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Administration Agenda 2003 10-09-03 0 C United City of Yorkville EST. 1836 County Seat of Kendall County , � � 800 Game Farm Road N Yorkville, Illinois 60560 Q �� M \ Q Phone: 630-553-4350 Fax: 630 - 553 -7575 v AGENDA ADMINISTRATION COMMITTEE MEETING THURSDAY, October 9, 2003 6 :30 P.M. CITY CONFERENCE ROOM Revised: 10/8/03 Presentation: 1. Employee Assistance Program Coordinator Old Business: 1. Minutes for Approval/Correction: August 14, 2003 2. Review Grand Reserve Impact Request for Parks & Recreation - Administrative Assistant 3. Review of Grant Status Spreadsheet 4. Review Planning Coordinator's Fees Spreadsheet - Update 5. Review Revised Internship Manual ' 6. Review Water Billing Accounts Due Report - Update 7. Water Billing Software - Update 8. Accounting Software - Update 9. Web Site Status /Training - Update 10. Review Revised Project Financial Tracking Worksheet -Update 11. Discuss City Vehicle Policy 12. Recruiting Meeting Transcribers - Update 13. Status of Interviewing, Hiring Part-time Receptionist 14. Hire Part-time Secretary for City Council 15. Status of Employee Daily Task Log 16. Labor Attorney's Recommendation Concerning Employee Suggestion Box i Page 2 Administration Committee Agenda October 9, 2003 Old Business (con't): 17. Organizational Chart a. Request for a Work Session Regarding Staffing 18. Employee Manual New Business: 1. Review Employee's Current Vacation/Sick/Comp Analysis Spreadsheet 2. Review all Issued and Pending Change Orders for Renovation of City HaWohce Building 3. Policy Regarding Disposing of City Property 4. Review Procedures for Approving Invoices 5. Handicapped Access to City Public Buildings 6. Establish Procedures for Council's Review of Detail Board Report 7. Funding for Library Building Expansion Project 8. Checking Account for Clerk's Office to Record Documents 9. Tuition Reimbursement Additional Business: United City of Yorkville EST. 1836 County Seat of Kendall County 1 800 Game Farm Road V) Yorkville, Illinois 60560 Q �� Q Phone: 630-553-4350 K.� v �2 Fax: 630-553-7575 `M LLE AGENDA ADMINISTRATION COMMITTEE MEETING THURSDAY, October 9, 2003 6:30 P.M. CITY CONFERENCE ROOM Presentation: 1. Employee Assistance Program Coordinator Old Business: 1. Minutes for Approval/Correction: August 14, 2003 2. Review Grand Reserve Impact Request for Parks & Recreation - Administrative !, Assistant 3. Review of Grant Status Spreadsheet 4. Review Planning Coordinator's Fees Spreadsheet - Update " 5. Review Revised Internship Manual 6. Review Water Billing Accounts Due Report - Update 7. Water Billing Software - Update 8. Accounting Software - Update 9. Web Site Status /Training - Update 10. Review Revised Project Financial Tracking Worksheet - Update' 11. Discuss City Vehicle Policy 12. Recruiting Meeting Transcribers - Update 13. Status of Interviewing, Hiring Part-time Receptionist 14. Hire Part-time Secretary for City Council 15. Status of Employee Daily Task Log 16. Labor Attorney's Recommendation Concerning Employee Suggestion Box Page 2 Administration Committee Agenda October 9, 2003 Old Business (con'tJ: 17. Organizational Chart a. Request for a Work Session Regarding Staffing New Business: 1. Review Employee's Current Vacation/Sick/Comp Analysis Spreadsheet 2. Review all Issued and Pending Change Orders for Renovation of City Hall/Police Building 3. Policy Regarding Disposing of City Property 4. Review Procedures for Approving Invoices 5. Handicapped Access to City Public Buildings 6. Establish Procedures for Council's Review of Detail Board Report 7. Funding for Library Building Expansion Project 8. Checking Account for Clerk's Office to Record Documents 9. Tuition Reimbursement Additional Business: