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Resolution 2024-61 Resolution No. 2024-61 A RESOLUTION OF THE UNITED CITY OF YORKVILLE, ILLINOIS, APPROVING A QUOTE FOR CERTAIN IMPROVEMENTS TO THE ROB ROY DRAINAGE DITCH IN AN AMOUNT NOT TO EXCEED $124,715 WHEREAS, the United City of Yorkville, Kendall County, Illinois (the "City"), is a duly organized unit of government of the State of Illinois within the meaning of Article VII, Section 10 of the 1970 Illinois Constitution; and WHEREAS, the City's Municipal Code provides that the City may approve contracts for supplies and equipment that have not been competitively bid by a two-thirds affirmative vote of the City Council; and WHEREAS, Rob Roy Drainage District (the"District") is a drainage district pursuant to the Illinois Drainage Code(70 ILCS 605/1-1) authorized to construct,maintain or repair drains or levies or to engage in other drainage or levee work for agricultural, sanitary or mining purposes; and WHEREAS, the City and the District had previously entered into a Memorandum of Understanding (the "MOU") to jointly conduct certain improvements to the Rob Roy Drainage Ditch (the "Ditch") approved November 14, 2023 by City of Yorkville Ordinance No. 2023-31, said improvements being financed by certain grant funds allocated by Kendall County for this purpose; and WHEREAS,pursuant to the terms of the MOU, the City conducted stump removal in the Ditch during the Spring of 2024; and WHEREAS, additional work is required to improve drainage from adjacent property into the Ditch; and Resolution No.2024-61 Page 1 WHEREAS, the District has obtained quotes from two companies to complete the additional work,including installation of drainage pipes and leveling and seeding the banks of the Ditch, said quotes being priced within 6% of each other; and WHEREAS, the City finds the quote from the lowest of the two bidders, R.A.S. Land Management, Co., of Yorkville, Illinois, for $124,714.28 (the "Quote") to be reasonably priced, said Quote attached hereto as Exhibit A; and WHEREAS, the Mayor and City Council (the "Corporate Authorities") have determined that it is in the best interests of the health and safety of the City and its residents to waive the competitive bidding requirement and to authorize and approve the Quote. NOW,THEREFORE,BE IT RESOLVED by the Mayor and City Council of the United City of Yorkville, Kendall County, Illinois, as follows: Section 1. The recitals set forth above are incorporated into this Resolution as if fully restated herein. Section 2. In consideration of the foregoing recitals,the competitive bidding requirement is waived and the City Administrator is hereby authorized and directed to proceed with the improvements to the Rob Roy Drainage Ditch, as described in the Quote, in an amount not to exceed $124,715. Section 3. That this Resolution shall be in full force and effect from and after its passage and approval as provided by law. [Remainder of Page Intentionally Left Blank; Roll Call Vote to Follow] Resolution No.2024-61 Page 2 Passed by the City Council of the United City of Yorkville, Kendall County, Illinois this 26th day of November, A.D. 2024. C Y CLERK KEN KOCH AYE DAN TRANSIER AYE ARDEN JOE PLOCHER AYE CRAIG SOLING ABSENT CHRIS FUNKHOUSER NAY MATT MAREK AYE SEAVER TARULIS AYE RUSTY CORNEILS AYE APPROVED by me, as Mayor of the United City of Yorkville, Kendall County, Illinois this anc'day of DecfYn /r , A.D. 2024. MAYOR Attest: . 6eAfax CLERK Resolution No.2024-61 Page 3 ram , LARJL MA NACU C 1C GJU' C . © , YORKVILLE, IL See Sc aa4 (630) 918-2348 ,1 4 Sukeaa (630) 918-7499 Customer: City of Yorkville ILL. Rob Roy Drainage District Date: u/4/2o24 Pro, •sal for reclamation work alon: Rob Ro Drain• le Ditch DESCRIPTION QUANTITY COST TOTAL Establish proper grading on both sides of Rob Roy drainage ditch from Route 34 to Galena road to allow _ for seeding,mowing,maintenance,&proper water $ flow. Install if dual wall drainage pipes with flared ends in necessary areas to allow proper water flow into ditch. $ (Approx.2300 linear feet) Seed bare dirt with wheat $ - Total $124,714.28 ***This project must be inspected and approved by the Rob Roy Drainage District upon completion. ***Work will be performed in compliance with Kendall County prevailing wage requirements. 74404 you 04 toe efrizettagetet to /noc ide you a t+/i a e a/ PO BOX 1138 Yorkville, Illinois 60560 630-254-8319 LAND SERVICES cdj80@msn.com • ATTN: City of Yorkville and Rob Roy Drainage Date: 10/30/24 District Phone: We hereby submit specifications and estimate for: Rob Roy Creek Improvements,Yorkville,IL Price includes the following: Installation of 50 12"dual wall HDPE pipe with 1 FES each(in varying lengths from 20'-80') (total of 2300 feet)to be installed in various locations from Rt 34 to Galena Rd Regrade and reshape on both east and west side of creek where tree removal has taken place $ 132,000.00 After grading, broadcast spread winter wheat *Final approval to be given by Rob Roy Drainage District *no debris or brush removal We hereby propose to furnish labor complete in accordance with the above specifications, for the sum of: $ 132,000.00 Payments as follows: Upon completion of each section of work or every 30 days Exclusions: Permit acquisition, handling or hauling of contaminated soils, soils remediation, frost breaking, engineering/lay-out, shoring of excavations, demolition/excavation/export of unforeseen obstructions located below grade.Winter service charges. Dewatering beyond the capabilities of a 2"pump. No as-builts.All prices based on site being at subgrade elevation.Jensen Land Services is not responsible for utilities that are not marked by Julie and any costs for locating or repair of unmarked utilities is the responsibility of the owner, including sprinklers and parking lot lights. If silt fence or perimeter fence is located within 10'of work area in any direction, it will need to be removed and replacement/reinstallation will be at owner/general contractor expense. Daily winter service charge from Jan 1-Mar 31. All work to be completed in a workmanlike manner according to standard practices. Any alterations or deviation from above specifications involving extra costs will be executed only upon written orders, and will become an extra charge over and above this estimate.All agreements contingent upon strikes, accident or delays beyond our control. If legal action is necessary for collection, a 2%monthly interest charge(24%per annum)will be accrued, in addition to all fees incurred for recovery. Prevailing Wage rates are excluded. If it is determined that government or municipal funds are an inclusive part of this project and/or agreements herein and project requires labor at prevailing wage rates then a change order extra will be immediately forthcoming. This proposal is subject to acceptance within 30 days and it is void thereafter at the option of the undersigned. j Authorized Signature - � ACCEPTANCE OF PROPOSAL The above prices, specifications and conditions are hereby accepted. You are authorized to do the work as specified. Payment will be made as outlined above. Signature Date i a a ja LI Print (1 h } LU7' '