Loading...
Admin Committee Minutes 2000 01-11-00 UNITED CITY OF YORKVILLE Committee Minutes - Administration Date of Meeting: January 11, 2000 Time Convened: 6:30 P.M. Location: 111 W. Fox Street Attendees: Art Porchaska Jim Nanninga Mike Anderson Larry Kot Robert Allen Rose Spears Rich Sticka Tom Sowinski Sue Swithin SCHOOL TRANSITION FEES The committee reviewed the ordinance circulated in 1996 and the sample indemnification resolution for any School District's passage that would currently or potentially have schools in the Yorkville School transition area or city limits. Currently the City collects $1500. for each building permit issued for school transition fee and passes the funds on to the school district. The City needs to have the indemnification from the school district since we currently are the collector of the fee. The levying of this fee could be challenged in court and we would have to refund moneys that we have not benefit from. One options on the collection of transition fees would be that the school district could collect the fee themselves and issue a receipt that the building permit applicant would be required to then bring to us before a permit would be issued. The committee agreed that we first should pass the Ordinance and then request the indemnification from the school district. Should they decline to pass a resolution for our indemnification, we could then decide to not collect the transition fees at all. Additionally the committee agreed that we should strike the "from this day forth" statement from the ordinance /indemnification feeling we do not want the liability for funds we have collected in the past for the school district. The school district probably would like to keep it as it is, since they are handed money and we take all the risk. If money would need to be returned they need to be the one to return it. Additionally, this needs to be taken to the Plano school district since they could foreseeable have schools in the future in Yorkville. We need to state that we aren't changing anything, simply that we need the indemnification for all future school districts in Yorkville. Plano and Yorkville School District members need to be invited to the next COW, on January 19, 2000 for discussion of School Transition fee indemnification. ADDITIONAL BUSINESS - PARK BOARD Tom Sowinski, as City Council liaison to the Park Board stated that the Park Board had expressed to him that they are ill equipped financially to provide what is needed. Nanninga stated that the only thing the City does is advise them of their percentage share of the General Funds from the City. Sowinski stated he felt they don't understand this, and feel they should get more. He is tired of being targeted at the Park Board meetings. Also, Sue Swithin is asking the City to provide her with a vehicle. Nanninga stated they were in fact given extra funds last time, Swithin has a long list, but all I do is pass on the Park Board portion of the General Fund. Kot stated that she has said she needs to increase her fees, and in regard to a car, state bids need to be looked at. Nanninga stated state bids are not out yet, and probably will be available in February. Sowinski stated Swithin also wanted $8000. for a copier. Originally she wanted to take over the P.D. copier, but has changed her mind due to some recent repairs it had. Bradstreet felt there should be one large copier for heavy use and each other department would have a small one. Nanninga stated this is what the City had planned for. Mayor Prochaska stated he had talked to Swithin about having to put these items into her budget. Dollars are set and adding things in the middle of the year doesn't work well. There needs to be a priority list, then when extra dollars are available, you know where you want to use it. This is how a five year plan evolved. There is no 5 year plan as the Park Board Chairman has a freeze on Land cash until the money is sorted out. Mayor Prochaska stated he has looked at what is planned for the budget year, and this includes an update of Prairie Park. SENIOR HOUSING & TRANSITION FEES The City is looking at excluding Senior Housing form transition fees as we saw what happened with Fox Hollow. The committee felt an ordinance should be done to propose this. AUDITOR CONTRACT The Auditors 3 year contract is up. It doesn't extend to the new fiscal year. Kim & Jim recommend staying with Pandolphi. They have been very responsible and concerned. Oswego has Webber and they are considering going out for bid. Committee felt 6 -7% increase over 3 years is reasonable, and Maggie does a good job. It doesn't seen right to change for the sake of changing. This should go to COW. ' JANITORIAL BID We got specifications from Kendall County and added Public Works for weekly & Quarterly, City Hall Daily & Weekly. We are getting some quotes and will go to bid. Used furniture for Jim to be added to bill list. Alderman Sticka stated that approving a payroll that is from a long past date is foolish, and explained how this got started. We should have numbers, but we should not vote on this. This to go to COW. I i INVESTMENT POLICY The internal control for the Investment Policy is not ready. A report can be prepared showing where investments care at present and take to COW since it needs to be approved. The diversity could take some discussion, for instance "Taking payroll from YNB. Sticka stated funds should be assessable. PARK BOARD There was a discussion regarding a tree Ordinance, Sue says there are no funds for this, that it takes $10,000. to get started and trimming needs to be added to this. WE also need a tree commissioner, and a person to take inventory, and a $500. yearly fee. Fertilizer is spelled out in the ordinance. Sticka stated we have not passed a tree ordinance, should be have a line item or something that has never passed. Sowinski asked why we are discussing this if we can't fund it. Nanninga stated he felt we could by sharing some of the street department in part of the tree dollars. We are already doing a lot of these things already & can put it together. Sowinski asked if the Park Board could have a recording secretary. The cost is $35.00 for taking minutes for the first 3 hours and then $5.00 per 30 minute increment. Then $10.00 per hour for transcribing. Swithin stated she is getting a 5 year plan ready and will add a recording secretary to that. Alderman Sowinski stated comments like those from last Park Board meeting claiming we are mishandling funds is a reflection on the City. Mayor Prochaska stated he has exificio power over the Park Board and will be attending meetings, and continued that the Council is doing a fine job, and these items are not an issue for discussion at public meetings, and expressed his appreciation of Alderman Sowinski being there. Mayor Prochaska asked Sue if she could wait until next year. Nanninga stated that the recreation department got a bigger piece of the pie last year. Sticka stated we may need to limit programs, look for volunteers to instruct, etc. Sowinski stated maybe the $15,000. to the YMCA should be stopped, and asked if we could get Sue an assistant. Mayor Prochaska stated there is a pool of volunteers at the Llibrary to help out, we need to find those who want to volunteer here as well. The Park Board needs to get involved in the practice of going to the City Council to get things accomplished. Maybe the Park Board needs to be more involved. Sticka pointed out there was a $500. short shown as an excess on the 5 year plan. Meeting adjourned at 8:15 pm Minutes by: Sandra Marker i UNITED CITY OF YORKVILLE SIGN IN SHEET ADMINISTRATION COMMITTEE January 11, 2000 PROJECT NAME (PLEASE PRINT!) REPRESENTING PHONE # L Q ri YID �— C 4 P ,, b e,i n f I � It Vl cl y/ G� l 0va) - k , 4.4 ���4t i