Resolution 2024-53 Resolution No. 2024-53
A RESOLUTION OF THE UNITED CITY OF YORKVILLE, ILLINOIS
APPROVING A LICENSE AGREEMENT FOR WINDOWS SERVERS
WHEREAS, the United City of Yorkville, Kendall County, Illinois (the "City"), is a duly
organized unit of government of the State of Illinois within the meaning of Article VII, Section
10 of the 1970 Illinois Constitution; and
WHEREAS, the City's Municipal Code provides that the City may approve contracts for
supplies and equipment that have not been competitively bid by a two-thirds affirmative vote of
the City Council; and
WHEREAS, the City desires provide its employees with continued access to and use of
Windows Servers (the "System"); and
WHEREAS, the System is not offered by multiple vendors, and therefore the City is
unable to solicit multiple bids for quotes to access the System; and
WHEREAS, the City has received a quote from Dell Technologies for a one-time fee of
$24,501.60 for a three year license (the "System License") to use the System (the "System
Quote"), said System Quote attached hereto as Exhibit A; and
WHEREAS, to allow City employees access the System, the City is required to obtain
Client Access Licenses ("CAL"); and
WHEREAS, the City can obtain CAL for a one-time fee of$149.40 for a three year CAL
a quote for which has been submitted to the City by Dell Technologies (the "CAL Quote") and is
attached hereto as Exhibit B; and
WHEREAS, the Mayor and City Council have determined that it is in the best interests
of the City and its residents to waive the competitive bidding requirement and to authorize and
Resolution No.2024-53
Page 1
enter into the System License and the CAL in accordance with the provisions of the System Quote
and the CAL Quote.
NOW,THEREFORE,BE IT RESOLVED by the Mayor and City Council of the United
City of Yorkville, Kendall County, Illinois, as follows:
Section 1. The recitals set forth above are incorporated into this Resolution as if fully
restated herein.
Section 2. In consideration of the foregoing recitals, the competitive bidding
requirement is hereby waived, and the City Administrator and City Finance Department are
hereby authorized and directed to proceed with the purchase described in Exhibit A, in an
amount not to exceed $24,501.60.
Section 3. In consideration of the foregoing recitals, the competitive bidding
requirement is hereby waived, and the City Administrator and City Finance Department are
hereby authorized and directed to proceed with the purchase described in Exhibit B,in an amount
not to exceed $149.40.
Section 4. That this Resolution shall be in full force and effect from and after its passage
and approval as provided by law.
Passed by the City Council of the United City of Yorkville, Kendall County, Illinois this
121h day of November, A.D. 2024.
Cl Y CLERK
Resolution No. 2024-53
Page 2
KEN KOCH AYE DAN TRANSIER AYE
ARDEN JOE PLOCHER AYE CRAIG SOLING AYE
CHRIS FUNKHOUSER AYE MATT MAREK AYE
SEAVER TARULIS AYE RUSTY CORNEILS AYE
APPROVED by me, as Mayor of the United City of Yorkville, Kendall County, Illinois
this 10 day of J\�O V`e j JI L9et , A.D. 2024.
-Ti
MAYOR
-
Attest:
C CLERK
Resolution No. 2024-53
Page 3
Exhibit A
D44.LTechnologies
Your Quote is ready.
Your personalized Quote is now available for purchase.
Complete your order through our secure online checkout before your Quote expires.
Order Now
Quote No. :3000182557578.1 Sales Rep Phillip Reavis
Total $24.501.60 Phone 1(800)456-3355, 80000
Customer# 15323999 Email Phillip.Reavis@Dell.com
Quoted On Oct. 24, 2024 Billing To ACCOUNTS PAYABLE
Expires by Oct. 31, 2024 CITY OF YORKVILLE
Contract Name NASPO SVAR- Illinois PA 651 PRAIRIE POINTE DR
Contract Code C000001197009 YORKVILLE, IL 60560
Customer Agreement# CTR060024
Message from your Sales Rep
Please use the Order button to securely place the order with your preferred payment method online.You may contact
your Dell sales team if you have any questions. Thank you for shopping with Dell.
Regards,
Phillip Reavis
Shipping Group
Shipping To Shipping Method
ERIN WILLRETT Standard Delivery
CITY OF YORKVILLE
800 GAME FARM RD
YORKVILLE, IL 60560
(630)553-4350
Quantity Unit Price Subtotal
MICROSOFT SLG EA 6.0-607861
1. VLA WINDOWS SERVER DATACENTER PER 2 CORE LIC 30 $816.72 $24,501.60
LIC/SA ALL LANGUAGES
- _ma _ _____� _.w, Subtotal: $24,501.60
Shipping: $0.00
Non-Taxable Amount: $24,501.60
Taxable Amount: $0.00
Estimated Tax: $0.00
Total: $24,501.60
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Page 2
Shipping Group Details
Shipping To Shipping Method
ERIN WILLRETT Standard Delivery
CITY OF YORKVILLE
800 GAME FARM RD
YORKVILLE, IL 60560
(630) 553-4350
Quantity Unit Price Subtotal
MICROSOFT SLG EA 6.0 -607861
1. VLA WINDOWS SERVER DATACENTER PER 2 CORE LIC 30 $816.72 $24,501.60
LIC/SA ALL LANGUAGES
SKU:AD180092 MFG Part#:9EA-00039 OLS Purchase Type:
Current Duration:36 Total Duration:36 Maint.End Date:Nov. 30,2026
Important Notes
Terms of Sale
This Quote will, if Customer issues a purchase order for the quoted items that is accepted by Supplier,constitute a contract between the
entity issuing this Quote("Supplier")and the entity to whom this Quote was issued("Customer").Unless otherwise stated herein,pricing is
valid for thirty days from the date of this Quote.All product, pricing and other information is based on the latest information available and is
subject to change.Supplier reserves the right to cancel this Quote and Customer purchase orders arising from pricing errors.Taxes and/or
freight charges listed on this Quote are only estimates.The final amounts shall be stated on the relevant invoice.Additional freight charges
will be applied if Customer requests expedited shipping.Please indicate any tax exemption status on your purchase order and send your tax
exemption certificate to Tax_Department@dell.com or ARSalesTax@emc.com,as applicable.
Governing Terms:This Quote is subject to:(a)a separate written agreement between Customer or Customer's affiliate and Supplier or a
Supplier's affiliate to the extent that it expressly applies to the products and/or services in this Quote or,to the extent there is no such
agreement,to the applicable set of Dell's Terms of Sale(available at www.dell.com/terms or www.dell.com/oemterms),or for cloud/as-a-
Senrice offerings,the applicable cloud terms of service(identified on the Offer Specific Terms referenced below);and(b)the terms
referenced herein(collectively,the"Governing Terms").Different Governing Terms may apply to different products and services on this
Quote.The Governing Terms apply to the exclusion of all terms and conditions incorporated in or referred to in any documentation submitted
by Customer to Supplier.
Supplier Software Licenses and Services Descriptions:Customer's use of any Supplier software is subject to the license terms
accompanying the software,or in the absence of accompanying terms,the applicable terms posted on www,Dell.com/eula.Descriptions and
terms for Supplier-branded standard services are stated at www.dell.com/servicecontracts/global or for certain infrastructure products at
www.dellemc.com/en-us/customer-services/product-warranty-and-service-descriptions.htm.
Offer-Specific,Third Party and Program Specific Terms:Customer's use of third-party software is subject to the license terms that
accompany the software.Certain Supplier-branded and third-party products and services listed on this Quote are subject to additional,
specific terms stated on www.dell.com/offeringspecificterms("Offer Specific Terms").
In case of Resale only:Should Customer procure any products or services for resale,whether on standalone basis or as part of a solution,
Customer shall include the applicable software license terms,services terms,and/or offer-specific terms in a written agreement with the end-
user and provide written evidence of doing so upon receipt of request from Supplier.
In case of Financing only:If Customer intends to enter into a financing arrangement("Financing Agreement")for the products and/or
services on this Quote with Dell Financial Services LLC or other funding source pre-approved by Supplier("FS"),Customer may issue its
purchase order to Supplier or to FS. If issued to FS, Supplier will fulfill and invoice FS upon confirmation that:(a)FS intends to enter into a
Financing Agreement with Customer for this order;and(b)FS agrees to procure these items from Supplier.Notwithstanding the Financing
Agreement,Customer's use(and Customer's resale of and the end-user's use)of these items in the order is subject to the applicable
governing agreement between Customer and Supplier,except that title shall transfer from Supplier to FS instead of to Customer.If FS
notifies Supplier after shipment that Customer is no longer pursuing a Financing Agreement for these items,or if Customer fails to enter into
such Financing Agreement within 120 days after shipment by Supplier,Customer shall promptly pay the Supplier invoice amounts directly to
Supplier.
Customer represents that this transaction does not involve:(a)use of U.S.Government funds;(b)use by or resale to the U.S.Government;
or(c)maintenance and support of the product(s)listed in this document within classified spaces.Customer further represents that this
transaction does not require Supplier's compliance with any statute, regulation or information technology standard applicable to a U.S.
Government procurement.
For certain products shipped to end users in California,a State Environmental Fee will be applied to Customer's invoice. Supplier
encourages customers to dispose of electronic equipment properly.
Electronically linked terms and descriptions are available in hard copy upon request.
^DELL BUSINESS CREDIT(DBC):Offered to business customers by WebBank,who determines qualifications for and terms of credit.
Taxes,shipping and other charges are extra and vary.The Total Minimum Payment Due is the greater of either$20 or 3%of the New
Balance shown on the statement rounded up to the next dollar,plus all past due amounts.Dell and the Dell logo are trademarks of Dell Inc.
Page 4
Exhibit B
D4;LLTechnologies
Your Quote is ready.
Your personalized Quote is now available for purchase.
Complete your order through our secure online checkout before your Quote expires.
Order
QUOte No 3000182661307,1 Sales Rep Phillip Reavis
E olal $149,40 Phone 1(800)456-3355, 80000
Customer# 15323999 Email Phillip.Reavis@Dell.com
Quoted On Oct. 25, 2024 Billing To ACCOUNTS PAYABLE
Expires by Oct. 31, 2024 CITY OF YORKVILLE
Contract Name NASPO SVAR- Illinois PA 651 PRAIRIE POINTE DR
Contract Code C000001197009 YORKVILLE, IL 60560
Customer Agreement# CTR060024
Message from your Sales Rep
Please use the Order button to securely place the order with your preferred payment method online. You may contact
your Dell sales team if you have any questions. Thank you for shopping with Dell.
Regards,
Phillip Reavis
Shipping Group
Shipping To Shipping Method
ERIN WILLRETT Standard Delivery
CITY OF YORKVILLE
800 GAME FARM RD
YORKVILLE, IL 60560
(630) 553-4350
Quantity Unit Price Subtotal
607861
1. VLA ENTERPRISE CORECAL BRIDGE OFF365 SUBLIC 90 $1.66 $149.40
PER USR ALL LNG
Subtotal: $149.40
Shipping: $0.00
Non-Taxable Amount: $149.40
Taxable Amount: $0.00
Estimated Tax: $0.00
Total: $149.40
Acceleratejl
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of Al foryour data
Take the first •R in achieving
Learn More
Generative Al success
Page 2
Shipping Group Details
Shipping To Shipping Method
ERIN WILLRETT Standard Delivery
CITY OF YORKVILLE
800 GAME FARM RD
YORKVILLE, IL 60560
(630) 553-4350
Quantity Unit Price Subtotal
607861
1. VLA ENTERPRISE CORECAL BRIDGE OFF365 SUBLIC PER 90 $1.66 $149.40
USR ALL LNG
SKU:AD182374 MFG Part#:AAA-12414 OLS Purchase Type:
Current Duration: Total Duration: Maint.End Date: Nov.30,2026
Important Notes
Terms of Sale
This Quote will,if Customer issues a purchase order for the quoted items that is accepted by Supplier,constitute a contract between the
entity issuing this Quote("Supplier")and the entity to whom this Quote was issued("Customer").Unless otherwise stated herein,pricing is
valid for thirty days from the date of this Quote.All product,pricing and other information is based on the latest information available and is
subject to change.Supplier reserves the right to cancel this Quote and Customer purchase orders arising from pricing errors.Taxes and/or
freight charges listed on this Quote are only estimates.The final amounts shall be stated on the relevant invoice.Additional freight charges
will be applied if Customer requests expedited shipping.Please indicate any tax exemption status on your purchase order and send your tax
exemption certificate to Tax_Department@dell.com or ARSalesTax@emc.com,as applicable.
Governing Terms:This Quote is subject to:(a)a separate written agreement between Customer or Customer's affiliate and Supplier or a
Supplier's affiliate to the extent that it expressly applies to the products and/or services in this Quote or,to the extent there is no such
agreement,to the applicable set of Dell's Terms of Sale(available at www.dell.com/terms or www.dell.com/oemterms),or for cloud/as-a-
Service offerings,the applicable cloud terms of service(identified on the Offer Specific Terms referenced below);and(b)the terms
referenced herein(collectively,the"Governing Terms").Different Governing Terms may apply to different products and services on this
Quote.The Governing Terms apply to the exclusion of all terms and conditions incorporated in or referred to in any documentation submitted
by Customer to Supplier.
Supplier Software Licenses and Services Descriptions:Customer's use of any Supplier software is subject to the license terms
accompanying the software,or in the absence of accompanying terms,the applicable terms posted on www.Dell.com/eula.Descriptions and
terms for Supplier-branded standard services are stated at www.dell.com/servicecontracts/global or for certain infrastructure products at
www.dellemc.com/en-us/customer-services/prodi ,iarranty-and-service-descriptions.htm.
Offer-Specific,Third Party and Program Specific Terms:Customer's use of third-party software is subject to the license terms that
accompany the software.Certain Supplier-branded and third-party products and services listed on this Quote are subject to additional,
specific terms stated on www.dell.com/offeringspecificterms("Offer Specific Terms').
In case of Resale only: Should Customer procure any products or services for resale,whether on standalone basis or as part of a solution,
Customer shall include the applicable software license terms,services terms,and/or offer-specific terms in a written agreement with the end-
user and provide written evidence of doing so upon receipt of request from Supplier.
In case of Financing only: If Customer intends to enter into a financing arrangement("Financing Agreement")for the products and/or
services on this Quote with Dell Financial Services LLC or other funding source pre-approved by Supplier("FS"),Customer may issue its
purchase order to Supplier or to FS. If issued to FS, Supplier will fulfill and invoice FS upon confirmation that: (a)FS intends to enter into a
Financing Agreement with Customer for this order;and(b)FS agrees to procure these items from Supplier. Notwithstanding the Financing
Agreement,Customer's use(and Customer's resale of and the end-user's use)of these items in the order is subject to the applicable
governing agreement between Customer and Supplier,except that title shall transfer from Supplier to FS instead of to Customer.If FS
notifies Supplier after shipment that Customer is no longer pursuing a Financing Agreement for these items,or if Customer fails to enter into
such Financing Agreement within 120 days after shipment by Supplier,Customer shall promptly pay the Supplier invoice amounts directly to
Supplier.
Customer represents that this transaction does not involve:(a)use of U.S.Government funds;(b)use by or resale to the U.S.Government;
or(c)maintenance and support of the product(s)listed in this document within classified spaces.Customer further represents that this
transaction does not require Supplier's compliance with any statute,regulation or information technology standard applicable to a U.S.
Government procurement.
For certain products shipped to end users in California,a State Environmental Fee will be applied to Customer's invoice.Supplier
encourages customers to dispose of electronic equipment properly.
Electronically linked terms and descriptions are available in hard copy upon request.
"DELL BUSINESS CREDIT(DBC):Offered to business customers by WebBank,who determines qualifications for and terms of credit.
Taxes,shipping and other charges are extra and vary.The Total Minimum Payment Due is the greater of either$20 or 3%of the New
Balance shown on the statement rounded up to the next dollar,plus all past due amounts.Dell and the Dell logo are trademarks of Dell Inc.
Page 4