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Public Works Packet 2024 09-17-24
AGENDA PUBLIC WORKS COMMITTEE MEETING Tuesday, September 17, 2024 6:00 p.m. East Conference Room #337 651 Prairie Pointe Drive, Yorkville, IL Citizen Comments: Minutes for Correction/Approval: August 20, 2024 New Business: 1. PW 2024-73 2025 Road to Better Roads Program – Paving Plan Update 2. PW 2024-74 East Van Emmon Street Resurfacing Project – Phase III Engineering Agreement 3. PW 2024-75 Resolution Authorizing the City’s Share of Construction & Construction Engineering Costs for the Roadway Improvement of the E. Van Emmon Street Resurfacing Project 4. PW 2024-76 Resolution Authorizing the Purchase of a Trackless Boom Flail Mower from E.J. Equipment, Inc., in an Amount Not to Exceed $39,960.00 5. PW 2024-77 Resolution Approving a Proposal from Gjovik Ford, Inc. to the United City of Yorkville, Kendall County, Illinois for Vehicle Maintenance 6. PW 2024-78 Ordinance Authorizing the Acquisition of Certain Easements for the Extension of a Water Main (Grace Community Church) 7. PW 2024-79 Countryside Parkway / Center Parkway Traffic Control Discussion 8. PW 2024-80 Faxon Road – Construction Engineering Change Order Old Business: Additional Business: United City of Yorkville 651 Prairie Pointe Drive Yorkville, Illinois 60560 Telephone: 630-553-4350 www.yorkville.il.us UNITED CITY OF YORKVILLE WORKSHEET PUBLIC WORKS COMMITTEE Tuesday, September 17, 2024 6:00 PM CITY HALL CONFERENCE ROOM --------------------------------------------------------------------------------------------------------------------------------------- CITIZEN COMMENTS: --------------------------------------------------------------------------------------------------------------------------------------- --------------------------------------------------------------------------------------------------------------------------------------- MINUTES FOR CORRECTION/APPROVAL: --------------------------------------------------------------------------------------------------------------------------------------- 1. August 20, 2024 □ Approved __________ □ As presented □ With corrections --------------------------------------------------------------------------------------------------------------------------------------- NEW BUSINESS: --------------------------------------------------------------------------------------------------------------------------------------- 1. PW 2024-73 2025 Road to Better Roads Program – Paving Plan Update □ Moved forward to CC __________ □ Approved by Committee __________ □ Bring back to Committee __________ □ Informational Item □ Notes ___________________________________________________________________________ _________________________________________________________________________________ _________________________________________________________________________________ --------------------------------------------------------------------------------------------------------------------------------------- 2. PW 2024-74 East Van Emmon Street Resurfacing Project – Phase III Engineering Agreement □ Moved forward to CC __________ □ Approved by Committee __________ □ Bring back to Committee __________ □ Informational Item □ Notes ___________________________________________________________________________ _________________________________________________________________________________ _________________________________________________________________________________ --------------------------------------------------------------------------------------------------------------------------------------- 3. PW 2024-75 Resolution Authorizing the City’s Share of Construction & Construction Engineering Costs for the Roadway Improvement of the E. Van Emmon Street Resurfacing Project □ Moved forward to CC __________ □ Approved by Committee __________ □ Bring back to Committee __________ □ Informational Item □ Notes ___________________________________________________________________________ _________________________________________________________________________________ _________________________________________________________________________________ --------------------------------------------------------------------------------------------------------------------------------------- 4. PW 2024-76 Resolution Authorizing the Purchase of a Trackless Boom Flail Mower from E.J. Equipment, Inc., in an Amount Not to Exceed $39,960.00 □ Moved forward to CC __________ □ Approved by Committee __________ □ Bring back to Committee __________ □ Informational Item □ Notes ___________________________________________________________________________ _________________________________________________________________________________ _________________________________________________________________________________ --------------------------------------------------------------------------------------------------------------------------------------- 5. PW 2024-77 Resolution Approving a Proposal from Gjovik Ford, Inc. to the United City of Yorkville, Kendall County, Illinois for Vehicle Maintenance □ Moved forward to CC __________ □ Approved by Committee __________ □ Bring back to Committee __________ □ Informational Item □ Notes ___________________________________________________________________________ _________________________________________________________________________________ _________________________________________________________________________________ --------------------------------------------------------------------------------------------------------------------------------------- 6. PW 2024-78 Ordinance Authorizing the Acquisition of Certain Easements for the Extension of a Water Main (Grace Community Church) □ Moved forward to CC __________ □ Approved by Committee __________ □ Bring back to Committee __________ □ Informational Item □ Notes ___________________________________________________________________________ _________________________________________________________________________________ _________________________________________________________________________________ --------------------------------------------------------------------------------------------------------------------------------------- 7. PW 2024-79 Countryside Parkway / Center Parkway Traffic Control Discussion □ Moved forward to CC __________ □ Approved by Committee __________ □ Bring back to Committee __________ □ Informational Item □ Notes ___________________________________________________________________________ _________________________________________________________________________________ _________________________________________________________________________________ --------------------------------------------------------------------------------------------------------------------------------------- 8. PW 2024-80 Faxon Road – Construction Engineering Change Order □ Moved forward to CC __________ □ Approved by Committee __________ □ Bring back to Committee __________ □ Informational Item □ Notes ___________________________________________________________________________ _________________________________________________________________________________ _________________________________________________________________________________ --------------------------------------------------------------------------------------------------------------------------------------- ADDITIONAL BUSINESS: --------------------------------------------------------------------------------------------------------------------------------------- Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Community Development Purchasing Police Public Works Parks and Recreation Agenda Item Number Minutes Tracking Number Minutes of the Public Works Committee – August 20, 2024 Public Works Committee – September 17, 2024 Majority Committee Approval Minute Taker Name Department DRAFT Page 1 of 3 UNITED CITY OF YORKVILLE PUBLIC WORKS COMMITTEE Tuesday, August 20, 2024, 6:00pm Yorkville City Hall, East Conference Room #337 651 Prairie Pointe Drive, Yorkville, IL IN ATTENDANCE: Committee Members Chairman Ken Koch Alderman Matt Marek Alderman Craig Soling Alderman Rusty Corneils Other City Officials City Administrator Bart Olson Public Works Director Eric Dhuse Engineer Brad Sanderson, EEI Director Parks & Recreation Tim Evans Alderman Joe Plocher Alderman Chris Funkhouser Other Guests: Mr. Chris Hansen, Kluber Samantha Frantik, Kluber Joey Weslo, Kendall County Record (via Zoom) The meeting was called to order at 6:00pm by Chairman Ken Koch. Citizen Comments: None Previous Meeting Minutes: July 16, 2024 The minutes were approved as presented. Chairman Koch stated items #6 and #7 would be moved to the top of the agenda. New Business: 6. PW2024-71 Public Works and Parks Building Plan Update Mr. Chris Hansen of Kluber Architects and Engineers provided a handout of the presentation to be given to the City Council on August 27th. The handout showed the proposed combined Public Works and Parks Department facility which is tentatively 116,311 sq. ft. Other Public Works facilities were toured and comments from staff, Aldermen and Engineering were taken into consideration for the design. Mr. Hansen gave a detailed explanation of the features. He said the fitness room and larger lockers were added back in to the plan. The fleet garage and parking area were increased as well as the mezzanine area. The plan includes a salt dome, outdoor storage area, drive-through service bays and expansion areas are possible. Since the building will be for both departments, the work space will be 60% for Public Works and 40% for Parks. Mr. Hansen gave a preliminary construction cost estimate. Mr. Olson asked the committee for feedback for the plan. The proposal will be taken to City Council for a vote on the general scope and cost of the building. The next step is to hire a Construction Manager who will finalize the plan after all the input is received and look for ways to cut costs. Following are some of the comments by the committee and others present: 1. Concern that the building will be at capacity in 5 years. 2. Carport will give flexibility and additions could be made to the garage. Garage as planned, should serve Page 2 of 3 the city well for 15-20 years. Some equipment may not be replaced, then not as much space may be needed. 3. Discussed pre-cast material and construction, racking system, utilities, electrical panels. 4. Concerns for weight capacity in mezzanine, would like to see more vehicle and vertical storage, cost of add-ons are very expensive. 5. Concern for employee parking on west, not near their work equipment—possibly shift entire parking site to the west 20 feet for better flow? More parking needed for Parks employees. 6. General cost of building is concerning, hope that the Construction Manager can cut costs, more staff will be added in the future as well. 7. Install electrical outlets on pillars outdoors. 8. Use the Wolf St. building for storage which has 10,000 sq. ft.? That building may be sold, but there is still 5,000 sq. ft. at the Tower Lane location. 9. Importance of a maintenance manager since there is a 3-week wait time when equipment breaks. 10. If costs are cut in the fleet, day to day operation inconvenienced. 11. How will increase be funded? $40 million placeholder in budget, sell 25-year bonds, funding from parks, streets, sewers, general fund and already identified funding sources. To be discussed more in- depth at future meetings. 12. Construction to start in April 2025, finished by May 2026. 13. Request for revised site plan for functionality and re-tool interior garage for efficiency. Mr. Olson said the Construction Manager can help with design development items. He said this will now move forward to City Council with committee recommendations with some variables possible such as the parking lot layout on the west side, interior layout of building and outdoor receptacles. 7. PW2024-72 Kluber Construction Manager RFQ Status Update Mr. Olson said the next step is for the RFP package to be released and to advertise for a construction company There will be a 2-3 week turnaround for hiring, interviews and a recommendation to City Council. Then bids will be taken for the trades and then a Construction Manager will be hired. He recommended at least 2 Aldermen should be included in the Construction Manager interviews. The Committee discussed various ways in which the information could be provided to all Aldermen. They discussed recording the interviews for which permission would need to be included in the RFQ. After consideration, it was decided that a Q&A summary would suffice. (return to order of agenda) 1. PW 2024-66 Water Reports for April – July 2024 Mr. Dhuse said the water usage was normal except for June which was above average. He said that month was the 10th hottest June and drier than normal resulting in usage of 100 gallons per person, per day. Those rates decreased in July. These reports will be moved to the City Council consent agenda per IEPA rules. 2. PW 2024-67 Road Reconstructions Related to C1 Yorkville, LLC a. Faxon Road Reconstruction Professional Services Agreement - Design Engineering b. Beecher Road Reconstruction Professional Services Agreement – Design Engineering These are the agreements for design engineering for Faxon and Beecher Road improvements. The developer will pay for this work and there will be no cost to the city unless electric poles are moved and that would be at 50% cost to the city. Mr. Dhuse said the agreements are with EEI in the amounts of $193,620 for Faxon and $89,268 for Beecher. The committee was OK with these and they will move to the City Council consent agenda. Page 3 of 3 3. PW 2024-68 Kennedy Road and Freedom Place Intersection Improvements Mr. Sanderson said bids were taken in April to be able to complete this project before school started, however, the right-of-way has not been acquired yet. He said staff recommended rejecting the bids at this time until the right-of-way can be secured and he included a draft letter for the contractors. Due to the stand of mature oak trees, Alderman Funkhouser asked if the project could be shifted to the east, however, moving the poles, trails and the grading would not be cost-effective. Mr. Olson said an appraiser and acquisition specialist will be hired to assist the process. This moves to the consent agenda and a formal motion will be needed at City Council to reject the bids. 4. PW 2024-69 DuPage Water Commission/Lake Michigan Water Sourcing Projects Costs Summary – August 2024 Running financial tallies had been requested by Alderman Koch for the Lake Michigan Water Project. This report shows approved contracts amounts and money spent as approved by the Council. This report will be updated periodically. 5. PW 2024-70 Quiet Zone Study a. BNSF Railroad – Quiet Zone Study – Preliminary Engineering b. Downtown Railroad - Quiet Zone Study – Preliminary Engineering Mr. Olson said EEI recently did a quiet zone study for the county for Cannonball Rd. in Bristol and the county is going forward with a quiet zone. Since EEI was able to do the study relatively cheaply, it was decided to look at the downtown area (Railnet) and crossings in the northern part of the city (BNSF). There are multiple downtown crossings and all would need to be done for the most impact. He said this would be beneficial when festivals are held. The downtown cost would be $60,000 and it would be broken into phases. He said grants and funds are available for improvements. Staff is asking for approval of both agreements at a total cost of $75,000. Mr. Olson noted this is not budgeted, but other projects have come in below cost so no budget amendment is needed. Mr. Sanderson said public, staff and Council input is needed and closures will be recommended. Multiple public hearings will be required as part of the process. If streets are not closed, there would be large expenditures at each crossing for gates and warning systems. It was noted that the train engineer can still sound the horn if necessary. Mr. Sanderson added that traffic counts would be done to determine local traffic patterns. The impact on businesses and the possibilities of one-ways was also discussed. Alderman Plocher asked about using TIF funds and Mr. Olson replied he believes they can be used for the improvements, however, not for the studies. The committee was in favor of these studies and this will proceed to City Council on the regular agenda. Old Business: None Additional Business: Mr. Sanderson said DuPage Water Commission (DWC) is asking the city to move along on the architectural styles for the receiving stations, north and south, and would like bids by the end of the year. There will be 2 buildings at each site--a meter station owned by DWC and a receiving station owned by the city. Staff recommends the low-maintenance, existing architectural style used in similar buildings in the city. The exterior will be modernized with colors and textures. This matter will be moved to the next City Council on the Mayor's report. There was no further business and the meeting adjourned at 8:00pm. Minutes respectfully transcribed by Marlys Young, Minute Taker Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Community Development Purchasing Police Public Works Parks and Recreation Agenda Item Number New Business #1 Tracking Number PW 2024-73 Majority Approval of 2025 Paving Plan Brad Sanderson Engineering Name Department Pavement Management Program Update Public Works Committee – September 17, 2024 Consideration of 2025 Paving Plan Background In the recent past, the City has selected streets for its upcoming road program in September. The timing allows us to move forward with the design in the fall and to receive IDOT approvals in early winter. We are then able to take advantage of bidding in February/March, which has historically been a prime bidding environment. This is the last year of the previously approved paving plan because the City is currently working on obtaining updated roadway scores (0-100) for all city-maintained streets. Staff will be bringing forward an updated 5-Year paving plan for construction years 2026-2030 in January/February 2025. Discussion The proposed program will consist of an MFT Program and a Locally Funded program, similar to 2024. Action Requested: General concurrence from City Council on the proposed 2025 Paving Plan. Memorandum To: Bart Olson, City Administrator From: Brad Sanderson, EEI CC: Eric Dhuse, Director of Public Works Jori Behland, City Clerk Rob Fredrickson, Finance Director Date: September 6, 2024 Subject: Pavement Management Update/Road To Better Roads Program Illin o is R a ilw a y R R B N S F R R Rob Roy CreekRob Roy CreekFox River Rob Roy CreekRob Roy CreekRob Roy CreekBlackberry CreekBlackberry CreekFox River Mid d l e A u x S a b l e C r e e k Rob Roy CreekBlackberry C r eek Blackberry Cr e e k Fox RiverBlackberry C r e e k Bl a c k b e r r y C r e e k Fox RiverBig Rock CreekBlackberry CreekMorgan Creek Middle Aux Sable Creek Fox Riv e r Fox RiverFOX GALE N A AMENT RIVER ROUTE 71ROUTE 30 ROUTE 34 MILL CORNEILS MINKLERKENNEDYCANNONBALLBRIDGE ASHLEYROUTE 12 6 LEGION ROUTE 47VAN EMMON MCHUGHORCHARDMAIN BASELINE HIGHPOINTDICKSONSPRING ELDAMAINBLOCKTUMAVETERANS FIELDS IMMANUELGORDONFAXON POPLARPAVILL ION STATIONSUNDO W NASHEGRANDE B R I S T O L R I D G E TUSCANY JOHNBEECHER COUNTRY STAGEC O A C H RES E R V A T I O N GATES FOLI E M E R A L D ERICA PENMANE X I T PARK ADAM FAIRFAXCENTERHILLT O P ALICE AUDREYRICKARDCOUNTRYSIDEKRISTEN TROON EDWARDBRISTOL BAY SCH O O L H O U S E OMAHAWRENMCLELLANSIMONSTATEALAN DA LE PARKSIDETERIMORGANORANGE SOMONAUKGAME FARMPRESCOTTKATE KLATT LISBONFOSTER OAK KEN D A L L DEERHAYDENBERRYWOOD WI N D E T T R I D G E ALDENTIMBER OAKBERTRAM ELM KINGSUMACBOOMBAHFREEMONTCONCORDMAYFIELDOAK CREE K HAMPT O N HOFFMAN MAPLEHEA R T L A N D BIG BEND L I L L I A NROSENWINKEL CRIMSONA U T U M N C R E E K LAKEWOOD CREEKSCHAEFER ORCHID LEWIS WALNUT MANCHESTER PECOS DRIVEWAY ENT R A N C E AVALON PARKWAYHEUSTISFORDPROVIDENCE SU T T O N HIL L S I D E MATLOCKJULIE WACKERLIBERTYK I N G M O O R QUINSEYMAYGILLESPIE WASHINGTON JETERCOACHWING RAINTREE HARTFIELDRYANISABELRIVA RIDGEWINDING CREEK BARBERRYRAVINEFAI R F I E L D WESTERN KELLY C O U N T R Y H I L L S JACKSON L I L A C PATTERSON CORALRONHILLPATRONFAIRHAVEN BEAVER RILE Y OLD GLORY MARKETVIEWCOLTONMILLER MADISON CREEKHIGHVI E W JUSTICEBLACKBERRY SHOR E ST A C YREBECCA OSBRONGRAPE VINESECRETARIAT C A R L Y FOXTAI LSUNSET KINGS MIL LBRISTOL JASONTAMPAELDENWHITE ROSEDOBBINS CALIE N D O PRAIRIE CROSSING PRIVATE DRIV E HOMES T E A D BRUELLNAWAKWAPINERIDG ECHADROBERT PLUMLAURENMADELINEBAILEYBLUESTEM ADRIANWALSH CHURCHROODGRACEGREENBRIAR VENETIAN WESTSAVOY TIMBERCREEKWATERPARK MCMURTRIEHUNT ID E N T A JACOB HIGH RIDGEMARGARET SEELEYNORTHLANDDEERPOINTLAKE SIDE HOLLY E M I L Y PENNMANEMMATALLGRASS HIGHLAND SYCAMOREDANIELLEPLEASURE MILLBR O O K WHITE OAKTITUSTWINLEAF BRIAN LEISURE COLONIAL REDBUD WHITEKIRKDILLON CRYDERFA R M SHA UNA BASE LINE JENNA SIENNASCHMIDTRICHMOND CARE Y BURRLANDMARKALEXIS THOMASCYPRESS BLAINE THUNDER GULCHPRAIRIECANYON LARKSPURIROQUOISGRIFFENCREEK SIDEHEATHER WESTONSLATEOAK M O N T O L I V E PURCELL EDYTHE KELLERBEARHANBURYSEARLGEN E VA WINDHAM B E R N A D E T T E BANBURYROY A L O A K S PONDEROSA ANDREWROXBURYWOODVIEW BIRCHWOODANNA MARIA ROSE HILLELIZABETH BISCAYN E CLUB 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PROJECT NO.: FILE: BY: AUGUST 2024 YO2413 YO2413 PAVING HISTORY 2012-2024.MXD MJT PAVEMENT MANAGEMENT SYSTEM UPDATE 2024 UNITED CITY OF YORKVILLE, ILLINOIS Engineering Enterprises, Inc. 52 Wheeler Road Sugar Grove, Illinois 60554 (630) 466-6700 www.eeiweb.com PATH:H:\GIS\PUBLIC\YORKVILLE\2024\YO2413 United City of Yorkville 651 Prairie Pointe Dr, Yorkville, IL 60560 N O R T H ° Legend IMS DATA Year of Improvement 2012 2013 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 Illin o is R a ilw a y R R B N S F R R Rob Roy CreekRob Roy CreekFox River Rob Roy CreekRob Roy CreekRob Roy CreekBlackberry CreekBlackberry CreekFox River Mid d l e A u x S a b l e C r e e k Rob Roy CreekBlackberry C r eek Blackberry Cr e e k Fox RiverBlackberry C r e e k Bl a c k b e r r y C r e e k Fox RiverBig Rock CreekBlackberry CreekMorgan Creek Middle Aux Sable Creek Fox Riv e r Fox RiverFOX GALE N A AMENT RIVER ROUTE 71ROUTE 30 ROUTE 34 MILL CORNEILS MINKLERKENNEDYCANNONBALLBRIDGE ASHLEYROUTE 12 6 LEGION ROUTE 47VAN EMMON MCHUGHORCHARDMAIN BASELINE HIGHPOINTDICKSONSPRING ELDAMAINBLOCKTUMAVETERANS FIELDS IMMANUELGORDONFAXON POPLARPAVILL ION STATIONSUNDO W NASHEGRANDE B R I S T O L R I D G E TUSCANY JOHNBEECHER COUNTRY STAGEC O A C H RES E R V A T I O N GATES FOLI E M E R A L D ERICA PENMANE X I T PARK ADAM FAIRFAXCENTERHILLT O P ALICE AUDREYRICKARDCOUNTRYSIDEKRISTEN TROON EDWARDBRISTOL BAY SCH O O L H O U S E OMAHAWRENMCLELLANSIMONSTATEALAN DA LE PARKSIDETERIMORGANORANGE SOMONAUKGAME FARMPRESCOTTKATE KLATT LISBONFOSTER OAK KEN D A L L DEERHAYDENBERRYWOOD WI N D E T T R I D G E ALDENTIMBER OAKBERTRAM ELM KINGSUMACBOOMBAHFREEMONTCONCORDMAYFIELDOAK CREE K HAMPT O N HOFFMAN MAPLEHEA R T L A N D BIG BEND L I L L I A NROSENWINKEL CRIMSONA U T U M N C R E E K LAKEWOOD CREEKSCHAEFER ORCHID LEWIS WALNUT MANCHESTER PECOS DRIVEWAY ENT R A N C E AVALON PARKWAYHEUSTISFORDPROVIDENCE SU T T O N HIL L S I D E MATLOCKJULIE WACKERLIBERTYK I N G M O O R QUINSEYMAYGILLESPIE WASHINGTON JETERCOACHWING RAINTREE HARTFIELDRYANISABELRIVA RIDGEWINDING CREEK BARBERRYRAVINEFAI R F I E L D WESTERN KELLY C O U N T R Y H I L L S JACKSON L I L A C PATTERSON CORALRONHILLPATRONFAIRHAVEN BEAVER RILE Y OLD GLORY MARKETVIEWCOLTONMILLER MADISON CREEKHIGHVI E W JUSTICEBLACKBERRY SHOR E ST A C YREBECCA OSBRONGRAPE VINESECRETARIAT C A R L Y FOXTAI LSUNSET KINGS MIL LBRISTOL JASONTAMPAELDENWHITE ROSEDOBBINS CALIE N D O PRAIRIE CROSSING PRIVATE DRIV E HOMES T E A D BRUELLNAWAKWAPINERIDG ECHADROBERT PLUMLAURENMADELINEBAILEYBLUESTEM ADRIANWALSH CHURCHROODGRACEGREENBRIAR VENETIAN WESTSAVOY TIMBERCREEKWATERPARK MCMURTRIEHUNT ID E N T A JACOB HIGH RIDGEMARGARET SEELEYNORTHLANDDEERPOINTLAKE SIDE HOLLY E M I L Y PENNMANEMMATALLGRASS HIGHLAND SYCAMOREDANIELLEPLEASURE MILLBR O O K WHITE OAKTITUSTWINLEAF BRIAN LEISURE COLONIAL REDBUD WHITEKIRKDILLON CRYDERFA R M SHA UNA BASE LINE JENNA SIENNASCHMIDTRICHMOND CARE Y BURRLANDMARKALEXIS THOMASCYPRESS BLAINE THUNDER GULCHPRAIRIECANYON LARKSPURIROQUOISGRIFFENCREEK SIDEHEATHER WESTONSLATEOAK M O N T O L I V E PURCELL EDYTHE KELLERBEARHANBURYSEARLGEN E VA WINDHAM B E R N A D E T T E BANBURYROY A L O A K S PONDEROSA ANDREWROXBURYWOODVIEW BIRCHWOODANNA MARIA ROSE HILLELIZABETH BISCAYN E CLUB H O U S E KENTSHIREWHIRLAWAY CROSSL A V E N D E R LEHMANCHARL ES CROOKED CREEKCLEA R W A T E R TA U S LYNNHEATHERWOODACORNWOLF GARDEN LINDENCONOVER L Y M A N ADAMSARTESIANWILLIAM ILLINI HILLCREST MILLRACEBADGERNORW A Y NORTH RUBYASPEN CLAR IDG E GILDARIVER BIRCHMITCHELL J A M E S T O W N GARDINERBOOMERPLYMOUTH ASTERSQUIREWILD INDIGODOEDEE R E C R O S S I N G BONNIELEXINGTONSPOKANE SA G E EVERGREENHUNTERA M E R I C A NSARASOTABISSELHUNTINGTON COMMERCIAL JUANITA ASHFRANCES ARROW H E A D BRADYTANGLEWOOD TRAILSSOUTH GAYLORD LONG GROVETIMBER VIE W ASTOR RIVERWOOD WILLOWKATHLEEN BARRETT DE ER P A T H LEGNER CRANSTONBUDD PENSACOLA TIMBER RIDGEELLSWORTHYELLOWSTONE HEARTHSTONERENA BURNETTRIDGE HE N N I N G CUMMINSGO L D E N RO D MU I R F I E L D YO R K V I L L E GAWNE FISH WARBLERDOGWOOD CHALLYFOXBO R O LOTUS RIDGETREMONTMON T C LA IR CANARYPRAIRIE GRASSFERDINANDWY T H E DIVISIONRI V E R S I D E GOLDFINCHCONSTITUTIONHOBBSPINEWOODMIDNIGHTOAKLAWN CALED O NI A WINDSO R INGEMUN SONREDHORSEDEAMES OLSEN INDEPENDENCETURNER MARKETPLACEGEORGEANNA FREEDOM MILBROOKKENDALL FARMS MONARCHOSR A C O O NCOT TONWOOD PRAIRIE ROSECOLUMBIAMATTHEWASHWORTHT HO R N H I L L CO L ECATALPADOVERGARRITANOCOUNTRYV I E WDIEHL FARMCLOVER WINTERBER R Y HARRISONCEDAR C H R I S T Y BROOKSIDETIMBALIER HONEYSUCKL E WOOD SAGEPRE S T O N HAWK HOLLOWSHETLANDMARTIN GREENFIELD TURNRED T A I L WALTER PINE VILLAGE V IEW BIRCH SUNNY D E L L DAKOTAS AR A V A NO S WILSON OVERHILL LYNCLIFFTIMBERHICKORYMAPLE R IDGE BUCHANANSTRAWBER R Y SIR BARTONCALLANDERCOTSWOLDLAKEVIEW HIGH POINT CIR C L E DOLPH CAMDENPRAIRIE POINTE WOODWORTHGALLANT FOX ANDREA LAKESIDEAUBURNPATRIC IA JENNIFERBEHRENS NADEN HYDRAULIC VIOLETHALF MOONCHERRYHILLSBOROWOODLANDAMANDAKYLAHOOVERSANDERSMONTER E Y OVERLOOKBELLFOX HILLGAINS CARDINALPALMERWESTWIND C O D Y JULIUS SWIMMINGSHADOW CREEK FIR MENARD CENTRA L CORNE R S T O N E ETHELHELEN E R I E D E R NORTH R IVER CLAREMONTHATCH BURNING B U S H JOHNSONPIERPONT OBRIENREHBEHNDUNKINSPRUCECOLONY MEAD O WL A R K DENISE ALDER SAVANNAINDIAN CLIFFSMULHERN CONEFLOWERMEADOWVIEW NEOLA SILVER CIT Y LAUREL C T A GLEN NELSONGOULD POWERSRI V E R O A K S NOR T O N F A RM S T E AD OWEN D A V I D PATRIOTBLACK B E R R Y R O Y A L DRAY TON WATERMA N REGAL O A K GLORIA CONSE R V A TI O NPHELPS POSSUM ALEXANDRASHOEGERWINTERTHUR APPLETREE DUNBARHALEY NICKERSON COBALTALLEGIANCECANDLEBERRYMADDENQUANTOCKWELLSST A N N E S JUNIPERCORNELL BUCKTHO R N CHESHIR E SUNFLOWER MONTROSE HERITAG E TYLER CREEKJEFFERSONSHARON WILTONPRIVATE DRIVE VETERANSDRIVEWAYDRIVEWAY PARK DR I V E W A Y ROUTE 71RIDGESTATE PRIV A T E D R I V EDIVISION LEWIS DRIVEWAYTROON ELDAMAINDRIVEWAY DOLPH DRIVEWAYDRIVEWAYDRIVEWAYDRIVEWAY DRIVEWAYDRIVEWAYSTAGECO A C HMILLPRIVATE DRIVEDRIVEWAY BERTRAM DRIVEWAY DRIVEWAY FOX FOXOAKDRIVEWAY PINEPRIVATE DRIVE HYDRAU L I C MO R G A N SOMONAUK MAPLE PRIVATE DRIVEPRIVATE D RIVEDRIVEWAY DRIVEWAYROUTE 34PRIVATE DRIVEPRIVATE DRIVE DRIVEWAY DRIVEWAY DRIVEWAY PRIVATE DRIVE DRIVEWAYROUTE 71 PRIVATE DRI V E JOHNDRIVEWAYDRI V E W A Y DRIVEWAY WASHIN G T O N PARKDRIVEWAY BRIDGECONCORDDRIVEWAY DRIVEWAY PRIVATE DRIVEDRIVEWAYPRIVATE DRIVECALEDONIARIVERSIDEPRIVATE DRIVEDRIVEWAY SUNSETROUTE 34 PRIVATE DRIVE CENTERCOLE DRIVEWAY KATE B R I D G E BUDD PRIVATE DRIVE DRIVEW A YPRIVATE DRIVEDRIVEWAYDRIVEWAYPARKPRAIRIE CROSSINGDRIVEWAYP R I V A T E D R I V E PRIVATE DRIVEPRIVA T E D R I V EBEECHER MAINMAINDRIVE W A Y ASHLEYP R I V A T E D R I V E P R I V A T E D R I V E DRIVEWAYROUTE 47DRIVEWAYANDREWDRIVEWAY BRIDGESTAGECOA C H SCH O O L H O U S ESCHMIDT DRIVEWAY CANYONRO U T E 1 2 6 DRIVEWAY DRIVEWAY BRIDGEPRIVATE DRIVEDRIVEWAYWESTDRIVEWAY DRIVEWAY PRIVA T E D R I V E DICKSON TIMBERBUDD PRIVATE DRIVEHYDRAULIC PRIV A T E D R I V E BEECHER HARTFIELDREBECCA DRIVEWAY MAPLE WILLOWLISBONDE ER PO IN TCRIMSONDRIVEWAY BEECHER VETERANS DRIVEWAY DRIVE W A Y PRIVATE DRIVEDRIVEWA Y DRIVEWAYROUTE 47WALNUTPRIVATE DRIVE DEERDRIVEWAYDRIVEWAYDRIVEWAYPRIVATE D RIV E FAXON PRIVATE DRIVE2025 PAVING PLAN DATE: PROJECT NO.: FILE: BY: SEPTEMBER 2024 YO2413 MJT PAVEMENT MANAGEMENT SYSTEM UPDATE 2024 UNITED CITY OF YORKVILLE, ILLINOIS Engineering Enterprises, Inc. 52 Wheeler Road Sugar Grove, Illinois 60554 (630) 466-6700 www.eeiweb.com PATH:H:\GIS\PUBLIC\YORKVILLE\2022\YO2413 United City of Yorkville 651 Prairie Pointe Dr. Yorkville, IL 60560 N O R T H ° YO2413_Draft Paving 5 Year Plan Water Main Replacement 2025 Improvements RTBR PROGRAM UPDATE United City of Yorkville SEPTEMBER 2024 PROPOSED RTBR PROGRAM FUNDING STREET FROM TO STRATEGY LENGTH AREA DEFLECTION CONDITION DYNAMIC CONDITION SURFACE CONDITION CURRENT RANK COST BEECHER ROAD US ROUTE 34 GILLESPIE LANE MILL 3", OVERLAY 3"1,670 11700 100 94 68 84 286,650$ BLUESTEM DRIVE MCHUGH ROAD HAYDEN DRIVE VARIABLE DEPTH MILL, OVERLAY 3"1,721 5,390 100 88 65 82 156,310$ CONEFLOWER COURT HAYDEN DRIVE DEAD END VARIABLE DEPTH MILL, OVERLAY 3"656 1,990 100 93 65 84 57,710$ HAYDEN DRIVE MCHUGH ROAD BLUESTEM DRIVE VARIABLE DEPTH MILL, OVERLAY 3"3,221 9,305 100 86 68 82 269,845$ PRAIRIE MEADOWS DRIVE KENNEDY ROAD BLUESTEM DRIVE VARIABLE DEPTH MILL, OVERLAY 3"282 815 100 81 66 80 23,635$ PRAIRIE ROSE LANE BLUSTEM DRIVE HAYDEN DRIVE VARIABLE DEPTH MILL, OVERLAY 3"1,119 3,230 100 86 69 84 93,670$ SWITCH GRASS LANE BLUSTEM DRIVE HAYDEN DRIVE VARIABLE DEPTH MILL, OVERLAY 3"994 2,870 100 83 68 82 83,230$ WATERPARK WAY IL ROUTE 47 EAST END MILL 3", OVERLAY 3"1,920 8,150 100 92 72 86 224,125$ WILD INDIGO LANE BLUSTEM DRIVE HAYDEN DRIVE VARIABLE DEPTH MILL, OVERLAY 3"1,315 3,800 100 93 68 86 110,200$ AUBURN DRIVE OMAHA DRIVE SPRING STREET VARIABLE DEPTH MILL, OVERLAY 3"666 1,930 100 87 76 86 55,970$ BIRCHWOOD DRIVE SPRING STREET SPRING STREET VARIABLE DEPTH MILL, OVERLAY 3"1,674 4,980 100 80 72 81 144,420$ BLUEJAY DRIVE BIRCHWOOD DRIVE TAUS CIR VARIABLE DEPTH MILL, OVERLAY 3"361 1,040 100 96 75 87 30,160$ CLEARWATER DRIVE OMAHA DRIVE SPRING STREET VARIABLE DEPTH MILL, OVERLAY 3"1,598 4,970 100 78 74 80 144,130$ DEERPATH DRIVE CLEARWATER DRIVE SPRING STREET VARIABLE DEPTH MILL, OVERLAY 3"1,145 3,300 100 83 75 84 95,700$ E. SPRING STREET TERI LANE CLEARWATER DRIVE VARIABLE DEPTH MILL, OVERLAY 3"4,152 12,180 100 86 75 84 353,220$ GRACE DRIVE OMAHA DRIVE SPRING STREET VARIABLE DEPTH MILL, OVERLAY 3"1,447 4,180 100 87 72 85 121,220$ KATE DRIVE CLEARWATER DRIVE OMAHA DRIVE VARIABLE DEPTH MILL, OVERLAY 3"1,054 3,350 100 84 72 84 97,150$ OMAHA DRIVE CLEARWATER DRIVE SPRING STREET VARIABLE DEPTH MILL, OVERLAY 3"1,952 5,960 100 93 76 85 172,840$ REDWOOD DRIVE OMAHA DRIVE TAUS CIR VARIABLE DEPTH MILL, OVERLAY 3"587 1,830 100 86 76 85 53,070$ TAUS CIRCLE REDWOOD DRIVE REDWOOD DRIVE VARIABLE DEPTH MILL, OVERLAY 3"1,873 5,400 100 85 75 86 148,500$ BERTRAM DRIVE WEST END BRISTOL BAY DRIVE VARIABLE DEPTH MILL, OVERLAY 3"3,534 10,200 100 83 71 81 280,500$ BISCAYNE LANE PENSACOLA STREET SOUTH END VARIABLE DEPTH MILL, OVERLAY 3"180 480 100 85 78 86 13,920$ BRISTOL BAY DRIVE WEST END EAST END VARIABLE DEPTH MILL, OVERLAY 3"4,120 12,950 100 85 69 82 356,125$ 2025 (FY26) STREET REHABILITATION LIST RTBR PROGRAM UPDATE United City of Yorkville SEPTEMBER 2024 BURNETT STREET BRISTOL BAY DRIVE MARQUETTE STREET VARIABLE DEPTH MILL, OVERLAY 3"1,175 3,185 100 68 72 78 92,365$ GARDINER AVENUE BERTRAM DRIVE BERTRAM DRIVE VARIABLE DEPTH MILL, OVERLAY 3"1,391 3,710 100 73 71 80 107,590$ HARRISON STREET GARDINER AVENUE BERTRAM DRIVE VARIABLE DEPTH MILL, OVERLAY 3"797 2,300 100 79 85 85 66,700$ MARQUETTE STREET BERTRAM DRIVE BURNETT STREET VARIABLE DEPTH MILL, OVERLAY 3"1,159 3,090 100 80 74 80 89,610$ PENSACOLA STREET TAMPA DRIVE SARASOTA AVENUE VARIABLE DEPTH MILL, OVERLAY 3"1,105 3,080 100 85 74 84 89,320$ PIERPONT LANE ROSENWINKEL STREET GARDINER AVENUE VARIABLE DEPTH MILL, OVERLAY 3"485 1,400 100 87 69 84 40,600$ PLEASANT COURT PENSACOLA STREET SOUTH END VARIABLE DEPTH MILL, OVERLAY 3"315 930 100 85 73 84 26,970$ PLYMOUTH AVENUE ROSENWINKEL STREET BRISTOL BAY DRIVE VARIABLE DEPTH MILL, OVERLAY 3"1,500 4,200 100 80 74 82 121,800$ ROSENWINKEL STREET GALENA ROAD NORTH END VARIABLE DEPTH MILL, OVERLAY 3"3,758 11,775 100 91 66 84 323,813$ SARASOTA AVENUE BERTRAM DRIVE PENSACOLA STREET VARIABLE DEPTH MILL, OVERLAY 3"331 880 100 73 85 84 25,520$ TAMPA DRIVE BERTRAM DRIVE PENSACOLA STREET VARIABLE DEPTH MILL, OVERLAY 3"390 1,040 100 100 75 88 30,160$ TIMBALIER STREET PLYMOUTH AVENUE PLYMOUTH AVENUE VARIABLE DEPTH MILL, OVERLAY 3"980 2,620 100 69 70 78 75,980$ N/A N/A N/A N/A N/A N/A 40,000$ N/A N/A N/A N/A N/A N/A 200,000$ N/A N/A N/A N/A N/A N/A 150,000$ N/A N/A N/A N/A N/A N/A 35,000$ N/A N/A N/A N/A N/A N/A 250,000$ 9.59 158,210 5,137,728$ PAVEMENT REJUVENATION (2024 RESURFACING & WATER STREETS) MISCELLANEOUS CITY WIDE CRACK SEALING MISCELLANEOUS CITY WIDE STRIPING WATER IMPROVEMENT STREETS COST MISCELLANEOUS CITY WIDE CONCRETE PATCHING TOTAL:TOTAL COST: RTBR PROGRAM HEARTLAND CIRCLE SUBDIVISION BRISTOL BAY SUBDIVISION Illin o is R a ilw a y R R B N S F R R Rob Roy CreekRob Roy CreekF o x R i v e r Rob Roy CreekRob Roy CreekRob Roy CreekBlackberry CreekBlackberry CreekF o x R i v e r Mid dle A u x S a ble C ree k Rob Roy CreekBlackberry C reek B la ck b e rry C reek Fox RiverB l a c k b e r r y C r e e k Blackberry Creek Fox RiverBig Rock CreekB ig R ock C reekBlackberry CreekM organ C reekMiddle Aux Sable Cree F o x R iv e r Fox RiverBridgeF o x Galena River Veterans AmentEldamainCorneils Ke n n e d y AshleyMill MinklerLegion Baseline Van Emmon BlockConcord Spring DicksonHighpointMain Cannonball FieldsGordon Popl arTuma McHughImmanuelPav illi o nFaxon Troon MitchelG ra n d e SundownBudd AsheSchoolhouseBeecherJohnKlatt Bristol Ridge Gates Hoffman Foli Schaefer PrescottKellerCenter St a g e c o a c h Hilltop Park CountryPenmanTuscany AudreyJeterAdam Alice RickardSomonauk Bertram R eservation Bristol Bay Erica EdwardMcLel l anA la n D ale Countryside BenjaminKristenWrenFoster Parkside Orange WillowStateUS Route #34 TeriOmahaKendall SimonDeerLisbonAldenGame FarmManchester Heartland Ha y d e n FreemontLillia nRosenwinkel Berrywood BoombahCarey Lakewood CreekWalnut MapleRiverside Or chi d Autumn Creek H a mp t o n CrimsonSumac Elm KingAndrew MatlockFor dBig Bend Oak Creek Providence HillsideAvalon HartfieldLibertyWackerKe l l y Bar ber r ySutton Parkway HeustisFairfieldWashington Country Hills Julie R a i n t r e e Coral Cummins Patterson RonhillWestWestern CoachWinding CreekIsabelOld GloryJackson Lilac PatronRavineMargaret StacyRyanWi n g Riva RidgeBristolFairhaven Secretariat Blackberry Shore BruellBeaver MarketviewBrian Green Briar Whitekirk Riley MayUS Route 34 OsbronCarly Prairie CrossingC a lie n d o JusticeRobertKi n g s mi llQui nsey MorganPratt L y n n El denJenna SunsetDobbins Highview NorthlandLaurenGrape VineChurchWalsh White RoseMcMurtrie JasonWat er par k Homestead AdrianMa d e lin e Lewis B lu e s t e m FairfaxKa t e RebeccaGraceRoodVenetian Pleasure Colonial Madison NawakwaDanielleDillon Savoy PlumWoodview Thunder GulchJacob BurrCryderEi leen Hunt SycamoreTwi nl eafCaledonia ColtonHighland High RidgeOak Pecos I dent aPurcell BaileyLarkspurBanburyLeisure Whi te OakSeeley Redbud IroquoisLandmark Titus Cypress SearlBlaine EmilyAlexisHeather RichmondCanyonSchmidtWest onS ie n n a Bernadette Ponderosa FarmS la t e Windett RidgeMi ll B r o o k H a n b ur y Clearwater Timber CreekC h a r le s Olive ThomasM unson Rose HillCrossHillcrest Conover KentshireCrooked CreekWi ndhamHaz el t i ne Wolf L e g n er F o x t a ilMillraceL a v e n d e r Whirlaway Fox Gl en Elizabeth Anna Maria G e n e v a Shauna BadgerAcornGarden ArtesianCl a r id g e Cottonwood BirchwoodNorth H id e a wa y CotswoldGr eenf iel d Blake GardinerRoyal Oa ks E m erald AsterHarris River WoodNo r way Pine RidgeLi nden Deere Crossing GroveSouth Gilda Taus Ru b y EllsworthBarrett Squi r e EvergreenArrowhead Lexington Wild IndigoHuntington Timber RidgeTanglewood TrailsAspenGaylord Lyman Gawne Frances Astor Boyer Y or k ville BisselCranston Shadow Creek BradyAmerican Commercial WarblerLong GroveBonnie Pensacola G oldenrod BurnettJuanita Sage L e n o x KathleenChally Deerpath Prairie Grass ConstitutionTremontJonathanGeorgeanna MarketplaceC a n a r y He n n i n g T h orn hill Wythe Oaklawn W Kendall Dr M o ntclaire Cl ov e r D e erp ointWooden BridgeRena Ridge IlliniPinewoodOlsenGarritano Inge m unson HobbsLyncli ffDivisionMonarchosIndependence Prai ri e RoseFreedomHarrison Christy Col eColumbiaWalter Preston LongviewMui r f i el dBr ooksi de Honeysuckle Deames Hawk HollowC o n s e r v a t io n C all a n d e r Shetland Country Vie wMartin Wood Sage Strawberry S u n n y D e llS ara v a n o s Sir BartonGillespie Vi l l age Vi ewWilsonBirch Red Tail HickoryBuchanan WoodworthDolph HillsboroPrairie Pointe WorsleySummerwindRiver Birch Hydraulic A n d r e a WoodlandAuburnP i n e ColumbinePat r i ci aBrighton Oaks CardinalPo p e OakwoodCe n t r a l Ti mb e r Vi e w TowerDydyna Naden VeronicaSprucePalmerAmanda Et helJul i usCl a r e mo n tWestwind DoverCedar Cody Coral berryGains BellColony Ke n d a l l Ci r R e h b e h n JohnsonMulhern Indian CliffsBat or Tomasik Evans Laurel River Oaks PhelpsWinchesterN orton SavannaDrayton Powers Wint er t hur PatriotF ar m ste a d Fl i nt Cr ee Regal Oak Appletree CobaltAllegianceShoegerCandleberryOwen Silver City Austin Cotter WellsQuantockBig RockMaddenAar on TimberBuck t hor n Prairie CrossingWillowS c h o ol h o u s eStateColeDicksonBeecherJohn ParkHartfieldBri stol MainRebecca Crimson Oa k Rebecca JeterBaileyCanyon F a i r f a x Faxon SchmidtMainWa l n u t Hydraulic AndrewBeecher St agecoach St a g e c o a c h F o x MillP a r k Highpoint Faxon AshleyEmerald MitchelSchoolhouse Park Center S t a g e c o a ch MorganPenman Mapl e McHughRidge CURRENT SURFACE CONDITION DATE: PROJECT NO.: FILE: BY: OCTOBER 2018 YO1815-C YO1815 CURRENT SURFACE RANK.MXD CJO PAVEMENT MANAGEMENT SYSTEM UPDATE 2018 UNITED CITY OF YORKVILLE, ILLINOIS Engineering Enterprises, Inc. 52 Wheeler Road Sugar Grove, Illinois 60554 (630) 466-6700 www.eeiweb.com PATH:H:\GIS\PUBLIC\YORKVILLE\2018\YO1815 United City of Yorkville 800 Game Farm Road Yorkville, IL 60560 NORTH ° Legend SURFACE CONDITION Gravel Road Binder Only 10-39 Very Poor 40-59 Poor 60-69 Fair 70-79 Good 80-89 Very Good 90-100 Excellent H ollenback C reek Hol l enback CreekMi l l br ookSleepy HollowWalker HelmarStagecoach HollenbackWalker Walker Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Community Development Purchasing Police Public Works Parks and Recreation Agenda Item Number New Business #2 Tracking Number PW 2024-74 East Van Emmon Construction Engineering Agreement – Phase III Public Works Committee – September 17, 2024 Majority Approval Proposed construction engineering agreement with EEI for E. Van Emmon Resurfacing project that is funded through STP funds Eric Dhuse Public Works Name Department Summary A proposed construction engineering agreement with EEI for the E. Van Emmon resurfacing project. Background The City Council approved EEI as the phase 3 engineering firm for the E. Van Emmon resurfacing project at the September 10, 2024 City Council meeting. The next step in the process is to award the phase 3 (construction) engineering contract, which is attached for your review. Since this an STP (Surface Transportation Program) project, IDOT forms must be used for the construction engineering agreement, this is why is looks different from the normal agreements from EEI. The total proposed contract is $54,940. Since this is an STP project, it is an 80/20 split with only 20% of the cost being borne by the City. This project has been approved for the November 8th IDOT letting, with a spring 2025 construction scheduled. This money has been noted in the 5-year budget in FY26 along with the construction costs. Recommendation Staff recommends approval of this contract with EEI. Memorandum To: Public Works Committee From: Eric Dhuse, Director of Public Works CC: Bart Olson, City Administrator Date: September 10, 2024 Subject: E. Van Emmon Construction Engineering Agreement Local Public Agency Engineering Services Agreement BLR 05530 (Rev. 07/08/22)Page 1 of 9Completed09/06/2409/06/24 Using Federal Funds? Yes No Agreement For Federal CEFederal CE Agreement Type OriginalOriginal LOCAL PUBLIC AGENCY Local Public Agency United City of Yorkville County KendallKendall Section Number 24-00053-00-RS Job Number C-93-023-25 Project Number T4N9(336) Contact Name Eric Dhuse Phone Number (630) 553-4370 Email edhuse@yorkville.il.us SECTION PROVISIONS Local Street/Road Name E. Van Emmon Street Length 0.52 Key Route FAU 2515 Add Location Structure Number N/A Remove Location Location Termini IL Route 47 (Bridge Street) to East City Limits Project Description This work consists of hot-mix asphalt surface course removal, pavement patching, hot-mix asphalt binder and surface course, portland cement concrete sidewalk removal and replacement, combination concrete curb and gutter removal and replacement, structure adjustments, pipe culvert removal and replacement, grading and shaping ditches, pavement markings, roadway signage and all other appurtenant work required. Engineering Funding Anticipated Construction Funding MFT/TBPFederal State Other OtherStateMFT/TBPFederal Local Funds AGREEMENT FOR Phase III - Construction Engineering CONSULTANT Prime Consultant (Firm) Name Engineering Enterprises, Inc. Contact Name Chris Ott Phone Number (630) 466-6757 Address 52 Wheeler Road City Sugar Grove State ILIL Zip Code 60554 Email cott@eeiweb.com Local Funds THIS AGREEMENT IS MADE between the above Local Public Agency (LPA) and Consultant (ENGINEER) and covers certain professional engineering services in connection with the improvement of the above SECTION. Project funding allotted to the LPA by the State of Illinois under the general supervision of the State Department of Transportation, hereinafter called the "DEPARTMENT," will be used entirely or in part to finance ENGINEERING services as described under AGREEMENT PROVISIONS. Since the services contemplated under the AGREEMENT are professional in nature, it is understood that the ENGINEER, acting as an individual, partnership, firm or legal entity, qualifies for professional status and will be governed by professional ethics in its relationship to the LPA and the DEPARTMENT. The LPA acknowledges the professional and ethical status of the ENGINEER by entering into an AGREEMENT on the basis of its qualifications and experience and determining its compensation by mutually satisfactory negotiations. WHEREVER IN THIS AGREEMENT or attached exhibits the following terms are used, they shall be interpreted to mean: Regional Engineer Deputy Director, Office of Highways Project Implementation, Regional Engineer, Department of Transportation Resident Construction Supervisor Authorized representative of the LPA in immediate charge of the engineering details of the construction PROJECT In Responsible Charge A full time LPA employee authorized to administer inherently governmental PROJECT activities Contractor Company or Companies to which the construction contract was awarded BLR 05530 (Rev. 07/08/22)Page 2 of 9Completed09/06/2409/06/24 AGREEMENT EXHIBITS The following EXHIBITS are attached hereto and made a part of hereof this AGREEMENT: EXHIBIT A: Scope of Services EXHIBIT B: Project Schedule EXHIBIT D: Cost Estimate of Consultant Services (CECS) Worksheet (BLR 05513 or BLR 05514 ) EXHIBIT C: Qualification Based Selection (QBS) Checklist EXHIBIT E: Location Map EXHIBIT F: Rubino Proposal I. THE ENGINEER AGREES, 1.To perform or be responsible for the performance of the Scope of Services presented in EXHIBIT A for the LPA in connection with the proposed improvements herein before described. 2.The Classifications of the employees used in the work shall be consistent with the employee classifications and estimated staff hours. If higher-salaried personnel of the firm, including the Principal Engineer, perform services that are to be performed by lesser-salaried personnel, the wage rate billed for such services shall be commensurate with the payroll rate for the work performed. 3.That the ENGINEER shall be responsible for the accuracy of the work and shall promptly make necessary revisions or corrections required as a result of the ENGINEER'S error, omissions or negligent acts without additional compensation. Acceptance of work by the LPA or DEPARTMENT will not relieve the ENGINEER of the responsibility to make subsequent correction of any such errors or omissions or the responsibility for clarifying ambiguities. 4.That the ENGINEER will comply with applicable Federal laws and regulations, State of Illinois Statutes, and the local laws or ordinances of the LPA. 5.To pay its subconsultants for satisfactory performance no later than 30 days from receipt of each payment from the LPA. 6.To invoice the LPA for Preliminary and/or Design Engineering: The ENGINEER shall submit all invoices to the LPA within three months of the completion of the work called for in the AGREEMENT or any subsequent Amendment or Supplement. 7.To submit a completed BLR 05613, Engineering Payment Report, to the DEPARTMENT within three months of the completion of the work called for in this AGREEMENT or any subsequent Amendment or Supplement. The form shall be submitted with the final invoice. 8.The ENGINEER or subconsultant shall not discriminate on the basis of race, color, national origin or sex in the performance of this AGREEMENT. The ENGINEER shall carry out applicable requirements of 49 CFR part 26 in the administration of US Department of Transportation (US DOT) assisted contract. Failure by the Engineer to carry out these requirements is a material breach of this AGREEMENT, which may result in the termination of this AGREEMENT or such other remedy as the LPA deems appropriate. 9.That none of the services to be furnished by the ENGINEER shall be sublet assigned or transferred to any other party or parties without written consent of the LPA. The consent to sublet, assign or otherwise transfer any portion of the services to be furnished by the ENGINEER shall be construed to relieve the ENGINEER of any responsibility for the fulfillment of this AGREEMENT. 10.For Construction Engineering Contracts: (a) The ENGINEER shall be prequalified with the STATE in Construction Inspection. All employees of the ENGINEER serving as the onsite resident construction supervisor or providing construction inspection shall have a valid Documentation of Contract Quantities certification. (b) For all projects where testing is required, the ENGINEER shall obtain samples according to the STATE Bureau of Materials. "Manual of Test Procedures for Materials," submit STATE Bureau of Materials inspection reports; and verify compliance with contract specifications. 11.That the engineering services shall include all equipment, instruments, supplies, transportation and personnel required to perform the duties of the ENGINEER in connection with this AGREEMENT (See DIRECT COST tab in BLR 05513 or BLR 05514). II. THE LPA AGREES, 1.To certify by execution of this AGREEMENT that the selection of the ENGINEER was performed in accordance with the following: (a) Professional Services Selection Act (50 ILCS 510), The Brooks Act (40 USC 11), and the Procurement, Management, and Administration of Engineering, and Design Related Services (23 CFR part 172). Exhibit C is required to be completed with this AGREEMENT. 2.To furnish the ENGINEER all presently available survey data, plans, specifications, and project information. 3.For Construction Engineering Contracts: (a) To furnish a full time LPA employee to be In Responsible Charge authorized to administer inherently governmental PROJECT activities. (b) To submit approved forms BC 775 and BC 776 to the DEPARTMENT when federal funds are utilized. 4.To pay the ENGINEER: BLR 05530 (Rev. 07/08/22)Page 3 of 9Completed09/06/2409/06/24 Specific Rate Cost plus Fixed Fee: FixedFixed Lump Sum Total Compensation = DL + DC + OH + FF Where: DL is the total Direct Labor, DC is the total Direct Cost, OH is the firm's overhead rate applied to their DL and FF is the Fixed Fee. Where FF = (0.33 + R) DL + %SubDL, where R is the advertised Complexity Factor and %SubDL is 10% profit allowed on the direct labor of the subconsultants. The Fixed Fee cannot exceed 15% of the DL + OH. Field Office Overhead Rates:Field rates must be used for construction engineering projects expected to exceed one year in duration or if the construction engineering contract exceeds $1,000,000 for any project duration. 6.The recipient shall not discriminate on the basis of race, color, national original or sex in the award and performance of any US DOT-assisted contract or in the administration of its DBE program or the requirements of 49 CFR part 26. The recipient shall take all necessary and reasonable steps under 49 CFR part 26 to ensure nondiscrimination in the award and administration of US DOT-assisted contracts. The recipient's DBE program, as required by 49 CFR part 26 and as approved by US DOT, is incorporated by reference in this agreement. Implementation of this program is a legal obligation and failure to carry out its terms shall be treated as violation of this AGREEMENT. Upon notification to the recipient of its failure to carry out its approved program, the Department may impose sanctions as provided for under part 26 and may, in appropriate cases, refer the matter for enforcement under 18 U.S.C. 1001 and/or the Program Fraud Civil Remedies Act of 1986 (31 U.S.C 3801 et seq.). (a) For progressive payments - Upon receipt of monthly invoices from the ENGINEER and the approval thereof by the LPA, monthly payments for the work performed shall be due and payable to the ENGINEER, such payments to be equal to the value of the partially completed work minus all previous partial payments made to the ENGINEER. (b) Final Payment - Upon approval of the work by the LPA but not later than 60 days after the work is completed and reports have been made and accepted by LPA and DEPARTMENT, a sum of money equal to the basic fee as determined in this AGREEMENT less the total of the amount of partial payments previously paid to the ENGINEER shall be due and payable to the ENGINEER. 5.To pay the ENGINEER as compensation for all services rendered in accordance with the AGREEMENT on the basis of the following compensation method as discussed in 5-5.10 of the BLR Manual. Method of Compensation: 1.No work shall be commenced by the ENGINEER prior to issuance by the IDOT of a written Notice to Proceed. 2.To maintain, for a minimum of 3 years after the completion of the contract, adequate books, records and supporting documents to verify the amount, recipients and uses of all disbursements of funds passing in conjunction with the contract; the contract and all books, records and supporting documents related to the contract shall be available for review and audit by the Auditor General, and the DEPARTMENT, the Federal Highways Administration (FHWA) or any authorized representative of the federal government, and to provide full access to all relevant materials. Failure to maintain the books, records and supporting documents required by this section shall establish a presumption in favor of the DEPARTMENT for the recovery of any funds paid by the DEPARTMENT under the contract for which adequate books, records and supporting documentation are not available to support their purported disbursement. 3.That the ENGINEER shall be responsible for any and all damages to property or persons arising out of an error, omission and/or negligent act in the prosecution of the ENGINEER's work and shall indemnify and save harmless the LPA, the DEPARMTENT, and their officers, agents, and employees from all suits, claims, actions or damage liabilities, costs or damages of any nature whatsoever resulting there from. These indemnities shall not be limited by the listing of any insurance policy. The LPA will notify the ENGINEER of any error or omission believed by the LPA to be caused by the negligence of the ENGINEER as soon as practicable after the discovery. The LPA reserves the right to take immediate action to remedy any error or omission if notification is not successful; if the ENGINEER fails to reply to a notification; or if the conditions created by the error or omission are in need of urgent correction to avoid accumulation of additional construction costs or damages to property and reasonable notice is not practicable. 4.This AGREEMENT may be terminated by the LPA upon giving notice in writing to the ENGINEER at the ENGINEER's last known post office address. Upon such termination, the ENGINEER shall cause to be delivered to the LPA all drawings, plats, surveys, reports, permits, agreements, soils and foundation analysis, provisions, specifications, partial and completed estimates and data, if any from soil survey and subsurface investigation with the understanding that all such material becomes the property of the LPA. The LPA will be responsible for reimbursement of all eligible expenses incurred under the terms of this AGREEMENT up to the date of the written notice of termination. III. IT IS MUTUALLY AGREED, BLR 05530 (Rev. 07/08/22)Page 4 of 9Completed09/06/2409/06/24 5.In the event that the DEPARMENT stops payment to the LPA, the LPA may suspend work on the project. If this agreement is suspended by the LPA for more than thirty (30) calendar days, consecutive or in aggregate, over the term of this AGREEMENT, the ENGINEER shall be compensated for all services performed and reimbursable expenses incurred as a result of the suspension and resumption of its services, and the ENGINEER's schedule and fees for the remainder of the project shall be equitably adjusted. 6.This AGREEMENT shall continue as an open contract and the obligations created herein shall remain in full force and effect until the completion of construction of any phase of professional services performed by others based upon the service provided herein. All obligations of the ENGINEER accepted under this AGREEMENT shall cease if construction or subsequent professional services are not commenced within 5 years after final payment by the LPA. 7.That the ENGINEER shall be responsible for any and all damages to property or persons arising out of an error, omission and/or negligent act in the prosecution of the ENGINEER's work and shall indemnify and have harmless the LPA, the DEPARTMENT, and their officers, employees from all suits, claims, actions or damages liabilities, costs or damages of any nature whatsoever resulting there from. These indemnities shall not be limited by the listing of any insurance policy. 8.The ENGINEER and LPA certify that their respective firm or agency: (a) has not employed or retained for commission, percentage, brokerage, contingent fee or other considerations, any firm or person (other than a bona fide employee working solely for the LPA or the ENGINEER) to solicit or secure this AGREEMENT, (b) has not agreed, as an express or implied condition for obtaining this AGREEMENT, to employ or retain the services of any firm or person in connection with carrying out the AGREEMENT or (c) has not paid, or agreed to pay any firm, organization or person (other than a bona fide employee working solely for the LPA or the ENGINEER) any fee, contribution, donation or consideration of any kind for, or in connection with, procuring or carrying out the AGREEMENT. (d) that neither the ENGINEER nor the LPA is/are not presently debarred, suspended, proposed for debarment, declared ineligible or voluntarily excluded from covered transactions by any Federal department or agency, (e) has not within a three-year period preceding the AGREEMENT been convicted of or had a civil judgment rendered against them for commission of fraud or criminal offense in connection with obtaining, attempting to obtain or performing a public (Federal, State or local) transaction; violation of Federal or State antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements or receiving stolen property, (f)are not presently indicated for or otherwise criminally or civilly charged by a government entity (Federal, State or local) with commission of any of the offenses enumerated in paragraph (e) and (g) has not within a three-year period preceding this AGREEMENT had one or more public transaction (Federal, State or local) terminated for cause or default. Where the ENGINEER or LPA is unable to certify to any of the above statements in this certification, an explanation shall be attached to this AGREEMENT. 9.In the event of delays due to unforeseeable causes beyond the control of and without fault or negligence of the ENGINEER no claim for damages shall be made by either party. Termination of the AGREEMENT or adjustment of the fee for the remaining services may be requested by either party if the overall delay from the unforeseen causes prevents completion of the work within six months after the specified completion date. Examples of unforeseen causes include but are not limited to: acts of God or a public enemy; act of the LPA, DEPARTMENT, or other approving party not resulting from the ENGINEER's unacceptable services; fire; strikes; and floods. If delays occur due to any cause preventing compliance with the PROJECT SCHEDULE, the ENGINEER shall apply in writing to the LPA for an extension of time. If approved, the PROJECT SCHEDULE shall be revised accordingly. 10.This certification is required by the Drug Free Workplace Act (30 ILCS 580). The Drug Free Workplace Act requires that no grantee or contractor shall receive a grant or be considered for the purpose of being awarded a contract for the procurement of any property or service from the DEPARTMENT unless that grantee or contractor will provide a drug free workplace. False certification or violation of the certification may result in sanctions including, but not limited or suspension of contract on grant payments, termination of a contract or grant and debarment of the contracting or grant opportunities with the DEPARTMENT for at least one (1) year but not more than (5) years. For the purpose of this certification, "grantee" or "Contractor" means a corporation, partnership or an entity with twenty-five (25) or more employees at the time of issuing the grant or a department, division or other unit thereof, directly responsible for the specific performance under contract or grant of $5,000 or more from the DEPARTMENT, as defined the Act. The contractor/grantee certifies and agrees that it will provide a drug free workplace by: (a) Publishing a statement: (1) Notifying employees that the unlawful manufacture, distribution, dispensing, possession or use of a controlled substance, including cannabis, is prohibited in the grantee's or contractor's workplace. (2) Specifying actions that will be taken against employees for violations of such prohibition. (3) Notifying the employee that, as a condition of employment on such contract or grant, the employee will: (a) abide by the terms of the statement; and (b) notify the employer of any criminal drug statue conviction for a violation occurring in the workplace no later than (5) days after such conviction. (b) Establishing a drug free awareness program to inform employees about: BLR 05530 (Rev. 07/08/22)Page 5 of 9Completed09/06/2409/06/24 (1) The dangers of drug abuse in the workplace; (2) The grantee's or contractor's policy to maintain a drug free workplace; (3) Any available drug counseling, rehabilitation and employee assistance program; and (4) The penalties that may be imposed upon an employee for drug violations. (c) Providing a copy of the statement required by subparagraph (a) to each employee engaged in the performance of the contract or grant and to post the statement in a prominent place in the workplace. (d) Notifying the contracting, or granting agency within ten (10) days after receiving notice under part (b) of paragraph (3) of subsection (a) above from an employee or otherwise, receiving actual notice of such conviction. (e) Imposing a sanction on, or requiring the satisfactory participation in a drug abuse assistance or rehabilitation program. (f) Assisting employees in selecting a course of action in the event drug counseling, treatment and rehabilitation is required and indicating that a trained referral team is in place. Making a good faith effort to continue to maintain a drug free workplace through implementation of the Drug Free Workplace Act, the ENGINEER, LPA and the Department agree to meet the PROJECT SCHEDULE outlined in EXHIBIT B. Time is of the essence on this project and the ENGINEER's ability to meet the PROJECT SCHEDULE will be a factor in the LPA selecting the ENGINEER for future project. The ENGINEER will submit progress reports with each invoice showing work that was completed during the last reporting period and work they expect to accomplish during the following period. 11.Due to the physical location of the project, certain work classifications may be subject to the Prevailing Wage Act (820 ILCS 130/0.01 et seq.). 12.For Construction Engineering Contracts: (a) That all services are to be furnished as required by construction progress and as determined by the LPA employee In Responsible Charge. The ENGINEER shall complete all services herein within a time considered reasonable to the LPA, after the CONTRACTOR has completed the construction contract. (b) That all field notes, test records and reports shall be turned over to and become the property of the LPA and that during the performance of the engineering services herein provided for, the ENGINEER shall be responsible for any loss or damage to the documents herein enumerated while they are in the ENGINEER's possession and any such loss or damage shall be restored at the ENGINEER's expense. (c) That any difference between the ENGINEER and the LPA concerning the interpretation of the provisions of this AGREEMENT shall be referred to a committee of disinterested parties consisting of one member appointed by the ENGINEER, one member appointed by the LPA, and a third member appointed by the two other members for disposition and that the committee's decision shall be final. (d) That in the event that engineering and inspection services to be furnished and performed by the LPA (including personnel furnished by the ENGINEER) shall, in the opinion of the STATE be incompetent employed on such work at the expense of the LPA. (e) Inspection of all materials when inspection is not provided by the sources by the STATE Central Bureau of Materials, and submit inspection reports to the LPA and STATE in accordance with the STATE Central Bureau of Materials "Project Procedures Guide" and the policies of the STATE. AGREEMENT SUMMARY Prime Consultant (Firm) Name TIN/FEIN/SS Number Agreement Amount Engineering Enterprises, Inc.36-3150869 $45,442.00 Subconsultants TIN/FEIN/SS Number Agreement Amount Rubino Engineering, Inc.80-0450719 $9,498.00 Subconsultant Total $9,498.00 Prime Consultant Total $45,442.00 Total for all work $54,940.00 BLR 05530 (Rev. 07/08/22)Page 6 of 9Completed09/06/2409/06/24 AGREEMENT SIGNATURES Local Public Agency Type CityCity Local Public Agency United City of Yorkville Local Public Agency Type CityCity Clerk (SEAL) Title Mayor Attest:The of Local Public Agency United City of Yorkville Executed by the ENGINEER: Prime Consultant (Firm) Name Engineering Enterprises, Inc. Title Chief Operating Officer/President Attest: Title Project Manager By (Signature & Date)By (Signature & Date) By (Signature & Date)By (Signature & Date) BLR 05530 (Rev. 07/08/22)Page 7 of 9 Section Number 24-00053-00-RS County KendallKendall Local Public Agency United City of Yorkville Completed 09/06/2409/06/24 Prime Consultant (Firm) Name Engineering Enterprises, Inc. EXHIBIT A SCOPE OF SERVICES To perform or be responsible for the performance of the engineering services for the LPA, in connection with the PROJECT herein before described and enumerated below • Attend Pre-Construction Meeting • Review Contractor’s Proposed Construction Schedule • Set up field books, quantity books, diary, job box and all other forms of proper project documentation, including CMMS • Prepare a project contact list • Provide resident engineering for on-site observation • Keep inspector’s daily reports and quantity book records up to date • Maintain orderly files of all relevant project documents • Perform quantity measurements to prepare pay estimates and change orders for City & IDOT approval • Provide liaison functions related to the coordination of contractors, utilities, developers, other agencies and property owners engaged or affected by the project • Monitor adherence to project specifications • Maintain daily contact with the Contractor to monitor schedule • Maintain daily contact with City and IDOT • Gather material inspection and coordinate any required testing on behalf of the City • Provide guidance to the contractor when questions arise during construction • Provide construction layout • Provide information to residents as required • Perform punch list inspections and provide follow up inspections and recommend acceptance when appropriate • Communicate activities with City weekly or as required based on on-site activities • Complete job box and conduct all audits with IDOT • Complete required pay estimates and change orders to complete the project • Prepare necessary IDOT closeout paperwork BLR 05530 (Rev. 07/08/22)Page 8 of 9 Section Number 24-00053-00-RS County KendallKendall Local Public Agency United City of Yorkville Completed 09/06/2409/06/24 Prime Consultant (Firm) Name Engineering Enterprises, Inc. EXHIBIT B PROJECT SCHEDULE 1. Target Letting: 11/8/2024 2. Pre-Construction Meeting: 4/7/2025 3. Start of Construction: 5/5/2025 4. End of Construction: 6/20/2025 5. Project Closeout: 8/28/2026 BLR 05530 (Rev. 07/08/22)Page 9 of 9 Section Number 24-00053-00-RS County KendallKendall Local Public Agency United City of Yorkville Completed 09/06/2409/06/24 Prime Consultant (Firm) Name Engineering Enterprises, Inc. Exhibit C Qualification Based Selection (QBS) Checklist The LPA must complete Exhibit D. If the value meets or will exceed the threshold in 50 ILCS 510, QBS requirements must be followed. Under the threshold, QBS requirements do not apply. The threshold is adjusted annually. If the value is under the threshold with federal funds being used, federal small purchase guidelines must be followed. Form Not Applicable (engineering services less than the threshold) Items 1-13 are required when using federal funds and QBS process is applicable. Items 14-16 are required when using State funds and the QBS process is applicable. No Yes 1 Do the written QBS policies and procedures discuss the initial administration (procurement, management and administration) concerning engineering and design related consultant services? 2 Do the written QBS policies and procedures follow the requirements as outlined in Section 5-5 and specifically Section 5-5.06 (e) of the BLRS Manual? 3 Was the scope of services for this project clearly defined? 4 Was public notice given for this project? If yes Due date of submittal 08/09/2408/09/24 Method(s) used for advertisement and dates of advertisement Continuously on the City's website starting on 7/24/2024 5 Do the written QBS policies and procedures cover conflicts of interest? 6 Do the written QBS policies and procedures use covered methods of verification for suspension and debarment? 7 Do the written QBS policies and procedures discuss the methods of evaluation? Project Criteria Weighting Firm Experience 30% Staff Capabilities 30% Past Performance 30% Local Presence 10% 8 Do the written QBS policies and procedures discuss the method of selection? Selection committee (titles) for this project Eric Dhuse (Public Works Director) and Jesus Navarro (Facilities Manager) Top three consultants ranked for this project in order 1 Engineering Enterprises, Inc. 2 Engineering Resource Associates 3 The HOH Group 9 Was an estimated cost of engineering for this project developed in-house prior to contract negotiation? 10 Were negotiations for this project performed in accordance with federal requirements. 11 Were acceptable costs for this project verified? 12 Do the written QBS policies and procedures cover review and approving for payment, before forwarding the request for reimbursement to IDOT for further review and approval? 13 Do the written QBS policies and procedures cover ongoing and finalizing administration of the project (monitoring, evaluation, closing-out a contract, records retention, responsibility, remedies to violations or breaches to a contract, and resolution of disputes)? 14 QBS according to State requirements used? 15 Existing relationship used in lieu of QBS process? 16 LPA is a home rule community (Exempt from QBS). W VanEmmon S t W Fox St E Fox StS Bridge StW HydraulicAve Van Emmon Rd Bell StE Hydraulic Ave E Van Emmon St Heustis StMill StE Ridge St Benjamin StLegend Project Limits Engineering Enterprises, Inc.52 Wheeler RoadSugar Grove, Illinois 60554(630) 466-6700 www.eeiweb.com DATE DATE: PROJECT NO.: FILE: PATH: BY: FEBRUARY 2022 YO2204 YO2204 VanEmmon Street Location Map H:\GIS\PUBLIC\YORKVILLE\2022\ MJT NO.REVISIONS ³United City of Yorkville800 Game Farm RoadYorkville, IL 60560630-553-4350www.yorkville.il.us 200 0 200100 Feet EXHIBIT EE.VAN EMMON STREET LOCATION MAP PROPOSAL Rubino Engineering, Inc. ● 425 Shepard Drive ● Elgin, IL 60123 ● (847) 931-1555 ● (847) 931-1560 fax August 21, 2024 To: Christopher J. Ott, PE, CPII Engineering Enterprises, Inc. 52 Wheeler Rd Sugar Grove, IL 60554 C: 630-742-2051 M: 630-466-6700 Re: QA Materials Testing Services E. Van Emmon Street Roadway Resurfacing Contract No. 87869 United City of Yorkville, Illinois Kendall County Proposal No. Q24.410 Via email: Cott@eeiweb.com Dear Mr. Ott, Rubino Engineering, Inc. is pleased to submit the following proposal to provide QA construction materials testing and inspection services for the above referenced project. PROJECT UNDERSTANDING Rubino Engineering, Inc. received material quantities from Christopher J. Ott, PE, CPII of Engineering Enterprises, Inc. (EEI) on August 15, 2024 and the following outlines our understanding of the requested scope of services: Project Name and Description E. Van Emmon Street (from Bridge Street to City Limits) Roadway Resurfacing in Yorkville, IL General Scope of Services BITUMINOUS PAVING AND CONCRETE Longitudinal Join Sealant Application Rate QA Field testing of hot mix asphalt (HMA) o LR1030-2 Specification with Nuclear Gauge Acceptance or Core Acceptance o Random Number Generation required for the QC/QA Program for QA Nuclear Testing QA Laboratory testing of HMA - Bulk SG, Max SG, and Loss on Ignition QA Field testing of uncured concrete o Slump, air, temperature, and casting of cylinders o Laboratory testing of cured concrete – compressive strength Extras Prime Coat / Tack Coat Application Rate Testing Re-inspection for failed tests Work areas not ready for inspection at the time scheduled Delays by the contractor Cancellations Overtime Any services not described and listed above Rubino Engineering, Inc. proposes to provide experienced, technical personnel to perform the requested testing in general accordance with the client-provided project specifications. If any of the above information is incorrect, please notify us or change it on the signed copy of the proposal. Based on your email on August 15th and the plan set provided to Rubino, the following summarizes our estimate for testing and is subject to change based on final scheduling: EXHIBIT F E. Van Emmon Street Resurfacing in Yorkville, IL – QA Material Testing August 21, 2024 Rubino Proposal No. Q24.410 Rubino Engineering, Inc. Page 2 of 6 Material Estimated Number of trips Half / Full Day * LONGITUDINAL JOINT SEALANT SAMPLING/TESTING 1 Half (4 hours) BITUMINOUS PAVING – Surface and Binder 2 Full (8 hours) BITUMINOUS PAVING – Patching 1 Half (4 hours) CONCRETE 2 Half (4 hours) *Portal to Portal FEES . The work will be accomplished on a CECS in accordance with the attached BLR 05514 Cost Estimate and will be performed pursuant to the attached General Conditions. Copies of our Schedule of Services and Fees and General Conditions are enclosed herewith and incorporated into this proposal. The estimated fee is $9,498. Rubino Engineering, Inc.’s fees will be determined by the actual amount of technical time expended for this project and the amount of laboratory testing performed by the client’s request. Rubino Engineering, Inc. will proceed with the planned work only after receiving a signed copy of this proposal. Please complete the attached Project Data Sheet before returning the proposal to enable your file to be properly established. PROJECT SCHEDULING CLOSING Rubino appreciates the opportunity to offer our services for this project and we look forward to working with your company. Please contact me with questions pertaining to this proposal or requests for additional services. Respectfully submitted, RUBINO ENGINEERING, INC. Michelle A. Lipinski, PE President michelle.lipinski@rubinoeng.com Please book testing services prior to 4pm the day before testing is needed via our website: https://rubinoeng.com/schedule-field-testing The office and field project manager will be notified, and you will receive a confirmation email and possibly a follow up phone call or email for additional project information. Changes to the schedule or cancellations: scheduling@rubinoeng.com Please call the office with any questions or changes to the schedule between 8am to 4pm. RUBINO ENGINEERING, INC. IS: AN AASHTO-ACCREDITED LABORATORY IDOT PREQUALIFIED IDOT DBE-CERTIFIED (100% WOMAN-OWNED) E. Van Emmon Street Resurfacing in Yorkville, IL – QA Material Testing August 21, 2024 Rubino Proposal No. Q24.410 Rubino Engineering, Inc. Page 3 of 6 AUTHORIZATION AND PROPOSAL ACCEPTANCE If this proposal is acceptable to you, Rubino Engineering, Inc. will perform the work in accordance with the attached General Conditions that are incorporated into and made a part of this proposal. Please sign below as notice to proceed and return one copy of this proposal intact to our office. We will proceed with the work upon receipt of signed authorization. AGREED TO, THIS _________ DAY OF _____________________ , 20__. BY (please print): ___________________________________________________ TITLE: ___________________________________________________ COMPANY: ___________________________________________________ SIGNATURE: ___________________________________________________ PROJECT INFORMATION: 1. Project Name: _____________________________________________________________ 2. Project Location: ___________________________________________________________ 3. Your Job No: _____________________ Purchase Order No.: _____________________ 4. Project Manager: _______________________ Telephone No.: _____________________ 5. Site Contact:___________________________ Telephone No.: _____________________ 6. Number and Distribution of Reports: ( ) Copies To: _________________________ ( ) Copies To: _____________________ Attn: _________________________________ Attn: _____________________________ Email: _______________________________ Email: ___________________________ ( ) Copies To: _________________________ ( ) Copies To: _____________________ Attn: _________________________________ Attn: _____________________________ Email: _______________________________ Email: ___________________________ 7. Invoicing Address: __________________________________________________________ _________________________________________________________ _________________________________________________________ Attn: _____________________________________________________ Email: ___________________________________________________ 8. Other Pertinent Information Or Previous Subsurface Information Available: _________________________________________________________________________ _________________________________________________________________________ E. Van Emmon Street Resurfacing in Yorkville, IL – QA Material Testing August 21, 2024 Rubino Proposal No. Q24.410 Rubino Engineering, Inc. Page 4 of 6 REMARKS 1) All fees and services are provided in accordance with the attached Rubino Engineering, Inc. General Conditions. 2) Unit prices/rates are in effect for 6 months from the date of this proposal and are subject to change without notice thereafter if not noted above. 3) Overtime rates are applicable for services performed in excess of 8 hours per day Monday through Friday, before 7:00 AM or after 3:00 PM, and for all hours worked on Saturdays, Sundays and holidays. The overtime rate is 1.5 times the applicable hourly rate. Sundays and holidays are double time. 4) All rates are billed on a portal-to-portal basis. 5) Standby time due to delays beyond our control will be charged at the applicable hourly rate. 6) Transportation and per diem are charged at the applicable rates per trip. 7) Rates involving mileage (including transportation, mobilization, vehicle and trip charges) are subject to change based upon increases in the national average gasoline price. 8) A minimum charge of 4 hours applies to field testing and observation services up to 4 hours. Over 4 hours a minimum of 8 hours applies. Time calculated portal to portal and includes equipment loading, travel, and report preparation. 9) Scheduling or cancellation of field testing and observation services is required no less than the working day prior to the date the services are to be performed. Services cancelled without advance and/or inadequate notice will be assessed a minimum 4-hour charge. 10) For all Rubino Engineering, Inc. services, a project management/engineering review charge will be billed for all reports issued for the scheduling/supervision of personnel and the evaluation/review of data and reports. 11) The minimum billing increment for time is a half hour. 12) A project set-up charge of a minimum of two hours applies to all projects. 13) Professional Services rates are exclusive of expert deposition or testimony time. 14) This proposal is based on Rubino Engineering, Inc. being scheduled on an on-call basis and letters of certification will not be provided unless Rubino Engineering, Inc. is notified in advance and Rubino Engineering, Inc. is scheduled for full time inspection and testing of the area or item to be certified. 15) If special inspections are required by the city where the construction is to take place, it must be brought to the attention of Rubino Engineering, Inc. prior to the start of construction as additional charges will apply. 16) Prevailing wage fees are subject to change based on the Illinois Department of Labor. 17) Services and fees not listed on this schedule may be quoted on request. E. Van Emmon Street Resurfacing in Yorkville, IL – QA Material Testing August 21, 2024 Rubino Proposal No. Q24.410 Rubino Engineering, Inc. Page 5 of 6 E. Van Emmon Street Resurfacing in Yorkville, IL – QA Material Testing August 21, 2024 Rubino Proposal No. Q24.410 Rubino Engineering, Inc. Page 6 of 6 GENERAL CONDITIONS 1. PARTIES AND SCOPE OF SERVICES: Rubino Engineering, Inc. shall include said company or its particular division, subsidiary or affiliate performing the services. “Services” means the specific geotechnical, analytical, testing or other service to be performed by Rubino Engineering, Inc. as set forth in Rubino Engineering, Inc.’s proposal, Client’s acceptance thereof and these General Conditions. Additional services ordered by Client shall also be subject to these General Conditions. “Client” refers to the person or business entity ordering the services to be done by Rubino Engineering, Inc. If Client is ordering the services on behalf of another, Client represents and warrants that it is the duly authorized agent of said party for the purpose of ordering and directing said services. Unless otherwise stated in writing, Client assumes sole responsibility for determining whether the quantity and the nature of the services ordered by the client is adequate and sufficient for Client’s intended purpose. Client shall communicate these General Conditions to each and every third party to whom Client transmits any part of Rubino Engineering, Inc.’s services. Rubino Engineering, Inc. shall have no duty or obligation to any third party greater than that set forth in Rubino Engineering, Inc.’s proposal, Client’s acceptance thereof and these General Conditions. The ordering of services from Rubino Engineering, Inc., or the reliance on any of Rubino Engineering, Inc.’s work, shall constitute acceptance of the terms of Rubino Engineering, Inc.’s proposal and these General Conditions, regardless of the terms of any subsequently issued document. 2. TESTS AND INSPECTIONS: Client shall cause all tests and inspection of the site, materials and work performed by Rubino Engineering, Inc. or others to be timely and properly performed in accordance with the plans, specifications and contract documents and Rubino Engineering, Inc.’s recommendations. No claims for loss, damage or injury shall by brought against Rubino Engineering, Inc. by Client or any third party unless all tests and inspections have been so performed and unless Rubino Engineering, Inc.’s recommendations have been followed. Client agrees to indemnify, defend and hold Rubino Engineering, Inc., its officers, employees and agents harmless from any and all claims, suits, losses, costs and expenses, including, but not limited to, court costs and reasonable attorney’s fees in the event that all such tests and inspections are not so performed or Rubino Engineering, Inc.’s recommendations are not so followed except to the extent that such failure is the result of the negligence, willful or wanton act of omission of Rubino Engineering, Inc., its officers, agents or employees, subject to the limitation contained in paragraph 9. 3. SCHEDULING OF SERVICES: The services set forth in Rubino Engineering, Inc.’s proposal and Client’s acceptance will be accomplished in a timely, workmanlike and professional manner by RUBINO ENGINEERING, INC. personnel at the prices quoted. If Rubino Engineering, Inc. is required to delay commencement of the services or if, upon embarking upon its services, Rubino Engineering, Inc. is required to stop or interrupt the progress of its services as a result of changes in the scope of the services requested by Client, to fulfill the requirements of third parties, interruptions in the progress of construction, or other causes beyond the direct reasonable control of Rubino Engineering, Inc., additional charges will be applicable and payable by Client. 4. ACCESS TO SITE: Client will arrange and provide such access to the site as is necessary for Rubino Engineering, Inc. to perform the services. Rubino Engineering, Inc. shall take reasonable measures and precautions to minimize damage to the site and any improvements located thereon as the result of its services or the use of its equipment; however, Rubino Engineering, Inc. has not included in its fee the cost of restoration of damage which may occur. If Client desires or requires Rubino Engineering, Inc. to restore the site to its former condition, upon written request Rubino Engineering, Inc. will perform such additional services as is necessary to do so and Client agrees to pay Rubino Engineering, Inc. for the cost. 5. CLIENT’S DUTY TO NOTIFY ENGINEER: Client represents and warrants that it has advised Rubino Engineering, Inc. of any known or suspected hazardous materials, utility lines and pollutants at any site at which Rubino Engineering, Inc. is to perform services hereunder, and unless Rubino Engineering, Inc. has assumed in writing the responsibility of locating subsurface objects, structures, lines or conduits. Rubino Engineering, Inc. may use such information in performing its services and is entitled to rely upon the accuracy and completeness thereof. Client agrees to defend, indemnify and save Rubino Engineering, Inc. harmless from all claims, suits, loses costs and expenses, including reasonable attorney’s fees as a result of personal injury, death or property damage occurring with respect to Rubino Engineering, Inc.’s performance of its work and resulting to or caused by contact with subsurface of latent objects, structures, lines or conduits where the actual or potential presence and location thereof were not revealed to Rubino Engineering, Inc. by Client and/or by any of Client’s subcontractors or sub consultants 6. RESPONSIBILITY: Rubino Engineering, Inc.’s services shall not include determining, supervising or implementing the means, methods, techniques, sequences or procedures of construction. Rubino Engineering, Inc. shall not be responsible for evaluating, reporting or affecting job conditions concerning health, safety or welfare. Rubino Engineering, Inc.’s services or failure to perform same shall not in any way excuse any contractor, subcontractor or supplier from performance of its work in accordance with the contract documents. Rubino Engineering, Inc. has no right or duty to stop the contractor’s work. 7. SAMPLE DISPOSAL: Unless otherwise agreed in writing, test specimens or samples will be disposed immediately upon completion of the test. All drilling samples or specimens will be disposed sixty (60) days after submission of Rubino Engineering, Inc.’s report. 8. PAYMENT: Client shall be invoiced once each month for services performed during the preceding period. Client agrees to pay each invoice within thirty (30) days of its receipt. Client further agrees to pay interest on all amounts invoiced and not paid or objected to for valid cause in writing with said thirty (30) day period at the rate of eighteen (18) percent per annum (or the maximum interest rate permitted under applicable law), until paid. Client agrees to pay Rubino Engineering, Inc.’s cost of collection of all amounts due and unpaid after sixty (60) days, including court costs and reasonable attorney’s fees. Rubino Engineering, Inc. shall not be bound by any provision or agreement requiring or providing for arbitration or disputes or controversies arising out of this agreement, any provision wherein Rubino Engineering, Inc. waives any rights to a mechanics’ lien, or any provision conditioning Rubino Engineering, Inc.’s right to receive payment for its services upon payment to Client by any third party. These General Conditions are notice, where required, that Rubino Engineering, Inc. shall file a lien whenever necessary to collect past due amounts. Release of such lien shall be given only when payment in full has been received for services duly rendered. Failure to make payment within thirty (30) days of invoice shall constitute a release of Rubino Engineering, Inc. from any and all claims which Client may have, whether in tort, contract or otherwise and whether known or unknown at the time. 9. STANDARD OF CARE: RUBINO ENGINEERING, INC.’S SERVICES WILL BE PERFORMED, ITS FINDINGS OBTAINED AND ITS REPORTS PREPARED IN ACCORDANCE WITH ITS PROPOSAL, CLIENT’S ACCEPTANCE THEREOF, THESE GENERAL CONDITIONS AND WITH GENERALLY ACCEPTED PRINCIPLES AND PRACTICES. IN PERFORMING ITS PROFESSIONAL SERVICES, RUBINO ENGINEERING, INC. WILL USE THAT DEGREE OF CARE AND SKILL ORDINARILY EXERCISED UNDER SIMILAR CIRCUMSTANCES BY MEMBERS OF ITS PROFESSION. RUBINO ENGINEERING, INC. MAKES NO WARRANTIES, EITHER EXPRESS OR IMPLIED, IN CONNECTION WITH ITS SERVICES PROVIDED AS SET FORTH IN ITS PROPOSAL, CLIENT’S ACCEPTANCE THEREOF, AND THESE GENERAL CONDITIONS. STATEMENTS MADE IN RUBINO ENGINEERING, INC. REPORTS ARE OPINIONS BASED UPON ENGINEERING JUDGMENT AND ARE NOT TO BE CONSTRUED AS REPRESENTATIONS OF FACT. SHOULD RUBINO ENGINEERING, INC. OR ANY OF ITS PROFESSIONAL EMPLOYEES BE FOUND TO HAVE BEEN NEGLIGENT IN THE PERFORMANCE OF ITS WORK, OR TO HAVE MADE AND BREACHED ANY EXPRESSED OR IMPLIED WARRANTY, REPRESENTATION OR CONTRACT, CLIENT, ALL PARTIES CLAIMING THROUGH CLIENT AND ALL PARTIES CLAIMING TO HAVE IN ANY WAY RELIED UPON RUBINO ENGINEERING, INC.’S WORK, AGREE THAT THE MAXIMUM AGGREGATE AMOUNT OF THE LIABILITY OF RUBINO ENGINEERING, INC., ITS OFFICERS, EMPLOYEES AND AGENTS SHALL BE LIMITED TO $10,000.00 OR THE TOTAL AMOUNT OF THE FEE PAID TO RUBINO ENGINEERING, INC. FOR ITS WORK PERFORMED WITH RESPECT TO THE PROJECT, WHICHEVER AMOUNT IS GREATER. NO ACTION OR CLAIM, WHETHER IN TORT, CONTRACT OR OTHERWISE, MAY BE BROUGHT AGAINST RUBINO ENGINEERING, INC., ARISING FROM OR RELATED TO RUBINO ENGINEERING, INC.’S WORK, MORE THAN TWO (2) YEARS AFTER THE CESSATION OF RUBINO ENGINEERING, INC.’S WORK HEREUNDER. 10. INDEMNITY: To the fullest extent permitted by law, Client and Rubino Engineering, Inc. each agree to indemnify the other party and the other party’s officers, directors, partners, employees, and representatives, from and against losses, damages, and judgments arising from claims by third parties, including reasonable attorneys’ fees and expenses recoverable under applicable law, but only to the extent they are found to be caused by a negligent act, error, or omission of the indemnifying party or any of the indemnifying party’s officers, directors, members, partners, agents, employees, subcontractors, or subconsultants in the performance of services under this Agreement. If claims, losses, damages, and judgments are found to be caused by the joint or concurrent negligence of Client and Rubino Engineering, Inc., they shall be borne by each party in proportion to its negligence. 11. TERMINATION: This Agreement may be terminated by either party upon seven (7) days’ prior written notice. In the event of termination, Rubino Engineering, Inc. shall be compensated by Client for all services performed up to and including the termination date, including reimbursable expenses and for the completion of such services and records as are necessary to place Rubino Engineering, Inc.’s files in order and/or protect its professional reputation. Failure of Client to make payments when due shall be cause for suspension of services or, ultimately, termination, unless and until Rubino Engineering Inc. has been paid in full all amounts due for services, expenses and other related changes. 12. DISPUTE RESOLUTION: In the event of a dispute arising out of or relating to this Agreement or the services to be rendered hereunder, the Client and Rubino Engineering, Inc. agree to attempt to resolve such disputes in the following manner: 1) The parties agree to attempt to resolve any and all unsettled claims, counterclaims, disputes and other matters in question through direct negotiations between the appropriate representatives of each party; 2) If such negotiations are not fully successful, the parties agree to submit any and all remaining unsettled claims, counterclaims, disputes and other matters in question to mediation in accordance with the Construction Industry Mediation Rules of the American Arbitration Association, effective as of the date of this Agreement. 13. WITNESS FEES: Rubino Engineering, Inc.’s employees shall not be retained as expert witnesses except by separate written agreement. Client agrees to pay Rubino Engineering, Inc.’s legal expenses, administrative costs and fees pursuant to Rubino Engineering, Inc.’s then current fee schedule for Rubino Engineering, Inc. to respond to any subpoena. 14. NO HIRE: Client agrees not to hire Rubino Engineering, Inc.’s employees except through Rubino Engineering, Inc. In the event Client hires a Rubino Engineering, Inc. employee, Client shall pay Rubino Engineering, Inc. an amount equal to one-half of the employee’s annualized salary, with Rubino Engineering, Inc. waiving other remedies it may have. 15. HAZARDOUS MATERIALS: Nothing contained within this agreement shall be construed or interpreted as requiring Rubino Engineering, Inc. to assume the status of an owner, operator, generator, storer, transporter, treater or disposal facility as those terms appear within RCRA, CERCLA, or within any Federal or State statute or regulation governing the generation, transportation, treatment, storage and disposal of pollutants. Client assumes full responsibility for compliance with the provisions of RCRA, CERCLA, and any other Federal or State statute or regulation governing the handling, treatment, storage and disposal of pollutants. 16. PROVISIONS SEVERABLE: The parties have entered into this agreement in good faith and it is the specific intent of the parties that the terms of the General Conditions be enforced as written. In the event any of the provisions of these General Conditions should be found to be unenforceable, it shall be stricken and the remaining provisions shall be enforceable. 17. ENTIRE AGREEMENT: This agreement constitutes the entire understanding of the parties, and there are no representations, warranties or undertakings made other than as set forth herein. This agreement may be amended, modified or terminated only in writing, signed by each of the parties hereto. Local Public Agency County Section Number Prime Consultant (Firm) Name Prepared By Date Consultant / Subconsultant Name Job Number Remarks CONTRACT TERM 7 MONTHS OVERHEAD RATE 176.27% START DATE 4/1/2025 COMPLEXITY FACTOR RAISE DATE 3/1/2026 % OF RAISE 2.00% END DATE 10/31/2025 Year First Date Last Date Months % of Contract 0 4/1/2025 10/31/2025 7 100.00% The total escalation =0.00% ESCALATION PER YEAR PAYROLL ESCALATION TABLE EXHIBIT D COST ESTIMATE OF CONSULTANT SERVICES (CECS) WORKSHEET FIXED RAISE City of Yorkville Kendall 24-00053-00-RS Engineering Enterprises, Inc.Michelle Lipinski 8/21/2024 Rubino Engineering, Inc.C-93-023-25 Q24.410 E. Van Emmon Street (FAU 2515) in Yorkville, Illinois This project is following the LR1030-2 specification (Nuclear Gauge or Core Acceptance: TBD) Note: This is name of the consultant the CECS is being completed for. This name appears at the top of each tab. Printed 8/21/2024 7:49 PM Page 1 of 5 BLR 05514 (Rev. 02/09/23) ESCALATION Local Public Agency County Section Number City of Yorkville 24-00053-00-RS Consultant / Subconsultant Name Job Number C-93-023-25 MAXIMUM PAYROLL RATE 86.00 ESCALATION FACTOR 0.00% IDOT CLASSIFICATION PAYROLL RATES CALCULATED RATE ON FILE Material Tester 1 & 2 $44.04 $44.04 Project Manager / Engineer $50.22 $50.22 Staff Engineer / Geologist / Soil Scientist $37.07 $37.07 Laboratory Staff $32.00 $32.00 Principal $74.00 $74.00 EXHIBIT D COST ESTIMATE OF CONSULTANT SERVICES (CECS) WORKSHEET FIXED RAISE PAYROLL RATES Kendall Rubino Engineering, Inc. Printed 8/21/2024 7:49 PM Page 2 of 5 BLR 05514 (Rev. 02/09/23) RATES Local Public Agency County Section Number Consultant / Subconsultant Name Job Number QUANTITY CONTRACT RATE TOTAL $0.00 $0.00 $0.00 $0.00 9 $65.00 $585.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 2 $468.25 $936.50 $0.00 4 $50.00 $200.00 $267.00 $0.00 12 $19.50 $234.00 4 $44.50 $178.00 $2,133.50TOTAL DIRECT COSTS: Standard Proctor Inhouse Direct Cost Cylinders Inhouse Direct Cost Core Densities Inhouse Direct Cost Lab Services Actual Cost (Provide breakdown of each cost) Equipment and/or Specialized Equipment Rental Actual Cost (Requires 2-3 quotes with IDOT approval) Nuclear Gauge Inhouse Direct Cost Aerial Photography and Mapping Actual Cost (Requires 2-3 quotes with IDOT approval) Utliity Exploratory Trenching Actual Cost (Requires 2-3 quotes with IDOT approval) Testing of Soil Samples Actual Cost Courthouse Fees Actual Cost Storm Sewer Cleaning and Televising Actual Cost (Requires 2-3 quotes with IDOT approval) Traffic Control and Protection Actual Cost (Requires 2-3 quotes with IDOT approval) Public Meeting Exhibits/Renderings & Equipment Actual Cost (Submit supporting documentation) Recording Fees Actual Cost Transcriptions (specific to project)Actual Cost Web Site Actual Cost (Submit supporting documentation) Advertisements Actual Cost (Submit supporting documentation) Public Meeting Facility Rental Actual Cost (Submit supporting documentation) 2-Way Radio (Survey or Phase III Only)Actual Cost Telephone Usage (Traffic System Monitoring Only)Actual Cost CADD Actual Cost (Max $15/hour) Project Specific Insurance Actual Cost Monuments (Permanent)Actual Cost Photo Processing Actual Cost Overnight Delivery/Postage/Courier Service Actual Cost (Submit supporting documentation) Copies of Deliverables/Mylars (In-house)Actual Cost (Submit supporting documentation) Copies of Deliverables/Mylars (Outside)Actual Cost (Submit supporting documentation) Parking Actual Cost Overtime Premium portion (Submit supporting documentation) Shift Differential Actual Cost (Based on firm's policy) Vehicle Owned or Leased $32.50/half day (4 hours or less) or $65/full day Vehicle Rental Actual Cost (Up to $55/day) Tolls Actual Cost Lodging Taxes and Fees (per GOVERNOR'S TRAVEL CONTROL BOARD)Actual Cost Air Fare Coach rate, actual cost, requires minimum two weeks' notice, with prior IDOT approval Vehicle Mileage (per GOVERNOR'S TRAVEL CONTROL BOARD)Up to state rate maximum List ALL direct costs required for this project. Those not listed on the form will not be eligible for reimbursement by the LPA on this project. EXHIBIT D COST ESTIMATE OF CONSULTANT SERVICES (CECS) WORKSHEET ITEM ALLOWABLE Lodging (per GOVERNOR'S TRAVEL CONTROL BOARD) Actual Cost (Up to state rate maximum) DIRECT COSTS WORKSHEET City of Yorkville Kendall 24-00053-00-RS Rubino Engineering, Inc.C-93-023-25 Printed 8/21/2024 7:49 PM Page 3 of 5 BLR 05514 (Rev. 02/09/23) DIRECT COSTS Local Public Agency County Section Number Consultant / Subconsultant Name Job Number OVERHEAD RATE 176.27%0 TASK DIRECT COSTS (not included in row totals)STAFF HOURS PAYROLL OVERHEAD & FRINGE BENEFITS FIXED FEE SERVICES BY OTHERS TOTAL % OF GRAND TOTAL Material Tester 1 & 2 2,134 51.75 2,381 4,197 786 7,364 77.53% - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - Subconsultant DL $0.00 Direct Costs Total ===>$2,133.50 $2,133.50 22.46% TOTALS 51.75 2,381 4,197 786 - 9,498 99.99% 6,578 COMPLEXITY FACTOR City of Yorkville Kendall 24-00053-00-RS EXHIBIT D COST ESTIMATE OF CONSULTANT SERVICES (CECS) WORKSHEET COST ESTIMATE WORKSHEET Rubino Engineering, Inc.C-93-023-25 Printed 8/21/2024 7:49 PM Page 4 of 5 BLR 05514 (Rev. 02/09/23) COST EST Local Public Agency County Section Number Consultant / Subconsultant Name Job Number AVERAGE HOURLY PROJECT RATES SHEET 1 OF 1 PAYROLL AVG TOTAL PROJ. RATES HOURLY Hours %Wgtd Hours %Wgtd Hours %Wgtd Hours %Wgtd Hours %Wgtd Hours %Wgtd CLASSIFICATION RATES Part.Avg Part.Avg Part.Avg Part.Avg Part.Avg Part.Avg Material Tester 1 & 2 44.04 42.0 81.16%35.74 42 81.16%35.74 Project Manager / Engineer 50.22 8.0 15.46%7.76 8 15.46%7.76 Staff Engineer / Geologist / 37.07 0.0 Laboratory Staff 32.00 0.0 Principal 74.00 1.8 3.38%2.50 1.75 3.38%2.50 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 TOTALS 51.8 100%$46.01 51.8 100.00%$46.01 0.0 0%$0.00 0.0 0%$0.00 0.0 0%$0.00 0.0 0%$0.00 EXHIBIT D COST ESTIMATE OF CONSULTANT SERVICES (CECS) WORKSHEET 24-00053-00-RSKendallCity of Yorkville Material Tester 1 & 2 Rubino Engineering, Inc.C-93-023-25 Printed 8/21/2024 7:49 PM Page 5 of 5 BLR 05514 (Rev. 02/09/23) AVG 1 Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Community Development Purchasing Police Public Works Parks and Recreation Agenda Item Number New Business #3 Tracking Number PW 2024-75 East Van Emmon Street Resurfacing - STP Public Works Committee – September 17, 2024 Majority Consideration of Approval Consideration of Resolution and Joint Agreement Brad Sanderson Engineering Name Department The purpose of this memo is to provide an update on the project schedule as well as introduce copies of the required Resolution and Joint Agreement. The general schedule associated with the construction of the project is listed below: • Bid Letting November 8, 2024 • Construction Start May 2025 • Construction Complete July 2025 IDOT requires that a specific resolution be passed as part of projects that have Federal funding. A draft resolution is attached. The Joint Agreement specifies the funding for the project, which is 80% Federal STP Funds ($413,416.00) and 20% Local Funds ($103,354.00). The funding will be for both construction and construction engineering. If you have any further questions or need additional information, please call. Memorandum To: Bart Olson, City Administrator From: Brad Sanderson, EEI CC: Eric Dhuse, Director of Public Works Jori Behland, City Clerk Rob Fredrickson, Finance Director Date: September 6, 2024 Subject: E. Van Emmon Street Resurfacing - STP Resolution No. 2024-____ Page 1 Resolution No. 2024-_____ A RESOLUTION AUTHORIZING THE CITY’S SHARE OF CONSTRUCTION & CONSTRUCTION ENGINEERING COSTS FOR THE ROADWAY IMPROVEMENT OF THE E. VAN EMMON STREET RESURFACING PROJECT United City of Yorkville Location: E. Van Emmon Street (FAU 2515) Section No.: 24-00053-00-RS Project No.: T4N9(336) Job No.: C-93-023-25 WHEREAS, the City endeavors to improve a segment of E. Van Emmon Street from Illinois Route 47 (Bridge Street) to East City Limits that is approximately 0.50 miles in length and known to the Illinois Department of Transportation as Section Number 24-00053-00-RS and State Job Number C-93-023-25. WHEREAS, the cost of said improvement has necessitated the need for the use of federal funds. WHEREAS, the federal fund source requires a match of local funds. WHEREAS, the use of federal funds requires a joint funding agreement (“AGREEMENT”) with the Department of Transportation. NOW, THEREFORE, BE IT RESOLVED that the United City of Yorkville authorizes one hundred three thousand three hundred fifty four and 00/100, ($103,354.00), or as much of such sum as may be needed to match federal funds in the completion of aforementioned project known as Section Number 24-00053-00-RS. BE IT FURTHER RESOLVED that the Mayor is hereby authorized and directed to execute the above-mentioned AGREEMENT and any other such documents related to advancement and completion of said project. Passed by the City Council of the United City of Yorkville, Kendall County, Illinois this ____ day of __________________, A.D. 2024. ______________________________ CITY CLERK Resolution No. 2024-____ Page 2 KEN KOCH _________ DAN TRANSIER _________ ARDEN JOE PLOCHER _________ CRAIG SOLING _________ CHRIS FUNKHOUSER _________ MATT MAREK _________ SEAVER TARULIS _________ RUSTY CORNEILS _________ APPROVED by me, as Mayor of the United City of Yorkville, Kendall County, Illinois this ____ day of __________________, A.D. 2024. ______________________________ MAYOR Attest: ______________________________ CITY CLERK W VanEmmon S t W Fox St E Fox StS Bridge StW HydraulicAve Van Emmon Rd Bell StE Hydraulic Ave E Van Emmon St Heustis StMill StE Ridge St Benjamin StLegend Project Limits Engineering Enterprises, Inc.52 Wheeler RoadSugar Grove, Illinois 60554(630) 466-6700 E. VAN EMMON STREET LOCATION MAPwww.eeiweb.com DATE DATE: PROJECT NO.: FILE: PATH: BY: FEBRUARY 2022 YO2204 YO2204 VanEmmon Street Location Map H:\GIS\PUBLIC\YORKVILLE\2022\ MJT NO.REVISIONS ³United City of Yorkville800 Game Farm RoadYorkville, IL 60560630-553-4350www.yorkville.il.us 200 0 200100 Feet Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Community Development Purchasing Police Public Works Parks and Recreation Agenda Item Number New Business #4 Tracking Number PW 2024-76 Public Works Equipment Purchase – Trackless Boom Flail Mower Public Works Committee – September 17, 2024 Supermajority (6 out of 9) Approval Proposal to purchase a boom flail mower for our trackless utility tractor Eric Dhuse Public Works Name Department Summary A proposed boom mower attachment purchase for our new Trackless Utility Tractor. Background Public Works initially planned to purchase a boom mower in the FY 24 budget. However, we were unable to find one for our John Deere tractor that suited our needs that was within our price range of ~$35,000. Since that time, we have purchased an additional utility tractor for mowing, leaf removal, and snow removal. In addition to those attachments, there is also a boom mower attachment for the unit. Since this particular item was expected to be purchased during FY 24, it was not carried forward into the FY 25 budget. Nonetheless, I believe we have the funds to purchase the unit without a budget amendment due to budgetary savings within the Public Works Capital line items for vehicles. Per Finance Director Fredrickson, the original FY 25 budget included the full cost of a single axle dump truck (truck body & chassis) in the amount of $236,000. However, the City had previously acquired the chassis in a prior fiscal year, so only a new truck body would need to be purchased in FY 25. The resulting budgetary saving of ~$100,000 will easily cover the proposed boom mower attachment without the need of a budget amendment. Moreover, these budgetary savings will be further enhanced by the recent trackless tractor purchase approved by Council this past July, which came in under budget by $12,000 ($250,000 budgeted v. $238,000 actual). This mower will be used where it is potentially dangerous to use the traditional mower when the ditches are steep, or in retention areas with sloped banks. This unit will allow the tractor to stay on level ground and reach out 13.5’ horizontally, and 53” below ground level. This unit will also allow us to trim back brushy areas with its 13.5’ vertical reach as well. Examples of these type of areas are River St., Pavillion Rd., and W. Van Emmon. Recommendation Staff recommends the purchase of the boom flail mower from EJ Equipment in the amount of $39,960. This is a single source bid since it is an attachment made specifically for the trackless tractor. This is not something we could bid on the open market; only Trackless dealers carry these attachments and each dealership has a territory that they sell to. Memorandum To: Public Works Committee From: Eric Dhuse, Director of Public Works CC: Bart Olson, City Administrator Date: August 23, 2024 Subject: Boom Mower Purchase Resolution No. 2024-____ Page 1 Resolution No. 2024-_____ A RESOLUTION OF THE UNITED CITY OF YORKVILLE, ILLINOIS, AUTHORIZING THE PURCHASE OF A TRACKLESS BOOM FLAIL MOWER FROM E.J. EQUIPMENT, INC., IN AN AMOUNT NOT TO EXCEED $39,960.00 WHEREAS, the United City of Yorkville (the “City”) is a duly organized and validly existing non home-rule municipality created in accordance with the Constitution of the State of Illinois of 1970 and the laws of the State; and WHEREAS, the City’s Municipal Code provides that the City may approve contracts for supplies and equipment that have not been competitively bid by a two-thirds affirmative vote of the City Council; and WHEREAS, the City purchased a Trackless tractor from E.J. Equipment earlier this year, for use by the Public Works department; and WHEREAS, the City’s Public Works department is in need of a boom flail mower attachment for the Trackless tractor to aid in mowing certain areas that could be dangerous to use a traditional mower on, such as along steep ditches; and WHEREAS, the City has enough funds in the Fiscal Year 2025 public works budget to provide for the purchase of a boom flail mower attachment without a budget amendment; and WHEREAS, boom flail mower attachments for Trackless tractors may only be purchased through authorized Trackless dealers; and WHEREAS, E.J. Equipment, Inc. (the “Supplier”), an Illinois corporation, is a supplier of public works vehicles and equipment, and is an authorized Trackless dealer; and WHEREAS, the Supplier has provided the City with a quote (the “Quote”), attached hereto and incorporated herein as Exhibit A; and Resolution No. 2024-____ Page 2 WHEREAS, pursuant to the provisions of the Quote, the Supplier shall provide the City with a Trackless boom flail mower, for an amount not to exceed $39,960.00; and WHEREAS, since it can only be purchased through an authorized dealer, the Trackless boom flail mower cannot be competitively bid; the City has a good relationship with the Supplier; and the Supplier is conveniently located for any potential future maintenance needs; and WHEREAS, the Mayor and City Council (the “Corporate Authorities”) have determined that it is in the best interests of the health and safety of the City and its residents to waive the competitive bidding requirement and to authorize and approve the purchase of the Trackless boom flail mower from the Supplier in accordance with the provisions of the Quote. NOW, THEREFORE, BE IT RESOLVED by the Mayor and City Council of the United City of Yorkville, Kendall County, Illinois: Section 1. The foregoing recitals are hereby incorporated in this Resolution as the findings of the Corporate Authorities. Section 2. In consideration of the foregoing recitals, the competitive bidding requirement is waived and the City Administrator is hereby authorized and directed to proceed with the purchase of the boom flail mower attachment, as described in the Quote, from E.J. Equipment, Inc. Section 3. This Resolution shall be in full force and effect upon its passage and approval as provided by law. Passed by the City Council of the United City of Yorkville, Kendall County, Illinois this ____ day of __________________, A.D. 2024. ______________________________ CITY CLERK Resolution No. 2024-____ Page 3 KEN KOCH _________ DAN TRANSIER _________ ARDEN JOE PLOCHER _________ CRAIG SOLING _________ CHRIS FUNKHOUSER _________ MATT MAREK _________ SEAVER TARULIS _________ RUSTY CORNEILS _________ APPROVED by me, as Mayor of the United City of Yorkville, Kendall County, Illinois this ____ day of __________________, A.D. 2024. ______________________________ MAYOR Attest: ______________________________ CITY CLERK Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Community Development Purchasing Police Public Works Parks and Recreation Agenda Item Number New Business #5 Tracking Number PW 2024-77 Gjovik Ford Fleet Maintenance Contract Extension Public Works Committee – September 17, 2024 Supermajority (6 out of 9) Approval Proposed contract extension with Gjovik ford for fleet maintenance work on city vehicles. Eric Dhuse Public Works Name Department Summary Our fleet maintenance repair contract with Gjovik Ford has expired. Staff is proposing a contract extension. Background The City has been utilizing the maintenance services at Gjovik Ford since 2021. During that time, the City has established a good relationship with them and are happy with the service. Deputy Chief Carlyle has been working with the service manager of Gjovik Ford to obtain pricing and determine the length of the contracts with renewals. I have attached his memo outlining the proposed pricing compared to the current contract, and the recommendation from the PD to continue the service with Gjovik. The new term of the contract will be 1 year with ability to renew the contract each year for an additional 3 years. No other terms of the contract will change except dates to make sure everything is current. If approved, we will have Gjovik draw up a new contract that will be reflect the new pricing and term of the contract. We will then double check for accuracy and have a legal review performed before signing. Recommendation Staff recommends the approval contract extension with Gjovik Ford with new pricing and term of the contract as outlined by Deputy Chief Carlyle. Memorandum To: Public Works Committee From: Eric Dhuse, Director of Public Works CC: Bart Olson, City Administrator Date: August 27, 2024 Subject: Gjovik Ford Contract Extension Resolution No. 2024-____ Page 1 Resolution No. 2024-_____ A RESOLUTION APPROVING A PROPOSAL FROM GJOVIK FORD, INC. TO THE UNITED CITY OF YORKVILLE, KENDALL COUNTY, ILLINOIS FOR VEHICLE MAINTENANCE WHEREAS, the United City of Yorkville, Kendall County, Illinois (the “City”) is a duly organized and validly existing municipality of the State of Illinois pursuant to the 1970 Illinois Constitution and the Illinois Municipal Code, as from time to time amended (the “Municipal Code”) (65 ILCS 5/65-1-1-2, et seq.); and WHEREAS, the City’s Municipal Code provides that the City may approve service contracts that have not been competitively bid by a two-thirds affirmative vote of the City Council; and WHEREAS, Gjovik Ford, Inc., of Plano, Illinois (“Gjovik”) submitted a proposal to the City, a copy of which is attached hereto, (the “Proposal”), for the maintenance of City vehicles for a term commencing upon acceptance and terminating April 30, 2025; and WHEREAS, Gjovik has performed maintenance service on City vehicles since 2021 and was found to be most reliable and provided excellent service; and WHEREAS, the prices quoted in said Proposal are deemed to be the most reasonable; and WHEREAS, the Mayor and City Council (the “Corporate Authorities”) have determined that it is in the best interests of the health and safety of the City and its residents to waive the competitive bidding requirement and to extend the contract with Gjovik as set forth in the Proposal. NOW, THEREFORE, BE IT RESOLVED by the Mayor and City Council of the United City of Yorkville, Kendall County, Illinois: Section 1. The recitals set for above are incorporated into this Resolution as if fully restated herein. Section 2. In consideration of the foregoing recitals, the competitive bidding requirement is waived, and the Director of Public Works is hereby authorized and directed to accept said proposal for a term commencing upon acceptance and terminating April 30, 2025. Section 3. This Resolution shall be in full force and effect upon its passage and approval as provided by law. Resolution No. 2024-____ Page 2 Passed by the City Council of the United City of Yorkville, Kendall County, Illinois this ____ day of __________________, A.D. 2024. ______________________________ CITY CLERK KEN KOCH _________ DAN TRANSIER _________ ARDEN JOE PLOCHER _________ CRAIG SOLING _________ CHRIS FUNKHOUSER _________ MATT MAREK _________ SEAVER TARULIS _________ RUSTY CORNEILS _________ APPROVED by me, as Mayor of the United City of Yorkville, Kendall County, Illinois this ____ day of __________________, A.D. 2024. ______________________________ MAYOR Attest: ______________________________ CITY CLERK Yorkville Police Department Memorandum 651 Prairie Pointe Drive Yorkville, Illinois 60560 Telephone: 630-553-4340 Fax: 630-553-1141 Date: 08/16/2024 To: Director Eric Dhuse From: Deputy Chief Garrett Carlyle Reference: FY26 Vehicle Maintenance Contract – Gjovik Ford Mr. Dhuse, We are currently working under an expired contract (expired April 2024) with Gjovik Ford (12950 E. US Route 34, Plano, IL) regarding fleet maintenance. The existing contractual pricing will be honored by Gjovik Ford until completion of any extensions to the contract. I have worked with Service Director Brian Redmond to agree upon potential service pricing with an effective date good through 04/30/2025 with availability for 3 additional annual renewals. Attached to this memorandum are the proposed rate agreements for FY26 (Attachment #1). To summarize the proposed changes, please refer to the below chart. All other contractual facts will remain the same unless otherwise noted in Attachment #1. Although labor rates are increasing, the overall cost of service remains less than other certified Ford maintenance options (such as Riverview Ford). It is my recommendation we continue with Gjovik Ford as the vehicle maintenance provider for the upcoming contractual period. I believe having certified mechanics capable of working on multiple issues from the same facility has been beneficial for our agency. In our experience Gjovik’s has been timely and efficient in keeping our fleet running. The proximity to our department and availability of porters has helped downtime stay at a minimum. I believe this is our best option when considering total service, ease of use, and cost effectiveness. Respectfully, Mitchell G. Carlyle Group #1 - Cars and Trucks up to 1 1/2 ton Current Proposed Percent Change Posted Shop Rate $180.00 $189.95 5.5 Percent Discount 45%45% Discount Shop Rate $99.00 $125.00 26.3 Parts 28.5% Off Cost + 25% Flat Rate Services Current Proposed Percent Change Front Alignment 89 89.95 1.1 Rear Alignment 109 139.95 28.4 Oil Change 55 60 9.1 Synthetic Oil 80 88 10.0 Group #2 Trucks over 1 1/2 ton Current Proposed Percent Change Discounted Shop Rate 108 135 25.0 Parts 28.5% Off Cost +25% Front Alignment $109.00 $109.00 0.0 Rear Alignment $109.00 $109.00 0.0 Oil Change $55.00 $60.00 9.1 Synthetic Oil $80.00 $88.00 10 Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Community Development Purchasing Police Public Works Parks and Recreation Agenda Item Number New Business #6 Tracking Number PW 2024-78 Timber Ridge Estates – Grace Community Church Water Main Easements Public Works Committee – September 17, 2024 Majority Consideration of Acceptance Please see the attached. Brad Sanderson Engineering Name Department Attached are easement documents necessary for the construction of the off-site water main for the Timber Ridge Estates development. We recommend that the City consider approving and accepting the easement. If you have any questions, let me know. Memorandum To: Bart Olson, City Administrator From: Brad Sanderson, EEI CC: Eric Dhuse, Director of Public Works Krysti Barksdale-Noble, Community Dev. Dir. Jori Behland, City Clerk Date: August 30, 2024 Subject: Timber Ridge Estates – Water Main Easement Ordinance No. 2024-____ Page 1 Ordinance No. 2024-_____ AN ORDINANCE OF THE UNITED CITY OF YORKVILLE, KENDALL COUNTY, ILLINOIS AUTHORIZING THE ACQUISITION OF CERTAIN EASEMENTS FOR THE EXTENSION OF A WATER MAIN WHEREAS, the United City of Yorkville, Kendall County, Illinois (the “City”) is a duly organized and validly existing non-home-rule municipality created in accordance with the Constitution of the State of Illinois of 1970 and the laws of the State; and WHEREAS, Rally Homes, LLC, an Illinois limited liability company (the “Developer”), submitted a proposal to the City to construct eighty-three (83) single family homes (the “Development”) on fifty acres located at Van Emmon Road and Timber Oak Lane (the “Subject Property”); and WHEREAS, as a part of the Developer’s proposal, the Developer agreed to be responsible for all costs incurred for engineering, acquisition of the temporary and permanent easements and construction for the extension of water services to the Subject Property; and WHEREAS, on January 25, 2022, the City and the Developer entered into a Development Agreement which provided, among other things, for the construction of the extension of the water main (the “Water Main Extension”) to the Subject Property, which Development Agreement was amended on September 10, 2024, to require the Developer to acquire the necessary easements from the adjoining property owners as required to construct the Water Main Extension; and WHEREAS, Grace Community Church of Yorkville, one of the adjoining property owners is prepared to convey to the City a temporary construction easement and a permanent easement (collectively the “Easements”), in the forms attached hereto, on the condition that the City requires the Developer to restore its property required for the Water Main Extension to its condition prior to such construction and that the City agrees to provide one water connection to the Grace Community Church of Yorkville at no cost; and WHEREAS, the Developer, Grace Community Church and the City believe it to be in the best interest of the City to accept the Easements and to grant Grace Community Church of Yorkville one free connection to the City’s water service all as hereto provided. NOW, THEREFORE, BE IT ORDAINED by the Mayor and City Council of the United City of Yorkville, Kendall County, Illinois, as follows: Section 1. All of the Preambles hereinabove set forth are incorporated herein as if restated. Section 2. The following Easements, as attached hereto, are hereby accepted: Ordinance No. 2024-____ Page 2 1. Permanent Easement dated August 13, 2024, from Grace Community Church of Yorkville, as Grantor, said easement being located within Parcel No. 05-04- 103-004. 2. Temporary Construction Easement dated August 13, 2024, from Grace Community Church of Yorkville, as Grantor, said easement being located within Parcel No. 05-04-103-004. Section 3. The City Council hereby authorizes, for a term of twenty (20) years from the date of the approval of this Ordinance, one (1) free residential water connection or one (1) free non-residential water connection for up to two (2) inches to the City’s water service to serve the property owned by Grace Community Church of Yorkville and identified by Parcel No. 05-04- 103-004. Section 4. This Ordinance shall be in full force and effect after its passage, publication, and approval as provided by law. Passed by the City Council of the United City of Yorkville, Kendall County, Illinois this ____ day of __________________, A.D. 2024. ______________________________ CITY CLERK KEN KOCH _________ DAN TRANSIER _________ ARDEN JOE PLOCHER _________ CRAIG SOLING _________ CHRIS FUNKHOUSER _________ MATT MAREK _________ SEAVER TARULIS _________ RUSTY CORNEILS _________ APPROVED by me, as Mayor of the United City of Yorkville, Kendall County, Illinois this ____ day of __________________, A.D. 2024. ______________________________ MAYOR Ordinance No. 2024-____ Page 3 Attest: ______________________________ CITY CLERK PIN: 05-04-103-004MILLSTREETDEERSTREET ILLINOIS ROUTE 126 (SCHOOLHOUSE ROAD)PIN: 05-04-103-004PIN: 05-04-126-005Illinois Professional Design Firm # 184-001322 2363 Sequoia Drive, Suite 101, Aurora, Illinois 60506 t. 630.553.7560 f. 630.553.7646 www.hrgreen.com( IN FEET )1 inch = ft.1 OF 140 PIN: 05-04-103-004MILLSTREETDEERSTREET ILLINOIS ROUTE 126 (SCHOOLHOUSE ROAD)PIN: 05-04-103-004PIN: 05-04-126-005Illinois Professional Design Firm # 184-001322 2363 Sequoia Drive, Suite 101, Aurora, Illinois 60506 t. 630.553.7560 f. 630.553.7646 www.hrgreen.com( IN FEET )1 inch = ft.1 OF 140 Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Community Development Purchasing Police Public Works Parks and Recreation Agenda Item Number New Business #7 Tracking Number PW 2024-79 Countryside Parkway and Center Parkway Discussion Public Works Committee – September 17, 2024 None Direction Discussion / General Direction Brad Sanderson Engineering Name Department Enclosed is a detailed multi-way stop sign analysis for three intersections: 1. Countryside Parkway and Center Parkway 2. Center Parkway and West Kendall Drive 3. Countryside Parkway and East Kendall Drive Items 2 and 3 above were analyzed and additional stop sign control was not recommended. The intersection of Countryside Parkway and Center Parkway is a candidate for a multi-way stop and overall intersection improvements. It should be noted that significant improvements would be required as shown on page 20 of the detailed analysis to add stop sign control. The existing configuration of the intersection does not lend itself to simple additions of stop signs. This is estimated to be in the range of $500,000-$600,000 to reconstruct. We also investigated the possibility of a roundabout at this location in 2016. There were two alternatives analyzed at the time and they are detailed on pages 21 – 27. At this point, we have not updated the cost estimates associated with a roundabout. Staff is requesting direction as to whether City Council would like to pursue an improvement to the intersection. If directed, we would update the cost estimates and present the information as part of the upcoming Budget discussions. Memorandum To: Bart Olson, City Administrator From: Brad Sanderson, EEI CC: Eric Dhuse, Director of Public Works Krysti Barksdale-Noble, Community Dev. Dir. Jori Behland, City Clerk James Jensen, Chief of Police Date: September 11, 2024 Subject: Countryside/Center Parkway Discussion PRELIMINARY COST ESTIMATE JOB NO: PREPARED BY: DATE: PROJECT TITLE: ITEM UNIT NO.UNIT QUANTITY PRICE AMOUNT 1 GEOTECHNICAL FABRIC FOR GROUND STABILIZATION SQ YD 889 2.50$ 2,222.50$ 2 CU YD 593 55.00$ 32,615.00$ 3 AGGREGATE SUBGRADE IMPROVEMENT, 12"SQ YD 889 30.00$ 26,670.00$ 4 SQ YD 500 30.00$ 15,000.00$ 5 HOT-MIX ASPHALT SURFACE REMOVAL - BUTT JOINT SQ YD 109 30.00$ 3,270.00$ 6 HOT-MIX ASPHALT SURFACE REMOVAL, VARIABLE DEPTH SQ YD 4000 5.00$ 20,000.00$ 7 COMBINATION CURB AND GUTTER REMOVAL FOOT 800 10.00$ 8,000.00$ 8 BITUMINOUS MATERIALS (TACK COAT)POUND 3600 0.10$ 360.00$ 9 HOT-MIX ASPHALT BINDER COURSE, IL-19.0, N50 [6" Widening]TON 310 110.00$ 34,100.00$ 10 HOT-MIX ASPHALT SURFACE COURSE, IL-9.5, MIX "D", N50 [2" Surface]TON 460 100.00$ 46,000.00$ 11 SQ FT 620 5.00$ 3,100.00$ 12 PORTLAND CEMENT CONCRETE SIDEWALK, 5 INCH SQ FT 700 15.00$ 10,500.00$ 13 DETECTABLE WARNINGS SQ FT 80 40.00$ 3,200.00$ 14 COMBINATION CONCRETE CURB AND GUTTER, TYPE B-6.12 FT 1100 45.00$ 49,500.00$ 15 TYPE 3 FRAME AND GRATE EACH 3 750.00$ 2,250.00$ 16 MANHOLES TO BE ADJUSTED EACH 3 1,000.00$ 3,000.00$ 17 VALVE BOXES TO BE ADJUSTED EACH 1 300.00$ 300.00$ 18 REMOVING CATCH BASINS EACH 3 1,000.00$ 3,000.00$ 19 INLETS TO BE ADJUSTED EACH 3 500.00$ 1,500.00$ 20 STORM SEWERS, RUBBER GASKET, CLASS A, TYPE 2 12"FOOT 40 250.00$ 10,000.00$ 21 EACH 3 3,000.00$ 9,000.00$ 22 CU YD 18 80.00$ 1,440.00$ 23 THERMOPLASTIC PAVEMENT MARKINGS - LETTERS & SYMBOLS SQ FT 160 6.00$ 960.00$ 24 THERMOPLASTIC PAVEMENT MARKINGS - LINE 4"FOOT 300 1.50$ 450.00$ 25 THERMOPLASTIC PAVEMENT MARKINGS - LINE 6"FOOT 1400 2.00$ 2,800.00$ 26 THERMOPLASTIC PAVEMENT MARKINGS - LINE 8"FOOT 40 4.00$ 160.00$ 27 THERMOPLASTIC PAVEMENT MARKINGS - LINE 12"FOOT 150 5.00$ 750.00$ 28 THERMOPLASTIC PAVEMENT MARKINGS - LINE 24"FOOT 150 8.00$ 1,200.00$ 29 SHORT TERM PAVEMENT MARKING FOOT 800 1.00$ 800.00$ 30 SHORT TERM PAVEMENT MARKING REMOVAL FOOT 800 2.00$ 1,600.00$ 31 RELOCATE SIGN PANEL ASSEMBLY - TYPE A SQ FT 5 60.00$ 300.00$ 32 REMOVE SIGN PANEL ASSEMBLY - TYPE A SQ FT 15 10.00$ 150.00$ 33 REMOVE SIGN PANEL ASSEMBLY - TYPE B SQ FT 15 10.00$ 150.00$ 34 SQ FT 63 20.00$ 1,260.00$ 35 TELESCOPING STEEL SIGN SUPPORT FOOT 120 25.00$ 3,000.00$ 36 SQ YD 790 20.00$ 15,800.00$ 37 UNIT 20 20.00$ 400.00$ 38 HOT-MIX ASPHALT DRIVEWAY REMOVAL AND REPLACEMENT SQ YD 5 200.00$ 1,000.00$ 39 TRAFFIC CONTROL AND PROTECTION, (SPECIAL)L SUM 1 20,000.00$ 20,000.00$ 40 EACH 6 250.00$ 1,500.00$ 41 TEMPORARY ACCESS (PRIVATE ENTRANCE)EACH 1 600.00$ 600.00$ 337,907.50$ 20% CONTINGENCY =68,000.00$ TOTAL = 405,907.50$ 52 Wheeler Road, Sugar Grove, IL 60554 Tel: 630.466.6700 Fax: 630.466.6701 www.eeiweb.com MISCELLANEOUS SODDING, SPECIAL SUPPLEMENTAL WATERING INLET FILTERS TOTAL COST ESTIMATE CATCH BASIN TRENCH BACKFILL PAVEMENT MARKINGS & SIGNAGE SIGN PANEL - TYPE 1 PAVEMENT REMOVAL PAVING CONCRETE SIDEWALK REMOVAL STRUCTURES AND ADJUSTMENTS Preliminary Cost Estimate - Intersection Improvements and Resurfacing ITEM BASE IMPROVEMENTS AND EARTHWORK EARTH EXCAVATION REMOVALS Countryside Parkway and Center Parkway Intersection YO1107 GAB CHECKED BY:CJO September 12, 2024 G:\Public\Yorkville\2011\YO1107-C Traffic Control Signage and Markings\Center Parkway and Countryside Parkway\09-12-2024 Estimate For Countryside and Center Pkwy As requested, we investigated the possible installation of a multi-way stop sign at the following intersections: •Countryside Parkway and Center Parkway •Center Parkway and West Kendall Drive •Countryside Parkway and East Kendall Drive Additionally, the current placement of traffic signs along Countryside Parkway and Center Parkway between US 34 and Route 47 was analyzed. The governing entity on traffic control signage is the Manual on Uniform Traffic Control Devices (MUTCD). The manual states as follows in regards to multi-way stop sign installation: Guidance: The decision to install multi-way stop control should be based on an engineering study. The following criteria should be considered in the engineering study for a multi-way STOP sign installation: A.Where traffic control signals are justified, the multi-way stop is an interim measure that can be installed quickly to control traffic while arrangements are being made for the installation of the traffic control signal. B.Five or more reported crashes in a 12-month period that are susceptible to correction by a multi-way stop installation. Such crashes include right-turn and left-turn collisions as well as right-angle collisions. C.Minimum volumes: 1.The vehicular volume entering the intersection from the major street approaches (total of both approaches) averages at least 300 vehicles per hour for any 8 hours of an average day; and 2.The combined vehicular, pedestrian, and bicycle volume entering the intersection from the minor street approaches (total of both approaches) averages at least 200 units per hour for the same 8 hours, with an average delay to minor-street vehicular traffic of at least 30 seconds per vehicle during the highest hour; but 3.If the 85th-percentile approach speed of the major-street traffic exceeds 40 mph, the minimum vehicular volume warrants are 70 percent of the values provided in Items 1 and D.Where no single criterion is satisfied, but where Criteria B, C.1, and C.2 are all satisfied to 80 percent of the minimum values. Criterion C.3 is excluded from this condition. Memorandum To: Bart Olson, City Administrator From: Brad Sanderson, EEI CC: Eric Dhuse, Director of Public Works Krysti Barksdale-Noble, Community Dev. Dir. Jori Behland, City Clerk James Jensen, Chief of Police Date: May 20, 2024 Subject: Countryside/Center Parkway Multi-Way Stop Sign Analyses Page 1 Option: Other criteria that may be considered in an engineering study include: A. The need to control left-turn conflicts; B. The need to control vehicle/pedestrian conflicts near locations that generate high pedestrian volumes; C. Locations where a road user, after stopping, cannot see conflicting traffic and is not able to negotiate the intersection unless conflicting cross traffic is also required to stop; and D. An intersection of two residential neighborhood collector (through) streets of similar design and operating characteristics where multi-way stop control would improve traffic operational characteristics of the intersection. Our findings were as follows: •Countryside Parkway and Center Parkway o Countryside Parkway, the major road, is functionally classified as a major collector with an AADT of 3050 vehicles per day, and a posted speed limit of 30 mph. o Center Parkway, the minor road, is functionally classified as a major collector with an AADT of 1900 vehicles per day, and a posted speed limit of 30 mph. o Currently, the intersection has stop signs on the eastbound and westbound approaches of Countryside Parkway. The westbound approach of Countryside Parkway one stop sign on the right-hand side and one in the median. Both are equipped with “Cross Traffic Does Not Stop” signs. o Approaching the intersection, no parking signs are located on the westbound lanes of Countryside Parkway and the northbound lanes of Center Parkway. o Exiting the intersection, no parking signs are located on the eastbound and westbound lanes of Countryside Parkway, and the southbound lanes of Center Parkway. o There are no sight distance constraints in any direction approaching the intersection. o Left-turn conflicts do not appear to be an issue on any of the intersection approaches. o The Yorkville Police Department had reported no accidents at this intersection in the past three years, and one in the past five years. o The Countryside Parkway bi-directional vehicle volume entering the intersection during the morning peak hour was 142. o The Center Parkway bi-directional vehicle, pedestrian, and bicycle volume entering the intersection during the morning peak hour was 120. o One pedestrian was observed approaching the intersection during the study. o The crosswalk on the northbound approach and northbound departure of Center Parkway, and the eastbound departure of Countryside Parkway pose safety risks for pedestrians. The risk is due to the current intersection geometry, striping, and inadequate warning signs. o The intersection is composed of two neighborhood collector streets of similar operating characteristics where a multi-way stop would improve traffic flow at the intersection as well as control vehicle and pedestrian conflicts. Implementation of a roundabout at this intersection is an alternative that may be considered to improve traffic flow, pedestrian safety, and intersection geometry. Page 2 •Center Parkway and West Kendall Drive o Center Parkway, the major road, is functionally classified as a major collector with an AADT of 1900 vehicles per day, and a posted speed limit of 30 mph. o West Kendall Drive, the minor road, is functionally classified as a local road with an unmarked speed limit of 30 mph. o Currently, the intersection has a stop sign on the eastbound and westbound approaches of West Kendall Drive. o Approaching and exiting the intersection, no parking signs are located on both the northbound and southbound lanes of Center Parkway. o There are no sight distance constraints in any direction approaching the intersection. o Left-turn conflicts do not appear to be an issue on any of the intersection approaches. o The Yorkville Police Department had reported one accident at this intersection in the past three years, and one in the past five years. o The Center Parkway bi-directional vehicle volume entering the intersection during the morning peak hour was 281. o The West Kendall Drive bi-directional vehicle, pedestrian, and bicycle volume entering the intersection during the morning peak hour was 67. o No pedestrians were observed approaching the intersection during the study. o This intersection does not appear to be a good candidate for a multi-way stop based on the criteria set in the MUTCD. •Countryside Parkway and East Kendall Drive o Countryside Parkway, the major road, is functionally classified as a major collector with an AADT of 3050 vehicles per day, and a posted speed limit of 30 mph. o East Kendall Drive, the minor road, is functionally classified as a local road with an unmarked speed limit of 30 mph. o Currently, the intersection has a stop sign on the northbound and southbound approaches of East Kendall Drive. o No parking signs are located on the westbound and eastbound approaches of Countryside Parkway. o There are no sight distance constraints in any direction approaching the intersection. o Left-turn conflicts do not appear to be an issue on any of the intersection approaches. o The Yorkville Police Department had reported one accident at this intersection in the past three years, and two in the last five years. o The Countryside Parkway bi-directional vehicle volume entering the intersection during the morning peak hour was 333. o The East Kendall Drive bi-directional vehicle, pedestrian, and bicycle volume entering the intersection during the morning peak hour was 87. o No pedestrians were observed approaching the intersection during the study. o This intersection does not appear to be a good candidate for a multi-way stop based on the criteria set in the MUTCD. Page 3 •Countryside and Center Parkway Traffic Signage Between US 34 and RT 47 o The existing traffic signs between US 34 and Route 47 along both Countryside Parkway and Center Parkway were found to not be in conflict. Additional signs on these and adjacent streets may improve traffic flow and safety. o Additional or relocation of current Speed Limit signs closer to the major intersections of US 34 / Center Parkway and Route 47 / Countryside Parkway may better notify road users of the 30-mph speed limit. o Signage notifying drivers in advance of the crosswalks at the intersection of Center Parkway and Countryside Parkway may improve safety for pedestrians. Page 4 P© Engineering Enterprises, Inc.1 3EXISTING SIGN INVENTORYTRAFFIC CONTROL SIGNAGEAND PAVEMENT MARKINGSUNITED CITY OF YORKVILLESTOP30LIMITSPEEDDO NOTENTERDOES NOT STOPCROSS TRAFFIC1234765 SIGN LEGEND VETERANS PARKWAY (US 34)BRIDGE STREET (ROUTE 47)COUNTRYSIDE PARKWAYCENTER PARKWAY22233211111375616533333443112Page 5 © Engineering Enterprises, Inc.2 3POTENTIAL IMPROVEMENTSCOUNTRYSIDE / CENTERPARKWAYTRAFFIC CONTROL SIGNAGEAND PAVEMENT MARKINGSUNITED CITY OF YORKVILLEVETERANS PARKWAY (US 34)BRIDGE STREET (ROUTE 47)COUNTRYSIDE PARKWAYCENTER PARKWAYPage 6 Countryside Parkway and Center Parkway Existing Design and Analysis Page 7 ()-()-()-()-()-()-W Countryside PkwyW Countrysi de Pk wy Powers CtPalmer C t C e n t e r P k w y C e n t e r P k w y Copyright nearmap 2015 WalshEngineering Enterprises, Inc.52 Wheeler RoadSugar Grove, Illinois 60554(630) 466-6700 COUNTRYSIDE PARKWAY &CENTER PARKWAYSTOP SIGN ANALYSISwww.eeiweb.com DATE: PROJECT NO.: FILE: PATH: BY: JANUARY 2024 YO1107 H:\GIS\PUBLIC\YORKVILLE\2011\ KKP United City of Yorkville 651 Prairie Pointe Drive Yorkville, IL 60560630-553-4350 ³ 100 0 10050 Feet YO1107_Countryside Pkwy & Center Pkwy Stop Analysis - Existing EXISTING STOPCONTROLLED INTERSECTION !"$ "CROSS TRAFFIC DOES NOT STOP"BELOW EACH STOP SIGN !"$ !"$ "CROSS TRAFFIC DOES NOT STOP"BELOW EACH STOP SIGN Page 8 PRELIMINARY ENGINEERING EVALUATION Location: Countryside Parkway and Center Parkway Criteria Met Criteria** Yes Additional Study Required No A. B. C.Minimum Volumes: 1. 2. 3. D. E. F. G. H. Criteria are clearly met recommending installation of a multi-way stop Criteria are not clearly met at this time - no further action recommended Criteria may or may not be met - additional engineering study required By:Gabriel Braboy Date:1/3/2024 Project Engineer Title By:Date: Title * Based upon Professional Engineer's Review ** Manual on Uniform Traffic Control Devices (MUTCD) Where traffic control signals are justified, the multi-way stop is an interim measure that can be installed quickly to control traffic while arrangements are being made for the installation of the traffic control signal. Five or more reported crashes in a 12-month period that are susceptible to correction by a multi-way stop installation. Such crashes include right-turn and left-turn collisions as well as right-angle collisions. The vehicular volume entering the intersections from the major street approaches (total of both approaches)averages at least 300 vehicles per hour for any 8 hours of an average day; and The combined vehicular, pedestrian, and bicycle volume entering the intersections from the minor street approaches (total of both approaches) averages at least 200 units per hour for the same 8 hours, with an average delay to minor- street vehicular traffic of at least 30 seconds per vehicle during the highest hour; but MULTI-WAY STOP UNITED CITY OF YORKVILLE Primary Criteria to Consider* If the 85th-percentile approach speed of the major-street traffic exceeds 40 mph, the minimum vehicular volume warrants are 70 percent of the values provided in Items 1 and 2. Where no single criterion is satisfied, but where Criteria B, C.1 and C.2 are all satisfied to 80 percent of the minimum values, criterion C.3 is excluded from this condition. Based on a preliminary review of the criteria for a multi-way stop sign the following action is recommended: The need to control left-turn conflicts; The need to control vehicle/pedestrian conflicts near locations that generate high pedestrian volumes; Locations where a road user, after stopping, cannot see conflicting traffic and is not able to negotiate the intersection unless conflicting cross traffic is also required to stop; and An intersection of two residential neighborhood collector (through) streets of similar design and operating characteristics where multi-way stop control would improve traffic operational characteristics of the intersection. X X X X X X X X X X X Page 9 Page 10 COUNTRYSIDE PARKWAY – EASTBOUND APPROACH LOOKING EAST COUNTRYSIDE PARKWAY – EASTBOUND APPROACH LOOKING SOUTH Page 11 COUNTRYSIDE PARKWAY – EASTBOUND APPROACH LOOKING NORTH CENTER PARKWAY – NORTHBOUND APPROACH LOOKING NORTH Page 12 CENTER PARKWAY – NORTHBOUND APPROACH LOOKING EAST CENTER PARKWAY – NORTHBOUND APPROACH LOOKING WEST Page 13 COUNTRYSIDE PARKWAY – WESTBOUND APPROACH LOOKING WEST COUNTRYSIDE PARKWAY – WESTBOUND APPROACH LOOKING SOUTH Page 14 COUNTRYSIDE PARKWAY – WESTBOUND APPROACH LOOKING NORTH CENTER PARKWAY – SOUTHBOUND APPROACH LOOKING SOUTH Page 15 CENTER PARKWAY – SOUTHBOUND APPROACH LOOKING EAST CENTER PARKWAY – SOUTHBOUND APPROACH LOOKING WEST Page 16 Page 17 Page 18 Countryside Parkway and Center Parkway Proposed Design Alternatives Page 19 © Engineering Enterprises, Inc.3 3POTENTIAL IMPROVEMENTSCOUNTRYSIDE / CENTERPARKWAYTRAFFIC CONTROL SIGNAGEAND PAVEMENT MARKINGSUNITED CITY OF YORKVILLECENTER PARKWAYCOUNTRYSIDE PARKWAYPage 20 The purpose of this memo is to present a couple of potential alternatives for improving the intersection of Center and Countryside Parkway as directed by the Public Works Committee. We have reviewed two alternatives with respect to the roundabout option. The exact layouts of options are conceptual at this point and are subject to change if the City elects to move forward with final design and construction. Also as noted previously, in order for the roundabout options to work, transitions from four lanes to two lanes should occur prior to reaching the intersection. The exact location of the transition may be modified from what has been shown. As a reminder some of the advantages of the roundabout are as follows: •A roundabout installation would offer an opportunity to improve the safety of the intersection. •The proposed roundabout footprint based on a WB-55 design vehicle would fit within existing right-of-way. •The proposed roundabout would offer the opportunity to reduce the lane widths of the approaching roadways from four to two lanes, thus providing savings in long term maintenance. This is true not only for pavement, but for the elimination of the grassed median as well. •The existing curb on the medians is in poor condition and is in need of replacement. Alternative No. 1 reduces the lane widths at West and East Kendall drives as you approach the intersection. Alternative No. 2 also reduces the lane widths at West and East Kendall drives but maintains a grassed median (newly constructed) as you approach the intersection. Alternative No. 3 would be to maintain the existing geometry and rehabilitate the streets as originally planned. For this option, it should be noted that we are planning to utilize LAFO funds to fund the milling and resurfacing of Center Parkway (from Rt 34 to Countryside) and Countryside Parkway (from Rt 47 to Center). The initial projected funding for this project is $475,000 STP and $200,000 local funds. By constructing the roundabout, we anticipate not being able to utilize approximately ½ the STP funds or $237,500. Also as a reminder, we are currently not within the KKCOM’s five year program, but must petition if we elect to move the LAFO project forward. Memorandum To: Bart Olson, City Administrator From: Brad Sanderson, EEI CC: Eric Dhuse, Director of Public Works Lisa Pickering, Deputy City Clerk Date: February 5, 2016 Subject: Countryside Water main and Roadway Improvements Page 21 To summarize, the roundabout alternatives are estimated to cost approximately $295-355,000 more to construct versus utilizing the existing geometry. In addition, we are estimating that we would lose approximately $237,500 in LAFO funding. We do anticipate long term maintenance cost savings of around $300,000 for Alternative No. 1 and $175,000 for Alternative No. 2. At this time, we are looking for direction from the City Council as to whether they would like to move forward with a roundabout in this area. If this is the direction, we would recommend that this be handled as a separate project to allow enough time for proper design and for public education and input. Page 22 CENTER PKWY.PALMER CT.E. KENDALL DR.W. KENDALL DR.© Engineering Enterprises, Inc.1 2POTENTIAL ROUNDABOUT LAYOUTALTERNATIVE 1COUNTRYSIDE PARKWAY ANDCENTER PARKWAYUNITED CITY OF YORKVILLEW. COUNTRYSIDE PKWY. IL RT 47US RT 34EDGE OFPAVEMENTMATCH EXISTINGPAVEMENT WIDTHMATCH EXISTINGPAVEMENT WIDTHEXISTING PAVEMENTTO BE REMOVED (TYP.)··············Page 23 © Engineering Enterprises, Inc.2 2POTENTIAL ROUNDABOUT LAYOUTALTERNATIVE 1COUNTRYSIDE PARKWAY ANDCENTER PARKWAYUNITED CITY OF YORKVILLEROUNDABOUT DETAILPage 24 © Engineering Enterprises, Inc.1 2POTENTIAL ROUNDABOUT LAYOUTALTERNATIVE 2COUNTRYSIDE PARKWAY ANDCENTER PARKWAYUNITED CITY OF YORKVILLECENTER PKWY.PALMER CT.E. KENDALL DR.W. KENDALL DR.EDGE OFPAVEMENTW. COUNTRYSIDE PKWY. IL RT 47US RT 34MATCH EXISTINGPAVEMENT WIDTHMATCH EXISTINGPAVEMENT WIDTHEXISTING PAVEMENTTO BE REMOVED (TYP.)··············LANDSCAPE MEDIAN W/B-6.12 CURB & GUTTERPage 25 © Engineering Enterprises, Inc.2 2POTENTIAL ROUNDABOUT LAYOUTALTERNATIVE 2COUNTRYSIDE PARKWAY ANDCENTER PARKWAYUNITED CITY OF YORKVILLEROUNDABOUT DETAILPage 26 The estimated construction costs associated with the alternatives are summarized in the table below: Description Estimated Costs Alternative No. 1 - Center/Countryside (Roundabout) $1,080,000 Alternative No. 2 - Center/Countryside (Roundabout w/Grass Median) $1,140,000 Alternative No. 3 - Center/Countryside (Existing Geometry) $785,000 Cost Difference (Alt. No. 1 – Alt. No. 3) $295,000 Cost Difference (Alt. No. 2 – Alt. No. 3) $355,000 *Loss of LAFO funds are estimated at $237,500. The other factor that comes into play is that by reducing the lane widths and adjusting the center island for a portion of the area, the long term maintenance costs are reduced. We estimate the savings (20 year projection) to be as follows: Alternative No. 1 Description Estimated Savings Future Pavement Maintenance (Mill/Resurfacing) $160,000 Median Maintenance $140,000 Total $300,000 Alternative No. 2 Description Estimated Savings Future Pavement Maintenance (Mill/Resurfacing) $130,000 Median Maintenance $45,000 Total $175,000 Page 27 Center Parkway and West Kendall Drive Existing Design and Analysis Page 28 ()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-W Veterans Pkwy Kend a l l C i r W Kendall Dr W Kendall Dr C e n t e r P kw y Center PkwyCopyright nearmap 2015 WalshEngineering Enterprises, Inc.52 Wheeler RoadSugar Grove, Illinois 60554(630) 466-6700 CENTER PARKWAY &WEST KENDALL DRIVESTOP SIGN ANALYSISwww.eeiweb.com DATE: PROJECT NO.: FILE: PATH: BY: JANUARY 2024 YO1107 H:\GIS\PUBLIC\YORKVILLE\2011\ KKP United City of Yorkville 651 Prairie Pointe Drive Yorkville, IL 60560630-553-4350 ³ 100 0 10050 Feet YO1107_Center Pkwy & West Kendall Dr Analysis - Existing EXISTING STOPCONTROLLED INTERSECTION !"$ !"$ Page 29 PRELIMINARY ENGINEERING EVALUATION Location: Center Parkway and West Kendall Drive Criteria Met Criteria** Yes Additional Study Required No A. B. C.Minimum Volumes: 1. 2. 3. D. E. F. G. H. Criteria are clearly met recommending installation of a multi-way stop Criteria are not clearly met at this time - no further action recommended Criteria may or may not be met - additional engineering study required By:Gabriel Braboy Date:1/3/2024 Project Engineer Title By:Date: Title * Based upon Professional Engineer's Review ** Manual on Uniform Traffic Control Devices (MUTCD) An intersection of two residential neighborhood collector (through) streets of similar design and operating characteristics where multi-way stop control would improve traffic operational characteristics of the intersection. Based on a preliminary review of the criteria for a multi-way stop sign the following action is recommended: The combined vehicular, pedestrian, and bicycle volume entering the intersections from the minor street approaches (total of both approaches) averages at least 200 units per hour for the same 8 hours, with an average delay to minor- street vehicular traffic of at least 30 seconds per vehicle during the highest hour; but If the 85th-percentile approach speed of the major-street traffic exceeds 40 mph, the minimum vehicular volume warrants are 70 percent of the values provided in Items 1 and 2. Where no single criterion is satisfied, but where Criteria B, C.1 and C.2 are all satisfied to 80 percent of the minimum values, criterion C.3 is excluded from this condition. The need to control left-turn conflicts; The need to control vehicle/pedestrian conflicts near locations that generate high pedestrian volumes; Locations where a road user, after stopping, cannot see conflicting traffic and is not able to negotiate the intersection unless conflicting cross traffic is also required to stop; and UNITED CITY OF YORKVILLE MULTI-WAY STOP Primary Criteria to Consider* Where traffic control signals are justified, the multi-way stop is an interim measure that can be installed quickly to control traffic while arrangements are being made for the installation of the traffic control signal. Five or more reported crashes in a 12-month period that are susceptible to correction by a multi-way stop installation. Such crashes include right-turn and left-turn collisions as well as right-angle collisions. The vehicular volume entering the intersections from the major street approaches (total of both approaches)averages at least 300 vehicles per hour for any 8 hours of an average day; and X X X X X X X X X X X Page 30 Page 31 WEST KENDALL DRIVE – WESTBOUND APPROACH LOOKING WEST WEST KENDALL DRIVE – WESTBOUND APPROACH LOOKING NORTH Page 32 WEST KENDALL DRIVE – WESTBOUND APPROACH LOOKING SOUTH CENTER PARKWAY – SOUTHBOUND APPROACH LOOKING SOUTH Page 33 CENTER PARKWAY – SOUTHBOUND APPROACH LOOKING EAST CENTER PARKWAY – SOUTHBOUND APPROACH LOOKING WEST Page 34 WEST KENDALL DRIVE – EASTBOUND APPROACH LOOKING EAST WEST KENDALL DRIVE – EASTBOUND APPROACH LOOKING NORTH Page 35 WEST KENDALL DRIVE – EASTBOUND APPROACH LOOKING SOUTH CENTER PARKWAY – NORTHBOUND APPROACH LOOKING NORTH Page 36 CENTER PARKWAY – NORTHBOUND APPROACH LOOKING WEST CENTER PARKWAY – NORTHBOUND APPROACH LOOKING EAST Page 37 Page 38 Page 39 Both units were towed from the scene. Unit 1 driver was removed by medics for life threatening injuries and transported to Rush Copley-Aurora. Unit 1 driver was air lifted from Rush Copley-Aurora to Rush University Medical Center-Chicago. On 10-15-2023 I was advised the driver of Unit 1 had passed away. Illinois State Police reconstructed the traffic crash. (See ISP's report for details). Narrative Page 40 Countryside Parkway and East Kendall Drive Existing Design and Analysis Page 41 E Kendall DrMulhern Ct W Countryside Pkwy Kendall Cir E K e n d a l l D r Copyright nearmap 2015 WalshEngineering Enterprises, Inc.52 Wheeler RoadSugar Grove, Illinois 60554(630) 466-6700 COUNTRYSIDE PARKWAY &EAST KENDALL DRIVESTOP SIGN ANALYSISwww.eeiweb.com DATE: PROJECT NO.: FILE: PATH: BY: JANUARY 2024 YO1107 H:\GIS\PUBLIC\YORKVILLE\2011\ KKP United City of Yorkville 651 Prairie Pointe Drive Yorkville, IL 60560630-553-4350 ³ 100 0 10050 Feet YO1107_Countryside Pkwy & East Kendall Dr Stop Analysis - Existing EXISTING STOPCONTROLLED INTERSECTION !"$ !"$ Page 42 PRELIMINARY ENGINEERING EVALUATION Location: Countryside Parkway and East Kendall Drive Criteria Met Criteria** Yes Additional Study Required No A. B. C.Minimum Volumes: 1. 2. 3. D. E. F. G. H. Criteria are clearly met recommending installation of a multi-way stop Criteria are not clearly met at this time - no further action recommended Criteria may or may not be met - additional engineering study required By:Gabriel Braboy Date:1/8/2024 Project Engineer Title By:Date: Title * Based upon Professional Engineer's Review ** Manual on Uniform Traffic Control Devices (MUTCD) UNITED CITY OF YORKVILLE MULTI-WAY STOP Primary Criteria to Consider* Where traffic control signals are justified, the multi-way stop is an interim measure that can be installed quickly to control traffic while arrangements are being made for the installation of the traffic control signal. Five or more reported crashes in a 12-month period that are susceptible to correction by a multi-way stop installation. Such crashes include right-turn and left-turn collisions as well as right-angle collisions. The vehicular volume entering the intersections from the major street approaches (total of both approaches)averages at least 300 vehicles per hour for any 8 hours of an average day; and An intersection of two residential neighborhood collector (through) streets of similar design and operating characteristics where multi-way stop control would improve traffic operational characteristics of the intersection. Based on a preliminary review of the criteria for a multi-way stop sign the following action is recommended: The combined vehicular, pedestrian, and bicycle volume entering the intersections from the minor street approaches (total of both approaches) averages at least 200 units per hour for the same 8 hours, with an average delay to minor- street vehicular traffic of at least 30 seconds per vehicle during the highest hour; but If the 85th-percentile approach speed of the major-street traffic exceeds 40 mph, the minimum vehicular volume warrants are 70 percent of the values provided in Items 1 and 2. Where no single criterion is satisfied, but where Criteria B, C.1 and C.2 are all satisfied to 80 percent of the minimum values, criterion C.3 is excluded from this condition. The need to control left-turn conflicts; The need to control vehicle/pedestrian conflicts near locations that generate high pedestrian volumes; Locations where a road user, after stopping, cannot see conflicting traffic and is not able to negotiate the intersection unless conflicting cross traffic is also required to stop; and X X X X X X X X X X X Page 43 Page 44 COUNTRYSIDE PARKWAY – EASTBOUND APPROACH LOOKING EAST COUNTRYSIDE PARKWAY – EASTBOUND APPROACH LOOKING NORTH Page 45 COUNTRYSIDE PARKWAY – EASTBOUND APPROACH LOOKING SOUTH COUNTRYSIDE PARKWAY – WESTBOUND APPROACH LOOKING WEST Page 46 COUNTRYSIDE PARKWAY – WESTBOUND APPROACH LOOKING SOUTH COUNTRYSIDE PARKWAY – WESTBOUND APPROACH LOOKING NORTH Page 47 EAST KENDALL DRIVE – NORTHBOUND APPROACH LOOKING NORTH EAST KENDALL DRIVE – NORTHBOUND APPROACH LOOKING WEST Page 48 EAST KENDALL DRIVE – NORTHBOUND APPROACH LOOKING EAST EAST KENDALL DRIVE – SOUTHBOUND APPROACH LOOKING SOUTH Page 49 EAST KENDALL DRIVE – SOUTHBOUND APPROACH LOOKING WEST EAST KENDALL DRIVE – SOUTHBOUND APPROACH LOOKING EAST Page 50 Page 51 Page 52 Page 53 Page 54 Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Community Development Purchasing Police Public Works Parks and Recreation Agenda Item Number New Business #8 Tracking Number PW 2024-80 Construction Engineering Change Order – Faxon Road Public Works Committee – September 17, 2024 Majority Approval Bart Olson Administration Name Department Summary Consideration of a change order covering construction engineering services on the City’s upcoming Faxon Road repaving project. Background This item was last discussed by the City Council in July, when the City Council approved a settlement agreement with TRG covering the Whispering Meadows subdivision, and in May, when the City Council approved a construction engineering agreement with EEI for the 2024 road paving program. Since approval of the TRG settlement agreement, the City has waited for receipt of funds from TRG to complete the Faxon Road repaving work, which is required to be complete by November 1, 2024 per the settlement agreement. TRG has indicated they will be issuing the City the settlement funds by the middle of next week, and has asked us to proceed forward with the work. The City Council has already approved a quote for the paving work contingent upon receipt of the settlement funds. We have notified the contractor of our intent to complete the work in the near future. Accordingly, EEI has submitted a proposal for construction engineering for the Faxon Road repaving. The EEI proposal for construction engineering is for an estimated value of $43,798, to be processed as a change order on top of the previous 2024 road program construction engineering contract with EEI for $239,982. The construction engineering contract will be billed out on an hourly basis. While these project expenses are not budgeted, the costs will be covered by the TRG settlement agreement funds and do not require a FY 25 budget amendment. Recommendation Staff recommends approval of the change order covering construction engineering services on the City’s upcoming Faxon Road repaving project. Memorandum To: City Council From: Bart Olson, City Administrator CC: Date: September 12, 2024 Subject: Construction engineering change order – Faxon Road To: Bart Olson Change Order Number: 1 City Administrator Change Order Date: 9/24/24 United City of Yorkville 651 Prairie Pointe Drive Project Name: 2024 Local Road Program Yorkville, IL 60560 Project Number: YO2408-P Description of Work / Scope Change / Reason for Change The City is receiving funds to complete the improvements on Faxon Road from High Ridge Lane to Twinleaf Trail. The location of additional improvements is shown in Attachment A. This additional scope requires additional construction observation and construction layout. Please find attached a level of effort (Attachment B), and the amounts are summarized below: Construction Engineering (Hourly) = $ 40,128.00 Direct Expenses (Actual Basis) = $ 3,670.00 Total Value of Change (Amount) = $ 43,798.00 Original Contract Sum $ 239,982.00 Net change by previous authorized Change Orders $ 0.00 Contract Sum prior to the Change Order $ 239,982.00 Sum of this Change Order $ 43,798.00 New Contract Sum $ 283,780.00 Authorized by: Authorized by Owner/Client/Agent: Engineering Enterprises, Inc. 52 Wheeler Road Sugar Grove, IL 60554 By:_____________________________ By:____________________________ Date:___________________________ Date:___________________________ CHANGE ORDER Unit 4 Unit 2 Unit 1 McMurtrie Way North l a n d L nHigh Ridge LnE l d e n Dr M c M u r t r i e C t Red T ailCt White Plains Ln AlanDale L n Ala n D a l e LnRedbud Dr Nor t o n Ln Denise Ct H o n e y s u c k l e L n Cannonball TrlCannonball Trl I roqois Ln Canyon Trail Ct RedTailLn Meadowview LnPat r i ci aLnAm andaLn Yellowstone L n Western Ln CatalpaTrlTw i n l e a f T r l Alice Ave Fax o n R d Faxon Rd Sumac Dr NBr i dgeSt W i n t e r b e r r y D r Gol d e n r o d D r Canyon Trl LEGEND Remove 4.5", Pave 4.5" Binder & 1.5" Surface Engineering Enterprises, Inc. 52 Wheeler Road Sugar Grove, Illinois 60554 (630) 466-6700 Whispering Meadows Remaining Paving www.eeiweb.com DATE DATE: PROJECT NO.: FILE: PATH: BY: June 2024 YO2408 YO2408_Whispering_Meadows_Paving .MXD H:\GIS\PUBLIC\YORKVILLE\2024\ KJD NO.REVISIONS ³United City of Yorkville 651 Prairie Pointe Drive Yorkville, IL 60560 630-553-4350www.yorkville.il.us 0 500 1,000250 Feet ATTACHMENT B: ESTIMATED LEVEL OF EFFORT AND ASSOCIATED COST PROFESSIONAL ENGINEERING SERVICES CLIENT PROJECT NUMBER United City of Yorkville YO2408-P PROJECT TITLE DATE PREPARED BY 2024 Local Road Program - Construction Engineering - Change Order #1 (Faxon Road Addition) ROLE PIC PM SPE 1 PE SPT 2 SPT 1 ADMIN PERSON RATE $246 $210 $186 $168 $175 $164 $72 CONSTRUCTION ENGINEERING 3.1 1 8 4 13 2,670$ 3.2 2 8 10 1,908$ 3.3 1 8 180 2 191 35,550$ Insert Task Subtotal:2 18 192 - - - 2 214 40,128$ 2 18 192 - - - 2 214 40,128 EEI STAFF DIRECT EXPENSES PIC Principal In Charage Printing/Scanning = -$ PM Project Manager Rubino (Material Testing) = 2,500$ SPE 1 Senior Project Engineer I Vehicle Charges ($65/day) = 1,170$ PE Project Engineer DIRECT EXPENSES =3,670$ SPT 2 Senior Project Technician II SPT 1 Senior Project Technician II LABOR SUMMARY ADMIN Adminstrative Assistant EEI Labor Expenses = 40,128$ TOTAL LABOR EXPENSES 40,128$ TOTAL COSTS 43,798$ 52 Wheeler Road, Sugar Grove, IL 60554 Tel: 630.466.6700 Fax: 630.466.6701 www.eeiweb.com PROJECT TOTAL: CJO9/10/24 COSTTASK NO.TASK DESCRIPTION HOURS Contract Administration Construction Layout Observation and Documentation UNITED CITY OF YORKVILLE 2024 LOCAL ROAD PROGRAM 2024 Local Road Program United City of Yorkville Professional Services Agreement— Construction Engineering THIS AGREEMENT, by and between the United City of Yorkville, hereinafter referred to as the "City" or"OWNER" and Engineering Enterprises, Inc. hereinafter referred to as the "Contractor" or "ENGINEER" agrees as follows: A. Services: ENGINEER agrees to furnish to the City the following services: The ENGINEER shall provide any and all necessary engineering services to the City as indicated on the Scope of Services (Attachment B). Construction Engineering for all roadways indicated on Attachment E will be provided. Engineering will be in accordance with all City and Illinois Department of Transportation requirements. B. Term: Services will be provided beginning on the date of execution of this agreement and continuing, until terminated by either party upon 7 days written notice to the non- terminating party or upon completion of the Services. Upon termination the Contractor shall be compensated for all work performed for the City prior to termination. C. Compensation and maximum amounts due to Contractor: ENGINEER shall receive as compensation for all work and services to be performed herein, an amount based on the Estimated Level of Effort and Associated Cost included in Attachment C. Construction Engineering will be paid for as an Hourly Rate in the amount of $239,982 The hourly rates for this project are shown in the attached 2024 Standard Schedule of Charges (Attachment E). All payments will be made according to the Illinois State Prompt Payment Act and not less than once every thirty days. D. Changes in Rates of Compensation: In the event that this contract is designated in Section B hereof as an Ongoing Contract, ENGINEER, on or before February 1st of any given year, shall provide written notice of any change in the rates specified in Section C hereof (or on any attachments hereto) and said changes shall only be effective on and after May 1st of that same year. E. Ownership of Records and Documents: Contractor agrees that all books and records and other recorded information developed specifically in connection with this agreement shall remain the property 4 YEARS PAGE 1 UNITED CITY OF YORKVILLE 2024 LOCAL ROAD PROGRAM of the City. Contractor agrees to keep such information confidential and not to disclose or disseminate the information to third parties without the consent of the City. This confidentiality shall not apply to material or information, which would otherwise be subject to public disclosure through the freedom of information act or if already previously disclosed by a third party. Upon termination of this agreement, Contractor agrees to return all such materials to the City. The City agrees not to modify any original documents produced by Contractor without contractors consent. Modifications of any signed duplicate original document not authorized by ENGINEER will be at OWNER's sole risk and without legal liability to the ENGINEER. Use of any incomplete, unsigned document will, likewise, be at the OWNER's sole risk and without legal liability to the ENGINEER. F. Governing Law: This contract shall be governed and construed in accordance with the laws of the State of Illinois. Venue shall be in Kendall County, Illinois. G. Independent Contractor: Contractor shall have sole control over the manner and means of providing the work and services performed under this agreement. The City's relationship to the Contractor under this agreement shall be that of an independent contractor. Contractor will not be considered an employee to the City for any purpose. H. Certifications: Employment Status: The Contractor certifies that if any of its personnel are an employee of the State of Illinois, they have permission from their employer to perform the service. Anti-Bribery: The Contractor certifies it is not barred under 30 Illinois Compiled Statutes 500/50-5(a) - (d) from contracting as a result of a conviction for or admission of bribery or attempted bribery of an officer or employee of the State of Illinois or any other state. Loan Default: If the Contractor is an individual, the Contractor certifies that he/she is not in default for a period of six months or more in an amount of $600 or more on the repayment of any educational loan guaranteed by the Illinois State Scholarship Commission made by an Illinois institution of higher education or any other loan made from public funds for the purpose of financing higher education (5 ILCS 385/3). Felony Certification: The Contractor certifies that it is not barred pursuant to 30 Illinois Compiled Statutes 500/50-10 from conducting business with the State of Illinois or any agency as a result of being convicted of a felony. reties PAGE 2 UNITED CITY OF YORKVILLE 2024 LOCAL ROAD PROGRAM Barred from Contracting: The Contractor certifies that it has not been barred from contracting as a result of a conviction for bid-rigging or bid rotating under 720 Illinois Compiled Statutes 5/33E or similar law of another state. Drug Free Workplace: The Contractor certifies that it is in compliance with the Drug Free Workplace Act (30 Illinois Compiled Statutes 580) as of the effective date of this contract. The Drug Free Workplace Act requires, in part, that Contractors, with 25 or more employees certify and agree to take steps to ensure a drug free workplace by informing employees of the dangers of drug abuse, of the availability of any treatment or assistance program, of prohibited activities and of sanctions that will be imposed for violations; and that individuals with contracts certify that they will not engage in the manufacture, distribution, dispensation, possession, or use of a controlled substance in the performance of the contract. Non-Discrimination, Certification, and Equal Employment Opportunity: The Contractor agrees to comply with applicable provisions of the Illinois Human Rights Act (775 Illinois Compiled Statutes 5), the U.S. Civil Rights Act, the Americans with Disabilities Act, Section 504 of the U.S. Rehabilitation Act and the rules applicable to each. The equal opportunity clause of Section 750.10 of the Illinois Department of Human Rights Rules is specifically incorporated herein. The Contractor shall comply with Executive Order 11246, entitled Equal Employment Opportunity, as amended by Executive Order 11375, and as supplemented by U.S. Department of Labor regulations (41 C.F.R. Chapter 60). The Contractor agrees to incorporate this clause into all subcontracts under this Contract. International Boycott: The Contractor certifies that neither it nor any substantially owned affiliated company is participating or shall participate in an international boycott in violation of the provisions of the U.S. Export Administration Act of 1979 or the regulations of the U.S. Department of Commerce promulgated under that Act (30 ILCS 582). Record Retention and Audits: If 30 Illinois Compiled Statutes 500/20-65 requires the Contractor (and any subcontractors) to maintain, for a period of 3 years after the later of the date of completion of this Contract or the date of final payment under the Contract, all books and records relating to the performance of the Contract and necessary to support amounts charged to the City under the Contract. The Contract and all books and records related to the Contract shall be available for review and audit by the City and the Illinois Auditor General. If this Contract is funded from contract/grant funds provided by the U.S. Government, the Contract, books, and records shall be available for review and audit by the Comptroller General of the U.S. and/or the Inspector General of the federal sponsoring agency. The Contractor agrees to cooperate fully with any audit and to provide full access to all relevant materials. United States Resident Certification: (This certification must be included in all contracts involving personal services by non-resident aliens and foreign entities in YEARS PAGE 3 UNITED CITY OF YORKVILLE 2024 LOCAL ROAD PROGRAM accordance with requirements imposed by the Internal Revenue Services for withholding and reporting federal income taxes.) The Contractor certifies that he/she is a: x United States Citizen Resident Alien Non-Resident Alien The Internal Revenue Service requires that taxes be withheld on payments made to non resident aliens for the performance of personal services at the rate of 30%. Tax Payer Certification : Under penalties of perjury, the Contractor certifies that its Federal Tax Payer Identification Number or Social Security Number is (provided separately) and is doing business as a (check one): Individual Real Estate Agent Sole Proprietorship Government Entity Partnership Tax Exempt Organization (IRC 501(a) only) x Corporation Not for Profit Corporation Trust or Estate Medical and Health Care Services Provider Corp. I. Indemnification: Contractor shall indemnify and hold harmless the City and City's agents, servants, and employees against all loss, damage, and expense which it may sustain or for which it will become liable on account of injury to or death of persons, or on account of damage to or destruction of property resulting from the performance of work under this agreement by Contractor or its Subcontractors, or due to or arising in any manner from the wrongful act or negligence of Contractor or its Subcontractors of any employee of any of them. In the event that the either party shall bring any suit, cause of action or counterclaim against the other party, the non-prevailing party shall pay to the prevailing party the cost and expenses incurred to answer and/or defend such action, including reasonable attorney fees and court costs. In no event shall the either party indemnify any other party for the consequences of that party's negligence, including failure to follow the ENGINEER's recommendations. J. Insurance: The ENGINEER agrees that it has either attached a copy of all required insurance certificates or that said insurance is not required due to the nature and extent of the types of services rendered hereunder. (Not applicable as having been previously supplied) K. Additional Terms or Modification: The terms of this agreement shall be further modified as provided on the attached Exhibits. Except for those terms included on the Exhibits, no additional terms are included as a part of this agreement. All prior understandings and agreements between the parties are merged into this agreement, and this agreement may not be modified orally or in any manner other than by an agreement in writing signed by both parties. In the event that any provisions of this agreement shall be held to a...'PAGE 4 UNITED CITY OF YORKVILLE 2024 LOCAL ROAD PROGRAM be invalid or unenforceable, the remaining provisions shall be valid and binding on the parties. The list of Attachments are as follows: Attachment A: Standard Terms and Conditions Attachment B: Scope of Services Attachment C:Estimate of Level of Effort and Associated Cost Attachment D: Estimated Schedule Attachment E:Location Map Attachment F:2024 Standard Schedule of Charges 4 YEARS PAGE 5 UNITED CITY OF YORKVILLE 2024 LOCAL ROAD PROGRAM L. Notices: All notices required to be given under the terms of this agreement shall be given mail, addressed to the parties as follows: For the City: For the ENGINEER: City Administrator and City Clerk Engineering Enterprises, Inc. United City of Yorkville 52 Wheeler Road 651 Prairie Pointe Drive Sugar Grove Illinois 60554 Yorkville, IL 60560 Either of the parties may designate in writing from time to time substitute addresses or persons in connection with required notices. S'_ Agreed to this day of AA 12024. United City of Yorkville: Engineering Enterpri John rcell Brad Sanderson, PE Mayor Chief Operating Officer/ President lQ-1 on Behland Angie Smith City Clerk Executive Assistant YEARS0 PAGE 6 ENGINEERING ENTERPRISES, INC. ATTACHMENT A - MAY 2024 STANDARD TERMS AND CONDITIONS Agreement: These Standard Terms and Conditions, together with the Professional Services Agreement, constitute the entire integrated agreement between the OWNER and Engineering Enterprises, Inc. (EEI)(hereinafter"Agreement"), and take precedence over any other provisions between the Parties.These terms may be amended,but only if both parties consent in writing. Standard of Care: In providing services under this Agreement,the ENGINEER will endeavor to perform in a matter consistent with that degree of care and skill ordinarily exercised by members of the same profession currently practicing under same circumstances in the same locality. ENGINEER makes no other warranties,express or implied,written or oral under this Agreement or otherwise,in connection with ENGINEER'S service. Construction Engineering and Inspection: The ENGINEER shall not supervise, direct, control, or have authority over any contractor work, nor have authority over or be responsible for the means, methods, techniques sequences, or procedures of construction selected or used by any contractor,or the safety precautions and programs incident thereto,for security or safety of the site, nor for any failure of a contractor to comply with laws and regulations applicable to such contractor's furnishing and performing of its work. The ENGINEER neither guarantees the performance of any contractor nor assumes responsibility for contractor's failure to furnish and perform the work in accordance with the contract documents. The ENGINEER is not responsible for the acts or omissions of any contractor, subcontractor, or supplies, or any of their agents or employees or any other person at the site or otherwise furnishing or performing any work. Shop drawing and submittal review by the ENGINEER shall apply to only the items in the submissions and only for the purpose of assessing if upon installation or incorporation in the project work they are generally consistent with the construction documents. OWNER agrees that the contractor is solely responsible for the submissions and for compliance with the construction documents. OWNER further agrees that the ENGINEER'S review and action in relation to these submissions shall not constitute the provision of means, methods, techniques, sequencing or procedures of construction or extend or safety programs or precautions. The ENGINEER'S consideration of a component does not constitute acceptance of the assembled items. The ENGINEER'S site observation during construction shall be at the times agreed upon in the Project Scope. Through standard, reasonable means the ENGINEER will become generally familiar with observable completed work. If the ENGINEER observes completed work that is inconsistent with the construction documents, that information shall be communicated to the contractor and OWNER for them to address. Opinion of Probable Construction Costs: ENGINEER'S opinion of probable construction costs represents ENGINEER'S best and reasonable judgment as a professional engineer. OWNER acknowledges that ENGINEER has no control over construction costs of contractor's methods of determining pricing, or over competitive bidding by contractors, or of market conditions or changes thereto. ENGINEER cannot and does not guarantee that proposals,bids or actual construction costs will not vary from ENGINEER'S opinion of probable construction costs. Copies of Documents&Electronic Compatibility: Copies of Documents that may be relied upon by OWNER are limited to the printed copies(also known as hard copies)that are signed or sealed by the ENGINEER.Files in electronic media format of text,data, graphics, or of other types that are furnished by ENGINEER to OWNER are only for convenience of OWNER. Any conclusion or information obtained or derived from such electronic files will be at the user's sole risk. When transferring documents in electronic media format,ENGINEER makes no representations as to long term compatibility,usability,or readability of documents resulting from the use of software application packages,operating systems,or computer hardware differing from those used by ENGINEER at the beginning of the project. Changed Conditions: If,during the term of this Agreement,circumstances or conditions that were not originally contemplated by or known to the ENGINEER are revealed, to the extent that they affect the scope of services, compensation, schedule, allocation of risks,or other material terms of this Agreement,the ENGINEER may call for renegotiation of appropriate portions of this Agreement. The ENGINEER shall notify the OWNER of the changed conditions necessitating renegotiation,and the ENGINEER and the OWNER shall promptly and in good faith enter into renegotiation of this Agreement to address the changed conditions. If terms cannot be agreed to,the parties agree that either party has the absolute right to terminate this Agreement, in accordance with the termination provision hereof. Hazardous Conditions: OWNER represents to ENGINEER that to the best of its knowledge no Hazardous Conditions environmental or otherwise)exist on the project site. If a Hazardous Condition is encountered or alleged, ENGINEER shall have the obligation to notify OWNER and, to the extent of applicable Laws and Regulations, appropriate governmental officials. It is acknowledged by both parties that ENGINEER's scope of services does not include any services related to a Hazardous Condition. In the event ENGINEER or any other party encounters a Hazardous Condition, ENGINEER may,at its option and without liability for consequential or any other damages, suspend performance of services on the portion of the project affected thereby until OWNER: i) retains appropriate specialist consultant(s) or contractor(s) to identify and, as appropriate, abate, remediate, or remove the Hazardous Condition;and(ii)warrants that the project site is in full compliance with applicable Laws and Regulations. Consequential Damages: Notwithstanding any other provision of this Agreement,and to the fullest extent permitted by law, neither the OWNER northe ENGINEER,their respective officers,directors,partners,employees,contractors,or subcontractors shall be liable to the other or shall make any claim for any incidental, indirect, or consequential damages arising out of or connected in any way to the Project or to this Agreement.This mutual waiver of consequential damages shall include, but is not limited to, loss of use, loss of nw YEARS PAGE 1 ENGINEERING ENTERPRISES, INC. ATTACHMENT A- MAY 2024 profit, loss of business, loss of income, loss of reputation, or any other consequential damages that either party may have incurred from any cause of action including negligence, strict liability, breach of contract, and breach of strict or implied warranty. Both the OWNER and the ENGINEER shall require similar waivers of consequential damages protecting all the entities or persons named herein in all contracts and subcontracts with others involved in this project. Termination: This Agreement may be terminated for convenience,without cause, upon fourteen (14)days written notice of either party. In the event of termination,the ENGINEER shall prepare a final invoice and be due compensation asset forth in the Professional Services Agreement for all costs incurred through the date of termination. Either party may terminate this Agreement for cause upon giving the other party not less than seven(7)calendar days'written notice for the following reasons: a) Substantial failure by the other party to comply with or perform in accordance with the terms of the Agreement and through no fault of the terminating party; b) Assignment of the Agreement or transfer of the project without the prior written consent of the other party; c) Suspension of the project or the ENGINEER'S services by the OWNER for a period of greater than ninety(90) calendar days,consecutive or in the aggregate. d) Material changes in the conditions under which this Agreement was entered into, the scope of services or the nature of the project, and the failure of the parties to reach agreement on the compensation and schedule adjustments necessitated by such changes. Payment of Invoices: Invoices are due and payable within 30 days of receipt unless otherwise agreed to in writing. Third Party Beneficiaries: Nothing contained in this Agreement shall create a contractual relationship with or a cause of action in favor of a third party against either the OWNER or the ENGINEER. The ENGINEER'S services under this Agreement are being performed solely and exclusively for the OWNER'S benefit,and no other party or entity shall have any claim against the ENGINEER because of this Agreement or the performance or nonperformance of services hereunder. The OWNER and ENGINEER agree to require a similar provision in all contracts with contractors,subcontractors,vendors and other entities involved in this Project to carry out the intent of this provision. Force Majeure: Each Party shall be excused from the performance of its obligations under this Agreement to the extent that such performance is prevented by force majeure(defined below)and the nonperforming party promptly provides notice of such prevention to the other party. Such excuse shall be continued so long as the condition constituting force majeure continues.The party affected by such force majeure also shall notify the other party of the anticipated duration of such force majeure, any actions being taken to avoid or minimize its effect after such occurrence, and shall take reasonable efforts to remove the condition constituting such force majeure. For purposes of this Agreement,"force majeure"shall include conditions beyond the control of the parties, including an act of God, acts of terrorism, voluntary or involuntary compliance with any regulation, law or order of any government,war, acts of war whether war be declared or not), labor strike or lock-out, civil commotion, epidemic, failure or default of public utilities or common carriers, destruction of production facilities or materials by fire, earthquake,storm or like catastrophe.The payment of invoices due and owing hereunder shall in no event be delayed by the payer because of a force majeure affecting the payer. Additional Terms or Modification: All prior understandings and agreements between the parties are merged into this Agreement, and this Agreement may not be modified orally or in any manner other than by an Agreement in writing signed by both parties. In the event that any provisions of this Agreement shall be held to be invalid or unenforceable,the remaining provisions shall be valid and binding on the parties. Assignment: Neither party to this Agreement shall transfer or assign any rights or duties under or interest in this Agreement without the prior written consent of the other party. Subcontracting normally contemplated by the ENGINEER shall not be considered an assignment for purposes of this Agreement. Waiver: A party's waiver of, or the failure or delay in enforcing any provision of this Agreement shall not constitute a waiver of the provision, nor shall it affect the enforceability of that provision or of the remainder of this Agreement. Attorney's Fees: In the event of any action or proceeding brought by either party against the other under this Agreement, the prevailing party shall be entitled to recover from the other all costs and expenses including without limitation the reasonable fees of its attorneys in such action or proceeding, including costs of appeal, if any, in such amount as the Court may adjudge reasonable. Fiduciary Duty: Nothing in this Agreement is intended to create, nor shall it be construed to create, a fiduciary duty owed to either party to the other party. EEI makes no warranty,express or implied,as to its professional services rendered. Headings: The headings used in this Agreement are inserted only as a matter of convenience only, and in no way define, limit, enlarge, modify,explain or define the text thereof nor affect the construction or interpretation of this Agreement. YEARS PAGE 2 UNITED CITY OF YORKVILLE, IL 2024 LOCAL ROAD PROGRAM 2024 Local Road Program United City of Yorkville, IL Professional Services Agreement - Construction Engineering Attachment B — Scope of Services CONSTRUCTION ENGINEERING: Attend the Pre-Construction Meeting with the Contractor Provide resident engineering for on-site observation Daily documentation of work tasks and calculation of installed pay items Monitor adherence to specifications Gather material inspection and coordinate any required testing on behalf of the City Provide guidance to the Contractor when questions arise during construction Prepare/verify pay estimates Gather invoices and waivers of lien from the Contractor Provide information to residents as required Perform punch list inspections, provide follow up inspections and recommend acceptance when appropriate Communicate activity with City weekly or as required based on on-site activities Prepare necessary closeout paperwork redtts PAGE 1 ATTACHMENT C: ESTIMATED LEVEL OF • 'T AND ASSOCIATED COST PROFESSIONAL PROJECTCLIENT United City of Yorkville Y02408-P PROJECT TITLE DATE PREPARED 2024 Local Road Program-Construction Engineering 5/13/24 1 CJO TASK TASK DESCRIPTION I PERSON HOURS COST NO. CONSTRUCTION ENGINEERING 3.1 Contract Administration 2 26 6 6 2 42 $ 8,304 3.2 Construction Layout 6 24 24 54 $ 10,092 3.3 Observation and Documentation 2 28 540 540 2 1,112 $ 205,236 Insert Task Subtotal: 4 60 570 570 4 1,208 $ 223,632 PROJECT • 601 5701 5701 1 1 41 1,2081 EEI STAFF DIRECT PIC Principal In Charage Printing/Scanning = $ - PM Project Manager Rubino (Material Testing) = $ 8,550 SPE 1 Senior Project Engineer I Vehicle Charges $65/da ) = $ 7,800 PE Project Engineer DIRECT EXPENSES= $ 16,350 SPT 2 Senior Project Technician II SPT 1 Senior Project Technician II LABO SUMMARYR ADMIN Adminstrative Assistant EEI Labor Expenses= $ 223,632 TOTAL LABOR EXPENSES $ 223,632 TOTAL • YEARS 1 ATTACHMENT D: ESTIMATED SCHEDULE CLIENT PROJECT NUMBER United City of Yorkville 1Y02408-P PROJECT TITLE DATE PREPARED BY 2024 Local Road Program - Construction Engineering 15/13/24 jCT-D7 TASK TASK DESCRIPTION 2024 NO. 3.1 Contract Administration 3.2 Construction Layout 3.3 Observation and Documentation YEARS iY i` WRVFIts r i G«u t SourN Y 3 SNNOOn NUW ibI NdLE I E'oE4 m E F W11t( GNN Ne Ew s xANuN Z 4NvoN x m', 0 0 nED. a 10 e rs r 4 NE NNrS o GniEsolE a s m4aerorxrE ., I. 4uLNEnN GawrrarsroF rFreNNxs CITYWIDE SIDEWALK REPAIR feEGNFsr N,N m noEvemEn¢ s x Q T9 EnNry roxautN uxo,uax _ m -x4FN t W4U/U) 4R/b vME40 RF4NW41, w 4ygIM, ME'rGN4Ivat[rwE[.. a 44NIF. ^ c NEOW000 aEEgyMPoRx 5040M4M.. SgpNNUM mtyM1 4 UNN . x m 5 FIMG g - Legend Project LimitsF — nginee,lng Enterprises,Inc. Unit-city er Yprkvllle 2024 LOCAL ROAD PROGRAM O651v.,.x vmM Dr, UNITED CITY OF ATTACHMENT E rv, na naaseG YORKVILLE,ILLINOIS LOCATION MAP EMPLOYEE DESIGNATION CLASSIFICATION HOURLY RATE Senior Principal E-4 246.00 Principal E-3 241.00 Senior Project Manager E-2 234.00 Project Manager E-1 210.00 Senior Project Engineer/Surveyor II P-6 200.00 Senior Project Engineer/Surveyor I P-5 186.00 Project Engineer/Surveyor P-4 168.00 Senior Engineer/Surveyor P-3 155.00 Engineer/Surveyor P-2 140.00 Associate Engineer/Surveyor P-1 127.00 Senior Project Technician II T-6 175.00 Senior Project Technician I T-5 164.00 Project Technician T-4 153.00 Senior Technician T-3 140.00 Technician T-2 127.00 Associate Technician T-1 111.00 GIS Technician II G-2 125.00 GIS Technician I G-1 114.00 Engineering/Land Surveying Intern 1-1 82.00 Executive Administrative Assistant A-4 77.00 Administrative Assistant A-3 72.00 VEHICLES. REPROGRAPHICS, DIRECT COSTS, DRONE AND EXPERT TESTIMONY Vehicle for Construction Observation 20.00 In-House Scanning and Reproduction 0.25/Sq. Ft. (Black & White) 1.00/Sq. Ft. (Color) Reimbursable Expenses (Direct Costs) Cost Services by Others (Direct Costs) Cost + 10% Unmanned Aircraft System / Unmanned Aerial Vehicle / Drone 225.00 Expert Testimony 275.00