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Public Works Committee Minutes 2024 10-15-24APPROVED 11/19/24 Page 1 of 3 UNITED CITY OF YORKVILLE PUBLIC WORKS COMMITTEE Tuesday, October 15, 2024, 6:00pm Yorkville City Hall, East Conference Room #337 651 Prairie Pointe Drive, Yorkville, IL IN ATTENDANCE: Committee Members Chairman Ken Koch Alderman Matt Marek Alderman Craig Soling Alderman Rusty Corneils Other City Officials City Administrator Bart Olson Public Works Director Eric Dhuse Assistant City Administrator Erin Willrett Alderman Chris Funkhouser via Zoom Engineer Brad Sanderson, EEI Other Guests: Ms. Tairi Grace via Zoom The meeting was called to order at 6:00pm by Chairman Ken Koch. He said item #13 would be moved to the beginning of the agenda. Citizen Comments: None Previous Meeting Minutes: September 17, 2024 The minutes were approved as presented. New Business: (out of sequence) 13. PW 2024-93 Grace Holistic Parking – Garden Street Alderman Dan Transier asked Chairman Koch to place this item on the agenda and it will likely appear on the Public Safety agenda next month as well. Ms. Grace said they have been in their building (Grace Holistic) 4 years with no parking issues. They only have 60 students so not much traffic is generated. They have a very small parking lot so parents have been parking on both sides of the street during drop-off/pick-up times. When the Early Childhood Intervention came nearby, they initially had no parking lot so the traffic became very congested. The retirement community nearby thought the parking issues were caused by Ms. Grace's school and as a result “no parking” signs were placed. Early Intervention now has a parking lot and the issues have resolved. The “no parking” signs have reduced the parking spots by 10 so parents are parking blocks away. She asked if parking could be allowed just during the drop-off/pick-up times. She said there is a safety issue as well with the restrictions. Mr. Dhuse said at Parkview School, there is no parking at certain times but allows for parking during pick-up and drop-off times and there is no parking near the corners for sight distance concerns. The proposal for Grace Holistic is to allow parking on both sides of the street from 8:15am to 8:45am and 2:00pm to 3:00pm /2:15pm to 2:45pm as suggested by Ms. Grace. City staff will research this and bring this back to the November Public Works meeting. Ms. Grace thanked the committee. Mr. Dhuse will also look at Early Childhood Intervention parking. Page 2 of 3 1. PW 2024-81 Capital Improvement Projects Update Mr. Sanderson said the memo in the packet lists all the projects and status and he highlighted a few of them. Well #10 on the high school property, will be started in early November, the YBSD/Center St. water main project will begin in November after some permit issues, the local road program should be completed in October, Faxon Rd. was added and done in November. On the planning side, many projects related to Cyrus One will soon be going out to bid for water main, sanitary sewer and there will be Lake Michigan design projects over the next few months. Information will be brought to the committee in February along with the 5-year plan. Alderman Soling asked about the work on Conover and if it will be done soon. Mr. Sanderson replied that Conover and Georgeanna will soon be completed. A mailbox which was dented will be replaced, said Mr. Dhuse. 2. PW 2024-82 Quarterly Bond and Letter of Credit Reduction Summary Mr. Sanderson said this is the usual summary he provides. There were two projects last quarter, one which was released and another was a reduction. The committee was OK with this. 3. PW 2024-83 Grande Reserve – Unit 6 Acceptance Engineer Sanderson said the punchlist work has been completed except for the sidewalk and parkway trees and he is recommending acceptance. Money is being held back for those items and he will revisit this in a year. He said lots are actively being sold so he anticipates the sidewalk will be completed. This moves to the consent agenda upon committee recommendation. 4. PW 2024-84 Northpointe – Sign Easement The city requested this easement from Northpointe and they are granting it for a sign for Fox Hill. Mr. Sanderson recommends acceptance. Mr. Dhuse explained that IDOT took the original sign and did not replace it, however, paid the city $23,000 for it and a new sign will have to be made. IDOT did not allow the sign to be placed on their land or on the wall at this location. Chairman Koch said a similar situation may occur on the south side of town by Windett Ridge when the road is widened there. IDOT will need to pay the HOA for the sign, however, not for moving it. The committee OK'd this and it moves to the consent agenda. 5. PW 2024-85 Quik Trip – Easement Plat Mr. Sanderson said this is in regards to the gas station at Rt. 47 and 7 and is an easement for utilities and storm water management for which he recommended approval. The committee is OK with this and it moves to the consent agenda. 6. PW 2024-86 2025 Road to Better Roads Program – Design Engineering Agreement This is for next year's program and to prepare for a spring bid, said Mr. Olson. It is for Prairie Meadows, Beecher Rd. and Water Park Way. The design engineering contract is for $86,979 with EEI and it is budgeted. The agreement moves to the regular agenda with committee recommendation. 7. PW 2024-87 2025 Local Road Program – Design Engineering Agreement The design engineering contract for the subdivision program is in the amount of $164,960 with EEI. It will cover roads in Heartland Circle and Bristol Bay. Alderman Funkhouser asked if we are in line with the cost for linear foot. Mr. Sanderson replied that this section is larger and the cost is in line. This moves to the regular agenda with committee recommendation. 8. PW 2024-88 East Alley Water Main Improvements - Design Engineering Agreement Mr. Olson said this design engineering contract is with EEI for $81,273 and is budgeted. It is related to the FS property/Hydraulic District. Mr. Funkhouser asked if this would be funded from the TIF, however, it is being funded through the water fund. Mr. Olson said that if the city receives a grant, it would be used a match. This project has to be done as part of the Lake Michigan project and would be financed either as a grant or funding Page 3 of 3 plan. Mr. Dhuse added that this water main was pre-1980's and would have been replaced regardless. Mr. Funkhouser asked for that type of information to be included in the packet memo. This moves to the regular agenda. 9. PW 2024- 89 Well No. 10 and Well No. 7 Water Treatment Plant Electrical Improvements – Recommendation of Award Mr. Sanderson stated there were multiple projects for Well #10 and this work is the electrical component so the well can become functional. The work is tied in to electrical work done for Well #7 where rehab work is needed. There were 2 bidders and the work is recommended to be awarded to H. Linden & Sons of Plano at a cost of slightly over $2.4 million for the 2 projects, which was lower than the estimate. The committee approved and this will move to the regular Council agenda. 10. PW 2024-90 Well No. 10 and Well No. 7 Water Treatment Plant Electrical Improvements – Construction Engineering Agreement This agreement is the construction engineering component of the above project, said Mr. Olson and the estimated cost is $132,904 which is budgeted. The contract is with EEI. The committee members were OK with this and it moves to the regular Council agenda. 11. PW 2024-91 Lake Michigan – WIFIA Loan Application Change Order and Contract Amendment Last year a contract for $84,000 was approved with EEI and Stantec as the sub-consultant, said Mr. Olson. Stantec is a large national firm who has worked with many WIFIA loans in the past. The time actually spent has exceeded the original estimate and a Change Order for $57,000 has been submitted. This was not budgeted, however, City Finance Director indicated no budget amendment is needed due to savings in other areas. Mr. Olson recommended approval. Alderman Funkhouser asked how the cost is split between EEI and Stantec. Mr. Olson said $29,000 is the cost for EEI and $27,000 for Stantec. This will move to the regular agenda. 12. PW 2024-92 Meeting Schedule for 2025 The committee was OK with the schedule as presented. No further action. Old Business: None Additional Business: Alderman Marek inquired about curbs in Kylyn's Ridge. Mr. Dhuse said he walked the area with Alderman Funkhouser last week and some areas looked higher. It was prior to all the concrete being poured, so Mr. Dhuse will follow-up after the work is done. There was no further business and the meeting adjourned at 6:28pm. Minutes respectfully transcribed by Marlys Young, Minute Taker