation Department to maintain the rest of the park site and amenities. Since neither the Fire District nor the Parks & Recreation Department is able to find an official, approved agreement of the original intention for the maintenance of this park site, both entities decided it was time to formalize the original maintenance intention with the attached intergovernmental agreement. In general, the agreement states the following: 1) The Fire District will be responsible for the maintenance and upkeep of the flagpole, fire department monument, brick honor wall and adjacent plaza located at the Park. 2) The City’s Parks & Recreation Department will be responsible for all remaining maintenance at the Park including mowing and lawn maintenance at the Park, along with the maintenance and care of all athletic grounds and fields, play structures, water features, walking paths, benches, tables and pavilions. 3) The term of this agreement shall be in full force and effect for a period of ten (10) years from commencement unless terminated in writing signed by both parties. Recommendation Staff seeks City Council approval of the intergovernmental agreement with the Bristol Kendall Fire Protection District. Memorandum To: Yorkville City Council From: Tim Evans, Director of Parks and Recreation CC: Scott Sleezer, Supt. of Parks Date: August 20, 2024 Subject: Bristol Kendall Fire Protection District Intergovernmental Agreement Resolution No. 2024-____ Page 1 Resolution No. 2024-_____ A RESOLUTION OF THE UNITED CITY OF YORKVILLE, KENDALL COUNTY, ILLINOIS, APPROVING AN INTERGOVERNMENTAL AGREEMENT BETWEEN THE UNITED CITY OF YORKVILLE AND BRISTOL-KENDALL FIRE PROTECTION DISTRICT WHEREAS, the United City of Yorkville, Kendall County, Illinois (the “City”) and the Bristol-Kendall Fire Protection District (the “District”) are units of local government; and WHEREAS, the Constitution of the State of Illinois of 1970, Article VII, Section 10, and the Intergovernmental Cooperation Act, 5 ILCS 220/1 et seq., (collectively, the “Authority”) authorize units of local government to contract or otherwise associate amongst themselves to obtain or share services and to exercise, combine, or transfer any power or function in any manner not prohibited by law; and WHEREAS, Riemenschneider Park (the “Park”), a park that is approximately 8 acres in size and located at 600 Hayden Drive, Yorkville, Illinois, is a public park and is maintained by the City’s Parks Department; and WHEREAS, the Park contains two baseball fields, various play structures and swings, a shelter, a walking path, a splash pad and an open space designed for multi-purpose uses, along with a fire department monument, flagpole, and brick honor wall and plaza dedicated to the fire service; and WHEREAS, the City has been solely responsible for the maintenance of the entire park in the past; and WHEREAS, the District and the City desire to share in the maintenance responsibilities at the Park moving forward; and WHEREAS, the City has determined that it is in the best interest of its residents to enter into an Intergovernmental Agreement, attached hereto as Exhibit “A”, in furtherance of the stated goals and desires set forth above. NOW, THEREFORE, BE IT RESOLVED by the Mayor and the City Council of the United City of Yorkville, Kendall County, Illinois, as follows: Section 1. The recitals set forth above are incorporated into this Resolution as if fully restated herein. Resolution No. 2024-____ Page 2 Section 2. That the Intergovernmental Agreement Between the United City of Yorkville and the Bristol-Kendall Fire Protection District, attached hereto and made a part hereof by reference, is hereby approved, and the Mayor and City Clerk are hereby authorized to execute said Agreement. Section 3. That this Resolution shall be in full force and effect from and after its passage and approval as provided by law. Passed by the City Council of the United City of Yorkville, Kendall County, Illinois this ____ day of __________________, A.D. 2024. ______________________________ CITY CLERK KEN KOCH _________ DAN TRANSIER _________ ARDEN JOE PLOCHER _________ CRAIG SOLING _________ CHRIS FUNKHOUSER _________ MATT MAREK _________ SEAVER TARULIS _________ RUSTY CORNEILS _________ APPROVED by me, as Mayor of the United City of Yorkville, Kendall County, Illinois this ____ day of __________________, A.D. 2024. ______________________________ MAYOR Attest: ______________________________ CITY CLERK INTERGOVERNMENTAL AGREEMENT BETWEEN THE UNITED CITY OF YORKVILLE AND THE BRISTOL-KENDALL FIRE PROTECTION DISTRICT THIS INTERGOVERNMENTAL AGREEMENT (the “Agreement”) is made and entered into this ____ day of ___________ 2024, by and between the United City of Yorkville, Kendall County, Illinois, an Illinois municipal corporation (hereinafter “City”), and the Bristol-Kendall Fire Protection District (hereinafter “District”). WHEREAS, the District and the City are units of local government and public agencies within the meaning of the Illinois Intergovernmental Cooperation Act (5 ILCS 220/1 et seq.) (the “Act”) and are authorized by the Act and by Article VII, Section 10 of the 1970 Constitution of the State of Illinois to enter into intergovernmental agreements of cooperation; and WHEREAS, Riemenschneider Park (the “Park”), a park that is approximately 8 acres in size and located at 600 Hayden Drive, Yorkville, Illinois, is a public park and is maintained by the City’s Parks Department; and WHEREAS, the Park is located just south of the District’s Fire Station No. 2 and is a fire-house themed park that contains two baseball fields, various play structures and swings, a shelter, a walking path, a splash pad and an open space designed for multi-purpose uses; and WHEREAS, the Park also contains a fire department monument, flagpole, and brick honor wall and plaza dedicated to the fire service; and WHEREAS, the City has been solely responsible for the maintenance of the entire park in the past; and WHEREAS, the District and the City desire to share the maintenance responsibilities at the Park moving forward; and WHEREAS, the District shall be responsible for the maintenance and upkeep of the flagpole, fire department monument, brick honor wall and adjacent plaza located at the Park, said maintenance and upkeep including keeping the area free of garbage and debris, replacing any flags as needed due to wear and tear, replacing any structure or equipment included in or located on the monument, honor wall and plaza, should said equipment or structure become irreparably damaged or lost, and conducting repairs to any structure or equipment included in or located on the monument, honor wall and plaza due to everyday wear and tear (the “District Responsibilities”); and WHEREAS, The City shall be responsible for all maintenance at the Park that is not indicated in identified as a District Responsibility, including but not limited to mowing and lawn maintenance at the Park, along with the maintenance and care of any and all athletic grounds and fields, play structures, water features, walking paths, benches, tables and pavilions (the “City Responsibilities”); and WHEREAS, the District and the City agree it is in the best interests of the community to set forth the responsibilities of each party for the shared maintenance of the Park, in accordance with the terms and conditions as hereinafter set forth. NOW THEREFORE, in condition of the premises and the mutual covenants and agreements as hereinafter set forth, the City and the District agree as follows: Section 1. The above recitals are hereby incorporated by reference as if fully restated herein. Section 2. The District agrees to perform the District Responsibilities during the term of this Agreement. Section 3. The City agrees to perform the City Responsibilities during the term of this Agreement. Section 4. The District shall indemnify, hold harmless and defend the City and any of its officials, employees or agents from and against all liability, claims, suits, demands, proceedings and actions, including costs, fees and expenses of defense, arising from, growing out of, or related to, any loss, damage, injury, death, or loss or damage to property resulting from, or connected with, the negligent and/or willful acts or omissions of the District or its employees and agents in their performance under this Agreement and/or entry onto the City’s property, provided, however, that District shall not be obligated to indemnify, hold harmless and defend the City for any negligent or intentional wrongful acts or omissions by City officials, employees, agents or personnel. Section 5. The City shall indemnify, hold harmless and defend the District and any of its officials, employees or agents from and against all liability, claims, suits, demands, proceedings and actions, including costs, fees and expenses of defense, arising from, growing out of, or related to, any loss, damage, injury, death, or loss or damage to property resulting from, or connected with, the negligent and/or willful acts or omissions of the City or its employees and agents in their performance under this Agreement and/or entry onto the District’s property, provided, however, that City shall not be obligated to indemnify, hold harmless and defend the District for any negligent or intentional wrongful acts or omissions by District officials, employees, agents or personnel. Section 6. Notices: Any notice given in connection with this Agreement shall be given in writing and shall be delivered via personal service, regular mail, or email to the following: If to the City: United City of Yorkville Parks Department 651 Prairie Pointe Drive Yorkville, IL 60560 [EMAIL] If to the District: Bristol Kendall Fire Protection District 103 Beaver Street Yorkville, IL 60560 Attn: Fire Chief [EMAIL] Section 7. The term of this Agreement shall commence upon execution by the parties hereto and shall be in full force and effect for a period of ten (10) years from commencement unless terminated in writing signed by both parties. Section 8. Any term or condition of this Agreement may be amended, deleted or altered only by written agreement approved by and duly executed by the City and the District. Section 9. This Amendment may be executed in several counterparts that shall be an original and shall constitute but on and the same Agreement. IN WITNESS WHEREOF, the parties hereto have executed this Agreement effective on the day and date first above written. United City of Yorkville, an Illinois municipal corporation By: _________________________________ Mayor Attest: ____________________________________ City Clerk Date: _______________________________ Bristol Kendall Fire Protection District By: _________________________________ President Attest: _______________________________ Secretary Date: _______________________________ Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Community Development Purchasing Police Public Works Parks and Recreation Agenda Item Number Mayor’s Report #3 Tracking Number CC 2024-65 Disposal of City Property – Emily Sleezer Park Sign City Council – August 27, 2024 Majority Approval Please see the attached memo. Tim Evans Parks and Recreation Name Department Summary Disposal of City Property – Emily Sleezer Park Sign Background At the February 13, 2024, City Council meeting, the Council approved donating the used Emily Sleezer playground equipment to Kids Around The World (KATW). The memo is attached. Since then, KATW removed the old playground equipment and Parks staff has installed the new playground equipment. A picture of the new playground equipment is attached. As part of this project, staff will be replacing the two old park signs. A picture of one of the old signs is also attached. One of the old signs will be donated to KATW as part of the original donation project but staff thought it would be appropriate to convey the second sign to Superintendent of Parks Scott Sleezer as the park was named in honor of his daughter who passed away. Recommendation Staff seeks City Council approval of donating the second Emily Sleezer Park sign to Superintendent of Parks Scott Sleezer. Memorandum To: Yorkville City Council From: Tim Evans, Director of Parks and Recreation CC: Bart Olson, City Administrator Date: August 21, 2024 Subject: Disposal of City Property – Emily Sleezer Park Sign Summary Emily Sleezer Playground Equipment Donation Proposal Background As shown in the attached, playground replacement schedule, the Sleezer Park playground equipment is on the list to be replaced. The new playground equipment was ordered and delivered in 2023. Parks staff is currently working on replacing the playground equipment at Kiwanis Park. Once that park project is completed, staff will begin the Sleezer Park new playground equipment project. The Sleezer Park new playground equipment project is a complete tear down, not a refurbishment. As a result, Kids Around The World (KATW) contacted the Yorkville Parks and Recreation Department about the possibility of donating the used equipment to their organization. Kids Around The World is a non-profit entity based out of Rockford, Illinois, that removes old playground equipment from park districts and municipalities, refurbishes the equipment, then reinstalls the equipment in underprivileged country’s around the world. For additional information about Kids Around The World, please follow this link to their website: https://kidsaroundtheworld.com/play/ The following are the benefits of the P&R Department partnering with Kids Around The World (KATW) and donating the used playground to them: a) It will save numerous Parks staff hours as staff will only need to remove the playground equipment footings. Kids Around The World will remove the decks, slides, climbers, railings, posts and etc. b) Additionally, it will save Parks staff time in hauling the old playground equipment back to the Parks Maintenance facility with staff having to sort out what gets recycled and what goes in the dumpster. c) Any recycled funds that Parks may receive, will be more than offset by having KATW remove the used playground equipment, instead of the number of hours Parks staff would have to put into removing the used playground equipment d) It will also save a lot of plastic from going into a landfill. e) The playground donation will create a more time efficient installation for the new Sleezer playground replacement as KATW removes the playground in one day. Memorandum To: Yorkville City Council From: Tim Evans, Director of Parks and Recreation CC: Scott Sleezer, Supt. of Parks Bart Olson, City Administrator Date: February 1, 2024 Subject: Emily Sleezer Playground Equipment Donation Proposal f) The donated equipment will be re-installed in a underprivilege country benefitting hundred, if not thousands of children and families, who reside within the area, instead of just being thrown away or recycled with limited benefit. Recommendation Staff seeks City Council approval of the Park Board recommendation on the Emily Sleezer Park used playground donation proposal to Kids Around The World. Current Sleezer Park Playground Equipment D New Sleezer Park Playground Equipment Playground Replacement Schedule The industry standard for the useful life of a playground is fifteen to twenty years. We are scheduling replacement at twenty years. Yorkville playgrounds are inspected and maintained regularly. Depending on manufacture and parts availability, replacement will be on a case-by-case basis. Three percent has been added for every year to compensate for manufacturing increases and inflation. These costs do not include playground removal and installation. Playgrounds in blue represent playgrounds that were built in-house by the Parks Department. Site Manufacture Built Cost Install Cost Replacement Date/Cost (Equipment Only) Prestwick Playcraft 2025 $69,365.10 $14,400.00 2045/$110k Rice Playcraft 2024 $90,402.60 $13,900.00 2044/$140k Sleezer Little Tikes 2024 $76,092.06 $10,700.00 2044/$121k Kiwanis Little Tikes 2024 $73,725.87 $10,200.00 2044/117k Countryside Little Tikes 2023 $27,265.07 $14,200.00 2043/$50k Fox Hill Miracle 2022 $39078.19 $6,500.00 2042/$80k Price Miracle 2022 $37,613.71 $6,500.00 2042/$80k Caledonia Burke 2020 $75,414 $10,700.00 2040/$100k Autumn Creek North Burke 2020 $54,636.00 $10,700.00 2040/$80k Purcell Burke 2020 $47,666.00 $10,800.00 2040/$65k Beecher Burke 2021 $135,064.00 $18,500.00 2041/$150k Windett Ridge Burke 2018 $45626.00 ? 2038/$78k Riverfront Burke 2017 $81,815.00 ? 2037/$150k Grande Reserve B Little Tikes 2014 $39,669.19 $12,219.27 2034/$95k Raintree B Playcraft 2011 2031/$135k Bristol Bay A L/Structures/Little Tikes 2010 2030/$125k Greens L/Structures/Playcraft 2008 2028$120k Heartland Circle Miracle 2008 2028/$128k Cobb Gametime 2008 2028/$65k Riemenschnider Little Tikes/Kompan 2007 2027/$125k Bristol Station Miracle/Playworld 2007 2027/$125k Stepping Stones Little Tikes 2007 2027/$100k Hiding Spot Game Time 2007 2027/$135k Raintree A Little Tikes 2006 2026/$70k Bridge Landscape Structures 2006 2026/$70k Sunflower Playcraft 2006 2026/$85k Gilbert Gametime 2005 2025/$60k Cannonball Playcraft 2005 2025/$105k Rotary Playworld 2004 2024/$100k c, • • ••• kids around the world PLAYGROUND EQUIPMENT DONATION AGREEMENT This agreement is entered this date between Kids Around The World, Inc,, 5245 28th Ave., Rockford, II. 61109 (hereinafter referred to as "KIDS") and _________________ _ (hereafter referred to as "Donating Organization"). KIDS, an Illinois not-for-profit corporation, registered in Illinois at the above address performing charitable programs including building playgrounds for children in underprivileged locations, desires to Acquire as a donation, the below identified used playground equipment from the Donating Organization (hereafter referred to as the "Equipment"). In consideration for the donation of the Equipment from the Donating Organization, KIDS agrees to the following: DISCLAIMER: KIDS aclmowledges and agrees that the Donating Organization is neither a manufacturer nor a vendor of the Equipment, that KIDS takes the Equipment and each part thereof "as-is" and that the Donating Organization has not made, and does not hereby make, any representation, warranty, or covenant, express or implied, with respect to compliance with any and all applicable guidelines or regulations, including, but not limited to ASTM and CPSC, the merchantability, condition, quality, durability, design, operation, fitness for use, or suitability of the Equipment in any respect whatsoever or in connection with or for the purposes and uses of KIDS, or as to the absence of latent or other defects whether or not discoverable, or as to the absence of any infringement of any patent, trademark or copyright, or as to any obligation based on strict liability in tort or any other representation, warranty, or covenant of any ldnd or character, express or implied, with respect thereto, it being agreed that all risks incident thereto are to be borne by KIDS and the Donating Organization shall not be obligated or liable for actual, incidental, consequential, or other damages of or to buyer or other person or entity arising out of or in connection with the use or performance of the Equipment and the maintenance thereof. KIDS acknowledges that KIDS has selected the Equipment KIDS is acquiring from the Donating Organization based on KIDS' own judgment and the Donating Organization hereby affirmatively disclaims reliance on any oral representation concerning the Equipment made to KIDS. INSURANCE REQUIREMENTS: KIDS shall maintain insurance of the types and in the amounts listed below. A.Commercial General Liability Insurance KIDS shall maintain commercial general liability (CGL) insurance with a limit of not less than $1,000,000 each occurrence and a $2,000,000 aggregate limit. CGL insurance shall be written on Insurance Services Office (ISO) occurrence form CG 00 01 IO 93, or a substitute form providing equivalent coverage, and shall cover liability arising from premises, operations, independent contractors, products-completed operations, personal injury and advertising injury, and liability assumed under an insured contract. The ______ shall be included as an additional insured under the CGL insurance form. B.Business Auto Liability Insurance If applicable, KIDS shall maintain business auto liability insurance with a limit of not less than $1,000,000 each accident. Such insurance shall cover liability arising out of any auto including owned, hired and non- owned autos. C.Workers Compensation Insurance Kids will maintain a worker's compensation insurance policy to cover all of the Kids employees with a minimum employer's liability limit of$100,000 I $500,000 I $100,000. D.General Insurance Provisions 1. Evidence oflnsurance Prior to removal of the Equipment, KIDS shall furnish _____ with a certificate(s) of valid insurance meeting the above noted requirements. The donated equipment included in this agreement includes: _______________ _ Representative of KIDS AROUND THE WORLD, INC. Representative. of the DONATING ORGANIZATION DATE •DATE kids around the world I 5245 28th Ave., IL 61109 I 815-229-8731 Resolution No. 2024-_____ A RESOLUTION OF THE UNITED CITY OF YORKVILLE, ILLINOIS, AUTHORIZING THE DONATION OF CERTAIN USED PLAYGROUND EQUIPMENT TO KIDS AROUND THE WORLD, A NOT-FOR-PROFIT ENTITY WHEREAS, the United City of Yorkville (the “City”) is a duly organized and validly existing non home-rule municipality created in accordance with the Constitution of the State of Illinois of 1970 and the laws of the State; and WHEREAS, the City Administrator has authority pursuant to Yorkville City Code Section 1-7-3(H)(2)(b) to sell or donate personal property that is no longer necessary, useful to or in the best interests of the City; and WHEREAS, the City’s Parks Department is planning to replace playground equipment at the Emily Sleezer Park; and WHEREAS, the City has no need or purpose for the playground equipment that will be replaced (the “Used Equipment”); and WHEREAS, the City has been contacted by Kids Around the World, a not-for-profit entity located in Rockford, Illinois (“KATW”), about the possibility of donating the Used Equipment, which KATW would remove from its current site and refurbish and reinstall in an underprivileged country; and WHEREAS, donating the Used Equipment would save the City’s Parks Department numerous staff hours that would have been spent dismantling and disposing of the Used Equipment; and WHEREAS, the Mayor and City Council have determined that it is in the best interests of the health, safety and welfare of the City and its residents to authorize the donation of the Used Equipment to Kids Around the World. NOW, THEREFORE, BE IT RESOLVED by the Mayor and City Council of the United City of Yorkville, Kendall County, Illinois: Section 1. The foregoing recitals are hereby incorporated in this Resolution as the findings of the Corporate Authorities. Section 2. In consideration of the foregoing recitals, the City Administrator is hereby authorized and directed by the Corporate Authorities to donate the playground equipment located at Emily Sleezer Park to Kids Around the World. Section 3. This Resolution shall be in full force and effect upon its passage and approval as provided by law. Passed by the City Council of the United City of Yorkville, Kendall County, Illinois this ____ day of __________________, A.D. 2024. ______________________________ CITY CLERK KEN KOCH _________ DAN TRANSIER _________ ARDEN JOE PLOCHER _________ CRAIG SOLING _________ CHRIS FUNKHOUSER _________ MATT MAREK _________ SEAVER TARULIS _________ RUSTY CORNEILS _________ APPROVED by me, as Mayor of the United City of Yorkville, Kendall County, Illinois this ____ day of __________________, A.D. 2024. ______________________________ MAYOR Attest: ______________________________ CITY CLERK Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/gov_officials.php Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: See attached memo. Reviewed By: Legal Finance Engineer City Administrator Community Development Purchasing Police Public Works Parks and Recreation Agenda Item Number Mayor’s Report #4 Tracking Number CC 2024-66 Ament Road Solar Farm – Pre-Annexation Agreement Inquiry City Council – August 27, 2024 None Direction and feedback Feedback and direction regarding an inquiry for pre-annexation agreement of an unincorporated property proposed for a solar farm development. Krysti J. Barksdale-Noble, AICP Community Development Name Department Summary New Leaf Energy has submitted a proposal to develop a solar farm on a site located on Ament Road, west of IL 47. The site in question is currently unincorporated, not contiguous to the City of Yorkville, but falls within the City’s 1.5-mile planning jurisdiction. As a result, they are seeking guidance on whether the City of Yorkville is interested in pursuing a pre-annexation agreement. Key Considerations New Leaf Energy, the developer of the recently annexed and approved community solar project located north of the BNSF railroad and east of Beecher Road, is proposing to develop a 5-megawatt commercial solar energy facility on approximately 40-acres of land located south of Ament Road and west of IL 47. The property is within unincorporated Kendall County and approximately 3,500 feet from Yorkville’s corporate boundary. While not contiguous to the city, the property does fall within Yorkville’s 1.5-mile planning jurisdiction. Below is a brief analysis of the approval process, considerations for and against pre-annexation and important proposal details. 1. Approval Process: o New Leaf Energy is pursuing special use approval through Kendall County. o They have the option to seek a pre-annexation agreement with Yorkville, which would require them to undergo the City's site review and building permitting processes. Memorandum To: City Council From: Krysti J. Barksdale-Noble, Community Development Director CC: Bart Olson, City Administrator Sara Mendez, Planner I Date: August 14, 2024 Subject: Ament Road Solar Farm – Pre-Annexation Agreement Inquiry o Alternatively, if the City of Yorkville is not interested in pre-annexation, New Leaf Energy will proceed with approval through Kendall County. 2. Pre-Annexation Agreement Considerations: o Benefits:  The City would control the development and permitting processes, including associated fees, for the next 20 years or upon annexation. o Limitations:  The pre-annexation agreement will expire after 20 years if the property remains non-contiguous, potentially resulting in the solar development being considered non-conforming within Kendall County. 3. No Pre-Annexation Agreement Considerations: o Kendall County would control the approval process and conduct inspections. o The City of Yorkville would still have the opportunity to provide feedback during the 1.5- mile review. 4. Proposal Details: o New Leaf Energy has agreed to develop the site to meet the City’s recently passed roadway setbacks, with at least 1,000 feet from Ament Road to the nearest solar array. Request New Leaf Energy is requesting formal confirmation from the City Council that Yorkville does not wish to enter into a pre-annexation agreement, allowing them to proceed with the approval process through Kendall County. Staff Comments The City Council should evaluate the benefits and limitations of entering into a pre-annexation agreement versus allowing Kendall County to manage the approval process. Consideration should be given to the long-term implications of the solar farm's non-contiguous status and the City’s ability to influence the development if no agreement is pursued. Staff and representatives from New Leaf Energy will be available at Tuesday night’s meeting to review the attached materials and discuss the request. Attachment 1. Ament Road – Pre-Submission Presentation 2. Ament Road Solar Layout Plan 3. Request for Letter Confirming No Pre-Annexation Agreement from Schain Banks to City dated August 1, 2024 4. Yorkville Solar Farm Projects - Buffer Map Confidential © New Leaf Energy, Inc. 2022 1 Ament Road Kendall County, IL Pre-Submission Meeting Confidential © New Leaf Energy, Inc. 2022 2 Project Site Overview Parcel Size - ~58 acres Project Size - ~40 acres Zoning - AG - Agricultural Site Address - Ament Road Landowner - Janet Dhuse Confidential © New Leaf Energy, Inc. 2022 3 Project Site Overview Interconnection Status - ComEd Storage - None Racking Type - Single Axis Tracker Power Capacity - 5MWac Access - Ament Rd Confidential © New Leaf Energy, Inc. 2022 4 Site Layout Confidential © New Leaf Energy, Inc. 2022 5 Select Project Attributes ●Solar panel arrays consisting of trackers and racking ●Concrete limited to equipment pad for electrical equipment ●Security fence at 7’ height ●Underground trenching/cabling ●Gravel access road ●Limited grading across the site to maintain drainage patterns ●Planted with native pollinator mix ●Layout designed to accommodate agrivoltaicsNew Leaf Energy site in Will County Confidential © New Leaf Energy, Inc. 2022 6 Yorkville Approved & Proposed Solar Farms Beecher Road Ament Road Confidential © New Leaf Energy, Inc. 2022 7 Yorkville Ordinance Updates Confidential © New Leaf Energy, Inc. 2022 Kendall SUP Application Checklist 8 Application form Application Fee Detailed Description Legal Description Proof of Ownership Beneficiary Disclosure Statement NRI Report NRCS Soil Map Glare Study IDNR EcoCAT Findings of Fact Engineering Consultants Fee Plat of Survey (15 copies) Site Plan (15 copies) Wetland Delineation FAA Filings State Historic Preservation Office (SHPO) Report Agricultural Impact Mitigation Agreement (AIMA) Stormwater Memo USFW Species List IDNR EcoCAT Decommissioning Estimate Confidential © New Leaf Energy, Inc. 2022 Next Steps 9 ? T T LAYOUT AND MATERIALS PLAN SITE USE PERMIT SETAMENT ROAD- LENDALL ILLAYOUT AND MATERIALS PLAN C-3.000100'200'C:\Users\nbellone_newleafener\Box\Salesforce\Opportunities\Ament Road - Kendall IL\CAD_Ament Road\C-X.0 CIVIL SHEET TEMPLATE.dwg 70 W. Madison Street Suite 5400 Chicago, IL 60602 Main (312) 345-5700 www.schainbanks.com August 1, 2024 VIA EMAIL Kathleen F. Orr, Esq. kfo@ottosenlaw.com RE: Request for Letter Confirming No Pre-Annexation Agreement (Ament Road Solar) Dear Ms. Orr, My firm represents New Leaf Energy (the “Developer”) regarding its Ament Road solar project (“Project”). The Project is proposed to be a 5mw commercial solar energy facility located on 40 acres of property owned by the Janet Dhuse Family Trust (the “Landowner”) (PINS: 05-16-300- 006 & 05-17-400-005) (the “Property”). The Property is in unincorporated Kendall County (“County”), but within 1.5 miles of the City of Yorkville’s (the “City”) planning radius. In September 2023, the Developer contacted the City to provide information about the Project. The City advised to wait until certain changes to the City’s Ordinance were approved including setbacks from the Fox River and a buffer to roadway networks. The City Council amended its ordinance on March 27, 2024. In April 2024, the Developer contacted the City to discuss its special use application to the County. The City advised to submit a special use application to the County and then discuss pre- annexation with the City. City of Yorkville 8/1/2024 Page 2 In May 2024, the Developer inquired with the County about applying for a special use permit. On May 15, 2024, the County advised the Developer to request and variance from Section 7:01 of the Kendall County Zoning Ordinance and, in support thereof, “obtain a letter from Yorkville stating they do not want to annex or do a pre-annexation agreement.” On June 26, 2024, the Developer met with City’s Community Development Director, the City’s Economic Development Director and the County’s Director of Planning, Building and Zoning to discuss the Project. The City indicated that it was not inclined to annex the Property, as it may not be contiguous with the City within the 20-year lifespan of an annexation agreement. On July 19, 2024, the Developer inquired whether the Project would be placed on the City’s Economic Development Committee meeting agenda for August 6, 2024. The City informed the Developer that it was awaiting further direction on pre-annexation. Given that the Property is not likely to become contiguous to the City in 20 years, and because the City’s growth is more likely to occur elsewhere, the Developer and Landowner respectfully request that the City provide the enclosed letter to the County, stating that the City does not wish to enter into an annexation agreement with Developer and Landowner. Thank you for your consideration of this request, and please let us know if you would like to schedule a Zoom meeting to discuss this matter further. Sincerely, SCHAIN, BANKS, KENNY & SCHWARTZ, LTD. Nicholas D. 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CrossingSeeley StHo lly Ln Be rry wo od Ln Pin e R id ge Dr S Meado ww ood LnHeatherwood DrStation DrMill Rd Big Rock BlvdBissel DrBailey RdShoeger CtCrookerDr Evan s C tHaven hill CtTuscany TrlOwen Ct (Pvt) Gains Ct (Pvt) S h e rid a n C t ( P v t) K etchum C t (P vt)Silver Springs Ct (Pvt)B l a c k h a wk B lv d G ra pe Vin e Trl Grape Vine TrlGrapeVineTrlB u r ga n d y C t M a g n o l i a C tReliance CtConcordDr SConcordDrSBaumann TrlM erlotCtGalena Rd Concord CtRo x b u r y LnM ay f ie ld D r M ayfield DrAm s te rd am CtKlock CtGriffin DrKate D r William DrEmma AveSa n d Hill Ct Kyla CtCaliendo CirKathleen CirJenna Ct M a t t h e w DrShaunaD rRebecca CirMargaret CtBrian LnBrian CtStacy Ct Sa v oy Ln Lenox CirConcord Dr Pro v id e nc e Ln Prescott DrPrescott DrChad LnChad CtTro o n DrAdam AveHeather LnW Larkspur LnE Larkspur LnS C y pre s s D r ParkLnWillow LnBasswood CtSto ry b roo k D r B u c h ananLnPrairie Crossing DrSir Barton DrSimon CtIro n Le i ge L n Sil v er Ch a rm L n Ga 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tte d ) W Veterans Pkwy Popl a r Dr St Annes Dr WalshCirR e d TailCtBeecherRd Sienna DrMadden CtCobalt DrMeadowlark LnMeadowlarkCtGreenfieldTurnSunny D ellLnH a z e ltin e W a y StJosephsWayWaverly CirBlueberryHill Hearthstone AveHartfield AveBraem o r e LnAshworthLnFairfax WayC a ulfield PtFitzhugh TurnWilton CtWHighpointRdHillviewCtLakeside CtS ta g e c o a c h T rlT im b e r C r e e k C t Ne ol a CtEldamain RdEldamain RdPa v illi o n Rd W Beecher RdN Br i dge St Beecher RdN Bridge StSchoolhouse Rd Illin o is R o u te 7 1 Illinois Route 71Deere Crossing DrDoe CtImmanuel RdE Highpoint RdDickson RdUS Route 30 Galena Rd Cannonball TrlTrillium Ct Meadow Rose Ln Candleberry Ct Vil l age Vi ew Dr D e er p oint L n In g e mu n s o n L n S ta g e c o a c h T rlIllinois Route 71Illinois Route 126 S Brid ge St Legion RdGalena RdKennedy RdTimber View LnBasel in e Rd Ashe RdEldamain RdIllinois Route 47US Route 30 Riv e r W o od DrRiv erWo odLn R iv e r W o o d C tW Lyncl i f f DrB r i s t o l C t Shadow Creek CtBlock RdAshley RdAment R dMighell RdCountryViewDr WrenRdPrestwick LnShetlan d LnShetlan d CtGleneagles Ln Callander TrlDun bar CtAberdeenC tWhitekirk LnE Hydraulic AveN Conover CtS Conover CtSchoolhouse RdB ator StDydyna CtBenjamin StRodak S tBenjamin StTomasik CtB uhrm a s t e r C tRyanDrLongview DrLavender W ay SunsetAveW Hydraulic Ave W Hydraulic Ave R y a n C tIdenta Rd R o s e n w in k e l S t Isabel DrErica Ln Blackberry Shore Ln Gillespie LnEdward LnEdward Ln Isabel DrBeecher RdPu rc ell St N C a rly Cir S C arly Cir C arly DrCarly C tPa trickCt C o d y CtDivision StSeeleySt Sw a n s o n L n Prairie Pointe Dr FountainviewDr 02-08-200-030 05-16-300-006 02-15-126-004 02-08-300-008 02-29-100-006 02-10-300-017 05-17-400-005 02-04-100-006 05-03-300-029 02-08-300-011 02-18-400-002 02-08-300-012 02-17-300-002 Sources: Esri, HERE, Garmin, Intermap, increment P Corp., GEBCO, USGS, FAO, NPS, N RCAN, GeoBase, IGN, Kadaster N L, Ordnance Sur vey, Esri Japan, METI, Esri China (Hong Kong), (c) OpenStreetMap contributors, and the GIS User Community YORKVILLE SOLAR FARM PROJECTS DA TE: PROJECT NO.: FILE: BY: NO VEMBE R 2023 YO2300 MJT LOCATION MA P UNITED CIT Y OF YORKVILLE, ILLINOIS Engineering Enterprises, Inc. 52 Wheeler Road Sugar Grove, Illinois 60554 (630) 466-6700 www.eeiweb .com PATH:H:\GIS \PUBLIC\YO RK VILLE \2023\YO 2300 United C ity o f Yor kv ille 651 P rairie P ointe Dr, Yorkville, IL 60560 N O R T H° YO 2300_Yorkville Solar Farm Projects Best Legend Appr oved Wit hdr awn Applied Inquiry Yorkville Major Roads 500 Ft Buffer Yorkville Major Roads 1000 Ft Buffer Yorkville Major Roads 1500 Ft Buffer BNSF Railroad 500 Ft Buffer Yorkville Boundary Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Community Development Purchasing Police Public Works Parks and Recreation Agenda Item Number Mayor’s Report #5 Tracking Number CC 2024-67 ITEP Grant Application Components City Council – August 27, 2024 None Feedback Bart Olson Administration Name Department Summary Review of likely plan components for the City’s ITEP grant application. Background This item was discussed by the City Council at the August 13th meeting. At that meeting, the City Council reviewed a brief memo from Erin Willrett about the ITEP grant program and directed staff to prepare a grant application in the timeline proposed in the memo. Since that meeting, the City staff have participated in an IDNR webinar about this grant program and have finalized a tentative narrative list of grant components. It is expected that plans and cost estimates will not be available until the September 10th City Council meeting and public hearing. The ITEP grant program is scored under the following merits: A) Sponsor capacity and financial resolution a. Sponsor Capacity – show you have resources to complete the project. b. Financial resolution – let the reviewers know you will get the job done. Note past success of grants B) Meets Category Intent, Connectivity/Linkage – how does this fit chosen ITEP category (9 categories – chose 1)? How does it improve connectivity in the community? Does it connect existing facilities? a. Bart’s note – There are two categories our project will fall into – “Pedestrian/bicycle facilities and sidewalks” and “Streetscapes”. For purposes of the grant application, our project will be identified as a “streetscape” project. Our project will link in a major north south regional trail and sidewalk network that ends on the edge of the downtown and will bring it into the heart of the downtown. C) Accessibility and Public Benefit – Does it connect people to destinations? Has ADA compliance been addressed? Is this project accessible to the public? Who will benefit? How many people will be impacted? Is there a regional impact? Needs to be connecting people to destinations (workplaces, businesses, schools, shopping) D) Safety Improvements - What safety issues exist? How is your project addressing safety? Memorandum To: City Council From: Bart Olson, City Administrator CC: Date: August 22, 2024 Subject: ITEP Grant application components a. Bart’s note – the biggest safety issue that exists is the proximity of the railroad tracks to the FS property and E Hydraulic St. We are addressing the FS property through the downtown grant application, and we anticipate addressing the E Hydraulic area through this ITEP grant application. The main component of the ITEP grant will be redesigning the E Hydraulic area to include proper sidewalks, trails, and a roadway that are more separated from the train tracks. E) Project Support and Local Commitment – Does the public support your project? Show public meeting documentation, survey data, letters of support. Is your project in an existing local or regional plan? Show your project is vetted by your community. F) Sponsor Investment – Financial resolution. Can sponsor provide matching funds? Does sponsor have resources to complete the project? Will the sponsor cover future maintenance of the project – show this? a. Bart’s note - We will propose to use general fund reserves for this project. G) Past Performance of the Sponsor – past ITEP grants or other awards? Explain in narrative. H) Project readiness – Points if PE I is completed or in progress. Has PDR been approved? I) Land acquisition status and railroad coordination – Points if complete or in progress. Explain if acquisition has been approved or if land will be donated. Include letters of support from landowners. Explain the coordination with the railroad – document how far along you are in the process. a. Bart’s note – We have reached out to the railroad. In the past several years, the City and the railroad have been in frequent contact about special event logistics and safety concerns, and we have discussed potential development projects and City initiatives that would redesign the area around the tracks. J) Overall Project Rating – Why should your project be funded? Why is it an important project? How is it enhancing the transportation system? Make the case! Utilizing the above criteria, we are proposing the following project components: 1) E Hydraulic one-way (westbound) a. Shrinking E Hydraulic to one lane will allow us to better separate the roadway from the railroad tracks and should allow us to include pedestrian facilities in the adjacent area. We anticipate improving the street between Route 47 and Mill St. Coordination with the area businesses will be important. b. We will need to design a proper cross section of the roadway and will need to discuss what aesthetic components the street will have (pavers, painted asphalt, etc). Additionally, along this street, there are many above ground ComEd poles. We would like to remove, reduce, or clean up the above ground electrical poles. 2) Beautification and streetscape improvements a. Landscaped areas, decorative lighting and signage throughout. 3) Multi-use path a. Generally E Hydraulic to Mill, connecting the Route 47 bridge to the neighborhoods south of the commercial downtown. This is expected to include multiple bike racks and trail head or seating areas. 4) Sidewalks a. Generally both sides of Heustis and Mill, between Hydraulic and Van Emmon 5) Art installation a. Some sort of signature piece of public artwork along E Hydraulic. This could be an opportunity to have the sawmill design a wood sculpture or carving. 6) Landscaping along the entire project 7) Streetlights along the entire project 8) Security improvements for railroad issues and event issues a. We anticipate installing removal bollards along E Hydraulic near Route 47, near Huestis and near Mill, additionally near Van Emmon and Heustis. This would allow us to use (and remove afterwards) bollards to harden the area around the FS property and better direct vehicle traffic. 9) Lightning Detectors a. The City’s downtown lightning detectors need to be replaced. While this is not a grant eligible expense, it is something that the City needs to do and it will improve safety of downtown patrons. 10) Downtown speakers to tie into the bandshell PA system a. We would like to have some public speakers in the downtown to supplement the bandshell PA system. This would allow for announcements and background music to play throughout the downtown area. Recommendation Staff requests feedback on the grant components above. Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Community Development Purchasing Police Public Works Parks and Recreation Agenda Item Number Mayor’s Report #6 Tracking Number CC 2024-68 Lake Michigan Improvements – Building Architecture City Council – August 27, 2024 Majority Consensus on Architectural Style Architecture Style Recommendation Brad Sanderson Engineering Name Department Multiple buildings will be designed and constructed at the North and South Receiving Station locations. Each site will consist of a DWC-owned Metering Station and a City-owned Receiving Station. A critical path item is the determination of the architectural style of the buildings. It is the staff’s recommendation to continue with the style from similar infrastructure projects in the past. This style was used at all three (3) existing water treatment plants. Staff is seeking confirmation from the City Council on the style. Please let us know if you have any questions or require additional information. Memorandum To: Bart Olson, City Administrator From: Brad Sanderson, EEI CC: Eric Dhuse, Director of Public Works Jori Behland, City Clerk Rob Fredrickson, Finance Director Date: August 20, 2024 Subject: Lake Michigan Improvements – Building Architecture 45 45 45 ##( ( ( GF GF GF i! i! i! i! !( Legend !(Receiving Stations Study Area Boundary Yorkville Corporate Limits Unknown Size Water Main Less Than 4" Water Main 4" Water Main 6" Water Main 8" Water Main 10" Water Main 12" Water Main 16" Water Main Existing Raw Water Main 2024 WM Replacement 2025 WM Replacement 2026 WM Replacement 2027 WM Replacement 0 3,200 6,400 9,600 12,800 16,0001,600 Feet PROPOSED IMPROVEMENTS DATE: PROJECT NO.: FILE: BY: AUGUST 2024 YO2223 YO2223-WATER WORKS SYSTEM MAP.MXD MJT LAKE MICHIGAN CONNECTION UNITED CITY OF YORKVILLE, ILLINOIS Engineering Enterprises, Inc. 52 Wheeler Road Sugar Grove, Illinois 60554 (630) 466-6700 www.eeiweb.com PATH:H:\GIS\PUBLIC\YORKVILLE\2022/YO2223 United City of Yorkville 800 Game Farm Road Yorkville, IL 60560 N O R T H ° Elevation Range 625-690 580-660 660-715 715-790 615-665 TCL 810 763 850 920 800 North Pressure Zone North Central Pressure Zone South Central Pressure Zone South Pressure Zone Southeast Pressure Zone North Lake Michigan Receiving Station and Existing Northeast EWST with New Altitude Valve Northwest Elevated Water Storage Tank (EWST) Prop. 16" WM (By Developer) Route 126 WM Improvements South Lake Michigan Receiving Station and Standpipe (1.5 MG) Demo Existing South Central 0.5 MG EWST Prop. 16" WM (Included in 2024 WM Replacement) Prop. 16" WM Loop (By Developer) Montgomery Interconnect Prop. 16" WM From New EWST Well No. 4 WTP Decommissioning (Future) Well No. 7 WTP Decommissioning (Future) Wells No. 8 & 9 WTP Decommissioning (Future) Prop. 16" WM (Bluestem Drive) Note: Bi-Directional Flow Meters to be added at all BPS and PRV Stations (Not Shown). Existing WM Replacement (Various Locations) Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Community Development Purchasing Police Public Works Parks and Recreation Agenda Item Number Mayor’s Report #7 Tracking Number CC 2024-69 Salary Ranges – Assistant Public Works Director and Senior Planner City Council – August 27, 2024 Majority Approval Please see the attached memo. Erin Willrett Administration Name Department Summary Consideration of a salary schedule for all City employees, based on external compensation surveys and internal equity considerations, updated to reflect two additional positions, Assistant Public Works Director and a Senior Planner. Background This item was last discussed and approved by the City Council in April 2024. City staff conducted a salary survey of surrounding towns with the intention of adopting a new salary schedule for all employees. Since then, in the FY25 budget was two additional positions: Assistant Public Works Director and Senior Planner. A salary survey of surrounding towns was done for the additional positions. The data compilation is within the attached recommendations for salary ranges for all non-union City employees. These salary ranges do not have to approved by City Council, but we are asking the City Council to endorse them to make sure there is no question about how future position recruitments will be posted with salary ranges. These two new positions are vacant and we are in the process of drafting a recruitment ad, and having a recently adopted salary range that is tied to a market study of what other towns are paying similar employees (external equity) helps us attract good candidates and retain good employees. We expect to put the advertisement out imminently and hope to have the positions filled by the end of the calendar year. Recommendation Staff requests approval of the recommended FY 25 salary ranges with the additional two positions. Memorandum To: City Council From: Erin Willrett, Assistant City Administrator CC: Bart Olson, City Administrator Date: August 27, 2024 Subject: Salary ranges updated to reflect two additional positions Department Title FLSA Class Min Max Admin Assistant City Administrator Exempt $120,000 $165,000 PW Public Works Director Exempt $120,000 $165,000 ComDev Community Development Director Exempt $120,000 $165,000 Finance Finance Director Exempt $120,000 $165,000 Parks and Rec Parks and Recreation Director Exempt $120,000 $165,000 Police Deputy Chief Exempt $110,000 $145,000 Police Commander Exempt $100,000 $130,000 PW Assistant Public Works Director Exempt $100,000 $135,000 Com Dev Senior Planner Exempt $95,000 $120,000 Com Dev Building Code Official Exempt $90,000 $120,000 PW Facilities Manager Exempt $90,000 $120,000 Parks and Rec Superintendent of Parks Exempt $90,000 $120,000 Parks and Rec Superintendent of Recreation Exempt $90,000 $120,000 PW Superintendent of Water/Sewer Exempt $90,000 $120,000 PW Water/Sewer Foreman Exempt $80,000 $105,000 PW Streets Foreman Exempt $80,000 $105,000 Parks and Rec Parks Foreman Exempt $80,000 $105,000 Finance Senior Accountant Exempt $79,000 $105,000 Com Dev Planner I Exempt $70,000 $95,000 Com Dev Building Inspector Exempt $67,000 $92,000 Police Records Supervisor Exempt $67,000 $92,000 Admin Executive Assistant/City Clerk Exempt $67,000 $92,000 Parks and Rec Recreation Manager Exempt $67,000 $92,000 Com Dev Code Enforcement Inspector Hourly $65,000 $90,000 Finance Accounting Clerk Hourly $63,000 $86,000 Finance Utility Billing Clerk Hourly $55,000 $75,000 Admin Administrative Assistant/Deputy Clerk Hourly $55,000 $74,000 Com Dev Building Permit Clerk Hourly $52,000 $70,000 Police Records Clerk Hourly $52,000 $70,000 Parks and Rec Marketing Coordinator Hourly $50,000 $70,000 Parks and Rec Recreation Coordinator Hourly $50,000 $70,000 Admin Support Assistant Hourly $49,000 $67,000 Parks and Rec Child Development Coordinator Hourly $40,000 $55,000 FY 25 Salary Ranges Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Community Development Purchasing Police Public Works Parks and Recreation Agenda Item Number Public Works Committee #1 Tracking Number PW 2024-70 BNSF & Downtown Railroad Quiet Zone Study – Preliminary Engineering Agreements City Council – August 27, 2024 PW – 8/20/24 Moved forward to City Council agenda. PW 2024-70 Majority Approval Please see the attached memo. Bart Olson Administration Name Department Summary Consideration of two engineering agreements with EEI to study the feasibility of and manage the creation of railroad quiet zones. Background This item was last discussed by the City Council in October 2023, when the City Council ranked “Quiet Zones” as the 11th City Council goal, tied with “Green Door”. Since then, the staff have been discussing quiet zone designs with EEI, who has provided two engineering agreements; one agreement for the more simple BNSF line on the north side of town, and one agreement for the more complex Illinois Railnet line through the downtown. Of note, EEI’s staff has recently completed a few area quiet zones, and informed City staff back in late May that they thought the BNSF line quiet zone could be completed for under $100,000 in total. In past discussions with EEI and elected officials, we assumed a quiet zone on the BNSF line would be significantly more expensive. The Mayor reviewed EEI’s proposal for designing and administering the creation of a BNSF quiet zone at a cost of less than $18,000 and recommended we proceed with the study. During spontaneous individual discussions with aldermen, a few had asked the Mayor to consider studying both the BNSF line and Illinois Railnet line at the same time. EEI has put together a proposal to also study the Illinois Railnet line (downtown). Because there are more crossings than the BNSF line and the crossings are closer together, the formation of a quiet zone is more difficult, expected to be more expensive, and the EEI proposal reflects the complexity. The EEI proposal for the Illinois Railnet line is for $59,866 but is broken up into four phases (A, B, C, and D), whereby the City Council can terminate the contract after a phase if the outcomes appears in doubt. In general, each phase will include: A) Investigation of existing conditions, meetings with staff and Omnitrax (operator of the Illinois Railnet line), performing traffic counts, analyzing quiet zone risk indices, and making some preliminary recommendations and cost estimates for Quiet Zone improvements. B) Hosting a public information meeting, coordinating with staff and Omnitrax), and attending a City Council meeting to discuss the public information meeting comments C) Finalizing quiet zone improvements, hosting a final public meeting, and attending a City Council meeting to discuss final recommendations and cost estimates Memorandum To: City Council From: Bart Olson, City Administrator CC: Date: August 14, 2024 Subject: Quiet zones D) Completing the Quiet Zone application to the Federal Railroad Administration (FRA), complete traffic counts, prepare notice of intent (NOI), prepare and submit the final notice of establishment The above phases specifically exclude preparation of bidding documents for any quiet zone improvements and any construction engineering for said improvements. While these costs were not specifically budgeted, we can absorb them within the City- Wide Capital Fund without a budget amendment. Recommendation Staff recommends approval of both quiet zone engineering agreements for the BNSF and Illinois Railnet lines. Per your request we have updated the necessary information for the possibility of creating Quiet Zones for the two railway corridors through the City. The two corridors and crossings, are as follows: IL Railway, Inc. (IR/Illinois Railnet) Roadway Crossings: Mill Street, Heustis Street, Alley, Bridge Street (IL Route 47), Alley, South Main Street, State Street, Adams Street, Morgan Street, River Birch Lane, Poplar Drive and Hoover Forest Preserve Drive; there are other private crossings east of downtown. Burlington Northern Santa Fe Railway Company (BNSF) Roadway Crossings: Mill Road, Kennedy Road, Cannonball Trail and Beecher Road A summary of the process and requirements for establishing a new 24-Hour Quiet Zone is listed below, along with potential obstacles for establishment of a Quiet Zone for each corridor. General Requirements: All crossings must have gates; crossings that only have cross bucks and/or flashing lights are not eligible and must be closed or upgraded as a part of the process. All crossings must be equipped with Constant Warning Time Detection, Constant Warning Time is required to ensure the gates close in advance of the train at approximately the same time in advance of the train crossing the roadway, regardless of train speed. Improvements to the corridor must be made to account for the loss of the train horn. To qualify, the implemented improvements must lower the risk of the Quiet Zone (Quiet Zone Risk Index, or QZRI) to a value lower than the risk of the corridor if the horns were sounded (Risk Index With Horns, or RIWH), or a value lower than the Nationwide Significant Risk Threshold (NSRT). Methods of Safety Improvement: The approved Supplemental Safety Measures (SSMs) are: o Four Quadrant Gate System o Medians/Channelization Devices o Conversion to One-Way Streets o Permanent Closure of Crossings Memorandum To: Bart Olson, City Administrator From: Brad Sanderson, EEI CC: Eric Dhuse, Director of Public Works Rob Fredrickson, Finance Director Jori Behland, City Clerk Date: May 9, 2024 Subject: Quiet Zones Process: Preliminary: The process for establishment requires preliminary investigation to determine the existing characteristics of the corridor, including the spacing between crossings, the number of private crossings within the proposed corridor and assessing the feasibility of moving on to the diagnostic stage. Diagnostic Meeting: A meeting scheduled with the Illinois Commerce Commission (ICC), the Federal Railroad Administration (FRA), the local agency (and any other agency adjacent jurisdictional agencies) and the operating railroad. Each crossing is reviewed to determine the appropriate safety measures. Notice of Intent (NOI): Based on the Diagnostic Team findings (assuming the Quiet Zone is feasible) a Notice of Intent to create a Quiet Zone is submitted parties those that attended the Diagnostic Meeting and other parties as stipulated by law, including the Illinois Department of Transportation (IDOT) and other railroads operating on the tracks. There is a 60-day comment period associated with the Notice of Intent. Application to FRA: Depending on the scope of the improvements the local agency may be required to submit the intended improvements to the FRA for official approval of the intended safety improvements after the NOI. Improvements: Permitting with the railroad, design and construction of the required improvements can begin after the 60-day NOI period and (if required) the approval of the application by the FRA. Depending on the improvements required, this process can take as little as one month for signage installation, up to 12-24 months if four-quadrants gates are to be installed. At a minimum, "No Train Horn" signs must be posted at each crossing. Notice of Establishment: Upon completion of the improvements, a Notice of Establishment, specifying the date when the Quiet Zone will become effective, must be distributed to all the parties included in the NOI. United City of Yorkville - IL Railnet Quiet Zone Background: Not all of these crossings have gates, nor do they all have the proper train detection (Constant Warning Time). The cost of gate installations at each crossing is approximately $350,000, but that value could vary greatly (up to $600,000 per crossing) depending on the improvements required. This work must be completed by ILRailnet and funded by the City. Potential: Funding for the upgrades is available through the Illinois Grade Crossing Protection Fund (GCPF). If the project is selected, an 85% to 95% contribution (through reimbursement) is available to install automatic flashing light signals and gates at an existing public crossing currently not equipped with automatic warning devices. There is also an incentive payment available to local agencies for the voluntary closure of public highway-rail grade crossings. Voluntary closing of crossings can generate $50,000-70,000 per crossings based on roadways Average Annual Daily Traffic (AADT). The City can apply for funding by filling out the form on the ICC website and submitting it to the ICC. The railroad crossings are graded on the relative safety of the existing crossing, the volume and types of existing train, the existing AADT and the geographic region of the crossing. From preliminary discussions with the ICC, voluntary closure of roadways in the corridor would be favorable for the application. Crossing closures are also some of the least expensive methods for Quiet Zone implementation and lowering the Quiet Zone Risk Index (QZRI). There appear to be 10 public crossings in this corridor that will need to be either upgraded or closed. The cost implications to the City will depend on a number of variables including which crossings could be closed, the required costs of each crossing to bring them into compliance, and the contribution determined by the ICC if the project is selected. Closures are beneficial to the application process, plus the incentive dollars would provide an offset to the City’s share of the automatic flashing light costs. It would appear that closing multiple crossings would provide a substantial cost savings to the City. The engineering study would need to begin in order to assess the feasibility of the Quiet Zone and determine what combination of closures/upgrades would result in an acceptable local share cost to the City. United City of Yorkville - Burlington Northern Santa Fe Quiet Zone Background: Three of the crossings are within the City limits, with a fourth crossing (Cannonball Trail) located in unincorporated Bristol Township. Kendall County currently has a Quiet Zone Study underway to install a Quiet Zone at Cannonball Trail. Potential: Given the fact that gates and constant warning time are both present at all the crossings, installation of SSMs (likely medians or channelization devices) would be required to qualify for a Quiet Zone. Based upon some quick due diligence and without detailed calculations, we believe that the project could be economically implemented with flexible delineators only. The delineators would be about $75,000 total for all three crossings (100’ in each direction at all 3 crossings) and could be installed by the City. The approximate cost for the full BNSF Engineering Study is $25,000. A full detailed scope and level of effort would be prepared to confirm the study cost and will be provided to the City for review. Typically the proposed method of payment is split between three phases. If at any point in time the City elects to not move forward with the Quiet Zone, or if the Quiet Zone does not qualify, only the completed phases will be billed. The cost of the study only covers the costs associated with implementing the Quiet Zone. This study does not include the preparation of any construction documents or design engineering, as the scope of the potential improvements is currently unknown. If you have any questions or require additional information, please let us know. !!!!BNSF RRIllinois Railway RRGalenaBridgeMillEldamainCorneilsOrchardKennedyCannonballVeteransConcordSundownDicksonGr a n deTuscany BeecherUS Route 34MinklerBr ist ol Ridge GordonClarkArborAliceRickardBertramEricaBristol BayEdwardMcLellan Al a n Da l e FaxonFosterCountrysideWillow BerrywoodSimonAldenManchesterKendallHaydenL illia nLewis RosenwinkelBoombah OrchidAutumn CreekCrimson Sumac McHughMatlockBig BendProvidenceBisonP a rkwa y RidgeJulieJeter CoralWestPattersonWesternIsabelOld GloryL ila cWillowwoodPleasant ViewRyanFairhavenOtterBlackberry ShoreMarketviewRileyB u c k t a ilJustice El den NorthlandLaurenGrape VineMcMurtrieWaterparkBluestemBai l ey RoodVenetianMayfieldBurrHuntCryderHighlandPecosLarkspurForestSeeley RedbudIroquoisF e r r e t Titus CanyonRiva RidgeSiennaHa n b u r y Mill BrookOliveCharlesStationBurr OakAsheLavenderAnna MariaBoomerWolverineNorthC e n t e rGardinerRoyal OaksEme r a ld LindenSouthSunsetSquireBentsonLexingtonB u e l l Timber RidgeAstorSpokaneNathanCranstonCommercialL e n o x HickoryRiver WoodConstitution CottonwoodNorway Pinewood HobbsLy ncl i f f DivisionFreedomChri sty He r r e nBrookside StrawberryRiverviewGillespieRed TailMainHillsboroPrairie PointeAndreaC a md e n NadenAmanda DoverGains MulhernBlackberryEvansCrookerKiwi NortonSilver CityVeteransMcHugh FaxonBeecherEmeraldLewisConcord Engineering Enterprises, Inc.52 Wheeler RoadSugar Grove, Illinois 60554(630) 466-6700 / www.eeiweb.conLOCATION MAPBNSF RAILROADDATE:OCTOBER 2014United City of Yorkville800 Game Farm RoadYorkville, IL 60560(630) 553-4350http://www.yorkville.il.usQUIET ZONE INITIATIVEUNITED CITY OF YORKVILLEKENDALL COUNTY, ILLINOISCONSULTING ENGINEERSNO. DATE REVISIONSPROJECT NO.:YO1439PATH:H:/GIS/PUBLIC/YORKVILLE/2014/YO1439_LOCATION2.MXDFILE:hhhääNORTH0 2,000 4,000FeetCANNONBALL TRAILKENNEDY ROADMILL ROADBEECHER ROAD !!!!!!!!!!!!Illinois Railway RRFoxRiverBridgeMainMillPopl arSpringVan EmmonParkSomonaukCenterBenjaminOrangeStateMapleSchoolhouseDeerTeriKingFor d Wa ls hLiberty KellyHeustisWashingtonMcHughBruellBeaverMorganChurchAdrianGardenColonialMadisonBarberryColtonWhite OakBlaineFoxboroWackerFreemontWi nd h a m ElizabethNorwayBadger AdamsJ a me s to wnGawne Red hor s e Wi ndsorRidge IlliniOlsenWestWalterBristolFox GlenBirchWoodworthDolphWorsleyRiver BirchHydraulicWoodlandFirSandersOakwoodTowerDydynaBehrensStony CreekSpruceWooden BridgeCedarCor al ber r yBellJohnsonBatorTomasikBeecherRodak AaronBuckthornJeffersonT y le r C r e e kSharon BuhrmasterSpicebushMansf i el dHydraulic SchoolhouseMapleFoxStateMainMorganMainMainRidgeDolphEngineering Enterprises, Inc.52 Wheeler RoadSugar Grove, Illinois 60554(630) 466-6700 / www.eeiweb.conLOCATION MAPILLINOIS RAILNETDATE:OCTOBER 2014United City of Yorkville800 Game Farm RoadYorkville, IL 60560(630) 553-4350http://www.yorkville.il.usQUIET ZONE INITIATIVEUNITED CITY OF YORKVILLEKENDALL COUNTY, ILLINOISCONSULTING ENGINEERSNO. DATE REVISIONSPROJECT NO.:YO1439PATH:H:/GIS/PUBLIC/YORKVILLE/2014/YO1439_LOCATION1.MXDFILE:hhhääNORTH0 800 1,600FeetHOOVER FORESTPRESERVE - PRIVATEPOPLAR DRIVERIVER BIRCH LANEMORGAN STREETADAMS STREETSTATE STREETMAIN STREETHEUSTIS STREETMILL STREETIL 47 (BRIDGE STREET)ALLEY (WEST OF IL 47) ALLEY (EAST OF IL 47) UNITED CITY OF YORKVILLE BNSF RAILROAD – QUIET ZONE STUDY PAGE 1 BNSF Railroad – Quiet Zone Study United City of Yorkville Professional Services Agreement – Preliminary Engineering THIS AGREEMENT, by and between the United City of Yorkville, hereinafter referred to as the "City" or “OWNER” and Engineering Enterprises, Inc. hereinafter referred to as the "Contractor" or “ENGINEER” agrees as follows: A. Services: ENGINEER agrees to furnish to the City the following services: The ENGINEER shall provide any and all necessary engineering services to the City as indicated on the Scope of Services (Attachment B). Engineering will be in accordance with all City Federal Railroad Administration and Illinois Department of Transportation requirements. B. Term: Services will be provided beginning on the date of execution of this agreement and continuing, until terminated by either party upon 7 days written notice to the non - terminating party or upon completion of the Services. Upon termination the Contractor shall be compensated for all work performed for the City prior to termination. C. Compensation and maximum amounts due to Contractor: ENGINEER shall receive as compensation for all work and services to be performed herein, an amount based on the Estimated Level of Effort and Associated Cost included in Attachment C. Preliminary Engineering will be paid for as a Fixed Fee (FF) in the amount of $17,796. The hourly rates for this project are shown in the attached 2024 Standard Schedule of Charges (Attachment F). All payments will be made according to the Illinois State Prompt Payment Act and not less than once every thirty days. D. Changes in Rates of Compensation: In the event that this contract is designated in Section B hereof as an Ongoing Contract, ENGINEER, on or before February 1st of any given year, shall provide written notice of any change in the rates specified in Section C hereof (or on any attachments hereto) and said changes shall only be effective on and after May 1st of that same year. UNITED CITY OF YORKVILLE BNSF RAILROAD – QUIET ZONE STUDY PAGE 2 E. Ownership of Records and Documents: Contractor agrees that all books and records and other recorded information developed specifically in connection with this agreement shall remain the property of the City. Contractor agrees to keep such information confidential and not to disclose or disseminate the information to third parties without the consent of the City. This confidentiality shall not apply to material or information, which would otherwise be subject to public disclosure through the freedom of information act or if already previously disclosed by a third party. Upon termination of this agreement, Contractor agrees to return all such materials to the City. The City agrees not to modify any original documents produced by Contractor without contractors consent. Modifications of any signed duplicate original document not authorized by ENGINEER will be at OWNER’s sole risk and without legal liability to the ENGINEER. Use of any incomplete, unsigned document will, likewise, be at the OWNER’s sole risk and without legal liability to the ENGINEER. F. Governing Law: This contract shall be governed and construed in accordance with the laws of the State of Illinois. Venue shall be in Kendall County, Illinois. G. Independent Contractor: Contractor shall have sole control over the manner and means of providing the work and services performed under this agreement. The City’s relationship to the Contractor under this agreement shall be that of an independent contractor. Contractor will not be considered an employee to the City for any purpose. H. Certifications: Employment Status: The Contractor certifies that if any of its personnel are an employee of the State of Illinois, they have permission from their employer to perform the service. Anti-Bribery: The Contractor certifies it is not barred under 30 Illinois Compiled Statutes 500/50-5(a) - (d) from contracting as a result of a conviction for or admission of bribery or attempted bribery of an officer or employee of the State of Illinois or any other state. Loan Default: If the Contractor is an individual, the Contractor certifies that he/she is not in default for a period of six months or more in an amount of $600 or more on the repayment of any educational loan guaranteed by the Illinois State Scholarship Commission made by an Illinois institution of higher education or any other loan made from public funds for the purpose of financing higher education (5 ILCS 385/3). UNITED CITY OF YORKVILLE BNSF RAILROAD – QUIET ZONE STUDY PAGE 3 Felony Certification: The Contractor certifies that it is not barred pursuant to 30 Illinois Compiled Statutes 500/50-10 from conducting business with the State of Illinois or any agency as a result of being convicted of a felony. Barred from Contracting: The Contractor certifies that it has not been barred from contracting as a result of a conviction for bid-rigging or bid rotating under 720 Illinois Compiled Statutes 5/33E or similar law of another state. Drug Free Workplace: The Contractor certifies that it is in compliance with the Drug Free Workplace Act (30 Illinois Compiled Statutes 580) as of the effective date of this contract. The Drug Free Workplace Act requires, in part, that Contractors, with 25 or more employees certify and agree to take steps to ensure a drug free workplace by informing employees of the dangers of drug abuse, of the availability of any treatment or assistance program, of prohibited activities and of sanctions that will be imposed for violations; and that individuals with contracts certify that they will not engage in the manufacture, distribution, dispensation, possession, or use of a controlled substance in the performance of the contract. Non-Discrimination, Certification, and Equal Employment Opportunity: The Contractor agrees to comply with applicable provisions of the Illinois Human Rights Act (775 Illinois Compiled Statutes 5), the U.S. Civil Rights Act, the Americans with Disabilities Act, Section 504 of the U.S. Rehabilitation Act and the rules applicable to each. The equal opportunity clause of Section 750.10 of the Illinois Department of Human Rights Rules is specifically incorporated herein. The Contractor shall comply with Executive Order 11246, entitled Equal Employment Opportunity, as amended by Executive Order 11375, and as supplemented by U.S. Department of Labor regulations (41 C.F.R. Chapter 60). The Contractor agrees to incorporate this clause into all subcontracts under this Contract. International Boycott: The Contractor certifies that neither it nor any substantially owned affiliated company is participating or shall participate in an international boycott in violation of the provisions of the U.S. Export Administration Act of 1979 or the regulations of the U.S. Department of Commerce promulgated under that Act (30 ILCS 582). Record Retention and Audits: If 30 Illinois Compiled Statutes 500/20 -65 requires the Contractor (and any subcontractors) to maintain, for a period of 3 years after the later of the date of completion of this Contract or the date of final payment under the Contract, all books and records relating to the performance of the Contract and necessary to support amounts charged to the City under the Contract. The Contract and all books and records related to the Contract shall be available for review and audit by the City and the Illinois Auditor General. If this Contract is funded from contract/grant funds provided by the U.S. Government, the Contract, books, and records shall be available for review and audit by the Comptroller General of the U.S. and/or the Inspector General of the federal UNITED CITY OF YORKVILLE BNSF RAILROAD – QUIET ZONE STUDY PAGE 4 sponsoring agency. The Contractor agrees to cooperate fully with any audit and to provide full access to all relevant materials. United States Resident Certification: (This certification must be included in all contracts involving personal services by non-resident aliens and foreign entities in accordance with requirements imposed by the Internal Revenue Services for withholding and reporting federal income taxes.) The Contractor certifies that he/she is a: x United States Citizen ___ Resident Alien ___ Non-Resident Alien The Internal Revenue Service requires that taxes be withheld on payments made to non resident aliens for the performance of personal services at the rate of 30%. Tax Payer Certification : Under penalties of perjury, the Contractor certifies that its Federal Tax Payer Identification Number or Social Security Number is (provided separately) and is doing business as a (check one): ___ Individual ___ Real Estate Agent ___ Sole Proprietorship ___ Government Entity ___ Partnership ___ Tax Exempt Organization (IRC 501(a) only) x Corporation ___ Not for Profit Corporation ___ Trust or Estate ___ Medical and Health Care Services Provider Corp. I. Indemnification: Contractor shall indemnify and hold harmless the City and City’s agents, servants, and employees against all loss, damage, and expense which it may sustain or for which it will become liable on account of injury to or death of persons, or on account of damage to or destruction of property resulting from the performan ce of work under this agreement by Contractor or its Subcontractors, or due to or arising in any manner from the wrongful act or negligence of Contractor or its Subcontractors of any employee of any of them. In the event that the either party shall bring any suit, cause of action or counterclaim against the other party, the non-prevailing party shall pay to the prevailing party the cost and expenses incurred to answer and/or defend such action, including reasonable attorney fees and court costs. In no event shall the either party indemnify any other party for the consequences of that party’s negligence, including failure to follow the ENGINEER’s recommendations. J. Insurance: The ENGINEER agrees that it has either attached a copy of all required insurance certificates or that said insurance is not required due to the nature and extent of the types of services rendered hereunder. (Not applicable as having been previously supplied) K. Additional Terms or Modification: The terms of this agreement shall be further modified as provided on the attached Exhibits. Except for those terms included on the Exhibits, no additional terms are UNITED CITY OF YORKVILLE BNSF RAILROAD – QUIET ZONE STUDY PAGE 5 included as a part of this agreement. All prior understandings and agreements between the parties are merged into this agreement, and this agreement may not be modified orally or in any manner other than by an agreement in writing signed by both parties. In the event that any provisions of this agreement shall be held to be invalid or unenforceable, the remaining provisions shall be valid and binding on the parties. The list of Attachments are as follows: Attachment A: Standard Terms and Conditions Attachment B: Scope of Services Attachment C: Estimate of Level of Effort and Associated Cost Attachment D: Estimated Schedule Attachment E: Location Map Attachment F: 2024 Standard Schedule of Charges L. Notices: All notices required to be given under the terms of this agreement shall be given mail, addressed to the parties as follows: For the City: For the ENGINEER: City Administrator and City Clerk Engineering Enterprises, Inc. United City of Yorkville 52 Wheeler Road 651 Prairie Pointe Drive Sugar Grove Illinois 60554 Yorkville, IL 60560 Either of the parties may designate in writing from time to time substitute addresses or persons in connection with required notices. Agreed to this _____day of __________________, 2024. United City of Yorkville: Engineering Enterprises, Inc.: ___________________________ __________________________ John Purcell Brad Sanderson, PE Mayor Chief Operating Officer / President ___________________________ __________________________ Jori Behland Angie Smith City Clerk Executive Assistant ENGINEERING ENTERPRISES, INC. ATTACHMENT A – JUNE 2024 PAGE 1 STANDARD TERMS AND CONDITIONS Agreement: These Standard Terms and Conditions, together with the Professional Services Agreement, constitute the entire integrated agreement between the OWNER and Engineering Enterprises, Inc. (EEI) (hereinafter “Agreement”), and take precedence over any other provisions between the Parties. These terms may be amended, but only if both parties consent in writing. Standard of Care: In providing services under this Agreement, the ENGINEER will endeavor to perform in a matter consistent with that degree of care and skill ordinarily exercised by members of the same profession currently practicing under same circumst ances in the same locality. ENGINEER makes no other warranties, express or implied, written or oral under this Agreement or otherwise, in connection with ENGINEER’S service. Construction Engineering and Inspection: The ENGINEER shall not supervise, direct, control, or have authority over any contractor work, nor have authority over or be responsible for the means, methods, techniques sequences, or procedures of construction selected or used by any contractor, or the safety precautions and programs incident thereto, for security or safety of the site, nor for any failure of a contractor to comply with laws and regulations applicable to such contractor’s furnishing and performing of its work. The ENGINEER neither guarantees the performance of any contractor nor assumes responsibility for contractor’s failure to furn ish and perform the work in accordance with the contract documents. The ENGINEER is not responsible for the acts or omissions of any contractor, subcontractor, or supplies, or any of their agen ts or employees or any other person at the site or otherwise furnishing or performing any work. Shop drawing and submittal review by the ENGINEER shall apply to only the items in the submissions and only for the purpose o f assessing if upon installation or incorporation in the project work they are generally consistent with the construction docum ents.  OWNER agrees that the contractor is solely responsible for the submissions and for compliance with the construction documents .  OWNER further agrees that the ENGINEER’S review and action in relation to these submissions shall not constitute the provision of means, methods, techniques, sequencing or procedures of construction or extend or safety programs or precautions.  The ENGINEER’S consideration of a component does not constitute acceptance of the assembled items. The ENGINEER’S site observation during construction shall be at the times agreed upon in the Project Scope.  Through standard , reasonable means the ENGINEER will become generally familiar with observable completed work.  If the ENGINEER observes completed work that is inconsistent with the construction documents, that information shall be communicated to the contractor and OWNER for them to address. Opinion of Probable Construction Costs: ENGINEER’S opinion of probable construction costs represents ENGINEER’S best and reasonable judgment as a professional engineer. OWNER acknowledges that ENGINEER has no control over construction costs of contractor’s methods of determining pricing, or over competitive bidding by contractors, or of market conditions or changes thereto. ENGINEER cannot and does not guarantee that proposals, bids or actual construction costs will not vary from ENGINEER’S opinio n of probable construction costs. Copies of Documents & Electronic Compatibility: Copies of Documents that may be relied upon by OWNER are limited to the printed copies (also known as hard copies) that are signed or sealed by the ENGINEER. Files in electronic media format of tex t, data, graphics, or of other types that are furnished by ENGINEER to OWNER are only for convenience of OWNER. Any conclusion or information obtained or derived from such electronic files will be at the user's sole risk. When transferring documents in el ectronic media format, ENGINEER makes no representations as to long term compatibility, usability, or readability of documents resulting from the use of software application packages, operating systems, or computer hardware differing from those used by ENGINEER at th e beginning of the project. Changed Conditions: If, during the term of this Agreement, circumstances or conditions that were not originally contemplated by or known to the ENGINEER are revealed, to the extent that they affect the scope of services, compensation, schedule, allocation of risks, or other material terms of this Agreement, the ENGINEER may call for renegotiation of appropriate portions of this Agreement. The ENGINEER shall notify the OWNER of the changed conditions necessitating renegotiation, and the ENGINEER and the OWNER shall promptly and in good faith enter into renegotiation of this Agreement to address the changed conditions. If terms cannot be agreed to, the parties agree that either party has the absolute right to terminate this Agreement, in accordance with the t ermination provision hereof. Hazardous Conditions: OWNER represents to ENGINEER that to the best of its knowledge no Hazardous Conditions (environmental or otherwise) exist on the project site. If a Hazardous Condition is encountered or alleged, ENGINEER shall have the obligation to notify OWNER and, to the extent of applicable Laws and Regulations, appropriate governmental officials. It is acknowledged by both parties that ENGINEER's scope of services does not include any services related to a Hazardous Condition . In the event ENGINEER or any other party encounters a Hazardous Condition, ENGINEER may, at its option and without liability for consequential or any other damages, suspend performance of services on the portion of the project affected thereby until OWNE R: (i) retains appropriate specialist consultant(s) or contractor(s) to identify and, as appropriate, abate, remediate, or remove the Hazardous Condition; and (ii) warrants that the project site is in full compliance with applicable Laws and Regulations. Consequential Damages: Notwithstanding any other provision of this Agreement, and to the fullest extent permitted by law, neither the OWNER nor the ENGINEER, their respective officers, directors, partners, employees, contractors, or subcontractors shall be liable to the other or shall make any claim for any incidental, indirect, or consequential damages arising out of or connected in any way to the Project or to this Agreement. This mutual waiver of consequential damages shall include, but is not limited to, loss of use, loss of ENGINEERING ENTERPRISES, INC. ATTACHMENT A – JUNE 2024 PAGE 2 profit, loss of business, loss of income, loss of reputation, or any other consequential damages that either party may have i ncurred from any cause of action including negligence, strict liability, breach of contract, and breach of strict or implied warran ty. Both the OWNER and the ENGINEER shall require similar waivers of consequential damages protecting all the entities or persons named herein in all contracts and subcontracts with others involved in this project. Termination: This Agreement may be terminated for convenience, without cause, upon fourteen (14) days written notice of either party. In the event of termination, the ENGINEER shall prepare a final invoice and be due compensation as set forth in the Professional Services Agreement for all costs incurred through the date of termination. Either party may terminate this Agreement for cause upon giving the other party not less than seven (7) calendar days’ writte n notice for the following reasons: (a) Substantial failure by the other party to comply with or perform in accordance with the terms of the Agreement and through no fault of the terminating party; (b) Assignment of the Agreement or transfer of the project without the prior written consent of the other party; (c) Suspension of the project or the ENGINEER’S services by the OWNER for a period of greater than ninety (90) calendar days, consecutive or in the aggregate. (d) Material changes in the conditions under which this Agreement was entered into, the scope of services or the nature of the project, and the failure of the parties to reach agreement on the compensation and schedule adjustments necessitated by such changes. Payment of Invoices: Invoices are due and payable within 30 days of receipt unless otherwise agreed to in writing. Third Party Beneficiaries: Nothing contained in this Agreement shall create a contractual relationship with or a cause of action in favor of a third party against either the OWNER or the ENGINEER. The ENGINEER’S services under this Agreement are being performed solely and exclusively for the OWNER’S benefit, and no other party or entity shall have any claim against the ENGINEER because of this Agreement or the performance or nonperformance of services hereunder. The OWNER and ENGINEER agree to require a similar provision in all contracts with contractors, subcontractors, vendors and other entities involved in this Project to car ry out the intent of this provision. Force Majeure: Each Party shall be excused from the performance of its obligations under this Agreement to the extent that such performance is prevented by force majeure (defined below) and the nonperforming party promptly provides notice of such prevention to the other party. Such excuse shall be continued so long as the condition constituting force majeure continues. The party affected by such force majeure also shall notify the other party of the anticipated duration of such force majeure, any actions b eing taken to avoid or minimize its effect after such occurrence, and shall take reasonable efforts to remove the condition constituting such force majeure. For purposes of this Agreement, “force majeure” shall include conditions beyond the control of the parties, including an act of God, acts of terrorism, voluntary or involuntary compliance with any regulation, law or order of any government, war, acts of war (whether war be declared or not), labor strike or lock-out, civil commotion, epidemic, failure or default of public utilities or common carriers, destruction of production facilities or materials by fire, earthquake, storm or like catastrophe. The payment of in voices due and owing hereunder shall in no event be delayed by the payer because of a force majeure affecting the payer. Additional Terms or Modification: All prior understandings and agreements between the parties are merged into this Agreement, and this Agreement may not be modified orally or in any manner other than by an Agreement in writing signed by both parties. In the event that any provisions of this Agreement shall be held to be invalid or unenforceable, the remaining provisions shall be valid and binding on the parties. Assignment: Neither party to this Agreement shall transfer or assign any rights or duties under or interest in this Agreement without the prior written consent of the other party. Subcontracting normally contemplated by the ENGINEER shall not be considered an assignment for purposes of this Agreement. Waiver: A party’s waiver of, or the failure or delay in enforcing any provision of this Agreement shall not constitute a waiver of th e provision, nor shall it affect the enforceability of that provision or of the remainder of this Agreement. Attorney’s Fees: In the event of any action or proceeding brought by either party against the other under this Agreement, the prevailing party shall be entitled to recover from the other all costs and expenses including without limitation the reasonab le fees of its attorneys in such action or proceeding, including costs of appeal, if any, in such amount as the Court may adjudge reasonable. Fiduciary Duty: Nothing in this Agreement is intended to create, nor shall it be construed to create, a fiduciary duty owed to either party to the other party. EEI makes no warranty, express or implied, as to its professional services rendered. Headings: The headings used in this Agreement are inserted only as a matter of convenience only, and in no way define, limit, enlarge, modify, explain or define the text thereof nor affect the construction or interpretation of this Agreement. UNITED CITY OF YORKVILLE, IL BNSF RAILROAD – QUIET ZONE STUDY PAGE 1 BNSF Railroad – Quiet Zone Study United City of Yorkville, IL Professional Services Agreement – Preliminary Engineering Attachment B – Scope of Services PRELIMINARY ENGINEERING: • Project Management and Coordination • Preliminary Investigation of Existing Conditions at Each Crossing o Mill Street o Kennedy Road o Cannonball Trail o Beecher Road • Preliminary Quiet Zone Risk Index Calculation • Schedule Diagnostic Meeting with BNSF & FRA • Attend Diagnostic Meeting with BNSF & FRA • Utilize FRA’s Quiet Zone Calculator to Determine Required Improvements at Each Crossing • Analyze the Required Improvements to Determine if Supplemental Safety Measures or Alternate Safety Measures are Required • Perform Traffic Counts at Each Crossing • Submit Traffic Counts to IDOT to Obtain New ADT for Notice of Intent Submittal • Prepare and Submit Notice of Intent (NOI) • Updated Grade Crossing Inventory Forms for Each Crossing • Coordinate Improvements with City Staff and Obtain Any Required Permits from BNSF • Prepare and Submit Notice of Establishment (NOE) EXCLUSIONS • No allowance has been made for any public meetings other than the Diagnostic Meeting • No allowance has been made for an application to the FRA for Alternative Safety Measures. Based on preliminary review it appears that each crossing would allow for Supplemental Safety Measures. ATTACHMENT C: ESTIMATED LEVEL OF EFFORT AND ASSOCIATED COST PROFESSIONAL ENGINEERING SERVICES CLIENT PROJECT NUMBER United City of Yorkville YO2432 PROJECT TITLE DATE PREPARED BY BNSF Railroad - Quiet Zone Study ROLE PIC PM SPE 1 PE SPT 2 SPT 1 ADMIN PERSON RATE $246 $210 $186 $168 $175 $164 $72 PRELIMINARY ENGINEERING 1.1 2 8 10 2,172$ 1.2 4 2 6 1,176$ 1.3 2 8 4 4 2 20 3,732$ 1.4 2 4 6 1,092$ 1.5 2 8 10 1,764$ 1.6 2 8 2 2 2 16 3,024$ 1.7 2 4 4 10 2,004$ 1.8 8 2 2 2 14 2,532$ Insert Task Subtotal:8 44 8 26 - - 6 92 17,496$ 8 44 8 26 - - 6 92 17,496 EEI STAFF DIRECT EXPENSES PIC Principal In Charage Printing = 250$ PM Project Manager Certified Mailing = 50$ SPE 1 Senior Project Engineer I PE Project Engineer DIRECT EXPENSES =300$ SPT 2 Senior Project Technician II SPT 1 Senior Project Technician II LABOR SUMMARY ADMIN Adminstrative Assistant EEI Labor Expenses = 17,496$ TOTAL LABOR EXPENSES 17,496$ TOTAL COSTS 17,796$ 52 Wheeler Road, Sugar Grove, IL 60554 Tel: 630.466.6700 Fax: 630.466.6701 www.eeiweb.com PROJECT TOTAL: CJO6/11/24 COSTTASK NO.TASK DESCRIPTION HOURS Project Management and Coordination Coordination of Improvements with City Staff Prepare and Submit Notice of Establishment (NOE) Preliminary Investigation & Preliminary Risk Index Calculation Diagnostic Meeting with BNSF & FRA Quiet Zone Calculations and Analysis Traffic Counts and Submittal Prepare and Submit Notice of Intent (NOI) ATTACHMENT D: ESTIMATED SCHEDULE CLIENT PROJECT NUMBER United City of Yorkville YO2432 PROJECT TITLE DATE PREPARED BY BNSF Railroad - Quiet Zone Study CJO JUL AUG SEP OCT NOV DEC JAN FEB MAR APR MAY JUN JUL AUG SEP 1.1 1.2 1.3 1.4 1.5 1.6 1.7 1.8 52 Wheeler Road Sugar Grove, IL 60554 Tel: 630.466.6700 Fax: 630.466.6701 www.eeiweb.com Prepare and Submit Notice of Establishment (NOE) Coordination of Improvements with City Staff TASK NO.TASK DESCRIPTION 6/12/24 Project Management and Coordination Preliminary Investigation & Preliminary Risk Index Calculation Diagnostic Meeting with BNSF & FRA Quiet Zone Calculations and Analysis Traffic Counts and Submittal Prepare and Submit Notice of Intent (NOI) 2024 2025 !!!!BNSF RRIllinois Railway RRGalenaBridgeMillEldamainCorneilsOrchardKennedyCannonballVeteransConcordSundownDicksonGr a n deTuscany BeecherUS Route 34MinklerBr ist ol Ridge GordonClarkArborAliceRickardBertramEricaBristol BayEdwardMcLellan Al a n Da l e FaxonFosterCountrysideWillow BerrywoodSimonAldenManchesterKendallHaydenL illia nLewis RosenwinkelBoombah OrchidAutumn CreekCrimson Sumac McHughMatlockBig BendProvidenceBisonP a rkwa y RidgeJulieJeter CoralWestPattersonWesternIsabelOld GloryL ila cWillowwoodPleasant ViewRyanFairhavenOtterBlackberry ShoreMarketviewRileyB u c k t a ilJustice El den NorthlandLaurenGrape VineMcMurtrieWaterparkBluestemBai l ey RoodVenetianMayfieldBurrHuntCryderHighlandPecosLarkspurForestSeeley RedbudIroquoisF e r r e t Titus CanyonRiva RidgeSiennaHa n b u r y Mill BrookOliveCharlesStationBurr OakAsheLavenderAnna MariaBoomerWolverineNorthC e n t e rGardinerRoyal OaksEme r a ld LindenSouthSunsetSquireBentsonLexingtonB u e l l Timber RidgeAstorSpokaneNathanCranstonCommercialL e n o x HickoryRiver WoodConstitution CottonwoodNorway Pinewood HobbsLy ncl i f f DivisionFreedomChri sty He r r e nBrookside StrawberryRiverviewGillespieRed TailMainHillsboroPrairie PointeAndreaC a md e n NadenAmanda DoverGains MulhernBlackberryEvansCrookerKiwi NortonSilver CityVeteransMcHugh FaxonBeecherEmeraldLewisConcord Engineering Enterprises, Inc.52 Wheeler RoadSugar Grove, Illinois 60554(630) 466-6700 / www.eeiweb.conDATE:OCTOBER 2014United City of Yorkville800 Game Farm RoadYorkville, IL 60560(630) 553-4350http://www.yorkville.il.usQUIET ZONE INITIATIVEUNITED CITY OF YORKVILLEKENDALL COUNTY, ILLINOISCONSULTING ENGINEERSNO. DATE REVISIONSPROJECT NO.:YO1439PATH:H:/GIS/PUBLIC/YORKVILLE/2014/YO1439_LOCATION2.MXDFILE:hhhääNORTH0 2,000 4,000FeetCANNONBALL TRAILKENNEDY ROADMILL ROADBEECHER ROADBNSF RAILROADATTACHMENT ELOCATION MAP EMPLOYEE DESIGNATION CLASSIFICATION HOURLY RATE Senior Principal E-4 $246.00 Principal E-3 $241.00 Senior Project Manager E-2 $234.00 Project Manager E-1 $210.00 Senior Project Engineer/Surveyor II P-6 $200.00 Senior Project Engineer/Surveyor I P-5 $186.00 Project Engineer/Surveyor P-4 $168.00 Senior Engineer/Surveyor P-3 $155.00 Engineer/Surveyor P-2 $140.00 Associate Engineer/Surveyor P-1 $127.00 Senior Project Technician II T-6 $175.00 Senior Project Technician I T-5 $164.00 Project Technician T-4 $153.00 Senior Technician T-3 $140.00 Technician T-2 $127.00 Associate Technician T-1 $111.00 GIS Technician II G-2 $125.00 GIS Technician G-I 1 $114.00 Engineering/Land Surveying Intern I-1 $ 82.00 Executive Administrative Assistant A-4 $ 77.00 Administrative Assistant A-3 $ 72.00 VEHICLES. REPROGRAPHICS, DIRECT COSTS, DRONE AND EXPERT TESTIMONY Vehicle for Construction Observation $ 20.00 In-House Scanning and Reproduction $0.25/Sq. Ft. (Black & White) $1.00/Sq. Ft. (Color) Reimbursable Expenses (Direct Costs) Cost Services by Others (Direct Costs) Cost + 10% Unmanned Aircraft System / Unmanned Aerial Vehicle / Drone $ 225.00 Expert Testimony $ 275.00 STANDARD SCHEDULE OF CHARGES ~ JANUARY 1, 2024 ATTACHMENT F UNITED CITY OF YORKVILLE DOWNTOWN RAILROAD – QUIET ZONE STUDY PAGE 1 Downtown Railroad – Quiet Zone Study United City of Yorkville Professional Services Agreement – Preliminary Engineering THIS AGREEMENT, by and between the United City of Yorkville, hereinafter referred to as the "City" or “OWNER” and Engineering Enterprises, Inc. hereinafter referred to as the "Contractor" or “ENGINEER” agrees as follows: A. Services: ENGINEER agrees to furnish to the City the following services: The ENGINEER shall provide any and all necessary engineering services to the City as indicated on the Scope of Services (Attachment B). Engineering will be in accordance with all City Federal Railroad Administration and Illinois Department of Transportation requirements. B. Term: Services will be provided beginning on the date of execution of this agreement and continuing, until terminated by either party upon 7 days written notice to the non - terminating party or upon completion of the Services. Upon termination the Contractor shall be compensated for all work performed for the City prior to termination. C. Compensation and maximum amounts due to Contractor: ENGINEER shall receive as compensation for all work and services to be performed herein, an amount based on the Estimated Level of Effort and Associated Cost included in Attachment C. Preliminary Engineering will be paid for Hourly Rate split between four phases (A, B, C and D). The fee for Phase A is $17,896 and includes items 1-5 in the scope. The fee for Phase B is 15,468 and includes items 6-9 in the scope. The fee for Phase C is 15,924 and includes items 10-13 in the scope. The fee for Phase D is $9,828 and includes items 14-17 in the scope. The direct expenses are estimated at $750. The hourly rates for this project are shown in the attached 2024 Standard Schedule of Charges (Attachment F). All payments will be made according to the Illinois State Prompt Payment Act and not less than once every thirty days. D. Changes in Rates of Compensation: In the event that this contract is designated in Section B hereof as an Ongoing Contract, ENGINEER, on or before February 1st of any given year, shall provide written notice of any change in the rates specified in Section C hereof (or on any attachments hereto) and said changes shall only be effective on and after May 1st of that same year. UNITED CITY OF YORKVILLE DOWNTOWN RAILROAD – QUIET ZONE STUDY PAGE 2 E. Ownership of Records and Documents: Contractor agrees that all books and records and other recorded information developed specifically in connection with this agreement shall remain the property of the City. Contractor agrees to keep such information confidential and not to disclose or disseminate the information to third parties without the consent of the City. This confidentiality shall not apply to material or information, which would otherwise be subject to public disclosure through the freedom of information act or if already previously disclosed by a third party. Upon termination of this agreement, Contractor agrees to return all such materials to the City. The City agrees not to modify any original documents produced by Contractor without contractors consent. Modifications of any signed duplicate original document not authorized by ENGINEER will be at OWNER’s sole risk and without legal liability to the ENGINEER. Use of any incomplete, unsigned document will, likewise, be at the OWNER’s sole risk and without legal liability to the ENGINEER. F. Governing Law: This contract shall be governed and construed in accordance with the laws of the State of Illinois. Venue shall be in Kendall County, Illinois. G. Independent Contractor: Contractor shall have sole control over the manner and means of providing the work and services performed under this agreement. The City’s relationship to the Contractor under this agreement shall be that of an independent contractor. Contractor will not be considered an employee to the City for any purpose. H. Certifications: Employment Status: The Contractor certifies that if any of its personnel are an employee of the State of Illinois, they have permission from their employer to perform the service. Anti-Bribery: The Contractor certifies it is not barred under 30 Illinois Compiled Statutes 500/50-5(a) - (d) from contracting as a result of a conviction for or admission of bribery or attempted bribery of an officer or employee of the State of Illinois or any other state. Loan Default: If the Contractor is an individual, the Contractor certifies that he/she is not in default for a period of six months or more in an amount of $600 or more on the repayment of any educational loan guaranteed by the Illinois State Scholarship Commission made by an Illinois institution of higher education or any other loan made from public funds for the purpose of financing higher education (5 ILCS 385/3). UNITED CITY OF YORKVILLE DOWNTOWN RAILROAD – QUIET ZONE STUDY PAGE 3 Felony Certification: The Contractor certifies that it is not barred pursuant to 30 Illinois Compiled Statutes 500/50-10 from conducting business with the State of Illinois or any agency as a result of being convicted of a felony. Barred from Contracting: The Contractor certifies that it has not been barred from contracting as a result of a conviction for bid-rigging or bid rotating under 720 Illinois Compiled Statutes 5/33E or similar law of another state. Drug Free Workplace: The Contractor certifies that it is in compliance with the Drug Free Workplace Act (30 Illinois Compiled Statutes 580) as of the effective date of this contract. The Drug Free Workplace Act requires, in part, that Contractors, with 25 or more employees certify and agree to take steps to ensure a drug free workplace by informing employees of the dangers of drug abuse, of the availability of any treatment or assistance program, of prohibited activities and of sanctions that will be imposed for violations; and that individuals with contracts certify that they will not engage in the manufacture, distribution, dispensation, possession, or use of a controlled substance in the performance of the contract. Non-Discrimination, Certification, and Equal Employment Opportunity: The Contractor agrees to comply with applicable provisions of the Illinois Human Rights Act (775 Illinois Compiled Statutes 5), the U.S. Civil Rights Act, the Americans with Disabilities Act, Section 504 of the U.S. Rehabilitation Act and the rules applicable to each. The equal opportunity clause of Section 750.10 of the Illinois Department of Human Rights Rules is specifically incorporated herein. The Contractor shall comply with Executive Order 11246, entitled Equal Employment Opportunity, as amended by Executive Order 11375, and as supplemented by U.S. Department of Labor regulations (41 C.F.R. Chapter 60). The Contractor agrees to incorporate this clause into all subcontracts under this Contract. International Boycott: The Contractor certifies that neither it nor any substantially owned affiliated company is participating or shall participate in an international boycott in violation of the provisions of the U.S. Export Administration Act of 1979 or the regulations of the U.S. Department of Commerce promulgated under that Act (30 ILCS 582). Record Retention and Audits: If 30 Illinois Compiled Statutes 500/20 -65 requires the Contractor (and any subcontractors) to maintain, for a period of 3 years after the later of the date of completion of this Contract or the date of final payment under the Contract, all books and records relating to the performance of the Contract and necessary to support amounts charged to the City under the Contract. The Contract and all books and records related to the Contract shall be available for review and audit by the City and the Illinois Auditor General. If this Contract is funded from contract/grant funds provided by the U.S. Government, the Contract, books, and records shall be available for review and audit by the Comptroller General of the U.S. and/or the Inspector General of the federal UNITED CITY OF YORKVILLE DOWNTOWN RAILROAD – QUIET ZONE STUDY PAGE 4 sponsoring agency. The Contractor agrees to cooperate fully with any audit and to provide full access to all relevant materials. United States Resident Certification: (This certification must be included in all contracts involving personal services by non-resident aliens and foreign entities in accordance with requirements imposed by the Internal Revenue Services for withholding and reporting federal income taxes.) The Contractor certifies that he/she is a: x United States Citizen ___ Resident Alien ___ Non-Resident Alien The Internal Revenue Service requires that taxes be withheld on payments made to non resident aliens for the performance of personal services at the rate of 30%. Tax Payer Certification : Under penalties of perjury, the Contractor certifies that its Federal Tax Payer Identification Number or Social Security Number is (provided separately) and is doing business as a (check one): ___ Individual ___ Real Estate Agent ___ Sole Proprietorship ___ Government Entity ___ Partnership ___ Tax Exempt Organization (IRC 501(a) only) x Corporation ___ Not for Profit Corporation ___ Trust or Estate ___ Medical and Health Care Services Provider Corp. I. Indemnification: Contractor shall indemnify and hold harmless the City and City’s agents, servants, and employees against all loss, damage, and expense which it may sustain or for which it will become liable on account of injury to or death of persons, or on account of damage to or destruction of property resulting from the performan ce of work under this agreement by Contractor or its Subcontractors, or due to or arising in any manner from the wrongful act or negligence of Contractor or its Subcontractors of any employee of any of them. In the event that the either party shall bring any suit, cause of action or counterclaim against the other party, the non-prevailing party shall pay to the prevailing party the cost and expenses incurred to answer and/or defend such action, including reasonable attorney fees and court costs. In no event shall the either party indemnify any other party for the consequences of that party’s negligence, including failure to follow the ENGINEER’s recommendations. J. Insurance: The ENGINEER agrees that it has either attached a copy of all required insurance certificates or that said insurance is not required due to the nature and extent of the types of services rendered hereunder. (Not applicable as having been previously supplied) K. Additional Terms or Modification: The terms of this agreement shall be further modified as provided on the attached Exhibits. Except for those terms included on the Exhibits, no additional terms are UNITED CITY OF YORKVILLE DOWNTOWN RAILROAD – QUIET ZONE STUDY PAGE 5 included as a part of this agreement. All prior understandings and agreements between the parties are merged into this agreement, and this agreement may not be modified orally or in any manner other than by an agreement in writing signed by both parties. In the event that any provisions of this agreement shall be held to be invalid or unenforceable, the remaining provisions shall be valid and binding on the parties. The list of Attachments are as follows: Attachment A: Standard Terms and Conditions Attachment B: Scope of Services Attachment C: Estimate of Level of Effort and Associated Cost Attachment D: Estimated Schedule Attachment E: Location Map Attachment F: 2024 Standard Schedule of Charges L. Notices: All notices required to be given under the terms of this agreement shall be given mail, addressed to the parties as follows: For the City: For the ENGINEER: City Administrator and City Clerk Engineering Enterprises, Inc. United City of Yorkville 52 Wheeler Road 651 Prairie Pointe Drive Sugar Grove Illinois 60554 Yorkville, IL 60560 Either of the parties may designate in writing from time to time substitute addresses or persons in connection with required notices. Agreed to this _____day of __________________, 2024. United City of Yorkville: Engineering Enterprises, Inc.: ___________________________ __________________________ John Purcell Brad Sanderson, PE Mayor Chief Operating Officer / President ___________________________ __________________________ Jori Behland Angie Smith City Clerk Executive Assistant ENGINEERING ENTERPRISES, INC. ATTACHMENT A – AUGUST 2024 PAGE 1 STANDARD TERMS AND CONDITIONS Agreement: These Standard Terms and Conditions, together with the Professional Services Agreement, constitute the entire integrated agreement between the OWNER and Engineering Enterprises, Inc. (EEI) (hereinafter “Agreement”), and take precedence over any other provisions between the Parties. These terms may be amended, but only if both parties consent in writing. Standard of Care: In providing services under this Agreement, the ENGINEER will endeavor to perform in a matter consistent with that degree of care and skill ordinarily exercised by members of the same profession currently practicing under same circumstances in the same locality. ENGINEER makes no other warranties, express or implied, written or oral under this Agreement or otherwise, in connection with ENGINEER’S service. Construction Engineering and Inspection: The ENGINEER shall not supervise, direct, control, or have authority over any contractor work, nor have authority over or be responsible for the means, methods, techniques sequences, or procedures of construction selected or used by any contractor, or the safety precautions and programs incident thereto, for security or safety of the site, nor for any failure of a contractor to comply with laws and regulations applicable to such contractor’s furnishing and performing of its work. The ENGINEER neither guarantees the performance of any contractor nor assumes responsibility for contractor’s failure to furn ish and perform the work in accordance with the contract documents. The ENGINEER is not responsible for the acts or omissions of any contractor, subcontractor, or supplies, or any of their agents or employees or any other person at the site or otherwise furnishing or performing any work. Shop drawing and submittal review by the ENGINEER shall apply to only the items in the submissions and only for the purpose of assessing if upon installation or incorporation in the project work they are generally consistent with the construction docum ents.  OWNER agrees that the contractor is solely responsible for the submissions and for compliance with the construction documents.  OWNER further agrees that the ENGINEER’S review and action in relation to these submissions shall not constitute the provisio n of means, methods, techniques, sequencing or procedures of construction or extend or safety programs or precautions.  The ENGINEER’S consideration of a component does not constitute acceptance of the assembled items. The ENGINEER’S site observation during construction shall be at the times agreed upon in the Project Scope.  Through standard, reasonable means the ENGINEER will become generally familiar with observable completed work.  If the ENGINEER observes completed work that is inconsistent with the construction documents, that information shall be communicated to the contractor and OWNER for them to address. Opinion of Probable Construction Costs: ENGINEER’S opinion of probable construction costs represents ENGINEER’S best and reasonable judgment as a professional engineer. OWNER acknowledges that ENGINEER has no control over construction costs of contractor’s methods of determining pricing, or over competitive bidding by contractors, or of market conditions or changes thereto. ENGINEER cannot and does not guarantee that proposals, bids or actual construction costs will not vary from ENGINEER’S opinio n of probable construction costs. Copies of Documents & Electronic Compatibility: Copies of Documents that may be relied upon by OWNER are limited to the printed copies (also known as hard copies) that are signed or sealed by the ENGINEER. Files in electronic media format of text, data, graphics, or of other types that are furnished by ENGINEER to OWNER are only for convenience of OWNER. Any conclusion or information obtained or derived from such electronic files will be at the user's sole risk. When transferring documents in el ectronic media format, ENGINEER makes no representations as to long term compatibility, usability, or readability of documents resulting from the use of software application packages, operating systems, or computer hardware differing from those used by ENGINEER at th e beginning of the project. Changed Conditions: If, during the term of this Agreement, circumstances or conditions that were not originally contemplated by or known to the ENGINEER are revealed, to the extent that they affect the scope of services, compensation, schedule, allocation of risks, or other material terms of this Agreement, the ENGINEER may call for renegotiation of appropriate portions of this Agreement. The ENGINEER shall notify the OWNER of the changed conditions necessitating renegotiation, and the ENGINEER and the OWNER shall promptly and in good faith enter into renegotiation of this Agreement to address the changed conditions. If terms cannot be agreed to, the parties agree that either party has the absolute right to terminate this Agreement, in accordance with the termination provision hereof. Hazardous Conditions: OWNER represents to ENGINEER that to the best of its knowledge no Hazardous Conditions (environmental or otherwise) exist on the project site. If a Hazardous Condition is encountered or alleged, ENGINEER shall have the obligation to notify OWNER and, to the extent of applicable Laws and Regulations, appropriate governmental officials. It is acknowledged by both parties that ENGINEER's scope of services does not include any services related to a Hazardous Condition. In the event ENGINEER or any other party encounters a Hazardous Condition, ENGINEER may, at its option and without liability for consequential or any other damages, suspend performance of services on the portion of the project affected thereby until OWNER: (i) retains appropriate specialist consultant(s) or contractor(s) to identify and, as appropriate, abate, remediate, or remove the Hazardous Condition; and (ii) warrants that the project site is in full compliance with applicable Laws and Regulations. Consequential Damages: Notwithstanding any other provision of this Agreement, and to the fullest extent permitted by law, neither the OWNER nor the ENGINEER, their respective officers, directors, partners, employees, contractors, or subcontractors shall be liable to the other or shall make any claim for any incidental, indirect, or consequential damages arising out of or connected in any way to the Project or to this Agreement. This mutual waiver of consequential damages shall include, but is not limited to, loss of use, loss of ENGINEERING ENTERPRISES, INC. ATTACHMENT A – AUGUST 2024 PAGE 2 profit, loss of business, loss of income, loss of reputation, or any other consequential damages that either party may have i ncurred from any cause of action including negligence, strict liability, breach of contract, and breach of strict or implied warran ty. Both the OWNER and the ENGINEER shall require similar waivers of consequential damages protecting all the entities or persons named herein in all contracts and subcontracts with others involved in this project. Termination: This Agreement may be terminated for convenience, without cause, upon fourteen (14) days written notice of either party. In the event of termination, the ENGINEER shall prepare a final invoice and be due compensation as set forth in the Professional Services Agreement for all costs incurred through the date of termination. Either party may terminate this Agreement for cause upon giving the other party not less than seven (7) calendar days’ written notice for the following reasons: (a) Substantial failure by the other party to comply with or perform in accordance with the terms of the Agreement and through no fault of the terminating party; (b) Assignment of the Agreement or transfer of the project without the prior written consent of the other party; (c) Suspension of the project or the ENGINEER’S services by the OWNER for a period of greater than ninety (90) calendar days, consecutive or in the aggregate. (d) Material changes in the conditions under which this Agreement was entered into, the scope of services or the nature of the project, and the failure of the parties to reach agreement on the compensation and schedule adjustments necessitated by such changes. Payment of Invoices: Invoices are due and payable within 30 days of receipt unless otherwise agreed to in writing. Third Party Beneficiaries: Nothing contained in this Agreement shall create a contractual relationship with or a cause of action in favor of a third party against either the OWNER or the ENGINEER. The ENGINEER’S services under this Agreement are being performed solely and exclusively for the OWNER’S benefit, and no other party or entity shall have any claim against the ENGINEER because of this Agreement or the performance or nonperformance of services hereunder. The OWNER and ENGINEER agree to require a similar provision in all contracts with contractors, subcontractors, vendors and other entities involved in this Project to car ry out the intent of this provision. Force Majeure: Each Party shall be excused from the performance of its obligations under this Agreement to the extent that such performance is prevented by force majeure (defined below) and the nonperforming party promptly provides notice of such prevention to the other party. Such excuse shall be continued so long as the condition constituting force majeure continues. The party affected by such force majeure also shall notify the other party of the anticipated duration of such force majeure, any actions b eing taken to avoid or minimize its effect after such occurrence, and shall take reasonable efforts to remove the condition constituting su ch force majeure. For purposes of this Agreement, “force majeure” shall include conditions beyond the control of the parties, including an act of God, acts of terrorism, voluntary or involuntary compliance with any regulation, law or order of any government, war, acts of war (whether war be declared or not), labor strike or lock-out, civil commotion, epidemic, failure or default of public utilities or common carriers, destruction of production facilities or materials by fire, earthquake, storm or like catastrophe. The payment of in voices due and owing hereunder shall in no event be delayed by the payer because of a force majeure affecting the payer. Additional Terms or Modification: All prior understandings and agreements between the parties are merged into this Agreement, and this Agreement may not be modified orally or in any manner other than by an Agreement in writing signed by both parties. In the event that any provisions of this Agreement shall be held to be invalid or unenforceable, the remaining provisions shall be valid and binding on the parties. Assignment: Neither party to this Agreement shall transfer or assign any rights or duties under or interest in this Agreement without the prior written consent of the other party. Subcontracting normally contemplated by the ENGINEER shall not be considered an assignment for purposes of this Agreement. Waiver: A party’s waiver of, or the failure or delay in enforcing any provision of this Agreement shall not constitute a waiver of th e provision, nor shall it affect the enforceability of that provision or of the remainder of this Agreement. Attorney’s Fees: In the event of any action or proceeding brought by either party against the other under this Agreement, the prevailing party shall be entitled to recover from the other all costs and expenses including without limitation the reasonab le fees of its attorneys in such action or proceeding, including costs of appeal, if any, in such amount as the Court may adjudge reasonable. Fiduciary Duty: Nothing in this Agreement is intended to create, nor shall it be construed to create, a fiduciary duty owed to either party to the other party. EEI makes no warranty, express or implied, as to its professional services rendered. Headings: The headings used in this Agreement are inserted only as a matter of convenience only, and in no way define, limit, enlarge, modify, explain or define the text thereof nor affect the construction or interpretation of this Agreement. UNITED CITY OF YORKVILLE, IL DOWNTOWN RAILROAD – QUIET ZONE STUDY PAGE 1 Downtown Railroad – Quiet Zone Study United City of Yorkville, IL Professional Services Agreement – Preliminary Engineering Attachment B – Scope of Services PRELIMINARY ENGINEERING: Phase A • Preliminary Investigation of Existing Conditions at Each Crossing o Hoover Forest Preserve o Poplar Drive o River Birch Lane o Morgan Street o Adams Street o State Street o Main Street o Alley West of IL 47 o IL Route 47 o Alley East of IL 47 o Heustis Street o Mill Street • Kick-Off Meeting with City Staff • Kick-Off Meeting with Omnitrax (Railroad) • Progress Meeting with Omnitrax • Perform Traffic Counts at Each Crossing • Perform Preliminary Quiet Zone Risk Index Calculation • Determine Preliminary Quiet Zone Improvements Phase B • Public Information Meeting to Discuss Preliminary Quiet Zone Options with Public • Coordination with Omnitrax • Schedule and Attend Diagnostic Meeting with Omnitrax, ICC & FRA • Progress Meeting with City Staff • Attend City Council Meeting to Discuss Public Open House Comments Phase C • Utilize FRA’s Quiet Zone Calculator to Determine Final Proposed Improvements at Each Crossing • Public Information Meeting to Discuss Final Recommendations of Quiet Zone Study • Progress Meeting with City Staff • Attend City Council Meeting to Discuss Final Recommendations for Quiet Zone Phase D • Put Together FRA Application for Use of Alternate Safey Measures (ASMs) • Submit Traffic Counts to IDOT to Obtain New ADT for Notice of Intent Submittal • Prepare and Submit Notice of Intent (NOI) • Updated Grade Crossing Inventory Forms for Each Crossing • Prepare and Submit Notice of Establishment (NOE) UNITED CITY OF YORKVILLE, IL DOWNTOWN RAILROAD – QUIET ZONE STUDY PAGE 2 EXCLUSIONS • Preparation of Bidding Documents and Plans for Proposed Quiet Zone Improvements • Construction Engineering Services The above scope for the “Downtown Railroad – Quiet Zone Study” summarizes the work items that will be completed for this contract. Additional work items, including additional meetings beyond the meetings defined in the above scope shall be considered outside the scope of the base contract and will be billed in accordance with the Standard Schedule of Charges. ATTACHMENT C: ESTIMATED LEVEL OF EFFORT AND ASSOCIATED COST PROFESSIONAL ENGINEERING SERVICES CLIENT PROJECT NUMBER United City of Yorkville YO2444-P PROJECT TITLE DATE PREPARED BY Downtown Railroad - Quiet Zone Study ROLE PIC PM SPE 1 PE SPT 2 SPT 1 ADMIN PERSON RATE $246 $210 $186 $168 $175 $164 $72 PHASE A 1 2 6 4 4 16 3,168$ 2 8 8 8 24 4,992$ 3 4 6 6 16 2,964$ 4 2 4 6 1,092$ 5 4 6 6 6 8 30 5,680$ PHASE B 6 4 6 6 16 3,252$ 7 6 10 6 22 4,584$ 8 2 10 6 6 24 4,716$ 9 4 6 4 14 2,916$ PHASE C 10 4 6 6 16 3,252$ 11 4 6 4 14 2,916$ 12 2 4 4 4 14 2,748$ 13 4 12 8 12 36 7,008$ PHASE D 14 2 2 2 6 1,128$ 15 8 4 4 16 3,096$ 16 2 2 2 6 1,128$ 17 6 4 4 14 2,676$ Insert Task Subtotal:44 104 46 88 - 8 - 290 57,316$ 44 104 46 88 - 8 - 290 57,316 EEI STAFF DIRECT EXPENSES PIC Principal In Charage Printing = 500$ PM Project Manager Certified Mailing = 250$ SPE 1 Senior Project Engineer I PE Project Engineer DIRECT EXPENSES =750$ SPT 2 Senior Project Technician II SPT 1 Senior Project Technician II LABOR SUMMARY ADMIN Adminstrative Assistant EEI Labor Expenses = 57,316$ TOTAL LABOR EXPENSES 57,316$ TOTAL COSTS 58,066$ 52 Wheeler Road, Sugar Grove, IL 60554 Tel: 630.466.6700 Fax: 630.466.6701 www.eeiweb.com Submit Traffic Counts to IDOT Prepare and Submit Notice of Intent (NOI) Update Grade Crossing Inventory Forms Diagnostic Meeting Project Meetings Project Meetings Determine Final Proposed Quiet Zone Improvements Prepare and Submit FRA Application PROJECT TOTAL: CJO8/13/24 COSTTASK NO.TASK DESCRIPTION HOURS Preliminary Investigation of Existing Conditions Public Information Meeting Prepare and Submit Notice of Establishment (NOE) Project Meetings Traffic Counts Preliminary Quiet Zone Risk Index Calculation Determine Preliminary Quiet Zone Improvements Public Information Meeting Railroad Coordination ATTACHMENT D: ESTIMATED SCHEDULE CLIENT PROJECT NUMBER United City of Yorkville YO2444-P PROJECT TITLE DATE PREPARED BY Downtown Railroad - Quiet Zone Study CJO S O N D J F M A M J J A S O N D J F M A M J J A S O N D J F M A M J 1 2 3 4 52 Wheeler Road Sugar Grove, IL 60554 Tel: 630.466.6700 Fax: 630.466.6701 www.eeiweb.com 2025 2026 2027 8/13/24 Phase D TASK NO.TASK DESCRIPTION Phase A Phase B Phase C 2024 M cM urtrieAlan Da leBeecher DillowPetersonCannonball Ko n r a d Nathan JonathanDoverKennedyRyanCrestwood Faxon EssexOverlook NewburyE l d e n Red T a i l Cheshire White Plains High RidgeAl anDal eRedbud Nort o nMartinCorneils Shadow Wood McHughCaledoniaDenise Harris DoverH o n e y s u c k l e IroquoisLongviewCanyon Trail ConcordBoomerH u b b a r d Fontana MeadowviewGabrielPat r i ci aAmanda Yellowstone MarketviewBoombah WesternBoyer CatalpaLaurenEldamainS w a n s o n SearlPinewoodTwinleaf KristenAlice NorthlandLegner Hoffman SumacF a irh a venKellerOsbron W in te r b e r r y G o l d e n r o d Blackberry Shore LexingtonCanyon Commercial Faxon Bridge Deames Faxon 0 1,200 2,400 Feet POTENTIAL DEVELOPMENT 6" WATER MAN 8" WATER MAIN 10" WATER MAIN 12" WATER MAIN 16" WATER MAIN UNKNOWN WATER MAIN Engineering Enterprises, Inc. 52 Wheeler Road Sugar Grove, Illinois 60554 (630) 466-6700 / www.eeiweb.con DATE: AUGUST 2024United City of Yorkville 651 Prairie Pointe Dr Yorkville, IL 60560 http://www.yorkville.il.us QUIET ZONE STUDY UNITED CITY OF YORKVILLE KENDALL COUNTY, ILLINOIS CONSULTING ENGINEERS NO.DATE REVISIONS PROJECT NO.: YO2432 PATH: H:/GIS/PUBLIC/YORKVILLE/2024/ YO2432_QUIET_ZONE_STUDY.MXDFILE: . E MAIN ST REDHORSE LANENORWAYCOURTKELLYCOURTW RIDGE ST DEERSTVAN EMMON ST FI R C O U R T RIVER BIRCH DRIVE SPRUCECOURTMADISONCOURTMCHUGHROADSPICEBUSH COURTPOPLAR DR (N)FOX GLEN DRIVE TYLERCREEKCOURTMADISON ST JEFFERSON STMORGAN STLIBERTY STADAMS STWINDH A M CIRCLE C T STATE STBEECHER STADRIAN STS MAIN STW MAIN ST WASHINGTON ST HEUSTIS STWEST STFLINT CREEK LANE MILL STCENTER ST CHURCHSTKING STRIVERBIRCHLANEBIRCH E RIDGE ST W DOLPH ST OLSEN ST CEDA R CT GAWNE LNWALTER ST CORALBERRYCOURTORANGE ST DEER STWASHI N G T O N S T SANDERSCOURTWORSLEY STFREEMONT STFOX ST DOLPH ST HYDRAULIC ST STONY CREEK LAN E STATESTILLINI DR WALSHDRIVEHoover Dr ive COLTON STBLAINE ST POPLAR RDEAST BARBERRY CIRCLE ELIZABETH ST HYDRAULIC ST COLONIAL PKWY BEAVER STWINDHAM CIRCLEKELLY AVENUENO R W A Y C I R C L E WHITE OAK WAY 0 1,400 2,800 Feet HOOVER FOREST PRESERVE POPLAR DRIVE RIVER BIRCH LANE MORGAN STREET ADAMS STREET STATE STREET MAIN STREET ALLEY (WEST OF IL 47) IL 47 (BRIDGE STREET) ALLEY (EAST OF IL 47) HEUSTIS STREET MILL STREET ATTACHMENT E LOCATION MAP DOWNTOWN QUIET ZONE EMPLOYEE DESIGNATION CLASSIFICATION HOURLY RATE Senior Principal E-4 $246.00 Principal E-3 $241.00 Senior Project Manager E-2 $234.00 Project Manager E-1 $210.00 Senior Project Engineer/Surveyor II P-6 $200.00 Senior Project Engineer/Surveyor I P-5 $186.00 Project Engineer/Surveyor P-4 $168.00 Senior Engineer/Surveyor P-3 $155.00 Engineer/Surveyor P-2 $140.00 Associate Engineer/Surveyor P-1 $127.00 Senior Project Technician II T-6 $175.00 Senior Project Technician I T-5 $164.00 Project Technician T-4 $153.00 Senior Technician T-3 $140.00 Technician T-2 $127.00 Associate Technician T-1 $111.00 GIS Technician II G-2 $125.00 GIS Technician G-I 1 $114.00 Engineering/Land Surveying Intern I-1 $ 82.00 Executive Administrative Assistant A-4 $ 77.00 Administrative Assistant A-3 $ 72.00 VEHICLES. REPROGRAPHICS, DIRECT COSTS, DRONE AND EXPERT TESTIMONY Vehicle for Construction Observation $ 20.00 In-House Scanning and Reproduction $0.25/Sq. Ft. (Black & White) $1.00/Sq. Ft. (Color) Reimbursable Expenses (Direct Costs) Cost Services by Others (Direct Costs) Cost + 10% Unmanned Aircraft System / Unmanned Aerial Vehicle / Drone $ 225.00 Expert Testimony $ 275.00 STANDARD SCHEDULE OF CHARGES ~ JANUARY 1, 2024 ATTACHMENT F U. S. DOT CROSSING INVENTORY FORM DEPARTMENT OF TRANSPORTATION FEDERAL RAILROAD ADMINISTRATION OMB No. 2130-0017 Instructions for the initial reporting of the following types of new or previously unreported crossings: For public highway-rail grade crossings, complete the entire inventory Form. For private highway-rail grade crossings, complete the Header, Parts I and II, and the Submission Information section. For public pathway grade crossings (including pedestrian station grade crossings), complete the Header, Parts I and II, and the Submission Information section. For Private pathway grade crossings, complete the Header, Parts I and II, and the Submission Information section. For grade-separated highway-rail or pathway crossings (including pedestrian station crossings), complete the Header, Part I, and the Submission Information section. For changes to existing data, complete the Header, Part I Items 1-3, and the Submission Information section, in addition to the updated data fields. Note: For private crossings only, Part I Item 20 and Part III Item 2.K. are required unless otherwise noted. An asterisk * denotes an optional field. A. Revision Date (MM/DD/YYYY) _____/_____/_________ B. Reporting Agency C. Reason for Update (Select only one) D. DOT Crossing Inventory Number  Railroad  Transit  Change in Data  New Crossing  Closed  No Train Traffic  Quiet Zone Update  State  Other  Re-Open  Date Change Only  Change in Primary Operating RR  Admin. Correction Part I: Location and Classification Information 1. Primary Operating Railroad _____________________________________________________ 2. State ________________________________ 3. County ____________________________________ 4. City / Municipality  In  Near __________________________ 5. Street/Road Name & Block Number ________________________________| __________________ (Street/Road Name) |* (Block Number) 6. Highway Type & No. _______________________________________ 7. Do Other Railroads Operate a Separate Track at Crossing?  Yes  No If Yes, Specify RR ____________, ____________, ____________, _____________ 8. Do Other Railroads Operate Over Your Track at Crossing?  Yes  No If Yes, Specify RR ____________, ____________, ____________, _____________ 9. Railroad Division or Region  None _______________________ 10. Railroad Subdivision or District  None _______________________ 11. Branch or Line Name  None _______________________ 12. RR Milepost _______|____________|____________ (prefix) | (nnnn.nnn) | (suffix) 13. Line Segment * _________________________ 14. Nearest RR Timetable Station * __________________________ 15. Parent RR (if applicable)  N/A _____________________________ 16. Crossing Owner (if applicable)  N/A _________________________________ 17. Crossing Type  Public  Private 18. Crossing Purpose  Highway  Pathway, Ped.  Station, Ped. 19. Crossing Position  At Grade  RR Under  RR Over 20. Public Access (if Private Crossing)  Yes  No 21. Type of Train  Freight  Intercity Passenger  Commuter  Transit  Shared Use Transit  Tourist/Other 22. Average Passenger Train Count Per Day  Less Than One Per Day  Number Per Day_____ 23. Type of Land Use  Open Space  Farm  Residential  Commercial  Industrial  Institutional  Recreational  RR Yard 24. Is there an Adjacent Crossing with a Separate Number?  Yes  No If Yes, Provide Crossing Number __________________ 25. Quiet Zone (FRA provided)  No  24 Hr  Partial  Chicago Excused Date Established _________________ 26. HSR Corridor ID __________________ N/A 27. Latitude in decimal degrees (WGS84 std: nn.nnnnnnn) 28. Longitude in decimal degrees (WGS84 std: -nnn.nnnnnnn) 29. Lat/Long Source  Actual  Estimated 30.A. Railroad Use * 31.A. State Use * 30.B. Railroad Use * 31.B. State Use * 30.C. Railroad Use * 31.C. State Use * 30.D. Railroad Use * 31.D. State Use * 32.A. Narrative (Railroad Use) *32.B. Narrative (State Use) * 33. Emergency Notification Telephone No. (posted) _________________________________ 34. Railroad Contact (Telephone No.) ______________________________________ 35. State Contact (Telephone No.) _________________________________ Part II: Railroad Information 1. Estimated Number of Daily Train Movements 1.A. Total Day Thru Trains (6 AM to 6 PM) __________ 1.B. Total Night Thru Trains (6 PM to 6 AM) __________ 1.C. Total Switching Trains __________ 1.D. Total Transit Trains __________ 1.E. Check if Less Than One Movement Per Day  How many trains per week? ______ 2. Year of Train Count Data (YYYY) __________ 3. Speed of Train at Crossing 3.A. Maximum Timetable Speed (mph) __________ 3.B. Typical Speed Range Over Crossing (mph) From __________ to __________ 4. Type and Count of Tracks Main __________ Siding __________ Yard __________ Transit __________ Industry __________ 5. Train Detection (Main Track only)  Constant Warning Time  Motion Detection AFO  PTC  DC  Other  None 6. Is Track Signaled?  Yes  No 7.A. Event Recorder  Yes  No 7.B. Remote Health Monitoring  Yes  No FORM FRA F 6180.71 (Rev. 3/15) OMB approval expires 01/31/2026 Page 1 OF 2 8 8 07 05 2023 065026H Illinois Railway, LLC. [IR]ILLINOIS KENDALL YORKVILLE MILL STREET8 100 MUN6180 8 8 ILLINOIS RLNET ILLINOIS RAILN MONT.-STREATOR 0049.55 0060 YORKVILLE 8 8 8 0 8 8 41.64209 -88.44366 8 LAT/LONG PER ICC-SL 2016 7/5/23-AADT; Year; % Truck Updated per IDOT March 2023 Year End File ICC 7/5/23 - Updated AADT, Year, % Truck, State Narratives, State Contact. For pictures & more see: https://www.icc.illinois.gov/rail-safety/grade-crossing-map 217-785-9026 1 1 0 30 1 30 1 1 8 8 FORM FRA F 6180.71 (Rev. 3/15) OMB approval expires 01/31/2026 Page 2 OF 2 U. S. DOT CROSSING INVENTORY FORM A. Revision Date (MM/DD/YYYY) PAGE 2 D. Crossing Inventory Number (7 char.) Part III: Highway or Pathway Traffic Control Device Information 1. Are there Signs or Signals?  Yes  No 2. Types of Passive Traffic Control Devices associated with the Crossing 2.A. Crossbuck Assemblies (count) 2.B. STOP Signs (R1-1) (count) 2.C. YIELD Signs (R1-2) (count) 2.D. Advance Warning Signs (Check all that apply; include count)  None  W10-1 ________  W10-3 ________  W10-11 __________  W10-2 ________  W10-4 ________  W10-12 __________ 2.E. Low Ground Clearance Sign (W10-5)  Yes (count_______)  No 2.F. Pavement Markings 2.G. Channelization Devices/Medians 2.H. EXEMPT Sign (R15-3)  Yes  No 2.I. ENS Sign (I-13) Displayed  Yes  No  Stop Lines  RR Xing Symbols Dynamic Envelope  None  All Approaches  One Approach  Median  None 2.J. Other MUTCD Signs  Yes  No 2.K. Private Crossing Signs (if private)  Yes  No 2.L. LED Enhanced Signs (List types) Specify Type _______________ Specify Type _______________ Specify Type _______________ Count __________ Count __________ Count __________ 3. Types of Train Activated Warning Devices at the Grade Crossing (specify count of each device for all that apply) 3.A. Gate Arms (count) Roadway _____ Pedestrian _____ 3.B. Gate Configuration 3.C. Cantilevered (or Bridged) Flashing Light Structures (count) 3.D. Mast Mounted Flashing Lights (count of masts) _________ 3.E. Total Count of Flashing Light Pairs  2 Quad  3 Quad  4 Quad  Full (Barrier) Resistance  Median Gates Over Traffic Lane _____ Not Over Traffic Lane _____  Incandescent  LED  Incandescent  Back Lights Included  LED  Side Lights Included 3.F. Installation Date of Current Active Warning Devices: (MM/YYYY) ______/___________  Not Required 3.G. Wayside Horn 3.H. Highway Traffic Signals Controlling Crossing  Yes  No 3.I. Bells (count) Yes  No Installed on (MM/YYYY) ______/__________ 3.J. Non-Train Active Warning  Flagging/Flagman Manually Operated Signals  Watchman  Floodlighting  None 3.K. Other Flashing Lights or Warning Devices Count ___________ Specify type ______________________ 4.A. Does nearby Hwy Intersection have Traffic Signals?  Yes  No 4.B. Hwy Traffic Signal Interconnection  Not Interconnected  For Traffic Signals  For Warning Signs 4.C. Hwy Traffic Signal Preemption 5. Highway Traffic Pre-Signals  Yes  No 6. Highway Monitoring Devices (Check all that apply)  Yes - Photo/Video Recording  Yes – Vehicle Presence Detection  None  Simultaneous  Advance Storage Distance * ____________ Stop Line Distance * ____________ Part IV: Physical Characteristics 1. Traffic Lanes Crossing Railroad  One-way Traffic  Two-way Traffic Number of Lanes _______  Divided Traffic 2. Is Roadway/Pathway Paved?  Yes  No 3. Does Track Run Down a Street?  Yes  No 4. Is Crossing Illuminated? (Street lights within approx. 50 feet from nearest rail)  Yes  No 5. Crossing Surface (on Main Track, multiple types allowed) Installation Date * (MM/YYYY) _______/__________ Width * ______________ Length * _______________  1 Timber  2 Asphalt  3 Asphalt and Timber  4 Concrete  5 Concrete and Rubber  6 Rubber  7 Metal  8 Unconsolidated  9 Composite  10 Other (specify) ________________________________________________________ 6. Intersecting Roadway within 500 feet?  Yes  No If Yes, Approximate Distance (feet) _________________ 7. Smallest Crossing Angle  0° – 29°  30° – 59°  60° - 90° 8. Is Commercial Power Available? *  Yes  No Part V: Public Highway Information 1. Highway System  (01) Interstate Highway System  (02) Other Nat Hwy System (NHS)  (03) Federal AID, Not NHS  (08) Non-Federal Aid 2. Functional Classification of Road at Crossing  (0) Rural  (1) Urban  (1) Interstate  (5) Major Collector  (2) Other Freeways and Expressways  (3) Other Principal Arterial  (6) Minor Collector  (4) Minor Arterial  (7) Local 3. Is Crossing on State Highway System?  Yes  No 4. Highway Speed Limit ___________ MPH  Posted  Statutory 5. Linear Referencing System (LRS Route ID) * 6. LRS Milepost * 7. Annual Average Daily Traffic (AADT) Year _______ AADT _____________ 8. Estimated Percent Trucks ___________________ % 9. Regularly Used by School Buses?  Yes  No Average Number per Day ___________ 10. Emergency Services Route  Yes  No Submission Information - This information is used for administrative purposes and is not available on the public website. Submitted by __________________________________ Organization _______________________________________ Phone _______________ Date _____________ Public reporting burden for this information collection is estimated to average 30 minutes per response, including the time for reviewing instructions, searching existing data sources, gathering and maintaining the data needed and completing and reviewing the collection of information. According to the Paperwork Reduction Act of 1995, a federal agency may not conduct or sponsor, and a person is not required to, nor shall a person be subject to a penalty for failure to comply with, a collection of information unless it displays a currently valid OMB control number. The valid OMB control number for information collection is 2130-0017. Send comments regarding this burden estimate or any other aspect of this collection, including for reducing this burden to: Information Collection Officer, Federal Railroad Administration, 1200 New Jersey Ave. SE, MS-25 Washington, DC 20590. 07/05/2023 065026H 8 2 0 2 8 8 8 8 2 0 0 0 0 0 0 8 0 0 2 88 8 8 8 8 8 8 8 30 8 047 06180 006405 8 0.01 2019 425 7 8 0 U. S. DOT CROSSING INVENTORY FORM DEPARTMENT OF TRANSPORTATION FEDERAL RAILROAD ADMINISTRATION OMB No. 2130-0017 Instructions for the initial reporting of the following types of new or previously unreported crossings: For public highway-rail grade crossings, complete the entire inventory Form. For private highway-rail grade crossings, complete the Header, Parts I and II, and the Submission Information section. For public pathway grade crossings (including pedestrian station grade crossings), complete the Header, Parts I and II, and the Submission Information section. For Private pathway grade crossings, complete the Header, Parts I and II, and the Submission Information section. For grade-separated highway-rail or pathway crossings (including pedestrian station crossings), complete the Header, Part I, and the Submission Information section. For changes to existing data, complete the Header, Part I Items 1-3, and the Submission Information section, in addition to the updated data fields. Note: For private crossings only, Part I Item 20 and Part III Item 2.K. are required unless otherwise noted. An asterisk * denotes an optional field. A. Revision Date (MM/DD/YYYY) _____/_____/_________ B. Reporting Agency C. Reason for Update (Select only one) D. DOT Crossing Inventory Number  Railroad  Transit  Change in Data  New Crossing  Closed  No Train Traffic  Quiet Zone Update  State  Other  Re-Open  Date Change Only  Change in Primary Operating RR  Admin. Correction Part I: Location and Classification Information 1. Primary Operating Railroad _____________________________________________________ 2. State ________________________________ 3. County ____________________________________ 4. City / Municipality  In  Near __________________________ 5. Street/Road Name & Block Number ________________________________| __________________ (Street/Road Name) |* (Block Number) 6. Highway Type & No. _______________________________________ 7. Do Other Railroads Operate a Separate Track at Crossing?  Yes  No If Yes, Specify RR ____________, ____________, ____________, _____________ 8. Do Other Railroads Operate Over Your Track at Crossing?  Yes  No If Yes, Specify RR ____________, ____________, ____________, _____________ 9. Railroad Division or Region  None _______________________ 10. Railroad Subdivision or District  None _______________________ 11. Branch or Line Name  None _______________________ 12. RR Milepost _______|____________|____________ (prefix) | (nnnn.nnn) | (suffix) 13. Line Segment * _________________________ 14. Nearest RR Timetable Station * __________________________ 15. Parent RR (if applicable)  N/A _____________________________ 16. Crossing Owner (if applicable)  N/A _________________________________ 17. Crossing Type  Public  Private 18. Crossing Purpose  Highway  Pathway, Ped.  Station, Ped. 19. Crossing Position  At Grade  RR Under  RR Over 20. Public Access (if Private Crossing)  Yes  No 21. Type of Train  Freight  Intercity Passenger  Commuter  Transit  Shared Use Transit  Tourist/Other 22. Average Passenger Train Count Per Day  Less Than One Per Day  Number Per Day_____ 23. Type of Land Use  Open Space  Farm  Residential  Commercial  Industrial  Institutional  Recreational  RR Yard 24. Is there an Adjacent Crossing with a Separate Number?  Yes  No If Yes, Provide Crossing Number __________________ 25. Quiet Zone (FRA provided)  No  24 Hr  Partial  Chicago Excused Date Established _________________ 26. HSR Corridor ID __________________ N/A 27. Latitude in decimal degrees (WGS84 std: nn.nnnnnnn) 28. Longitude in decimal degrees (WGS84 std: -nnn.nnnnnnn) 29. Lat/Long Source  Actual  Estimated 30.A. Railroad Use * 31.A. State Use * 30.B. Railroad Use * 31.B. State Use * 30.C. Railroad Use * 31.C. State Use * 30.D. Railroad Use * 31.D. State Use * 32.A. Narrative (Railroad Use) *32.B. Narrative (State Use) * 33. Emergency Notification Telephone No. (posted) _________________________________ 34. Railroad Contact (Telephone No.) ______________________________________ 35. State Contact (Telephone No.) _________________________________ Part II: Railroad Information 1. Estimated Number of Daily Train Movements 1.A. Total Day Thru Trains (6 AM to 6 PM) __________ 1.B. Total Night Thru Trains (6 PM to 6 AM) __________ 1.C. Total Switching Trains __________ 1.D. Total Transit Trains __________ 1.E. Check if Less Than One Movement Per Day  How many trains per week? ______ 2. Year of Train Count Data (YYYY) __________ 3. Speed of Train at Crossing 3.A. Maximum Timetable Speed (mph) __________ 3.B. Typical Speed Range Over Crossing (mph) From __________ to __________ 4. Type and Count of Tracks Main __________ Siding __________ Yard __________ Transit __________ Industry __________ 5. Train Detection (Main Track only)  Constant Warning Time  Motion Detection AFO  PTC  DC  Other  None 6. Is Track Signaled?  Yes  No 7.A. Event Recorder  Yes  No 7.B. Remote Health Monitoring  Yes  No FORM FRA F 6180.71 (Rev. 3/15) OMB approval expires 01/31/2026 Page 1 OF 2 8 8 07 05 2023 065027P Illinois Railway, LLC. [IR]ILLINOIS KENDALL YORKVILLE HEUSTIS STREET8 200 MUN6170 8 8 ILLINOIS RLNET ILLINOIS RAILN MONT.-STREATOR 0049.60 0060 YORKVILLE 8 8 8 0 8 8 41.64214 -88.44472 8 LAT/LONG PER ICC-SL 2016 7/5/23-AADT; Year; % Truck Updated per IDOT March 2023 Year End File ICC 7/5/23 - Updated AADT, Year, % Truck, State Narratives, State Contact. For pictures & more see: https://www.icc.illinois.gov/rail-safety/grade-crossing-map 217-785-9026 1 1 0 30 1 30 1 8 8 FORM FRA F 6180.71 (Rev. 3/15) OMB approval expires 01/31/2026 Page 2 OF 2 U. S. DOT CROSSING INVENTORY FORM A. Revision Date (MM/DD/YYYY) PAGE 2 D. Crossing Inventory Number (7 char.) Part III: Highway or Pathway Traffic Control Device Information 1. Are there Signs or Signals?  Yes  No 2. Types of Passive Traffic Control Devices associated with the Crossing 2.A. Crossbuck Assemblies (count) 2.B. STOP Signs (R1-1) (count) 2.C. YIELD Signs (R1-2) (count) 2.D. Advance Warning Signs (Check all that apply; include count)  None  W10-1 ________  W10-3 ________  W10-11 __________  W10-2 ________  W10-4 ________  W10-12 __________ 2.E. Low Ground Clearance Sign (W10-5)  Yes (count_______)  No 2.F. Pavement Markings 2.G. Channelization Devices/Medians 2.H. EXEMPT Sign (R15-3)  Yes  No 2.I. ENS Sign (I-13) Displayed  Yes  No  Stop Lines  RR Xing Symbols Dynamic Envelope  None  All Approaches  One Approach  Median  None 2.J. Other MUTCD Signs  Yes  No 2.K. Private Crossing Signs (if private)  Yes  No 2.L. LED Enhanced Signs (List types) Specify Type _______________ Specify Type _______________ Specify Type _______________ Count __________ Count __________ Count __________ 3. Types of Train Activated Warning Devices at the Grade Crossing (specify count of each device for all that apply) 3.A. Gate Arms (count) Roadway _____ Pedestrian _____ 3.B. Gate Configuration 3.C. Cantilevered (or Bridged) Flashing Light Structures (count) 3.D. Mast Mounted Flashing Lights (count of masts) _________ 3.E. Total Count of Flashing Light Pairs  2 Quad  3 Quad  4 Quad  Full (Barrier) Resistance  Median Gates Over Traffic Lane _____ Not Over Traffic Lane _____  Incandescent  LED  Incandescent  Back Lights Included  LED  Side Lights Included 3.F. Installation Date of Current Active Warning Devices: (MM/YYYY) ______/___________  Not Required 3.G. Wayside Horn 3.H. Highway Traffic Signals Controlling Crossing  Yes  No 3.I. Bells (count) Yes  No Installed on (MM/YYYY) ______/__________ 3.J. Non-Train Active Warning  Flagging/Flagman Manually Operated Signals  Watchman  Floodlighting  None 3.K. Other Flashing Lights or Warning Devices Count ___________ Specify type ______________________ 4.A. Does nearby Hwy Intersection have Traffic Signals?  Yes  No 4.B. Hwy Traffic Signal Interconnection  Not Interconnected  For Traffic Signals  For Warning Signs 4.C. Hwy Traffic Signal Preemption 5. Highway Traffic Pre-Signals  Yes  No 6. Highway Monitoring Devices (Check all that apply)  Yes - Photo/Video Recording  Yes – Vehicle Presence Detection  None  Simultaneous  Advance Storage Distance * ____________ Stop Line Distance * ____________ Part IV: Physical Characteristics 1. Traffic Lanes Crossing Railroad  One-way Traffic  Two-way Traffic Number of Lanes _______  Divided Traffic 2. Is Roadway/Pathway Paved?  Yes  No 3. Does Track Run Down a Street?  Yes  No 4. Is Crossing Illuminated? (Street lights within approx. 50 feet from nearest rail)  Yes  No 5. Crossing Surface (on Main Track, multiple types allowed) Installation Date * (MM/YYYY) _______/__________ Width * ______________ Length * _______________  1 Timber  2 Asphalt  3 Asphalt and Timber  4 Concrete  5 Concrete and Rubber  6 Rubber  7 Metal  8 Unconsolidated  9 Composite  10 Other (specify) ________________________________________________________ 6. Intersecting Roadway within 500 feet?  Yes  No If Yes, Approximate Distance (feet) _________________ 7. Smallest Crossing Angle  0° – 29°  30° – 59°  60° - 90° 8. Is Commercial Power Available? *  Yes  No Part V: Public Highway Information 1. Highway System  (01) Interstate Highway System  (02) Other Nat Hwy System (NHS)  (03) Federal AID, Not NHS  (08) Non-Federal Aid 2. Functional Classification of Road at Crossing  (0) Rural  (1) Urban  (1) Interstate  (5) Major Collector  (2) Other Freeways and Expressways  (3) Other Principal Arterial  (6) Minor Collector  (4) Minor Arterial  (7) Local 3. Is Crossing on State Highway System?  Yes  No 4. Highway Speed Limit ___________ MPH  Posted  Statutory 5. Linear Referencing System (LRS Route ID) * 6. LRS Milepost * 7. Annual Average Daily Traffic (AADT) Year _______ AADT _____________ 8. Estimated Percent Trucks ___________________ % 9. Regularly Used by School Buses?  Yes  No Average Number per Day ___________ 10. Emergency Services Route  Yes  No Submission Information - This information is used for administrative purposes and is not available on the public website. Submitted by __________________________________ Organization _______________________________________ Phone _______________ Date _____________ Public reporting burden for this information collection is estimated to average 30 minutes per response, including the time for reviewing instructions, searching existing data sources, gathering and maintaining the data needed and completing and reviewing the collection of information. According to the Paperwork Reduction Act of 1995, a federal agency may not conduct or sponsor, and a person is not required to, nor shall a person be subject to a penalty for failure to comply with, a collection of information unless it displays a currently valid OMB control number. The valid OMB control number for information collection is 2130-0017. Send comments regarding this burden estimate or any other aspect of this collection, including for reducing this burden to: Information Collection Officer, Federal Railroad Administration, 1200 New Jersey Ave. SE, MS-25 Washington, DC 20590. 07/05/2023 065027P 8 2 0 2 8 8 8 8 2 0 0 0 0 0 0 8 0 0 2 88 8 8 8 8 8 8 8 30 8 047 06170 006405 8 0.01 2019 525 19 8 0 U. S. DOT CROSSING INVENTORY FORM DEPARTMENT OF TRANSPORTATION FEDERAL RAILROAD ADMINISTRATION OMB No. 2130-0017 Instructions for the initial reporting of the following types of new or previously unreported crossings: For public highway-rail grade crossings, complete the entire inventory Form. For private highway-rail grade crossings, complete the Header, Parts I and II, and the Submission Information section. For public pathway grade crossings (including pedestrian station grade crossings), complete the Header, Parts I and II, and the Submission Information section. For Private pathway grade crossings, complete the Header, Parts I and II, and the Submission Information section. For grade-separated highway-rail or pathway crossings (including pedestrian station crossings), complete the Header, Part I, and the Submission Information section. For changes to existing data, complete the Header, Part I Items 1-3, and the Submission Information section, in addition to the updated data fields. Note: For private crossings only, Part I Item 20 and Part III Item 2.K. are required unless otherwise noted. An asterisk * denotes an optional field. A. Revision Date (MM/DD/YYYY) _____/_____/_________ B. Reporting Agency C. Reason for Update (Select only one) D. DOT Crossing Inventory Number  Railroad  Transit  Change in Data  New Crossing  Closed  No Train Traffic  Quiet Zone Update  State  Other  Re-Open  Date Change Only  Change in Primary Operating RR  Admin. Correction Part I: Location and Classification Information 1. Primary Operating Railroad _____________________________________________________ 2. State ________________________________ 3. County ____________________________________ 4. City / Municipality  In  Near __________________________ 5. Street/Road Name & Block Number ________________________________| __________________ (Street/Road Name) |* (Block Number) 6. Highway Type & No. _______________________________________ 7. Do Other Railroads Operate a Separate Track at Crossing?  Yes  No If Yes, Specify RR ____________, ____________, ____________, _____________ 8. Do Other Railroads Operate Over Your Track at Crossing?  Yes  No If Yes, Specify RR ____________, ____________, ____________, _____________ 9. Railroad Division or Region  None _______________________ 10. Railroad Subdivision or District  None _______________________ 11. Branch or Line Name  None _______________________ 12. RR Milepost _______|____________|____________ (prefix) | (nnnn.nnn) | (suffix) 13. Line Segment * _________________________ 14. Nearest RR Timetable Station * __________________________ 15. Parent RR (if applicable)  N/A _____________________________ 16. Crossing Owner (if applicable)  N/A _________________________________ 17. Crossing Type  Public  Private 18. Crossing Purpose  Highway  Pathway, Ped.  Station, Ped. 19. Crossing Position  At Grade  RR Under  RR Over 20. Public Access (if Private Crossing)  Yes  No 21. Type of Train  Freight  Intercity Passenger  Commuter  Transit  Shared Use Transit  Tourist/Other 22. Average Passenger Train Count Per Day  Less Than One Per Day  Number Per Day_____ 23. Type of Land Use  Open Space  Farm  Residential  Commercial  Industrial  Institutional  Recreational  RR Yard 24. Is there an Adjacent Crossing with a Separate Number?  Yes  No If Yes, Provide Crossing Number __________________ 25. Quiet Zone (FRA provided)  No  24 Hr  Partial  Chicago Excused Date Established _________________ 26. HSR Corridor ID __________________ N/A 27. Latitude in decimal degrees (WGS84 std: nn.nnnnnnn) 28. Longitude in decimal degrees (WGS84 std: -nnn.nnnnnnn) 29. Lat/Long Source  Actual  Estimated 30.A. Railroad Use * 31.A. State Use * 30.B. Railroad Use * 31.B. State Use * 30.C. Railroad Use * 31.C. State Use * 30.D. Railroad Use * 31.D. State Use * 32.A. Narrative (Railroad Use) *32.B. Narrative (State Use) * 33. Emergency Notification Telephone No. (posted) _________________________________ 34. Railroad Contact (Telephone No.) ______________________________________ 35. State Contact (Telephone No.) _________________________________ Part II: Railroad Information 1. Estimated Number of Daily Train Movements 1.A. Total Day Thru Trains (6 AM to 6 PM) __________ 1.B. Total Night Thru Trains (6 PM to 6 AM) __________ 1.C. Total Switching Trains __________ 1.D. Total Transit Trains __________ 1.E. Check if Less Than One Movement Per Day  How many trains per week? ______ 2. Year of Train Count Data (YYYY) __________ 3. Speed of Train at Crossing 3.A. Maximum Timetable Speed (mph) __________ 3.B. Typical Speed Range Over Crossing (mph) From __________ to __________ 4. Type and Count of Tracks Main __________ Siding __________ Yard __________ Transit __________ Industry __________ 5. Train Detection (Main Track only)  Constant Warning Time  Motion Detection AFO  PTC  DC  Other  None 6. Is Track Signaled?  Yes  No 7.A. Event Recorder  Yes  No 7.B. Remote Health Monitoring  Yes  No FORM FRA F 6180.71 (Rev. 3/15) OMB approval expires 01/31/2026 Page 1 OF 2 8 8 07 05 2023 065029D Illinois Railway, LLC. [IR]ILLINOIS KENDALL YORKVILLE BRIDGE ST/RT 478 0 ILL47 8 8 Illinois Railway Ottawa 0049.71 8 0060 YORKVILLE IR IR 8 8 8 8 0 8 8 8 8 41.642242 -88.44679 8 LAT/LONG PER ICC-SL 2016 7/5/23-AADT; Year; % Truck Updated per IDOT March 2023 Year End File ICC 7/5/23 - Updated AADT, Year, % Truck, State Narratives, State Contact. For pictures & more see: https://www.icc.illinois.gov/rail-safety/grade-crossing-map 800-533-9416 815-431-0940 217-785-9026 4 4 0 0 25 2019 5 25 1 0 0 0 0 8 8 8 8 FORM FRA F 6180.71 (Rev. 3/15) OMB approval expires 01/31/2026 Page 2 OF 2 U. S. DOT CROSSING INVENTORY FORM A. Revision Date (MM/DD/YYYY) PAGE 2 D. Crossing Inventory Number (7 char.) Part III: Highway or Pathway Traffic Control Device Information 1. Are there Signs or Signals?  Yes  No 2. Types of Passive Traffic Control Devices associated with the Crossing 2.A. Crossbuck Assemblies (count) 2.B. STOP Signs (R1-1) (count) 2.C. YIELD Signs (R1-2) (count) 2.D. Advance Warning Signs (Check all that apply; include count)  None  W10-1 ________  W10-3 ________  W10-11 __________  W10-2 ________  W10-4 ________  W10-12 __________ 2.E. Low Ground Clearance Sign (W10-5)  Yes (count_______)  No 2.F. Pavement Markings 2.G. Channelization Devices/Medians 2.H. EXEMPT Sign (R15-3)  Yes  No 2.I. ENS Sign (I-13) Displayed  Yes  No  Stop Lines  RR Xing Symbols Dynamic Envelope  None  All Approaches  One Approach  Median  None 2.J. Other MUTCD Signs  Yes  No 2.K. Private Crossing Signs (if private)  Yes  No 2.L. LED Enhanced Signs (List types) Specify Type _______________ Specify Type _______________ Specify Type _______________ Count __________ Count __________ Count __________ 3. Types of Train Activated Warning Devices at the Grade Crossing (specify count of each device for all that apply) 3.A. Gate Arms (count) Roadway _____ Pedestrian _____ 3.B. Gate Configuration 3.C. Cantilevered (or Bridged) Flashing Light Structures (count) 3.D. Mast Mounted Flashing Lights (count of masts) _________ 3.E. Total Count of Flashing Light Pairs  2 Quad  3 Quad  4 Quad  Full (Barrier) Resistance  Median Gates Over Traffic Lane _____ Not Over Traffic Lane _____  Incandescent  LED  Incandescent  Back Lights Included  LED  Side Lights Included 3.F. Installation Date of Current Active Warning Devices: (MM/YYYY) ______/___________  Not Required 3.G. Wayside Horn 3.H. Highway Traffic Signals Controlling Crossing  Yes  No 3.I. Bells (count) Yes  No Installed on (MM/YYYY) ______/__________ 3.J. Non-Train Active Warning  Flagging/Flagman Manually Operated Signals  Watchman  Floodlighting  None 3.K. Other Flashing Lights or Warning Devices Count ___________ Specify type ______________________ 4.A. Does nearby Hwy Intersection have Traffic Signals?  Yes  No 4.B. Hwy Traffic Signal Interconnection  Not Interconnected  For Traffic Signals  For Warning Signs 4.C. Hwy Traffic Signal Preemption 5. Highway Traffic Pre-Signals  Yes  No 6. Highway Monitoring Devices (Check all that apply)  Yes - Photo/Video Recording  Yes – Vehicle Presence Detection  None  Simultaneous  Advance Storage Distance * ____________ Stop Line Distance * ____________ Part IV: Physical Characteristics 1. Traffic Lanes Crossing Railroad  One-way Traffic  Two-way Traffic Number of Lanes _______  Divided Traffic 2. Is Roadway/Pathway Paved?  Yes  No 3. Does Track Run Down a Street?  Yes  No 4. Is Crossing Illuminated? (Street lights within approx. 50 feet from nearest rail)  Yes  No 5. Crossing Surface (on Main Track, multiple types allowed) Installation Date * (MM/YYYY) _______/__________ Width * ______________ Length * _______________  1 Timber  2 Asphalt  3 Asphalt and Timber  4 Concrete  5 Concrete and Rubber  6 Rubber  7 Metal  8 Unconsolidated  9 Composite  10 Other (specify) ________________________________________________________ 6. Intersecting Roadway within 500 feet?  Yes  No If Yes, Approximate Distance (feet) _________________ 7. Smallest Crossing Angle  0° – 29°  30° – 59°  60° - 90° 8. Is Commercial Power Available? *  Yes  No Part V: Public Highway Information 1. Highway System  (01) Interstate Highway System  (02) Other Nat Hwy System (NHS)  (03) Federal AID, Not NHS  (08) Non-Federal Aid 2. Functional Classification of Road at Crossing  (0) Rural  (1) Urban  (1) Interstate  (5) Major Collector  (2) Other Freeways and Expressways  (3) Other Principal Arterial  (6) Minor Collector  (4) Minor Arterial  (7) Local 3. Is Crossing on State Highway System?  Yes  No 4. Highway Speed Limit ___________ MPH  Posted  Statutory 5. Linear Referencing System (LRS Route ID) * 6. LRS Milepost * 7. Annual Average Daily Traffic (AADT) Year _______ AADT _____________ 8. Estimated Percent Trucks ___________________ % 9. Regularly Used by School Buses?  Yes  No Average Number per Day ___________ 10. Emergency Services Route  Yes  No Submission Information - This information is used for administrative purposes and is not available on the public website. Submitted by __________________________________ Organization _______________________________________ Phone _______________ Date _____________ Public reporting burden for this information collection is estimated to average 30 minutes per response, including the time for reviewing instructions, searching existing data sources, gathering and maintaining the data needed and completing and reviewing the collection of information. According to the Paperwork Reduction Act of 1995, a federal agency may not conduct or sponsor, and a person is not required to, nor shall a person be subject to a penalty for failure to comply with, a collection of information unless it displays a currently valid OMB control number. The valid OMB control number for information collection is 2130-0017. Send comments regarding this burden estimate or any other aspect of this collection, including for reducing this burden to: Information Collection Officer, Federal Railroad Administration, 1200 New Jersey Ave. SE, MS-25 Washington, DC 20590. 07/05/2023 065029D 8 2 0 0 8 8 8 8 8 8 8 8 8 5 8 3 3 0 0 8 9 8 8 8 5 8 0 8 8 8 8 2 8 88 8 8 8 8 8 8 8 8 8 30 8 8 04720326000000 5.62 2021 22200 9 8 U. S. DOT CROSSING INVENTORY FORM DEPARTMENT OF TRANSPORTATION FEDERAL RAILROAD ADMINISTRATION OMB No. 2130-0017 Instructions for the initial reporting of the following types of new or previously unreported crossings: For public highway-rail grade crossings, complete the entire inventory Form. For private highway-rail grade crossings, complete the Header, Parts I and II, and the Submission Information section. For public pathway grade crossings (including pedestrian station grade crossings), complete the Header, Parts I and II, and the Submission Information section. For Private pathway grade crossings, complete the Header, Parts I and II, and the Submission Information section. For grade-separated highway-rail or pathway crossings (including pedestrian station crossings), complete the Header, Part I, and the Submission Information section. For changes to existing data, complete the Header, Part I Items 1-3, and the Submission Information section, in addition to the updated data fields. Note: For private crossings only, Part I Item 20 and Part III Item 2.K. are required unless otherwise noted. An asterisk * denotes an optional field. A. Revision Date (MM/DD/YYYY) _____/_____/_________ B. Reporting Agency C. Reason for Update (Select only one) D. DOT Crossing Inventory Number  Railroad  Transit  Change in Data  New Crossing  Closed  No Train Traffic  Quiet Zone Update  State  Other  Re-Open  Date Change Only  Change in Primary Operating RR  Admin. Correction Part I: Location and Classification Information 1. Primary Operating Railroad _____________________________________________________ 2. State ________________________________ 3. County ____________________________________ 4. City / Municipality  In  Near __________________________ 5. Street/Road Name & Block Number ________________________________| __________________ (Street/Road Name) |* (Block Number) 6. Highway Type & No. _______________________________________ 7. Do Other Railroads Operate a Separate Track at Crossing?  Yes  No If Yes, Specify RR ____________, ____________, ____________, _____________ 8. Do Other Railroads Operate Over Your Track at Crossing?  Yes  No If Yes, Specify RR ____________, ____________, ____________, _____________ 9. Railroad Division or Region  None _______________________ 10. Railroad Subdivision or District  None _______________________ 11. Branch or Line Name  None _______________________ 12. RR Milepost _______|____________|____________ (prefix) | (nnnn.nnn) | (suffix) 13. Line Segment * _________________________ 14. Nearest RR Timetable Station * __________________________ 15. Parent RR (if applicable)  N/A _____________________________ 16. Crossing Owner (if applicable)  N/A _________________________________ 17. Crossing Type  Public  Private 18. Crossing Purpose  Highway  Pathway, Ped.  Station, Ped. 19. Crossing Position  At Grade  RR Under  RR Over 20. Public Access (if Private Crossing)  Yes  No 21. Type of Train  Freight  Intercity Passenger  Commuter  Transit  Shared Use Transit  Tourist/Other 22. Average Passenger Train Count Per Day  Less Than One Per Day  Number Per Day_____ 23. Type of Land Use  Open Space  Farm  Residential  Commercial  Industrial  Institutional  Recreational  RR Yard 24. Is there an Adjacent Crossing with a Separate Number?  Yes  No If Yes, Provide Crossing Number __________________ 25. Quiet Zone (FRA provided)  No  24 Hr  Partial  Chicago Excused Date Established _________________ 26. HSR Corridor ID __________________ N/A 27. Latitude in decimal degrees (WGS84 std: nn.nnnnnnn) 28. Longitude in decimal degrees (WGS84 std: -nnn.nnnnnnn) 29. Lat/Long Source  Actual  Estimated 30.A. Railroad Use * 31.A. State Use * 30.B. Railroad Use * 31.B. State Use * 30.C. Railroad Use * 31.C. State Use * 30.D. Railroad Use * 31.D. State Use * 32.A. Narrative (Railroad Use) *32.B. Narrative (State Use) * 33. Emergency Notification Telephone No. (posted) _________________________________ 34. Railroad Contact (Telephone No.) ______________________________________ 35. State Contact (Telephone No.) _________________________________ Part II: Railroad Information 1. Estimated Number of Daily Train Movements 1.A. Total Day Thru Trains (6 AM to 6 PM) __________ 1.B. Total Night Thru Trains (6 PM to 6 AM) __________ 1.C. Total Switching Trains __________ 1.D. Total Transit Trains __________ 1.E. Check if Less Than One Movement Per Day  How many trains per week? ______ 2. Year of Train Count Data (YYYY) __________ 3. Speed of Train at Crossing 3.A. Maximum Timetable Speed (mph) __________ 3.B. Typical Speed Range Over Crossing (mph) From __________ to __________ 4. Type and Count of Tracks Main __________ Siding __________ Yard __________ Transit __________ Industry __________ 5. Train Detection (Main Track only)  Constant Warning Time  Motion Detection AFO  PTC  DC  Other  None 6. Is Track Signaled?  Yes  No 7.A. Event Recorder  Yes  No 7.B. Remote Health Monitoring  Yes  No FORM FRA F 6180.71 (Rev. 3/15) OMB approval expires 01/31/2026 Page 1 OF 2 8 8 07 05 2023 065031E Illinois Railway, LLC. [IR]ILLINOIS KENDALL YORKVILLE S MAIN STREET8 0 MUN6100 8 8 ILLINOIS RLNET ILLINOIS RAILN MONT.-STREATOR 0049.79 0060 YORKVILLE 8 8 8 0 8 8 41.642323 -88.44837 8 LAT/LONG PER ICC-SL 2016 7/5/23-AADT; Year; % Truck Updated per IDOT March 2023 Year End File ICC 7/5/23 - Updated AADT, Year, % Truck, State Narratives, State Contact. For pictures & more see: https://www.icc.illinois.gov/rail-safety/grade-crossing-map 217-785-9026 1 1 0 30 1 30 1 8 8 FORM FRA F 6180.71 (Rev. 3/15) OMB approval expires 01/31/2026 Page 2 OF 2 U. S. DOT CROSSING INVENTORY FORM A. Revision Date (MM/DD/YYYY) PAGE 2 D. Crossing Inventory Number (7 char.) Part III: Highway or Pathway Traffic Control Device Information 1. Are there Signs or Signals?  Yes  No 2. Types of Passive Traffic Control Devices associated with the Crossing 2.A. Crossbuck Assemblies (count) 2.B. STOP Signs (R1-1) (count) 2.C. YIELD Signs (R1-2) (count) 2.D. Advance Warning Signs (Check all that apply; include count)  None  W10-1 ________  W10-3 ________  W10-11 __________  W10-2 ________  W10-4 ________  W10-12 __________ 2.E. Low Ground Clearance Sign (W10-5)  Yes (count_______)  No 2.F. Pavement Markings 2.G. Channelization Devices/Medians 2.H. EXEMPT Sign (R15-3)  Yes  No 2.I. ENS Sign (I-13) Displayed  Yes  No  Stop Lines  RR Xing Symbols Dynamic Envelope  None  All Approaches  One Approach  Median  None 2.J. Other MUTCD Signs  Yes  No 2.K. Private Crossing Signs (if private)  Yes  No 2.L. LED Enhanced Signs (List types) Specify Type _______________ Specify Type _______________ Specify Type _______________ Count __________ Count __________ Count __________ 3. Types of Train Activated Warning Devices at the Grade Crossing (specify count of each device for all that apply) 3.A. Gate Arms (count) Roadway _____ Pedestrian _____ 3.B. Gate Configuration 3.C. Cantilevered (or Bridged) Flashing Light Structures (count) 3.D. Mast Mounted Flashing Lights (count of masts) _________ 3.E. Total Count of Flashing Light Pairs  2 Quad  3 Quad  4 Quad  Full (Barrier) Resistance  Median Gates Over Traffic Lane _____ Not Over Traffic Lane _____  Incandescent  LED  Incandescent  Back Lights Included  LED  Side Lights Included 3.F. Installation Date of Current Active Warning Devices: (MM/YYYY) ______/___________  Not Required 3.G. Wayside Horn 3.H. Highway Traffic Signals Controlling Crossing  Yes  No 3.I. Bells (count) Yes  No Installed on (MM/YYYY) ______/__________ 3.J. Non-Train Active Warning  Flagging/Flagman Manually Operated Signals  Watchman  Floodlighting  None 3.K. Other Flashing Lights or Warning Devices Count ___________ Specify type ______________________ 4.A. Does nearby Hwy Intersection have Traffic Signals?  Yes  No 4.B. Hwy Traffic Signal Interconnection  Not Interconnected  For Traffic Signals  For Warning Signs 4.C. Hwy Traffic Signal Preemption 5. Highway Traffic Pre-Signals  Yes  No 6. Highway Monitoring Devices (Check all that apply)  Yes - Photo/Video Recording  Yes – Vehicle Presence Detection  None  Simultaneous  Advance Storage Distance * ____________ Stop Line Distance * ____________ Part IV: Physical Characteristics 1. Traffic Lanes Crossing Railroad  One-way Traffic  Two-way Traffic Number of Lanes _______  Divided Traffic 2. Is Roadway/Pathway Paved?  Yes  No 3. Does Track Run Down a Street?  Yes  No 4. Is Crossing Illuminated? (Street lights within approx. 50 feet from nearest rail)  Yes  No 5. Crossing Surface (on Main Track, multiple types allowed) Installation Date * (MM/YYYY) _______/__________ Width * ______________ Length * _______________  1 Timber  2 Asphalt  3 Asphalt and Timber  4 Concrete  5 Concrete and Rubber  6 Rubber  7 Metal  8 Unconsolidated  9 Composite  10 Other (specify) ________________________________________________________ 6. Intersecting Roadway within 500 feet?  Yes  No If Yes, Approximate Distance (feet) _________________ 7. Smallest Crossing Angle  0° – 29°  30° – 59°  60° - 90° 8. Is Commercial Power Available? *  Yes  No Part V: Public Highway Information 1. Highway System  (01) Interstate Highway System  (02) Other Nat Hwy System (NHS)  (03) Federal AID, Not NHS  (08) Non-Federal Aid 2. Functional Classification of Road at Crossing  (0) Rural  (1) Urban  (1) Interstate  (5) Major Collector  (2) Other Freeways and Expressways  (3) Other Principal Arterial  (6) Minor Collector  (4) Minor Arterial  (7) Local 3. Is Crossing on State Highway System?  Yes  No 4. Highway Speed Limit ___________ MPH  Posted  Statutory 5. Linear Referencing System (LRS Route ID) * 6. LRS Milepost * 7. Annual Average Daily Traffic (AADT) Year _______ AADT _____________ 8. Estimated Percent Trucks ___________________ % 9. Regularly Used by School Buses?  Yes  No Average Number per Day ___________ 10. Emergency Services Route  Yes  No Submission Information - This information is used for administrative purposes and is not available on the public website. Submitted by __________________________________ Organization _______________________________________ Phone _______________ Date _____________ Public reporting burden for this information collection is estimated to average 30 minutes per response, including the time for reviewing instructions, searching existing data sources, gathering and maintaining the data needed and completing and reviewing the collection of information. According to the Paperwork Reduction Act of 1995, a federal agency may not conduct or sponsor, and a person is not required to, nor shall a person be subject to a penalty for failure to comply with, a collection of information unless it displays a currently valid OMB control number. The valid OMB control number for information collection is 2130-0017. Send comments regarding this burden estimate or any other aspect of this collection, including for reducing this burden to: Information Collection Officer, Federal Railroad Administration, 1200 New Jersey Ave. SE, MS-25 Washington, DC 20590. 07/05/2023 065031E 8 2 0 2 8 8 8 8 2 0 0 0 0 0 0 8 0 0 2 88 8 8 8 8 8 8 8 30 8 047 06100 006405 8 0.01 2019 275 18 8 0 U. S. DOT CROSSING INVENTORY FORM DEPARTMENT OF TRANSPORTATION FEDERAL RAILROAD ADMINISTRATION OMB No. 2130-0017 Instructions for the initial reporting of the following types of new or previously unreported crossings: For public highway-rail grade crossings, complete the entire inventory Form. For private highway-rail grade crossings, complete the Header, Parts I and II, and the Submission Information section. For public pathway grade crossings (including pedestrian station grade crossings), complete the Header, Parts I and II, and the Submission Information section. For Private pathway grade crossings, complete the Header, Parts I and II, and the Submission Information section. For grade-separated highway-rail or pathway crossings (including pedestrian station crossings), complete the Header, Part I, and the Submission Information section. For changes to existing data, complete the Header, Part I Items 1-3, and the Submission Information section, in addition to the updated data fields. Note: For private crossings only, Part I Item 20 and Part III Item 2.K. are required unless otherwise noted. An asterisk * denotes an optional field. A. Revision Date (MM/DD/YYYY) _____/_____/_________ B. Reporting Agency C. Reason for Update (Select only one) D. DOT Crossing Inventory Number  Railroad  Transit  Change in Data  New Crossing  Closed  No Train Traffic  Quiet Zone Update  State  Other  Re-Open  Date Change Only  Change in Primary Operating RR  Admin. Correction Part I: Location and Classification Information 1. Primary Operating Railroad _____________________________________________________ 2. State ________________________________ 3. County ____________________________________ 4. City / Municipality  In  Near __________________________ 5. Street/Road Name & Block Number ________________________________| __________________ (Street/Road Name) |* (Block Number) 6. Highway Type & No. _______________________________________ 7. Do Other Railroads Operate a Separate Track at Crossing?  Yes  No If Yes, Specify RR ____________, ____________, ____________, _____________ 8. Do Other Railroads Operate Over Your Track at Crossing?  Yes  No If Yes, Specify RR ____________, ____________, ____________, _____________ 9. Railroad Division or Region  None _______________________ 10. Railroad Subdivision or District  None _______________________ 11. Branch or Line Name  None _______________________ 12. RR Milepost _______|____________|____________ (prefix) | (nnnn.nnn) | (suffix) 13. Line Segment * _________________________ 14. Nearest RR Timetable Station * __________________________ 15. Parent RR (if applicable)  N/A _____________________________ 16. Crossing Owner (if applicable)  N/A _________________________________ 17. Crossing Type  Public  Private 18. Crossing Purpose  Highway  Pathway, Ped.  Station, Ped. 19. Crossing Position  At Grade  RR Under  RR Over 20. Public Access (if Private Crossing)  Yes  No 21. Type of Train  Freight  Intercity Passenger  Commuter  Transit  Shared Use Transit  Tourist/Other 22. Average Passenger Train Count Per Day  Less Than One Per Day  Number Per Day_____ 23. Type of Land Use  Open Space  Farm  Residential  Commercial  Industrial  Institutional  Recreational  RR Yard 24. Is there an Adjacent Crossing with a Separate Number?  Yes  No If Yes, Provide Crossing Number __________________ 25. Quiet Zone (FRA provided)  No  24 Hr  Partial  Chicago Excused Date Established _________________ 26. HSR Corridor ID __________________ N/A 27. Latitude in decimal degrees (WGS84 std: nn.nnnnnnn) 28. Longitude in decimal degrees (WGS84 std: -nnn.nnnnnnn) 29. Lat/Long Source  Actual  Estimated 30.A. Railroad Use * 31.A. State Use * 30.B. Railroad Use * 31.B. State Use * 30.C. Railroad Use * 31.C. State Use * 30.D. Railroad Use * 31.D. State Use * 32.A. Narrative (Railroad Use) *32.B. Narrative (State Use) * 33. Emergency Notification Telephone No. (posted) _________________________________ 34. Railroad Contact (Telephone No.) ______________________________________ 35. State Contact (Telephone No.) _________________________________ Part II: Railroad Information 1. Estimated Number of Daily Train Movements 1.A. Total Day Thru Trains (6 AM to 6 PM) __________ 1.B. Total Night Thru Trains (6 PM to 6 AM) __________ 1.C. Total Switching Trains __________ 1.D. Total Transit Trains __________ 1.E. Check if Less Than One Movement Per Day  How many trains per week? ______ 2. Year of Train Count Data (YYYY) __________ 3. Speed of Train at Crossing 3.A. Maximum Timetable Speed (mph) __________ 3.B. Typical Speed Range Over Crossing (mph) From __________ to __________ 4. Type and Count of Tracks Main __________ Siding __________ Yard __________ Transit __________ Industry __________ 5. Train Detection (Main Track only)  Constant Warning Time  Motion Detection AFO  PTC  DC  Other  None 6. Is Track Signaled?  Yes  No 7.A. Event Recorder  Yes  No 7.B. Remote Health Monitoring  Yes  No FORM FRA F 6180.71 (Rev. 3/15) OMB approval expires 01/31/2026 Page 1 OF 2 8 8 07 05 2023 065032L Illinois Railway, LLC. [IR]ILLINOIS KENDALL YORKVILLE STATE STREET8 200 MUN6090 8 8 ILLINOIS RLNET ILLINOIS RAILN MONT.-STREATOR 0049.84 0060 YORKVILLE 8 8 8 0 8 8 41.64237 -88.44932 8 LAT/LONG PER ICC-SL 2016 7/5/23-AADT; Year; % Truck Updated per IDOT March 2023 Year End File ICC 7/5/23 - Updated AADT, Year, % Truck, State Narratives, State Contact. For pictures & more see: https://www.icc.illinois.gov/rail-safety/grade-crossing-map 217-785-9026 1 1 0 30 1 30 1 8 8 FORM FRA F 6180.71 (Rev. 3/15) OMB approval expires 01/31/2026 Page 2 OF 2 U. S. DOT CROSSING INVENTORY FORM A. Revision Date (MM/DD/YYYY) PAGE 2 D. Crossing Inventory Number (7 char.) Part III: Highway or Pathway Traffic Control Device Information 1. Are there Signs or Signals?  Yes  No 2. Types of Passive Traffic Control Devices associated with the Crossing 2.A. Crossbuck Assemblies (count) 2.B. STOP Signs (R1-1) (count) 2.C. YIELD Signs (R1-2) (count) 2.D. Advance Warning Signs (Check all that apply; include count)  None  W10-1 ________  W10-3 ________  W10-11 __________  W10-2 ________  W10-4 ________  W10-12 __________ 2.E. Low Ground Clearance Sign (W10-5)  Yes (count_______)  No 2.F. Pavement Markings 2.G. Channelization Devices/Medians 2.H. EXEMPT Sign (R15-3)  Yes  No 2.I. ENS Sign (I-13) Displayed  Yes  No  Stop Lines  RR Xing Symbols Dynamic Envelope  None  All Approaches  One Approach  Median  None 2.J. Other MUTCD Signs  Yes  No 2.K. Private Crossing Signs (if private)  Yes  No 2.L. LED Enhanced Signs (List types) Specify Type _______________ Specify Type _______________ Specify Type _______________ Count __________ Count __________ Count __________ 3. Types of Train Activated Warning Devices at the Grade Crossing (specify count of each device for all that apply) 3.A. Gate Arms (count) Roadway _____ Pedestrian _____ 3.B. Gate Configuration 3.C. Cantilevered (or Bridged) Flashing Light Structures (count) 3.D. Mast Mounted Flashing Lights (count of masts) _________ 3.E. Total Count of Flashing Light Pairs  2 Quad  3 Quad  4 Quad  Full (Barrier) Resistance  Median Gates Over Traffic Lane _____ Not Over Traffic Lane _____  Incandescent  LED  Incandescent  Back Lights Included  LED  Side Lights Included 3.F. Installation Date of Current Active Warning Devices: (MM/YYYY) ______/___________  Not Required 3.G. Wayside Horn 3.H. Highway Traffic Signals Controlling Crossing  Yes  No 3.I. Bells (count) Yes  No Installed on (MM/YYYY) ______/__________ 3.J. Non-Train Active Warning  Flagging/Flagman Manually Operated Signals  Watchman  Floodlighting  None 3.K. Other Flashing Lights or Warning Devices Count ___________ Specify type ______________________ 4.A. Does nearby Hwy Intersection have Traffic Signals?  Yes  No 4.B. Hwy Traffic Signal Interconnection  Not Interconnected  For Traffic Signals  For Warning Signs 4.C. Hwy Traffic Signal Preemption 5. Highway Traffic Pre-Signals  Yes  No 6. Highway Monitoring Devices (Check all that apply)  Yes - Photo/Video Recording  Yes – Vehicle Presence Detection  None  Simultaneous  Advance Storage Distance * ____________ Stop Line Distance * ____________ Part IV: Physical Characteristics 1. Traffic Lanes Crossing Railroad  One-way Traffic  Two-way Traffic Number of Lanes _______  Divided Traffic 2. Is Roadway/Pathway Paved?  Yes  No 3. Does Track Run Down a Street?  Yes  No 4. Is Crossing Illuminated? (Street lights within approx. 50 feet from nearest rail)  Yes  No 5. Crossing Surface (on Main Track, multiple types allowed) Installation Date * (MM/YYYY) _______/__________ Width * ______________ Length * _______________  1 Timber  2 Asphalt  3 Asphalt and Timber  4 Concrete  5 Concrete and Rubber  6 Rubber  7 Metal  8 Unconsolidated  9 Composite  10 Other (specify) ________________________________________________________ 6. Intersecting Roadway within 500 feet?  Yes  No If Yes, Approximate Distance (feet) _________________ 7. Smallest Crossing Angle  0° – 29°  30° – 59°  60° - 90° 8. Is Commercial Power Available? *  Yes  No Part V: Public Highway Information 1. Highway System  (01) Interstate Highway System  (02) Other Nat Hwy System (NHS)  (03) Federal AID, Not NHS  (08) Non-Federal Aid 2. Functional Classification of Road at Crossing  (0) Rural  (1) Urban  (1) Interstate  (5) Major Collector  (2) Other Freeways and Expressways  (3) Other Principal Arterial  (6) Minor Collector  (4) Minor Arterial  (7) Local 3. Is Crossing on State Highway System?  Yes  No 4. Highway Speed Limit ___________ MPH  Posted  Statutory 5. Linear Referencing System (LRS Route ID) * 6. LRS Milepost * 7. Annual Average Daily Traffic (AADT) Year _______ AADT _____________ 8. Estimated Percent Trucks ___________________ % 9. Regularly Used by School Buses?  Yes  No Average Number per Day ___________ 10. Emergency Services Route  Yes  No Submission Information - This information is used for administrative purposes and is not available on the public website. Submitted by __________________________________ Organization _______________________________________ Phone _______________ Date _____________ Public reporting burden for this information collection is estimated to average 30 minutes per response, including the time for reviewing instructions, searching existing data sources, gathering and maintaining the data needed and completing and reviewing the collection of information. According to the Paperwork Reduction Act of 1995, a federal agency may not conduct or sponsor, and a person is not required to, nor shall a person be subject to a penalty for failure to comply with, a collection of information unless it displays a currently valid OMB control number. The valid OMB control number for information collection is 2130-0017. Send comments regarding this burden estimate or any other aspect of this collection, including for reducing this burden to: Information Collection Officer, Federal Railroad Administration, 1200 New Jersey Ave. SE, MS-25 Washington, DC 20590. 07/05/2023 065032L 8 2 0 2 8 8 8 8 2 0 0 0 0 0 0 8 0 0 1 88 8 8 8 8 8 8 8 30 8 047 06090A006405 8 0.01 2019 25 0 8 0 U. S. DOT CROSSING INVENTORY FORM DEPARTMENT OF TRANSPORTATION FEDERAL RAILROAD ADMINISTRATION OMB No. 2130-0017 Instructions for the initial reporting of the following types of new or previously unreported crossings: For public highway-rail grade crossings, complete the entire inventory Form. For private highway-rail grade crossings, complete the Header, Parts I and II, and the Submission Information section. For public pathway grade crossings (including pedestrian station grade crossings), complete the Header, Parts I and II, and the Submission Information section. For Private pathway grade crossings, complete the Header, Parts I and II, and the Submission Information section. For grade-separated highway-rail or pathway crossings (including pedestrian station crossings), complete the Header, Part I, and the Submission Information section. For changes to existing data, complete the Header, Part I Items 1-3, and the Submission Information section, in addition to the updated data fields. Note: For private crossings only, Part I Item 20 and Part III Item 2.K. are required unless otherwise noted. An asterisk * denotes an optional field. A. Revision Date (MM/DD/YYYY) _____/_____/_________ B. Reporting Agency C. Reason for Update (Select only one) D. DOT Crossing Inventory Number  Railroad  Transit  Change in Data  New Crossing  Closed  No Train Traffic  Quiet Zone Update  State  Other  Re-Open  Date Change Only  Change in Primary Operating RR  Admin. Correction Part I: Location and Classification Information 1. Primary Operating Railroad _____________________________________________________ 2. State ________________________________ 3. County ____________________________________ 4. City / Municipality  In  Near __________________________ 5. Street/Road Name & Block Number ________________________________| __________________ (Street/Road Name) |* (Block Number) 6. Highway Type & No. _______________________________________ 7. Do Other Railroads Operate a Separate Track at Crossing?  Yes  No If Yes, Specify RR ____________, ____________, ____________, _____________ 8. Do Other Railroads Operate Over Your Track at Crossing?  Yes  No If Yes, Specify RR ____________, ____________, ____________, _____________ 9. Railroad Division or Region  None _______________________ 10. Railroad Subdivision or District  None _______________________ 11. Branch or Line Name  None _______________________ 12. RR Milepost _______|____________|____________ (prefix) | (nnnn.nnn) | (suffix) 13. Line Segment * _________________________ 14. Nearest RR Timetable Station * __________________________ 15. Parent RR (if applicable)  N/A _____________________________ 16. Crossing Owner (if applicable)  N/A _________________________________ 17. Crossing Type  Public  Private 18. Crossing Purpose  Highway  Pathway, Ped.  Station, Ped. 19. Crossing Position  At Grade  RR Under  RR Over 20. Public Access (if Private Crossing)  Yes  No 21. Type of Train  Freight  Intercity Passenger  Commuter  Transit  Shared Use Transit  Tourist/Other 22. Average Passenger Train Count Per Day  Less Than One Per Day  Number Per Day_____ 23. Type of Land Use  Open Space  Farm  Residential  Commercial  Industrial  Institutional  Recreational  RR Yard 24. Is there an Adjacent Crossing with a Separate Number?  Yes  No If Yes, Provide Crossing Number __________________ 25. Quiet Zone (FRA provided)  No  24 Hr  Partial  Chicago Excused Date Established _________________ 26. HSR Corridor ID __________________ N/A 27. Latitude in decimal degrees (WGS84 std: nn.nnnnnnn) 28. Longitude in decimal degrees (WGS84 std: -nnn.nnnnnnn) 29. Lat/Long Source  Actual  Estimated 30.A. Railroad Use * 31.A. State Use * 30.B. Railroad Use * 31.B. State Use * 30.C. Railroad Use * 31.C. State Use * 30.D. Railroad Use * 31.D. State Use * 32.A. Narrative (Railroad Use) *32.B. Narrative (State Use) * 33. Emergency Notification Telephone No. (posted) _________________________________ 34. Railroad Contact (Telephone No.) ______________________________________ 35. State Contact (Telephone No.) _________________________________ Part II: Railroad Information 1. Estimated Number of Daily Train Movements 1.A. Total Day Thru Trains (6 AM to 6 PM) __________ 1.B. Total Night Thru Trains (6 PM to 6 AM) __________ 1.C. Total Switching Trains __________ 1.D. Total Transit Trains __________ 1.E. Check if Less Than One Movement Per Day  How many trains per week? ______ 2. Year of Train Count Data (YYYY) __________ 3. Speed of Train at Crossing 3.A. Maximum Timetable Speed (mph) __________ 3.B. Typical Speed Range Over Crossing (mph) From __________ to __________ 4. Type and Count of Tracks Main __________ Siding __________ Yard __________ Transit __________ Industry __________ 5. Train Detection (Main Track only)  Constant Warning Time  Motion Detection AFO  PTC  DC  Other  None 6. Is Track Signaled?  Yes  No 7.A. Event Recorder  Yes  No 7.B. Remote Health Monitoring  Yes  No FORM FRA F 6180.71 (Rev. 3/15) OMB approval expires 01/31/2026 Page 1 OF 2 8 8 07 05 2023 065033T Illinois Railway, LLC. [IR]ILLINOIS KENDALL YORKVILLE ADAMS STREET8 200 MUN6040 8 8 ILLINOIS RLNET ILLINOIS RAILN MONT-STREATOR 0049.89 0060 YORKVILLE 8 8 8 0 8 8 41.6424200 -88.4503050 8 LAT/LONG PER ICC-SL 2016 7/5/23-AADT; Year; % Truck Updated per IDOT March 2023 Year End File ICC 7/5/23 - Updated AADT, Year, % Truck, State Narratives, State Contact. For pictures & more see: https://www.icc.illinois.gov/rail-safety/grade-crossing-map 217-785-9026 1 1 0 30 1 30 1 1 8 8 FORM FRA F 6180.71 (Rev. 3/15) OMB approval expires 01/31/2026 Page 2 OF 2 U. S. DOT CROSSING INVENTORY FORM A. Revision Date (MM/DD/YYYY) PAGE 2 D. Crossing Inventory Number (7 char.) Part III: Highway or Pathway Traffic Control Device Information 1. Are there Signs or Signals?  Yes  No 2. Types of Passive Traffic Control Devices associated with the Crossing 2.A. Crossbuck Assemblies (count) 2.B. STOP Signs (R1-1) (count) 2.C. YIELD Signs (R1-2) (count) 2.D. Advance Warning Signs (Check all that apply; include count)  None  W10-1 ________  W10-3 ________  W10-11 __________  W10-2 ________  W10-4 ________  W10-12 __________ 2.E. Low Ground Clearance Sign (W10-5)  Yes (count_______)  No 2.F. Pavement Markings 2.G. Channelization Devices/Medians 2.H. EXEMPT Sign (R15-3)  Yes  No 2.I. ENS Sign (I-13) Displayed  Yes  No  Stop Lines  RR Xing Symbols Dynamic Envelope  None  All Approaches  One Approach  Median  None 2.J. Other MUTCD Signs  Yes  No 2.K. Private Crossing Signs (if private)  Yes  No 2.L. LED Enhanced Signs (List types) Specify Type _______________ Specify Type _______________ Specify Type _______________ Count __________ Count __________ Count __________ 3. Types of Train Activated Warning Devices at the Grade Crossing (specify count of each device for all that apply) 3.A. Gate Arms (count) Roadway _____ Pedestrian _____ 3.B. Gate Configuration 3.C. Cantilevered (or Bridged) Flashing Light Structures (count) 3.D. Mast Mounted Flashing Lights (count of masts) _________ 3.E. Total Count of Flashing Light Pairs  2 Quad  3 Quad  4 Quad  Full (Barrier) Resistance  Median Gates Over Traffic Lane _____ Not Over Traffic Lane _____  Incandescent  LED  Incandescent  Back Lights Included  LED  Side Lights Included 3.F. Installation Date of Current Active Warning Devices: (MM/YYYY) ______/___________  Not Required 3.G. Wayside Horn 3.H. Highway Traffic Signals Controlling Crossing  Yes  No 3.I. Bells (count) Yes  No Installed on (MM/YYYY) ______/__________ 3.J. Non-Train Active Warning  Flagging/Flagman Manually Operated Signals  Watchman  Floodlighting  None 3.K. Other Flashing Lights or Warning Devices Count ___________ Specify type ______________________ 4.A. Does nearby Hwy Intersection have Traffic Signals?  Yes  No 4.B. Hwy Traffic Signal Interconnection  Not Interconnected  For Traffic Signals  For Warning Signs 4.C. Hwy Traffic Signal Preemption 5. Highway Traffic Pre-Signals  Yes  No 6. Highway Monitoring Devices (Check all that apply)  Yes - Photo/Video Recording  Yes – Vehicle Presence Detection  None  Simultaneous  Advance Storage Distance * ____________ Stop Line Distance * ____________ Part IV: Physical Characteristics 1. Traffic Lanes Crossing Railroad  One-way Traffic  Two-way Traffic Number of Lanes _______  Divided Traffic 2. Is Roadway/Pathway Paved?  Yes  No 3. Does Track Run Down a Street?  Yes  No 4. Is Crossing Illuminated? (Street lights within approx. 50 feet from nearest rail)  Yes  No 5. Crossing Surface (on Main Track, multiple types allowed) Installation Date * (MM/YYYY) _______/__________ Width * ______________ Length * _______________  1 Timber  2 Asphalt  3 Asphalt and Timber  4 Concrete  5 Concrete and Rubber  6 Rubber  7 Metal  8 Unconsolidated  9 Composite  10 Other (specify) ________________________________________________________ 6. Intersecting Roadway within 500 feet?  Yes  No If Yes, Approximate Distance (feet) _________________ 7. Smallest Crossing Angle  0° – 29°  30° – 59°  60° - 90° 8. Is Commercial Power Available? *  Yes  No Part V: Public Highway Information 1. Highway System  (01) Interstate Highway System  (02) Other Nat Hwy System (NHS)  (03) Federal AID, Not NHS  (08) Non-Federal Aid 2. Functional Classification of Road at Crossing  (0) Rural  (1) Urban  (1) Interstate  (5) Major Collector  (2) Other Freeways and Expressways  (3) Other Principal Arterial  (6) Minor Collector  (4) Minor Arterial  (7) Local 3. Is Crossing on State Highway System?  Yes  No 4. Highway Speed Limit ___________ MPH  Posted  Statutory 5. Linear Referencing System (LRS Route ID) * 6. LRS Milepost * 7. Annual Average Daily Traffic (AADT) Year _______ AADT _____________ 8. Estimated Percent Trucks ___________________ % 9. Regularly Used by School Buses?  Yes  No Average Number per Day ___________ 10. Emergency Services Route  Yes  No Submission Information - This information is used for administrative purposes and is not available on the public website. Submitted by __________________________________ Organization _______________________________________ Phone _______________ Date _____________ Public reporting burden for this information collection is estimated to average 30 minutes per response, including the time for reviewing instructions, searching existing data sources, gathering and maintaining the data needed and completing and reviewing the collection of information. According to the Paperwork Reduction Act of 1995, a federal agency may not conduct or sponsor, and a person is not required to, nor shall a person be subject to a penalty for failure to comply with, a collection of information unless it displays a currently valid OMB control number. The valid OMB control number for information collection is 2130-0017. Send comments regarding this burden estimate or any other aspect of this collection, including for reducing this burden to: Information Collection Officer, Federal Railroad Administration, 1200 New Jersey Ave. SE, MS-25 Washington, DC 20590. 07/05/2023 065033T 8 2 0 2 8 8 8 8 0 0 0 0 0 8 0 0 1 88 8 8 8 8 8 8 8 30 8 04706040A006405 8 0.01 2020 25 0 8 U. S. DOT CROSSING INVENTORY FORM DEPARTMENT OF TRANSPORTATION FEDERAL RAILROAD ADMINISTRATION OMB No. 2130-0017 Instructions for the initial reporting of the following types of new or previously unreported crossings: For public highway-rail grade crossings, complete the entire inventory Form. For private highway-rail grade crossings, complete the Header, Parts I and II, and the Submission Information section. For public pathway grade crossings (including pedestrian station grade crossings), complete the Header, Parts I and II, and the Submission Information section. For Private pathway grade crossings, complete the Header, Parts I and II, and the Submission Information section. For grade-separated highway-rail or pathway crossings (including pedestrian station crossings), complete the Header, Part I, and the Submission Information section. For changes to existing data, complete the Header, Part I Items 1-3, and the Submission Information section, in addition to the updated data fields. Note: For private crossings only, Part I Item 20 and Part III Item 2.K. are required unless otherwise noted. An asterisk * denotes an optional field. A. Revision Date (MM/DD/YYYY) _____/_____/_________ B. Reporting Agency C. Reason for Update (Select only one) D. DOT Crossing Inventory Number  Railroad  Transit  Change in Data  New Crossing  Closed  No Train Traffic  Quiet Zone Update  State  Other  Re-Open  Date Change Only  Change in Primary Operating RR  Admin. Correction Part I: Location and Classification Information 1. Primary Operating Railroad _____________________________________________________ 2. State ________________________________ 3. County ____________________________________ 4. City / Municipality  In  Near __________________________ 5. Street/Road Name & Block Number ________________________________| __________________ (Street/Road Name) |* (Block Number) 6. Highway Type & No. _______________________________________ 7. Do Other Railroads Operate a Separate Track at Crossing?  Yes  No If Yes, Specify RR ____________, ____________, ____________, _____________ 8. Do Other Railroads Operate Over Your Track at Crossing?  Yes  No If Yes, Specify RR ____________, ____________, ____________, _____________ 9. Railroad Division or Region  None _______________________ 10. Railroad Subdivision or District  None _______________________ 11. Branch or Line Name  None _______________________ 12. RR Milepost _______|____________|____________ (prefix) | (nnnn.nnn) | (suffix) 13. Line Segment * _________________________ 14. Nearest RR Timetable Station * __________________________ 15. Parent RR (if applicable)  N/A _____________________________ 16. Crossing Owner (if applicable)  N/A _________________________________ 17. Crossing Type  Public  Private 18. Crossing Purpose  Highway  Pathway, Ped.  Station, Ped. 19. Crossing Position  At Grade  RR Under  RR Over 20. Public Access (if Private Crossing)  Yes  No 21. Type of Train  Freight  Intercity Passenger  Commuter  Transit  Shared Use Transit  Tourist/Other 22. Average Passenger Train Count Per Day  Less Than One Per Day  Number Per Day_____ 23. Type of Land Use  Open Space  Farm  Residential  Commercial  Industrial  Institutional  Recreational  RR Yard 24. Is there an Adjacent Crossing with a Separate Number?  Yes  No If Yes, Provide Crossing Number __________________ 25. Quiet Zone (FRA provided)  No  24 Hr  Partial  Chicago Excused Date Established _________________ 26. HSR Corridor ID __________________ N/A 27. Latitude in decimal degrees (WGS84 std: nn.nnnnnnn) 28. Longitude in decimal degrees (WGS84 std: -nnn.nnnnnnn) 29. Lat/Long Source  Actual  Estimated 30.A. Railroad Use * 31.A. State Use * 30.B. Railroad Use * 31.B. State Use * 30.C. Railroad Use * 31.C. State Use * 30.D. Railroad Use * 31.D. State Use * 32.A. Narrative (Railroad Use) *32.B. Narrative (State Use) * 33. Emergency Notification Telephone No. (posted) _________________________________ 34. Railroad Contact (Telephone No.) ______________________________________ 35. State Contact (Telephone No.) _________________________________ Part II: Railroad Information 1. Estimated Number of Daily Train Movements 1.A. Total Day Thru Trains (6 AM to 6 PM) __________ 1.B. Total Night Thru Trains (6 PM to 6 AM) __________ 1.C. Total Switching Trains __________ 1.D. Total Transit Trains __________ 1.E. Check if Less Than One Movement Per Day  How many trains per week? ______ 2. Year of Train Count Data (YYYY) __________ 3. Speed of Train at Crossing 3.A. Maximum Timetable Speed (mph) __________ 3.B. Typical Speed Range Over Crossing (mph) From __________ to __________ 4. Type and Count of Tracks Main __________ Siding __________ Yard __________ Transit __________ Industry __________ 5. Train Detection (Main Track only)  Constant Warning Time  Motion Detection AFO  PTC  DC  Other  None 6. Is Track Signaled?  Yes  No 7.A. Event Recorder  Yes  No 7.B. Remote Health Monitoring  Yes  No FORM FRA F 6180.71 (Rev. 3/15) OMB approval expires 01/31/2026 Page 1 OF 2 8 8 07 05 2023 065034A Illinois Railway, LLC. [IR]ILLINOIS KENDALL YORKVILLE MORGAN STREET8 200 MUN6020 8 8 ILLINOIS RLNET ILLINOIS RAILN MONT.-STREATOR 0049.96 0060 YORKVILLE 8 8 8 0 8 8 41.642487 -88.45166 8 228 MORGAN STREET LAT/LONG PER ICC-SL 2016 7/5/23-AADT; Year; % Truck Updated per IDOT March 2023 Year End File ICC 7/5/23 - Updated AADT, Year, % Truck, State Narratives, State Contact. For pictures & more see: https://www.icc.illinois.gov/rail-safety/grade-crossing-map 217-785-9026 1 1 0 30 1 30 1 1 8 8 FORM FRA F 6180.71 (Rev. 3/15) OMB approval expires 01/31/2026 Page 2 OF 2 U. S. DOT CROSSING INVENTORY FORM A. Revision Date (MM/DD/YYYY) PAGE 2 D. Crossing Inventory Number (7 char.) Part III: Highway or Pathway Traffic Control Device Information 1. Are there Signs or Signals?  Yes  No 2. Types of Passive Traffic Control Devices associated with the Crossing 2.A. Crossbuck Assemblies (count) 2.B. STOP Signs (R1-1) (count) 2.C. YIELD Signs (R1-2) (count) 2.D. Advance Warning Signs (Check all that apply; include count)  None  W10-1 ________  W10-3 ________  W10-11 __________  W10-2 ________  W10-4 ________  W10-12 __________ 2.E. Low Ground Clearance Sign (W10-5)  Yes (count_______)  No 2.F. Pavement Markings 2.G. Channelization Devices/Medians 2.H. EXEMPT Sign (R15-3)  Yes  No 2.I. ENS Sign (I-13) Displayed  Yes  No  Stop Lines  RR Xing Symbols Dynamic Envelope  None  All Approaches  One Approach  Median  None 2.J. Other MUTCD Signs  Yes  No 2.K. Private Crossing Signs (if private)  Yes  No 2.L. LED Enhanced Signs (List types) Specify Type _______________ Specify Type _______________ Specify Type _______________ Count __________ Count __________ Count __________ 3. Types of Train Activated Warning Devices at the Grade Crossing (specify count of each device for all that apply) 3.A. Gate Arms (count) Roadway _____ Pedestrian _____ 3.B. Gate Configuration 3.C. Cantilevered (or Bridged) Flashing Light Structures (count) 3.D. Mast Mounted Flashing Lights (count of masts) _________ 3.E. Total Count of Flashing Light Pairs  2 Quad  3 Quad  4 Quad  Full (Barrier) Resistance  Median Gates Over Traffic Lane _____ Not Over Traffic Lane _____  Incandescent  LED  Incandescent  Back Lights Included  LED  Side Lights Included 3.F. Installation Date of Current Active Warning Devices: (MM/YYYY) ______/___________  Not Required 3.G. Wayside Horn 3.H. Highway Traffic Signals Controlling Crossing  Yes  No 3.I. Bells (count) Yes  No Installed on (MM/YYYY) ______/__________ 3.J. Non-Train Active Warning  Flagging/Flagman Manually Operated Signals  Watchman  Floodlighting  None 3.K. Other Flashing Lights or Warning Devices Count ___________ Specify type ______________________ 4.A. Does nearby Hwy Intersection have Traffic Signals?  Yes  No 4.B. Hwy Traffic Signal Interconnection  Not Interconnected  For Traffic Signals  For Warning Signs 4.C. Hwy Traffic Signal Preemption 5. Highway Traffic Pre-Signals  Yes  No 6. Highway Monitoring Devices (Check all that apply)  Yes - Photo/Video Recording  Yes – Vehicle Presence Detection  None  Simultaneous  Advance Storage Distance * ____________ Stop Line Distance * ____________ Part IV: Physical Characteristics 1. Traffic Lanes Crossing Railroad  One-way Traffic  Two-way Traffic Number of Lanes _______  Divided Traffic 2. Is Roadway/Pathway Paved?  Yes  No 3. Does Track Run Down a Street?  Yes  No 4. Is Crossing Illuminated? (Street lights within approx. 50 feet from nearest rail)  Yes  No 5. Crossing Surface (on Main Track, multiple types allowed) Installation Date * (MM/YYYY) _______/__________ Width * ______________ Length * _______________  1 Timber  2 Asphalt  3 Asphalt and Timber  4 Concrete  5 Concrete and Rubber  6 Rubber  7 Metal  8 Unconsolidated  9 Composite  10 Other (specify) ________________________________________________________ 6. Intersecting Roadway within 500 feet?  Yes  No If Yes, Approximate Distance (feet) _________________ 7. Smallest Crossing Angle  0° – 29°  30° – 59°  60° - 90° 8. Is Commercial Power Available? *  Yes  No Part V: Public Highway Information 1. Highway System  (01) Interstate Highway System  (02) Other Nat Hwy System (NHS)  (03) Federal AID, Not NHS  (08) Non-Federal Aid 2. Functional Classification of Road at Crossing  (0) Rural  (1) Urban  (1) Interstate  (5) Major Collector  (2) Other Freeways and Expressways  (3) Other Principal Arterial  (6) Minor Collector  (4) Minor Arterial  (7) Local 3. Is Crossing on State Highway System?  Yes  No 4. Highway Speed Limit ___________ MPH  Posted  Statutory 5. Linear Referencing System (LRS Route ID) * 6. LRS Milepost * 7. Annual Average Daily Traffic (AADT) Year _______ AADT _____________ 8. Estimated Percent Trucks ___________________ % 9. Regularly Used by School Buses?  Yes  No Average Number per Day ___________ 10. Emergency Services Route  Yes  No Submission Information - This information is used for administrative purposes and is not available on the public website. Submitted by __________________________________ Organization _______________________________________ Phone _______________ Date _____________ Public reporting burden for this information collection is estimated to average 30 minutes per response, including the time for reviewing instructions, searching existing data sources, gathering and maintaining the data needed and completing and reviewing the collection of information. According to the Paperwork Reduction Act of 1995, a federal agency may not conduct or sponsor, and a person is not required to, nor shall a person be subject to a penalty for failure to comply with, a collection of information unless it displays a currently valid OMB control number. The valid OMB control number for information collection is 2130-0017. Send comments regarding this burden estimate or any other aspect of this collection, including for reducing this burden to: Information Collection Officer, Federal Railroad Administration, 1200 New Jersey Ave. SE, MS-25 Washington, DC 20590. 07/05/2023 065034A 8 2 0 2 8 8 8 8 2 0 0 0 0 0 0 8 0 0 1 88 8 8 8 8 8 8 8 30 8 047 06020 006405 8 0.01 2019 250 10 8 0 U. S. DOT CROSSING INVENTORY FORM DEPARTMENT OF TRANSPORTATION FEDERAL RAILROAD ADMINISTRATION OMB No. 2130-0017 Instructions for the initial reporting of the following types of new or previously unreported crossings: For public highway-rail grade crossings, complete the entire inventory Form. For private highway-rail grade crossings, complete the Header, Parts I and II, and the Submission Information section. For public pathway grade crossings (including pedestrian station grade crossings), complete the Header, Parts I and II, and the Submission Information section. For Private pathway grade crossings, complete the Header, Parts I and II, and the Submission Information section. For grade-separated highway-rail or pathway crossings (including pedestrian station crossings), complete the Header, Part I, and the Submission Information section. For changes to existing data, complete the Header, Part I Items 1-3, and the Submission Information section, in addition to the updated data fields. Note: For private crossings only, Part I Item 20 and Part III Item 2.K. are required unless otherwise noted. An asterisk * denotes an optional field. A. Revision Date (MM/DD/YYYY) _____/_____/_________ B. Reporting Agency C. Reason for Update (Select only one) D. DOT Crossing Inventory Number  Railroad  Transit  Change in Data  New Crossing  Closed  No Train Traffic  Quiet Zone Update  State  Other  Re-Open  Date Change Only  Change in Primary Operating RR  Admin. Correction Part I: Location and Classification Information 1. Primary Operating Railroad _____________________________________________________ 2. State ________________________________ 3. County ____________________________________ 4. City / Municipality  In  Near __________________________ 5. Street/Road Name & Block Number ________________________________| __________________ (Street/Road Name) |* (Block Number) 6. Highway Type & No. _______________________________________ 7. Do Other Railroads Operate a Separate Track at Crossing?  Yes  No If Yes, Specify RR ____________, ____________, ____________, _____________ 8. Do Other Railroads Operate Over Your Track at Crossing?  Yes  No If Yes, Specify RR ____________, ____________, ____________, _____________ 9. Railroad Division or Region  None _______________________ 10. Railroad Subdivision or District  None _______________________ 11. Branch or Line Name  None _______________________ 12. RR Milepost _______|____________|____________ (prefix) | (nnnn.nnn) | (suffix) 13. Line Segment * _________________________ 14. Nearest RR Timetable Station * __________________________ 15. Parent RR (if applicable)  N/A _____________________________ 16. Crossing Owner (if applicable)  N/A _________________________________ 17. Crossing Type  Public  Private 18. Crossing Purpose  Highway  Pathway, Ped.  Station, Ped. 19. Crossing Position  At Grade  RR Under  RR Over 20. Public Access (if Private Crossing)  Yes  No 21. Type of Train  Freight  Intercity Passenger  Commuter  Transit  Shared Use Transit  Tourist/Other 22. Average Passenger Train Count Per Day  Less Than One Per Day  Number Per Day_____ 23. Type of Land Use  Open Space  Farm  Residential  Commercial  Industrial  Institutional  Recreational  RR Yard 24. Is there an Adjacent Crossing with a Separate Number?  Yes  No If Yes, Provide Crossing Number __________________ 25. Quiet Zone (FRA provided)  No  24 Hr  Partial  Chicago Excused Date Established _________________ 26. HSR Corridor ID __________________ N/A 27. Latitude in decimal degrees (WGS84 std: nn.nnnnnnn) 28. Longitude in decimal degrees (WGS84 std: -nnn.nnnnnnn) 29. Lat/Long Source  Actual  Estimated 30.A. Railroad Use * 31.A. State Use * 30.B. Railroad Use * 31.B. State Use * 30.C. Railroad Use * 31.C. State Use * 30.D. Railroad Use * 31.D. State Use * 32.A. Narrative (Railroad Use) *32.B. Narrative (State Use) * 33. Emergency Notification Telephone No. (posted) _________________________________ 34. Railroad Contact (Telephone No.) ______________________________________ 35. State Contact (Telephone No.) _________________________________ Part II: Railroad Information 1. Estimated Number of Daily Train Movements 1.A. Total Day Thru Trains (6 AM to 6 PM) __________ 1.B. Total Night Thru Trains (6 PM to 6 AM) __________ 1.C. Total Switching Trains __________ 1.D. Total Transit Trains __________ 1.E. Check if Less Than One Movement Per Day  How many trains per week? ______ 2. Year of Train Count Data (YYYY) __________ 3. Speed of Train at Crossing 3.A. Maximum Timetable Speed (mph) __________ 3.B. Typical Speed Range Over Crossing (mph) From __________ to __________ 4. Type and Count of Tracks Main __________ Siding __________ Yard __________ Transit __________ Industry __________ 5. Train Detection (Main Track only)  Constant Warning Time  Motion Detection AFO  PTC  DC  Other  None 6. Is Track Signaled?  Yes  No 7.A. Event Recorder  Yes  No 7.B. Remote Health Monitoring  Yes  No FORM FRA F 6180.71 (Rev. 3/15) OMB approval expires 01/31/2026 Page 1 OF 2 8 8 07 05 2023 072951Y Illinois Railway, LLC. [IR]ILLINOIS KENDALL YORKVILLE RIVER BIRCH LANE8 MUN2736 8 8 IR: FOX RIVER ILLINOIS RAILN MONT.-STREATOR 0050.31 0060 YORKVILLE 8 8 8 0 8 8 41.642822 -88.45855 8 LAT/LONG PER ICC BUT NOT VALIDATED 7/5/23-AADT; Year; % Truck Updated per IDOT March 2023 Year End File ICC 7/5/23 - Updated AADT, Year, % Truck, State Narratives, State Contact. For pictures & more see: https://www.icc.illinois.gov/rail-safety/grade-crossing-map 800-832-5452 913-551-4540 217-785-9026 1 1 0 30 1 30 1 8 8 FORM FRA F 6180.71 (Rev. 3/15) OMB approval expires 01/31/2026 Page 2 OF 2 U. S. DOT CROSSING INVENTORY FORM A. Revision Date (MM/DD/YYYY) PAGE 2 D. Crossing Inventory Number (7 char.) Part III: Highway or Pathway Traffic Control Device Information 1. Are there Signs or Signals?  Yes  No 2. Types of Passive Traffic Control Devices associated with the Crossing 2.A. Crossbuck Assemblies (count) 2.B. STOP Signs (R1-1) (count) 2.C. YIELD Signs (R1-2) (count) 2.D. Advance Warning Signs (Check all that apply; include count)  None  W10-1 ________  W10-3 ________  W10-11 __________  W10-2 ________  W10-4 ________  W10-12 __________ 2.E. Low Ground Clearance Sign (W10-5)  Yes (count_______)  No 2.F. Pavement Markings 2.G. Channelization Devices/Medians 2.H. EXEMPT Sign (R15-3)  Yes  No 2.I. ENS Sign (I-13) Displayed  Yes  No  Stop Lines  RR Xing Symbols Dynamic Envelope  None  All Approaches  One Approach  Median  None 2.J. Other MUTCD Signs  Yes  No 2.K. Private Crossing Signs (if private)  Yes  No 2.L. LED Enhanced Signs (List types) Specify Type _______________ Specify Type _______________ Specify Type _______________ Count __________ Count __________ Count __________ 3. Types of Train Activated Warning Devices at the Grade Crossing (specify count of each device for all that apply) 3.A. Gate Arms (count) Roadway _____ Pedestrian _____ 3.B. Gate Configuration 3.C. Cantilevered (or Bridged) Flashing Light Structures (count) 3.D. Mast Mounted Flashing Lights (count of masts) _________ 3.E. Total Count of Flashing Light Pairs  2 Quad  3 Quad  4 Quad  Full (Barrier) Resistance  Median Gates Over Traffic Lane _____ Not Over Traffic Lane _____  Incandescent  LED  Incandescent  Back Lights Included  LED  Side Lights Included 3.F. Installation Date of Current Active Warning Devices: (MM/YYYY) ______/___________  Not Required 3.G. Wayside Horn 3.H. Highway Traffic Signals Controlling Crossing  Yes  No 3.I. Bells (count) Yes  No Installed on (MM/YYYY) ______/__________ 3.J. Non-Train Active Warning  Flagging/Flagman Manually Operated Signals  Watchman  Floodlighting  None 3.K. Other Flashing Lights or Warning Devices Count ___________ Specify type ______________________ 4.A. Does nearby Hwy Intersection have Traffic Signals?  Yes  No 4.B. Hwy Traffic Signal Interconnection  Not Interconnected  For Traffic Signals  For Warning Signs 4.C. Hwy Traffic Signal Preemption 5. Highway Traffic Pre-Signals  Yes  No 6. Highway Monitoring Devices (Check all that apply)  Yes - Photo/Video Recording  Yes – Vehicle Presence Detection  None  Simultaneous  Advance Storage Distance * ____________ Stop Line Distance * ____________ Part IV: Physical Characteristics 1. Traffic Lanes Crossing Railroad  One-way Traffic  Two-way Traffic Number of Lanes _______  Divided Traffic 2. Is Roadway/Pathway Paved?  Yes  No 3. Does Track Run Down a Street?  Yes  No 4. Is Crossing Illuminated? (Street lights within approx. 50 feet from nearest rail)  Yes  No 5. Crossing Surface (on Main Track, multiple types allowed) Installation Date * (MM/YYYY) _______/__________ Width * ______________ Length * _______________  1 Timber  2 Asphalt  3 Asphalt and Timber  4 Concrete  5 Concrete and Rubber  6 Rubber  7 Metal  8 Unconsolidated  9 Composite  10 Other (specify) ________________________________________________________ 6. Intersecting Roadway within 500 feet?  Yes  No If Yes, Approximate Distance (feet) _________________ 7. Smallest Crossing Angle  0° – 29°  30° – 59°  60° - 90° 8. Is Commercial Power Available? *  Yes  No Part V: Public Highway Information 1. Highway System  (01) Interstate Highway System  (02) Other Nat Hwy System (NHS)  (03) Federal AID, Not NHS  (08) Non-Federal Aid 2. Functional Classification of Road at Crossing  (0) Rural  (1) Urban  (1) Interstate  (5) Major Collector  (2) Other Freeways and Expressways  (3) Other Principal Arterial  (6) Minor Collector  (4) Minor Arterial  (7) Local 3. Is Crossing on State Highway System?  Yes  No 4. Highway Speed Limit ___________ MPH  Posted  Statutory 5. Linear Referencing System (LRS Route ID) * 6. LRS Milepost * 7. Annual Average Daily Traffic (AADT) Year _______ AADT _____________ 8. Estimated Percent Trucks ___________________ % 9. Regularly Used by School Buses?  Yes  No Average Number per Day ___________ 10. Emergency Services Route  Yes  No Submission Information - This information is used for administrative purposes and is not available on the public website. Submitted by __________________________________ Organization _______________________________________ Phone _______________ Date _____________ Public reporting burden for this information collection is estimated to average 30 minutes per response, including the time for reviewing instructions, searching existing data sources, gathering and maintaining the data needed and completing and reviewing the collection of information. According to the Paperwork Reduction Act of 1995, a federal agency may not conduct or sponsor, and a person is not required to, nor shall a person be subject to a penalty for failure to comply with, a collection of information unless it displays a currently valid OMB control number. The valid OMB control number for information collection is 2130-0017. Send comments regarding this burden estimate or any other aspect of this collection, including for reducing this burden to: Information Collection Officer, Federal Railroad Administration, 1200 New Jersey Ave. SE, MS-25 Washington, DC 20590. 07/05/2023 072951Y 8 0 0 0 8 8 8 8 0 0 2 0 0 8 1 0 2 88 8 8 8 8 8 8 8 30 8 047 02736 006405 8 0.01 2019 50 0 8 0 U. S. DOT CROSSING INVENTORY FORM DEPARTMENT OF TRANSPORTATION FEDERAL RAILROAD ADMINISTRATION OMB No. 2130-0017 Instructions for the initial reporting of the following types of new or previously unreported crossings: For public highway-rail grade crossings, complete the entire inventory Form. For private highway-rail grade crossings, complete the Header, Parts I and II, and the Submission Information section. For public pathway grade crossings (including pedestrian station grade crossings), complete the Header, Parts I and II, and the Submission Information section. For Private pathway grade crossings, complete the Header, Parts I and II, and the Submission Information section. For grade-separated highway-rail or pathway crossings (including pedestrian station crossings), complete the Header, Part I, and the Submission Information section. For changes to existing data, complete the Header, Part I Items 1-3, and the Submission Information section, in addition to the updated data fields. Note: For private crossings only, Part I Item 20 and Part III Item 2.K. are required unless otherwise noted. An asterisk * denotes an optional field. A. Revision Date (MM/DD/YYYY) _____/_____/_________ B. Reporting Agency C. Reason for Update (Select only one) D. DOT Crossing Inventory Number  Railroad  Transit  Change in Data  New Crossing  Closed  No Train Traffic  Quiet Zone Update  State  Other  Re-Open  Date Change Only  Change in Primary Operating RR  Admin. Correction Part I: Location and Classification Information 1. Primary Operating Railroad _____________________________________________________ 2. State ________________________________ 3. County ____________________________________ 4. City / Municipality  In  Near __________________________ 5. Street/Road Name & Block Number ________________________________| __________________ (Street/Road Name) |* (Block Number) 6. Highway Type & No. _______________________________________ 7. Do Other Railroads Operate a Separate Track at Crossing?  Yes  No If Yes, Specify RR ____________, ____________, ____________, _____________ 8. Do Other Railroads Operate Over Your Track at Crossing?  Yes  No If Yes, Specify RR ____________, ____________, ____________, _____________ 9. Railroad Division or Region  None _______________________ 10. Railroad Subdivision or District  None _______________________ 11. Branch or Line Name  None _______________________ 12. RR Milepost _______|____________|____________ (prefix) | (nnnn.nnn) | (suffix) 13. Line Segment * _________________________ 14. Nearest RR Timetable Station * __________________________ 15. Parent RR (if applicable)  N/A _____________________________ 16. Crossing Owner (if applicable)  N/A _________________________________ 17. Crossing Type  Public  Private 18. Crossing Purpose  Highway  Pathway, Ped.  Station, Ped. 19. Crossing Position  At Grade  RR Under  RR Over 20. Public Access (if Private Crossing)  Yes  No 21. Type of Train  Freight  Intercity Passenger  Commuter  Transit  Shared Use Transit  Tourist/Other 22. Average Passenger Train Count Per Day  Less Than One Per Day  Number Per Day_____ 23. Type of Land Use  Open Space  Farm  Residential  Commercial  Industrial  Institutional  Recreational  RR Yard 24. Is there an Adjacent Crossing with a Separate Number?  Yes  No If Yes, Provide Crossing Number __________________ 25. Quiet Zone (FRA provided)  No  24 Hr  Partial  Chicago Excused Date Established _________________ 26. HSR Corridor ID __________________ N/A 27. Latitude in decimal degrees (WGS84 std: nn.nnnnnnn) 28. Longitude in decimal degrees (WGS84 std: -nnn.nnnnnnn) 29. Lat/Long Source  Actual  Estimated 30.A. Railroad Use * 31.A. State Use * 30.B. Railroad Use * 31.B. State Use * 30.C. Railroad Use * 31.C. State Use * 30.D. Railroad Use * 31.D. State Use * 32.A. Narrative (Railroad Use) *32.B. Narrative (State Use) * 33. Emergency Notification Telephone No. (posted) _________________________________ 34. Railroad Contact (Telephone No.) ______________________________________ 35. State Contact (Telephone No.) _________________________________ Part II: Railroad Information 1. Estimated Number of Daily Train Movements 1.A. Total Day Thru Trains (6 AM to 6 PM) __________ 1.B. Total Night Thru Trains (6 PM to 6 AM) __________ 1.C. Total Switching Trains __________ 1.D. Total Transit Trains __________ 1.E. Check if Less Than One Movement Per Day  How many trains per week? ______ 2. Year of Train Count Data (YYYY) __________ 3. Speed of Train at Crossing 3.A. Maximum Timetable Speed (mph) __________ 3.B. Typical Speed Range Over Crossing (mph) From __________ to __________ 4. Type and Count of Tracks Main __________ Siding __________ Yard __________ Transit __________ Industry __________ 5. Train Detection (Main Track only)  Constant Warning Time  Motion Detection AFO  PTC  DC  Other  None 6. Is Track Signaled?  Yes  No 7.A. Event Recorder  Yes  No 7.B. Remote Health Monitoring  Yes  No FORM FRA F 6180.71 (Rev. 3/15) OMB approval expires 01/31/2026 Page 1 OF 2 8 8 07 05 2023 917526L Illinois Railway, LLC. [IR]ILLINOIS KENDALL YORKVILLE POPLAR DRIVE8 MUN2720 8 8 ILLINOIS RLNET ILLINOIS RAILN MONT-STREATOR 0051.17 0060 YORKVILLE 8 8 8 0 8 8 8 41.6367607 -88.4688034 8 888-369-7524 ON XING LAT/LONG PER ICC BUT NOT VALIDATED 7/5/23-AADT; Year; % Truck Updated per IDOT March 2023 Year End File ICC 7/5/23 - Updated AADT, Year, % Truck, State Narratives, State Contact. For pictures & more see: https://www.icc.illinois.gov/rail-safety/grade-crossing-map 217-785-9026 1 0 0 30 1 30 1 8 8 FORM FRA F 6180.71 (Rev. 3/15) OMB approval expires 01/31/2026 Page 2 OF 2 U. S. DOT CROSSING INVENTORY FORM A. Revision Date (MM/DD/YYYY) PAGE 2 D. Crossing Inventory Number (7 char.) Part III: Highway or Pathway Traffic Control Device Information 1. Are there Signs or Signals?  Yes  No 2. Types of Passive Traffic Control Devices associated with the Crossing 2.A. Crossbuck Assemblies (count) 2.B. STOP Signs (R1-1) (count) 2.C. YIELD Signs (R1-2) (count) 2.D. Advance Warning Signs (Check all that apply; include count)  None  W10-1 ________  W10-3 ________  W10-11 __________  W10-2 ________  W10-4 ________  W10-12 __________ 2.E. Low Ground Clearance Sign (W10-5)  Yes (count_______)  No 2.F. Pavement Markings 2.G. Channelization Devices/Medians 2.H. EXEMPT Sign (R15-3)  Yes  No 2.I. ENS Sign (I-13) Displayed  Yes  No  Stop Lines  RR Xing Symbols Dynamic Envelope  None  All Approaches  One Approach  Median  None 2.J. Other MUTCD Signs  Yes  No 2.K. Private Crossing Signs (if private)  Yes  No 2.L. LED Enhanced Signs (List types) Specify Type _______________ Specify Type _______________ Specify Type _______________ Count __________ Count __________ Count __________ 3. Types of Train Activated Warning Devices at the Grade Crossing (specify count of each device for all that apply) 3.A. Gate Arms (count) Roadway _____ Pedestrian _____ 3.B. Gate Configuration 3.C. Cantilevered (or Bridged) Flashing Light Structures (count) 3.D. Mast Mounted Flashing Lights (count of masts) _________ 3.E. Total Count of Flashing Light Pairs  2 Quad  3 Quad  4 Quad  Full (Barrier) Resistance  Median Gates Over Traffic Lane _____ Not Over Traffic Lane _____  Incandescent  LED  Incandescent  Back Lights Included  LED  Side Lights Included 3.F. Installation Date of Current Active Warning Devices: (MM/YYYY) ______/___________  Not Required 3.G. Wayside Horn 3.H. Highway Traffic Signals Controlling Crossing  Yes  No 3.I. Bells (count) Yes  No Installed on (MM/YYYY) ______/__________ 3.J. Non-Train Active Warning  Flagging/Flagman Manually Operated Signals  Watchman  Floodlighting  None 3.K. Other Flashing Lights or Warning Devices Count ___________ Specify type ______________________ 4.A. Does nearby Hwy Intersection have Traffic Signals?  Yes  No 4.B. Hwy Traffic Signal Interconnection  Not Interconnected  For Traffic Signals  For Warning Signs 4.C. Hwy Traffic Signal Preemption 5. Highway Traffic Pre-Signals  Yes  No 6. Highway Monitoring Devices (Check all that apply)  Yes - Photo/Video Recording  Yes – Vehicle Presence Detection  None  Simultaneous  Advance Storage Distance * ____________ Stop Line Distance * ____________ Part IV: Physical Characteristics 1. Traffic Lanes Crossing Railroad  One-way Traffic  Two-way Traffic Number of Lanes _______  Divided Traffic 2. Is Roadway/Pathway Paved?  Yes  No 3. Does Track Run Down a Street?  Yes  No 4. Is Crossing Illuminated? (Street lights within approx. 50 feet from nearest rail)  Yes  No 5. Crossing Surface (on Main Track, multiple types allowed) Installation Date * (MM/YYYY) _______/__________ Width * ______________ Length * _______________  1 Timber  2 Asphalt  3 Asphalt and Timber  4 Concrete  5 Concrete and Rubber  6 Rubber  7 Metal  8 Unconsolidated  9 Composite  10 Other (specify) ________________________________________________________ 6. Intersecting Roadway within 500 feet?  Yes  No If Yes, Approximate Distance (feet) _________________ 7. Smallest Crossing Angle  0° – 29°  30° – 59°  60° - 90° 8. Is Commercial Power Available? *  Yes  No Part V: Public Highway Information 1. Highway System  (01) Interstate Highway System  (02) Other Nat Hwy System (NHS)  (03) Federal AID, Not NHS  (08) Non-Federal Aid 2. Functional Classification of Road at Crossing  (0) Rural  (1) Urban  (1) Interstate  (5) Major Collector  (2) Other Freeways and Expressways  (3) Other Principal Arterial  (6) Minor Collector  (4) Minor Arterial  (7) Local 3. Is Crossing on State Highway System?  Yes  No 4. Highway Speed Limit ___________ MPH  Posted  Statutory 5. Linear Referencing System (LRS Route ID) * 6. LRS Milepost * 7. Annual Average Daily Traffic (AADT) Year _______ AADT _____________ 8. Estimated Percent Trucks ___________________ % 9. Regularly Used by School Buses?  Yes  No Average Number per Day ___________ 10. Emergency Services Route  Yes  No Submission Information - This information is used for administrative purposes and is not available on the public website. Submitted by __________________________________ Organization _______________________________________ Phone _______________ Date _____________ Public reporting burden for this information collection is estimated to average 30 minutes per response, including the time for reviewing instructions, searching existing data sources, gathering and maintaining the data needed and completing and reviewing the collection of information. According to the Paperwork Reduction Act of 1995, a federal agency may not conduct or sponsor, and a person is not required to, nor shall a person be subject to a penalty for failure to comply with, a collection of information unless it displays a currently valid OMB control number. The valid OMB control number for information collection is 2130-0017. Send comments regarding this burden estimate or any other aspect of this collection, including for reducing this burden to: Information Collection Officer, Federal Railroad Administration, 1200 New Jersey Ave. SE, MS-25 Washington, DC 20590. 07/05/2023 917526L 8 0 0 8 8 8 8 2 0 0 0 4 8 2 0 8 8 2 88 8 8 8 8 8 8 8 30 8 047 02720 006405 8 0.8 2019 750 4 8 6 U. S. DOT CROSSING INVENTORY FORM DEPARTMENT OF TRANSPORTATION FEDERAL RAILROAD ADMINISTRATION OMB No. 2130-0017 Instructions for the initial reporting of the following types of new or previously unreported crossings: For public highway-rail grade crossings, complete the entire inventory Form. For private highway-rail grade crossings, complete the Header, Parts I and II, and the Submission Information section. For public pathway grade crossings (including pedestrian station grade crossings), complete the Header, Parts I and II, and the Submission Information section. For Private pathway grade crossings, complete the Header, Parts I and II, and the Submission Information section. For grade-separated highway-rail or pathway crossings (including pedestrian station crossings), complete the Header, Part I, and the Submission Information section. For changes to existing data, complete the Header, Part I Items 1-3, and the Submission Information section, in addition to the updated data fields. Note: For private crossings only, Part I Item 20 and Part III Item 2.K. are required unless otherwise noted. An asterisk * denotes an optional field. A. Revision Date (MM/DD/YYYY) _____/_____/_________ B. Reporting Agency C. Reason for Update (Select only one) D. DOT Crossing Inventory Number  Railroad  Transit  Change in Data  New Crossing  Closed  No Train Traffic  Quiet Zone Update  State  Other  Re-Open  Date Change Only  Change in Primary Operating RR  Admin. Correction Part I: Location and Classification Information 1. Primary Operating Railroad _____________________________________________________ 2. State ________________________________ 3. County ____________________________________ 4. City / Municipality  In  Near __________________________ 5. Street/Road Name & Block Number ________________________________| __________________ (Street/Road Name) |* (Block Number) 6. Highway Type & No. _______________________________________ 7. Do Other Railroads Operate a Separate Track at Crossing?  Yes  No If Yes, Specify RR ____________, ____________, ____________, _____________ 8. Do Other Railroads Operate Over Your Track at Crossing?  Yes  No If Yes, Specify RR ____________, ____________, ____________, _____________ 9. Railroad Division or Region  None _______________________ 10. Railroad Subdivision or District  None _______________________ 11. Branch or Line Name  None _______________________ 12. RR Milepost _______|____________|____________ (prefix) | (nnnn.nnn) | (suffix) 13. Line Segment * _________________________ 14. Nearest RR Timetable Station * __________________________ 15. Parent RR (if applicable)  N/A _____________________________ 16. Crossing Owner (if applicable)  N/A _________________________________ 17. Crossing Type  Public  Private 18. Crossing Purpose  Highway  Pathway, Ped.  Station, Ped. 19. Crossing Position  At Grade  RR Under  RR Over 20. Public Access (if Private Crossing)  Yes  No 21. Type of Train  Freight  Intercity Passenger  Commuter  Transit  Shared Use Transit  Tourist/Other 22. Average Passenger Train Count Per Day  Less Than One Per Day  Number Per Day_____ 23. Type of Land Use  Open Space  Farm  Residential  Commercial  Industrial  Institutional  Recreational  RR Yard 24. Is there an Adjacent Crossing with a Separate Number?  Yes  No If Yes, Provide Crossing Number __________________ 25. Quiet Zone (FRA provided)  No  24 Hr  Partial  Chicago Excused Date Established _________________ 26. HSR Corridor ID __________________ N/A 27. Latitude in decimal degrees (WGS84 std: nn.nnnnnnn) 28. Longitude in decimal degrees (WGS84 std: -nnn.nnnnnnn) 29. Lat/Long Source  Actual  Estimated 30.A. Railroad Use * 31.A. State Use * 30.B. Railroad Use * 31.B. State Use * 30.C. Railroad Use * 31.C. State Use * 30.D. Railroad Use * 31.D. State Use * 32.A. Narrative (Railroad Use) *32.B. Narrative (State Use) * 33. Emergency Notification Telephone No. (posted) _________________________________ 34. Railroad Contact (Telephone No.) ______________________________________ 35. State Contact (Telephone No.) _________________________________ Part II: Railroad Information 1. Estimated Number of Daily Train Movements 1.A. Total Day Thru Trains (6 AM to 6 PM) __________ 1.B. Total Night Thru Trains (6 PM to 6 AM) __________ 1.C. Total Switching Trains __________ 1.D. Total Transit Trains __________ 1.E. Check if Less Than One Movement Per Day  How many trains per week? ______ 2. Year of Train Count Data (YYYY) __________ 3. Speed of Train at Crossing 3.A. Maximum Timetable Speed (mph) __________ 3.B. Typical Speed Range Over Crossing (mph) From __________ to __________ 4. Type and Count of Tracks Main __________ Siding __________ Yard __________ Transit __________ Industry __________ 5. Train Detection (Main Track only)  Constant Warning Time  Motion Detection AFO  PTC  DC  Other  None 6. Is Track Signaled?  Yes  No 7.A. Event Recorder  Yes  No 7.B. Remote Health Monitoring  Yes  No FORM FRA F 6180.71 (Rev. 3/15) OMB approval expires 01/31/2026 Page 1 OF 2 8 8 07 05 2023 977342A Illinois Railway, LLC. [IR]ILLINOIS KENDALL YORKVILLE Hoover Rd8 City Street 8 8 Illinois Railway Ottawa 0051.59 8 Yorkville IR IR 8 8 8 8 0 8 8 8 41.6330417 -88.4752722 8 PERMANENT DOT # ASSIGNED 5/15/2019 BY IR - 977342A LAT/LONG PER ICC-SL 2021 7/5/23-AADT; Year; % Truck Updated per IDOT March 2023 Year End File ICC 7/5/23 - Updated AADT, Year, % Truck, State Narratives, State Contact. For pictures & more see: https://www.icc.illinois.gov/rail-safety/grade-crossing-map 800-553-9416 815-431-0940 217-785-9026 4 4 0 0 25 2019 5 25 1 0 0 0 0 8 8 8 8 FORM FRA F 6180.71 (Rev. 3/15) OMB approval expires 01/31/2026 Page 2 OF 2 U. S. DOT CROSSING INVENTORY FORM A. Revision Date (MM/DD/YYYY) PAGE 2 D. Crossing Inventory Number (7 char.) Part III: Highway or Pathway Traffic Control Device Information 1. Are there Signs or Signals?  Yes  No 2. Types of Passive Traffic Control Devices associated with the Crossing 2.A. Crossbuck Assemblies (count) 2.B. STOP Signs (R1-1) (count) 2.C. YIELD Signs (R1-2) (count) 2.D. Advance Warning Signs (Check all that apply; include count)  None  W10-1 ________  W10-3 ________  W10-11 __________  W10-2 ________  W10-4 ________  W10-12 __________ 2.E. Low Ground Clearance Sign (W10-5)  Yes (count_______)  No 2.F. Pavement Markings 2.G. Channelization Devices/Medians 2.H. EXEMPT Sign (R15-3)  Yes  No 2.I. ENS Sign (I-13) Displayed  Yes  No  Stop Lines  RR Xing Symbols Dynamic Envelope  None  All Approaches  One Approach  Median  None 2.J. Other MUTCD Signs  Yes  No 2.K. Private Crossing Signs (if private)  Yes  No 2.L. LED Enhanced Signs (List types) Specify Type _______________ Specify Type _______________ Specify Type _______________ Count __________ Count __________ Count __________ 3. Types of Train Activated Warning Devices at the Grade Crossing (specify count of each device for all that apply) 3.A. Gate Arms (count) Roadway _____ Pedestrian _____ 3.B. Gate Configuration 3.C. Cantilevered (or Bridged) Flashing Light Structures (count) 3.D. Mast Mounted Flashing Lights (count of masts) _________ 3.E. Total Count of Flashing Light Pairs  2 Quad  3 Quad  4 Quad  Full (Barrier) Resistance  Median Gates Over Traffic Lane _____ Not Over Traffic Lane _____  Incandescent  LED  Incandescent  Back Lights Included  LED  Side Lights Included 3.F. Installation Date of Current Active Warning Devices: (MM/YYYY) ______/___________  Not Required 3.G. Wayside Horn 3.H. Highway Traffic Signals Controlling Crossing  Yes  No 3.I. Bells (count) Yes  No Installed on (MM/YYYY) ______/__________ 3.J. Non-Train Active Warning  Flagging/Flagman Manually Operated Signals  Watchman  Floodlighting  None 3.K. Other Flashing Lights or Warning Devices Count ___________ Specify type ______________________ 4.A. Does nearby Hwy Intersection have Traffic Signals?  Yes  No 4.B. Hwy Traffic Signal Interconnection  Not Interconnected  For Traffic Signals  For Warning Signs 4.C. Hwy Traffic Signal Preemption 5. Highway Traffic Pre-Signals  Yes  No 6. Highway Monitoring Devices (Check all that apply)  Yes - Photo/Video Recording  Yes – Vehicle Presence Detection  None  Simultaneous  Advance Storage Distance * ____________ Stop Line Distance * ____________ Part IV: Physical Characteristics 1. Traffic Lanes Crossing Railroad  One-way Traffic  Two-way Traffic Number of Lanes _______  Divided Traffic 2. Is Roadway/Pathway Paved?  Yes  No 3. Does Track Run Down a Street?  Yes  No 4. Is Crossing Illuminated? (Street lights within approx. 50 feet from nearest rail)  Yes  No 5. Crossing Surface (on Main Track, multiple types allowed) Installation Date * (MM/YYYY) _______/__________ Width * ______________ Length * _______________  1 Timber  2 Asphalt  3 Asphalt and Timber  4 Concrete  5 Concrete and Rubber  6 Rubber  7 Metal  8 Unconsolidated  9 Composite  10 Other (specify) ________________________________________________________ 6. Intersecting Roadway within 500 feet?  Yes  No If Yes, Approximate Distance (feet) _________________ 7. Smallest Crossing Angle  0° – 29°  30° – 59°  60° - 90° 8. Is Commercial Power Available? *  Yes  No Part V: Public Highway Information 1. Highway System  (01) Interstate Highway System  (02) Other Nat Hwy System (NHS)  (03) Federal AID, Not NHS  (08) Non-Federal Aid 2. Functional Classification of Road at Crossing  (0) Rural  (1) Urban  (1) Interstate  (5) Major Collector  (2) Other Freeways and Expressways  (3) Other Principal Arterial  (6) Minor Collector  (4) Minor Arterial  (7) Local 3. Is Crossing on State Highway System?  Yes  No 4. Highway Speed Limit ___________ MPH  Posted  Statutory 5. Linear Referencing System (LRS Route ID) * 6. LRS Milepost * 7. Annual Average Daily Traffic (AADT) Year _______ AADT _____________ 8. Estimated Percent Trucks ___________________ % 9. Regularly Used by School Buses?  Yes  No Average Number per Day ___________ 10. Emergency Services Route  Yes  No Submission Information - This information is used for administrative purposes and is not available on the public website. Submitted by __________________________________ Organization _______________________________________ Phone _______________ Date _____________ Public reporting burden for this information collection is estimated to average 30 minutes per response, including the time for reviewing instructions, searching existing data sources, gathering and maintaining the data needed and completing and reviewing the collection of information. According to the Paperwork Reduction Act of 1995, a federal agency may not conduct or sponsor, and a person is not required to, nor shall a person be subject to a penalty for failure to comply with, a collection of information unless it displays a currently valid OMB control number. The valid OMB control number for information collection is 2130-0017. Send comments regarding this burden estimate or any other aspect of this collection, including for reducing this burden to: Information Collection Officer, Federal Railroad Administration, 1200 New Jersey Ave. SE, MS-25 Washington, DC 20590. 07/05/2023 977342A 8 2 0 0 8 2 8 8 8 8 8 8 2 8 0 2 0 0 8 4 8 8 8 2 8 0 8 8 8 8 2 8 88 8 8 8 8 8 8 8 8 25 8 8 2019 250 7 8 8 Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Community Development Purchasing Police Public Works Parks and Recreation Agenda Item Number Public Works Committee #2 Tracking Number PW 2024-71 Public Works and Parks Facility – Final Concept Plan City Council – August 27, 2024 PW – 8/20/24 Moved forward to City Council agenda. PW 2024-71 Majority Approval Please see the attached memo. Bart Olson Administration Name Department Summary Review of concept plans and cost estimates for the Public Works and Parks Building. Background This item was last discussed by the City Council in January, when the City Council approved an architectural contract with Kluber for design and bidding assistance for the upcoming Yorkville Public Works and Parks Maintenance Facility. Post contract approval, members of the City Council and staff toured the South Elgin Public Works and Parks facility, and the Montgomery Public Works facility and provided feedback to the Kluber team. Since that time and in accordance with the feedback we have given them, Kluber has been modifying the final concept plans for the Yorkville facility and is ready to present the final concept / space needs plan. In general, the planned building now sits at 116,311 s.f. and a $35.8m to $38.5m total project budget (not including site acquisition). This is an increase in size and cost from June 2023’s (the last City Council viewed concept plan) concept plan in the following ways: 1) Cost has increased from a range of $28.2m-$30.1m to $35.8m-$38.5m due to increase in building size and more developed site design information, based on feedback from our consultants, elected officials and staff. 2) The building size has increased from 93,567 s.f.1 to 116,311 s.f. (a net increase of 22,744 s.f.) due to: a. A- Administration Areas: We have increased the size of the administration areas to accommodate revised staffing numbers and staff feedback. Net increase is 2,261 s.f. b. B – Employee Support Areas: (Includes locker room, lunch/training room & added back in the staff fitness room) from feedback after touring the Montgomery facility. Net increase is 4,640 s.f. c. C – Fleet Garage Parking: We have increased the width of the fleet garage to take advantage of maximum spans of structural materials, to accommodate recent 1 The communicated square footage in June 2023 was 87,000 s.f. This figure was incorrect, due to a math/spreadsheet error. The tallied up square footage of the entire facility as shown within the document was 93,000 s.f.. All of the cost estimates from June 2023 remain correct. Memorandum To: City Council From: Bart Olson, City Administrator CC: Date: August 12, 2024 Subject: Public Works and Parks facility – final concept plan purchases of vehicles and equipment, and based on operational feedback from Montgomery staff, allowing us more room to park and maneuver equipment than the prior plans. This results in a change from a one lane garage to a full two-lane garage. Net increase is ~6,125 s.f. d. C – Fleet Garage Mezzanine: We have increased the size of the garage mezzanine for equipment storage, based on the success of the Montgomery mezzanine layout. A smaller mezzanine was planned in June 2023. We also added a storage mezzanine above the Fleet Maintenance garage based feedback received from the tours. Net increase is 4,879 s.f. e. D – Shops: We revised the configuration of the shops to include shared toilet/shower rooms, additional in shop racking and access to the interior garage and east exterior parking areas. Net increase: 3,587 s.f. f. E – Fleet Maintenance: We revised the fleet maintenance depth and width of the wash bay area er to accommodate two simultaneous wash vehicles and two landing platforms based upon feedback from the Montgomery tour. This was based on staff feedback from the Montgomery facility visit. Net increase of 1,252 s.f. 3) The building has changed in the following ways: a. We have made the garage area more compact/rectangular, in an effort to condense the footprint and cut costs, as originally requested by Alderman Funkhouser. b. We have changed the location of the wash bay from the westside of the building and north-south orientation, to a location of the wash bay on the southeast corner of the building with an east-west orientation. This allows the doors to be opened to promote airflow. c. We have changed the location of the mechanics bay from an eastern location that is nose-in access only, to the southeast corner of the building with an east-west orientation and full pull through garage (doors on east and west). d. We adjusted the fleet maintenance area to have an in-ground, heavy-duty scissor lift flush to the floor per feedback received from the Montgomery tour. e. We have added exterior overhead doors from each shop to allow flexibility in loading and receiving equipment directly into the shop spaces. In addition to the changes identified above, a number of policy options will need to be reviewed by the City Council: 4) We have identified an opportunity for more covered parking along the east side of the building through the design of a carport roof as an optional bid spec at an estimated cost of $958,000. Staff recommends including this as an alternate bid option. 5) If the City Council wants to expand the building now or later, we have identified the following areas for building expansion: a. The office/administrative areas can be expanded to the north/northeast if needed. b. The garage can be extended to the north or south, with minimal conflicts. 6) If the City Council wants to reduce the building size or cost, we have identified the following areas for consideration (no specific cost estimates are proposed): a. The garage could be reduced to the north or south. This change would require a change in the east shop widths and lengths to accommodate the reduced garage size but would not compromise their use. b. We could remove / reverse any number of recent additions: 1. Fitness room 2. Shrink size of fleet maintenance 3. Shrink size of wash bay 4. Reduce mezzanine As a general reminder, and as discussed in the construction manager RFQ agenda item, none of the above takes into account that Kluber and our future construction manager will be tasked with value engineering the design and the construction process in ways to save money. This may result in changes to the building in the future, at their recommendation. Recommendation Staff requests feedback on the final Public Works and Parks Maintenance Facility concept plan. Staff recommends approval of the plan as presented. Should the City Council endorse the final plan, we will move to construction manager selection as contemplated in the other agenda item. Should the City Council request changes to this plan, we will bring back the plan to a future meeting. 1370 – Yorkville Maintenance Facility | Schematic Design | July 12, 2024 www.kluberinc.com1 Yorkville Combined Public Works & Parks Department Facility SUBMITTED TO: FINAL SCHEMATIC DESIGN DELIVERABLE July 12, 2024 United City of Yorkville 651 Prairie Point Drive Yorkville, Illinois 60560 1370 – Yorkville Maintenance Facility | Schematic Design | July 12, 2024 www.kluberinc.com2 Site & Building Plans We have included updated Schematic Design floor plans and site drawings in this section. The site plans include the design basis for utility connections, proposed parking lot layout configurations, sidewalks and site fencing design strategies. The revised floor plans include a more compact floor plan for the vehicle garage and an open concept gender-neutral locker-room facility with private changing rooms. The revised facility design concept is based on the updated programmatic space needs identified in the revised building program statement and are the result of numerous owner meetings conducted over the last few months. Basis of Design The Basis of Design is a series of written descriptions that reference the building codes, the proposed building materials and building structure; descriptions of HVAC, plumbing, and electrical systems; connections to available utilities; and the necessary site development content. Preliminary Opinion of Probable Cost The Kluber team has included an updated Opinion of Probable Costs for the combined facility. The updated project cost information can be found in this section. Next Steps: Design Development Upon acceptance of the revised Schematic Design package by the City Council, our team will proceed with the Design Development Phase of the project. This phase includes the development of detailed floor plans, selected interior elevations, exterior elevations, building sections, significant details, site plans, room by room square footage, landscape plans, roof plans, site development plans, etc. This information will include architectural, structural, mechanical, electrical, plumbing, and civil engineering portions of the project. Sincerely, Christopher Hansen, AIA, NCARB Project Manager chansen@kluberinc.com July 12, 2024 Mr. Bart Olson City Administrator United City of Yorkville 651 Prairie Pointe Drive Yorkville, Illinois 60560 Re: Yorkville Combined Public Works & Parks Department Facility Final Schematic Design Deliverable Kluber Project No. 1370 The Kluber team has enjoyed the opportunity to continue to work with the representatives from the United City of Yorkville for the design of the combined Public Works and Parks Department facility. The revised design solution includes updated programmatic information that includes recent employee hires, future employee projections and fleet and apparatus quantity updates. The revised Schematic Design solution now incorporates all fleet and apparatus under one roof and accommodates additional fleet and apparatus projections through fiscal year 2030 in the design solution as requested by the City of Yorkville team. The revised project size totals 116,311 S.F. and includes all Public Works and Parks Department needs. The following document has been grouped into several sections as described below: Building Program This section identifies each space name and its updated size along with the various components that need to be included in the space. For your convenience, any items that have been revised since the original program statement was developed in 2021 are noted in red text in select cells of the program statement attached hereto. Design Images We have created three-dimensional exterior design images that describe our proposed exterior design solution. These images include information on the building form and aesthetic. The primary elements are load-bearing precast panels with combinations of stone and brick masonry veneer in select locations. Windows are anticipated to be fixed aluminum type as shown with energy efficient glazing systems. 1370 – Yorkville Maintenance Facility | Schematic Design | July 12, 2024 Table of Contents DESIGN IMAGES - 13 Exterior Images and Descriptions SITE & BUILDING FLOOR PLANS - 22 Existing Site Site development Drawings Landscape Drawings Floor Plans Structural Plans www.kluberinc.com3 BUILDING PROGRAM - 4 Updated Program Statement BASIS OF DESIGN - 39 Building Code References Site Development Descriptions Structural Systems Descriptions Architectural Systems Descriptions Specialty Equipment Descriptions HVAC Systems Descriptions Plumbing Systems Descriptions Fire Protection Systems Descriptions Electrical Systems Descriptions PRELIMINARY OPINION OF PROBABLE COSTS – 57 Cost Information 1370 – Yorkville Maintenance Facility | Schematic Design | July 12, 2024 Building Program www.kluberinc.com4 This section breaks down the individual building spaces that comprise the project including quantities and space sizes. This program statement has been revised to include additional Owner information on fleet and personnel requirements. Items in red text reflect updated Owner requirements that differ from the original 2021 study phase. 1370 – Yorkville Maintenance Facility | Schematic Design | July 12, 2024 www.kluberinc.com5 Public Works – Space Needs 1370 – Yorkville Maintenance Facility | Schematic Design | July 12, 2024 www.kluberinc.com6 Public Works – Space Needs (Cont’d.) 1370 – Yorkville Maintenance Facility | Schematic Design | July 12, 2024 www.kluberinc.com7 Public Works – Space Needs (Cont’d.) 1370 – Yorkville Maintenance Facility | Schematic Design | July 12, 2024 www.kluberinc.com8 Parks Department – Space Needs 1370 – Yorkville Maintenance Facility | Schematic Design | July 12, 2024 www.kluberinc.com9 Parks Department – Space Needs (Cont’d.) 1370 – Yorkville Maintenance Facility | Schematic Design | July 12, 2024 www.kluberinc.com10 Parks Department – Space Needs (Cont’d.) 1370 – Yorkville Maintenance Facility | Schematic Design | July 12, 2024 www.kluberinc.com11 Combined Space Needs Totals 1370 – Yorkville Maintenance Facility | Schematic Design | July 12, 2024 www.kluberinc.com12 Combined Space Needs Totals Total Building Size Shall Be +/-116,756 SF. 1370 – Yorkville Maintenance Facility | Schematic Design | July 12, 2024 Design Images www.kluberinc.com13 We have created three-dimensional images that describe our proposed exterior design solution. These images include information on the building form, materials, and the development of the building site. 1370 – Yorkville Maintenance Facility | Schematic Design | July 12, 2024 www.kluberinc.com14 Public Parking: 10 public stalls, 3 handicap. Main Building Entrance.Street View 1370 – Yorkville Maintenance Facility | Schematic Design | July 12, 2024 www.kluberinc.com15 Public Entrance 36 Foot Tall Precast Garage Structure. Outdoor Patio area for staff. Public Entrance 1370 – Yorkville Maintenance Facility | Schematic Design | July 12, 2024 www.kluberinc.com16 South Water Street Carport Roof for additional Shop and vehicle storage. 2 Mechanic Service Bays. 1 Wash Bay. Secure Fence. Fueling Station Exit Drive 1370 – Yorkville Maintenance Facility | Schematic Design | July 12, 2024 www.kluberinc.com17 Northeast -Aerial Public Parking: 31 public stalls, 2 handicap. Salt Dome 36 Foot Tall Precast Garage Structure. Main Public Building Entrance. Material Storage Public Works Entrance DriveFueling Station 1370 – Yorkville Maintenance Facility | Schematic Design | July 12, 2024 www.kluberinc.com18 South Water Street Salt Dome 1 Wash Bay. Secure Fence. Material Storage Bins Staff Parking: 60 stalls Fueling Station. Northwest – Aerial 1370 – Yorkville Maintenance Facility | Schematic Design | July 12, 2024 www.kluberinc.com19 South Water Street 36 Foot tall Precast Garage Structure Entrance Garage Door Administrative Area Public Works Entrance Drive 1370 – Yorkville Maintenance Facility | Schematic Design | July 12, 2024 www.kluberinc.com20 South Water Street 2 Mechanic Service Bays. 1 Wash Bay. Secure Fence. Mechanic Staging: 10 stalls Fueling Station. Overhead Exit Doors. 1370 – Yorkville Maintenance Facility | Schematic Design | July 12, 2024 www.kluberinc.com21 South Water Street Fueling Station 2 Mechanic Service Bays. 1 Wash Bay. Carport Roof for additional Shop and Vehicle Storage Main Building Entrance. 1370 – Yorkville Maintenance Facility | Schematic Design | July 12, 2024 Site & Building Floor Plans www.kluberinc.com22 Updated Site & Building Floor Plans are shown in this section. This series of drawings have been prepared by Kluber, Inc. & Engineering Enterprises Inc. and include illustrations of proposed site parking, building layout, utilities, stormwater management and landscaping. 1370 – Yorkville Maintenance Facility | Schematic Design | July 12, 2024 www.kluberinc.com23 Engineering Geometry Plan North 1370 – Yorkville Maintenance Facility | Schematic Design | July 12, 2024 www.kluberinc.com24 Engineering Geometry Plan South 1370 – Yorkville Maintenance Facility | Schematic Design | July 12, 2024 www.kluberinc.com25 Engineering Utility Plan North 1370 – Yorkville Maintenance Facility | Schematic Design | July 12, 2024 www.kluberinc.com26 Engineering Utility Plan South 1370 – Yorkville Maintenance Facility | Schematic Design | July 12, 2024 www.kluberinc.com27 Public Works Admin. Staff & After Hours Public Park Parking: 31 stalls total, 2 handicap Site 130 Parking spaces on site. Two drive entrances from the North to circulate the site. Depressional stormwater management to the West. Salt dome and material storage bins to the South. Space for expansion to the North and South of the garage. Exist. Stormwater Basin Public Works Parking: 10 stalls total, 3 handicap Public Works Staff & After- Hours Public Parking: 60 stalls total 10 Fleet Maintenance Vehicle Staging / Parking for small vehicles Public Works Shop Parking: 19 stalls total NORTH 4 Fleet Maintenance Vehicle Staging for large vehicles Temporary tree transplant storage area Fuel Island Salt Dome Covered Materials storage bins Secured Yard Space Fenceline 1370 – Yorkville Maintenance Facility | Schematic Design | July 12, 2024 Garage Admin Employee Support Fleet Maintenance Shops 10,544 SF 9,552 SF 68,664 SF 8,533 SF 8,096 SF Mezzanine Area Above Building Information: 1st Floor Footprint = 105, 390 SF Mezzanine Floor Footprint = 10,922 SF Total Building S.F. = 116,312 SF NORTH www.kluberinc.com28 First Floor Plan The image above is the first-floor plan of the building. Indicates 2nd floor mezzanine location Public Works ApparatusParks Apparatus 1370 – Yorkville Maintenance Facility | Schematic Design | July 12, 2024 www.kluberinc.com29 Administrative Areas AREA •3412 SF – Open Office •430 SF - Conference Room •280 SF – Private office (x1) •182 SF – Private office (x10) •492 SF – Waiting/Reception •295 SF - Copy •260 SF - File Storage •360 SF – Plan/Map Room •43 SF – Janitor’s Closet FUNCTION •Main office areas ADJACENCIES •Main Hallway ARCHITECTURAL •Walls: Painted Gypsum with vinyl base. •Floors: Carpet Tile and Luxury Vinyl Tile •Ceiling: 9’-4” Min., Acoustic ceiling tile. BUILDING SYSTEMS •HVAC: Fully conditioned space. •Lighting: LED at 30 footcandle (fc) min., recessed dimmable lighting with accent lighting. •Electrical: Duplex receptacles, multiple access locations. •Two data jacks per workstation and office location. 280 SF 182 SF 3412 SF 260 SF 430 SF 182 SF 182 SF 182 SF182 SF 182 SF 182 SF 182 SF 182 SF 492 SF 182 SF 295 SF360 SF NORTH 1370 – Yorkville Maintenance Facility | Schematic Design | July 12, 2024 www.kluberinc.com30 Break Area AREA •2250 SF – Lunch/ Training •234 SF – Table and Chair Storage •152 SF – A/V Room •427 SF – Kitching Vending FUNCTION •Lunch and break area for public works staff. ADJACENCIES •Main Hallway •Locker Room ARCHITECTURAL Lunch, Kitchen and Storage •Walls: Painted gypsum board on metal stud, Vinyl wall base. •Floors: Luxury vinyl tile over concrete. •Ceiling: 9’ – 4” Min., Acoustic ceiling tile. BUILDING SYSTEMS •HVAC: Fully conditioned space. •Lighting: LED at 30 footcandle (fc) min., zoned, dimmable direct/ indirect lighting, daylight harvesting, occupancy sensors. •Electrical: Duplex receptacles, multiple access locations. •Communications: Data/telephone/cable, WiFi throughout. Include one TV for teleconferencing. EQUIPMENT/ FURNISHINGS •Refrigerators (2) with ice makers for ¼” water line. •Sink •Coffee maker (Countertop Mount) •Dishwasher undercounter 427 SF 152 SF234 SF 2250 SF NORTH 1370 – Yorkville Maintenance Facility | Schematic Design | July 12, 2024 www.kluberinc.com31 AREA •1694 SF – Locker Room •103 SF - Toilet Room (x2) •118 SF – Water Service •120 SF – Hose Down Room •70 SF – Boot Drying •62 SF – Changing Room •60 SF – Janitor’s Closet FUNCTION •Locker room for staff to store personal items and gear ADJACENCIES •Garage and Kitchen ARCHITECTURAL Locker Area •Walls: Painted gypsum on metal stud. •Floors: Quartz Aggregate. •Ceiling: 9’-0” Min., Acoustic ceiling tile. Toilet Rooms •Walls: Porcelain Tile. •Floors: Porcelain Tile. •Ceiling: 9’-0” Min., Painted Gypsum. BUILDING SYSTEMS •HVAC: Fully conditioned space. •Lighting: LED at 30 footcandle (fc) min., zoned, dimmable direct/ indirect lighting, daylight harvesting, occupancy sensors. •Electrical: Duplex receptacles, multiple access locations. •Communications: Data/telephone/cable, WiFi throughout. •Provide one data jack in locker room for future wall phone. EQUIPMENT/ FURNISHINGS •Lockers 36” wide x 24” deep x 72” high Locker Rooms and Employee Support 103 SF 70 SF 1694 SF 103 SF 120 SF 93 SF 60 SF 62 SF NORTH 1370 – Yorkville Maintenance Facility | Schematic Design | July 12, 2024 www.kluberinc.com32 AREA •565 SF – Fitness Room •161 SF (x2)– Multi-User Toilet •100 SF – Single User Toilet •139 SF – Storage/ Water Service •129 SF – MDF Room •440 SF – Covered Patio FUNCTION •Employee fitness area with shower and toilet facilities, and an outdoor patio for grilling. ADJACENCIES •Central Corridor •Lunch/ Training ARCHITECTURAL Fitness Room •Walls: Painted gypsum on metal stud. •Floors: Fitness Flooring •Ceiling: Painted Exposed Structure Toilet Rooms •Walls: Porcelain Tile. •Floors: Porcelain Tile. •Ceiling: 9’-0” Min., Painted Gypsum. BUILDING SYSTEMS •HVAC: Fully conditioned space. •Lighting: LED at 30 footcandle (fc) min., zoned, dimmable direct/ indirect lighting, daylight harvesting, occupancy sensors. •Electrical: Duplex receptacles, multiple access locations. •Communications: Data/telephone/cable, WiFi throughout. •Includes a wall phone in the fitness room. EQUIPMENT/ FURNISHINGS •Fitness Equipment purchased by owner. •Grill Employee Support 139 SF 161 SF 129 SF 565 SF 100 SF 161 SF 44 SF NORTH 1370 – Yorkville Maintenance Facility | Schematic Design | July 12, 2024 www.kluberinc.com33 Sign Shop AREA •907 SF – Sign Shop •312 SF – Fabricated Sign Storage •212 SF – Plot / Print Room •93 SF – Toilet Room FUNCTION •Store Tools and provide indoor work areas. ADJACENCIES •Garage •Maintenance Bay ARCHITECTURAL •Walls: Painted Concrete panel or Concrete block. •Floors: Concrete with Urethane Top Coat. •Ceiling: Painted exposed structure. BUILDING SYSTEMS •HVAC: Fully conditioned Sign Shop. Heat only for balance. •Lighting: LED at 50 footcandle (fc) min., zoned, dimmable direct/ indirect lighting, daylight harvesting, occupancy sensors. •Electrical: Duplex receptacles, multiple access locations. •Communications: Data/telephone/cable, WiFi throughout. EQUIPMENT/ FURNISHINGS •Owner provided racking 312 SF 907 SF 93 SF 212 SF NORTH 1370 – Yorkville Maintenance Facility | Schematic Design | July 12, 2024 www.kluberinc.com34 Shop Spaces AREA •583 SF – Public Works Shop •583 SF – Sign Shop •1,745 SF – Seasonal, Tool and Parts Storage FUNCTION •Store Tools and provide indoor work areas. ADJACENCIES •Garage •Maintenance Bay ARCHITECTURAL •Walls: Painted Concrete panel or Concrete block. •Floors: Concrete with Urethane Top Coat. •Ceiling: Painted exposed structure. BUILDING SYSTEMS •HVAC: Fully conditioned Sign Shop. Heat only for balance. •Lighting: LED at 50 footcandle (fc) min., zoned, dimmable direct/ indirect lighting, daylight harvesting, occupancy sensors. •Electrical: Duplex receptacles, multiple access locations. •Communications: Data/telephone/cable, WiFi throughout. EQUIPMENT/ FURNISHINGS •Owner provided racking 1,434 SF 1,434 SF 550 SF 1,631 SF 95 SF 95 SF 1,631 SF 186 SF 348 SF NORTH 1370 – Yorkville Maintenance Facility | Schematic Design | July 12, 2024 www.kluberinc.com35 Fleet Maintenance AREA •5,232 SF – Fleet Maintenance Garage •115 SF – Head Mechanic’s Office •113 SF – Tech Office •312 SF – Parts Storage •79 SF – Toilet •240 SF – Fluids Room FUNCTION •Fleet maintenance and mechanic’s area. ADJACENCIES •Garage •Wash bay ARCHITECTURAL Maintenance Garage •Walls: Painted Concrete panel or Concrete block •Floors: Concrete with Urethane Top Coat. •Ceiling: Painted exposed structure. Mechanic’s Office •Walls: Painted Concrete panel or Concrete block. •Floors: Concrete with Urethane Top Coat. •Ceiling: 9’-4” Min., Acoustic Ceiling Tile. BUILDING SYSTEMS •HVAC: Fully conditioned Mechanics Office. Heat only for balance. •Lighting: LED at 50 footcandle (fc) min adjustable to 75 (fc)., zoned, direct lighting, daylight harvesting, occupancy sensors. •Electrical: Duplex receptacles, multiple access locations. •Communications: Data/telephone/cable, WiFi throughout. EQUIPMENT/ FURNISHINGS •Heavy Scissor Lift •In-ground Lift •Welding Bench •Lubrication Systems •Eyewash Station 240 SF 312 SF 5,232 SF 79 SF 115 SF113 SF NORTH 1370 – Yorkville Maintenance Facility | Schematic Design | July 12, 2024 www.kluberinc.com36 Wash Bay AREA •2,800 SF – Wash Bay FUNCTION •Wash salt and grime off trucks before pulling in the garage. ADJACENCIES •Fleet Maintenance ARCHITECTURAL •Walls: Painted Concrete panel or Concrete block. •Floors: Concrete with Urethane Topcoat with non- slip additive. •Ceiling: Painted exposed structure. •Raised platform – galvanized steps and walkway for above truck washing. BUILDING SYSTEMS •HVAC: Heat only. •Lighting: LED at 50 footcandle (fc) min., direct lighting, daylight harvesting, occupancy sensors. •Electrical: Power connections to wet environment automatic door operators. EQUIPMENT/ FURNISHINGS •Open grate catwalk. •Hoses for water. 2,800 SF NORTH 1370 – Yorkville Maintenance Facility | Schematic Design | July 12, 2024 37 www.kluberinc.com Garage AREA •67,646 SF – Garage •220 SF – Electrical Room FUNCTION •Vehicle Storage ADJACENCIES •Wash Bays •Fleet Maintenance •Locker Rooms ARCHITECTURAL •Walls: Painted Concrete panel or Concrete block. •Floors: Concrete with Urethane Topcoat and anti-slip additive. •Ceiling: Painted exposed structure. BUILDING SYSTEMS •HVAC: Heat only. •Lighting: LED at 10 footcandle (fc) min. (Owner prefer 20 (fc) ideal, zoned, direct lighting, daylight harvesting, occupancy sensors. •Electrical: Wall mounted perimeter 110V outlets at 48” AFF in approximate 20 foot centers around perimeter of the garage. •Hose bibs accessible at multiple points throughout. EQUIPMENT/ FURNISHINGS •Wall mounted vertical racking at head of parking stalls. Select locations. 67,646 SF NORTH 1370 – Yorkville Maintenance Facility | Schematic Design | July 12, 2024 Fleet Garage Analysis 38 www.kluberinc.com Fleet Information: Shaded Vehicles are Vehicles the City plans to purchase over the next 5 years. White vehicles are currently owned by the City NORTH Public Works ApparatusParks Apparatus 1370 – Yorkville Maintenance Facility | Schematic Design | July 12, 2024 Basis of Design www.kluberinc.com39 The Basis of Design is a series of written descriptions that reference the building codes, the proposed building materials and building structure; descriptions of HVAC, plumbing, and electrical systems; connections to available utilities; and the necessary site development content. 1370 – Yorkville Maintenance Facility | Schematic Design | July 12, 2024 Applicable Building Codes •The project will be reviewed by the Authorities Having Jurisdiction and will be designed to meet the requirements of the following building codes. •This project site falls within the Yorkville limits and will be permitted through the United City of Yorkville. •2018 International Building Code (IBC) •2018 International Mechanical Code (IMC) •2018 International Fire Code (IFC) •2021 International Energy Conservation Code (IECC) •2018 International Fuel Gas Code (IFGC) •2017 National Electric Code (NEC) •Illinois State Plumbing Code, Latest Edition •Illinois Accessibility Code, Latest Edition •Local Amendments to the above codes •The current site is zoned M-1: Limited Manufacturing District. No rezoning will be required on this parcel for this use and is part of the PUD for the development area. •Stormwater detention for the parcel is off-site to the west of the parcel and includes sufficient stormwater capacity to handle all site development. •South of the site are the railroad tracks and a ComEd easement, along with R-2: Single Family Traditional Residence District on the other side of the tracks. •East of the site is a warehouse facility zoned B-3: General Business District. •North of the site is zoned M-1: Limited Manufacturing District. www.kluberinc.com40 Applicable Zoning Codes PUD – Stormwater Basin Location. All site stormwater shall be diverted here. Proposed Site 1370 – Yorkville Maintenance Facility | Schematic Design | July 12, 2024 Site and Landscape Descriptions www.kluberinc.com41 GENERAL INTRODUCTION The United City of Yorkville recently purchased vacant parcel of improved land for the purpose of constructing a combined Public Works and Parks Department facility. The combined Public Works & Parks Department facility will be a single-story, slab-on-grade structure and will have a first-floor footprint of approximately 105,389 square feet. A second-floor storage mezzanine is also contemplated totaling 10,922 square feet. The total building is estimated to be 116,311 square feet in floor area. Other site improvements will include a 72 foot diameter salt dome structure capable of storing 3,000 TONS of salt at the southwest corner of the site. A bulk dry materials storage building with shed roof totaling 5,760 square feet on the south end of the site and a fueling station with canopy and underground storage tanks on the east side of the site. SITE LOCATION Site Area The site selected is located at 306 Boombah Boulevard in the United City of Yorkville, Illinois 60560. The site is approximately 12.32 acres in size. The parcel was improved when the Planned Unit Development was originally constructed. Current Land Use The current site is vacant green space; previously farmland. The site slopes gently from east to west. All overland site stormwater is captured in a regional stormwater basin immediately west of the proposed development parcel. This basin was constructed as part of the adjacent Planned Unit Development to the east of the site when general business district usage was constructed. All necessary site utilities to support the proposed structure are on site or within the adjacent utility easements or rights of way (ROW) to support project development. SITE DEVELOPMENT Site Access Site vehicular access to the proposed Public Works facility is provided at multiple locations from Boombah Boulevard. Both access drives are designed for two-way traffic flow. The eastern access drive is 30’ wide to meet the minimum width for aerial fire apparatus access roads per International Fire Code (IFC) requirements. The western access drive is also 36’ wide to allow for larger truck access / turning movements as necessary. Public works vehicles and equipment will primarily enter the facility through the western access drive for access into the garage and continue south through the garage structure or along the western drive / parking aisle. Site Structures The site development will include one (1) 3,000 TON capacity salt structure that is 72’ in diameter with 12-foot-high interior concrete walls with a concrete floor at the southwest corner of the site. The structure shall be a prefabricated wood, geodesic like form with architectural shingle roofing. We are also indicating a covered material storage bin area totaling 15 bins that are 24 feet deep x 16’ wide with 8-foot-high concrete push walls for each bin. Roofing shall be wood framed with architectural shingles to match the salt structure roof. A double dispensing, two pump fuel station is contemplated at the eastern, central portion of the site with an overhead canopy and underground storage tank systems. 1370 – Yorkville Maintenance Facility | Schematic Design | July 12, 2024 www.kluberinc.com42 PARKING A surface parking lot for public parking is provided at the north end of the building. The public parking lot includes twenty-nine (29) regular parking spaces and two (2) accessible parking spaces. The public parking at the north end of the building is accessible from either west or east access drive. Vehicular signage and access gates are provided along the west and east access drives to prevent public access to the site beyond the public parking lot. A surface parking lot for employee parking is provided along the west side of the building. This employee parking lot includes sixty (60) parking spaces. An additional employee parking lot is provided on the east side of the building at the main entrance. This parking lot includes seven (7) regular parking spaces and three (3) accessible parking spaces. All onsite parking spaces will be constructed with a “light duty” asphalt pavement section since these areas will not be subjected to the same wear as the access drives. The access drives and layout yard space with be constructed with a medium duty asphalt cross section. PEDESTRIAN CIRCULATION A pedestrian sidewalk is provided along the frontage of Boombah Boulevard and along the eastern access drive. Public pedestrian circulation will be limited to the north end of the lot and building entranceway intended for public access. The remainder of the site will be restricted from public access by the use of an 8-foot tall, black coated chain link perimeter security fence extending south from the east side of the building and around the south and west sides of the building. GRADING The existing overall site has a high point of approximately 643 in the middle of the site and slopes outwards in all directions. The low points at the northwest and southwest corners of the site are at approximate elevation 638 resulting in generally consistent slopes of less than 1% slope across the subject site from north to south. The highest slopes are at the southwest corner with slopes around 2%. The site does not require retaining walls. SITE DRAINAGE AND TOPOGRAPHY Stormwater management design (i.e. stormwater detention)was previously provided for the overall site as part of the Yorkville Business Center subdivision. Stormwater detention for the overall site is provided in an offsite basin located west of the site. These offsite stormwater detention basins were designed based on assumed “ultimate conditions” with a lot coverage of 85%. The proposed development has a 65% impervious area. An existing 54” reinforced concrete pipe (RCP) storm sewer is located along the east side of the site in the stormwater management easement. Stormwater runoff from the developed site will collect in a series of catch basins and inlets and will be routed to the existing offsite stormwater detention basins primarily via the existing 54” RCP located west of the site. FLOODPLAIN A small portion of the site on the west side is located in Zone AE floodplain associated with Rob Roy Creek that was identified in the Interim Hydrologic & Hydraulic Analysis of Rob Roy Creek, 2005. The property will be developed in accordance with the floodplain provisions of the City’s stormwater ordinance. The flood elevation is between 641 and 640. There are no expected impacts to the floodplain due to the proposed development. Site and Landscape Descriptions Cont’d. 1370 – Yorkville Maintenance Facility | Schematic Design | July 12, 2024 www.kluberinc.com43 SITE UTILITIES Potable Water And Fire Suppression. An existing 16” public water main is located along the north and east sides of the site. A proposed new 8” public water main will be routed through the site to the south and west sides of the building and connect to the existing 16” water main at the east and north ends of the site to create a “looped” system. Fire hydrants are placed along the new 8” public water main and spaced accordingly per local fire code. There are existing fire hydrants along Boombah Blvd. Water service for the building will tap the existing 16” water main to the east and enter the east side of the building into the water service room. Sanitary Sewer An existing 15” public sanitary sewer main is located on the east side of the site. Sanitary sewer service for the building is located at the north side of the garage and will be routed through a triple basin interceptor before connecting to the existing sanitary sewer main to the south. The depth of the existing 15” public sanitary sewer is adequate to serve the site with a gravity sewer service. ELECTRIC DISTRIBUTION Existing underground electric power lines are located along Boombah Boulevard. It is anticipated that the electric service for the site will be routed underground along to the northwest corner of the building. A new electrical transformer and generator will be located towards the northwest end of the building and the electric service will enter the building in this location. TELECOMMUNICATIONS Existing telecommunication lines are along Boombah Boulevard. Similar to electric and gas, it is anticipated that these other “dry utilities” will be routed underground to the building and enter the building towards the northwest corner. NATURAL GAS An existing natural gas line is located along Boombah Boulevard. It is anticipated that the natural gas service for the site will be routed to the building along the north façade at a location convenient to service the project. A gas meter will be located towards the northwest end of the building and the gas service will enter the building in this location. The natural gas will also provide means of emergency power for the building generator as well. SOLID WASTE A screened and secured enclosure on the site will be constructed to house the solid waste facilities. The solid waste facility will be accessed from Boombah Boulevard and shall be located in the rear of the secured yard space at a location to be determined. LANDSCAPE Ornamental trees and shrub clusters in groups of 3-5 of a single species will be planted at drive entrances and within the parkway as allowable. Shade trees will be placed in each of the parking lot islands, at the end of a parking row, and in parkways surrounding the property. Landscaping beds surrounding the building will consist of ornamental trees, evergreen shrubs, and a mixture of perennial grasses, forbs, and bulbs. Interpretive plantings will include pollinator species and native Northern Illinois prairie grasses and forbs. All species utilized will be native to Northern Illinois and hardy to the soil and weather conditions. Site and Landscape Descriptions Cont’d. 1370 – Yorkville Maintenance Facility | Schematic Design | July 12, 2024 Structural Systems Description www.kluberinc.com44 CODE & LOADING A. DESIGN REQUIREMENTS AND STRUCTURAL LOADS ARE TO BE IN ACCORDANCE WITH THE 2018 INTERNATIONAL BUILDING CODE AND ANY CITY/VILLAGE AMENDMENTS. B. LOADING CRITERIA: 1. OCCUPANCY GROUP: B, S-1 & S-2 2. OCCUPANCY CATEGORY: II 3. ROOF LOADS: i. GROUND SNOW LOAD (Pg) = 25 PSF ii. FLAT-ROOF SNOW LOAD (Pf) = 20 PSF + DRIFTING iii. SNOW EXPOSURE FACTOR (Ce) = 1.0 iv. SNOW IMPORTANCE FACTOR (Is) = 1.0 v. THERMAL FACTOR (Ct) = 1.0 4. FLOOR LIVE LOADS: i. FIRST FLOOR (Office) = 100 PSF ii. FIRST FLOOR (Garage)= 250 PSF iii. MEZZANINE = 125 PSF iv. STAIRS & PLATFORMS = 100 PSF v. MECHANICAL ROOMS= 150 PSF 5. WIND LOADS: i. BASIC WIND SPEED (V) = 107 MPH a. TORNADO= 250 MPH ii. IMPORTANCE FACTOR (I) = 1.00 iii. EXPOSURE CATEGORY = B iv. ENCLOSURE CLASSIFICATION = ENCLOSED v. MWFRS = 20 PSF vi. COMPONENTS AND CLADDING = 25 PSF vii. ROOFTOP STRUCTURES & EQUIPMENT = 35 PSF 6. SEISMIC CRITERIA: i. IMPORTANCE FACTOR (Ie) = 1.00 ii. MAPPED SPECTRAL RESPONSE (Ss & S1) = .143 & .068 iii. SPECTRAL RESPONSE COEF. (SDS & SD1) = .152 & .109 iv. DESIGN CATEGORY = B v. SITE CLASS = D vi. BASIC RESISTING SYSTEM: i. PRECAST SHEAR WALLS, Rw = 3.0 vii. RESPONSE COEFFICIENT (Cs) = 0.051W viii. ANALYSIS PROCEDURE = EQUIVALENT LATERAL FORCE ix. NON-STRUCTURAL COMPONENTS = EXEMPT FOUNDATIONS AND SLABS Conventional shallow continuous trench and spread footings are anticipated based on the typical foundations used in this region. Ideally, a continuous trench foundation system will be used if the existing soil conditions can accommodate a trench foundation system. A preliminary geotechnical engineering report dated September 12, 2022, has been completed by Rubino Engineering Inc. This report indicates unsuitable soils will need to be removed as part of the initial mass excavation of the site. This will allow for an achievable allowable bearing pressure of 3,000 PSF to 4,000 PSF. Additional soil borings are planned once the building footprint and location has been finalized. This will occur during the Design Development Phase of the Project by the Civil Engineer (EEI). A 4,000 psf bearing capacity is desirable and would result in reasonably sized footings and trench widths. It is assumed that all unsuitable soils would be removed as part of the mass excavation and the need for footing undercuts would not be required during the construction of the foundations for the facility. The final report solicitation will request the feasibility of using trench foundations. CONVENTIONAL FOOTINGS Isolated Interior Spread: A spread footings below the steel column in the garage and office areas will be required. Thes footings will be a large mass footing that will have the top of the footing 1’-0” below the slab and thickness of approximately 36”. The reinforcing for this footing are not known at this time. The proposed thickness of the footing will provide frost protection if construction occurs over the winter months. Interior Walls: Based on the proposed construction schedule, interior wall trench footings to be approximately 24” wide and 12" thick and reinforced based on final loading conditions. Typically, these footings have (2) - #5 continuous longitudinal bars with no transverse reinforcing. The tops of these footings typically will be set 12” below the top of the floor slab to support the precast bearing walls. Elevator Pit Base: The pit depth is anticipated to be 5’ deep.The base of the pit slab will be a 12” mat slab reinforced with #5 bars at 12” o.c. each way. The sump pit is assumed to be an integral cast concrete pit formed as part of the pit slab. TRENCH FOUNDATIONS Supporting Precast: Trench foundations will be 3’-0” high and vary in width. The minimum width will be 2’-0 with an anticipated maximum width of 4’-0” depending on loading and allowable soil bearing capacity. The trench foundations will be reinforced with 3 to 5 continuous #5 bars top and bottom. The top of the trench foundation will be 1’-0” below the top of the floor slab to allow for the grouting and concealing of the connections at the base of the precast wall panels. 1370 – Yorkville Maintenance Facility | Schematic Design | July 12, 2024 Structural Systems Description Cont.’d www.kluberinc.com45 WALLS Perimeter Foundation Walls @ Stoops: Wall thicknesses are anticipated to be 8" reinforced with (2) - #5 continuous longitudinal bars top and bottom. Depth of foundation walls to be as required to accommodate frost. We anticipated providing stoop walls at all exterior man doors and overhead door locations. Elevator Pit: Wall thicknesses are anticipated to be 8". Wall reinforcement to be (2) - #5 continuous longitudinal bars top and bottom. The pit depth is anticipated to be 5’ deep. These walls will be a conventionally formed wall system rather than a trench foundation system. Vertical Piers @ Garage Columns: In order to provide protection for the steel columns in the garage areas where vehicles are located, concrete piers that project nominally 4’ above the slab will be provided. The piers will be 30” diameter with vertical #6 reinforcing bars and #4 circular ties. The steel columns would bear on top of the concrete piers. SLABS Interior Slab-on-Grade: Lightly loaded slabs will be 4" thick reinforced with WWF- 6x6 W2.1xW2.1. Control joints will be required at an approximate grid pattern of 15'-0" x 15'-0". A 15mil vapor retarder, (Stego Wrap Vapor Barrier) will also be provided below the slabs. A Moisture Vapor Reducing Admixture (MVRA), such as Barrier One, will be added to the mix design to avoid concrete moisture issues for the flooring products. Heavier loaded slabs (shop and garage areas) will range in thickness from 6” to 8” reinforced with #5 bars at 12” o.c. each way located at the center of the slab. Epoxy coated bars will be provided in the wash bay areas. A 6” granular sub- base is anticipated below the slabs placed directly on top of the vapor retarder. Interior Elevated Slab on Precast Planks: Topping slab is anticipated to be 3" thick reinforced with WWF- 6x6 W2.1xW2.1. Control joints will be required at isolated locations. These will be provided below MEP equipment and fixed shelving locations. Interior Housekeeping Pads: Slab is anticipated to be 4" thick reinforced with WWF – 6x6 W2.1xW2.1 cast on top of the slabs noted above. Exterior Slab-on-Grade for Stoops @ Man doors: Slab is anticipated to be 5" thick reinforced with WWF – 6x6 W2.9xW2.9. Refer to Civil information for the exterior sidewalks beyond the stoops. Footprint of the stoop to be 5’x5’. . Exterior Slab-on-Grade for Stoops @ Overhead doors: Slab is anticipated to be 8" thick reinforced with #5 bars at 12” o.c. each way. Stoop footprint to be 5’ wide with a length of 4’ longer than the width of the overhead garage door. Exterior Generator Pad: Pad is anticipated to be 6" thick reinforced with #5 bars at 12” o.c. each way. A 30”x8” turned down edge will be provided around the perimeter of the pad. . CONCRETE STRENGTHS Footings, piers and foundation walls: 3,000 psi Exterior slabs: 4,500 psi + air entrained Interior slabs: 4,000 psi All concrete will be normal weight: 150 pcf MEZZANINE FRAMING (0 Hour Fire Rating) The mezzanine level above the Public Works Shop and Sign Shop areas will be comprised of 12” hollow core precast with concrete topping slab supported on precast wall panels (single span, no interior columns) and steel beams and columns along the open edge. A steel guard rail system is anticipated to be provided on the open edge with portions of the railing system being removable. LOW ROOF FRAMING (0 Hour Fire Rating) The low roof construction will be comprised of steel wide flange beams, steel columns and 3”, 20 Gauge, Type N prime painted metal decking. Spacing of the beams will typically be 8'-0" o.c. The lateral resisting system will be comprised of precast shear walls. The entire perimeter of the facility is anticipated to utilize precast walls which will serve as both load bearing elements as well as the lateral resisting system. If screening of the mechanical units is required, the use of a pre-manufactured screen system such as manufactured by RoofScreen typically has been cost effective screening system rather than a stick built approach. Extended parapet heights may also be implemented to provide the screening system. 1370 – Yorkville Maintenance Facility | Schematic Design | July 12, 2024 Structural Systems Description Cont’d. www.kluberinc.com46 HIGH ROOF FRAMING – GARAGE & MAINTENANCE AREAS (0 Hour Fire Rating) The roof construction will utilize steel bar joists (60DLH over the garage & 40 LH over the maintenance areas) and metal decking. The spacing of the joists will typically be 8'-0" to 10'-0" o.c. The lateral resisting system will be comprised of precast shear walls. Metal decking will consist of 3", 20 Gauge, Type N prime painted metal decking. HIGH ROOF FRAMING – WASH BAY AREAS (0 Hour Fire Rating) The roof construction will utilize precast planks with a 2” non-structural topping slab to provide a uniform surface for the roof insulation. Anticipated plank depth to be 8”. STAIR AND ELEVATOR SHAFTS (1 Hour Fire Rating) The anticipated construction for the stairs and elevator shaft will be comprised of 10” precast walls. These shafts will provide support for the stair assemblies and elevator components as well as the surrounding floor and roof framing. STAIR FRAMING (0 Hour Fire Rating) The stairs will be traditional metal pan, steel stringer assemblies with concrete infill. The structural design of the stair assemblies will be required by the stair manufacturer’s independent structural engineer. WASH BAY ACCESS STAIR & PLATFORM FRAMING (0 Hour Fire Rating) The anticipated construction for the stairs and platform will be steel framed, open grate stair system that will be free standing and not within a walled enclosure. Due to the wet environment, this framing will be galvanized. The design of this assembly will be required by the stair manufacturer’s independent structural engineer. Vertical columns to the floor below will NOT be provided, NOR will vertical hangers from the roof system. INTERIOR MASONRY WALLS (0 Hour Fire Rating) The interior non-load bearing masonry walls (refer to the architectural drawings) will consist of 8” concrete blocks (CMU). The walls that are less than 14’ in height are not anticipated to have vertical reinforcing steel. Taller walls are anticipated to have vertical reinforcing steel spaced at 24” o.c. All walls will require 16 gauge joint reinforcement (truss type) spaced 16” o.c. Openings for doors and windows within these masonry walls will require steel lintels (or masonry bond beam lintels) at the heads. EXTERIOR WALLS (0 Hour Fire Rating) The exterior wall framing will consist of load bearing precast walls that will typically be a 10” precast sandwich panel. The finish of the panels can vary from reveals to inset thin brick. Reveals are typically limited to ¾” depth to avoid compromising the structural capacity of the panel. Isolated, punched window openings located in the center of the panel are desirable and economical. Need to avoid creating “pork-chop” panels. Large openings at overhead doors can be accommodated by turning the panels horizontal over the larger openings. This approach can typically avoid supplemental structural steel supporting elements. A combination of traditional masonry veneer and metal panels are anticipated to be provided at the office area. These veneer materials will have either a precast wall panel as the backing or a light gauge metal stud system. In locations where precast is present, dovetail anchor slots will be required to be cast into the precast walls to anchor the masonry veneer to the precast walls and loose galvanized steel lintels will be required over door and window openings. In locations where precast panels are not present, the structural backup of the veneer will be light gauge metal studs attached to the steel framing as noted above. Isolated, punched window openings less than 6’ in width can typically be addressed with loose steel angels (lintels) which will not require the additional support steel. Any exterior lintels will be hot dipped galvanized. The anticipated metal stud characteristics are as follows: Size = 6” Spacing = 16” Gauge = 18 (min.) Galvanizing = G90 1370 – Yorkville Maintenance Facility | Schematic Design | July 12, 2024 www.kluberinc.com47 Structural Systems Description Cont’d. MATERIAL STORAGE BINS (0 Hour Fire Rating) Exterior site storage bins are anticipated. The geometry of the bins are reflected on the Architectural Site Plan. The back of the bins will have a concrete wall and each bin will be separated by a concrete wall. A wood framed roof will be provided over the bins that slopes from front to back. The front of the bid will have a clearance of approximately 16’, with the rear of the bin having a clearance of approximately 10’. See below for descriptions of the anticipated construction. FOOTINGS The footings will be approximately 48” wide and 18" thick at a depth suitable for frost protection. These footings will be reinforcing with longitudinal and transverse consisting of #5 bars @ 12” o.c., top and bottom, each way; epoxy coated. WALLS The wall thickness will be 12” and project 10’ above the finished pavement surface. Wall reinforcement anticipated to be (2) layers of continuous vertical #6 bars @ 12” o.c. (layer each face) and (2) layers of continuous horizontal #6 bars @ 12” o.c. (layer each face). Reinforcing steel will be epoxy coated. SLAB Slab will be 8” reinforced with #5 bars at 12” o.c.each way located at the center of the slab; epoxy coated. A 6” granular sub-base is anticipated below the slab. ROOF FRAMING The roof over the bins will consist of 16” TJI wood joists spaced 2’-0” o.c. which span from the back wall of the bin to the front open side of the bin. The joists will bear directly on the concrete wall at the back of the bin and be supported by wood beams and posts at the open end of the bin. The post is anticipated to be 6x6 pressure treated and the beam is anticipated to be a double 1 ¾” LVL’s. Plywood roof sheathing will be ¾” that is installed on the top of the joists. DRY PAD AREA An open air, dry pad area is anticipated with concrete walls.The overall length of the bins will be 120’, depth of 40’ with a total of two (2) bins. The back of the bins will have a concrete wall and each bin will be separated by a concrete wall. A continuous trench drain will be required at the front of each bin. See below for descriptions of the anticipated construction. FOOTINGS The footings will be approximately 6’-0” wide and 18" thick at a depth suitable for frost protection. These footings will be reinforcing with longitudinal and transverse consisting of #5 bars @ 12” o.c., top and bottom, each way; epoxy coated. WALLS The wall thickness will be 12” and project 8’ above the finished pavement surface at the back of the bin area. We anticipate being able to slope the projecting walls between the bins from 8’ down to 4’ above the pavement at the free end of the wall. Wall reinforcement anticipated to be (2) layers of continuous vertical #6 bars @ 12” o.c. (layer each face) and (2) layers of continuous horizontal #6 bars @ 12” o.c. (layer each face). Reinforcing steel will be epoxy coated. SLAB Slab will be 8” reinforced with #5 bars at 12” o.c. each way located at the center of the slab; epoxy coated. The slab may project an additional 10’ outside the ends of the bin dividing walls. A 6” granular sub-base is anticipated below the slab. 1370 – Yorkville Maintenance Facility | Schematic Design | July 12, 2024 Structural Systems Description Cont’d. www.kluberinc.com48 OTHER ITEMS FOR CONSIDERATION 1. It is anticipated that rooftop equipment, openings and skylights will be required. All such openings will require supplemental frames consisting of steel angles. Refer to the schedule below for additional information. 5. A boot wash is anticipated to be provided in the NE corner of the large vehicle garage near the entrance to the locker room areas. See typical detail below. 2. It is anticipated that steel bollards will be required at the door jambs, both sides of the overhead door locations. These bollards are anticipated to be 8” diameter, galvanized. 3. Potential future expansion of the garage and storage areas will be considered as the Construction Documents are prepared. This expansion is estimated to increase the footprint of the facility by about 30%. 4. Continuous trench drains in the garage areas will be required. See typical detail below. 1370 – Yorkville Maintenance Facility | Schematic Design | July 12, 2024 Architectural Descriptions www.kluberinc.com49 EXTERIOR WALLS AND FENESTRATION The building exterior will consist of primarily of insulated precast concrete panels with sections of brick and stone masonry veneer and glazed aluminum storefront or curtainwall window systems. The precast panels shall be load-bearing to provide vertical structural support. The backsides of the precast panels will be exposed to view in the Fleet Maintenance and Vehicle Storage areas, as well as the Shop areas of the building. In finished office areas of the building, the structure will be composed of a load-bearing steel skeleton with exterior perimeter cold form metal wall studs with a masonry veneer and fiber cement composite panels. Each wall and fenestration system will be designed to meet or exceed the requirements of the current energy code with regards to insulation and other energy performance factors. See the structural building system descriptions for additional information on the exterior wall construction. Exterior doors at primary public entry locations will be aluminum and glass and will be part of a storefront or curtain wall system. Secondary entrances and means of egress doors will be insulated, painted steel doors and frames. ROOF SYSTEM The roofing systems will consist of a 60 mil TPO fully adhered membrane system over rigid foam insulation attached to the roof deck described in the structural system description. The roof will be pitched to internal roof drains, and required overflow drains will be provided in the event the primary roof drains are blocked. All roof copings and flashings will be pre-finished steel metal. Roof-mounted mechanical equipment will be mounted on curbs flashed into the roofing system. Roofing systems will be designed to meet or exceed the thermal insulation requirements of the current energy code. INTERIOR CONSTRUCTION Non-load bearing interior walls will be metal stud framed with 5/8” gypsum board finish in Administration Office and lunchroom areas. Non-load-bearing walls in Shop and Employee Support areas will be built of 10” and 8” concrete block. Other fire separation walls will be built of either concrete block or steel-framed gypsum assemblies as appropriate to their location within the building. All walls will typically be built to the underside of the roof deck for acoustics between the interior spaces. Interior doors in the Administration Office areas and lunch/training rooms will be solid core wood with hollow metal frames. Doors in other areas will be painted steel doors in steel frames. Marker boards and tack boards will be provided in conference rooms, the Break/Training Room, locker rooms and other spaces as appropriate to the need; specific quantities and locations for these items will be identified and/or reviewed during the Design Development phase. Interior signage will be provided at all numbered door openings in the building and will display text, graphics and Braille in accordance with applicable requirements. Lockers for employees will be metal construction; 36” wide x24” deep x72” high with integral boot drawer/bench seat. The lockers shall be well-ventilated. Lockers will be provided in quantities to account for every current full-time employee plus approximately 25% growth. Mezzanine and wash bay stairs will be open tread type with closed risers leading to the proposed mezzanine area and inside the vehicle wash bay. All components shall be galvanized steel finish – unpainted. INTERIOR FINISHES Gypsum board walls will typically be painted with a primer sealer followed by three coats of a durable acrylic eggshell or satin sheen paint. Gypsum board ceilings and soffits will be painted with a similar paint, but a flat sheen will be used for these surfaces. Concrete block walls and exposed walls of precast concrete wall panels will typically be painted with a high-build block filler followed by two coats of semi-gloss sheen durable acrylic or epoxy paint. Steel doors steel door frames, handrails and guard rails will typically be painted with a corrosion-inhibiting primer followed by two coats of a durable semi-gloss sheen acrylic or epoxy paint. Overhead exposed construction will be painted with a spray-applied dry-fall paint. In general, paints provided for this project will have low or no volatile organic compounds (VOCs). Detailed information on types of interior finishes, particularly floor, ceiling and special wall finishes, are described space by space in the Design Criteria section of this document 1370 – Yorkville Maintenance Facility | Schematic Design | July 12, 2024 Specialty Equipment Descriptions www.kluberinc.com50 VEHICLE LIFTS: Vehicle lifts shall consist of one heavy-duty, drive on vehicle lift and three above floor slab two-post vehicle lifts. The basis of design Manufacturer is Rotary, Inc. The proposed two post vehicle lift is Rotary Model: SPO20 Heavy Duty Two-Post Lift; 20,000 LB Capacity.- Color Blue. Budget $35,000.00 per lift. The proposed heavy-duty truck lift is Rotary V-Rex Model: V-REX 80; Flush Mount - Scissor Lift / 80,000 lbs. Capacity and shall include 2 rolling bridge jacks. This unit comes with a PLC Power unit and shall include a pendant control to allow for remote operation away from the lift console that allows mobile spotting while lifting the vehicle. Budget $135,000.00 per lift. LUBRICATION SYSTEMS: Lubrication system equipment shall be by Lincoln, Graco, Sampson or pre-approved equal. The system shall consist of heavy-duty reels with single pedestal and hose roller arms, permanently lubricated bearings, ported swivel and be capable of retracting a minimum of 50’ x ½”hose. Reels shall distribute: 5w30, 15w40, 8w90, transmission (ATF), Hydraulic (HYD), Antifreeze (ANTI), (1) Air and Water at each reel location as shown. System shall be terminated in the fluids storage room. New fluid distribution shall include 55-gallon drums with associated fluid pumps. Waste oil and antifreeze tanks shall be poly material, UL 142 double walled. Waste oil tank shall be a 500-gallon capacity. Waste antifreeze tank shall be a 240-gallon capacity. COMPRESSED AIR SYSTEM: Air compressors shall be manufactured by Ingersoll Rand, Champion, Quincy or Atlas Capco. All pipe and fittings shall be similar to Quincy AirNet Piping Systems; engineered polymer, extruded aluminum pipe technology with aluminum and steel fittings. All air outlets shall have quick connectors; 3/8” brass, snap-on connectors with self closing valve. Air compressor shall be a Quiet Enclosed Reciprocating type; 10 HP similar to Champion Model: HER10-12- RP30D; 34.1 CFM @ 175 PSI, 740 RPM Rating and 120 Gallon Capacity tank. Sound Level 66 (DBA). ENGINE EXHAUST REMOVAL SYSTEM: Engine exhaust removal system shall be by Plymovent, Car-Mon or Monoxivent systems and shall include reel mounted exhaust fans similar to Plymovent Model FUA-2701; 1.5 HP, single phase, 3,600 RPM. Exhaust reels shall be spring operated hose reel hose storage systems similar to Model SER-1050 by Plymovent for 6-inch diameter hose. Exhaust hose shall be Plymovent SNF-2 high-temperature type; 40 feet in length with double-ply fabric and vice grip conical ends to fasten to vehicle exhaust pipes. Temperature range 600 degrees F continuous and 1250 degrees F intermittent. All exhaust ductwork through the roof shall be galvanized steel – sized per exhaust rates. 1370 – Yorkville Maintenance Facility | Schematic Design | July 12, 2024 HVAC Systems Descriptions MECHANICAL SYSTEMS The building heating, cooling and ventilation loads will be designed in accordance with ANSI/ASHRAE/ACCA Standard 183 and International Energy Conservation Code, 2021. 1. Load calculation software will be Elite CHVAC Version 8.02.85, RTS method. 2. Weather file: Aurora, Illinois. 3. Summer outdoor design conditions: 91 degrees F db, 76 degrees F wb. 4. Winter outdoor design conditions: -1 degrees F db. 5. Indoor design conditions: cooling = 75 degrees F, 50% relative humidity; heating = 72 degrees F. 6. Set back temperatures during building unoccupied mode: System shall have capability to maintain temperatures down to 55 degrees F or up to 85 degrees F. 7. Internal heat gain assumptions: People load will be calculated at 250 Btuh sensible and 200 Btuh latent. Lighting load will be calculated at 0.69 to 1.0 watts/SF, depending on occupancy of the room. Equipment load will be calculated at 1.0 watts/SF. 8. A safety factor of 10% will be used in the load calculations for sensible, latent and heating values. SPACE ENVIRONMENTAL REQUIREMENTS Indoor environmental quality will be addressed with ventilation rates, location of outdoor air intakes, temperature control sequences of operation and other parameters that may affect occupant comfort. 1. The outdoor air ventilation rates will meet or exceed the minimum rates as required by ASHRAE Standard 62.1. 2. The building office space pressurization will be monitored to keep the building +0.05 in. wg. 3. Equipment outdoor intakes will be located such that there will be no recirculation of harmful or noxious emissions into the building. 4. The cooling system shall be designed to maintain each zone at a temperature of 75 degrees F. 5. The heating system shall be designed to maintain each zone at a temperature of 72 degrees F. SPACE ZONING 2-3 offices shall be calculated per thermostatic controlled zone to match their cooling/heating requirements as influenced by the occupancy. Adjacent rooms with similar cooling/heating load profiles will be grouped into the zones to minimize the quantity of variable air volume boxes required while still maintaining occupant comfort. OCCUPANCY The facility will be in “normal” occupied mode Monday – Friday 6:00 a.m. to 4:00 p.m. Saturday and Sunday closed. Although depending on work/weather the facility could be open at any time. HVAC EQUIPMENT The building will be cooled, heated and ventilated with roof top units on the building. The roof tops will consist of; 1. Direct expansion (DX) cooling with multiple compressors and variable speed lead compressor for energy efficient capacity control. 2. Gas fired heating with modulating burner. 3. Variable air volume fan control utilizing variable frequency drives. 4. Outside air flow measuring station. 5. Filter will be MERV 13. 6. Differential enthalpy economizer for “free” cooling. 7. Energy recovery device to pretreat outside air for units with high outside air amount. Variable air volume boxes will be located throughout the facility and control each zone with a dedicated thermostat. Supplemental heat for the building will be provided with a high efficiency, sealed combustion, condensing boiler. The hot water supply design temperature will be 140 degrees F. The water temperature will have a reset schedule to lower the water temperature down to 100 degrees F based on outside air temperature. Equipment utilizing the hot water will be: 1. Reheat coils on variable air volume boxes. 2. Unit heaters in utility spaces. 3. Cabinet unit heaters in entry vestibules. IT rooms will be cooled with dedicated refrigerant, split system, heat pumps with low ambient controls. Janitor closets, toilet rooms and specialty rooms requiring exhaust will be exhausted by roof mounted exhaust fans. Vehicle Parking and Vehicle Repair will use indirect fired make-up air units to heat the space. The areas will be monitored with carbon monoxide and nitrogen dioxide gas sensors to activate an exhaust system. If levels equal to or greater than 25 PPM CO or 0.7 PPM NO2 are detected, the space will be exhausted to the exterior and an alarm will be generated. OPERATIONS A direct digital building automation system will be specified to control the building mechanical equipment. The control system will be web-based so staff are able to monitor the facility from off-site. Equipment set points, scheduling, and alarms will be monitored with the building automation system. Design of HVAC systems and controls will allow for manual override. Energy saving control strategies will include: 1. Unoccupied space temperature setback. 2. Optimum start to bring space temperatures up to occupied set points. 3. Fan pressure optimization. 4. Supply air temperature reset. 5. Outside air economizer. 6. Heating hot water outdoor air temperature reset. www.kluberinc.com51 1370 – Yorkville Maintenance Facility | Schematic Design | July 12, 2024 Plumbing System Description UTILITIES The United City of Yorkville will provide the water and sewer utilities for the facility. A water main currently exists on the north side of the site, in the south easement, south of Boombah Boulevard. An additional water main currently exists on the east side of the site in a dedicated utility easement that crosses under the train tracks to the south. The existing eastern water line will service the proposed building. A water loop is planned to be installed around the west and south sides of the building off the north and east water mains to create a fire loop. An 8-inch combined domestic and fire protection water supply will connect to the east water service line and shall be routed west into the building from the eastern easement water service. Once inside the service will be split into a domestic water service and a fire protection water service. Backflow preventers will be provided on the water services in accordance with the United City of Yorkville Cross Connection Control Program. The program meets the mandates of the Illinois Environmental Protection Agency. A United City of Yorkville sanitary sewer main is located to the east side of the site. The building sanitary sewer system will connect to this existing City sanitary sewer main. The building stormwater system will be piped underground and discharge into a regional detention basin located to the west of the proposed building site. All site rainwater will be diverted here. Natural gas will be provided by Nicor Gas. A natural gas main is located along Boombah Boulevard. The proposed location for the gas meter is near the northwest corner of the building near the electrical service room. The gas pressure in the building will be 2 lbs pressure with shut-off valves and pressure regulators located at each piece of equipment. PLUMBING FIXTURES Water saving plumbing fixtures will be utilized throughout the building. 1. Water closets – Wall hung, vitreous china with sensor operated flush valves having dual flush capability, 1.6/1.1 gpf. 2. Urinals – Wall hung, vitreous china with sensor operated flush valves having low flow, 0.5 gpf. 3. Lavatories – Wall hung, vitreous china with sensor activated faucets, thermostatic mixing valves and aerators that limit flow to 0.5 gpm. 4. Sinks – Single bowl stainless steel or vitreous china with aerators that limit flow to 2.2 gpm and manual operated faucets. 5. Mop basins (located in Janitor Rooms) – Floor mounted, 24” x 24” high impact structural fiberglass with wall and bumper guards. Wall mounted faucets with manual levers. 6. Service Sinks (located in Shops) – Floor mounted cast iron, enameled sinks. Wall mounted faucets with lever handles. 7. Showers – Field built with shower stalls. mixing valves with single handle and wall mounted shower head. 8. Eye/face wash – Shops will be provided with a wall mounted eye/face wash with thermostatic mixing valve meeting ASSE 1071. www.kluberinc.com52 DOMESTIC COLD WATER Water will be routed through the building with copper pipes and insulated with fiberglass insulation. The water pressure provided by the United City of Yorkville is assumed to be high enough to properly operate the plumbing fixtures in the building without a booster system. Domestic hot water: Hot water for the building will be generated with a high efficiency gas-fired water heater. Water will be stored at 140 degrees F. An ASSE 1017 master thermostatic mixing valve will adjust the hot water supply temperature to 120 degrees F for use throughout the building. Shower mixing valves shall meet ASSE 1016 standard. An ASSE 1070 thermostat mixing valve will be used at lavatories to provide a hot water temperature no greater than 110 degrees F. The building hot water will be maintained by a hot water recirculation system. The recirculation pumps shall have an ECM motor with pump timer and temperature sensor. The water heater will be sized based on a demand per fixture as follows: 1. Public lavatory = 4 gph. 2. Sinks = 8 gph. 3. Mop basin = 20 gph. 4. Demand factor = 0.30. 5. Storage factor = 1.0 SANITARY DRAINAGE The sanitary waste and vent pipes will be PVC pipe. All sanitary pipe will drain by gravity. Garage and service areas will have trench drains with galvanized ductile iron grates. The grates shall be ANSI A112.21.1M, Extra Heavy Duty. Extra Heavy Duty is described as having a safe live load between 7,500 lbs and 10,000 lbs. The width of the trench drains shall be 12 inches. Catch basin will be installed between the trench drains and the connection to the building sanitary sewer. The wash bay will be drained with a cast-in-place drop pit down the center length of the wash bay area. The drain shall discharge to a water-tight catch basin. The basin will be a minimum of 36 inches in diameter. STORM DRAINAGE The pipes will be PVC. Roof drains will be installed on the building flat roofs. The drains will be constorm drain nected into the drain pipes and collected below slab and discharge west out of the building into the regional stormwater basin or to the east and be routed under pavement to the west into the stormwater basin. The system will connect to the site storm drainage system. A secondary overflow storm system for the building will be accomplished with scuppers. 1370 – Yorkville Maintenance Facility | Schematic Design | July 12, 2024 www.kluberinc.com53 Fire Protection System Description FIRE PROTECTION The fire protection system for the building will be a hydraulically calculated wet-pipe system. The water supply will be provided by the United City of Yorkville water system. The building will be fully sprinklered. The density of coverage for each area will be based on NFPA 13 requirements. Sprinkler heads will be concealed type with white cover plates when located in acoustical or drywall ceilings. Sprinkler heads located in shops, garages and service areas will be upright brass type. The fire protection piping shall be Schedule 40 for pipes 2-inches and below and Schedule 10 steel for pipes 2-1/2” and above, in accordance with NFPA 13 requirements. The fire department connection shall be a 4-inch Stortz connection with a 30-degree downward elbow (to be confirmed with AHJ), located on the east / northeast corner of the building. Final location shall be confirmed with the Fire Code Official. Water pressure flow test information received from the Owner dated December 2015 notes a Static Pressure – 70 psi and an available Fire Flow = 2,608 gpm. This is sufficient for a fire suppression system to services this project. 1370 – Yorkville Maintenance Facility | Schematic Design | July 12, 2024 Electrical System Description FUNCTIONAL NEEDS ASSESSMENT Public Works facilities are an essential component to public safety, sanitation and transportation, and are critical facilities of disaster recovery and continuity of essential services. Electrical power is required in the normal operation of the public works and is vital to continuity of operation, recovery and post-disaster operations. Located in Kendall County, the United City of Yorkville has been subject to natural hazards that threaten life and health and have caused extensive property damage. Floods struck Kendall County in 1996 and 2008, blizzards in 1999, 2000 and 2006 and tornadoes in 1990. Recent disaster recovery efforts have shown that facilities with functional alternate sources of power were better equipped to continue operations after the storms than those that were left completely without power. AlI critical facilities where emergency power was not available or generators failed as a result of inundation, mechanical, electrical and communications systems became partially or completely unusable. Based upon these industry needs, the National Electrical Code (NEC / NFPA 70) introduced new code requirements for Critical Operations Power Systems (COPS)in article 708 of its 2008 edition and has continued to refine and add to it. The NEC states “COPS are generally installed in vital infrastructure facilities that, if destroyed or incapacitated, would, the economy, public health or safety; and where enhanced electrical infrastructure for continuity of operation has been deemed necessary by governmental authority.” Backup power systems independent of the utility grid are an essential part of the COPS. UTILITY Commonwealth Edison Company (Com Ed) serves as the utility for this site. A new utility will be extended from the right of way on Boombah Boulevard on the north side of the site to the northwest corner of the new building. Preliminary concept plans for this utility improvement includes the installation of a new pad-mount transformer with secondary metering for main building at project site. The transformer will be located on the west side of the building but will be physically separated from the on-site alternate source of power. A utility easement or right of way from Boombah Boulevard to the customer service locations will be necessary. Temporary power will be necessary for construction purposes. Site planning should allow for temporary overhead aerial distribution in an area that will not interfere with construction activities. www.kluberinc.com54 ELECTRICAL SERVICE AND DISTRIBUTION A building service voltage of 277/480 volt, 3 phase, 4 wire is recommended for this facility. For planning purposes only, a preliminary connected load of 907 kVA is anticipated with an anticipated demand of 1,052kVA which equates to a 1,600 ampere service capacity requirement. The service equipment will house a category C surge protection device. Anticipated grounding electrodes for this building include water service, structural steel,concrete-encased electrode (incorporated within building foundation design) and supplemental driven ground rod. The service will be configured as an underground service with service laterals extending from the utility pad-mount transformer to an interior service disconnect in the main switchboard located within the dedicated electrical closet in the northwest corner of the Fleet Garage on the west side of the building. The switchboard will include the current transformer/metering section and main circuit breaker. Molded case circuit breakers will be utilized for the electrical distribution overcurrent protection devices. The electrical distribution necessary for this facility will consist of distribution feeders for building equipment such as the mechanical system and the audio-visual low voltage system. The balance of the electrical distribution will include lighting and appliance panelboards for branch circuits located within dedicated spaces. Four lighting panelboards at 277/480-volt is anticipated to be used for lighting, eight 120/208-volt receptacle panels and associated transformers are anticipated to be used for task lighting, equipment and plug loads. All feeders will originate from the service equipment switchboard. End use metering will be provided to monitor energy usage: Total HVAC System, Interior lighting, Exterior lighting, Plug loads, Building operations and other miscellaneous loads. The Salt Dome Structure will be fed from the main building and will require generator backup. The anticipated grounding at the Salt Dome will be done via a supplemental driven ground rod. ELECTRICAL HAZARDS CLASSIFICATION ANALYSIS Chemical storage can be an issue depending on the types of chemicals and the quantities of each. Refer to Table 511.3(C) of the NEC for further guidance. A mechanic’s garage is also a location that needs to be treated with care as it poses unique considerations for safety. Exact hazards based on type of fuels, chemicals, and quantities will be confirmed within design development phase for the fluid storage room. 1370 – Yorkville Maintenance Facility | Schematic Design | July 12, 2024 Electrical System Description Cont’d. www.kluberinc.com55 EMERGENCY ELECTRICAL SYSTEM The Owner has requested a natural gas driven generator to provide an alternate source of power for continued operations of the entire facility. This generator will be classified as an optional standby system. Kluber anticipates a 750-kW generator will be adequate for this total building system demand. Self-contained unit equipment (battery) will be used for exit and emergency lighting life safety requirements. LIGHTING Interior and exterior lighting systems will utilize solid state lighting (LED) sources throughout. Lamp color temperature for interior luminaires will be specified as 4000-degree Kelvin with a color rendering index of nominally 85. Lamp color temperature of exterior luminaires will be specified to match the existing campus color temperature. Exterior pole-mount luminaires will match the campus standard unit. Kluber recommends the added control strategy to include tunable light. Tunable light allows for the users to choose the light intensity of the lit environment as well as the visible color. The color will be allowed to vary between a warm incandescent to a proximity to full day light. A centralized lighting control system will be specified for common areas, time control, exterior control and day lighting functions. The exterior parking lot lighting will also include the capability to lower the light level to an inactive secure illumination level as scheduled by the City of Yorkville. The control strategy for individual room control will include automatic on, vacancy off sequence of operation with adjustable (dimmable) controls where appropriate. IECC 2021 Lighting power density Light Level (Foot Candles) Based on IESNA Room Type 0.9730-50 FCConference Room 0.415-10 FCCorridor 1.0930-75 FCKitchen / Food Prep 0.8420-30 FCLobby – Office / General 0.5210-30 FCLocker Room 0.5910-30 FCLounge / Breakroom 0.4320-50 FCMechanical / Electrical Room 0.6130-50 FCOffice – Open 0.7430-50 FCOffice – Private / Closed 0.155-10 FCParking – Interior 0.6310-30 FCRestroom / Toilet 0.495-10 FCStairway 0.385-20 FCStorage Room – General 1.2630-75 FCWorkshop IESNA Lighting StandardLight Level (Foot Candles)Room Type IES RP-20-140.8 FC Avg/0.2 FC Min/ 4:1 Avg to MinParking Lot IES RP-33-142FC Avg/ 5 FC MaxBuilding Entrance IES RP-33-140.2 FC MinSidewalks LIGHTING DESIGN CRITERIA INTERIOR EXTERIOR 1370 – Yorkville Maintenance Facility | Schematic Design | July 12, 2024 Electrical System Description Cont’d. POWER Kluber will present receptacle lay out practices and guidance for review and acceptance by Owner during the design development phase. Receptacles shall be circuited so no more than 5 receptacles are on a single 20A circuit. Panelboards will be distributed throughout the facility to reduce the length of branch circuits to comply with the energy conservation code and good design practices. Conference rooms will be provided with floor boxes under table to accommodate equipment needing power and data located on the table. Copiers, Vending machines, kitchen appliances, etc. shall be connected to dedicated circuits. Receptacles shall be in floor boxes if not located against the wall. All receptacles within 6’ of sinks shall be GFI protected. Receptacles in toilet rooms and locker rooms shall be GFI protected. Receptacles in areas where flammable fumes can accumulate will be mounted at code prescribed heights. Floor boxes or power poles may be required in shop areas where power is required at work areas non- adjacent to walls. Kluber will present receptacle lay out practices and guidance for review and acceptance by client during design development phase. The electrical system for the IT data equipment shall have UPS backup and dedicated HVAC equipment to ensure continued optimal operation. Provide connection to all mechanical systems. Provide appropriate feed to welders and other equipment in shops and garage service bay. Provide power and control connections to all motorized gates. Provide power to cranes and lifts in service garage. www.kluberinc.com56 FIRE ALARM The fire alarm control unit will be an addressable system with an RF transmitter for monitoring connection to a supervising station as selected by Owner. Anticipated initiating/supervisory devices for this building will include manual pull station at each exit door, duct smoke detection, fire alarm smoke and fire protection sprinkler flow/tamper. Fire safety control functions for this building will include fan shut down. Notification appliances for this building are recommended to be audio (speaker) appliances with the capability of mass notification and other building notification capabilities. Visual notification will be incorporated and synchronized where necessary. TECHNOLOGY Technology systems design will be addressed during the design development phase. This contract will address the horizontal pathways for audio/visual. Data, security or local area network cabling requirements. The horizontal pathways for audio/visual, data security or local area network cabling requirements. The horizontal pathways for technology will include the installation of ¾” empty conduit stubs into accessible locations with 4-inch square standard outlet box and trim rings. Technology device locations will be located as directed by Client or designated representatives. A conduit system for card readers and entry controls will be provided for exterior doors of building and motorized gates. Owner’s IT representative will provide all cabling, devices, termination and testing of local area network components. Kluber has the capability of providing the design services, if desired. 1370 – Yorkville Maintenance Facility | Schematic Design | July 12, 2024 Preliminary Opinion of Probable Costs www.kluberinc.com57 Preliminary Opinion of Probable Construction Cost of Work and Total Project Costs are identified in this section. 1370 – Yorkville Maintenance Facility | Schematic Design | July 12, 2024 www.kluberinc.com58 Preliminary Opinion of Probable Costs (7/10/2024) 1370 – Yorkville Maintenance Facility | Schematic Design | July 12, 2024 www.kluberinc.com59 Preliminary Opinion of Probable Costs (7/10/2024 – Cont’d.) 1370 – Yorkville Maintenance Facility | Board Presentation | August 27, 2024 www.kluberinc.com1 Yorkville Combined Public Works & Parks Department Facility SUBMITTED TO: BOARD PRESENTATION August 27, 2024 United City of Yorkville 651 Prairie Point Drive Yorkville, Illinois 60560 1370 – Yorkville Maintenance Facility | Board Presentation | August 27, 2024 Building Program www.kluberinc.com2 This section breaks down the individual building spaces that comprise the project including quantities and space sizes. This program statement has been revised to include additional Owner information on fleet and personnel requirements. Items in red text reflect updated Owner requirements that differ from the original 2021 study phase. 1370 – Yorkville Maintenance Facility | Board Presentation | August 27, 2024 www.kluberinc.com3 Combined Space Needs Totals 1370 – Yorkville Maintenance Facility | Board Presentation | August 27, 2024 www.kluberinc.com4 Combined Space Needs Totals Total Building Size Shall Be 116,756 SF. Original program was 93,567 SF 1370 – Yorkville Maintenance Facility | Board Presentation | August 27, 2024 Design Images www.kluberinc.com5 We have created three-dimensional images that describe our proposed exterior design solution. These images include information on the building form, materials, and the development of the building site. 1370 – Yorkville Maintenance Facility | Board Presentation | August 27, 2024 www.kluberinc.com6 Public Parking: 10 public stalls, 3 handicap. Main Building Entrance.Street View 1370 – Yorkville Maintenance Facility | Board Presentation | August 27, 2024 www.kluberinc.com7 Public Entrance 36 Foot Tall Precast Garage Structure. Outdoor Patio area for staff. Public Entrance 1370 – Yorkville Maintenance Facility | Board Presentation | August 27, 2024 www.kluberinc.com8 South Water Street Carport Roof for additional Shop and vehicle storage. 2 Mechanic Service Bays. 1 Wash Bay. Secure Fence. Fueling Station Exit Drive 1370 – Yorkville Maintenance Facility | Board Presentation | August 27, 2024 www.kluberinc.com9 Northeast -Aerial Public Parking: 31 public stalls, 2 handicap. Salt Dome 36 Foot Tall Precast Garage Structure. Main Public Building Entrance. Material Storage Public Works Entrance DriveFueling Station 1370 – Yorkville Maintenance Facility | Board Presentation | August 27, 2024 www.kluberinc.com10 South Water Street Salt Dome 1 Wash Bay. Secure Fence. Material Storage Bins Staff Parking: 60 stalls Fueling Station. Northwest – Aerial 1370 – Yorkville Maintenance Facility | Board Presentation | August 27, 2024 www.kluberinc.com11 South Water Street 36 Foot tall Precast Garage Structure Entrance Garage Door Administrative Area Public Works Entrance Drive 1370 – Yorkville Maintenance Facility | Board Presentation | August 27, 2024 www.kluberinc.com12 South Water Street 2 Mechanic Service Bays. 1 Wash Bay. Secure Fence. Mechanic Staging: 10 stalls Fueling Station. Overhead Exit Doors. 1370 – Yorkville Maintenance Facility | Board Presentation | August 27, 2024 www.kluberinc.com13 South Water Street Fueling Station 2 Mechanic Service Bays. 1 Wash Bay. Carport Roof for additional Shop and Vehicle Storage Main Building Entrance. 1370 – Yorkville Maintenance Facility | Board Presentation | August 27, 2024 Site & Building Floor Plans www.kluberinc.com14 Updated Site & Building Floor Plans are shown in this section. This series of drawings have been prepared by Kluber, Inc. & Engineering Enterprises Inc. and include illustrations of proposed site parking, building layout, utilities, stormwater management and landscaping. 1370 – Yorkville Maintenance Facility | Board Presentation | August 27, 2024 www.kluberinc.com15 Public Works Admin. Staff & After Hours Public Park Parking: 31 stalls total, 2 handicap Site 130 Parking spaces on site. Two drive entrances from the North to circulate the site. Depressional stormwater management to the West. Salt dome and material storage bins to the South. Space for expansion to the North and South of the garage. Exist. Stormwater Basin Public Works Parking: 10 stalls total, 3 handicap Public Works Staff & After- Hours Public Parking: 60 stalls total 10 Fleet Maintenance Vehicle Staging / Parking for small vehicles Public Works Shop Parking: 19 stalls total NORTH 4 Fleet Maintenance Vehicle Staging for large vehicles Temporary tree transplant storage area Fuel Island Salt Dome Covered Materials storage bins Secured Yard Space Fenceline 1370 – Yorkville Maintenance Facility | Board Presentation | August 27, 2024 Garage Admin Employee Support Fleet Maintenance Shops 10,544 SF 9,552 SF 68,664 SF 8,533 SF 8,096 SF Mezzanine Area Above Building Information: 1st Floor Footprint = 105, 390 SF Mezzanine Floor Footprint = 10,922 SF Total Building S.F. = 116,312 SF NORTH www.kluberinc.com16 First Floor Plan The image above is the first-floor plan of the building. Indicates 2nd floor mezzanine location Public Works ApparatusParks Apparatus 1370 – Yorkville Maintenance Facility | Board Presentation | August 27, 2024 Fleet Garage Analysis 17 www.kluberinc.com Fleet Information: Shaded Vehicles are Vehicles the City plans to purchase over the next 5 years. White vehicles are currently owned by the City NORTH Public Works ApparatusParks Apparatus 1370 – Yorkville Maintenance Facility | Board Presentation | August 27, 2024 www.kluberinc.com18 Engineering Geometry Plan North 1370 – Yorkville Maintenance Facility | Board Presentation | August 27, 2024 www.kluberinc.com19 Engineering Geometry Plan South 1370 – Yorkville Maintenance Facility | Board Presentation | August 27, 2024 www.kluberinc.com20 Engineering Utility Plan North 1370 – Yorkville Maintenance Facility | Board Presentation | August 27, 2024 www.kluberinc.com21 Engineering Utility Plan South 1370 – Yorkville Maintenance Facility | Board Presentation | August 27, 2024 Preliminary Opinion of Probable Costs www.kluberinc.com22 Preliminary Opinion of Probable Construction Cost of Work and Total Project Costs are identified in this section. 1370 – Yorkville Maintenance Facility | Board Presentation | August 27, 2024 www.kluberinc.com23 Preliminary Opinion of Probable Costs (7/10/2024) 1370 – Yorkville Maintenance Facility | Board Presentation | August 27, 2024 www.kluberinc.com24 Preliminary Opinion of Probable Costs (7/10/2024 – Cont’d.) Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Community Development Purchasing Police Public Works Parks and Recreation Agenda Item Number Public Works Committee #3 Tracking Number PW 2024-72 Kluber Construction Manager RFQ Status Update City Council – August 27, 2024 PW – 8/20/24 Moved forward to City Council agenda. PW 2024-72 Majority Approval Please see the attached memo. Bart Olson Administration Name Department Summary Review of the construction manager RFQ document and proposed selection process. Background This item was last discussed at the August PW Committee, where it received a positive recommendation to move forward to City Council. Since then, the Mayor and I have discussed the RFQ timeline and prefer to give construction firms a full three weeks to respond to the RFQ, which will push the hiring timeline into November. I have included a more detailed version of the hiring process timeline in the RFQ document in track changes format. Recommendation Staff recommends approval of the RFQ document and seeks feedback and consent on the construction manager RFQ selection process. Memorandum To: City Council From: Bart Olson, City Administrator CC: Date: August 22, 2024 Subject: Construction Manager RFQ UNITED CITY OF YORKVILLE NEW PUBLIC WORKS FACILITY REQUEST FOR QUALIFICATIONS FOR CONSTRUCTION MANAGER As Constructor (CMc) where the basis of payment is the Cost of the Work Plus a Fee with a Guaranteed Maximum Price (GMP) August 29, 2024 United City of Yorkville 651 Prairie Pointe Drive Yorkville, Illinois 60560 TABLE OF CONTENTS 1. INTRODUCTION 1 2. KEY INFORMATION ABOUT THIS RFQ 3 3. SERVICES REQUIRED FROM THE CONSTRUCTION MANAGER 4 4. SUBMITTAL REQUIREMENTS 5 5. SELECTION CRITERIA AND WEIGHTING 6 6. GENERAL TERMS AND CONDITIONS 6 1 REQUEST FOR CONSTRUCTION MANAGER QUALIFICATIONS 1. INTRODUCTION 1.1 PURPOSE: The United City of Yorkville (“Owner”) is issuing a Request for Qualifications (the “RFQ”) which was advertised on August 29, 2024 and is due on September 18, 2024 at 2:00 pm CST. The Owner is requesting written qualifications from Construction Management firms to provide Construction Manager as Constructor services where the basis of payment is the Cost of the Work Plus a Fee with a Guaranteed Maximum Price (“GMP”). A brief description of the Project, as herein defined, is set forth below for your convenience, with detailed requirements found in Section 3 of the RFQ, “SERVICES REQUIRED FROM THE CONSTRUCTION MANAGER”. The Form of Agreement will be AIA A133-2019, Standard Form of Agreement between Owner and Construction Manager as Constructor where the basis of payment is the Cost of the Work Plus a Fee with a Guaranteed Maximum Price. 1.2 PROJECT DESCRIPTION: New Public Works Facility Project (“Project”) The existing Yorkville Public Works Facility is located at 610 Tower Lane in Yorkville, Illinois. The existing Yorkville Parks and Recreation Maintenance Department is located at 185 Wolf Street in Yorkville, Illinois. It is the intent of this project to consolidate and relocate both operations to one combined Public Works site. The project has also been designed to allow for future building expansion. The goal of the Yorkville Public Works project is to have a building that is maximized for operations, built for today but planned for expansion, that provides for improved staff amenities and can house the all fleet, shop and administrative space under roof. The new facility shall be constructed on a 12.0 acre Planned Unit Development (PUD) parcel of vacant land located at the west end of Boombah Boulevard in Yorkville, Illinois; just west of U.S. Route 47 on the south side of the road. This parcel was purchased previously by the United City of Yorkville in 2023. The site is serviced by existing underground utilities and stormwater management will be directed off site into the regional western stormwater basin that was developed as part of the original PUD. The proposed building structure totals 116,311 square feet and includes a 10,922 square foot open mezzanine. Site amenities will also include materials storage bins, a fueling station, a salt structure and material dry pad construction. Schematic Design documents have been completed by Kluber Architects + Engineers dated July 12, 2024. The documents are attached hereto for your reference. A Preliminary Estimate of Construction Cost prepared by Kluber, Inc. dated July 10, 2024 is also attached for your reference. 2 The preliminary Project Schedule is as follows: Phase Start Date End Date Design Development (Ongoing) 15 July 2024 26 September 2024 DD cost estimate (by CM) 09 October 2024 17 October 2024 Construction Documents 18 October 2024 12 December 2024 CD cost estimate (by CM) 13 December 2024 20 December 2024 Procurement Mid-January 2025 Mid-February 2025 Commencement of Construction TBD: Estimated April 2025 Substantial Completion TBD: Estimated May 2026 The Construction Manager will participate in the pre-construction phase, including attendance at meetings with the Architect, Engineer and Owner, development of preliminary and final Project Schedules, reviewing and recommending adoption of a phasing plan for the Project, preparation of cost estimates at each phase of design, procurement of bids from contractors as provided by law, preparation of a Guaranteed Maximum Price (GMP) for the Project, and day to day administration of the Project. The Construction Manager may bid to self-perform any of the trade work on the Project but it is not a requirement. All construction contracts for the work will be competitively bid and awarded to those bidders determined to be the lowest responsible and responsive bidder in each category of the work, as determined by the City Council in accordance with applicable law. All bidding will be “open book” to allow the City a clear understanding of the costs associated with the work. The GMP is to be established AFTER selection of the lowest qualified trade package bidder is known. The Owner’s maximum Construction Cost of the Work (COW) for the Project is between $30,534,969.00 and $32,806,281.00 Million Dollars, including all Contingencies, Allowances and Construction Management fees and General Conditions expenses. 2. KEY INFORMATION ABOUT THIS RFQ 2.1 RFQ Contact: The RFQ Contact, identified below, is the sole point of contact regarding the RFQ from the date of issuance until selection of the successful Construction Manager. Contact Name: Bart Olson Title: City Administrator Owner: United City of Yorkville Address: 651 Prairie Pointe Drive Yorkville, IL 60560 Email: bolson@yorkville.il.us Phone: 630.553.8537 3 2.2 Questions: All questions shall be submitted via email and directed to the RFQ contact NO LATER THAN 12:00 pm (noon) on Monday, September 16, 2024. Do not discuss this RFQ with any person other than the RFQ Contact. Questions received less than seven calendar days prior to the due date and time may be answered at the discretion of the Owner. When the answer to a question regarding the RFQ may result in a material change to the RFQ, we will respond in writing. In that case, we will send the answer to all eligible recipients of the RFQ. Only written or emailed answers to questions will be binding on this Project. 2.3 Submission Deadline and Timetable: The following dates are set forth for informational and planning purposes; however, the Owner reserves the right to change the dates. Issue RFQ: August 29, 2024 Questions Due: Sept. 16, 2024 Due Date/Time for Qualifications: Sept. 18, 2024 @ 2:00 p.m. Notification of Construction Manager Candidates: Before Thurs, Oct. 3 Interview of Construction Manager Candidates: Week of October 7 Recommendation of Construction Manager: Week of October 14 City Council endorsement of recommended firm: October 22, 2024 City / firm negotiation: Post October 22, 2024 City Council approval of Construction Manager Contract: November 12, 2024 2.4 Pre-Qualifications Meeting: A Pre-Qualifications and existing site tour will not be scheduled. 2.5 Number of Copies: Submit Eight (8) printed and bound copies of your qualifications response as well as an electronic version on a USB drive. Do not submit a cost proposal at this time. 2.6 Submission Review: The Owner will open all documents that are submitted in a proper and timely manner and will record the names and other information specified by law and rule. All submittals become the property of the Owner and will not be returned, except in the case of a late submission. 2.7 Submittal Address: Contact Name: Bart Olson Title: City Administrator Owner: United City of Yorkville Address: 651 Prairie Pointe Drive Yorkville, IL 60560 4 Email: bolson@yorkville.il.us Phone: 630.553.8537 3. SERVICES REQUIRED FROM THE CONSTRUCTION MANAGER. 3.1 Services Required Construction Manager shall be responsible for the following services: 3.1.1 Preconstruction services will include but not be necessarily limited to: a. Acting as the Cost Consultant and establishing preliminary and detailed final estimates of the Cost of the Work as defined in Section 7.1.1 of AIA A133- 2019. b. Provide an integral part of the design approach. c. Provide value engineering during the design phase. d. Attend all design meetings with Owner and Architect. e. Establish bidding procedures in conjunction with Owner and Architect. f. Establish all prequalification standards with Owner and scope of work bid packages for bidding. g. Publish notice for pre-qualification of contractors. h. Solicit a minimum of three (3) bids per trade. i. Conduct public bidding, open, and record all bids. j. Evaluate all bids and assist in preparing a recommendation and making a presentation to Owner. 3.1.2 Construction Management basic scope of services are to include but not be limited to: a. Preconstruction services including cost estimating, scheduling, constructability reviews, and value engineering during the design phase. b. Estimating Cost of the Work. c. Establishing a Guaranteed Maximum Price. d. Scheduling for the Project. e. Responsibility for all Construction Management services and general conditions services. f. Administration/project coordination. g. On site management. h. All construction management services defined within the Contract Documents. 3.2 Staffing Specifications: Provide adequate, qualified levels of staffing to perform all work required and specified by the Scope of Services Required. A full time Project Superintendent shall be maintained at the construction site of the Project from the start- up of construction operations through the completion of the punch list for the Project. A 5 Project Manager shall be maintained on the project from the startup of Design Development through the completion of the punch list for the Project. The Project Superintendent and the Project Manager shall not be changed without approval of the Owner. The Project Superintendent and the Project Manager must demonstrate successful experience through completion of a project of similar type, size, scope, and complexity. The Project Superintendent shall be present on the Project Site whenever any construction work is being performed. The Project Manager will serve as the single point of contact between the Owner, the Architect, and the Construction Manager. 3.3 Insurance: Construction Manager shall be required to maintain insurance as required under Section 6.8 of the RFQ. 3.4 Performance and Payment Bonds: Construction Manager shall be required to purchase and maintain a performance bond and a labor and material payment bond in an initial amount of the estimated Guaranteed Maximum Price, and thereafter adjusted to not less than 100% of the Guaranteed Maximum Price. 3.5 Other Specifications: Construction Manager shall be required to enter into AIA Document A133-2019, Standard Form of Agreement between Owner and Construction Manager as Constructor where the basis of payment is the Cost of the Work Plus a Fee with a Guaranteed Maximum Price as modified for this Project. Construction Manager shall be subject to the provisions of AIA Document A201-2017, General Conditions of the Contract for Construction, as modified for this Project. 4. SUBMITTAL REQUIREMENTS All submittals must be thorough, complete and accurate and include the following (there is a 50 page limit on the submittal): 4.1 Cover Letter: Response letter of interest on the firm’s letterhead transmitting the qualifications package. Include name of the firm, local address, telephone number and name of primary contact person (with email address). 4.2 Firm Information & Qualifications: Provide firm information and qualifications. 4.3 Organizational Chart: Indicate staff assigned to this project and their roles. Provide key Staff/Sub-Consultant Qualifications and Relevant Experience: Include all team member resumes and relevant project experience for individuals proposed for the project. 4.4 Relevant Project Experience: List of at least three (3) projects recently (within the past 10 years) completed similar in nature to this project. Include a description of each project, including (at a minimum) initial Cost of Work project budget and final Cost of Work project budget, building size, and dates of commencement and completion of construction. Provide a reference for each project submitted including name, job title, telephone number, and email address. 6 4.5 Project Understanding: Written description of project understanding. 4.6 Technical Approach: Describe the firm’s methodology to perform the Construction Management services requested, including (but not limited to) estimating, bidding, daily project management, site supervision and quality control methods and software. 5. SELECTION CRITERIA AND WEIGHTING The selection criteria and weightings for project selection (out of a total maximum score of 100) are as indicated below. 5.1 Firm Experience (40 points maximum). The entity qualifications, including experience on projects similar to the one under consideration with quality reference checks. 5.2 Proposed Team (30 points maximum). The proposed staff’s qualifications, including experience on projects similar to the one under consideration. 5.3 Project Understanding & Technical Approach (20 points maximum). Project understanding and the entity’s approach to the planning, organizing, execution and management of the project effort. 5.4 Adherence to RFQ (10 points maximum). Quality of the entity’s submittal including spelling, providing all the information requested, and providing correct/accurate information. 6. GENERAL TERMS & CONDITIONS 6.1 CMc must be currently and have been for at least one year prior, registered in the State of Illinois. 6.2 Selection will be made by the evaluation committee and is subject to approval by the United City of Yorkville City Council. The successful CMc will be required to enter into a written agreement in a form acceptable to the city. 6.3 The evaluation committee and the United City of Yorkville reserve the right at any time and for any reason to cancel this professional services agreement procurement process, to reject any or all qualifications. The evaluation committee and the United City of Yorkville reserve the right to reject any non- responsive submissions. The Evaluation committee may seek clarification on any aspect of the qualifications response at any time. 6.4 The City reserves the right to reject all or any proposals, to negotiate changes in the scope of the work or services provided, to withhold the award for any reason it may determine, and to waive any irregularity, informality, or technicality in the selection process, if it is deemed in the city’s best interest to do so. 6.5 All costs related to the preparation of the response to this Request for Qualifications and any related activities are the sole responsibility of the proposing firm. The City assumes no liability for any costs incurred by firms throughout the entire selection process. 7 6.6 All submittals, including attachments, supplementary materials, renderings, sketches, addenda, etc., shall, upon submission, become the property of the city, and will not be returned to the submitting firm. 6.7 The firm’s written services agreement shall include a statement of indemnification to hold the evaluation committee, the city, its officers, agents and employees, and each of them harmless from any and all lawsuits, claims, demands, liabilities, damages and losses including all costs, expenses and attorney’s fees incurred in connection therewith, for or on account of any injury to any person, or any death at any time resulting from such injury, or any damage to property, which may arise or which may be alleged to have arisen out of or in connection with, or as a result of any negligence of the firm in performing the work covered by this RFQ or any subsequent agreement. 6.8 Qualified Construction Manager must have the following: commercial general liability, professional liability/errors and omissions insurance coverage with minimum limits of $1,000,000 per occurrence and $2,000,000 aggregated coverage with a minimum $10,000,000 excess umbrella are required. The United City of Yorkville must be named as a primary, non-contributory additional insured and a certificate of insurance provided to the city prior to the commencement of work. In addition, they should have the required statutory workers compensation and auto liability policies in place and provide Certificate Insurance evidencing said policies. 6.9 CMc must also be to defend and indemnify the United City of Yorkville against all third-party claims or causes of action against the city arising out of the firm’s willful or wanton misconduct or gross negligence in the performance of their services on behalf of the city. 6.10 Equal Employment Opportunity Clause, Section 6.1 of the Illinois Department of Human Rights Rules and Regulations shall be a material term of any agreement resulting from this RFQ. 6.11 In case of default by the professional services firm, the evaluation committee and the city may procure the services from other sources and hold the firm responsible for any excess cost resulting there-from. 6.12 The selected CMc will be exclusively responsible for all services scheduled during the development of a Scope of Services. The evaluation committee will consider the CMc to be the sole point of contact with regard to contractual matters that relate to this project which includes the payment of any and all charges resulting from an agreement. Subcontracts will be permitted only upon specific, written permission of the city. 6.13 Failure to read the RFQ and comply with its instructions will be at the proposing firm’s own risk. Corrections and/or modifications to submittals received after the completion of the firm’s scheduled presentation will not be accepted. 8 6.14 CONTACT WITH CITY EMPLOYEES IS STRICTLY PROHIBITED DURING THE RFQ SUBMISSION PERIOD. All firms interested in this procurement (including the firm’s employees, representatives, agents, lobbyists, attorneys and subconsultants) will refrain, under penalty of disqualification, from direct or indirect contact for the purpose of influencing the selection or creating bias in the selection process with any person who may play a part in the selection process, including the evaluation panel, City Officials and Administration, Department Heads, Division Managers, and other City staff. This policy is intended to create a level playing field for all potential firms, assure that contract decisions are made in public and to protect the integrity of the selection process. 6.15 Neither Respondents nor any person acting on Respondent's behalf shall attempt to influence the outcome of the award by the offer, presentation or promise of gratuities, favors, or anything of value to any appointed or elected official or employee of the United City of Yorkville or their families. All inquiries regarding the solicitation are to be directed to the designated City Representative identified in this RFQ. Upon issuance of the solicitation, through the pre-award phase and up to the award, aside from Respondent's formal response to the solicitation, written requests for clarification during the period officially designated for such purpose by the City Representative, neither Respondents nor persons acting on their behalf shall communicate with any appointed or elected official or employee of the United City of Yorkville or their families through written or oral means in an attempt to persuade or influence the outcome of the award or to obtain or deliver information intended to or which could reasonably result in an advantage to any Respondent. However, nothing in this paragraph shall prevent a Respondent from making public statements to the City Council convened for a regularly scheduled session after the official selection has been made and placed on the City Council agenda for action, or to a City Council committee convened to discuss a recommendation regarding the solicitation. 6.16 Respondents who provide false or misleading information, whether intentional or not, in any documents presented to the City for consideration in the selection process shall be excluded. Any false or misleading information in these documents would, in effect, render the entire document suspect and therefore useless. 6.17 The CMc will be required to execute an approved professional services agreement with the United City of Yorkville. Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Community Development Purchasing Police Public Works Parks and Recreation Agenda Item Number New Business #7 Tracking Number PW 2024-72 Kluber Construction Manager RFQ Status Update Public Works Committee – August 20, 2024 Majority Approval Please see the attached memo. Bart Olson Administration Name Department Packet materials from 8/20/24 PW meeting to follow Summary Review of the construction manager RFQ document and proposed selection process. Background This item was last discussed by the City Council in February 2024, when the City Council approved an architectural design contract with Kluber for the Public Works and Parks Maintenance Facility project. Since that meeting, we have toured local Public Works facilities and refined the space needs analysis for the building (which is included in a separate agenda item). The next step to eventual facility construction is to hire a construction manager. The proposed construction manager request for qualifications (RFQ) document is attached. In general, the construction manager will be hired to provide pre-construction services to the City by assisting with final design decisions, providing value engineering recommendations, providing cost estimates, and administering the bidding process, as well as construction management services which includes daily management of the project, site management, and finally providing the City with some cost controls via a proposed guaranteed maximum price (GMP) structure. This GMP is explained in detail later in this memo. We propose to select the construction manager via this RFQ. Staff needs feedback/concurrence on the following process: 1) Construction companies will respond to the RFQ document with their qualifications, and we propose to have staff review the qualifications (Bart, Erin, Eric, Tim, Jesus). 2) Staff will select 2-4 firms for an interview, and then conduct those interviews. For these interviews, we think it’s appropriate for 1-2 aldermen to sit in. 3) Post interview, the staff and participating alderman will recommend one firm to the City Council for selection. City Council will approve/deny the staff recommendation. 4) Post City Council approval of the selection, staff will negotiate a final contract with the firm. Once agreed upon by staff and the firm, the contract will be brought to City Council for approval/denial. This contract will contain a negotiated profit margin for the project, but the GMP/project cost will be set at a later date. 5) Preconstruction services as outlined in the RFQ document will be completed. This includes value engineering efforts and will result in a final design of the building. 6) The City Council will review and approve/deny the final design of the building. Memorandum To: City Council From: Bart Olson, City Administrator CC: Date: August 14, 2024 Subject: Construction Manager RFQ 7) The project will be bid out by the construction manager. Bids will be received (with pricing). 8) The staff will work with the construction manager to set guaranteed maximum pricing (GMP) levels for each trade and the entire project. The GMP amounts will be included in a contract amendment with the construction manager and will be submitted to the City Council. We anticipate the GMPs to consist of bid pricing plus a modest contingency, and for the contract terms to stipulate that the City receives any unspent funds back at the end of the project. 9) The City Council will review the construction manager contract amendment with GMPs, and will approve/deny. 10) If #9 is approved, the project will proceed forward to construction. Within the selection process outlined above, we have multiple points of City Council review. The RFQ review and interviews are expected to be relatively mundane but time sensitive (interviews would likely have to occur during normal business hours). Additionally, we think there will be opportunities for an alderman to participate in the steering committee during the construction process and/or to assist with final design choices (furniture, colors, etc.). Recommendation Staff recommends approval of the RFQ document, and seeks feedback and consent on the construction manager RFQ selection process. UNITED CITY OF YORKVILLE NEW PUBLIC WORKS FACILITY REQUEST FOR QUALIFICATIONS FOR CONSTRUCTION MANAGER As Constructor (CMc) where the basis of payment is the Cost of the Work Plus a Fee with a Guaranteed Maximum Price (GMP) August 29, 2024 United City of Yorkville 651 Prairie Pointe Drive Yorkville, Illinois 60560 TABLE OF CONTENTS 1. INTRODUCTION 1 2. KEY INFORMATION ABOUT THIS RFQ 3 3. SERVICES REQUIRED FROM THE CONSTRUCTION MANAGER 4 4. SUBMITTAL REQUIREMENTS 5 5. SELECTION CRITERIA AND WEIGHTING 6 6. GENERAL TERMS AND CONDITIONS 6 1 REQUEST FOR CONSTRUCTION MANAGER QUALIFICATIONS 1. INTRODUCTION 1.1 PURPOSE: The United City of Yorkville (“Owner”) is issuing a Request for Qualifications (the “RFQ”) which was advertised on August 29, 2024 and is due on September 11, 2024 at 2:00 pm CST. The Owner is requesting written qualifications from Construction Management firms to provide Construction Manager as Constructor services where the basis of payment is the Cost of the Work Plus a Fee with a Guaranteed Maximum Price (“GMP”). A brief description of the Project, as herein defined, is set forth below for your convenience, with detailed requirements found in Section 3 of the RFQ, “SERVICES REQUIRED FROM THE CONSTRUCTION MANAGER”. The Form of Agreement will be AIA A133-2019, Standard Form of Agreement between Owner and Construction Manager as Constructor where the basis of payment is the Cost of the Work Plus a Fee with a Guaranteed Maximum Price. 1.2 PROJECT DESCRIPTION: New Public Works Facility Project (“Project”) The existing Yorkville Public Works Facility is located at 610 Tower Lane in Yorkville, Illinois. The existing Yorkville Parks and Recreation Maintenance Department is located at 185 Wolf Street in Yorkville, Illinois. It is the intent of this project to consolidate and relocate both operations to one combined Public Works site. The project has also been designed to allow for future building expansion. The goal of the Yorkville Public Works project is to have a building that is maximized for operations, built for today but planned for expansion, that provides for improved staff amenities and can house the all fleet, shop and administrative space under roof. The new facility shall be constructed on a 12.0 acre Planned Unit Development (PUD) parcel of vacant land located at the west end of Boombah Boulevard in Yorkville, Illinois; just west of U.S. Route 47 on the south side of the road. This parcel was purchased previously by the United City of Yorkville in 2023. The site is serviced by existing underground utilities and stormwater management will be directed off site into the regional western stormwater basin that was developed as part of the original PUD. The proposed building structure totals 116,311 square feet and includes a 10,922 square foot open mezzanine. Site amenities will also include materials storage bins, a fueling station, a salt structure and material dry pad construction. Schematic Design documents have been completed by Kluber Architects + Engineers dated July 12, 2024. The documents are attached hereto for your reference. A Preliminary Estimate of Construction Cost prepared by Kluber, Inc. dated July 10, 2024 is also attached for your reference. 2 The preliminary Project Schedule is as follows: Phase Start Date End Date Design Development (Ongoing) 15 July 2024 26 September 2024 DD cost estimate (by CM) 09 October 2024 17 October 2024 Construction Documents 18 October 2024 12 December 2024 CD cost estimate (by CM) 13 December 2024 20 December 2024 Procurement Mid-January 2025 Mid-February 2025 Commencement of Construction TBD: Estimated April 2025 Substantial Completion TBD: Estimated May 2026 The Construction Manager will participate in the pre-construction phase, including attendance at meetings with the Architect, Engineer and Owner, development of preliminary and final Project Schedules, reviewing and recommending adoption of a phasing plan for the Project, preparation of cost estimates at each phase of design, procurement of bids from contractors as provided by law, preparation of a Guaranteed Maximum Price (GMP) for the Project, and day to day administration of the Project. The Construction Manager may bid to self-perform any of the trade work on the Project but it is not a requirement. All construction contracts for the work will be competitively bid and awarded to those bidders determined to be the lowest responsible and responsive bidder in each category of the work, as determined by the City Council in accordance with applicable law. All bidding will be “open book” to allow the City a clear understanding of the costs associated with the work. The GMP is to be established AFTER selection of the lowest qualified trade package bidder is known. The Owner’s maximum Construction Cost of the Work (COW) for the Project is between $30,534,969.00 and $32,806,281.00 Million Dollars, including all Contingencies, Allowances and Construction Management fees and General Conditions expenses. 2. KEY INFORMATION ABOUT THIS RFQ 2.1 RFQ Contact: The RFQ Contact, identified below, is the sole point of contact regarding the RFQ from the date of issuance until selection of the successful Construction Manager. Contact Name: Bart Olson Title: City Administrator Owner: United City of Yorkville Address: 651 Prairie Pointe Drive Yorkville, IL 60560 Email: bolson@yorkville.il.us Phone: 630.553.8537 3 2.2 Questions: All questions shall be submitted via email and directed to the RFQ contact NO LATER THAN 12:00 pm (noon) on Monday, September 9, 2024. Do not discuss this RFQ with any person other than the RFQ Contact. Questions received less than seven calendar days prior to the due date and time may be answered at the discretion of the Owner. When the answer to a question regarding the RFQ may result in a material change to the RFQ, we will respond in writing. In that case, we will send the answer to all eligible recipients of the RFQ. Only written or emailed answers to questions will be binding on this Project. 2.3 Submission Deadline and Timetable: The following dates are set forth for informational and planning purposes; however, the Owner reserves the right to change the dates. Issue RFQ: August 29, 2024 Questions Due: Sept. 09, 2024 Due Date/Time for Qualifications: Sept. 11, 2024 @ 2:00 p.m. Notification of Construction Manager Candidates: September 16, 2024 Interview of Construction Manager Candidates: September 23, 2024 Selection of Construction Manager: October 08, 2024 2.4 Pre-Qualifications Meeting: A Pre-Qualifications and existing site tour will not be scheduled. 2.5 Number of Copies: Submit Eight (8) printed and bound copies of your qualifications response as well as an electronic version on a USB drive. Do not submit a cost proposal at this time. 2.6 Submission Review: The Owner will open all documents that are submitted in a proper and timely manner and will record the names and other information specified by law and rule. All submittals become the property of the Owner and will not be returned, except in the case of a late submission. 2.7 Submittal Address: Contact Name: Bart Olson Title: City Administrator Owner: United City of Yorkville Address: 651 Prairie Pointe Drive Yorkville, IL 60560 Email: bolson@yorkville.il.us Phone: 630.553.8537 4 3. SERVICES REQUIRED FROM THE CONSTRUCTION MANAGER. 3.1 Services Required Construction Manager shall be responsible for the following services: 3.1.1 Preconstruction services will include but not be necessarily limited to: a. Acting as the Cost Consultant and establishing preliminary and detailed final estimates of the Cost of the Work as defined in Section 7.1.1 of AIA A133- 2019. b. Provide an integral part of the design approach. c. Provide value engineering during the design phase. d. Attend all design meetings with Owner and Architect. e. Establish bidding procedures in conjunction with Owner and Architect. f. Establish all prequalification standards with Owner and scope of work bid packages for bidding. g. Publish notice for pre-qualification of contractors. h. Solicit a minimum of three (3) bids per trade. i. Conduct public bidding, open, and record all bids. j. Evaluate all bids and assist in preparing a recommendation and making a presentation to Owner. 3.1.2 Construction Management basic scope of services are to include but not be limited to: a. Preconstruction services including cost estimating, scheduling, constructability reviews, and value engineering during the design phase. b. Estimating Cost of the Work. c. Establishing a Guaranteed Maximum Price. d. Scheduling for the Project. e. Responsibility for all Construction Management services and general conditions services. f. Administration/project coordination. g. On site management. h. All construction management services defined within the Contract Documents. 3.2 Staffing Specifications: Provide adequate, qualified levels of staffing to perform all work required and specified by the Scope of Services Required. A full time Project Superintendent shall be maintained at the construction site of the Project from the start- up of construction operations through the completion of the punch list for the Project. A Project Manager shall be maintained on the project from the startup of Design Development through the completion of the punch list for the Project. The Project Superintendent and the Project Manager shall not be changed without approval of the Owner. The Project Superintendent and the Project Manager must demonstrate successful experience through completion of a project of similar type, size, scope, and complexity. The Project Superintendent shall be present on the Project Site 5 whenever any construction work is being performed. The Project Manager will serve as the single point of contact between the Owner, the Architect, and the Construction Manager. 3.3 Insurance: Construction Manager shall be required to maintain insurance as required under Section 6.8 of the RFQ. 3.4 Performance and Payment Bonds: Construction Manager shall be required to purchase and maintain a performance bond and a labor and material payment bond in an initial amount of the estimated Guaranteed Maximum Price, and thereafter adjusted to not less than 100% of the Guaranteed Maximum Price. 3.5 Other Specifications: Construction Manager shall be required to enter into AIA Document A133-2019, Standard Form of Agreement between Owner and Construction Manager as Constructor where the basis of payment is the Cost of the Work Plus a Fee with a Guaranteed Maximum Price as modified for this Project. Construction Manager shall be subject to the provisions of AIA Document A201-2017, General Conditions of the Contract for Construction, as modified for this Project. 4. SUBMITTAL REQUIREMENTS All submittals must be thorough, complete and accurate and include the following (there is a 50 page limit on the submittal): 4.1 Cover Letter: Response letter of interest on the firm’s letterhead transmitting the qualifications package. Include name of the firm, local address, telephone number and name of primary contact person (with email address). 4.2 Firm Information & Qualifications: Provide firm information and qualifications. 4.3 Organizational Chart: Indicate staff assigned to this project and their roles. Provide key Staff/Sub-Consultant Qualifications and Relevant Experience: Include all team member resumes and relevant project experience for individuals proposed for the project. 4.4 Relevant Project Experience: List of at least three (3) projects recently (within the past 10 years) completed similar in nature to this project. Include a description of each project, including (at a minimum) initial Cost of Work project budget and final Cost of Work project budget, building size, and dates of commencement and completion of construction. Provide a reference for each project submitted including name, job title, telephone number, and email address. 4.5 Project Understanding: Written description of project understanding. 4.6 Technical Approach: Describe the firm’s methodology to perform the Construction Management services requested, including (but not limited to) estimating, bidding, daily project management, site supervision and quality control methods and software. 6 5. SELECTION CRITERIA AND WEIGHTING The selection criteria and weightings for project selection (out of a total maximum score of 100) are as indicated below. 5.1 Firm Experience (40 points maximum). The entity qualifications, including experience on projects similar to the one under consideration with quality reference checks. 5.2 Proposed Team (30 points maximum). The proposed staff’s qualifications, including experience on projects similar to the one under consideration. 5.3 Project Understanding & Technical Approach (20 points maximum). Project understanding and the entity’s approach to the planning, organizing, execution and management of the project effort. 5.4 Adherence to RFQ (10 points maximum). Quality of the entity’s submittal including spelling, providing all the information requested, and providing correct/accurate information. 6. GENERAL TERMS & CONDITIONS 6.1 CMc must be currently and have been for at least one year prior, registered in the State of Illinois. 6.2 Selection will be made by the evaluation committee and is subject to approval by the United City of Yorkville City Council. The successful CMc will be required to enter into a written agreement in a form acceptable to the city. 6.3 The evaluation committee and the United City of Yorkville reserve the right at any time and for any reason to cancel this professional services agreement procurement process, to reject any or all qualifications. The evaluation committee and the United City of Yorkville reserve the right to reject any non- responsive submissions. The Evaluation committee may seek clarification on any aspect of the qualifications response at any time. 6.4 The City reserves the right to reject all or any proposals, to negotiate changes in the scope of the work or services provided, to withhold the award for any reason it may determine, and to waive any irregularity, informality, or technicality in the selection process, if it is deemed in the city’s best interest to do so. 6.5 All costs related to the preparation of the response to this Request for Qualifications and any related activities are the sole responsibility of the proposing firm. The City assumes no liability for any costs incurred by firms throughout the entire selection process. 6.6 All submittals, including attachments, supplementary materials, renderings, sketches, addenda, etc., shall, upon submission, become the property of the city, and will not be returned to the submitting firm. 6.7 The firm’s written services agreement shall include a statement of indemnification to hold the evaluation committee, the city, its officers, agents and 7 employees, and each of them harmless from any and all lawsuits, claims, demands, liabilities, damages and losses including all costs, expenses and attorney’s fees incurred in connection therewith, for or on account of any injury to any person, or any death at any time resulting from such injury, or any damage to property, which may arise or which may be alleged to have arisen out of or in connection with, or as a result of any negligence of the firm in performing the work covered by this RFQ or any subsequent agreement. 6.8 Qualified Construction Manager must have the following: commercial general liability, professional liability/errors and omissions insurance coverage with minimum limits of $1,000,000 per occurrence and $2,000,000 aggregated coverage with a minimum $10,000,000 excess umbrella are required. The United City of Yorkville must be named as a primary, non-contributory additional insured and a certificate of insurance provided to the city prior to the commencement of work. In addition, they should have the required statutory workers compensation and auto liability policies in place and provide Certificate Insurance evidencing said policies. 6.9 CMc must also be to defend and indemnify the United City of Yorkville against all third-party claims or causes of action against the city arising out of the firm’s willful or wanton misconduct or gross negligence in the performance of their services on behalf of the city. 6.10 Equal Employment Opportunity Clause, Section 6.1 of the Illinois Department of Human Rights Rules and Regulations shall be a material term of any agreement resulting from this RFQ. 6.11 In case of default by the professional services firm, the evaluation committee and the city may procure the services from other sources and hold the firm responsible for any excess cost resulting there-from. 6.12 The selected CMc will be exclusively responsible for all services scheduled during the development of a Scope of Services. The evaluation committee will consider the CMc to be the sole point of contact with regard to contractual matters that relate to this project which includes the payment of any and all charges resulting from an agreement. Subcontracts will be permitted only upon specific, written permission of the city. 6.13 Failure to read the RFQ and comply with its instructions will be at the proposing firm’s own risk. Corrections and/or modifications to submittals received after the completion of the firm’s scheduled presentation will not be accepted. 6.14 CONTACT WITH CITY EMPLOYEES IS STRICTLY PROHIBITED DURING THE RFQ SUBMISSION PERIOD. All firms interested in this procurement (including the firm’s employees, representatives, agents, lobbyists, attorneys and subconsultants) will refrain, under penalty of disqualification, from direct or indirect contact for the purpose of influencing the selection or creating bias in 8 the selection process with any person who may play a part in the selection process, including the evaluation panel, City Officials and Administration, Department Heads, Division Managers, and other City staff. This policy is intended to create a level playing field for all potential firms, assure that contract decisions are made in public and to protect the integrity of the selection process. 6.15 Neither Respondents nor any person acting on Respondent's behalf shall attempt to influence the outcome of the award by the offer, presentation or promise of gratuities, favors, or anything of value to any appointed or elected official or employee of the United City of Yorkville or their families. All inquiries regarding the solicitation are to be directed to the designated City Representative identified in this RFQ. Upon issuance of the solicitation, through the pre-award phase and up to the award, aside from Respondent's formal response to the solicitation, written requests for clarification during the period officially designated for such purpose by the City Representative, neither Respondents nor persons acting on their behalf shall communicate with any appointed or elected official or employee of the United City of Yorkville or their families through written or oral means in an attempt to persuade or influence the outcome of the award or to obtain or deliver information intended to or which could reasonably result in an advantage to any Respondent. However, nothing in this paragraph shall prevent a Respondent from making public statements to the City Council convened for a regularly scheduled session after the official selection has been made and placed on the City Council agenda for action, or to a City Council committee convened to discuss a recommendation regarding the solicitation. 6.16 Respondents who provide false or misleading information, whether intentional or not, in any documents presented to the City for consideration in the selection process shall be excluded. Any false or misleading information in these documents would, in effect, render the entire document suspect and therefore useless. 6.17 The CMc will be required to execute an approved professional services agreement with the United City of Yorkville. Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Community Development Purchasing Police Public Works Parks and Recreation Agenda Item Number Administration Committee #1 Tracking Number ADM 2024-30 Partial Special Census Consideration and First Steps City Council – August 27, 2024 ADM – 8/21/24 Moved forward to City Council agenda. ADM 2024-30 Informational None See attached memo. Erin Willrett Administration Name Department Summary An overview of a special census, the history of its usage in Yorkville, and requesting a special census cost estimate. Background With the exception of during the two years immediately before or after a U.S. Census, during the gap years, a local government can complete either a full or partial special census at their own cost. Since the year 2000, Yorkville has conducted a full special census four times occurring in the years 2003, 2005, 2008 and 2017. The major benefit of associated with officially documenting an increase in population is that shared Illinois income tax, use tax, cannabis and motor fuel taxes are all calculated on a per capita basis. Yorkville currently receives approximately $250 per year per resident in tax disbursements based on population according to Fiscal Year 2024 unaudited results. With between 1,300 and 1,450 new residential permits since the completion of the 2020 decennial census, we are considering completion of another special census. The first step in this process is to request a cost estimate. Staff has prepared this application. After consulting residential permit records, staff has concluded that housing construction has been highly concentrated in specific subdivisions since the last census. That being said, a partial special census as opposed to a full special census is in our best interest. In order to identify which land area to include, staff determined which sections within each subdivision have seen the highest development. After analyzing the housing data and taking into consideration the estimated population added and the population in 2020, we are proposing counting each of those land areas referred to as census blocks in the attached maps. This gives us an estimate that we will count approximately 1,400 new households. With this assumption, the increase in population would be ~4,000 people if each household has the average of 2.85 people as indicated in the 2020 census. This would result in an additional $1,000,000 in shared tax revenue per year (4,000 x $250). Before the City signs a memorandum of agreement and prior to the commencement of any work, the Census Bureau will calculate a cost estimate so the cost and scope of a special census can be formalized. A special census cost estimate will include, but is not limited to, field work, printing of the response material, data processing, and the delivery of special census Memorandum To: Administration Committee From: Erin Willrett, Assistant City Administrator CC: Bart Olson, City Administrator Date: June 19, 2024 Subject: Partial Special Census Consideration and First Step results. The exact cost will vary based on several factors, such as duration of field activities, self- response rate, boundary changes due to annexations, and enumerator pay rate. Additional expenses the City may incur, such as community outreach, are not included in the cost estimate. a cost estimate will not be calculated until BOTH an official letter from the Mayor and the completed SC-900 are received by the Census Bureau. It may take several weeks for the Census Bureau to produce a cost estimate. Expenditures for a special census have been allocated in the FY 2025 budget under the Administration Services Department of the General Fund, with a designated amount of $200,000 (01-640-54-00-5478). As progression continues with this effort, we will keep this committee up to date. Upon receiving a cost estimation, staff will bring forward a recommendation whether to go through with this process or not. Recommendation This is an informational item.   July 1, 2024 U.S. Census Bureau Attn: Office of Special Censuses 4600 Silver Hill Road Washington, DC 20233 To Whom It May Concern, Since the last Decennial Census in 2020, Yorkville has seen a substantial amount of single family detached and attached housing construction within city limits. Specifically, this construction has been taking place within particular subdivisions and furthermore in certain sections. With the intent of accounting for the new residents, the City is exploring the completion of a partial special census. Therefore, on behalf of the United City of Yorkville, I am formally requesting a partial census cost estimate in order to start the process. Sincerely, John P. Purcell Mayor United City of Yorkville 651 Prairie Pointe Drive Yorkville, Illinois 60560 Telephone: 630-553-4350 www.yorkville.il.us FORM SC-900 (2-13-2023) SPECIAL CENSUS COST ESTIMATE REQUEST FORM U.S. DEPARTMENT OF COMMERCE U.S. CENSUS BUREAU OMB Control Number: 0607-0368 Expiration Date: 12/31/2025 GENERAL INSTRUCTIONS A Special Census is a basic enumeration of population, housing units, and group quarters conducted by the U.S. Census Bureau at the request of a governmental unit. Special Censuses are conducted on a cost reimbursable basis. The first step for a governmental unit interested in having a Special Census conducted is to request an official cost estimate from the Census Bureau. To request a cost estimate, the governmental unit should email the following items to DCMD.Special.Census@census.gov: 1. An official letter from your jurisdiction requesting a Special Census cost estimate. a. The letter should indicate if you are requesting a cost estimate for a full or partial Special Census. A full Special Census covers the jurisdiction of the entire governmental unit. A partial Special Census must contain at least one full tract that is completely within the jurisdiction of the governmental unit and can contain additional contiguous tracts or blocks. b. This letter should be signed by the Highest Elected Official or designee. 2. A completed SC-900 "Special Census Cost Estimate Request Form." a. The fillable SC-900 should be submitted electronically. b. The SC-900 must be filled out completely, including your estimated population and housing unit counts. Note: Please email (DCMD.Special.Census@census.gov) if your governmental unit is unable to fill out the SC-900 form electronically. Your request for a cost estimate will not be considered until both items (official letter and completed SC-900) are received by the Census Bureau. Once both required items are received, the Special Census Program will notify you of receipt. The Census Bureau estimates that completing this voluntary form will take 45 minutes on average. Send comments regarding this burden estimate or any other aspect of this collection of information, including suggestions for reducing this burden to <DCMD.Special.Census@census.gov>. Use "Paperwork Reduction Project 0607-0368" as the subject. This collection has been approved by the Office of Management and Budget (OMB). The eight-digit OMB approval number that appears at the upper right of the form confirms this approval. If this number were not displayed, the Census Bureau could not conduct this program. The Census Bureau conducts the Special Census under the legal authority of the Title 13, U.S. Code, Section 196. 1 2 FORM SC-900 (2-13-2023) Page 2 SPECIAL CENSUS COST ESTIMATE REQUEST FORM The information you provide on this form (SC-900) will be used to help the Census Bureau determine estimated costs for conducting a Special Census in your jurisdiction. Please provide the information requested. Attach additional pages as necessary. Approximately 30 days after all materials are received, the Census Bureau will send you a Special Census Cost Estimate and a Memorandum of Agreement for your consideration. The Special Census Program office will contact you if more information is needed during the cost estimate phase A. Governmental Unit Name B. Governmental Unit Address – Please include both the mailing address (example, PO Box) and the location address, if they are different. 1. Mailing Address – Number and street City - State ZIP Code - ZIP + 4 1 2 Mark (X) in this box if both the mailing address and location address are the same , then SKIP to item C. Otherwise, continue with item 2 below. 2. Location Address – Number and street City State ZIP Code ZIP + 4 C. Does this Governmental Unit have a website?C. Does this Governmental Unit have a website?Yes – Provide Governmental Unit URL No D.Contact Person(s) PRIMARY 1.Name 2.Title 3.Telephone Extension 4. FAX Number 5.E-mail Address ALTERNATE 1.Name 2. Title 3. Telephone Extension 4. FAX Number 5.E-mail Address E.Do you have a specific time frame in which you would like to conduct a Special Census?Yes – Specify time periods (MM/DD/YYYY) Between and No I.JURISDICTION CONTACT INFORMATION If applicable, please identify and list to the 1 2 FORM SC-900 (2-13-2023) Page 3 II.CHARACTERISTICS OF THE AREAS IN WHICHSPECIAL CENSUS IS TO BE CONDUCTED A. Will this Special Census include the entire governmental unit or only specific areas within the governmental unit? "(A Special Census in only specific areas of the governmental unit is referred to as a partial Special Census. A partial Special Census must contain at least one full tract, with or without additional contiguous blocks.)" Special Census will include: Entire Governmental Unit – SKIP to item C1 Only specific areas w ithin Governmental Unit – Continue with item B1 B1. If you are interested in a partial Special Census, whatcounty or counties is the Special Census area in? County(s) partial Special Census is located in C 2.Please identify and list to the right the specific census tracts to be included in the partialSpecial Census. Please use Census 2020tabulation geography. "Note, all partial Special Censuses mustcontain at least one full Census tractand the full tract must be within thegovernmental unit's jurisdiction." Attach additional sheets, if needed. For example: TRACT TR 2001.01 TR 0003.00 TR TR TR TR TR TR TR TR ENSUS TRACT # CENSUS TRACT # TR TR TR TR TR TR TR TR If applicable, please identify and list to the right any right any additional contiguous census additional contiguous census blocks to be included in blocks to be included in the partial the partial Special Census. Please use Census 2020 Special Census. Please use Census 2020 tabulation geography.tabulation geography. Attach additional sheets, if needed. For example: TRACT BLOCK TR 2001.01 BL 1003 TR 0003.00 BL 2026 CENSUS TRACT # TR TR TR TR TR TR TR TR TR TR TR CENSUS BLOCK # BL BL BL BL BL BL BL BL BL BL BL ASSISTANCE: For assistance with identifying tract or tract/block numbers or with using the census maps or TIGER shapefiles, please see our website: https://tigerweb.geo.census.gov/tigerweb/ or contact the Special Census Program at DCMD.Special.Census@census.gov Total No.Estimated Population FORM SC-900 (2-13-2023) Page 4 II. CHARACTERISTICS OF THE AREA(S) IN WHICH SPECIAL CENSUS IS TO BE CONDUCTED - C ontinued C1. Using the Census Bureau definition shown below, do any of the areas to be included in the Special Census contain GROUP QUARTERS? 1 2 Yes – Complete item C2 No – SKIP to item D1 Group quarters are places where people live or stay in a group living arrangement that is owned or managed by an entity or organization providing housing and/or services for the residents, and residency is commonly restricted to those receiving these services. These services may include custodial or medical care as well as other types of assistance. Group quarters include such places as college residence halls, residential treatment centers, skilled-nursing facilities, group homes, military barracks, correctional facilities, and workers' dormitories. C2. For each type of Group Quarters listed in a through g (see below), indicate whether the area to be included in the Special Census contains this type of Group Quarter. For "Yes" responses – Enter the total number of each type of group quarters and the estimated combined population for that type of group quarters at the time of the Special Census enumeration. For example: There is a college with 4 dormitories and each dormitory houses 200 students – Estimated PopulationTYPE Total No. 1. College/University Student Housing . . . . . . . . . 11 Yes 4 800 22 No 2. Residential Treatment Center . . . . . . . . . . . . . 1 1 Yes 2 2 TYPE a. College/University Student Housing . . . . . . . . . . . . 1 Yes 2 No 1 b. Residential Treatment Centers . . . . . . . . . . . . . . . . . 1 2 Yes No c. Skilled Nursing Facilities . . . . . . . . . . . . . . . . . .. . . 2 Yes No (NOTE: Assisted living quarters are counted as individual housing units, not as part of a group quarters.) d. Group Homes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1 2 Yes No e. Military Quarters . . . . . . . . . . . . . . . . . . . . . . . . . . . 1 2 Yes No f. Correctional Facilities . . . . . . . . . . . . . . . . . . . . . . . 1 2 Yes No g. Workers’ Group Living Quarters and Job Corps Centers . . . .. . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1 2 Yes No NOTES – Please use this space for any explanation that may be essential in understanding your reported data. No 1 2 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . FORM SC-900 (2-13-2023)Page 5 II.CHARACTERISTICS OF THE AREA(S) IN WHICH SPECIAL CENSUS IS TO BE CONDUCTED – Continued D1. Using the Census definition shown below, do any of the areas to be included in this Special Census contain TRANSITORY LOCATIONS, where people stay that have no usual home elsewhere? Yes – Complete item D2 No – SKIP to Section III Transitory locations are locations where people are unlikely to live year-round due to the transitory/temporary/impermanent nature of the location. Transitory locations include places such as campgrounds, recreational vehicle (RV) parks, marinas, hotels, motels, racetracks, circuses, or carnivals. NOTE: Only include the transitory locations where you believe the people staying there have no other usual home elsewhere. For example, do not include RV parks, unless they specifically house people with no usual home elsewhere. D2. For each type of Transitory Location listed in a through f (see below), indicate whether the area to be included in the Special Census contains this type of Transitory Location. For "Yes" responses – Enter the total number of location s and the estimated combined population for that type of transitory location at the time of the Special Census enumeration. TYPE Total No. of Locations Yes No Yes No o N YesNo Yes No Yes No Yes No Estimated Population a. Recreational Vehicle (RV) Park . . . . . . . . . . . . . . . . b. Campgrounds c. Hotels/Motels d.Marinas e. Racetracks . . . . . . . . . . . . . . . . . . . . . . . . . . . . . f.Circuses/Fairs/Carnivals II I. ESTIMATED POPULATION AND HOUSING UNIT COUNTS FOR AREAS IN WHICH SPECIAL CENSUS WILL BE CONDUCTED A.What is the estimated housing unit count for the areas to be included in this Special Census? Enter housing unit count estimate As of – Month Year B1. What is the estimated population count for persons living in housing units in the areas to be included in this Special Census? NOTE: The 2020 Census population per household for your jurisdiction may be useful in your estimation of the population associated with new housing units. Enter population count estimate As of – Month Year 2.What is the total estimated population of persons living in group quarters in the areas to be included in this Special Census? Include in this population estimate any and all of the group quarters population that were specified in Section II, item C2. Enter population count estimate As of – Month Year 3.What is the total estimated population of persons living in transitory locations in the areas to be included in this Special Census? Include in this population estimate any and all of the transitory locations populations that were specified in Section II, item D2. Enter population count estimate As of – Month Year 1 2 1 2 1 2 1 2 1 2 1 2 . . . . . . . . . . . . . . . . . . . . . . . . . . . . No 1 2 1 2 1 2 1 2 • • • FORM SC-900 (2-13-2023) Page 6 IV. DATA USED TO DETERMINE POPULATION AND HOUSING ESTIMATES A.Which of the following types of data were used to determine the housing unit and population estimates provided in Section III ? Please specify yes or no for each listed type of data. If you answer "Yes" to any listed type of data, please enter the value of the actual or estimated increase from the 2020 Census th at was used in determining your population and/or housing unit estimates in Section III. Please enter only the value of the increase . B.TYPE 1. Increased school enrollment . . . . . . . . . . . . . . . . . . Yes – Enter estimated or actual increase No 2. Increased building permit activity . . . . . . . . . . . . . . . Yes – Enter estimated or actual increase 3. Increased utility hook-ups . . . . . . . . . . . . . . . . . . . . 1 2 Yes – Enter estimated or actual increase No 4. Increased occupancy permits . . . . . . . . . . . . . . . . . 1 2 Yes – Enter estimated or actual increase No 5. Recent annexation(s). . . . . . . . . . . . . . . . . . . . . . . Yes – Enter estimated or actual increase No 6.Housing units that were vacant in the 2020 Census that are now occupied . . . . . . . . . . . . . . . . . . . . . . Yes – Enter estimated or actual increase No 7.Other – Specify –Enter estimated or actual increase –Enter estimated or actual increase C. Are there special circumstances that will affect a 1 Special Census in your jurisdiction? For example: A college population that fluctuates depending on the time of the year. Seasonal workers who are present during particular time periods, but not there at other times. Other unique situations that may affect a population or housing count. 2 Yes – Please describe in detail the situation and include the dates of any potential seasonal population fluctuations. No FORM SC-900 (2-13-2023 Page 7 IV.DATA USED TO DETERMINE POPULATION AND HOUSINGESTIMATES – Continued D.Please feel free to provide any other details about your jurisdiction that may assist us in the preparation of your Special Census cost estimate and/or the timing of a Special Census. Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Community Development Purchasing Police Public Works Parks and Recreation Agenda Item Number Park Board #1 Tracking Number CC 2024-70 Community Nutrition Network – Beecher Center Shed Request City Council – August 27, 2024 PB – 7/18/24 The Park Board approved this request at the 7/18/24 Park Board meeting. None Informational Please see the attached memo. Tim Evans Parks and Recreation Name Department Subject Beecher Center Shed Request Background The Community Nutrition Network (C.N.N.), which uses space within the Beecher Center, has requested permission to install a permanent shed next to the current Senior Services garage at the Beecher Center for extra storage space for their operations. A map is attached. The Community Nutrition Network and Senior Services Association (CNNSSA) is a non-profit organization supported by the Meals on Wheels Foundation of Northern Illinois. It provides meals and resources to older adults and persons with disabilities and assists them in leading active and healthy lives. . The C.N.N. organization has requested the following: a) To install an 8x10 or 10x10 shed. An potential image of the shed is attached. b) C.N.N. has designated American Rescue Plan Act (ARPA) funds for this project and those funds must be used by the end of September 2024. c) They project will also include a concrete slab, a sidewalk leading to shed plus electricity. d) C.N.N. will be responsible for all aspects of this project and will follow all City ordinances when installing this shed. While staff does have some concerns of multiple sheds around Beecher Center and Park, C.N.N is an important organization and resource for older adults and persons with disabilities serving Yorkville and the surrounding community so this shed will assist them in fulfilling their mission. Recommendation This is an informational item as the Park Board approved this request. Memorandum To: Yorkville City Council From: Tim Evans, Director of Parks and Recreation CC: Scott Sleezer, Supt. of Parks Date: August 20, 2024 Subject: Beecher Center Shed Request Q-1875985 Wall D Wall A Wall C Wall B Base Details Building Size & Style Tahoe Sundance Ranch - 8' wide by 10' long Door 4' x 6'2" Single Shed Door, Left Hinge Placement Paint Selection Base: No Paint, Trim: No Paint Roof Selection Nickel Gray 3 Tab Drip Edge White Is a permit required for this job? Yes, Engineering fees still apply Who is pulling the permit? Customer Options Details Vents 16"x8" Wall Vent - White Jobsite/Installer Details Do you plan to insulate this building after Tuff Shed installs it? No Is there a power outlet within 100 feet of installation location? Yes The building location must be level to properly install the building. How level is the install location? Within 4" of level Will there be 18" of unobstructed workspace around the perimeter of all four walls? Yes Can the installers park their pickup truck & trailer within approximately 200' of your installation site? Yes Substrate Shed will be installed on? Dirt/Gravel Signature: _\s1\___________________ Date: ____\d1\______ DocuSign Envelope ID: B94CFDE4-A9A2-461A-8C47-0A185D3F0902 Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Proposed variance to permit the decrease of the minimum parking lot adjacent to an arterial roadway setback to 8.7 feet from the required twenty (20) feet from the property line for the B-3 General Business District Reviewed By: Legal Finance Engineer City Administrator Community Development Purchasing Police Public Works Parks and Recreation Agenda Item Number Planning and Zoning Commission #1 Tracking Number PZC 2024-16 & EDC 2024-47 2551 N. Bridge Street Variance City Council – August 27, 2024 PZC – 8/14/24 Item was reviewed at the 8/14/24 PZC meeting. PZC 2024-16 & EDC 2024-47 None Informational Please see the attached memo. Sara Mendez Community Development Name Department SUMMARY: Gregg Ingemunson, attorney on behalf of the petitioners, the Illinois Department of Transportation (IDOT) and B&K Enterprises, LLC, property owner, are seeking variance approval to permit the decrease of the minimum parking lot setback adjacent to an arterial roadway in the B-3 General Business District from the required twenty (20) feet to 8.7 feet from the property line. The real property is located at 2551 N Bridge Street on the west side of Bridge Street (Illinois Route 47) and north of Cannonball Trail. Per section 10-8-9-B.7 of the Unified Development Ordinance, certain authorized variances can be granted solely by the Planning and Zoning Commission if the variance occurs under certain circumstances. One such circumstance is by reason of the exercise of the right of eminent domain by any authorized governmental domain proceeding. Therefore, the authorized variation allows for the Planning and Zoning Commission to have final approval of the request due to the exercise of condemnation proceedings to the Illinois Department of Transportation. Memorandum To: City Council From: Sara Mendez, Planner I CC: Bart Olson, City Administrator Krysti Barksdale-Noble, Community Development Director Date: August 21, 2024 Subject: PZC 2024-16 2551 N Bridge Street (Variance) – Reduction in Minimum Parking Lot Setback PROPOSED MOTION: In consideration of testimony presented during a Public Hearing on August 14, 2024 and approval of the findings of fact, the Planning and Zoning Commission approves the decrease of the minimum parking lot setback adjacent to an arterial roadway in the B-3 General Business District from the required twenty (20) feet to 8.7 feet from the property line, as stated in section 10-3-9-A.4 of the Unified Development Ordinance for the property located at 2551 N Bridge Street and further subject to {insert any additional conditions of the Planning and Zoning Commission}… Action Item: Forristall-aye, Goins-aye, Millen-aye, Vinyard-aye, Williams-aye. 5 ayes; 0 nay ATTACHEMENTS: 1. Application 2. Plat of Survey 3. Public Hearing Notice 4. Draft Ordinance PUBLIC NOTICE NOTICE OF PUBLIC HEARING BEFORE THE UNITED CITY OF YORKVILLE PLANNING & ZONING COMMISSION PZC 2024-16 NOTICE IS HEREWITH GIVEN THAT the Illinois Department of Transportation, petitioner, and B&K Enterprises, LLC, owners, has filed an application with the United City of Yorkville, Kendall County, Illinois, requesting a variance approval. The real property is located at 2551 N Bridge St, Yorkville, Illinois and is generally located at the northwest corner of Route 47 and Cannonball Trail intersection. The petitioner is requesting a variance to permit the decrease of the minimum parking lot adjacent to an arterial roadway setback to 8.7 feet from the required 20 feet from the property line for the B-3 General Business District. The legal description is as follows: LOT 4 IN XPAC SUBDIVISON BEING A PART OF SECTION 16 AND 21, TOWNSHIP 37 NORTH, RANGE 7, EAST OF THE THIRD PRINCIPAL MERIDAN ALL ACCORDING TO THE PLAT 20060001353 RECORDED 1/12/06, IN THE CITY OF YORKVILLE, KENDALL COUNTY, ILLINOIS, SITUATED IN THE COUNTY OF KENDALL, ILLINOIS. PIN: 02-21-101-021 A copy of the application is available for review during normal City business hours at the office of the Community Development Director. NOTICE IS HEREWITH GIVEN THAT the Planning and Zoning Commission for the United City of Yorkville will conduct a public hearing on said application on Wednesday, August 14, 2024 at 7:00 pm at the United City of Yorkville, City Council Chambers, located at 651 Prairie Pointe Drive, Yorkville, Illinois 60560. The public hearing may be continued from time to time to dates certain without further notice being published. All interested parties are invited to attend the public hearing and will be given an opportunity to be heard. Any written comments should be addressed to the United City of Yorkville Community Development Department, City Hall, 651 Prairie Pointe Drive, Yorkville, Illinois, and will be accepted up to the date of the public hearing. By order of the Corporate Authorities of the United City of Yorkville, Kendall County, Illinois. Jori Behland Deputy City Clerk 1 STATE OF ILLINOIS ) ) ss. COUNTY OF KENDALL ) APPROVAL BY THE PLANNING AND ZONING COMMISSION OF THE UNITED CITY OF YORKVILLE, KENDALL COUNTY, ILLINOIS, GRANTING A VARIANCE TO DECREASE THE MINIMUM PARKING LOT SET BACK FOR THE PROPERTY LOCATED AT 2551 N. BRIDGE STREET WHEREAS, pursuant to the Illinois Municipal Code (65 ILCS 5/11-13-5) municipalities with less than $500,000 population may approve variations to regulations which impose practical difficulties; and WHEREAS, the United City of Yorkville, Kendall County, Illinois (the “City”) has established a Planning and Zoning Commission (the “PZC”) for the purpose of holding public hearings and provide recommendations on applications to the City in connect with its zoning regulations; and WHEREAS, pursuant to the Yorkville City Code, specifically Section 10-8-9B 7. of the Unified Development Ordinance (the “UDO”), certain variances to the City’s zoning regulations may be granted by the PZC in circumstances, by reason of the exercise of eminent domain by any authorized government, there is a reduction of a zoning lot so that the remainder of such zoning lot does not conform to applicable regulations of the UDO; and WHEREAS, the Illinois Department of Transportation (“IDOT”) and B+K Enterprises, LLC, the owner of the property commonly known as 2551 N. Bridge Street (the “Subject Property”) are seeking a variation to permit the decrease of the minimal parking lot set back from an arterial roadway from the required twenty (20) feet to eight and seven-tenths (8.7) feet from the property line; and WHEREAS, the request for a variance is due to IDOT’s acquisition of land for the purpose of widening Illinois Route 47 under its power of eminent domain; and 2 WHEREAS, the PZC convened and held a public hearing on August 14, 2024, to consider the requested variance, after publication of notice and notice to property owners within five hundred (500) feet of the Subject Property; and, WHEREAS, the PZC has reviewed its authority as set forth in Section 10-8-9B 7. and has determined that the approval of the variance is warranted as hereinafter provided. NOW, THEREFORE, BE IT APPROVED by the Planning and Zoning Commission of the United City of Yorkville, Kendall County, Illinois, as follows: Section 1: The above recitals are incorporated herein and made a part hereof. Section 2: That the variance hereinafter set forth shall apply to the property known as 2551 N. Bridge Street and legally described on Exhibit A attached hereto, identified by property index number: (the “Subject Property”). Section 3: That a variation pursuant to Section 10-8-9B 7. of the Unified Development Ordinance to permit a decrease of the minimal parking lot set back from the adjacent arterial roadway from 20 feet to 8.7 feet is hereby granted for the Subject Property. Approved by me, as Chairman of the Planning and Zoning Commission of the United City of Yorkville, Kendall County, Illinois, this ____ day of _______________, 2024. Chairman of the Planning and Zoning Commission 3 LEGAL DESCRIPTION LOT 4 IN XPAC SUBDIVISION BEING A PART OF SECTION 16 AND 21, TOWNSHIP 37 NORTH, RANGE 7, EAST OF THE THIRD PRINCIPAL MERIDIAN ALL ACCORDING TO THE PLAT 20060001353 RECORDED 1/12/06, IN THE CITY OF YORKVILLE, KENDALL COUNTY, ILLINOIS, SITUATED IN THE COUNTY OF KENDALL, ILLINOIS. Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: If new information is available at the time of the meeting, then a discussion will be held. Reviewed By: Legal Finance Engineer City Administrator Community Development Purchasing Police Public Works Parks and Recreation Agenda Item Number Mayor’s Report #8 Tracking Number CC 2021-04 City Buildings Updates City Council – August 27, 2024 None Informational Bart Olson Administration Name Department Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: If new information is available at the time of the meeting, then a discussion will be held. Reviewed By: Legal Finance Engineer City Administrator Community Development Purchasing Police Public Works Parks and Recreation Agenda Item Number Mayor’s Report #9 Tracking Number CC 2021-38 Water Study Update City Council – August 27, 2024 None Informational Bart Olson Administration Name Department